Solutions Report - Digitech Systems
Contents
1. 2012 Buyers Laboratory LLC To purchase reprints contact BLI at 201 488 0404 or at infc buyerslab com 4 BuyersLab com Reproduced with the permission unlawful and violators will be prosecuted 2012 rs Laboratory LLC To purchase reprints contact BLI at 201 488 0404 r at info buyerslab co Digitech Systems PaperVision Capture Desktop R75 Solutions Report users can draw recognition zones over certain areas of a scanned document to help automatically populate the data into the correct fields thanks to the built in OCR engine Users can also associate additional details with index fields that add to the indexed information which may come in handy when one field has several additional data points associated with it Notably the program can be configured to warn users if the indexed data does not meet specified parameters prior to saving So for example if a field is supposed to contain an invoice number the user will be prompted if he enters a string that does not match the company s usual format for invoice numbers Similarly the user can be prompted if a required field is left blank In addition during the setup process users can create a list of predefined index values accessible from a drop down menu Index fields can also be carried over from one document to the next via the solution s Auto Carry Auto Increment feature And the program s match and merge feature allows users to auto2. per desktop license which also includes one year of maintenance and support ongoing maintenance is a reasonable 85 per year thereafter Unlike most com petitors however Digitech Systems does not impose volume limitations associated with the license nor does the price increase based on the speed of the scanner to be used As a point of reference the express product from a well known name in the document capture market carries a price of 600 per license when the required 20 percent maintenance contract is included but that is for a use only with a scanner rated at up to 25 pages per minute ppm The license price scales to 1 300 for a 50 ppm scanner and 2 000 for an 80 ppm scanner then jumps to 7 500 for a 90 ppm scanner 9 800 for a 120 ppm scanner and 15 000 for a scanner over 120 ppm in speed With PaperVision Capture Desktop customers don t have to pay more for the same technology just because they opt to deploy a faster scanner A Ease of Setup KI KK PaperVision Capture Desktop is very easy to install and the process took BLI tech nicians only a few minutes Unlike as with some other programs no database or database configuration is required After installing and launching the product users are greeted with a welcome screen that provides a link to a tutorial consisting primarily of audio and video instructions along with some explanatory text One nice touch Users can customize the wel come screen to inclu
3. Patrick Managing Director Senior Product Editor A3 Copier MFPs Manager of Laboratory Testing Art Director Daria M Hoffman Marlene Orr Pia Beddiges Managing Editor Senior Analyst Printers A4 MFPs Manager of Competitive Services Lynn Nannariello Lisa Reider Asst Managing Editor Senior Product Editor Scanners and Environmental Reproduced with the permission of Buyers Laboratory LLC Any duplication of this report without the written permission of Buyers Laboratory is unlawful and violators will be prosecuted 2012 Buyers Laboratory LLC To purchase reprints contact BLI at 201 488 0404 x17 or at info buyerslab com IE J0 V 16 eRerelan
4. OnBase If a connector is not available for a specific application the custom code feature makes it possible to create a connector even for proprietary programs with unique file format requirements Digitech System s API is also accessible from within the program s script editor The program comes with a library of code samples that can be used to build custom scripts The documentation includes extensive descrip tions and examples of the API functions As mentioned professional services such as custom code development are also available from Digitech Systems PaperVision Capture Desktop resellers and third party developers for projects that customers choose not to handle in house Security KOK IO As this is designed for single users the host PC s user authentication should suf fice All data can be protected using 256 bit AES encryption The program sup ports redaction for defined regions of a document page not based on text strings However redaction based on specific text can be achieved using custom code to process text produced by OCR Custom redaction scripts are available as an option from Digitech Systems or through third parties including some of the resellers Company Profile Vendor Phone Web Status Employees Digitech Systems Inc 877 374 3569 www digitechsystems com Privately held 50 LL J0 6 N eKeorolan Reseller Support and Training KK KK Digit
5. SBLI Digitech Systems PaperVision Capture Desktop R75 Kk KKK Kk KKK KKK KN KKK KN KKK KS Kk KKK Kk KKK KKK KI KKK KK Kk KKK KK KI Kk KKK Feature Set Value Ease of Setup Ease of Use Compatibility Software Integration Security Reseller Support and Training Customer Support and Training Documentation Global Business Readiness Upgrade Path DIGITECH SYSTEMS BuyersLab com OVERVIEW PaperVision Capture Desktop from Digitech Systems is an enterprise caliber document capture solution scaled for use at the desktop It enables knowledge workers or dedicated scan operators to capture critical paper based business information from a PC and incorporate the digitized data into a wide range of applications and document repositories PaperVision Capture Desktop covers many capture workflow needs including batch scan capture ad hoc capture OCR OMR optical mark recognition and complete indexing Captured data can be sent to a variety of enterprise content management ECM systems and line of business applications The solution can serve in general business environments such as HR and accounts payable as well as in vertical markets such as healthcare education manufacturing financial services retail and service bureaus Reproduced with the permission of Buy unlawful and violators will be prosecuted Laboratory LLC Any duplication of this report without the written permission of Buye
6. apture NOW can serve as a drop in control from within another application to quickly digitize and import pages within that application via a hot key without having to open PaperVi sion Capture Desktop or Capture NOW Compatibility Kk KK PaperVision Capture Desktop works with virtually any ISIS or TWAIN certified scanning device which is on par with other capture solutions in this class However unlike some capture platforms it does not include any direct integration with the embedded software platforms of scanners or MFPs As with most competing offerings the program works only under Windows operat ing systems Microsoft Windows XP and later and is not available on other plat forms Software Integration tok IO Reproduced with the permission of Buyers Laboratory LLC Any duplication of this report without the written permission of Buyers Laboratory is unlawful and violators will be prosecuted 2012 Buyers Laboratory LLC To purchase reprints contact BLI at 201 488 0404 x17 or at info buyerslab com PaperVision Capture Desktop offers excellent integration with other software platforms Processed data can be exported to any application that supports PDF Microsoft Office and XML output formats The program also supports optional con nectors some from Digitech Systems some from third parties for many popular back end and line of business applications including for Microsoft SharePoint Laserfiche and Hyland
7. de the company s intranet Web site or any other Web link the company s FTP site and an RSS feed r Create New Batch Please Specify a Job for the New Batch Create New Job New Job Name D Use Existing Job Existing Job Name Cancel Create New Batch Window Reproduced with the permission of Buyer Laboratory LLC Any duplication of this report without the written permission of Buyers Laboratory is unlawful and violators will be prosecuted 2012 Buyers Laboratory LLC To purchase reprints contact BLI at 201 488 0404 x17 or at info buyerslab com 6 BuyersLab com Digitech Systems PaperVision Capture Desktop R75 Solutions Report As with other capture products in this class that BLI has tested the next step is for the IT administrator or experienced scan operator to create and save custom scan templates for often used jobs these templates typically include settings for index fields image processing features barcode recognition OCR functionality file types destinations and more For example the user can create an Invoice tem plate for capturing and routing incoming invoices a Human Resources template for capturing HR forms and so on In PaperVision Desktop Capture such templates can be created via the handy New Batch Wizard that walks the user through this process Conveniently the program lists recently created batches on the welcome screen In additio
8. ech Systems offers a week long technical training class for PaperVision Cap ture Enterprise which includes a section on PaperVision Capture Desktop for a fee of 2 750 Web based training for resellers is also offered monthly The cost of online training is 295 per session which includes an unlimited number of partici pants from the company The training sessions help resellers and technical staff to understand the product including how to complete installations and troubleshoot customer issues Resell ers are also supported by Digitech Systems Client Development Managers who can provide detailed answers and assistance For a fee Digitech Systems will provide customized on site training for resellers on request The Web site offers additional support features which require an account and login details to gain access Reproduced with the permission of be ers Laboratory LLC Any duplication of this report without the written permission of Buyers Laboratory is unlawful and violators will be prosecuted 2012 Buyers Laboratory LLC To purchase reprints contact BLI at 201 488 0404 x17 or at info buyerslab com 12 BuyersLab com Digitech Systems PaperVision Capture Desktop R75 Solutions Report Customer Support and Training KKK KS Resellers typically provide support and training for their customers to augment the aforementioned in program tutorials In addition those with current maintenance license contracts
9. ecuted Digitech Systems PaperVision Capture Desktop R75 Solutions Report Image processing features are also robust and include background drop out page deletion based on paper size content color detection and conversion color drop out de skew image fit redaction rotation and threshold Additional tools for black and white documents include border removal crop dilation erosion halftone removal hole punch removal invert image line removal noise removal scaling smoothing overscan removal and binary skeleton Image Processing Filters Available Filters Selected Filters Background Dropout Binary Border Removal Binary Crop Binary Dilation Binary Erosion Binary Halftone Removal Binary Hole Removal Binary Invert Image Binary Line Removal Binary Noise Removal Binary Scaling Binary Skeleton Binary Smoothing Black Overscan Removal Color Detection and Conversion Color Dropout Crop Deskew Image Fit Page Deletion Always Page Deletion Blank Filter supports zones Image Processing Filters Nearly every main function of the program has an associated hotkey to allow users to initiate actions from the keyboard Acceptable import files include image PDF JPEG TIF and BMP note that some other desktop capture solutions BLI has tested can import text based documents as well such as Microsoft Word and searchable PDF files Supported output formats include TIF searchable PDF PDF A i
10. ed of advanced capture capabilities at an affordable price Product Profile Product Version Software Developer System Requirements Supported Devices Suggested Retail Price Digitech Systems PaperVision Capture Desktop 75 Digitech Systems Inc 2 GB RAM 1 2 GB hard drive space Microsoft Windows XP Pro SP3 Vista Windows 7 Windows Server 2003 R2 SP2 Windows Server 2008 R2 SP2 TWAIN ISIS and VRS compatible scanning device 599 per workstation license Feature Set KKK KK 3 BuyersLab com PaperVision Capture Desktop offers nearly every capture feature one would expect of a desktop capture solution such as redaction index validation custom coding barcode recognition and zonal OCR Moreover the solution s two capture mod ules the core product and the included Capture NOW ad hoc scanning utility deliver features for both experienced scan operators and more casual users Enabling users to capture indexing data also called metadata so documents can be properly categorized and later retrieved is crucial for a scan capture platform and PaperVision Capture Desktop provides a variety of indexing features to choose from to help extract data In addition to manually typing and building index fields Reproduced with the permission of Buyers Laboratory LLC Any duplication of this report without the written permission of Buyers Laboratory is unlawful and violators will be prosecuted
11. f index fields have been created users can simply click on the Recognition box from the Home ribbon and drag a recognition box around the data to automatically populate the indexing fields after an image has been scanned for example IP Config Window 8 Bu a j Ms e com Reproduced with the permission of Paer Laboratory LLC Any duplication of this report without the written permission of Buyers Laboratory is y a unlawful and violators will be prosecuted 2012 Buyers Laboratory LLC To purchase reprints contact BLI at 201 488 0404 r at info buyerslab com Digitech Systems PaperVision Capture Desktop R75 Solutions Report Users can add more pages to the batch via the Edit ribbon and change the number of thumbnails displayed via the View ribbon To add or change image processing features users click the Auto Process ribbon and click the Config button within the image processing IP section which opens the IP Config window Users can play around with the various image enhancements and preview the resulting effects prior to saving settings From the Auto Process ribbon users can choose to enable barcode recognition if set up beforehand and OCR zones or enable the full text OCR feature which will first need to be configured via another Config button which launches the OCR Full Text Config window This window allows users to select the output type file type compression and other settings Users can also test the OCR f
12. included for one year with initial purchase have free telephone support through Digitech Systems Telephone support without a maintenance con tract is available at 150 per hour Telephone support is available 9 a m to 7 p m Eastern time Monday through Friday Note that this is a narrower range of hours than with some other ISVs that cover the west coast until 5 p m Pacific time When BLI technicians called the support line at various times the toll free line was answered by an automated attendant When the choice for technical support was entered a live technician answered promptly generally on the first ring Digitech Systems also provides support through email and an online query form An email sent to the support address around noon on a Monday was answered a few hours later with a detailed answer and direct contact information for follow up questions Digitech Systems also has an online knowledgebase available on its Web site Documentation Kk KKK PaperVision Capture Desktop comes with a very complete 343 page user manual that provides a host of screenshots The searchable PDF format and very complete hyperlinked table of contents makes it easy to find the tasks a user is looking for Global Business Readiness KK KI Digitech Systems network of resellers provides worldwide coverage for the pro gram Unlike some competing platforms the program and its documentation are currently only available in English The company
13. mage PDF PaperFlow and PaperVision Enterprise Further the program s Document His tory tool available on the Edit ribbon lists all actions performed on a document The Capture NOW component includes other features Most notably it acts as a simple scan driver for capturing ad hoc scans on the fly rather than having to initiate a full batch scan within the PaperVision Capture Desktop This is convenient for quickly digitizing a few pages and delivering them to the desired folder Capture NOW also adds a convenient capture control to Windows applications so users can grab a scan of a paper document to use within a line of business application such as Microsoft Great Plains As mentioned custom coding is available to allow users to tailor the program to suit their workflow needs If users do not have the necessary programming resources on staff Digitech Systems has a Professional Services division that can develop custom coding help to design a customer s ECM system aboratory LLC Any duplication of this report without the written permission of Buyers Laboratory is 2 Buyers Laboratory LLC To purchase reprints contact BLI at 201 488 0404 x17 or at info buyerslab com Digitech Systems PaperVision Capture Desktop R75 Solutions Report A Value KKKKK What really helps distinguish PaperVision Capture Desktop from other leading cap ture products is its straightforward pricing It carries a suggested list price of 599
14. matically populate index values by matching information to a database The program recognizes 1D and 2D barcode types to auto fill index data An inter esting feature not typically found on desktop capture solutions is the ability to parse indexed data either via barcode or OCR recognition This allows users to specify what part of the data is visible after processing For example the program can display the last four digits of a social security number and replace the rest with a series of x s In addition the program supports on the fly processing which allows the application to read barcodes and OCR data and perform image processing while the user is scanning On the destination front PaperVision Capture Desktop uses FTP by default to transport documents to seven preconfigured export options and others can be created via customization options Job Configuration v General Job Name test2 v Auto Document Break None O Blank Page File Size KB O Number Page Count Barcode Add Zones OCR Add Zones Sheet Barcode OCR Only Auto Page Rotation Miscellaneous Merge Like Documents Expandall Collapse All OK Cancel Hide Advanced Configuration Job Configuration Window of Buyer Laboratory LLC Any duplication of this report without the written permission of Buyers Laboratory is 2B 5 BuyersLab com Reproduced with the permission of B unlawful and violators will be pros
15. n users have the ability to save scanner profiles so they don t have to be reconfigured for different jobs Select Custom Code Generator C Advanced Name ASCII with Images PaperFlow LaserFiche Hyland OnBase Image Only OTG Record Out SharePoint OK Cancel Custom Code Generator Window The next step is for users to set up scan destinations By default the program is set to use FTP to transport documents to their ultimate destination such as a local folder which will need to be configured by the end user To do so users click the custom Wizard button which launches the Custom Code Generator window Several export scripts are provided for the following export destinations ASCII with Images Hyland OnBase Image Only ImageSilo PVE XML Laserfiche OTG Record Out PaperFlow and SharePoint The scripts include the typical file or folder struc tures used by these programs along with additional options for indexing maximum allowable file size and file type In addition users can also write their own code by selecting the Advanced box which provides C and Visual Basic coding In addi tion the product can also be configured to scan directly to third party applications via Digitech Systems professional services program or by utilizing the Capture NOW command line interface function Reproduced with the permission of Puye ers Laboratory LLC Any duplication of this report without the written permission of Buyer
16. offers a localization option which allows resellers or the company to convert the product to other languages as needed Reproduced with the permission of Buyers Laboratory LLC Any duplication of this report without the written permission of Buyers Laboratory is unlawful and violators will be prosecuted 2012 Buyers Laboratory LLC To purchase reprints contact BLI at 201 488 0404 x17 or at info buyerslab com Digitech Systems PaperVision Capture Desktop R75 Solutions Report A Upgrade Path tok KO Users can upgrade to PaperVision Capture which allows for more scalability and can work with multiple locations and multiple entities Plus should a customer need a full ECM platform Digitech Systems offers PaperVision Enterprise which is its on prem ise ECM software The company also offers ImageSilo a cloud based ECM service Version upgrades to PaperVision Capture Desktop are not released on a fixed schedule but rather as needs dictate Customers with a current maintenance con tract receive all upgrades minor or major free of charge BUYERS LABORATORY LLC e North America e Europe Asia Michael Danziger Jamie Bsales Dan DiGiacomo Ken Nardone CEO Senior Product Editor Solutions Associate Editor Technical Manager Field Testing Mark Lerch Tracie Hines Carl Schell Anthony Marchesini coo Senior Editor Competitive Analysis Reports Associate Editor IT Director Anthony F Polifrone George Mikolay Pete Emory T R
17. pick up for just about any user Strengths e Full complement of capture features including drag and drop OCR for indexing barcode recognition batch separation image processing full text OCR and more e Flat fee pricing model makes it more affordable than some competitors as scanner speed or scan volume increases e A variety of hot keys allow for quick access to frequently used functions e Capture NOW component enables quick ad hoc capture as well as capture control from within other applications e Image processing and OCR preview screens help users configure job settings e Ability to validate index data during the scan process e Custom coding feature allows advanced users to tailor workflows Weaknesses Import feature accepts only image files 2 BuyersLab com Reproduced with the permission of Buyers Laboratory LLC Any duplication of this report without the written permission of Buyers Laboratory is unlawful and violators will be prosecuted 2012 Buyers Laboratory LLC To purchase reprints contact BLI at 201 488 0404 x17 or at info buyerslab com Digitech Systems PaperVision Capture Desktop R75 Solutions Report Given its wealth of features and customizability PaperVision Capture Desktop is quite impressive when compared to other desktop capture platforms And consid ering its straightforward pricing model compared to the sliding scale of most others it is worth a close look for organizations in ne
18. rs Labc 12 Buyers Laboratory LLC To purchase reprints contact BLI at 201 488 0404 x17 or at info buye Solutions Report A BLI Document Capture Software Assessment JULY 2012 D Digitech Systems PaperVision Capture Desktop R75 Solutions Report BLI Recommendation KKK KI Among PaperVision Capture Desktop s array of capture features are indexing using metadata barcodes or full text OCR drag and drop OCR a variety of image enhancements batch processing scan previews and the ability to save settings for frequently used jobs Another welcome feature is the Capture NOW utility which can be used for ad hoc scans where executing a batch process would be overkill In addition the Capture NOW component allows a drop in control to be added to just about any line of business application such as Microsoft Great Plains for scanning and opening a document from within those programs A variety of hot keys allow for quick access to frequently used functions and the program offers the ability to validate index data during the scan process In addi tion many of the features such as indexing OCR and export have an option to customize the coding which is handy for organizations that require additional cus tomization Ease of use is generally good Experienced scan operators will have little trouble transitioning to the program and newcomers should require little training And the Capture NOW component is easy to
19. s Laboratory is unlawful and violators will be prosecuted 2012 Buyers Laboratory LLC To purchase reprints contact BLI at 201 488 0404 x17 or at info buyerslab com 7 BuyersLab com Digitech Systems PaperVision Capture Desktop R75 Solutions Report A Ease of Use Kk KK Once installation and setup are complete day to day use of PaperVision Capture Desktop is as straightforward as any programs in the class and the Capture NOW Component makes things even easier Indeed both programs provide a very similar layout that s intuitive to navigate even for the novice user PaperVision Capture Desktop To digitize documents with PaperVision Capture Desktop users first create a new batch and either choose an existing job as a template or start from scratch from the main screen of the program Ribbons labeled Home Edit View and Auto Process adorn the top of the screen with a collapsible tab for creating index fields to the left a list of thumbnails to the right and a collapsible Browse Batch tab at the bottom of the page that shows all documents and pages along with associated index values to help filter scanned documents Prior to scanning users must configure either an import folder to watch or a compat ible scanning device The available scan settings will vary based on the connected scan device However the Scanner Settings window offers some basic options such as resolution color format and scan type I
20. unctionality which allows them to gauge the accuracy of the OCR engine If the image yields undesirable results users can choose to rescan with different image enhancements or at a higher resolution for example Workflow Processing Screen Once all IP barcode and OCR settings have been enabled the user simply presses the Start button on the Auto Process ribbon to initiate the workflow A progress window will appear detailing the advancement through each step Once complete a button to exit the workflow is provided Users can then either clear the batch and begin again or select a new batch by clicking the PaperVision Capture Desktop icon at the top left of the screen PaperVision Capture NOW 9 Bu a j Ms e com Reproduced with the permission of Buyers Laboratory LLC Any duplication of this report without the written permission of Buyers Laboratory is y unlawful and violators will be prosecuted 2012 Buyers Laboratory LLC To purchase reprints contact BLI at 201 488 0404 r at info buyerslab com LUE S 0 V 0 N eKerelan Digitech Systems PaperVision Capture Desktop R75 Solutions Report PaperVision Capture NOW is more simplified and ideal for ad hoc as opposed to batch scanning It does not offer batches image processing or indexing Users simply scan or import an image into the program and send it to a local folder either as a searchable PDF image only PDF or TIFF file Even better C
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