Part I
Contents
1. bidders within one week Bidder s shall keep his their offer valid for a period of at least 3 months 90 days from the date of opening of the Financial Bid Price Bid If any Bidder withdraws or amends impairs or derogates from the tender in any respect within the period of validity of his offer the EMD is liable to be forfeited Page 7 of 33 10 11 12 13 14 15 16 17 18 N C C S may at any time after opening of the tender depute a team of its officials to the site work place office of the Bidder to get the credentials of the information furnished by the Bidder verified by collecting the spot information as to the status workmanship amp quality of the services rendered by them If any information furnished by the Bidder is found to be incorrect the tender of such Bidder shall be liable for rejection The Original Performance Bank Guarantee will be returned to the Bidder within 60 days of completion of the contract subject to satisfactory performance of the Bidder s obligations under the contract and subject to such deductions as may be necessary for making up N C C S s claims against the Bidder The performance bank guarantee should be valid for entire contract period or for the extended contract period The Bidder must obtain for himself on his own responsibility and at his own expenses all the information which may be necessary for the purpose of tendering and for entering into a contract and2. EMD of all unsuccessful Bidders will be returned after finalization of tender No interest will be payable on the Earnest Money Deposit 7 The Director N C C S Pune reserves the right to award contract for the above work either to one party or more than one party He also reserves the right to amend or withdraw any of the terms and conditions contained in the tender document before accepting the tender or to reject any or all the tenders without giving any notice or assigning any reason The decision of the Director N C C S Pune in this regard shall be final and binding on all Schedule of Tendering Process 1 Issue of tender forms 08 08 2013 to 29 08 2013 2 Pre bid Meeting 16 08 2013 15 00 hrs 3 Tender Submission due date 30 08 2013 13 00 hrs 4 Opening of Technical Bid 30 08 2013 15 00 hrs 5 Demonstration for Tender Item for shortlisted Bidders 12 09 2013 to 13 09 2013 6 Opening of Commercial Bid 17 09 2013 11 00 hrs Director National Centre for Cell Science Page 4 of 33 NATIONAL CENTRE FOR CELL SCIENCE An Autonomous Institution of the Department of Biotechnology Govt of India N C C S Complex Ganeshkhind Pune University Campus Pune 411007 PART I TECHNICAL BID Page 5 of 33 NATIONAL CENTRE FOR CELL SCIENCE An Autonomous Institution of the Department of Biotechnology Govt of India N C C S Complex Ganeshkhind Pune Univers
3. Manufacturer Date To The Director National Centre for Cell Science N C C S Complex Ganeshkhind Pune University Campus Pune 411007 Sub Supply Installation Testing and Commissioning of Biometric Time Attendance Access Control Visitor Management and CCTV Video Surveillance system at N C C S Pune Ref Tender No NCCS ADMIN BIOMETRIC amp ACS 2013 14 dated 08 08 2013 Dear Sir We name and address of the OEM Principal Manufacturer who are established and reputed OEM Principal Manufacturer of having factories at addresses of manufacturing locations do hereby authorize M s name and address of the bidder to bid negotiate and conclude the contract with you against the above mentioned tender for the above equipment manufactured by us We undertake that the vendor recommended above by us shall take care of maintenance Spares amp Services as per terms of your NIT on our behalf If the recommended vendor fails to provide satisfactory service warranty maintenance spares we shall be liable to provide the same directly Yours faithfully For and on behalf of M s Name of the manufacturer Signature with Company Seal Name Designation Address Date Note This letter of authority should be on the letterhead of the concerned manufacturer and should be signed by a person competent and having the power of attorney to bind the manufacturer Page 28 of 33 ANNEXURE VII FORM OF BANK GUARAN
4. Memory EEPROM size Write Endurance Data Retention Organization RF Interface RF Frequency Baud Rate Operating Distance Security Unique Serial Number Random Number Generator Access Keys Access Conditions Support Purse Functionality Secure Transport Transaction Transaction Time ms Computer Set Processor Motherboard Operating System PC Type System Memory RAM CD and DVD Drive Windows Vista 2008 32 bit Windows 7 32 bit Linux with kernel 2 4 or after for both x86 and ARM9 Windows CE 5 0 and 6 0 for both x86 and ARM9 MAC OS version 10 5 10 6 and 10 7 Intel CPU Android OS Arm Based Meet ISO standards of thickness for use 13 56 MHz 2 cm to 10cm 85 5 x 54 x 0 8mm 4096 byte 4K 100 000 cycles 10 years 32 sectors at 64 byte each and 8 sectors at 256 byte each According to 14443A up to layer 3 13 56MHz 106kbit Up to 10cm 4 byte Yes 2 keys per sector Per sector Mifare Classic Security Value block format 512 byte read 128 byte write 140 Intel Core i3 2120 Processor 3 30 GHz 3MB w Intel HD Graphics 2000 Intel R H75 Express Chipset or higher Window 7 Professional 32 bit Server Workstation 8 GB Non ECC DDR3 RAM 1333MHz SDRAM DVD R W Page 12 of 33 Graphics Hard Drives USB Connection Network Connection Video Resolution Audio Monitor Accessories Integrated on board Compatible Graphic Chipset Capacity 1 TB SATA Hard Drive Soft
5. S Pune for adjudication of the same in accordance with the provisions of Arbitration amp Conciliation Act 1996 and any statutory modification there under from time to time There shall be no objection if the Arbitrator to be appointed is a Competent Officer of N C C S in the discretion of the Director N C C S Pune The quoted rate of the contracting Bidder shall be deemed to have taken into account all the conditions mentioned above The Bidder shall visit the N C C S premises and properly assess Page 20 of 33 the scope of work It shall be presumed the Bidder had inspected the premises and made proper assessment and requirements Once the rate is quoted and accepted and then subsequently the Bidder shall not raise any dispute that the rate quoted was less without considering the actual requirements Annual Maintenance Contract 1 In the Commercial bid bidder must quote for Comprehensive Annual Maintenance Contract AMC charges for further Three years 2 NCCS reserves the right for third party maintenance after expiry of the warranty period F DELIVERY 1 Free of cost delivery to the consignee at the ordered site at locations mentioned in tender documents within four weeks after placement of Work Order Time of completion of entire work including commissioning at all locations will be eight weeks from the date of issue of Work Order 2 Late Delivery Clause In case the CONTRACTOR fails to supply the Tender item within
6. specified time frame as mentioned above a penalty shall be imposed 0 5 per week or part thereof of the value of the delayed supply for each week of delay or part thereof Maximum Penalty will be restricted to 10 of the agreed price for the contract and beyond that the Work Order shall be treated as cancelled and the security deposit will be forfeited SECURITY DEPOSIT SD Security deposit of 5 will be deducted from the payment payable to the contractor and EMD shall be refunded after deposit of Performance bank guarantee of 5 Security Deposit of 10 SD and PBG will be refunded after 12 months of defect liability period from the date of successful installation and commissioning of the system In case of unsatisfactory performance by the Contractor Security Deposit 10 will be forfeited PRICE VALIDITY Three months 90 days from the date of opening of the Price Bid PAYMENT 1 Payment will be made on satisfactory completion of supply installation and successful Commissioning of the systems and as per actual measurements of work carried out at site 2 No advance payment will be paid against this work order Page 21 of 33 3 RA bill will not be applicable for this work 4 Payments will be made through RTGS NEFT Bidders should provide their bank details duly signed by authorized signatories along with the copy of cancelled Cheque 5 Service tax and TDS will be deducted as per Prevailing Rules 6 NCCS will not prov
7. NATIONAL CENTRE FOR CELL SCIENCE An Autonomous Institution of the Department of Biotechnology Govt of India N C C S Complex Ganeshkhind Pune University Campus Pune 411007 TENDER DOCUMENT SUPPLY INSTALLATION TESTING AND COMMISSIONING OF BIOMETRIC TIME ATTENDANCE ACCESS CONTROL VISITOR MANAGEMENT AND CCTV VIDEO SURVEILLANCE SYSTEM AT N C C S PUNE 2013 2014 Tender Cost 7500 Page 1 of 33 Sr No Particulars Page Nos A __ Notice Inviting Tender 3 4 B__ Part I Technical Bid 1 Eligibility Criteria 6 6 2 General Terms and Conditions 7 9 3 Specifications 10 17 4 Scope of the Work 18 20 5 Special Conditions 20 21 6 Delivery 21 21 7 Security Deposit 21 21 8 Validity of Quotation 21 21 9 Payment 21 22 10 Termination of Contract 22 22 C__ Enclosures 1 ANNEXURE I Draft of Letter 23 23 2 ANNEXURE II Certificate for site Inspection 24 24 3 ANNEXURE III Bidder Details 25 25 4 ANNEXURE IV Form of Solvency Certificate 26 26 5 ANNEXURE V Format for Completion of Work 27 27 6 ANNEXURE VI Authorization Letter from OEM 28 28 7 ANNEXURE VII Bank guarantee Bond 29 30 8 ANNEXURE VIII Approved Make of Materials 31 32 9 ANNEXURE IX Check List 33 33 D__ Part Il COMMERCIAL PRICE BID 1 7 Page 2 of 33 NATIONAL CENTRE FOR CELL SCIENCE An Autonomous Institution of the Department of Biotechnol
8. R THE SITE INSPECTION Ref General conditions clause 2 I We M s Shri have certified that we have visited the site ON and assessed the nature and amount of work involved before submitting our offer We will be able to complete the works within the stipulated time and also that we will be able to execute the work suit to the site conditions Bidder Signature and seal with date Engineer in Charge NCCS Pune Page 24 of 33 ANNEXURE III BIDDER DETAILS 1 Earnest Money Deposit EMD To be enclosed with Technical Bid Demand Draft No for of the Bank drawn on Name in favour of The Director National Centre for Cell Science Pune payable at Pune dated No Required Information 1 Name and registered address of the Individual firm company 2 Legal status Individual proprietor partnership firm limited company corporation cooperative society etc 3 Name of the contact person Designation Telephone No Fax No E mail id 4 Month and Year of commencement of service business 5 Statutory details Photocopies to be attached 5 1 Registration number of the firm As per Shop and Establishment act 5 2 PAN No 5 3 Service Tax Registration number 5 4 VAT Registration number 6 Details of similar work completed during last five years as per the following ANNEXURE V with supporting Purchase Work Orders documents 7 Fi
9. Storage Capacity Memory Sensor Resolution Sensor area Device Output Sensor type Light source Connectivity port Operating Environment Temp Humidity Power supply Format ISO 9001Certification Fingerprint and Smart Card For both Finger print and smart card only 1 N 3000 Nos Less than 2 seconds for 1 N Mode for 3000Users 32 Bit Mifare Electric lock door sensor exit button alarm Door Bell Work code DLST Anti Pass Back Finger v9 0 English lt 0 001 lt 0 01 High Quality image NFIQ lt 2 in dry wet and dirt conditions Template Standard and Raw Image 8 Bit Raw image ISO 19794 2 for finger print minutiae template template size less than 390 Bytes compression is desirable Memory Minimum 100000 transactions To be indicated by the bidder Sensor resolution min of 500 DPI Thumb size of an adult human LED Indicator Beep sound 500 dpi Optical Sensor Red Led LAN 0 45 C 40 C at 90 RH Battery backup up minimum 4 Hrs internal or external Biometric Data Interchange Format ISO 19794 2 Page 10 of 33 Audio Visual Indication Security features Platen area Device Enclosure Communications Certifications for fingerprint sensor Integration System Keypad LCD Display PC download Fingerprint update Support USB Finger print and Smart Functions Read Range Fingerprint scanning window size Operating Frequency Operating Current and Voltage Read Image
10. TEE BOND In consideration of the Director herein after called NATIONAL CENTRE FOR CELL SCIENCE PUNE having offered to accept the terms and conditions of the proposed agreement betweeny 202 seni and Dente ere ere eno aai hereinafter called the said Contractor s for the OT eset ache we alee aes nie el i ta creme ath hereafter called the said agreement having agreed to production of an irrevocable Bank Guarantee for rene teres CRUPCCS nr na ee he helo ed only as a security guarantee from the contractor s for compliance of his obligations in accordance with the terms and conditions in the said agreement 1 Wek na sd cain cena Hereinafter referred to as the Bank hereby Indicate the name of the Bank undertake to pay to the NATIONAL CENTRE FOR CELL SCIENCE PUNE an amount not exceeding RUPEES Sin Goeac a ha ata only on demand by the NATIONAL CENTRE FOR CELL SCIENCE PUNE 2 Wereta iaei do hereby undertake to pay the amounts due indicate the name of the Bank and payable under this Guarantee without any demure merely on a demand from the NATIONAL CENTRE FOR CELL SCIENCE PUNE stating that the amount claimed is required to meet the recoveries due or likely to be due from the said contractor s Any such demand made on the Bank shall be conclusive as regards the amount due and payable by the bank under this Guarantee However our liability under this guarantee shall be restricted to an amount not exceeding R
11. VA In house developed software with support SMART i Schneider Honeywell ZK GODRE J HID SPECTRA EUROPLEX HONYWELL ZK GODREJ Reputed or as per recommendation of Mfg ALCATE FARADAY NCOM ZK ALCATE FARADAY NCOM ZK In house developed software with support Schneider Honeywell ZK GODREJ Camera Logitech or equivalent Thermal Printer HP Cannon DYMO ZEBRA Visitor Card Scanner ID SCAN Computer with 18 5 LED Touch Screen Monitor HP DELL IBM Lenovo Web base Software with unlimited log IN ID and password In house developed software with support Page 31 of 33 CCTV System Camera IR Dome Indoor SONY HONYWELL PANASONIC SAMSUNG SIEMENS SECURUS DVIEW NTIC Camera IR Outdoor SONY HONYWELL PANASONIC SAMSUNG SIEMENS SECURUS DVIEW NTIC 3 DVR 16 channels with 2 TB HDD SAMSUNG SIEMENS GODREJ HONYWELL SECURUS DVIEW NTIC 4IDVR 4 channels with 1 TB HD SAMSUNG SIEMENS GODREJ HONYWELL SECURUS DVIEW NTIC External 1 TB HDD TOSHIBA SEGATE WESTERNDIGITAL Rack with lock and key for installation of 16 Channel DVR and 600 VA UPS REPUTED N Monitor wall surface mounted 19 LED SONY PANASONIC SAMSUNG LG and foundation civil work 8ISMPS for Cameras 5Amp X 2 no MR PESS OISMPS for Cameras 4Amp X 2 no MR PESS Miscellaneous 1 CAT 6 UTP POLYCAB 213 X 1 5 sq mm Power flexible cable POLYCAB 3 RG6 cable Jelly filled non a
12. Visitors Screens for employees and reception desk for better planning and management Icon Online requests for appointment Visitors seeking appointments with the employees can request for appointments online and emails are triggered to the employees for approval Business card reader integration for speedy registrations Visitors self sign in using touch screen kiosks Automatic notification to employees on visitor s arrival Visitor badge pass printing Integration with Access Control systems provides excellent security management SMS Email Alert Facility Easily upgradable Page 17 of 33 SCOPE OF WORK Supply installation Testing and Commissioning of a Biometric based Smart Card Attendance System at NCCS Pune having features of access control which can be integrated with suitable gates at a later stage This is totally a turnkey project and it is the responsibility of the bidder to design the system supply install commission and prove out of the system for satisfactory functioning The system should be designed and looped in such a way that an employee can LOG IN OUT from any of the access points inside the NCCS Campus Provide a user friendly GUI Graphical User Interface based Access Control amp Time and attendance software as per the specifications Creation of database and PIN for each employee approx 1000 Itis the responsibility of the bidder to scan the employees fingers and take photographs to
13. accompany a DD Pay Order of 19 000 Rs Nineteen Thousand only drawn on any nationalized bank in the name of National Centre for Cell Science Pune payable at Pune towards Earnest Money Deposit EMD Tender received without prescribed EMD will be summarily rejected No exemption will be granted Bidder should have Average Annual Turn Over should not be less than 50 00 000 Rs Fifty Lakh only for last three years The Bidder is required to submit the bank solvency certificate as per attached format as ANNEXURE IV of 710 00 000 Rs Ten lakh only from any nationalized scheduled bank Page 6 of 33 B GENERAL TERMS AND CONDITIONS The contracting party whether it be a Proprietor Individual Partnership firm Company Corporation Society they shall be for the purpose of this contract be known as the Bidder and the National Centre for Cell Science shall be known as N C C S The Bidder should submit Technical Bid amp Commercial Bid in separate sealed Envelopes super scribing Technical Bid and Commercial Bid as the case may be as mentioned in the Tender Notice Bidder should ensure that the documents are attached with Technical Bid as per Check list and all pages of Tender and documents are signed and stamped Failure to do so shall lead to the rejection of bids The Bidder will give a declaration as per attached format ANNNEXURE I that he has read and understood the above conditions a
14. aim in writing is lodged with us within six months of the date of expiry or the extended date of expiry of this guarantee all our liabilities under this guarantee shall stand discharged Dated the day of POR Sacer Name of bank Page 30 of 33 ANNEXURE VIII APPROVED MAKE OF MATERIALS Description Biometric Attendance System Biometric Attendance Device USB Fingerprint and smart card Reader Smart Mifare Card with printing Retractable coil badge holder with clip Yoyo Ribbon Computer with 18 5 LED screen for BAS full set Web base time attendance software integrate with Leave management software Access control system Multi door Network Controller for reader for Four door Single door network Wigand Reader Metallic Push button Exit Switch Electromagnetic lock for single leaf door with potential free contact and inbuilt magnetic sensor with buzzer Electromagnetic lock for double leaf door with potential free contact and inbuilt magnetic sensor with buzzer Software for Access control integrates with Time Attendance Visitor Management Kiosk System desktop based with powder coated metallic enclosure it includes following Make Schneider Honeywell ZK GODRE J Schneider Honeywell ZK GODRE J Reputed or as per recommendation of Mfg Reputed or as per recommendation of Mfg Reputed or as per recommendation of Mfg HP DELL IBM LENO
15. attendance report Page 13 of 33 Able to generate the following reports on daily weekly monthly quarterly and annual basis Shifts Shifts are user definable Grace Time both at the Start and End of the shift can be defined for individual shifts On line maintenance of leave balances Leave balances are immediately updated whenever the leaves are sanctioned At any point of time the final leave balance of an employee can be viewed Compensatory OFF System has a facility to generate Comp OFF for weekly off days and holidays falling on same day or any other case System has inbuilt validity checks for claims made and the date against which the claim is made so that there is never a possibility of an employee claiming more than what is sanctioned Multiple Comp OFFs can also be sanctioned against one day Overtime Overtime hours are calculated by the system based on thumb timings The said overtime hours are transferred to payroll only after the departmental head has sanctioned it The system allows the user to specify which employee or a set of employees is eligible for overtime Support Software supports should Windows 7Professional Software update _ Should maintain complete database of employees with photo option Should maintain organizational structure such as Departments Sections etc Should have facility of adjusting holiday with working day Should support online transaction monitoring ODBC Complaint supporting
16. atutory regulations and safety requirements in force on the date of award of this contract The bidder shall also provide all required equipment which may not be specifically stated herein but are required to meet the intent of ensuring completeness maintainability and reliability of the total system covered under this specification It is not the intent or purpose of this specification to cover each and every item of supply or any other associated services required for completeness of the system It shall be the responsibility of the bidder to inform himself and for providing all equipment materials and services whether specified or not which are required to complete the work specified in the contract for efficient trouble free working of the system Page 19 of 33 Bidder should submit their user manual and technical specification literatures along with the machines The Contractor shall provide on site Comphrensive training to NCCS users for operation maintenance and programming etc related to the system Tender not covering the above entire scope of work may be treated as incomplete and hence shall be rejected E SPECIAL CONDITIONS The rates quoted should be firm and inclusive of all Taxes Duties VATs etc In case prices are not inclusive of Duties Taxes etc then the rates at which duties taxes etc is required to be paid should be mentioned and if it is not mentioned then it will be presumed that the rates are inclu
17. der The Bidder shall carry out all work with utmost care giving due consideration to safety which shall not be compromised under any circumstance It will be responsibility of the Bidder to promote an electrically safe workplace free from unauthorized exposure to electrical hazards for all its employees and outsourced personnel so as to prevent accidents to themselves the public community and the N C C S s property Page 8 of 33 19 20 The quality of work at all stages should be as per the standards laid down and explained to the Bidder by N C C S Pune It is made clear that there cannot be any compromise in the material quality and workmanship of work It shall be the responsibility of the Bidder to ensure that the standards laid down from time to time are strictly maintained During tenure of warranty and AMC period the Contractor should provide immediate support or repairs within 6 hrs from the receipt of complaint In case it requires more time for repairing in such case the contractor should provide alternative replacement of equipment s at his own cost and risk Page 9 of 33 C SPECIFICATIONS A Biometric Time Attendance System Bio Metric Attendance Device Required Certificate Operating Mode Authentication User Capacity Authentication Verification Time Processor Card reader Access Control Interface Standard Function Algorithm Version Language FAR FRR Image Quality Template Data
18. ei aoe 3 We the said bank further undertake to pay to the NATIONAL CENTRE FOR CELL SCIENCE PUNE any money so demanded notwithstanding any dispute or disputes raised by the contractor s in any suit or proceeding pending before any court or Tribunal relating thereto our liability under this present being absolute and unequivocal The payment so made by us under this bond shall be a valid discharge of our liability for payment there under and the contractor s shall have no claim against us for making such payment 4 eeeoeereennne es crea ee further agree that the guarantee herein indicate the name of the bank contained shall remain in full force and effect during the period that would be taken for the performance of the said agreement and that it shall continue to be enforceable till all the dues of the NATIONAL CENTRE FOR CELL SCIENCE PUNE under or by virtue of the said agreement have been fully paid and its claims satisfied or discharged or till Engineer in Charge on behalf of the NATIONAL CENTRE FOR CELL SCIENCE PUNE certified that the terms and conditions of the said agreement have been fully and properly carried out by the said contractor s and accordingly discharges this guarantee Page 29 of 33 Weise eit eee further agree with the NATIONAL CENTRE FOR CELL SCIENCE PUNE that indicate the name of the bank the NATIONAL CENTRE FOR CELL SCIENCE PUNE shall have the fullest liberty without our consent and without effecting in any man
19. generate data for the system The minimum specifications of the components equipments are as mentioned in the Specifications Carry out electrical work for installing the readers at various entry exit gates Minimum 24 hours battery rechargeable backup should be available for the readers Acceptance Rejection Acceptance Rejection should be done by Green Red indicators along with LCD display of Employee Name and ID The voice guide message should be available The firm shall make modifications of software as per the requirement of NCCS The system shall provide MIS Reports Data to the administrator as and when required including employee wise Department wise Gate wise period wise in and out reports attendance sheet absent report early going late coming etc No scope for any data loss The firm shall provide the scope for future integration of the system to any other systems like in built GPRS Module ERP UID AADHAR for future communication etc if needed All cable enclosures including conduits cable trays ducts wall boxes termination panels and the like that are required to facilitate the work and complete the installation shall be supplied and installed by the vendor Vendor should lay separate cables to connect Biometric Smart Card Readers Controllers to the computer server Only computer server which hosts web base application can be put on existing LAN of NCCS Biometric smart card readers will be insta
20. ide any certificates for concession of taxes Levis duties etc TERMINATION OF THE AGREEMENT During the currency of this agreement the N C C S shall have the right to terminate this agreement if it is not satisfied with the performance of the Bidder by giving notice in writing For this purpose the N C C S shall be the sole Judge to decide whether the performance of the Bidder is satisfactory or not and such decision of the N C C S shall be final conclusive and binding on the Bidder and the Bidder shall not be entitled to any compensation in that regard Page 22 of 33 ENCLOSURES ANNEXURE I To The Director National Centre for Cell Science N C C S Complex Ganeshkhind Pune University Campus Pune 411007 Sub Supply Installation Testing and Commissioning of Biometric Time Attendance Access Control Visitor Management and CCTV Video Surveillance system at N C C S Pune Ref Tender No NCCS ADMIN BIOMETRIC amp ACS 2013 14 dated 08 08 2013 Dear Sir With respect to the tender enquiry I We hereby submit my our tender in a required format I We have adhered to the requirements prescribed by N C C S Pune I We have carefully gone through the guidelines terms and conditions and prescribed format and I We accept the same without any alternations modifications Thanking you Yours faithfully Signature and seal of bidder Date Address Page 23 of 33 ANNEXURE II CERTIFICATE FO
21. ity Campus Pune 411007 No NCCS ADMIN BIOMETRIC amp ACS 2013 14 Date 08 08 2013 A ELIGIBILITY CRITERIA Please attached self attested documents 1 10 The Bidder should have the minimum experience of five years as on 31 03 2013 in the similar type of work services The tenders of those Bidders who lack this experience are liable for rejection The Bidder should have carried out similar three works each work not less than ten lakhs and for minimum for Five Hundred employees Bidder OEM should have ISO 9001 company Bidder should submit an undertaking from the Equipment Manufacturer OEM towards successful performance of contract including Warranty and subsequent maintenance Spares amp Services for the equipments The undertaking as per attached format ANNEXURE VI shall be submitted along with the Technical Bid failing which the bid is liable to be rejected The bidder must visit examine the site and its surrounding on any working day by prior appointment with the Engg in charge for the proper assessment of prospective assignment scope of works before submitting their offer No claims later on shall be entertained Bidder should submit a Certificate for the Site Inspection as per attached format ANNEXURE II The bidders should have their or service provider office in Pune PCMC area The bidder should attach Tender Cost in the form of Cash receipt or DD of 7500 Rs Five Hundred only The Technical Bid should
22. lled at four different indoor locations at NCCS campus and locations will be decided by NCCS authority Personalized photo I d smart card would be given to all the employees Employees while IN OUT will swipe their card on the reader and put their finger for authentication Upon successful action his her IN OUT time will be recorded and a successful beep sound will be generated System will also have the flexibility in configuring the system so that the IN OUT time will be recorded by swiping the smart card only finger only smart card Page 18 of 33 finger At a later stage the same smart card can be used for entry exit through an access controlled gate The employee data will be centrally stored in a database Authenticated Administrative Officer will be allowed to regularize the leave taken by an employee of his section only and print their attendance reports The Administrator Officers can access their console through web browser in the NCCS LAN with proper authentication Admin Hardware Lock An Admin Hardware lock to be provided in system to facilitate Administrative rights for fingerprint transfer overwrite fingerprint etc it should be capable to logon in PC in case of Emergency and Logon facility can be removed from any PC only by using fingerprint sensor and Hardware lock Smart card shall be personalized at NCCS campus by the vendor for each employee with necessary photo and details on front instructions on the back finger prin
23. modify the privileges of existing personnel should be possible at our end C CCTV Video Surveillance System Indoor Camera Device 1 3 SONY EFFIO Super HAD CCD Quality Superior picture resolution and helps give a much better picture quality Mode Auto Day and Night eee Work in low illumination Function Monitoring invisible views for day and night CDS delay control avoid IR turn on off repeatedly Shock resistant shield unbreakable housing Page 15 of 33 Resolution Operation IR Distance Lens Control Life IR LED Qty Outdoor Camera Device Quality IR Distance Lens Life Control Enclosure IR LED Qty Filters Horizontal Resolution 700 TV lines Electronic shutter up to 1 100 000 secl IR Distance 15 20 Meters 3 6 mm Lens and OSD MENU Smart IR on off control IR LED up to 10 000 hours Minimum 74 IR LED 1 3 SONY EFFIO Super HAD CCD Built in Digital Noise Reduction color CCD camera 50 Meters and above 16 mm Lens and OSD MENU IR LED up to 10 000 hours Smart IR on off control IP66 Weatherproof housing with mounting stand Minimum 74 IR LED Built in Removable IR Cut filters Option DVR NVR 16 channel Channel Sixteen channel ANALOG and IP Camera Connection Recording DVR 480 400 fps at D1 resolution recording capability in built with 2 TB Capability HDD Operation Pentaplex operation Playback Recording Ethernet Backup Live Playback Concurrent Multi Cha
24. must inspect the site of work and acquaint himself with all local conditions means of access to the work nature of work and all matters appertaining thereto Immediately on receipt of intimation from the N C C S the acceptance of tender the successful Bidder will execute the work as per the instructions of Engineer in Charge and the written acceptance of the tender will constitute a binding contract between N C C S and the Bidder so tendering It will be the responsibility of the Bidder to thoroughly examine the site in all respects In the event of refusal to carry out work by the successful Bidder on any grounds its earnest money performance bank guarantee shall be forfeited It shall be the responsibility of the Bidder to meet transportation food medical and any other requirements in respect of the workers engaged by it Bidder at N C C S Pune and N C C S shall have no liabilities in this regard The N C C S will not be responsible for any damages losses theft claims financial or other injury to any workers deployed by service providing Bidder in the course of their performing the functions duties or for payment towards any compensation The Bidder should obtain the requisite license for running the establishment from authorities such as Municipality Local Authority State Central Departments etc at its own cost The N C C S shall not be responsible in any way for any breach of these rules and regulations by the Bid
25. nancial Capabilities Attach last 3 years income tax returns audited statement of accounts balance sheet and profit loss statement Details FY 2010 11 FY 2011 12 FY 2012 13 Annual Turnover il Net Profit mT ii Loss if any Signature and seal of Bidder Date Address Page 25 of 33 ANNEXURE IV Date FORM OF SOLVENCY CERTIFICATE From an Nationalized Scheduled Bank This is to certify that to the best of our knowledge and information M s Sri having marginally noted address a customer of our bank are is respectable and can be treated as good for any engagement upto a limit of 10 00 000 Rupees Ten lakh only This certificate is without any guarantee or responsibility on the Bank or any of the officers and at specific request of customer to submit for National Centre for Cell Science Pune and valid for one year from date of issue Authorized Signature For the Bank Page 26 of 33 ANNEXURE V Details of similar work completed during last five years SR No Name of Work and location Cost of Work in Rs Date of Commencem ent Date of Completion Stipulated Actual date date Name and Contact number of the Officer to whom reference may be made Signature and seal of Bidder Date Address Page 27 of 33 ANNEXURE VI Authorization from OEM Principal
26. nd the same shall remain binding upon him in case the work is entrusted to him Bidder should submit their details as per attached format ANNEXURE III with self attested documents The successful Bidder whose tender is accepted shall within seven days from issuing receiving the Letter of Acceptance be required to submit a Bank Guarantee as per attached format as ANNEXURE VII an amount of 47 500 Rs Fourty Seven Thousand Five Hundred only of any nationalized bank and execute the Contract Agreement with N C CS as per the General Conditions Special conditions enumerated in the tender documents on a Non Judicial Stamp Paper of 500 Rupees Five Hundred only If he she they decline s or fail s to submit the Bank Guarantee or to execute the contract agreement within the stipulated time the EMD shall stand forfeited without prejudice to N C C S s right to rescind the contract and other rights and remedies warranted by the law Before opening of the financial bid the bidders should have to arrange demonstration of their product to be offered for NCCS Pune for technical acceptability to the Committee of NCCS Pune The commercial bids of the technically qualified bidder based on the demonstration only will be short listed The Demonstration will be arranged at the risk and cost of the Bidder NCCS pune will not pay any charges for the same After receipt of Bank Guarantee from the successful Bidder EMD will be refunded to all
27. ne in the respective envelopes duly addressed to The Director National Centre for Cell Science Pune University Campus Ganeshkhind Pune 411007 The tender document can be downloaded from NCCS s website www nccs res in The interest bidders can download the tender document from website and shall submit along the tender a DD Pay Order for 500 Rupees Five Hundred Only non refundable drawn in favour of The Director National Centre for Cell Science Pune The Tender Document can also be available in person from N C C S Pune University Campus Ganeshkhind Pune 411007 on any working day between 10 hrs to 16 hrs from 8 Aug 2013 to 29 Aug 2013 on payment in cash 500 Rupees Five Hundred Only non refundable towards cost of the tender document for which Cash Receipt will be issued and the Bidder should attach a copy of the Cash Receipt while submitting the tender The Tender Documents should be submitted intact in a sealed cover either in person or by post without tampering with any of the folios thereof amp duly filled in and duly signed at the bottom Page 3 of 33 of each folio by the Bidder or his their authorized representative and it shall reach at N C CS Pune University Campus Ganeshkhind Pune 411007 on or before 30 Aug 2013 before 13 hrs 5 The Bidder should deposit a DD Pay order for 719 000 00 Rs Nineteen Thousand only towards the earnest money EMD drawn in favour of National Centre for Cell Science Pune
28. ner our obligations hereunder to vary any of the terms and conditions of the said agreement or to extend time of performance by the said contractor s from time to time or to postpone for any time or from time to time any of the powers exercisable by the NATIONAL CENTRE FOR CELL SCIENCE PUNE against the said contractor s and to for bear or enforce any of the terms and conditions relating to the said agreement and we shall not be relieved from our liability by reason of any such variation or extension being granted to the said contractor s or for any forbearance act of omission on the part of the NATIONAL CENTRE FOR CELL SCIENCE PUNE or any indulgence by the NATIONAL CENTRE FOR CELL SCIENCE PUNE to the said Contractor or by any such matter or thing whatsoever which under the law relating to sureties would but for this provision have effect of so relieving us This guarantee will not be discharged due to the change in the constitution of the Bank or the contractor s WV cee Rarer oll es lastly undertake not to revoke this indicate the name of the bank guarantee except with the previous consent of the NATIONAL CENTRE FOR CELL SCIENCE PUNE in writing This guarantee shall be valid upto unless extended on demand by NATIONAL CENTRE FOR CELL SCIENCE PUNE Notwithstanding anything mentioned above our liability against this guarantee is restricted to Rises Rupees ics tenterr ried cea slton detent rece Came only and unless a cl
29. nnel Playback 16CH all channels at same time Audio Two Way audio Connectivity USB2 0 TCP IP RS485 HDMI Output VGA output for LCD Monitor Camera Control Easy camera control Support Support Network Time Server without static IP Support Central Monitoring System 128 Channels support CMS Hardware Operate by front panel mouse and remote controller DVR NVR 4 channel Channel Four channel ANALOG and IP Camera Connection ale Four channel DVR 120 100 fps recording capability in built with 1 TB HDD Audio Two Way audio Operation Pentaplex operation Playback Recording Ethernet Backup Live Language Multi Language OSD Page 16 of 33 Operation mode Output Connectivity Camera Control Support Hardware IR Remote Controller VGA output for LCD Monitor USB Device port for firmware upgrade USB2 0 TCP IP RS485 HDMI for connectivity Easy camera control Support Network Time Server without static IP Support Central Monitoring System 128 Channels support CMS Operate by front panel mouse and remote controller D Visitor Management System Description Features Visitor Management KIOSK System Desktop based with powder coated metallic enclosure includes Camera Thermal Printer Visitor card scanner Thumb option optional and desktop with LED touch screen monitor integrates with software having following features Appointment Approval amp Rejections Today s appointments and expected
30. ogy Govt of India N C C S Complex Ganeshkhind Pune University Campus Pune 411007 NOTICE INVITING TENDER No NCCS ADMIN BIOMETRIC amp ACS 2013 14 Date 08 08 2013 1 2 3 4 National Centre for Cell Science is a Premier Research an autonomous Institute under Department of Biotechnology Govt of India having office at Pune University Campus Ganeshkhind Pune 411007 The Director N C C S Pune invites sealed tender in Two Bid system from interested inline experienced reputed and capable Original Equipment Manufacturers authorized dealers who fulfills the eligibility criteria of Tender Document and operating their business in Pune and PCMC for Supply Installation Testing and Commissioning of Biometric Time Attendance Access Control Visitor Management and CCTV Video Surveillance system at N C C S Pune as per the detail Scope of Work Name of the Work Estimated Amount EMD Work Completion Period Supply Installation and 9 50 000 19 000 Two Months Commissioning of Biometric Time Attendance Access Control Visitor Management and CCTV Video Surveillance system at N C CS Pune The offers should be submitted in two bid system i e Technical Bid and Commercial Bid in two separate sealed envelopes super scribing Supply Installation Testing and Commissioning of Biometric Time Attendance Access Control Visitor Management and CCTV Video Surveillance system at N C C S Pu
31. resolution Raw fingerprint image file size Communication ISO Standard Support Small size Thickness of glass Weight Operation temperature Ca A V indication either at device level or at application level for indicating various events like Indication for capturing fingerprint and End of capturing Download Security using single server IP Address Active directory integration Display finger print score on Device To be indicated by bidders IP 65 for external RS232 RS485 TCP IP USB FCC CE ROHS Seamlessly integrated with HR ERP system for sharing the Time amp Attendance Data Employee tables access levels etc language Voice ENGLISH Minimum 12 keys with Function key or IN amp OUT facility Min 16 x 2 Real time downloading should be supported Real time auto update of finger impression Access control Potential free Relay output for Magnetic Latch Turnstile etc Windows 7 or higher rd Reader Smart card and fingerprint Reader Upto 5cm and 500 DPI Optical Sensor for finger print As per Mfg Standard 13 56 MHz USB Powered up Card Serial Number Only 480 x 320 pixel 500 DPI 150K byte USB 2 0 compatible interface plug and play device Comes with a 2mtr standard USB cable 14443A 66 x 66x 29mm As per Mfg Standard As per Mfg Standard 10 to 55 C Page 11 of 33 Operating Systems Smart Mifare Card Thickness Operating Frequency Operating Distance Card Dimensions
32. rmored POLYCAB 4 RT 4 shielded cable Copper Conductor POLYCAB 4 HDPE PVC Conduit Casing capping Patti ISI Approved Pole 100 mm Dia GI Pipe B Class with bracket ISI Approved On line UPS 600 VA 230 V Emersons Liebert APC Signature and seal of Bidder Date Address Page 32 of 33 Sr No 10 11 12 13 14 15 ANNEXURE IX CHECK LIST POINTS Particulars Two separate bids i e Technical and Commercial submitted in single envelope dully sealed Tender cost Cash receipt or DD Earnest Money Deposit EMD Authorization Letter from OEM Annexure VI Copy of Registration certificate of firm Copy of PAN card with copies of last three years IT returns Copy of Service Tax Registration Copy of VAT Registration Company ISO 9001 Certification Copies of similar supporting work orders for last three years Form of Solvency Certificate Annexure IV Draft of Letter Annexure Certificate for site Inspection Annexure Il Bidder Details Annexure III Format for Completion of Work Annexure V Signature and seal of Bidder Date Address Tick mark V as for which is complied with Page 33 of 33
33. sive of all duties taxes VATs etc and no payment shall be made by NCCS pune on this account on a later stage Transportation Charges The rates should be inclusive of transportation or any incidental charges NCCS will not provide any documents related to any concession facility to the contractor Last three years Income Tax Certificate Company incorporation certificate Service Tax Registration Sales Tax Clearance Certificate dispensed with Sales Tax Registration no If any or VAT and Valid Trade License Certificate should be submitted along with tender The successful bidder must furnish a warranty for providing free post installation on site comprehensive support during a warranty period of TWO year or more from the date of successful installation and commissioning Any dispute arising out of this contract including any clarification as to the intent or interpretation of any of the provisions of these terms and conditions the same shall be first referred to sought from the Director N C C S whose decision in the matters shall be final and binding on the Bidder Any other matter relevant to but not covered in the contract shall also be decided by making reference to the Director N C C S whose decision will be final and binding on the Bidder If the Dispute is not resolved through the reference made to the Director N C C S a reference of the same shall be made to an Arbitrator to be appointed by the Director N C C
34. t and employee details encoded inside the smart card chip All the necessary devices like Smart card printer camera etc shall be supplied by the vendor for personalization Bidders are to submit their technical bids in accordance with this document Any additional software hardware etc required as per the scope of work for completing the system has to be provided by the Bidder and the same may be quoted All tools tackles testing instruments etc as required during all operations such as transport installation testing commissioning etc shall be provided by the bidder at no extra cost to NCCS for completing the scope of work as per this specification The Bidder shall undertake all testing and commissioning activities and shall provide all assistance during inspection and testing of the system The bidder s scope also includes any other services specified in the specifications for creation of the system complete with all accessories auxiliaries and associated equipment The bidder s scope also includes site survey liaison with statutory bodies to obtain mandatory license clearances if required The bidder shall be responsible for providing all materials equipment and services specified or otherwise which are required to fulfill the intent of ensuring operability maintainability and reliability of the complete system covered under this specification within quoted price This work shall be in compliance with all applicable standards st
35. various RDBMS database such as MS SQL 2000 2005 Should support RAW as well as Process Data Export facility Easily upgradable B Access Control System Multi door Network Controller for Reader CPU 32 bit MIPS CPU RAM 32 M bits Flash Memory 256M bits User Capacity 30000 Event Buffer 1 00 000 Reader Port 26 bit Weigand Page 14 of 33 Communication Baud Rate Input Port Output Port Indication Certification RS 485 TCP IP 38400 bps Exit button 1 4 Door sensors 1 4 Auxiliary 1 4 O Relay i 4 LED indicator for communication power status and punch card CE and FCC Single door Network MIFARE Weigand Reader Operating Frequency Operating Distance LED Indicator Hardware for Exit 13 56 MHz Upto 10 CM Red and Green Request to Exit can be push button metallic type used at the indoor side of the door to open the door Electromagnetic Lock with potential free contact and inbuilt magnetic sensor with buzzer Capacity Dimensions Magnet Armature Plate Mounting Type Sensors Spike Suppressor Type Certifications Indication Software 600 lbs Magnetic Lock As per mfg standards As per mfg standards Surface Internal Door Sensors Inbuilt Indoor type UL 294 CE LED indication with magnetic sensors and buzzers Access Control integrates with time attendance and upgradable The facility of modifying access control settings granting of access privileges to new personnel
36. ware Windows Operating System Microsoft Office Software 3 0 2 USB Front Ports and 2 0 4 USB Back Ports Integrated on board 2 nos 10 100 1000 controller with WOL ASF 2 0 amp PXE 1024 X 768 Pixels 24 bit colour or higher Integrated on board Audio Controller with Internal speaker 18 5 LED Monitor USB Keyboard and Laser Mouse Web Base Time Attendance Software integrate with leave management and upgradable Validity and support Requirement Life time Automatic data downloading facility from attendance machine Authorization hierarchy Unlimited Shift schedules and assignment facility Track team attendance and work hours Leave type creation Leave accounting period Leave accumulation rules Leave application and approvals On duty application and approvals Miss punches application and approvals Shift change application and approvals Late early out policy and approvals Over time policy Absenteeism policy Compensatory off policy Leave balance carry forward lapse policy Organization branch wise leave policy Organization branch wise holiday s policy Pop Up and Emails alerts on various events Automatic Attendance report sending facility to HOD HR and employees Employee working and non working facility Employee Transfer facility Integration facility with ERP SAP and payroll Multiple branches facility Automatic database backup facility Import export data facility Various types of
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