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1. SSI Southeastern Distribution Center Detailed Production Sheet Report Work Center RCV Receiving Monday September 25 2000 Associate Activity Allocation Activity Stop Actual Earned Associate Code Code Team Code Document Element Units Time Hours Hours Perf Washington Joe 90041 CLOCKIN Clock In 07 30 RCON 2 Receive Consolidated 0 _ 09 25 1 92 1 72 _ 90 BREAK Break 0 25 RCC 1 Receive Common Carrier TEUAS 1 58 1 39 88 LUNCH Lunch 0 50 RCC 2 Receive Common Carrier 0 01 00 125 1 37 _110 RCC 1 Receive Common Carrier O 01 40 0 67 _ 0 58 _ 88 BREAK Break 0 25 RCC 1 Receive Common Carrier 0 _03 40 173 1 53 __88 PUT PI Put Away 7 _04 00 0 33 0 31 94 Pallets w 8 00 6 91 92 Williams Tom 721223 RCC 2 Receive Common Carrier 0 02 30 1 50 1 65 110 BREAK Break 0 25 RCC 1 Receive Common Carrier 0 _ 03 50 1 08 0 95 _ 88 PUT ICP Put Away 15 _04 30 0 67 0 67 _100 Pallets 15 3 50 3 27 101 Woods Mary A13542 CLOCKIN Clock In 07 30 RCON 2 Receive Consolidated 0 09 30 _ 2 00 1 79 90 BREAK Break 0 25 LUNCH Lunch 0 50 RCC 1 Receive Common Carrier I Tape 00 1 75 _ 88 RCON 2 Receive Consolidated 0 _ 01 45 1 50 1 34 _ 90 BREAK Break 0 25 PUT CORE Put Away 24 03 15 T25 1 07 86 Pallets 24 RCON 2 Receive Consolidated 0 03 45 050 045 90 CLEAN Cleanup 04 00 0 25 RCC 1 ACME Receive Common Carrier 326 _ 04 00 0 00 0 00 0 Shipments 5 Cartons 326
2. List of Mistakes Currently in the System The entries in the mistakes table are available for selection on the type of work s mistakes tab a Add Mistake Record 4 vocon B Caneel The only setting for a mistake is its description Type of Work Table Settings Related to Quality The results of quality audits are entered and tracked by type of work Below is the Type of Work General tab User s Guide to ProRep Appendix B Setting up the Quality Measurement Feature e 273 Edit Type of Work Record 2 Order Filling Mistakes Datafelds Enabling the Measurement of Quality for a Type of Work To track quality for a type of work on the General tab check the box next to Track Quality for this Type of Work The track quality setting will allow units audited and units failed to be entered on daily quality sheets Datafields for the type of work will be set up in all three DataDiaries for audited units audited occurrences failed units and failed occurrences Ifthe tracking of quality monetary cost and hours features are enabled datafields will also be set up for failure cost and failure hours Specifying the Reasons Why an Item Fails a Quality Audit To specify why an item fails an audit on the Mistakes tab select the mistakes that can occur when performing the type of work Below is the Type of Work Mistakes tab 274 e Appendix B Setting up the Quality Measurement Fea
3. List of Associates Quality sheets are usually entered into ProRep from manually maintained logs kept by an auditor Select the associate who performed the audits and click Add User s Guide to ProRep Appendix B Setting up the Quality Measurement Feature e 277 BM Enter the Associate that was audited Lin won xi p pec OOOO E Edit Quality Line 1 fe lnespecatysurnes e Enter the work center where the work was performed Enter the Type of Hots Enter the Allocation Optionally a Document Number can be entered Add Quality Line Dialog Box The quality sheets are entered in a similar manner to production sheets Enter the number of A Me a jee Line 1 F x Enter the number of units that failed the re oeFingseconss audit o pem O foe fice seecae O l Enter the number csse o and type of mistakes Ee made poo Add Quality Line Dialog Box When entry of the audit is complete click the Save button After all audits performed by the auditor have been entered click the Close button 278 Appendix B Setting up the Quality Measurement Feature User s Guide to ProRep Quality Sheet for Tuesday October 31 2000 5 x az EEEN OF2 6 c29112 lt Click the Save button to return to the list of auditors User s Guide to ProRep Appendix B Setting up the Quality Measurement Feature e 279 This Page Intentionally Left Blan
4. To add users change user names or passwords click the Manage Users button on the initial ProRep screen See Appendix B for more information on adding users ProRep Systems x Setup additional SUES EL E D ProRep PRData users by clicking s Sol Southeastern Distribution Center the Manage 0 eastern i on ente Cancel Users button Manage Users Add a new system Changing the Logo The logo displayed below appears in the upper right hand corner of all printed reports and graphs To change the logo select File Settings Application Logo File ProRep 4 0 SSI Southeastern Distribution Center Work Centers Data Tables Reports Charts Import Export Help Load System i l l ql Change User ID _ Settings gt Application gt Logo File Maintenance gt Current System gt Hour Chime 3 License Key Exit Mon This displays the logo file dialog box 8 e Chapter 1 Installation User s Guide to ProRep Logo File ix r Logo File Select the image that shoulthhe displayed at the top Image Size se Click the button to lof reports and graphs ProRep 691 x 316 pixels Save browse f or the ogo The image will be scaled smaller or larger ti File Size area on the reports and graphs A smaller file print faster than a larger file The Graphic will automatically scale to fit the space in the corner of the report
5. Last 52 Weeks A histogram can also be printed that shows the spread and range of associate performances Histograms graphically show how an associate s performance compares to that of coworkers All Associates Last 6 Weeks Number of From To Associates 0 9 0 10 19 20 29 30 39 40 49 50 59 60 69 70 79 80 89 90 99 100 109 110 119 120 129 130 139 140 149 150 159 160 169 170 179 180 189 OOoOo0oo0o0O0OO0OONNON gt O00000 190 199 Last 52 Weeks Number of From To Associates 0 9 0 10 19 20 29 30 39 40 49 50 59 60 69 70 79 80 89 90 99 100 109 110 119 120 129 130 139 140 149 150 159 160 169 170 179 180 189 190 199 Oooo ANN gt O000000 SSI Southeastern Distribution Center Associate Performance Analysis The pre defined report shown below provides a recap of the associate s progress throughout the year 18 e Chapter 3 The Information ProRep Provides User s Guide to ProRep SSI Southeastern Distribution Center Associates Year 1999 Ending Saturday January 29 2000 Total Hours and Performance Account Hanley Ruth of Hours Percent That Are Measured _ Unmeasured Measured 1 886 57 2 077 05 1 708 57 The associate s performance is listed by month for a year Alternatively this report could have listed the associate s perfo
6. 1 tomorrow or any number of days before or after today Today is the computer s current date when the command line or function within a script is run Command Line Functions APPLYTA date Applies the Time and Attendance data into a day s Production Sheet File The date must be in the currently active weeks The day s files will be created if they don t already exist When Uploading Transactions and Applying Time amp Attendance from a command line ProRep prints the Upload Log Reports to a Command Line Log file in PDF format instead of printing to the user s default printer The Upload Log Reports are appended to the Command Line Log file if it already exists A separate Command Line Log file is created for each day To view the Command Line Log File click the day on the ProRep calendar and select Data gt External Production Data gt View Command Line Log There are extended Error Codes returned by ProRep to the calling program or batch file See the section Extended Return Codes below for more information Also the error messages that would normally be displayed on the screen can be redirected to a log file See the section Error Logs and Notifications below for more information BACKUPTABLES filename Backs up the system s Tables The tables are the settings that control how the system is setup and the DataDiaries 302 e Appendix F Command Line Processing in ProRep User s Guide to ProRep
7. DataDiary Form View Create Daily Files User Jonathan Phenicie Production Sheets gt External Production Data Quality Sheets Pint Daily Reports View Saved Daily Reports Approve Daily Data Post Daily Data Week End Processing Menu Selection When the week end processing is complete a report will be printed This report is conformation that week end processing has completed without errors SGLS Atlanta Distribution Center Week End Processing Report Week 05 07 2000 to 05 13 2000 05 1 7 2000 2 37 55 PM The Total of Al Accounts in the Work Center Master fle has been recalculated 05 17 2000 2 37 59 PM The Total of All Accounts in the Associate Master file has been recalculated 05 17 2000 2 38 01 PM The Total of All Accounts in the Allocation Master file has been recalculated 05 17 2000 2 38 02 PM The Long and Short Term History for Work Centers has been recalculated 05 17 2000 2 38 02 PM The Long and Short Term History for Associates has been recalculated 05A 7 2000 2 38 02 PM The Historical Standards for Activities has been recalculated 05 1 7 2000 2 38 02 PM 0 old Production Sheet fles deleted whose dates were before 05 09 1999 05 17 2000 2 38 02 PM Week End Processing Completed Week End Processing Report After week end processing is complete the next week becomes the active week 138 Chapter 9 Weekly Procedures User s Guide to ProRep
8. 35 Order Entry Measured Hours 39 Pick Adjustments Earned Hours 40 Pick Adjustments LINES Pick Adjustments Measured Hours al tien CABO ae ee ee ee The Form View window is used to manually enter and change data in a DataDiary The only type of users that can modify the data are an administrator operator and data entry user When this window is initially displayed it is set to read only mode to minimize the possibility of accidentally changing a number To change the displayed data un check the Read Only box If entry errors are made while editing the data click the Restore button to quickly change the data back to the original data stored in the DataDiary Closing the window without saving will also discard any changes Importing Data from Another Application into a DataDiary User s Guide to ProRep ProRep can read delimited files created by other computer programs Data can be imported data from files created with Microsoft Excel Access and many other applications For example budget data could be imported from an Excel spreadsheet or actual weekly payroll results from a time and attendance system When the data is imported from the delimited file the imported data can replace the data be added to the data or subtracted from the data currently in the DataDiary Record Layout of the File to be Imported The file to be imported must have each field separated by either commas or tabs Each record
9. column Receive Common Carrier Cartons gi J 9g g Receive Consolidato Cartons 9 999 999 99 9 999 9 9 99 Receive Small Shipments Cartons 9 999 9 999 9 9 999 9 9 999 9 9999 9 Put Awa Pallets 9 999 9 999 9 9999 9 9 999 9 9 999 9 fetal acah Cartons 5 999 Click anywhere on a line to select the line 99 P 999 9 9 999 919 99 m Line Report Variables Add Edit Insert Delete Options Print Options Report Layout Window 218 e Chapter 15 Modifying and Creating Report Layouts User s Guide to ProRep User s Guide to ProRep Predefined reports can be edited However a modified pre defined report must be saved as a new layout To save changes to a pre defined report from the menu bar select File Save as New Adding or Editing a Report Column To add a new column from the menu bar select Column and click Add To edit a column click in the column heading and click the Edit button The Column Setup dialog box is a tabbed interface with three tabs General Headings and Formula E Column Units Processed Column General Tab The General tab contains controls for the visual characteristics of a column Sub Columns containing the previous year s data and the percent increase or decrease can be included in the column from this tab The format of the fonts and numbers is selected on this tab Chapter 15 Modifying and Creating Report Layouts e 219 E
10. CADOCIMP DAT Enter or click the browse button to select the path and name of the Lookup Import File created by the other computer system Next click the Import button The records from the Lookup Import File are added into the lookup file which also contains records from previous imports The actual date and time of the import is written into each document lookup file record Manually Purging Records from the Lookup File Records that are about 10 days old are automatically purged deleted from the lookup file Therefore it is unlikely that you will need to ever manually purge old Chapter 11 Acquiring Production Data from Other Computer Systems e 161 records However if bad records are unintentionally added into the lookup file you will want to remove them To purge records from the lookup file from the menu bar select Files Maintenance Document Lookup Purge The Purge Old Document Lookup Records dialog is displayed Purge Old Document Lookup Records xi Start Date Time AN 3 E fi 1 00 EE 00 00 I End Date Time i 5 24 00 Fl 23 59 m You can Purge old records from the Document Lookup file You do this by selecting a range of dates below Purging will DELETE all records that were imported between the date range Cancel When records are imported into the document lookup file they are stamped with the date and time they were imported Enter the range of dates and times between which to delete th
11. Performance Earned Hours Measured Hours x 100 In the picking activity example above the associate worked on the activity for 1 50 measured hours Therefore the performance is 83 as shown below 1 25 Earned Hours 1 50 Measured Hours x 100 83 Performance Performance is a good measurement to use when evaluating and comparing associates It is primarily a measure of the effort and skill that associates use in performing the tasks that they are assigned Another measure that ProRep uses is Effectiveness It is calculated by dividing the earned hours by the total hours for the day Effectiveness simultaneously takes into account the performance on measured activities and the percent of the day spent on unmeasured activities Effective Earned Hours Measured Hours Unmeasured Hours x 100 For example a work center had a total of 70 measured hours 10 unmeasured hours and 61 earned hours The percent performance of the work center is 87 while the percent effective is 76 as shown below 61 Earned Hours 70 Measured Hours 10 Unmeasured Hours 76 Effective There are two ways to increase effectiveness One way is to increase the percent performance on measured activities The other way is to reduce the percent of time spent on unmeasured activities Effectiveness should rarely be used to evaluate and compare associates In most situations the associates have little control of how they spend their time
12. 1998 To modify the graph s appearance click Modify To return to the list of available graphs click Cancel Cartons Received Per Hour 0 January February March Auguat Septembestober Hove mber Dece mber After the graph is displayed any of the graph s print settings in the Wizard s dialog boxes can be changed by clicking the Modify button You will be returned to the page of the wizard from which the view button was selected Printing the Graph To print the graph from the View Graph window click the Print button This will print the graph to the selected printer with the selected paper size and orientation The graph is automatically sized to fit the page After printing the graph will be re displayed in the View Graph window 234 e Chapter 16 Charts and Graphs User s Guide to ProRep Modifying and Creating Line Graphs All user defined graphs in ProRep are created by defining a graph layout The layout specifies what information should be included on the graph and how it should be displayed The same layout is used to view all three types of line graphs Y axis Increment Vertical or Y axis Label Y axis Origin User s Guide to ProRep Below is an example of a multiple years line graph that shows the major components that are defined in the layout Variables Title Your Company s Logo 1999 1998 SSI Southeastern Distribution Center SSi Receiving Total 1997 a 1
13. Select whether or not the software should also be installed to the PC workstation so that ProRep can be run from this workstation The software can be installed on any shared folder on the network For the purpose of clarity the folder that is to contain the program files should be named ProRep as shown in the following example User s Guide to ProRep G Users Shared ProRep The installation process will create a folder in the ProRep folder named PRData as shown in the following example G Users Shared ProRep PRData The folder is the default folder that ProRep uses for its databases During installation a sample ProRep database is copied into this folder After installation if the software was also installed to the workstation there will be a shortcut on the desktop for ProRep and an entry in the Start Programs menu On each workstation that is to run ProRep run the Setup exe program in the ProRep folder on the network drive as described in the next section Installing the Software from the Network Drive to a Workstation User s Guide to ProRep After the software program files are installed on the network drive ProRep must be installed on each workstation The result is that most of the program files reside on the network drive and a few DLLs and VBXs are copied to the workstation s local drive To install ProRep to a workstation from the workstation run the Setup exe program in the folder on the network drive
14. To select an element to be on the activity move it from the Available box to the Selected box When an element is added a system maintained datafield is created in the DataDiaries for the element The name of the datafield is the activity description followed by a dash and the element description Chapter 7 Setting Up Activities e 115 Deleting an Element from an Activity Caution Deleting an activity from an element changes the element s datafield in the DataDiaries from system maintained to user defined ProRep looses all association between the element s datafield and the activity and element If the element is added back into the activity again ProRep will not re link the element to the old datafield Instead a new datafield will be created for the element Unless the activity s or element s descriptions have been changed the new datafield that is created will have the same name as the old datafield In the window that lists all of the datafields both datafields will be listed The old datafield will be listed as user defined The new datafield will not be listed as user defined The element s old datafield can be deleted and it s data added into the element s new datafield To remove an element from an activity on the Elements tab move it from the Selected box to the Available box The datafield that is associated with the element is not deleted from the DataDiaries The datafield becomes user defined and can be
15. Appendix D Corporate Wide Reporting Systems User s Guide to ProRep Clone a System x r Summary System Name Cloned System Start Year 2000 Start Calendar Date 02 01 42000 Work Center DataDiary Data Level Day 371 data points per year Work Center DataDiary Datafields 113 Associate DataDiary Data Level Week 53 data points per year Associate DataDiary Datafields 118 Allocation DataDiary Data Level Week 53 data points per year Allocation DataDiary Datafields 113 Space required on Disk Drive 38 409 714 bytes To create this system press the Create button Cancel Help lt Back All of the selections that have been made are displayed in this dialog box Click Back to change a setting Click Create to accept these system settings The cloned system will be created in a folder called cloned in the Multiple Facilities Performing the Same Functionality Cooperate control files and cloned systems are ideal for multiple similar operations facilities A company operating up to 999 identical distribution centers can have identical ProRep systems in each location Identical systems are created through cloning a cloned system can then be zipped up using ProRep s built in zipping system and e mailed placed on a disk or network and unzipped at a remote facility Consolidating Information from Diverse Operations Corporate wide reporting systems can be set up from very diverse operations T
16. Backing Up ProRep User s Guide to ProRep After week end procedures are complete it is highly recommended a back up of the ProRep system is made To perform a backup of the entire system select File Backup Zip All System Files Data Tables Reports Charts Import Export Tools Help Load System Change User ID Backup Zip gt All system files _ E Settings gt Tables Maintenance gt Selected Day Back Up System Files Menu Selection To perform a backup of the tables select File Backup Zip Tables This type of backup is used mainly for technical support from Spalding Software ProRep 4 0 SSI Southeastern Distribution Center Work Centers Data Tables Reports Charts Import Export Tools Help Load System Change User ID All system fos Settings gt Tables Maintenance gt Selected Day Wed Back Up Table Files Menu Selection To perform a backup of a selected day select File Backup Zip Selected Day This type of backup is used mainly for technical support from Spalding Software ProRep 4 0 SSI Southeastern Distribution Center Work Centers Data Tables Reports Charts Import Export Tools Help Load System z Change User ID x E All system files BT Settings gt Tables Maintenance gt Selected Day Back Up Selected Day Files Menu Selection The remaining steps are identical no matter which type of ba
17. Groups Work Center DataDiary First Shift Second Shift Total Order Filling Total Shipping The List of Active Work Center Groups In the list of work center groups is a group named All Accounts that is automatically maintained by ProRep It includes all of the work centers To add a new work center group click the Add button To edit an existing work center group click on the group in the list and click the Edit button Add Group Record 1 Consolidated Shipping Penrod Industries Edit Work Center Group Dialog Box The first step in adding a group is to enter a description of up to 30 characters Chapter 6 Creating and Maintaining the Tables e 71 Adding or Removing Work Centers from a Group The edit work center group dialog box has two boxes The box on the left is a list of work centers currently selected to be in the group The box on the right left is a list of work centers that are not in the group but can be added to the group Highlighting a work center and clicking the arrow buttons will move a work center to the indicated box Work centers can also be dragged from one box to another Deleting a Work Center Group To delete a work center group from the list of groups click on the group and click the Delete button Deleting a group does not remove any data from the databases Associate Account Groups An associate gr
18. To select the month to be printed click any day in that month Chapter 13 Printing and Viewing Reports e 187 Selecting the range of time to be printed is the last step in the print wizard Reports can be printed for any date in the DataDiary Click Print to print the report The above report is an example of an account comparison time series report This particular report has sub columns for comparing this year to last year and the percent change between the compared years Account Comparison One Line Reports A One Line report lists a one line total for each account or group for a specified period of time SSI Southeastern Distribution Center ssi Unmeasured Hours Breakdown Year 1998 Ending Saturday January 30 1999 The amount of time covered by the report is selected at printing Total Cycle Unmeasured Total of Percent Account ini Meetings Counting Hours All Hours _ of Total Receiving 785 14 10 189 00 Order Filling First Shift 975 18 6 984 03 Shipping First Shift 363 47 4 186 04 Customer Service amp Admin 414 37 5 321 84 Account or group First Shift 176 14 420 75 1 075 28 2 538 16 26 680 91 totals for the specified Order Filling Second Shift 101 14 409 94 511 28 1 488 12 12 872 52 period of time Shipping Second Shift 29 80 246 01 487 27 5 944 05 Second Shift 130 94 488 14 409 94 757 29 1 975 39 18 816 57 All Accounts 307 08 1 191 30 830 69 1 83
19. Today 76 85 9 76 64 60 Effectiveness 6 weeks Last 81 97 66 94 87 78 The Production Summary Report lists the daily totals for each associate and the entire work center It includes the total hours performance and effectiveness As a 16 e Chapter 3 The Information ProRep Provides User s Guide to ProRep way of quickly determining if performance is improving it shows the last 6 weeks and last 52 weeks average performance The last page of the Production Summary Report list one line of total information for each work center and the total of all work centers Code RCV OFI OF2 SHIP1 SHIP2 CSA TotalofAll SSI Southeastern Distribution Center Production Summary Report Total of All Work Centers Monday September 25 2000 Actual Hours Effectiveness Earned Un Last Last Today 6weeks 52 weeks Performance Last Today 6 weeks Name Receiving 92 96 16 59 18 00 1 50 85 89 Order Filling First Shift 89 95 20 42 22 88 11 37 60 78 Order Filling Second Shift 90 100 7 06 7 83 1 42 76 89 Shipping First Shift 83 90 11 72 14 08 1 42 76 82 Shipping Second Shift 91 101 5 36 5 92 0 83 79 93 Customer Service amp Admin 93 95 9 11 OS 6 25 57 86 Total of All Work Centers 90 97 70 25 78 47 22 78 69 87 The performance productivity and quality information pres
20. e Measured Activities are those jobs that have work standards Typical examples of measured activities are receiving put away picking and shipping e Unmeasured Activities are activities like break meeting training and other activities for which setting a standard is impossible or impractical Standards for measured activities can be entered and displayed as either units per hour or minutes per unit The ProRep system administrator specifies the method They are mathematically equivalent For example 60 Units per Hour 1 000 Minutes per Unit 120 Units per Hour 500 Minutes per Unit The examples in this section use minutes per unit In the calculation of performance ProRep uses some terms that have consistent definition among work measurement specialists One of these terms is Earned Hours which is defined as the amount of time it should take to do a job based on the activity s standard Earned hours are calculated by multiplying the units produced by the standard minutes per unit and converting the resulting earned minutes to earned hours Following is an example Activity Picking Element Standard Units Produced Earned Minutes Earned Hours Minutes Per Unit aso s a User s Guide to ProRep Chapter 4 How ProRep Works e 39 1 000 0 500 Performance is calculated by dividing the earned hours by the actual time measured hours spent performing the activity and converting the result to a percentage
21. 3 2 hel bl bi il ae The number of weeks in each period is specified They must total 52 Select the number of weeks in each period and click Next If the current fiscal year is a 53 week year set the fiscal calendar to 52 weeks After the new system has been set up maintain the fiscal calendar as described in Chapter 6 and change the number of weeks in the year from 52 to 53 Chapter 5 Creating a New ProRep System e 49 ProRep 4 0 BETA TEST BEES File Data Tables Reports Charts Import Export Help Actiy Es rer x r Summary Fiscal Calendar Type Month and Week in Month First Period February The last page of the wizard displays the selected settings To make changes click Back Click Finished to create a new system Fiscal Calendar settings can be changed once a system is up and running Be sure to read Chapter 6 before changing any fiscal calendar settings Customizing ProRep to Your Needs Most of the settings parameters and information that customizes ProRep to work in your organization is accomplished by setting up a number of tables Following is a list of the tables e Work Centers e Associates e Allocations e Activities e Elements e Types of Work e Work Center Account Groups e Associate Account Groups e Allocation Account Groups e Datafields Chapter 6 discusses Work Centers Associates Allocations Groupings and Datafields at length Chapter 7 discusses Activities Element
22. Chapter 3 The Information ProRep Provides 15 Daily Reports E EA E T O eich tat A E 15 Detailed Production Sheet Report sssssesessseessseseesseseesreseesessteresseseesreserseseeseeseese 15 Production Summary Report ccccccesecsseesseeeeeseeseceeeceseceseceseceeeceaeenaecaeeneeeeeeneeees 16 Associate Information aeniea i E E EO E A R E RTE 17 Pre Defined Associate Reports ccccccceessesseeesceesceeeceecesecseceecesecaecaaecaeeseeeaeenneeess 17 User Defined Associate Reports cccceeccescsssceseceseceecseeeseeeseeeeeeeseneesseeneeceeeneeses 20 Pre Defined Associate Graphs c ccesceessessceesceeeceseeeeeeeenseceseceseceaecaecaaecaeeeneeeneesss 20 User Defined Associate Charts cccccccesscessceseceseceseeesecseecseecaeeseecaeeeneeeneeeeeeneeeneeees 21 Work Center Information censore e ketene gee echoes tee ee 22 Pre Defined Work Center Reports 0 ccccccccessseescesseeeseeeecesecesecaecaaecaaecaeeeaeeeneeeneeaes 22 User defined Work Center Reports ccccecccesceesecesecesecseecseeeseeeneeneceneenereneenseenaeens 24 Pre Defined Work Center Charts ccccccescessessseeseeesceeseeecesecesecaecaecaeecseeeaeeeneenes 25 User Defined Work Center Charts 0 cccccccccesseesseeseeeseeeeeeseeesecesecnseceaeceaecaeeeaeeeneenes 26 Allocation Informati n esien ck cath hated aie cli Basie a a aeie 26 Corporate Wide Informations 2 2 54 sce Beh essee eet ie ee a cee eae cet acco esechs 28
23. ET sr 50 0 0 ELAPSED TIMES ATIII Er PTI CL 6 75 0 4 SLOTS 85 PIECES 103 CARTONS 28 REACHES 94 iy MBE TS p78 D0 ODF PETE ELAPSED FIMES PEEPI ITET CL 6 75 0 4 SLOTS 85 PIECES 103 CARTONS 28 REACHES 94 MBE pyrr OR OPE ETAT Quality Sheet Files PRORI PRORI User s Guide to ProRep Appendix G Production and Quality Sheet Import File Formats e 319 A quality sheet import file can contain data for only one day s quality sheet The file consists of one Header Record and any number of Detail Records The Header Record specifies the date of the quality sheet into which the data is to be imported and the disposition of existing records in the quality sheet file Each Detail Record corresponds to a line or record on an associate s quality sheet Header Record Each header record must contain the following fields RecType Month Day Year MergeFlag ImportType RecType is always PROREP 4 ImportType is always QUALITY MergeFlag A 0 deletes all records in the quality sheet file before importing Either a 1 or a 1 appends or adds the records in the import file to the quality sheet file without deleting any existing records in the quality sheet file The Header Record can contain additional blank fields commas at the end of the record They are ignored Header Record Examples EP 4 7
24. START STOP TIMES 203855 PT 203855 PT ve 1 ME 1p77713 45 4 SLOTS 85 PIECES 103 CARTONS 28 REACHES 94 iET 14 15 0 OR PROREP 4 11 30 2007 1 START STOP TIMES pprrrirrra 203855 PT 203855 PT iC M rrr 13 45 4 SLOTS 85 PIECES 103 CARTONS 28 REACHES 94 BET yp 7 re TAs LS Op pyr gery Elapsed Time Production Sheet Files PROREP 4 11 30 2007 1 A production sheet import file can contain data for only one day s production sheet The file consists of one Header Record and any number of Detail Records The Header Record specifies the date of the production sheet into which the data is to be imported and the disposition of existing records in the production sheet file Each Detail Record corresponds to a line or record on an associate s production sheet Header Record Each header record must contain the following fields RecType Month Day Year MergeFlag ImportType IDType RecType is always PROREP 4 ImportType is always ELAPSED TIMES MergeFlag A 0 deletes all records in the production sheet file before importing A 1 imports without deleting any existing records IDType optional if not present or if 0 then the AssociateID in the records is the Associate Code If present a 1 5 indicates that the AssociateID in the records is the Badge The Header Record
25. Selecting the Accounts and Groups to be Printed To change the print sequences from the Report Options window select the Print Sequences tab EJ Report Options Performance amp Productivity Summary BEE General Print Sequence Current Print Sequence Accounts in Group Total Shipping 2 Selected 4 Available IV Print Lines with No Data Report Options Print Sequences Tab On an activity detail report the accounts and groups for which separate reports will be printed is controlled by the Print Sequences When the report is printed these accounts and groups will appear in the list of those to be printed as the defaults The print sequences can be modified before printing The list on the left contains what will be printed The items in this list will be printed in the order in which they are listed The window on the right contains what is available to be printed The right window contains sub tabs for Account Accounts in Group and Totals Items in both left and right lists can be transferred back and forth using the left and right arrow buttons between the windows Chapter 15 Modifying and Creating Report Layouts e 223 This Page Intentionally Left Blank 224 e Chapter 15 Modifying and Creating Report Layouts User s Guide to ProRep Chapter 16 Charts and Graphs Pie charts and line graphs are very useful for analyzing trends and comparing the performances of activities work centers associates and allocati
26. User s Guide to ProRep 4 0 By Spalding Software Inc Productivity Reporting System Version 4 6 SOFTWARE Copyright 1994 2008 Spalding Software Inc User s Guide to ProRep Contents e i This Page Intentionally Left Blank ii e Contents User s Guide to ProRep Contents Chapter 1 Installation 1 Entering the Serial Number and License Key 0 cccccccecscesseescessceeeceecesecesecneecaeeeaeeeeeseeeeereserens 1 Installing the Software to a Network Drive ceececccesecsseeeeeeeeesceeeceeeeeeceseeeeeeeeneeeeeneenaees 2 Installing the Software from the Network Drive to a Workstation ccessseeeeeeeceeeeeeeeens 3 Installing the Software from the CD to a Workstation cceeeccsecscsesceseeeceseeeeeecneeeenaeeeeeaeees 4 Setting the Default Folder for Files c c cscscesesssssnseensscsseessoesecssesssenseesonsenecneesonscnevsnsesnseess 6 RUNNING PFOR EP sc a E enc ost bs new tear S A EE bestcige R 7 Changing the Logo ts sc cc scesissecccccssedeniedse caves a R ER E R E a e ii 8 10101010 a AEE EEE AEAT AE E T A EA TE 9 Chapter 2 Introduction 11 OVERVIEW nenin E AE e E sg belted e E e E A Aa E cea eens 11 The ProRep Desktop scsnisisn ciirnrniii iiia n EE E E EE A REE E 12 Resources for Learning ProRep c ccscesccsssceseceseceseescecseeeseeeeeeseceeceeeenseceseeaeeaecneeceeeeeeneeass 12 ProRep Manualen eniinn rea a E i e SE heathen wanes 12 ProRep Tutorial vs secari e ea EEA EErEE evel 13
27. When all of the fields in the DataDiary records are used or active space for additional datafields must be allocated To allocate space for more datafields close 80 e Chapter 6 Creating and Maintaining the Tables User s Guide to ProRep User s Guide to ProRep the list of datafields if it is open then from the menu bar select File gt Maintenance gt Allocate Additional Datafields ProRep 4 0 SSI Souteastern Distribution Center Work Centers File Data Tables Reports Charts Import Export Tools Help Chonge User 1 J se aa Print Calendar Er Calendar to Clipboard Serao Aa d Tue Wed Zip and FTP to Spalding gt Settings 2 3 4 Update Account Totals Purge Deleted Datafields Bisel te a Allocate Additional Datafields Es Clone System Create Corporate Control Files Document Lookup gt 1 5 Edit System Maintained Fields Import System Maintained Fields Correct Posted Data Posted 2 2 External Production Import Scripts gt Transaction Staging File Production Sh Daily Files This displays the allocate datafields dialog box Allocate Number of Datafields x DataDiary Allocated Fields Active Fields New Allocation f Werk Center a sft Associate fos Poo fos Allocation foo fio Allocate Datafields For each of the three DataDiaries the current number of allocated and active datafields is displayed
28. 124 Chapter 8 Daily Procedures ProRep must be prepared to receive the day s data This is done by creating the daily files Daily files can only be created in the current active week or the following week To create daily files highlight the desired day click Data on the menu bar then Create Daily Files ProRep 4 0 SGLS Atlanta Distribution Center Work Centers efx File Data Tables Reports Charts Import Export Help Acti DataDiary Table View DataDiary Form View Create Daily Files _ User Jonathan Phenicie eek oa en Sheets Production Sheets P2000 Edited 05 10 2000 Production Sheets 5 Extemal Producton Data P Quality Sheets 5 Bint Daily Reports View Saved Daily Reports Approve Daily Data Post Daily Data WeekEnd Processmg Calendar Note Create Daily Files Menu Selection After the daily files are created the desktop calendar is re displayed ProRep 4 0 SGLS Atlanta Distribution Center Work Centers e tx File Data Tables Reports Charts Import Export Help Active DataDiary work Center User Jonathan Phenicie EE May 4 ELL Mon Wed Production Sheets ifs Edited OS10 2000 ES 17 ProRep Desktop Calendar Control User s Guide to ProRep Daily files include a production sheet file If the quality measurement feature is being used a quality sheet file is also created Correcting the
29. Change User ID Backup Zip Zip and FTP to Spalding gt Application gt mm Maintenance gt Title Exit History Weeks Track Cost into Incentive Quality _ The following dialog box will be displayed Chapter 7 Setting Up Activities e 103 Track Cost To Track cost check this box Adding or Editing an Activity To add or edit an activity from the menu bar select Tables Activities ProRep Ssi Southeastern Distribution Center Tables Activities A list of previously defined activities is displayed 104 e Chapter 7 Setting Up Activities User s Guide to ProRep User s Guide to ProRep es Activities BE x Code Description Eamed Hours Calculation TypeciWok Record Cose BREA Break None Unmea fate es 12 Cleanup Cycle Counti ae _ Hauling to Shipping _ Individual Standard Order Filling ji fividual S Shiopi _ Individual Standard Data Entry List of Previously Defined Activities To add a new activity click the Add button To edit an existing activity highlight the activity click the edit button The activity dialog is displayed Edit an Activity Record Activity General Tab Specifying the Activity s Identification Code Enter a code that uniquely identifies this activity The code can be any combination of up to 10 letters and
30. Click Next to continue 290 Appendix D Corporate Wide Reporting Systems User s Guide to ProRep User s Guide to ProRep Clone a System x Start Date for Fiscal Year 2000 er Febery Ff 2000 gt Sun Mon Tue Wed Thu Fri Sat Select the first date in the fiscal year and click Next to continue The following page of the wizard has three tabs a Clone a System x DataDiary System Size Work Center Associate Allocation Data Level __ Allocated Fields G Dalari date points peryear Ma oo C Week 63 data points per year C Perodior Month 26 datapoints penyear lt Back Help Cancel The work center DataDiary s data level can not be selected Itis always daily The number of allocated fields is from the system being cloned Click the associate tab to continue Appendix D Corporate Wide Reporting Systems e 291 Clone a System The associate DataDiary s data level can be selected The most common data level used is weekly if unsure of the of the desired level use the default selection of weekly Select the desired data level and click the allocation tab amp Clone a System The allocation DataDiary s data level can be selected The most common data level used is weekly if unsure of the of the desired level use the default selection of weekly Select the desired data level and click next to continue 292
31. Copying Charts into Other Applications ccccccesecsseescenseesseeseeeneeeeceeeeeeeeerenseeneeneenseenaes 246 Chapter 17 Exchanging Data with other ProRep Systems 247 Exporting Data From a ProRep Systetm cceccesccscceseessecseecseeeseeeseeeseeseceeeeneenseenaeenseenaeenaes 247 Importing Data from another ProRep System cccccccsseessesseesseeeeeesceeeeeeeeeeeeseeneeneenseenaes 248 Creating an ODE Layout ceases Anke and ania needa 249 Importing an ODE Pile vi cash ene Aled E RA E R 251 Appendix A Using the Incentive Features 253 Incentive Mod le Parameters sonreir ice ees ieee ALOR oa a Re 253 Specifying if Associates Have the Same or Different Incentive Goals 254 Specifying if Incentive Pay is Based on Associate Pay Rates or a Fixed Rate 254 Paying a Bonus for Reaching the Goal cccccescceseceeceseceeceeecseecaeeeeeeeeeeeeeeerenrens 254 Options for Handling the Payment of Small Incentive Amounts eeee 255 Minimum amount that must be earned before incentive is paid eeeeeeeees 255 Minimum amount that is paid if any incentive is paid ee eceeceeeereeeeeeereeeeees 255 Not Including Pay on Incentive Reports cccceccesseesseeseeeseeeeeeeeeeeceeeeeeeseeneenaees 255 Using Social Security Numbers instead of Associate Numbers ccceceseees 255 Excluding Associates from Incentive Pay Based on the Number of Hours Worked256 Controlling How Overtime
32. The file can be either a JPG GIF BMP or WMF graphic Support With the initial purchase of the software license a one year subscription to Spalding Software s ProRep support and update service is included The subscription to this service should be maintained to receive continued support If you have problems with installation or use of the program you should there are several ways of obtaining help e A bulletin board is maintained on the Spalding Software web site where users can post questions and review answers to previously asked questions The web site location is http www spaldingsoftware com e E mail your question to support spaldingsoftware com e You can send a fax to 770 449 0549 e You can call us at 770 449 0052 User s Guide to ProRep Chapter 1 Installation e 9 This Page Intentionally Left Blank 10 e Chapter 1 Installation User s Guide to ProRep Chapter 2 Introduction Overview User s Guide to ProRep ProRep is a productivity measurement and reporting system The original version was a PC DOS application that was originally released in 1985 The current version is a 32 bit Windows multi user application ProRep provides information about the performance productivity and quality of associates work groups and processes It addresses management s need for information about current operational results and how these results compare to past history ProRep calculates the performan
33. The Hours Audit Report lists one line of information for each work center that an associate worked in along with a total for the entire day User s Guide to ProRep Chapter 13 Printing and Viewing Reports e 179 SSI Southeastern Distribution Center Hours Audit Report All Associates sorted by name Monday September 25 2000 Performance Actual Hours Effectiveness Last Last Earne Un Last Last Code Name Work Center Today 6weeks 52 week Hours Measured Measured Total Today 6weeks 52 week C11131 Baxter Linda Order Filling First Shift 86 94 91 6 08 7 08 0 92 8 00 76 81 77 C23433 Bell William Customer Service amp Admin 91 88 88 4 87 5 33 2 67 8 00 61 70 73 A12456 Boggs Charlie Order Filling First Shift 94 106 104 6 79 7 25 0 75 8 00 85 97 91 A21234 Carona Maria Customer Service amp Admin 96 93 97 4 24 442 3 58 8 00 53 85 89 C76354 Grubbs John Order Filling First Shift 94 77 78 0 79 0 80 7 20 8 00 9 66 66 A62215 Hanley Ruth Shipping First Shift 84 90 92 4 211 5 00 0 25 5 25 80 81 84 A39987 McGuire Carter Order Filling Second Shift 100 91 88 3 04 3 00 0 75 3 79 80 78 76 Shipping Second Shift 102 91 88 3 73 3 67 0 58 4 295 88 78 76 TOTAL 101 91 88 6 74 6 67 1 33 8 00 84 78 76 754566 Pugmire Charles Order Filling First Shift 85 110 104 1 70 2 00 0 25 2 2 76 94 90 Shipping First Shift 76 110 104
34. Work Center DataDiary OF x Tile Number User Defined FileName 2 active of 999 maximum Click on the desired pie chart then click the View Chart button This will activate the pie chart wizard Chapter 16 Charts and Graphs e 239 Four Color Pallets are available including black and white patterns and grey scale Slices of the pie chart can be individual accounts or datafields The entire pie chart s Data can be either a datafield a variable or a total of all variables 240 e Chapter 16 Charts and Graphs c View Pie Chart Number 902 Style Slices are Accounts Slices are Variables D atafields Accounts Single Account Customer Service amp Admin gt f Accounts in Group All Accounts Data Total of All Variables Total of Variable Measured Hours z Single Datafield Break Unmeasured Hours z Help Beck Selecting the Pie Chart Style Pie charts can display the slices as accounts or variables datafields Accounts are set up elsewhere in ProRep Variables Datafields are set up when the chart layout is defined Selecting which Accounts are Charted When the slices are variables a specific account or a specific account group is selected When the slices are accounts a specific account group is selected Selecting the Pie Chart s Data If the slices are accounts the pie s data c
35. box is displayed CE x OK to Reorganize the DataDiary Masterfile s i Cancel Before the DataDiaries are actual reorganized to include space for the additional datafields they are automatically backed up If space is to be increased in more than one DataDiary the first DataDiary is backed up and reorganized before the second DataDiary is backed up and reorganized Remember that entire this process can take from 10 minutes to an hour or more depending on the size of each of the DataDiaries that need to be reorganized When a DataDiary is being backed up the process can be canceled by clicking the Abort button without causing harm to any of the DataDiaries Any of the DataDiaries that have been reorganized up to this point will contain the increased number of Allocated Fields If the power goes out the server goes down or any other event causes an abnormal termination while reorganizing a DataDiary it is unusable Therefore it is automatically restored from the backup copy the next time the DataDiary is accessed Deleting Datafields If a datafield is no longer needed you have several choices e Keep the datafield and its data in the database If information stored in this datafield may be needed in the future do not delete it e Delete the datafield and move its data into another datafield Note that once the data is summed into another datafield it can never be separated e Delete the datafield and its data f
36. ccccceessessseesceeeceeceseceneceecaeeeaeeeeeeneeeneenes 76 Adding or Removing Allocations from a Group ceccecscecscessceeeceseceeceseeneeeneeeneenes 77 Deleting an Allocation Group cccccesceessesseeesceseceeceeceseceaecsecseecaeecaeeeneeneeenseenreees 78 Datafields is donina a tcc EE a at aerate erat ete ee tab ieeee seen tee E 78 Adding or Editing a Datafield 0 cccceccccecsceeceeeceseeeceeeeeeeeesecesecesecaecnaecsaeeneeeneeees 79 Allocating Space for More Datafields ccecceecseessessceescesecesceeceseceseensecneeeeeeneeees 80 Deleting Datafields icc ccccsce secccececisetdecevedicedeusedubeuidsseeeucevtectecdeceessceieecleeeddeteuiesteees 82 Purging Deleted Datafields from the DataDiary 00 0 0 cc eececeesecseeeecneeerenseeeeeneenees 84 Piscal Calendar ys icles fects E td cto dc oees E ies 84 Adding a New Y eart nnna an a Reese idends BS eh Bees tases 85 Specifying the First Day of a Fiscal Year ccccscceseescceseceeceeecneeeeeeseeeeeeeeesereerens 87 Specifying a 53 week yearse 5 cc iecsccccesccdeeetdnsiecsscedetdecevce ei aa ei e iit 88 Fiscal Calendar Stiittire erann ik nat a R Ai 88 Chapter 7 Setting Up Activities 93 Elements oenen on i e A E A a EEEE E EE E E E E E E 93 Adding or Editing an Element s sssseeesseeeessesersesseeressteresreserseseesesseenessesesreserseeses 94 Deleting an Element sinsero nni ene e E a see E s 95 BeN AEE AEA T E AEA 96 Types of W Or kveoscvesscescsests
37. dees e n faves 234 Modifying and Creating Lime Graphs ceeccescceseeesecceeeeeseeeeeeeeeeenseceseceseeaecaecneceeenes 235 Adding or Editing a Graph ccccccecccecsseseeesceesceeceseeesecaecaecaeecaeeeaeeeneeneeeneeereees 235 Selecting the Data to be Plotted cccccceeseeseeescesecesecesceseceseceaecseecaeecaeeeeeeneeeeeeees 237 Specifying the Graph s Default View ccecceeccessseeseeseceseceseceneceecseeeseeeseenseeeeeees 238 viii e Contents User s Guide to ProRep Viewing and Printing Pie Charts 0 0 0 eceecsssssessecseseeceeeeceaeeeeeecsaeeecaecaeesecaeeeeceaeeecaeeaeeaeens 238 Selecting the Pie Chart Style enseia ieni eni i 240 Selecting which Accounts are Charted cccccccecsssescessceseceseceseceseceeeeeeseeeseeneeenes 240 Selecting the Pie Chart s Data cccccsccessesssesscessceesceesceseceseceaecsaecseecaeeeseeeneeneeeaes 240 Selecting the Pie Chart Color ccccccccssesseesseesceeseeeeceeeeeseceeceseceseenaecneeeeeeeeeneenes 240 Selecting the Date Range cccccecseescessessceeseeeeeeseceseeesecaecnaecaeecaeecaeeeaeeneeeneeeeeeees 241 Printitig Pie CHarts2vicc caste ee de ee cg ee A 242 Modifying and Creating Pie Charts cccsccesccsseesseesecesecseecseeeseeeneeeeceneeeeeeseenseenseenseenaeenaes 242 Selecting the Data to be Charted 0 ccccsccessessseeseeesceeeceeenseceseeesecaecaeeneeeeeeneeees 244 Distributing Charts sen snie eie Aco E E E N E aa ee 245
38. sheets reprint the production sheets A final proofing of the production sheets can save a lot of time in the future e Use the production sheet approval process Do not post until all sheets for all work centers have been approved by the supervisors To correct posted data highlight the day select File Maintenance Daily Files Correct Posted Data 136 e Chapter 8 Daily Procedures User s Guide to ProRep Chapter 9 Weekly Procedures After all the days in the active week are posted the end of week processing should be run and a backup of ProRep s data should be made End of Week Processing All Daily files for the week must be posted before performing end of week processing After week end processing is completed no new daily files may be created for that week End of week processing performs the following tasks Recalculates the long and short term history for Work Centers Recalculates the long and short term history for Associates For Activities that use historical standards they are recalculated Deletes the oldest production sheets in the system s long term history Sets the next week as the active week To perform end of week processing highlight any day in the week select Data then Week End Processing Chapter 9 Weekly Procedures e 137 User s Guide to ProRep ProRep 4 0 SGLS Atlanta Distribution Center Work Centers BEE File WEEE Tables Reports Charts Import Export Help pet DataDiary Table View
39. 0 00 0 00 0 07 03 99 Account Order Filling Second Shift 0 0 00 0 00 0 06 05 99 Account Receiving 17423 114 19 152 58 5309 06 12 99 Account Receiving 16055 107 01 150 03 4825 06 19 99 Account Receiving 15329 105 30 145 57 4617 06 2699 Account Receiving 14512 97 99 148 10 4504 07 03 99 Account Receiving 9437 70 04 134 74 3413 06 05 99 Group All Accounts 17423 114 19 152 58 5309 06 12 99 Group All Accounts 16055 107 01 150 03 4825 06 19 99 Group All Accounts 15329 105 30 145 57 4617 bee i 06 2699 Group All Accounts 14512 97 99 148 10 4504 oi Tablet AT Piet Cinn LAIL eee ose ial na mna Wawra 2412 T Ready Bu0 NM Exported ProRep report opened in Microsoft Excel The information in columns A through D provide information about the data an each line This includes the date and account or group of the data on the line Beginning in column E of the Excel spreadsheet are the columns of data from the ProRep report Above each column is the column title as it appears on the ProRep report 196 e Chapter 13 Printing and Viewing Reports User s Guide to ProRep Chapter 14 Setting up User Defined Formulas and Expressions One of ProRep s most useful features is the ability to present data from the datafields in the DataDiary on user defined reports and charts The user specifies which datafields are used to produce the report or chart by including them in mathematical formulas The formulas are part of the report or chart s layout Form
40. 00 76 81 A12456 Boggs Charlie 94 106 6 79 Gee 0 75 8 00 85 97 C76354 Grubbs John 94 77 0 75 0 80 7 20 8 00 9 66 T54566 Pugmire Charles 85 110 1 70 2 00 0 25 25 76 94 A65657 Rockford June 89 95 5 09 ENES res 8 00 64 87 OFI Order Filling First Shift 89 95 20 42 22 88 eS 34 25 60 78 The Production Summary Report lists the daily totals for each associate and the entire work center It includes the total hours performance and effectiveness As a way of quickly determining if performance is improving it shows the last 6 weeks and last 52 weeks average performance The last page of the Production Summary Report list one line of total information for each work center and the total of all work centers SSI Southeastern Distribution Center Production Summary Report Total of All Work Centers Monday September 25 2000 Performance Actual Hours Effectiveness Last Earned Un Last Last Code Name Today 6 weeks Hours Measured Measured Today 6weeks 52 weeks RCV Receiving 92 96 18 00 1 50 85 89 OFI Order Filling First Shift 89 95 22 88 11 37 60 78 OF2 Order Filling Second Shift 90 100 7 83 1 42 76 89 SHIP1 Shipping First Shift 83 90 14 08 1 42 76 82 SHIP2 Shipping Second Shift 91 101 992 0 83 79 93 CSA Customer Service amp Admin 93 95 913 6 25 57 86 TotalofAll Total of All Work Centers 90 97 78 47 22 78 69 87 Hours Audit Report
41. 177 G Getting Data Into Production Sheets 125 Getting Units for a Document from a File 93 User s Guide to ProRep Getting Units from Another Computer System While Entering Production Data 139 Graphs Adding or Editing a Graph 207 Changing the Scale 203 Copying Charts into Other Applications 216 Drawing Symbols at Each Point That is Plotted 205 Handling Points that Have a Value of Zero 205 Modifying and Creating Line Graphs 206 Plotting a Line s Average Value 204 Plotting Arbitrary Horizontal Lines 204 Plotting by Day Week or Month 203 Plotting Lines as a Percent Variance from Average 205 Plotting Only Within a Specific Range of Dates 206 Printing a Logo on a Graph 205 Printing the Graph 206 Selecting the Accounts or Groups to Plot 203 Selecting the Data to be Plotted 208 Selecting the Time Period When Plotting by Day 203 Selecting the Variables to Plot 203 Selecting the Years to Plot 203 Setting the Scale s Starting Point 203 Specifying the Graph s Default View 209 Using the Same Scale for Daily Weekly and Monthly Plotting 204 Viewing and Printing 199 H Handling Points that Have a Value of Zero 205 Historical Standard 102 Hours Audit Report 113 158 How Allocation Group Totals are Calculated 68 How Associate Group Totals are Calculated 66 How Performance and Productivity are Measured 34 How Work Center Group Totals are Calculated 63 Importing 220 Data fro
42. 21 00 10 38 Detailed Production Report with Elements Included 128 e Chapter 8 Daily Procedures User s Guide to ProRep SSI Southeastern Distribution Center Production Summary Report Work Center OF 1 Order Filling First Shift Monday September 25 2000 Performance Actual Hours Effectiveness Last Last Earned Un Last Last Total of All Code Name Today 6weeks 52 weeks Hours Measured Measured Total Today 6weeks 52 weeks Work Centers C1131 Baxter Linda 86 94 91 6 08 7 08 0 92 8 00 76 81 717 8 00 A12456 Boggs Charlie 94 106 104 6 79 ee 0 75 8 00 85 97 91 8 00 C76354 Grubbs John 94 771 78 0 75 0 80 7 20 8 00 9 66 66 8 00 T54566 Pugmire Charles 85 110 104 1 70 2 00 0 25 2 25 76 94 90 8 00 A65657 Rockford June 89 95 97 5 09 SD XAS 8 00 64 87 88 8 00 OFI Order Filling First Shift 89 95 96 20 42 22 88 AEri 34 25 60 18 81 Production Summary Report for a Work Center SSI Southeastern Distribution Center Production Summary Report Total of All Work Centers Monday September 25 2000 Performance Actual Hours Effectiveness Last Un Last Last Code Name Today 6 weeks Measured Measured Today 6weeks 52 weeks RCV Receiving 92 96 18 00 1 50 85 89 OF1 Order Filling First Shift 89 95 22 88 11 37 60 78 OF2 Order Filling Second Shift 90 100 7 83 1 42 76 89 SHIP1 Shipping First S
43. 67 __ 0 65 _ 98 i oy 1 PIK CBP 30996 21 _1W 10 0 25 0 32 _ 129 9 21 1 BREAK 0 25 HAUL PL 6 11 15 0 83 O80 __96 26 HAUL ICP 40 12 30 1 25 1 23 99 10 CLEAN 01 00 0 50 575 301 100 Stuckey Alice 29112 CLOCKIN Clock In 04 30 PIK ICP 31 Picking 26 07 35 _ 0 58 0 39 68 Lines 13 Carton 26 Order 1 PIK PI 31098 Picking 41 _OB 1S _ 0 67 _ 0 52 _78 Lines 18 Carton ETI Order t wl UNCH Lunch 0 50 PIK ACMI 31105 Picking 23 _09 10 _ OAZ _ 0 33 _ 80 Orders 1 Page 8 of 34 100 41x85in 4 2 ae If necessary the daily data is corrected and reports are reprinted When the reports are correct the daily files are posted The data in the daily files is eventually moved into three separate databases called DataDiaries The records in the DataDiaries consist of a series of datafields that hold the units and hours results of performing the various activities such as picking packing and data entry e Work Center DataDiary contains a record for each day for each work center account e Associate DataDiary contains a record for each week for each associate account e Allocation DataDiary contains a record for each week for each allocation account Each time that a daily production report is printed the work center DataDiary is updated with the day s results Posting the daily files updates all three DataDiaries User defined dat
44. 9 Weekly Procedures User s Guide to ProRep A backup can be performed at any time It is recommended that a backup be performed at least once a week Ifa backup needs to be restored call Spalding Software for instructions and advice Automatic LAN Backups Automatic LAN backups can be used to backup ProRep It is not recommended however to use an incremental backup Since some ProRep files do not change for months or even years incremental backups will not restore a ProRep system Complete backups of all ProRep system files performed by an outside program are acceptable for backups User s Guide to ProRep Chapter 9 Weekly Procedures e 141 This Page Intentionally Left Blank 142 e Chapter 9 Weekly Procedures User s Guide to ProRep Chapter 10 Entering Data Directly into ProRep Ifyou want to enter non production data like budgeted hours or planned volumes see the section in Chapter 12 Using the DataDiaries that is titled Tracking Data Not Associated with an Activity For each day that associates work the associates production data must be entered into daily production sheets The data can be manually typed or scanned directly into a production sheet or it can be imported from a file created by another computer system This chapter discusses the methods that can be used to enter data directly into ProRep by either the individual performing the work or by a data entry associate at a centralized location The next
45. Affects Incentive Pay cccscesseeseeseeseeeeeeeeeereeerens 256 Factoring Quality Failures into Incentive Pay cccescsseeseceseceeecseeeseeeeeeseeeereeerens 257 Controlling the Incentive Payoff Rate cceesceesceseceseceeceeeeneecaeeeseeeeeeeeeeereetens 258 Capping the Incentive Payoff ccceeccesscescsssceseceseceecesecesecseecseecaeeensesneesseeeressrens 259 Creating a File with Incentive Pay Data for Payroll cececceseesseeseeeeeeeeeereeerees 260 Creating a Spreadsheet File with Incentive Pay Results c ccscecsseeseereeeeeeeeees 261 Using Manually Calculated Overtime Hours when Calculating Incentive Pay 262 Tracking the Incentive Calculation Results in the DataDiaries c eee 262 Associate Table Settings Related to Incentives ccceeccesecsseesceesseeseeeeeeeeeeeeeeeeneeneenseenaes 263 Activity Table Settings Related to Incentives cccecccesecsseesseeseeeseeeeeeeeceeeeeesereneeeneenseenaes 264 Calculating Incentives and Printing the Reports ccccccssessseeeesseeseeeeeeeseeeeceecneeeteesseenaes 267 Appendix B Setting up the Quality Measurement Feature 271 Activating the Quality Feature cesce o se ageas a o a each i i 271 Mistake Table Settings Related to Quality cccccccescsesecsseeseeeeeeeeeeeeeeeeeeeeeeceseeneenseenaeenaes 272 Type of Work Table Settings Related to Quality ccccccccecsseesceeseeeeceeeceteeeeeeeeenseeneesaeenaes 27
46. Allocation s data to the following Allocation J Not Allocated If the allocation s data is not to be summed into another allocation select Not Allocated from the pull down list If the data is to be moved into another allocation select the allocation from the pull down list To actually delete the allocation click the Delete button Work Center Account Groups User s Guide to ProRep A work center group is a list of two or more accounts in the work center DataDiary Reports and graphs can be produced that show totals of all work centers in the group Also all of the work centers in the group can be listed individually on reports by selecting the group rather than by manually selecting each work center one at a time A work center can be included in any number of groups There are a maximum of 999 work center groups In the example below the work center named Order Filling First Shift is on both the First Shift group and the Total Order Filling group Group Description First Shift Accounts in Group Customer Service amp Administration Order Filling First Shift lt Receiving Shipping First Shift Group Description Total Order Filling Accounts in Group Order Filling First Shift lt Order Filling Second Shift Chapter 6 Creating and Maintaining the Tables e 69 How Work Center Group Totals are Calculated No data in ProRep is kept by work center group The data is kept separately in each work center account
47. Associate Activity Allocation Activity Stop Actual Earned Associate Code Code Team Code Document Element Units Time Hours Hours Perf Washington Joe 90041 CLOCKIN Clock In 07 30 RCON 2 Receive Consolidated 0 _ 09 25 1 92 1 72 90 BREAK Break 0 25 RCC 1 Receive Common Carrier 0 IRS 1 58 1 39 88 LUNCH Lunch 0 50 RCC 2 Receive Common Carrier 0 _ 01 00 1 25 1 37 _110 RCC 1 Receive Common Carrier 0 01 40 0 67 _ 0 58 _ 88 BREAK Break 0 25 RCC 1 Receive Common Carrier 0 _ 03 40 ire 1 53 _ 88 PUT Pi Put Awa 7 _04 00 0 33 0 31 94 Pallets if 8 00 6 91 92 Williams Tom 721223 RCC 2 Receive Common Carrier 0 02 30 1 50 1 65 110 BREAK Break 0 25 RCC 1 Receive Common Carrier 0 _ 03 50 1 08 0 95 _ 88 PUT ICP Put Awa 15 04 30 0 67 __ 0 67 _100 Pallets 15 3 50 3 27 101 Woods Mary A13542 CLOCKIN Clock In 07 30 RCON Z Receive Consolidated 0 _09 30 __ 2 00 1 79 _ 90 BREAK Break 0 25 LUNCH Lunch 0 50 RCC 1 Receive Common Carrier O 1S 200 1 75 _ 88 RCON Z Receive Consolidated 0 01 45 1 50 1 34 90 BREAK Break 0 25 PUT CORE Put Awa 24 03 15 1 25 1 07 _ 86 Pallets 24 RCON 2 Receive Consolidated 0 03 45 0 50 0 45 _ 90 CLEAN Cleanup 04 00 0 25 RCC 1 ACME Receive Common Carrier 326 04 00 _ 0 00 __ 0 00 0 Shipments 5 Cartons 326 RCC 2 CBP Receive Common Carrier 497 04 00 0 00 __ 0 00 0 Shipments 6 Cartons 497 RCC 1 CORE Receive Common Carrier 215 04 00 0 00 __ 0 00 0 ProRep printed by ADMINSTRATOR on Acrobat PDF Writer Page 1 Printed 6
48. Baxter John Grubbs June Rockford 72 e Chapter 6 Creating and Maintaining the Tables User s Guide to ProRep How Associate Group Totals are Calculated No data in ProRep is kept by associate group The data is kept separately in each associate account When a group total is printed on a report or plotted on a chart it is calculated by summing the data for all of the associate accounts that are in the group at that time Therefore if the list of associates in a group is changed the next time a report or graph is produced the group totals are calculated by summing the data for the new list of associates Adding or Editing an Associate Group To set up a new or edit an existing associate account group make sure that the Active DataDiary is set to Associate ProRep 4 0 SSI Souteastern Distribution Center Associates File Data Tables Reports Charts Import Export Tools Help Active DataDiary associate aa Rats E Then from the menu bar select Tables gt Active DataDiary gt Groups ProRep 4 0 SSI Souteastern Distribution Center Associates File Data Tables Reports Charts Import Export Tools Help WorkCenters Associates _ Allocations Active DataDi Activities Elements Sul Types of Work Mistakes Expressions Dotafels Fiscal Genda co A list of previously defined groups is displayed User s Guide to ProRep Chapter 6 Creating and Mainta
49. Colum nits Processed _ x General Formula Close r Upper Band I Show this band Continue fom Previous eolumr 4 gt aapt Bold r Lower Band Jv Show this band J Continue fom Frevious Eolumr Arial 10 pts Bold Units Processed Column Heading Tab The Headings tab has three heading bands upper middle and lower The upper and middle bands can span multiple columns There is always a lower band E Column Units Per Hour _ OF x Close General Headings Type of Formula Division 1 Variables Jo Expressions Constant B Measured Hours C Non Measured Hours D Earned Hours gt ERRE 1 Selected 19 Available Divide by 2 Variables Jo Expressions Constant B Measured Hours 1 Steines C Non Measured Hours H D Eamed Hours E F lt lt G H gt gt ki 2 Selected 18 Available Column Formula Tab Formulas in activity detail reports differ slightly from the formulas used in expressions account comparison reports and graphs The formula for an activity detail report column uses variables instead of datafields Datafields are assigned to the variables on each line 220 e Chapter 15 Modifying and Creating Report Layouts User s Guide to ProRep Adding and Editing lines on a report To add a new line to a report from the menu bar select Line and Add This adds a new line at the bottom of a repor
50. Daily Files Date If the date needs to be changed highlight the day select File Maintenance Daily Files Change Date and click on the correct date Deleting Daily Files Without Posting If daily files have been created in error they can be deleted Simply highlight the day to be deleted select File Maintenance Daily Files Delete Entering or Importing Data Into Production Sheets After the daily files have been created data is entered into the day s production sheets The data can be entered directly into ProRep or imported from another computer system amp Production Sheets for Wednesday May 03 2000 OL x Close McGuire william 12456 Boggs Charlie 13542 Smith Mary 21234 Carona Maria A399867 McGuire Carter 10 8 00 102 462215 Hanley Ruth 465657 Rockford June Print List C11131___ Baxter Linda 4 8 00 107 023433 Bell William C29112 Stuckey Alice C76354 _Grubbs John___ 3 8 00 100 MAAE Lx repens Crees Work Center sHiF2 Shipping Second Shift z 721223 Wiliams Tom 9 8 00 104 T 743267 Gonzalez Jose Activity PiK Picking z 154566 Pugmire Charles tean o Allocation fice Integrated Computer Products z Document rick LIST Al H Stop Time fio 30 B indicates eared hours and performance cannot be calculat 8 _ _ Elapsed Elements LINES 75 CARTONS foo A List of the Daily Production Sheets
51. Getting Units from a File Created by Another System ccceccsceesseeceereeereeeeees 107 Reusing a Document s Units in the Lookup File 00 cceccsceseesseeseeeeeeeeeeeeeeseeerens 107 Distributing Hours and Units to an Allocation ACCOUNT ei eeeeeeeseeecneeeeeneeeeeeee 108 Specifying that the Activity has No Standard cccceeceesceseceseceeeeeeeneeeneeeaeeees 109 Specifying that the Activity has an Individual Standard ccecesceseeseeeseeeteeees 110 Specifying that the Activity has a Team Standard eeeeceeeeseeeteceeeseeeneeeseees 110 Paying Incentive based on the Associate s Past Performance c ccceseeseeees 112 Calculating Performance for a Support Activity ccescesecsseesceeeeeeeeeeeeereeereeseens 113 Automatically Prorating Measured Hours to an Activity sses 113 Using the Same Standard for All Allocations cccccceccceeseeeseeseeeseeseeeseenteenseenees 114 Automatically Calculating a Historical Standard 0 0 cccecceesseeseeesceeeeeseeeteenseenees 114 Including this Activity s Units in the Total Units Produced ccecseseeereeeees 114 Selecting How Standard Times are Entered and Displayed ccesseseeeseereees 114 Contents e v User s Guide to ProRep Adding an Element to an Activity cccccceccesccesseesceeecesecesecseceaecaeeeneeeneenseeseeeeeeees 115 Deleting an Element from an Activity ccccccccsseesseeseeesceesceeeeeeseeseesse
52. Intentionally Left Blank 164 e Chapter 11 Acquiring Production Data from Other Computer Systems User s Guide to ProRep Chapter 12 Using the DataDiaries ProRep holds all of it s data in databases called DataDiaries The DataDiaries supply the data to ProRep for all reports and graphs Up to 9 years of information can be kept in a DataDiary A ProRep system has three DataDiaries e Work Center DataDiary contains a record for each day for each work center account e Associate DataDiary contains a record for each week for each associate account e Allocation DataDiary contains a record for each week for each allocation account The records in the DataDiaries contain the system maintained datafields used to track the units and hours results of performing the various activities such as picking packing and data entry Printing the daily production sheet reports updates only the work center DataDiary with current results Posting the production sheets updates all three DataDiaries User defined datafields can also be added into the DataDiaries to hold data that is not entered into production sheets such as planned and budgeted numbers The data for these fields can be entered into the DataDiaries through keying or importing the data from a file created by a spreadsheet program or another computer system Viewing Data in a DataDiary To view the DataDiary make sure that the correct Active DataDiary is selected ProRep 4 0 SS
53. Name e datadiar dddata export als E ProRep can export a report to most popular spreadsheets and databases including Excel Lotus Access and dBase E Export Options x Type of Export The complete list of file types that can be created is displayed in the drop down list Microsoft Access 1 1 MDB Microsoft Access 2 0 amp 2 5 MDB Microsoft Access 3 0 MDB Microsoft Excel 2 1 KLS Microsoft Excel 3 0 XLS Microsoft Excel 4 0 KLS Microsoft Excel 5 0 amp 7 0 KLS Named Values NYL To complete the exporting process click the Export button In this example we will creat an Excel spreadsheet Below is the file opened in Excel X Microsoft Excel 0001 xls elx File Edit View Insert Format Tools Data Window Help Saal Receiving Receiving pane Receiving Rec Common Common Carrier Consol Ci Carrier Carrier idator id Cartons Hours C cartons H te AcctType AcctDesc per Hour 06 05 99 Account Order Filling First Shift 0 0 00 0 00 0 06 12 99 Account Order Filling First Shift 0 0 00 0 00 0 06 19 99 Account Order Filling First Shift 0 0 00 0 00 0 06 26 99 Account Order Filling First Shift 0 0 00 0 00 0 07 03 99 Account Order Filling First Shift 0 0 00 0 00 0 06 05 99 Account Order Filling Second Shift 0 0 00 0 00 0 06 12 99 Account Order Filling Second Shift 0 0 00 0 00 0 06 19 99 Account Order Filling Second Shift 0 0 00 0 00 0 06 26 99 Account Order Filling Second Shift 0
54. Pallets 30 Loading Earned Hours 29 Loading Measured Hours 36 Order Entry Earned Hours 37 Order Entry Lines 40 Pick Adjustments Lines 35 Order Entry Measured Hours 39 Pick Adjustments Earned Hours 38 Pick Adjustments Measured Hours DataDiary Form View Window Restore ro ee DAVE BEE VV Read Only Account Customer Service amp Admin Shipping Second Shift Date Thursday September 21 2000 Af Seterer e o H o Th Fn Sat Sun _ Mon Tue Wed The data for one account and one date is displayed in the left half of the window In the right half of the window are controls for changing the displayed date and account To step through the accounts and dates click the previous and next arrows To jump to an account or date use the controls to display it and then click on it Tracking Data Not Associated with an Activity Most of the datafields are automatically set up by ProRep when an activity such as picking packing or data entry is added The datafields are set up in each of ProRep s three DataDiaries to hold the units and hours results of performing these activities 166 Chapter 12 Using the DataDiaries User s Guide to ProRep User defined datafields can be set up to hold data that is not entered into production sheets or otherwise produced within ProRep Following are examples of typical i
55. Per Hour This window allows you to change the graph description vertical axis label and variables e The graph description is only used for the name displayed in the list of graphs e The vertical or Y axis label describes the unit of measure that is plotted e The variables are formulas that use datafields from the DataDiary to define what is plotted Selecting the Data to be Plotted The data to be plotted is selected by setting up variables that are formulas for units hours percentages units per hour etc Setting up variables is the most important part of creating a graph After selecting the Add or Edit button the following window is displayed Variable Common Carrier ral Break Indirect Hours Cleanup Nonmeasured Hours gt Cycle Counting Nonmeasured Hrs Cycle Counting Sku s lt lt Haul to Shipping Earm Hrs Haul to Shipping Meas Hours gt Haul to Shipping Pallets Receive Comm Carrier Meas Hrs a Break Indirect Hours Cleanup Nonmeasured Hours Cycle Counting Nonmeasured Hrs Cycle Counting Sku s lt lt Haul to Shipping Eam Hrs Haul to Shipping Meas Hours gt Haul to Shipping Pallets Chapter 16 Charts and Graphs e 237 To allow saving changes to a graph s scale and other viewing options check this box Then click the Next button The variable should be given a description that will appear in the title or legend when the graph is viewed Next sel
56. The DataDiary must contain enough unused allocated datafields to allow the datafields for an activity to be set up If an error message is displayed stating There are not enough datafields to hold the data for this activity more datafields must be added Spalding ProRep Userlnterface Object The are not enough Datafields available to hold the data for this activity You must allocate more fields before saving the Activity with the current settings You need 12 additional fields and only have 11 available To add more datafields in Chapter 6 Creating and Maintaining the Tables see the section titled Datafields and the topic Allocating Space for More Datafields Tracking the Cost of an Activity Optionally the cost of performing activities can be tracked By default the cost of activities is not tracked There is a setting that specifies if cost is tracked If the track cost setting is specified the cost of all activities is tracked Cost datafields are automatically set up in the work center associate and allocation DataDiaries for each activity An activity s cost if calculated by multiplying the associate s hourly cost by the hours spent performing the activity To track the cost of performing an activity select Settings Current System Track Cost Info ProRep 4 0 SSI Southeastern Distribution Center Work Centers igi Data Tables Reports Charts Import Export Tools Help Te Hg Sial oI
57. There are two methods for entering data directly into a ProRep production sheet file One method is to have associates fill out paper production sheets and have someone at a central location key in the data from the sheets The other method is to have each associate at the completion of each activity enter their own data directly into a PC ona LAN by either typing or scanning bar codes Data can be imported into a production sheet file from many different types of computer systems For example a warehouse management system WMS or a pick to light system can supply data about each task that was performed A time and User s Guide to ProRep Chapter 8 Daily Procedures e 125 attendance system can supply data about each associate s clock in clock out and lunch time For more information see Chapter 10 Entering Production data directly into ProRep and Chapter 11 Acquiring Production Data from Other Computer Systems Entering Data into Quality Sheets After the daily files have been created data is entered into the day s quality sheets Close Woods Mary 421234 Carona Maria A39987 McGuire Carter 462215 Hanley Ruth A65657 Rockford June 11131 Barter Linda Print List 23433 Bell Wiliam C29112 Stuckey Alice C76354 Grubbs John C90041 Washington Joe By Edit Quality Line 1 x K92954 Stilwell Yolanda 721223 williams Tom Associate Jossae7 McGuire Carter M 743267 Gonzalez Jose T54566 _ Pugmire Char
58. To edit an existing allocation group click on the group in the list and click the Edit button Add Group Record 2 x Description r Save Cancel ost Per Unit Customers Accounts in Group Central Business Products Not Allocated Core Specialty Supplies Acme Motor Supply Integrated Computer Products 3 Selected 3 Available Edit Allocation Group Dialog The first step in adding a group is to enter a description of up to 30 characters Adding or Removing Allocations from a Group The edit allocation group dialog has two boxes The box on the left is a list of allocations currently selected to be in the group The box on the right left is a list of Chapter 6 Creating and Maintaining the Tables e 77 Datafields allocations that are not in the group but can be added to the group Highlighting an allocation and clicking the arrow buttons will move an allocation to the indicated box Allocations can also be dragged from one box to another Deleting an Allocation Group To delete an allocation group from the list of groups click on the group and click the Delete button Deleting a group does not remove any data from the databases Datafields are the fields in the records of the work center associate and allocation DataDiaries Most of the datafields are automatically set up by ProRep when an activity such as picking packing or data entry is added The datafields are set up in each of ProRep s three DataDiaries to h
59. User s Guide to ProRep If the filename is not supplied the system will prompt for one If supplied the filename needs to be fully qualified An extension of zip will be added if no extension is provided BACKUPFULL filename Backs up all the data files for the system This includes the Tables and all the Production sheet files as well as the user defined reports If the filename is not supplied the system will prompt for one If supplied the filename needs to be fully qualified An extension of zip will be added if no extension is provided CONVERTDAY date Converts transactions into a day s Production Sheet File The date must be in the currently active weeks The day s files will be created if they don t already exist EXPORTDAY date dxtype filename blankdocs non paid elements descriptions Exports the data from the day s production sheet file into spreadsheet and database formats The dxtype is one of the DataExport types in the table below The filename should be fully qualified including an extension Set blankdocs to 1 to include lines that do not have a document The default setting of 0 will only output lines that do have a document number Set non paid to 1 to include lines such as Clock in Lunch If 0 then those lines will not be exported Set elements to 1 to output the element names and the quantities for each element If 0 then no element info will be exported Set descriptions to 1 to
60. Without Data ProRep s default setting is to print all lines on a report At times there will be lines in a report with no data a user may want to suppress the blank lines to shorten the length of the reports To suppress printing of the blank line un check the Print Lines with No Data box on the Print Sequence tab User s Guide to ProRep Chapter 15 Modifying and Creating Report Layouts e 213 E Report Options Receiving Yolume Report This Year ys Last Year General Print Sequence Current Print Sequence Account Accounts in Group Totals Separators Accounts in Group All Accounts Separators Draw Line Totals All Accounts Uncheck the Print Lines with No Data box to suppress the printing of blank lines 3 Available 3 Selected IV Print Lines with No Data Activity Detail Report Layouts Activity Detail reports list multiple activities for an account or group of accounts on a single report Each activity is listed on a separate line The Activity Detail report allows quick evaluation of performance and production data for many activities on a single report Below is an example of an activity detail report 214 e Chapter 15 Modifying and Creating Report Layouts User s Guide to ProRep Each account or group is printed on SSI Southeastern Distribution Center a seperate page Group All Accounts Performance amp Productivity Summary The amount of time Day Thursday August 19 1999 covered by t
61. an Activity 99 ProRep Desktop 9 ProRep Manual 10 ProRep Tutorial 10 Purging Deleted Datafields from the DataDiary 75 Q Quality Sheets 109 R Real Time Self Entry 93 129 134 Reindexing the Lookup File 141 Removing Lunch and Other Non Paid Time 129 Report Adding lines on a report 195 Adding or Editing a Column 184 Adding Report Column 193 Adjusting the Heading Height 187 Adjusting the Width of a Column 185 Assigning a Title 183 Assigning Datafields to the Variables 196 324 e Index Building Column Headings 185 Centering a Column Heading Across Multiple Columns 186 Changing a Column Heading s Font Size or Color 186 Column Total or Average 181 Columns 181 Creating Separation Between Lines 196 Entering Text for a Column Heading 186 Formatting Numbers in a Column 185 Heading 181 Including a Percent Increase Decrease in a Column 185 Including a Variable in a Total or Subtotal Line 196 Including Last Year s Data in a Column 185 Line Description 196 Modifying the First Column 184 Options 184 187 188 196 197 Print Sequence 181 Printing a Logo on a Report 188 Printing Grid Lines on a Report 188 Printing Notes on a Report 188 Selecting Paper Orientation 188 Selecting Paper Size 188 Selecting the Accounts and Groups to be Printed 188 Selecting the Data to Appear in the Column 186 Selecting the Fonts of Numbers in a Column 185 Specifying Column Totals or Averages 185 Specifying th
62. associated with the reflective activity Specified Group Earned hours are calculated based on the performance of a specific group of work centers associated with the reflective activity User s Guide to ProRep _ e Reflective of Specified Group s Performance Calculating Performance for a Support Activity If an associate is working on a support activity that does not have a standard they can get earned hours for the activity that are based on the total performance of one or more work centers This type of activity is called a reflective activity This feature is usually only used with an incentive system For example an associate works primarily as a general material handler in a packing area This job includes bringing supplies to the packing stations distributing work to the packers and other miscellaneous tasks It is not practical to set a standard for the job However performance of the job impacts the performance of the packers and overall productivity of the operation Therefore we would like pay the material handler an incentive when performance of the area is above the goal This is done by specifying that the earned hours for the material handling activity is reflective of the work center Therefore if the work center performs at 110 the associate will receive earned hours based on a 110 performance for the time they spent on material handling To specify that earned hours for an activity are calculated based on
63. calculated by summing the data for the new list of allocations Adding or Editing an Allocation Group To set up a new or edit an existing allocation account group make sure that the Active DataDiary is set to Allocation ProRep 4 0 SSI Souteastern Distribution Center Allocations File Data Tables Reports Charts Import Export Tools Help dete Ontediy atcoton E LEL Then from the menu bar select Tables gt Active DataDiary gt Groups File Data Tables Reports Charts Import F el WorkCenters Associates Allocations Active DataDi Activities _ Elements Sul Types of Work Mistakes Expressions Datafields g ee eee Fiscal Calendar A list of previously defined groups is displayed 76 e Chapter 6 Creating and Maintaining the Tables User s Guide to ProRep The allocation group s description These buttons move the highlighted account to the opposite box The list of accounts in this group These buttons move all accounts to the opposite box User s Guide to ProRep Groups Allocation DataDiary ioj x o All Allocations Consolidated Shipping 4 Print List 2 active of 999 maximum The List of Active Allocation Groups In the list of allocation groups is a group named All Accounts that is automatically maintained by ProRep It includes all of the allocations To add a new allocation group click the Add button
64. chapter shows representative example reports as part of the report printing process Chapter 3 The Information ProRep Provides shows many examples of both pre defined and potential user defined reports However the best way to become familiar with the reports that are available is by experimenting with the various selections and settings that are part of the report printing process Daily Production Reports Each day after the production and quality data is entered the daily reports can be printed If additions or corrections to the data are made the reports can be reprinted Only the ProRep system operator or administrator can print an original copy of the production reports However when they print the report they can select that the report is written to disk as a PDF file This PDF copy of the daily production reports can be viewed from within ProRep or by anyone who has the free Adobe Acrobat Reader While viewing the report the whole report or selected sections can be printed When the daily production data is posted a final copy of the daily production reports are saved to a disk as a PDF file The file is saved for several weeks Therefore a report from three weeks ago or longer can be viewed and printed User s Guide to ProRep Chapter 13 Printing and Viewing Reports e 177 Detailed Production Sheet Report A separate detailed Production Sheet Report is printed for each work center It lists all associates who worked in
65. chart to the clipboard click the Clipboard button When the graph is on the clipboard it can be inserted into other applications such as Microsoft Word or PowerPoint Below is a Microsoft Word document with the above line graph pasted into it a J View Inset Format Tools Table Window Help oOo alalt selel eklek ala mwla 2 hel ae aI Bi z u 27 E 2 2 Eb Status Report The Productivity problems that we had in March and April have been solved We believe that the drop in productivity was due to the new receiving procedures In May and June our productivity was significantly higher than it was last year as shown on the chart below Receiving Receive Common Carrier 2000 4999 1980 1504 Om m 7 4204 405 4 ns Per Hour Pail Pa Page1 Sec 1 TA AI nS col 8S REC MAK ET OVA evra Ce 246 e Chapter 16 Charts and Graphs User s Guide to ProRep Chapter 17 Exchanging Data with other ProRep Systems ProRep can exchange data in any of it s DataDiaries with a DataDiary of another ProRep system This feature is most often used when ProRep is in use in multiple facilities as well as a central office Exporting Data From a ProRep System User s Guide to ProRep Data from the active DataDiary can be exported to another ProRep system s DataDiary via an Operational Data Exchange ODE file ODE files are proprietary files to ProRep and can only be opened in another Pr
66. full length A record can be ended after any field after the Units field Fields can be skipped but must be blank filled Document document number to be looked Pee on Quantity TEREA number of units or number of units or quantity Element lement s unit of measure Sines Allocation Pate Location code PR_FuncCode projected function or type T work PR_Date 63 N projected completion date YYYYMMDD format projected work center PR_User1 81 10 C j d user defined iel i e zone PR_User2 91 10 C 5 d user defined ie i e isle Notes required C any printable ASCII character or numeric allowed N only ASCII numeric characters allowed If the Element unit of measure data is provided ProRep will only select records from the lookup file that match both the document number and the activity s element descriptions If the Element data is not provided the match is only on the document number and the units are assigned to the activity s first element PR_Userl and PR_User2 are user definable fields which can be used to further breakdown the pending amount of work For example the Picking Area work center could be broken down by Zone Then each Zone could be broken down by Aisle Importing Data from a Production Sheet Import File See Appendix G Production and Quality Import File Formats User s Guide to ProRep Chapter 11 Acquiring Production Data from Other Computer Systems e 163 This Page
67. in two situations e When it is difficult or time consuming to determine exactly how many units each associate completed For example in shipping cartons are automatically sorted directly into 20 outbound trailers A seven person crew loads the trailers They are not assigned to specific doors They move from door to door as needed At the end of each shift a report is produced that lists each door number along with the number of cartons that were sorted to it The only way to determine the actual number of cartons each associate loaded is to have each person keep a manual tally This would be a very tedious and time consuming In this case it would be best to make loading a team activity have each associate keep track of their time by door and enter each door s cartons using the door number 1 to 20 as the team number e When productivity is significantly enhanced by associates helping or cooperating with each other For example in receiving there are eight unloaders One unloader is assigned to each trailer They unload bar code labeled cartons with the label side up onto a conveyor that carries them to one of two associates who scan each carton It is easy to determine how many cartons each unloader and scanner handled However the associates who scan are at odds with the associates that unload The unloaders can save 1 25 seconds per carton if they do not place the cartons on the conveyor label side up The associate who scans must
68. is to be printed Setting up an Activity Detail report is very similar to setting up an Account Comparison report The information provided in this section assumes that the reader is already familiar with how to set up an Account Comparison report Therefore it is recommended that the previous section be read and understood before proceeding on to this section User s Guide to ProRep Chapter 15 Modifying and Creating Report Layouts e 215 To create a new activity detail report or edit an existing report from the main menu select Reports then Activity Detail ProRep 4 0 SSI Southeastern Distribution Center Work Centers File Data Tables Charts Import Export Help Active DataDiary work Account Comparison ee Activity Detail 4 Pimt Daly Reports Sun h View Saved Daily Reports Associate Analysis Document History A window that lists all the Activity Detail report layouts that have been defined is displayed a Activity Detail Reports Ioj x Number Tile File Name Close The report number HA Activity Year to Year Comparison DDAF21 which is also printed Performance amp Productivity Summa DDRF23 1 on the report allows Units and Hours Detail Report DDRF24 1 easy identification of reports with similar names Print Report This is the title Export Data given to the report by the user This is the name of the file that the layout is stored in This file is saved in
69. mail server to use to send Error Messages when doing Command Line processes The SMTP port number From Text Ee The email address for the sender Must be valid on the SMTP server The email address to send the message to User s Guide to ProRep Appendix F Command Line Processing in ProRep e 313 This page intentionally left blank 314 e Appendix F Command Line Processing in ProRep User s Guide to ProRep Appendix G Production and Quality Sheet Import File Formats This appendix is an overview of how to create a file that can be used to import data into the daily Production and Quality sheet files The type of files that can be imported are Comma Separated Values CSV with commas between each field All records must end in both a Carriage Return and a Line Feed character ASCII 13 amp 10 CR LF Use of quotation marks around text fields is optional Records can contain additional blank fields commas at the end of the record They will ignored Stop Time Production Sheet Files User s Guide to ProRep A production sheet import file can contain data for only one day s production sheet The file consists of one Header Record and any number of Detail Records The Header Record specifies the date of the production sheet into which the data is to be imported and the disposition of existing records in the production sheet file Each Detail Record corresponds to a line or record on an associate s production sheet Header
70. of the lines Allow another picker to enter up to 40 lines olx m Order Filling Attempt to find Carotte res a AN annot be reused T Can be shared with other associates Distributing Hours and Units to an Allocation Account The hours units and cost of the activity can be tracked by allocation When a daily production sheet file is posted the activity s data is always saved into the activity s datafields in the allocation DataDiary If the activity s data is allocated the data is saved into the allocation account specified on the production sheet If the activity s data is not allocated the data is saved into the allocation account named Not Allocated To specify how allocating is handled on the General tab in the When to Allocate Production Data section click one of the radio button selections 108 e Chapter 7 Setting Up Activities User s Guide to ProRep Edit an Activity Record Code PKI Close Available 93 eeded 0 Description icing General Calculations Elements Allocations Datafields Incentive l Type of Work Order Filling z m Documents V Prompt for Document Description Pick List T Allow Multiple Documents for one time period Never Do not prompt for an allocation account Sometimes Prompt for the allocation account Allow selection of a specific allocation or the Not Allocated allocation Lookup File I Search for Documen
71. only during training can be set up for which the associate s performance is either the greater of the actual performance or the incentive performance goal The result would be that if the associate performed above goal they would get incentive but if they performed below goal it would have no negative impact on incentive that they might earn on other activities To make this selection check the box next to Protect the Earned Hours for this Activity Caution This is a seldom used feature that should be used judiciously There are alternative ways to prevent incentive pay from being negatively impacted The earned hours calculation can be set to None or to Past Average Performance Paying an Additional Incentive that is not Based on Performance In some situations it is desirable to always pay an associate an extra amount for performing certain activities For example an experienced associate normally works on activities for which they do well and therefore earn incentive pay A new associate is hired and the experienced associate is asked to train the new associate During the time that they are training the new associate the experienced associate is working on the unmeasured activity of Trainer and therefore has no chance of earning incentive pay Obviously the experienced associate might be reluctant to train new associates if it means loosing incentive pay To solve this situation the Trainer activity can be set up so that associates ar
72. remain in the DataDiaries as a user defined datafield e Delete the activity and its data from the DataDiaries All of the data in the datafields that hold hours information will be summed into datafields that hold hours information for deleted activities The element datafields will remain in the DataDiaries as a user defined datafields To delete an activity from the window that lists the activities click on the activity and click the Delete button The delete activity dialog box is displayed OK to Delete x Press the Delete Button to delete the following item from the N database Activity to be deleted EO Emergancy Order Filling Add Activity s data to the following Activity PIK Picking Cancel Delete Activity Dialog Box If the activity s data is to be summed into another activity select the activity from the pull down list To actually delete the activity click the delete button 122 e Chapter 7 Setting Up Activities User s Guide to ProRep Chapter 8 Daily Procedures The following steps need to be done for each work day e Create Daily Files This creates the production sheet file and the optional quality sheet file e Enter or Import Data Into Production Sheets e Enter Data Into Quality Sheets if the feature is implemented e Print Daily Production and Quality Reports e Correct Production and Quality data and re print reports as needed e Supervisor or manger approval of Product
73. s Haul to Shipping Direct Hours Haul to Shipping Earn Hrs Haul to Shipping Pallets 3 Selected 42 Available ProRep will always add all the fields in the boxes first then perform the desired operation division The mathematical formula for the above example is Total Cartons Received per Hour Receive Comm Carrier Cartons Receive Consolidator Cartons Receive Small Ship Cartons Receive Common Carrier Dir Hrs Receive Consolidator Dir Hrs Receive Small Ship Dir Hrs Formulas can use expressions fields or constant numbers in any combination The formulas used in reports and charts also allow you to include columns in the formula The above example is a division formula Multiplication and subtraction work in the same manner Percentage formulas are nearly identical to division formula however ProRep will multiply the result of the division process by 100 to complete the operation Chapter 14 Setting up User Defined Formulas and Expressions e 199 The percentage formula divides the upper selected box by the lower selected box and then multiplies by 100 A complex formula while not widely used can add subtract multiply and divide in the same formula a Add Expression Record 11 E Oix Receiving Hours of Total E Receive Consolidator Cartons fa Receive Consolidator Earn Hrs Receive Small Shipmnt Meas Hrs Receive che ti Shipments Receiving Entry Meas Hrs Total of All Hours t
74. selects the one line per account type of account comparison report User s Guide to ProRep Chapter 13 Printing and Viewing Reports e 189 Select the year to print Any year in the system can be used This report is being printed for a quarter any Range of dates can be used Select One Line per Account Grouping Total for one period of time Click Next to Continue EJ Print Account Comparison Report Number 9 E e 9 a ea ols Es els ee fs Ss ee eee eee eee 2 ele ele BIR Bie 2 fe 9 2 2 i To select the quarter to be printed click any day in that auarter Selecting the length of report is the last step in the print wizard Reports can be printed for any date in the DataDiary Click Print to print the report Activity Detail Reports Activity Detail reports list multiple activities for an account or group of accounts on a single report Each activity is listed on a separate line The Activity Detail report allows quick evaluation of performance and production data for many activities on a single report 190 Chapter 13 Printing and Viewing Reports User s Guide to ProRep Each account or group is printed on a seperate page The amount of time covered by the report is selected at printing Each activity is printed ona seperate line User s Guide to ProRep Group All Accounts Day Thursday August 19 1999 SSI S
75. services Even for those organizations that would like to use the allocation feature it is not always practical For example in a retailer s distribution center if an associate is filling an order with several different types of merchandise it might not be practical to record the time by merchandise department Even if the allocation feature is used there will be some activities that can not be allocated When an activity is set up there is a setting that specifies whether it is allocated An account is automatically maintained in the allocation DataDiary for each allocation One additional account is also maintained for all units time and cost that is not allocated There can be a maximum of 999 allocation Adding or Editing an Allocation To set up a new or edit an existing allocation select Tables gt Allocations ProRep 4 0 SSI Souteastern Distribution Center Work Centers File Data Tables Reports Charts Import Export Tools Help Active DataDi okLeme l aa wel Sn Associates 7 SS Activities N Elements Sur Types of Work Mistakes Expressions Active DataDiary gt A list of previously defined allocations is displayed Chapter 6 Creating and Maintaining the Tables e 67 Close Not Allocated 0 6 ACME Acme Motor Supply 3 3 CBP Central Business Products 2 2 CORE Core Specialty Supplies 5 5 e tegrated Compiler Prous TT i PI Penrod Industries 4 4 Print List I
76. spend an additional 3 50 seconds to turn the carton Unloaders can increase their 110 e Chapter 7 Setting Up Activities User s Guide to ProRep To make this a team activity click the team radio button User s Guide to ProRep performance at the expense of the associates that are scanning In this case it is best to make the entire receiving process a team activity To specify that an activity has a team standard on the Calculations tab in the How Earned Hours are Calculated section click the radio button for Team On any given day an associate can work on any number of team activities in any number of work centers and on any number of teams within the work center This means the makeup of a team working on an a team activity is dynamic One minute a team could consist of five people and the next minute seven people Edit an Activity Record ioj x Datatields Code EX Close Available 93 Needed 0 Description Picking General Calculations Elements Allocations Datafields Incentive Earned Hours p How Earned Hours are Calculated None WameasuredAchvity Individual Standard Team Standard Past Average Performance C Reflective of Recorded Work Center s Performance C Reflective of Specified Work Center s Performance Reflective of Specified Group s Performance I Prorate Hours based on earned hours Display of Standard Times IV AllAllocations use the same standards
77. that of coworkers Associate Cost Analysis The Associate Cost Analysis shows each associate s actual hourly cost along with their performance It also shows their equivalent hourly cost which is calculated by dividing the actual hourly cost by their percent performance SSI Southeastern Distribution Center Associate Cost Analysis Sorted by Last 6 Weeks History All Associates Actual Average Equivalent Hourl Hourly Cost Total Cost Performance Cost at Current Wage Rate Last 52 Last 6 Last 52 Weeks d 10 Carona Maria A21234 McGuire Carter A39987 Bell William C23433 Rockford June A65657 Grubbs John C76354 Washington Joe c90041 Baxter Linda C11131 Gonzalez Jose 743267 i 721223 j K y 154566 A y 110 C29112 A i B 105 A62215 i i r 90 Stillwell Yolanda K92954 98 i B 100 Woods Mary A13542 74 y D 96 Boggs Charlie A12456 i 106 182 e Chapter 13 Printing and Viewing Reports User s Guide to ProRep The report is sorted on the last 6 weeks equivalent hourly cost To print an Associate Analysis Report from the menu bar select Reports Associate Analysis ProRep 4 0 SSI Southeastern Distribution Center Work Centers Reports View Saved Daily Reports Associate Analysis Select the type of analysis report to be printed the order in which it is to be sorted how the associates are to be grouped and whether to print a histogram To exclude new hires and o
78. the folder in which the file is created User s Guide to ProRep Appendix A Using the Incentive Features e 261 Clicking on the Datafields tab displays the following settings Print Settings Save Cancel General Hours Rate Scale Files Datatields r Datafields used in calculating Incentives Datafield that contains any Manual Overtime hours rong o m Datafields that hold Incentive results Bonus Pay for Reaching Goal rna Incentive Pay for Performance ions o H Additive Pay non O Incentive Earned Hours none o Datafields Tab Using Manually Calculated Overtime Hours when Calculating Incentive Pay ProRep can automatically calculate the number of overtime hours based on the associate s total hours for the week For example all hours over 40 hours per week are overtime If additional or alternative methods are used to calculate overtime and they are to be used when calculating incentives the overtime hours must be entered into a user defined datafield For example all hours worked over 8 hours per day are overtime To specify the user defined datafield that contains the manually calculated overtime select the datafield from the Datafield that contains any Manual Overtime hours pull down list Tracking the Incentive Calculation Results in the DataDiaries The incentive calculation results can be held in the associate and work center DataDiaries When an incentive report is printed t
79. the left half of the tab Displaying the Activity s Datafields Clicking on the Activity s Datafields tab displays the following list User s Guide to ProRep Chapter 7 Setting Up Activities e 119 a Edit an Activity Record Picking Measured Hours Earned Hours Lines Cartons Orders Activity Datafields Tab This is a list of the datafields in the work center associate and allocation DataDiaries that hold the results of performing the activity These datafields are automatically set up and system maintained The datafields can be used on user defined reports and graphs Clicking on the incentive tab displays the following settings a Edit an Activity Record Activity Incentive Tab 120 e Chapter 7 Setting Up Activities User s Guide to ProRep User s Guide to ProRep Using the Greater of the Goal or Actual Performance for Incentive Pay In some situations an associate may be asked to perform an activity for which they have not been trained and have little experience If the job requires a significant amount of training or experience to master it might take a few weeks or months for the associate to perform this new activity at their prior rate of performance Therefore while learning this activity they would probably not earn a consistent incentive In fact the performance on the new task could negate good performance on other activities To solve this situation a new activity used
80. the same directory as the other database system files From this window a report can be printed exported viewed added edited or deleted Adding a New Report When a new report is added the first window displayed is the Variables dialog box 216 e Chapter 15 Modifying and Creating Report Layouts User s Guide to ProRep User s Guide to ProRep Variables x Primary Units i Measured Hours i C Non Measured Hours variables are used a placeholder Earned Hours for datafiekis in formulas Different datafieks are assigned to the variables on each detail line on the report The variables have a permanent letter For clairity it is recommended that the variabksto be used are labeled with a descrption Examples are Unite Hours and Dollars gt 2 2 vf Of 2 e gt mf Of of gt gt If an existing report is edited the Variables dialog box shown above is not automatically displayed Instead the Report Layout window is displayed To maintain the list of variables from the Report Layout window click the Variables button Variables A variable is a symbol or word representing a quantity For example in the expression a b c total a b and c are variables In ProRep twenty variables are available for use on an activity detail report The variables have a permanent letter To help easily identify the variables a label may be assigned The labels commonly used are descr
81. uses different associate ID numbers than ProRep the ID numbers are entered as badge numbers ProRep allows 5 additional ID numbers to be entered on the badge number tab Use of badge numbers must be consistent In the example above the Time and Attendance System ID is badge number 3 Therefore all associates must have their Time and Attendance System ID entered as badge number 3 If associates have a second or third WMS ID use 2 or three badge number fields To help maintain consistent use of badge numbers the badge descriptions can be specified in the ProRep program information file called ddprini The represents the ProRep system number of through 9 This file can be edited with Notepad The following information is entered into the ProRep program information file Chapter 6 Creating and Maintaining the Tables e 63 Badges 1 WMS User ID 1 2 WMS User ID 2 3 Time and Attendance ID 4 Pick to Light User ID This will change the descriptions on the Badge Number tab as shown below Edit Associate Record 1 Deleting an Associate If an associate no longer works for the organization you have several alternatives e Keep the associate and their data in the database Remember that there is room for a specific number of associates based on the size of the license Associates may need to be deleted to make room for new associates e Delete the associate and move their data into a generic associate such as Former Asso
82. vi e Contents User s Guide to ProRep Chapter 11 Acquiring Production Data from Other Computer Systems159 Importing Data from a Warehouse Management System cseeeessesceseeeserceceeeceseeeeeaeens 159 Importing Data from a Time and Attendance System 0 cc eeseeeeeesecreeeecneeeeceeeeceaeeneeaeens 159 Getting Units from Another Computer System While Entering Production Data 159 Importing Data into the Document Lookup File ee ceeeeeecseeeeceeeeeceseeeeeaeeaeeees 161 Manually Purging Records from the Lookup File eescesecseesceeeeeceeeeeeeeaeeees 161 Packing the Lookup Filenin iiine ter eaen e eais e a ona 162 Reind xing the Lookup File lt escccscnccs essen iinvigrenchiwsenneneieinees aes 162 Layout of the Lookup Import File cc ceceeceeseeecceseceecesecesecaeecaeeeneeseeeeeeeerenerens 162 Importing Data from a Production Sheet Import File eee eeeeeeecseeeeceeceeeeeceeeeeceaeeeeeaeens 163 Chapter 12 Using the DataDiaries 165 Viewing Data in a DataDiary 0 cceccecccesccesecesecesecseecseeeneeeseeeeeeeeseeeseenseceseseeeseenseenaeenseenaes 165 Tracking Data Not Associated with an Activity 0 cecesccssssceesecseeeecneseececesersecnaeeeceaeeaeeaeens 166 Entering and Modifying Data in the DataDiaries 000 0 ceeeecsesecseeeecneeeececeeeceaeeeeeneeaeeeeeaeens 167 Importing Data from Another Application into a DataDiary ee ceeeeeeeeeeceseeeeeeeceeeeeneens 169 Record Layout of the File to be I
83. which contains the ProRep program files as shown in the following example G Users Shared ProRep Setup exe When installation is completed there will be a shortcut on the desktop for ProRep Menu items are also added to the Start Programs menu that are titled Spalding Software s ProRep and under that an entry for ProRep Chapter 1 Installation e 3 Spalding Software s ProoRep 4 0 gt ProRep E E E E E E E A s 3 When ProRep is run from the workstation ProRep by default will look for its databases in the PRData folder on the network drive Installing the Software from the CD to a Workstation To install ProRep on a local drive run the Setup exe program in the main folder of the CD Select install ProRep 4 0 Software from the dialog box ProRep 4 0 Installation CD This displays a dialog box that prompts for the location in which to install the ProRep program files 4 e Chapter 1 Installation User s Guide to ProRep 2 ProRep Installation Unless there is another reason accept the default folder The installation process will create a folder named ProRep In the ProRep folder it will also create another folder named PRData as shown in the following example C ProRep PRData The PRData folder is the default folder that ProRep uses for its databases During installation a sample ProRep database is copied into this folder When installation is completed there will be a shortcut on
84. 2 57 4 513 55 45 470 87 Account Comparison Report One Line per Account Above is a one line per account report When the report is printed the user is prompted for the amount of time to summarize and print on each line In the example above each line is a yearly total Each line could have represented a day a week a quarter a month or any range of time To print an Account Comparison report select either the work center associate or allocation DataDiary ProRep 4 0 SSI Southeastern Distribution Center Work Centers File Data Tables Reports Charts Import Export Help Active DataDiary Work Center q Associa Allocati Then from the menu bar select Reports Account Comparison 188 e Chapter 13 Printing and Viewing Reports User s Guide to ProRep ProRep 4 0 SSI Southeastern Distribution Center Work Centers Reports Account Comparison il il 8 Yes _DDAF18 4 ceiving amp Shipping Summary 2 Yes DDAF12 4 eceivi ili 19 Yes Al eceiving Detail Report 1 Yes DDRF11 4 ivi i 5 Yes DDRF15 4 inci il 6 Yes DDAFI6 4 tal Hours and Performance 901 No Pre defined nn 3 Yes DDRFIS 4 reports are identified by a No in the user defined column Highlight the report to be printed by clicking on the report title and select Print This will activate the print wizard Print Account Comparison Report Number 9 This
85. 2005 1 QUALITY 203855 PTL CL 13 45 4 SLOTS 85 PIECES 103 CARTONS 28 REACHES 94 203855 PTL MEET 14 15 0 PROREP 4 11 31 2005 1 QUALITY 203855 PTL CL 13 45 4 SLOTS 85 PIECES 103 CARTONS 28 REACHES 94 203855 PT ry MEET 797 L419 Oy acre a 320 e Appendix G Production and Quality Sheet Import File Formats User s Guide to ProRep Index A Account Comparison Report 181 182 Layout 181 Acquiring Production Data from Other Computer Systems 109 130 139 Activities 30 89 Activity Adding or Editing an Activity 91 Entering the Activity s Description 92 Specifying that the Activity has a Team Standard 96 Specifying that the Activity has an Individual Standard 96 Specifying that the Activity has No Standard 96 Specifying the Activity s Identification Code 92 Specifying the Activity s Type of Work 93 Tracking the Number of Times an Activity is Performed 102 activity detail report 189 190 192 195 196 197 Activity Detail Report 181 189 190 Columns 190 Lines 190 Activity Detail Reports Layouts 189 Adding New System 39 Account Comparison Report 181 Activity 91 Adding or Deleting Associates from a Group 67 Allocation 61 Allocation to an Activity 103 Allocations from a Group 70 Associate Group 66 Datafield 71 Element 83 Element to an Activity 101 Lines on a report 195 Ne
86. 23 2007 1 QUALITY PROREP 4 07 23 2007 1 QUALITY EP Boel 23 7 2007 Oy QUALITY PARETET PETAT Detail Records AuditorID AssociateID WorkCenter TypeofWorkCode AllocationCode Document ErrorType AuditedUnits FailedUnits NumberOfMistakes MistakeCode 1 MistakeQty 1 MistakeCode 2 Mistake Qty 2 Mistake Qty NumberOfMistakes ErrorType is either 1 Audit 2 Check or 3 Catch The detail records can be padded with blank MistakeCode MistakeQty field pairs for the purpose of making all records have the same number of fields If a MistakeCode is blank and the MistakeQty is zero 0 or blank the field pair is skipped If an MistakeCode is blank and the MistakeQty is greater than zero 0 the quantity is applied to the Activity s first Mistake To use the Auditor s Home Work Center enter a in the WorkCenter field Optional fields AllocationCode Document max of 16 characters additional characters are ignored Detail Record Examples 203855 PTL CL 13 45 1 100 1 2 UNDER 1 OVER 1 203855 PTL MEET 14 15 Or yry re 203855 CL 13 45 4 SLOTS 85 PIECES 103 CARTONS 28 REACHES 94 203855 PTL CL 13 45 45 4 SLOTS 85 PIECES 103 CARTONS 28 REACHES 94 203855 PTL CTL 4 SLOTS 85 PIECES 103 CARTONS 28 REACHES 94 Extra commas are OK use home Work Center 45 elapsed minutes units only no time Examples of Entire File PROREP 4 11 31
87. 3 Incentive Module Parameters Related to Quality ccccccccecssesceeseeeeeeeeceeceeeesseeeeeneenseenaes 275 Recording the Results of Audits ccccecccesccesecesecseecseeeseeeeeeeeeeeecseeeeeeeeeeeeeeenseenseenaeenseenaes 276 Appendix C User IDs and Passwords 281 Adde a Ne U SEE e a a E E A E E a 281 Appendix D Corporate Wide Reporting Systems 285 User s Guide to ProRep Contents e ix x e Contents What a Corporate Wide Reporting System Does 0 cccccesseseesseeseeeeeeeeeeeceseenseeeseesaeeneeenes 285 Corporate Wide Reports and Graphs cccceccesceesseeeeesceeeceeeceseceseeesecnseeaeeeeeneeenes 286 How the Corporate Wide Reporting System Works ccccccceeseescceeeceseceseceeecaeeeseeseeeneeenes 287 Using a Corporate Control File cceccececsseessessceesceeseeseceseeeecesecesecesecsaecaaecseecaeeeaeesaeeneeeereees 288 Cloning a ProRep Systeri tiae ant aana EE E ae EEEE AEE TESTER ESS 289 Multiple Facilities Performing the Same Functionality 0 ccc eececesceseeceeteeseeeeeeceeeeeereees 293 Consolidating Information from Diverse Operations c esscsssecseeeeceeeeeceeeeeeeseeeeeeesneeeees 293 Appendix E Entering Production Sheets with Elapsed Times 295 Specifying Elapsed Time Entry ccccccecscesscessceseceeeceseceaecaecseecaeeeseeeeeeeeeeeeeeeeeeeeeeeeaeenaees 295 Entering Data Using Elapsed Time Entry ccccccesccesecsseesseeseeeeeeeeeeeeeesecneceesecaeenseeeeeneeenes 296
88. 3 66 4 83 0 92 5 7 64 94 90 TOTAL 79 110 104 5 37 6 83 1 17 8 00 67 94 90 A65657 Rockford June Order Filling First Shift 89 95 97 5 09 5 75 2 25 8 00 64 87 88 C29112 Stuckey Alice Order Filling Second Shift 84 105 108 4 0 4 83 0 67 5 5 74 87 92 Shipping Second Shift 73 105 108 1 6 2 25 0 25 25 65 87 92 TOTAL 80 105 108 5 68 7 08 0 92 8 00 71 87 92 90041 Washington Joe Receiving 92 91 91 6 91 7 50 0 50 8 00 86 73 72 721223 Williams Tom Receiving 101 110 112 3 27 3 25 0 25 3 5 93 99 102 Shipping First Shift 91 110 112 3 89 4 25 0 25 451 86 99 102 TOTAL 95 110 112 7 14 7 50 0 50 8 00 89 99 102 A13542 Woods Mary Receiving 88 96 95 6 44 7 25 0 75 8 00 80 85 83 The following associates did not have any production information for any work centers Code Name Home Work Center 143267 Gonzalez Jose Order Filling Second Shift K92954 Stillwell Yolanda Shipping Second Shift ProRep printed by ADMINSTRATOR on Acrobat PDFWriter Page 29 Printed 6 21 00 10 38 Viewing Daily Production Reports To view a days production reports click on the desired day on the desktop calendar then from the menu bar select Reports View Saved Daily Reports ProRep 4 0 SSI Southeastern tribution Center Work Centers e Data Tables ifs Charts Import Export Help Active DateDiny work Account Comparison Activity Detail _ 4 Print Daily Reports View Saved Daily R
89. 33 Work Center DataDiary 18 27 28 27 28 33 49 63 114 Work Center Information 18 Work Centers 14 20 22 23 28 29 28 29 31 33 33 39 45 49 53 63 65 97 99 113 115 117 119 126 158 199 235 36 257 Index e 325 Zz Zip 120 326 e Index User s Guide to ProRep
90. 6 Creating and Maintaining the Tables User s Guide to ProRep To change the start date or number of weeks in a fiscal year click on the year and then click Edit User s Guide to ProRep 52 Sunday January 30 2000 To Be Deleted 52 Sunday January 28 2001 3 active of 9 maximum The list of years is displayed showing which year will be added and optionally which year will be deleted A year is not actually added or deleted until the Save button is clicked to cancel the operation click the Cancel button Warning Once a year is deleted the data can not be recovered Specifying the First Day of a Fiscal Year When a new ProRep system is created the start date of the fiscal year is specified If it becomes necessary to change the fiscal year start date from the list of years click the year and click the Edit button Edit Parameters for Fiscal Year 2003 x Weeks Per Year l Cancel a H e January Sun Mon Tue Wed Edit Fiscal Calendar Start Date Tab On the Start Date tab click on the desired start date in the calendar control and click the Save button The start date in all years will be adjusted based on the new start date of the selected year Chapter 6 Creating and Maintaining the Tables e 87 Specifying a 53 week year Because there are not exactly 52 weeks in a year 365 7 52 15 every so often a fiscal year is 53 weeks long If a year has 53 weeks an extra week is added into the la
91. 65 28 45 28 45 28 00 0 00 8 35 0 00 0 00 0 00 Boggs Charlie A12456 100 0 95 7 95 7 40 01 37 51 37 51 35 90 0 00 7 15 0 00 0 00 0 00 Carona Maria A21234 100 0 91 8 91 8 39 31 35 02 35 02 32 15 0 00 9 50 0 00 0 00 0 00 Gonzalez Jose 143267 100 0 96 7 96 7 40 00 37 50 37 50 36 25 0 00 7 85 0 00 0 00 0 00 Grubbs John C76354 100 0 100 0 100 0 40 00 37 50 37 50 37 50 0 00 6 87 0 00 0 00 0 00 Hanley Ruth A62215 100 0 79 5 79 5 39 99 37 24 37 24 29 59 0 00 6 35 0 00 0 00 0 00 McGuire Carter A39987 100 0 97 4 97 4 38 09 29 70 29 70 28 92 0 00 9 10 0 00 0 00 0 00 Pugmire Charles T54566 100 0 102 7 102 7 40 00 32 94 32 94 33 83 0 89 8 15 7 25 0 00 7 25 Rockford June AG5657 100 0 114 8 114 8 40 00 37 50 37 50 43 05 5 55 8 75 48 56 0 00 48 56 Stillwell Yolanda K92954 100 0 98 1 98 1 40 00 36 52 36 52 35 81 0 00 6 98 0 00 0 00 0 00 Stuckey Alice C29112 100 0 93 0 93 0 40 00 33 51 33 51 31 15 0 00 7 50 0 00 0 00 0 00 Washington Joe 90041 100 0 95 7 95 7 37 90 29 14 29 14 27 90 0 00 7 80 0 00 0 00 0 00 Williams Tom 721223 100 0 97 3 97 3 40 00 35 45 35 45 34 50 0 00 9 15 0 00 0 00 0 00 Woods Mary A13542 100 0 104 3 104 3 40 00 33 80 33 80 35 26 1 46 6 72 9 81 0 00 9 81 Incentive Calculation Summary Report in Alphabetical Order The Incentive Calculation Associate Detail Report has a page for each associate showing how their incentive pay was calculated Appendix A Using the Incentive Features e 267 SSI Southeastern Distribution Center Incentiv
92. 76 This report shows day by day information for a week The report could also show week by week or month by month totals for any range of time Another pre defined report shows the same information summarized by work center for a month 22 e Chapter 3 The Information ProRep Provides User s Guide to ProRep SSI Southeastern Distribution Center Work Centers Fiscal Month August Ending Saturday August 26 2000 Total Hours and Performance Year vs Year Actual Hours of Hours That Are Percent Percent Measured Unmeasured Earned Hours Measured Effective Performance Receiving Order Filling First Shift Order Filling Second Shift Shipping First Shift Shipping Second Shift Customer Service amp Admin All Accounts 2 910 4 2 936 5 3 259 0 3 277 7 The report also compares this year s monthly totals to last year s This style of report shows total information for all areas for any period of time Shown below is an Activity Performance report that shows weekly totals It could have been printed with totals for a day month quarter year or any user specified period of time SSI Southeastern Distribution Center Work Centers Week Ending Saturday September 23 2000 Activity Performance Group First Shift ActualHours Units Per Hour Net Unmeas Earned Stan Description Produced Measured ured Total H
93. 80 165 150 artons Received Per Hour Lines can be plotted by day week or month Adding or Editing a Graph To setup a new or edit an existing line graph select either the work center associate or allocation DataDiary as the active DataDiary Chapter 16 Charts and Graphs e 235 236 e Chapter 16 Charts and Graphs ProRep 4 0 SSI Southeastern Distribution Center Work Centers File Data Tables Reports Charts Import Export Help Active DataDiary work Center gt 4 e ate Allocation Then from the main menu select Charts and then Line Graphs ProRep 4 0 SSI Southeastern Distribution Center Work Centers File Data Tables Reports Import Export Tools Help Active DataDiary Work Center Pie Charts _ Ea This displays a list of previously defined graphs Options Line Graphs Work Center DataDiary ioj x Close e DL Cartons Picked Per Hour Yes ODGFII 4 Cartons Received Per Hour 16 Yes DDGF116 4 Percent Performance Effective amp Measured 901 No Total Cartons Picked 3 Yes DDGF13 4 Total Hours 902 No di Delete 6 active of 999 maximum h The procedure for adding or editing a line graph is nearly identical To add a new graph click the add button To edit an existing graph click edit User s Guide to ProRep User s Guide to ProRep A Edit Line Graph Number 16 Cartons Received Per Hour Cartons Received
94. A OA A AA A 308 Command line examples E a a a A E EEEE ESS 308 DataExport Translation Types for Exporting esseesesessseesessrseessesersreresseseseseesesseeresseseesss 308 Spreadsheets n ce p EEE EE R E E R a ia 308 Databases isiscistecccecesissieczsss ene oveitie ti EEA R EEA EAE 309 Formatted Text te s sitieg sfist stati aspen lesan taed atone iotantiaatene ATAS 309 Text Formats oi gonso E E E T iu E eeaeeee roca tet 309 Word Processinii rriren RRS a SR Ra ee 310 Extended Return Codes cess nd csdeiahaiietig abigail R ela RER REER 311 Error Logs and Notifications ccccccscesscessceeecesecesecesecseecseecseeeaeeeeeeeeneeceseceaeenseenseesaeeeeenes 312 Appendix G Production and Quality Sheet Import File Formats 315 Stop Time Production Sheet Files sosie Baek Ride ee ART 315 Header Record nemenciinda RERE ERAR E RER E i 315 Detail Records niireaneirn ierni n n i a a a E E a Hes 316 Elapsed Time Production Sheet Files 0 ccccescessecsseessesceceeeseeeceeseeeeeceseeseeeeseenaeenaeeseeeeeenes 317 Header Record sts sceecse cass eestedeteeihaxsatea a eA eee a 317 Detail Recorder aaan a a a aa a n a A a a 318 User s Guide to ProRep Quality Sheet Filesecc cee ne nes Sei A A A AAA eee 319 Header Recor des csenec teed ectec tin oe E EA EEE Boeri EA 319 Detail Recordsi oter cht ee Ra es eee ee heb ate en eb beep AANE 319 Index 321 User s Guide to ProRep Contents e xi Chapter 1 Installation This chapt
95. Cartons Heading Lower Band Consolidator Small Shipments 1998 February 48 068 47 501 12 16 748 16 243 3 1 2 451 2 372 _ 3 3 583 664 12 3 142 1 132 9 March 72 722 62 279 16 8 24 624 21 217 16 1 3 534 3 238 9 1 840 868 3 2 146 9 134 7 On the report above the Upper Band containing the word Receiving is continued from the Common Carrier column through the last column of the report The Middle Band containing the word Cartons is continued from the Common Carrier column over the Consolidator and Small Shipment columns The second tab of the column layout window is the Heading tab E Column Receiving Cartons Common Carrier General if m Upper Band MV Show this band in Gontnue fom Previous olor Arial 10 pts Bold m Middle Band V Show this band Cartons Selecting this check box I Continue from Previous Column will center the text from Aviad 8 pls Bok the previous column above this column also ieee Bend JV Show this band Common Carrier P Continue fom Previous Column Arial 8 pts Bold Column Heading Tab User s Guide to ProRep Chapter 15 Modifying and Creating Report Layouts e 209 There is always a Lower Band The Upper and Middle Bands are optional Bands are intended to show a hierarchy of information on the report Text on the Upper and Middle Bands can be centered over multiple columns Entering Text for a Column Heading When a new column is added to a report the text of the lo
96. Chapter 4 How ProRep Works 29 OVEIVIEW Sits Ahrens ih OG a a e e E E Ake eA tn eee Geek 29 BABIES 23 A tiste At ads ecco eck a a a n Bue Danes a cea 31 Work Center ieren eae toes SER ae To RT ee BS 31 ASSOCIATES nnee nenene oi ER E cen iE EE E E E aR 32 AMO CATIONS E E A E E N A eISSN aS 8 33 ACtVItIES ai a a a a a a a a A O 34 User s Guide to ProRep Contents e iii n rit Secs cscs seek ees BAER SIA Rec Sed a as EE ESI E Io a Be a TE 35 TypesOf Work oade iini see duace cde ERR E OAA E E E Wace tdeeess 35 Work Center Account Groups ccesccesecsseeseeeseeeseeeeceecescenseeaecnaecaeecaeeeaeeeneeneeeeeees 36 Associate Account Groups s sssseesssseseeseesererssteressesetsresetstssteresststestesttsteseenessteeesree 37 Allocation Account Groups cscccsceessessceesceesceeceseceseecseecseeeseeeeeeeeeeeneenseenaeenseenaes 37 Dataticldsy cts astra Peeve tea et ata EET ET R 37 How Performance and Productivity are Measured ccccscessecseeseeeeeeeseeeeeeeseeeeeeeeneeneensees 39 Chapter 5 Creating a New ProRep System 43 Preparations Before Adding a New System cccecccesccsseceseeesecseecseecseeeeeeseeeeeeeereneeneeneensees 43 Adding a New Systemer on e RE E R ae ohen ane Sie he E eS 43 Customizing ProRep to Your Needs c cecccesseesssesceeeceseceseceeceeecaeeeseeeeeeeeeeereseeseeeneeeeeeaees 50 Changing the System Tithe nsspa irr i sce a i a E eE E i iae iini 51 Chapter 6 Creating and Maintaining the Ta
97. DDPRINI x file will cause error messages to be written to the specified file rather than displayed on the screen Text er T amp AerrorLog The full filename of a file to be created when Time and Attendance data is applied If the filename contains characters then a second parameter separated by a comma defines how the characters should be replaced YYMMDD would replace with the Year Month and Day UploadErrorLog Text er The full filename of a file to be created when Uploads take place If the filename contains characters then a second parameter separated by a comma defines how the characters should be replaced YYMMDD would replace with the Year Month and Day Examples DataCollection UploadErrorLog Server24 PROREP Logs 5047 WM Error Logs txt T AErrorLog Server24 PROREP Logs 5047 Kronos Error Logs txt DataCollection UploadErrorLog Server24 PROREP Logs 5047 WM Error Logs txt MMDDYYYY T amp AErrorLog Server24 PROREP Logs 5047 Kronos Error Logs txt MMDDYYYY 312 e Appendix F Command Line Processing in ProRep User s Guide to ProRep If an error is encountered when Uploading Transactions or Applying Time amp Attendance from a command line it can also be sent by email to specified email address The following settings in the DDPRINI x file will cause error messages to be emailed to the specified address SMTP URL S The SMTP
98. Data See ti a es ee 195 Chapter 14 Setting up User Defined Formulas and Expressions 197 Ionan niel EEEE los A E E E A E S eS MELE asks 197 Common Formulas ses sisi sts aan a Shane a a a aa les Bt eenescee es Nhe 197 Complex Formulassiic 2 55 ceti e bg oe oie ead Hetero nee 200 EXPT OSSIONS 32 5 2 e e a a e A E E A E ANE E 201 Chapter 15 Modifying and Creating Report Layouts 203 Account Comparison Report Layouts c cccccesccssecesceseceseeesecseecaeeeseeeseeeeeeeeeneeneeneenseenaes 203 Adding a New Reportss23 sek ea BA A ee A RA a ek 204 Editing an Existing Report ccccccsscessesssessessoesececsnecosscnssenseessesseessesssesstsnesseess 206 Assigning a Report Tithe sicccscs secs ccc nnn e i EE ai 207 Modifying the First Column Date ACCOUML cescesecseceteceseceeeceeeeeeeeeeneeeereeerens 207 Adding or Editing a Column 0 ccccecccescceseceseceseceecseeeseeeseeseeeeeeseeeseeneenseenaeenaes 207 Including Last Year s Data in a ColUmn eeeecesecesecsceceeeseeeeeeseeeseeseeeeeeeeeeesrens 208 Including a Percent Increase Decrease in a Column 2 0 0 eeeeeeeeceeeeeceeeeeeeseeeeeees 208 User s Guide to ProRep Contents e vii Formatting Numbers in a Column cccccceescesseesseeeceeeceeeceeceeceseceseceaeenaeeeeeseeenes 208 Selecting the Fonts of Numbers in a Column ccccecceesccesecsceeneeeeeeeeeeeeeeeeeeeeneees 208 Specifying Column Totals or Averages ccccecsceseeseeeecesecee
99. Data gt External Production Data gt View Command Line Log There are extended Error Codes returned by ProRep to the calling program or batch file See the section Extended Return Codes below for more information Also the error messages that would normally be displayed on the screen can be redirected to a log file See the section Error Logs and Notifications below for more information Command line examples T programs ProRep32 exe 1 S shared Prdata IMPORTLOOKUP C LOOKUP DAT us server ProRep ProRep32 exe 2 us server ProRep PRData UPLOADDAY 0 C ProRep ProRep32 exe 1 EXPORTODE A 0 7 V Export ODE DataExport Translation Types for Exporting Spreadsheets Lotus 1 2 3 1A WKS Lotus 1 2 3 2 0 WK1 Lotus 1 2 3 3 0 WK3 Lotus 1 2 3 4 0 WK4 Microsoft Excel 2 1 XLS Microsoft Excel 3 0 XLS3 Microsoft Excel 4 0 XLS4 Microsoft Excel 5 0 7 0 XLS5 Microsoft Excel 97 2000 XP XLS8 Quattro WKQ Quattro Pro WQl 308 e Appendix F Command Line Processing in ProRep User s Guide to ProRep Quattro Pro 5 0 for Windows WBI Symphony 1 0 WRK Symphony 1 1 WRI Databases Clarion DAT dBase II DBF2 dBase III DBF3 dBase IV DBF4 Microsoft Access 1 1 MDB1 Microsoft Access 2 0 2 5 MDB2 Microsoft Access 3 0 MDB3 Microsoft Access 4 0 2000 MDB4 Formatted Text Columnwise DIF DIF Comma Separated Variable CSV HTML Table HTM Microsoft CSV CSVM Named Values NVL Standard Data Format SDF Sylk SLK Tab Separated Variable TSV User Def
100. Data from Work Center DataDiary Masterfile Elapsed 00 00 02 Remaining 00 00 10 Before a DataDiary is purged it is automatically backed up When a DataDiary is being backed up the process can be canceled by clicking the Abort button without causing harm to the DataDiary If the power goes out the server goes down or any other event causes an abnormal termination while reorganizing the DataDiary it is unusable Therefore it is automatically restored from the backup copy the next time the DataDiary is accessed All organizations maintain a fiscal calendar for accounting purposes Some organizations use the normal calendar that runs from January 1 to December 31 Most organizations use a fiscal calendar based on weeks These types of fiscal calendars begin each year on the same day of the week such as a Sunday Many User s Guide to ProRep User s Guide to ProRep fiscal calendars begin in a month other than January When a new ProRep system is created the fiscal calendar structure is established and the number of years of information to keep in each DataDiary is specified It is recommended that the fiscal calendar set up in ProRep is the same as that used for accounting purposes This will make it easier to compare budgets and actual results reported by accounting to the data in ProRep s DataDiaries Adding a New Year To add a new year or to change any of the settings for a year make sure that the correct the acti
101. Edit Type of Work Record 2 x Datafields Code pr Save Cancel Available 20 Needed 13 Description Order Filling General Mistakes Datafields m Mistake Under Pick Hours per Unit fo co0 Cost per Unit fo ca 3 Selected 1 Available Type of Work Mistake Tab Datafields for the type of work s mistakes will be set up in all three DataDiaries for mistake units and mistake occurrences Tracking the Cost of Quality Failures The cost of quality can be measured in money or time The selections to specify if and how the cost of quality is to be measured is part of the overall quality settings described in Appendix B Setting Up the Quality Features A monetary or time cost can be specified for both a type of work failure and its mistakes To specify the amount of money or hours that a failure costs on the General tab enter the monetary amount or hours To specify the amount of money or hours that each type of mistake costs on the Mistakes tab highlight each mistake and enter the monetary amount or hours Usually the quality costs are associate with either the failure or the various types of mistakes Seldom would there be costs associated with both a failure and the types of mistakes For example if an item is scrapped as the result of a quality failure without regard to the reason for the mistake the cost should be associated with the failure If an item that fails an audit can b
102. Elements 104 Specifying a 53 week year 79 Specifying an Allocation s Description 62 Specifying an Allocation s Identification Code 62 Specifying an Associate s Home Work Center 55 Specifying an Associate s Primary Grouping 55 Specifying an Associate s Shift 55 Specifying Column Totals or Averages 185 Specifying that Document Numbers will be Entered 93 Specifying that the Activity has a Team Standard 96 Specifying that the Activity has an Individual Standard 96 Specifying that the Activity has No Standard 96 Specifying that the Activity s Standard is Historical 99 Specifying that the Same Standards are used for All Allocations 99 Specifying the Activity s Identification Code 92 Specifying the Activity s Type of Work 93 Specifying the Associate s Identification Code 54 Specifying the Element s Default Standard 102 Specifying the Elements that are Included in the Activity Totals 102 Specifying the First Day of a Fiscal Year 79 Specifying the Graph s Default View 209 Specifying the Order in Which Elements are Listed 101 Specifying the Password for Approving Production Sheets 51 Specifying the Standards for an Allocation s Elements 104 Specifying the Work Center s Identification Code 50 Specifying the Work Center s Shift 51 Specifying the Work Center s Supervisor 51 Standard Times are Entered and Displayed 100 Starting a New Production Sheet for an Associate 126 Starting Real Time Self En
103. Enter the new datafield capacity for one or more of the DataDiaries in the corresponding New Allocation box This can be any number up to 9 999 The larger the number the more disk space that the DataDiary will consume Therefore a number smaller than 9 999 is usually specified 200 to 1 000 datafields is typical Selecting the right number of datafields for which to allocate space takes some experience and thought There are several competing objectives The process of increasing the size of a DataDiary to accommodate additional datafields can be time consuming since the DataDiary must be reorganized This process can take from 10 minutes to an hour or more depending on the size of the DataDiary Therefore specifying a large number of datafields reduces the need to repeat this process in the future However the larger the DataDiary the more disk space it consumes and the more time it takes to generate reports and charts Chapter 6 Creating and Maintaining the Tables e 81 In a typical ProRep system most of the datafields are system maintained They are automatically set up when an activity is added to hold the units and hours results For a measured activity an average of three to six datafields are required For a non measured activity usually one datafield is required After specifying the new number of datafields for which space should be allocated in each of the DataDiaries click the Save button and confirm the selection A progress
104. Filling First Shift 13542 Woods Mary Receiving 421234 Carona Maria Customer Service amp Admin A399987 McGuire Carter Shipping Second Shift 2 2 00 462215 Hanley Ruth Shipping First Shift AG5657 Rockford June Order Filling First Shift 2 00 sare Baxter Linda Order Filling First Shift Print List Bell William Shipping First Shift ocker sat SrderFittine Second Shift 2 Grubbs John Order Filling First Shi Washington Joe Receiving Stilwell Yolanda Shipping Second Shift Williams Tom Shipping First Shift I _ Gor e Order Filling Second Shift 154566 Pugmire Charles Shipping First Shift indicates earned hours and performance cannot be calculated due to Team and Reflective activities List of Associates Production Sheets User s Guide to ProRep Each associate has one production sheet in this file even if they work in multiple work centers The associate s production sheet contains a record or line for each activity that is performed Starting a New Production Sheet for an Associate To begin entering data for an associate highlight the associate and click the Add button The Edit Production Line dialog is displayed al The associate s work EEE Pe uction xl center is pre filled with fora Order Filing SecondSrit H either the associate s home E A work center or the last entered work center a sd Not Allocated 1 ol Edit Production Sheet Dialog Box Each e
105. Hous for Goality Ferlires endiMistakes m Detetield Anticipated Failure Units are calculated basedia Short Term History Long Term History Quality Features Parameters Dialog Box Check the Enable Quality Module check box to turn quality on The quality feature can be turned on for use at any time after a ProRep system is active Quality x To track the monetary cost of poor quality check this box Quality E Cance This setting determines if the Quality module will be enabled This will allow you to create quality sheets and track quality data Save rk Iso you can optionally track cost and hours information in datafields If you enable these options datafields are created for each Type of Work to track cost To track the labor canai hours cost of poor quality check this box vena Huai Modde Track Cost for Quality Failures and Mistakes in Datafields ProRep can compare current quality errors to either short term or long term averages Long Term History when calculating the quality index m Anticipated Failure Units are calculated based on Short Term History Quality Features Parameters Dialog Box Mistake Table Settings Related to Quality Mistakes are the types of error found as a result of quality audits Below is the mistakes table 272 e Appendix B Setting up the Quality Measurement Feature User s Guide to ProRep Mistakes
106. I Southeastern Distribution Center Work Centers File Data Tables Reports Charts Import Export Tools Help Active DataDiary work Center 7 ka iter isc ptember Then from the menu bar select Data View DataDiary User s Guide to ProRep Chapter 12 Using the DataDiaries e 165 Click on a date to view its data If the datafield is user defined data can be entered modified or deleted ProRep 4 0 SSI Southeastern Distribution Center Work Centers File Data Tables Reports Charts Import Export Tools Help is Greate Daily Files O18 glee Mamtam Producton Sheets Beal Time Selrenty Extermal Production Data Maintain Quality Sheets gt Pint Daily Reports View Sayed Daily Reports Approve Daily Data Post Daily Data Week End Processing Show Sheet History The following window is displayed View Data in Work Center DataDiary Customer Service amp Admin Thursday September 21 2000 41 Break Unmeasured Hours 44 Cleanup Unmeasured Hours 21 Cycle Counting Unmeasured Hours 48 Deleted Activities Cost 47 Deleted Activities Earned Hours 46 Deleted Activities UnMeasured Hours 24 Hauling to Shipping Earned Hours 45 Deleted Activities Measured Hours 23 Hauling to Shipping Measured Hours 31 Loading Cartons 25 Hauling to Shipping
107. Mininum amount that must be earned before incentive is paid 2 50 Minimum amount paid if any incentive is to be paid 5 00 Include Pay on reports IV Include Social Security number on reports IV Incentive Module Parameters General Tab Specifying if Associates Have the Same or Different Incentive Goals To specify that the percent performance used as the incentive goal is the same for all associates from the Use Personal goal or System wide goal pull down list select System Then in the System wide goal percent performance field enter the goal To specify that the percent performance used as the incentive goal is different for each associate from the Use Personal goal or System wide goal pull down list select Personal To set each associate s performance goal edit the associate s entry in the associate table and on the Incentive tab enter the goal Specifying if Incentive Pay is Based on Associate Pay Rates or a Fixed Rate To specify that every associate s incentive pay is calculated using the same pay rate from the Use Personal wage rate or System wide rate pull down list select System Then in the System wide wage rate field enter the pay rate To specify that each associate s incentive pay is calculated using their own rate from the Use Personal wage rate or System wide rate pull down list select Personal To set each associate s rate edit the associate s entry in the associate table and on the Payroll t
108. Minutes per Unit Calculate standards based on historical average C Units per Hour IV Include Units in the Total of All Activities In the day s production sheet file time must be entered for each associate that worked on the team activity For each team activity the work center and an arbitrary team number between and 99 are also entered Units do not need to be entered on each associate s sheet The units can be entered on one associate s production sheet on several associate s production sheets or on a non existent virtual associate s sheet that does not have any time information This last method is very common The total units entered on all sheets must equal the total number of units actually completed Make sure that none of the units are double entered When the Daily Production Sheet Report is printed the first step is to add up all of the team member s units for each team activity Then the total team s earned hours is calculated based on the standards for each team activity Finally the total earned hours for the team activity is divided among the team members in proportion to the actual time spent on the activity If the team s overall performance for a team activity is 95 each team member will have a 95 performance for that team activity In a day s production sheet file the units for a team activity remain on the sheet of the team member on which they are entered What was entered is w
109. O transactions before the last one are ignored After the CO activity is entered ProRep prompts for the clock out time for the day The stop time of the most recently entered prior transaction entered by the associate is adjusted to the manually entered clock out time LRnn Lunch The stop time of a non paid lunch period The nn is an optional parameter The nn is the number of minutes to be assigned to the lunch period transaction For example if a LR20 is entered 20 minutes will be used for lunch The recommended method is to include the nn minutes for lunch BRnn Break The stop time of a non paid lunch period The nn is an optional parameter The nn is the number of minutes to be assigned to the lunch period transaction For example if a LR20 is entered 20 minutes will be used for lunch The recommended method is to include the nn minutes for lunch PA Pause The start time for an activity that interrupts a job PC Pause Cancels the previously entered PA Pause Clear Clocking Out at the End of the Day At the end of the day associates normally enter a final clock out transaction To clock out the associate scans or enters the special activity code of CO The current clock time is pre filled as the stop time The associate can manually change the stop time to the correct clock out time for the day The stop time of the prior transaction entered by the associate is adjusted to the clock out time This method allows associa
110. RCC 2 CBP Receive Common Carrier 497 04 00 0 00 _ 0 00 0 Shipments 6 Cartons 497 RCC 1 CORE Receive Common Carrier 215 _ 04 00 0 00 0 00 0 ProRep printed by ADMINSTRATOR on Acrobat PDF Writer Page 1 Printed 6 21 00 10 38 The Detailed Production Sheet Report lists the details of all activities performed by the associate For each job that the associate performs it shows the amount of time and performance On the last line for each associate it shows the total hours and performance for the day This report is primarily intended for use by front line supervisors and managers Production Summary Report The Production Summary Reports consist of two parts The first part is a separate one page summary for each work center There is one line on the report for each associate that worked in the work center If an associate works in more than one work center they will appear on each work center s report Work Center OF 1 Order Filling First Shift SSI Southeastern Distribution Center Production Summary Report Monday September 25 2000 Performance Actual Hours Last Un Code Name Today 6 weeks Hours Measured Measured C11131 Baxter Linda 86 94 7 08 0 92 A12456 Boggs Charlie 94 106 Da 0 75 C76354 Grubbs John 94 77 0 80 7 20 T54566 Pugmire Charles 85 110 2 00 0 25 A65657 Rockford June 89 95 5 75 PEGI OFI Order Filling First Shift 89 95 22 88 ES 34 25
111. Receive Comm Carrier Cartons Meeting Indirect Hours Order Entry Dir Hrs Pick Adjustments Earn Hrs Pick Adjustments Lines Picking Cartons Picking Dir Hrs z lt lt gt I 1 Selected 43 Available Column Formula Tab The first step in defining a formula is to click in the Type of Formula box on the Formula tab and select a mathematical operation from the drop down list 210 e Chapter 15 Modifying and Creating Report Layouts User s Guide to ProRep E Column Receiving Cartons Common Carrier Addition Haul to Shipping Pallets Loading Cartons Loading Dir Hrs Loading Earn Hrs After selecting the type of formula datafields expressions and other columns can be included in the formula See Chapter 14 Setting up User Defined Formulas and Expressions for more information Report Options Miscellaneous report properties such as paper orientation additional notes and title fonts are controlled from the Report Options window You can access the Report Options window by selecting the Options menu option or button E Report Options Receiving and Order Filling Production Summary Report Options General Tab User s Guide to ProRep Chapter 15 Modifying and Creating Report Layouts e 211 Adjusting the Heading Height To adjust the height of the heading change the value in the Heading Height box on the General tab The heading height can also be adjusted using the mouse by cl
112. Record Each header record must contain the following fields RecType Month Day Year MergeFlag ImportType IDType RecType is always PROREP 4 ImportType is always START STOP TIMES MergeFlag A 0 deletes all records in the production sheet file before importing Either a 1 or a 1 appends or adds the records in the import file to the production sheet file without deleting any existing records in the production sheet file IDType optional if not present or if 0 then the AssociateID in the records is the Associate Code If present a 1 5 indicates that the AssociateID in the records is the Badge Appendix G Production and Quality Sheet Import File Formats e 315 The Header Record can contain additional blank fields commas at the end of the record They are ignored Header Record Examples PROREP 4 11 30 2007 1 START STOP TIMES PROREP 4 11 30 2007 1 START STOP TIMES PROREP 4 11 30 2007 0 START STOP TIMES Detail Records Each record can contain the following fields AssociateID WorkCenter ActivityCode TeamNumber Allocation Code Document StopTime NumberOfElements ElementCode 1 ElementQty 1 ElementCode 2 Element Qty 2 NumberOfElements StopTime is 24 hour format If there are no Elements for an activity like Meeting enter a 0 zero for the NumberOfElements In this case no ElementCode ElementQty field pairs need be included in the recor
113. Starting a New Production Sheet for an Associate ccieseeeesceseeeceeceeeceeeeenee 297 Appendix F Command Line Processing in ProRep 301 Command Line Syntax isiestel oe exaniese a ieee Gal A a wate beans 301 Command Line Date Parameters ssc ses Ain toele ih adie Midas eater ean 302 Command Line Functions ieser e E a ig A a E sede E toes 302 APPLY TA QUE aiae A EEE AE tai RA 302 BACKUPTABLES filename oniar ie a E ATE AAA AE AERA 302 BACKUPFULL filename aissard a A E A 303 CONVERTDAY AME orei a es nE E S on estates oe mack vente 303 EXPORTDAY date dxtype filename blankdocs non paid elements descriptions 303 EXPORTDDDATA datadiar date numdays filename dxtype ososesesseseeseeesenen 303 EXPORTODE datadiar date numdays filename 305 EXPORTTABLES dxtype folder i ecccecccccccesccsseesseesseesceeeceesceesenseenseeesecnsecnnecneeeeeenes 305 IMPORTASSOC filename naron ineno uao a a R 305 IMPORTDAY date filenat enero nne iei E E E 305 IMPORTLOOKUP filename crinis an E OR EAE ESR 305 IMPORTODE datadiar odenum 0 cccccccsccescseseesseeseeeseeseeesscesecusscnsecusecuseenseenseeeeenes 306 KIOSK 717 AREE A sesestectedepeaeys 306 KIOSKGROUP dE enoia a a A A S 306 KIOSKSELF dates ic E E E E ea aaah 306 PRINTDAY Gate sei viccss cise R easel Bhi agen toast Ae 306 SCRIPT filename lt cscccsscecieccecsccctucscavessccshedlec sc ii E RRR E n i 306 UNCONVERTDAY dE aE a aaa Aa a T aE a aAA EE aa 307 UPLOADDAY VUE a E aA A RAAE A Ta E
114. TAL 95 110 112 7 14 7 50 0 50 8 00 89 99 102 A13542 Woods Mary Receiving 88 96 95 6 41 7 25 0 75 8 00 80 85 83 The following associates did not have any production information for any work centers Code Name Home Work Center T43267 Gonzalez Jose Order Filling Second Shift K92954 Stillwell Yolanda Shipping Second Shift ProRep printed by ADMINSTRATOR on Acrobat PDFWriter Page 29 Printed 6 21 00 10 38 Hours Audit Report After the reports are printed they should be reviewed by the supervisors Corrections should be made as necessary The reports can be printed as often as needed Files for Posting Use of the daily data approval feature is optional However to avoid posting bad data the approval feature should be used After the daily reports are printed and corrected the daily files should be approved for posting Each work center s data is approved separately A work center s data can be approved either directly by the work center s supervisor or indirectly by a central ProRep associate at the request of the supervisor If supervisors are to approve their own work center s data an approval password should be added to the work center s record The entry of this password will be required during the approval process for the work center s data Chapter 8 Daily Procedures e 131 If a central ProRep associate is to approve the daily data for the work center s supervisor no approval password should be entered
115. They work on the activities to which they are assigned Effectiveness is primarily a measure used to evaluate supervisors and managers In many situations it can be used to monitor how well supervisors and managers utilize their manpower resources Sometimes spending time on unmeasured activities has an initial negative impact on effectiveness but results in a long term positive impact For example spending additional time on training and supervision may eventually 40 e Chapter 4 How ProRep Works User s Guide to ProRep User s Guide to ProRep result in performance increases that more than compensate for the increase in unmeasured time In some situations using effectiveness to evaluate supervisors and managers is not advised For example spending more time on safety meetings or cleanup will probably lower effectiveness However these may be beneficial and worthwhile activities Using performance and effectiveness are very convenient for evaluating associates and supervisors because they summarize the results of all activities down to single numbers They primarily provide information about the amount of diligence effort and skill associates and supervisors use to get the job done However performance and effectiveness do not provide a true measure of productivity For example an automobile assembly line s speed is set to produce cars at a constant rate If the methods and standards are changed so that fewer assemblers are requ
116. When a group total is printed on a report or plotted on a chart it is calculated by summing the data for all of the work center accounts that are in the group at that time Therefore if the list of work centers in a group is changed the next time a report or graph is produced the group totals are calculated by summing the data for the new list of work centers Adding or Editing a Work Center Group To set up a new or edit an existing work center account group make sure that the Active DataDiary is set to Work Center ProRep 4 0 SSI Souteastern Distribution Center Work Centers File Data Tables Reports Charts Import Export Tools Help Active Beal J jel EIAI tember H Associate Allocation Then from the menu bar select Tables gt Active DataDiary gt Groups ProRep 4 0 SSI Souteastern Distribution Center Work Centers File Data Tables Reports Charts Import Export Tools Help Ren Node 9 En e Elements Sur Types of Work Tue Wed Mistakes 3 4 Expressions Dotafels Fiscal cana gt 8 oo A list of previously defined groups is displayed 70 e Chapter 6 Creating and Maintaining the Tables User s Guide to ProRep The work center group s description These buttons move the highlighted account to the opposite box The list of accounts in this group These buttons move all accounts to the opposite box User s Guide to ProRep
117. a This example shows an Expression for the Projected cartons received This expression uses another expression multiplied by a constant of 1 05 to calculate a 5 projected increase in cartons received 202 Chapter 14 Setting up User Defined Formulas and Expressions User s Guide to ProRep Chapter 15 Modifying and Creating Report Layouts Each Account Comparison and Activity Detail Report has its own report layout file The layout specifies what information is included on the report and how it should be formatted Many different types of pre defined report layouts are built into ProRep These report layouts can be modified and saved as a user defined report layout Completely new report layouts can also be created Account Comparison Report Layouts User s Guide to ProRep There are four types of Account Comparison Reports Three of these report types are Time Series reports They list the results for an account or group on a day by day week by week or month by month basis The other type of report is a One Line per Account report The same layout is used to print all account comparison report types Both Time Series and One Line Per Account report types are printed by using the same report layout Below is an example of a month by month Account Comparison report that shows the major components that are defined in the layout Chapter 15 Modifying and Creating Report Layouts e 203 Heading Upper Band Heading Middle Band P
118. a central or corporate office that collects the data User s Guide to ProRep Appendix D Corporate Wide Reporting Systems e 285 Corporate Wide Reports and Graphs Corporate wide reports and graphs are produced at the central office These can then be sent to the branch offices for comparison Chapter 13 of the manual describes in detail how to setup and use reports Spalding Global Logistic Services Total Order Filling Summary Week Ending Saturday July 06 2002 Cartons Per Order Total Hours artons Per Total Houi 965 33 1 456 14 A One Line Report Showing Order Filling for Five Regional Offices The same information is used to create graphs Chapter 14 of the manual describes in detail how to setup and use graphs Spalding Global Logistic Services Percent Performance 2002 Atlanta Boston Chicago o m 2 quaoieg February March Ape May June uly August September October November December January Month ProRtep printed by Q an Aerotiat POFYNitar Wicket Wack Ling Orph 4 Data 00112000 1019 A Percent Performance Graph Comparing Three Regional Offices Typically a corporate wide system will import data once a week although data can be imported at any time as long as the remote locations have exported the data Chapter 15 of the manual describes the import and exporting of data in detail 286 e Appendix D Corporate Wide Reporting Systems User s G
119. a for other associates This used level requires that the associate number is entered as the user ID Self Full Screen Entry allows individual associates to enter Production data directly onto their production sheet Associates can not enter data for other associates This used level requires that the associate number is entered as the user ID Appendix C User IDs and Passwords e 283 X Add a User Record Eea Phone Number is an optional field This area displays information about the Administrator user s last log in toa ProRep system After a user s record is saved the user can log in immediately 284 e Appendix C User IDs and Passwords User s Guide to ProRep Appendix D Corporate Wide Reporting Systems The following chapter is an overview of a corporate wide reporting system Specific procedures performed in the software are document elsewhere in the manual The material below simply illustrates the functionality using the features built into ProRep What a Corporate Wide Reporting System Does To use the corporate wide reporting feature of ProRep the following requirements must be met e ProRep must be running at each location and at corporate e A means to transfer computer files from each location to corporate must be in place e mail LAN WAN or Intranet is recommended Northeast Office Northwest Office Southeast Office Southwest t Office Corporate Wide Reporting Systems always have
120. ab enter the rate in the Hourly Cost field Paying a Bonus for Reaching the Goal A specific monetary amount can be paid to associates that reach the incentive goal This is commonly called a bonus The bonus can be in place of or in addition to the 254 e Appendix A Using the Incentive Features User s Guide to ProRep normal incentive pay To pay a bonus in the Bonus amount if goal is reached field enter the amount Options for Handling the Payment of Small Incentive Amounts When an associate s performance is slightly over the goal the calculated earned incentive pay may be so small that it is not worthwhile to actually process the payment There are two setting on the General tab that control the actual amount of money paid to the associate Minimum amount that must be earned before incentive is paid Is used to avoid making a payment for small incentive amounts For example if the minimum amount that must be earned is 2 00 associates with an incentive amount of 1 99 or less are not paid any incentive Minimum amount that is paid if any incentive is paid Increases any calculated earned incentive amount up to this minimum amount Continuing with our example above if the minimum payment is 5 00 associates with an earned incentive of at least 2 00 but less than 5 00 are increased to a 5 00 incentive payment Not Including Pay on Incentive Reports By default actual incentive pay is shown on the incentive reports T
121. afields can also be added into the DataDiaries to hold data that is not entered into production sheets such as planned and budgeted numbers The data for these fields can be entered into the DataDiaries through keying or importing the data from a file created by a spreadsheet or other system Except for the daily reports the DataDiaries supply all of the data that appears on reports and graphs Up to 9 years of information can be kept in the DataDiaries There are a number of pre defined reports and graphs that can be printed or viewed The user can specify the span of time covered by the reports and several other criteria Users can also create customized reports and graphs These user defined reports and graphs can be used to focus on an area of interest User defined reports and graphs are often used to track productivity which is usually expressed in units per hour The data for work centers associates and allocations can also be consolidated and rolled up to produce reports that are specific to any area and level of management 30 e Chapter 4 How ProRep Works User s Guide to ProRep Tables User s Guide to ProRep If ProRep is implemented in more than one facility the daily or weekly results can be exported to a file that is then imported at corporate into a company wide ProRep DataDiary From this diary comparative and cumulative reports and graphs can be produced Most of the settings parameters and information that custom
122. akes are associated with types of work when the quality feature is used See the types of work section in this chapter for more information To add or edit a mistake select Tables Mistakes ProRep 4 0 SSI Southeastern Distribution Center Work Centers Tables A list of previously defined mistakes will be displayed 96 e Chapter 7 Setting Up Activities User s Guide to ProRep Types of Work User s Guide to ProRep Mistakes Desci Bec F ver Pick To add a new mistake click Add to edit a mistake click Edit Add Mistake Record 4 E Enter a description for the type of the mistake and click Save An activity can be assigned a type of work for the purpose of grouping like activities For example some pre defined reports are printed with the activities listed in type of work order with subtotal breaks If the Quality Measurement feature is used the results of audits are entered and tracked by type of work Following are two of the types of work in our example system Type of Work Data Entry Activities Order Entry Pick Adjustments Receiving Data Entry Type of Work Receiving Activities Receive Common Carrier Receive Consolidated Receive Small Shipments Chapter 7 Setting Up Activities e 97 There can be a maximum of 99 types of work The use of the type of work feature is optional It is not necessary to set up types of work alth
123. al Hours and Performance Year vs Year Unmeasured Hours Breakdown DDAF19 4 List of Account Comparison Report Layouts Each report layout is stored in a separate file and is identified by a unique number When the report is printed it will contain the title of the report as well as the report number The title of the report can be changed but the report number will always stay the same The name of the file that contains the report layout is also shown in this window To add a new report select the Add button The report layout window is displayed Chapter 15 Modifying and Creating Report Layouts e 205 E Add Account Comparison Report Number 9 ioj x File Column Options Title JR eport 6 OK D inches 1 I 1 1 I 1 i 1 i 1 1 1 l l l Date Account Column r Report Add Edit Inser Bojai Options n The first column of every account comparison report is a column that will contain line labels When printed this column will contain either a date or an account group name Editing an Existing Report To edit an existing report highlight the report name and select Edit In the following example we will be editing an existing report Predefined reports can be edited However a modified pre defined report must be saved as a new layout To save changes to a pre defined report from the menu bar select File Save as New After selecting Edit the rep
124. al and contains the percent increase decrease from last year Print Sequence The list of groups and or accounts that the report is printed for Column Total or Average Either a total or an average of the numbers in the column can be printed on the last line of the report Adding a New Report To setup a new account comparison report or edit an existing one from the main menu select Report and Account Comparison 204 e Chapter 15 Modifying and Creating Report Layouts User s Guide to ProRep User s Guide to ProRep ProRep 4 0 SSI Southeastern Distribution Center Work Centers File Data Tables Charts Import Export Help RRINE Account Comparison Active DataDiary work Activity Detail _ 4 i Print Daily Reports Sun View Saved Daily Reports Associate Analysis Document History This displays a list of existing Account Comparison report layouts Account Comparison Reports Work Center DataDiary ioj x Title Number User Defined Customer Service amp Administration Detail Report _ _ _ Yes __ DDAFI 4 __ Key Indicators Productivity Report 11 DDAF111 4 Put Away amp Order Filling Detail Report 8 DDAF18 4 Receiving amp Shipping Summary 2 DDRAF12 4 Receiving and Order Filing Production Summary 19 DDAF119 4 Receiving Detail Report DDAF11 4 Receiving Volume This Year vs Last Year DDAF15 4 Shipping Detail Report DDAFI6 4 Total Hours and Performance Tot
125. alculated section click the radio button for Past Average Performance Edit an Activity Record olx To make the performance for this activity the same as the associate s past average performance click the past average radio button m Datafields Code El Available 93 Needed 0 Description Pekan General Calculations Elements Allocations Datafields Incentive r Earned Hours How Earned Hours are Calculated None Whmeasured Actyityy Individual Standard Team Standard Past Average Performance Reflective of Recorded Work Center s Performance C Reflective of Specified Work Center s Performance Reflective of Specified Group s Performance T Prorate Hours based on earned hours Display of Standard Times M AllAllocations use the same standards Minutes per Unit I Calculate standards based on historical average Units per Hour IV Include Units in the Total of All Activities Past average performance is based on the associate s short term average The default value for the short term average is the past 6 weeks 112 e Chapter 7 Setting Up Activities User s Guide to ProRep Recorded Work Center Earned hours are calculated based on the performance of the work center in which the associate performs the reflective activity Specified Work Center Earned hours are calculated based on the performance of a specific work center
126. alog SCRIPT filename Runs a list of commands contained in a file If filename is not present it is assumed to be PROREP SCR in the data_folder If the filename is present the file must either be in the data_folder or the filename must be fully qualified The file contains other command line options without the leading character Example script file contents to upload and apply Time and Attendance for yesterday APPLYTA 1 306 e Appendix F Command Line Processing in ProRep User s Guide to ProRep UPLOADDAY 1 UNCONVERTDAY date Un converts transactions out of a day s Production Sheet File The date must be in the currently active weeks The day s files will be created if they don t already exist User s Guide to ProRep Appendix F Command Line Processing in ProRep e 307 UPLOADDAY date Uploads the WMS and other production data into a day s Transaction file The date must be in the currently active weeks The day s files will be created if they don t already exist When Uploading Transactions and Applying Time amp Attendance from a command line ProRep prints the Upload Log Reports to a Command Line Log file in PDF format instead of printing to the user s default printer The Upload Log Reports are appended to the Command Line Log file if it already exists A separate Command Line Log file is created for each day To view the Command Line Log File click the day on the ProRep calendar and select
127. also draw symbols on the screen or on a color printer from the Options page of the view line graph wizard click the Plot Symbols at Each Data Point check box 232 e Chapter 16 Charts and Graphs User s Guide to ProRep This is an example of plotting symbols at each data point note if the graph is printed on a black and white printer the symbols will be automatically printed Ten percent above average Ten percent below average User s Guide to ProRep Printing a Logo on a Graph To include a logo on a graph from the Options page of the view line graph wizard check the Print Logo on Chart check box The logo is copied from a graphic image file The file must be named LOGO BMP LOGO WMF or LOGO GIF and it must be one of the following types Windows Bitmap bmp Windows Metafile wmf or CompuServe GIF gif The logo file must be in the folder where the ProRep program is installed Plotting Lines as a Percent Variance from Average To compare statistics with different units of measure lines can be drawn as their percent difference from their average value For Example did an 8 increase in units produced require an 8 increase in production hours To plot the variances from the Options page of the view line graph wizard check the Plot as Percent Variance check box 10 10 Handling Points that Have a Value of Zero When a plot point is zero there are three options as explained below Ignore Plot fr
128. an Phenicie e May x 2000 Tue Wed m Cee 5 After a day is a I posted the text on Posted Posted a Posted the calendar for that 7 11 AN day displays Posted Production Sheets Posted Edited 06 12 2000 19 20 26 ProRep Desktop Calendar Control After all of the days in the week are posted week end processing should be performed Showing Production Sheet History Production sheet history is a summary of all production sheet data entered for a day Highlight the desired day select Data Show Sheet History 134 e Chapter 8 Daily Procedures User s Guide to ProRep ProRep 4 0 SSI Southeastern Distribution Center Work Centers Data Tue Approve Dany Data Bi Show Sheet History E Production Sheet History for 01 15 2001 10 41 19 AM 01 15 2001 10 49 40 AM Statistics of the actions performed upon the production sheet Correcting Posted Data Once data has been posted it should NEVER have to be changed User s Guide to ProRep Chapter 8 Daily Procedures e 135 Correcting posted data is possible but should be avoided It is a time consuming difficult and threatens data integrity The following list gives pointers to avoid the need to change posted data e Do not post immediately after printing Allow enough time for supervisors to review the reports e Print daily reports before posting If any changes are made to the production
129. an be either the total of the data for all variables a single variable or a single datafield If the slices are variables or datafields the pie s data can be either a total of all variables on the chart or a total of the datafields in a single variable Selecting the Pie Chart Color There are for color schemes available for pie charts The bright and muted color choices are designed for on screen and color printing The grey scale and pattern color choices are designed for black and white printers Click Next to continue The next page of the wizard is displayed User s Guide to ProRep e View Pie Chart Number 902 x r Dates r Fiscal Month anuary Ending Saturday January 29 2000 s Janay J 2000 _ lt Sun Mon Tue Wed Thu Fri r Date Range C Day C Week Month or Period Quarter Half Year Year Custom C AllYears in System Help Selecting the Date Range Any length of time can be charted ProRep will chart from a single day to all years in the DataDiary Click View to view the pie chart To modify the Pie Chart 5 appearance View Chart Work Center DataDiary click Modify i All Accounts Measured Hours Fiscal Month January Ending Saturday January 29 2000 Pie Charts can only be printed while they are being Create a PDF file a 2 Picking Measured Hours using ProRep s PDF 40 90 1 116 37 writer by clic
130. ataDiary ProRep 4 0 SSI Southeastern Distribution Center Work Centers File Data Tables Reports Charts Import Export Help Active DataDiary Work Center 5 q g Associate Allocation Then from the menu bar select Charts Pie Charts ProRep 4 0 SSI Southeastern Distribution Center Work Centers File Data Tables Reports Import Export Tools Help Active DataDiary work Center Line Graphs Options A list of previously defined Pie Charts is displayed Click the Add or Edit button to create or change a pie chart 242 e Chapter 16 Charts and Graphs User s Guide to ProRep a Pie Charts Work Center DataDiary e e fatned_L ie Nae 902 No The procedure for adding or editing a pie chart is nearly identical To add a new pie chart click the add button To edit an existing pie chart click edit Add Pie Chart Number 1 Enter the title of the chart Variables are created from datafields Variables are used to define the data that the slices represent This window allows you to change the chart description and variables e The pie chart description is sometimes used as the chart s title depending on the type of data that is displayed e The variables are formulas that use datafields from the DataDiary to define what data is charted User s Guide
131. be included in any number of groups There are a maximum of 999 work center groups In the example below the work center named Order Filling First Shift is on both the First Shift group and the Total Order Filling group Group Description First Shift Accounts in Group Customer Service amp Administration 36 e Chapter 4 How ProRep Works User s Guide to ProRep User s Guide to ProRep Order Filling First Shift lt Receiving Shipping Fist Shift Group Description Total Order Filling Accounts in Group Order Filling First Shift lt Order Filling Second Shift Associate Account Groups An associate group is a list of two or more accounts in the associate DataDiary Reports and graphs can be produced that show totals of all associates in the group Also all of the associates in the group can be listed individually on reports by selecting the group rather than by manually selecting each associate one at a time ProRep automatically maintains an associate account grouping for each work center When an associate is assigned to a work center the associate account is added to their home work center s account grouping If an associate s work center is changed they are deleted from the old work center grouping and added to the new one Associate groups can be created for several different purposes Same possible examples of associate groups are e Employment status such as full time part time seasonal and temporary e Lengt
132. bles 53 oin e O E E ENEE ESA R ere MEG E E E 53 Adding or Editing a Work Center cccecceeccesceeseceseceseceeecaeeeseeeeeeeeeeeeeneeneeessenaees 54 Specifying the Work Center s Identification Code 0 ceeceeseeseeseeeteeeeeeeeeseeeneeenes 55 Entering the Work Center s Description s sssssesesseserseeserseesteressesresseserseeseeeessreresse 55 Specifying the Work Center s Supervisor cceceesceesseesceesceesceeeceseceseenseenaeceeeaeeenes 55 Specifying the Password for Approving Production Sheets ccccesceeseesteeseeees 55 Specifying the Work Center s Shift cccccccsseesseeseeeseeesceeseeseceseeeseenaeeseeeeeeaeeenes 56 Setting the Work Center s Normal Work Hours c cesseeseeesceseceteeeseeeseeneeeaeeenes 56 Specifying Which Types of Work are Performed in a Work Center ee 57 Deleting a Work E E A A E A T 57 PNSSOCIALES oat eaaa a a a a a a a a a a ES 58 Adding or Editing Associates cccccesccssscesecesecseecseeeseeeeecseeeseeeeeeseeeeresseenaeeeseeaees 58 Adding or Updating Associate Information by Importing 0 0 0 0 ee eeeseeeeeeeeneeereeee 59 Specifying the Associate s Identification Code ecccecccessesseceseceeeteceeeseeeseeeeeenes 60 Entering the Associate s Name cccsccccsesssessceescesseeeecesecesecsaecaeeeaeeeaeeneeeneeeaeenseeeeees 60 Specifying an Associate s Home Work Center ccccccceessesseeesceseceseeeseeeeeeneeeaeeenes 60 Sp
133. breaks can not be prorated First the total paid hours are entered Then the total hours for each work center are entered The amount of time that is prorated to activities in a work center is calculated as the work center total hours minus the non prorated hours Total hours are entered differently than all other times in ProRep When entering a prorated amount of time use decimal time for example 2 hours and 30 minutes should be entered as 2 5 hours Total hours are entered differently than all other times in ProRep When entering a prorated amount of time use decimal time for example 2 hours and 30 minutes should be entered as 2 5 hours User s Guide to ProRep Appendix E Entering Production Sheets with Elapsed Times e 299 This Page Intentionally Left Blank 300 e Appendix E Entering Production Sheets with Elapsed Times User s Guide to ProRep Appendix F Command Line Processing in ProRep The following chapter is an overview of how to run ProRep functions automatically from a command line or a script Several of ProRep s functions can be launched using a command line switch When these functions are launched in this manner the default printer is used and no prompts are displayed ProRep sets the DOS Error Code when it is launched with a command line process It will return an Error Code of 0 if successful Any other value indicates an error See the Extended Return Codes for more information when using the command lin
134. by any other ProRep transaction Share Units Allow the remaining units not reported on other ProRep transactions to be used by this transaction 160 e Chapter 11 Acquiring Production Data from Other Computer Systems User s Guide to ProRep User s Guide to ProRep There are no special procedures required to start using the look up feature If there is no lookup file the file is automatically created during the import procedure described below The information is kept in the lookup file for approximately ten days Every time a record from the lookup file is used the date it was used the associate number and the number of units completed are written to the record Importing Data into the Document Lookup File The Lookup Import File created by the WMS is imported into the ProRep lookup file t least once per day Information can be imported as many times during the day as required To import information into the lookup file from the menu bar select Import Document Lookup ProRep 4 0 SSI Southeastern Distribution Center Work Centers File Data Tables Reports Charts Import Export Help Active DataDiary Work Center Operational Data Exchange ODE File reed Ope Comma Separated Variable CSV File _ The Document Lookup Import dialog box is displayed Document Lookup Import x Lookup database Enter the name of the file to import into the Document Cancel Import Import Filename
135. cally defined and user defined datafields can be included on user defined reports and charts 38 e Chapter 4 How ProRep Works User s Guide to ProRep How Performance and Productivity are Measured Performance is measured by comparing actual work output per period of time to a pre defined expected output per period of time This expected production rate is called a standard There are several methods that can be used for setting standards The primary methods are e Time Studies An engineered standard setting technique that uses timed observations of actual work as it is being performed that are analyzed and rated e Motion Studies An engineered standard setting technique that uses tables of predetermined times to build a standard based on the defined sequence of movements involved in performing the work e Historical Analysis Uses actual past results as the basis for standard There are two ways in ProRep to assign a standard to an activity e Manually enter the activity s standard that is developed using one of the aforementioned standards setting methods e Have ProRep automatically calculate the activity s standard based on its historical rate of production Historical standards are recalculated at the end of each week and are based on average rate of production over the past 6 weeks or other user definable number of weeks Typically in a ProRep system there are both measured activities and unmeasured activities
136. can contain additional blank fields commas at the end of the record They are ignored Examples ELAPSED TIMES or PROREP 4 11 30 2007 0 ELAPSED TIMES PROREP 4 11 30 2007 1 User s Guide to ProRep or ELAPSED TIMES lp pee TETE rnd Appendix G Production and Quality Sheet Import File Formats e 317 203855 PTL 203855 PTL 203855 PTL PROREP 4 11 30 2007 1 Detail Records Each record can contain the following fields AssociateID WorkCenterCode ActivityCode TeamNumber AllocationCode Document ElapsedHours ProrationOverride NumberOfElements ElementCode 1 ElementQty 1 ElementCode 2 ElementQty 2 NumberOfElements ProrationOverride is usually always a 0 zero or blank This indicates that the Prorate Hours setting in the Activity table controls if the actual hours are prorated based on earned hours If this field is set to 1 in any record for an associate the activity table setting is ignored and no proration will take place If there are no Elements for an activity like Meeting enter a 0 zero for the NumberOfElements In this case no ElementCode ElementQty field pairs need be included in the record Optionally the detail records can be padded with blank ElementCode ElementQty field pairs for the purpose of making all records have the same number of fields If an ElementCode is b
137. caused the interruption The elapsed time between the Pause PA and the next Activity Code that is entered is subtracted from the time it takes to complete the original job The time that is subtracted is charged to the interrupting activity Examples of other activities for which this feature is often used include meetings down time and rush jobs Breaks BR and lunches LR are also entered by entering special pre defined activity codes Breaks and lunches can be handled using the pause method to capture their exact time However this can result in a planned 15 minute break actually being 14 or 16 minutes Most users want lunches and particularly breaks to be the exact number of minutes that are allowed for them When Associates are entering their own production data a break activity must be set up with a code of BREAK To force a break to be exactly 15 minutes enter the number of minutes as additional characters at the end of break s special activity code The code for a 15 minute break is BR15 There are several Special Activity Codes that cause ProRep to take specific actions when entering transactions Following is a list of the special activity codes and an explanation of their uses 152 e Chapter 10 Entering Data Directly into ProRep User s Guide to ProRep User s Guide to Spalding Special Activity Codes CI Clock In The start work time for the day CO Clock Out The stop work time for the day All C
138. ccescceseessecseeeseeeseeseeeereees 145 Entering a Break and Other Activities Occurring in the Middle ofa Job 148 Removing Lunch and Other Non Paid Time ccceecceesseeseeesceeeceeeeeeeeeneeeeeeneeees 148 Associates Entering Their Own Data ccccccccecssesssesseeseceeecesecesecaecseecaeeeseeeeeeeeeeeesaeenseeeneees 149 Starting Real Time Self Entry ccc ceccccecsseessessceesceeseneeceseceeecaecaecaeeeseeeaeeeeeeneeees 149 Entering Break Lunch and Other Interrupting Events ceeeeseeseeeeeeteeeteenees 152 Special Activity Codes 2 5 ccccbecvstede cass eves se sasteevsee dines lee iis oii ii a iien 153 Clocking Out at the End of the Day 0 ccccccecccecsceeseeseceseeeeeeseeneenseenaecnneeeeeneeenes 153 Associates Sharing a PO e Ter e a a a ea e ea a aaae paee apie riea 153 Assigning a PC to an Associate eesseeesseeseeseesersreseeressesresresetstsresreseesreseenessrseesss 154 Viewing an Associate s Transaction sesseeessseeessesersreseesssteressesersreserseseseessesees 154 Modifying Previously Entered or Missed Transactions c ccscceseceseeseeseeeeeees 154 Displaying the Time It Should Take to Complete an Activity ccecesseteesteeees 154 Closing Real Time Self Entry ccccccceesccsseesseeeeeeceeeceeeceecesecsseensecnaecnseceeeseeenes 155 Entering Data Into Quality Sheets cccccescesecsecseeeseeeseeeseeeeeseenseeeeeseenaeeseeeeaeenaeeseeeeeenes 155
139. ce between the lines To exaggerate the movement of the line the value of increment could be set to 5 and the starting point to 24 This will result in the scale ranging from 24 to 30 To change the scale s starting value from the Settings for Line Graph page of the wizard click in the Y Axis Origin box and enter a value The maximum value that can be plotted is automatically calculated and displayed Plotting Arbitrary Horizontal Lines Arbitrary flat lines can be drawn to indicate goals minimum levels maximum levels etc Up to 3 flat lines can be plotted They are labeled Upper Dashed Line Middle Solid Line and Lower Dashed Line Any or all of these can be plotted Any value can be set for these lines To plot an arbitrary flat line from the settings for Line Graph page of the wizard click in the desired style of line s box and enter a value To stop plotting the line un check the check box next to the line style Using the Same Scale for Daily Weekly and Monthly Plotting All of the settings displayed in the Data Level to Plot section at the bottom of the Settings for Line Graph page of the wizard are only associated with the currently selected plot level That is the settings that are used for weekly plotting are independent of the settings used for monthly plotting To copy the currently displayed settings into both of the other plot levels click the Apply to All Levels button Clicking the Next button will display the Optio
140. ce of individuals and teams by comparing the results of each task that is performed to each task s standard The standards can be pre defined or engineered standards that are input directly into ProRep The standards can also be automatically generated by ProRep based on past history The daily production data that is input into ProRep can come from a variety of sources The data can be entered directly into ProRep by an associate scanning or keying in their own data at the completion of each task or by the associates maintaining a handwritten log that is later entered by someone else The data can also be imported from other computer software such as a warehouse management system a pick to light system or a time and attendance system Key operational statistics are saved in multi dimensional databases of time series data for each associate work center process and allocation Performance productivity and quality information is kept for several years From these databases pre defined and user defined reports and charts can be produced that cover any period of time such as a day week month or year Reports and charts can show current results as well as make comparisons to plans budgets or last year s results Consolidations and roll ups can also be produced so that each level of management can analyze their own results Typically ProRep is installed on a network server and all supervisors and managers are provided access to ProRep As a r
141. ceive Small Shipments Individual Standard Receiving And Put Away 3 STAGE Staging Individual Standard Shipping 8 TRAIN Training None Unmeasured Activity Indirect Activities 15 16 active of 999 maximum List of Active Activities There are several different ways in which the performance for an activity can be calculated e No Performance The activity does not have a standard Examples are unmeasured activities like training meeting and breaks e Individual Performance The activity has a standard The performance for each associate performing the activity is calculated separately Most activities are of this type e Team Performance The activity has a standard The performance for a team of associates performing the activity is calculated by summing the units and time Each member of the team receives the same performance Team activities are common in receiving shipping and other areas where associates cooperate to complete a job e Past Average Performance The activity does not have a standard The performance for the associate performing the activity is set to their past average performance on all activities over a specified range of prior weeks Past average performance is only useful with an incentive system For example it allows an associate that normally earns an incentive to continue receiving an incentive while training a new associate User s Guide to ProRep User s Guide to ProRep e Reflective Performanc
142. ces e Keep the work center and its data in the database If this work center was established as a new shift for peak season and it will be re established next peak season do not delete it e Delete the work center and move its data into another work center Note that once the data is summed into another work center it can never be separated e Delete the work center and its data from the database Caution Choose this option with great care Once the data is deleted it cannot be restored To delete a work center click on the work center and click the Delete button The delete work center dialog is displayed Chapter 6 Creating and Maintaining the Tables e 57 Associates amp OK to Delete x Press the Delete Button to delete the following item from the N database Work Center to be deleted BHP3 Shipping Third Shift Add Work Center s data to the following Work Center None pe Delete Work Centers Except in rare occasions you will want to select another work center that the data should be summed into when the work center is deleted Select this work center from the pull down list To actually delete the work center click the Delete button An associate is any person for whom units and or hours information is to be input into ProRep An account is automatically maintained in the associate DataDiary for each associate The number of associates in a ProRep system is limited to the number of associates for whi
143. ch a license has been purchased A larger license for more associates can be purchased from Spalding Software Adding or Editing Associates To set up a new or edit an existing associate select Tables gt Associates ProRep 4 0 SSI Souteastern Distribution Center Work Centers File Data Tables Reports Charts Import Export Tools Help Active e N aje wel kl A pro Allocations T Activities N Elements Sur Types of Work Mistakes Expressions Active DataDiary A list of previously defined associates is displayed 58 e Chapter 6 Creating and Maintaining the Tables User s Guide to ProRep User s Guide to ProRep Receiving RCV i 1993020 Customer Service amp Admin CSA Temporary 1991 08 24 Shipping Second Shift SHIP2 Contingent 19904 O47 Shipping First Shift SHIP1 Contingent 1995 02 27 Order Filling First Shift OF1 Temporary 1992 0915 Order Filling First Shift OF1 Part Time Permanent 1994 2 01 Customer Service amp Admin CSA Full Time Permanent 1995 05 28 Order Filling Second Shift OF2 Full Time Permanent 1989 02 04 Order Filling First Shift OF1 Part Time Permanent 1992 0812 Receiving RCV Temporary 1992 09 28 Stillwell Yolanda Shipping Second Shift SHIP2 Full Time Permanent 1995 2 04 Williams Tom Shipping First Shift SHIP1 Full Time Permanent 1993 07 01 Gonzalez Jose Order Filling Second Shift OF 2 Full Time Permanent 1989 1148 Pugmire Charles Ship
144. chapter discusses methods of importing data from other software There are two methods for directly entering production data The first method discussed in this chapter is used to enter data for the associate s entire day at the same time This method is also used to correct data previously entered into a production sheet by any means Using the second method associates enter their own data immediately at the completion of each activity Key Entry into Production Sheets A good tool for making a production sheet form is Microsoft Excel User s Guide to Spalding This method is used to type in data for the associate s entire day at the same time It is also used to correct data previously entered into a production sheet by either direct entry or importing the data from another computer system such as a WMS pick to light or time amp attendance system When using this methodology for entering production data associates fill out a paper production sheet At the end of the day the paper production sheets are turned into a data entry associate who types in the data into a ProRep production sheet Each day has its own production sheet file Before data can be entered into a production sheet the daily files which includes a production sheet file must be created for that day To create the daily files highlight the date on the calendar and select Data Create Daily Files See Chapter 8 Daily Procedures for more information on how
145. ciates Note that once the data is summed into another associate it can never be separated e Delete the associate and their data from the database Deleting an associate s data does not remove any data from the work center or allocation DataDiaries This is the most common choice To delete an associate from the list of active associates click on the associate and click the Delete button The delete associate dialog is displayed 64 e Chapter 6 Creating and Maintaining the Tables User s Guide to ProRep OK to Delete x Press the Delete Button to delete the following item from the IN database Associate to be deleted jxg2954 Stillwell Yolanda Add Associate s data to the following Associate Jiwone i Delete Associate Dialog Box Usually you will want to select a generic associate that the data should be summed into when the associate is deleted Select this associate from the pull down list To actually delete the associate click the Delete button Associate Import File Format A Comma Separated Variable CSV file with commas separating each field is required Optionally it can contain quotes around text fields Sometimes this type of file is called a delimited text file or a comma delimited file The file does not need a specific name Excel and Access can create this type of file Also Spalding Software s Datalmport program included with ProRep can be used to convert many different file t
146. ckup is being used A dialog box is displayed prompting for the name and location of the backup file to be created Chapter 9 Weekly Procedures e 139 ProRep 4 0 SGLS Atlanta Distribution Center Work Centers Hile Data Tables Reports Charts Import Export Help f User Jonathan Phenicie ork Center Active DataDiary w Select File to hold the Backup Save in 9 ProRep System Backup z c Filename ProBack1 Zip Save as type ir Files Zip z Cancel y Backup File Save Dialog Box It is recommended that the back up system be stored on a different hard drive than the one containing the ProRep system Several past versions of weekly backup files should be kept At a minimum the last two weeks should be kept For example the backup created on May 13 should overwrite the backup made on April 29 not the backup made on May 6 After clicking save a progress meter showing the percentage complete is displayed The backup time will vary depending on the size of the system ProRep 4 0 SGLS Atlanta Distribution Center Work Centers File Data Tables Beports Charts Import Export Help User Jonathan Phenicie Zipping files to D ProRep System Backup ProBack1 Zip m Time left 00 02 51 DDMaster 1 Time left 00 00 21 DDNETLCK 1 The file was already open for writing but permitted us to open for reading a 29 Office osad Back Up Progress Meter 140 Chapter
147. company has several locations that use ProRep a centralized corporate ProRep system can be established Daily weekly or monthly data from each location s ProRep system is imported into the corporate ProRep system From the corporate system consolidated and comparative reports and graphs can be produced With a corporate ProRep system user defined reports like the following can be produced that show total company results Spalding Global Logistic Services Total Order Filling Summary Week Ending Saturday July 06 2002 Cartons Per Order Total Hours artons Per Total Hou 985 33 1 365 66 4 1 456 14 1841 24 1455 35 6693 31 The user defined line graph below compares Atlanta s productivity to Boston s view Graph Cartons Picked Per Hour 2001 Boaton g p a g E 3 August September October November December January Month 28 e Chapter 3 The Information ProRep Provides User s Guide to ProRep Chapter 4 How ProRep Works Overview User s Guide to ProRep This chapter introduces the general flow of information and setup of ProRep This chapter should be reviewed by everyone that runs ProRep or uses its reports including supervisors and managers The specifics and details of how to set up and use ProRep are discussed in the chapters that follow this one Every day production data including units produced and hours worked is entered into a pro
148. contains tabs for Account Groups of Accounts Totals and Separators Items in both left and right lists can be transferred back and forth using the left and right arrow buttons between the windows The items in this list will be printed in the order in which they are listed To change the order an item can be moved up or down in the list by highlighting it and selecting the up or down buttons User s Guide to ProRep Select the year to print Any year in the system can be used This report is being printed for a month E Print Activity Detail Report Number 2 poses Fiscal Month This Year 1999 z uly Ending Saturday August 28 1999 La N august f 1999 i e Sun Mon Tue Wed Thu Fri Sat m Date Range C Day C Week Month or Period Quarter C Half Year C Year C Custom C AllYears in System Help To select the month to be printed click any day in that month Selecting the length of report is the last step in the print wizard Reports can be printed for any date in the DataDiary Click Print to print the report Viewing Reports User s Guide to ProRep ProRep has a built in report viewing feature This feature creates a PDF file and uses the Adobe Acrobat Reader which has been built into ProRep The view wizard is identical to the print wizard except the report is displayed on screen In the ProRep PDF Viewer the report can be viewed printed or saved for fut
149. csaeenaeeeeeneeenes 116 Specifying the Order in Which Elements are Listed 0 ccecccsseesseeeeseeeeeeeeeeeeees 116 Specifying the Elements that are Included in the Activity Totals 0 0 00 116 Allowing Units from the Lookup File to be Changed cccccesseeseeseeereeeeereees 116 Specifying the Element s Default Standard cece eecceecceseeeeceeecneeeeeeeeeeeeeneees 116 Tracking the Number of Times an Activity is Performed ceccesseeseeeteeeeeenes 117 Selecting the Element Used for the Historical Standard cccecceeseesseeteeeeeeeeees 117 Displaying the Settings for all of the Elements 00 0 0 ccceeseeseeseceseceteeeeeeseeeseeenes 117 Adding an Allocation to an ACtivity cccccccecsecsseesseenseeseeesceesceseceseceaecsseeeeeeeeneeses 119 Deleting an Allocation from an Activity 0 0 eeceseeccssecreeeecneeeeceeeeeceaeceeesecneeereneees 119 Specifying the Standards for an Allocation s Elements cescesseeseeeseeeeeeeees 119 Displaying the Activity s Datafields 2 0 00 cccceccceesceeseesceesceeseeeceeensecnaeenseceeeneeenes 119 Using the Greater of the Goal or Actual Performance for Incentive Pay 121 Paying an Additional Incentive that is not Based on Performance cce 121 Deleting am ACtivityciecsccdosctcorcctecs catesctsatexeres a Ee ea a n n eee tes 121 Chapter 8 Daily Procedures 123 Understanding the Active Week Concept sssessseseseesersessreressesess
150. ct Spalding Software if unsure about the best solution for a particular situation ProRep 4 0 SSI Southeastern Distribution Center Work Centers Data Tables Reports Charts Import Export Tools Help Load System Change User ID Backup Zip Settings gt T_ _ Update Account Totals Exit Purge Deleted Datafields __ Allocate Additional Datafields Create Corporate Control Files Document Lookup gt Edit System Maintained Fields Import System Maintained Fields A A Daily Files The clone a system dialog box will open User s Guide to ProRep Appendix D Corporate Wide Reporting Systems e 289 Clone a System Enter the following information System Title The text to appear at the top of all reports This is usually the company name Start Year The first fiscal year to include in the ProRep Database This is usually the current year Keep the Associates in the Associate Table and Master File If a system is being cloned for testing purposes a copy of the associate table and master file can be made The table will contain no data Keep the Work Centers in the Work Center Table and Master File If the facility the cloned system is has the same work centers Is the Cloned System to be controlled by Corporate If a corporate wide reporting system is in place with corporate controls checking this box will add the corporate control files describe earlier in this chapter
151. ct Tables gt Active DataDiary gt Fiscal Calendar Structure 88 e Chapter 6 Creating and Maintaining the Tables User s Guide to ProRep ProRep 4 0 SSI Souteastern Distribution Center Work Centers This starts the fiscal calendar structure wizard Fiscal Periods Fiscal Calendar Structure Wizard ProRep supports five different types of fiscal calendars Select the type of fiscal calendar by clicking on the radio button and click Next User s Guide to ProRep Chapter 6 Creating and Maintaining the Tables e 89 Fiscal Periods A fiscal calendar can start in any month Select the first month in the calendar and click Next Fiscal Periods Femey pach Beenie T e C e feruery Si z The number of weeks in each period is specified They must total 52 Select the number of weeks in each period and click Next 90 e Chapter 6 Creating and Maintaining the Tables User s Guide to ProRep Fiscal Periods The last page of the wizard displays the selected settings To make changes click Back To save and exit click Finished Changes made to the structure of the fiscal calendar do not change any data in the DataDiary Ifa mistake has been made the fiscal calendar structure can be changed back with no affect on the data User s Guide to ProRep Chapter 6 Creating and Maintaining the Tables e 91 Chapter 7 Setting Up Activities Elements User s Guide to ProRep This chapter disc
152. ction sheet is manually entered all document lookups are handled as if the setting where set to attempt to find Reusing a Document s Units in the Lookup File When there are multiple steps in a process it is sometimes necessary for a downstream operation to reuse the units on a document that have already been used by an upstream operation For example an order is picked and then it is packed Both activities have the element Lines The associate that picked the order uses the document s lines and the associate that later packs the order needs to reuse the lines The best way to handle this situation is to create two different elements One named Pick Lines and one named Pack Lines This would eliminate the need to reuse units in the lookup file Both elements names and respective units would need to appear in the lookup file On the General tab from the Units Previously Recorded pull down list select one of the units usage rules User s Guide to ProRep Chapter 7 Setting Up Activities e 107 Cannot be reused Do not allow units for a document and element that have been used to be reused by this activity Can be reused Allow units for a document and element that have been used to be reused by this activity Can be shared Allow the remaining units not used for a document and element to be used by this activity For example originally in the lookup file there were 100 lines for a pick list One picker completed 60
153. ctivity Detail Report Layouts vic innsinn nii e e RE E a Ee 214 Adding a New Report cccecccesccssessseeseesseeeseeeeeeeensecesecesecaecsaecaeecaeecaeeeneeseeeneeeereeas 216 Variables anei BARGE ead Gace en NEA ad R ond 217 Editingan Existing Report 23 3 ice ice E E E eee RE ace 218 Adding or Editing a Report Column eeceecceseceececececeesecaeecaeeeseeeaeeeneeseeeereees 219 Adding and Editing lines on a report cecceseceseesseesceesceesceseceecnseeaecesecaeeeaeeeneeses 221 Line Desorption 1 22socces sis faces ees sosctetadt She ees Be Reed satan he A ase cose as 221 Specifying the Type of Line 2 0 ccccececeseesseeeeesceerceeeenecesecaeceaeceecaeeeaeeeeeeeeeenreees 221 Creating Separation Between Lines 0 cccccceescesseeseeeeceesceeeeeeensecesecnaeeaeeneeeneeenes 222 Assigning Datafields to the Variables 0 cccecccesscesseeseceeceseceeceeeseeeneenseeseeenseees 222 Including a Variable in a Total or Subtotal Line eee eceeseeeeeeseeeteeeeeeeeeeeeenes 222 R portOptons ccs hi eeiss cased ardicteatinn tatiana nutans aig ee ae 222 Selecting the Accounts and Groups to be Printed ceeceeseeseeeeeeeeeereeeeeeneeeeeeees 223 Chapter 16 Charts and Graphs 225 Viewing and Printing Line Graphs ceceeceeeceseceeceseceeecseeeseeeceeeeeeeeesecnseeaeeaecnseeeeeneeenes 225 Selecting the Years to Plot cccceccsccssseeseesseeseeesceesceeseeeeceseeaecaecaecaeeeaeeeaeeeeeeeeeees 230 Selecting the Accounts or G
154. d Chapter 7 Setting Up Activities e 113 Prorating time should be avoided if at all possible It is far less accurate than using specified elapsed or start stop times To prorate time to an activity on the Calculations tab check the box next to Prorate Hours Using the Same Standard for All Allocations For an activity each allocation can have its own standard or all allocations can use the same standard To specify that they use the same standard on the Calculations tab check the box next to All Allocations Use the Same Standard Automatically Calculating a Historical Standard A standard can be either entered by the user or automatically set by ProRep based on the activity s historical average rate of production This applies only to activities with individual or team standards Specified standards are also known as fixed standards or engineered standards They can be established by engineering studies using time study work sampling or the application of predetermined time systems such as MTM MSD Most etc They can also be goals reasonable expectancies or rates used in determining budgets Historical standards are based on a user specified number of weeks of history The default is the past 13 weeks of history The historical standards are recalculated during the end of week processing To specify that an activity s standard is historical on the Calculations tab check the box next to Calculate Standards Based on Hist
155. d Optionally the detail records can be padded with blank ElementCode ElementQty field pairs for the purpose of making all records have the same number of fields If an ElementCode is blank and the ElementQty is zero 0 or blank the field pair is skipped If an ElementCode is blank and the ElementQty is greater than zero 0 the quantity is applied to the Activity s first element To use the Associate s Home Work Center enter a in the WorkCenter field To import elapsed times enter the StopTime followed by a minus followed by the Elapsed Minutes into the Stop Time Field 13 30 15 To import Quantities without a Stop Time or an Elapsed Time enter in the StopTime field Optional fields TeamNumber blank 0 99 AllocationCode Document max of 16 characters additional characters are ignored Detail Record Examples 203855 PTL CL 13 45 4 SLOTS 85 PIECES 103 CARTONS 28 REACHES 94 203855 PTL MEET 14 15 0 203855 PTL MEET 14 15 0 rrrre 203855 CL 13 45 4 SLOTS 85 PIECES 103 CARTONS 28 REACHES 94 203855 PTL CL 13 45 45 4 SLOTS 85 PIECES 103 CARTONS 28 REACHES 94 203855 PTL CTL 4 SLOTS 85 PIECES 103 CARTONS 28 REACHES 94 Extra commas are OK use home Work Center 45 elapsed minutes units only no time 316 e Appendix G Production and Quality Sheet Import File Formats User s Guide to ProRep Examples of Entire File PROREP 4 11 30 2007 1
156. d and it will move to the opposite window Including a Variable in a Total or Subtotal Line To include a variable s data in the total and or subtotal lines check the appropriate check boxes on the Line Options dialog box This will add the value of the variable to subsequent total subtotal lines The default is to include all detail line variables in the sub totals and tables Report Options Report options such as paper orientation additional notes and title fonts are controlled from the Report Options dialog box The Report Options dialog box can be accessed from the report layout window by clicking the Options button E Report Options Performance amp Productivity Summary OF x General Print Sequence Heading height finches m Fonts cce 0 65 System Title Orientation Arial 9 pts Bold o swe 2 RENI Report Title Times New Roman 14 pts Bold Papers Page Number Late Arial 8 pts M Print Logo Notes T Print Grid Lines Arial 8 pts I Print Notes on Report Author Fredrick Taylor Notes Units and Units per Hour are based on the indicated type in the description column Report Options General Tab The General tab is where paper size orientation logo grid lines and print notes options are set Report title page numbers and fonts are also defined on this tab 222 e Chapter 15 Modifying and Creating Report Layouts User s Guide to ProRep User s Guide to ProRep
157. d and click the Open button Specifying the Associate s Identification Code Enter a code that uniquely identifies this associate The code can be any combination of up to 10 letters and numbers The associate code is used when entering data on production sheets Usually the associate s number used for payroll system can be used If the daily production data is imported from another computer system such as a warehouse management system WMS that system s user ID should be used as ProRep s associate code Entering the Associate s Name The associate s name is entered as separate fields for the first and last names To enter a middle name or initial include it in the First Name field To enter a suffix such as Jr include it in the Last Name field Most reports that list associates are printed in last name order Specifying an Associate s Home Work Center A home work center must be selected from the pull down list on the General Tab This should be the work center to which they are assigned or most often perform their work ProRep automatically maintains an associate account grouping for each work center When an associate is assigned to a work center the associate account is added to their home work center s account grouping If an associate s work center is changed they are deleted from the old work center grouping and added to the new one 60 e Chapter 6 Creating and Maintaining the Tables User s Guide to ProR
158. d as a prompt during production sheet entry Entering Multiple Documents for the Same Period of Time In some cases when real time self entry of production data is used associates are given several work assignments that they complete before entering them For example an associate is given three pick lists at 10 00am The associate completes the three pick lists at 10 15 and immediately enters all three Normally ProRep would assume that the first pick list took 15 minutes to complete It would assume that the second and third pick list took only a few seconds The performance for the first pick list would be very low and the next two would be very high To instruct ProRep that the three pick lists share the time slot from 10 00 and 10 15 on the General tab check the box next to Allow Multiple Documents for One Time Period When an associate using real time self entry enters the pick list production data for this activity it will immediately prompt them for the second pick list and then the third When all pick lists have been entered the associate indicates that they are done entering documents for this time period 106 e Chapter 7 Setting Up Activities User s Guide to ProRep Getting Units from a File Created by Another System ProRep can look up the units associated with a document number from a file created by another computer system For example if a warehouse management system creates a file containing pick list numbers along
159. d be mapped to the corresponding accounts in the local system If both systems have the same account names a setting on the general tab will match the accounts one for one All accounts do not have to be mapped Although at least one account must be mapped to import any data 250 e Chapter 17 Exchanging Data with other ProRep Systems User s Guide to ProRep gt Edit ODE Import Layout Number 1 e x The Datafields must be matched for the data to be imported General Account Fields DataField Description in this System gt 1 Receive Comm Carrier Meas Hrs 11 i red Hours M 2 Receive Comm Canier Eam His _ 12Reseiving Eamed Hours 3 ReceiveCommCarie Shipments _ 27 Receiving Shipments 4 ReceiveCommCarieCatons _ 13 Receiving Cartons 5 Receive Consolidator MeasHs Receiving Measured Hours 6 Receive ConsolidatorEam His _ 12 Receiving Eamed Hours Receiving Shipments B RReseive Consolidator Cartons 13 Receiving Cartons Receive Small Shipmnt Meas Hs ml Receiving Measured Hours 10 Receive Small Shipmnts Ean _ 12 Reseiving Eamed Hours Til Recsive Small Shipments _ 27 Receiving Shipments 12 Recsive SmallShipmntsCatens _ 13 Receiving Cartons 13 Put Away MeaswedHs 14 Put Away Measured Hours Put Away Eamed Hours 15 Put Away Pales _18 Put Away Palets 16 Picking MeaswedHs _ 17 Ficking Measured Hours Close Datafields will have to be mapped This procedure is the sa
160. dated 0 03 45 050 045 90 CLEAN Cleanup 04 00 0 25 RCC 1 ACME Receive Common Carrier 326 _ 04 00 0 00 _ 0 00 0 Shipments 5 Cartons 326 RCC 2 CBP Receive Common Carrier 497 _ 04 00 0 00 __ 0 00 0 Shipments 6 Cartons 497 RCC 1 CORE Receive Common Carrier 215 _ 04 00 0 00 _ 0 00 0 ProRep printed by ADMINSTRATOR on Acrobat PDFWriter Page 1 Printed 6 21 00 10 38 The Detailed Production Sheet Report lists the details of all activities performed by the associate For each job that the associate performs it shows the amount of time and performance On the last line for each associate it shows the total hours and performance for the day Production Summary Report The Production Summary Reports consist of two parts The first part is a separate one page summary for each work center There is one line on the report for each associate that worked in the work center If an associate works in more than one work center they will appear on each work center s report 178 e Chapter 13 Printing and Viewing Reports User s Guide to ProRep SSI Southeastern Distribution Center Production Summary Report Work Center OF Order Filling First Shift Monday September 25 2000 Performance Actual Hours Effectiveness Last Earned Un Last Last Total of All Code Name Today 6 weeks Hours Measured Measured Total Today 6weeks 52 weeks Work Centers C1131 Baxter Linda 86 94 6 08 7 08 0 92 8
161. der Cancel ProRep PRData Manage Users Add a new system Load ProRep Systems Dialog box To specify elapsed time entry close ProRep and make sure nobody is in the system Then open the ddprini file in notepad Appendix E Entering Production Sheets with Elapsed Times e 295 SheetType is initially set to 1 for start and stop time entry To specify Elapsed Time Entry set SheetType to F Ddprini 4 Notepad Of x File Edit Search Help ProRep Exists True Reprint False TrackCost False WeekStart 2666 11 26 ShortTerm 6 LongTerm 52 HistStdWeeks 16 HistStdMinkrs 16 AutoCloseInterval 16 DataCollection Enabled False Quality Enabled False Active True TrackCost True TrackHours True HistType 2 Conversion ddprini 4 displayed in Notepad In the ProRep sections of the ddprini file change the SheetType from 1 to 2 Entering Data Using Elapsed Time Entry Other than the entry for time production sheet entry is identical to the instructions in Chapter 10 Entering Data Directly into ProRep This appendix presents only the differences To start a new production sheet for an associate or add additional lines select Add To make changes to an associate s production sheet select Edit 296 e Appendix E Entering Production Sheets with Elapsed Times Production Sheets for Monday November 27 2000 Iof x Close Boggs Charlie Order
162. ds Separator check box on the General tab To specify the number of decimal places enter the appropriate values in the This Year amp Last Year and Percent Change decimal places box on the General tab Selecting the Fonts of Numbers in a Column Each of the 3 possible subcolumns can be printed in different fonts Selecting a font for a subcolumn will be applied to all subcolumns of this type on the report If the font for This Year in column 5 is changed to 16 point Helvetica Bold it will also be used for This Year data in all other columns Change fonts by selecting the appropriate button in the Fonts section on the General tab 208 e Chapter 15 Modifying and Creating Report Layouts User s Guide to ProRep Specifying Column Totals or Averages Either a total or an average of the numbers in the column can be printed on the last line of the report Select the appropriate choice in the Last Line in Column section of the General tab Adjusting the Width of a Column The column width can be changed by entering a value in the Column Width box on the General tab The column width can also be changed by clicking either edge of the column and dragging the edge left or right with the mouse Building Column Headings There are a maximum of 3 heading bands above each column that can contain text used as column headings Heading Upper Band Heading Middle Band
163. ds is displayed the datafield may or may not appear in the list If it has been deleted from all DataDiaries it will not appear in the list If it is active in any of the other DataDiaries it will still appear in the list with the word No in the Active in this DataDiary column Chapter 6 Creating and Maintaining the Tables e 83 Fiscal Calendar 84 e Chapter 6 Creating and Maintaining the Tables Purging Deleted Datafields from the DataDiary After a datafield is deleted the space is not available for reuse until the DataDiary is purged To purge the DataDiary make sure that the correct Active DataDiary is selected then from the menu bar select File gt Maintenance gt Purge Deleted Datafields File Data Tables Reports Charts Import Export Tools Help Load System a Change User ID Print Calendar Copy Calendar to Clipboard Backup Zip Zip and FTP to Spalding gt Settings Update Account Totals p Deleted Datafields Create Desktop Shortcut I ERAT AA Allocate Additional Datafields Exit Clone System Create Corporate Control Files _ Document Lookup gt Edit System Maintained Fields Import System Maintained Fields Correct Posted Data External Production Import Scripts gt Transaction Staging File Production Sh__ Daily Files A box is displayed that shows the progress of the purging process urgingMerging
164. duction Sheets Sat Wed Thu Fri anya Ty A yf Le ke A Posted Posted Posted s Production Sheets y ts D Edited 0517 2000 eer 000 a a A a a a a a ft Real Time Self Entry Menu Selection The Real Time Self Entry window is displayed Real Time Self Entry Dialog Box An associate s ID code is scanned or entered into the dialog box The edit production line dialog box will be displayed 150 e Chapter 10 Entering Data Directly into ProRep User s Guide to ProRep Some activities are set up to allow several documents and their element units to be entered at the same time without closing the window If the activity has been set to search for the document in the Lookup file the units for one or more of the activities will be pre filled User s Guide to Spalding ProRep 4 0 SSI Southeastern Distribution Center Work Centers 8 x E Edit Production Line 2 Hoi Work Center fort Order Filling First Shift f Line Activity PIK Picking z 1 Team gt Document EZ Fick List Allocation CORE Core Specialty Supplies z Stop Time 09 41 07 BI Elements Lines 24 Cartons 72 Orders fi a Save Cancel soar Performance 0 Edit Production Sheet Line dialog box The activity is then entered on the production sheet as previously described in this chapter The stop time is set when the save button is clicked The entire production sheet for th
165. duction sheet file Optionally the results of quality audits are also entered into a quality sheet file These files contain data for that day only The production data can be entered into the production sheet file by several methods including e Centrally typing in data from handwritten production logs completed by each associate e Associates scanning and or keying their own data into a PC on a LAN at the completion of each activity e Importing data from another computer system such as a warehouse management system WMS e Importing data from a time amp attendance system After the day s data is entered daily reports are printed The reports can be printed to paper or to an Adobe Acrobat PDF file that can be viewed and printed by the supervisors and managers on their PCs The production reports show each associate s and work center s performance for the day with a comparison to past performance The quality reports show the results of the audits by associate and work center Chapter 4 How ProRep Works e 29 Acrobat Reader Report PDF 21x File Edit View Tools Window Help x SSI Southeastern Distribution Center Detailed Production Sheet Report Ssij Work Center OF2 Order Pilling Second Shift Monday September 25 2000 Activity Allocation Activity Stop Actual Earned Associate Code Team Code Document Element Units Time Hours Hours Perf H McGuire Carter A39987 PIK ACME 31875 Picking S8 09 55 _ 0
166. e The activity does not have a standard The performance for an associate performing the activity is set to the average performance one or more work centers Reflective performance is only useful with an incentive system Activities for which performance is calculated are called measured activities Activities for which performance is not calculated are called unmeasured activities There can be a maximum of 999 activities Elements When an activity is entered on an associate s production sheet time and optionally units produced are also entered The units produced are called elements When an activity is set up the elements that will be recorded for the activity are specified If the activity has standards they are associated with its elements Elements ojx Close 4 PALLETS 3 SHIPMENTS 1 SKU S 5 Print List Delete HER tt 5 active of 60 maximum List of Active Elements Activities that are measured nearly always have one or more elements for which units produced are recorded Activities like breaks meetings and cleanup that do not have standards usually do not have elements However activities that do not have standards can have elements Following is an example of the elements for the Receive Common Carrier activity Activity Description Receive Common Carrier Elements Shipments SKU s Lines There can be a maximum of 60 elements Types of Work An activity can be assigned a type of work for th
167. e s Social Security Number The Social Security number is an optional field The Social Security number can be entered with or without hyphens Entering the Associate s Pay Rate The Hourly Cost field on the Payroll Tab can contain the associate s rate of pay or another number such as their fully loaded cost per hour including fringe benefits This field is optional except as explained below If the incentive module is being used and it uses personal wage rates to calculate the incentive the hourly cost is used in determining the associate s incentive pay Clicking on the Incentive tab displays the following settings Edit Associate Record 1 E x Code SE Close First Name Charie Last Name Boggs General Payroll Incentive Badge Number On Payroll Performance Goal Vv Pay Incentive IV 100 0 The Associate Incentive Tab The settings on the Incentive tab are only used in the incentive module Not Including the Associate on the Incentive Payroll Report By default all associates are included on the incentive payroll reports If there is an associate such as a working supervisor whose pay is considered confidential they can be excluded from the report by un checking the On Payroll check box This setting is only used in the incentive module Making an Associate Ineligible for Incentive Pay By default all associates are eligible for incentive pay Depending on an organization s policies a
168. e Date Saturday September 23 2000 Incentive Calculation Report Associate Detail Associate A65657 Rockford June Home Work Center Order Filling First Shift MEASURED HOURS Receive Common Carrier Measured Hours 6 12 Put Away Measured Hours 1 86 Staging Measured Hours 18 67 Loading Measured Hours 10 85 Total 37 50 UNMEASURED HOURS Break Unmeasured Hours 2 50 EARNED HOURS Receive Common Carrier Earned Hours 6 95 Put Away Earned Hours 2 19 Staging Earned Hours 20 63 Loading Earned Hours 13 28 Total 43 05 HOURS CALCULATIONS Total Hours Worked 40 00 Overtime Hours 0 00 incentive Pay Rate 8 75 Measured Hours Regular Protected 37 50 93 75 Percent Measured Hours Earned Hours Regular Protected 43 05 114 80 Normal Performance Earned Hours Goal 37 50 100 00 Performance Goal Incentive Hours 5 55 INCENTIVE PAYOUT CALCULATIONS For Each 10 Increment of Performance Above Incentive Incentive Payout Incentive the Goal of 100 Hours Pay Rate Rate Pay From 100 to 110 3 75 x 8 75 x 100 32 81 From 110 to 120 1 80 x 8 75 x 100 15 75 114 80 5 55 48 56 Incentive Increases Pay Rate 1 30 per Measured Hour 1 21 per Total Hour Total Incentive to be paid 48 56 ProRep Page 12 Printed 9 26 00 12 51 Incentive Calculation Associate Detail Report The Spreadsheet File contains a line for each associate with incentive pay calculation results The spread
169. e Reports 166 188 Other Non Paid Time 129 Overview 9 27 253 P Packing the Lookup File 141 Paying Incentive based on the Associate s Past Performance 98 235 pie chart 210 12 213 15 Plotting a Line s Average Value 204 Plotting Arbitrary Horizontal Lines 204 Plotting by Day Week or Month 203 Index e 323 Plotting Lines as a Percent Variance from Average 205 Plotting Only Within a Specific Range of Dates 206 Posting Daily Files 114 Pre Defined Associate Graphs 17 Pre Defined Associate Reports 14 Pre Defined Work Center Charts 22 Pre Defined Work Center Reports 18 Preparations Before Adding a New System 39 Print Sequences 190 Printing Account Comparison One Line Reports 166 Account Comparison Time Series Reports 162 Activity Detail Reports 168 Daily Production Reports 157 XE Daily Reports Printing Daily Reports 109 Detailed Production Sheet Report 157 Distributing Reports 172 Exporting Report Data 172 Hours Audit Report 158 Production Summary Report 158 Viewing Daily Production Reports 159 Viewing Reports 171 Printing a Logo on a Graph 205 Printing a Logo on a Report 188 Printing Daily Reports 109 Printing Grid Lines on a Report 188 Printing Notes on a Report 188 Printing Reports 157 Printing the Graph 206 Production and Quality Sheet Import File Formats 279 Production Sheet Entry 125 Production Sheets 108 Production Summary Report 14 112 158 Prorating Measured Hours to
170. e Type of Line 196 Suppressing Printing of Lines Without Data 189 variables 190 192 195 196 report layout file 181 Report Options 184 187 188 196 Resources for Learning ProRep 10 Reusing a Document s Units in the Lookup File 94 Running ProRep 6 130 172 216 S Selecting How Standard Times are Entered and Displayed 100 Selecting Paper Orientation 188 Selecting Paper Size 188 Selecting the Accounts and Groups to be Printed 188 196 Selecting the Accounts or Groups to Plot 203 Selecting the Data to Appear in the Column 186 Selecting the Data to be Plotted 208 Selecting the Element Used for the Historical Standard 102 Selecting the Fonts of Numbers in a Column 185 Selecting the Time Period When Plotting by Day 203 Selecting the Variables to Plot 203 Selecting the Years to Plot 203 User s Guide to ProRep Self Entry 93 129 134 Serial Number 1 Setting the Default Folder for Files 5 Setting the Scale s Starting Point 203 Setting the Work Center s Normal Work Hours 51 Setting up Activities 49 83 233 Setting Up Activities 83 Share Units 140 Special Activity Codes 133 Specifying that the Activity has a Team Standard 96 that the Activity has an Individual Standard 96 that the Activity has No Standard 96 the Element s Default Standard 102 the Elements that are Included in the Activity Totals 102 the Order in Which Elements are Listed 101 the Standards for an Allocation s
171. e day is displayed ProRep 4 0 SGLS Atlanta Distribution Center Work Centers lej x Associate McGuire Carter Close Home Work Center Shipping Second Shift Stop ae F Time Allocation CLOCKIN 12 37 SHIP2 RCC 13 30 SHIP2 LUNCH 16 11 SHIP2 RSS 16 30 SHIP2 BREAK Total Hours 7 62 Performance 124 Daily Production Sheet The performance on the activity and up to this point for the day are displayed To close the window press the escape key lt Esc gt The window will close automatically after a few seconds Chapter 10 Entering Data Directly into ProRep e 151 The Real Time Self Entry dialog box is re displayed and another associate can enter data ProRep 4 0 SGLS Atlanta Distribution Center Work Centers e x fle Data Tabes Reports Ghats Import Export Help User Jonathan Phenicie C a 2000 amy a Current Time Active DataDiary Enter Associate ID Code Beset Enter Transaction Real Time Self Entry Dialog Box Entering Break Lunch and Other Interrupting Events If an associate is interrupted while in the middle of a job to temporarily work on a different activity the associate indicates on the terminal that an interruption has started by entering a the special pre defined activity code of Pause SPA When the associate completes the interrupting activity and is ready to return to the original job the associate enters the code for the activity that
172. e made usable through rework and the amount of rework depends on the type of mistake different costs should be specified for each type of mistake Reducing Incentive Pay as a Consequence of Quality Failures The selection to specify if quality failures reduce incentive pay is specified in the overall incentive settings described in Appendix A Setting Up the Incentive Module The entries into the type of work s Hours per Failure Unit and Hours per Mistake Unit fields control how much time is subtracted from the incentive pay hours 100 o Chapter 7 Setting Up Activities User s Guide to ProRep User s Guide to ProRep Displaying the Type of Work s Datafields Clicking the Datafields tab displays the following list a Edit Type of Work Record 2 x pasni Code Foo Close Available 93 Needed 0 Description Order Filing General Mistakes When quality data is posted the information for this type of work will update the following datafields Datafield Description Order Filling Audited Units 81 Order Filling Audited Occur 82 Order Filling Failed Units 83 Order Filling Failed Occur 84 Order Filling Antic Failed Units 85 Order Filling Failed Cost 86 Order Filling Failed Hours 87 Order Filling Wrong SKU Units 88 Order Filling Wrong SKU Occur 89 Order Filling SKU Missing Units 90 Order Filling SKU Missing Occur 91 Order Filling Wrong Quantity Units 92 Order Filling Wrong Quant
173. e month The report includes a breakdown by activity SSI Southeastern Distribution Center Allocations Fiscal Month August Ending Saturday August 26 2000 Activity Performance ActualHours Units Per Hour Net Units Unmeas Earned Produced Measured ured Total Hours _ Actual Haul to Shipping Cycle Counting Stage amp Verify Cartons Loading Cartons Receipt Entry Lines Pick Adjustments Lines i i 8 3 8 3 Total of All Activities 15 993 491 77 23 67 515 44 482 17 31 0 33 2 Account Central Business Products Receive Common Carrier Cartons Pallets Cartons Haul to Shipping Pallets Cycle Counting SKU s Stage amp Verify Cartons Loading Cartons Receipt Entry Lines Pick Adjustments Lines 1 X i 8 8 3 0 Total of All Activities 4 742 197 61 11 53 209 14 155 52 22F 30 5 78 7 _ 100 0 The user defined graph below plots the units produced per total hour this year as compared to last year View Graph Core Specialty Supplies Units Produced per Total Hour 1939 37 50 35 00 4 32 50 4 30 00 4 27 50 4 25 00 4 22 504 20 00 4 17 505 5 amp T 5 A al E 15 004 12 505 10 00 x m r a February March april May June July August September October November December January Month User s Guide to ProRep Chapter 3 The Information ProRep Provides e 27 Corporate Wide Information If a
174. e options with the External Data Interface Module Command Line Syntax User s Guide to ProRep Th syntax for the command line is the program to run followed by the system number the system path and the functions that is to be performed drive path ProRep32 exe system_number data_folder function The drive path is where ProRep is installed If the program is launched from that folder you do not need to include this on the command line However it is good practice to include it The system_number is required if any function is included on the command line The system number refers to the last character of the file extensions It is also the number that is shown to the left of the system title on the ProRep System dialog box when ProRep is launched without a function switch It is also displayed by selecting Help gt Folders from the menus The data_folder is required if the system is not in the default folder for ProRep Appendix F Command Line Processing in ProRep e 301 function is a process to be executed It is preceded by the character Only one function may be included on the command line If no function is specified then the full ProRep interface will be displayed Command Line Date Parameters Some functions require dates You can specify a date in a dashed format 09 25 2008 Do not use slashes Or you can use the following placeholders for the dates 1 yesterday 2 two days ago 0 or 0 today
175. e paid an extra amount per hour for training other associates To pay an additional amount per hour while working on an activity on the Incentive tab check the box next to Additive Pay If the extra pay is a specific amount per hour click the Fixed radio button and in the Additive Amount per Hour box enter the monetary amount If the extra pay is to be a percent of the incentive pay rate click the Percent of Wage radio button and in the Additive Amount per Hour box enter the percentage Deleting an Activity An activity cannot be deleted if it is used on any daily production sheets that have not been posted If an activity is not used on any production sheet and it is no longer needed you have three choices e Keep the activity and its data in the DataDiaries To prevent someone from actually using the activity change its code to something unusual For example if the activity of Emergency Order Filling is no longer needed change its code from EO to ZZEO Chapter 7 Setting Up Activities e 121 e Delete the activity and merge its data into another activity s datafields All of the data in the datafields that hold hours information will be summed into the target activity s datafields The data in the datafields that hold element information will be summed into the target activity s element datafields only if the element is active on the target activity If an element is not active on the target activity the element datafield will
176. e plotted Apply to All Levels lt Back Next gt Cancel There are separate settings in this area for each data level Clicking this button will copy the displayed settings to the day and month data levels Arbitrary flat lines can be drawn to indicate goals minimum levels maximum levels These settings control the graph s scale User s Guide to ProRep Chapter 16 Charts and Graphs e 229 This is the Settings for Line Graph page of the wizard The graph can be viewed directly by clicking the View button Clicking the Next button will display the Options page of the wizard where additional settings can be selected In the proceeding example a multiple year type of line graph was selected Notice that with this type of graph from 1 to 5 lines can be drawn with each line representing a different year Also notice that every year s data is for the same variable and account Selecting the Years to Plot If the graph is a multiple year type then from 1 to 5 years can be potted at the same time Otherwise only one year can be plotted at a time To select a year from the Settings for Line Graph page of the wizard click in the Year to Plot box and select any year in the DataDiary from the drop down list Selecting the Accounts or Groups to Plot If the graph is a multiple accounts type then from 1 to 5 accounts or group of accounts can be plotted at the same time Otherwise only o
177. e purpose of grouping like activities For example some pre defined reports are printed with the activities Chapter 4 How ProRep Works e 35 listed in type of work order with subtotal breaks If the Quality Measurement module is used the results of audits are entered and tracked by type of work Type of Works OL x Close IND Indirect Activities OF Order Filling RCY Receiving And Put Away SHIP Shipping 5 6 2 1 4 Print List d Delete Ean Ad EA 6 active of 99 maximum List of Active Types of Work Following are two of the types of work in our example system Type of Work Data Entry Activities Order Entry Pick Adjustments Receiving Data Entry Type of Work Receiving and Put Away Activities Receive Common Carrier Receive Consolidated Receive Small Shipments Put Away There can be a maximum of 99 types of work The use of the type of work feature is optional It is not necessary to set up types of work although it is recommended Also it is not required that a type of work is declared for an activity Work Center Account Groups A work center group is a list of two or more accounts in the work center DataDiary Reports and graphs can be produced that show totals of all work centers in the group Also all of the work centers in the group can be listed individually on reports by selecting the group rather than by manually selecting each work center one at a time A work center can
178. e records Purging records makes the space the old record was using available to hold information for a new record i e it makes the record blank Packing the lookup file actually makes the file smaller by removing these blank records from the file Packing the Lookup File It is very unlikely that the lookup file will become larger than it needs to be However if it does it can be reduced to its minimal possible size by packing the file To pack the lookup file from the menu bar select Files Maintenance Document Lookup Pack Reindexing the Lookup File If the power goes off during the process of importing records into or deleting records from the lookup file the index may be corrupted If ProRep displays a message that the file is corrupt this procedure should be followed to fix the index To reindex the lookup file from the menu bar select Files Maintenance Document Lookup Reindex Layout of the Lookup Import File This section details the layout of the file to be provided to ProRep by the other computer system The file must be downloaded or transferred to a folder or directory accessible by ProRep It must be an ASCII file with a carriage return line feed pair 13 10 decimal 0D 0A hexadecimal as the end of record indicator 162 e Chapter 11 Acquiring Production Data from Other Computer Systems User s Guide to ProRep The only required fields are the Document and the Units The records do not have be padded to the
179. e specific types of reports to be printed seports Charts Import Export Help Print Production Sheet for Wednesday May 10 2000 a F Print Daily Files Dialog Box The specific reports that are printed depend on the boxes that are checked Chapter 8 Daily Procedures e 127 ProRep 4 0 SGLS Atlanta Distribution Center Work Centers e x file Data Tables Keports Charts Import Export Help 4 Q JV Print a Detailed Production report S I Include Elements on production report un J Print a Work Center Production Summary Percentage limit of exceptional or low performance are set here I Print a histogram of the Work Center Summary J Print an Hours Audit report sorted by name int an Hours Audit report sorted by Home Work Center it to file so that it can be viewed or reprinted The number of hours after gt Low performance exception High performance exception which an associate will be ee 50 a fiso m listed on the over time exception report vertime exception hours 3 28 Cancel Print Daily Files Dialog Box Following are examples of the reports generated when daily reports are printed SSI Southeastern Distribution Center Detailed Production Sheet Report Work Center RCV Receiving Monday September 25 2000
180. ear line graph with the data plotted by week It plots one variable common carrier cartons received per hour for three different years Line graphs can plot a maximum of five lines View Graph Modify _POF Eile Clipboard Multiple account line Meaty ipboar z graph displayed with Percent Performance 1999 daily plot points All accounta Frat Shift Second Shift Percent 86 SMTWTFSISMTWTFSISMTWTFSISMTWTF SISMTWTFSISMTWTFSISMTWTFSISMTWTFS Week Ending 02 06 1993 02 13 1993 02 20 1993 02 27 1993 0306 1993 03 13 1993 03 20 1993 03 27 1993 The above example is a multiple accounts line graph The data in the accounts is plotted on a daily basis On a multiple accounts line graph one variable is plotted for up to five accounts groups 226 e Chapter 16 Charts and Graphs User s Guide to ProRep Multiple variable line graph displayed with monthly plot points User s Guide to ProRep Fi View Graph Modiy E Emt POF Eile Clipboard Cancel All Accounts 1998 Common Carrier Consolidator Small Ship menta Total Cartons Received Per Hour January February March April May June July August September October HovemberDecember Month The above example is a multiple variable line graph The data is plotted on a monthly bases All users can view and print line graphs On the screen line graphs are displayed in color On a color printer charts are printed in color On a black and white pri
181. eature is enabled for an associate by setting up the associate as a ProRep user with a level of Self Transaction Entry For more information see the section titled Adding a New User in Chapter 5 Setting Up a New ProRep System Viewing an Associate s Transaction At any time an associate can view their transactions They can review all their activities along with the hours and performance To view enter the associate ID code and click the View Transactions button If a mouse is not available press and hold down the Alt key while also pressing the V key Modifying Previously Entered or Missed Transactions A supervisor can be given the rights to change or add production data by giving them the Transaction Modifier User Level Other user levels that can modify are administrator and operator ProRep 4 0 SGLS Atlanta Distribution Center Work Centers _ e x Hle Data Tables Reports Charts Import Export Help User Jonathan Phenicie Enter Transaction Displaying the Time It Should Take to Complete an Activity ProRep can display the amount of time it should take to complete a job It also displays the time when the activity should be finished at a 100 performance level 154 e Chapter 10 Entering Data Directly into ProRep User s Guide to ProRep Closing Real Time Self Entry Starting Real Time Self Entry requires a used ID and password Usually it is started by a supervisor or lead associate If the windo
182. ecifying an Associate s Primary Grouping c ceesceecceseceseceeceseceecaecsneeeeeaeeenes 61 Specifying an Associate s Shift mdse n o KA E E Ri 61 Entering the Associate s Date Of Hire ccccccceesseeseeesceseceeceseeeaeceecaeeeaeeeneenseeneenes 61 Entering the Associate s Social Security Numbet cccccescceseeeecseeereeeeeeseenteess 62 Entering the Associate s Pay Rate eccscesseessessceesceesceeceseceseensecseecaeeeneeeaeeneeenseees 62 Not Including the Associate on the Incentive Payroll Report 0 ceeeeeeeeeeeeees 62 Specifying the Associate s Incentive Performance Goal ccccesceeseeseeeteeeseeneeenes 63 Specifying Associate ID s Used in Other Systems ecccesccesceeseeteceeeeeeeneeeeeenes 63 Deleting an Associates 2c seiscccecisssescsetes ccs cescaccacssce sie caves ieedstescevsecdatseaneseceseateacevineseess 64 Associate Import File Format ccccecscesseessceseceeceneceeceeecaeeeseeeeeeseeeeeeeeeneeeeenaees 65 ANG CATIONS aneneen ieested E E T T an bet acest ass iar A E 67 Adding or Editing an Allocation ccecceccceseceseescecnseeseeeeeeeeeeeeeeeeeeeenseenaeenaeenaeenees 67 Specifying an Allocation s Identification Code cccecccesceeseceteeeeeeteceseeeseeneeeeeenes 68 Specifying an Allocation s Description cccccscesseesseesceesceeeeeeeceeceseceseceecseeeaeeenes 68 Deleting an Allocation ccccceccccsecsseeseeeseeseceeeceseensecaecs
183. ecord s Incentive tab Edit an Activity Record olx Datafields Code ELS Ayvailable 93 E Needed 0 Description Pickias General Calculations Elements Allocations Datafields Incentive gt Eamed Hours gt How Earned Hours are Calculated None Whmeasured Activit Individual Standard Team Standard C Past Average Performance C Reflective of Recorded Work Center s Performance Reflective of Specified Work Center s Performance C Reflective of Specified Group s Performance J Prorate Hours based on earned hours Display of Standard Times All Allocations use the same standards Minutes per Unit J Calculate standards based on historical average Units per Hour IV Include Units in the Total of All Activities Paying Incentive based on the Associate s Past Performance If an associate who normally earns an incentive by working on activities with standards is assigned to an activity that does not have a standard they can get earned hours for the activity in proportion to their normal performance This type of activity is called a past average activity For example an associate usually works on activities with standards such as picking and shipping This associate is usually a high performer and regularly earns an incentive Recently several new hires have been added for peak season The associate is asked to train the new hires To keep this associate from suffer
184. ecsaecaeecaeeeaeeneeeaeeeneeneeeeeeees 68 Work Center Account Groups ccccccsesssessceesceescesecesecaecaecaaecaaecaeseneeeaeseeesaeeeeeneeneeneeneees 69 How Work Center Group Totals are Calculated 0 0 0 cc cecceccescceteeseeeneeeeeeseeseeeneees 70 Adding or Editing a Work Center Group cccceeceeseeeseceseereeeseeeeeeeeeeeeeneeneeneensees 70 Adding or Removing Work Centers from a Group ceccesseesseeceeeeeeeeeeeeeeteeeteeneees 72 Deleting a Work Center Group ecccccecseesseeseessceeseeeeesecsecaeecaeecaeeseecaeeeaeeeaeeneeennenes 72 Associate Account Groups seient seecae ae eeii E E e EEEa 72 How Associate Group Totals are Calculated eccceccesceeeceeseceeceeeeeeeeeeneeneeeseees 73 iv e Contents User s Guide to ProRep Adding or Editing an Associate Group cceccesceesseeseeeseeesceeceseceseeesecseceeeeeeneeses 73 Adding or Removing Associates from a Group cceccecseesceesceeeceteceecesecneeeeeeneenes 74 Making a Group a Primary Group ccccecceseesseessecseeeseeeceeseeeeeceeeeseensecesecnaeenaeeseenes 75 Deleting an Associate Group cecccsceeseecessceeseeeeceseceseesecnsecsecaecaecaecaaecaeeeseeeseenes 75 Allocation Account Groups ccesccesecsseesseesseeseeseeeeceseensecsecsaecsaeceaecseeeaeeeaeeeaeseeesaeeeerseeenseens 75 How Allocation Group Totals are Calculated cccccecsceeseeeeceseceeceseeneeeneeeneeeseeses 76 Adding or Editing an Allocation Group
185. ect the Type of Formula from the pull down list Then build a formula by selecting the datafields and expressions See Chapter 10 Setting up User Defined Formulas and Expressions for more information Specifying the Graph s Default View After at least one variable is set up the line graph can be viewed Default values are automatically established for the type of graph Y axis scale accounts and years to be plotted These values can be changed while viewing the graph by both an administrator or lower level user The changes made by a lower level user are only temporary and never saved in the layout The changes made by an administrator can be either temporary or permanent To allow saving changes made while viewing the graph check the save settings box as shown below FR Edit Line Graph Number 16 File Variables m General Settings Line Graph Title ou must have at least one Variables active for the Cartons Received Per Hour line graph to be plotted Vertical Axis Label Cartons Received Per Hour r Variables Add Edit Consolidator Total Small Shipments Variable 5 r Save the Settings from the View Graph dialog to the file so that they will used as the defaults Close Click the Next button to change the graph s default view The View Line Graph window is displayed At this point the process is actually the same as if you were only viewing the graph However aft
186. ed Hours 2 81 76 63 Hauling to Shipping Measured Hours 2 76 75 38 Receiving Data Entry Measured Hours 2 71 7401 Pick Adjustments Measured Hours 4 69 46 01 To save the pie chart or graph as a PDF file click the PDF File button The save dialog box will be displayed Save in Ja DataDiar ja c File name Performance PDF PRData T Performance2 PDF T Years PDF 2 pdf T Perfomance3 PDF Et YearS PDF 22 pdf br Report pdf T Yearb PDF Analysis PDF T temp PDF Analysis3 PDF Year PDF Graph PDF Bl vear2 PDF Gop oa Save as type PoF Files PDF z Cancel The PDF file can even be shared with others not running ProRep via the web an intranet e mail or a network Chapter 16 Charts and Graphs e 245 Note Unlike the report viewer the file will not be displayed in the PDF viewer The PDF file must be opened with Adobe Acrobat Reader outside of ProRep Copying Charts into Other Applications Charts can be copied out of ProRep and pasted into other applications using the Windows clipboard E View Graph The Clipboard button Receiving Receive Common Carrier 1999 1998 SASN A fo copies the graph to the windows clipboard s q ay P g o i i O Qat T T WT TT Tt TT TT TT T T T T T February March Apii May June Juy Auguet September October kovember December January Month To copy the
187. ed by the DataDiaries There are other tables in ProRep in addition to those listed above They are discussed in the next two chapters in the manual Chapter 7 titled Setting up Activities discusses Activities Elements Types of Work Mistakes Chapter 8 titled User Defined Formulas and Expressions discusses Expressions A Work Center is most often a combination of the work area and shift Following are the work centers in our example system Receiving Order Filling First Shift Order Filling Second Shift Shipping First Shift Chapter 6 Creating and Maintaining the Tables e 53 e Shipping Second Shift e Customer Service and Administration Usually a work center is set up for each supervisor An account is automatically maintained in the work center DataDiary for each work center There can be a maximum of 99 work centers Adding or Editing a Work Center To set up a new or edit an existing work center select Tables gt Work Centers ProRep 4 0 SSI Souteastern Distribution Center Work Centers File Data Tables Reports Charts Import Export Tools Help Active DataDi Aline EJE xja EJL Allocations 4 Activities Sul aia as Mistakes Expressions Active DataDiary A list of previously defined work centers is displayed ork Center Table loj x Sea ee eer ee eee Ones Close CSA Customer Service amp Admin 08 00 al OF1 Order Filling First Shift 1 07 30 15 30 OF2 Order Fil
188. end date The filename should be fully qualified including an extension The dxtype is one of the DataExport types in the table below If dxtype is not provided the filename s extension will indicate which format to use EXPORTTABLES dxtype folder Exports the data in the tables into spreadsheets and databases The dxtype is one of the DataExport types in the table below The folder must exist IMPORTASSOC filename Imports data into the Associate Table The filename needs to be fully qualified The file must use the format specified for the import This is the same as pressing the Import button on the Maintain Associates Table screen The filename needs to be fully qualified The file must be CSV and formatted correctly You can determine the format by Exporting tables as CSV and then examining the file IMPORTDAY date filename Imports data into the Production Sheet file from files that are in the ProRep Production Sheet Import Format The date must be in the currently active weeks The day s files will be created if they don t already exist The filename must be fully qualified IMPORTLOOKUP filename Imports data into the Lookup File The filename needs to be fully qualified The file must use the format specified for the Lookup File Appendix F Command Line Processing in ProRep e 305 IMPORTODE datadiar odenum Imports the data from using a ODE Layout into a DataDiary The datadiar is is W for WorkCe
189. ent elements are listed If the activity has been set to search for the document in the Lookup file the units for one or more of the activities will be pre filled Total Hours 0 00 Performance 0 4 Add Insert a Delete Print Edit Production Sheet Dialog Box When all of the lines have been entered click the Cancel button or lt ALT gt C The entire production sheet will be displayed 146 e Chapter 10 Entering Data Directly into ProRep User s Guide to ProRep Deletes the highlighted line on the production Sheet Edit Selects the highlighted line for modification Insert will add one or more lines lines of production data between two existing production lines Add will add one or more lines of production data to the end of the list Statistics about each associate s production sheet are shown here User s Guide to Spalding ProRep 4 0 S GLS Atlanta Distribution Center Work Centers E Production Sheet for Thursday May 18 2000 Associate McGuire Carter gt Shipping Second Shift Home Work Cente Team Allocation Document Add Insert The Production Sheet Window Total Hours 2 50 Performance 92 Every line entered in edit mode will be displayed on a separate row Click Save to exit the production sheet and return to the list of associates ProRep 4 0 SGLS Atlanta Distribution Center Work Centers Beports Charts Import Export Help Carona Max McGuire Ca
190. ented on the daily reports is stored in databases for several years These databases contain the results of performing each activity by associate work center and allocation The databases are called DataDiaries They are the source of information presented on pre defined and user defined reports and charts Associate Information User s Guide to ProRep Weekly total performance productivity and quality information about each activity that an associate performs is kept in a database for several years This database is called the Associate DataDiary Reports and charts can be produced for any period of time stored in the database Pre Defined Associate Reports One pre defined report is an Associate Performance Analysis This report presents each associates average performance for both the last 6 weeks and the last 52 weeks On this example of the report the associates are sorted in high to low order based on their last 52 weeks performance Chapter 3 The Information ProRep Provides e 17 All Associates Associate Name Williams Tom Stuckey Alice Stillwell Yolanda Pugmire Charles Boggs Charlie Carona Maria 121223 C29112 K92954 154566 A12456 A21234 A65657 A13542 143267 A62215 C11131 C90041 A39987 C23433 C76354 SSI Southeastern Distribution Center Associate Performance Analysis Sorted by Last 52 Weeks History Total Hours Direct Hours Last 6 Weeks Last 52 Weeks Last 6 Weeks
191. ep User s Guide to ProRep Specifying an Associate s Primary Grouping In addition to an associate being automatically included on their home work center s grouping an associate can be automatically maintained on one additional user defined associate account grouping Typical user defined groupings include employment status such as full time part time seasonal and temporary An entry in this field is optional Associates can also be manually included on any number of additional user defined account groupings For more information see the next section in this chapter titled Account Groupings Specifying an Associate s Shift The shift is an arbitrary number between 0 and 99 The shift number s primary use in ProRep is to help determine the work center when importing daily production data from a WMS or other data source Entering the Associate s Date of Hire When a new associate is added the date of hire defaults to today s date To change the date on the General Tab click on the calendar control on the right side of the Date of Hire field and select the date Clicking on the Payroll tab displays the following settings Edit Associate Record 1 x 12456 Close First Name Charie Last Name Boggs General Payroll incentive Badge Number Social Security fag9 98 1 023 Hourly Cost fras The Associate Payroll Tab Chapter 6 Creating and Maintaining the Tables e 61 Entering the Associat
192. eports Associate Analysis Sun mee Document History The PDF file containing the copy of the reports is opened and displayed on the screen 180 Chapter 13 Printing and Viewing Reports User s Guide to ProRep ABe Esa wl i gt ol 4 gt B SSI Southeastern Distribution Center Detailed Production Sheet Report Work Center RCV Receiving Monday September 25 2000 Associate Activity Allocation Activity Stop Acts Earned Associate Code Team Code Document Element Unis Time Washington Joe Coad CLOCKIN Clockin 0730 RCON z Receive Consolidated T PZ BREAK Break RCC Receive Common Carrer o hs LUNCH Lunch RCC 2 Receive Common Carrer PETET RCC Receive Common Carner o oao BREAK Break RCC Receive Common Carner 0 Ba PUT I Put Away 7 hapa Pallets 7 Williams Tom 12 RCC Receive Common Carrier o 0230 BREAK Break RCC Receive Common Carner 0 B30 PUT Pur Away Ts uw Pallets Woods Mary A13542 CLOCKIN Clock tn RCON 2 Receive Consolidated BREAK Break LUNCH Lunch RCC Receive Common Carrier RCON 2 Receive Consolidated BREAK Break PUT CORE Put Away Pallets RCON 2 Receive Consolidated CLEAN Cleanup RCC Receive Common Carer Shapeneeits ProRep printed by Administrator on HP LaserJet 4050 Series PCL 5e T Printed 07718 2000 13 5 LP oes aa 1 orr sssi Lola Associate Analysis Assoc
193. er describes how to install ProRep and get technical support Following are the three ways in which ProRep can be installed and run e Both the software and the data files reside on a network drive This is the recommended way e The software files reside on each user s local drive and the data files reside on a network drive e Both the software and the data files reside on a local drive This is not recommended since ProRep can only be accessed on one computer Putting both the software files and data files on a network drive is recommended This makes administration of the software much easier When the software is on a network drive new versions of the software usually need to be installed only on the network If the software resides on each user s PC new versions of the software must be separately installed on each PC Entering the Serial Number and License Key During the installation of ProRep a prompt will ask for the serial number and license key The license key controls the number of associates that can be entered into the associate table and enables the optional modules E Registration Information x If the serial number and Cancel license key are left blank the software will Company s function as an Spalding Software Inc evaluation copy Serial Number 9999 License Key 5260E07C User s Guide to ProRep Chapter 1 Installation e 1 To change the license key after the initial instillation from
194. er hour while working on an activity on the Incentive tab check the box next to Additive Pay If the extra pay is a specific amount per hour click the Fixed radio button and in the Additive Amount per Hour box enter 266 e Appendix A Using the Incentive Features User s Guide to ProRep the monetary amount If the extra pay is to be a percent of the incentive pay rate click the Percent of Wage radio button and in the Additive Amount per Hour box enter the percentage Calculating Incentives and Printing the Reports User s Guide to ProRep After week end processing is run for the current week the Incentive Calculation Report can be printed for the week When the report is printed the incentive amounts are calculated Optionally incentive reports are printed a spreadsheet file is created and a payroll file is created The Incentive Calculation Summary Reports lists one line of information per associate One report is printed in alphabetical order A second report is printed in associate performance order SSI Southeastern Distribution Center Incentive Date Saturday September 23 2000 Incentive Calculation Report Summary Net Earned Adj gt Net Perfor Perfor Total Direct Hrs Eared Incentive Pay Incentive Additive Incen Name Code Goal mance mance Hrs Hrs Goal Hrs Hrs Rate Pay Pay tive Pay Baxter Linda C11131 100 0 101 6 101 6 40 01 32 98 32 98 33 50 0 52 7 80 4 06 0 00 4 06 Bell William C23433 100 0 98 4 98 4 36
195. er saving the changes to the default view you will be returned to the Edit Line Graph window where you can save the graph layout to disk Viewing and Printing Pie Charts All users can view and print pie charts On the screen pie charts can be displayed in color Ona color printer pie charts are printed in color Ona black and white printer they can be printed with distinctive patterns When a pie chart is viewed the settings and time period can be changed by any level user This is a very interactive process To print a pie chart it is first viewed on the screen If necessary the chart s settings can be modified When the chart is displayed as desired it is printed by clicking the viewing window s Print button 238 e Chapter 16 Charts and Graphs User s Guide to ProRep User s Guide to ProRep To view a pie chart select either the work center associate or allocation DataDiary as the active DataDiary ProRep 4 0 SSI Southeastern Distribution Center Work Centers File Data Tables Reports Charts Import Export Help Active DataDiary work Center Ka g i at A ate Allocation Then from the menu bar select Charts Pie Charts ProRep 4 0 SSI Southeastern Distribution Center Work Centers File Data Tables Reports Import Export Tools Help Active DataDiary Work Center Line Graphs ZE _ A list of pie charts defined for the active DataDiary is displayed Pie Charts
196. erall Productivity Group All Accounts Cartons Picked Total of All PerTotal Week Ending Cartons Cartons Cartons Hours May 6 2000 i fh 26 030 207 87 i 969 53 May 13 2000 7 i 24 552 205 83 F 959 17 May 20 2000 i i 22 468 193 34 h 915 96 May 27 2000 A 4 21 914 190 94 i 901 76 June 3 2000 4 j 17 324 167 29 if 831 76 June 10 2000 ii 18 667 164 48 i 832 68 June 17 2000 E d 16 457 151 60 il 780 83 June 24 2000 3 17 189 158 24 i 800 34 July 1 2000 i H 17 180 157 68 i 781 83 July 8 2000 4 i 17 689 163 75 i 757 81 July 15 2000 i j 18 858 170 17 777 83 July 22 2000 i A 16 422 152 22 3 729 75 July 29 2000 i 18 434 168 38 761 94 fC o A 2552s 2 348 97 108 7 _ 246 875 3 928 04 62 8 253 184 2 251 79 112 4 10 801 19 _ 22 9 Reports can be created that focus on a specific area like the user defined receiving report shown below SSI Southeastern Distribution Center Work Centers Fiscal Months February to September Receiving Volume This Year vs Last Year Account Receiving Receiving Period Common Carrier Consolidator Small Shipments Cartons per Hour 435 529 12 4 161 430 154 717 4 3 24 420 23 611 3 4 5 504 5 279 4 3 146 4 144 0 24 e Chapter 3 The Information ProRep Provides User s Guide to ProRep With this style of report you can spot trends and compare res
197. erformance units hours or units per hour as shown on the example below User s Guide to ProRep Chapter 3 The Information ProRep Provides e 25 View Graph Receiving Receive Common Carrier 1939 1398 Cartons Per Hour 1304 1254 120 154 TT Juy august september October November December January Month stot February March April T May June User Defined Work Center Charts User defined graphs can be produced to plot statistics that are not included on any pre defined graph The user defined line graph shown below plots the cartons per order over the past three years View Graph Order Filling Second Shift Average Cartons Picked Per Order 2000 1339 1338 be E 7 s be 3 AY a i a June July august september October November Month Allocation Information The time spent and units produced can be tracked by allocation Allocations are users of an organization s services They can be customers product lines or divisions of a company 26 e Chapter 3 The Information ProRep Provides User s Guide to ProRep Both pre defined and user defined reports and graphs can be produced for allocations Most of the pre defined reports that are available for associates and work centers are also available for allocations The following pre defined Activity Performance report shows the units and hours allocated to each customer for th
198. errors auditing the day file Check report for details Co 13 14 15 jea bas E i Eas E Ka 20 i 23 23 User s Guide to ProRep Appendix F Command Line Processing in ProRep e 311 24 This version cannot read data from a Comm Port Cannot find Scan Text File amp TextFile 26 Cannot find Time and Attendance Instruction File amp TextFile Cannot open and lock the amp ObjName amp It is being used by another user Try again later Cannot open and lock the amp ObjName amp It is being used by another user Try again later 30 Could not pull all Associate records from the Staging file Check the report for which Associates need to be added 31 Could not pull all Associate records from the Staging file Check the report for which Associates need to be added Error Moving Transactions Error Opening Day File exclusively It may be in use by another user Error Unconverting Transactions Errors were found during the upload process Please check the Upload Log report for details Error Logs and Notifications Normally if an error is encountered when Uploading Transactions or Applying Time amp Attendance it is displayed on the screen If the uploads are being run from a command line the error messages can be directed to a file If the file already exists the error messages are appended to the file The following settings in the
199. ers 139 Document Numbers 93 Drawing Symbols at Each Point That is Plotted 205 E Editing Existing Account Comparison Report 183 Editing an Existing Report 183 193 Element Adding or Editing an Element 83 Deleting an Element 84 Displaying the Settings for all of the Elements 102 Selecting the Element Used for the Historical Standard 102 Elements 28 31 45 49 83 84 83 94 96 100 103 111 250 End of Week Processing 100 119 Entering Associate s Date of Hire 55 Associate s Pay Rate 56 Associate s Social Security Number 56 Entering a Break and Other Activities Occurring in the Middle of a Job 128 Entering and Modifying Data in the DataDiaries 146 Entering Break Lunch and Other Interrupting Events 132 Entering Data Into Production Sheets 108 Entering Data into Quality Sheets 109 Entering Document Numbers 93 Entering Multiple Documents for the Same Period of Time 93 Entering Production Data Directly into ProRep 125 Entering the Associate s Name 55 Entering the Work Center s Description 50 Exporting 219 Data From a ProRep System 219 Exporting Data to Non ProRep Systems 150 Exporting Report Data 172 Expressions 49 175 177 178 79 178 187 195 209 214 F Fiscal Calendar 39 43 44 43 44 49 76 79 81 Fiscal Calendar Structure 76 79 82 79 Formatting Numbers in a Column 185 Formulas 49 175 79 175 177 187 190 192 195 203 208 9 214 Common Formulas 175 Complex Formulas
200. es and pallets If the quality measurement or incentive modules are used datafields are also automatically set up by ProRep to track the results of these modules Data Fields Record Description Rec omm Carmer Meas Hrs o mo po ha ha ha ha La La La Las La La S oO o o wN om o a w mny I o D oN o N e WN Receive Comm Carrier Earn Hrs Receive Comm Carrier Shipments Receive Comm Carrier Cartons Receive Consolidator Meas Hrs Receive Consolidator Earn Hrs Receive Consolidator Shipments Receive Consolidator Cartons Receive Small Ship Meas Hrs Receive Small Ship Earn Hrs Receive Small Ship Shipments Receive Small Ship Cartons Put Away Measured Hrs Put Away Earn Hrs Put Away Pallets Picking Measured Hrs Picking Earn Hrs Picking Orders Picking Lines Picking Cartons Cycle Counting Unmeasured Hrs Cucle Counting Ski s 45 active 15 available 0 deleted of 60 allocated 9999 maximum h List of Active Datafields User defined datafields can be set up to hold data that is not entered into production sheets or otherwise produced within ProRep Following are examples of typical information for which datafields can be established Budgeted hours Planned units Actual payroll expense Hours from a time and attendance system Vacation hours A user defined datafield can be added to one of the DataDiaries or to all three DataDiaries There can be a maximum of 9 999 datafields Both the automati
201. es data has been entered and corrected It is much more difficult to correct data after it is posted It is also very important to be aware that posting the daily files updates the day s data in all three of the DataDiaries the Work Center DataDiary the Associate DataDiary and the Allocation DataDiary 132 Chapter 8 Daily Procedures User s Guide to ProRep If the approval feature is being used a Yes will be displayed for approved work center data The work centers with data will have Yes in the records column User s Guide to ProRep Daily files can only be posted that are in the active week Daily files must also be posted in chronological order For example if we want to post May 23rd there cannot be any un posted daily files dated May 22 or before To post the data highlight the desired day select Data and Post Daily Data ProRep 4 0 SGLS Atlanta Distribution Center Work Centers File PEZ Tables Reports Charts Import Export Help Acti DataDiary Table View DataDiary Form View User Jonathan Phenicie Create Daily Files Production Sheets gt Extemal Production Data P Quality Sheets Print Daily Reports View Sayed Daily Reports ove Daily Data Appr y ctio Production Sheets Post Daily Data Edited 06 12 2000 Week End Processing Calendar Note Post Daily Data Menu Selection The following window i
202. eseeeaeeeeeeeeeeereneenseees 209 Adjusting the Width of a Column c cc ccceccceeseessceseeeseceseceaecaeecaeecaeeeseeseeeneeeereas 209 Building Column Headings 00 ccecccececsseesseesceesceeeceeceeeeeeceeeeecseeeesecsaeensecneeeaeeenes 209 Entering Text for a Column Heading 00 0 0 cccceccceessesseesceeeeeeeeeeeceeeeseenaeenseeneeeneeenes 210 Changing a Column Heading s Font Size or Color ececeeesceseeeeceeeeeeneeeeeeneeeees 210 Centering a Column Heading Across Multiple Columns 00 cceeeeeeeeeeeeeeeeees 210 Selecting the Data to Appear in the Column cceeeeceeecceseceeeeeeceeeseeeneeseeeseeees 210 Report Options ecer a e S ne aya E E 211 Adjusting the Heading Heigh t esssesesseeseessseeeesseseesresersessteresstsresreseeseesrenessrseeses 212 Selecting Paper Orientations iniseti hei wo o E a a 212 Selecting Papet S1Ze sc ice iec ccccse ceieseesescnceeess enrii ie E R eE 212 Printing a Logo on a Report s ssssssssesssesersseseesesstsressesrstsstesessteressesersteserstssesressesees 212 Printing Grid Lines on a Report ecccsccesseeceesceeeceeeeeeceseeeceseenseceaeenaeenaeceeeneeenes 212 Printing Notes on a Report ccecccesccssecesecseecseeeseeeseeeeceeseeeesseeneeenseeaecnsecseeeaeeeaes 212 Selecting the Accounts and Groups to be Printed ceecceeeeseeeeeeeeeeeeeseeeeeeesees 212 Suppressing Printing of Lines Without Data ceccecceeceeseceteceeeeeeeeeeeeeeneeenteees 213 A
203. est Total Performance These common calculations should allow almost all ProRep users to complete any reporting graphing or monitoring desired Complex Formulas Complex formulas are an advanced feature of ProRep most users will not need to use A complex formula provides the ability to add subtract multiply and divide all in the same formula Complex formulas can be used to make obscure calculations The following example calculates the percent of hours available for work E Edit a Expression Record ioj x of Hours Available for Work Expression Total of All Hours Field Break Indirect Hours Field Meeting Indirect Hours Field Training Indirect Hours Expression Total of All Hours Number 100 The mathematical formula for the above example is 200 Chapter 14 Setting up User Defined Formulas and Expressions User s Guide to ProRep Expressions User s Guide to ProRep of Hours Available for Work Total of All Hours Break Indirect Hours Meeting Indirect Hours Training Indirect Hours Total of All Hours 100 It is important to note that ProRep performs all addition and subtraction before multiplying and dividing When you save a complex formula which ProRep can express as a common formula it will automatically change the formula to its more simple form Expressions are portable reusable formulas that can be used on any number of reports or charts Expres
204. esult management is provided with immediate access to production information and ProRep s analysis tools Chapter 2 Introduction e 11 The ProRep Desktop ProRep s main window is an interactive desktop calendar as shown below ProRep 4 0 SSI Southeastern Distribution Center Work Centers ea x File Data Tables Reports Charts Import Export Help Active DataDiary Work Center z User ADMINSTRATOR September gt 2000 Hmm Sun Mon Tue Wed Thu Fri Sat Posted 3 Labor Day 4 Posted 10 13 11 12 fesoue 11 07 am Posted Posted 19 22 18 Production Sheets Production Sheets Posted Printed 9 26 00 Changed after Printing 25 26 27 29 Production Sheets Production Sheets Production Sheets Changed after Printing Edited 9 27 00 Created 9 28 00 Posted 24 30 This is called the ProRep calendar The status of each day s production data is shown on the calendar All actions and selections within ProRep are initiated from the ProRep calendar Resources for Learning ProRep 12 e Chapter 2 Introduction There are two major resources available for learning about ProRep One of the resources is this manual The other is an interactive on screen tutorial ProRep Manual This manual is organized in a manor similar to a classroom text book It starts with the basics and moves on to more advanced topics All opti
205. fied time period for an account or group The Print Sequences control which account or group is printed on each line They also provide formatting capabilities such as drawing lines to indicate subtotals and blank lines to visually separate major sections of a report The account and groups cannot be changed in the printing process of one line reports 212 e Chapter 15 Modifying and Creating Report Layouts User s Guide to ProRep To change the print sequences from the Report Options window select the Print Sequences tab E Report Options Receiving Yolume Report This Year ys Last Year General Print Sequence Current Print Sequence Account Accounts in Group Totals Separators Accounts in Group I Accounts Blank Line Separators Draw Line Draw Line Totals All Accounts New Page 3 Selected 3 Available IV Print Lines with No Data Report Options Print Sequences Tab The list on the left contains what will be printed The items in this list will be printed in the order in which they are listed You can move an item up or down in the list by highlighting it and selecting the up or down buttons The window on the right contains what is available to be printed The right window contains sub tabs for Account Accounts in Group Totals and Separators Items in both left and right lists can be transferred back and forth using the left and right arrow buttons between the windows Suppressing Printing of Lines
206. for the performance above the goal that falls into the range of the increment 258 e Appendix A Using the Incentive Features User s Guide to ProRep Example of how the incentive pay is calculated using the Rate Scale Pay Rate 8 00 Measured Hours 35 00 Earned Hours 40 25 Incentive Goal 90 Actual Performance 115 40 25 Earned Hours 35 00 Measured Hours Percentage Points Over Goal 25 115 Goal 90 Performance Earned Hours Goal 31 50 35 00 Measured Hours x 90 Goal Incentive Hours 8 75 40 25 Earned Hours 31 50 Earned Hours Goal Number of Increments 2 5 25 Over Goal 10 Percentage Points per Increment Incentive Hours per Increment 3 50 8 75 Incentive Hours 2 5 Hours per Increment Incentive Pay 64 40 shown below 8 00 per Hour x 3 50 Incentive Hours in the Increment x 100 Payoff 28 00 8 00 per Hour x 3 50 Incentive Hours in the Increment x 90 Payoff 25 20 8 00 per Hour x_1 75 Incentive Hours in the Increment x 80 Payoff 11 20 8 75 Incentive Hours 64 40 Capping the Incentive Payoff The incentive payoff can be capped at any percentage increment above the goal so that the associate receives no incentive pay for performance at or above that increment To cap incentive payoff at starting at an increment set the increment s Payoff Percent to 0 and set all increments after this increment to 0 payoff Clicking on the Files tab displays the following settings User s Gu
207. g Out at the End of the Day 133 Closing Real Time Self Entry 134 Command Line Processing 269 Common Formulas 175 Complex Formulas 177 Copying Charts into Other Applications 216 Corporate Wide Information 25 Correcting Posted Data 117 Once data has been posted it should NEVER have to be changed 117 Creating a New ProRep System 39 Creating Daily Files 107 Customizing ProRep to Your Needs 45 D Daily Files Approving Daily Files for Posting 113 Correcting the Daily Files Date 108 Creating Daily Files 107 Deleting Daily Files Without Posting 108 Posting 114 Understanding the Active Week Concept 107 Daily Procedures 107 Daily Reports 13 14 27 28 27 28 109 111 113 117 157 159 Printing 109 DataDiary 145 Datafield 34 71 75 84 101 106 175 196 211 233 Datafields 34 70 Deleting 74 Deleting a Work Center 52 Deleting a Work Center Group 65 Deleting an Activity 106 Deleting an Allocation from an Activity 104 Deleting an Allocation Group 70 Deleting an Associate 58 Deleting an Element from an Activity 101 Detailed Production Sheet Report 13 157 Displaying 72 88 100 102 104 134 Displaying the Activity s Datafields 104 Displaying the Settings for all of the Elements 102 Displaying the Time It Should Take to Complete an Activity 134 Distributing Hours and Units to an Allocation Account 95 Distributing Reports 172 Document from a File 93 322 e Index document numb
208. g a little time gathering some information and organizing it will make the process of starting a new ProRep System go more smoothly and quickly Below is a list of recommended items to have on hand before starting e Copy or description of the type and structure of your organization s fiscal calendar e List of Work Centers and Supervisor Names e List of Associate Names Numbers and Home Work Centers e List of Allocations if time is to be allocated to customers divisions of the organization merchandising departments etc e List of Activities Activity Codes Units of Measure and Standards e List of General Categories examples Receiving Shipping Picking to which activities will be assigned Adding a New System User s Guide to ProRep To start a new ProRep system from the Windows desktop start ProRep by double clicking on the ProRep icon A window is displayed that lists the ProRep systems that are in the default ProRep folder Chapter 5 Creating a New ProRep System e 43 ProRep 4 0 BETA TEST lej x fale Data Tables Reports Charts Import Export Help May 2000 4 gt Tea at Cum Minan Tun Vind Thn a ProRep Systems x Systems in Folder F ProRep PRData af SSI Southeastern Distribution Center The ProRep system titled SSI Southeastern Distribution Center is a sample system that was installed along with the ProRep software To start a new system click the Add New System Bu
209. g the First Column Date Account As mentioned above the first column of every account comparison report is a column that will contain line labels When printed this column will contain either a date or an account group name depending on the type of account comparison report selected To make changes to the format of this column either double click on it or highlight it and select the Edit button This will display the Date Account window FE Column Date Account ioj x Column Width inches 1 00 Arial 8 pts m Date Text on Day by day reports 4 gt Day of Week Format Date Format ddad Monday z inone m Date Text on Week by Week reports Week Decription Format Date Format none mmddyy 01 25 1999 z r Date Text on Period by Period reports Period Description Format Date Format pppp January inone z Account Text on Account Summary reports Account Description Format a Description gt This window allows you to change the way dates are displayed It also allows the user to select if the account codes and or descriptions are shown on one line reports Adding or Editing a Column To add a column to a report from the report layout window select the Add button To edit an existing column on a report from the report layout window either double click on the column or highlight the column and from the report layout window select the Edit bu
210. g time from the associate s hours worked It can be used to remove the time that an associate spends out of the building attending a parent teacher conference or a doctor s appointment Associates Entering Their Own Data Associates can enter their own data directly into ProRep using the Real Time Self Entry feature This requires that there are one or more PC s in their work area connected to a LAN and running ProRep Although not a requirement the PC s are usually equipped with a bar code reader At the completion of each task the associate enters their data by scanning bar codes or by using the keyboard The associate s performance for the activity and for the day are displayed Real Time Self Entry is often combined with the Lookup feature discussed in Chapter 11 Acquiring Production Data from Other Computer Systems With the Lookup feature after an associate scans or enters a document number ProRep looks up the document s units such as the number of cartons and locations from the Lookup file This reduces the time it takes the associate to enter their data and guarantees accuracy Starting Real Time Self Entry To start real time self entry highlight the current day select Data Production Sheets and Real Time Self Entry User s Guide to Spalding Chapter 10 Entering Data Directly into ProRep e 149 ProRep 4 0 SGLS Atlanta Distribution Center Work Centers DEIC i Geneva E 2000 gt __ Maintain Pro
211. ge Intentionally Left Blank 158 e Chapter 10 Entering Data Directly into ProRep User s Guide to ProRep Chapter 11 Acquiring Production Data from Other Computer Systems Importing Data from a Warehouse Management System Appearing in a later version of the manual Importing Data from a Time and Attendance System Appearing in a later version of the manual Getting Units from Another Computer System While Entering Production Data In some operations a warehouse management system WMS or other computer system knows in detail the tasks to be performed before they are started However the WMS is not updated with information about who did it and when they did it This is the situation in many order filling operations where the associates are picking from printed pick lists or batches of pick labels In these cases ProRep can be instructed to look up the units associated with a document number from a file created by the WMS specifically for ProRep For example if a WMS creates a Lookup Import File with pick list or batch numbers and the associated units ProRep can look up the units as the document numbers are entered into ProRep The look up can occur either during central key entry of hand written production sheets or more likely as an associate scans or enters production transactions directly into ProRep ProRep can look up the units based on matches to e Document Number only e Document Number and the element s unit of measu
212. grire e a E A E een E A E A E ES 97 Adding or Editing a Type of Work s sssesssssesssessrsssseessssreressesetsresersessreresseseeseeserseeses 98 Enabling the Measurement of Quality for a Type of Work sseesseesesseeserseseeseeseese 99 Specifying the Reasons Why an Item Fails a Quality Audit occ eeeeeeereeeeees 99 Tracking the Cost of Quality Failures ccccceeseeesceseceseceseceeeceeeseeeeeeeeeeseeeereerens 100 Reducing Incentive Pay as a Consequence of Quality Failures 0 00 ceceeeeeeeereeees 100 Displaying the Type of Work s Datafields ceccceccescceseceseceeeeeeeeeeeeeeeeeeereerens 101 Deletinig a Lype of WOK sci ses n E ER E E E ER 101 ACHIVITIES iei renee cece pate EE a EEE E EEP RR EEN EER i iiaa 102 Tracking the Cost of an Activity sessesesssesersseserssseeressesrtsresersesseeressesresreserseeseene 103 Adding or Editing an Activity ccccescesccssecsseeseeeseeseeeeeeeseceseenseenseeaecnecnseenaeenaes 104 Specifying the Activity s Identification Code cecceeeceeseceseeesecseeeneeeseeeeeeseeeereess 105 Entering the Activity s Description ssesesssseseesesseeressesrtsresersessrenessesresresrrsreseene 106 Specifying the Activity s Type of Work ccceecccscesecesecseeceeeseeeseeseeeereneenseenaes 106 Specifying that Document Numbers will be Entered 0 0 0 0 ceccecceeeseeeteeneeereeeeeees 106 Entering Multiple Documents for the Same Period of Time ce eeeeseeeeeeeereeeee 106
213. h Above is a month by month report Each month or period s data is printed on a separate line The above example has 12 lines 1 for each month of the year To print an Account Comparison report select either the work center associate or allocation DataDiary ProRep 4 0 SSI Southeastern Distribution Center Work Centers File Data Tables Reports Charts Import Export Help Active DataDiary work Center z l g ProRep 4 0 SSI Southeastern Distribution Center Work Centers File Data Tables nies Charts Import Export Help rahe Account Comparison Active DataDiary work a E z Activity Detail __ Print Daiy Repos View Saved Daily Reports Associate Analysis Document History A list of both pre defined and user defined reports is displayed Chapter 13 Printing and Viewing Reports e 185 Pre defined reports are identified by a No in the user defined column The three types of time series reports Account Comparison Reports Work Center DataDiary Highlight the report to be printed by clicking on the report title and select Print This will activate the print wizard EJ Print Account Comparison Report Number 2 The Print Wizard guides the printing process The amount of time to be printed on each line of the report is selected A Day by Day report will
214. h of service such as new hire less than 1 year 1 to 5 years and 5 plus years e Job title such as picker packer material handler fork truck operator and data entry operator Allocation Account Groups An allocation group is a list of two or more accounts in the allocation DataDiary Reports and graphs can be produced that show totals of all allocations in the group Also all of the allocations in the group can be listed individually on reports by selecting the group rather than by manually selecting each allocation one at a time Account groups can be created for several different purposes Same possible examples of account groups are e Inaretailer s distribution center the merchandise divisions that the retail departments belong to such as shoes furniture sporting goods and appliances e Ina third party logistics center the type of customer such as cost plus revenue per unit and fixed fee Datafields Datafields are the fields in the records of the work center associate and allocation DataDiaries Most of the datafields are automatically set up by ProRep when an activity such as picking packing or data entry is added The datafields are set up in each of ProRep s three DataDiaries to hold the results of performing these activities This includes datafields for Chapter 4 How ProRep Works e 37 Measured hours Unmeasured hours Earned hours Cost Datafields for each element unit of measure such as cartons lin
215. has two purposes If all allocations use the same standard the default standard is used as the standard for all allocations If each allocation has its own standard and a new allocation is added to the activity the allocation s standard is pre filled with the default 116 e Chapter 7 Setting Up Activities User s Guide to ProRep User s Guide to ProRep To enter a default standard for an element on the Elements tab click the element in the Selected box and enter a standard in the Default Standard box Tracking the Number of Times an Activity is Performed The number of times the activity is performed can be included in the DataDiaries This feature can be used for any activity including those that are not measured This featured can also be used to calculate a fixed time per occurrence For example a data entry operator types in customer orders On their production sheet the associate lists one order on each line with the number of lines on the order The number of orders that were entered can be tracked by specifying that the occurrences are included in the DataDiaries To use this element to track the occurrence on the Elements tab check the box next to Use this Element to Track Occurrences When this activity is encountered on a production sheet a quantity of one is automatically used as the quantity for this element Selecting the Element Used for the Historical Standard If the activity s standard is based on an histo
216. hat is listed on the Daily Production Sheet Report When the day s production sheet file is posted the units are assigned to all of the members of the team The units are divided among and written to the datafields in Chapter 7 Setting Up Activities e 111 each associate s account in the associate DataDiary in proportion to the actual time spent on the activity Paying Incentive based on the Associate s Past Performance If an associate who normally earns an incentive by working on activities with standards is assigned to an activity that does not have a standard they can get earned hours for the activity in proportion to their normal performance This type of activity is called a past average activity The only time an activity s earned hours calculation should be set to past average For example an associate usually works on activities with standards such as picking performance is when and shipping This associate is usually a high performer and regularly earns an the incentive module is incentive Recently several new hires have been added for peak season The used associate is asked to train the new hires To keep this associate from suffering a loss in incentive pay a training activity should be set up with the earned hours calculation set to past average To specify that earned hours for an activity are calculated at the associate s past average performance on the Calculations tab in the How Earned Hours are C
217. he export procedures described in Chapter 15 allow for datafields to be direct to alternate datafields in a remote system Contact Spalding Software if unsure of the information supplied in Chapter 15 User s Guide to ProRep Appendix D Corporate Wide Reporting Systems e 293 This Page Intentionally Left Blank 294 e Appendix D Corporate Wide Reporting Systems User s Guide to ProRep Appendix E Entering Production Sheets with Elapsed Times Most ProRep users enter data onto an associate s daily production sheet by entering the clock in time for the day and then the stop time of each activity Occasionally an elapsed time entry is made for breaks lunch meetings and other interrupting events Alternatively the total amount of elapsed time for each activity can be entered with out entering any actual clock times Specifying Elapsed Time Entry The information file is in the folder listed here This is the system number The name of the information file for this system is ddprini 4 User s Guide to ProRep The use of elapsed time entry must be specified in the ProRep system information file If unsure of the procedures described below please contact Spalding Software ProRep s information file is named ddprini 1 the number in the file extension refers to the system number To determine the system number look to the left of the system title in the ProRep Systems dialog box a ProRep Systems x Systems in Fol
218. he report is selected at Non l printing Units Measured Measured Earned Perfor Units Per Processed Hours mance Receive Common Carrier Cartons Receive Consolidator Cartons Receive Small Shipments Cartons Pallets Cartons Cartons Pallets Cartons o Cartons Each activity is i Cartons printed on a Total Shipping seperate line Receipt Entry Order Entry Pick Adjustments Total Customer Service amp Administration Cycle Counting SKU s Meetings Traning Clean Up Total Non Measured Total of All Activities Activity Detail Report There are four major components of an Activity Detail report e Variables are generic placeholders used in column formulas Examples of variables are the words units measured hours and earned hours Different datafields are assigned to the variables on each detail line of the report e Columns on an activity detail report usually use variables in their formulas e Lines on an activity detail report are one of three types Detail Lines list the data for an activity The variables such as units and hours are assigned different datafields on each detail line Sub total Lines list the totals of the detail lines since the last time a sub total line was printed Total Lines list the totals of the detail lines since the last time a total line was printed e Print Sequences are a list of the accounts groups and group totals for which a report
219. he results can be put into user defined datafields After the user defined datafields are set up they can be selected from pull down lists for each of the following items Bonus Pay for Reaching Goal The fixed amount that is paid to associates that meet or exceed the goal Incentive Pay for Performance The portion of the incentive pay that is based on the actual performance over the performance goal 262 e Appendix A Using the Incentive Features User s Guide to ProRep Additive Pay The portion of the incentive pay that is not based on performance but based paying on an extra amount per hour for working on specified activities For more information see the section in Chapter 7 Setting Up Activities titled Paying an Additional Incentive that is not Based on Performance Incentive Earned Hours The earned hours that are above the incentive earned hours goal Associate Table Settings Related to Incentives User s Guide to ProRep Some settings related to incentives are specified separately for each associate To specify these settings maintain the associate table Below is the associate record s Incentive tab Add Associate Record 16 x Code v519323 Ean First Name Hugh Save Last Name Baily General Payroll Incentive On Payroll Vv Performance Goal Pay Incentive Vv Jas 0 a Not Including the Associate on the Incentive Payroll Report By default all associates are included on the incentive pa
220. hift 83 90 14 08 1 42 76 82 SHIP2 Shipping Second Shift 91 101 Os 0 83 79 93 CSA Customer Service amp Admin 93 95 OES 6 25 57 86 TotalofAll Total of All Work Centers 90 97 78 47 22 78 69 87 Production Summary Report for All Work Center User s Guide to ProRep Chapter 8 Daily Procedures e 129 All Associates Last 6 Weeks From 0 10 20 30 40 50 60 70 80 90 100 110 120 130 140 150 160 170 180 190 To 19 29 39 49 59 69 79 89 99 109 119 129 139 149 159 169 179 189 199 Last 52 Weeks From 0 10 20 30 40 50 60 70 80 90 100 110 120 130 140 150 160 170 180 190 Number of Associates SSSSDSDCDONNAN ACOCOCOOSD Number of Associates SSOTDDDCDDCOABNNADCOCOOOO D 130 e Chapter 8 Daily Procedures SSI Southeastern Distribution Center Associate Performance Report Histogram Histogram of Associate Performances Histogram User s Guide to ProRep Approving Daily User s Guide to ProRep SSI Southeastern Distribution Center Hours Audit Report All Associates sorted by name Monday September 25 2000 Performance Actual Hours Effectiveness Last Last Earne Un Last Last Code Name Work Center Today 6weeks 52 week Hours Measured Measured Total Today 6weeks 52 week C11131 Baxter Linda Order Filling Fir
221. ial handler in a packing area This job includes bringing supplies to the packing stations distributing work to the packers and other miscellaneous tasks It is not practical to set a standard for the job However performance of the job impacts the performance of the packers and overall productivity of the operation Therefore we would like pay the material handler an incentive when performance of the area is above the goal This is done by specifying that the earned hours for the material handling activity is reflective of the work center Therefore if the work center performs at 110 the associate will receive earned hours based on a 110 performance for the time they spent on material handling To specify that earned hours for an activity are calculated based on the performance of a work center or group on the Calculations tab in the How Earned Hours are Calculated section click a radio button for one of the three types of Reflective calculations gv Edit an Activity Record Code lal Close Description Pickin Calculations Elements Allocations Datafields Incentive feasured Activity Individual Standard Team Standard Past Average Performance C Reflective of Recorded Work Center s Performance C Reflective of Specified Work Center s Performance _ i Reflective of Specified Group s Performance I Prorate Hours based on earned hours Display of Standard Times M AllAllocat
222. iate analysis reports provide the capability to print associate reports that are sorted in high to low performance order A single report can be printed that lists all associates in the ProRep system or separate reports can be printed by home work center or primary grouping Associate Performance Analysis The Associate Performance Analysis shows each associates performance for both the last 6 weeks and last 52 weeks SSI Southeastern Distribution Center Associate Performance Analysis Sorted by Last 52 Weeks History All Associates Total Hours Direct Hours Effectiveness Last 6 Last 52 Last 6 Last 52 Last 6 Last 52 Last 52 Last 52 Weeks Weeks Weeks Weeks Weeks Weeks Weeks 21223 G ol 8 9 9 102 C29112 d d 8 1769 A 8 8 8 92 Stillwell Yolanda K92954 d d 899 A 9 9 9 98 Pugmire Charles T54566 G d 7 A 90 Boggs Charlie A12456 d d 814 A 91 Carona Maria A21234 G G k 89 Rockford June A65657 o 884 x 88 A13542 ol F A 83 T43267 l k 8 A 8 8 84 A62215 l 874 068 g 9 8 84 Baxter Linda 1011131 l 5 A 8 8 8 TT Washington Joe C90041 l K A 72 McGuire Carter A39987 G F 8 A 76 Bell William 123433 G ol 694 A 73 Grubbs John C76354 G o R A 66 User s Guide to ProRep Chapter 13 Printing and Viewing Reports e 181 The report is sorted based on the last 52 weeks performance It could have been sorted based on the last 6 weeks performance A his
223. icking on the bottom edge of the heading and dragging the edge up or down with the mouse Selecting Paper Orientation To toggle the paper orientation between portrait and landscape click on the appropriate orientation radio button on the General tab Selecting Paper Size To select the paper size on which to print the report select a size from the Paper Size list on the General tab Printing a Logo on a Report To include a logo on a report select the Print Logo check box on the General tab The logo file must be named LOGO BMP LOGO WMF or LOGO GIF and it must be one of the following types Windows Bitmap bmp Windows Metafile wmf or CompuServe GIF gif The logo file must be in the directory where the ProRep program is installed Printing Grid Lines on a Report To draw grid lines on a report check the Print Grid Lines check box on the General tab Printing Notes on a Report To print notes at the bottom of a Report check the Print Notes on Report check box on the General Tab and enter the desired text into the Notes field Selecting the Accounts and Groups to be Printed On time series reports like a week by week report the default accounts and groups for which separate reports will be printed is controlled by the Print Sequences When the report is printed these accounts and groups will appear in the list of those to be printed as the defaults One line reports print one line of summary information for a speci
224. ide to ProRep ProRep 4 0 SGLS Atlanta Distribution Center Work Centers Hle Data Tables Reports Charts Import Export Help To start a new Active Dat amp Production Sheets for Thursday May 18 2000 oix Phenicie production sheet for an 4 Code Name J Lines Hours_ Performance _ ose gt associate or add a 512456 Boggs Charlie Sur 413542 Smith May bat additional lines select 21234 __ Carona Maria Add fAssoe McGuire Cate 462215 Hanley Ruth i C11131_ Baxter Linda Print List C12345 Warner Jack 023433 Bell William C29112 Stuckey Alice C76354 Grubbs John C90041 Washington Joe K92954 Stillwell Yolanda 721223 Wiliams Tom 743267 Gonzalez Jose a T54566 Pugmire Charles Add Kea Delete F indicates earned hours and performance cannot be calculated due to Team and Reflective nni List of Associates Production Sheets i To make changes to an associate s production sheet select Edit Each associate has one production sheet in this file even if they work in multiple work centers The associate s production sheet contains a record or line for each activity that is performed Starting a New Production Sheet for an Associate To begin entering data for an associate highlight the associate and click the Add button The Edit Production Line dialog is displayed An associate s production sheet should always start with a clock in time User s G
225. ide to ProRep Appendix A Using the Incentive Features e 259 Incentive Module Parameters D ProRep PRD ata Fixed Length fields Lotus 123 14 WKS Files Tab Creating a File with Incentive Pay Data for Payroll When an incentive report is printed a choice can be made to create a file that contains incentive pay data The file can be formatted as either a Fixed Length file or a Comma Separated Values file To select the type of file that can be created choose one of the selections from the Payroll file type pull down list The name of the file that is created is PAYCALC DAT The setting for Folder for Output files determines the folder in which the file is created The fields in the Comma Separated Values file are separated by commas and the character fields are also enclosed in quotes Both the CSV and Fixed Length records end with a carriage return and line feed ASCII codes 13 and 10 260 e Appendix A Using the Incentive Features User s Guide to ProRep Record Layout of PAYCALC DAT ee Wage rate per hour Overtime wage rate per hour Incentive hours earned hours in Numeric excess of goal Creating a Spreadsheet File with Incentive Pay Results When an incentive report is printed a choice can be made to create a file that contains incentive pay data The type of spreadsheet file that is created is chosen from the Spreadsheet File type pull down list The setting for Folder for Output files determines
226. ifying the Work Center s Supervisor The work center s Supervisor is entered on the General tab If a new supervisor is assigned to this area change the name of the supervisor Do not change the description of this work center Specifying the Password for Approving Production Sheets The Authorization Password on the General tab is entered when approving a day s production sheets for posting The process of approving production sheets is an optional feature Therefore if this feature is not used it is not necessary to enter a password in this field Chapter 6 Creating and Maintaining the Tables e 55 Specifying the Work Center s Shift The Shift on the General tab can be any number between 0 and 99 Clicking on the Data Collection tab displays the following settings Edit Work Center Record 3 x Code pra Close Description Order Filing Second Shift General Data Collection Valid Types of Work E Normal Start Time fi 5 30 _ Normal Stop Time 23 30 The Work Center Data Collection Tab Setting the Work Center s Normal Work Hours The work center s Normal Start Time and Normal Stop Time are entered on the Data Collection tab The times are entered in 24 hour clock format These settings are only used with ProRep s Data Collection Module The primary use of these times is to determine if a transaction from another computer system like a warehouse management system WMS is for today t
227. ilt into ProRep Additionally users can create their own customized reports and charts to focus on specific areas of interest All reports and charts can be printed or viewed on screen They can also be saved as an Adobe Acrobat PDF file so that they can be shared with other people in your organization Reports in PDF file format can be distributed through e mail the company s intranet or the Internet They can be viewed on computers running Windows Macintosh OS Linux IBM AIX and several other operating systems The examples shown in this chapter are only a sampling of the reports and charts that are available Each day after the production and optionally the quality data is entered the daily reports can be printed If additions or corrections to the data are made the reports can be reprinted The Daily reports can also be saved to a PDF file rather than directly printed on paper Supervisors and managers can then review their work center s reports on screen using the Adobe Acrobat reader supplied with ProRep While viewing the report on screen selected portions of the report or the entire report can be printed Detailed Production Sheet Report A separate detailed Production Sheet Report is printed for each work center It lists all associates who worked in the work center If an associate works in more than one work center they will appear on each work center s report Chapter 3 The Information ProRep Provides e 15
228. in the file has the same layout as described below Chapter 12 Using the DataDiaries e 169 DataDiary Delimited Import File Layout Datafield Number Max 9999 Numeric The month day and year can be in any order The month day and year can also be in a single field provided that are separated by slashes or dashes such as 10 25 2005 The Account Code is either the Work Center Code the Associate Number or the Allocation Code depending on the DataDiary into which the data is to be imported N Bo ae N iioo 2or4 ae c E N oo The quantity can be either a whole number or a decimal number Below are two examples of delimited files that are properly formatted for importing into a DataDiary Example of Import File with date as one field 10 18 05 RCV 131 1045 75 10 25 05 RCV 131 985 24 10 18 05 OF 1 138 232 79 10 25 05 OF 1 138 132 26 Example of Import File with date as separate fields 2005 10 18 RCV 131 1045 75 2005 10 25 RCV 131 985 24 2005 10 18 OF1 138 232 79 2005 10 25 OF1 138 132 26 When using Microsoft Excel to create the file from the Excel menu bar select File Save As In the Save as type field select either Text Tab Delimited or CSV Comma Delimited Importing the File To import a delimited file into a DataDiary select the active DataDiary and from the menu bar select Import Delimited File 170 e Chapter 12 Using the DataDiaries User s Guide to ProRe
229. ined Delimited UDD XML 1 0 XML Text Formats Ascii ASC Fixed length file FXD Mailing Label LBL Print image PRN User s Guide to ProRep Appendix F Command Line Processing in ProRep e 309 Word Processing Microsoft Word WordPerfect 5 0 WordPerfect 5 1 Word processing text 310 e Appendix F Command Line Processing in ProRep DOC W50 W51 TXT User s Guide to ProRep Extended Return Codes When Uploading Transactions UPLOADDAY or Applying Time amp Attendance APPLYTA from a command line a Return Code is returned to the application that ran the command line If the code returned is a 0 zero the command line process executed successfully If any other code is returned the command line process was either not executed or problems were encountered that need to be resolved Below are the Return Codes and their definition ProRep Command Line Return Codes Retur n Definition Code Command Line process executed without an error Cannot open Exception File amp FileName Cannot open Keep File amp FileName Cannot open Sort File amp FileName Cannot open Temporary Transaction File amp FileName Cannot open Temporary Transaction File amp TempTransFile Cannot open the amp mProdsheet ObjName Cannot process Record Type amp mScanText CurFLine 1 Could not find an Activity Code BREAK This is needed for Data Collection and Time and Attendance modules Could not find an Ac
230. ing a loss in incentive pay a training activity should be set up with the earned hours calculation set to past average To specify that earned hours for an activity are calculated at the associate s past average performance on the Calculations tab in the How Earned Hours are Calculated section click the radio button for Past Average Performance Past average performance is based on the associate s short term average The default value for the short term average is the past 6 weeks Calculating Performance for a Support Activity If an associate is working on a support activity that does not have a standard they can get earned hours for the activity that are based on the total performance of one or more work centers This type of activity is called a reflective activity This feature is usually only used with an incentive system 264 e Appendix A Using the Incentive Features User s Guide to ProRep Recorded Work Center Earned hours are calculated based on the performance of the work center in which the associate performs the reflective activity Specified Work Center Earned hours are calculated based on the performance of a specific work center associated with the reflective activity Specified Group Earned hours are calculated based on the performance of a specific group of work centers associated with the reflective activity User s Guide to ProRep For example an associate works primarily as a general mater
231. ining the Tables e 73 The associates group s description All Associates Customer Service amp Admin 906 Yes Order Filling First Shift 902 Yes No Order Filling Second Shift 903 Yes No Receiving 901 Yes No Shipping First Shift 904 Yes No Print List Shipping Second Shift No Part Time Permanent 101 No Yes Temporary 102 No Yes 112 active of 999 maximum The List of Active Associate Groups In the list of associate groups is a group named All Accounts that is automatically maintained by ProRep It includes all of the associates To add a new associate group click the Add button To edit an existing associate group click on the group in the list and click the Edit button Add Group Record 1 x Description Save EN Data Entry Operators Checking this box sets the group as a primary grouping These buttons move the highlighted account to the opposite box The list of associates in this group These buttons move all accounts to the opposite box 74 e Chapter 6 Creating and Maintaining the Tables Accounts in Group F Primary Grouping Maintained from Associate Table Baxter Linda Grubbs John Boggs Charlie Rockford June Carona Maria Gonzalez Jose Hanley Ruth McGuire Carter Pugmire Charles Stilwell Yolanda Stuckey Alice 3 Selected 12 Available Edit Associate Group Dialog The first step in adding a group is to enter a description of u
232. into the work center s record The entry of a password will not be required during the approval process for the work center s data To approve daily files for posting highlight the day select Data Approve Daily Data This displays a list of the work centers amp Work Centers with Production Sheets for Tuesday May 30 2000 _ Oy x Description Has Records Approved Approved Date Close Customer Service amp Admin Order Filling First Shift 06 05 2000 Order Filling Second Shift Yes 06 05 2000 Receiving 06 05 2000 Shipping First Shift 06 05 Print List The status of each work center s production sheets is displayed To approve a work center s daily files highlight the work center and click the Edit button If the work center has an approval password the password dialog is displayed EJ Approve Work Center information for Posting Ioj x Work Center Customer Service amp Admin Close Enter the Work Center password to approve m If there is no approval password in the work center s record this dialog is not displayed After entering the password click the Save button to confirm To un approve a work center s daily files highlight the approved work center click the edit Button and confirm that the files are to be un approved Posting Daily Files After all corrections are made the daily files should be posted It is very important that the daily files are not posted until all associat
233. ion Sheets for Posting This is optional but recommended e Post Daily Files Understanding the Active Week Concept User s Guide to ProRep Active Week is the first week of a two week window for which daily files can be created Daily files can be created for any day in this two week window However only daily files for days in the active week can be posted After all days in the active week are posted week end processing is run This sets the active week to the next week When a new ProRep system is created the active week defaults to the week that contains the PC s current date setting As long as no daily files are created the active week continues to automatically change to the current week The first time that the daily files are created the active week is specifically set to the current week and no longer automatically changes To determine the active week click the Active Week button on the toolbar This will change the ProRep desktop calendar to highlight the first day in the active week If the active week needs to be changed and daily files have never been created select Files Settings Current System Active Week If the active week needs to be changed and daily files have already been created call Spalding Software for instructions Chapter 8 Daily Procedures e 123 Creating Daily Files After daily files have been created the calendar shows the current status of the day s production sheet file
234. ions When daily production data is entered onto a production sheet or imported from another system it can be allocated to a customer product line or department Central Business Products Acme Motor Supply Penrod Industries Core Specialty Supplies Print List Delete 6 active of 999 maximum List of Active Allocations Following are some typical examples of allocations used in different industries e Inaretailer s distribution center the allocations are the merchandise departments e Ina third party logistics center the allocations are the companies for whom they perform distribution services e Ina manufacturer s warehouse the allocations are the different divisions of the company for whom they warehouse products e Ina manufacturer s production facility the allocations are the different products that are made e Ina financial services company s operations center the allocations are the companies for whom they process credit card payments The use of allocations is optional It is not necessary to set up any allocations Not all organizations want to or need to track units hours or cost by user of their services Even for those organizations that would like to use the allocation feature it is not always practical For example in a retailer s distribution center if an associate is filling an order with several different types of merchandise it might not be practical to record the time by mercha
235. ions use the same standards Minutes per Unit I Calculate standards based on historical average Units per Hour IV Include Units in the Total of All Activities If a specified work center or group is selected a pull down list of work centers or groups is displayed from which a choice is made Below is the activity record s Incentive Tab Appendix A Using the Incentive Features e 265 Edit an Activity Record Oy x Datafields Code a Grae eyes Available 7 PR P Needed 0 Description Picking General Calculations Elements Allocations Datafields Incentive IV Protect the Earned Hours for this Activity IV Additive Pay Fixed Additive Amount per Hour Percent of Wage p p Using the Greater of the Goal or Actual Performance for Incentive Pay In some situations an associate may be asked to perform an activity for which they have not been trained and have little experience Ifthe job requires a significant amount of training or experience to master it might take a few weeks or months for the associate to perform this new activity at their prior rate of performance Therefore while learning this activity they would probably not earn a consistent incentive In fact the performance on the new task could negate good performance on other activities To solve this situation a new activity used only during training can be set up for which the associate s performance is either the grea
236. iptive words such as cartons pallets measured hours etc A variable should not be a ratio such as Units per hour Cost per Unit or Cost per Hour Variables are used in the column formulas as place holders for datafields On each detail line of the report different datafields are assigned to the variables For example the formula for the column on the report titled Total Hours is Total Hours Measured Hours Non Measured Hours Measured Hours Non Measured is Variable B Hours is Variable C On the first two lines of the report the datafields are assigned to the variables as shown below Chapter 15 Modifying and Creating Report Layouts e 217 Line 1 Primary Units Receive Common Carrier Cartons Measured Hours Receive Common Carrier Measured Hours Non Measured Hours Receive Common Carrier Non Measured Hours Earned Hours Receive Common Carrier Earned Hours Line 2 Primary Units Receive Consolidator Cartons Measured Hours Receive Consolidator Measured Hours Non Measured Hours Receive Consolidator Non Measured Hour Earned Hours Receive Consolidator Earned Hours Variables Datatfields Editing an Existing Report When editing an existing report the first window displayed is the Report Layout window F Edit Activity Detail Report Number 2 File Column Line Options Title Performance amp Productivity Summary Save Cancel Processed Hours column heading to select the
237. ired the performance may remain the same or even go down However if the speed of the assembly line is not changed the same number of cars per hour will come off the end of the assembly line and thus the cars produced per man hour will increase Productivity is usually measured as units per hour It is the measurement that is most often used by management to track results In fact as we move up through an organization the more managers rely on monitoring overall productivity and the less they rely on monitoring performance ProRep provides pre defined reports that list all activities and their respective units per hour However if there are 30 or more activities as is typical it becomes difficult to judge the overall productivity of an area or facility Therefore most ProRep users create several user defined reports and graphs that focus on particular areas and key operational statistics Chapter 4 How ProRep Works e 41 This Page Intentionally Left Blank 42 e Chapter 4 How ProRep Works User s Guide to ProRep Chapter 5 Creating a New ProRep System This chapter is step by step guide for setting up an new ProRep system After the new system is added it will have all of the files and tables that are needed by ProRep For the most part the files and tables will be empty The chapters that follow describe the details of how to customize ProRep to fit the needs of your operation Preparations Before Adding a New System Spendin
238. isplayed on the screen it can be printed by clicking the Print button The best looking graphs are printed on color printers User Defined Associate Charts ProRep provides for the creation of user defined charts that are tailored to your organization s specific information needs The user defined chart below shows an associate s productivity in picking This line graph plots the cartons picked per hour by week for a year User s Guide to ProRep Chapter 3 The Information ProRep Provides e 21 View Graph Washington Joe Picking Cartons Per Hour 30 r r m T m B r mr r February Maroh april U May June Juy august September October November December January Month Work Center Information Daily performance productivity and quality information about each activity performed in a work center is kept in a database for several years This database is called the Work Center DataDiary Reports and charts can be produced for any period of time stored in the database Pre Defined Work Center Reports The pre defined report shown below shows hours worked effectiveness and performance SSI Southeastern Distribution Center Work Centers Week Ending Saturday September 23 2000 Total Hours and Performance Account Order Filling Second Shift of Hours Percent That Are Percent Measured_ Unmeasured Measured Effective 197 79 223 63 198
239. isplaying an exported delimited file 1154 1155 1156 1157 1158 2 2 2 2 2 2 2 2 1161 2 2 2 2 2 2 2 2 2 d gael ad ale 174 e Chapter 12 Using the DataDiaries User s Guide to ProRep When the delimited file is opened in Excel each column contains different information as shown below Column B Da e y Column D Account Code Datafield Number When working with the exported data in Excel the files containing the list of accounts and datafields should also be opened This will allow for easier identification of the information in the file containing the actual data from the DataDiary User s Guide to ProRep Chapter 12 Using the DataDiaries e 175 This Page Intentionally Left Blank 176 e Chapter 12 Using the DataDiaries User s Guide to ProRep Chapter 13 Printing and Viewing Reports One of ProRep s primary means for providing management and supervision with information is through reports Many different types of pre defined reports are built into ProRep Additionally users can modify the pre defined reports or create their own user defined reports that focus on specific areas of interest Reports can be printed on paper or viewed on screen They can also be saved as a Portable Document Format PDF file so that they can be shared with other people in the organization It would be nearly impossible to show an example of every report that ProRep can print This
240. ity Occur Type of Data Audited Units Audit Occurrences Failed Units Failed Occurrences Anticipated Failure Units Failure Cost Failure Hours Type of Work Datafields Tab This is a list of the datafields in the work center associate and allocation DataDiaries that hold the results of performing the audits These datafields are automatically set up and system maintained The datafields can be used on user defined reports and charts Deleting a Type of Work A type of work can only be deleted when there are no activities that use it If the Quality Measurement module is not used there is no data kept for a type of work Therefore deleting a type of work simply removes it from the table To delete a type of work click on the type of work and click the Delete button A confirmation message is displayed Spalding ProRep Userlnterface Object EG 2 OK to Delete this Type of Work Cancel i Confirm Delete Types of Work Dialog Box After selecting the Yes button to confirm deletion the type of work is removed from the list If the Quality Measurement module is used there are datafields in the DataDiaries that contain data that are associated with the types of work Therefore when the Chapter 7 Setting Up Activities e 101 Activities Quality Measurement module is used and a type of work is deleted you have three choices e Keep the type of work and its data in
241. ivated After the quality measurement feature is enabled the mistakes that can occur are defined and settings related to quality are made for the types of work that will be audited Also when daily files are created a quality sheet file is created in addition the production sheet file Activating the Quality Feature User s Guide to ProRep Even though quality is a standard feature of ProRep it must be turned on before quality can be measured From the menu bar select File Settings Current System Quality ProRep 4 0 SSI Southeastern Distribution Center Work Centers igi Data Tables Reports Charts Import Export Tools Help Change User ID fe gl g Application gt Bt Maintenance gt Title Exit Load System History Weeks Track Cost Info Incentive _ A dialog box containing the quality settings is displayed Appendix B Setting up the Quality Measurement Feature e 271 Quality x Quality Cancel Click Enable Quality This setting determines if the Quality module will be enabled This will allow you to create quality sheets and track quality data Save Module to turn on z Iso you can optionally track cost and hours information in datafields If you enable these options datafields are created for each Type of Work to track cost information Quality Tracking J Track Gost for Gual kalues and Mistakes im Datatield J Tack
242. ive is paid Is used to prevent paying an incentive to associates who have been absent an unacceptable amount of time Measured Hours that must be worked before any incentive is paid Is used to prevent paying an incentive to associates who are supposed to primarily perform measured activities that dump their time into unmeasured activities in order to increase their performance and incentive pay The following parameters can be used in conjunction with or in place of this parameters Percent of time that must be Measured before any incentive is paid Is used to prevent paying an incentive to associates who are supposed to primarily perform measured activities that dump their time into unmeasured activities in order to increase their performance and incentive pay Controlling How Overtime Affects Incentive Pay Three parameters on the Incentive Module Parameters Hours tab control how overtime impacts incentive pay Labor laws usually require that incentive pay amounts are increased in proportion to the amount of overtime that is worked Total Hours after which overtime is paid The total paid hours after which all hours worked are overtime hours Usually this is the 40 hours per week Overtime pay factor This is the factor by which an associates pay rate is increased when they are working overtime Usually this is 1 5 times their normal pay rate 256 e Appendix A Using the Incentive Features User s Guide to ProRep Use
243. izes ProRep to work in your organization is accomplished by setting up a number of tables Following is a list of the tables e Work Centers e Associates e Allocations e Activities e Elements e Mistakes e Types of Work e Work Center Account Groups e Associate Account Groups e Allocation Account Groups e Datafields Work Center A Work Center is most often a combination of the work area and shift Usually a work center is set up for each supervisor An account is automatically maintained in the work center DataDiary for each work center There can be a maximum of 99 work centers Chapter 4 How ProRep Works e 31 a Add Initial Work Centers List of Active Work Centers Associates An associate is any person for whom units and or hours information is to be input into ProRep An account is automatically maintained in the associate DataDiary for each associate a Add Initial Associates List of Active Associates 32 e Chapter 4 How ProRep Works User s Guide to ProRep User s Guide to ProRep The number of associates in a ProRep system is limited to the number of associates for which a license has been purchased A larger license for more associates can be purchased from Spalding Software Allocat
244. k 280 e Appendix B Setting up the Quality Measurement Feature User s Guide to ProRep Appendix C User IDs and Passwords When the software is run and a ProRep system is loaded the user is prompted for a user ID and password All user s should have their own user ID and password The user IDs and passwords are maintained at the folder level That means that a user has the same rights to all ProRep systems in the same folder If there are other ProRep systems in another folder that folder has its own unique set of users Adding a New User New users are added from the initial log in screen An Administrator level user is the only type of user allowed to add or edit users e ProRep Systems x Cancel Manage Users Add a new system Systems in Folder D ProRep PRData Jel SSI Southeastern Distribution Center Click the Manage Users button to add or edit a user Go to selected system The first time ProRep is run a default user is created The default user ID is ADMIN and the password is ADMIN Password Cancel Help User s Guide to ProRep Appendix C User IDs and Passwords e 281 After entering an administrator level user ID and password a list of currently defined users is displayed To add a new user click Add To edit a current user click Edit E Add a User Record George P Burdell The
245. kept or deleted Specifying the Order in Which Elements are Listed The order that elements are displayed during production entry and listed on daily production sheet reports is their order in the selected box To change the order of an element on the Elements tab drag and drop the element If the lookup feature is used and element descriptions are not present in the lookup file the units that are found are pre filled into the first element in the selected box Specifying the Elements that are Included in the Activity Totals If an activity has any elements at least one of them should be selected as being included in the activity s total units produced The units for the elements that are selected will appear on some pre defined reports To include an element s units in the activity s total units produced on the Elements tab check the box next to Include the Units for this Element in the Total Units for the Activity Allowing Units from the Lookup File to be Changed When the document lookup feature is used the default is to not allow the units found for the element to be changed If there is not a record for the element in the lookup file the quantity for the element is pre filled with a zero To allow the pre filled quantity for the element to be changed on the Elements tab check the box next to When Using Document Lookup Allow the Units to be Changed Specifying the Element s Default Standard The default standard
246. king a Marearen Honra her E Receive Common Carrier Measured Hours 11 93 325 59 Staging Measured Hours 9 38 256 08 Order Entry Measured Hours 7 61 207 83 The Pie Charts can be copied onto the clipboard and then pasted into a Microsoft Word document Receive Small Shipments Measured Hours 4 45 121 60 Receive Consolidated Measured Hours 3 52 96 14 Put Away Measured Hours 2 81 76 63 Hauling to Shipping Measured Hours 2 76 75 38 The legend to Receiving Data Entry Measured Hours 2 74 7401 th er igi h t of the Pick Adjustments Measured Hours pie chart 1 69 46 01 identifies each slice The legend to the right of the pie chart identifies each slice User s Guide to ProRep Chapter 16 Charts and Graphs e 241 Printing Pie Charts To print the pie chart from the View Pie Chart window click the Print button This will print the chart to the selected printer with the selected paper size and orientation The chart is automatically sized to fit the page After printing the chart will be re displayed in the View Pie Chart window Modifying and Creating Pie Charts All user defined pie charts in ProRep are created by defining a pie chart layout The layout specifies what information should be included on the pie chart To set up a new or edit an existing pie chart select either the work center associate or allocation DataDiary as the active D
247. kly plotting are independent of the settings for monthly plotting To copy the currently displayed settings into both of the other plot levels click the Apply to All Levels button Selecting the Time Period When Plotting by Day When the plot level is day only 8 weeks can be plotted at the same time To select the time period that is plotted from the Settings for Line Graph page of the wizard 230 e Chapter 16 Charts and Graphs User s Guide to ProRep The best way to determine the correct settings is trial and error User s Guide to ProRep click Date Range This displays a calendar Click on any day in the last week to be plotted Changing the Scale There are 12 increments on the Y axis scale For Example if the scale s starting point is 0 zero and the Y axis increment is 10 then the largest value that can be plotted is 120 To change the value of each increment from the Settings for Line Graph page of the wizard click in the Y Axis Increment box and enter a value The maximum value that can be plotted is automatically calculated and displayed Setting the Scale s Starting Point Sometimes a statistic that is plotted shows little change over time For example units per hour may vary only between 26 and 28 units per hour When graphed with a starting point of 0 zero and an increment value of 3 any value between 0 and 36 3x12 increments can be plotted In this case the lines are nearly flat with little differen
248. lank and the ElementQty is zero 0 or blank the field pair is skipped If an ElementCode is blank and the ElementQty is greater than zero 0 the quantity is applied to the Activity s first element To use the Associate s Home Work Center enter a in the Work Center field ElapsedHours can be decimal hours 8 5 or hours and minutes 8 30 Detail Records can contain Quantity unit data with ElapsedHours of zero 0 or blank Likewise Detail Records can contain Hours with a Quantity of zero 0 or blank This is useful when only unit data is imported from one system and only hours are imported from a time amp attendance system Optional fields that can be left blank TeamNumber blank 0 99 AllocationCode Document max of 16 characters additional characters are ignored Example Detail Records CL 6 75 0 4 SLOTS 85 PIECES 103 CARTONS 28 REACHES 94 MEET 7 7 50 0 0 203855 PT 1 MEET 7 50 0 Orrrrriri M ET peer 590 0 4rrrrrrri Examples of File including Header ELAPSED TIMES 203855 PTL CL 6 75 0 4 SLOTS 85 PIECES 103 CARTONS 28 REACHES 94 318 e Appendix G Production and Quality Sheet Import File Formats User s Guide to ProRep 203855 PTL ME PROREP 4 11 30 2007 1 203855 PT 203855 PT PROREP 4 11 30 2007 1 203855 PT 203855 PT OR OR
249. les Work Center Jor2 Order Filling Second Shift M Type of Work Jor Order Filling x Allocation CORE Core Specialty Supplies M Document ceses Document Audited Units 2s Eailed Units 2 Mistakes Wrong SKU 1 Under Pick 0 Over Pick 1 List of Daily Quality Sheets Data is generally entered from an auditor s quality sheet either by a clerk or the auditor See Chapter 10 for more information Printing Daily Reports Daily reports can be printed as often as desired Itis very important to be aware that every printing of a day s reports updates the day s data in the Work Center DataDiary The Associate and Allocation DataDiaries are not updated When the reports are printed They are only updated when the day is posted To print a daily report highlight the desired day select Data and then Print Daily Reports 126 e Chapter 8 Daily Procedures User s Guide to ProRep Print a Detailed Production Report that includes all activities performed by the associate Include each activities Elements A work center production summary prints one summary line for each associate Prints the report to a PDF file that anyone can view or print using the Adobe Acrobat Reader provided with ProRep User s Guide to ProRep ProRep 4 0 SGLS Atlanta Distribution Center Work Centers Data Riel Report iew Saved Dany Print Daily Files Menu Selection A dialog box is displayed that allows selection of th
250. ling Second Shift 2 15 30 23 30 RCY Receiving 1 07 00 15 00 1 2 a SHIP1 Shipping First Shift 07 30 15 30 SHIP2 Shipping Second Shift 15 30 23 30 nee oN anewon Print List 6 active 7 allocated of 99 maximum The list of Active Work Centers To add a new work center click the Add button To edit an existing work center click on the work center in the list and click the Edit button 54 e Chapter 6 Creating and Maintaining the Tables User s Guide to ProRep User s Guide to ProRep Edit Work Center Record 3 x Code pF2 Close Description Order Filing Second Shift General Data Collection valid Types of Work Supervisor Bob Nix Authorization Password fn cp Shift 2 I The Work Center General Tab Specifying the Work Center s Identification Code Enter a code that uniquely identifies this work center The code can be any combination of up to 10 letters and numbers The work center s code is primarily used when entering data on production sheets Therefore it should be short but easily recognizable Entering the Work Center s Description Enter a description of up to 30 characters Typically the description consists of the work area name and shift if applicable Caution If the supervisor of this area is re assigned to another work area do not change the description of this work center Instead change the name of the supervisor assigned to this work center Spec
251. m another ProRep System 220 ODE File 222 Importing Data from a Production Sheet Import File 142 Importing Data from a Time and Attendance System 139 Importing Data from Non ProRep Systems 148 Importing Data into the Document Lookup File 140 Incentive based on the Associate s Past Performance 98 235 Including a Percent Increase Decrease in a Column 185 Including a Variable in a Total or Subtotal Line 196 Including Last Year s Data in a Column 185 User s Guide to ProRep Including the Activity s Units in Allocation Totals 100 Installation 1 Installing 1 2 3 Software from the Network Drive to a Workstation 2 3 Software to a Network Drive K Key Entry into Production Sheets 125 L Layout of the Lookup Import File 141 Learning ProRep 10 ProRep Manual 10 ProRep Tutorial 10 License Key 1 225 Line Description 196 Lookup Import File 139 Lunch 89 109 129 132 33 132 133 Making an Associate Ineligible for Incentive Pay 57 234 Manually Purging Records from the Lookup File 141 Measuring Peromance and Productivity 34 Modifying and Creating Line Graphs 206 Modifying and Creating Pie Charts 213 Modifying Previously Entered or Missed Transactions 134 Multiple Documents for the Same Period of Time 93 Must Find 140 N No Reuse 140 Not Including the Associate on the Incentive Payroll Report 57 234 O On Screen Self Entry 93 129 134 One Line Report 253 One Lin
252. manent Z76354 Grubbs Jeff OF1 700 11 0007 1 1992 08 12 6 87 100 00 Temporary Example 2 Only the number and name fields are in these records A12456 Burdell George Z76354 Grubbs Jeff Example 3 Only the number name and pay rate are populated in these records A12456 Burdell George 777 7 15 Z76354 Grubbs Jeff 47477776287 66 e Chapter 6 Creating and Maintaining the Tables User s Guide to ProRep Allocations User s Guide to ProRep When daily production data is entered onto a production sheet or imported from another system it can be allocated to a customer product line or department Following are some typical examples of allocations used in different industries e Inaretailer s distribution center the allocations are the merchandise departments e Ina third party logistics center the allocations are the companies for whom they perform distribution services e Ina manufacturer s warehouse the allocations are the different divisions of the company for whom they warehouse products e Ina manufacturer s production facility the allocations are the different products that they make e Ina financial services company s operations center the allocations are the companies for whom they process credit card payments The use of allocations is optional It is not necessary to set up any allocations Not all organizations want to or need to track units hours or cost by user of their
253. me as used for accounts If both systems use the same datafields a checkbox on the General tab will match the datafields one for one When all desired accounts and datafields have been mapped the layout file is complete Click the save button Importing an ODE File ODE files are imported from the window that lists the ODE Import Layouts To import a single file highlight the file name and click Import ODE File All existing ODE files can be imported at once by simply clicking the Import All button User s Guide to ProRep Chapter 17 Exchanging Data with other ProRep Systems e 251 ODE Import Layouts To import the highlighted file click Import ODE File To import all ODE files click Import All When the import button is clicked details of the import file are displayed Edit ODE Import Layout Number 1 If the details of the ODE file are not correct on this screen the Import process can be stopped without changing any data If all the information is correct click import to import the file Treo A status window will be displayed while the file is importing When this disappears the file has been imported 252 Chapter 17 Exchanging Data with other ProRep Systems User s Guide to ProRep Appendix A Using the Incentive Features The Incentive Module is an optional software module that is enabled thro
254. mport G active 8 allocated of 999 maximum The List of Active Allocations To add a new allocation click the Add button To edit an allocation highlight the allocation and click the Edit button Add Allocation Record 6 x Code eas Cancel Description oobers Auto Supply Save General No other options available The Allocation Dialog Box Specifying an Allocation s Identification Code Enter a code that uniquely identifies this allocation The code can be any combination of up to 10 letters and numbers The allocation s code is primarily used when entering data on production sheets Therefore it should be short but easily recognizable Specifying an Allocation s Description Enter a description of up to 30 characters Deleting an Allocation If an allocation no longer exists you have two choices 68 e Chapter 6 Creating and Maintaining the Tables User s Guide to ProRep e Keep the allocation and its data in the database e Delete the allocation and move its data into another allocation or to the Not Allocated allocation Note that once the data is summed into another allocation it can never be separated To delete an allocation click on the allocation and click the Delete button The delete allocation dialog is displayed OK to Delete x Press the Delete Button to delete the following item from the N database Allocation to be deleted AS Goober s Auto Supply Add
255. mported 20 0 0 ceesceseceeeseeeeeeeeeseeeeeeeeeeneeeereeseens 169 Importing the ah l LEAS S ES E E E banaue balulaet at 170 Exporting Data for Use in Another Application sssesseseesseeeessrserseeserseeseeressrsresseserseeseeseso 171 Chapter 13 Printing and Viewing Reports 177 Daily Production Reports ccccccssesssesscesseeeecesecesecaeceaecaeecaeeeseeeseseeeeeeeeeeneenseeneeneenaeenaes 177 Detailed Production Sheet Report ssssssesesssesesssreeessesersesseesessesresseserseeseesesrseeseene 178 Production Summary Reportase ea e ER E ROAS 178 Hours Audit Report oina a e E Seen E ER estan ache ease ee 179 Viewing Daily Production Reports c ccccesccesseeseceseceeceseceeecseecaeeeeeesseeeeeeerentens 180 Associate Analy SiS eieren e e ee aai a e e aaan a ae eaan 181 Associate Performance Analysis ccsccesessseeseceseensecseeeseesseeeseeeeneeneeneenseenaeenaes 181 Associate C st Analysis oseraies eee e a Ea E Aes T iani 182 Account Comparison Time Series Reports ccccesccssesssecsseeseeesceeeeeeeeeseeeseeeseenseenseeseeeeeeaes 183 Account Comparison One Line Reports cccccesccesecesecsseesseeseeeeeenseeeeenseeseeeeseenaeenseeneeeseeeaes 188 Activity Detail Reports xcifsc c6ccceigevacegsd lash cgbetacd Ae E cbse deg bd de EE 190 Nie wIN ge REPOLHts 5 fet2ceetde ces fede seceRisceeec ted Gontolde sleds ele oh ocak A i cattn Re ea tees 193 Distributing Reports RNE SEET SEAE 194 Exportinig Report
256. n associate such as a working or salaried supervisor may not be eligible for incentive If this associate performs only non measured activities 62 e Chapter 6 Creating and Maintaining the Tables User s Guide to ProRep User s Guide to ProRep they are not working on activities that could result in an incentive pay However if this associate performs activities that are measured the default is to calculate incentive pay To prevent the associate from getting an incentive un check the Pay Incentive check box This setting is only used in the incentive module Specifying the Associate s Incentive Performance Goal The percent performance that must be met before an associate earns an incentive can either be a system wide goal or a unique personal goal for each associate The setting is specified in the incentive module parameters as described in Appendix A Using the Incentive Features If personal performance goals are being used enter the percent in the Performance Goal box Clicking on the Badge Number tab displays the following settings Edit Associate Record 1 x Close First Name cherie Last Name Boggs General Payroll Incentive Badge Number Badge 1 koot Badge 2 coogg2 Badge 3 freon 5 Badge 4 cent 5 Badge Specifying Associate ID s Used in Other Systems If ProRep is importing data from a warehouse management system WMS pick to light system or time and attendance system that
257. ndise department Even if the allocation feature is used there will be some activities that can not be allocated When an activity is set up there is a setting that specifies whether it is allocated Chapter 4 How ProRep Works e 33 An account is automatically maintained in the allocation DataDiary for each allocation One additional account is also maintained for all units time and cost that is not allocated There can be a maximum of 999 allocation Activities In ProRep the associate s entire work day is accounted for The time is assigned to various user defined activities 34 e Chapter 4 How ProRep Works amp Activities _ x a Le ee Type of Work Recore Close None Unmeasured Activityl Indirect Activities 4 EAN ea None Unmeasured Activity Indirect Activities 16 COUNT Cycle Counting None Unmeasured Activity Cycle Counting 7 HAUL Hauling to Shipping Individual Standard Order Filling 6 LOAD Loading Individual Standard Shipping 9 MEET Meeting None Unmeasured Activity Indirect Activities 14 OE Order Entry Individual Standard Data Entry 11 Print List PA Pick Adiustments Individual Standard Data Entry 12 PIK Picking Individual Standard Order Filling 5 PUT Put Away Individual Standard Receiving And Put Away 4 RCC Receive Common Carrier Individual Standard Receiving And Put Away 1 RCON Receive Consolidated Team Standard Receiving And Put Away 2 RDE Receiving Data Entry Individual Standard Data Entry 10 RSS Re
258. nds on consistent files from the remote systems a corporate control file can be activated to restrict major changes made in remote facilities Select File Maintenance Create Corporate Control Files ProRep 4 0 SSI Southeastern Distribution Center Work Centers igi Data Tables Reports Charts Import Export Tools Load System al e 7 Change User ID 4 c Backup Zip gt Settings Z Update Account Totals Exit Purge Deleted Datafields Allocate Additional Datafields Clone System 7 Document Lookup gt Edit System Maintained Fields Import System Maintained Fields Correct Posted Data Daily Files 14 Select the folder for the corporate control file The corporate control file should be placed in the folder containing the system files this is usually the PRDATA folder in the ProRep folder 288 e Appendix D Corporate Wide Reporting Systems User s Guide to ProRep Browse for Folder 21x Folder for Corporate Control File E e D drive D C Actwin2 C Adobe G cjs DataDiar H Dddata C Help Manual EPRD ata C Tutor 9 DDBackup 9 Demo Saal Neamait N x A corporate control file can be created when cloning a system Cloning a ProRep System Sometimes it may be necessary to clone a ProRep System ProRep Systems are usually cloned for new remote location Sometimes systems should be setup fresh and not cloned please conta
259. ne account or group can be plotted at a time To select an account or group from the Settings for Line Graph page of the wizard click in the Plot or Account or Group box select Account or Group then click in the Account Group to Plot box and select any account group in the DataDiary from the drop down list Selecting the Variables to Plot Variables are formulas comprised of datafields in the DataDiary The variables are part of the graph layout If the graph is a multiple variables type then from 1 to 5 variables can be potted at the same time Otherwise only one variable can be plotted at a time To select a variable from the Settings for Line Graph page of the wizard click in the Variable to Plot box and select any variable in the DataDiary from the drop down list Plotting by Day Week or Month The lines on a graph are created by plotting data points and connecting lines between the points The points that are plotted can be either a day a weekly total or monthly total If the data in the diary is kept by week and not by day plotting by day is not possible To select the data level of the points that are plotted from the Settings for Line Graph page of the wizard click either Day Week or Month Period Note that all of the settings in the Data Level to Plot section at the bottom of the Settings for Line Graph page of the wizard are only associated with the currently selected plot level That is the settings that are used for wee
260. ned An import layout file only needs to be defined once they are reusable gt ProRep SSI Corporate Headquarters File Data Tables Reports Charts BESTE Export Help ene er el 4 Octobe OpRep Comma Separated Variable CSV File Sun Mon Tue e MI ri Creating an ODE Layout A file must be exported from the remote DataDiary before an ODE layout can be defined The ODE layout maps the data from the ODE file into the DataDiary A layout file can be edited once it has been defined ODE Import Layouts _ et x 2 ortheastern DDODE2 2 DataDian DDDATA Nedc ode False 3 Southwestem DC DDODE3 2 _C DataDiar DDDATA S WDC ode False 4 5 Northwestem DC DDODE4 2 _ C DataDiar DDDATA N WDC ode False Midwestern DC DDODES 2 _C DataDiar DDDATA Midwest ode True Import ODE File Import ALL a Edit Delete 5 active of 999 maximum The ODE Import Layout list displays which layouts have been previously defined To add a new layout click Add To edit a layout highlight it then click Edit The Edit ODE Import Layout dialog box is displayed Chapter 17 Exchanging Data with other ProRep Systems e 249 The name of the ODE file is listed here If the import file name is different from the last file imported it can be changed by clicking the button General Accounts Fields to the right of the filename After the ODE file is imported it can be deleted renamed or kept When im
261. nformation for which datafields can be established e Budgeted hours e Planned units e Actual payroll expense e Total weekly hours from a time and attendance system e Vacation hours User defined datafields along with system defined datafields can be included on user defined reports and graphs For example this allows comparing budgeted hours to the actual hours input into ProRep A user defined datafield can be added to one DataDiary or to all three DataDiaries There can be a maximum of 9 999 datafields To learn how to add user defined datafields see the section titled Datafields in Chapter 6 Creating and Maintaining the Tables Entering and Modifying Data in the DataDiaries User s Guide to ProRep Data for the system maintained datafields is automatically maintained in the diaries Printing the daily production sheet reports updates only the work center DataDiary with current results Posting the production sheets updates all three DataDiaries When the DataDiaries are Updated Work Center Allocation The data in system maintained datafields cannot be directly changed After a daily production sheet is posted the data in these fields can only be changed by using the feature to correct posted data Data for user defined datafields is entered or modified by key entry Data can also be imported from a file as discussed in the next section To manually enter or modify data make sure that the correct active DataDiary i
262. ng the data s date account code and datafield number 172 e Chapter 12 Using the DataDiaries User s Guide to ProRep User s Guide to ProRep Record Layout Month Day Year Account Code Datafield Number Data Example 2 24 1999 RCV 1 14 71 2 24 1999 RCV 2 13 57 2 24 1999 RCV 3 33 2 24 1999 RCV 4 2016 2 24 1999 RCV 5 5 64 2 24 1999 RCV 6 5 06 filename Accounts CSV Contains the account codes and descriptions in the CSV file The accounts are either the work centers associates or allocations depending on the DataDiary that from which the data was exported Record Layout Account Code Account Description Example RCV Receiving OF1 Order Filling First Shift OF2 Order Filling Second Shift SHIP 1 Shipping First Shift SHIP2 Shipping Second Shift CSA Customer Service amp Admin filename Fields FLD Contains the datafield numbers and descriptions in the CSV file Record Layout Datafield Number Datafield Description Example 1 Receive Common Carrier Measured Hours 2 Receive Common Carrier Earned Hours 3 Receive Common Carrier Shipments 4 Receive Common Carrier Cartons 5 Receive Consolidated Measured Hours 6 Receive Consolidated Earned Hours The exported files can be imported or opened in Excel Access and most other software To use the data in Excel from the Excel menu bar select File Open X Microsoft Excel Booki s WIG Edit View Insert Format To
263. ns dialog page of the wizard Chapter 16 Charts and Graphs e 231 x x Options Plots horizontal lines at the How to Plot datapoints with zero values I Plot Average Lines average value of each plot y line Ar Frint Logo on Chart Draws a symbol such as a square around each data point Adds your logo to the chart A graphic named logo bmp needs to be saved in the ProRep directory for this to work Plots the line as the percent difference from the lines average value This is an example of plotting average lines View Line Graph Number 16 Cartons Received Per Hour Ignore 7 T Plot Symbols at each data point Do Not Plot Before this Date I Plot as Percent Variance Do not Plot After this Date How to plot datapoints with no value has three options ignore plot or don t plot This is often used when plotting by day Excludes the plotting of lines outside of these dates Plotting a Line s Average Value Flat horizontal lines can be drawn at the average value of each line that is plotted To plot the averages from the Options page of the view line graph wizard check the Plot Average Lines check box Drawing Symbols at Each Point That is Plotted On black and white printers distinctive symbols are always drawn at each point that is plotted For example one line may have a hollow circle drawn at each point while another line has filled squares To
264. nt s description is changed the description of every datafield for the element will be changed Deleting an Element An element cannot be deleted if it is used on any activities If an element is not used on any activity and it is no longer needed you have three choices e Keep the element and its data in the DataDiaries e Delete the element and merge its data into another element s datafields For example you originally set up an element named boxes and later added an element named cartons A couple of activities were added with the element named boxes Later several more activities were added with the element named cartons Now you want to standardize and always use the word cartons To do this add the element named cartons to the activities that use the element named boxes Then delete the element boxes and add its data into cartons e Delete the element and its data from the DataDiaries Caution Choose this option with great care Once the data is deleted it cannot be restored To delete an element click on the element and click the Delete button The delete element dialog box is displayed Chapter 7 Setting Up Activities e 95 OK to Delete Delete Element Dialog Box If the element s data is to be summed into another element select the element from the pull down list To actually delete the element click the delete button Mistakes Mistakes are the reasons why an item fails a quality audit Mist
265. nt of mistake hours is greater than the percent set for this parameter the incentive hours earned hours are reduced by the mistake hours that are in excess of this percent Example of factoring quality failure hours into incentive pay Failure Hours Allowed 5 Failure Hours 3 25 Earned Hours 40 25 Incentive Hours 8 75 Allowed Failure Hours 2 01 40 25 Earned Hours x 5 Failure Hours Allowed Excess Failure Hours 1 24 3 25 Failure Hours 2 01 Allowed Failure Hours Quality Adjusted Incentive Hours 7 51 8 75 Incentive hours 1 24 Excess Failure Hours Minimum Percent Quality Index before any incentive is paid If the associate s quality index is less then the percent specified for this parameter no incentive is paid Clicking on the Rate Scale tab displays the following settings Appendix A Using the Incentive Features e 257 4 Incentive Module Parameters l i EE S D m oo A KKANKEKI Incentive Module Parameters Rate Scale Tab Controlling the Incentive Payoff Rate The rate scale determines the amount of incentive that is actually paid at a given level of performance over the goal The rate scale allows for graduated payoffs The rate scale has 10 increments of percent performance above the goal The amount of performance above the goal that each increment represents is specified by the setting for the Value of each Scale Increment Each increment can have a different percentage payoff
266. nter charts are printed with distinctive symbols at each point that is plotted to help distinguish between the different lines that are plotted When a line graph is first viewed what is plotted and how it is plotted is the default view saved in the layout Nearly all of the settings can be changed by any level user while the report is being viewed This is a very interactive process Settings such as the scale or time period can be changed and the graph immediately re displayed To print a line graph it is first viewed on the screen If necessary the graph s settings can be modified When the graph is displayed as desired it is printed by clicking the viewing window s Print button To view a line graph select either the work center associate or allocation DataDiary as the active DataDiary ProRep 4 0 SSI Southeastern Distribution Center Work Centers File Data Tables Reports Charts Import Export Help Active DataDiary Work Center l ql ocial A ate Allocation Then from the menu bar select Charts Line Graphs Chapter 16 Charts and Graphs e 227 ProRep SSI Southeastern Distribution Center Line Graphs Click on the desired line graph then click the View Graph button This will activate the line graph wizard 228 e Chapter 16 Charts and Graphs User s Guide to ProRep i View Line Graph Number 16 Cart
267. nter DataDiary A for Associate DataDiary and L for Allocation DataDiary The odenum is either the number of an ODE Layout or the word ALL Ifa number the layout will be used to import data from the ODE files in that layout into the DataDiary If ALL then all ODE Layouts will be imported KIOSK date Opens ProRep in Individual Entry Kiosk mode After it prompts for a User ID and Password the Kiosk screen will be displayed for the date provided When a user closes down the Kiosk screen ProRep will close and exit The date must be in the currently active weeks The day s files will be created if they don t already exist KIOSKGROUP date Opens ProRep in Group Entry Kiosk mode After it prompts for a User ID and Password the Kiosk screen will be displayed for the date provided When a user closes down the Kiosk screen ProRep will close and exit The date must be in the currently active weeks The day s files will be created if they don t already exist KIOSKSELF date Opens ProRep in Self Transaction Entry mode After it prompts for a User ID and Password the Kiosk screen will be displayed for the date provided When a user closes down the entry screen ProRep will close and exit The date must be in the currently active weeks The day s files will be created if they don t already exist PRINTDAY date Prints the Daily Production Reports using the current settings that were last used on the Print Di
268. ntry in the dialog box is a line on the production sheet When a line is saved the next line automatically opens User s Guide to ProRep Appendix E Entering Production Sheets with Elapsed Times e 297 Some activities must be allocated This setting is EE specified when the activity F D E a is setup A sHP2 Shipping Second Shit SY uc Haut Hauingto Shipping H Enter the actual ma number of hours it took a to complete the activity core If the activity is set to Fal prorate time the actual hours prompt is not displayed so Depending on the activity different elements are listed Edit Production Sheet Dialog Box After each line is entered click the Save button to automatically open the next line to be entered After all of the lines have been entered click the Cancel button or lt ALT gt C All lines on the associate s production sheet are displayed amp Production Sheet for Monday November 27 2000 Click Save to return to the list of associates If any activities are set to prorated time the following will be displayed 298 Appendix E Entering Production Sheets with Elapsed Times User s Guide to ProRep 3 00 30 293 0 Manual i Order Filing Second Shift 2 Shipping Second Shift E Customer Service amp Admin Time can only be prorated for measured activities Unmeasured activities such as meetings and
269. numbers The activity code is used when entering and importing production data Chapter 7 Setting Up Activities e 105 Although activity codes can consist of only numbers it is not recommended for several reasons Using the codes PIK and PUT for the activities Picking and Put Away is easier to remember than using the codes 312 and 321 It is also relatively easy to accidentally key in 321 when you meant to key in 312 Entering the Activity s Description Enter a description of up to 30 characters The description will also become part of the descriptions of the datafields that are created in the DataDiaries to hold data for the activity Specifying the Activity s Type of Work The activity s type of work is selected on the General tab from the Type of Work pull down list An activity can be assigned a type of work for the purpose of grouping like activities on certain pre defined reports If the Quality Measurement module is used the results of audits are entered and tracked by type of work Ifthe Quality Measurement module is being used and you want to track quality statistics for this activity make sure that you select the appropriate type of work Specifying that Document Numbers will be Entered If document numbers are to be entered for the activity on production sheets check on the General tab the Prompt for Document check box In the box to the right enter a description of up to 15 characters This description is displaye
270. o not show pay check the Include Pay on reports check box Using Social Security Numbers instead of Associate Numbers Either ProRep associate numbers or social security numbers can appear on the reports and in the files that can be created To use social security numbers check the Include Social Security numbers on reports check box Clicking on the Hours tab displays the following settings User s Guide to ProRep Appendix A Using the Incentive Features e 255 Incentive Module Parameters x Print Settings Save Cancel General Hours Rate Scale Files Datafields Total Hours that must be worked before any incentive is paid 0 00 Measured Hours that must be worked before any incentive is paid 0 00 Percent of time that must be Measured before any incentive is paid 0 00 Total Hours after which overtime is paid 40 00 Overtime pay factor fi 50 Overtime is factored into Incentive Pay IV Failure hours decrease the incentive I Percent of failure hours after which incentive is decreased 3999 00 al E Mininum Percent Quality Index before any incentive is paid fo 00 Incentive Module Parameters Hours Tab Excluding Associates from Incentive Pay Based on the Number of Hours Worked Three parameters on the Incentive Module Parameters Hours tab are hurdles based on the hours worked that must be meet by an associate to be paid an incentive Total Hours that must be worked before an incent
271. oRep from manually maintained logs kept by an auditor Select the associate who performed the audits and click Add Enter the Associate that was audited 2 E Edit Quality Line 1 x Associate 39937 McGuire Carter z Work Center fOF2 Order Filling Second Shift z Enter the work center where the work was performed Type of Works 0 Order Filing g Allocatiop4CORE Core Specialty Supplies z Enter the Type of Bfocument 26589 Document Work Audited Brits 25 Failed Units 2 Enter the Allocation Mistakes Wrong SKU 1 Under Pick 0 Optionally a Over Pick 1 Document Number can be entered eal ee a rane Add Quality Line Dialog Box The quality sheets are entered in a similar manner to production sheets 156 Chapter 10 Entering Data Directly into ProRep User s Guide to ProRep Enter the number of Audited Units Enter the number of units that failed the audit Enter the number and type of mistakes made User s Guide to Spalding BE EE E E A E Quality Line 1 x por Add Quality Line Dialog Box When entry of the audit is complete click the Save button After all audits performed by the auditor have been entered click the Close button BEE ale e Quality Sheet for Tuesday October 31 2000 1 2 3 4 9 DATA ICP Click the Save button to return to the list of auditors Chapter 10 Entering Data Directly into ProRep e 157 This Pa
272. oRep system To export data to an ODE file select Export from the menu and click on Operational Data Exchange ODE File gt ProRep SSI Corporate Headquarters File Data Tables Reports Charts Import Ex Help 4 October Comma Separated Variable CS File Sun Mon Tue Tec nu TI A calendar interface is displayed It is used to select the length of time for which data is to be exported Chapter 17 Exchanging Data with other ProRep Systems e 247 E Export Data to ODE File 1999 Ae BACA e eeeerenve Select the length of time and the time period to be exported and click the Export Data button In the above example we selected to export data for the week ending June 5 Export Data to ODE File fores Save fovere ooe Cancel The final step is to select a file name Our fictitious company has a central office and locations in five different geographic areas Since the data being exported is the Southeast s the file name identifies it as such To finish exporting the file click Save Importing Data from another ProRep System Data from one ProRep DataDiary can be imported into another ProRep DataDiary To import a file select Import from the menu bar then Operational Data Exchange 248 e Chapter 17 Exchanging Data with other ProRep Systems User s Guide to ProRep User s Guide to ProRep ODE File Before importing an ODE file an import layout file must be defi
273. of mistake Reducing Incentive Pay as a Consequence of Quality Failures The entries into the type of work s Hours per Failure Unit and Hours per Mistake Unit fields control how much time is subtracted from the incentive pay hours Mistakes can reduce the amount of incentive pay For more information on reducing the amount of incentive paid for mistakes made please refer to Appendix A Setting Up the Incentive Module Incentive Module Parameters Related to Quality Three parameters on the Incentive Module Parameters Hours tab determine if incentive pay is decreased or prevented as a result of ProRep s quality feature s failure hours User s Guide to ProRep Appendix B Setting up the Quality Measurement Feature e 275 Incentive Module Parameters x Print Settings Save Cancel General Hours Rate Scale Files Datafields Total Hours that must be worked before any incentive is paid fo 00 Measured Hours that must be worked before any incentive is paid fo 00 Percent of time that must be Measured before any incentive is paid fo 00 Total Hours after which overtime is paid 40 00 Overtime pay factor fi 50 Overtime is factored into Incentive Pay IV Failure hours decrease the incentive I Percent of failure hours after which incentive is decreased 3999 00 i Mininum Percent Quality Index before any incentive is paid fo 00 Incentive Module Parameters Hours Tab Failure hours dec
274. of another activity by entering the elapsed time of the interrupting activity In fact the time for several activities can be subtracted from the same activity For example an associate s only job during a day is training The associate clocks in at 8 00 and clocks out at 4 30 The only other events that occur during the day are a 15 minute break and a 30 minute lunch The clock in is entered as 8 00 The break and lunch are entered as two separate elapsed times The General Clerical activity is entered with a stop time of 4 30 Removing Lunch and Other Non Paid Time Press the lt F9 gt key The special activity code of LUNCH is used for removing the time for lunch from g enter L UNI CH the associate s hours worked The time for lunch like breaks discussed previously into the activity is usually entered as the amount of elapsed time The elapsed time is subtracted code field from the next activity entered with a stop time 148 e Chapter 10 Entering Data Directly into ProRep User s Guide to ProRep ProRep 4 0 SGLS Atlanta Distribution Center Work Centers E Edit Production Line 1 xi Work Center fort Order Filling First Shift z Close A Activity J T a a ered Tean DffClock i Allocation CLOCKIN F10 a LUNCH F9 Break Note Stop Time 4 Hauling to Shipping Elapsed Save Cancel 4 add inset eat Delete Prim Pues Ue The special activity code of OffClock is used for removin
275. old the results of performing these activities This includes datafields for e Measured hours e Unmeasured hours e Earned hours e Cost e Datafields for each element unit of measure such as cartons lines and pallets If the quality measurement or incentive modules are used datafields are also automatically set up by ProRep to track the results of these modules User defined datafields can be set up to hold data that is not entered into production sheets or otherwise produced within ProRep Following are examples of typical information for which datafields can be established e Budgeted hours e Planned units e Actual payroll expense e Hours from a time and attendance system e Vacation hours A user defined datafield can be added to one of the DataDiaries or to all three DataDiaries There can be a maximum of 9 999 datafields When a new DataDiary is created the user specifies the number of datafields to include in each record This can be any number up to 9 999 The larger the number the more disk space that the DataDiary will consume Therefore a number smaller than 9 999 is usually specified 200 to 1 000 datafields is typical Initially these datafields are marked as not used When a system maintained or user defined datafield is added into a DataDiary it is assigned to one of the unused datafields When all of the fields in the DataDiary records are used or active space for additional datafields must be allocated as di
276. ols ari New Ctri N Open Ctri 0 Close Data Window Help s Save Ctrl S Save As Save Workspace This displays the open file dialog Chapter 12 Using the DataDiaries e 173 Open nO adaaez Quarter1 CSV Quarter1 Accounts CS s Quarter Fields CSV Cancel Advanced T Read Only Find files that match these criteria File name z Text or property z Find Now Files of type T ext Files pm txt csv v Last modified ary time 7 New Search All Files a 3 file s fount hicrosoft Excel Files wal xls la Lotus 1 2 3 Files wk QuattroPro DOS Files wq Microsoft Works 2 0 Files wks _ Select Text Files from the drop down list of file types Open the folder that contains the files created by ProRep When the exported files are displayed click on the desired file and click Open The data in the file created by ProRep is displayed X Microsoft Excel Quarter CSV olx Fie Edit View Insert Format Tools Data Window Help le x plela allle slalalo olol zla az slala e A 9 Z i z s z u l lal slo sl l Tm 1999 RCV 1999 RCY 1999 RCV 1999 RCY 1999 RCV 1999 RCY 1999 RCV 1999 RCV 1999 RCV 1999 RCV 1999 RCV 1999 RCV 1999 RCY 1999 RCV 1999 RCV 1999 RCV 1999 RCY 1999 RCV Oo 4 4 gt Dif Quarter fal Ready Sum T INUME f Z Excel d
277. om the previous non zero point to the next non zero point Plot Plot the point as a zero Don t Plot Do not plot the point This will cause a break in the line To specify how points of zero should be handled from the Options page of the view line graph wizard click in the How to Plot Data Points with Zero Values box and select a method from the drop down list Chapter 16 Charts and Graphs e 233 Plotting Only Within a Specific Range of Dates If the DataDiary does not contain data before a certain date or the current time period s data is incomplete you may not want to avoid plotting some of the points for the first dates and last dates To specify the date before which not to plot from the Options page of the view line graph wizard click the calendar button in the Do Not Plot Before this Date box and select the date To specify the date after which not to plot from the Options page of the view line graph wizard click the calendar button in the Do Not Plot Before this Date box and select the date The default start plotting date for all graphs can be specified from the main menu by selecting Charts then Options and selecting the date from the calendar Selecting the View button from either the Options page or Settings for Line Graph page of the wizard will display the line graph Graphs can only be EEE printed while they N a Ie i Modify ori PDF File Clipboard are being viewed ene eel Receiving Total 1997
278. ommon Carrier activity Activity Description Receive Common Carrier Elements Shipments SKU s Chapter 7 Setting Up Activities e 93 Lines There can be a maximum of 999 elements Adding or Editing an Element To set up a new or edit an existing element from the menu bar select Tables Elements ProRep Ssi Southeastern Distribution Center File Data Reports Charts Import Export Help Active DataD Work Centers _ Associates Allocations Activities Eements o Types of Work A list of previously defined elements is displayed e Elements ofj x Record SHIPMENTS SKU S List of Elements To add a new element click the Add button To edit an existing element click on the element and click the Edit button 94 e Chapter 7 Setting Up Activities User s Guide to ProRep User s Guide to ProRep Add Element Record 6 x Description Boxes Close General No other options available Elements Dialog Box Enter a description of up to 15 characters The element description is also used as its code Therefore the description must be unique When entering units produced for an activity its the element descriptions are displayed When an element is added to an activity a datafield is added into each of the three DataDiaries for the element The datafield name consists of both the activity description and the element description For example Receive Common Carrier Cartons If an eleme
279. omorrow or yesterday For example a work center has a normal start time of 18 00 hours 6pm and a normal stop time of 02 00 hours 2am ProRep calculates that the day dividing point is 10 00 hours 10am This time is midway between the stop time and start time ProRep interprets transactions that occur between 02 00 hours and 10 00 hours as working late ProRep interprets transactions that occur between 10 00 hours and 18 00 hours as working early Clicking on the Data Collection tab displays the following settings 56 e Chapter 6 Creating and Maintaining the Tables User s Guide to ProRep User s Guide to ProRep Edit Work Center Record 3 x O g Ea Description Order Filling Second Shift Save General Data Collection Walid Types of Work Cycle Counting CYC Haulling HAUL 4 Data Entry DATA gt Receiving RCV Indirect Activities IND Shipping SHIP Locating LOC Order Filling OF lt lt gt gt 5 Selected 3 Available Valid Types of Work Tab Specifying Which Types of Work are Performed in a Work Center By default when a new Work Center is added to the table data for every type of work can be entered into the daily production sheets To prevent the accidental entry of data for activities that belong to a specific type of work remove it from the selected list on the Valid Types of Work tab Deleting a Work Center If a work center no longer exists you have several choi
280. on tab are two boxes in which allocations are listed The rightmost box contains a list of the allocations that are not on the activity and therefore available to be included on the activity The box to the left contains a list of the allocations that are selected as being on the activity Production data can only be entered for allocations that appear in the Selected box To select an allocation to be on the activity move it from the Available box to the Selected box Deleting an Allocation from an Activity Deleting an allocation from an activity has no impact on any data in the allocation DataDiary Deleting an allocation from an activity only prohibits production data from being entered for the allocation To remove an allocation from an activity on the Allocation tab move it from the Selected box to the Available box Specifying the Standards for an Allocation s Elements When an allocation is added to an activity the standards for the allocation s elements default to those displayed on the Elements tab On the Calculations tab is a setting that controls whether all allocations have the same standards or not If they do the default standards for the elements are always used If they do not each allocation has its own set of standards for the elements To change the standards for an allocation s elements on the Allocation tab click on the allocation in the selected box and enter the standard in the Element Standard boxes on
281. ons Many different types of pre defined charts are built into ProRep Additionally users can modify the pre defined charts or create their own user defined charts that focus on specific areas of interest Pie charts and line graphs can be viewed on screen and printed on monochrome and color printers They can be saved as a Portable Document Format PDF file so that they can be shared with other people in the organization They can also be copied to the clipboard and pasted into Microsoft Word documents and Microsoft PowerPoint presentations This chapter shows representative example charts as part of the process of setting up and viewing charts Chapter 3 The Information ProRep Provides also shows many examples of both pre defined and user defined charts Viewing and Printing Line Graphs User s Guide to ProRep There are three types of line graphs They compare either multiple years multiple accounts or multiple variables Lines on each of these three types can be plotted by day week or month Following are examples of the available user defined chart types Chapter 16 Charts and Graphs e 225 PA View Graph Modify PDF File Clipboard Cancel Multiple year line Receiving Common Carrier graph displayed with 1999 1998 4937 weekly plot points Cartons Received Per Hour 0 January February March April May June July August SeptemberSctober NovemberDecember Month The above example is a multiple y
282. ons Received Per Hour T Style of Line Graph Account Group Variable Year 1 Year 2 Year 3 Variable Year Account1 Account 2 Account 3 PELE Multiple Accounts Accourt Group Year Variable 1 Variable 2 Variable 3 SS ENNO Multiple Variables The wizard provides buttons for the three types of line graphs that are available The text at the bottom of each button depicts the type of line graph The graphic on each button demonstrates how data will be plotted For example selecting the Multiple Years button will plot from one to five lines with each line representing a different year Click Next to continue through the wizard Up to 5 lines can be plotted The lines will represent either years accounts or variables depending on the type of graph Fi View Line Graph Number 16 Cartons Received Per Hour Settings for Line Graph Plot Color Years to Plot M mes 1998 VOo m 1997 Depending on the type of B irone graph this area allows inone selection of which variable account group or year each of the plot lines above will Variable to Plot Total Plot Account or Group Account Group to Plot Data Level to Plot Day Upper Dashed Line to Week Middle Solid Line Month Period fo 00 Lower Dashed Line X Axis Increment 15 00 Axis Origin Daily weekly or monthly totals can b
283. ons and settings are explained in detail in the manual If there is a questions about what ProRep can do and where the selection is made it is best to refer to the manual Everyone that runs ProRep or uses the information from ProRep should read the following chapters Chapter 2 Introduction Chapter 3 The Information ProRep Provides Chapter 4 How ProRep Works User s Guide to ProRep User s Guide to ProRep The person responsible for setting up ProRep should read all remaining chapters Others that use ProRep should read those sections that are appropriate for their needs ProRep Tutorial The ProRep Tutorial is organized similarly to the manual ProRe Pre Defined Reports amp Charts User Defined Reports amp Charts Exchanging Data with other ProRep Systems SOFTWARE The tutorial is less focused on the details of what selections and settings can be made It is more focused on how to do things using ProRep s windows and dialogs If there is a general question about how to use the software it is best to refer to the on screen tutorial Chapter 2 Introduction e 13 This Page Intentionally Left Blank 14 e Chapter 2 Introduction User s Guide to ProRep Chapter 3 The Information ProRep Provides Daily Reports User s Guide to ProRep ProRep s primary means for providing management and supervision with information is through reports and charts Many different types of reports and charts are bu
284. orical Averages Including this Activity s Units in the Total Units Produced Some organizations calculate an overall units per hour that is used as a key indicator This is usually calculated by taking the units for one sometimes two or more processes and dividing it by the total of all hours For example the units picked per total hour or the units received and shipped per total hour To specify that this activity s units are counted in the total units produced for all activities on the Calculations tab check the box to the left of Include Units in the total of all activities Selecting How Standard Times are Entered and Displayed The element s standards can be entered and displayed as either minutes per unit or units per hour Usually if the activities have only one element with a standard the standards are entered and displayed as units per hour If some or most of the activities have multiple elements with standards the standards are usually entered and displayed as minutes per unit Changing the method for displaying standards does not change the standards The methods are mathematically equivalent The method of display can be changed back and forth without any consequences 114 e Chapter 7 Setting Up Activities User s Guide to ProRep User s Guide to ProRep The following standards are the same 2 000 Minutes Per Unit 30 Units Per Hour To change the method of how the standards for elements are displayed on
285. ormance Analysis Associate Quality Analysis Document History Incentive Calculation A dialog box is displayed User s Guide to ProRep Appendix A Using the Incentive Features e 269 Prints the Incentive Calculation Summary Reports Prints separate reports for each work rentor Prints a one page detailed report for each associate Writes the incentive calculation results into the associate DataDiary ea Print Incentive Calculation Report x E EA Output report to Printer Group Associates by Home WorkCenter Print Associate Detail Reports Vv Create spreadsheet file C ProRep PRData PAYCALC XLS Vv Output records to file C ProRep PRData PAYCALC DAT Update Associate DataDiary with Incentive Pay results Click any day in the week for which the incentive pay should be calculated and the reports printed Check the boxes for the reports and files that are to be generated The incentives can be calculated for any past week Incentives can also be calculated without writing the results into the associate DataDiary With these capabilities the results of using different incentive parameters can be tested 270 e Appendix A Using the Incentive Features User s Guide to ProRep Appendix B Setting up the Quality Measurement Feature Use of ProRep s quality measurement and reporting feature is optional Even after the rest of the ProRep system has been running for some time quality can be act
286. ormula by selecting the datafields and expressions See Chapter 10 Setting up User Defined Formulas and Expressions for more information After the variable is saved the pie charts variable settings are redisplayed Add Pie Chart Number 1 Incoming Vs Outgoing Hours ai et oj Incoming Hours Outgoing Hours 244 e Chapter 16 Charts and Graphs User s Guide to ProRep When the Next button is clicked the View Pie Chart window is displayed At this point the process is actually the same as if you were only viewing the chart However you will be returned to the Edit Pie Chart window after viewing the pie chart where you can save the chart layout to disk Distributing Charts Charts can be saved as a PDF file and distributed electronically with ease The charts can then be viewed by anyone using the free Adobe Acrobat Reader The PDF file button creates a PDF file User s Guide to ProRep FE View Chart Work Center DataDiary PDF File Clipboard All Accounts Measured Hours Fiscal Month January Ending Saturday January 29 2000 Picking Measured Hours 40 90 1 116 37 Loading Measured Hours 12 24 333 97 Receive Common Carrier Measured Hours 11 93 325 59 Staging Measured Hours 9 38 256 08 Order Entry Measured Hours 7 61 207 83 Receive Small Shipments Measured Hours 4 45 121 60 Receive Consolidated Measured Hours 3 52 96 14 Put Away Measur
287. ort layout window is displayed a Edit Account Comparison Report Number 5 ioj x File Column Options Title Receiving Volume Report This Year vs Last Year Save Cancel e inches jad O ES a E E SES VE TO OESE ES e EN ESE S E E E E 7 Date Account Common Carrier Consolidator Small Shipments 1999 1998 fo 1999 1998 a 1999 1998 i 1999 9 999 9 995 999 9 9 999 9 999 999 9 9 999 _9 999 999 9 9 999 9 995 999 9 9 999 9 9 9999 9 999 __9 999 999 9 9 999 9 999 999 9 _9 999 9 999 999 9 9 999 9 999 999 9 9 999 9 9 999 9 9 999 _9 999 999 9 9 999 9 999 999 9 9 999 9 999 999 9 9 999 9 999 999 9 9 999 9 9 999 9 Pescription 9999 9999 9999 9 999 9999 9999 9999 9999 999 9 9 999 9 999 999 9 9 999 9 9 9999 Total Tota Total Total Tota Total Total Tota Total Total Tota Total _ Total Column Report Add Edit Insent Delete Options Print 206 e Chapter 15 Modifying and Creating Report Layouts User s Guide to ProRep User s Guide to ProRep Report layout window This is where you define columns headings summary lines and other parts of the report Assigning a Report Title The current report title is displayed at the top of the report layout window Select the Title box to edit or change the title of the report The title font can be changed by selecting Report Options and selecting the Title Font button Modifyin
288. ough it is recommended Also it is not required that a type of work is declared for an activity Adding or Editing a Type of Work To set up a new or edit an existing type of work from the menu bar select Tables Types of Work gt ProRep Ssi Southeastern Distribution Center File Data Reports Charts Import Export Help Active DataD Work Centers Associates Allocations Activities Soei Sr Expressions Active DataDiary gt A list of previously defined types of work is displayed amp Types of Work ioj x a ee ee ne Close DATA Data T7 5 ra ves HAUL Hauling 7 4 Yes IND Indirect Activities 6 8 No LOC Locating 8 2 No OF Order Filling 2 3 Yes RCY Receiving 1 1 Yes Print List SHIP Shipping 4 5 Yes Add Delete 8 active of 99 maximum Ui List of Previously Defined Types of Work To add a new type of work click the Add button To edit an existing type of work click on the type of work and click the Edit button 98 e Chapter 7 Setting Up Activities User s Guide to ProRep a Edit Type of Work Record 2 Ea Code oF Save Cancel ilable 20 m Mded 13 Description Order Filling Mistakes Datafields The hours per failure unit can be used to reduce the amount of incentive an associate is paid IV Track Quality for this Type of Work Hours per Failure Unit 0 000 Cost per failure unit assigns a dollar cost Failure Unit per failed unit NOTE A failu
289. oup is a list of two or more accounts in the associate DataDiary Reports and graphs can be produced that show totals of all associates in the group Also all of the associates in the group can be listed individually on reports by selecting the group rather than by manually selecting each associate one at a time ProRep automatically maintains an associate account grouping for each work center When an associate is assigned to a work center the associate account is automatically added to their home work center s account grouping If an associate s work center is changed they are deleted from the old work center grouping and added to the new one Associate groups can be created for several different purposes Same possible examples of associate groups are e Employment status such as full time part time seasonal and temporary e Length of service such as new hire less than 1 year 1 to 5 years and 5 plus years e Job title such as picker packer material handler fork truck operator and data entry clerical An associate can be included in any number of groups There are a maximum of 999 associate groups In the example below Linda Baxter is in both the Full Time Associates group and the Data Entry Operators group Group Description Full Time Associates Accounts in Group Ruth Hanley Yolanda Stillwell Charles Pugmire Linda Baxter Tom Williams Group Description Data Entry Operators Accounts in Group Maria Corona Linda
290. ours _ Actual dard_ mance Receive Common Carrier Cartons 17 268 113 80 109 25 151 7 158 1 96 0 Recive Consolidator Cartons 5 442 37 56 32 78 144 9 166 0 87 3 Receive Small Shipments _ Cartons 727 30 33 30 49 24 0 23 8 100 5 Receiving 23 437 181 69 4 172 52 129 0 135 9 95 0 Put Awa Pallets 523 22 42 i 253 2 104 4 Locating 523 22 42 H 23 3 104 4 Picking Cartons 6 965 89 05 Order Filling 6 965 89 05 Haul to Shipping Pallets 218 Toa Hauling 218 7 35 Cycle Counting SKU s Inventory Control 112 9 Indirect Activities Total of All Activities Notice that the report was printed for the First Shift which is a user defined group of work centers Work Centers Associates and Allocations can be assigned to any number of user defined groups For example Order Filling First Shift can be on the First Shift Group and on the Total Order Filling Group Grouping First Shift Receiving User s Guide to ProRep Chapter 3 The Information ProRep Provides e 23 Order Filling First Shift Shipping First Shift Customer Service and Administration Grouping Total Order Filling Order Filling First Shift Order Filling Second Shift User defined Work Center Reports User defined reports can be created that analyze and track your organizations key statistics and indicators SSI Southeastern Distribution Center Work Centers Second Quarter of 2000 Ending Saturday July 29 2000 Ov
291. outheastern Distribution Center ssi Performance amp Productivity Summary Non Units Measured Measured Earned Perfor Description Processed Hours mance Receive Common Carrier Cartons Receive Consolidator Cartons Receive Small Shipments Cartons Put Awa Pallets Total Receiving Cartons Picking Cartons Haul to Shipping Pallets Total Order Filling Cartons Stage and Verify Cartons Loading Cartons Total Shipping Cartons Receipt Entry Lines Order Entry Lines Pick Adjustments Lines Total Customer Service amp Administration Cycle Counting SKU s Meetings Total Non Measured 11 5 11 5 Total of All Activities 126 0 11 5 137 5 119 2 94 6 Above is an activity detail report When the report is printed the user is prompted for the range of time included in the report In the example above each line is a daily total Each line could be a total for a week a quarter a month year or any range of time To print an Activity Detail report select either the work center associate or allocation DataDiary as the active DataDiary ProRep 4 0 SSI Southeastern Distribution Center Work Centers File Data Tables Reports Charts Import Export Help Active DataDiary work Center E q e Work Center Eres Sun Mon Tue Wei Then from the menu bar select Reports Activity Detail ProRep 4 0 SSI Southeastern Distribution Center Work Centers File Data Tables it ticsi Cha
292. output the Associate Name Work Center Description Activity Description and Allocation Description along with the codes that are always exported EXPORTDDDATA datadiar date numdays filename dxtype Exports the data from the DataDiaries into spreadsheet and database formats The datadiar is either W for WorkCenter DataDiary A for Associate DataDiary or L for Allocation DataDiary The date is either the begin date or end date to be exported The numdays is the number of days to export If a positive number the date will be treated as a start date If the numdays is a negative number then the date will be treated as an end date The filename should be fully qualified including an extension Appendix F Command Line Processing in ProRep e 303 The dxtype is one of the DataExport types in the table below If dxtype is not provided The filename s extension will indicate which format to use 304 e Appendix F Command Line Processing in ProRep User s Guide to ProRep User s Guide to ProRep EXPORTODE datadiar date numdays filename Exports the data from the DataDiaries to ODE file The datadiar is is W for WorkCenter DataDiary A for Associate DataDiary and L for Allocation DataDiary The date is either the begin date or end date to be exported The numdays is the number of days to export If a positive number the date will be treated as a start date If the numdays is a negative number then the date will be treated as an
293. p ProRep 4 0 SSI Southeastern Distribution Center Work Centers File Data Tables Reports Charts Import Export Tools Help Active DataDiary work Center Operational Data Exchange ODE File SS ees a Delimited File OpRep CSY File 4 Sep Production Sheet Records Sun Mon Document Lookup Records The Import Delimited File dialog is displayed gt Import Delimited File Ea Cancel Filename C Budget cs M Date is one field Order of Day Month and Year MDY aa Operation when data is imported Replace a Select the file to be imported by clicking in the Filename field Then browse the folders and files select the file to be imported and click open If the date is in a single field check the Date is one field check box Select the order of the date Select if the imported data is to replace the data be added to the data or subtracted from the data currently in the DataDiary To begin the import process click the Import button Exporting Data for Use in Another Application The data in a DataDiary can be quickly exported to a file that can be used by other programs and systems The file that ProRep creates is a comma delimited file The export file contains the data for all datafields and all accounts for the specified range of dates Note that data from both pre defined and user defined reports can also be exported directly into spreadsheet and database files s
294. p to 30 characters Adding or Removing Associates from a Group The edit associate group dialog has two boxes The box on the left is a list of associates currently selected to be in the group The box on the right left is a list of associates that are not in the group but can be added to the group Highlighting an User s Guide to ProRep associate and clicking the arrow buttons will move an associate to the indicated box Associates can also be dragged from one box to another Making a Group a Primary Group It is often more convenient to assign an associate to a group when the associate is added to the associate table When adding or editing an associate s record a field named primary grouping is displayed Groups that are marked as a primary grouping are displayed in the primary grouping field s pull down list An associate can be assigned to one primary grouping To set the group as a primary group check the box labeled Primary Grouping Maintained from Associate Table Deleting an Associate Group To delete an associate group from the list of groups click on the group and click the Delete button Deleting a group does not remove any data from the databases Allocation Account Groups An allocation group is a list of two or more accounts in the allocation DataDiary Reports and graphs can be produced that show totals of all allocations in the group Also all of the allocations in the group can be listed individually on repor
295. ping First Shift SHIP1 Full Time Permanent 1995 04 30 The list of Active Associates To add an associate click the Add button To edit an associate highlight the associate and click the Edit button Edit Associate Record 1 Order Filling First Shift OF1 Full Time Permanent The Associate General Tab Adding or Updating Associate Information by Importing Optionally associates can be added to the table or their existing information updated by importing the information from a file If the associate code already exists their information will be updated If the code does not exist it adds the associate to the table Chapter 6 Creating and Maintaining the Tables e 59 Spalding Software s Datalmport application can be used to create an importable file from a flat file or report printed to file Datalmport is included on the ProRep installation CD The delimited file can be created using Excel Access or any another application that can create a delimited file The delimited file must be of the proper format for details on this format see the section below Associate Import File Format Click the Import button This displays a file selection window Look in ja Emp Data Files gt al c File name emp data csv Files of type fan Files Cancel I Open as read only y 4 Select the file to be importe
296. ported the ODE file will be gt Edit ODE Import Layout Number 1 File Title Southeastern DC DataDiar DDDATASSEDC ode Match Accounts one for one and Match Datafields Match Accounts one for one No one for one can be used when the remote system has Match Datafields one for one No X the same Accounts or Datafields as the local System Name in ODE File SS Southeastern Distribution Center Details of the ODE file to Date Time File Created Friday October 22 1999 11 03 09 be imported are displayed First Date in File Sunday May 30 1999 Last Date in File Saturday June 05 1999 Data Level of Data Day Click on the Accounts tab to continue Edit ODE Import Layout Number 1 BEE File Title Southeastern DC Close Re Since most systems will not have the same Account Code ODE Account Description Account Code Account Description in this System accounts the remote RCV Receiving SEDCS1 Southeast DC 1st Shift system and local i Order Filling First Shift SEDCS1 Southeast DC 1st Shift SEa E h i oF2 Order Filing Second Shit i need to be matched OF2 Order Filling Second Shift SEDCS2 Southeast DC 2nd Shift SHIP1 Shipping First Shift SEDCS1 Southeast DC 1st Shift SHIP2 Shipping Second Shift SEDCS2 Southeast DC 2nd Shift Customer Service amp Admin SEDCS1 Southeast DC 1st Shift When an ODE file Import layout is defined the accounts from the remote system shoul
297. print each day on a separate line A Week by Week report prints a week total on each line The Month by Month report prints a month total on each line Click next to continue through the wizard 186 e Chapter 13 Printing and Viewing Reports User s Guide to ProRep This is the list of what will be printed Select the year to print Any year in the system can be used This report is being printed for a month any range of dates can be used User s Guide to ProRep Fy Print Account Comparison Report Number 2 Order Filling First Shift Order Filling Second Shift Totals Print Sequences The list of print sequences on the left contains what will be printed The list defaults to the print sequences defined in the report layout The list can be modified The window on the right contains what is available to be printed The right window contains tabs with Accounts Groups of Accounts Totals and Separators Items in both left and right lists can be transferred back and forth using the left and right arrow buttons between the windows The items in this list will be printed in the order in which they are listed To change the order an item can be moved up or down in the list by highlighting it and selecting the up or down buttons Click Next to continue E Print Account Comparison Report Number 5 iso hss EAR ma PERSEE Aine ars ee Re ie ae Jee ee 1 ee CIEE e EREEEEE
298. r s Guide to ProRep Overtime is factored into incentive pay Increases incentive pay in proportion to the percent of overtime hours Usually this box is checked Example of factoring overtime into incentive pay Pay Rate 8 00 Regular Hours 40 00 Overtime Hours 6 00 Total Hours 46 00 Incentive Hours 5 00 Total Pay 392 00 40 Regular Hours x 8 00 per Hour 6 00 Overtime Hours x 8 00 x 1 5 Overtime Factor Average Pay Rate Including Overtime 8 52 392 00 Total Pay 46 Total Hours Incentive Pay 42 60 5 00 Incentive Hours x 8 52 Average Pay Rate Including Overtime Factoring Quality Failures into Incentive Pay Three parameters on the Incentive Module Parameters Hours tab determine if incentive pay is decreased or prevented as a result of ProRep s quality feature s failure hours Failure hours decrease the incentive Checking this box will result in the associate s quality failure hours being subtracted from their earned hours The result is that the associate s percent performance for incentive purposes is reduced by the amount of quality failure hours ProRep s quality features must be enabled in order to reduce incentive based on quality results The calculation of failure hours are controlled by settings associated with the types of work Percent of failure hours after which incentive is decreased The percent of mistake hours is calculated as a percent of the earned hours If the perce
299. re description such as orders cartons totes pallets or lines If the element descriptions are not included in the records of the Lookup Import File ProRep assumes that the lookup units belong to the first element included on the activity User s Guide to ProRep Chapter 11 Acquiring Production Data from Other Computer Systems e 159 When entering a job completion transaction ProRep is instructed whether to perform a look up by a setting in the ProRep activity s record ProRep performs the look up immediately after the document number is entered E Edit an Activity Record pe The Activity s Lookup file settings are on the activity dialog s Order Filling General Tab E Attempt to find Cannot be reused Can be shared with other associates There are two types of look up Attempt Try to look up the document If it is not found allow manual entry of the number of units completed Must Find Try to look up the document If it is not found it is considered an invalid transaction and manual entry of the units completed is not allowed If the document s record is found in the lookup file but has already been used on a previous transaction the following permissions are supported Allow Reuse Allow this record and the original number of units to be used even if it is already used by another ProRep transaction No Reuse Do not allow this record to be used by this transaction if it is used
300. re unit is a unit with at least one problem e g wrong SKU A failed unit can have more than one problem e g wrong SKU and wrong Type of Work General Tab Enter a code that uniquely identifies this type of work The code can be any combination of up to 10 letters and numbers The type of work s code is primarily used when entering data on quality auditor sheets Therefore it should be short but easy to recognize Enter a description of up to 30 characters Enabling the Measurement of Quality for a Type of Work Before the quality of any type of work can be tracked ProRep s quality measurement features must be enabled as described in Appendix B Setting Up the Quality Features To track quality for a type of work on the General tab check the box next to Track Quality for this Type of Work The track quality setting will allow units audited and units failed to be entered on daily quality sheets Datafields for the type of work will be set up in all three DataDiaries for audited units audited occurrences failed units and failed occurrences If the tracking of quality monetary cost and hours features are enabled datafields will also be set up for failure cost and failure hours Specifying the Reasons Why an Item Fails a Quality Audit To specify why an item fails an audit on the Mistakes tab select the mistakes that can occur when performing the type of work User s Guide to ProRep Chapter 7 Setting Up Activities e 99
301. rease the incentive Checking this box will result in the associate s quality failure hours being subtracted from their earned hours The result is that the associate s percent performance for incentive purposes is reduced by the amount of quality failure hours ProRep s quality features must be enabled in order to reduce incentive based on quality results The calculation of failure hours are controlled by settings associated with the types of work Percent of failure hours after which incentive is decreased The percent of mistake hours is calculated as a percent of the earned hours If the percent of mistake hours is greater than the percent set for this parameter the incentive hours earned hours are reduced by the mistake hours that are in excess of this percent Minimum Percent Quality Index before any incentive is paid If the associate s quality index is less then the percent specified for this parameter no incentive is paid Recording the Results of Audits Quality sheets are similar to production sheets When daily files are created the quality sheets are created To add or edit production sheets click on the desired day click Data Maintain Quality Sheets 276 e Appendix B Setting up the Quality Measurement Feature User s Guide to ProRep ProRep 4 0 SSI Southeastern Distribution Center Associates Data Maintain Quality Sheets _ A f rr mo
302. rical average one element must be selected as the one used as the basis Since historical standards are based on only one element selecting a different element deselects the previous element To select the element on the Elements tab click the Element in the Selected box and check the Use this Element for Historical Standard check box Displaying the Settings for all of the Elements On the Elements tab pressing the Show All Elements Settings button changes the contents of the Elements tab as shown below Chapter 7 Setting Up Activities e 117 Edit an Activity Record Eo The Activity s Elements Tab with Show all Elements Selected The Elements tab now displays how each element has been set up To return to the Element setup view press the Return to Element Setup button Clicking on the Allocations tab displays the following settings Edit an Activity Record Ca Acme Motor Suppl Central Business Products Core Specialty Supplies Integrated Computer Produc Penrod Industries Activity Allocations Tab The right half of the Allocations tab shows all allocations and whether they are selected to be valid for this activity or not The left half of the tab shows the 118 e Chapter 7 Setting Up Activities User s Guide to ProRep standards for the allocation s elements and other settings for the allocation highlighted in the selected box Adding an Allocation to an Activity On the right half of the Allocati
303. rint Sequence Group All Accounts Year 1998 Ending Saturday January 30 1999 Your company s logo Report Title oe SSI Southeastern Distribution Center Receiving Volume Report This Year vs Last Year Cartons Heading Lower Band Line Labels Column Total or Average Cartons per Common Carrier Consolidator Small Shipments 699 537 650 900 244 458 234 379 36 838 Acolumn with 3 subcolumns of data for this year last year and percent change Heading The heading of a report contains descriptive information for the data that is in the columns In DataDiary the heading consists of up to 3 different levels called bands The upper and middle bands can span multiple columns Line Labels On this month by month report and other time series reports the line labels are dates On a one line report the line labels are the names of the accounts and or groups listed on the report Columns The first column on a report always contains the line labels which explain what the data on the line represents After the first column columns contain numerical information extracted from the DataDiary A column can contain up to three subcolumns The first subcolumn is always printed and contains the data for the current year The second subcolumn is optional and contains the data for last year The third subcolumn is also option
304. rints one account or Group All Accounts group total per page Receiving Volume Report This Year vs Last Year Fiscal Month December Ending Saturday January 02 1999 The range of weeks is selected at printing Receiving Cartons Cartons per Common Carrier Consolidator Small Shipments 12 05 1998 14 963 12 12 1998 15 109 Each week is printed 12 19 1998 14 632 7 12 26 1998 14 318 ona separate line 01 02 1999 13 013 72 035 26 115 3 794 Account Comparison Report Week by Week Above is a week by week report printed for the fiscal month of December which contains 5 weeks If this report were printed for a quarter there would be 13 lines of data If this report were printed for a year there would be 52 lines of data 184 e Chapter 13 Printing and Viewing Reports User s Guide to ProRep Prints one account or group total per page The range of months is selected at printing Each month is printed on a separate line User s Guide to ProRep Group All Accounts Southeastern Distribution Center ssi Receiving Volume Report This Year vs Last Year Year 1998 Ending Saturday January 30 1999 Cartons Cartons per Common Carrier Consolidator Small Shipments 699 537 650 900 244 458 234 379 36 838 8 282 Account Comparison Report Month by Mont
305. rlie Carona Maria Gonzalez Jose Grubbs John Hanley Ruth McGuire Carter Pugmire Charles Rockford June Smith Mary Stillwell Yolanda Stuckey Alice Washington Joe Williams Tom All Accounts 104 2 104 7 102 0 90 9 a E H 90 4 96 5 This report shows totals for a year It could also be printed for a week month or any specified number of weeks Pre Defined Associate Graphs One of ProRep s pre defined graphs shows associate percent performance several different ways The graph below shows an Associate s performance this year as compared to last year 20 e Chapter 3 The Information ProRep Provides User s Guide to ProRep View Graph Washington Joe Percent Performance 1999 Performance TT Juy T adgust september October November December January Month cot February March april T May June The following graph shows an associate s performance as compared to the average of all associates View Graph Percent Performance 1999 All Accounts kl 3 rere eer TT Juy august september October November December January Month 70 T T 7 r February March aprii May June The best way to take advantage of the ProRep s graphing capability is by viewing the graphs on screen The process is very intuitive interactive and easy to use While a graph is being d
306. rmance for each of the 52 weeks in the year The associate s performance and productivity by activity is shown on the following pre defined Activity Performance report SSI Southeastern Distribution Center Associates Week Ending Saturday September 23 2000 Activity Performance Actual Hours Units Per Hour Net Units Unmeas Earned Description Produced Measured ured Total Hours _ Actual Account Baxter Linda Put Away Picking Cycle Counting Pick Adjustments Breaks Recive Consolidator Put Away Pallets Picking Cartons Haul to Shipping Pallets Breaks Total of All Activities This report shows weekly totals for each activity that the associate performed This report could have shown monthly quarterly or yearly totals User s Guide to ProRep Chapter 3 The Information ProRep Provides e 19 User Defined Associate Reports ProRep is used in many different types of businesses and operations Therefore ProRep provides for the creation of user defined reports that are tailored to your organization s specific information needs and reporting style The user defined report below shows the associates performances in each of the company s work areas SSI Southeastern Distribution Center Associates Year 2000 Ending Saturday January 27 2001 Percent Performance by Activity Receiving Order Filling Shipping DataEntry Consol Account Carri idator Boggs Cha
307. rom the database Caution Choose this option with great care Once the data is deleted it cannot be restored Only user defined datafields can be deleted System maintained datafields cannot be deleted directly by a user System maintained datafields are automatically deleted when the activity that they are associated with is deleted To delete a datafield click on the datafield and click the Delete button The delete datafield dialog is displayed 82 e Chapter 6 Creating and Maintaining the Tables User s Guide to ProRep User s Guide to ProRep OK to Delete x Press the Delete Button to delete the following item from the AN database Datafield to be deleted Eea Os Add Datafield s data to the following Datafield Cleanup Unmeasured Hours If the datafield s data is not to be summed into another datafield select None from the pull down list If the data is to be moved into another datafield select the datafield from the pull down list After making the selection click the Delete button Datafields Work Center DataDiary loj x Description Record User defined inthis DataDiary_ Action a Cancel Audtor Failed Units 67 No No Break Cost 61 No Yes i Save Break Unmeasured Hours 41 No Yes Cle 82 Yes Yes ed Hours Cleanup Cost 64 No Yes Cleanup Unmeasured Hours 44 No Yes Print List Cycle Counting Cost 55 No Ves Cycle Counting SKU s 22 No Yes Cycle Counting Unmeas
308. roups to PlOt ccccecsceeseessceseceseceseceeeceeeseeeneeseeeneeees 230 Selecting the Variables to Plot ccccccecsccsseessessceesceeseeecesecesecaecseecseeeseeeeeeeseeneees 230 Plotting by Day Week or Month 0 0 0 eccecccesecsceesseeeeeeeceeeceeeenseeeseceseenseenseceeeneeenes 230 Selecting the Time Period When Plotting by Day cececesceeseeseceecseeeneeeeeeeeeees 230 Changing the Scale cosicccecssc cetec ienn iiti ie E a EA diealedantevecs tees deve tenes 231 Setting the Scale s Starting Point cececeesseesceesceeseeeeceeecesecaecaecseeeaeesseeeeeeeeeees 231 Plotting Arbitrary Horizontal Limes ccceeccecsesceeseesceesceeeeeseceseenseesseenseeneeeneeenes 231 Using the Same Scale for Daily Weekly and Monthly Plotting 0 0 0 0 eee 231 Plotting a Line s Average Value 0 ccccccssesssessceeseeesceeeeesecesecaeceeeseeaeenaeceeeaeeeaes 232 Drawing Symbols at Each Point That is Plotted cc eceeseesseeseeeseeeseeeeeeneeeeeenes 232 Printing a Logo on a Graph 0 eecceecceseeesecceeseeeseeeneeseceeeeeseenseceseeeseenaeenaeeteeaeeenes 233 Plotting Lines as a Percent Variance from Average c ccscessesseceteceseceseeeeenseenees 233 Handling Points that Have a Value of Zero ceecceesceesceseceseceteeeeceeceseenseeseeeneeenes 233 Plotting Only Within a Specific Range of Dates cecceeceeseeeteeseeeteceseenteeeeenes 234 Printing the Graph cc s c2cc cecc2 cies cee ctsce Giese celee sla enc dieses ecevalaes
309. rt r 8 20 Hanley Ruth Rockford June Baxter Linda warmer Jack Bell William Stuckey Alice Grubbs John Washington Joe Stillwell Yolanda Williams Tom Gonzalez Jose Puamire Charles Print List indicates earned hours and performance cannot be calculated due to Team and Reflective List of Associates Production Sheets Chapter 10 Entering Data Directly into ProRep e 147 Highlight another associate to continue to enter production data or click the close button Entering a Break and Other Activities Occurring in the Middle of a Job In most ProRep systems an activity is set up for breaks Breaks normally are taken at the same time every day Usually they occur while in the middle of another activity The most convenient way to handle a break is by entering the elapsed minutes of the break and not a stop time The break s elapsed minutes are subtracted from the next activity entered with a stop time For example a picking job is completed and entered on the production sheet at 9 30 and the associate starts a packing job At 10 00 the associates takes a 15 minute break which is entered as 15 elapsed minutes The associate returns from break finishes and enters the packing job at 10 30 The packing job is assigned 45 minutes It is the 60 minutes between 9 30 and 10 30 less the 15 minutes assigned to break time The time for any activity even measured activities can be subtracted out of the time
310. rts Import Export Help Active DataDiary work Account Comparison 4 Pint Daily Reports Sun D View Saved Daily Reports Associate Analysis Document History Chapter 13 Printing and Viewing Reports e 191 Pre defined reports are identified by a No in the user defined column 192 e Chapter 13 Printing and Viewing Reports A list of both pre defined and user defined reports is displayed Activity Detail Reports Work Center DataDiary _ OF x Activity Pe e Year ys Year Detailed Activity Performance Detailed Activity Performance Year vs Year Units and Hours Detail Report DDRF24 4 Print Report 5 active of 999 maximum Highlight the report to be printed by clicking on the report title and select Print This will activate the print wizard E Print Activity Detail Report Number 2 m Print Sequence Current Print Sequence Account Accounts in Group Totals Accounts in Group 4 Customer Service amp Admin Totals All Accounts Order Filling First Shift Order Filling Second Shift Receiving Shipping First Shift Shipping Second Shift 2 Selected Print Sequences The list of print sequences on the left contains what will be printed The list defaults to the print sequences defined in the report layout The list can be modified The window on the right contains what is available to be printed The right window
311. s lt lt Receiving Entry Measured Hrs Receiving Entry Skus gt gt Stage amp Verify Cartons 1 Selected 43 Available la Add visual Check the boxes to add separation between a blank space or draw groups of activities a line after this line Line Description There are two line description boxes One box is left justified on the printed report the other is right justified Specifying the Type of Line There are three types of lines on an activity detail report Detail lines contain information for a specific account or group of accounts Sub total lines contain a total of the lines above the sub total line beginning at the line after last sub total A total line contains the total of all detail lines and is typically the last line on a report To specify the type of line on the Line Options dialog box select the appropriate type User s Guide to ProRep Chapter 15 Modifying and Creating Report Layouts e 221 Creating Separation Between Lines To include a blank line or to draw a line before or after a line of data check the options on the Line Options dialog box Assigning Datafields to the Variables To select the datafield that is to substitute for a variable on a detail line click on the variable tab and select the field s or expression s To move a field from the available list to the selected list highlight the field to be moved and press the left arrow button Alternately you can double click on a fiel
312. s and Types of Work at length Chapters 8 9 10 and 11 describe in detail how to get data into ProRep 50 e Chapter 5 Creating a New ProRep System User s Guide to ProRep User Defined Reports and Graphs are explained in Chapters 16 and 17 It is recommended that all of the chapters mentioned above be read before starting to use your new system Changing the System Title User s Guide to ProRep The system title can be changed after the system has been set up Select file Settings Current System Title ProRep 4 0 SSI Southeastern Distribution Center Work Centers itt Data Tables Reports Charts Import Export Tools Help a asl de Change User ID Backup Zip Janua Application gt Maintenance gt MOEA IS History Weeks Track Cost Info Quality The following dialog box will be displayed Enter the new system title and click Save a System Title x Save Cancel System Title ssi Southeastern Distribution Center Chapter 5 Creating a New ProRep System e 51 This Page Intentionally Left Blank 52 e Chapter 5 Creating a New ProRep System User s Guide to ProRep Chapter 6 Creating and Maintaining the Tables Work Centers User s Guide to ProRep This chapter discusses how to set up and edit the following tables Work Centers Associates Allocations Groups of work centers associates and allocations Datafields in the DataDiaries Fiscal Calendar us
313. s displayed ProRep 4 0 SGLS Atlanta Distribution Center Work Centers e x Ne Data abes Hepons Uhats Impot Export Help Sotive DataDiarny BBM aT el ee S a LOLE ES A ES LL PA LLL Xfi onathan Phenicie 4 Q Ok to Post the data fONbis day gt Posting will add the data for t aday into all the DataDiarys and will make the Sun day uneditable Below is a list of the Work Centers showin Nghich have been marked as approved Work Center Re Approved On 7 1 Receiving 2 Order Filling First Shift Yes 3 Order Filling Second Shift Yes 4 4 4 Shipping First Shift Yes 5 Shipping Second Shift Yes B Customer Service amp Admin Yes Sat 28 Ooo a ee T Post Daily Data Dialog Box Chapter 8 Daily Procedures e 133 The approval status of each work center s production sheets is displayed The daily files can be posted even if one or more work centers have not been approved by a supervisor To post the daily files click the Post button A detailed final report is produced as a PDF file when the day is posted This file is stored for six weeks The report is identical to the report generated by printing daily files described earlier in the chapter After a day is posted it can not be printed except by using the PDF file created when posting ProRep 4 0 SGLS Atlanta Distribution Center Work Centers File Data Tables Reports Charts Import Export Help Active DataDiary work Center z l l User Jonath
314. s selected Chapter 12 Using the DataDiaries e 167 ProRep 4 0 SSI Southeastern Distribution Center Work Centers woren gt Ol a i ptember Allocation Then from the menu bar select Data View DataDiary ProRep 4 0 SSI Southeastern Distribution Center Work Centers PELC View DataDiary Create Daily rales tam Rroducton Sheet Fost Daily Data End Processing This displays the Form View window 168 e Chapter 12 Using the DataDiaries User s Guide to ProRep To edit the data un check the Read Only check box To automatically save the data that has been changed without clicking the save button check the AutoSave check box Ei Work Center DataNiam Form View l a m Break UnMeasured Hours 43 Budgeted Hours Cleanup UnMeasured Hours ue Si 22 Cie Coun ERUS i xe Order Filing Frst Shit Cycle Counting UnMeasured Hours Deleted Activities Cost _47 Deleted Activities Earned Hours Shipping Second Shift 5 Deleted ctivities Measured Hours 46 Deleted Activities UnMeasured Hours I AutoSave Hauling to Shipping Earned Hours Hauling to Shipping Measured Hours 25 Hauling to Shipping PALLETS 31 Loading CARTONS 30 Loading Eamed Hours Date Friday January 01 1999 Loading Measured Hours i I January 1999 Sun Mon Tue Wed Th Fr Meeting UnMeasured Hours 36 Order Entry Earned Hours Order Entry LINES
315. scussed later in this section Data can be manually entered into user defined datafields or imported from a file For more information see Chapter 12 Using the DataDiaries 78 e Chapter 6 Creating and Maintaining the Tables User s Guide to ProRep The number of active available deleted allocated and maximum datafields is displayed User s Guide to ProRep Both the automatically defined and user defined datafields can be included on user defined reports and charts Adding or Editing a Datafield To set up a new or edit an existing user defined datafield make sure that the correct Active DataDiary is selected ProRep 4 0 SSI Souteastern Distribution Center Work Centers File Data Tables Reports Charts Import Export Tools Active o O EE x g pen Then from the menu bar select Tables gt Active DataDiary gt Datafields File Data Tables Reports Charts Import Export Tools Help WorkCenters Associates Allocations Active DataDi Activities _ Elements Sur Types of Work Mistakes Expressions Datafields g Fiscal Calendar gt Groups The list of all datafields in both this DataDiary and the other DataDiaries is displayed Datafields Work Center DataDiary loj x a cose Auditor Failed Occur 68 No Ne Auditor Failed Units 67 No No Break Cost 61 No Yes Break Unmeasured Hours 4 No Yes Print List Cleanup Co
316. ser s Guide to ProRep oy MEE Add a New System x The associate DataDiary s data level can be selected The most common data level used is weekly if unsure of the of the desired level use the default selection of weekly Select the desired data level and click the allocation tab Add a New System s g The allocation DataDiary s data level can be selected The most common data level used is weekly if unsure of the of the desired level use the default selection of weekly Select the desired data level and click next to continue User s Guide to ProRep Chapter 5 Creating a New ProRep System e 47 a Add a New System All of the selections that have been made are displayed in this dialog box Click Back to change a setting Click Create to accept these system settings The fiscal calendar settings dialog is displayed Ehsaas O ProRep supports five different types of fiscal calendars Month and Week in Month is the most common type Select the type of fiscal calendar by clicking on the radio button and click next Fiscal Periods 48 e Chapter 5 Creating a New ProRep System User s Guide to ProRep User s Guide to ProRep Fiscal Periods A fiscal calendar can start in any month Select the first month in the calendar and click Next 4 y z x a a T 3 a Z ebruary arch pril une ugust eptember ctober ovember ecember anuaty slolz ojel SlElel lel lo lt
317. sheet file can be opened in spreadsheet applications like Microsoft Excel to analyze the results or to make additional incentive calculations 268 e Appendix A Using the Incentive Features User s Guide to ProRep Microsoft Excel Paycalc_xls OF x File Edit View Insert Format Tools Data Window Help lej x BEE E e eee z le sila cH a T Gross Net Measur Adj Incen Perform Perform Total ed Earned tive Average tive ance ance Hours Hours Hours Hours Z Baxter Linda 222 51 2131 9399 11 5231 4 Boggs Charlie 999 98 1023 Carona Maria 777 54 0001 6 Gonzalez Jose 888 77 9968 EZ Grubbs John 777 11 0007 8 Hanley Ruth 000 885 5671 McGuire Carter 111 12 0078 24 Pugmire Charles 999 15 9696 22 Rockford June 666 11 1234 EZ Stillvell Yolanda 999 900 2585 2S Stuckey Alice 999 008 3214 24 ashington Joe 666 12 6065 2S williams Tom 777 11 2523 E Woods Mary 3999 88 5735 i4 4 iN Sheet eee m Ready Ema yesssSussssssss FEST ONnSSSSC 9000 Incentive Spreadsheet File Opened in Microsoft Excel To print the incentive calculation report from the menu bar select Reports Incentive Calculation ProRep 4 0 SSI Southeastern Distribution Center Work Centers File Data Tables Reports Charts Import Export Tools Help Active DataDiary Work Account Comparison Activity Detail 4 i Print Daily Reports View Saved Daily Reports Sun Associate Perf
318. sions are global to the employee work center and allocation DataDiaries An understanding of formulas is required before attempting to define an expression To set up an expression choose Expressions from the Table menu ProRep 4 0 SGLS Atlanta Distribution Center Work Centers File Data Reports Charts Import Export Help Active DataD Work Centers A a Associates Allocations Activities __ Elements S Types of Work Active DataDiary gt A list of previously defined expressions is displayed a Expressions ioj x Description Close Total Performance Total Direct Hours Total Earned Hours Total Indirect Hours Total of All Hours Print List 5 active of 199 maximum ii Chapter 14 Setting up User Defined Formulas and Expressions e 201 A list of currently defined expressions will appear Add a new expression by clicking the Add button Add a Expression Record ioj x The Expressions tab also allows other Multiplicati expressions to be used it asiansa k when defining an expression Total Cartons Received J Percentage of Missing Cartons P Total Performance Total Earned Hours Total Measured Hours Total Non Measured Hours RE Total of All Hours The Constant tab shows the value of the constant number The expression setup interface is the same interface used in the previous section to demonstrate formulas The expression is simply a formul
319. st 64 No Yes Cleanup Unmeasured Hours 44 No Yes Cycle Counting Cost 55 No Yes Cycle Counting SKU s 22 No Yes Cycle Counting Unmeasured Hours 21 No Yes Deleted Activities Cost 48 No Yes Deleted Activities Earned Hours 47 No Yes Deleted Activities Measured Hours 45 No Yes Deleted Activities Unmeasured Hours 46 No Yes lauling to Shipping Cost 54 No Yes auling to Shipping Earned Hours 24 No Yes Hauling to Shipping Measured Hours 23 No Yes Halling to Shipping Pallets 25 No Yes Loading Cartons 3 No Yes LoadiNg Cost 57 No Yes Loadiny Earned Hours 30 No Yes Add Loading Measured Hours 29 No Yes Meeting Cost 62 No Yes Meeting nmeasured Hours 42 No Yes Order Entry Cost 59 No Yes Order Entry Earned Hours 36 No Yes j Delete 77 active 0 deleted 28 available of 105 allocated 9999 maximum di List of Active Datafields i Chapter 6 Creating and Maintaining the Tables e 79 In addition to displaying the description of the datafields this list includes columns that show the status of each datafield Action If the datafield already exists and has not been chosen to be deleted this field will be blank If the datafield is new or being deleted an appropriate message will be displayed in this column User defined If the datafield was set up manually by a user this column will display Yes If the datafield was automatically setup by ProRep then No will be displayed In
320. st Shift 86 94 91 6 0 7 08 0 92 8 00 76 81 all C23433 Bell William Customer Service amp Admin 91 88 88 4 87 5 33 2 67 8 00 61 70 73 A12456 Boggs Charlie Order Filling First Shift 94 106 104 6 79 7 25 0 75 8 00 85 97 91 A21234 Carona Maria Customer Service amp Admin 96 93 97 4 24 4 42 3 58 8 00 53 85 89 C76354 Grubbs John Order Filling First Shift 94 77 78 0 79 0 80 7 20 8 00 9 66 66 A62215 Hanley Ruth Shipping First Shift 84 90 92 4 21 5 00 0 25 5 29 80 81 84 A39987 McGuire Carter Order Filling Second Shift 100 91 88 3 01 3 00 0 75 3 79 80 78 76 Shipping Second Shift 102 91 88 3 73 3 67 0 58 4 25 88 78 76 TOTAL 101 91 88 6 74 6 67 1 33 8 00 84 78 76 154566 Pugmire Charles Order Filling First Shift 85 110 104 er 2 00 0 25 2 2 76 94 90 Shipping First Shift 76 110 104 3 6 4 83 0 92 5 7 64 94 90 TOTAL 79 110 104 5 37 6 83 AAE 8 00 67 94 90 A65657 Rockford June Order Filling First Shift 89 95 97 5 09 5 75 2 25 8 00 64 87 88 C29112 Stuckey Alice Order Filling Second Shift 84 105 108 4 0 4 83 0 67 5 51 74 87 92 Shipping Second Shift 73 105 108 1 6 2 25 0 25 2 51 65 87 92 TOTAL 80 105 108 5 68 7 08 0 92 8 00 71 87 92 c90041 Washington Joe Receiving 92 91 91 6 91 7 50 0 50 8 00 86 73 72 721223 Williams Tom Receiving 101 110 112 3 27 3 25 0 25 3 51 93 99 102 Shipping First Shift 91 110 112 3 85 4 25 0 25 451 86 99 102 TO
321. st period for this year only From the list of years click the year click the Edit button and select the Weeks Per Year tab Edit Parameters for Fiscal Year 2003 5 x Start Date f i Cancel Weeks in Fiscal Year 2003 52 weeks C 53 weeks Weeks Per Year Tab Click the radio button for 52 or 53 weeks and click the Save button Fiscal Calendar Structure The structure of the fiscal calendar is user defined The structure consists of the fiscal calendar type number of accounting periods in a year first month or period in the calendar and the number of weeks per period The fiscal calendar is set up and maintained through a wizard The dialog presented on each page of the wizard is dependent on settings selected on previous pages The example presented in this section is for setting up the most popular type of fiscal calendar It is used by nearly all retailers and consumer goods manufacturers This fiscal calendar has the following characteristics e 12 months per year that are sometimes called periods e Each month is either 4 or 5 weeks long e February is the first month in the fiscal year To edit the structure of the fiscal calendar make sure that the correct the active DataDiary is selected ProRep 4 0 SSI Souteastern Distribution Center Work Centers File Data Tables Reports Charts Import Export Tools Help Active DataDiary work Center aa Jel Re Work Center Allocation Then from the menu bar sele
322. standard on the Calculations tab in the How Earned Hours are Calculated section click the radio button for None Although an activity is unmeasured it can have most of the other characteristics of a measured activity An unmeasured activity can have elements for which units are entered Document numbers can be entered and time can be allocated Once an activity has been set up as having no standard the earned hours calculation setting of None cannot be changed Specifying that the Activity has an Individual Standard If an activity has an individual standard the associate performing the activity receives the resulting earned hours The associate s performance is dependent only on how well the individual performs the task In most operations the majority and in many cases all of the activities have individual standards To specify that an activity has an individual standard on the Calculations tab in the How Earned Hours are Calculated section click the radio button for Individual Specifying that the Activity has a Team Standard If an activity has a team standard all associates performing the activity on the same team will have the same performance The performance is the team s average A team is defined as all of the associates that work on the team activity in the same work center and on the same team number A maximum of 99 teams can work on the same team activity within one work center Team standards are used primarily
323. t To insert a new line between two existing lines click on the line before which the new line should be inserted and click the Insert button To edit an existing line click on the line and click the Edit button EJ Line Options Line 1 Description left justified Description right justified Cancel Receive Common Carrier artons ee Line T Bef inti this lit After printing this li ee ine Type Before printi g this line m After printing ine o Save line a ATA i Detail I BlapKLine I Blank Line m usua y aaa Sub Total I Araw a Line T Draw a Line a describe the type _ Total Start New Page Start New Page of activity es Formulas for Variables on this lip Primary Units Measuredfiours Noh Measured Hours EamedHous E F G JH Ji E alel The right justified IV Include in Sub Total lines I Include in Total lines line description is 1 Fields 0 Expressions used on this r epor t Receive Comm Carrier Cartons 4 Receive Comm Carner Eam Hrs a Receive Comm Carrier Meas Hrs to sp ecify the type Receive Comm Carrier Shipments of units that appear Receive Consolidator Cartons Receive Consolidator Earn Hrs in the units column Receive Consolidator Meas Hrs such as cartons Receive Consolidator Shipments Il d Receive Small Ship Cartons pallets orders etc Receive Small Ship Earn Hrs Receive Small Ship Meas Hrs Receive Small Ship Shipments Receiving Entry Earn Hr
324. t in the Look Up File Units previously recorded C Always Prompt for the allocation account Only allow selection of a specific allocation Do not allow selection of the Not Allocated allocation to Allocate Production data Never Sometimes Clicking on the Calculations tab displays the following settings a Edit an Activity Record oy x bene Code EK Close Available 93 Needed 0 Description Piekna General Calculations Elements Allocations Datafields Incentive Earned Hours r How Earned Hours are Calculated Hone Whmeasured Activity Individual Standard Team Standard Reflective of Recorded Work Center s Performance o s C Past Average Performance C C Reflective of Specified Work Center s Performance c Reflective of Specified Group s Performance I Prorate Hours based on earned hours Display of Standard Times IV All Allocations use the same standards Minutes per Unit J Calculate standards based on historical average Units per Hour IV Include Units in the Total of All Activities Activity Calculations Tab Specifying that the Activity has No Standard Activities like break meeting and training do not have standards The performance of these activities are not measured Therefore they are referred to as unmeasured User s Guide to ProRep Chapter 7 Setting Up Activities e 109 To specify that an activity does not have a
325. ted 43 Available Re onsolidator Cartons Items in the available box are the datafields that can be included in the formula Items in the selected box will be added together Division Multiplication Percent and Subtraction formulas have two sets of available and selected boxes We will use a division formula to demonstrate the functionality of these boxes Division is commonly used to calculate ratios like units per hour This formula calculates Total Cartons Received per Hour User s Guide to ProRep If you have more than one item in a selected box the items within the box are added together before performing the desired operation such as division In this example the total of the 3 datafields in the upper selected box will be divided by the total of the three datafields in this lower selected box User s Guide to ProRep Edit a Expression Record iof x Description Total Cartons Received Hour Save Cancel Type of Formula Division 3 Fields Jo Expressions Constant Break Indirect Hours Cartons Lost Cleanup Indirect Hours Cycle Counting Indirect Hrs Cycle Counting Sku s lt lt Haul to Shipping Direct Hours Haul to Shipping Earn Hrs gt gt Haul to Shipping Pallets x 42 Available ble Ek Break Indirect Hours Receive Cdxsolidator Dir Hrs Cartons Lost Receive SmakShip Dir Hrs Cleanup Indirect Hours Cycle Counting Indirect Hrs Cycle Counting Sku
326. ter of the actual performance or the incentive performance goal The result would be that if the associate performed above goal they would get incentive but if they performed below goal it would have no negative impact on incentive that they might earn on other activities To make this selection check the box next to Protect the Earned Hours for this Activity Caution This is a seldom used feature that should be used judiciously There are alternative ways to prevent incentive pay from being negatively impacted The earned hours calculation can be set to None or to Past Average Performance Paying an Additional Incentive that is not Based on Performance In some situations it is desirable to always pay an associate an extra amount for performing certain activities For example an experienced associate normally works on activities for which they do well and therefore earn incentive pay A new associate is hired and the experienced associate is asked to train the new associate During the time that they are training the new associate the experienced associate is working on the unmeasured activity of Trainer and therefore has no chance of earning incentive pay Obviously the experienced associate might be reluctant to train new associates if it means loosing incentive pay To solve this situation the Trainer activity can be set up so that associates are paid an extra amount per hour for training other associates To pay an additional amount p
327. teresstsrrsesersesseesessreeesse 123 Creating Daily I A R E E E E 124 Correcting the Daily Files Date cccccccsesseeseesseseeeeeceeeceeeenseenseeeseeaeenseeneeeaeeeaes 125 Deleting Daily Files Without Posting ccccccesseesseeceesceeseeeeceseeeseenaecneecneeeaeeenes 125 Entering or Importing Data Into Production Sheets 0 cccccsceessesseeesceesceeeeeeeceeeeseeneeeeeenes 125 Entering Data into Quality Sheets ccccccesccssecssecseeeseeeseeeseeeeeesecnseeeeeseeseeeeseesaeenseeaeeeeenes 126 Printing Daily Reports 2s c3e2scedieeshiess E Rd cee E 126 Approving Daily Files for Posting ceccccecssessseesceeseeesceeeceseceaeceecsaecseeeaeeeeeeneesereeereneeereees 131 Posting Daily Files 22 08 caweie nh ise eon Charnes oh ea Re es 132 Showing Production Sheet HistOry cccecceesessesssceeeceeeceseceeeceecseeeseeeseeeeeeeeeeereseeseeeeeeeaees 134 Correcting Posted Data 2 lt csccse ceclescceiesiececticeiusids stecsecncde sen dubevesteedestdadeceviessadducevteeavosan tents 135 Chapter 9 Weekly Procedures 137 End ot Week Processing unini a n o a Ga ec HE Ae 137 Backing Up ProRep 04 ein tea te hee Rn kes 139 Automatic LAN Backups s snot sceestc ede deteacdeesesedeestacsieeds 141 Chapter 10 Entering Data Directly into ProRep 143 Key Entry into Production Sheets c cccccescssseessecsseeseeeseeeseeeeeeecnseceeeeaecaecaeeceeeaeeseeeeeenes 143 Starting a New Production Sheet for an Associate cec
328. tes to clock out of ProRep before the actual time that they leave For example an associate in shipping works from 8 00 to 4 30 At 4 20 they stop shipping and work on cleaning up the area for the remainder of the day At 4 20 the associate enters the shipping activity immediately followed by the clean up activity and immediately followed by the clock out activity for which the associate changes the pre filled stop time from 4 20 to 4 30 When the Daily Production Report is printed it will list the last activity as clean up with a stop time of 4 30 Associates Sharing a PC By default an associate is not logged onto a PC Each time before an associate scans or enters an activity they scan or enter their associate ID code associate number Therefore several associates can share a single PC Also an associate can use any number of different PC s during a day to enter their data Chapter 10 Entering Data Directly into ProRep e 153 A Transaction Modifier User can modify production sheets from this dialog box Displays the amount of time it should take to complete a job Assigning a PC to an Associate If advantageous an associate can log onto a PC for an entire session When an activity is entered the associate is not prompted for their associate ID code ProRep assumes that the transaction is performed by the logged on associate This feature is useful when an associate must enter an activity every few minutes or seconds This f
329. the calculations tab in the Display of Standard Times section click the radio button for the desired display method The standards for all elements for all activities are displayed with the selected method Clicking on the Element tab displays the following settings Edit an Activity Record _ Oy x Datafields Code eK Close Available 33 ae Needed 0 Description Picking General Calculations Elements Allocations Datafields Incentive m Element Lines m Include the units for this element in the total Cartons units for this activity Orders r When using Document Lookup allow the units to be changed Standard min unit 0 75000 I Use this Element to track Occurrences I Use this Element for the Historical Standard Show All Elements Settings 3 Selected 7 Available Activity Elements Tab The right half of the Elements tab shows all elements and whether they are valid for this activity or not The left half of the Elements tab shows the default standard and other settings for the element highlighted in the selected box Adding an Element to an Activity On the right half of the Element tab are two boxes in which elements are listed The rightmost box contains a list of the elements that are not on the activity and therefore available to be included on the activity The box to the left contains a list of the elements that are selected as being on the activity
330. the DataDiaries e Delete the type of work and merge its data into another type of work s datafields e Delete the type of work and its data from the DataDiaries Caution Choose this option with great care Once the data is deleted it cannot be restored In ProRep the associate s entire work day must be accounted for The time is assigned to various user defined activities The only exception is time for which the associate is not paid Examples of this are lunch a doctor s appoint or a parent teacher conference ProRep handles this by means of pre defined activity codes that are used when the associate s production sheet data is entered or imported Following are the user defined activities in our example system e Break e Cleanup e Cycle Counting e Hauling to Shipping e Loading e Meeting e Order Entry e Pick Adjustments e Picking e Put Away e Receive Common Carrier e Receive Consolidated e Receiving Data Entry e Receive Small Shipments e Staging e Training There can be a maximum of 999 activities Datafields in each of ProRep s three DataDiaries are automatically set up when an activity is added The datafields hold the results of performing the activity Depending upon how the activity is set up datafields are created for e Measured hours e Unmeasured hours e Earned hours e Cost 102 e Chapter 7 Setting Up Activities User s Guide to ProRep User s Guide to ProRep e Each element s units Note
331. the desktop for ProRep Menu items are also added to the Start Programs menu that are titled Spalding Software s ProRep and under that an entry for ProRep User s Guide to ProRep Chapter 1 Installation e 5 im Spalding Business gt 4 Control Panel gt Spalding Software gt ry Dae 7 Z StartUp gt ProRep User s Guide eb ee mn Telecomm Programs Tutorial Bind Utilities gt 49 Uninstall ProRep G H cl mn Winamp gt Run im Wise Installation System gt KE MS DOS Prompt ty Shut Down KS Sos Qy Windows Explorer When ProRep is installed from the CD ProRep by default will look for its databases in the PRData folder on the local drive If ProRep s databases are on a network server the default folder for files should be changed as described in the next section Setting the Default Folder for Files After ProRep is installed by default it looks for its databases in the PRData folder in the folder that contain the program files Ifthe software was installed to a workstation from the CD it looks on the local drive for its databases If the ProRep databases reside on the network server the default folder should be changed To change the default folder for files right click on the ProRep shortcut on the Windows desktop and from the pop up menu select Properties This displays the ProRep Properties dialog 6 e Chapter 1 Installation User s Guide to ProRep ProRep Properties
332. the menu bar select File Settings Application License Key ProRep 4 0 SSI Southeastern Distribution Center Work Centers Data Tables Reports Charts Import Export Help Load System i Gal ea k Change User ID 4 g 1 Logo File Maintenance Current System gt Hour Chime Exit Mon 27 28l The license key dialog box is displayed Installing the Software to a Network Drive 2 e Chapter 1 Installation When sharing a single copy of the ProRep programs on a network the software must first be installed to a network drive from a workstation Then on each workstation it is installed from the network drive to the local hard drive The result is that most of the ProRep programs reside on the network drive and a few DLLs and VBXs are copied to each PC Note The software must be installed from a true workstation Do not install the software from a PC that shares a local drive with other users To install the ProRep software to a network drive run the Setup exe program located in the main folder of the installation CD The following dialog box is be displayed ProRep 4 0 Installation CD Ea Select the desired action then press Go Installing the ProRep 4 0 Software will also install the Tutorial User s Guide and Acrobat Reader View the ProRep Tutorial View or Print the User s Guide View or Print the Brochure ce Select install ProRep 4 0 Software from the dialog box
333. the performance of a work center or group on the Calculations tab in the How Earned Hours are Calculated section click a radio button for one of the three types of Reflective calculations P Edit an Activity Record Code i Close Description Picking Calculations General Elements Allocations Datafields Incentive gt Famed Hours How Earned Hours are Calculated Nore Unmeasured Activit Individual Standard Team Standard Past Average Performance C Reflective of Recorded Work Center s Performance C Reflective of Specified Work Center s Performance I Prorate Hours based on earned hours r Display of Standard Times IV AllAllocations use the same standards Minutes per Unit I Calculate standards based on historical average Units per Hour IV Include Units in the Total of All Activities If a specified work center or group is selected a pull down list of work centers or groups is displayed from which a choice is made Automatically Prorating Measured Hours to an Activity The total amount of time spent on activities can be entered into an associate s daily production sheet as a single number The total hours are then prorated to each activity based on its percent of the total earned hours Time can only be prorated to an activity when elapsed times are entered on production sheets and the activity s earned hours are calculated using an individual standar
334. the work center If an associate works in more than one work center they will appear on each work center s report SSI Southeastern Distribution Center Detailed Production Sheet Report Williams Tom Work Center RCV Receiving Monday September 25 2000 Associate Activity Allocation Activity Stop Actual Earned Associate Code Code Team Code Document Element Units Time Hours Hours Perf Washington Joe 90041 CLOCKIN Clock In 07 30 RCON 2 Receive Consolidated 0 _ 09 25 1 92 1 72 90 BREAK Break 0 25 RCC 1 Receive Common Carrier ORL 1 58 1 39 _ 88 LUNCH Lunch 0 50 RCC 2 Receive Common Carrier 0 _ 01 00 1 25 1 37 _110 RCC i Receive Common Carrier 0 01 40 0 67 0 58 _ 88 BREAK Break 0 25 RCC 1 Receive Common Carrier 0 _ 03 40 ET 1 53 _ 88 PUT PI Put Awa 7 _04 00 0 33 0 31 94 Pallets c T21223 RCC 2 Receive Common Carrier 0 _ 02 30 1 50 1 65 _ 110 BREAK Break 0 25 RCC 1 Receive Common Carrier 0 _ 03 50 1 08 0 95 _ 88 PUF ICP Put Away 15 _04 30 0 67 0 67 _100 Pallets 15 3 50 3 27 101 Woods Mary A13542 CLOCKIN Clock In 07 30 RCON 2 Receive Consolidated 0 09 30 2 00 1 79 _ 90 BREAK Break 0 25 LUNCH Lunch 0 50 RCC 1 Receive Common Carrier 0 1215r A00 1 75 _ 88 RCON 2 Receive Consolidated 0 _ 01 45 1 50 1 34 90 BREAK Break 0 25 PUT CORE Put Away 24 _ 03 15 5 1 07 86 Pallets 24 RCON 2 Receive Consoli
335. ther associate who may have only worked a few days from the performance report and histogram enter the desired minimum hours in the Minimum Measured Hours to be included box Account Comparison Time Series Reports There are several pre defined Account Comparison Reports built into ProRep Additionally users can modify the pre defined reports or create their own user defined reports User s Guide to ProRep Chapter 13 Printing and Viewing Reports e 183 There are four types of Account Comparison Reports Three of these report types are Time Series reports They list the results for an account or group on a day by day week by week or month by month basis Prints one account or Southeastern Distribution Center ssi group total per page Group All Accounts Receiving Volume Report This Year vs Last Year The range of days Week Ending Saturday December 12 1998 shown on the report Receiving are selected at printing Cartons Cartons per Common Carrier Consolidator Small Shipments Hour 1997 1998 1997 1998 1997 1998 937 1 252 Each day is printed 1 198 978 on a separate line 7 1 158 Account Comparison Report Day by Day Above is a day by day report Each day s data is printed on a separate line This style of report is useful when tracking changes over time This report is typically printed for a week Southeastern Distribution Center P
336. this DataDiary If the datafield is present in this DataDiary this column will display Yes If the datafield is not included in this DataDiary then No will be displayed To add a new datafield that is not on the list click the Add button To activate a datafield that is on the list and therefore active in another DataDiary click on the datafield to highlight it then click the Add button and select from the pop up box that you want to activate the highlighted datafield Activate or Add x You selected to add a datafield that is not active in this system 9 Do you want to Activate the inactive field or to Add an additional field to the list of datafields Activate Auditor Audited Occur OK Cancel To edit the description of an existing user defined datafield click on the datafield in the list and click the Edit button Add Datafield Record xj Record Number f2 Close Description Add Datafield Record Dialog Box Enter a description or title of the datafield up to 30 characters The description of the datafield must be unique After clicking the Save button on the dialog box the datafield is displayed in the list with the words To be added in the Action column The datafield is not actually added into the DataDiary until the Save button on the screen that lists the datafields is clicked The datafield is added only into the active DataDiary Allocating Space for More Datafields
337. tivity Code ENDDAY This is needed for Data Collection and Time and Attendance modules Could not find an Activity Code UNKNOWN This is needed for Data Collection and Time and Attendance modules 11 Could not find Element Code amp mTravelDistElmCode amp This is needed for Data Collection and XYZ Calculation modules 12 Could not find Element Code amp mTravelTimeElmCode amp This is needed for Data Collection and XYZ Calculation modules Could not open and read all files Try again later Could not pull all Associate records from the Quality Staging file Check the report for which Associates need to be added Error Opening Day File exclusively It may be in use by another user 16 Error opening Scan Text File amp ScanTextFile 17 The Date has already been posted 18 The Date supplied on the command line amp PValues 2 amp for amp PValues 1 amp is not active in the system The Date supplied on the command line amp PValues 2 amp for amp PValues 1 amp is not in the active weeks 20 The Date supplied on the command line amp PValues 2 amp for amp PValues 1 amp is not valid 21 The Time and Attendance file had 0 punches for this date 22 There were amp ExcOut amp exception records written to Exception File amp ExcFile amp vbLf amp vbLf amp Check the file for records that were not matched in the upload There were
338. to ProRep Chapter 16 Charts and Graphs e 243 Selecting the Data to be Charted The data to be charted is selected by setting up variables that are formulas for units and hours Setting up variables is the most important part of creating a chart After selecting the Add or Edit button the following window is displayed Variable Variable 1 _ x amed Hours Measured Hours Receive Common Carrier Earned Hours Receive Common Carrier Measured Hours Receive Consolidated E amed Hours Receive Consolidated Measured Hours Receive Small Shipments Earned Hours Receive Small Shipments Measured Hours Receiving Data Entry Earned Hours Receiving Data Entry Measured Hours Order Entry Lines Order Entry Measured Hours Pick Adjustments Earned Hours Pick Adjustments Lines Pick Adjustments Measured Hours Picking Cartons Picking Earned Hours Picking Lines Picking Measured Hours Picking Orders Receive Receive Common Carrier Shipments Receive Consolidated Cartons Receive Consolidated Shipments Receive Small Shipments Cartons Receive Small Shipments Shipments Receiving Data Entry SKU s Staging Cartons Staging Earned Hours Staging Measured Hours Training Unmeasured Hours The variable should be given a description that will appear in the title or legend when the chart is viewed Next select the Type of Formula from the pull down list Then build a f
339. to create the daily file Chapter 10 Entering Data Directly into ProRep e 143 ProRep 4 0 SGLS Atlanta Distribution Center Work Centers File Data Tables Reports Charts Import Export Help Active DataDiary work Center z l User Jonathan Phenicie E o y 2000 ae Sun Tue Wed Sat I production sheets ae LLT have been created for a day it will be noted es on ProRep 5 calendar Posted Posted ee Posted 15 Production Sheets Production Sheets Production Sheets fims ente Edited 05715 2000 _ Edited mna Edited 05 17 2000 EEEa 00 22 control ProRep s Calendar Control To edit production sheets highlight the desired day select Data Production Sheets Edit ProRep 4 0 SGLS Atlanta Distribution Center Work Centers File Data Tables Reports Charts Import Export Help Acti DataDiary Table View DataDiary Form View User Jonathan Phenicie Greate Daily Files Maintain Production Sheets Real Time Self Entry External Production Data gt Maintain Quality Sheets Print Daily Reports View Saved Daily Reports Approve Daily Data Post Daily Data Week End Processing Show Sheet History Calendar Note Production Sheets Edited 0617 2000 Production Sheet Menu Selection A list of associates will be displayed 144 Chapter 10 Entering Data Directly into ProRep User s Gu
340. togram can also be printed that shows the spread and range of associate performances SSI Southeastern Distribution Center Associate Performance Analysis All Associates Last 6 Weeks Number of Cum From To Associates Histogram 0 9 0 0 0 10 19 0 0 0 20 29 0 0 0 30 39 0 0 0 40 49 0 0 0 50 59 0 0 0 60 69 0 0 0 70 79 4 T P ES 80 89 2 13 20 Meenen 90 99 8 53 730 MARAA EAN EAEAN ENEAN AEAN EENEN AN ENEE EENEEEN EEEN AEAN ENNE EIENEN EEEE EEEN ENEAN EEEE ENAN NEEE EEA EENEN 100 109 2 13 B7 tAtRAAERRannnnanannanann 110 119 2 13 100 ttettteeneenneenneenninne 120 129 0 0 100 130 139 0 0 100 140 149 0 0 100 150 159 0 0 100 160 169 0 0 100 170 179 0 0 100 180 189 0 0 100 190 199 0 0 100 15 Last 52 Weeks Number of Cum From To Associates Histogram 0 9 0 0 0 10 19 0 0 0 20 29 0 0 0 30 39 0 0 0 40 49 0 0 0 50 59 0 0 0 60 69 0 0 0 70 79 1 T ie SNA 80 89 2 13 20 Meenen 90 99 7 47 G7 SAEEERIRRARHRRAIARERIRRERIANHIARIRRARIARARERYRIRIANANHAYRIARHRRARHRIRIARERRARHANAYARIRNA RH 100 109 4 27 93 EAHAHEANRHRawanennanunananannanunanannananannanae 110 119 1 T AOI E 120 129 0 0 100 130 139 0 0 100 140 149 0 0 100 150 159 0 0 100 160 169 0 0 100 170 179 0 0 100 180 189 0 0 100 190 199 0 0 100 15 Histograms graphically show how an associate s performance compares to
341. try 130 135 Support 7 Support Activity 98 235 User s Guide to ProRep T Tables 28 35 39 45 49 53 61 71 77 80 83 85 86 90 91 120 250 The ProRep Desktop 9 107 Tracking Data Not Associated with an Activity 146 Tracking the Number of Times an Activity is Performed 102 Types of Work 28 32 45 49 83 85 86 86 89 228 241 244 Adding or Editing a Type of Work 86 Deleting a Type of Work 89 U Understanding the Active Week Concept 107 User Defined Associate Charts 18 User Defined Associate Reports 16 User Defined Work Center Charts 22 User defined Work Center Reports 20 Using the Same Scale for Daily Weekly and Monthly Plotting 204 V Variables 199 203 208 211 214 Viewing an Associate s Transaction 134 Viewing and Printing Line Graphs 199 Viewing and Printing Pie Charts 209 Viewing Daily Production Reports 159 Viewing Reports 157 171 Viewing the DataDiary 145 WwW warehouse management system 139 Weekly Procedures 119 End of Week Processing 119 Work Center 9 13 14 13 14 13 14 18 19 18 22 18 22 20 22 22 27 28 27 28 28 33 34 33 34 36 41 45 49 52 55 58 63 65 63 70 89 90 96 97 99 104 109 112 114 142 157 58 160 164 166 169 178 201 207 210 213 232 33 235 257 58 Work Center Account Group Adding or Editing a Work Center Group 63 How Work Center Group Totals are Calculated 63 Work Center Account Groups 28
342. ts together in the same formula These Buttons move the highlighted object from one box to the other The direction of the move is indicated by the arrow on the button These Buttons will move all items from one box to the other 198 e Chapter 14 Setting up User Defined Formulas and Expressions e Addition e Subtraction e Multiplication e Division e Percentage The addition formula is used to create a sum of two or more datafields The addition formula is also used if only one datafield expression or constant is to be included in a calculation All formulas regardless of where they are used in ProRep have the same tabbed type interface shown below e Edit a Expression Record _ Oy x Description Total Cartons Received Save Cancel Type of Formula Addition X Fields Jo Expressions Constant Receive Comm Carrier Cartons Picking Orders Put Away Dir Hrs Put Away Earn Hrs Put Away Pallets Receive Comm Carrier Earn Hrs Receive Comm Carrier Shipments Receive Common Carrier Dir Hrs Receive Consolidator Dir Hrs Receive Consolidator Earn Hrs Receive Consolidator Shipments Receive Small Ship Cartons Receive Small Ship Dir Hrs Receive Small Ship Earn Hrs Receive Small Ship Shipments Receiving Entry Dir Hrs Receiving Entry Earn Hrs Receiving Entry Skus Stage amp Verify Cartons Stage amp Verify Dir Hrs Stage amp Verify Earn Hrs Training Indirect Hours 2 Selec
343. ts by selecting the group rather than by manually selecting each allocation one at a time Account groups can be created for several different purposes Same possible examples of account groups are e Inaretailer s distribution center the merchandise divisions that the retail departments belong to such as shoes furniture sporting goods and appliances e Ina third party logistics center the type of customer such as cost plus revenue per unit and fixed fee An account can be included in any number of groups There are a maximum of 999 account groups In our example system the allocations are customers The groups are defined based on how customers are billed Group Description Cost Plus Customers Accounts in Group Central Business Products Core Specialty Supplies Goober s Auto Supply Group Description Cost Per Unit Customers Accounts in Group Integrated Computer Products Acme Motor Supply Penrod Industries User s Guide to ProRep Chapter 6 Creating and Maintaining the Tables e 75 How Allocation Group Totals are Calculated No data in ProRep is kept by allocation group The data is kept separately in each allocation account When a group total is printed on a report or plotted on a chart it is calculated by summing the data for all of the allocation accounts that are in the group at that time Therefore if the list of allocations in a group is changed the next time a report or graph is produced the group totals are
344. tton ProRep 4 0 BETA TEST le xi File Data Tables Reports Charts Import Export Help Active DataDiary May y 2000 Ho Sun ed Thu Fri Sat Mon Tue W Data Diary Login UserID ADMIN A password is required to add a system When ProRep is installed an administrator level password is automatically set up with the user ID of ADMIN and the password is ADMIN Click Login to add a new system 44 e Chapter 5 Creating a New ProRep System User s Guide to ProRep 2 x a Add a New System x SSI Southeast Distribution Centre Enter the following information e System Title The text to appear at the top of all reports This is usually the company name e Start Year The first fiscal year to include in the ProRep Database This is usually the current year e Estimated Number of Activities This can be changed after the system is set up Click Next to continue User s Guide to ProRep Chapter 5 Creating a New ProRep System e 45 ov MAE Add a New System xi Select the first date in the fiscal year and click Next to continue The following page of the wizard has three tabs ZEX Add a New System x Desidae pons penea Weer 2 data ponts per year S Fejod or onn 25 cate ports peryear f pamte Bt The work center DataDiary s data level can not be selected Itis always daily Click the associate tab to continue 46 e Chapter 5 Creating a New ProRep System U
345. tton This will display the column dialog Chapter 15 Modifying and Creating Report Layouts e 207 E Column Receiving Cartons Common Carrier i Headings Formula l Column width finches Ti m Fonts 1 50 al This Year Sub Columns Arial 8 pts Bold I Last Year Last Year IV Percent Inctease decrease Arial 8 pts Line by Line C Cumulative Percent Increase decrease Format of Numbers Arial 8 pts Italic IV Show Thousands Separator This Year amp Last Year decimal laces Last Line in Column ee ed Total pane Change decimal places a C Average Column General Tab The general tab contains controls for the visual characteristics of a column Including Last Year s Data in a Column By default a column contains at least 1 subcolumn This subcolumn will contain this year s data To also include a subcolumn for last year s data check the Last Year check box on the General tab Including a Percent Increase Decrease in a Column If last year s data is to be printed in a subcolumn you can include a third subcolumn that will print the percent change To include the percent change check the Percent Increase decrease check box on the General tab You can choose whether the percent change is calculated line by line or cumulatively Formatting Numbers in a Column To include a thousands separator check the Show Thousan
346. ture User s Guide to ProRep Edit Type of Work Record 2 x Datafields Code or Save Cancel Available 20 Needed 13 Description fo rder Filling General Mistakes Datafields m Mistake Under Pick Hours per Unit fo o00 Cost per Unit fo ca 3 Selected 1 Available Type of Work Mistake Tab Datafields for the type of work s mistakes will be set up in all three DataDiaries for mistake units and mistake occurrences Tracking the Cost of Quality Failures The cost of quality can be measured in money or time A monetary or time cost can be specified for both a type of work failure and its mistakes To specify the amount of money or hours that a failure costs on the General tab enter the monetary amount or hours To specify the amount of money or hours that each type of mistake costs on the Mistakes tab highlight each mistake and enter the monetary amount or hours Usually the quality costs are associate with either the failure or the various types of mistakes Seldom would there be costs associated with both a failure and the types of mistakes For example if an item is scrapped as the result of a quality failure without regard to the reason for the mistake the cost should be associated with the failure If an item that fails an audit can be made usable through rework and the amount of rework depends on the type of mistake different costs should be specified for each type
347. uch as Microsoft Excel and Access When using this method the report creation process can be used as a user definable data extraction tool To export data from the menu bar select Export Delimited File User s Guide to ProRep Chapter 12 Using the DataDiaries e 171 ProRep 4 0 SSI Southeastern Distribution Center Work Centers Export 4 September ProRep then prompts for the length of time to be exported Ei Export Data to CS File Work Center DataDiary iso ne a ees ee Pelee eee BBA Bee EEE Bip eeevoeee Data for any time period in the DataDiary can be exported to a file In the example above a quarter s worth of data is selected for exporting To select which quarter to export click any date in the quarter and then click the Export Data button This displays a dialog box that prompts for the name of the file to be created Export Data to CSY File C ProRep PRData Quarterl CS E Specify a name for the file and select the folder in which to save it To finish the export process click the Export button Three delimited files are created All three file names begin with the name that is specified However two of the file names contain additional characters to distinguish them Below are the names of the files that are created and a description of what they contain filename CSV Contains the actual numerical data from the DataDiary along with information specifyi
348. ugh the ProRep software license key The proper license key will activate the incentive features A license for the incentive module can be obtained at any time it is not necessary that it is enabled when a system is first set up To determine if the incentive module is enabled from the menu bar select File Settings Application License Key The ProRep software registration information is displayed that indicates which optional modules are included Incentive Module Parameters User s Guide to ProRep To review or change the incentive module parameters from the main menu select Files Settings Current System Incentive ProRep 4 0 SSI Southeastern Distribution Center Work Centers igi Data Tables Reports Charts Import Export Tools Help Load System x g Change User ID gt er Settings gt Application Maintenance Current System gt Title Exit History Weeks Track Cost Info Quality _ The existing incentive parameters are displayed Appendix A Using the Incentive Features e 253 Incentive Module Parameters x Print Settings Save Cancel General Hours Rate Scale Files Datafields Use Personal goal or System wide goal Personal z System wide goal percent performance fi 00 00 Use Personal wage rate or System wide wage rate Personal zl System wide wage rate fo 00 Bonus amount paid if goal is reached ail
349. uide to ProRep How the Corporate Wide Reporting System Works A corporate wide reporting system collects data from multiple remote systems via Operational Data Exchange ODE files An export file is created at a remote location and then either e mailed saved to a LAN WAN or placed on a corporate wide intranet The ODE file is then imported by a central ProRep system The importing ProRep system controls all aspects of the data except the length of time in the file Add ODE Import Layout Number 1 iol x r E ae Aseme E D DataDianDDDATA Boston 00E Import File Layout Window Once an import layout is defined as described in Chapter 15 importing is a one step process The ODE file must exist before an import layout can be defined Atalanta Import 1 DDODE1 2 _D DataDiar DDDATAMMHanta ODE False Boston Import _DDODE2 2 _D DataDiar DDDATA Boston ODE Tre Chicago Import 3 DDODE3 2___D DataDiar DDDATA Chicago ODE True Denyer 4 DDODES 2_ D DataDia DDDATA Denver ODE True a Listing of ODE Import Layouts User s Guide to ProRep Appendix D Corporate Wide Reporting Systems e 287 By simply clicking Import or Import All the corporate system will import the data from remote locations Using a Corporate Control File The corporate controls are available to restrict the remote access of the ProRep system Since importation depe
350. uide to Spalding Chapter 10 Entering Data Directly into ProRep e 145 ProRep 4 0 SGLS Atlanta Distribution Center Work Centers The associate s work center is pre filled with either the associate s home work center or the last entered work center aP odi i Edit Production Line 1 An Activity must be assigned for every minute of an associates work day The first line on the production sheet is always a clock in ProRep understands both 12 hour and 24 hour clock formats However do not change the type from one line to another Save Cancel 4 z Total Hours 0 00 Add Insert es Delete Print PaA E Edit Production Sheet Dialog Box Enter the associate s start time and click save Each entry in the dialog box is a line on the production sheet When a line is saved the next line automatically opens ER ProRep 4 0 SGLS Atlanta Distribution Center Work Centers Some activities must be is setting i SAD allocated This setting is aAA w Edit Production Line 2 x specified when the activity Home X Work Center SHIP2 Shipping Second Shift is setup Activity PIK Picking M Team location If a document number is required enter it ICP Integrated Computer Products hi Peus 4 H Stop Time 10 30 BI Document Enter the clock time at the completion of the activity or the elapsed time it took to complete it Depending on the activity differ
351. ulas User s Guide to ProRep Formulas are defined independently on each user defined report and chart To eliminate the need to repeatedly define the same calculation Expressions can be set up Expressions are portable reusable formulas defined separately from reports and charts They can be used in the formulas on multiple reports and charts Formulas are used as a definition of which datafields are to be extracted from the DataDiary They also specify how the data should be mathematically manipulated There are formulas that will calculate totals units per hour percentages and other calculations using DataDiary s datafields The Formula setup is the same for any use in ProRep Formulas are used in e User Defined Reports e User Defined Charts e Expressions Formulas are defined in each of the above features of ProRep There is no Menu Item for Formulas How they are set up is nearly identical in all instances The formula examples depicted in this chapter are shown through the setup of Expressions This is the only section of the manual that provides detailed information on the setup of Formulas Therefore it is necessary that the information provided in this chapter is understood before trying to create a user defined report or chart Common Formulas There are five types of common formulas available Chapter 14 Setting up User Defined Formulas and Expressions e 197 The tabs allow you to use expressions fields and constan
352. ults to the exact same period of time from the previous year The following user defined report provides a snapshot of how much unmeasured time there is in each area and shift SSI Southeastern Distribution Center Work Centers Year 2000 Ending Saturday January 27 2001 Unmeasured Hours Breakdown Total Unmeasured Total of Account ini i i Hours All Hours Receiving r y 4 6 691 20 Order Filling First Shift i i 3 3 981 28 Shipping First Shift i j i 2 494 26 Customer Service amp Admin i 3 f 3 256 51 First Shift f i if 1 693 81 16 423 25 Order Filling Second Shift i i i I j 923 74 7 781 96 ing Second Shift K i 308 66 3 868 01 1 232 40 11 649 97 2 926 21 28 073 22 In addition to printing the reports they can be viewed on screen and exported to Excel Access dBase and most other programs Pre Defined Work Center Charts Pre defined graphs like the one shown below can be displayed or printed This type of graph can show the performance of any work center or group of work centers It can compare a work center s performance to last year another work center or the average of all work centers i View Graph Percent Performance 2000 Order Filling First Shift Order Filling Second Shift 0 February Maroh April June T Juy august September October November December January Month Other pre defined graphs can plot an activity s p
353. ure use Chapter 13 Printing and Viewing Reports e 193 By ProRep PDF Report Viewer BS ts Seo Bik lt gt DORA g 0o SSI Southeastern Distribution Center Work Centers This button advances the report on page at a time Total Hours and Performance Year vs Year of Hours This button goes to the end of the PDF document ssl iad wiih 3 Printed 0771872000 13 5 ProRep printed by Administrator on HP LaserJet 4050 Series PCL Se laf oes aa 1 orr essin Lalla The button above the report provides controls such as zooming panning and searching for text Place the cursor above each button for a pop up description of the buttons functionality Distributing Reports Report s can be distributed electronically by saving the report from the ProRep PDF Viewer The report can then be viewed by anyone using Adobe s free Acrobat Reader Si ProRep PDF Report Viewer HOEREER Click the save button to save a report for electronic distribution EEEE AET SSI Southeastern Distribution Center Work Centers Year 2000 Ending Saturday January 27 2001 Total Hours and Performance Year vs Year Account Receiving Actual Hours This displays a dialog used to save the file 194 e Chapter 13 Printing and Viewing Reports User s Guide to ProRep Save As 21 x Sa
354. ured Hours 21 No Yes Deleted Activities Cost 48 No Yes Deleted Activities Earned Hours 47 No Yes Deleted Activities Measured Hours 45 No Yes Deleted Activities Unmeasured Hours 46 No Yes Hauling to Shipping Cost 54 No Yes Hauling to Shipping Earned Hours 24 No Yes Hauling to Shipping Measured Hours 23 No Yes Add Hauling to Shipping Pallets 25 No Yes Loading Cost 77 active 1 deleted 32 available of 110 allocated 9999 maximum The datafield is displayed in the list with the words To be deleted in the Action column Ifthe data is to be merged into another datafield the Action column will also display this datafield The datafield is not actually deleted from the DataDiary until the Save button on the screen that list the datafields is clicked The datafield is then deleted from the active DataDiary If any datafields are being deleted the following message is displayed a The DataDiary contains deleted datafields The space occupied by deleted datatields cannot be re used until the DataDiary is purged The DataDiary can be purged now or later when itis more convenient To purge from the File menu select Maintenance then Purge Deleted Datafields The DataDiary must be purged before the space can be reclaimed The master file can be purged at any time Purging the database may take some time the system will not be adversely affected if it is not purged immediately The next time the list of datafiel
355. user ID and password can be any character up to 10 characters in length They are not case sensitive 282 Appendix C User IDs and Passwords User s Guide to ProRep E Add a User Record Ea Name George P Burdell Cancel User ID GEORGE Gate Password 12345 Level Data Entry Administrator Phone Number Last System Transaction Entry Transaction Modifier Self Transaction Entry Last Login Self Full Screen Entr The level of a user determines the user s access the features of ProRep Administrator Operator Data Entry Viewer Transaction Entry Transaction Modifier Self Transaction Entry Self Full Screen Entry User s Guide to ProRep Administrator level users have access to all ProRep features and options Operator level users have access to all ProRep features except adding and editing users reports graphs editing activities and elements Data Entry level users have the same restrictions as the operator In addition Data Entry is restricted from changing any of the tables Viewer level users can only view data Transaction Entry can start ProRep for self transaction entry of production data into ProRep Transaction Modifier can start ProRep for self transaction entry and edit production sheets Self Transaction Entry allows individual associates to enter their own production sheets without repeatedly entering their associate number Associates can not enter dat
356. usses how to set up the activities that the associates perform This includes those activities that have performance standards and those that do not This chapter also discusses how to setup the tables necessary to support quality measurement and reporting Before activities are set up elements and types of work should be entered into their respective tables Elements are the different kinds of units produced when an activity is performed Types of work are categories used to group activities and produce subtotals on reports Quality is audited measured and reported by type of work Before setting up types of work for quality measurement entries should be entered into the mistake table Mistakes are the different reasons for an item failing a quality audit When an activity is entered on an associate s production sheet time and optionally units produced are also entered The units produced are called elements When an activity is set up elements that will be recorded for the activity are selected from a list Following are the elements in our example system e Cartons e Lines e Pallets e Shipments e SKU s Activities that are measured nearly always have one or more elements for which units produced are recorded Activities like breaks meetings and cleanup that do not have standards usually do not have elements However activities that do not have standards can have elements Following is an example of the elements for the Receive C
357. ve DataDiary is selected ProRep 4 0 SSI Souteastern Distribution Center Work Centers File Data Tables Reports Charts Import Export Tools Help sore our fr J 0 9 ajal Then from the menu bar select Tables Active DataDiary Fiscal Calendar Years File Data Tables Reports Charts Import J WorkCenters Associates _ Allocations Active DataDi Activities Elements Sul Types of Work Mistakes Expressions Datafclds o MEE Structure Groups The years currently in the system are displayed Years Work Center DataDiary d loj x E 52 S Jenuary 28 2001 2002 52 Sunday January 27 2002 3 active of 9 maximum Chapter 6 Creating and Maintaining the Tables e 85 To add a new year click the Add button This displays the following dialog box OK to Add Year Add Year Options When a year is added to the DataDiary space for that year must be created The DataDiary will hold up to nine years There are two ways to create space in the DataDiary e Delete an old year to make room for the new year The data for the oldest year in the DataDiary will be deleted e Increase the space DataDiary uses on the disk The new year is added without deleting any previous years Click on the desired radio button and then click the Add Year button A year can not be deleted until six weeks are left in the current year 86 e Chapter
358. ve in 9 ProRep Reports l c 3 File name Year End Total Performance Report Save as type Acrobat pdf al Cancel Select a folder and name for the file The PDF file can even be shared with others not running ProRep via the web an intranet e mail or a network Exporting Report Data Account Comparison and Activity Detail reports can be exported to most spreadsheets and databases Exporting a report is nearly identical to printing a report e Account Comparison Reports _ OY x Close etail Report DDRF11 1 and Orde east ed Hours Analysis Ss DDR 13 l 1 Click the Export 5 Receiving Volume This Years Last Year DDRF15 1 Data button to 6 Shipping Detail Report DDAF16 1 create a report ra Customer Service amp Administration DetaitRe DDRAF17 1 dsheet 8 Put Away amp Order Filling Detail Report DDAF18 1 Print Report as a spreaasnee 9 Unmeasured Hours Breakdown 1 or database Receiving amp Shipping Summary 9 active of 999 maximum From the window that lists the user defined Account Comparison or Activity Detail Reports highlight the desired report and select the Export Data button The export wizard is displayed This wizard is identical to the print wizard except that the last page of the wizard prompts for the file type and name User s Guide to ProRep Chapter 13 Printing and Viewing Reports e 195 Type of Export Cancel File
359. w Report 191 or Deleting Work Centers from a Group 65 Report Column 193 Type of Work 86 Work Center Group 63 Adding or Editing a Graph 207 Adding or Editing a Work Center 49 Adding or Editing Associates 53 Allocating Space for More Datafields 73 90 Allocation Adding or Editing an Allocation 61 Deleting an Allocation 62 Specifying an Allocation s Description 62 Specifying an Allocation s Identification Code 62 Allocation Account Groups 33 68 How Allocation Group Totals are Calculated 68 Allocations 29 60 Allowing Units from the Lookup File to be Changed 102 Approving Daily Files for Posting 113 Assigning a PC to an Associate 134 Associate Account Groups 33 65 Adding or Deleting Associates from a Group 67 Adding or Editing an Associate Group 66 Deleting an Associate Group 68 How Associate Group Totals are Calculated 66 Associate Analysis 160 Associate Cost Analysis 161 Associate Performance Analysis 160 Associates 29 53 Associates Entering Their Own Data 129 Associates Sharing a PC 134 Automatically Prorating Measured Hours to an Activity 99 B Backing Up ProRep 120 Building Column Headings 185 Cc Calculating Performance for a Support Activity 98 235 User s Guide to ProRep Index e 321 Centering a Column Heading Across Multiple Columns 186 Changing a Column Heading s Font Size or Color 186 Changing the Logo 6 Changing the Scale 203 Charts and Graphs 199 Clockin
360. w were accidentally closed it might take some time before the supervisor or lead could re start the Real Time Self Entry To prevent accidental closure a user ID and password is required to close the window Entering Data Into Quality Sheets Quality sheets are similar to production sheets When daily files are created the quality sheets are created To add or edit quality sheets click on the desired day then select Data Maintain Quality Sheets File Data Tables Reports Charts Import Export Tools Help Pace DataDiary Table View DataDiary Form View Greate Dany Files Maintain Production Sheets Real Time Self Entry External Production Data Maintain Quality Sheets _ Print Daily Reports View Saved Daily Reports Approve Daily Data Post Daily Data Week End Processing Show Sheet History Calendar Note Julian Date A list of associates is displayed User s Guide to Spalding Chapter 10 Entering Data Directly into ProRep e 155 amp Quality Sheets for Tuesday October 31 2000 Carona Maria McGuire Carter Hanley Ruth Rockford June 11131 Baxter Linda Print List C23433 Bell William C29112 Stuckey Alice C 6354 Grubbs John C90041 Washington Joe K92954 Stillwell Yolanda 721223 Williams Tom 743267 Gonzalez Jose T54566 Pugmire Charles Delete List of Associates Quality sheets are usually entered into Pr
361. wer band defaults to Column x and should be replaced To enter text for the upper and lower bands from the Heading tab select the Show This Band check box and type in the desired heading Note that the Middle Band cannot be enabled unless the Upper Band is enabled Changing a Column Heading s Font Size or Color Each heading band also has its own font button on the Heading tab which can be clicked to change a heading s font size and color These selections affect the corresponding heading band in all columns on the report Centering a Column Heading Across Multiple Columns There are two check boxes on the Headings tab provided for this purpose The Show this Band check box determines if a particular band will be displayed for a column while the Continue from Previous Column check box will carry the heading at that level from the previous column into the current column Selecting the Data to Appear in the Column The data to be printed in a column is defined by setting up a formula on the Formula tab E Column Receiving Cartons Common Carrier General Headings Fe Type of Formula Addition z 1 Fields Jo Expressions 0 Columns Constant Break Indirect Hours Cleanup Indirect Hours Cycle Counting Indirect Hrs Cycle Counting Sku s Haul to Shipping Direct Hours Haul to Shipping Earn Hrs Haul to Shipping Pallets Loading Cartons Loading Dir Hrs Loading Earn Hrs
362. with the number of lines and cartons ProRep can look up the units as the document numbers are entered The look up can occur either during manual key entry of production sheets or as an associate performs real time self entry of production data To instruct ProRep to lookup the document on the General tab check the box next to Search for Document in the Lookup File From the pull down list on the right side select one of the Look Up rules Edit an Activity Record _ OF x Attempt to find poeet Code PK Save Cancel Look for the document in the Available 93 AN T p PAE Needed 0 Descriphon Picking lookup file If it is not found allow the user to manually General Calculations enter units completed for the document Type of Works Order Filling X Documents Maust find M Prompt for Document Look for the Document in the lookup file If it is not found consider it an invalid document number and do not allow the user to enter units completed Elements Allocations Datafields Incentive T Allow Multiple Documents foNsve ti Lookup File IV Search for Document in the Look Up File Attempt to find Attempt to find Units previously recorded m Allocation When to Allocate Production data C Never Sometimes Always The above lookup settings are applied as stated when an associate performs real time self entry of production data However when a produ
363. x General Shortcut Target type Application Target location DataDiar Target CD ataDiar PROREP32 EXE Start in CADATADIAR Shortcut key None Bun Normal window Find Target Change Icon Cancel Apply The Target or command line will probably look like the following C ProRep ProRep32 exe The Target above tells windows to run the ProRep32 exe program located in the C ProRep folder The Target can include two additional parameters The first parameter is a number between 0 and 9 This is the ProRep database system to automatically load Entering a 0 tells ProRep not to automatically load any system and instead display the list of the ProRep systems in the default folder For example to direct ProRep to automatically load system number 4 the command line would read C ProRep ProRep32 exe 4 The second parameter is the folder to be used as the default folder for the ProRep database files For example to direct ProRep to display all of the systems in the G ProRep PRData folder the command line would read C ProRep ProRep32 exe 0 G ProRep PRData Running ProRep Every time ProRep is run a user ID and password must be entered By default ProRep has one pre established user This user s ID is Admin and the password is Admin The Admin user ID and password should be changed for security reasons User s Guide to ProRep Chapter 1 Installation e 7 SM tao Pow Pa af
364. ypes and mainframe reports into a CSV file The Datalmport software can be installed from the ProRep CD All fields do not have to be present in the records At a minimum the imported CSV file must have the associate code number From a practical stand point the records should include the Last Name and First Name fields When the CSV file is imported if the Associate Code is not found a new associate record is added to the table If the Associate Code is found the existing associate record is updated with the information from the CSV file Ifa field in the CSV file is blank contains no data and there is data in the existing associate s record the information in the associate record is not changed For example if the CSV file only contains data in the Associate Code and Hourly Cost pay rate fields the associates Hourly Cost is updated in ProRep without changing or deleting their names User s Guide to ProRep Chapter 6 Creating and Maintaining the Tables e 65 Associate Delimited Import File Layout Associate Code number Home Work Center Code Social Security Number with or without dashes a a FT Date of Hire in YYYY MM DD format 13 M N Hourly Cost pay rate 14 N N Performance Goal used only with incentive module ps fo Primary Group Example 1 All fields are in these records i HHH A TA Q z A12456 Burdell George OF1 900 98 1023 1 1994 10 28 7 15 100 00 Full Time Per
365. yroll reports If there is an associate such as a working supervisor whose pay is considered confidential they can be excluded from the report by un checking the On Payroll check box Making an Associate Ineligible for Incentive Pay By default all associates are eligible for incentive pay Depending on an organization s policies an associate such as a working or salaried supervisor may not be eligible for incentive If this associate performs only non measured activities they are not working on activities that could result in an incentive pay However if this associate performs activities that are measured the default is to calculate incentive pay To prevent the associate from getting an incentive un check the Pay Incentive check box Specifying the Associate s Incentive Performance Goal The percent performance that must be met before an associate earns an incentive can either be a system wide goal or a unique personal goal for each associate If personal performance goals are being used enter the percent in the Performance Goal box Appendix A Using the Incentive Features e 263 Activity Table Settings Related to Incentives To make the performance for this activity the same as the associate s past average performance click the past average radio button Some settings related to incentives are specified separately for each activity To specify these settings maintain the activity table Below is the activity r

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