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IceWarp WebClient User Guide

1. aaLocalization x Done Your folder is renamed and the Tree view updates to reflect the new structure Set as Default Select this item for a folder that you want to set as a default one For example if you have more folders for sent emails newly sent emails will go into this default one Also in the case you want to create e g a new contact and use the New Contact menu item but do not have the appropriate contact folder open this new contact will go to the folder set as the default one NOTE Some mobile devices synchronize only default folders This is the way how to choose what folders you will have synchronized 14 IceWarp WebClient User Guide Add Shared Account A shared account is an account that you have permission to at least view and is the way that GroupWare is implemented on your server if your administrator has activated it To learn more about this option and much more about GroupWare itself please see the GroupWare guide Sharing and Permissions This menu item is used for sharing folders accounts with other users NOTE This feature is available for mail folders of the IMAP and IMAP amp POP3 account types only For the POP3 B account type mail folders this feature is not available For non mail folders i e for groupware ones this feature is available for all account types Sharing Folders To share a folder in the IceWarp WebClient do the following 1 Select the folder you want to
2. Export Licenses Getting Started 7 These items are discussed in detail in the Tools see Tools Menu on page 25 section The right side of the bar is also fixed Dare oly le It has the following functionality 3 178 shows you The number of items selected in this case 3 The total number of items in this case 178 Click the window icon to toggle the Item and Reading panes from above and below to side by side Click the asterisk icon to show hide the Instant Messaging pane on the right side of the window Click the phone book icon to open the Call dialog that allows you to perform a call or view manage your call history Click the white X on the red background to log out of IceWarp WebClient Tree View The Tree view shows a hierarchical vies of all your personal folders of items and also to any public or shared folders you have subscribed 8 IceWarp WebClient User Guide b Favorites A Bruce Cooke iq Inbox 7 aaaPending aaDone aaLocalization AIT Forum Ice Localization Old Icewarp emails kh kk kk kk p eto Sent Stuff bal ri o J Cu a m Li Drafts Events 1E HE Files z Filters 5 Blacklist TA whitelist Ice arp internal Le BLkLoOoskLkLkeEcLoOL Journal Junk E mail LF Motes Public Folder For documentation Sent sent Items Spam 51 Tasks testdelete Trash RSS E Tech News 53 The view is similar to the folder vie
3. From the Show As list you may want to select the combination that you prefer Phone s Ca gt 876826146 E Arisin Se E You can use the enhanced Phone s option that allows you to store not less than 19 phone number types These phone numbers are set using four Phone s fields within the Contact dialog Just select a phone number type and insert the appropriate phone number into the field next to it Once inserted this number is saved Select another number type and repeat the procedure To change a number just rewrite it To reveal wished numbers just select their types You can reveal four numbers at once 91 92 IceWarp WebClient User Guide Deleted GroupWare Items Recovery You may want to recover deleted groupware items contacts events tasks files etc Enter the Recovery Items folder where they are stored for a period defined on the server by default it is 30 days for the actual one ask your server administrator Right click the wished item and select the Recover option The item is moved to the original folder Events Contacts etc He Recover Delete John Doe Contacts 16 03 2011 11 42 Next Previous Message Switching This feature allows you to switch between email messages within the selected folder when you have one message dialog opened Use the right arrow to get the previous message lower in the list or the left one to open the next message Miscellaneous 93 You may want to
4. fee History mike icewarp com 05 11 2010 10 54 18 lt Admin gt Hi Mike I d like you to fix this bug ASAP 10 55 36 lt Mike Sparrow gt Yeah I ve already seen it I believe we can fix it till this 10 59 47 lt Admin gt I know you will As you realize it s a critical issue for us Inform me as soon as itis fixed please SIP Phone Online Offline Status As some IM clients support SIP phone integration whilst other ones do not it is very useful to know SIP phone status of your IM contacts IceWarp WebClient simply shows this status using different colors of phone icons White icon contact s SIP phone is offline Blue icon contact s SIP phone is online the user is available Radek Oe Sofia Tonda Ol E E Tools Menu 47 Phone F Options Integrate with your VoIP account SIP Start WebPhone automatically Integrate with external VoIP account SIP Password assests Dial via your VoIP account already registered softphone hardphone Dial via external VoIP account SIP HTTP pee sien Integrate with your VoIP Select this option if you want to integrate WebPhone with your VoIP account on the account SIP same server Start WebPhone Tick the box if you want to have your WebPhone started within 30 seconds after automatically WebClient launch Integrate with external VoIP Tick the box if you want to integrate WebPhone with other external VoIP
5. Emotional challenges can appear on trips as short as eight hours but more likely after 12 hours or a day Public URL use Copy amp Paste http server icewarp com webdaw petr petrice954Dicewarp com Notes 31355840240a tidk 96 IceWarp WebClient User Guide Drag and Drop to Trash Whatever you want to delete any item type email message folder IM contact just use drag n drop When dragging is started a transparent trash bin icon is shown in the right hand left corner Drag the item there and drop it when the icon becomes opaque It is the whole magic Hold the CTRL key when dragging and dropping not to be asked to confirm deletion E events Calendar w monitor icewarp com Multiple Calendars This feature allows you to display more calendars in combined view It can be very handy when planning your events Just tick the calendars you want to have displayed A Mike Sparrow Home E Calend EA Customer Miscellaneous 97 Albina CZ Daniel CZ Every calendar has its own color its events too Double click the wished event to edit it Events keep their flag colours To add a new event to some calendar in this mode un tick all other calendar folders within the tree pane and make sure that the appropriate calendar is highlighted bold by clicking it Ist item view 98 IceWarp
6. Inthe Search folder dialog fill in the folder Name select the folder Type in the left hand frame successively click names of folders that you want to merge and move them to the right hand frame using the arrow button See above In the Filter field you can filter folder items For more information about filtering refer to the Search Bar on page 19 chapter as filtering mechanism and searching one are identical 3 Inthe right hand frame double click the folder that you want to mark as the primary one The primary folder is used for saving items created within your search folder Click OK This search folder appears in the Tree view as a subfolder of the Search Folders node Rename Folder You may want to rename a folder Again the context menu comes into play i 2 3 Getting Started 13 Right click the folder you want to rename in this case aaDone and select the Rename Folder menu item The folder name will be displayed in a standard text box allowing you to edit it Favorites A Bruce Cooke y ipa Inbox 6 od aaaPending A baDone od aaLocalization Edit the name as needed In this example we are renaming the folder to Done Favorites A Bruce Cooke y Nie Inbox 6 od aaaPending al Donel aaLocalization Press Enter when the name is correct Note that the folder has moved to reflect the alphabetical display within the Tree view Favorites A Bruce Cooke ipa Inbox 6 cd aaaPending
7. jpg 164 8 J andromeda_gendler_big2 jpg 546 2 kB Category Recurrent Event Deletion In the case you want to delete a recurrent event you can choose one of the following possibilities Only this instance only the currently opened item is deleted All following the currently opened item and all following ones to the end of the whole series are deleted All events in the series the whole series is deleted 2 Delete type Would you like to remove only this event or all events in the series 82 IceWarp WebClient User Guide RSS Folders It is possible to subscribe to RSS feeds of various web sites Once you know a RSS channel address e g http www nasa gov rss universe rss create a new RSS type folder see the Tree View Context Menu Add Folder see Create a New Folder on page 10 chapter Create New Folder http nasa gov Tss breaking_news ss B NOTE You can set multiple feeds for one folder Just add them using the Channel field and Add button To add or remove a new channel to an existing RSS folder right click this folder and select the Manage RSS Channels item Use the Add and Remove buttons MM Manage RSS Channels Saving Email Messages You can save email messages as eml files To do it follow these steps 1 Select the messages you want to save Use CTRL click and or SHIFT click to select more messages 2 Right click the selected messages and
8. 3 PARTNERS 45W0 564402 Smartattach 27 05 2009 16 04 538kB 7 th Petr obr 05 06 2009 13 37 11 7 kB pr ib 2 7 Petr HEJDUK Fred zvuk 08 06 2009 10 56 1 9 kB pu Michael Filip Fwd SMS Authentication zmeny 28 05 2009 22 05 1166 3kB Michael Filip Fwd Re PARTNERS 25Y0 564402 Smartattach 21 05 2009 16 27 3kB T i fa Mail Delivery Subsystem Warning could not send message for past 5 hours 12 05 2009 17 58 5 9 kB tee 3 Zbynek Bartos 2XTB 502751 ODBC settings in 64bit OS 08 06 2009 13 55 1 5 kB oa Description Read message Message with attachment Read and replied message Double click the item that you wish to open Getting Started 19 Item Source in Subject In the case you receive a message from other source than an email client i e from Instant Messaging SMS from a phone etc this source is marked by a Subject prefix SMS IM etc i Petr Hejduk SMS OK 06 05 2011 10 47 0O 4kB 7 ho Radek Badzo IM pokus 06 05 2011 10 35 0 5 kB 7 y iBabiifsa cz KNIHYNAINTERNE 06 05 2011 03 47 84 358 v You can even set a rule that redirects your IM correspondence to your email box when your IM status is Away Also this correspondence will be marked by the IM prefix Search Bar Search bar uses Smart Search It is a simple text input where you specify your words to search for Special search keys can be used but you can still use a search without keys These keys are specific to each folder type To reveal a list
9. 61 From This contains the From address of the message To This contains the To address of the message Subject This contains the subject information of the message Cc This contains any addresses that the messages were copied to Reply To This contains the address that is specified as the reply address Date This contains the received date of the message Message This is the whole message Message body This is the content of the message Custom message header This is any custom headers present in the message Any message header This is every header in the message Attachment name This is the name s of file s attached to the message Sender This is the sender of the message Recipient This is the intended recipient of the message Sender s IP This is the IP address of the sender rDNS PTR This is the rDNS or PTR record for the sending domain Spam score This is the spam score assigned by the IceWarp Email Server SMTP AUTH This is whether the message was delivered by a source that authorized or not IP Sender is the lt BAC998XY gt All messages means run this rule on all messages contains This is the type of test to be performed on the message area selected The content of the dropdown changes according to the message area and will contain a combination of the following options contains this checks the requested message area for a string match does not contain checks for no string match is checks for an exact str
10. Folder For documentation gh Contacts mp Click the button to perform import The Select column types for import section is shown Select column types for From lists select fields where you want to have columns mapped import j E g If you select the Nick name item in the second list see the figure above instead of First name a contact s nickname will be mapped into the First name field in your contact record Force sharing mode Select sharing mode for imported contacts Auto a sharing mode set in user s preferences is used Public imported contacts will be shared Private imported contacts will not be shared Skip first line in csv CSV files usually have the first line with column names In this case tick the box to have imported only your contacts If the file does not include this line do not tick this box Export The Export tab selects very similar items to the Import sheet except this time the folder is the source and the file is the target 68 IceWarp WebClient User Guide Also there is only one file type CSV but you can select the separator character la Import Export 1 Select source contact Folder 24 Select CS separator 3 Export Cow File Comma 4 Semicolon 3 Colon 3 E ee Select Source contact Press the button to open the Select Folder dialog and select a folder to export folder Select CSV separator Select the character to be used as a separator in the resultant CSV file C
11. Stop processing more rules This is possibly one of the most useful actions as can significantly improve server processing of your message queue when used in conjunction with rule ordering Conditions Subject Ka contains gt Spam Match case 7 whole word Message body La contains viagra Match case Whole word The Rule dialog opens when you Add or Edit a rule and allows you to define the rule description conditions and actions NOTE Multiple conditions can be added to a rule and these conditions can be joined by logical AND or OR The AND function always takes precedence over an OR so you may have to create complex condition lists when you want to check three or more items with mixed AND and OR selections An example follows Let s assume you want to test for X AND Y OR 2 B If you specify X AND Y or Z this will be processed as X AND Y OR Z not what you want If you specify X AND Y OR X AND Z this will be processed as X AND Y OR X AND Z this is what you want The Rule dialog opens with the Conditions tab selected by default E A Enter a freeform description of the rule you are creating This description should be meaningful and allow you to quickly identify a rule s purpose This field is available if you have the Conditions or Actions tab selected Select the area of the message you want to test for the string The drop down contains the following items that can be tested Tools Menu
12. V Use SmartAttach lt premvysl otakar seznam cz gt Paragraph Dear friend Find the files we have spoken about attached Miscellaneous 95 Attachments Icons You can easily see what file types are attached to incoming messages WebClient supports more than 30 attachment icons out of more than 60 file types including PDF Word and text editors Excel and spreadsheets PowerPoint and presentations Text Images Audio Video Archives and more Attachments fi e ticket pdf 69 8 kB pilot_chart_turkey_october gif 69 1 kB CORLEG docx 75 kB checks 4 5 kB Item Preview This feature lets you preview all IceWarp WebClient items without necessity to open them You can preview any item type mail file task contact note etc but even items in the Recovery Items folder which is a mixture of item types Just select the preview type Normal Wide see the Main Screen on page 5 chapter Singlehanded Tips 22 09 2011 Ch 2 The Mental Challenge Many sailors consider shorthanded sailing to be comparable to singlehanded sailing In my view having two people on the boat is no different from having eight The reason is not because of the physical challenges The reasons are entirely because of the mental and emotional challenges facing a singlehander that the crew of a double handed or fully crewed boat will never see Mental challenges occur during even the shortest trips
13. WebClient User Guide Whitelisting Blacklisting Items This is another feature that can ease your work In the case any genuine email falls into your Spam folder just drag and drop it into the Inbox folder or the Whitelist one of course Done the email sender is whitelisted Any spam message in your Inbox Drag and drop it into the Spam folder or the Blacklist one vCard Import vCard is a contact information container which may contain one or more contacts including the information such as names addresses phones emails photos attachments etc They usually come in the form of files with the vcf file extension It is possible to send vCards contacts as email attachments see Sending GroupWare Items as Email Attachments in this chapter In the case you have obtained such an item just right click it and select Import Item The Contact dialog is shown Click OK to save it f NOTE This feature is only functional in the case the SmartAttach technology was not used when the message mA was sent Files On Line Editing This powerful option allows you to edit files saved within the File folder directly without necessity to open them via a file manager Select the file click the Open main menu item visible only when a file type folder is selected the Open Document message can be shown click OK in the Windows Security dialog fill in your User name and Password for your server and edit the file Refer to the
14. account account SIP Username External account credentials They can be of different format Email addresses phone numbers etc Password S Ask your server administrator for them erver Dial via your VolP account Select this option if you want to dial via your VolP account but use already registered already registered desk phone softphone hardphone p P When a call is dialed the caller s phone is rung first After the caller picks up the called person s phone starts to ring Dial via external VoIP Select this option if you want to use external VoIP account E g one provided by an account SIP HTTP external provider Fill in the SIP account number on the external server E g 22 server_domain com 48 IceWarp WebClient User Guide General Options The General Options allow you to customize look and feel of the IceWarp WebClient Layout si Options Confirmation on exit Skins are available for IceWarp WebClient allowing you to change the look of the system as you use it However they are only available if your system administrator has installed them you cannot install them yourself Select the skin you want from the dropdown Here you can specify what will be shown after IW WebClient launch Home Page folder tree view plus a page with information about your email account are shown Inbox folder tree view plus Inbox Item List and reading pane are shown Remember last folder IceWar
15. amounts of email messages Synchronize Available only for folders containing mail items The Synchronize option lets you choose which folders will be synchronized with the server data when you press the Get New button on the Menu Bar on page 5 You should only choose to synchronize folders that are nor updated automatically by the server These folders are usually but by no means limited to the Inbox and Spam folders Other folders may be populated by the server in accordance with any Rules on page 59 you have set up to organize your incoming messages If you have set up any Rules on page 59 to file messages in other folders you should probably set those folders to synchronize Right click on the folder and check the box next to the Synchronize menu item to have the folder synchronized or un check the box to stop the folder being synchronized NOTE Folder names in the folder tree are followed by parenthesis with numbers of unread emails if folders contain them If you want to have these numbers synchronized after clicking the Get New button use the Synchronize option for the appropriate folders Otherwise this number is synchronized after clicking the folder name Inbox is synchronized by default Manage All Items in Folder This option allows you to Mark As Read Only available for folders containing mail or RSS item types As you browse through your messages or RSS feed items they are automatically ma
16. box tells IceWarp WebClient to automatically display images of emails in html inline images format Images of emails in Spam folder are not displayed Automatically display Checking this box tells IceWarp WebClient to display any attached image file s in the reading attached images pane Group Subject prefixes Checking this box tells IceWarp WebClient to show a number of messages with the same subject E g Re 4 Document corrections means that this is the fourth replay Tools Menu 29 Default E Options Save sent message to Sent folder Encrypt Sign Append My Details vCard Add standard Signature separator Signature at the top of the message Request read confirmation Never Use SmartAttach Message format Priority Spell checker language En Left To Right Default Defaut Charset Auto Unicode UTF8 Alias Flavio lt flavio icewarp com gt Reply To address 5 z Ka E E EJE A n Save sent message to You should check this option if you want to save a copy of the messages A copy of each sent Sent folder message will be saved in the Sent folder NOTE The Sent folder s actual location can be affected by Folder Mapping Encrypt Check this box to have your messages encrypted NOTE You must acquire and install a valid security certificate on page 56 for encryption to work correctly Sign Use this option to have your messages automatically signed with the signature you set up in the Signatu
17. following 1 Inthe right hand upper corner of a composer window select the HTML item from the list 2 Click the image icon see the blue arrow below to reveal the Insert image dialog and upload the wished figures use the Upload button Alternatively you can fill in the URL field and click OK 3 Place a cursor where you want to insert a figure to 4 From the Uploaded list select the appropriate image and click the OK button Repeat for other images As an alternative to steps 2 to 4 you can fill in the URL field and click OK Insert image Miscellaneous 77 Forwarding Multiple Messages as Attachments You can forward multiple email messages as an email attachment Just select them using SHIFT click or CTRL click right click these selected emails and choose the Forward As Attachment option Email messages will be attached to your email message that you are just composing see lower ug Fw Access notifications Regards Petr 78 IceWarp WebClient User Guide Google Maps Integration Each address in the contact dialog has a new map link Home address Other address Click the link to open a WebClient dialog with a Google Map of this address E ul John Doe Other address E City Henry Sl Eta LATE Broadway Fg mies ni T i 1 a Y p Little Flower Playground s gt E Map data 82011 Google Sanborn Terms of Use You can also use the Street View m
18. from the WebClient login page Just click the Integrate with lt operation system gt link 72 IceWarp WebClient User Guide Help Choosing the Help option opens a quick help guide containing some useful hints and information Web Client is designed as a full featured windows application supporting Right click mouse for context menu Drag amp drop to move copy and create items between folders Keyboard shortcuts control the application Browser controls Reload Back Forward log you out Chapters Window controls Keyboard controls Email hints Certificates Calendar controls Instant messaging Sharing Voice over IP Smart ttach Miscellaneous 73 Miscellaneous Autofill This feature helps you to select email addresses After a couple of characters is written autofill suggests email addresses that contain these characters It offers all contacts from the user s contact type folders even if contacts only created but never used all contacts even if only created but never used from GAL Global Address List if GAL is used plus 10 to 15 last written contacts that are stored at cookies a Message 74 IceWarp WebClient User Guide Sending GroupWare Items as Email Attachments WebClient provides an excellent possibility to send your contacts events tasks notes etc easily as email attachments 1 When composing an email message cli
19. groups you are a member of z Options CE Click the button to define a new signature The Add dialog is shown Specify the signature name and click the Add button Tools Menu 37 Use the right hand text area see the Text area field After creating a new signature click the Save button hert hand pane This field lists all defined signatures Rename Select an existing signature and click the button to rename this signature The Rename dialog is shown similar to the Add one above Change the Name field and click the Rename button Select a signature from the list and click the button to delete this signature Text atea Enter the text of your signature in the text area Use rich edit text icons to highlight your signature Click the lt gt HTML tag icon to switch to the HTML code format for inserting HTML tags that are not included in the tool bar Text in this field is checked by a spell checker After creating a new signature click this button to save it From Address This list includes your primary account address all aliases groups you are member of provided that your administrator has set it and your other server accounts if you have some Select an item from the list to set your full name and signatures for it NOTE This and the following settings are saved automatically without necessity to click any button You can set edit another alias group account immediately Enable Tick the box if yo
20. is required for the person downloading this object Time Zones When creating an event item IceWarp WebClient allows you to deal with time zones You can take time zones of other attendees into account e g when organizing a teleconference or plan your business trips Local Time GMT 11 00 Apia Midway Niue Pago Pago GMT 10 00 Honolulu GMT 10 00 Fakaofo Johnston Rarotonga Tahiti GMT 10 00 Adak Remind me 1 Minute s by GMT 09 00 Gambier GMT 09 00 Anchorage Juneau Nome Yakutat GMT 08 30 Marquesas GMT 08 00 Pitcairn GMT 08 00 Santa Isabel Tss Just select the appropriate time zone city from the list Event times are adjusted automatically Email Address in Mail View Context Menu Right click any email address within an email message window a context menu is shown Its items allow you to do these actions Send Email To an email composer window is opened Add To Contacts the Add Contact dialog is opened 90 IceWarp WebClient User Guide Add To IM the Add IM Contact dialog is opened server migration Reply ReplyTo All Forward Redirect Save As Y Delete Print Date 17 12 2010 15 04 Dear John Td like Contact Dialog Full Name Show As and Phones i p Jesse Woodson James Contacts Mobile IM Miscellaneous To fill in the full contact s name click the Full Name button The Full Name dialog is shown la Full Name
21. name it john doe domain com To do this right click the user name in the folder structure tree select the Add Folder item and write the account name 2 Inthe client folder structure tree right click the user name and select the Add Shared Account item 3 Inthe Select Contacts dialog see above select the appropriate shared account from the left frame and move it to the right frame using arrow buttons or write the shared account name email address into the right lower field and click the Add button Click OK NOTE Other IMAP clients require that you have to write this address with the shared account prefix defined on the GroupWare General tab By default it is tilde wmike icewarptest com NOTE The left frame in IceWarp WebClient is pre populated with accounts that share folder s to you Example 16 IceWarp WebClient User Guide The shared account with the shared folder s appears in the email client folder structure tree a support 3 4 jon icewarptest com me Blanik NOTE Folders defined as shared within email clients do not appear in the GroupWare IMAP Public Folders list see above Working with Shared Folders Shared folders usage is quite obvious but this feature combined with other ones can became a powerful tool for email correspondence managing For example combination with email rules both server and client defined can be very efficient and save a lot of time when handling big
22. not receive a reminder unless explicitly specified here Send daily agenda by Tick this box if you want to obtain everyday emails with all events for the appropriate day email Send email reminders Tick this box if you want to have email reminders sent to the address specified above pop up reminders are shown too If the box is not ticked only pop ups are shown 54 IceWarp WebClient User Guide Holidays If your administrator has loaded holiday files to the system you can choose which country s holidays you want to have displayed in your calendar si Options Default Settings Default Reminder Holidays Subscribed Holidays FT china I czech Republic France Germany a Hong Kong E Hungary TO Italy E Japan Macau T Nederland A n Subscribed Holidays Check the box next to each county whose holidays you wish to be displayed Only countries that your administrator has supplied details for will be shown in the list NOTE These holidays may or may not be official public holidays in the country specified they may only be notable days Tools Menu Weather This tab allows you to add weather forecast for four days to all calendar views day week month si Options gt Temperature Select a Select a temperature scale scale Fill in the wished city or city and state country code Click the button to add the filled city to the list Select a location and click the button to remove
23. sort messages by other columns From Subject etc the message order in this sorted list is followed Sort messages by Date to switch chronologically Re promised figures Reply ReplyTo All Forward Redirect Save As Re promised figures Alison lt alison icewarpdemo cz gt To Mike Sparrow lt mike icewarp com gt Date 23 03 2011 10 58 Hello Ali Find the figures we ve spoken about attached Regards Mike Folder Tree Smart View When selecting any folder type tab only folders of this type are shown in the folder tree structure contact folders in the figure To reveal the whole tree structure click the Show All icon 94 IceWarp WebClient User Guide Event Quick Edit In the Calendar view just select the wished time and start writing without a need to open the Appointment dialog To edit an existing event select it and hit the F2 key You can also easily change start and or end times click and pull the appropriate event edge Drag n Drop a File This feature allows you to attach files without necessity to browse for them using the Upload button Having them found in a file manager you can just drag and drop them to the message composer window pan To be able to use this beautiful feature you have use a web browser that supports HTML5 Currently July 2011 those are FireFox Google Chrome and Safari ES drag n drop test Send Save Options Normal
24. B in German NOTE This applies only for domain part of email address you still have to use user names without diacritics etc FO PIN E g bartolomeu dias acucar doce com br is a correct Brazil Portuguese email address while pedro dlvares cabral acucar doce com br S NOT Eg Re test diakritiky Address Book Selection Dialog This dialog makes contact selection smooth and easy la Select Contacts O e upper list Select the appropriate item from the list Address Book contacts from your default contact folder plus contacts from all public folders you have access to are shown 86 IceWarp WebClient User Guide Suggested Contact all users who share any their folders to you are shown Select Folder a folder tree structure with contact type folders is shown Select the folder you want to see contact from Recently used folders Write a name or part of it and click the button to perform search within the displayed contacts Select the appropriate contact from the displayed ones and click the button to place this contact to the desired field Meeting Scheduling Distribution List Support This feature can ease meeting scheduling If you repeatedly organize meetings with a same group of people you can use a distribution list Just click the Add New button the Appointment dialog Schedule tab and select this distribution list The members of the list will automatical
25. Element IT http www element it com online edit in openoffice and microsoft office aspx formatslist web site http www element it com online edit in openoffice and microsoft office aspxttformatslist to find out all supported file formats Redirect Emails This feature allows you to re send obtained email messages to another persons with original senders kept in the From filed and your name address in the To field Contrary to the Forward feature when you are the sender A copy of this message is kept in your Inbox In the case the final receiver uses the Reply function their answer is sent to the original sender not to you Miscellaneous 99 Email Address Menu This menu can be found within both the email preview frame and email message window Click the arrow icon next to the email address to reveal it meeting Alison lt alison icewarpdemo cz gt Send Message Hi all Please note that our Add To Contacts Add To IM tem fom Send Message Click the item to open the email composer window to create and send a message immediately Add To Contacts Click the item to add this user email address to your Contacts The Contact dialog opens Add To IM Click the item to add this user to your Instant Messaging roster The Add dialog opens See the Adding Contact see Adding Contact Service Subscription on page 39 chapter for more details
26. IceWarp Unified Communications IceWarp WebClient User Guide Version 10 4 icel arp Printed on 22 March 2012 Contents IceWarp WebClient User Guide 1 ES A O O O 2 LOS PINE into ICEW at WEDCIIEI Eararria AAA AN A 2 MANS 5 Mendo E E E 5 TEE MW a 7 Folder Quick Filte nada a earees eee eee 9 Conte IM do OO ern reer etre err ee Tren tre 9 Croate L New FOJE cerisa an Eo arica 10 Move FOO rado E EEA ieee 11 Create New Searc H Fonos E 12 Rename FOET oiana E A Pe ste Tac Pro eniom rc enema ty esters 12 A R fvesekaretrestet toate 13 Add Shared ACCOUN rada pd ai EA a 14 Sharing and PESOS 2 E NA 14 AA Al EEEN EEN O O IB O O nn E EEA 16 Manace All kemer Folder msiasnrtiosnn ironia 16 Delete Folders Doe iia III DILO va eas eee nese eee sere 17 Add O FAVOTITOS o O IO ene eee NI OSOS 17 A A O IES A AAT E IO TE meee tetera TO 17 MS EA AEAN A EATE A O N 18 tem source TA SUBIO fait 19 O PETAN OA I AE tase ics 19 lo Pane NN NEA II II A AAA TEENA ANEELA 20 ii Contents MINIMIZA NS NN 20 PENN E OPIO NS EAN SA 21 AA A O sevedauenauens 23 E EE E T E RO A RO 23 TON MA E 25 OPONE ae eer rr en art raec te eat tr iter er st Sam pit UPnP rec eer mera oO E eer Orn Mees oe ae 26 Mail ODHOD ace pve ce tea eae E vane opens esumcs renee adsiacseses veec eserceaceeereeat N 26 CSN ea soars aa ance O a 27 PEA A E das eeee sa tenes teases wetenetcasieeanacs 29 PULOFESD ONG Cl rana ita ai SR 31 PON WONG CP estra 34 Read COnN MAON
27. If you want to restructure your folder tree by moving a folder or sub folder right click the folder you want to relocate and select the Move Folder context menu item a dialog will appear Nee Inbox 6 oo aaaPending aaDone Sid testi Test o bests co aaLlocalization 48 AIT Forum coo Ice Localization OK Cancel New Folder The folder is highlighted Locate the folder you wish to move this folder to click it so it is now highlighted and press OK Your folder will be moved and the structure will update in the Tree view to reflect the change NOTE If you elect to move a folder which had one or more subfolders the subfolders will move along with the parent e The structure under the parent will be copied no matter how many sub levels exist 12 IceWarp WebClient User Guide Create New Search Folder You may want to have contents of more folders of the same type merged and shown in one folder Furthermore you may want to have only specified items from some folders included in one folder E g you want to have all email sent to John Doe and to Alison White plus emails received from Alison White in one folder Efficient way how to do it is to create a search folder 1 Right click the account name in the Tree View From pop up menu select the Create Search Folder item The Search folder dialog is shown la Search folder Name John plus Ali Type Filter from John or Al to Al 2
28. No Responder For lt mike hotmail com gt lt alison navy com gt Select whether the Autoresponder should be used and if so what Mode it should run in Disabled The autoresponder is never invoked Respond always The autoresponder will be invoked for all incoming messages even if they are from the same person Respond once The Responder will respond once to each sending email address therefore if you receive 10 emails from the same person he will only get a response to the first one Respond again after period The responder will respond to the first email form a sending address and will not respond to that address again for the number of days Tools Menu 33 LA specified in the next option Respond again after Enter the number of days between responses for the Respond again after period option above Days Specify a From address for the response message You could set this to a dead address to fool soammer techniques but you should check that your IceWarp Email Server policies allow this Subject Enter a subject line for the response here This should be reasonably informative something along the lines of Out of Office do not respond You can use Server Variables in this field see the figure Enter free form text in this box This text will be used as the body of your email Again it should be something informative or useful to the recipient Note that Server Variables can be used within the text
29. a 26 IceWarp WebClient User Guide Google Maps Opens a new window with Google Maps Licenses Integration on page 69 Allows transfer of activation keys for IceWarp Outlook Connector and IceWarp Desktop Client Switch to Tablet Interface Allows switching to the basic interface mode When switched to this mode you can switch either back to the advanced mode or to the mobile one The mobile mode allows you to switch to the basic one and consequently to the advanced one Consider your mobile device performance before switching to the advanced mode In This Chapter OPIO NAAA 26 WIV DetalSiasiasaia a 58 DEVICES a 58 RU a e a 59 ACCOUNT 63 Mport and EXPO Es licitador ib di 66 Google Masai ds 69 Leenses INTO STATION as ias 69 Options Mail Options Clicking Options from the Tools menu opens the Options pop up window with the Mail General tab selected Mail options setting is described in detail in this section Tools Menu 27 General F Options Check for new emails every Minutes 5 Save draft messages every Minutes 2 Empty Trash every Days 2 Move deleted messages to Trash folder Delete messages on Empty Folder action Automatically add message recipients to addressbook Automatically display inline images Automatically display attached images Group Subject prefixes e g Re 4 Fw 2 A osn Default Flag Use the drop down to select the color of the flag you would like as your default Whe
30. a IG laxnrShslWwFkQoxEUCpSmPrnio Cancel For example when registering IceWarp Outlook Connector do the following 1 Inthe MS Outlook main menu select the IceWarp Connector About IceWarp Connector items Folder Permissions Inbox Refresh Folder List Quota Information Account Settings IceWarp Information 2 Inthe IceWarp Connector 4 0 dialog click the License button The License dialog opens 70 IceWarp WebClient User Guide 3 Insert your key into the Activation Key field Click the Activate License button License A Activate License 1 Acquire pour activation key via Web Client Tools Licenses menu or from Your administrator 2 In order to obtain the license enter the activation key into the below Held and press Actvate License Activation Rey eJPweagorB o SuT jbwlerykOFjezFicwdozibeo ytidy SjPoGeRAdayox kghudtHsstisgrhaac hw ctVims6HFldedz5MeCplIBsbopzud4 2LhIx kaFjR goaFltnFhFytcSuhd pPSlHiepkmOosySCxegso jequwyegocz5o Ipt oOtFrinssayToxlaxmroMslWwFEOOs lt EUCpSmPmno Cancel 4 Two situations can occur e The license server is online your license will be activated just confirm the notification message e The license server is offline follow instructions included in the License Server Offline dialog License Server Offline E4 The license server appears to be offline To complete the request first export the license to a file and follow the ins
31. ages It works provided that it is set on your server ask your administrator Click the Delivery Report button to reveal it click the Options menu item to request a report about delivery status of the composed email message Eg Message You can also right click a message or SMS in the Sent folder as well as the Archive Sent folder and select the Delivery Report item from the pop up menu The Delivery Report dialog is displayed la Delivery Report Queue the message was temporally deferred server will try to send it later Error check your inbox for detailed error message ENE Contact Name All email message recipients are shown including Cc and Bcc ones Status Delivered message successfully delivered only for local recipients Sent message successfully sent outside relayed Queue message was temporally deferred the server will try to send it later Error message was bounced back with an error check your inbox for a detailed error message Date and time of message sending Click the button to close the dialog Refresh x Click the button to refresh the Status field If not clicked the field is refreshed every 10 seconds Miscellaneous 85 International Domain Names Support WebClient supports IDN e you can use email addresses with domain names written in national alphabets including diacritics and unusual letters e g
32. area Besides of those shown in the figure you can use Date and Time Respond to messages Check this box and only messages sent directly to your mailbox i e your email address is in the sent to user s email To header will be responded to address only l l oan l This can be useful to stop the responder responding to mailing list messages and the like Respond only if Use the two boxes to specify to and from dates for the responder to be active between 7 Use the buttons to open calendar selectors This option allows you to set up the responder in advance of your absence as long as you know the dates No Responder For Fill in an email address of a person you do not want to respond to Click the Add button to add the address to a list Select an email address from the list and click the button to remove this address 34 IceWarp WebClient User Guide Forwarder The mail Forwarder will automatically send your messages to other addresses for archive or backup purposes Default Autoresponder Forwarder Read Confirmation ENS Forward En backuprdiceyarpdemo com M Keep emails in mailbox 7 Forward mail older than Days Forward older mail Ea Description Forward to Enter an email address to have all messages forwarded to that address Keep mails in mailbox Check this box to leave a copy of the forwarded messages on the server Forward mail older than Check this box and enter a value in the
33. at window paste this PIN to the answer field authorization admin twitter icewarp com authorization admin twitter icewarp com Offline authorization_admin twitter icewarp com Ej 01 02 2011 11 18 40 lt authorization_adminttwitter icewarp com gt This gateway needs to register to the Twitter service Please login to the following web page and reply with the PIN number which you can find there https fapi bwitter com oauth uthorize oauth_token 54zetHrB 5358y2279Z2hI33m0rFYgEcUONEwBul4 and hit the Send button Tools Menu 43 8 Twitter will appear among your contacts You will receive all tweets from the twitter com user of that gateway You can post new tweets by sending messages to the twitter user too There are additional commands you can use replies gets all replies refresh gets new tweets instantly tag btag untag automatically tags all your messages Miscellaneous Roster Search As you can have your friends from other chats Facebook Twitter integrated into WebClient Instant Messaging its roster can became packed with lots of contacts To ease contact search just click into the roster and start to write searched contact name A search field will appear Contacts are sorted as you continue writing 44 IceWarp WebClient User Guide To reveal all contacts just click the cross on the right side of the search field or delete written letters Open All Pending Messages Whe
34. choose the Save As EML items Miscellaneous 83 If you get the Pop up blocked message click the message bar and select the Always Allow Pop ups from This Site item 3 Inthe File Download dialog click the Save button and in the Save As dialog select the appropriate directory and click the Save button Time Zones This excellent feature helps you to schedule your meeting with regard to a local time of a different time zone As a bonus you can use it as a time convertor E project status meeting ER znamo 10 E 0 Days 2 30 E All day event Remind me E Minute s Use the drop down list next to the From To time controls to specify the desired time zone There are Local Time UTC GMT and many major locations around the world available Besides all continents also major world regions are included e g Pacific Using the feature as a time convertor is smooth and easy 1 Specify event times From To e g 10 am 12 am and select your time zone e g America New_York 2 Select your partner s time zone e g Europe Prague In the From To time controls you can immediately read event local time in Prague 4 pm 6 pm or 16 00 18 00 if using the 24 hour time format Local daylight saving times are respected If a converted time crosses midnight the event date is changed 84 IceWarp WebClient User Guide Delivery Reports This feature keeps you informed about the status of your sent email mess
35. ck the Item button right hand side middle S gw items Regards Peter Miscellaneous 75 The Select Item dialog opens Select Item OK Camel 2 Inthe left hand pane select the folder 3 Inthe right hand pane select the item s you want to send NOTE You can perform a search within the selected folder Use the search tool in the lower part of the composer window 4 Click OK to attach these items 5 Optionally repeat it for items from other folders Another way how to send a groupware item is to right click it and select the Send As Email item from the shown pop up menu NOTE Mailbox quotas are checked when you are attempting to send groupware items In the case any of quotas is f exceeded you are not allowed to send an email In the same way incoming emails with groupware items attached are rejected if they violate your quotas Sending GroupWare Items via WebClient Instant Messaging It is also possible to send a groupware item via WebClient Instant Messaging 1 Within the Instant Messaging pane right click the recipient s name 2 From the shown pop up menu select the Send File item 3 Use the Item button to select what you want to send 4 Follow steps 2 to 4 of the previous workflow to send the item 76 IceWarp WebClient User Guide Inserting Pictures into Email Body IceWarp WebClient offers an elegant way how to insert figures directly into email body To insert a figure do the
36. count for your purposes Old Password Used together to effect a password change New Password Enter the Old Password New Password and Confirm the new Password Confirm Password Alternate email Enter an alternate email if you wish Last Login Time This shows the last time you logged in to the server Last Login IP This shows the last IP address that accessed your account on the server Tools Menu 65 Other Accounts Use the Other tab to define any existing email accounts you own for which you would like IceWarp WebClient to collect and process messages Sr Accounts The text area shows all defined accounts Press the Add button to define a new account Select an account and press the Edit or Remove buttons to respectively modify or delete an account Pressing the Add or Edit buttons opens a dialog similar to the following screenshot a Add m new EA TEET Li Email jOhn icewarpdena corn Username John Doe Password ee Protocol IMAP Server icemarpaerno corn Port 213 Description My Second account E E a Email Enter Enter the email address of the account that you want to collect messages for 0 email address of the account that you want to collect messages for Enter the username of the account as provided by the account supplier 66 IceWarp WebClient User Guide Password Enter the password of the account as provided by the account supplier Protocol Select the Protocol you wish to
37. cted tags are shown in the Selected field 88 IceWarp WebClient User Guide You can also define a tag when creating a new item In this case click the Tags button The same Tags dialog is shown p a E meeting Show as Title meeting Location Label Yp Important l mA g SO tag boss Search for items with tag boss used in J items g tag friends Search for items with tag friends used in 2 items om tagdists Search for items with tag sis used in 1 items aLa taartest Search for items with tag test used in 1 items Miscellaneous 89 Calendar Sharing It is possible to publish your events in three ways Private authenticated use this address http lt server gt calednar You will be presented with a browser authentication window and just supply your email and password to access your calendar This way allows you or everyone you grant to to access your calendar events All events are displayed including private ones Public anonymous use this address http lt server gt calendar lt email_address gt where email_address is the address of the user whose calendar you want to see Only public events are displayed Shared per item You can share your groupware items with anybody on Internet Each object event contact etc has the Other tab This tab contains a URL that can be copied and sent to anyone Recipients can use their browsers to download these items No authorization
38. e sender to different folders and don t want to create any duplicates Rule 1 says move all messages from fred Domain1 com with subject Football into the Football folder Rule 8 says move all messages from fred WDomain1 com into Folder Fred You should specify stop processing more rules for rule 1 otherwise all messages about football from Fred will be moved to the Fred folder not the Football Folder It can also be useful to save processing on the server as rules processing will be stopped as soon as a rule is evaluated as TRUE Check the box and enter en email address and the message will be forwarded to that address Move to Check the box and press the button to select a folder and the message will be moved to that folder A dialog opens showing your folder structure allowing you to select the target folder You can also create new folders within the dialog Copy to Check the box and press the button to select a folder and the message will be copied to that folder A dialog opens showing your folder structure allowing you to select the target folder You can also create new folders within the dialog Encrypt message Check the box and if you have a certificate installed your message will be encrypted on the server meaning only holders of the key can read it Send message Check this box and press the button to define a custom message to be sent You can set the To From Subject and Body parts of the message and S
39. eb browser such as Internet Explorer 7 or Mozilla Firefox Getting Started 3 You will be presented with a login screen similar to this one jane w x A Remember me Forgotten Password a Sign Up English Description Username Enter your username or email address of your IceWarp Server email account as supplied by your administrator Password Enter your password for your IceWarp Server email account Keyboard icon Click the icon if you want to use a virtual keyboard This feature enhances your email box security when using a public computer Various applications can monitor key usage and save your credentials Virtual keyboard use prevents this risk Use a mouse to write 4 IceWarp WebClient User Guide Password Poleo els le lr lelste lo dl Clear Gear X X Left hand Select your language from the list button English here Middle button Select the interface type you want to use Desktop here Desktop fully featured email interface Tablet interface optimized for tablets slow connection or older browsers without JavaScript Mobile interface optimized for mobile phones Interface type offer is based on the last login plus the currently used device type Right hand Use the button to get to a short tool description and download page links here you can download button utilities compatible with the current IceWarp Server version and guides in the pdf format Tools Gett
40. eck this box and all messages in your Trash Folder older than the number of days you specify Days in the textbox will be permanently deleted NOTE This option is directly affected by the next setting If you select to Move deleted messages to Trash Folder then you should use this option It can also be affected by Folder Mapping as you can specify a different folder to be your Trash folder Move deleted If you check this option then any messages you delete using the Del keyboard shortcut the messages to Trash Delete Menu Bar Item or the Right click Context sensitive menu will be moved to the Trash folder folder rather than actually be deleted Used in conjunction with the previous option this can give you a window of opportunity during which you could retrieve an accidently deleted message Remember that the actual location of the Trash folder can be affected by Folder Mapping Delete messages on This option overrides the effect of the Move deleted messages Trash folder option above Empty Folder action when you use the right click context sensitive menu and select Empty Folder If this option is checked then all items in a folder will be deleted rather then moved to the Trash folder Automatically add Checking this box tells IceWarp WebClient to automatically add to your Contact List anyone you message recipients to send a message to whose email address is not already listed addressbook Automatically display Checking this
41. ed WebPhone was successfully oe 24 IceWarp WebClient User Guide Options Click the button to open the Options dialog Phone tab see Phone on page 47 to manage WebPhone settings Phone Book Phone numbers of contacts from the default contact folder set under Tools Options General Default Folders are shown here Contains the dial pad for DTMF and direct calling Select the contact s name and click the button to perform a call You can select the appropriate contact s phone number from the Call list Refresh History Click the button to update a shown list on the History Missed Incoming and Outgoing tabs NOTE You can reveal this dialog either from the New menu item or by clicking the phone book icon on the right side of the Menu bar see the Menu Bar on page 5 section j f NOTE You may face a warning message announcing that JAVA is not installed on your computer It is needed for this service In this case follow the link download and install the latest JAVA 6 or 7 Update fag WebPhone Error WebPhone requires Java virtual machine which is either not installed or is not enabled in your browser Please download 32bit version of Java From AEE i iww java cora iF you wank to run WebPhone on this computer Tools Menu 25 Tools Menu The Tools menu accessed by hovering over Tools on the Menu bar Tools Reply ReplyT Options My Details Rules Accounts Devices Imp
42. erver Variables can be used Edit header Check the box and press the button A simple dialog opens letting you select which header to manipulate and how to manipulate it Set message priority to Check the box and select a priority for the message from the dropdown You can select from Lowest Low Normal High and Highest Set message flag to Check the box and you can select flags which be set for this message Multiple flags can be selected Accounts The Accounts Option lets you change the password and provide a description for your Primary email the one your administrator gave you with IceWarp WebClient 64 IceWarp WebClient User Guide It also lets you define Other Accounts to IceWarp WebClient allowing you to define other email account messages you own so IceWarp WebClient can download those messages for you as well keeping all your messages in one place accessible from anywhere you have internet access and a compatible browser Primary Your primary account is the account that is defined on the server This is the one your administrator provided with IceWarp WebClient Accounts New Password Confirm Password Alternate Email Last Login Time 10 03 2010 15 0 Last Login IP 89 106 133 257 e Name This is your name as you want it to be This is your name as you want it to be displayed to recipients of messages 00000 to recipients of messages Description A free form description of the ac
43. fer according to the folder item type 10 IceWarp WebClient User Guide Create New Folder Create New Search Folder Rename Folder Move Folder Add to Favorites Set As Default Recover Deleted Items Add Shared Account Filter Delete Folder All possible menu items are Create a New Folder Add to Favorites Add Shared Account Sharing and Permissions Filter Delete Folder Manage All Items in Folder Create New Folder Create New Search Folder Rename Folder Move Folder Add to Favorites Set As Default Add Shared Account Synchronize Filter Selecting the Create a New Folder option opens up a dialog where you can create a new folder F Create New Folder Getting Started 11 NOTE The folder you right clicked will be highlighted in the Parent Folder pane so you know where you will be creating your new folder Simply fill in the Name field and select the Type of items it will contain In the case you want to create a RSS type folder enter the appropriate address into the Channel field and click Add Click OK and the folder will be created If you accidentally create the folder in the wrong place do not worry you can use the Move Folder on page 11 menu item to re locate it However there is no way to change a folder s item type Therefore if you select that wrong one you will need do use the Delete Folder menu item and create it again with the correct type Move Folder
44. from the original folder The Move To Folder dialog is shown to let you select the folder where to move items to Empty Folder This feature is only available for mail type folders All folder items email messages are deleted Right click the folder name select the Empty Folder item and confirm the action by clicking OK Delete Folder Right click the folder you want to delete select the Delete Folder item form a pop up menu and click OK to confirm the action Add to Favorites In the upper part of the folder tree pane the Favorites section is located It is useful to place frequently used folders also here they stay also in the folder tree as you can access the easily Highlight the wished folder right click it and select the Add to Favorites option Filter This option allows you to filter folders within the folder tree It is useful in the case you have very extensive folder list 18 IceWarp WebClient User Guide Select this option In the lower part of the folder tree pane a search text field appears Write a folder name or just its part All folders that contain this string are shown Delete the string to have all folders shown Items View This frame shows items of the folder selected in the Tree View E g when Inbox selected Items View lists incoming emails These emails are distinguished by different icons H 3 Lukas Pribyl INFO Znovudostupnost FTP 25 05 2009 12 07 1 4 kE pe Michael Filip Re
45. hoose from Comma Semicolon and Colon Export CSV file Press the button to open a standard file browser dialog allowing you to select the location and file name of the exported file GroupWare The Groupware tab allows you to export and import your GroupWare data la Import Export Groupware MIL with Groupware backup Press the Export button to open a standard file browser dialog to select the location and name of the exported file Press the Import button to open a standard file browser dialog to select the imported file Tools Menu 69 Google Maps Clicking this menu item opens a new window with Google Maps as you know them from its usual web site See also the Miscellaneous see GroupWare on page 68 chapter Google Maps Integration section Licenses Integration This tab is used for transfer of activation keys for IceWarp Outlook Connector and IceWarp Desktop Client besides sending these keys by email your sever domain administrator can do this If activation keys are available you can find them on the appropriate tabs and use them to activate already installed IceWarp Outlook Connector IceWarp Desktop Client respectively Copy the key and use it when registering the appropriate product lay Licenses eJPruBagOrB o S0Tjbuleryk0PjezFiCWdOZibeoytidySjoQer Alavi kghu01H33ti3qfM4 ac Trece imabH 1dzd 5MeCpI1BSBGpzud42Lh Tx kaPjRgosPInfhPYEcSurdpralHiepkmO0s8wr5Cxrg3O jzg ve soce5o TptoObFribas
46. in your Spam report New Items Have only new Items listed in your Spam Report Spam folder mode You can choose to have all Soam messages delivered to a separate folder By default this folder is called Soam but may have been mapped to another folder name via Folder Mapping Select one of the three options from the dropdown Default Go with the default option set by your system administrator Use Spam Folder Deliver Soam messages to the spam folder Do not use Spam folder Deliver Soam messages to the Inbox 58 IceWarp WebClient User Guide My Details Selecting this menu item opens the My Details dialog It is same as the Contact one Fill in your personal information that you want to publish Data data will automatically appear in all GAL folders in GroupWare and it will also automatically set your Instant Messaging vCard For more information about completion refer to the Miscellaneous on page 73 chapter Contact Dialog Full Name Show As and Phones section Devices Clicking the Devices menu item opens the Devices dialog that lists all devices you have ever used to connect to IceWarp ActiveSync lz Devices Device ID Last Sync Protocol Phone appl58934rm021nr 09 16 11 11 46 Pad appl52564h4511564 09 15 11 16 24 Windows Phone 96 5h2131d457 156 0901 11 18 36 Motityoync 1425hz26 05 18 10 12 46 e e Device Shows the devicetype the device Shows the devicetype Shows the device 1D Las
47. ing Started 5 Main Screen Once logged into IceWarp WebClient you will see the main screen de i j Get Mew Mem Fi Tools Help Reply Reply Ta Al Forward Delet ajo lejren seen fo 3 Petr Hejduk FVI 642642 aspell URL 20 08 2009 9 Lukas Dvorak IceWarp Web History 17 08 2009 gt Get New 1 172 18 de E Pb Favorites a o ted A Petr Hejduk POTERE 9 Inbox Y McAfee Anti e Tan icewarp com ar lukasmicewarp com y Flavio B00 549099 Connection Manager 15 08 2009 4 Jakub klos Re 4 REVIEWED IceWarp Outlook Conne 25 08 2009 e Archive 3 Budget Sailing Re yacht charter info 25 08 2009 a inbox Ll 2009 06 9 2009 07 IY Subject I From FO To Body Bicis 2009 06 B Junk E mail 2B00 549099 Connection Manager Flavia lt supporti icewarp como 4 Lukas Pribyl Re 2 Dokumentace nasledujich dnu 20 08 2009 gt 4 Sy sent ga 2009 06 Ll 2009 07 i 2009 08 Bacukp To petr hejdukimicewarp com Cc petr hejduk icewarp com milan vojnoviciMicewarp com Sounds fine I would make clear that iF you mark SSL you would have Eo put by default 32001 or iF you change to standard SSL 443 port then put 443 Contacts Id still like the PORT option back More user Friendly and avoiding user error Y Deleted Items Al lo vCard 8 Add Keeping of course as Fixed There are six main areas of the application The blue Menu Bar across the t
48. ing match is not checks that the message area is not equal to a string matches regex checks if the area matches a regex expression does not match regex checks if the area does not match a regex expression priority is checks the priority value of the message priority is not checks that the message priority is not the priority selected is spam checks if the message is marked as Spam is not spam checks if the message is not marked as Spam is greater than checks if the size of a message is greater than a value is lower than checks if the size of the message is lower than a value authorized checks if the message was sent by an authenticated sender not authorized checks if the sender was not authenticated matches does the IP sender match some string does not match does the IP sender not match some string NULL If you have selected the All messages option this field disappears Text area or dropdown If this area is available after you have selected the Item to test and the type of test than you should specify the string to be tested against or select the appropriate options Check this box if you want the string test to be case sensitive 62 IceWarp WebClient User Guide Whole word Check this box if you want the string to be considered unmatched if it is found but as part of a longer string Stop processing more rules Forward ta Move Eo Copy Eo MM Encrypt message Send message eze Edit header E Set message
49. ionally select the Group you want to include the contact to Click OK to finish adding of the contact NOTE If you want to add only another WebClient instant messaging user let the Service field set to Default and as zB User ID use the contact s email address NOTE If you have changed credentials for a service already subscribed MSN ICQ you have to remove this service from your roster and subscribe again with your new credentials Subscribing Twitter Follow the description above to the step 3 4 After clicking OK you will receive a chat message with an authorization link authorization admin twitter icewarp com authorization_admin twitter icewarp com Offline authorization_admin twitter icewarp com Ej 01 02 2011 11 18 40 lt authorization_admint twitter icewarp com This gateway needs to register to the Twitter service Please login to the following web page and reply with the PIN number which you can find there https api bwitter com oauth uthorize oauth token 54zetHrB 150 ZhJ33mDrFYqEcJONEvBul4 Follow this link 5 Within the An application would like to connect to your account screen click the Allow button 42 IceWarp WebClient User Guide 6 From the next screen copy the PIN provided You ve successfully granted access to mbpidgin Simply return to mbpidgin and enter the following PIN to complete the process 0001565 7 Go back to the ch
50. is area shows all the rules you currently have defined The check box can be used to activate deactivate individual rules The Graphic after the checkbox indicates the basic action that is performed on the message All possibilities are shown in the above screenshot they are Accept The message is accepted to your mailbox Reject The message will not be accepted and the sending server will be told that the message has been rejected The sending server may notify the original sender Delete The messages will not be accepted but the sending server will not be informed of that fact so the original sender will think his message got through Spam The message is marked as Spam Quarantine The message is put into the Quarantine queue and there is a freeform description of the rule which you define when you create the rule you should use this to allow you to easily identify what the rule does Add Button Press the Add button to add a new rule to the list The Rule dialog will be opened which is described further Edit and Delete Select a rule in the list and press the Edit or Delete buttons to modify or remove the rule buttons respectively 60 IceWarp WebClient User Guide Up and Down buttons The rules are processed in the order they appear in the list You can modify this order by selecting a rule and pressing the Up or Down buttons to change its position in the list NOTE One of the Actions available in a rule is to
51. las AAA AAA A AAA 94 Attachments cos rocas 95 CEM Pre MW sia dE go ras 95 Drag and Drop to Tras AAA 96 Multiple Calendars Arraiana A T 96 Whitelistine Blacklstine Kems anosa A A rea walt nieteanenbatnetts 98 VCard MDOT orni a E A eee eae 98 Files Om Line Edin erriari IIA As 98 Redirect Emails Email Address Menu IceWarp WebClient User Guide CHAPTER 1 IceWarp WebClient User Guide This manual describes GUI and features of IceWarp WebClient E oes i Warning very important Note or tip good to know NOTE Areas Note within a table b Figure A Figure link click the link to reveal the figure Click it again to close it Works only in the CHM format InThis Chapter Getting Start sd 2 New MenU gocenednccectsonaccuasobncsessstacennaeescanisausdonaseeadsensaarsenctiesswoasansaeuasobasne 23 Tools Menu rm da 25 A o EE A E E AE N ENEE AEN II AEE 72 2 IceWarp WebClient User Guide Getting Started In This Chapter Logging into IceWarp WeDCIICNE oocooocccnccnonnnnnonanonononanonononaninononos 2 Man Seed ponte onnue E ue neers 5 Menu Basura Weary Saas Riayat Nea 5 MS AO 7 WENS VIEW Aerar EA naea sean enero a ee eon eae 18 Search PD a N 19 Reading Pane siacedi O eera d a Schanatuncadvbedeende 20 VIII ZECHATEINS ii A A S 20 Priotine ODUONS esai a RN 21 Logging into IceWarp WebClient To access IceWarp WebClient you will need to access the URL specified by your administrator using a w
52. ly be expanded so each user will keep their own status you can see who accepted declined etc Change Invitation Announcements When organizing a meeting this feature keeps you informed about your attendees reactions You will obtain announcements whether they have accepted the invitation declined it or suggested a different date time The last mentioned is done by changing a date and or time in the event window No more is needed You as the meeting organizer are informed about it and can also accept or decline In the case you accept other attendees are informed automatically about this change The same applies to changes cancellation done by you as the organizer Attendee Alison Woodward sugge Reply ReplyTo All Forward Redirect Save As Delete Attendee Alison Woodward suggested a new schedule for evaluation meeting Alison Woodward lt alison icewarpdemo cz gt To admin Micewarp com Attachments 1 1 2 calendar 0 6 kB invite ics 0 6 kB Date 13 10 2010 15 50 evaluation meeting When 16 10 2010 13 30 14 30 Miscellaneous 87 Tags Management This powerful feature allows you to perform very efficient search within all folders of one type You can set tags one or more for all groupware items as well as for emails To define a tag right click the item select the Tags item fill in the Add field and click the button You can also tick an tag box in the list of existing tags Sele
53. n next to the appropriate folder to select the wished destination select folder A Mike 5 Pilot Aa Inbox Archivar Archive sent If the folder does not exist click the New Folder button to create the desired folder Fill in the Name field and select the folder Type click OK MN Create New Folder Pame Mev Folder Type Mail EA Channel A Mike 5 Pilot ip Inbox Archivar Archive Contacts Calendar Options Main Tools Menu 51 Upon the Calendar Main tab you can set how you want certain views to be displayed Day begins at 9 00 Day ends at E AA Time zone Day begins at Week begins on Week starts on actual day Select your time zone Server time IceWarp WebClient will use the time used by the appropriate server This option can cause time differences when traveling to countries that use different rules for summer day light saving time Floating time All events will keep their original times regardless of travelling to different time zones time zone Event times will be changed to the actual time zone E g You have created an event from 15 to 16 o clock in Prague CET Central European Time and traveled to Boston ET Eastern American Time Times will be shifted for 6 hours from 9 to 10 o clock For additional information on time zones refer to the Miscellaneous on page 73 chapter Time Zones section Set your normal s
54. n you are offline or in the DND mode Do Not Disturb you can have multiple incoming communications Once you are online again you could have a trouble to locate all of them to display all messages In this case just click the icon blinking in the top of your roster This will display a chat window with tabs for all people wishing to chat with you These people are also indicated by blinking icons next to their names within the roster frame 01 03 2012 10 25 58 Mike Sparrow Hi Alex how are you today 09 27 50 Mike Sparrow Alex are you at your desk Tools Menu 45 Roster Contact Multi Select You might want to delete multiple users send the same message to multiple users or even send an email to couple of users in your roster Use CTRL left click to select more users NOTE Selecting more users does not allow you to start a chat with them After sending a message the window is E closed History Search You may want to search within your IM communication history Right click the person you communicated with about the subject and from a pop up menu select the History item Fill in your subject or at least a part of this word and hit Enter You will see the results matching to your term 46 IceWarp WebClient User Guide Now you can click the actual line date time This brings you to the complete conversion history starting at that time Then you can click the lt lt gt gt arrows buttons to move in time
55. n you click on the flag icon next to a message it is automatically flagged with this default color Forward messages Use the drop down to choose how you would like forwarded messages to be handled Inline the original message will appear as part of your forwarded message you can still add your own message to it As attachment the original message will be packaged in a file to be attached to your message The filetype is eml which is readable by most email clients Enable sound Check this box and a sound will be played when a new message is recieved notifying you of the notification event Check for new emails Check this box to have IceWarp WebClient automatically check for new messages Enter a every Minutes number in the textbox to specify how often this check should occur An interval of 5 minutes is usually frequent enough for the needs of most people Entering too short a time interval may put unnecessary resource strain on your mail provider s server s Remember you can always click on Get new in the Menu bar on page 5 if you are waiting for an urgent message Save draft messages Check this box and any message you in the process of creating will be saved at the interval you every Minutes specify in the text box This can be extremely useful if you are using an unstable connection to access and reply to your 28 IceWarp WebClient User Guide E messages Messages are saved to the Drafts Folder Empty trash every Ch
56. nat oo 34 SENS DA AA AS 36 ME A O A 37 o A 38 ale OW AA Pe A 39 Adding Contact Service SUDSCA PIO iii 39 SUDSCHIOINS TWIN 41 Miscellaneous arrasan a oa 43 PANOR 47 GeneralO PONS caos 48 CAU Noia 48 DUES e E 49 Galeno ar OPTIONS Soodne aa AS 51 MA eraai liado 51 Detaultsetl ing Soneira A N 52 Reminder ETA 53 IceWarp WebClient User Guide iii HOM Si SSA AA 54 Weathe oae NaN EN le acces ves ca atele vacances N 55 SECUN OPU ONS nra eN NNN ANINA E N AAN 56 82 Wid Cc Een Serer nny yeeros rr mere rier meee tne pee tere een reer ere rrr ere errr e erent pen terme rete reer eres 56 ANA 57 MY DET aa A AAA A AAA AAA AAA Ad 58 DEM ia 58 RUIG S COP nn O I II O E acces tee EE 59 PCC ONS ite gare cre eres tw ie erent ee N eaten epee te ews N capes E eee 63 a PERO atau esiue witenewsecnans Wace wear deawse en cov neviaeet ads aw eerie estate eee eee 64 EINE ACCOUNTS io ia as 65 IMPortrana Exporta a li a a ne Ro eRe 66 A ete oatev oats ernest cela vient nosed tana wonton N A eur oaa woe vnay EEr 66 EXON aras AA neni ayaa want Meni tes Ss 67 GPOUD WY AG e a 68 A od 4 MaN ee ee noe Mee ann Rene rhe ne Eee Reh ee ey ate te Renn RARE Ee EE en eT nS Re re oe re 69 tensas IMEC OT ATION eri a 69 DOWN Id usura A earns sen ayute a eaualneneas une eeaeanonaaueeeee 71 EEP A E E o E TAE A AE A IAA IIA AE TEA 72 Miscellaneous lt ienen a a E S N S N A E E N a A 73 ALET I AE IE O 73 Sending GroupWare Items as Email Attachments
57. ode as usually w Google Maps Masarykovo nabreai 4 Praha Miscellaneous 79 80 IceWarp WebClient User Guide In the case your address search gives more results just click the marker in the most appropriate position lt lt Google Maps Dolany Voda Lib ice nad j Vitereou Mratin ll Libegznice Klecany A Hovor ovice Welk A x e Prilepy Roztoky __ fw a a A Janstejn Statenice n tica 7 a 3 Radonice JHerom fice a Kounice Pofi an Klugow Cesky Brod Wibice Kostelec nad em mi les he a A AP dhenice age ue se le Trebotow il oll genite e Cemosice l hr A i y n La 11 i i E BKEG f SE itl A T F Wran nsa Map data 62011 GeoBasis T 82009 Gpogle Tele Atlas Terms of Use E Attaching Multiple Files You can attach multiple files to an email message using one upload dialog for all files provided that they all are placed in one folder 1 Within a composer window click the Upload button The Select dialog opens 2 Select the desired files using CTRL click or SHIFT click shortcuts 3 Click the Open button to upload files File Upload Progress Indication WebClient indicates file upload progress within the Upload button It is very useful when uploading big files or bigger number of files Miscellaneous 81 This applies for email attachments as well as for uploading files into the File folder O 797px V50 10 JPG 74 7 kB 42443
58. of keys enter the appropriate folder Inbox Contacts etc and write a question mark to the search box Keys are different for different folder types E g keys is free is busy etc for calendar type folders do not occur for mail type ones JOR agic operator after Searc for messages sent after a period of ime after 20040416 boc Used to spediy regpients in e boc Reid before Search for messages sent before a period of me before 2004 04 14 oc Used to soeofy reappients in the oc fet from Lised to speofy he sender from Amy fulltext Searches e body of messages Maltewt test greater Search depending an size in KE oreater 1024 has attadiment Search for messages wiih an at achment issflagged Search for messages Hat are agoed isread Search for messages Mat are read isunread Searco for messages Mat are unread keyword Search for items wiih speo ed fag tag Business priority Search by priority hiahest Ach normal dow Jowest joniantyshigh smaller Search depending an size in kE smaller 1024 sms Used fo speo fr regpients in the sms Reid subject Searc for words in e subject ine subject ainner tag Search for fens wiih soeo ed tag tag Business to Used to soeofy a reomient to david B NOTE Keys are case sensitive searched expressions are not NOTE You can search also for special characters and _ underscore 20 IceWarp WebClient User Guide Examples Search box entry Mike Sparrow will
59. oocccccccoccnnnonononnnonononononononnnonnnonnnnnnnnrnnnonancnnnonancnnnnnanoninnnos 74 Sending GroupWare Items via WebClient Instant Messaging occcccccnccnnnononononcnnnocnnnnonoconnnnanonnnonanonnnonanononnnos 75 Inserting Pictures into Email BA E a AS ee DR SS 76 Forwarding Multiple Messages as Attachments oocccnccnnccnnnononononnnononononononnnnnnnnnnnnonnrnnnnnnnnrnnnonannnnnonanrnnnenanenoss 77 CODES MIDSINTES MON A A E 78 Attachin sa Multiple AMES NA A A A EA A A AND AA a Dae 80 iv Contents File Upload Progress NCAA rr AAA NAAA 80 Recurrent Event Delito 81 RSS FOI ETS O A NS 82 Savia EMalNIMes Ss IEOS oane a a T AE A A N N 82 A A O EE 83 Delivery REPOS anaE NA NE 84 International Domain Names SUP dd 85 Address BOOK Selection DIO voii AA AAA AO 85 Meeting Scheduling Distribution List Support cccccccnccnnnononononononononononononnnnnronnnnnnnnnnnnnnnrnnnonannnnnnnanrnnnenanonnss 86 Change Invitation ANNOUNCSMen Sorne E as 86 Tae S MINICE Met acia 87 El e RA 89 TIME ZONE esca O cias 89 Email Address in Mail View Context M nu cccccccccccccccccssssssssseeeecccccceeeseaesesessseeeeeeceeeeesseaaeusnssseseeeeeeeeeeeanags 89 Contact Dialog Full Name Show As and PHOnes cccssesccccsesseccccessceccseeeececceesececsuesecessuaecessuuecessaeeseesages 90 Deleted Group Ware EMS RECOVEii 92 Next Previous Message SWITCHING iia da 92 Folder Tree SMart VIEW iaa 93 Events QUIER Edition a 94 Dido D600 a El
60. op The Tree View on the left The Items View top centre The Search Bar visible only when applicable The Reading Pane bottom center The IceWarp WebClient IM client B NOTE The position of the reading pane can be changed by right clicking the Items View pane selecting the Layout menu item and the appropriate view type Normal Wide or List This can be very useful on wide screens and large monitors Menu Bar The whole content of the Menu bar changes depends on the folder type you have selected Tools Help Rep Reply To All Forward relete Print 6 IceWarp WebClient User Guide The left side of the bar is constant for all folder types and is consistent for all folder types Hew Tools It has the following functionality Get New Clicking on Get New tells IceWarp WebClient to retrieve any new messages from the server New Clicking on New will open a pop up to create a new Item of the type corresponding to the folder you are currently browsing Hover over New and a drop down menu will appear allowing you to select the type of new Item you want to create Help Contact Distribution List Event Journal Mote File 5M5 Folder These items are discussed in their relevant sections Tools Clicking on Tools will open the Options menu Hover over Tools and a drop down menu will appear allowing you to select various Tools Tools Help m Reply Options Rules Accounts Import
61. ort Export Google Maps T Licenses Integration Switch to Tablet Interface The menu allows access to IceWarp WebClient tools items Options Mail Options on page 26 Where you define actions for your email Items including Autoresponders Signatures Sounds and Personalities General Options on page 48 Where you can personalize IceWarp WebClient including language and skin selection Calendar Options on page 51 Choose how our calendar will look including working hours holidays and reminder settings Sharing Options Share folders define friends and choose privacy settings Security Options on page 56 Add security Certificates fro encrypted data and set up your Anti Spam options My Details on page 58 This dialog allows you to manage both your professional and personal data Rules on page 59 Create rules to automatically deal with incoming messages as they arrive Accounts Primary on page 64 Your main email account Other Accounts on page 65 Collect messages from other mailboxes directly from IceWarp WebClient Devices Lists your devices you have ever used to connect to IceWarp ActiveSync and allows you to manage them Import Export Backup and restore your contact and GroupWare data Import on page 66 Restore contacts from a file Export on page 67 Backup contacts to a file GroupWare on page 68 Backup or restore your GroupWare Dat
62. p WebClient will start up with the folder open that you were browsing when you last closed it down Select whether how the confirmation message will be shown Never No confirmation needed for exit of both composed and not saved emails and WebClient itself Message Composed You have to confirm only exit of an email composer Tools Menu 49 Always You have to confirm exit of both composed emails and WebClient itself Date format Select the date format you want to use from the dropdown list Time format Select the time format you want to use from the dropdown list US time format AM PM is supported hh MMtt Item list preload cache When scrolling through the Item List you can see all items shown before scrolling plus the number of items specified here in both directions up and down When scrolling further other items are loaded within a moment NOTE Setting this feature to a very high value can impact the performance of WebClient Default Folders si Options Default Folders Trash piloki icewarp com Trash Sent pilot icewarp comi Sent Drafts pilot icewarp com Drafts Contacts Address Book pilot icewarp com Contacts Events pilotimicewarp comPEwents Tasks pilot icewarp comi Tasks Motes pilok icewarp comi Motes Journal pilot icewarp com Journal Files pilot icewarp comi Files This tab allows you to change mailbox folders mapping 50 IceWarp WebClient User Guide Click the butto
63. ple someone s birthday Tentative The event is not yet confirmed Busy The event is confirmed and you will not be available for the duration of the event Out of Office You will not be in the office for example vacations or off site courses Event sharing Choose the default privacy setting for item types For each type you can select either Contact sharing Private only people you have chosen can view the items Journal sharing or Note sharing Public anyone who can see your folders can view the items Tools Menu 53 Reminder The Calendar Default Reminder tab allows you to set default options for new reminders they do not affect or override any options for reminders you already have set F Options Send daily agenda by email Send email reminders eo ie Apply default reminder Tick the box if you want to use the following reminder settings to new Events Remind me before Enter a numeric value and select a time unit from the dropdown These values will be used as the default values when you create a new item that can have a reminder associated with it Reminder and agenda Specify an email address for the reminder to be sent to email address Multiple addresses can be specified separated by semicolons e g user1 domain1 com user2 domain2 com NOTES If no address is specified here your main logon address is used for reminders If you do specify an address then your main logon address will
64. priority ta set message flag to El Flagged TO Labeli Labels C Labelz a Label5 C MonJunk C Label3 a Label x xI aa aaaaaagd Selecting the Actions tab lets you choose which actions will be applied to a message if the conditions are evaluated as TRUE B NOTE Multiple actions can be selected and they ALL will be performed E n Enter a freeform description of the rule you are creating This description should be meaningful and allow you to quickly identify a rule s purpose This field is available if you have the Conditions or Actions tab selected Message Check this box to perform a standard action to a message Select an action from the dropdown Accept The message is accepted to your mailbox Reject The message will not be accepted and the sending server will be told that the message has been rejected The sending server may notify the original sender Delete The messages will not be accepted but the sending server will not be informed of that fact so the original sender will think his message got through Tools Menu 63 Spam The message is marked as Spam Quarantine The message is put into the Quarantine queue NOTE If you do not select this box then all messages are by default accepted Stop processing more Check this box and the server will not process this message with any other rules you have rules defined This can be extremely useful if you are for example sorting mail from the sam
65. re on page 36 options 30 IceWarp WebClient User Guide Append My Details vCard Add standard Signature separator Signature at the top of message Request read confirmation Use SmartAttach Message format Spell checker language Text direction HTML Check this box if you want to have your My Details information attached to all your outgoing messages See the My Details on page 58 chapter Check this box if you want to have your signature separated from message text Two hyphens are used Check this box if you want to have your signature placed above message text Select whether you want to have a read confirmation email sent to you when your recipient reads the message Recipients are asked whether they want confirmations to be sent Never read confirmation is not sent Always read confirmation is always sent Ask me before sending the Read Confirmation is shown before messages are sent You can choose whether you want to obtain a read confirmation NOTE The outcome is entirely dependent on the settings of both the receiving server and the recipient s client setting so a request for a read receipt does not guarantee getting one You may also get a receipt from the receiving server before the receiving client picks up the message so the fact that you do get a receipt could be as misleading as not getting a receipt Select whether you want to use the SmartAttach content filter This fil
66. rked as having been read Getting Started 17 There may be times when you want to quickly mark all items in a folder as having been read which this option allows you to do For example You subscribe to a mailing list which delivers hundreds of messages per day You only read the ones where the subject catches your eye You want to keep all the messages so you can search them for information at a later date In this case once you have looked at the list of new unread messages and viewed all the ones of interest you can mark all the others as read When the next messages come in you can easily identify them as they are displayed in bold Right click on the folder in question and select the Mark Folder Read item from the context menu and all the items contained in that folder will be immediately marked as read A NOTE There are many things that can be done automatically using Rules on page 59 and they should be mA investigated if you find yourself repeating the same process over and over again Copy To Folder Only available for folders containing mail or RSS item types Select this option to copy all folder items to another folder Items are also left in the original folder The Copy To Folder dialog is shown to let you select the folder where to move items to Move To Folder Only available for folders containing mail or RSS item types Select this option to move all folder items to another folder Items are deleted
67. search for Mike mike Sparrow sparrow in the From To Subject fields Search box entry meeting room will search for this phrase n n Search box entry from john doe icewarp or michael will search for John Doe in the From fields without IceWarp in any of default fields or with Michael in any default field The automatic whisperer suggests the correct syntax and keywords Mike Sparrow Re server maintenatce 09 16 10 1 amp 51 1 8 kB Mike Sparrow Fw kick off meeting 09 16 10 12 48 0 8 kB Alison Fw Re kick off meeting 09 16 10 12 48 1kB from Mike or Ali Fw kick off meeting Mike Sparrow lt mike icewarp com gt Reading Pane This pane lets you view emails without necessity to double click them in the Items View frame invitation Petr lt petriimigration com To Hanka lt hanka testdomain com gt Dear Hanka I d like to invite you to the project kick off meeting that takes place Minimized Items This pane shows icons of minimized items Click the icon to show the dialog again Getting Started 21 Icons in the order of appearance Email message m Contact m Event Options Distribution list Note File SMS Phone call Task Create New Folder seee Printing Options Besides of usual printing of emails WebClient allows you to print contacts events tasks notes and journal items using the Print Preview fea
68. share right click it and select the Sharing and Permissions item 2 Inthe Sharing and Permissions dialog click the Add User button 3 Inthe Select Contacts dialog add desired accounts to the Selected field la Select Contacts Choose the desired folder from the upper combo box List of contacts is shown You can search in this list use the Search field To place the wished contact to the Selected field highlight this contact and click the Selected button or just double click the contact Repeat it for all contact you want to select Getting Started 15 4 Inthe Sharing and Permissions dialog select access rights for individual users for both Items and Folder Click OK lam Sharing and Permissions Contacts Rights are A Administer R Read W Write M Modify D Delete A NOTE Do not set any rights for Everyone Anonymous unless you want to grant access to all server users B NOTE You can use the same way for sharing of a whole account Subscribing Folders To subscribe shared folder s in IceWarp WebClient do the following 1 In IceWarp WebClient the shared folder is added automatically after subscribing If you use other client than IceWarp WebClient you have to create the appropriate folder i e the folder with the name of the shared account in your client E g John Doe shares his account with you you have to add a new folder into your email client folder tree and
69. t Sync Shows the time of the last synchronization Shows the Active Sync protocol version Delete Select a device and click the button to delete this device from the list and Active Sync devices database This action does not delete any data it just discards synchronization Wipe Select a device and click the button to perform a remote wipe Depending on the ActiveSync client implementation this action either deletes all data or even deletes all applications from the device performs a factory reset It can be used as the last resort should anyone steal your phone Wipe is performed during the next synchronization Use with care You will not loose any server data Reset Wipe When a wipe is set by mistake you can take it back provided that a wipe request is still pending Tools Menu 59 MO NOTE Some devices e g Android do not support remote wipe In this case these buttons are grayed Rules By selecting the Options Rules item from the Menu bar you can define rules to deal with your incoming messages A comprehensive set of tests can be performed on incoming messages and numerous actions can be taken according to the outcome of the test s NOTE These rules are run on the server at the time the message comes in you do not have to be logged on for these rules to be processed e Spam score q SMS dP Viagra etc The Rules dialog allows you to add and manipulate rules Description List area Th
70. tart time for working hours This will affect the coloration of hours when you are in the Day view of the calendar Set your normal end time for working hours This will affect the coloration of hours when you are in the Day view of the calendar Select the day that you wish to be displayed as the first day of the week This affects the Week view and Month view of the Calendar If you wish you can check this option and the Week view will start with the current day as the first day of the week This can be useful if you always want to see a week ahead in the week view 52 IceWarp WebClient User Guide i i i isd r This only affects the Week view Default Settings WebPhone Calendar Security Default Settings Default Reminder Holidays Event view Week Event show as Busy Event sharing Public Contact sharing Private Journal sharing Private Mote sharing Private MAME i Task sharing Private RA A n Event view This selection affects new event type folders that you create and defines the initial view that is used for that folder Choose a view type from the dropdown NOTE Once a view is changed within an Event folder the new view is remembered and applied next time you open the folder Event show as You can choose a default show type for event items Using the dropdown choose one of the four options Free Although there is an event scheduled it will not take up any of your working time for exam
71. ter extracts message attachments saves them to the specified directory and adds a link to them to the email message body It is possible to set a limit for attachment size SmartAttach is used only for bigger attachments Use the drop down to select the type of message format you want to use as default this can be overridden when you are drafting a message HTML this format lets you use a selection of formatting options within your email such as Bold Italic and Lists Most modern email clients are capable of dealing with HTML format emails Text this format uses a plain text format for the email which pretty much every email client will understand Select a default Priority for messages you send Most email clients can be configured up to show a priority and it can help your recipients streamline the way they work if used correctly Choose from Lowest Low Normal High and Highest Choose a language from the dropdown for your spell checker to use The drop down will display all available languages if the one you require is not included contact your IceWarp WebClient administrator Select text direction that is to be used for writing messages This applies only for HTML message format See the Message format field above Chose from Left to Right Right to Left Select the font you want to use for messages Select the font size you want to use for messages Tools Menu 31 Charset Select the character set you want
72. text box to have older messages forwarded to an Days address Once a message has been on the server for the number of days specified it will be forwarded to the addressed specified in the box below Forward older mail to Specify the address that older messages should be forwarded to Read Confirmation The Read Confirmation feature allows you to structure a standard message that will be sent if a message comes in with a request for Read Confirmation Tools Menu 35 Variables can be used here to automatically add values to the message si Options Default Autoresponder Read Confirmation ENS Subject Read YooLIBJECTS Your message has been read Message details Follow From YoFROM Yo To Ye TON Date DATE Subject 5SUBIECT E AA Subject Enter a subject fro the Read Request In the example above the SUBJECT variable is used to append the original subject of the message to the subject of the receipt This adds value to the message as the sender can immediately identify what message has been read Textbox Enter the standard message you want to send as a Read Confirmation In the example above the server variables FROM and TO have been used to identify the original sender and recipient to add value 36 IceWarp WebClient User Guide Signature You can define a standard signature which will be applied to all outgoing messages Another feature you can use is selecting your aliases or email addresses of
73. this box if you want to send just Tick this box if you want to send just typed message by hitting the Enter key message by hitting the Enter key Chat on new line Tick this box if you want to have chat text started on a new line next one to the information about the contact Adding Contact Service Subscription You can chat with your friends that use various instant messaging services provided that there is the appropriate gateway defined on your IceWarp Server To see the list of gateways go to the Subscribe Service tab If your wished service is not involved ask your server administrator Otherwise you have to register to the appropriate service first 40 IceWarp WebClient User Guide 1 Right click the instant messaging roster and select the Subscribe Service item The Add dialog with the tab of the same name is shown O ICO Transport Gateway MSN Transport Gateway Service Monitor Gateway 2 Select the service you want to register to and click the Register button Or just double click the service name The Subscribe Service dialog is shown la Subscribe Service 3 Fill in your Username and Password for this service You have to have an account created there Click OK to finish registration 4 Goto the Add Contact tab From the Service list select the service you have just registered to Fill in the User ID of the contact you want to add to your roster and his her Nick Name Tools Menu 41 Opt
74. this location from the list And la CZ eho CZ R zena CZ R t CZ 55 56 IceWarp WebClient User Guide Security Options Certificate si Options Security Certificates Anti Spam NN AN TT NET EE TS Upload Click the button to upload a certificate to the server the button to Click the button to upload a certificate to the server a certificate to the server Click the button to download the selected certificate from the server to your PC Click the button to remove the selected certificate Tools Menu 57 AntiSpam Certificates Anti Spam E Anti Spam Ez Quarantine Spam reports mode All Spam Folder mode Use Spam Folder E osn Anti Spam Check this box if you want your incoming messages to be processed with IceWarp Anti Spam engine NOTE This option is only available and may only be changed if your administrator has allowed it Quarantine Check this box if you want your incoming messages to go through teh Quarantine process NOTE This option is only available and may only be changed if your administrator has allowed it Spam reports mode The Spam Report is a daily email containing a list of Soam and or Quarantined items that have come in to your mail queue Choose here the format and content of your Spam Report Disabled Turn off Soam reports for your account Default Accept the default Soam report set by your administrator All Have all Soam and Quarantined items listed
75. to use to create your messages This affects the way that characters are represented within your message If the language you want to use is not listed in the dropdown list then will probably be safe using Auto Unicode UTF8 NOTE This selected default charset is also used to decode incoming messages without charset defined In the case an incoming message without charset definition uses a different charset its text can be confused Select the default user that a message will be sent from Use the dropdown to select one of the accounts you have specified in Primary on page 64 or Other Accounts on page 65 Reply to address You can specify an email address here that will be used if the recipient hits the reply button in his email client Autoresponder The Autoresponder sheet allows you to set up an automatic reply to incoming messages 32 IceWarp WebClient User Guide This feature is useful for announcing that you are on vacation However please note that if you respond to a Spam message you are effectively proving that you exist and that your email address is valid thus causing a large influx of Spam messages to your address E Options Dear oFrom_Name o I can not respond to your email message because of my well earnd vacation I ll be back at my desk from August 21st I ll be glad to hepl you Best regards John Respond to messages sent to user s email address only Respondonlyifbetween f
76. truction on our website In order to esport your license click Export License and vist http shop icewarp com Once you have obtained your new license from our website click Enter License Enter License Cloze After saving this license and clicking the Enter License button in the standard Open dialog select the obtained new license file and click Open Click OK Activation is complete now Tools Menu 71 Download The Download tab allows you to download utilities compatible with the current IceWarp Server version and guides in the pdf format la Licenses This section provides applications and utilities compatible with the current IceWarp Server version free or under an extra license accompanied by quick setup documentation IceWarp Desktop Client Desktop Client stands as a replacement of Microsoft Outlook and integrates with IceWarp Server to bring extra features y Download Desktop Client IceWarp Outlook Connector SK Outlook Connector integrates Microsoft Outlook with the IceWarp ha om Server y Download Outlook Connector i Outlook Connector Guide IceWarp Notifier Notifier integrates the IceWarp WebClent as the default Windows mail cient and provides email notification y Download Notifier i Notifier Guide Copyright 1999 2010 IceWarp Ltd All rights reserved B NOTE This utility download is accessible also
77. ture You can combine all mentioned item types To print more object types do the following 1 Double click the appropriate item to open it 2 Click the Print button in the lower right hand corner of the item window 22 IceWarp WebClient User Guide The Print Preview dialog opens With more items combined here A Preview Calendar kick off meeting Pensacola 04 03 2010 14 30 04 03 2010 15 30 Contact Peter M Sailor US Navy Emaili peters navy org Task Asia business trip 18 03 2010 24 03 2010 3 Close the item 4 Repeat these steps for all items you want to print 5 Click the Print button in the Print Preview dialog The usual Print dialog opens Optionally change printing preferences 6 Click OK to print the selected items New Menu 23 New Menu Clicking this menu item allows you to create a new item of the type corresponding to the folder you are currently browsing To create different item type select it from the New submenu See the Menu Bar on page 5 chapter B As creation of emails contacts events etc is obvious we do not find necessary to describe it In This Chapter E P E AE EIE EAE PEE A EIEE AEEA TE 23 Call The New menu Call item is the only one that can be a bit complicated WebPhone was successfully registered to icewarp com Display only SIP contacts E AA lt WebPhone Offline Information whether an internal client or external one is us
78. u want to have this alias group account in the From list of the email composer window This box is not editable for your primary account Full Name Fill in your name will be shown for this alias group account This field is not editable for your primary account Select a signature that will be used for new messages created and sent from this address Select a signature that will be used for replies created and sent from this address Instant Messaging To reveal the Instant Messaging pane click the asterisk icon on the right side of the Menu bar See the Menu Bar section 38 IceWarp WebClient User Guide General si Options IM WebPhone General Chak Window Remember status M Enable sound notification e Auto open chat window Auto subscribe new users Description Remember status Tick this box if you want the IM client to remember your last status on line off line etc when closing it and use it next time Enable sound Tick this box if you want to switch on sound alerts for incoming communication notification Auto open chat Tick this box if you want the chat window to auto open when incoming communication window arrives Auto subscribe new Thick this box if you want to subscribe new users without necessity to authorize them users Tools Menu 39 Chat Window Chak Window e Send message by Enter M Chat on new line E re Send message by Enter message Send message by Enter Enter Tick
79. use for collecting messages from this account You can choose from POP3 and IMAP NOTE Both protocols are not always available on email servers check with your account provider Enter the IP address or hostname of the account server as provided by your account supplier Port Enter the Port to be used to access the server The Internet default will show in this box but your supplier may have changed the server options to use a non default port check with him Enter a freeform description for this account so you can easily identify it Import and Export IceWarp WebClient allows you to export and import Contacts and GroupWare data to various file formats These files can be used as backups allowing you to have restore points or as a means to copy your data to other locations Import The Import tab lets you specify a source file destination folder column types and sharing mode to import la Import Export Skip first line in csv A osn Upload your backup Press the Upload button to open a standard file browser window allowing you to locate and Tools Menu 67 select the source file for the import NOTE The target folder should be of the same type as the data within the source file Select destination Press the button to open the Select Folder dialog where you can select the folder where you folder want to import the data select Folder A Bruce Cooke Contacts Su IceWarp internal gf Contacts Su Public
80. w shown in MS Outlook and also similar to the folder structure view shown when browsing a disk directory structure in most computer operating systems However you should note that different icons are used to show the type of data contained in each folder The following icons signify email and spam processing items Lull This contains Standard Mail Items pa This signifies your default Inbox 4 l This contains your Sent Mail Items This contains Draft copies of Mail Items YA ES This is your Spam folder a g This is your Blacklist a This is your Whitelist 2 This is your Quarantine Queue Y This is your Spam Queue And these icons signify other item types amp This contains Contact items E This contains Event items Cal This contains File Items Getting Started This contains Journal Items dl This contains Note Items This contains Task Items z i This is a shared folder LA This contains an RSS feed note that all RSS feed folders are held under one main RSS icon 1 This contains deleted items Folder Quick Filter This feature lets you filter folder names Just click to the folder tree pane and start writing Folders are filtered immediately To reveal all folders just delete the searched expression Context Menu The Tree view has a context sensitive menu that can be accessed by right clicking on a folder within the tree view The menu content may dif

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