Parish Center User Manual
Contents
1. Address NO P O BOXES Date of Event Type of Special Event Example wedding reception anniv party etc IT event is a fundraiser please be specific about what is occurring CitwState ZIP Code I P g Phone No Lessee Additional Insured Information Name of Sponsoring Organization or Individual Requesting Coverage Time of Event From To Please Print Lessee Name s or Organization Approximate Number of Participants Lessee Additional Insured Contact Person Name Is Liquor Being Served Strect Address Yes No City State ZIP Code Is Food Being Served Telephone Yes No To receive approval notification please print e mail s Please Print E mail s Clearly The Special Events coverage provides 1 000 000 Combined Single Limit Bodily Injury Property Damage and Host Liquor Liability coverage per event not per claim This coverage is underwritten by Nationwide Mutual Insurance Company Policy No on file with C M G Agency Inc Cost of Coverage 120 PerEvent OVERNIGHT STAYS 150 COVERAGE DOES NOT APPLY TO CERTAIN EVENTS SUCH AS BUT NOT LIMITED TO Sporting events including tournaments amp camps Any carnival event Amusement rides including mechanically operated Fireworks amp fireworks displays devices trampolines amp rebounding devices Events organized or operated by professional Events where a fee or admission is charged promoters performers unless all proceeds go to charity Event2. in full and sent to the address indicated along with the 120 00 fee This must be received by the Diocese at least 15 days prior to the event See enclosure 5 e Facility Usage Indemnity Agreement This form is for individuals organizations that have their own liability insurance coverage This form must be completed and returned to us with a Certificate of Liability Coverage See enclosure 6 5 KITCHEN USE The use of the kitchen requires an additional fee All silver ware and dishes are locked and should not be used unless you have permission from the parish office Organizations that use the kitchen must supply their own towels and pot holders 6 CLEAN UPS Cleaning up is required immediately following the event unless other arrangements have been made in writing with the Pastor Failure to return the Parish Center to the condition it was turned over will result in loss of the security deposit and prevent reuse of the facility for 5 years 7 PARKING Do not park on the grass around the Parish Center Overflow parking is available across the street by the Veterans Memorial 8 SAFETY e Fire Alarm System The alarm system in the Parish Center only activates within the parish center Ifa fire alarm goes off please call 911 to notify local safety officials e Emergency Exits Do not block any emergency exits e Alcohol Usage Using individuals and organizations are responsible to ensure all laws are followed concerning alcohol consumpt
3. GE that is brought against the PARISH by the above named FACILITY USER or its employees agents partners family members students customers function attendees guests invitees organiza tional members or associates even if such claim arises from the alleged negligence of the PAR ISH its employees or agents or the negligence of any other individual or organization If any sentence or paragraph of this agreement is held invalid it is agreed that the balance thereof shall continue in full legal force and effect SIGNED BY Must be an official agent of FACILITY USER NAME Please print DATE PER PES IAE II ES a FACUSAG 12 98 Lach E
4. St Joseph s Parish Center Usage Instructions 1 DONATION REQUIREMENTS In order to keep the Parish Center in proper repair an applicable donation is required to be able to use this building Please see enclosure 1 to determine your applicable fee 2 DATES Most requests for dates can be accommodated The following times are not available September through the beginning of May the Parish Center is not available on Sunday mornings and Monday evenings The week before the first Saturday of December is unavailable due to setup for our annual Christmas Fair 3 TIMES The Parish Center is available for use from 8 00 AM until 11 30 PM Out of courtesy to our neighbors all music must end at 11 00 PM The earliest set up can begin is 6 00 AM 4 FORMS e Reservation Form This should be completed and returned to us as soon as possible along with the applicable donation amount and the refundable security deposit No reservation will be held until receipt of these funds See enclosure 2 e Parish Center Cleaning Checklist Enclosure 3 is a cleanup checklist In order to have your security deposit returned it must be signed off on by the Church sexton following the event e Parish Center Main Hall CCD Set Up Diagram CCD classes are held on Sunday morning at 9 00 AM Failure to set up the main hall in accordance with the set up diagram will result in loss of security deposit See enclosure 4 e Liability Insurance This form must be completed
5. bove named PARISH against and from all claims arising from the negligence or fault of the above named FACILITY USER or any of its agents family members officers volunteers helpers partners organizational members or associates which arise out of the above identified FACILITY USAGE at the above named PARISH FACILITY USER agrees to provide a certificate of insurance to the PARISH which pro vides evidence of general liability coverage of not less than five hundred thousand dollars 500 000 per occurrence FACILITY USER also agrees to have the PARISH named as an Additional Insured on its general liability policy for the DATE S OF FACILITY USAGE in rela tionship to the TYPE OF FACILITY USAGE for claims which arise out of FACILITY USER S op erations or are brought against the PARISH by FACILITY USERS employees agents partners family members students customers function attendees guests invitees organizational mem bers or associates FACILITY USER also agrees to ensure that its liability insurance policy will be primary in the event of a covered claim or cause of action against PARISH If and only if FACILITY USER fails to comply with the above second paragraph then the above named FACILITY USER agrees to protect defend hold harmless and fully indemnify the above named PARISH for any claim or cause of action whatsoever arising out of or related to the usage which takes place during the above identified DATE S OF FACILITY USA
6. e cost of obtaining insurance through the Diocese of Norwich Ene O St Joseph s Parish Center Reservation Form Donation Level 1 2 3 4 5 Date Start Time AM PM End Time AM PM Family Organization Name Address City State Zip Phone Other Phone Please specify your needs Do you need to use the Main Hall DO O Do you need to use class rooms Please specify How many people are attending the function How many tables will you need Will you require use of the kitchen including all center utensils Will event be catered Name of caterer H E O B Do you require use of the center microphone sound system Conditions for Use of St Joseph s Parish Center Receipt of your donation and applicable refundable deposit will hold your reservation This deposit will be returned after an inspection is made of the parish center and a parish staffer has determined that everything has been returned to its previous condition Please find a detailed checklist attached After a parish staffer has checked the overall condition of the center having satisfactorily completed the checklist the deposit will be returned Set up of tables amp chairs are the responsibility of the family organization using the center This includes church organizations However parish staffers will help as much as possible with family funeral receptions Use of glitter is not allowed I we the above agree t
7. ion Alcohol may only be sold by licensed individuals e Maximum Crowd Size The maximum number of people allowed in the main parish hall for a dinner or dance is 310 people 9 POINTS OF CONTACT If you should have any further questions please call the parish secretary at 526 5495 or via email at StJosephChester gmail com St Joseph s Parish Center Donation Levels Donation Level One Parish events i e funeral receptions Youth Ministry Senior Luncheon Mom s Group etc parish affiliated organizations i e Legion of Mary Knights of Columbus public safety agencies i e Red Cross Blood Drive and local service organizations conducting events at no charge for the benefit of the community i e Senior s Dinner e No donation required for use of parish center or kitchen facilities Donation Level Two Private usage for parishioner events i e parties wedding showers birthdays e Parish Center Main Hall 200 One Classroom 25 Max 20 people Two Classrooms 50 Max 40 People Kitchen usage 50 Security deposit 100 e Fees will be waived for those parishioners who donate over 500 per year to the Church or who are actively involved in a parish ministry e Donation and security deposit are required to confirm a reservation Donation Level Three Parishioner sponsored concerts and community dances Chester and Deep River located non profits government and service agencies fundraisers or meetings i e Tri Town Football Li
8. o the terms herein specified pertaining to the use of St Joseph s Parish Center Signature Date Amount of Donation Amount of Deposit Enc 2 St Joseph s Parish Center Clean Up Checklist Name of Group Date Reserved Contact Person General Principle St Joseph s Parish Center should be left in the same condition and configuration as you found it unless otherwise instructed _ All lights off including bathrooms All faucets off including bathrooms LL o o Bathrooms cleaned TT T T T T T d o All fans off r j Floors swept and mopped if needed e EE diagram page for further instructions Trash removed and emptied in dumpster Bottles and cans removed T L All doors och Keys rete el ww Wawas A lA Tas Inventory to be sure that only trays dishware and implements that DO NOT belong to the parish center are removed Refrigerator emptied Kitchen utensils washed and stowed Kitchen checklist if kitchen was used Damages to the Center If yes please specify Comments User Signature Date Sexton Signature Date Determination as to return of deposit Secretary Signature Date Enc 3 ALL Shorr le l ABLES EXCEPT er One Lone d 60M 3 AN IATA VL TER DAR RA IRA ATT NACEN wh o Ench 4 DIOCESE OF NORWICH 0190 APPLICATION FOR SPECIAL EVENTS COVERAGE Name of Parish or Institution Street Physical
9. ons Rotary Town of Deep River American Legion Town of Chester Historical Society e Parish Center Main Hall 300 One Classroom 50 Max 20 people Two Classrooms 100 Max 40 People Kitchen usage 75 Security deposit 150 e Donation and security deposit are required to confirm a reservation Donation Level Four Non profit and service agencies located outside of Chester or Deep River e Parish Center Main Hall 500 One Classroom 100 Max 20 people Two Classrooms 200 Max 40 People Kitchen usage 200 Security deposit 200 e Donation and security deposit are required to confirm a reservation Donation Level Five Non parishioner private events i e parties dances wedding receptions etc and usage by private clubs or social organizations e Parish Center Main Hall 750 One Classroom 100 Max 20 people Two Classrooms 200 Max 40 People Kitchen usage 300 Security deposit 300 e Donation and security deposit are required to confirm a reservation Donation Level Six Rental of Chairs and Tables For Home Events e Available only for parishioners who donate more than 500 per year to the Church or who are actively involved in a parish ministry These parishioners may rent chairs for 1 each and tables for 10 each to use in their home for private functions Chairs and tables must be returned the day following the event All users of the parish center must have insurance The donation to St Joseph s does not include th
10. s which exceed 72 hours in duration Events with attendance of more than 1 000 persons Events involving recreational vehicles Events involving pool or lake activities Political Rallies Events involving BYOB Bring your own bottle Inflatable Amusement Device unless pre approved flat charge of 250 applies SUBJECT TO APPROVAL BY C M G AGENCY INC X Please make check payable to Diocese of Norwich COMPLETE AND RETURN THIS FORM TO Catholic Mutual Group Attn Robin Holtsclaw CRM 467 Bloomfield Ave Bloomfield CT 06002 Please report all claims to C M G Agency Inc Claims Department at 1 800 228 6108 Approving Location NORWICH CT ATIN ROBINHOLTSLAW o SEN DISTRIBUTION Original C M G Agency Inc Copies to Lessee and Parish or Institution a CMRS 226A 10 06 HOW DO ICOMPLETE AND PROCESS THE SPECIAL EVENTS APPLICATION FORM The application form should be completed in full and must include the following information L Name of Parish or Institution Please include the name and address of the parish or facility where the event will be held Za Lessee Information additional insured Please include the name of the individual s or organization holding the non parish sponsored event 3 Lessee additional insured Contact Person Please indicate the name address and telephone number of the person primarily responsible for the activity 4 Type of Activity Please provide a brief descrip
11. tion of the activity including the date time approximate number of participants whether or not food and or liquor is being served 5 Processing the Completed Application One copy of the application should be glven to the lessee another retained for your records The original application should be submitted to Catholic Mutual at least 15 business days prior to an event The original application mailed to Catholic Mutual should be accompanied by a 120 check made payable to the Diocese of Norwich THIS CHECK SHOULD NOT BE MADE PAYABLE TO CATHOLIC MUTUAL Any questions regarding the completion or processing of the application should be directed to Robin Holtsclaw at Catholic Mutual 800 331 2561 ARE THERE RISK MANAGEMENT GUIDELINES TO ASSIST MY PARISH IN ALLOWING OUTSIDE USE OF ITS FACILITIES Risk Management Guidelines are available to assist your parish in allowing outside organizations to use your facilities Information includes but is not limited to liquor liability control security and food handling Please contact Robin Holtsclaw or visit our web site www catholicmutual org for further information Revised 07 2009 Effective 7 1 2009 ZE eg 115 FACILITY USAGE INDEMNITY AGREEMENT PARISH _ PARISH is understood to include the Arch Diocese of FACILITY USER DATES OF FACILITY USAGE TYPE OF FACILITY USAGE The above named FACILITY USER agrees to defend protect indemnify and hold harm less the a
Download Pdf Manuals
Related Search