User Manual for Vendor ver 1.0
Contents
1. Attachments Size Should not exceed 10 MB File with Extensions dll or exe are not Allowed If Vendor does not select the Item then that item will be regarded as Regret by the Purchaser After filling all the details Vendor can click on Submit button Vendor can also attach files Vendor can save the Quotation and can modify any number of times before submitting the Quotation After Submission of Quote system will redirect to My RFQ View After Submission of Quote Vendor can view the Quote in Quote Preview Strictly Confidential 20 s v entric gt ELECTROSTEEL CASTINGS LIMITED Outcome driven solutions User Manuals for VMP 8 RFQ QUERIES Vendor can raise a Query to the purchaser for the quotation submitted Vendor must login to the Portal and must select Request for Quotation gt gt My RFQ View gt gt Company Company Name ECLK a z Collective Purchase Quotation PR Status Quote Submit Quote Preview Quote Status Reference Group Submission Last 559 K07 29 08 2013 InProgress Submitted View Accepted Queries 776 K07 27 08 2013 InProgress Submit Draft Queries Col0077 KO7 26 08 2013 InProgress Submitted View Accepted Queries ECLOOO1 KO7 27 08 2013 InProgress Submit Draft Queries ECL0002 K07 26 08 2013 InProgress Submit Draft Queries Main011 K07 29 08 2013 InProgress Submit Draft Queries Main06 K07 28 08 2013 InProgress Submit Draft Queries Main07 K07 29 08 2013 InProgress Submit Draft Queries TEST K07 102. e Header Vendor Name Inspection Location Contact Person Contact Mobile Number Weekly Off Proposed Inspection Period O O O O From Date To Date O Flag for Inspection Date Confirmation e Line Items PO Number Material Code Material Description Offered Qty Remarks O O O 0 e Attachments Optional o File o File Type Selection Material TC UT Report Dimension Report Hydro Test Report Others Strictly Confidential 29 amp v entric gt ELECTROSTEEL CASTINGS LIMITED Outcome driven solutions User Manuals for VMP Vendor Name ASHA DEVI KUNAPARAJU Inspection Location zj Contact person Mobile 5555555555 Vendor Contact Person SREE Proposed Ins Period From 38 TO Em Weekly Off Select z Flag For Date Confirmation Yes No File Attachments W 6100026896 M 6100026901 6100026905 M 6100026906 M 6100026907 T 6100026901 6100026904 6100026906 M 6100026896 000000000000002493 ABRASIVE PAD 13 00001 M 6100026896 000000000000002493 ABRASIVE PAD 13 oo001 a M 6100026896 000000000000002493 ABRASIVE PAD 13 oo001 J User will enter all the respective data for Inspection Entry Form and add attachment if any User will have 2 options Submit and Cancel On clicking Submit option System will save the Vendor Inspection Call Data in portal database and send the notification mail to selected Plant QA group users and CC to Selected Purchase users belongs to PO
3. Strictly Confidential 12 amp v entric gt ELECTROSTEEL CASTINGS LIMITED Outcome driven solutions User Manuals for VMP Figure 4 4 Vendor Registrations Product Profile Home Neip Change Password Logout Electrostee l Po rtal Welcome Ganesh kancharta Horne Request for Quotation Pure hase Ore fer Forms and Enquiry Vendor Profile Registration details for various certifications accreditations like ISO ISI BIS EN ODIN etc C Yes e IF yes please specify the registration number and upload copy of the certificate or tts URL Stan dard Name Registration No URL for Certificate http www example com Certificate Attachment URL Link http www example caonm There are no records to display Are you authorized dealer of the product you wish to Supply 2 A Cif yes please specify the Car Auth Dealer Auth Dist should Yes id No please furnish copy of relevant certificate proof valid as on date Main Family Sub Family Product Name Dealer Type Select Te s eg Select Manufacturer Name Attachment Valid Till Date i fn Add Record ou Manufacturer of the product Product Name os select Selec Selec Catalogue Literature Attachment Plant and Machinery Attachment Testing and QC Check f Il B Add Record Types of Services You are Offering Skilled UnsSkilled Here Vendor can give the registration details If Vendor has ISO ISI DIN etc Certi
4. 5000137509 5000137512 5000137517 5000137521 5000138102 5000138103 5000138104 5000138105 06 04 2010 06 04 2010 06 04 2010 06 04 2010 06 04 2010 06 04 2010 06 04 2010 06 04 2010 06 04 2010 3840 000 3840 000 3840 000 1920 000 2560 000 3840 000 3840 000 3840 000 1920 000 3840 000 3840 000 3840 000 1920 000 2560 000 3840 000 3840 000 3840 000 1920 000 3840 000 0 000 3840 000 0 000 3840 000 0 000 1920 000 0 000 2560 000 0 000 0 000 3840 000 0 000 3840 000 0 000 3840 000 0 000 1920 000 32 amp v entric gt ELECTROSTEEL CASTINGS LIMITED Outcome driven solutions User Manuals for VMP 15 3 SAP Service Entry View Vendor should login to the Portal and must select Forms and Enquiry gt gt Service Entry Report System provides option to select the Company and Purchase Order Number Vendor must select the Company Purchase Order Number and must click the search button System fetches Service Entry details from SAP at runtime and display list of Service Entry records within the last one month for current Vendor with following details e Plant e PO Number e PO Line Item Number e PO sub line item Number e Supplier Invoice Number e Supplier Entry Sheet No e Entry Sheet Line Item No e Service Description e Quantity e UOM e Price e Net Value Service Entry View Company ECLK po 500002128 From Date 8 07 13 To Date 141m
5. Purchase group On clicking Cancel option System will not save Vendor Inspection Call Data Strictly Confidential 30 amp v entric gt ELECTROSTEEL CASTINGS LIMITED Outcome driven solutions User Manuals for VMP 15 REPORTS FOR VENDOR 15 1 SAP Pending PO View Vendor should login to the Portal and must select Purchase Order gt gt Pending PO SAP View to view the pending Purchase Order s Vendor must select the company Purchase Order and should click on search button Then system fetches PO details from SAP at runtime System displays list of pending Purchase Order s for the Vendor with the following details e PO Date e PO Number e PO Item Number e Material Code e Material Description e PO Quantity e Pending Quantity e Delivery Schedule e Plant Pending PO Plant PO Date PO Number PO ItemNumber Material Code Material Description PO Quantity Pending Quantity 23 08 2013 6100026894 00001 BLD020040 A C SHEET 3 MTR LONG i 100 000 0 000 4 gt Strictly Confidential 31 v entric Outcome driven solutions Vendor should login to the Portal and must select Forms and Enquiry gt gt GRN Report User Manuals for VMP Vendor must select the Company Code Purchase Order Number 15 2 SAP GRN Status View 3 ELECTROSTEEL CASTINGS LIMITED System will fetch GRN details from SAP at runtime and display list of GRN records for current Vendor based on PO Number within last one month with follo
6. Strictly Confidential 14 amp v entric gt ELECTROSTEEL CASTINGS LIMITED Outcome driven solutions User Manuals for VMP Figure 4 6 Vendor Registrations Bank Details Home Help Change Password Logout Electrosteel Portal Welcome MANJULA Your last login 7 28 2013 7 12 PM Home Request for Quotation Purchase Order Forms and Enquiry Vendor Profile T i T If Registered Office Communication Address Contact Details Excise Reg Income Sales Tax Product Profile Other Statutory Bank Details Attachments Bank Details Bank Country Bank Region Bank City nda wd Select e Bank Account Number Account Holder Name Bank Name Bank Branch Name Address IFSC No ISR Subscriber No Bank Postal Code Swift Code MICR Code Currency Select amm Here Vendor can give the Bank details like Bank account Number Country Region Branch Name etc Vendor must also provide the currency Strictly Confidential 15 amp v entric gt ELECTROSTEEL CASTINGS LIMITED Outcome driven solutions User Manuals for VMP Figure 4 7 Vendor Registrations Attachments Home Help Change Password Logout gt Electrosteel Portal Dee ee Your last login 7 28 2013 7 12 PM Home Request for Quotation Purchase Order Forms and Enquiry Vendor Profile n 3 J T E i Registered Office Communication Address Contact Details Excise Reg Income Sales Tax Product Prof
7. gt ELECTROSTEEL CASTINGS LIMITED Outcome driven solutions User Manuals for VMP RFQ Submit Quotation Quotation Number QTN 559 1597 Currency INR Rupee Quotation Date 24 08 2013 Validity Period Of Offer Collective Reference No 559 Vendor Code Status Draft Payment Terms Purchase Organization KWWK Quotation Reference No Vendor Name SREE SARANYA PUKKELLA Terms and Conditions Buyers Attachments There are no records to display Item No 1 PRRefNo denen Material Code Marara Quantity quamtity Price Basis Unit Price DeliveryDate ItemNo Description Offered Rd 000000000000002452 40 10 2013 E aS 1 000000000000002452 Condition Types Tax Details Condition Type Code Condition Type Tax Type Insurance Charges 0 Excise Basis Absolute discount 0 Excise Duty Per UOM Discount Quantity 0 FRIEGHT VALUE 0 P amp F Charges in P amp F Charges Value P amp F Charges Quantity 0 Remarks 0 0 Item No 2 PRLine Material Quantity PRRefNo Material Code uanti Price Basis Unit Price DeliveryDate i ItemNo nae Description Ete eal e Offered EE 3000025466 1 10 10 2013 al Condition Types Tax Details Condition Type Code Condition Type Tax Type Insurance Charges 0 Excise Basis Absolute discount 0 Excise Duty Per UOM Discount Quantity 0 Remarks FRIEGHT VALUE 0 P amp F Charges in 0 P amp F Charges Value 0 P amp F Charges Quantity 0
8. 0100091350 23 03 2010 Pp 0100091350 0100091903 23 02 2010 AB 01 03 2010 INR HDFC TRF 3269 0100091903 HDFC TRF 326 2475164 0000 23 03 AB O INR fC AB CSCSCisz INR e 23 03 2010 165967 5000 23 03 2010 165967 5000 Strictly Confidential 34 amp v entric gt ELECTROSTEEL CASTINGS LIMITED Outcome driven solutions User Manuals for VMP 15 5 Pending Way Bill View Vendor should login to the Portal and must select Forms and Enquiry gt gt SAP Pending Way Bill View System will provide option to select the Company Code and period within current and last quarter L Eiz B Procu rement Portal AMUSHI TA KARUNAKARAN Sep 18 SOL S152 PM IST Hume argare jur Gerl alinm Pari heer Chalke Porras pid exer Y pijer Peele Ceampany Codo HLE From Qato oo To Gata 1 11 System will fetch the pending way bill details from SAP at runtime and display list of Pending way bill records for current Vendor with the following details e Serial No e Vendor Code e Vendor Name e Vendor Issue Date e Agent Issue Date e Way Bill No e Expiry Date Pending WayBill Company Code EcLK gt From Date 505208 To Date 5105 2008 Vendor Code Vendor Name Agent Issue Vendor Issue Way BillNo Expiry Date Date Date 0001001189 SHOEI FINISHING PVT LTD 10 05 2008 21 05 2008 _ A4632693 05 05 2009 2 0001001189 _SHOEI FINISHING PVT LTD 10 05 2008 21 05 2008 __A4632694 05 05 2009 3 0001001189 SHO
9. 09 2013 InProgress Submit Draft Queries TEST 20 K07 31 08 2013 InProgress Submitted View Accepted Queries 12 Vendor must click on Queries to submit a Query for the related Purchaser My RFQ View Submit Query g No Records Found X 4 b Vendor must click on the Submit Query button The system opens the form to capture the details for Query Vendor can write the Query in the Query box and can attach files and click on the submit option Query Submit Collective Reference No 559 Vendor Name SREE SARANYA PUKKELLA Query Submission Date 24 08 2013 Query f vr Attachments File Attachments After submission of query vendor can check the details of the submitted Query in the below screen Submit Query Submit Query Collective Query Query Vendor Query Response Buyer Reference No Submission Date Attachments Attachments 27 08 2013 can i deliver the product 2 days late SREERFOnet connect balance docx Strictly Confidential 21 s v entric gt ELECTROSTEEL CASTINGS LIMITED Outcome driven solutions User Manuals for VMP 9 Purchase Order Acknowledgement by Vendor Vendor must login to the Portal and must select Purchase Order gt gt My PO Pending Acknowledgement to acknowledge the Purchase Orders which are pending for the acknowledgement ol x E s Indows ADtEmnet EXE a JJ ES E 2 CE CE File Edit View Favorites Tools Help x sag E g le Favorites E We
10. Number Are You Registerd with Sales Tax Yes No NA TIN Number import Export License Number Email ID Terms and Conditions V You need to agree the terms before moving a head of registration process Suomi ciear Back Figure 2 Vendor Registration Strictly Confidential Outcome driven solutions User Manuals for VMP v entric gt ELECTROSTEEL CASTINGS LIMITED After submission of all details system will validate all the details and send Login Name and Password to the Vendor Registered Email ID through mail Vendor Logins with the Login Name and Password in the below Screen Login Credentials Submit After Login Vendor selects the My Profile and fills in all the required details 3 2 3 Points to Remember Portal allows only one login id per Vendor bridge code and Login id with same value as bridge code 3 2 4 Processing Steps 1 Enter your User name and Password and Click on Sign In button 2 Portal will verify your credentials and allow access to the functionalities if you are a valid user Otherwise portal will not allow you the access 3 Click on Click here link if you are a new Vendor and wants to register to the portal Portal will navigate you to the Vendor Registration page 4 Click on Forget Password link if you want to retrieve your password Strictly Confidential amp v entric gt ELECTROSTEEL CASTINGS LIMITED Outcome driven so
11. 3 Net Value Plant Po Number Po Line Supplier Supplier Entry Sheet Service Description Quantity UOM Price tem Number Invoice No Entry Sheet Line Item No HLWK 6500002128 1 1000041229 1 Labor 45 00LE 4 500 00 4 500 00 Strictly Confidential 33 amp v entric gt ELECTROSTEEL CASTINGS LIMITED Outcome driven solutions User Manuals for VMP 15 4 Payment Ledger View Vendor should login to the Portal and must select Forms and Enquiry gt gt Payment Ledger Report System provides option for Vendor to select the Company Code and Document Type Vendor must select the Company Code Document Type and should click on search button for fetching the data System fetches Payment Ledger details from SAP at run time and display list of Payment Ledger records based on selection criteria for the Vendor within current and last financial year with following details Line Item e Document Number e Document Date e Type e Posting Date e Amount e Currency e Vendor Invoice Number e Clearing Document e Reference e Text Footer e Period Total Payment Ledger Company Code EciK az Type Selec zi From Date 0 2 20 9 To Date 1220 BI Search Reference Text Amount 2475164 0000 Document Document Type Postion Daia ees Vendor Invoice Clearing Number Date YP 9 sind Number Document 0100088215 23 02 2010 23 02 2010 IHDFC TRF 3269 0100091903 HDFC TRF 3269 0100091350 3 03 2010 0100091350
12. EI FINISHING PVT LTD 17 05 2008 25 05 2008 _ A4642893 12 05 2009 Strictly Confidential 35 v entric Outcome driven solutions User Manuals for VMP 3 ELECTROSTEEL CASTINGS LIMITED 15 6 SAP PO GRN Wise View Vendor must login to the Portal and should select Forms and Enquiry gt gt PO GRN wise SAP View System will provide option to select company code and PO number PO IV Wise SAP View Company Code Select PO Setect GRN INV Select Vendor should select Goods Receipt and should click on search option when Vendor needs to check Goods Receipt details System will fetch PO GRN wise Report data from SAP at runtime and display list of records for current user with following details e PO Line Number e GRN Number e GRN Date e Challan Number PO IV Wise SAP View Company Code Eck PO 6100012759 ei own corres sl Line Number GRN Number GRN Date Challan Number 00001 00002 00003 00004 00005 00006 5000094685 5000094685 5000094685 5000094685 5000094685 5000094685 05 08 2009 05 08 2009 05 08 2009 05 08 2009 05 08 2009 05 08 2009 414 414 414 414 414 414 Vendor should select Invoice Receipt and should click on search option when Vendor needs to check Invoice details System will fetch PO IV wise Report data from SAP at runtime and display list of records for current Vendor with following details e PO Line Number e Vendor Invoice Number e Invoice Date
13. ION ccccccccssesseseeecceeeseueesseeeeccesssuaaseeeeeeess Oe RFO OQUERIE eea A E 9 Purchase Order Acknowledgement by Vendor seeeeseseeeseseere 10 Delivery Schedule Confirmation cccccccsseccceeeseceeeeseeeeeeees 11 Dispatch Details Update ccc ccecccccessececeesscceeeeseceeeeeceeeenes 12 Way BIN ENGUIT Y meneen erne 1 WO DONN r E E E E TEE 14 Vendor Inspection Call cc cecccccsssececesececeesecceseeseceseeeeeesseees 15 REPORTS FOR VENDOR ssssseeeeccecceeeesseeeccceeesaeeeeeeceeeeeeaaas 15 1 SAP Pending PO ViICW cccsscesssssccssrencssrencesteneesssvavseneuers 15 2 SAP GRN Status VIEW scssceclvicevesssanssenstscerecnsassseenioveravesveeseesie 15 3 SAP Service Entry VIEW cccscccseccssceseccsecceeseseceeeeeeeseeees 15 4 Payment Ledger VICW sessessesseeseesrerseeresreesserserresreesrerserresns 15 5 Pending Way Bill View sessessssesssseessrreresrrreerrrresrrererrrresene 15 6 SAP PO GRN Wise ViCW cccceeeseseeesssssseeeeeeeeeeeeeeeeeeeeeens 15 7 Returnable Material SAP VieW cccccccessssssseeeeeeeeseaes Strictly Confidential gt ELECTROSTEEL CASTINGS LIMITED re ere ree ree 7 E Lanne e eared 8 ee er ere 8 IN 4 vE entric gt ELECTROSTEEL CASTINGS LIMITED Outcome driven solutions User Manuals for VMP 1 Overview of the Module Implementation of Vendor portal is to synchronize expedite and improve communication and collaborati
14. Last Log in Aug 18 2013 7 46 PM IST Home Request for Quotation Vendor Profile My Profile View Pending Tasks j My Profile Change Request Extend Company Extend Company Select Company Bridge Code Mapping Details Company Code SAP Mapping Code ECLK 0001i00676l Material Group Mapping OO Material Family Material Sub Family Product Manufacturer BRAKES amp CLUTCHES BRAKE ASSEMBLY POLLUTION CNTRL EQP POLLUTION CONTROL EQUIPMENT Product Manufacturer Vendor selects the company in the list to which vendor wants to be extended and clicks on submit button Vendor Profile goes through approval process for the extended Company Vendor will get an Email whether profile got selected or rejected for the new Company Strictly Confidential 18 v entric Outcome driven solutions User Manuals for VMP 3 ELECTROSTEEL CASTINGS LIMITED 7 QUOTE SUBMISSION Vendor should login to the portal with the registered ID and Password to submit the Quote Vendor should select Request for Quotation gt gt My RFQ view Vendor can select the Company and can see the Quotes pending ViewRFQ Company Name Collective Reference K07 K07 K07 K07 K07 K07 K07 K07 leck e Submission Last Purchase Quotation Group Date 29 08 2013 27 08 2013 26 08 2013 27 08 2013 26 08 2013 29 08 2013 28 08 2013 29 08 2013 10 09 2013 31 08 2013 oe a a Da InProgress InProgress InProgress InProgress InPro
15. VMP 2 Common Guidelines This section explains the common guidelines to be considered while using the Vendor Portal 1 Vendor Portal is designed considering Internet Explorer 8 0 9 0 It is not best viewed operated in other browsers 2 Access to Vendor Portal functionalities is configured by the portal System Administrator In case you don t see any of the links or buttons mentioned in this User Manual either you are not allowed to access those or the functionality hasn t reached that stage You need to contact System Administrator if you want access to those functionalities The updated access control configuration will be reflected during your next login 3 Vendor Portal highlights the mandatory data fields with icon in red color You need to enter the data for those fields if you want to complete the functionality successfully Strictly Confidential V ventric 3 ELECTROSTEEL CASTINGS LIMITED Outcome driven solutions User Manuals for VMP Following table lists the menu elements available for Vendors Menu Head My Profile View Vendor Profile My Profile Change Request Vendor Extend Company Request for Quotation My RFQ View Strictly Confidential ventric gt ELECTROSTEEL CASTINGS LIMITED Outcome driven solutions User Manuals for VMP 3 Functionalities for Vendors 3 1 How To Login to Vendor Portal 3 1 1 Description This functionality allows access Vendor portal functio
16. VMP User Manual For Vendor Submitted To gt ELECTROSTEEL E ELECTROSTEEL A LANCO INBUSTRIES LTB ELECTROSTEEL CASTINGS LTD manson STEELS LTD Prepared By ventric Outcome driven solutions vCentric Technologies Pvt Ltd Prepared By Prepared On Reviewed By Reason for changes Saranya PVS 04 09 2013 Nagesh B 05 09 2013 Initial Draft v entric Outcome driven solutions User Manuals for VMP Contents 1 Overview of the MOdule ccccccccssssssseeeeeceeessaeeseeeceeeeeseaes 2 COMMON GUICELINGS ccccccesessesseeeceeeceeeesseeeceeesssaeaseeeeeeess 3 Functionalities for VENdOIs csssescecccecccssesssseccceeessaeeseeseeeess 3 1 How To Login to Vendor Portal cccsccccssseeeeeeseeeeeeees Diol IOCSCL IDLO eers Aa 3 1 2 Screen Snaps ccstetecetensstearcseossencassanccseseceeueatcesnnsenseeneunens 3 2 How To Register New Vendor to the Vendor Portal 32 1 Descriptio i arna 3 2 2 HOW to Arrive at esssssessssseeresssrrreessrerressserressssereeese 3 2 3 POINts tO Remember ccccccssssssseeeceecceseeesseeeeeeeeeeaees 3 2 4 Processing StepS sssssesssessrssrsrrsrrsrrsrrsresressrssesseesessee VENDOR REGISTRATION cssssseececccceeeeesseeececeeseeeeseeeceeseseaas My Profile Change REQuest ccccccssseccccssecceeeeseceeeeseceeeeeseeeeas 4 5 6 EXTEND COMPANY sssicersicacsiecnsentiaend renna en E E 7 QUOTE SUBMISS
17. actory Address If Vendor founds all the details given in Communication Address are correct then Vendor must select other tab and start giving all the details Strictly Confidential 10 v entric Outcome driven solutions User Manuals for VMP 3 ELECTROSTEEL CASTINGS LIMITED Figure 4 2 Vendor Registrations Key Person and Contact Persons Home Help Change Password Logout Electrosteel Portal Welcome MANJULA Your last login 7 28 2013 6 38 PM Home Request for Quotation Purchase Order Forms and Enquiry Vendor Profile ren Registered Office Communication Address Contact Details Excise Reg Income Sales Tax Product Profile Other Statutory Bank Details Attachments Key Persons Owner Partner Director Position MobileNo Required Required Required Add Record There are no records to display Do you have System of Complaint Settlement Yes No Help Desk Customer care No Customer System Attachment Browse Contact Persons Department Mobile Position Add Record Select e There are no records to display Financial Status of Organisations 3 Years 0 00 0 00 0 00 CO oosa oc ane CG non 00 hero om noo Share Capital amp Billion x 0 00 0 00 0 00 Reserve No of warranty claims in last 2 years amp status There are no records to display Here Vend
18. basis O Freight amount Waybill No Consignment Note No Consignment Note Date Transporter Name Number of Packages Invoice Value Mode of Transport O O O O O O O O O O O O O O O O Oo Oo Remarks e Attachments LR Invoice other documents Optional File Strictly Confidential 25 IN 4 vE entric gt ELECTROSTEEL CASTINGS LIMITED Outcome driven solutions User Manuals for VMP System will provide 2 options Submit and Cancel On clicking Submit option System will save the dispatch details along with PO details in Portal database and send email notification to PO Plant Purchase for Dispatch Details On clicking Cancel option System will not save the dispatch details Strictly Confidential 26 amp v entric gt ELECTROSTEEL CASTINGS LIMITED Outcome driven solutions User Manuals for VMP 12 Way Bill Enquiry Vendor must login to the Portal and must select Forms and enquiry gt gt Way Bill Enquiry System will open Waybill Inquiry form to collect following details e Sr No e Vendor Code e Company Code e No of Waybills Required e PO Number e Purchase Group e Request Details e Material Delivered to Plant Location WayBill Inquiry SNo Vendor Code Company Code No Of Way PO NO Purchase Group Requested Details Material Delivered Bills Required 1623 ANUSHA Seea Select z Select z 1 NADIMPALLY Seun Delete Add New Row j Submit g Cancel After selecting the Compan
19. ck gt FromDate iom ToDate 00520 S No Issuing Issuing Plant GP Date GP No Vendor Name Gate Pass Item Description UOM GP Quantity Return Quantity GP Quantity Balance Quantity Company Item SI No MOULD FOR PIPES MOULD FOR PIPES 10 04 2008 o000000567 LANCO INDU oe A 1 00 0 00 1 00 OLD amp USED PIPE 30 06 2008 0000001785 LANCO INDU oe oe OLD amp USED PIPE MOULD SIZE DIA KWWK __ 25 10 2008 0000003713 LANCO INDU 450 X 5 5M MAKE NO 0 00 HENAN ELWK 08 12 2008 0000004415 LANCO INDU METAL SAMPLE EA 8 00 0 00 j 8 00 CORE BOX WITH 00000008 10 06 2009 0000007370 LANCO INDU MANDRILL DIA NO 1 00 1 00 1100 ooo00009 ELK Kwwk 29 06 2009 2009 000007703 LANCO INDU INDU E 300 CORE BOX cer EREN 2 00 2 00 2 SETS 4 PCS 00000010 eck kwwk 07 09 2009 0000008949 LANCO INDU C kaai 200 00 oo O 200 00 200 00 1234 Strictly Confidential 38
20. e IV Number e IV Date Company Code ECLE PO siooonzss m evn weer st SD Ling Number Vendor Involoe No Invoice Date IY Number 00001 414 05 08 2009 5100066529 12 09 2009 gaii 414 05 08 2009 f1i0t06es29 12 09 2009 p000 414 05 08 2008 510066524 12 08 2004 gagana 414 05 08 2000 5100066 12 09 2009 00005 414 05 08 2009 5100066529 12 09 2009 poppi 414 05 08 2000 5100066523 12 08 2009 Strictly Confidential IN s vE entric gt ELECTROSTEEL CASTINGS LIMITED Outcome driven solutions User Manuals for VMP 15 7 Returnable Material SAP View Vendor must first login to the Portal and should select Forms and Enquiry gt gt Returnable Material SAP View to check the Report User enters Company Code Period within last one year and clicks on search option System will fetch Returnable Material Report data from SAP at runtime and display list of records for current user with following details e Serial No e Issuing Company e Issuing Plant e GP Date e GPNo e Vendor Name e Gate Pass Item SI No e Item Description e UOM e GP Quantity e Return Quantity e Balance Quantity e To be Return Date e Rate e Approximate Value e Order Ref e Tracking No e Approximate Bal Value e GPNotel e GPNote2 e Excisable e Requestor Strictly Confidential 37 3 s v entric gt ELECTROSTEEL CASTINGS LIMITED Outcome driven solutions User Manuals for VMP Returnable Material SAP View Company E
21. em will provide options to change the quantity to be delivered delivery date After providing the date and the quantity to be delivered Vendor must checkmark the Confirm option as shown below Delivery Schedule Confirmationt PO Item Meterial Code Meterial Description PO o o ae Required Date Qty To be Delivered Required Date Qty To be Delivered Confirm Location 00026904 00001 000000000000002493 ABRASIVE PAD 13 100 00 KWWK 11 09 2013 10 00 firoe2013 Si fio 00 ra After Confirming the dates and quantities for Purchase Order item wise Vendor must click on Confirm Delivery Schedule button Strictly Confidential 24 IN 4 vE entric gt ELECTROSTEEL CASTINGS LIMITED Outcome driven solutions User Manuals for VMP 11 Dispatch Details Update Vendor must login to the Portal and should select Purchase Order gt gt Create Dispatch Details System will allow Vendor to select the PO records from refined search based on material code for which Dispatch details needs to be submitted System will pre populate PO data in the Dispatch details System will open Dispatch Details form with Pre populated selected Pending PO record data to collect following details e Header o Vendor Code o Invoice No o Way bill required o Driver Name o Contact No e Line Items Vendor Code PO Number PO Item No Material Code Material Description PO Qty Pending Qty Deliver Schedule Qty Invoice Qty Dispatch Date Freight to pay to paid
22. fications Vendor can provide registration number and upload copy of the certifications and related information Vendor can specify the list of his major customers and their related information Vendor must first select the Dealership Manufacturer Types of Services for which he was applicable and he should map the material main family and sub family and product name and add records as many records for which Vendor was applicable Strictly Confidential 13 s v entric gt ELECTROSTEEL CASTINGS LIMITED Outcome driven solutions User Manuals for VMP Figure 4 5 Vendor Registrations Other Statutor IS Electrosteel Portal Welcome SRUTHY Your last login 8 6 2013 12 17 PM Home Vendor Profile Registered Office Communication Address Contact Details Excise Reg Income Sales Tax Other Statutory Product Profile Bank Details Attachments License Numbers Factory License Trade License Import Export License Browse Labour License Electrical Contract License Other Statutory Registrations Provident Fund Reg No Effective date ESI Code IBR Registration Are you Registerd as MSME Micro Small Medium No Registration Number Upload Attachment Are you Registerd with NSIC Yes C NSIC Registration No ame Here Vendor can give the license numbers like Factory License Trade License Labor License etc and Vendor must provide supporting documents for each license
23. gress InProgress InProgress InProgress InProgress InProgress Draft Draft Queries Queries Queries Queries Queries Queries Queries Queries Queries Queries Accepted Draft Draft Draft Draft Draft Draft Submitted Accepted Vendor should click on Submit link to submit the Quotation for a Collective Reference Number Vendor can fill all the required fields in the below screen like Validity Period of Offer Payment Terms Quotation Reference Number Currency and Terms and Conditions in the header Vendor should first select the Item and should give Quantity offered Price Basis Unit Price Delivery Date Warranty Tax Type Excise Duty condition Types and can give Remarks Item wise Item No 1 PRLine Material Quantity PRRefNo Material Code uanti Price Basis Unit Price DeliveryDate Warranty a ItemNo Material Code Description Cee tee Offered id ie 3000025465 1 000000000000002452 GAS 000000000000002452 Costs and freight 10 10 2013 E8 100 00 4year Condition Types Condition Type Code Condition Type ZM11 RBOO RCOO FRB1 ZP01 ZPO2 ZPO3 4 Insurance Charges 100 Absolute discount 0 Discount Quantity 1 FRIEGHT VALUE 0 P amp F Charges in 2 P amp F Charges Value 0 P amp F Charges Quantity Strictly Confidential Tax Type Tax Details VAT 14 5 Non Deductible Excise Basis 1 Excise Duty Per UOM 19 a v entric
24. ile Other Statutory Bank Details Attachments y L il ba Attachments File Description Here Vendor can attach different documents After filling all the required details in the form Vendor can Save Submit the form When Vendor Saves Submit the form if vendor is yet to give any mandatory details Vendor will get pop up information for which vendor needs to give the information After filling the missed out details Vendor can Save Submit the details If Vendor saves the details vendor can retrieve the form at any point of time and modify the information and can submit Vendor profile goes through 4 level approvals He cannot change any data in his profile until his profile is totally approved After the final approval he will get a mail to his registered Email ID Note Vendor should upload the attachments where ever required Strictly Confidential 16 a v entric gt ELECTROSTEEL CASTINGS LIMITED Outcome driven solutions User Manuals for VMP 5 My Profile Change Request Vendor Logs in to the Vendor Portal by giving the User Id and Password Vendor Selects the My Profile View gt gt My Profile Change Request File Edit View Favorites Tools Help x sagit A et lm Favorites E Welcome E fa v a E v Page v Safety v Tools v Home Help Change Password Logout 5 Electrosteel Portal Welcome ASHA KUNAPARAJU Last Log in Aug 18 2013 7 46 PM IST Ho
25. lcome fy v mh v Pager Safetyy Toos z Home Help Change Password Logout gt Biz e Procurement Portal Welcome ASHA DEVI KUNAPARAJU Last Log in Sep 02 2013 5 09 PM IST Home Request for Quotation Purchase Order Forms and Enquiry My PO Pending Acknowledgment Pending Tasks Pending PO SAP View Delivery Schedule Pending Confirmation Delivery Schedule List Create Dispath Details Dispatch Details The below are the Purchase Order files published by Purchaser which are pending for acknowledgement Pending Purchase Orders For Acknowledgment Purchase Order File Purchase Order Acknowledgment ecl purchaserPOTesting pdf Acknowledgment Acknowledgment Acknowledgment Acknowledgment Acknowledgment Acknowledgment Vendor can download the Purchase Order file by clicking on the file Strictly Confidential 22 ventric 5 gt ELECTROSTEEL CASTINGS LIMITED Outcome driven solutions User Manuals for VMP Vendor can acknowledge the Purchase Order by clicking on the Acknowledgement link Vendor should provide the remarks reason and must click on Accept button if vendor wants to accept the Purchase Order Vendor must click on reject button if Vendor wants to reject the Purchase Order Strictly Confidential 23 amp v entric gt ELECTROSTEEL CASTINGS LIMITED Outcome driven solutions User Manuals for VMP 10 Delivery Schedule Confirmation Vendor must logi
26. lutions User Manuals for VMP 4 VENDOR REGISTRATION Figure 4 1 Vendor Registration Vendor Name and Communication Factory address Home Help Change Password Logout Electrosteel Portal Welcome MANJULA Your last login 7 28 2013 6 38 PM Home Request for Quotation Purchase Order Forms and Enquiry Vendor Profile pan 7 JE T 7 jE Registered Office Communication Address Contact Details Excise Reg Income Sales Tax Product Profile Other Statutory Bank Details Attachments Vendor Type Manufacturer Title Select Vendor Name MANJULA Reference Vendor Company Name Reference Vendor Bridge Code Login Registered Office Communication Address Factory Address Jj same as registered office address House No Street 1 Street 2 Street 3 Disrict VISAKHAPAT City India Country Andhra Pradesh Region Postal Code Postal Code Email Id Email Id Telephone Telephone Mobile Mobile Fax No Fax No Address Proof Attachment Here Vendor fills in all the details regarding his Registered Office Communication Address and Vendor should support the filled details with an Address Proof Attachment If Vendor s factory address is same as Registered Office address then Vendor should check mark the field in Factory Address so that all details given in the Communication Address will be copied to Factory Address Otherwise vendor must fill in all the details in F
27. me Request for Quotation Vendor Profile My Profile View My Profile Change Request Extend Company Pending Tasks Vendor can make any required changes in the Profile and clicks on submit button Vendor Profile change Request goes through approval Process Vendor will receive an Email whether change is approved or not Registered Office Communication Address Contact Details Excise Reg Income Sales Tax Other Statutory Product Profile Bank Details Attachments Vendor Bridge Code 1597 Electrosteel Castings Ltd Electrosteel Steels Ltd Lanco Industries Ltd Initial registered company Electrosteel Castings Ltd Not Applied Approved Vendor Type Manufacturer Title Ms Vendor Name Reference Vendor Company Name Reference Vendor Bridge Code Login Strictly Confidential 17 a ventric gt ELECTROSTEEL CASTINGS LIMITED Outcome driven solutions User Manuals for VMP 6 EXTEND COMPANY If Vendor already got registered with a Company and wants to extend to other Company then vendor should login to the Vendor Portal and should select Vendor Profile gt gt Extend Company i rT a pore A EicOl WINGOWS G js 7 i http vportaldev 2025 Pages Welcome aspx v File Edit View Favorites Tools Help x sngt E e ly Favorites EF Welcome fey mm v Pager Safetyy Toolky v Home Help Change Password Logout 5 Electrosteel Portal Welcome ASHA KUNAPARAJU
28. n to the Portal and must select Purchase Order gt gt Delivery Schedule Pending Confirmation to confirm the pending delivery schedules System displays Delivery Schedule details specific to current user with following details e Serial No e Date of Entry e Company Code e PO Number e PO Item No e Material Code e Material Description e PO Quantity e Required Date e Qty to be Delivered e Plant e Storage Location Delivery Schedule Confirmationt PO Item Meterial Code Meterial Description PO Qty Plant Storage Required Date Qty To be Delivered Required Date Qty To be Delivered Confirm Location 00001 000000000000002493 ABRASIVE PAD 13 100 00 KWWK 11 09 2013 10 00 fis oe 2013 S ooo c iat 00001 000000000000002493 ABRASIVE PAD 13 100 00 KWWK 11 09 2013 10 00 1 08 2013 10 00 r 00001 000000000000002493 ABRASIVE PAD 13 100 00 KWWK 11 09 2013 10 00 rosam fio 00 E 00001 000000000000002493 ABRASIVE PAD 13 100 00 KWWK 11 09 2013 10 00 hroms Aa g ALKON CLOTH BELT firos20m3 2A 00001 ABRO20005 SEO x 76 GRIT 36 100 00 KWWK 17 09 2013 15 00 75 00 r ist 00001 000000000000002493 ABRASIVE PAD 13 10 00 KWWK 11 09 2013 10 00 fir oa 2013 E Roo D 00001 000000000000002493 ABRASIVE PAD 13 10 00 KWWK 03 09 2013 10 00 psos20m3 S mooo A bao 00001 ABRO20005 ALKON CLOTH BELT 100 00 KWWK 01 10 2013 50 00 for to 2013 ES 0 00 5 3500 x 75 GRIT 36 00001 ABRO20005 ALKON CLOTH BELT yon no KWWK 01 11 2013 50 00 Pram S Ee r Syst
29. nalities to the User if the User credentials are valid 3 1 2 Screen Snaps Login Credentials Submit Figure 1 Login Strictly Confidential amp v entric gt ELECTROSTEEL CASTINGS LIMITED Outcome driven solutions User Manuals for VMP 3 2 How To Register New Vendor to the Vendor Portal 3 2 1 Description This functionality allows registering new vendors to the portal It captures multiple details from Vendors like Registered Office and Communication Address Key Person details Contact Person details Excise number details Sales Tax details Licenses details Bank details Other Statutory details and various support documents as attachments 3 2 2 How to Arrive at Vendor Portal Site gt gt Click here for New Registration After filling all the below details Vendor will get the Login Id and Password to the registered email Vendor selects the required company for which he wants to get registered He will fill in the necessary fields and provide a mail Id for which his Username and password will be sent after registration 5 Electrosteel Portal Vendor Details Company Name with whom you want to register Select Iga Vendor Type Select Vendor Name Country Select g E State Select City Pan Number Are You Registered with excise yes No NA Excise registration Number Are You Registerd with Service Tax Yes No NA Service registration
30. on between ELECTROSTEEL Group ECL ESL and LANCO and its Vendors The objectives of Vendor Collaboration Portal are e Better align the entire supply chain with the Electro steel Group s needs e Make it possible to minimize cost and substantially reduce the time required to respond to changes in demand patterns Objective e Promote supplier self service e Facilitate ELECTROSTEEL Group s interaction with Vendors e Sharing and resolving concerns and issues with suppliers e Enable Financials Visibility Strictly Confidential 3 v entric erica die reine User Manuals for VMP gt ELECTROSTEEL CASTINGS LIMITED Following diagram explains the process flow of the Vendor Portal Vendor Managemnt s Vendor Registration Vendor List Plant Dispatch List Create Dispatch P Dispatch RFQ Publish RFQ Quotation Submission DA Summary Evaluation DA List Create DA Delivery i i 3 Authorization l i PO QC Report Open PO Warehouse The purpose of this manual is to explain how Vendors can use the Vendor Portal functionalities It is organized into following sections e Common Guidelines This section explains the common guidelines to be considered while using the Vendor Portal e Functionalities for Vendors This section explains functionalities which allowed to Vendors Strictly Confidential IN 4 vE entric gt ELECTROSTEEL CASTINGS LIMITED Outcome driven solutions User Manuals for
31. or gives the details regarding the Contact Key Persons and adds as much number of records available for the Vendor Strictly Confidential s v entric gt ELECTROSTEEL CASTINGS LIMITED Outcome driven solutions User Manuals for VMP Figure 4 3 Vendor Registrations Excise Registration Income Sales Tax Home Help Change Password Logout E Electrosteel Portal Welcome MANJULA Your last login 7 28 2013 7 12 PM Home Request for Quotation Purchase Order Forms and Enquiry Vendor Profile lt y r T Registered Office Communication Address Contact Details Excise Reg Income Sales Tax Product Profile Other Statutory Bank Details Attachments Excise registration Details Are you Registered with Excise C Yes No NA Are you Registered with Service Tax Yes No NA ECC Number Excise Registration No Excise Range Excise Division Excise Commissionrate Service tax Reg No Sales Tax Registration Details Are you Registered with Sales Tax C Yes No NA TIN Number LST VAT Number CST Number Import Export License Number Income Tax Details PAN No PAN Valid From Date TAX exemption Details If any MANJU1234F Nature Of Ownership If the Vendor is registered with the Excise Service Tax Sales Tax Vendor must fill all the details regarding the taxes for which he got registered and must provide a supporting document for them
32. wing details eSupplier Delivery Challan Number e Delivery Challan Date e PO Number e PO Item Number e Material Code e Material Description e GRN Number e GRN Date e Challan Quan tity e GRN Quantity e Accepted Quantity e Rejected Quantity e Reason for Rejection e Plant SAP GRN View Company ECLK PO Number 6400002860 From Date 21 07 2013 Supplier Delivery Delivery PO Number PO Item Material Code Material Description GRN Number GRN Date Challan GRN Quantity Accepted Rejected Challan Number Challan Date Number Quantity Quantity Quantity 23457 23456 23417 23775 24011 23457 23456 23417 23775 22 03 2010 23 03 2010 23 03 2010 29 03 2010 31 03 2010 22 03 2010 23 03 2010 23 03 2010 29 03 2010 Strictly Confidential 6400002860 6400002860 6400002860 6400002860 6400002860 6400002860 6400002860 6400002860 6400002860 REF390180 REF390180 REF390180 REF390180 REF390180 REF390180 REF390180 REF390180 REF390180 BRICKS FIRE END ARCH TY A 9X4 5X3 2 5 BRICKS FIRE END ARCH TY A 9X4 5X3 2 5 BRICKS FIRE END ARCH TY A 9X4 5X3 2 5 BRICKS FIRE END ARCH TY A 9X4 5X3 2 5 BRICKS FIRE END ARCH TY A 9X4 5X3 2 5 BRICKS FIRE END ARCH TY A 9X4 5X3 2 5 BRICKS FIRE END ARCH TY A 9X4 5X3 2 5 BRICKS FIRE END ARCH TY A 9X4 5X3 2 5 BRICKS FIRE END ARCH TY A 9X4 5X3 2 5 5000137506
33. y Code and providing all the details Vendor must Checkmark the record and Vendor can Submit or Cancel On clicking Submit option System will save the Waybill Inquiry details in Portal database and send email notification to selected Plant Purchase person for Waybill Inquiry On clicking Cancel option System will not save Waybill Inquiry details Strictly Confidential 27 amp v entric gt ELECTROSTEEL CASTINGS LIMITED Outcome driven solutions User Manuals for VMP 13 TDS Download Accounts Person will upload TDS certificates Pdf files on Portal Server Vendor must login to the Portal to download the TDS files After logging to the Portal Vendor should select Forms and Enquiry gt gt TDS View System will display list of TDS files for current user with the following details e Company Code e Vendor Code e View TDS File Link to download TDS Download Company Code Vendor Code ECLK LILK 1597 view ECLK LILK 1597 ECLK LILK 1597 Vendor clicks on TDS file and download for reference Strictly Confidential 28 IN 4 vE entric gt ELECTROSTEEL CASTINGS LIMITED Outcome driven solutions User Manuals for VMP 14 Vendor Inspection Call Vendor must login to the Portal and should select Purchase Order gt gt Raise Inspection Call User should select one or multiple line items of Multiple PO System will open Inspection Call entry form pre populated with Pending PO data for collecting following details
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