Océ PRISMAaccess Job Ticket Editor Guide
Contents
1. Or Click File Print When you print the job ticket the default values will be printed This allows you to check the defaults 28 Chapter 5 Manage the job ticket Exporting job ticket settings Exporting job ticket settings You can export the current job ticket settings to disk The Export option in the File menu allows you to export the current Job ticket settings This allows you to backup the current version of the job ticket The Import option in the File menu allows you to import the settings and use that version of the job ticket i Note The job ticket settings will be saved to disk as an Xml file It contains information on the available items the used items item settings job ticket settings etcetera Chapter 5 Manage the job ticket 29 Importing job ticket settings Importing job ticket settings You can import the job ticket settings from a disk The Import option in the File menu allows you to import Job ticket settings The Export option in the File menu allows you to export the settings to disk This allows you to backup the current version of the job ticket When you import the settings again you can re use that version of the Job ticket 30 Chapter 5 Manage the job ticket Index Index Delete item Deleteiitem cin iii 17 E Edit item Edit ven Sense 14 Editable Edit ble oia ainda 16 Export EXPONE 29 Import Import u2. in the Operator console Select one of the available views from the drop down list box Views To add an item to a view you select the item in the items list and drag the item to the job ticket The item will be added to the job ticket at the position where you drop the item in the job ticket The job ticket editor allows you to remove items from a specific view When you have completed updating the job ticket you have to save the ticket The views on the job ticket will not change unless you save your changes Chapter 2 Introduction 9 Introduction 10 Chapter 2 Introduction Chapter 3 The Items section Creating new items Creating new items Introduction Before you can add an item to the job ticket you have to create and configure the item All created items are displayed in the Items list If you want to add the item to two views you do not have to create the item twice You must create the item once and add the item to both views separately Create a new item 12 1 2 Click New item or Click Edit Item New item The New item dialog opens Define the Item name Note The item name that you specify has to be unique Once you have created the item you cannot change the item name or item type afterwards The item name can contain the following characters a z A Z o 9 Define the Item type You can select one of the following item types Item
3. is the displayed name of the item in the job ticket For example a group item Media exists You add a settings item called Color to this group The Tree caption becomes Color 4 Define the List caption The operator can display columns in the Operator console The List caption is the displayed name of the job ticket item when the item is used as column header For example a group item Media exists You add a settings item called Color to this group The List caption becomes Media color Just Color is insufficient as column header since it can also be the color of a cover 5 The settings displayed depend on the item type that you have selected Item types Description Text You can define a text item as single line or multi line A multi line item allows the user to enter more than one line oftext You can specify the maximum number of characters that can be entered Items like Remarks or Comments are generally defined as multi line If you don t want the user to enter more than one line select the Single line option The text you enter will be displayed as the default string in the job ticket This job ticket item is a settings item 14 Chapter 3 The Items section Edit items Item Choice Date Number Description Choice items allow the users to pick an option from the available options in a drop down list To add items to the list you c
4. nennen engen 30 Item Add TO view Dus P 20 Delete idas 17 22 Editada 14 Languages 18 NEW ERES 12 J Job ticket Previews died aiite ton 27 Pt 28 SAVE PUR 26 Job ticket definition Job ticket definition 2 sss 8 L List caption List Caption ies nennen 14 Login La 6 N New item New iten ctii iaa 12 R Read only Read Only eene en 16 Remove Remove ce ui e epe nina 22 Required 16 Restore item Restore I6 acie cerne tte i 17 S Section Veris 8 Mi se leer 9 Show all Show all 2260 8 Tree caption Tree caption u nn 14 V Value Editable ida 16 Read Only ansiada 16 iii 16 View DeskSub eese ennt 9 Operator so oie diia 9 Print order alada las 9 View group items View group items ne 8 View settings items View settings items ss 8 31 Beyond the Ordinary Printing for Professionals Oc helps the people who make our world Companies everywhere use Oc technical documentation systems in manufacturing architecture engineering and construction High speed Oc printing systems produce millions of transaction documents each week such as bank statements and utility bills And in offices around the world people use Oc professional document systems to keep the wheels of
5. be executed at the latest The action pertains to the job When you enter o here the current date will be displayed when the item is used If you enter a number the number will be added to the current date and the resulting date will be displayed This job ticket item is a settings item Allows users to enter a numeric value When you define a number item you define the minimum value the maximum value and the default value This job ticket item is a settings item Yes No Group Allows users to enable or disable an item For yes no items you define the default value of the item If you select the checkbox the default value will be Yes If you deselect the option the default value will be This job ticket item is a settings item This job ticket item is a group item You can use a group item to group settings items Language The current default language will be displayed here Click Mark color The Edit item dialog opens Configure the job ticket item on page 14 Chapter 3 The Items section 13 Edit items Edit items Introduction When you have created a new item a dialog will be displayed allowing you to adjust the item s settings Edit an item 1 Click Mark color Or Click Edit Edit item 2 The item name item type and language are displayed but can not be changed in this dialog Define the Tree caption The Tree caption
6. languages within the Job ticket editor Add languages 1 Click Edit Languages 2 Click Mark color The Add language dialog will appear Select the language that you want to add from the drop down list 4 Click OK to confirm the changes and close the dialog Remove languages 1 Click Edit Languages 2 Click Mark color The Remove language dialog will appear 3 Select the language that you want to remove from the drop down list 4 Click OK to confirm the changes and close the dialog Specify the item language settings 1 Select the item in the left section 2 Click Edit Edit item The Edit item dialog will appear 3 Use the Language drop down box to select the language 4 Specify the Tree caption and the List caption for the selected language 5 Click to apply the changes and close the dialog 18 Chapter 3 The Items section Chapter 4 The Views section Adding new item to a view Adding new item to a view Introduction Before you can add an item to the job ticket you have to create and configure the item All created items are displayed in the Items list If you want to add the item to two views you do not have to create the item twice You must create the item once and add the item to both views separately When you have completed updating the job ticket you have to save the ticket The views on the job ticket will not change unless
7. you save your changes To add a new item to a view 1 2 3 Select one of the available views from the drop down list box Views Select the item in the Items section Open the group that you want to add the item to The group items are displayed in the left window of the Views section The items in the group are displayed in the right window Drag the item from the items list to the exact position in the right window When you drop the item at a group name the item will be added to that group below the existing items To change the position of the item within a group drag the item in the group to the new position 20 Chapter 4 The Views section Changing the order of items Changing the order of items Introduction You can change the order of items in the job ticket in two ways 1 Change the group the item belongs to When you initially add an item to a view you specify the group the item belongs to The use of groups allows you to sort related items together in the job ticket You can change the group by selecting the item in the current group and drag the item to the new group in the groups view The item is added where you drop it You can change the exact position of the item within the group afterwards When you select the Root group you can also drag the item into the root The item is added where you drop it 2 Change the order of an item in a group To change the order of items within groups selec
8. you select the Editable option The Required option is available for text items only 16 Chapter 3 The Items section Delete an item Delete an item Introduction When you delete an item in the Items section the item is marked for deletion An item is grayed out when the item is marked for deletion When you save the job ticket defini tion the deleted item is removed from the job ticket definition permanently When you have marked an item for deletion you can restore the item Delete an item 1 Select the item in the Items section 2 Click Mark color Or Click Edit Item Delete item If the item is added to one or more views you must confirm that you want to delete this item The item is marked for deletion Click File Save The item is removed from the job ticket definition Note Li Some items are predefined and connected to system files These items can not be deleted permanently Author and User ID are examples of such items When you select such an item the Delete item button will be disabled Restore an item 1 Select the item which is marked for deletion An item is grayed out when the item is marked for deletion 2 Click Mark color The item is restored and will not be deleted Chapter 3 The Items section 17 Specify the item language settings Specify the item language settings Introduction The Edit menu allows you to add and remove
9. 6 Previewing the job ticket 27 Printing 28 Exporting job ticket settings 29 Importing job ticket settings 30 Contents Chapter 1 Login Login Login Introduction Depending on the application configuration it may be necessary to identify yourself You have to enter your user name and password Login 1 Enter your user name 2 Enter your password Click in Note 1 Web user or LDAP can login to the server when that user belongs to the Ser vices group i Note A Windows user can login to the server when that user is a system administrator 6 Chapter 1 Login Chapter 2 Introduction Introduction Introduction Introduction All existing job tickets items are stored in the job ticket definition The job ticket definition is stored on the Central Server The Items section displays all items of the job ticket definition The Job ticket editor allows you to create and change job ticket items The Views section displays the different views on the job ticket definition The Job ticket editor allows you to add or remove job ticket items for the different views The Items section 8 The Items section displays all items of the job ticket definition You can add or remove items from the job ticket definition When you create a new item you will enter an item name and item type When you have created a new i
10. Oce PRISMAaccess User manual Job Ticket Editor Copyright 2009 Oc All rights reserved No part of this work may be reproduced copied adapted or transmitted in any form or by any means without written permission from Oc Oc makes no representation or warranties with respect to the contents hereof and specifi cally disclaims any implied warranties of merchantability or fitness for any particular purpose Further Oc reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation to notify any person of such revision or changes Edition 4 0 Contents Contents Chapter 1 EU IE 5 MEO GNA vices An 6 Chapter 2 INTFOUCTION coo 7 Introduction ein 8 Chapter 3 The Items section nnnnnnannnnn 11 Creating new EMSi verrerie cet ten due drag d LE RE EE ER 12 Edit 14 Define options for item value 16 Delete an item nahen benennen 17 Specify the item language settings 18 Chapter 4 The Views SECO 19 Adding new item to a 20 Changing the order of items 21 Removing item from a view iii 22 Define the name of views 23 Chapter 5 Manage the job ana 25 Saving the Job tie K to es ae 2
11. business and government turning Oc is also at work in publishing on demand newspaper production and wide format colour for spectacular display graphics 20090c Illustrations and specifications do not necessarily apply to products and services offered in each local market Technical Bor morei fomation visitusat specifications are subject to change without prior notice All other trademarks are the property of their respective owners 1 0 us www oce com
12. em This job ticket item is a group item You can use a group item to group settings items The item option allows you to specify if the item should be visible in the log file Define the options for the item value on page 16 The value of the job ticket item can be read only or editable When the item is editable the value of the item can be defined as required Chapter 3 The Items section 15 Define options for item value Define options for item value Introduction The value of the job ticket item can be read only or editable When the item is editable the value of the item can be defined as required Define options for item value 1 Click Edit Properties Or Click Properties in the Views section Or Double click the job ticket item in the right pane of the Views section The Define options for item value dialog opens 2 Select the option for the value of the job ticket item Define options for item value Description Value is read only If you select the Read only option the user will not be able to change the content of the item Value is editable If you select the Editable option the user will be able to change the content of the item Value is required If you select the Required option you force the user to specify the item otherwise the user will not be able to process the job The Required option is available when
13. g the job ticket Saving the job ticket When to do When you have completed updating the job ticket you have to save the ticket The views on the job ticket will not change unless you save your changes When you save the job ticket the job ticket definition on the Central Server is updated All existing jobs on the Central Server are updated according to the new job ticket defini tion To save the job ticket 1 Select File from the menu 2 Click Save Saving the job ticket could take some time The status bar indicates the progress i Note When you make changes in one of the job tickets and close the Job ticket editor a dialog will appear This allows you to save your changes or close without saving 26 Chapter 5 Manage the job ticket Previewing the job ticket Previewing the job ticket When you change the job ticket the Preview option allows you to check the new job ticket before distributing it You can preview the specific version of the job ticket by clicking the Preview button Or Click File Preview The preview window contains a Print button which allows you to print the previewed job ticket on paper Tip Changes made in the preview window do not effect the default values of the job ticket Chapter 5 Manage the job ticket 27 Printing job ticket Printing job ticket The preview window contains a Print button which allows you to print the previewed job ticket on paper
14. lick the New button When you select an item and click the Edit button you can change the caption This caption option allows you to specify the way the choice item will be displayed This caption name can devi ate from the chosen choice item name You can configure the sorting order by using the Up and Down buttons When you have entered all the available options use the De fault option to specify the option that will act as a default for the item This job ticket item is a settings item You define an item as Date to allow users to specify a certain number of days Use option Action date is today plus number of days to define when an action must be executed at the latest The action pertains to the job When you enter o here the current date will be displayed when the item is used If you enter a number the number will be added to the current date and the resulting date will be displayed This job ticket item is a settings item Allows users to enter a numeric value When you define a number item you define the minimum value the maximum value and the default value This job ticket item is a settings item Yes No Group Allows users to enable or disable an item For yes no items you define the default value of the item If you select the checkbox the default value will be Yes If you deselect the option the default value will be This job ticket item is a settings it
15. nt views on the job ticket definition All existing job tickets items are stored in the job ticket definition Web Submission users need access to a subset of the job ticket items The operator needs all job ticket items of the Web Submission users and some extra items Therefore the operator needs a different view on the job ticket definition than Web Submission users You can for ex ample add an item IntakeOperator in the operator view The name of the operator be entered in this item when the print job is finished The item is only visible in the op erator console and will not be displayed in the Web Submission The Views section contains two panes In the left pane the layout of the job ticket is shown The layout consists of group items The right pane displays the content of a se lected group item A group item can contain more group items and or setting items Several views on the job ticket definition are available m Print order The users of Web Submission have this view on the job ticket available m Operator The operator has this view on the job ticket available in the Operator console This view contains All job ticket items of the Print order view Operator specific job ticket items for example IntakeOperator The name of the operator can be entered in this item when the print job is finished m DeskSub The operator has this view on the job ticket when the operator creates New job
16. t the item in the group and drag the item to the new position within the group Chapter 4 The Views section 21 Removing item from a view Removing item from a view Introduction The job ticket editor allows you to remove items from a specific view Removing item from a view 1 remove an item from the job ticket select the specific view select the item in the view in the right section 2 Click the Remove item button above the section Or Click Edit Item Remove item If you want to remove the item from multiple views repeat the procedure for every view i Note Please notice that the item is still available in the items list in the left section of the window 22 Chapter 4 The Views section Define the name of views Define the name of views Introduction The Edit menu allows you to add and remove languages within the Job ticket editor For each language you can define the View caption and Description for each view 1 Select one of the available views from the drop down list box Views Click Mark color The Edit job ticket dialog opens Select a language 4 Define the View caption This is the name of the view in the drop down list box Define the Description Click Mark color Chapter 4 The Views section 23 Define the name of views 24 Chapter 4 The Views section Chapter 5 Manage the job ticket Savin
17. tem a dialog will be displayed allowing you to configure the item s settings The settings displayed depend on the item type that you have selected You can also delete items from the job ticket definition but some items are predefined and connected to system files These items can not be deleted permanently When you have completed updating the job ticket you have to save the ticket The views on the job ticket will not change unless you save your changes The value of the job ticket item can be read only or editable When the item is editable the value of the item can be defined as required You can open the Properties of an item to configure if the item is editable or read only on page 16 In the job ticket definition you can define settings items and group items Settings items are items that carry a value Group items allow you to sort setting items together in the job ticket You can define to which group each settings item belongs to You can always change the group afterwards Select if you want to show or hide job ticket items in the Items section Listed items Description View settings The job ticket items that contain settings are displayed items View group items The job ticket items that group the settings items are displayed Show all Both groups and items are displayed in one list Chapter 2 Introduction Introduction The Views section The Views section displays the differe
18. types Description Text You can define a text item as single line or multi line A multi line item allows the user to enter more than one line of text You can specify the maximum number of characters that can be entered Items like Remarks or Comments are generally defined as multi line If you don t want the user to enter more than one line select the Single line option The text you enter will be displayed as the default string in the job ticket This job ticket item is a settings item Chapter 3 The Items section Creating new items Item Choice Date Number Description Choice items allow the users to pick an option from the available options in a drop down list To add items to the list you click the New button When you select an item and click the Edit button you can change the caption This caption option allows you to specify the way the choice item will be displayed This caption name can devi ate from the chosen choice item name You can configure the sorting order by using the Up and Down buttons When you have entered all the available options use the De fault option to specify the option that will act as a default for the item This job ticket item is a settings item You define an item as Date to allow users to specify a certain number of days Use option Action date is today plus number of days to define when an action must
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