Home

LiquorManagerhelp&User guide

1. The sales information has been converted into corresponding liquor system counters according to the PLU recipe database Select the type of report The discrepancy report will list only the brands for which there is a discrepancy between what was sold according to the POS report and the product dispensed by the liquor system The detailed report will list all brand that have been dispensed Click Print AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 51 51 51 51 51 51 51 51 51 51 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Two way communication interface With the two way communication interface you will use the Liquor Manager software to set up your Eclipse liquor system s From the time you turn on the interface program of the Eclipse the POS software or cash register will handle the sales entries and the reports You can always use the Liquor Manager software to read and save the counters regularly to print usage reports or
2. AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 10 10 10 10 10 10 10 10 10 10 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Communication The Liquor Manager software communicates with the Eclipse Hv 100 liquor system s using one of the serial ports on your computer Liquor Manager is designed to communicate with only one serial port If you have more than one liquor system they must be connected to the same serial port using the Auper Rs 422 stackable hub Up to 8 systems can be connected to the hub and hubs can be connected to each other to link up to 100 Auper systems to the same serial COM port on your PC A USB to Rs 232 serial port converter can be used if your computer is not equipped with a serial port or if it is occupied by another device Selecting the COM port On most computer the COM ports are easy to identify Select the COM port to which you have connected your Eclipse liquor system and press OK Testing your communication C
3. CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 43 43 43 43 43 43 43 43 43 43 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Set up your POS software to export a sales report to an ASCII delimited text file This file must contain the PLU number and the number of units sold Choose a location path on your hard disk network that will be easy to access to retrieve this file daily Click Utilities and POS Reconciliation Configuration Click POS File format configuration AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 44 44 44 44 44 44 44 44 44 44 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t
4. 36 36 36 36 36 36 36 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Event log Pull down the Utilities menu in the toolbar select View Error Log and click on View Event Log The Event Error Log dialog box will pop up showing the date and time of the error as well as the Eclipse Hv 100 system number in question You should delete any records saved at the specified date listed in the Event Error Log from the record files of all the Eclipse Hv 100 systems in order to prevent any inconsistencies in the report printing Barcode readers optical sensors The Eclipse Hv 100 system is equipped with a small lithium battery to protect the memory when the power fails Disconnecting an Eclipse system when you do not want to use it will drain the battery unecessarily By turning the sensors OFF you will disable the system The optical sensors can be turned On Off from Liquor Manager or directly from the Eclipse Hv 100 system using its key switch The sensors can also be turned On Off automatically by the Eclipse Hv 100 system if the End Of Day Mode is set to enable The Eclipse Hv 100 will not read barcodes if the sensors are turned off Turning the barcode readers On Off manually will not affect the operation of the End Of Day
5. EULA t EULA Click Preview and select the file exported by your POS software Select the All Files option in the file format window to be sure to see your POS file The file extensions used will vary from one software to another The content of the file will be displayed in the dialog box Change the delimiter if the content of the file does not appear in columns similar to an Excel spreadsheet Delimiters are either commas or semi columns characters Click on preview and select your file again to view the corrected version If your POS report contains a header count the number of lines and enter that number in the Infomations begin at line box Click on preview and select your file again to view the corrected version Enter the column number where the PLU numbers will be found in the Product ID box Enter the column number where the number of items sold will be found in the sale counter box AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 45 45 45 45 45 45 45 45 45 45 CCCCCon on on on onttttten en en en ents U ts U ts
6. EULA t EULA t EULA Reminder Each Eclipse liquor system is assigned to a bar You may have more than one system assigned to the same bar Your POS report will dictate how you will group your systems to reconcile sales One POS report may include separate totals for each bar or dispensing station Separate POS reports for each bar or dispensing station may be available One POS report totalizing sales without distinction of bar or dispensing station may be all that is available The type of report depends on the POS software and how it can be configured to print reports The Liquor Manager POS reconciliation sheet offers great flexibility as to how you will reconcile sales Selecting the bar and systems to reconcile Click on the Bar and systems you want to select You can select more than one system at the time Click Add Configuring the reconciliation report By product should always be checked if you plan on scanning a POS text file By category disables the POS scanning feature Use this option to group the liquor system counters by category to reduce the number of entries in order to enter sales into the POS reconciliation sheet manually And by bar should be checked only if the dispensing station or bar is identified in the POS file at each line of the report Extended report will list products by pour spout number as well as b
7. sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 24 24 24 24 24 24 24 24 24 24 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA User Configuration File The User Configuration File is used to store the configuration settings specific to each system This file includes the configuration of the Brand names Prices Sizes Timers Bar Concession Depot and Category It is important to save or update this file immediately after you have finished making changes to the configuration of a system If you read the Eclipse while you Edit the configuration in Liquor Manager you will transfer the systems setting to your Liquor Manager screen and loose your changes You can create more than one configuration which can be uploaded into your Eclipse system anytime you want to change pour sizes or prices Saving the User Configuration File Click on Network Configurations and System Configurations Management A sub menu will pop up Click on Save User Configuration File The Save System Configuration dialog box will appear prompting you to enter the name of the file The default file name will be SysXUserCfg where X is the current system number y
8. sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 52 52 52 52 52 52 52 52 52 52 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA To enter or Edit the PLU code Click on Utilities and on systems operation settings Select the system you want to work on from the Selected System list Click on Read to upload the system PLU table Right click on the PLU code you want to edit A blue rectangle will surround it to indicate that it s now in the edit mode The default PLUs from the factoryshows the pour spout number on the two digits on the left and the pour size number from 0 to 3 on the two digits on the right Enter a four digit number and press Enter when done AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 53 53 53 53 53 53 53 53 53 53 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen
9. sing this documen sing this document EULA t EULA t EULA t EULA t EULA 21 21 21 21 21 21 21 21 21 21 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Click on the tool box button on the top left side of the window Click on Utilities Click on System operation settings Update Network operation setting to save your files Shift Tabs If you have prorgammed more than one period they will appear on the system window Just click on the tab to change period One report per period will be available for printing Since prices may change according to the period selected prices are entered and programmed separatly for each period Entering the Price values Select the Period you want to work on by clicking on the corresponding tab Select the lines you want to set by left clicking on it to highlight it in red To unselect a line left click on it again To select or unselect a group of consecutive lines left click on the first line of the group hold the Shift key and then left click on the last line of the group Any unselected line in the group will be selected and vice versa Right click on any price you want to set to put it into edit mode Enter the price value and press Enter to apply this
10. ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 30 30 30 30 30 30 30 30 30 30 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Manually saving liquor system s counters to record files Pull down the Network menu and click on Save Network Data If at least one Eclipse Hv 100 system on the Network has been successfully read and has not been saved yet the option Save Network Data in the menu will be available Otherwise it will be disabled gray Click on it to save the current data of all systems to the record files If anyone of the Eclipse Hv 100 systems on the network had been read separately a warning message box will ask you if you still want to save the Network data It is NOT RECOMMENDED to save in those conditions The counters read from the systems have been uploaded at different times which may cause inconsistencies when printing reports Every time you save data each system s record file is updated with a new entry containing the date and time and the Eclipse system counters Deleting entries in your record file s Deleting old entries from the record files is the only file maintenance requ
11. 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 19 19 19 19 19 19 19 19 19 19 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA We will use the right side of this window for the time being You will need to use the left side later on if you interface your Eclipse to a cash regsister or a POS system Number of periods 1 2 or 3 This number determines the number of periods memory banks you want to use Each period has its own set of counters and prices that may be set to different values for each period shift Enter your opening time if you use only one shift Period starting time Enter the time at which each shift or period begins The period times must be set based on 24 hours starting from 00h00mn to 23h59mn End of day mode This feature is used to turn the optical sensors OFF automatically at the end of the day When the sensors are Off the system cannot be used Set to Enable and enter End Of Day Time if you want to use it The sensors will be turned back ON automatically at the time set for Shift No 1
12. Printer Setting The Printer Setup dialog box appears and shows the name of the first available printer If you have more than one printer local or on network installed on your computer click on the Name list box to see all available printers and then select the one you want to use The selected printer will be automatically set to print in the Landscape mode by Liquor Manager Click on Properties button to change the settings of the selected printer Click on Ok when done This will close the Printer Setting dialog box The selected printer and its setting will be used in the subsequent printings Printing Reports Reports can be configured using the different tags For example a report totaling the amount of product dispensed for each bar concession sub totaled by Category or a report totaling the amount of one specific product dispensed for one month for the whole bar Reports are generated based on the systems record files you have saved All systems in a network should have their corresponding records saved at the same dates and times Otherwise a report generated using the Entire Network option cannot not be used since one or more systems might have data recorded at different dates and times that other systems might not have Normally the synchronization of the record time stamps is not a problem if you always use the Read all Systems button to read the systems before saving network data to rec
13. Server http ftp smtp etc Check the Broadcast remote data to other Clients option to enable it Click on the Server On Off button to activate your server The server status indicator should turn to green Reduce the server window to keep it active do not close it You can close the Draft Manager software It is now ready to accept the connection from the other workstation running the client module Client Configuration AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 61 61 61 61 61 61 61 61 61 61 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA At this point you should have the software installed on each computer used as a client and have already tested the communication with all the systems connected to them From the Utilities menu on each of the Workstations that host the systems select Remote Access Utilities Click on the Client Module You can also run the Client Module from the
14. Sys button Use it when you have one Eclipse Hv 100 connected to your computer If you have more than one system reading and saving systems data separately is not recommended as it may cause inconsistencies in the reports All systems should be read and saved simultaneously to insure their record files are updated at the same dates and times Reading all the Eclipse Hv 100 systems on the network Click on the Read All Sys button The information will be uploaded from the first system down to the last system on the network If transmission fails on any system of the network the status will show the type of error that has occurred the counters of that system will not be updated Unless the error is a critical communication error Liquor Manager will continue to read the next system until all the systems on the Network are read AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 29 29 29 29 29 29 29 29 29 29 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA
15. The drinks poured are sent to a file into the POS software which will reconcile sales with the drinks poured at the end of the shift Pre checking The operation is the same as No 2 but the sales have to be registered first in order for the POS software to ackowledge the pour request sent by the Eclipse Your POS software may offer anyone of these options AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 41 41 41 41 41 41 41 41 41 41 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Automatic POS reconciliation interface Click Utilities and POS Reconciliation Configuration PLU Configuration This is where you will enter your PLU cocktail recipes Each item cocktail on your POS menu has a PLU number Price look up associated to the decription and price From your POS software print a list of all PLUs that contain liquor that you will be using the liquor system to serve Enter the PLU number as well as a short description Click on Add AAAA
16. a line before assigning a tag You assign each tag one at the time Assigning brands Position your mouse cursor over the brand category you wish to assign and right click your mouse button Select the brand from the drop down list After you have finished entering your brands select all the lines that are left over Tag all lines to Unused Assigning Categories Select all products contained in the same category Right click the Category column Select the category from the drop down list Assigning bar depot Position your mouse cursor over the Bar Depot window Right click your mouse button Select the name from the drop down list AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 18 18 18 18 18 18 18 18 18 18 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 4 System Operation Settings The price values are used to calculate the partial and total sales when printing reports The price v
17. mode Turning the optical sensors On Off From the Utilities menu select Sensors Select either Current System or Entire Network as required and click on the appropriate command to turn them On or Off After the command has been executed successfully the new status of the sensors will be shown in the status bar of the System Window The blue and red lights on the Eclipse will flash alternatively when the sensors are OFF AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 37 37 37 37 37 37 37 37 37 37 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Printer Selection When you start Liquor Manager the first time it will use the default printer you have selected in Windows However if you have more than one printer local or network you can choose a another printer to use with Liquor Manager This printer will be used every time you run Liquor Manager To choose and set the printer Pull down the Network menu in the toolbar and select
18. smaller than the counters at the starting date Resetting a counters to zero will create this problem Clearing counters on a Eclipse Hv 100 system will require that you delete all the previous entries in the record file The sale counters and the promotion counters from different working periods if any can be cleared separately or globally altogether using the appropriate commands AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 33 33 33 33 33 33 33 33 33 33 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA To Clear Counters on the Eclipse Hv 100 system Select the Eclipse Hv 100 system you want to work on Click Network and Show System Counters to view the current system counters at the time of last reading on that Eclipse Hv 100 system The headers will change to the sys icon If there are more than one period on that system select the period you want to clear by clicking on the period tab Select the count
19. systems to the server and other workstations clients as described in the system s user manuals Each computer including the server must have one Rs 232 COM port available and functional Use the Auper AP 080 HU hub and Rs 232 Rs 422 converter when you need to connect several systems to a computer like on Workstation 3 see schematic Assign a system number to each system on the network as described in the user manuals Every system on your network must have a unique system ID even if they are installed on different computers Up to 100 Auper systems Eclipse Hv 100 Harpagon and 4FM can be installed on your network Numbers 0 to 99 For each system connected to a computer Host there must be a corresponding system number created in the software For example on workstation 3 systems 4 5 and 6 being Auper flow meter systems you must create these systems in the Draft Manager software You must create systems 1 2 and 3 in the Liquor Manager software AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 59 59 59 59 59 59 59 59 59 59 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using
20. t EULA Discrepancy between system and configuration file When reading an Eclipse Hv 100 system Liquor Manager will upload the data for all shifts periods you have set on that system If there is a discrepancy between the number of periods you have set in a system and its Operation settings configuration file Liquor Manager will adjust this number of periods automatically You should update the corresponding System Operation Settings file to save the new settings The number of Period Tabs will reflect the change If the Counters And Settings mode is selected the header of the Prices and Timers will show the sys icon to inform you that those setting values have been received from the Eclipse Hv 100 system not from the configuration file Those headers will show back the rec icons once you have saved or updated the corresponding file of that system Communication check If you have reasons to think there was a communication error with one of the systems on the network you should verify that each system was read at the same time after executing the Reading All Systems command You can verify this by checking the From and To dates of each system in the status bar before saving the data to files AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U
21. the System Operation Settings 20 Shift Tabs 21 Entering the Price values 21 Entering the Size Values 22 Setting the Pour Size Timers 23 User Configuration File 24 Saving the User Configuration File 24 AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 22222 22222 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Programming your configuration into the Eclipse s 26 Loading a User Configuration File 27 Uploading the information from the Eclipse Hv 100 system s 27 Reading a specific Eclipse Hv 100 System 28 Reading all the Eclipse Hv 100 systems on the network 28 Discrepancy between system and configuration file 29 Communication check 29 Manually saving liquor system s counters to record files 30 Deleting entries in your record file s 30 To Delete entries from your record file s 31 Communication Errors 31 Timeout Error 31 Checksum Error 32 Critical Communication Error 32 Clearing Counters 32 To Clear Counters on the E
22. this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Install Liquor Manager or and Draft Manager software on all computers server and workstations that host Eclipse Hv 100 and or Harpagon systems Run the software and select the active COM port for each On each computer create the systems corresponding to the system numbers connected to that computer Remove any unused system numbers from the software On each computer host check that all systems connected communicates properly via the selected local COM Port At this point each host is able to communicate to the systems connected to it Each host computer has to be connected to the network in order to continue Server Configuration Open the software installed on the computer selected to be the server Select the Remote Access Utilities menu and click on Server Module You can also run the Server Module from the shortcut in the Windows Programs Menu without running the software The IP shown in the Server Module is the internal IP assigned to that computer and will be used to login to this server by the other workstations that are locally connected to your LAN WAN This IP number may differ from the one seen from the outside world Internet if your LAN WAN uses a DSL modem and Firewall to share access to the Internet Please refer to your n
23. this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 99999 99999 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Adding and removing system numbers To add a new Eclipse Hv 100 system number click on Network and click on Add new system The corresponding Eclipse Hv 100 system should already be connected to your network and its system number programmed so that no other System on the network has the same system number Deleting an Eclipse Hv 100 system from Liquor Manager will erase its record file setting file and its current User Configuration file from the Liquor Manager database The system you want to remove must be the current system selected in the system window Select the Network in the menu bar and click on Delete Current System When asked if you really want to delete the current system click on Yes You cannot leave a system number in Liquor manager that is not connected to the computer The software will try to communicate with it and will generate a communication error Do not change the name of the directory and files created by Liquor Manager Refer to the Eclipse Hv 100 user s manual for more detail on how to set its system number
24. ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Two shifts cannot be set to the same times Shifts must be set based on 24 hour period starting from 00h00mn start of day to 23h59mn end of day The shift on top has precedence over the next Start with the earliest shift and move up 3 am 11am 16pm etc Click on Start to start the program When the Liquor Shift window opens check the Start when window starts box The program will start automatically when you reboot your computer Reduce the window DO NOT CLICK ON THE X TO CLOSE IT The Liquor Shift icon will appear at the bottom right of your Window s desktop beside the clock The Liquor Shift timer will automatically read all the Eclipse Hv 100 systems on the network but will only save records for the system that were uploaded successfully Unless Liquor Manager encounters a Critical Communication error during the upload the Shift Timer will not abort subsequent readings of other systems and will stay activated until you close it Before you close it always check if there were errors encountered during the shift processing Shift log Pull down the Utilities menu in the toolbar select View Error Log and click on View Shift Log The Shift Error Log dialog box will pop up showing the date and time of t
25. with the same PLU numbers 53 Loading system PLUs 53 Setting PLU codes to default values 54 Testing the interface 55 1 Testing the Liquor system 55 2 testing the POS 56 Network amp Internet access procedure 57 WAN LAN 58 Server 58 Client 58 Installation 58 Server Configuration 59 59 Client Configuration 61 Administrator 62 Administrator Login 62 AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 44444 44444 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Using this document The Auper Liquor Manager 4 0 application includes complete documentation in an accessible PDF based help system The accessible PDF format is designed to provide easy navigation online as well as easy reading using Window s compatible screen readers The file can also be printed out to provide a handy desktop reference To start online Help Choose Help and Liquor Manager Help Liquor Manager Help will open in a new document window with the bookm
26. you will transfer the content of each system s configuration file into the corresponding systems The configuration and initialization commands can be used to program either the Current System or the Entire Network Any configuration or initialization command for the Current System will affect only the Eclipse Hv 100 system currently selected into view in the System Window Any configuration or initialization command for the Entire Network will affect all the Eclipse Hv 100 systems on the Network Liquor Manager will program the Eclipse Hv 100 systems based on the number of periods you have set for each system in the System Operation Liquor Manager will program the Eclipse Hv 100 systems based on their individual configurations and settings you have created or loaded for that system The value of Prices and Timers can be read back from the Eclipse Hv 100 using the Counters and Settings Reading Prices and Timers can be programmed separately using their own specific commands in the menu You can program selected lines only for small modifications to your systems AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t
27. 14 14 14 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA To add a new tag Click on the Tags icon Enter a new name or description in the text editor and press Enter or click on the Add button to add this new tag to the list To remove a tag Before removing a tag verify that it is not currently assigned to a line on a system on the Network Any line on the network with the tag you wish to delete should be re tagged with another available tag or as Un used Products To enter the brand names manually Click on the Tags icon Select the Product tab Type the names of the products and the bottle size Note You will download the brand names into your Eclipse system later on The Eclipse display is limited to 8 characters Use abreviations for long names when possible even though the software can accept long brand names When typing the product name enter the oz or ml contained in each bottle in the Stock Volume This value will be used by Liquor manager to report the number of bottles dispensed for each brand If you use the metric system and plan on setting your shot sizes in ml 30 ml set your bottle size to ml also 1000 ml AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 upe
28. AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 16 16 16 16 16 16 16 16 16 16 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Assigning products Selecting deselecting line To select or unselect a group of consecutive lines left click on the first line of the group hold the Shift key and then left click on the last line of the group Any unselected line in the group will be selected and vice versa To select All lines Click on the Select icon To cancel all line selection click on the Unselect icon To reverse selected lines click on the RevSel icon You should assign products that have similar settings in groups For example the well brands from pour spouts No 0 to No 10 Leave Unused pour spouts available when possible between groups in case you need to add a brand in the future There are two ways to assign product to lines A Using the Tags Assignment dialog box B Using the Products list box A Using the Tag Assignmen
29. AN LAN The previous diagram shows a typical WAN LAN network onto which several Eclipse Hv 100 liquor systems are connected The IP numbers and the configuration of the network used in the following example are fictitious Your network may have a different configuration and the IP numbers will be different depending on the settings chosen by your network administrator Server The Server is the computer workstation used to run the Auper Server Module of the Liquor Manager software Any computer on your network can be used as the server Only one server can be used on a network The other computers must be set as clients The purpose of the server is to link the Auper systems flow meter systems and liquor systems connected to the clients and to re direct the data to the computer used by the administrator to read and program the liquor and flow meter systems on the network Client All computers on a network connected to one or several Auper systems hosts other than the server will be set up as clients The computer used by the administrator to read and program the Auper systems on the network will also be set up as a client even though no Auper systems can be connected to it In the previous schematic the workstation 4 is the one installed in the administrator s office which will be used to read and save the meters reconcile sales and print reports Installation Connect the Liquor systems and flow meter
30. Auper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 42 42 42 42 42 42 42 42 42 42 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Your PLU is now in the database The yellow exclamation mark indicates that the recipe has not been entered yet Check the Clear Products selection box to deselect products automatically after each PLU recipe entered Click on the brand names of the products your bartenders will dispense using the main system window behind the recipe window to make this drink Up to 10 products can be selected Click Add to confirm your selection Right click on the size column for each product and select one of the four pour size that will be used for this recipe Repeat for each PLU When finished you can Print your PLU recipe database set up POS file format configuration AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0
31. EULA t EULA 27 27 27 27 27 27 27 27 27 27 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Loading a User Configuration File You will use this command if the set up for your liquor system comes from another computer The Tags database and the user configuration files should come in pair Select the system you want to work on as the current system Click on Uitlities System Configuration and Load User Configuration File The dialog box will pop up prompting you to enter the file name to load Select the configuration file you want to use and click on OK to load it for the currently selected system The dialog box will close and the System Window will show the new configuration of that system Set and program the System Operation Settings for that system as this must be done manually for each system connected to your computer Program the new configuration in that Eclipse Hv 100 system From now on this system will always use that configuration file every time you run Liquor Manager Uploading the information from the Eclipse Hv 100 system s There are two modes available when reading the Eclipse Hv 100 systems Counters only reading Mode Counters and settings reading Mode Reading a Eclipse Hv 100 system does not automatical
32. Eclipse liquor system s are connected to your computer instead The Liquor Manager software included with the Eclipse Hv100 will read and save the liquor system counters for each shift to reconcile sales with the POS later You program all cocktail recipes into Liquor manager PLU recipe database At the end of the day or shift the liquor system counters are compared with sales to generate a discrepancy report The POS software must be programmed to export the sales report to an ASCII delimited text file all major POS brands can Liquor Manager has the ability to scan this file to retrieve all PLUs that contain liquor Two way communication interface The Eclipse Hv 100 is supplied with a built in program to interface to cash regsiters and POS sytems When interfaced the liquor system is connected to a POS terminal using a Rs 232 cable When the bartender pours a drink using the liquor system the Eclipse sends a pour request to the POS system that identifies the brand and pour size selected In order for the drink to pour the POS system must acknowledge this pour request This is a two way communication between the liquor system and the POS system or cash register Interfacing an Eclipse may produce different results depending if you connect it to a POS software or a cash register A two way liquor system interface can produce three results Automaticaly register the drinks poured on the check with descriptions and prices
33. Liquor Manager 2004 e Help document amp User s Guide Windows 98SE Me 2000 NT XP Acrobat reader required to view e help document AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 11111 11111 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Contents Using this document 4 Setting up for Liquor Manager 6 Connecting the Eclipse Hv 100 liquor system s 6 Installing Liquor Manager 7 Starting Liquor Manager 7 Passwords 7 Access Lock 8 The Eclipse system window 8 Adding and removing system numbers 9 Communication 10 Selecting the COM port 10 Testing your communication 10 Setting the COM Port 11 Selecting a system 11 The Current System Status 12 3 The Tags database 12 To import an existing database 13 To export an existing database 13 To add a new tag 14 To remove a tag 14 Editing and Removing Tags 15 Assigning products 16 A Using the Tag Assignment dialog box 16 B Using the Drop down list box 17 Programming
34. Make sure the indicator turns to green Uncheck the option Forward remote data to local COM Port Minimize the client module Do not close it Use the software as you would normally do if the systems were physically connected to this computer After logging in all yourworkstations hosting Harpagon systems as clients and the administrator s workstation your server window should display all the logged in workstations User D is workstation No 4 and was logged in last Should you want to close theclient module always disconnect your workstation from the server before you close it If you are using the Auto Shift or Auto Event programs to read and save the meters from the systems automatically leave the client s connection opened with the server Auper Electronic Controls Inc 901 Michelin Laval Quebec Canada H7L 5B6 www auper com All rights reserved Auper e document published November 2004 LMV4 pdf200411
35. Note that you cannot set the End Of Day and the Period 1 to the same times AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 20 20 20 20 20 20 20 20 20 20 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Period Shifting Mode Available if you have set more than one period If set to Auto shift the Eclipse Hv 100 will move to the next period at the preset time If set to Manual shift the manager must change the shift manually on the Eclipse Hv 100 using the key switch See Eclipse Hv 100 user manual System Date and Time All time related functions on the Eclipse Hv 100 are based on this Data and Time The Synchronized to the computer clock option will automatically adjust the date and time on the Eclipse Hv 100 to match those on your computer We recommend you keep this option enabled unless you want to set the Eclipse Hv 100 system to a specific date and time Promotion Mode Set this mode to enable if you want to allow th
36. Price for each size Appears on Eclipse display Volume per Size S R L SP Volume oz or ml per size Timer Value S R L SP Timer settings for each size in time intervales TMR of 40 1 oz 30 ml Catogory Create the categories in the tags Assign a group of product to a category to group them in reports example Bar brands premiums liqueurs etc Each Eclipse Hv 100 system is assigned to a bar or concession for sales control purposes and to a stock room for inventory control purposes The Product names the Bars the Depot s Stock Room and the Categories are called tags Liquor Manager will support up to 800 tags for each type You can type in the brand names manually or you can import a Tags database supplied by your Auper dealer To import an existing database Click on Utilities Click Import Tags Database Select the path and file name and click OK To export an existing database Click on Utilities Click Export Tags Database Select the path and file name and click OK AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 14 14 14 14 14 14 14
37. U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Some files may contain a column showing the bar location where the sale originated from This information must appear at every line to be usable by the scanning software Check the Bar ID available box and enter the column number where this information will be found Click OK to exit The POS file format set up is completed This information is stored in memory and should not be changed unless you change the format of the text file Reconciling sales Click on Utilities and POS reconciliation sheet You will use the POS reconciliation sheet to load the liquor system counters and scan the sales file corresponding to the same period and finally print the discrepancy report AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 46 46 46 46 46 46 46 46 46 46 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t
38. alues are uploaded in the Eclipse when you will program your system and will show on the display If you use the Eclipse Hv 100 without the Liquor manager and wish to have reports sent to a serial printer the price values will be used to total the amount owed by bartenders There is no preset currency in Liquor manager The prices may be set to different values in all three periods shifts Options If you have different prices for drinks depending on the time of day your Eclipse Hv 100 has three different memory banks that you can use to separate the liquor system s counters either from different bartenders or different times of day The Eclipse has a timer and you can set the times at which you want the Eclipse to switch memory banks If your prices do not change all day you can set the Autoshift program of the sofware to read and save the counters up to 7 times a day Your computer must be left On all day for the Autoshift program If you have only one price but do not want to or cannot leave the computer On all day use the Eclipse Autoshift and memory banks to save the different counters to later save them once a day manually when you turn your computer On You must make this choice before you continue configuring your system To set your options you must enter the Systems operation settings Click on Utilities and Systems operation settings AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager
39. are after your acceptance of this license Except as may be modified by a license addendum which accompanies this license your rights and obligations with respect to the use of this software are as follows You may i use only one copy of one version of the various versions of the software contained on the CD ROM on a single computer ii make one copy of the software for archival purposes or copy the software onto the hard disk of your computer and retain the original for archival purposes iii use the software on a network provided that you have a licensed copy of the software for each computer that can access the software over that network You may not i Copy the documentation that accompanies the software ii Sublicense rent or lease any portion of the software iii Reverse engineer decompile disassemble modify translate make any attempt to discover the source of the software or create derivative works from the software Limited Warranty Auper Electronic Controls Inc warrants that the media on which the software is distributed will be free from defects for a period of sixty 60 days from the date of delivery of the software to you Your sole remedy in the event of a breach of this warranty will be that Auper Electronic Controls Inc will at its option replace any defective media returned to Auper Electronic Controls Inc within the warranty period Auper Electronic Controls Inc does not warrant that the soft
40. ark pane open If the bookmark pane is not open choose Window Bookmarks or press F5 You can navigate the Help document using bookmarks or by using the Contents links Using Bookmarks The contents of Liquor Manager help are shown as bookmarks in the bookmark pane To view subtopics click the plus sign next to a topic The topic will be expanded to show the subtopics it contains Each bookmark is a hyperlink to the associated section of the help document To view the content click the bookmark As you view the content in the document pane the bookmark associated with that content is highlighted in the bookmark pane to help you easily identify where you are in the document Using the Content section Click on Contents in the navigation bar at the top and at the bottom of any page Click on a topic in the list that appears on the Contents page AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 55555 55555 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA End User L
41. brand Identification for inventory purposes but help simplifies reconciliation with your POS report Position your mouse cursor over the Unit S sold of the first category Right click to enter the manual edit mode Type the number of units sold Press Enter to move to the next cell automatically Scanning the POS file Click the POS Content button Select the POS file corresponding the counters loaded on the POS reconciliation sheet The content of the POS file will be displayed in the table AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 49 49 49 49 49 49 49 49 49 49 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Click the Scan button if the POS file contains the sales corresponding to the counters loaded in the reconciliation sheet full day or one file per shift The yellow exclamation point to the left of the table will turn to a blue check mark to indicate the data has been scanned Cli
42. ck the Close button to return to the reconciliation sheet The sales information has been converted into corresponding liquor system counters according to the PLU recipe database If the file contains information for several shifts or periods you can select the section of the file which pertains to the period you have loaded the counters for Click the first line where you want to start scanning Click onto the To line box to indicate the next line selected will be the last line of the scan A red arrow will appear to the right of the box Click on the last line of the scan AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 50 50 50 50 50 50 50 50 50 50 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Click the Scan button The lines corresponding to the period selected will have blue check marks on the left to indicate they have been scanned successfully Click the Close button to return to the reconciliation sheet
43. clipse Hv 100 system 33 Autoshift reading 33 Shift log 34 Events 35 To Set and start an Event 35 Event log 36 Barcode readers optical sensors 36 Turning the optical sensors On Off 36 Printer Selection 37 To choose and set the printer 37 Printing Reports 37 All products and tags report basic unfiltered report 38 To print a selective report using the filters 39 Interfacing 40 AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 33333 33333 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Automatic POS reconciliation interface 41 PLU Configuration 41 POS file format configuration 43 Reconciling sales 45 Reminder 46 Selecting the bar and systems to reconcile 46 Configuring the reconciliation report 46 Selecting the dates and times 47 Using the reconciliation sheet manually 48 Scanning the POS file 48 Two way communication interface 51 To enter or Edit the PLU code 52 To set more than one Eclipse Hv 100 system
44. documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA The serial cable is too long change to RS 422 The POS interface mode on the Eclipse Hv 100 system is set to enable thus preventing it from responding to any other commands than the POS commands Software version not compatible with liquor system Checksum Error This error occurs when the data packet received contains an error and cannot be considered as a valid data packet Check The serial cable between the computer and the system is noisy or too long The memory in the Eclipse Hv 100 system is corrupted Critical Communication Error This error occurs if Liquor Manager have encountered a serious problem with the internal communication functions during data transmission When faced with this type of error Liquor Manager WILL ABORT all subsequent if any communication process Clearing Counters Once the system s is in operation clearing counters on the Eclipse Hv 100 system is not recommended as this may cause inconsistencies when printing reports The Quantity Poured values are calculated based on the value of the counters in the system s record file at the specified ending date minus the value of the counters at the specified starting date in the same data record file The result will be a negative value if the counters at the ending date are zero or
45. documen sing this document EULA t EULA t EULA t EULA t EULA Installing Liquor Manager 1 Close all programs running under Windows 2 Insert the Liquor Manager CD in the CD rom drive 3 Wait for Set up to begin If it does not start automatically browse the CD content and click on LiqSetup exe 4 Click on Next 5 Enter your serial numbers and click next 6 Enter your Passwords 7 Click Next to accept the folder where c Program Files Liquor Manager 8 Click Next to accept the shortcuts in the Start Menu of Windows 9 Click OK when you get the message that Liquor Manager has been successfully installed Starting Liquor Manager To start Liquor Manager select the Liquor Manager shortcut group and double click the Liquor Manager icon The first time you open Liquor Manager the software may warn you there is an error opening the Com port selected A password dialog box will show up asking you to enter your password Type either one of the passwords programmed during the installation and click OK Passwords are case sensitive The first time you use Liquor Manager the Main window will appear This window is gray and empty Click on Network and then on System Window to open up the Liquor Manager screen Passwords Master Password This is the system administrator password This password is necessary to unlock the special functions that will allow you to change the configuration of the Eclipse H
46. e bartenders to press the P button on the Eclipse Hv 100 before serving the drink to identify the next transaction as a Comp You will need to print a separate report for the total Comps dispensed by your bartender s This mode should never be used if the system is interfaced or if you plan on using the automatic POS reconciliation feature of the software Printing Mode You can use this mode if you use a serial printer If set to Auto print the Eclipse Hv 100 will generate a report automatically at the starting time of a new working period and also at the time of End Of Day Programming the System Operation Settings The settings you have entered in the System Operation Settings dialog box of Liquor Manager are not automatically programmed into the Eclipse Hv 100 system and are only valid for the system currently selected They do not apply to other system numbers If you have more than one Eclipse liquor system each one must be selected and its Operation settings programmed separately Click on the Write button to transfer these settings to your Eclipse system Click on the Read button to upload the settings from the selected system AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen
47. e the Selected system option if you want this report for this specific system In the Selected System option select the system number you want to print All its available records will be listed Choose the Entire network option to print a report for all the Eclipse systems AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 39 39 39 39 39 39 39 39 39 39 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Click on Detailed Report if you want a detailed report listing every shift saved between the starting and ending date and time Uncheck this option if you want a summary report totaling the amount of product dispensed between the selected dates and times Click on the Print button to print your report To print a selective report using the filters Uncheck the All products and tags option Create reports using the tags to define and sort the information you want it to print on the report The column of the left Filte
48. en sing this document EULA t EULA t EULA t EULA t EULA The Current System Status The status of the current system selected into view is shown in the status bar located below the tool bar of the system window The status bar is divided into five fields Off Line means the counters in the selected system were not successfully transfered to your screen The data on screen is not current On Line means the counters in the selected system were successfully transfered The data on screen is current at the date and time of its reading From Time and date of the last entry on file when the counters had been read and saved on disk To Last time the systems were read but not saved Active Period This field shows the active period or shift 1 to 3 on the selected System at the time of the last transfer Status of the Sensors This field shows the state of the optical sensors on the Eclipse Hv 100 system at the time of the last transfer The sensors can be turned On and Off by using the Turn Sensors On Off feature 3 The Tags database Liquor Manager uses a database called the Tags database When you first install the software on your computer this database should be imported to prevent having to type all the product names yourself When programming your system s you will assign a product to a pour spout number set the prices pour sizes timers and categorie for each pour spouts settings If you have several liqu
49. ers you want to clear by left clicking on it to highlight it in red To unselect a counter left click on it again This step is not required if you want to clear all the counters of a system To select or unselect a group of consecutive counters left click on the first counter of the group hold the Shift key and then left click on the last counter of the group Click Utilities and Clear Counters Select the counters to clear amongst the options offered Liquor Manager will transmit the command to the liquor system s selected Autoshift reading The AutoShift program is a separate program It is designed to stay in the background watching your computer clock to upload and save the counters at the preset times each day To Set and Activate a Shift Click on the Shift button in the toolbar A dialog box appears showing the active time and status of each Shift Check the shift s you want to save the counter for and enter the times AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 34 34 34 34 34 34 34 34 34 34 CCCCCon on on on onttttten en en en ents U ts U ts U ts U
50. etwork administrator on how to login to this server via Internet Take note of the server IP address You will need it to program the clients later on AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 60 60 60 60 60 60 60 60 60 60 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Click on the menu icon top left icon of the server module and then select Users List Create the Usernames and Passwords to identify each of your workstations hosting Harpagon 4FM or Eclipse Hv 100 systems including the computer used by the administrator In our example you would need to create four Usernames and Passwords one for each Workstation Close the User List dialog box when done Click on COM Port Link On Off The COM Port link status indicator should turn to green Enter a new port number if you don t want to use the default port number 5107 Make sure the port number you want to use is not already serviced by any other type of
51. g this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 54 54 54 54 54 54 54 54 54 54 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Setting PLU codes to default values You can program the Eclipse Hv 100 system with the default factory PLU codes and protocol Select the system number you want to work on The PLU Setting table will show the actual PLU values Click on the tool box icon on the top left corner Click on Set to default values Click Write network PLUs to download the new PLU values in the system AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 55 55 55 55 55 55 55 55 55 55 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Testing the interface You can use Liquor Manager to test your two
52. h damages Because some states and jurisdictions do not allow the exclusion or limitation of liability for consequential or incidental damages the above limitation may not apply to you Limitation of liability Microsoft s entire liability and your exclusive remedy under this EULA shall not exceed five dollars CDN 5 00 The laws of the province of Quebec Canada govern this EULA AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 66666 66666 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Setting up for Liquor Manager Liquor Manager is a liquor control software designed to work with the Auper Eclipse Hv 100 liquor dispensing systems In order to use it you need at least one liquor system connected to a serial COM port on your PC and the Liquor Manager software installed PC Requirements Pentium class microprocessor Microsoft Windows 98SE NT Me 2000 or XP 32 Mbytes of Ram 10 Mbytes free hard disk space 30 Kbytes per Eclipse system VGA video ca
53. he error as well as the Eclipse Hv 100 system number in question You should delete any records saved at the specified date listed in the Shift Error Log from the record files of all the Eclipse Hv 100 systems in order to prevent any inconsistencies in the report printing AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 35 35 35 35 35 35 35 35 35 35 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Events Use the Event function to read and save the Eclipse Hv 100 counters for a specific event The program will upload and save the counters at the preset starting and ending dates and times of an event Liquor Manager supports up to 7 different events Events cannot overlap start in the middle of each other To Set and start an Event Click on the Event button in the toolbar The Events dialog box appears showing the setting of the event number 1 Click on the arrow of the combo box and select the event you want to set You can als
54. he same for all three periods Select the lines you want to set by left clicking on it to highlight it in red To unselect a line left click on it again To select or unselect a group of consecutive lines left click on the first line of the group hold the Shift key and then left click on the last line of the group Any unselected line in the group will be selected and vice versa Right click on any Timer you want to set to put it into edit mode Enter a value from 0 to 255 and press Enter to apply this value to all the selected timers of the same group A value of 40 should pour approximately 30 ml 1 oz The next cell will be put to edit mode automatically Repeat steps 1 to 4 to set other periods and lines as required To quit or abort the edit mode hit Esc key Editing the Pour Size Timers in Liquor Manager will not automatically program the timers in the Eclipse Hv 100 system You have to do this manually You have set up your Liquor Manager and Eclipse Hv 100 configuration on your computer You need to do two things Save your system configuration file Program your set up into the Eclipse Hv 100 system A timer value of zero disables the pour size in the Eclipse Hv 100 AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen
55. icence Agreement EULA This manual as well as the software described in it is furnished under license and may be used or copied only in accordance with the terms of such license The content of this manual is furnished for informational use only is subject to change without notice and should not be construed as a commitment by Auper Electronics Controls Inc Auper Electronics Controls Inc assumes no responsibility or liability for any errors or inaccuracies that may appear in this documentation Except as permitted by such license no part of this publication may be reproduced stored in a retrieval system or transmitted in any form or by any means electronic mechanical recording or otherwise without the prior written permission of Auper Electronics Controls Inc By installing copying or otherwise using the software product you agree to be bound by the terms of this EULA If you do not agree to the terms of this Agreement you are not authorized to use the software product The software product is protected by copyright laws and international copyright treaties as well as other intellectual property laws and treaties The software product is licensed not sold License and Warranty The software which accompanies this license is the property of Auper Electronic Controls Inc or its licensors and is protected by copyright law While Auper Electronic Controls Inc continues to own the software you will have certain rights to use the softw
56. ired in Liquor Manager Keeping your record files short will allow you to recover hard disk space and gain speed during report printing There is a limit to the size of a record file You will receive a warning from the software when the record file is too big There is no function to allow you to delete entries from the record files for all the systems at the same time You have to delete the records manually for all the systems You must keep the entries with the dates and times time stamps identical for all your systems AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 31 31 31 31 31 31 31 31 31 31 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA To Delete entries from your record file s Click on the Record button in the System window The Record dialog box appears showing all the available records of the current system Click on lt or gt button to bring into view the system you want to work on The
57. lick on the Read this Sys to read the selected system or Read All sys to read all systems connected to the computer If communication is successful you will see the data transfer window in movement If not select another COM port and try again AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 11 11 11 11 11 11 11 11 11 11 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Setting the COM Port The COM port you have selected is automatically set to match the standard protocol used between the computer and the Eclipse Hv 100 system network These are the normal settings of Windows If you want to verify these settings you will need to unlock this function To access the Set Com port function you must triple click on the Spout No 0 first column Then click on Network and Set COM Port In the System menu select Network and then click on Set COM Port The Eclipse Hv 100 communication protocol is set as follow Bits per sec
58. light it in red To unselect a line left click on it again To select or unselect a group of consecutive lines left click on the first line of the group hold the Shift key and then left click on the last line of the group Any unselected line in the group will be selected and vice versa Right click on any size you want to set to put it into edit mode Enter the size value and press Enter to apply this value to all the selected sizes of the same group The next cell will be put to edit mode automatically To quit or abort the edit mode hit Esc key AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 23 23 23 23 23 23 23 23 23 23 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Setting the Pour Size Timers The value of a Pour Size Timer determines the quantity of product dispensed by the Eclipse Hv 100 when a pour size is selected Liquor Manager has 4 pour size timers per pour spout S R L and SP The pour size timers are t
59. list box will display all the available records for that system To select consecutive records press and hold the Shift key and left click on the first record and then on the last record you want to select Click on Delete to remove these entries from the record file If you have more than one system repeat for each system Communication Errors There are 3 types of communication errors possible 1 Timeout Error 2 Checksum Error 3 Critical Communication Error Timeout Error This type of error occurs when Liquor Manager does not receive the complete data packet it expects from the Eclipse Hv 100 system Check The COM port parameters are not set properly The Eclipse Hv 100 system does not answer because the system number does not match see user s manual for more detail on System Number The Eclipse Hv 100 system is halted disconnected or because the requested system does not exist on the Network AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 32 32 32 32 32 32 32 32 32 32 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this
60. ly update its corresponding data record file The files will have to be saved AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 28 28 28 28 28 28 28 28 28 28 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Click on the arrow located beside the Read this Sys or Read All Sys icon Counters Only Only the counters from the Eclipse Hv 100 system will be uploaded This mode will take the minimum time reading data from the Eclipse Hv 100 systems Counters And Settings The counters prices and timers from the Eclipse Hv 100 systems will be uploaded This mode should be used to verify or to save the settings from an Eclipse Hv 100 system already programmed Be careful when using this reading mode as you may lose your previous settings if they have not been saved first You should always save or update your User Configuration File immediately after changing any setting in Liquor Manager Reading a specific Eclipse Hv 100 System Click on the Read This
61. o use the lt or gt buttons to select an event Click on the Active check box and leave it checked to enable the event you just selected Enter the starting and ending dates and times to define the period of that event Make sure it does not overlap start in the middle of any other event In the Description editor box enter a short description maximum 80 characters of the event Click Start to start the program Reduce the window DO NOT CLICK ON THE X TO CLOSE IT The Liquor Shift icon will appear at the bottom right of your Window s desktop beside the clock The Liquor Event timer will automatically read all the Eclipse Hv 100 systems on the network but will only save records for the system that were uploaded successfully Unless Liquor Manager encounters a Critical Communication error during the upload the Event Timer will not abort subsequent readings of other systems and will stay activated until you close it Before you close it always check if there were errors encountered during the Event processing AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 36 36 36
62. of available entries Click on the Ending date window to specify the next entry selected will be assigned to the ending of the report Click on the date and time for the Ending of the report from the list of available entries Click Proceed to bring the selected counters into your reconciliation sheet Move the table to the right using the arrow in order to see the Poured counters AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 48 48 48 48 48 48 48 48 48 48 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Using the reconciliation sheet manually If your sales report is limited to a few cocktail prices you can use the sales reconciliation sheet to enter sales by hand The categories assigned to each brand and pour sizes available must be coherent with the cocktail prices on your POS report When you select the By category option the software will group the counters by category to match your sales report This feature helps you keep the
63. ond 9600 Data bits 8 Parity None Stop bit 1 or 2 Flow control None It is not recommended to change these parameters Selecting a system Only one of the Eclipse Hv 100 system can be viewed on the screen To work on a particular system you must first select the system number into the Liquor Manager System window This system is called the Current System If you have one Eclipse Hv 100 system this system is automatically selected as current system A system number should be removed if it does not exist on your network since the software may try to communicate with it To select a system Click on the combo box or its arrow in the tool bar of the System window to list all the Eclipse Hv 100 systems on the network Select one of the systems listed in the drop down list The system you selected becomes the current system and its current data is immediately displayed AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 12 12 12 12 12 12 12 12 12 12 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this docum
64. or systems the settings can be set differently for each system or they can all be the same sharing the same configuration If you plan on using the same configuration for all your systems keep in mind that the configuration you have on screen will be saved in all the systems configuration files when you click the Set All Systems to same Configuration button AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 13 13 13 13 13 13 13 13 13 13 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA The Liquor Manager columns NUM Pour spout number corresponding to the barcode label Brand Brand name assigned to a spout number from the Tags database Poured S R L SP Number of shots for each pour size since the last time the counters were saved on disk Promo S R L SP Number of shots served as Comps Promos for each pour size since the last time the counters were saved on disk Promo mode enabled only Price per Size S R L SP
65. ord files Keep this in mind also when you delete or remove records from any record file AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 38 38 38 38 38 38 38 38 38 38 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA To print reports Click on the Print button in the toolbar of the System window The Printing Report dialog box appears All products and tags report basic unfiltered report Check the All product and tags option This report contains a listing of the pour spout numbers brand names and counters with corresponding total sales for each pour size Check the Poured counters only box to avoid printing products that have not be used Select the starting date and time of the report from the list of records Click on the Ending date to specify that the next entry selected will be the ending date and time of the report Select the Ending date and time of the report from the list of records Choos
66. ork amp Internet access procedure This chapter describes the necessary steps to use the Remote Access Utilities RAU provided with the Auper Liquor Manager and Draft Manager 2004 software The RAU are used to set up the Auper software to communicate with Eclipse Hv 100 liquor systems and or Harpagon and 4FM flow meter systems using a Local Area Network LAN Wide Area Network WAN or Internet For networks LAN WAN using a DSL modem and router to connect to Internet extra steps will be necessary to allow Port forwarding on your router in order to gain access to the Auper systems from the Internet The Remote Access Utilities of the Liquor Manager software should be installed by a qualified network administrator Before you proceed with the RAU insure that your network is setup and running properly AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 58 58 58 58 58 58 58 58 58 58 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA W
67. ou are working on Type a file name such as the name of your bar Use the default subdirectory UserConfig created expressly for this purpose in the Liquor Manager directory AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 25 25 25 25 25 25 25 25 25 25 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA This file will be used from now on as the User Configuration file for that system You can see the configuration file name beside the system number on top of the system window Do not OVERWRITE any other files used by Liquor Manager or other applications Liquor Manager will not run if it cannot find this file If you have several systems connected to your computer each system has it s own configuration file If you want to use the same file for all your systems follow these steps Click on Utilities System Configuration management and Set All systems to same configuration Click Yes to continue The software will ask you to
68. r Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 15 15 15 15 15 15 15 15 15 15 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Bar Concession Use it to identify a bar or location It can be any name you want and cannot exceed 24 characters Depot Use it to identify the depot or stock room from which liquor for this bar is coming from It can be any name you want and cannot exceed 24 characters Category Use it to group products of same type or category on printed reports well brand premium etc It can be any string and cannot exceed 20 characters The category is used to personalize your printed reports Editing and Removing Tags Select the tag you want to delete and click on Delete to remove it definitively from the Attributes Database You cannot remove a Tag if it is assigned on any of the systems Before deleting a Tag check that it has been removed from your systems configurations If you edit a tag any change made to the Database will be reflected on all tags already assigned to the lines on the Network
69. rd supporting 800 X 600 resolution at 16 bits color Mouse A free and working serial port Rs 232 CD or DVD reader Connecting the Eclipse Hv 100 liquor system s If the distance between the Eclipse Hv 100 and your computer is less than 100 feet 30 m you can connect your Eclipse Hv 100 system directly to the serial COM port on the computer using the standard Rs 232 serial cable supplied with the system You must select the RS 232 port on the Eclipse Hv 100 system Use the RS 422 port if the distance between the computer and the Eclipse Hv 100 is greater than 100 feet 35 m or if you have to connect more than one Eclipse Hv 100 to your computer The software can accept up to 100 Eclipse Hv 100 Because serial ports also called COM ports on computers use the RS 232 protocol a RS 232 RS 422 converter part No 70 050 must be installed at the computer Up to 3000 feet can separate two devices when using the Rs 422 port AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 77777 77777 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this
70. rs will allow you to select a specific product bar depot or category The column on the right By classification will allow you to select a group such as all products bars depots and categories Tags from both columns could be selected at the same time One product for all the bars would be an example Filters and classifications can be mixed Two tags can be selected at the time Examples Selecting By Concession and By Category will print a report totaling the products dispensed for each brand sub totaled by category for each concession bar Selecting a specific Product and By Bar will generate a report totaling the amount of this product dispensed out of each bar AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 40 40 40 40 40 40 40 40 40 40 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Interfacing Automatic POS reconciliation interface This interface does not have a two way communication with the POS system The
71. s U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Click on Clear to erase the content of the window Type 06 ack in the TX box Position your cursor over the TX button Invert to pour Click on the TX button to activate the ring The pour spout should open 2 testing the POS Click on Clear to erase the content of the window Connect your POS terminal to the serial port on your computer Match the baud rate and COM port settings on the POS and the computer Type the same string transmitted by the Eclipse in the TX box 02303530310603 Click on the TX button Click on View Your POS should transmit a 06 to Acknowledge the pour request AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 57 57 57 57 57 57 57 57 57 57 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Netw
72. shortcut in the Windows programs menu without running the software In the Server IP or URL box enter the IP number of the workstation used as the server In the Port Number box enter the same port number used by the server module and click on Connect There might be a delay while the client is searching the network for the server When prompted for the Username and Password enter the one you have created for this Workstation in the server configuration procedure Click on OK to login to the server The connection status will turn to green if your username and password are accepted Click on the COM Link On Off button to turn it ON Make sure the indicator turns green Check the Forward remote data to local COM Port box to enable the function Forward remote data to local COM Port The Forward remote data to local COM port option must be checked on all workstations that host Harpagon systems Leave it unchecked on the workstation used by the administrator since no Harpagon systems are connected to it Reduce the client window to keep it active Do not close it You can close the software Repeat on all the other workstations on your LAN WAN that host Harpagon systems until they are all connected to the Server AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttt
73. sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA To set more than one Eclipse Hv 100 system with the same PLU numbers Edit only the PLU numbers of one system Click on the tool box icon on the top left of the window Click on PLUs management Click on Save system PLUs to update the PLUs file in Liquor manager Enter your file name Keep the same file extension Go back to PLUs management and click on Set all systems to the same PLUs The PLU tabel of each system will be changed to reflect the new table Click on write network PLUs to download the new PLU tables into your Eclipse Liquor systems Loading system PLUs Click on Load System PLUs The Load PLUs File dialog box will appear prompting you to enter the file name you want to load Select the PLU settings file you want to use and click on OK to load the file These PLUs are now ready to be programmed in the selected system The dialog box will close and the PLU Setting table will show the new PLU values and protocol you just loaded Click on write PLUs to program the new PLU codes in the Eclipse Hv 100 system AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sin
74. t dialog box Click on the Set Tag button The Tag Assignment dialog box will pop up showing the list of available tags you have created Select the Products Bars Concessions Depots or Categories tab to see all the available attributes in the database In the System Window select any line you want to set by left clicking on it to highlight it in red To unselect it left click on it again AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 17 17 17 17 17 17 17 17 17 17 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA From the list in the Tag Assignment dialog box select the tag you want to use This tag will be applied to all the lines you have selected When finished click on OK to close the Tags Dialog box The Bar Concession name and the depot name assigned to this Eclipse Hv 100 system will appear on the left side below the tool bar B Using the Drop down list box By using the drop down list method you do not have to select
75. to change your liquor systems settings To do this you will need to install a Rs 422 cable between your computer and the Eclipse liquor system in addition to the Rs 232 cable between the POS terminal or cash register and the Eclipse The communication between the systems is set by a standard communication protocol Berg Most POS systems use it Another protocol is also available in the Eclipse for the Micros POS system The pour request sent by the Eclipse contains A start of transmission byte A 4 digit PLU number that identifies the pour spout and pour size selected A LRC logical redundancy check byte Stop of transmission byte The cash register or POS system must reply with an ACK signal for the liquor system to pour the drink This exchange happens in a few milliseconds A document is available that describes the POS protocol in details The protocol is selected and the interface is turned ON OFF from the Eclipse Hv 100 liquor system The PLU table which contains the 4 digit PLUs corresponding to each pour spout and pour size is contained in the memory of the Eclipse This PLU table can be programmed using the Liquor Manager software AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen
76. tten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 62 62 62 62 62 62 62 62 62 62 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Administrator The workstation used by the administrator is the last computer you will log on to the server This workstation cannot host any systems Install the Liquor and or Draft Manager software on the computer used by the administrator There must be a free and working Rs 232 COM port on this computer even though it does not physically host any Harpagon systems Run the software and create all the systems on the network in our example the Systems No 0 to 5 Make sure you don t get Invalid COM Port error message Administrator Login The administrator s computer must always be the last one to log on to the server The server will re direct all communications to the last client logged in Run the Client Module from the Remote Access Utilities menu in Draft Manager and connect to the Server using your Username and Password as shown in Step 2 in the Client Configuration procedure above Click on COM Link On Off button to turn it ON
77. update the systems configuration files Click Yes The other systems configuration files will not share the same name but will share the same data Every time you change something in your user configuration file you will have to repeat these steps to saves your changes in all the systems configuration files If you have several liquor systems that are set up differently you should use the default configuration files names Since you will program them individually use the Update All user configuration files command to save your changes in each system s file AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 26 26 26 26 26 26 26 26 26 26 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Programming your configuration into the Eclipse s All settings entered on your Liquor Manager window are not automatically programmed in the Eclipse Hv 100 system s You have to program the configuration or settings manually When programming the Eclipse
78. ur bar must have a System Window in Liquor Manager The system window has 23 columns identified by their header 1 Spout number 2 Brand 3 Quantity poured 4 sizes as sales 4 Quantity poured 4 sizes as promotion 5 Prices per size 4 sizes 6 Volume oz or ml per size 4 sizes 7 Timer values for each size 4 sizes 8 Category The software uses the system numbers to identify the system it is communicating with Each liquor system installed in your bar must have a corresponding system number between 0 and 99 created in Liquor Manager When you first start Liquor Manager it automatically assigns Number 0 as the first Eclipse Hv 100 system number All bottle settings and tags are initialized to default and all counters prices sizes and timers are set to 0 When executed for the first time Liquor Manager will create one record file and one User Configuration File for the first Eclipse Hv 100 system A new directory called UserConfig will be created to store the User Configuration files and the products database You can set the first Eclipse Hv 100 system to number 0 or if you don t want to use system 0 then you can create System 1 in Liquor Manager and delete system 0 AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using
79. v 100 systems on the network clear counters setup the operation modes and more User Password This is the manager password You need it to run Liquor Manager and to use the non critical functions such as reading counters saving new records printing reports etc The user password will not grant permission to change any of the configurations of the Eclipse Hv 100 systems AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 88888 88888 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Access Lock The lock on the right side of the liquor manager screen can be unlocked using the master password When locked the button is purple To unlock it click on the lock button once Enter the master password and click OK to unlock it Once unlocked the button turns red Do not unlock this button if not necessary Lock it after you have finished modifying your setting by clicking on the button once The Eclipse system window Each one of the Eclipse Hv 100 system installed in yo
80. value to all the selected Prices of the same group The next cell will be set to edit mode automatically Repeat steps 1 to 4 to set other periods and lines as required To quit or abort the edit mode hit Esc key AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 22 22 22 22 22 22 22 22 22 22 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Entering the Size Values The size values of the pour sizes S R L SP are used to calculate the total amount of product dispensed and the number of bottles used for each brand or category when you print reports The software does not transfer these values to the Eclipse so the size value does not show on the Eclipse display The bottle size is set when you create the product list For each product enter the bottle size in oz or ml The size values are automatically the same for all periods You do not have to select a period to change the sizes Select the lines you want to set by left clicking on it to high
81. ware will meet your requirements or that operation of the software will be uninterrupted or that the software will be error free No Warranty Any use of the software product is at your own risk The software product is provided for use only with Microsoft operating system products To the maximum extent permitted by applicable law Microsoft and its suppliers disclaim all warranties and conditions either express or implied including but not limited to implied warranties of merchantability fitness for a particular purpose and noninfringement No Warranty Any use of the software product is at your own risk The software product is provided for use only with Microsoft operating system products To the maximum extent permitted by applicable law Microsoft and its suppliers disclaim all warranties and conditions either express or implied including but not limited to implied warranties of merchantability fitness for a particular purpose and noninfringement No liability for consequential damages To the maximum extent permitted by applicable law in no event shall Microsoft or its suppliers be liable for any special incidental indirect or consequential damages whatsoever including without limitation damages for loss of business profits business interruption loss of business information or any other pecuniary loss arising out of the use of or inability to use the software product even if Microsoft has been advised of the possibility of suc
82. way interface with the POS system You can use Liquor Manager to emulate either the liquor system or the POS system 1 Testing the Liquor system Connect your Eclipse liquor system to your computer using the serial port On the Eclipse turn the POS Interface to Enabled 1 Set the baud rate to 9600 on the Eclipse Triple click the No 0 to activate the interface testing mode When activated the TX button will turn green when you put your cursor on it When deactivated the TX button will turn Red Verify that a timer has been set for the pour spout and pour size you will be using to test the interface Insert and invert to pour Bring the bottle in the upright position immediatly after The ring should not have been activated Click the View button to see what was transmitted by the Eclipse This example shows the following string 02 STX 30353031 PLU No 0501 Pour spout 5 Pour size regular 06 LRC 03 ETX AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 56 56 56 56 56 56 56 56 56 56 CCCCCon on on on onttttten en en en ents U ts U t
83. y brand If your liquor systems are configured by Period select for which period the following reconciliation will be AAAAAuper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 uper Liquor Manager 4 0 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA 47 47 47 47 47 47 47 47 47 47 CCCCCon on on on onttttten en en en ents U ts U ts U ts U ts Using this documen sing this documen sing this documen sing this documen sing this document EULA t EULA t EULA t EULA t EULA Selecting the dates and times In normal operation the counters are saved at the same times everyday using the Autoshift program The counters are never cleared in the Eclipse Hv 100 Liquor Manager saves them on disk in the record files with the dates and times at which these counters have been read and saved If you want to reconcile sales once a day for example and your Autoshift is set at 7 AM you will pick up the counters from 7AM on Tuesday as the beginning of the report and 7AM Wednesday as the end of the report to reconcile sales for Tuesday You can always save the counters more often if you wish to print other usage reports Click on the date and time for the beginning of the report from the list

LiquorManagerhelp&User guide

Contents

Download Pdf Manuals

Related Search

Related Contents

LiquorManagerhelp&amp;User guide

Contents

Download Pdf Manuals

Related Search

Related Contents

LiquorManagerhelp&User guide