DLLR Training Guide User`s Manual
Contents
1. Password Keep me logged in 1 1 Account Login Figure 1 1 Homepage amp Login Page 1 0 Account Login To Login enter your username and password Take note that password is case sensitive 1 1 Register Register an account is provided for the authorized users to create an account with their work unit provided All unauthorized users will be deleted automatically by the System Admin and or Course Admin To create an account click the Register link from the login page See figure 1 1 And Create a new account page will show 1 1 1 Create an account Below is the create a new account page See Figure 1 2 The following fields are required First Name Last Name E mail Address Phone DLLR Online Application Training Guide User Manual e Username e Password amp Confirm Password Email address and phone should be in correct format accordingly Password needs to be at least 6 characters length At the bottom of the page CAPTHA needs to be filled in before you submit CAPTHA is another layer of security to filter any auto send computer generated request See Figure 1 3 Click Register User to submit the form CREATE A NEW ACCOUNT Use the form below to create a new account Account Information First Name Last Name E mail Address Example johnny yahoo com Phone Example 9 410 123 1111 Extension Unit Workforce Development z User Name P2. Generate Training Guide Figure 6 2 Search Courses by Date 6 2 Search Courses by Month Year Last option to search is searching by month and year Select month and year then click Search will show all training available on that month and year See Figure 6 3 VIVDDIUN Ur WURAFURLE VEVELUPMENT ANU AUULI LCAKNINU FIND COURSES Search Courses Search Courses by Date Search Courses by Month Year Search Courses By Month Year Month April z Year 12013 x N II A iN View 4 1 2013 Strategic Thinking 2013 Performance Information De Generate Training Guide Figure 6 3 Search Course by Month Year 6 3 View Course To show detailed information of the course click the View link aligned to the course you want to see Detailed information will be shown To go back to previous courses list click the Go to list of Courses at the lower left of the page DLLR Online Application Training Guide User Manual ta Tnajnino Canido te raining Guide General users also have a feature to generate and print their own training guide as PDF file To do so do the following steps 1 As shown in Figure 1 1 click the Generate Training Guide 2 The system will create a PDF file Training Guide based on your search result above 3 New PDF File Training Guide will show Make sure you have your pop up blocked disabled 4 Save Open your PDF Training Guide To view the Training Gu
3. 3 2 Add course refresher section DLLR Online Application Training Guide User Manual 4 Manage Courses DLLR Online Application Training Guide User Manual 4 0 Description List of courses submitted are shown in List of Courses page This includes all the courses disregard of what the course status See Figure 4 1 Action link vary per user Refer to Section 2 5 Tabular presentation of Course Action by User Account For search course result check Section 2 4 Tabular presentation of Search Course by User Account This page is allowed to the registered user course admin and system admin only N gt STATE OF MARYLAND Welcome admin Log Out HELP DEPARTMENT OF LABOR LICENSING AND REGULATION DIVISION OF WORKFORCE DEVELOPMENT AND ADULT LEARNING LIST OF COURSES Search Courses Course Id Course Name Unit z County z Requestor z Status All z Active All z Course Date From mm dd yyyy Course Date To mm dd yyyy Duration Pee Refresher Frequency Days Hrs Status Active View Edit C26 Strategic Thinking 2013 FQ Adult Leaming Yes once a lij Disapproved Yes Delete month View Edit once a Delet C25 Strategic Thinking 2013 Performance Information Yes month 0 4 Approved Yes on C24 Manage Reports Workforce Development No 0 3 Complete Yes Figure 4 1 Manage Courses 4 1 Actions 4 1 1 View View detailed information of the course per submission It is possible that in one submitted cours
4. DLLR Online Application Training Guide us User s Manual User guide provided for all the user type such as Registe User Course Admin and System Admin provided by the Department of Labor Licensing and Regulation PAGE LINK http training dllrtatools com LAST UPDATED February 19 2013 DLLR Online Application Training Guide User Manual Table of Contents 1 2 5 Homepage and Account Login 3 1 0 Account LOSI 4a A ei edi label ale a Genres ln 4 1 1 Register ne ERA NINE di be O A ee bah bid theta A A ei ae 4 1 1 1 ChE ate ANACO iii e UE 4 1 2 Reset your Password 4 A ERA ode ni vi Bees 6 User Account Type se nm k EN nin de ENE A des 7 2 0 AAA Pi da salad A a E S A n e va Sedi hen 8 2 1 Registered USE vsota antenne mel a mine Ri eee ea eS 8 2 2 Eourse AdMiN zer re een at 8 2 3 System Admin iii S Net Br a E ee weile een tentes Res 8 2 4 Tabular presentation of Search Courses by User Account cccccccnnonoconnnnnonnnnnnnononcnncnnnnnnnonnnnnanannnns 9 2 5 Tabular presentation of Course Action by User Account ss 9 Add COURS C2 iste oie worries AN ii de LN EM ek eaten ele eee Siete 10 3 0 DESCIIPUION PRE E ME ER D en BEE atest se E E ET 11 3 1 Field Definition 2 2 2 let har bis BRON Adee res 11 Manage Co rsas un 2 2 ansehe un nl rennen 13 4 0 Description RP RE EE RU Soe 14 4 1 ACTIONS ar eek dante A ete ent den de mn dns A TA 14 4 1 1 Mii AA a ee A errant detente 14 4 1 2 Edita E E E R
5. Del pfrancois lear pfrancois Adilr state md us Paulette Francois Development Edit Info Password eflowersfields Se EFlowersFields ddlir state md us Ellen Flowers Fields Administration Delete User Edit Info Password A Registered Performance Del owip User camitchell dllr state md us Carolyn Mitchell Information Edit Info Password Registered Workforce Del sharris User sharris dllr state md us Sharon Harris Development Edit Info Password sbouloubassis Hope sbouloubassis dllr state md us Sheila Bouloubassis Workloren Delete User Development Edit Info Password Registered Workforce Del smorgan User smorgan dllr state md us Sierra Morgan Development Edit Info Password Registered Jones 5 Performance Del joneswilliams User joneswiiliams Ddllr state md us Nhinson Williams Information Fait Infn Pacewnrd Adult Instruetinnal Renictered Figure 8 1 Manage Users Manage Users page allows the Course Admin and System Admin to add new user or make some change in a particular account Course admin has controls to registered users where system has control to all users including course admin and registered user As the list of users progress search feature is use to narrow down the user they are working on Search option includes First name Last name and Username User has an ability to edit specific user information by clicking the Edit Info link refer Section 8 1 1 Personal Info User also has an option to change the password of a specific
6. Issue related to Course related y From 4 Example johnny yahoo com When edittable separate email address with a comma to enter more than one email address To 4 Example johnny yahoo com When edittable separate email address with a comma to enter more than one email address Subject Message Send Help Back to Previous Page Figure 10 1 Help page
7. account by clicking the Password link refer Section 8 1 2 Reset Password Delete feature is only available to System Admin DLLR Online Application Training Guide User Manual DELETE A USER To delete a us er with existing courses all existing courses owned d user must be move to new or existing user Select Existing User Existing Users admin System2 Admin2 Z Move Courses to Existing User Go Back to List of Users Figure 8 2 Delete User Once the user you want to delete has courses associated with it the system will ask what you want to do to those existing courses Three options are available 8 1 8 1 1 Move to existing user a drop down is provided to select which user you want to transfer it to Move to new user a new user page will show that let you fill out new user information The system will create the user and at the same time will save all the courses to his account Delete courses this will delete all the courses of the user you want to delete Once you delete there is no way to get it back Change Account Information This features let you see the account information and give you an option to modify some information Take note of all the required fields Refer to section 1 1 1 Create a new account for all required fields Additional field added to this one is the Accept Notification flag If the account is Course Admin it will give you an option t
8. al User Manual Login account is required for Registered User To have a log in account you have to create an account as shown in create a new account page refer Section 1 2 1 Create an account or a Course Admin could create refer Section 8 0 Manage Account Highlighted feature are the following e Add new course form refer Section 3 0 Add Course e View and edit courses refer Section 4 0 Manage Course e Approved courses refer Section 6 0 Find Courses e Change account information and reset or change password refer Section 8 2 Manage Account Login account is required for Course Admin To create an account System Admin has the only right to add one refer Section 8 0 Manage Account Highlighted feature includes all rights of registered user account with the following additional e Check course status refer Section 5 0 Check Course Status e Upload Pictures refer Section 7 0 Upload Picture e Manage Users registered Users only refer Section 8 1 Manage Users Login account is required for System Admin Only has one account set by the application support team Highlighted feature includes all right of course admin with the following additional e Set Training Guide Cover Text refer Section 9 1 Manage Cover Page DLLR Online Application Training Guide User Manual Approved Disapproved Pending Cancelled Deactivated Completed General v x x x x x User Regis
9. assword Passwords are required to be a minimum of 6 characters in length Figure 1 2 Create a new account page DLLR Online Application Training Guide User Manual Password Passwords are required to be a minimum of 6 characters in length Confirm Password For security reasons please enter the words and any numbers as you see in the picture in the text box below to ensure that the response is not generated by a computer To Log in click here Figure 1 3 Create a new account page CAPTHA 1 2 Reset your Password If the user forget his password and can t logged in they can reset their password by clicking the Reset your password Shown in Figure 1 1 On reset password page type your username in the textbox and new auto generated password will be send to the email address associated to the account See Figure 1 4 RESET PASSWORD Enter your username below to reset your password Temporary new password will be send to your e mail address associated to your account Username Reset Password To Log in click here Figure 1 4 Reset Password DLLR Online Application Training Guide User Manual 2 User Account Type DLLR Online Application Training Guide User Manual Has the ability to view the list of approved courses currently available To get more information about the general user please check the separate user manual provided DLLR Online Application Training Guide Gener
10. ault search where user can search specific training available by course id course name unit requestor county course date from and course date to Search result is displayed as shown in Figure 6 1 FIND COURSES Search Courses Search Courses by Date Search Courses by Month Year Search Courses Course Id Course Name Unit 2 Requestor z County z Course Date From mm dd yyyy Course Date To mm dd yyyy To search All leave the field s blank or select All Duration Days Hrs Course Id Name County Performance 7 1 2013 Strategic Thinking 2013 sze Talbot Performance 6 1 2013 Strategic Thinking 2013 Information Cecil Performance 5 1 2013 Strategic Thinking 2013 information Harford Performance 4 1 2013 Strategic Thinking 2013 Information Garrett Generate Training Guide Figure 6 1 Search Courses 6 1 Search Courses by Date User also has an option to search by date As they clicked on the specific date training available on that date will show See Figure 6 2 DLLR Online Application Training Guide User Manual FIND COURSES Search Courses Search Courses by Date Search Courses by Month Year Search Courses by Date Su Mo Tu We Th Fr Sa 30 S 23 4 5 6 Z 8 2 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 Z 8 2 10 MIREN U eo gt 2 Performance View 7 1 2013 Strategic Thinking 2013 ee Talbot
11. e there are multiple courses dates associated with it 4 1 2 Edit Be able to edit the course information Edit feature is disabled to all complete courses also to registered user 4 1 3 Delete Remove the selected course This is only available to System Admin DLLR Online Application Training Guide User Manual 4 1 4 Cancel This feature is available to registered user once the course they submitted is still pending They have the chance to take back the submitted course and can be submitted again later for approval DLLR Online Application Training Guide User Manual 5 Check Course Status DLLR Online Application Training Guide User Manual STATE OF MARYLAND Welcome admin Log Out HELP DEPARTMENT OF LABOR LICENSING AND REGULATION DIVISION OF WORKFORCE DEVELOPMENT AND ADULT LEARNING CHECK COURSE STATUS Search Courses Course Id Course Name Unit z County iy Requestor 7 Status All z Active All z Course Date From mm dd yyyy Course Date To mm dd yyyy To search All leave the field s blank or select All View Approve Deactivate C26 Strategic Thinking 2013 FQ Adult Learning Disapproved Yes View Disapprove Deactivate C25 Strategic Thinking 2013 Performance Information Approved Yes View C24 Manage Reports Workforce Development Complete Yes Figure 5 1 Check Course Status 5 0 Description List of Courses submitted are shown in Check Course Status page This includes all t
12. e E E A singen niert vint te ae ra RE een 14 4 1 3 Dl ende geniessen A 14 4 1 4 Cali a 15 Check Course Status daa a a 16 5 0 A O A 17 5 1 ACTIONS iaa arde dia 17 5 1 1 MA tt 17 5 1 2 PPLOVeEr an ende Baal delit id a tac a 17 5 1 3 A eli tenes Suha kili lu ble ei ans tetes 17 DLLR Online Application Training Guide User Manual 5 1 4 Activate mina m evel tec ias 5 1 5 Deactivate serions ieaiai cate 6 RINA Couso 6 0 Search COURSES iii iii 6 1 Search Courses by Date 6 2 Search Courses by Month Year ccccccssceesseeescecesseeesseeeeseeceseeees 6 3 Vew TONS Outils IA lc di nei NA a 6 4 Generate Training Guide ss 7 Upload PiCtUTOS cia tute ia 8 Account Settings iii aa dd 8 0 Manage Users Era ki nau a NE sterne 8 1 Manage ACCOUNT arts ao aati 8 1 1 Change Account Information 8 1 2 Reset Password iii d 9 3 Settings a atico 9 0 Manage Cover Page resserre 10 Heli at diri di de eee DLLR Online Application Training Guide User Manual 1 Homepage and Account Login DLLR Online Application Training Guide User Manual STATE OF MARYLAND SSEDLLR DEPARTMENT OF LABOR LICENSING AND REGULATION DIVISION OF WORKFORCE DEVELOPMENT AND ADULT LEARNING LOG IN 1 2 Register Please enter your username and password Register if you don t have an account If you already registered and forgot your password click Reset your Password 1 3 Reset your password Account Information Username
13. ence defines whom the course is targeted to Multiple selections can be done e Audience this is required Estimate the number of trainee per session e Course Contact First name Last name and email address e Highlights enter minimum of 3 and maximum of 5 highlights Maximum character allowed per highlight is 100 e Refresher Training determines if the course is repeated course See Figure 3 2 If Yes you can set the frequency as monthly quarterly and the likes Number of courses populates is automatically set by the system based on the Start Date and End Date and frequency selected If No frequency option will be disabled and number of courses you can enter is dynamic As you type the number beside the Number of Courses textbox courses date details populates e Legislative Regulations pertaining to Course this is required By default this is set to no Refresher Refresher Training O Yes Choose if this is a refresher training Training Dr r x Please provide the reason for the refresher training 5 Frequency of Training once a month v End Date should be greater than Start Date Start Date 2 19 2013 Format MM DD YYYY Example 01 19 2012 End Date 3 19 2013 Format MM DD YYYY Example 01 19 2012 Duration 0 x Day s 0 x Hour s Number of Courses 1 Course Date 1 2 19 2013 Format MM DD YYYY Example 01 19 2012 End Time 1 Figure
14. he courses disregard of what the course status See Figure 5 1 Action link vary per user Refer to Section 2 5 Tabular presentation of Course Action by User Account For search course result check Section 2 4 Tabular presentation of Search Course by User Account This page can be viewed to the course admin and system admin only 5 1 Actions 5 1 1 View View detailed information of the course per submission It is possible that in one submitted course there are multiple courses dates associated with it 5 1 2 Approve Feature to approve a pending or disapproved course All the approved courses will be shown to the approved courses page 5 1 3 Disapprove Feature to disapprove a pending or approved course All the disapproved courses will be hidden to the approved courses page DLLR Online Application Training Guide User Manual 5 1 4 Activate Feature to activate a course All the activated courses will be shown to the approved courses page 5 1 5 Deactivate Feature to deactivate a course All the deactivated courses will be hidden to the approved courses page NOTE Complete course status disables to approve disapprove activate and deactivate a course Complete courses are past courses of the system DLLR Online Application Training Guide User Manual 6 Find Courses DLLR Online Application Training Guide User Manual There are three 3 options to search a course 6 0 Search Courses This is the def
15. ide user must have a PDF reader installed You can get a PDF Reader for free visit the adobe website or click this link http get adobe com reader DLLR Online Application Training Guide User Manual 7 Upload Pictures DLLR Online Application Training Guide User Manual PICTURES Add A Picture Select Browse a picture to upload Browse NOTES Only JPEG GIF and PNG files are accepted The file has to be less than 100 kb Dimension should be 340 x 180 pixels pload SS Show Delete 2012jpg Show Delete Abstract 1jpg Show Delete Abstract 2 jpg Show Delete Abstract 3 jpg Show Delete Abstract 4 jpg Show Delete Grouppg Show Delete Group 2 jpg Cha Malata Denna Diem Figure 7 1 Upload Picture This feature let the Course Admin and System Admin to upload and delete a picture shown in Training Guide PDF file NOTE Only JPEG GIF and PNG file extension format are allowed File has to be less than 100 kb And most importantly dimension should be 340 x 180 pixels DLLR Online Application Training Guide User Manual 8 Account Settings DLLR Online Application Training Guide User Manual 8 0 Manage Users LIST OF USERS Search Users First Name Last Name Username To search All leave the field s blank or select All Add User Registered appsupport realistic Edit Info Password rcicadmin RCI Course Admin23 Administration Delete User computing com Edit Info Password Registered Workforce
16. o enable or disable a Notification flag This flag determines if you want to receive an email notification when the registered user add a course and for course admin s approval At least one course admin should have this flag on If no Course Admin account has set this flag on the course will be send to the System Admin DLLR Online Application Training Guide User Manual CHANGE ACCOUNT INFORMATION Account Information First Name Course 1 Last Name Admin E mail Address lerrieoblego gmail com Example johnny yahoo com Phone 410 123 1231 Example E 410 123 1111 Extension 111 Unit Performance Information z User Access CourseAdmin Accept Notification Yes y Figure 8 3 Change Account Information 8 1 2 Reset Password This feature let the user change the current password by providing the old password and new password If you forgot the password and want to reset your password click the Reset Password and new auto generated password will be send to the email address associated with the account DLLR Online Application Training Guide User Manual RESET CHANGE PASSWORD Username admin E mail loblego realistic computing com Change Password Old Password New Password Passwords are required to be a minimum of 6 characters in length Confirm New Password Reset Password Temporary password will be sent to user account s e mail address Reset Password Fig
17. ser types Form functionalities vary per user type Registered User needs an approval from the course admin or system admin to set their training public and approved By default after submission the course status is pending Course Admin and System Admin have the same right in adding a course Once submitted the course is set automatically to approved and ready in public view On this page user also has an option to copy course information from existing courses Just click the button beside the textbox of Course Name A new pop up window will show with the entire courses including past courses As you select a course all the data associated to that account will be copied over to your new course form Take note to change all the dates to apply to the new course your submitting 3 1 Field Definition e Reguestor Name phone phone extension auto generated by the system It shows who is logged in to the system with their information e Date Submitted auto generated by the system The date you are submitting the form e Course Name this is a required field 110 characters max DLLR Online Application Training Guide User Manual e Course Sub Title this is required field Course sub title gives brief information of the Course e Course Description this is required field Course description gives detailed information of the Course e Prerequisites Course that needs to take prior to the course e Target Audi
18. tered v V4 Y V4 x x User Course V4 V4 V4 x Y V4 Admin System v v Y x V4 v Admin View Edit Cancel Approve Disapprove Delete General v x x x x x User Registered Y Y Y x x x User Course Y Y x Y v x Admin System V4 v x Y Y v Admin DLLR Online Application Training Guide User Manual 3 Add Course DLLR Online Application Training Guide User Manual STATE OF MARYLAND Welcome admin Log Out HELP LR DEPARTMENT OF LABOR LICENSING AND REGULATION DIVISION OF WORKFORCE DEVELOPMENT AND ADULT LEARNING Add Course Manage Courses Check Course Status Find Courses Upload Pictures Acct Settings Settings COURSE NEEDS ANALYSIS FORM Please answer the following questions to the best of your knowledge The information gathered will be used by the training department to determine the feasibility and priority of your training project Note Required fields are marked with an asterisk Requestor Name System2 Admin2 Date Submitted 2 19 2013 Phone amp 410 744 8144 Phone Extension 111 Course Name _ Enter a new course OR select from existing courses If you select from existing all other fields will populate for edit Maximum characters allowed is 110 Course Sub Title Maximum characters allowed is 170 Course Description 4 Figure 3 1 Add Course 3 0 Description Adding a course reguires a login user to submit Registered User Course Admin and System Admin are authorized u
19. ure 8 4 Reset Change Password DLLR Online Application Training Guide User Manual 9 Settings DLLR Online Application Training Guide User Manual 9 0 Manage Cover Page Changing the cover page text of the Training Guide PDF file is set here The modified data will be shown in the Training Guide PDF as highlighted in red in figure 9 2 MANAGE COVER PAGE Modify Training Guide Cover Page Title Enter text to show on the Title of the Cover Page Line 1 2012 2014 Line 2 Technical Assistance and Line 3 Training Guide Maximum characters allowed is 25 per item O Update Figure 9 1 Manage Cover Page Department of Labor Licensing and Regulation Division of Workforce Development and Adult Learning 2012 2014 Technical Assistance and Training Guide Figure 9 2 Training Guide DLLR Online Application Training Guide User Manual 10 Help DLLR Online Application Training Guide User Manual Help page is used to send all inquiries related to the DLLR Online Application Training Guide Issue related to field has 3 options to choose from Course related technical issue and course deletion By default general inquiries will be send to course admin and if there is no course admin has the Accept Notification flag set to enabled all the inquiries will be send to System Admin All Course Admin users inquiries will be send to System Admin See the Help page in Figure 10 1 HELP
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