Read the Installation Notes
Contents
1. Progress Towards the Profile PTP v2 1 Installation robes NOUCO epee ene eee ene ee ee ce eer E ene ee ere errr ence 3 BUNT CU oases cea E esas denies sone rencoee cane mwenduciesasuedesuesuneesmcaseaeens 4 What VOU need to d TO wicca tesrsesccietesszecareectssscctaewanesennasscueansseesasubunmeeessseseedectsersosduassniesecosesuee 5 What versi n of PTP do 1 have acc occas ce cesses aa aAa 6 Making a backup of your existing WOfK sssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn mnnn 7 Uninstalling the current software ssssssnsnnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn mnnn nnna 9 Importing your assessmentsS sssssnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn nnmnnn nnmnnn 15 Using the software for the first time nnannnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn 16 Using PTP with SIMS net Management Information System cccccssssseeeseeenseeeseeeneeeees 18 Using PTP with Facility CMIS Management Information SyStem scssseeeesseseeeeeseeeees 23 Importing Extracted Pupil Data into PTP cccceesessssseeseeeeeseeeseeessseeeeeeeaseeeeseeenseesseoeesseees 29 PACT Teie E 34 Importing a Report into SIMS net sassnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn nnmnnn 34 APPNO 2 ewe E EEE A EEE EE E 35 importing a Report into Fa2. existing version of the software on your computer the notes will cover how to upgrade it and import pupil details from your MIS You should make sure that all copies of the PTP are upgraded within your setting The PTP Software is a revised version of eProfile which has been written by the same software producer to a specification devised by Birmingham LA Please note that some of the references in this document refer to reports that may already exist on your Management Information System You are advised to print out a copy of the User Manual in order to help you use this new version Instructions for printing the User Manual are included in Appendix 3 What you need to do next already have a version of the software on my computer e Check what version of the software you currently have installed on all workstations e Uninstall the current software e Download and install the new PTP v2 1 software haven t used the PTP software before and it isn t on my computer e Download and install the new PTP v2 1 software In addition after installing the software you may need to e Type in some details about your setting such as name and URN DCSF number e Enter the children s details for your current nursery 2010 cohort if you are using the software for the first time or haven t imported them from an earlier backup Enter the details by typing them in or import all the details in one go from SIMS net or Facility For detailed instr
3. the drop down menu In the window that opens double click on the yellow folder called Student Lists or pupil lists in some schools Click on the Advanced button Click on Import When asked if you want to import into the current folder select Yes Navigate to the folder where the report file PTP_Data rp is located C Admin Highlight the file name PTP_Data rp and click on Open The new report PTP_Report for PTP Import will initially appear at the end of the list Progress Towards the Profile PTP Version 2 1 Installation Notes March 2010 Page 35 of 37 Appendix 3 Printing the User Manual You will need to have Adobe Acrobat Reader installed on the computer before you can access the PTP Manual If you do not have Adobe Acrobat Reader installed you can download it using the internet from http www adobe com products acrobat readstep2 html and then install from the downloaded program file e To print the manual that comes with the PTP software click on e Start gt Programs gt Foundation Stage Profile gt Progress Version 2 1 gt Progress User Guide e When the guide opens you can click print Progress Towards the Profile PTP Version 2 1 Installation Notes March 2010 Page 36 of 37 Contacts For technical installation queries and assistance Please contact the Link2ICT Service desk Telephone 0121 303 5100 Fax 0121 303 3552 For assistance on using PTP Please contact the Assessment Unit Telephone 01
4. verson2 E Progress m Sophos b oF eProfile V3 Progress restore your work Launch Internet Explorer Browser Microsoft Keyboard gt j5 Uninstall eProfile v3 Progress User Guide amp Mozila Firefox an Microsoft Mouse gt r 3 Restore your work g Uninstall Progress m NetSupport T 3 User Guide gj New Microsoft Office Document I MetMotion gt a a an SAP Learning Solution gt ces Open Microsoft Office Document oO Birmingham City Council Portal z I Microsoft Visual Studio 2005 gt fgg Programs T PrimoPDF e Click Yes when asked if you are sure you want to remove the software Progress Uninstall 4 P j Gre vou sure vou want to completely remove Progress and all of its components e Wait for the process to finish and click OK Progress Towards the Profile PTP Version 2 1 Installation Notes March 2010 Page 9 of 37 Downloading and Installing PTP Software e Using Internet Explorer or another web browser go to www link2ict org and then navigate to Schools MIS 6 3 X E me eons baL ts x tf Pie Cot Yew Prete Took Pep ot Teorier eB eee Get OB Get More add om igus 3 Gees arr 2 er PASTS Cape School na MIS pam EHIS LINK prowides extensive support for both CHIS and SMES Here you will find ie latest nea r for both SMS and Chas sued To vai your araa of ihieresi plassa click the apii apial main heeding below of ane of She particular taons IT Training ae CMIS Latest MIS News SIMS net eProfibe A
5. 21 303 8837 Progress Towards the Profile PTP Version 2 1 Installation Notes March 2010 Page 37 of 37
6. 6 NURAM B39 4UL G332213609097 Malway Charles M 7 09 2005 NUR AM B39 54L 8332213609084 Kain Paul M 2 02 2006 NURPM B95FN M M M M F F 0332213609085 Keep Callum 27 09 2005 NUR PM B39 5BA List all 7 02 2006 NURPM B95BD 20 09 2005 NURPM 681090J 29 08 2006 NUR PM B39 4 C 12 11 2005 NURPM B69 4U0 30 06 2006 NURPM B69 4UL 19 04 2006 NURPM B89 4U0 g H332213609088 Longspat Lewis 4332213609093 Mannings Daniella 332213609087 Maxington Tom 332213609091 Paul Michael 0332213609095 Reine Mollie g H332213609090 Sheen Charlotte e Ifall of the data is correct then right click anywhere in the list window and select Exporting Export from the menu Progress Towards the Profile PTP Version 2 1 Installation Notes March 2010 Page 27 of 37 E Data export for use in PTP N Filter all data UPN Surname Forename Gender DOB Class Postcode 332213609083 Bebop Ryman M 18 07 2006 NURAM B94UL J332213609081 Bluesman Harry M 2 01 2006 NURAM B94TD P332213609094 Burmingham Sophie F 17 02 2008 NURAM B95BD 332213609089 Dun bar Poppy F 28 09 2005 NURAM BS5DB 332213609086 Dutfield Marcus M 22 04 2006 Find 332213609082 Eastwood Clint M 30 07 2006 Filter gt FDF 1332213609092 Humming Jason M 10 05 2006 G332213609097 Malway Charles M 7 09 2005 Hide column 8332213609084 Kain Paul M 2 02 2006 Contents gt 0332213609085 Keep Callum M 27 09 2005 A
7. PTTP software From wersion 2 to version 2 1 IF vou have upgraded from PTTP version 1 then you need to upgrade to version 2 First Continue with data Files upgrade from wz to v2 1 e Click OK Towards Foundation Data files have been upgraded Progress Towards the Profile PTP Version 2 1 Installation Notes March 2010 Page 29 of 37 e Select 2010 from the cohort list Progress towards the Profile selectthe cohort with which you wish to work identified by the year in which the cohort reaches the end ofthe nursery stage Enter the password and click on Enter If you make a mistake whilst entering the password but fail to correct the error and click on Enter the program will stop running and drop back to the desktop Enter the password rT Enter ge up e Click on Names on the left hand side of the screen Progress Towards the Profile PTP Version 2 1 Installation Notes March 2010 Page 30 of 37 om Progress towards the Profile 2 1 2010 cohort Facility School Setup VAWE Assessments Lists and Printouts Charts Reports Datafiles Backup Help E3 Select pupils A Import names 3 Ei Add new pupils Ei Edit pupil details X A 4 Select and remove pupils Add new pupils Bl Pupils Ea cede 3 Select and remove pupils Assessments Charts Lists and Printouts Year end reports Data files Backup Everyone 16 pupils Not yet complete Yer 2 1 Jan 2010 Cl
8. ant to review or change any settings Destination location C Program Files FSP PT TP Additional tasks Additional icons Create a desktop icon Create a Quick Launch icon Install Cancel e Click Install Progress Towards the Profile PTP Version 2 1 Installation Notes March 2010 Page 13 of 37 ie Setup Progress Installing Please wait while Setup installs Progress on your computer Extracting files C Program Files FSP PT TP PT T Ptext dat Cancel e When the installation process has been completed Click on Finish fe Setup Progress Completing the Progress Setup Wizard Setup has finished installing Progress on your computer The application may be launched by selecting the installed icons Click Finish to exit Setup Finish Progress Towards the Profile PTP Version 2 1 Installation Notes March 2010 Page 14 of 37 Importing your assessments If you have used version 2 0 previously then you will not need to import your existing assessments into version 2 1 as the software will import update them automatically when you choose to work with a particular cohort for the first time Progress Towards the Profile PTP Version 2 1 Installation Notes March 2010 Page 15 of 37 Using the software for the first time When you use the PTP software for the first time you will be asked for some details about your setting You may see a warning before the software upd
9. ates the assessments simply click Yes to update and then click OK If you have imported assessments from an earlier copy of the PTP you may not need to enter these details again The settings you enter can be easily changed at any time within the software e You may get a welcome message shown here Information Welcome to Progress towards the Profile 1 0 2007 cohort Please have ready the Following information LD Your official school or setting name The nama of your LA to select From a list Your school 4 digit OCFS DFES establishment code or 6 digit URM starts with the digit 5 The initial password is password Click on Yes if you agree bo use this software under licence From your LA e Click on Yes to use the software You will then be prompted to enter your correct school name LA name and 4digit DCSF number School details This i a Ta Snl C LEA funded setting Hame of school LEA 330 Birmingham School DCFS DES no 3215 Help x Cancel vox e Please ensure that School is selected and then enter the details required Progress Towards the Profile PTP Version 2 1 Installation Notes March 2010 Page 16 of 37 e You will be prompted for the password e The default password is password Enter the password gie up e You will then need to select the correct cohort In the Academic Year 2009 2010 please select 2010 Progress towards the Profile selectthe cohor
10. cility eceiestcssdewweceiatecdeccecesiavbdesedeieisedeceelienstndiedeccssvvecdsastidessnsnensieewen 35 POSTS aioe tee ce oe cee exe nee E E EE 36 Printing the User Manual es sescteeesccessensnvedeeseasaneecetsesecessnnstsesensscecetsassussseunusersssvestsensecesessammaneeeceisi es 36 CONICS e E E ee eee eee 37 IMPORTANT SCHOOLS USING VERSION 1 1 OF PTP SHOULD NOT ATTEMPT TO DO THIS UPGRADE PLEASE LOG A CALL WITH THE SERVICE DESK ON 0121 303 5100 eSafety Notice All staff should be aware that this software contains sensitive personal information as defined under the Data Protection Act 1988 As such it is the responsibility of the school to ensure that it is used appropriately and reasonable steps are taken to ensure both the security of and access to the information stored This should include encrypting the computer or laptop that holds the software and any removable media that is used to transfer information as well as limiting access to the information to those people who have a legitimate need Further information on the Data Protection Act for schools is available at http inline birmingham gov uk data protect Further information about suitable encryption software can be obtained from the Link2ICT Service Desk on 0121 303 5100 Following the notes in this booklet will enable you to install the new Progress Towards the Profile PTP V2 1 of the software and get your children s details into it lf you have an
11. cooUnES camanatons KES SSL aig Aitendence iN Brief Gescriptienc Type resume ao not Aco cgnennt Anan Assogument Cabegeniad Examinations Aenda e Workaround Yes Census amp Belerns Cotas of issus Cena amp elueers z Fi PMS gi i SOOT Portal TEO BG FMS Financial Year End Procecures Personnel 200201 af roy aga vee Pie Examinations CRES he ink beer id Pupils ar SES SALI Zinama Y fear End Lates Sofware 2 7 m 1 Sytem Manager Facity ena Financial Year End Procedures Heporting 20007010 guidance foe Non Cheque Book Learning taleng Brena Payments Accounts and Sudent Pupil Records Facim Ace camis lasian with Monona razy Salt a eee IA ag do ee inode characters sugh a ois amd semi cHon s When you define Cost cenie codes A t a et Mase a k j fa poe 14 Timetable aoe HCE Cal enm eae eT Sysicm Admeininiraiion e From the menu on the left click PTP and then click on the link to the latest version of the PTP software v2 1 under Documents and Files e Right click on the text and select Save Target As e Inthe Save As dialogue box select the C Downloads folder on your computer If you do not have a Downloads folder right click anywhere in the window and select New from the dropdown menu click on yellow folder Name the folder Downloads Double click on this new folder name e Click on Save A File Download window will appear that will indicate the progress of the download e Right clic
12. cts H Student contacts E MAIL I Student contacts new SCHOOL VERSION T3 Student data I3 Student input form ll Student listing by age M3 Student listing by surname I Student listing by surname age year amp months lt I Student listing by surname age year amp months I Student listing by surname COMMENTS II Student listing by surmame SEN i Student listing by surname TICK LIST 1 ROW h Student listing by surname TICK LIST 10 cols Ih Student listing by surname TICK LIST 2 colu I Student listing by surname part timers H Student listing by surname with UPN I3 Student phone numbers Ts Student register I Student register new REGISTER I3 Student subjects teachers I3 Student teaching groups lg Students with siblings I Trip List i YEAR 2 PREDICTIONS END KS2 i YEAR 6 5 COLS I year 6 leaver schools fh PTP_Report Double click on a report to generate it or right click for further options E Scope of report PTP_Report High level filtering options Include Highlight the report and click on Generate Those left only Cancel Select from the filters below or select no filter for all records C class group C course C department course year C teaching group C individual pupil C subject from teaching group C subject area C ethnic group C religion C house Clear all When the Sco
13. e ode Stanley Mi FEI Ay Alexia F MEAZ SNL Paola hl LL11 TER Kailh hi PETI 16M Viendy F ABO 166 shara M4 LL11 TAG H rt hi PEt 158 Toby Mi LL11 1A mban Sarmal M FEI 181 Camere Mi LL11 1A Hertal ha LL11 181 w Slefano Mi LL11 166 Yara F BTI 104 Adair Mi LL11 1EB Jasmine F ETI 1HH Hamuli F MEI 1GH Kal M AHTO 1 F Alezander H ABO 142 hiadelrre F ADITU TAL Ali M ABIO LAN MEZIGOO IL Muharem Mehal F BT1 IFJ DETAN Murni Aube F MES FEW Hansy Mi FEN DAY Anboriti hel LL11 Why aime Laura r ABI TAS Hana F PES Bae H me final F METI 16G RADIC Phlips Bethany F MEAS SDE LEATADDIC Richmond Georga F BTI 2AG Ama Russel Joshua hd MEO 361 e Move the cursor over the highlighted column and the cursor should change to a white cross e Right click anywhere in the highlighted column and select Format Cells Format Cells Number Alignment Font Border Patterns Protection Category Sample General DOB Number Currency Type Accounting ddimmiyyyy Fercentage J Fraction dd mmm y y dd mmm himm s5 AM IPM Type the number Format code using one of the existing codes as a starting point e Click on Custom In the Type column find the format dd mm yyyy and highlight this setting If this format does not exist type in dd mm yyyy in the editing box which is located immediately under the heading Type e Click on OK Progress Towards the Profile PTP Version 2 1 Installation Notes March 2010 Page 21 of 37 Clic
14. he Following folder To continue click Next IF you would like to select a different folder click Browse Toae Eeee Atleast 7 5 MB of free disk space is required The window shows the default installation folder Do not change the default path but just click on Next If you received a message that a folder already exists click yes to install to the folder anyway Folder Exists The Folder C Program Files FSP PTTP already exists Would you like to install to that Folder anyway Please note that this software should be installed on a LOCAL drive and NOT a NETWORK drive The next window is Select Additional Tasks Progress Towards the Profile PTP Version 2 1 Installation Notes March 2010 Page 12 of 37 fe Setup Progress Select Additional Tasks Which additional tasks should be performed Select the additional tasks you would like Setup to perform while installing Progress then click Next Additional icons Create a desktop icon e Here you are asked if you want to create a Desktop icon and Quick Launch Icon Ensure both checkboxes are ticked The Quick Launch Icon will be placed on the taskbar at the bottom of the desktop and means the icon will be visible at all times e Click Next e Ready to Install 1G Setup Progress Ready to Install Setup is now ready to begin installing Progress on your computer Click Install to continue with the installation or click Back if you w
15. ick on Import Names from the menu list that appears then OK on the pop up window that appears 9 Progress towards the Profile will read in pupil names from a Common Transfer Format file From your school s management information system MIS or from a CS or text file if s your setting does not have a MIS Pupils with incomplete or incorrect details will not be read in Check the manual for the Format and order of details Change the Files of Type from CTF to Text or CSV Progress Towards the Profile PTP Version 2 1 Installation Notes March 2010 Page 31 of 37 Look in B PTTP on My Recent Documents laces CTF file format r TF file format ext or CSW fi Files of type ig T m T Charts Browse through the folders to the location you used to store the ptp csv file you have created C TEMP PTP CSV for Facility and C SIMS PTP csv for SIMS net Look in Temp d E Mo Recent Documents E Desktop Mo Computer Pea My Network File name PT P CS id Open Places Files of type Text or CSW files Cancel Highlight the file name and click on Open Click OK to message to say that the data has been imported correctly To check data select Edit Pupil Details from the menu on the left This will enable you to go through each pupil and check that the data is correct as well as assign any groupings you want to use in the Groups options Progres
16. k on File Click on Exit You will be asked if you want to save the changes you have made Click on Yes Do not change the file location just click on Save When asked if you want to replace the existing file click on Yes A pop up window warns about compatibility issues just click on Yes PLEASE NOTE THAT YOU WILL ONLY BE ABLE TO EXPORT THE NAMES DETAILS FROM SIMS net IF YOU CURRENTLY STORE THE DETAILS OF YOUR NURSERY PUPILS IN THE SYSTEM Progress Towards the Profile PTP Version 2 1 Installation Notes March 2010 Page 22 of 37 Using PTP with Facility CMIS Management Information System If you have upgraded from an earlier copy of the PTP which you have already imported pupil details into you do not need to re import their details If you are using Facility you should already have the extract report on your system which you will need to run to extract pupil details from Facility if you do not have the report PTP Pupil Extract 2007 it is available to download from the bgfl by clicking on the link CMIS PTP Extract Report 11 01 2008 Or e Using Internet Explorer or another web browser go to www link2ict org and then navigate to Schools MIS us pre a gt LinKkelcT a ES i P app C gt A J t Pee eye Toke Ge Schoots Ure SiCT Meg pa PTP print cMIs Progress Towards the Profie has Deen launched for Nursery Assessment This page contains links to me SIMs F D X Instaiilabon Notes Software Program and reports fo
17. k on the Start button at the bottom of your screen Click on Explore Progress Towards the Profile PTP Version 2 1 Installation Notes March 2010 Page 10 of 37 Open Search Scan with Sophos Anti Virus 2 Add to new encrypted archive a al A Add to existing encrypted archive Properties For Hel Open All Users EA Explore All Users e Find and open the C Downloads folder into which you saved the program Downloads gt File Edit View Favorites Tools Help Q sack z wi P Search By Fokers IES EJ x i ia Address D C Downloads Folders B My Documents 3 My Computer a EPTTP21 0128setup exe S Ergo C Progress Setup E O 0944fbdb6994ae787dbe 2 H O Admin O AnyComms O Backup Notes H O CENTENN IAL O Discovery 4 B Documents and Settings O Downloads O eStudio 4520c Series B GotoAssist H O INSTALL A Intel See Progress Setup ees Suffolk 1575 Welcome to the Progress Setup Wizard This will install Progress V2 8 on pour computer Ik it recommended that you close all other applications before continuing Click Next to continue or Cancel to exit Setup Progress Towards the Profile PTP Version 2 1 Installation Notes March 2010 Page 11 of 37 Click on Next The Select Destination Location window appears ie Setup Progress Select Destination Location Where should Progress be installed cJ Setup will install Progress into t
18. lignment gt g H332213609088 Longspat Lewis M 7 02 2006 Width gt 332213609093 Mannings Daniella F 20 09 2005 332213609087 Maxington Tom M 29 08 2006 Modify column details 332213609091 Paul Michael M 12 11 2005 Define default sort 0332213609095 Reine Mollie F 30 06 2006 LIST H332213609090 Sheen Charlotte F 19 04 2006 Printing gt l Si E mail Graphs Total Thy Student List with Gitted and d aettings D Student School History 16 records Column settings e Inthe empty box type in C TEMP PTP CSV File The exported information will be written to the Export i following file CNTEMPSPTP CSY Clipboard Cancel e Click Export e Click Close e Click Close PLEASE NOTE THAT YOU WILL ONLY BE ABLE TO EXPORT THE NAMES DETAILS FROM FACILITY IF YOU CURRENTLY STORE THE DETAILS OF YOUR NURSERY PUPILS IN THE SYSTEM Progress Towards the Profile PTP Version 2 1 Installation Notes March 2010 Page 28 of 37 Importing Extracted Pupil Data into PTP Now that the required data has been exported from SIMS net or Facility and saved into the file PTP csv it can be imported into the PTP software e From the desktop either click once on the PTP icon on the quick launch taskbar at the bottom of the screen or double click on the PTP icon on the desktop wans I Li A mall Progress e Click Yes Warning T Your data Files need to be updated Ik is assumed that you have just upgraded your
19. lowing window will appear at the top right hand side it will say what version of the software you have installed Progress towards the Profile 2 0 Produced by Suffolk ISIS ersion 2 0 If you require help please get in touch with your LA support team Qp i mingham City Council e Click OK Progress Towards the Profile PTP Version 2 1 Installation Notes March 2010 Page 6 of 37 Making a backup of your existing work You should make a back up of your data before installing the new version of the software If you haven t entered assessments for your current 2010 in the existing PTP software then ignore this section and refer to Downloading and Installing the PTP software The PTP software allows you to create backups to a location of your choice e g your work folder or a USB stick You will need to back up the assessments for each year that you want to move to the new software e Open the existing PTP software on your computer selecting the 2010 cohort Progress towards the Profile 1 1 2009 cohort j Setup Names Assessments Lists and Printouts Charts Reports Datafiles Backup Help a Create a results data file for your LA kd gt Read in data from another Progress Assessments 63 Select pupils Q Export data for merging with another Progress Q Create export for reception eProfile Enter assessments Q jack e Select Data files Backup then Backup your work e Brow
20. mic Year 09 10 DEX Fie Edit Yiew Database Data Pupils Query Staff Assessments Analysis Attendance Accounts OptionBands Resse Applicants Returns Timetable Cover Registers Review SEN Options Window Help e Inthe window that opens double click on the yellow folder called Student Lists E Reports Reports Folder Object type op level folder all e i Primary Assessment Ve SEN Staff Statistical analysis Student events BGFL Plus Student forms Census Cover Crisp Data check og OMARE GT E amination og OMA AT T 2 Miscellaneous lists og OMA AT TS Option bands Other attendance reports __ Personnel Double click on 4 report to generate it or right click for further options Report Type Close Create Edt Delte Generate Advanced e This is the folder where the report you have imported is stored The report is called PTP_Report Progress Towards the Profile PTP Version 2 1 Installation Notes March 2010 Page 25 of 37 E Reports Reports Folder Object type Report Type f i Ji Student lists all q v ja Form List lll Standard list with address I Standard list with address new I Statistical details Ii Statistical details START I Student Destination Schools List I Student Joined After amp Before 2 H Student Left After amp Before V2 H Student List with Gifted and Talented I Student School History I Student conta
21. pe of Report window appears click on the tick box next to Course Year Ensure that Exclude Those left is selected if this option appears at the top of the window e Click OK e From the Select Course Year window choose Nursery Progress Towards the Profile PTP Version 2 1 Installation Notes March 2010 Page 26 of 37 E Select Course Year Enter course and or year details Course NUR Yea 2 Courses Filter all data Crs Course A KS1 Key Stage 1 KS1 Key Stage 1 KS2 Key Stage 2 KS2 Key Stage 2 KS2 Key Stage 2 KS2 Key Stage 2 NUR Nursery e Click Select e Click OK W Sorting and page breaks Sort order The list will be sorted by Class Name Cancel Advanced Fage breaks i he report will not be broken into separate lists e The list of pupils in Nursery stage will appear on the screen in class order Check that every pupil has a complete set of data including UPN before exporting their data E Data export for use in PTP Filter all data UPN Surname Forename Gender DOB Class Postcode g M332213609083 Bebop Ryman M 18 07 2006 NURAM B39 4UL g J332213609081 Bluesman Harry M 2 01 2006 NUR AM B94TD g P332213609094 Burmingham Sophie F 17 02 2006 NUR AM B95B6D Preview 332213609089 Dunbar Poppy F 28 09 2005 NURAM B35DB 332213609086 Dutfield Marcus M 22 04 2006 NUR AM B95BD 332213609082 Eastwood Clint M 30 07 2006 NURAM B95HJ 1332213609092 Humming Jason M 10 05 200
22. r 1 Tarp g Save itio your workstatice t he ed Group Affiliation Link2acT Subject Cabegory LINeQICT_ SIMS Dees Files Link2iCT Nis Age Relevance Copyright Holder A Dirmingrem TP extract repo ark e Right click on the text PTP Extract Report and select Save Target as BB PSS Pe Dart ett rept LO 7 w Dp on WERE ape Se beewale re PTP umis sins StS OTO averar raaa 20 UT Traiing gt M3 Extract regon 2901 06 hii PIP ees o errante pom Desci coer m nes fat The rec Der r Apo Wie pars Group Dre iwon j Set pec ss hick Le Tia x 4 a no e wor Serdo wad t pre e Navigate to C Program Files SIMS SIMS net e Click Save e The file is called PTPPupilExtract2007 RptDef e Before extracting any data form SIMS net it is necessary to check that ALL pupils have a UPN e To extract pupil data from SIMS net it is necessary to import this report if you do not already have it into SIMS net This report should be imported into SIMS net using the guidance notes in Appendix 1 e Once the report is available in SIMS net it should be run e Click on Reports Progress Towards the Profile PTP Version 2 1 Installation Notes March 2010 Page 19 of 37 Double click on Focus Double click on Student scroll down until you find the report called PTP Pupil Extract 2007 Double click on the report name and the report will run automatically When the report has produced the output file you will
23. r schoots to use 10 extract pupi names IT Training PTP Profile News FAQs Eng ol Foundation Stage 2000 04062009 SIMS Mow go Lepoan pupil dalla 10 ihe PTE al LINK2ICT have today published ful guidance for soare lt EnG of Foundation Early Years Foundation W Theres a report avaladie for Gownioad that can Stage for Facility CMIS then be imported imo SIMS net and run The report i caleg Documents and Files MIS VALETE De T Vre expect to incorporate PTP into PTE Sothegre Version 2 1507 709 24 CMIS ePorial during 2006 we wit keep ths FAQ The updated 2009 version of the PTP Progress updatec with developments Towards the Profile Software So ware Ver 2 2 Q Guidance notes for the instalation of the 2009 version of the PTP Progress Towards the Profile Software SIMS PTP amp trapart 2001 0 nals y HA T The repon required to extract pupil data from SIMS net to import into the PTIP software Right cikk on the CMIS PTP extract report 11 04 08 E A report to run in CMIS whkh enables your pupi data to be imported into PTIP e From the menu on the left click PTP and then click on the link to CMIS PTP extract report 11 01 08 under Documents and Files Progress Towards the Profile PTP Version 2 1 Installation Notes March 2010 Page 23 of 37 n FTE o co PTE ett A fait Betas Lae mis PTP CrS TIAS PREE e m CMIS PTP extract report 11 01 04 PTP erraite r Cimarriptiqn Genup AMPA Ee ET S
24. s Towards the Profile PTP Version 2 1 Installation Notes March 2010 Page 32 of 37 Progress to Ed Data File imported If you close the software down it will ask if you want to make a backup It is advisable to do so lt will not overwrite the previous backup taken today as you will be using a different cohort Confirm Progress can make a backup of your work in a dated Folder on the computer make one now Progress Towards the Profile PTP Version 2 1 Installation Notes March 2010 Page 33 of 37 Appendix 1 Importing a Report into SIMS net Select Reports then Import to open the Import report s dialogue Click the Open button to open the Select the report file to Import dialogue Navigate to the folder containing the file called PTP Pupil Extract 2007 This should be in C Program Files SIMS SIMS net Click the Open button to return to the Import report s dialogue The status of the selected report should be pending and there should be a tick in the checkbox Click the Import button to complete the import process When the status changes to imported click the Close button Progress Towards the Profile PTP Version 2 1 Installation Notes March 2010 Page 34 of 37 Appendix 2 Importing a Report into Facility Before starting the import procedure ensure that you have sufficient access rights to enable you to carry out the report import process Click on Reports on the top menu bar Click on Reports from
25. se to your chosen save location eg your work folder or USB stick click on it to highlight and then click OK Progress Towards the Profile PTP Version 2 1 Installation Notes March 2010 Page 7 of 37 Select the destination drive Folder for the backp J My Computer A 314 Floppy 4 E Local Disk C gc y ble S afd e This will create a folder called BACKUP2010_01MAR2010 that contains your 2010 work e lf you have older data you would like to backup then close the software choose a different cohort and do a further backup Progress Towards the Profile PTP Version 2 1 Installation Notes March 2010 Page 8 of 37 Uninstalling the current software If you have an existing copy of the Progress Towards the Profile software on your computer you should uninstall it by following the steps below Make sure you have taken backups of your work as discussed in Making a backup of your existing work to move to the new software e Close down PTP if it is open on your computer e On your computer click Start Programs Foundation Stage Profile Progress Version 2 Uninstall Progress e Click Uninstall Progress ey reran 7 g fa Foundation Stage profile m eProfile Y2 amp Set Program Access and Defaults A Acrobat com i Uninstall eProfile 2 A ES adobe Reader 9 User Guide ye eae an Facility ePortal gt Ee Y2 Restore your work W windows Update Administration fa Progress
26. see a success message SIMS net CySimeiPTP cs has been created The data produced should be exported into a file called C SIMS PTP csv This is a text file but the CSV extension means that data items are separated by commas Click OK Unfortunately the format of the date of birth as extracted by SIMS net is not the right format for the PTP software so it is necessary to modify the format as follows Load Microsoft Excel Load the data file you have just saved C SIMS PTP csv In order to enable the file to display in the list of files you will need to change the file of type at the bottom of the dialogue box to text files Lookin SIMS vo XK A Tos gt Name Size Type Date M EG SKB Microsoft Office Exc O3 05 2 My Recent census File Folder o3 05 2 Documents j Star File Folder 03 05 2 F Setups File Folder 02 05 2 System File Folder o2 05 2 Desktop CO WSSETUP File Folder o1 o5 2 OPTIONS File Folder 09 03 2 Marks File Folder 09 03 2 M attend File Folder 09 03 2 My Documents snova File Folder 09 03 2 59 My Computer My Network z zE Places Files of type Text Files v Highlight PTP and click Open Progress Towards the Profile PTP Version 2 1 Installation Notes March 2010 Page 20 of 37 e Click on the E at the top of the DOB column The whole column should then be highlighted E Microsoft Excel FSP Post
27. t with which you wish to work identified by the year in which the cohort reaches the end ofthe nursery staqe e You now ready to add the nursery children into PTP these can be directly entered into PTP or imported from your MIS by following the notes for either Facility or SIMS net Progress Towards the Profile PTP Version 2 1 Installation Notes March 2010 Page 17 of 37 Using PTP with SIMS net Management Information System If you have upgraded from an earlier copy of the PTP which you have already imported pupil details into you do not need to re import their details If you are using SIMS net you should already have the extract report on your system which you will need to run to extract pupil details from SIMS net if you do not have the report PTP Pupil Extract 2007 it is available to download from the bgfl by clicking on the link SIMS PTP extract report 29 01 08 to display the details Or e Using Internet Explorer or another web browser go to www link2ict org and then navigate to Schools MIS GS J d wee doves balon wt x Be GE Yew Perim Took jp Gy Ferter Gy E pd See E Get Mere Add oms un fa B Unkelct aee a Ceres pia a J m beer yr Sehoohy kisa g MS Mis prt ces LINKHCT prowides extensive supper for both CHIS and SIES Heng yoru will find tte latest news for both SMS and CLIS sae To vii your araa of inleres please click the aoprcpriale main heeding below of one of She partic
28. tith mee megari LCT OUT Anh Age Rateerance Copyright jishar LarAC e Right click on the text and select Save Target as en PIP CMTS PUP ete Be bende ms PTP emis sms CMIS PTP extract F T IT Traleing E CMIS PTP extract report 11 01 08 haian es See ernie e ad Deta s got can an fh teen tad TRE S85 pm a Igt amp Group AMfiliaden SumjeceCanegory re f Le EEr Age Relevance y leg rt 7 Copyright Hotder e Navigate to C Admin e Click Save e The file is called PTP_Data rp Solr PASE E kr Se BASES epee Before extracting any data from Facility it is necessary to check that ALL pupils have a UPN To extract pupil data from Facility it is necessary to import this report if you do not already have it into Facility This report should be imported into Facility using the guidance notes in Appendix 2 e Click on Reports Reports Progress Towards the Profile PTP Version 2 1 Installation Notes March 2010 Log into Facility once the report is available or has been imported Page 24 of 37 F Facility Administration Assessment Tracker CDB Reports Filters System variables Financial year Report options Disable report filters Report generation log Report folders List and Form reports fA Reports a Special needs Staff LJ ii Subjects Er System Data set 2009 2010 Acade
29. uctions on how to perform these tasks please see the corresponding section in these notes Warning You should ensure that all copies of the PTP software are upgraded within your setting e g if you use the software in the classroom and sometimes transfer assessments to an office computer you should make sure both versions are upgraded to version 2 1 of the software If this isnt done it can cause problems in the future if you attempt to move assessments between computers and you may lose work or corrupt data Attempting to import version 1 1 data into version 2 1 will corrupt the data If you are on version 1 1 DO NOT attempt to upgrade PTP log a call with the Service Desk on 0121 303 5100 The software requires each pupil to have a Unique Pupil Number UPN Children s Centres and Community Day Nurseries who do not allocate UPNs should contact the Assessment Unit for help Progress Towards the Profile PTP Version 2 1 Installation Notes March 2010 Page 5 of 37 What version of PTP do I have You need to ensure that you are version 2 of the PTP software If you are on an older version 1 1 for example then you should not attempt to do this upgrade as it could cause data corruption If you are not on version 2 of the software you need to log a call with the Service desk on 0121 303 5100 and await further instructions How to check what version of PTP is installed on your workstation e Log into PTP as normal e The fol
30. ular taons if Training _ CMIS Latest MIS News SIMS net cPralile Aroounis s tons KEI ISSIE 20i Attendance iN Brief Descriptions Type B resur ao not Aico ninaent cii Acocument Cabegonad Examinations Alber amet Workaround Tes Census amp Belenns Gowils of issus Conse amp Aelures SLES EMS Firg PMS al eo ePortal SIL PMS Financial Year End Procedures Personnel S000 10 guidance is nye Sweep Pisma Examinations COEK fhe bik Belper l Pupils Emy Aor cuits Financial Year Enj Latest Sobhwari f 7 Pii sT yilenm anager Fatimy Antoun Financial Year End Procedures Heporting 20007010 guidance ice Non Chequer Book Learning dealer iy Estrendl Payer Aoteuntt ara Sudent Pupil Records Eac Aptounts lasat with Monionng report i eat Sanit A Please endure thal you do n t othe Characters sugh a3 Cokes aed sami Hons System Adneiniviration whan you define Cost centre codes i r a Aga n Dh gi Timetabie am EE a ieu eee PE TA e From the menu on the left click PTP and then click on the link to SIMS net PTP extract report 29 01 08 under Documents and Files Progress Towards the Profile PTP Version 2 1 Installation Notes March 2010 Page 18 of 37 AMIS PTP SIMS PTP extract report 20 01 08 hee f S mm Bao E O 2 Uinelct BASS af P C E gt Schools rm oot PTP print CMIS sims aTa fi SIMS PTP extract report 29 01 08 me TP extract repor back oProfile Descriptio The reports taf re ii Ty Fogh Gick on Ne repe
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