USER GUIDE FOR L`ANNÉE PHILOLOGIQUE ON THE INTERNET
Contents
1. operation AND OR or NOT a AND searches will only generate results that match both search terms For example a search for Ancient Authors Lysias AND Modern Authors Avezzu Guido will only generate results on the subject of Lysias written by Guido Avezzu OR searches will generate results that contain either search term For example a search for Full Text dog OR Full Text canine will generate results containing either or both words NOT searches may be used to eliminate results that contain a particular search term For example a search containing NOT Journal Title Bryn Mawr Classical Review will generate all the results produced by the other search terms minus any that were found in the Bryn Mawr Classical Review Priority between the operators is given from up to down AAND BOR C is read as A AND B OR C A OR B AND C is read as A OR B AND C A AND B ORC AND E is read as A AND B ORC ANDE and so on 4 As with the Basic Search the form of the search field changes dependent on the type of search term you have selected 5 You may also apply filters to your search using the Advanced Search page a Click on the next to the left of Filters in the lower portion of the Advanced Search page Language Filters You can now limit your search results to one or more languages Select one or more languages by clicking on the box to the left of th2. window Click on the trashcan icon at the bottom right of the menu to delete the selected searches A window will appear asking if you are sure If you aren t click Cancel Otherwise click OK My Alerts Here you can view any alerts that you have created max 10 and you can display the associated results by clicking on the desired alert 18 1 Click on the desired alert set to display it in the results page 2 Select one or more alerts for deletion by clicking on the box to the left of the alerts or select all the alerts using the Select All option at the bottom of the My Alerts window Click on the trashcan icon at the bottom right of the menu to delete the selected alerts A window will appear asking if you are sure If you aren t click Cancel Otherwise click OK My Records Here you can view any records max 50 you have chosen to save 1 You can navigate through your saved records using the arrows at the bottom which will allow you to view 10 at a time The inner arrows will move you one page at a time and the outer arrows will move you to the first or last page 2 You can view a record in a Full Record Page by clicking on its title You can view all your saved records in a Results Page by clicking on View All My Records at the top of the My Records window 3 Select one or more individual records for deletion by clicking on the box to the left of the records or select
3. 1 You may view individual records by clicking on the title This will bring you to a new page where you can view the full record as it appears in the APh Tip You may return to your main results page at any time by clicking on the button that reads Return to results on the left side above the record 2 You may select multiple records to work with a To select specific records click on the box to the left of the record When selected the box will turn blue and a checkmark will appear b Bulk actions are available immediately above your results list Here you can Select All Select Current Page or Deselect All by clicking on the desired action Refine Results Faceted Search The Refine Results Panel is displayed to the right of the screen under the Customization Panel Six types of facet are available modern authors ancient authors and texts subjects and disciplines date language and document type Modern Authors Ancient Authors Texts Subjects Disciplines Date Language Document Types Modern Authors _ P mias Jordi 4 _ Gallazzi Claudio 3 C Krebs Christopher B 3 _ Kurfess Alfons 3 _ Landolfi Luciano 3 ore values a Ancient Authors Texts Subjects Disciplines Date Language Document Types 12 Click on the displayed to the left of the facet to display a ranked list of five v
4. all the records using the Select All option at the bottom of the My Records window Click on the trashcan icon at the bottom right of the menu to delete the selected records A window will appear asking if you are sure If you aren t click Cancel Otherwise click OK
5. of Records you must then enter the range you wish to have printed for example results 5 through 20 When you are satisfied with your selection click the Print button at the bottom right of the window Tip you can close this window at any time by clicking the Cancel button an or by clicking the x in the top right corner of the Print window E mail records Clicking on the E mail button will open a new window where you will choose which references you wish to have e mailed the format you wish to send the records in and the address where you wish them sent 1 Choose which records you wish to e mail Your options are Selected Records Unselected Records All Records or a Range of Records you must then enter the range you wish to have printed for example results 5 through 20 Click on the circle to the left of your choice The circle will turn blue and be marked with a black dot 2 Choose the format you wish to have them sent in They can be sent in an attached file as plain text PDF or RIS format tag format developed by Research Information Systems 3 Choose the e mail address you wish the records to be sent to The field will be automatically filled with the address associated with your account if you signed in You may select a different address by deleting the current one and typing in a new one 4 When you are satisfied with your selections click the E mail button at the bottom right of t
6. or more specific search terms Click on the boxes next to the terms to select your choices Your selections will be marked with a checkmark APh Record Number Type your search term in the second field The APh Record Number is displayed at the bottom right on the record page The format is Reviews by Journal Title 1 Type your search terms into the second field The search is limited to the reviews of monographs For instance a search for JRS will retrieve all the reviews published by the Journal of Roman Studies Tip You can search for a full title or for its abbreviation 2 If your search term is recognized by the database a dropdown menu will appear below allowing you to select one or more specific search terms Click on the boxes next to the terms to select your choices Your selections will be marked with a checkmark Reviews by Author 1 Type your search terms into the second field The search is limited to the reviews of monographs For instance a search for Syme Ronald will retrieve all the reviews published by Ronald Syme 2 If your search term is recognized by the database a dropdown menu will appear below allowing you to select one or more specific search terms Click on the boxes next to the terms to select your choices Your selections will be marked with a checkmark Working with the Results Page After you have clicked the Search button to perform either a Basic or Advanced Search you
7. records you may save the search set corresponding to these results 2 When you are satisfied with your selection click the Add to My Records button at the bottom right of the window Working with the Full Record Page After you have clicked the title in a result you will be brought to the full record page which will look similar to this lt lt Back to results APh Records 12574 Interim Records 0 IKK 3 12574 x gt gt I Record amp print E mail Save 4E Add to My Records The Iliad I with an english translat by Murray A T London Heinemann 1924 XVIII amp 579 p Loeb Classical Library CPh 1925 190 Bassett CR 1926 24 Harrison 01 01128 K 3 12574 x gt I By clicking on Back to Results you will go back to the results page The series of buttons immediately above the record allow you to Print E mail Save or Add to My Records See Output of Records in Working with the Results Page An additional button provides a direct link to the full text of the item if the service is available at your institution Tip if you move the cursor on a journal title abbreviation the full title of the journal will be displayed This is limited to journal title abbreviations that are displayed in red On the home page you will find a link to a page with more tips on journal abbreviations used in L Ann e Saving Searches and Creating Alerts A click on the
8. set will bring the results in a Results Page Tip Sets are listed in reverse numerical order the most recently created set is at the top of the table Combining Search Sets On the same page you have the possibility to combine search sets created from previous searches In the field below Combine Search Sets type the search set number for instance Q1 click on one of the Boolean operators to the right then type a second search set number Combine Search Examples Q1 AND Q2 finds all records that appear in both set Q1 and set Q2 Q2 OR Q3 finds all records that are in set Q2 and all records that are in set Q3 including records common to both sets Q1 AND Q2 NOT Q3 AND Q6 finds all records that are common to sets Q1 andQ2 excluding records that are in set Q3 16 Tip The use of parentheses to combine the operators is not available priority is given from left to right A AND B OR C is read as A AND B OR C A ORB AND Cis read as A OR B AND C A AND B ORC AND E is read as A AND B ORC AND E and so on Your Personal APh Online Database Account The APh Online Database allows users to set up a personal account This will allow the system to remember the user s preferences to access saved searches and records and to access created alerts See Saving Searches and Creating Alerts When you are signed into your personal account the following window will appear on the right on your APh Online Database screen at all t
9. title at the upper left of the webpage below the APh graphic will allow you to back up to the next higher page in the site tree The Bibliography System homepage will always be available for immediate return Accessing the Advanced Search Click on Advanced Search located immediately below the right hand drop down menu and to the left of the Search button in the Basic Search bar located across every screen Need Help At the bottom right hand corner of every page of the APh Bibliographic Database website you will find links to the Site Plan this User Guide and to Contact Information for the APh staff Performing a Basic Bibliographic Search The basic search bar is available across the top of every screen of the APh Online Database and looks like this Modern Authors 7 Sort by Author gt SEARCH gt Advanced Search 1 The first field is a dropdown menu By clicking on the up down arrows on the right of the field you will be able to select the type of search you would like to perform Your options are Modern Authors Full Text Ancient Authors and Texts Subjects and Disciplines Prior to Volume 67 and Subjects and Disciplines After Volume 67 2 The form that the second field takes is determined by the type of search you have chosen to perform 3 The third field is also a dropdown menu Again clicking on the up down arrows to the right of the field you will be able to choose how the results of your se
10. will be brought to the results page which will look similar to this gt Result ancient Homerus 12574 results Search History Modify Search Add to My Searches APh Records 12574 Interim Records 0 10 gt resutts per page kX 1 1258 OK gt I Records G print C gt E mail Save 4E Add to My Records Select All Select Current Page Deselect All Author Title Date gt The top line provides a description of your search set It allows you to see your search string which is a list of all your search terms and the operations used to combine them and the number of results The bar below this allows you to manipulate your search you may view your search history by clicking the Search History button modify your current search by clicking on the Modify Search button or save the current search to your personal account by clicking on the Save to My Searches button Viewing and Organizing your Search Results 1 Your search results are presented in two separate tabs The main tab which is automatically selected are APh Records These are records which have already been published in the APh The second tab which you can view by 10 clicking on the grey tab are Interim Records i e the latest available records from the different offices prior to their publication in the print volume and the annual update of the database 2 The small drop down menu to the right of t
11. Add to My Searches button will bring you to a page which look similar to this Save to My Searches x Name set ancient Homerus Create an alert for this search statement C You can edit the name of your search in the text entry box and have the option of creating an alert for this search by clicking the mouse on the check box You can save a maximum of 10 searches and create a maximum of 10 alerts 15 You will be notified by an e mail sent to the address saved in My Preferences each time a new record matches the search criteria of your alerts Working with the Search History Page A click on the Search History button will bring you to a page which look similar to this lt lt Back to results Search History Set Results Interim Records Search Statement Ql 12574 0 ancient Homerus Combine Search Sets You can combine search sets by including set numbers in the command line below For instance Q1 AND Q2 or Q1 AND Q2 NOT Q3 or Q1 OR Q2 NOT Q3 AND oR NOT pe SEARCH A click on Back to Results will bring back the results page Search History Table The first part of the page is a table listing the searches you did during the current session the number of the search set is listed in the first column the number of results in the second with the number of interim records noted in parenthesis the search statement in the third column A click on the number of a search
12. USER GUIDE FOR L ANNEE PHILOLOGIQUE ON THE INTERNET Tip You can use the Bookmarks to navigate through the guide Accessing L Ann e philologique Individual Membership Individual membership accounts are available for access to the APh Online Database The homepage for the APh Online Database has a link that will allow you to purchase such a membership Payments are processed in 3 5 business days and you will be contacted via email with your login information Institutional Membership Log in from within your Institution Please make sure that your institution is a subscriber to L Ann e philologique Online Database Access to the APh Online Database from within your institution should be automatic Tip If you experience problems accessing the service while at your institution please contact your reference librarian or the administrator in charge of your online database access services Log in from a Remote Location i e Off Campus 1 Go to the library website of the participating institution of which you are a member 2 Locate L Ann e in the library catalog and click on the link for the Online Bibliographic Database 3 You may be prompted to provide your login information for your institution s library system if you are not already logged in 4 Once logged in to your institution s library system you should be brought to the L Ann e website Tip Not all institutions will offer remote access to L Ann e philo
13. a or symbol as the first character of a search Fuzzy Searches To do a fuzzy search use the tilde symbol at the end of a Single word Term The query Caesar will find terms like C sar Cesare Casar You can specify the required similarity The value is between 0 and 1 with a value closer to 1 only terms with a higher similarity will be matched The default parameter is 0 5 Tip Use 0 7 or 0 8 as a parameter in order to avoid to much noise in your search Proximity Searches To do a proximity search use the tilde symbol at the end of a Phrase You can specify how many words away the two terms should be The query proconsul Africa 5 will find records in which proconsul and Africa are within five words of each other Subjects and Disciplines Searches 1 A dropdown menu listing 10 different subject categories will appear beneath the second field when a Subject and Disciplines search is selected 2 Wherever you see a you may click on the to open a further list of sub categories These may also have marks allowing you to narrow your search further 3 You may select one or more of the available categories or sub categories by clicking on the boxes immediately to the left of the Subject title Your selections will be marked with a check Performing an Advanced Bibliographic Search The Advanced Search is reached by clicking on Advanced Search be
14. alues The most frequently occurring values appear at the top of the list The number in parentheses shows the number of records on the result list that contain the value Select one or more check boxes and click on the button Refine to view only those results Tip You can select more than one value Click the More values link to display the first twenty values in that facet Tip You can go back and deselect any value 13 Output of Records The series of buttons immediately above the results on the Results page or above the record on the Full Record page allow you to Print E mail Save or Add to My Records Tip If you select one of these options while you have an individual record open it will perform that operation for only that record If multiple records have been selected the operation will be performed on the selection Tip A Maximum of 100 records may be selected for the Print E mail and Save operations and a maximum of 50 references may be selected for the Add to My Records operation If your selected records exceed this limit only the first 100 or 50 respectively will be used Print records Clicking on the Print button will open a new window where you will choose which references to print Click on the circle to the left of the your choice The selection will turn blue and be marked with a black dot Your options are Selected Records Unselected Records All Records or a Range
15. arch will be organized Your options are Sort by Author Sort by Title Sort by Date oldest first Sort by Date newest first and Sort by Relevance 4 When you are satisfied with your Search selections click the Search button on the far right Modern Authors Ancient Authors and Texts Searches 1 Type your search terms into the second field Tip Use modern authors last names For ancient authors and texts L Ann e uses the Latin form Homerus for instance but well established names in English are also recognized Homer for instance Tip The Ancient Authors and Texts search is limited to ancient authors and anonymous texts Specific works of ancient authors are not indexed Tip For ancient authors and texts only the first fifteen possible search terms will appear in the dropdown menu If the search term you are looking for does not appear continue to type to further limit the search until the search term you are looking for appears Tip For modern authors only the first fifteen possible search terms will appear in the dropdown menu Click on Next at the bottom right to see other search terms associated with the terms you typed You can also continue to type to further limit the search 2 If your search term is recognized by the database a dropdown menu will appear below allowing you to select one or more specific search terms Click on the boxes next to the terms to select your choices Your selections w
16. e language The box will turn blue and a check mark will appear You may also deselect a language by clicking on the box a second time c Date Filters You may limit your search to results from a specific year or from a range of years Simply type the desired year YYYY in the search fields d Limit to interim records By selecting this box you limit your search to the interim records i e the latest available records from the different offices prior to their publication in the print volume and the annual update of the database 6 Sorting your Search results Clicking on the up down arrows to the right of the dropdown menu at the bottom of the Advanced Search page to the left of the Search button will allow you to choose how the results of your search will be organized Your options are Sort by Author Sort by Title Sort by Date oldest first Sort by Date newest first and Sort by Relevance 7 When you are satisfied with your search terms filters and results order click on the Search button at the bottom right of the page Modern Authors Ancient Authors and Texts Searches 1 Type your search terms into the second field Tip Use modern authors last names For ancient authors and texts L Ann e uses the Latin form Homerus for instance but well established names in English are also recognized Homer for instance Tip For ancient authors and texts only the first fifteen possible search terms will app
17. ear in the dropdown menu If the search term you are looking for does not appear continue to type to further limit the search until the search term you are looking for appears Tip For modern authors only the first fifteen possible search terms will appear in the dropdown menu Click on Next at the bottom right to see other search terms associated with the terms you typed You can also continue to type to further limit the search 2 If your search term is recognized by the database a dropdown menu will appear below allowing you to select one or more specific search terms Click on the boxes next to the terms to select your choices Your selections will be marked with a checkmark Full Text Type your query in the second field A query is broken up into terms and operators Terms There are two types of terms Single Terms and Phrases A Single Term is a single word such as Egypt or consul A Phrase is a group of words surrounded by double quotes such as suffect consul Multiple terms can be combined together with Boolean operators to form a more complex query Tip The AND operator is the default conjunction operator This means that if there is no Boolean operator between two terms the AND operator is used Boolean operators AND OR and NOT are supported The AND operator matches records where both terms exist Tip The symbol amp amp can be used in place of the word AND The OR operator links t
18. he tabs allows you to select how many results are displayed on each page The number of results per page by default is 10 but you may click on the up and down arrows to choose 15 or 20 This can also be set in My Preferences 3 To the right of the number of results per page menu are the results navigation controls The two numbers tell you which page of results you are currently viewing and how many pages of results there are in total You can type in a particular page number that you wish to jump to in the white box typing over the current page number and then clicking on the OK button You may also navigate through the results pages using the arrows The inner arrows will move you one page at a time while the outer arrows will move you to the first or last pages Tip The same navigation controls are also found at the bottom of each results page on the right hand side 4 Your results are presented in the order you selected while performing your initial search However you can change this order by clicking on the up and down arrows at the right of each column header The first time you click the arrows it will organize your results by that column in ascending order i e alphabetic A to Z or Oldest Date to Newest and if you click the arrows again it will switch to descending order 5 Clicking on the title in a result will open the full record as it appears in the APh database Selecting Records from the Results Page
19. he window Save records Clicking on the Save button will open a new window where you will choose which records you wish to have saved to your personal computer and the format you wish to save them as 1 Choose which records you wish to save Your options are Selected Records Unselected Records All Records or a Range of Records you must then enter the range you wish to have printed for example results 5 through 20 Click on the circle to the left of your choice The circle will turn blue and be marked with a black dot 2 Choose the format you wish to export the selected records in They can be exported as a plain text file as a PDF as an RIS format file or directly to your RefWorks account 3 When you are satisfied with your selections click the Save button at the bottom right of the window Add records to My Records Clicking on the Add to My Records button will open a new window where you will choose which records you wish to save to your APh Online Database account for future use 1 Choose which records you wish to save Your options are Selected Records Unselected Records All Records or a Range of Records you must then enter the range you wish to have printed for example results 5 through 20 Click on the circle to the left of your choice The circle will turn blue and be marked with a black dot Tip You can save a maximum of 50 records in My Records If you want to save more than 50
20. ill be marked with a checkmark Full Text Type your query in the second field A query is broken up into terms and operators Terms There are two types of terms Single Terms and Phrases A Single Term is a single word such as Egypt or consul A Phrase is a group of words surrounded by double quotes such as suffect consul Multiple terms can be combined together with Boolean operators to form a more complex query Tip The AND operator is the default conjunction operator This means that if there is no Boolean operator between two terms the AND operator is used Boolean operators AND OR and NOT are supported The AND operator matches records where both terms exist Tip The symbol amp amp can be used in place of the word AND The OR operator links two terms and finds a matching record if either of the terms exist in a record Tip The symbol can be used in place of the word OR The NOT operator excludes records that contain the term after NOT Tip The symbol can be used in place of the word NOT Tip Boolean operators must be ALL CAPS Tip Use parentheses to group clauses to form sub queries To search for either proconsul or governor and Africa use the query proconsul OR governor AND Africa Wildcard Searches To perform a single character wildcard search use the symbol To perform a multiple character wildcard search use the symbol Tip You cannot use
21. imes My Account Sign Out My Preferences My Searches 0 My Alerts 0 My Records 0 If the name at the top right of this window is not yours or you wish to login to another account click on the words Sign Out in the top right Your preferences saved searches saved alerts and saved records are always accessible via the personal account window on the right of every screen To open a particular menu click on the button on the left or on the words My Preferences These are the default settings associated with your personal account 1 Here you can view and change the e mail address associated with the account Delete the current e mail and type in a new one 2 Change the default number of results per page on the Results Page by clicking on the arrows to the right of the dropdown menu and changing your selection 17 3 Change the default order that your results will appear in by clicking on the arrows to the right of the dropdown menu and selecting a different sorting option My Searches Here you can view any searches that you have saved max 10 and you can return to the search results by clicking on the desired search 1 Click on the desired search set to display it in the results page 2 Select one or more searches for deletion by clicking on the box to the left of the searches or select all the searches using the Select All option at the bottom of the My Searches
22. logique If you are having difficulty accessing L Ann e please contact your reference librarian for assistance Customize your experience Sign in Register The APh website allows users to customize their experience by creating their own personal user accounts These accounts allow users to save preferences e mail address sorting option number of results per page to store and access previous searches max 10 to create alerts max 10 and to store and access specific records max 50 See Your Personal APh Online Database Account Tip These accounts do not provide remote access to APh Remote Access can only be obtained with an institutional or personal membership A personal account is created automatically for users who log in with a personal membership Other users must register by clicking on the Not registered yet link You will be asked to provide an e mail address and a password Each time you log in you must sign in Tip By clicking on the Forgot Password link you will be asked to provide the e mail address associated with your account and your Login Info will be sent to this address Navigating L Ann e philologique Online Database Choose your language Clicking on the flags at the upper right of the webpage below the APh graphic will allow you to toggle between English French Italian Spanish and German as the languages become available Return to previous pages Clicking on a page
23. low the second drop down menu in the Basic Search bar The Advanced Search page looks like this Advanced Search __7KEE _ i mB A Filters CANCEL Sort by Author gt SEARCH 1 The Advanced Search allows you to use as many or as few search terms as you would like You may add or subtract additional terms by clicking on the or buttons to the right of your last current search term or you may remove specific search terms by clicking on the button to the right of the field Tip At any time you can clear all your search terms by clicking the Clear button at the bottom left of the Advanced Search page Tip At any time you can go back to the home screen by clicking the Cancel button 2 The first field for each search term is a dropdown menu By clicking on the up down arrows on the right of the field you will be able to select the type of search you would like to perform Your options for the Advanced Search are Modern Authors Full Text Ancient Authors and Texts Subjects and Disciplines Prior to Volume 67 Subjects and Disciplines After Volume 67 Word s of Title Publisher Series Title Journal Title APh Record Number Reviews by Journal Title and Reviews by Author 3 For each additional search term you must indicate how you wish your searches to be combined A smaller dropdown menu to the left of the second and each additional search term will allow you to select the desired
24. other Subject and Disciplines Searches 1 A dropdown menu listing 10 different subject categories will appear beneath the second field when a Subject and Disciplines search is selected a 2 Wherever you see a you may click on the to open a further list of sub categories These may also have marks allowing you to narrow your search further 3 You may select one or more of the available categories or sub categories by clicking on the boxes immediately to the left of the Subject title Your selections will be marked with a check 4 When you are satisfied with your selections click the OK button at the bottom of the dropdown menu Your selection will now appear in the Search Term field Other Searches Word s of Title Type your search term in the second field The search is limited to word s of the title Publisher Type your search term in the second field For instance a search for Belles Lettres will retrieve all the books published by Les Belles Lettres Series Title Type your search term in the second field For instance a search for Universit s France will retrieve all the volumes of the series Collection des Universit s de France Journal Title 1 Type your search terms into the second field Tip You can search for a full title or for its abbreviation 2 If your search term is recognized by the database a dropdown menu will appear below allowing you to select one
25. wo terms and finds a matching record if either of the terms exist in a record Tip The symbol can be used in place of the word OR The NOT operator excludes records that contain the term after NOT Tip The symbol can be used in place of the word NOT Tip Boolean operators must be ALL CAPS Tip Use parentheses to group clauses to form sub queries To search for either proconsul or governor and Africa use the query proconsul OR governor AND Africa Wildcard Searches To perform a single character wildcard search use the symbol To perform a multiple character wildcard search use the symbol ip u u i Tip You cannot use a or symbol as the first character of a search Fuzzy Searches To do a fuzzy search use the tilde symbol at the end of a Single word Term The query Caesar will find terms like C sar Cesare Casar u You can specify the required similarity The value is between 0 and 1 with a value closer to 1 only terms with a higher similarity will be matched The default parameter is 0 5 Tip Use 0 7 or 0 8 as a parameter in order to avoid to much noise in your search Proximity Searches To do a proximity search use the tilde symbol at the end of a Phrase You can specify how many words away the two terms should be The query proconsul Africa 5 will find records in which proconsul and Africa are within five words of each
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