Home

U.S. Bank Access Online Cardholder and Record Keeper

1. Work with Payments Manage Approvals ing Plan Overview incomplete Training Coto My Learning Pian J Announcements june B 2012 lH Sip i ba regestered user io complete cerbficabon Add contend f your larang plan t mpheie the lesson and tham go 1o the Completed area on your learning plan io select and tke certific abon bopics We also changed fe carificabon questions fo be radio mi ene 5a humana fe clhanfy thal pou must select andy one amiei m WET Certiic aie Ve added a Help opi on cation Remember Piat you miti log in wi i gestered The Access Online Web Based Training You can build a learning plan by logging in as registered user selecting resources e g lessons guides Alearning plan lets you keep track of your progress You can also click a topic link and the immediately open a resource e g a quick reference to get a quick answer Instructions Click a Question Mark icon to learn more about a topic Open a topic link to select training resources from each tab Version 2 4 Proprietary and Confidential 78 University Services UNIVERSITY OF MAINE SYSTEM Web based Training Access Online Web based Training How do I My Learning Plan Overview Get Started Using Aca os leet ET riu Manage Accounts angl wi Account Proties i My Personal information Go to Training J Maagation Basics Work with Transactio On
2. Viewing Statements otatements for the past three cycles are available Your statement is available the day after the cycle end day Thus statements will be available on the 26 since the cycle end day is the 25 of every month Instructions Click the Account Information link on the Left Column Navigation Bar Click the Statement link Select the cycle date from the drop down list Click the View Statement button The statement displays in a new browser window as a portable document format PDF file Version 2 4 Proprietary and Confidential 44 PHIG NE University Services UNVERGITV OF MARE SYSTEM Strategic Procurement Viewing Statements Viewing Statements You can save print and email a PDF file Print or save the statement by clicking on the Print or Save button in the Adobe Acrobat Reader tool bar Version 2 4 Proprietary and Confidential 45 University Services UNVERGITV OF MAINE SYSTEM Strategic Procurement Access Online Lessons Online Registration Account Profile Forgot Your Password Viewing Statements Navigation Basics Dispute Transaction My Personal Information Web based Training Transaction Management Version 2 4 Proprietary and Confidential 46 A Vaine s Public University Services Universities i UNIVERSITY OF MAINE SYSTEM Strategic Procurement Transaction Management proved within 14 days of the tr As a reminder All expenses over 12 http
3. Version 2 4 Proprietary and Confidential 28 University Services UNVERGITV OF MAINE SYSTEM Strategic Procurement Access Online Lessons Forgot Your Password Viewing Statements Transaction Management Logging In Navigation Basics Dispute Transaction My Personal Information Web based Training Account Profile Version 2 4 Proprietary and Confidential 29 Q University Services UNIVERSITY OF MAINE SYSTEM Strategic Procurement Account Profile ACHETI Corporation Hholder Account Profile Transaction Manager Account information Statement Pah VIEW ACCOUN A ting My Per Tonal Information nonne Authionzabon Limits bmw authorization limit information such as Credit Account Informati E RE HARTE Limit Single Purchase Limit and Available Credit lima View othier account information such as Account Status Hierarchy Positen Cycle Day and Open Dale Contact Us r EEES z Financial History Jew me account 12 montm history 7 year history Train ng analysis and 7 year history Detault Accounting Codg View tha default accounting code assigned to tha account Account History R equestType Update Method Last Updated Setup Manual Maintenance Manual 05 05 2006 21 07 13 Cardholder Account Profile Account Summary The cardholder account profile gives you access to information about your account All account profile information is view only Instructions Click the Account Informat
4. My Personal Information Password Password Change your system password and create or modify an authentication response that will Contact Information be used when resetting a password Account Access Manage Favorites Contact Information Home Update your user ID contact information name address phone no etc Contact Us o E mail Hohbfhication Training Account Access View access rights and user specific information such as accounts and hierarchy level access O Add Accounts Manage Accounting Code Favorites Add favorites enable favorites to be selected when reallocaling and managing allocations and delete existing favorites All of TB serving you My Personal Information Managing your personal information in Access Online is quick and easy Keep in mind that you need to change your password every 60 days Instructions Click the My Personal Information link in the Left Column Navigation Bar To change any of your personal information click the appropriate link For example to change your password click the Password link Version 2 4 Proprietary and Confidential 21 E i Ni V i rreoorry i d 8 PL Fafi i3 J rtd UNIVERSITY OF MAINE SYSTEM University Services Strategic Procurement My Personal Information U S Bank Access Online Sbank My Personal Information Transaction Management Account Information Reporting My Personal information Password Contact Information
5. Q C University Services UNIVERSITY OF MAINE SYSTEM otrategic Procurement Online Registration Pasa a n n e vwari and Centact Intermation Cigar sie Gest ame C MEA User ID A Pasyward m E Fisppa order gri D piee T 20 aphgesmanm rhararierg aed p pE peers biesen B I0 etree Edd hari Lib d iere of aeri ied huie dari ier pour Ma rmn Kul not er cers Ib gurii Uses Ir Online Registration Instructions Complete all required fields with a red asterisk Click the Continue button You are now logged in to Access Online and the Home page displays Version 2 4 Proprietary and Confidential 7 University Services UNVERGITV OF MAINE SYSTEM Strategic Procurement Access Online Lessons Online Registration Account Profile Transaction Management Logging In Navigation Basics Dispute Transaction My Personal Information Web based Training Forgot Your Password Version 2 4 Proprietary and Confidential 8 BOWE aris University Services UNIVERSITY OF MAINE SYSTEM otrategic Procurement Forgot Your Password Access Online Welcome to Access Online Please enter the information below and login to begin Organization Short Name User ID Password Register Online Website Browser Requirements Forgot Your Password If you have forgotten your password you can reset your password via the Forgot your password link to answer your authentication question and reset your pas
6. Requestor Name Shared Support Dispute Status Unresolved Cancel Despute i Dispute History Click the Cancel Dispute button Version 2 4 University Services otrategic Procurement Proprietary and Confidential 69 ry FIT UNIVERSITY OF MAINE SYSTEM Payment Pius Order Management Transaction Management Card Accournd Liri Account Information Reporting My Personal Information Disputes Demo Are You Sure You have chosen to cancel the dispute filed for the following transaction Dispute Date Trans Date Postng Date Merchant Amount Reference Number 0517 2012 05 05 2012 05 07 2012 Unrecognized Charge Chen does not recognize this charge Cancellation Comments Yes Cancel hspute Ho j Click in the Cancellation Comments field University Services Strategic Procurement ACME Corporation Jur Payment Products Lagout Tip The Cancellation Comments field lets the user add comments about why the user is cancelling the dispute Version 2 4 Proprietary and Confidential 70 M PET Pa MASIO c IVIcH IG o Cc Public University Services bist Strategic Procurement UNIVERSITY OF MAINE SYSTEM ACMET Corporation ms Dur Payment Products Are You Sure Payment Plus Order Management Transaction Management Card Account Lit You have chosen to cancel the dispute filed for the following transaction Tispute Date Trans Date Posting Date Merchant Amount Relerence Numb
7. en jc ei NVE SUGS UNIVERSITY OF MAINE SYSTEM Financial History University Services Strategic Procurement Cardholder Account Profile Account Summary Payment Plus Order Management Transaction Management Account Information Stalement Select an item below to view its contents modgraphic Inform n View account name address and contact Reporting information My Personal Information e Account Pro te Account Information View other account information such as Account Home Status Hierarchy Position Cycle Day and Open Date Contact Us Card Account Humber 77777 8774 CHASTIM J DORDING ase Limit and Available Credit Financial History View the account 12 month history 7 year history Training fault amp ccountin View the default accounting code assigned to the account Account History Request Type Update Method Last Updated Setup Manual 05 05 2006 21 07 13 Maintenance Manual 05 05 2006 21 07 13 Cardholder Account Profile Financial History Instructions Click the Financial History link Version 2 4 analysis and 7 year history Proprietary and Confidential 38 E i Ni V i rreoorry I d 8 PL IF i3 J rtd UNIVERSITY OF MAINE SYSTEM Financial History Payment Prus tow M Account infonraticn e Stgecert Reporting My Perwonai infcrrnateon Bam Contset Us Training Cardholder Account Profile Financial History T2ueem ory The 12 Month Hi
8. 4765435303500391 Unauthorized My account was charged for this transaction and did not authorize the charge This dispute reason requires a physical signature af the Cardholder After completing this form click Continue for printable version of the tonm required Requestor Name Requestor Phone Humber E hasin Smith Commenti e Proprietary and Confidential 64 i Ut fat Fa Me Ire S fos aise University Services UNVERGITV OF MAINE SYSTEM Strategic Procurement ACME Corporation Transaction Management Dispute Reason Unauthorized Payment Plus MET Mir ERE Card Account Number 798774 CHASTIN J DORDING Transaction Management Card Account List Trans Date Statement Date Merchant Amount Reference Humber 06 06 2012 UNITED ELECTRIC 7649 170 04 4765435303800381 Transaction Lisi Account Information Reporting My Personal Information Unauthorized My account was charged for this transaction and did nol authorize the charge This dispute reason requires a physical signature of Ihe Cardholder After completing this form click Continue for a printable version of the form required Requestor Mame Requestor Phone Humber Chasin Smith 6121231234 Comments Disputes Demo Click in the Comments field Version 2 4 Proprietary and Confidential 65 Maine s D slim ru bi IG ER lmnrmremime LIT NMVer SEES UNIVERSITY OF MAINE SYSTEM Payment Plus Order Manage
9. Account Access Manage Favortes Home Contact Us Training User ID smleblanc Password Change your system pass cation response that will be used when resetting a p Contact Information Update your user ID contact information name address phone no etc Email Notification Account Access View access rights and user specific information such as accounts and hierarchy level access gt Add Accounts Manage Accounting Code Favorites Add favorites enable favorites to be selected when reallocatng and managing allocations and delete existing favorites All of H serving you My Personal Information The contact information you provide is for your manager to contact you or for the bank to email updates regarding Access Online Because your organization relies on this information you should keep the information current This contact information is different from the billing information the bank assigned to your account Instructions Version 2 4 Click the Contact Information link A screen displays that lets you update your contact information Proprietary and Confidential 22 Q C University Services UNIVERSITY OF MAINE SYSTEM otrategic Procurement Contact Information mbank My Personal Information Change Your Contact Information Transaction Management Account information Reporting My Personal information Organization Short Name UMSYS Pa Mont Functional Entitlement Group CHFO01 na
10. others to guess User ID chipurchase Organization Short Name ACMET 1 Enter New Password Re enter New Password Forgot Your Password Instructions Type your new password in each field Your password must be 8 20 alphanumeric characters Your password must contain at least one alpha character one numeric character and one special character You cannot use more than eight consecutive numbers You cannot reuse a password for 12 months Passwords are case sensitive Click the Save button Version 2 4 Proprietary and Confidential 11 aie University Services UNIVERSITY OF MAINE SYSTEM Strategic Procurement Welcome to Access Online Chris Smith Tour lat bogin veas 08 70 7013 Event Diven Moulic aban Payrnent Pus Order Hanagemeni Message Center Account Information Reporting Data Exchange My Personal information EC TIME RECTE Account ID 123456789012 Manage Contact Information Manage E mail orfications Current Balance 0 00 Run Transaction Detail Report Murs All Sraterrents One Card Homa Credi Limit Merchant HOTWIRE 5 ES FINAL TRAVEL INSURANCE POLICY VIMY VANUCCHIS HY VEE 1162 STAPLES 00104018 STAPLES 00104018 04 11 SISPLES 14018 4 11 STAPLES 00104018 04 11 STAPLES 00104018 04 08 COPY WORKS DUBUQUE iD Information Forgot Your Password The Client Home page displays You are now in Access Online and your password is reset Tip The Contact Us screen displays telephone
11. retumed to the merchant Cancelled Recurring Transaction had cancelled the purchase This is a recurring transaction such as a monthly service Cancelled had cancelled the purchase Transaction Posted to Closed Account Recurring Transaction this account has been closed This is a recurmng transaction such as a monthly senica Transaction Posted to Closed Account this account has been closed the shipped merchandise received was defective The merchandise has been retumed tothe merchant Print Copy of Shipping Ime Defective Shipped the shipped merchandise received was defective Print Copy of Shipping Im Detective the merchandise received was defective Other none of fhe above reasons fit my need to dispute this transaction Click the Select button Version 2 4 Proprietary and Confidential 63 EF ELE fsina e Manes D slim ru E HTC Ii Ac en PLN eb Soe UNIVERSITY OF MAINE SYSTEM Payment Pius Order Management Transaction Management Card Account Lisi Iranaacton Let Account Information Reporting My Personal information Home Contact Us Training Disputes Demo Click in the Requester Phone Number field Version 2 4 University Services Strategic Procurement ACMET1 Corporation Transaction Management Dispute Reason Unauthorized Card Account lumber 8774 CHASTIN J DORDING Trans Date Statement Date Merchant Amount Reference Humber 06 06 2012 UNITED ELECTRIC 7649 17004
12. 3733358 Memo Post Yes Authorization Number 095066 Sales Tax 49 16 Extract Date s Freight 0 00 Most Recent Standard Financial Extract Merchant General Ledger Extract Hame FASTENAL COMPANY Payment Extract MNSTC o eos m lt lt some Disputes Demo Version 2 4 Proprietary and Confidential 72 j fi I nr mat wt TTE UNIVERSITY OF MAINE SYSTEM Disputes Demo Sales Tax Freight Merchant Name FASTENAL COMPANY MNSTC City State Province 320 252 3555 MIN Transaction Type SALES DRAFT MCC Code 5993 Extract Date s Most Recent Standard Financial Extract General Ledger Extract Payment Extract Currency Billing Currency U S Dollar Source Currency u s Dollar MCC Description MISCELLANEOUS AND SPECIAL Source Currency Amt 605 43 Mark as Reviewed Approve Print Transaction Dispute Dispute information only reflects the last dispule filed for this transaction More information available in Dispute History Dispute Reason Unrecognized Charge Dispute Date 05712012 Dispute Post Date Resolution Date RequestorHame Shared Support Dispute Status Unresolved Sales Draft Requests none Dispute History Click the Plus Sign icon for Dispute History Version 2 4 University Services otrategic Procurement Proprietary and Confidential 73 PE LASIA E Valine s Ll iz I ublic P i ps T s UTE SIUS UNIVERSITY OF MAINE SYSTEM Disputes Demo ame OSTENA
13. 4 CHASTIN J DORDING Gresie Manage Card Acct Lgi Card Account Summary Account Humber 8774 Outstanding Orders 5189045 3 Account Name CHASTIN J DORDING Unmatched Transactions 529 332 89 99 es m Total Transactions 55 385 66 20 Final Approved Transactions 5373 20 1 Reallocated Transactions 4 980 36 7 Final Approved Transactions 5 8 3856 56 Reallocated Transactions TT 956 26 9 Open Account I Search Criteria F1 Transaction List Records 1 1 of 1 the Ail VER Lie Select Status Approval Status Match Irans Posting Merchant City State Amount CE OA Date Date r m Pending 06 05 FASTENAL COMPANY MNSTC 320 252 3655 MN 805 43 R Reviewed D Disputed 7 Matched A Excection A Haallccated QU Qu Trani Detail Level Dhed All Shown Uneheck All Show Records 1 1 of 1 The status now indicates that the transaction is in dispute Version 2 4 Proprietary and Confidential 75 University Services UNVERGITV OF MAINE SYSTEM Strategic Procurement Access Online Lessons Online Registration Account Profile Forgot Your Password Viewing Statements Transaction Management Logging In Navigation Basics Dispute Transaction Web based Training Version 2 4 Proprietary and Confidential 76 University Services UNVERGITV OF MAINE SYSTEM Strategic Procurement Web based Training Access Online Web based Training Quick Login Piease enter the WET password Regi
14. 765435303800391 Authorization Number 055679 Extract Date s Most Recent Standard Financial Extract General Ledger Extract Payment Extract Currency Billing Currency U S Dollar Source Currency U S Dollar Source Currency Amt 170 04 Sales Draft Requests nonae Dispute History University Services Strategic Procurement Proprietary and Confidential 60 Public f i j Tipe at e Universities Maine s UNIVERSITY OF MAINE SYSTEM Transaction Management Select a Dispute Reason University Services otrategic Procurement ACMET 1 Corporation Dur Pavimenti Drei i s ur Payme oducts Loca AATRE Card Account Number 703774 CHASTIN J DORDING i Order Management ria RD Transaction Management Card Account List Transaction Lisi Account Information Reporting My Personal Information Select a dispute reason from the list below If you need more information about tnis transaction you may request a copy of the sales dran My account was charged for this transaction and Heason Unauthorized did not authorize the charge Unrecognized do not recognize the charge Merchandise Returned have nat recereed credit for tne retumed merchandise Merchandise Not Received I have nat received the merchandise Services Hot Recerved nave nol recemed Ine sendces Credit Not Received have not recenved credit toward my account Cash Not Received did not receive cash from the ATM Alteration of Amo
15. Cardholder name Date of birth Address Contact information including phone fax and email address University Services otrategic Procurement ACME 1 Corps The demographic information like all account profile information is view only Version 2 4 Proprietary and Confidential 33 UNIVERSITY OF MAINE SYSTEM University Services Strategic Procurement Authorization Limits Transaction Management Account information Statement Ai sunt Bra fis Reporting My Personal information Home Contact Us Training Cardholder Account Profile Account Summary Card Account Humber 78774 CHASTIN J DORDING Select an item below to view its contents De mogra phig Inform ation View account name address and contad information Autharization Lirnits View authorization limit information such as Credit intor Limit Single Purchase Limit and Available Credit a a View other account information such as Account Status Hierarchy Position Cycle Day and Open Date Financial Histon View the account 12 month history 7 year history Defaull Accounting Cod analysis and 7 year histor View the default accounting code assigned to the account Account History Request Type Update Method Last Updated Setup Manual 05 05 2006 21 07 13 Maintenance Manual 05 05 2006 21 07 13 Cardholder Account Profile Authorization Limits Authorization limits are also referred to as velocity limits Instructions Click th
16. L COMPANY Payment Extract MHSTC City State Province 320 252 3555 MM Currency Transaction Type SALES DRAFT Billing Currency US Dollar MCC Code 5888 Source Currency US Dollar MCC Description MISCELLANEOUS AND SPECIAL Source Currency Amt 805 43 Dispute Sales Draft Requests none Dispute information only reflects the last dispute Med for this transaction More information available in Dispute History Dispute Reason Unrecognized Charge Dispute Date 05H 7 2012 Dispute Post Date Resolution Date Requestor Name Shared Support Dispute Status Unresolved Dispute l I Dispute History H 7 Dispute Resmubon Requestor utapia Date Post Date Date Hame Dispute Status Dispute Reason 057 2012 Shared Support Unresolved Unrecognized Charge Yes n Lis Click the Back to Transaction List link Version 2 4 Chastin Smith University Services Strategic Procurement Cancel Commen Serndca reautno Proprietary and Confidential 74 Maine s Public f i j Tipe at e Universities UNIVERSITY OF MAINE SYSTEM Payment Plus Order Management Transaction Management Card Account Lisi Transacton List Account Information Reporting My Personal information Home Disputes Demo University Services Strategic Procurement ACMET1 Corporation aru Prod Lnd TT J mm PT oui Mii a di Transaction Management Card Account Summary with Transaction List Card Account Humber 877
17. TAPLES 00104018 BEST BUY 00008789 HY VEE 1162 o nforrruation 52 95 50 00 2148 52133 2 51 14 Switch Account amp E1120 dS d L4 31 50 To access messages you simply click the messages link Version 2 4 University Services otrategic Procurement Quick Links ldanags Homes Page Settings Liane Centact Infesmatsan Manage Emad Hap z atis Run Transaction Detal Regot View All Statements Men Lest cie Transactions View Open Trangactiong Proprietary and Confidential 17 r L J FIIIT FS UNIVERSITY OF MAINE SYSTEM Navigation Basics University Services otrategic Procurement Navigation Basics Welcome to Access Online Chris Your last login was 0502 2013 Message Center Messagen from Access Online Message s from Access Online One Card Tris is Sample massaoe text This iS sample mae os Tha PEnm dc Rm rds e P message bead for Faing purposes his i amp ample Fanan we Azctii lama 1234 CHRIS SMITH Account ID 123456789012 Current Balance Credit Limit Available Credit y VINNY VANUCCHIS HY VEE 1162 STAPLES 00104018 STAPLES 00104018 STAPLES 00104018 STAPLES 00104018 STAPLES 00104018 COPY WORKS DUBUQUE BEST BUY 00008789 HY VEE 1162 The messages display Simply close the window to continue Version 2 4 Proprietary and Confidential 18 Q University Services Strategic Procurement UNIVERSITY OF MAINE SYSTEM Navigation Basics Welcome
18. University Services Strategic Procurement UNIVERSITY OF MAINE SYSTEM UNIVERSITY OF MAINE SYSTEM Introducing U S Bank s Access Online Cardholder Record Keeper Training Version 2 1 University of Maine System ThinkMissionExcellence maine edu Introducing Access Online Access Online is a web enabled program tool that gives you the ability to view cardholder statements transaction information and account profile information You can easily change your password authentication question and email address One of the more impressive features Is the cardholder statement email notification Once your statement is available in Access Online you can receive an email notification of the statement s availability Version 2 4 Proprietary and Confidential 1 University Services UNVERGITV OF MAINE SYSTEM Strategic Procurement Access Online Lessons Online Registration Account Profile Forgot Your Password Viewing Statements Transaction Management Logging In Navigation Basics Dispute Transaction My Personal Information Web based Training Agenda Version 2 4 Proprietary and Confidential 2 University Services UNVERGITV OF MAINE SYSTEM Strategic Procurement Access Online Lessons Forgot Your Password Viewing Statements Logging In Transaction Management Navigation Basics Dispute Transaction My Personal Information Web based Training Online Registration for Cardholders Vers
19. able in Access Online The notification is NOT automatically enabled for you If you want to be notified you must enable the function in Access Online Instructions Click the Email Notification link The My Personal Information Email Notification screen displays Version 2 4 Proprietary and Confidential 25 UNIVERSITY OF MAINE SYSTEM University Services Strategic Procurement Email Notification mbank My Personal Information Email Notification Transactson lianagemaent Account lnformateon User ID smiatiac Reporting My Personal Informabon To receive an email notification select the speciic process and corresponding scenarios timing or accounts Password Ucet mor a required Account Acc Manage Favorites Email Address tephame m leblanc maine edu Preterred Output Language American English Email Notification Statement Notification Sealed accounts below to recene email nobfication when statement is available in Access Online Accounts associaed directly to this user id Enatted STEPHANIE MLEBLAMC Candholder Accounts wewed mnrough assigned hierarchies Add Managing Acco Adj Cardholder Account Account Humber Account Mame Account Type My Personal Information Email Notification Instructions Verify or type your email address Select Enable or Disable from the Status drop down list Click the Save button Tip You can only enable email notification for account
20. abled browser Back button Ihe browser Back button is disabled for security reasons If you use the Back button the browser stores the web pages in a temporary internet folder on your hard drive To protect your information you do not want pages stored in this folder Message area The Home page displays bulletin board type messages such as new functions available Left Column Navigation Bar This main menu bar contains links to all functions and tasks available Below the high level tasks are the Home page link available from any screen to return to the screen displayed on this slide and the Contact Us link Quick links and transaction Tip For security reasons if you are not active in Access Online for 15 minutes the system logs you out of your session automatically Version 2 4 Proprietary and Confidential 16 UNIVERSITY OF MAINE SYSTEM Navigation Basics Event Drreen Ho llicabon Parent Plus Onder Dlanagerment Transaction Manageme Enhanced Supplier Manapemeri Account Infommation Reporg Data Exchange Wy Perkonal formater Navigation Basics Welcome to Access Online Chris Smit Tour lant een was 0809277011 Message Center One Card ADE Larne Accent ID Curent Balance QU 0 00 Credit Limit 51 000 00 ia P 4 AAA BA Avnlabls Crede E 51 000 00 Last 10 Transactions Posted F ostinag Date VINNY V ANUCCHIS HY VEE 1162 STAPLES 00104018 STAPLES 00104018 STAPLES 00104018 STAPLES 00104018 S
21. ansaction dick Approve To view the dispule s details dick the Dispute History link Transaction Date Purchase ID Total Amount Memo Post Sales Tax Freight Merchant Name City State Province Transaction Type MCC Code 08 05 2012 342 805 43 Yes 49 16 0 00 FASTENAL COMPANY MHSTC 320 252 3855 MH SALES DRAFT 5099 Reference Information Billing Cycle Open Posting Date 06 07 2012 Reference Number 4765437303733388 Authorization Number 095066 Extract Date s Most Recent Standard Financial Extract General Ledger Extract Payment Extract Currency Billing Currency Source Currency U S Dollar Uu S Dollar Proprietary and Confidential 68 j fi I nr mat wt TTE UNIVERSITY OF MAINE SYSTEM Disputes Demo Sales Tax Extract Date s Freight Most Recent Standard Financial Extract Merchant General Ledger Extract Name FASTENAL COMPANY Payment Extract MNSTC City State Province 120 252 3655 MN Currency Transaction Type SALES DRAFT Billing Currency US Dollar MCC Code 5999 Source Currency US Dollar MCC Description MISCELLANEOUS AMD SPECIAL Source Currency Amt 805 43 Mark as Reviewed Print Transaction Dispute Sales Draft Requests none Dispute information only reflects the last dispute filed for this transaction More information available in Dispute History Dispute Reason Unrecognized Charge Dispute Date 057 2012 Dispute Post Date Resolution Date
22. ansaction Management Logging In My Personal Information Web based Training Dispute Transaction Version 2 4 Proprietary and Confidential 54 Q C University Services UNIVERSITY OF MAINE SYSTEM otrategic Procurement Dispute a Transaction Transaction Management Select a Dispute Rea amp on Epor picai Crece doe P rara o Merchandise Nor Receheed Pode fool ierra Enn aen TL f tenues Nor Ra arved Popes Pull Pere Pum gana i Rem n par n TEBPEEBa ds ee Oe ime fud accord hjj ae ped he Haei mercies necp wb Debo The marche hag baer erred 15 P Li ehbe ppe Ta Pappi merchamdauae CO elective Wu rr DT a Ee Dispute a Transaction Instructions Select the dispute reason radio button Review the additional instructions e g Print Signature Click the Select button Follow the on screen instructions for adding comments signing and forwarding the dispute form to the bank Tip The more detailed your comments the better your chances of resolving the dispute quickly Version 2 4 Proprietary and Confidential OD Maine s D slim ru bi IG EN ep LIT Ver Sl if 65 UNIVERSITY OF MAINE SYSTEM Event Driven Notification Payment Plus Order Management Transaction Management Enhanced Supplier Lancement Account Information Reporting Data Exchange My Personal information Disputes Demo Click the Transaction Management high level task Version 2 4 Welcome to Acc
23. at Stephanie m leblanc maine edu Version 2 4 Proprietary and Confidential 14 University Services UNVERGITV OF MAINE SYSTEM Strategic Procurement Access Online Lessons Online Registration Account Profile Forgot Your Password Viewing Statements Logging In Transaction Management My Personal Information Web based Training Navigation Basics Version 2 4 Proprietary and Confidential 15 Q University Services UNIVERSITY OF MAINE SYSTEM otrategic Procurement Navigation Basics U S Bank Access Online University of Maine Welcome to Access Online Stephanie LeBlanc E 2 Language Selection Your i 27 2048 i 2 s r Transaction Management net ages ene PEE arkyvo jer me meanEnduh B AI C f Account information nenta ghs Reporting My PeracnuM Information Message Center Home Contact Us Traini Purchasing Quick Links AccfR Name STEPHANIE M LEBLANC Account ID Account talus Open Statement Balance 0 00 Billing Cycle Close Date 06 25 2015 aa Y rnv ne rans j i uw Current Statemen View all S m Current Balance i 883 zimmmarnu c Credit Limit 10 000 00 sntaccoun i scalable Creat d 9091 17 na e c 1T 17 cCyecle close Last 10 Transactions Posted date Posting Date Merchant WM SUPERCENTER 2045 WM SUPERCENTER 82046 WAL MART 82046 WAL MART R2045 Ti hA di dE Navigation Basics The following screen elements are important navigational features Dis
24. e Account Humber Month Year Jan 2012 Register This Account Online Registration Instructions Fill in each field with your account information Click the Register This Account button The Licensing Agreement screen displays Tip You must complete each field with a red asterisk Version 2 4 Proprietary and Confidential 5 o University Services UNIVERSITY OF MAINE SYSTEM Strategic Procurement Online Registration Licensing Agreement Please read and accept the Licensing Agreement to continue Access Online Terms of Service 1 ACKNOWLEDGMENT AND ACCEPTANCE OF TERMS OF ACCESS ONLINE Access Online owned and operated by Bank is provided to the customer under the terms and conditions ofthis Access Online Terms of Service ATS which incorporates by reference any operating rules or policies TA Ef nn amm rm P m e Ad ena es after s rumaa an frente withthe rre v olfi lWISE eeu e weon isSy mfranentl barred The section titles in the ATS are solely used for the convenience ofthe parties and have no legal or contractual significance P a Online Registration Instructions Review the agreement and then click the Accept button to proceed with the online registration process The Online Hegistration Password and Contact Information screen displays Tip If you click the I Decline button the system stops the online registration process Version 2 4 Proprietary and Confidential 6
25. e Authorization Limits link Version 2 4 Proprietary and Confidential 34 Q i University Services UNIVERSITY OF MAINE SYSTEM otrategic Procurement Authorization Limits Cardholder Account Profile Authorization Limits Authorization Limits Credit Limit Sine Purchase Lene Available Crect Fraca Farsi Monet Standard Velocity Limits Daty Dolar Day TnT Cycle Boller Cyche Traneacticer Monthis Dolar Monthig Tramsacion Quarterly Dollar Upuarberhy Transaction Custom Velocity Limits tfr Dollar Other Transachbon Retreat From Date Retresh To Date Days in Refresh poke Refer to Lanig Account Merchant amp athiorization Comirols Y Cardholder Account Profile Authorization Limits Your authorization limits depend are the limits which were approved on your application Typically authorization limit information includes Account status e g open closed Limits e g credit limit cycle limit single purchase limit Any assigned merchant authorization controls e g office supplies are enabled for purchases The authorization limits information like all account profile information is view only If you need to request a temporary or permanent increase to your limits please contact the Procurement Card Administrator Stephanie LeBlanc 207 621 3099 or send detailed information via email to Stephanie m leblanc maine edu for the appropriate form Version 2 4 Proprietary and Confiden
26. ent Transaction Management y August 17 At which tim Access Online Lessons Transaction Management Version 2 4 Proprietary and Confidential 50 Q C University Services sai Strategic Procurement UNIVERSITY OF MAINE SYSTEM Viewing Transactions U S Bank Access Online University of Maine Language Selection Tri t M t ransaction Managemen L American English Account Information Reporting My Persona Information Message Center Home Contact Us Training Purchasing Quick Links AcciRi Name STEPHANIE M LEBLANC Account ID Account talus Statement Balance Billing Cycle Close Date 062572015 Current Balance q 58 83 Credit Limit 10 000 00 Awailatie Credet qq 53 991 17 Last 10 Wransactons Posted O Posting Date Merchant Amount WM SUPERCENTER 2046 WM SUPERCENTER 2045 WAL MART 2046 WAL MART 82046 m 2 ami ade Viewing Transactions You can access a list of transactions in two ways One Using the quick links on your home page if available to go directly to a list of transactions Two Using the Transaction Management high level task Instructions Select the Transaction Management high level task on the Left Column Navigation Bar Click the Transaction List link on the screen that displays You can view a list of your transactions for the current open cycle and the past six closed cycles as well as available details for each transaction The amount of detail information depend
27. er 0517 2012 05 05 7012 08 07 2012 B05 43 iransacte Unrecognized Charge Client does not recognize this charge Cancellation Comments Service re authonzed Yes Cancel Mspute Disputes Demo Click the Yes Cancel Dispute button Version 2 4 Proprietary and Confidential 71 Maine s qo ess University Services UNVERGITV OF MAINE SYSTEM Strategic Procurement clu AL ME ST Corporation Jur Payment Products Logou Transaction Management Transaction Detail Payment Plus Order Management Card Account Humber erus CHASTIN J DORDING Transaction Management create ard Aged List Trams Ls Card Account Lisi iransacton Lat Account information o Request has been successtully completed Reporting My Personal Information Transaction Summary Siatus Match Trans Date Posting Date Merchant City State Province Amount Detal Purchase FASTENAL COMPANY MNSTC 320 252 3655 MN B Dinuted Ousted A Exaecbor AY RBaallaceted Summary Match Allocations UserLine tems Tax Data Comments Approval History The Summary tab shows high level transaction information To change the review status click the Mark as Reviewed button To approve and forward the transaction click Approve To view the dispulte s details click tha Dispute History link Transaction Reference Information Date 05 05 2012 Billing Cycle Open Purchase IL 342 Posting Date OB 0T 2012 Total Amount 805 43 Reference Humber 476543730
28. ess Online Chris Smith Your last login was 085022013 Message Center Messages from Access Online One Card Acct Mame Account iD Current Balance 0 00 Credit Limit 51 000 00 Available Credit 1 000 00 Switch Account aai i i Last 10 Transactions Posted Posting Date Merchant 05 27 VINNY VANUCCHIS 05 24 HY VEE 1162 05 13 STAPLES 00104018 04 18 STAPLES 00104018 04 11 STAPLES 00104018 04 11 STAPLES 00104018 04 11 STAPLES 00104018 04 09 COPY WORKS DUBUQUE 04 09 BEST BUY 00008789 04 08 HY VEE 1162 O information Amount 52 95 50 00 21 48 52199 47 78 551 12 551 12 CR 531 50 200 00 50 00 University Services Strategic Procurement ETE n s Prodis Loqoui Language Selection Amencan English Quick Links Manage Home Page Settings Manage Contact information Manage Email Hatfeation Run Transaction Detail Repart View Al Statements View Last Cycle Transactions View 0 an Transactions Proprietary and Confidential 56 h E TT yc Vc TA J r hl TN F CNNI x P I IrMVUeID rig Ls Lot E WE Jairo UNIVERSITY OF MAINE SYSTEM Payment Plus Order Management Transaction Management Cand Account List Transaction Lat Account Information Reporting My Personal information Home Contact Us Training Disputes Demo Transaction Management Card Account List View summary information for all Cardholder Accounts Search Card Account List Allows you to provide
29. ion 2 4 Proprietary and Confidential 3 A NES IR Wane s Public University Services Ir ies 2 A ri nca Mig kt el oalL Ceo UNIVERSITY OF MAINE SYSTEM Strategic Procurement Online Registration Access Online Welcome to Access Online Contact Us Please enter the information below and login to begin Login m Organization Short Name User ID Pas sword Register Online Website Browser Requirements Online Registration for Cardholders Only To register online you need your organization short name account number account expiration date and account ZIP code Record Keepers and Approvers with a PCard or without a PCard account will be sent his her user id and a temporary password via email Please do not self register if you are a Cardholder and also a Record Keeper and or an Approval Manager This will generate two user ids Instructions Navigate to the Access Online web site Click the Register Online link Version 2 4 Proprietary and Confidential 4 Public i University Services UNMERBTTS RARE STET Strategic Procurement a o a Online Registration Access Online Online Registration Add Accounts Ta join Access Online you will need a minimum of one valid account number Register This Account will validate a single account Additional Account will allow multiple accounts to be included in the registration process s required Organization Short Name Account Expiration Dat
30. ion link in the Left Column Navigation Bar Click the Account Profile link to display the Account Summary screen and the five profile links The account profile links include Demographic Information Cardholder name address and contact information Authorizations Limits Account status and authorization limit information e g credit limit single purchase limit available credit Account Information Additional information about the account e g cycle day open date and hierarchy information Default Accounting Code Default accounting code assigned to the account Financial History Detailed history on the account s financial events e g number of payments times past due Version 2 4 Proprietary and Confidential 30 AM Maine s Public University Services Universities UNIVERSITY OF MAINE SYSTEM Strategic Procurement Account Profile Access Online Lessons Account Profile Version 2 4 Proprietary and Confidential 31 University Services Strategic Procurement ET TE ILL UNIVERSITY OF MAINE SYSTEM Account Profile ACMET1 Corporation holder Account Profile Card Account Number 34774 Cm Transaction Manage Acecunt ehorrmatin Statement lemographic Infocrmabon s View account name address and contact eportng information My Personal information Authorizabion Limits View authorization limit information such as Credit Limit Single Purchase Limit and Available Credit Selec
31. ke all account profile information is view only If a default accounting code does not display then you do not have an assigned default accounting code If this information needs to be updated please contact the Procurement Card Administrator Stephanie LeBlanc and provide the necessary chartfield combination via e mail to Stephanie m leblanc maine edu Version 2 4 Proprietary and Confidential 41 University Services UNVERGITV OF MAINE SYSTEM Strategic Procurement Access Online Lessons Online Registration Account Profile Logging In Transaction Management Navigation Basics Dispute Transaction My Personal Information Web based Training Viewing Statements Version 2 4 Proprietary and Confidential 42 AM Maine s Public University Services Universities UNIVERSITY OF MAINE SYSTEM Strategic Procurement Viewing Statements Access Online Lessons Viewing Statements Version 2 4 Proprietary and Confidential 43 Q Publio University Services UNIVERSITY OF MAINE SYSTEM otrategic Procurement Viewing Statements Account Information Cardholder Account Statement Payment Plus Order Management Transaction Management Account Information Card Account Number 777777778774 CHASTIN J DORDING To view a statement select a cycle and click the View Statement button Please Not be used for remittance of payment itis for display purposes only Aclount Profile Select Billing Cycle 05 28 12
32. lanc maine edu oince the systems were quite different between U S Bank and JP Morgan Chase we are anticipating that changes will be necessary We appreciate your patience with this process Version 2 4 Proprietary and Confidential 27 jT University Services UNIVERSITY OF MAINE SYSTEM Strategic Procurement Account Access U S Bank Access Online mbank My Personal Information View Account Access Transaction Management Account Information UserID smleblanc Reporting My Personal Information Organization Short Name UMSYS Password Functional Entitlement Group CHFO001 Contact information Ayn cone These are the accounts and hierarchy entitlements to which you have access Manage Favorites Home A A nt Contact Us Product Description Account Number Designated User User ID Purchasing Card smleblanc Back to Personal Information Training All of IT serving you Account Access Account access information includes Organization Short Name ldentifies your organization in Access Online using a unique code Functional Entitlement Group Determines the Access Online functions that assigned to your user ID Accounts Lists the accounts assigned to you Tip The account information on this screen is view only To change this information you must contact the Procurement Card Administrator Stephanie LeBlanc 207 621 3099 or send detailed information via email to Stephanie m leblanc maine edu
33. line Regitrabon f Saemenma Cihat Account Sei Work with Orders Work with Payments to My Learning Plan Manage Approvals Finish and Go to My Learning Flan Create and Run Repo en your Add to My Learning Plan and Select More on ques Access Online Web Based Training Review the Announcements section for information in content updates Click a link to go directly to the updated content Version 2 4 Proprietary and Confidential Strategic Procurement 79 University Services Strategic Procurement UNIVERSITY OF MAINE SYSTEM Web based raining Access Online Web based Training Horma 5n io Arres Orina My Learning Plan Remaining Completed Get Started Using Access Online MN l Manage Accounts and Users Add hiore Trang Canieni Access Online Web Based Training Your learning plan lists your selected resources saved documents and completed resources From this screen you start training and complete certification of completed topics You can also access user guides quick references and simulations Version 2 4 Proprietary and Confidential 80 a Maine s dic University Services Universities UNIVERSITY OF MAINE SYSTEM otrategic Procurement Access Online Questions Version 2 4 Proprietary and Confidential 81
34. ment Transaction Management Card Account Lisi Tranaacten La Account Information Reporting My Personal information Home Contact Us Training Disputes Demo Click the Continue button Version 2 4 University Services Strategic Procurement ACMET 1 Corporation Dur Payment Products Transaction Management Dispute Reason Unauthorized Card Account Number a 774 CHASTIN J DORDING Trans Date Statement Date Merchant Amount Reference Humber 06 6 2012 UNITED ELECTRIC 7649 170 04 4765435303800381 Unauthorized My account was charged for this transaction and did not authorize the charge This dispute reason requires a physical signature of the Cardholder After completing this form click Continue for a printable version of the form required Requestor Name Requestor Phone Number Chasin Smith 6121231234 Comments cancelled this service in May e Proprietary and Confidential 66 T Aare ria IB ITE UNIVERSITY OF MAINE SYSTEM Transaction Management Dispute Reason Unauthorized Request has been successfully completed Print sign and fax or mail this form to the following address This dispute will not be processed if this form is not received within 21 days of the dispute date Fax Humber T01 451 3453 Mailing Address Customer Services P O Bax 6344 Fargo HD 58125 6344 Viren finished printing you can go ta the jrangaction deja Account Humber 4246040011253475 Dis
35. n List Records T 25 of 26 Page Ili cha AM Shown Ung Sglect Status Irans Posting Merchant City State Approval Status Match H CA Date Date 06 07 06 07 06 97 651 582 3900 MN 320 2535440 MM ST PAUL MN 05 06 pan 05 06 UNITED ELECTRIC 7649 WERNER ELECTRIC ST CLOUD MUSKA LIGHTING CENTER D Pending C Approved E Approved Click the top most transaction s date link Version 2 4 Proprietary and Confidential Auer 170 04 78 87 917 46 08 Maine s P L ibli G Universities UNIVERSITY OF MAINE SYSTEM University Services Strategic Procurement ACME 1 Corporation Dur Payment Products it itt Transaction Management Transaction Detail Payment Plus pe 33 Gu z iude MRSN Card Account Number 8774 CHASTIN J DORDING Transaction Management ah JM Acc Lest Trans La Card Account Lisi Tranaachon List Account Inf rmation Reporting My Personal information Transaction Summary Posting Date Merchant UNITED ELECTRIC 876498 651 582 3900 MN Status Match Trans Date 170 04 B piseured CO ntetcred M exception AT Raaliscated i Summary Match Alocabens User Line tems Tax Data Comments Approval History The Summary tab shows high level transaction information To change the review status click the Mark as Reviewed bution To approve and forward the transaction click Approve To inibate a dispute click the Dispute button Transaction Date Purchase ID Total Amou
36. ne Fax 207 621 3099 000 000 0000 9999999999 Email Address STEPHANIE M LEBLANC MAINE EDU All of TS serving your My Personal Information Change Your Contact Information At the bottom of the Contact Information screen is the Cardholder Account Address Cardholder Account Address This address is the address used when creating your card account in Access Online This is the billing address for your account Version 2 4 Proprietary and Confidential 24 UNIVERSITY OF MAINE SYSTEM University Services Strategic Procurement Email Notification U S Bank Access Online bank My Personal Information Transaction Management Account Information Reporting My Personal Information Password Contact Information Account Access Manage Favorites Home Contact Us Training User ID smleblanc Password Change your system password and create or modify an authentication response that will be used when resetting a password Contact Information Update your user ID conta phone no etc Email Notification Account Access View access rights and user specific information such as accounts and hierarchy level access Add Account Manage Accounting Code Favorites Add favorites enable favorites to be selected when reallocating and managing allocations and delete existing favorites My Personal Information Email Notification The email notification function sends you an email when your statement is avail
37. nt Memo Post Reference Information Billing Cycle Open Posting Date 06 07 2012 Reference Number 4765435303800391 Authorization Humber 055679 06 06 2012 03 0218 170 04 Yes Sales Tax Freight 10 38 0 00 Extract Date s Most Recent Standard Financial Extract General Ledger Extract Payment Extract Merchant Hame City State Province Transaction Type MCC Code MCC Description UNITED ELECTRIC 7649 651 582 3900 MN SALES DRAFT Currency 5869 Billing Currency OTHER DIRECT MARKETER Source Currency u s Dollar u s Dollar Disputes Demo Click anywhere on the screen to advance Version 2 4 City State Province Amount Detal Proprietary and Confidential Purchase ID 99 j fi Ir Ao remp Vt ITE UNIVERSITY OF MAINE SYSTEM Disputes Demo To initiate a dispute click the Dispute button Transaction Date 05 05 2012 Purchase ID 03 072 18 Total Amount 170 04 Memo Post Yes Sales Tax 10 38 Freight 0 00 Merchant Name UNITED ELECTRIC 7645 City State Province 551 587 3900 MIN Transaction Type SALES DRAFT MECC Code 58659 MCC Description OTHER DIRECT MARKETER Mark az Reviewed Dispute Dispute information only reflects the last dispute filed for this transaction More informallon available in Dispute History UE puter Click the Dispute button Version 2 4 Reference Information Billing Cycle Open Posting Date ONO 7 2012 Reference Number 4
38. nt to The three sections are Card Account Summary lIncludes account number account name billing cycle selection and account status You can select a specific cycle or all cycles Search Criteria Includes search fields that you can use to filter and view only the transactions you want to see e g only transactions over 1 000 Transaction List lncludes a list of transactions that meet the cycle selection and search criteria The next slide shows your transaction list The transaction list displays a list of transactions including approval status transaction date posting date merchant name transaction amount and accounting code You can click the date link in the Trans Date column to access additional detail Instructions Click the date link e g 05 20 in the Trans Date column Approval History Tab Displays approval actions taken on a transaction Comments Tab It is required that you enter in the Purpose of Purchase If necessary enter in the Emergency Justification Click Save Comments Allocation Tab This provides the ability to reallocate a transaction to a chartfield combination other than the default Summary Tab Provides the ability to print dispute and approve a transaction Version 2 4 Proprietary and Confidential 53 University Services UNVERGITV OF MAINE SYSTEM Strategic Procurement Access Online Lessons Online Registration Account Profile Forgot Your Password Viewing Statements Tr
39. numbers for the U S Bank support desk for different users and issues Print out or write down the numbers in case you cannot access the Contact Us screen Version 2 4 Proprietary and Confidential 12 University Services UNVERGITV OF MAINE SYSTEM Strategic Procurement Access Online Lessons Logging Transaction Management Dispute Transaction Logging In Version 2 4 Proprietary and Confidential 13 a University Services UNIVERSITY OF MAINE SYSTEM Strategic Procurement Logging In Welcome to Access Online Contact Us Please enter the information below and login to begin Login Organization Short Name o iesus User ID Password Forgot Register Online Logging In The first time you log in to Access Online and every 60 days after that you must change your password The first time you log in you must also view and respond to the licensing agreement Simply click the Agree button to continue Instructions Type your organization short name your user ID and your password in the corresponding fields Your organization short name is a code that identifies your company in Access Online Click the Login button Tip Remember to use the Forgot your password link to reset your password after your second failed login attempt to avoid being locked out Also if you do not know your organization short name contact the Procurement Card Administrator stephanie LeBlanc via email
40. pis Date TranDaie Siaiemeni Dmie Merchan Amount Reference Number 04 23 2007 04 18 2007 04 20 2007 UNITED ELECTRIC 87649 17004 24892187108000612793118 unauthorized My account was charged for this transacbon and did not authorize the charge or Name Ranquiestor Phone Nurnnber Chris Doe 6121231234 Corners cancelled this service in May Cardholder Signature required to process this dispute Disputes Demo Click the transaction detail link Version 2 4 University Services Strategic Procurement Proprietary and Confidential 67 Maine s Public Universities UNIVERSITY OF MAINE SYSTEM Payment Plus Dreier Management ransaction Management Card Account List Transachon Lat COOLANT Information Reporting Personal information Disputes Demo Version 2 4 University Services Strategic Procurement ACME Corporation sn TE LI UTI ur Payment Products Logou Transaction Management Transaction Detail Card Account Humber aT T 4 CHASTIN J DORDING 5 reale Manage afd Acci Let ares et 1 Transaction Summary Status Match Irans Date Posting Date Merchant City State Province Amount Detail Purchase ll FASTENAL COMPANY MNSTC 320 252 3655 MN 805 43 p Duputed CO uatehed A Exorpbon A maallscatad Summary Tex Date The Summary tab shows high level transaction information To change the review stalus click the Mark as Reviewed bution To approve and forward the tr
41. rvices Not Received have not received the senices Credit Not Received have not recetved credit toward my account Cash Not Received did not receive cash from the ATM Alteration of Amount te receipt does not match the amount posted Inadequate Description the descriplion does nol give enough information Not As Described Fhacacchucdieslaeasuud dem mnt madeh Fa dee eadien fees das marrh mi Disputes Demo Click anywhere on the screen to advance Trans Date Statement Date Merchant TEE T nd Reference Humber 06 06 2012 UNITED ELECTRIC 7648 170 04 4705435303600391 Additional hems Required Print Signature Print Signature Print Copy of Receipt Print Copy of Receipt Print Copy of Receipt Gebel Dame ai Piast Version 2 4 Proprietary and Confidential 62 A lun ror mns Wane s D slim L bi il J J i mam WiiVversives UNIVERSITY OF MAINE SYSTEM Disputes Demo University Services Strategic Procurement the merchandise received does not match the description from the merchant Quality of Service the service received does not maich the description from the merchant Duplicate Processing Jt has been charged for this transaction more than once Paid by Other Means had paid by other means such as a cash or check Print Copy of Receipt Credit Posted as a Purchase it should have been a credit to my account Print Copy of Receipt Cancelled Merchandise Returned had cancelled the purchase The merchandise has been
42. s on the level of information the merchant passes with the transaction Version 2 4 Proprietary and Confidential 51 University Services UNIVERITT OF MAINE SVETEM otrategic Procurement Transaction Management Transaction list Transaction chartfield reallocation Transaction approval process Disputes Transaction Management Key tasks in transaction management include Viewing the list of transactions Reallocating a transaction to a chartfield combination different from the assigned default chartfield Transaction approval process transaction approval by cardholder or record keeper and final approval by the supervisor Disputing a transaction Tip Final approval of transactions is not permitted by a subordinate of the account cardholder Also cardholders can not final approve his her own transactions Version 2 4 Proprietary and Confidential 52 University Services UNIVERSITY OF MAINE SYSTEM Strategic Procurement Transaction Management Jump into Live Environment Requirements Validate the purchase Input within Comments tab the purpose of the purchase Verify and or input the valid chartfield combination s Approve and forward to HR Supervisor Approver Manager for Final Approval Transaction List The transaction list has three sections that you can navigate using the icon to open a section and the icon to close a section This feature lets you view only the section you wa
43. s you are entitled to access Version 2 4 Proprietary and Confidential 26 E j rr ICI I Q e I i I FII i UNIVERSITY OF MAINE SYSTEM University Services Strategic Procurement Account Access U S Bank Access Online Sbank My Personal Information Transaction Management Account Information Reporting My Personal Information Password Contact Information Account Access Manage Favorites Home Contact Us Training All of T serving your User ID amleblanc Password Change your system password and create or modify an authentication response that will be used when resetting a password Contact Information Update your user ID contact inf ne no etc Email Notification Account Access View access rights and user specific information such as accounts and hierarchy level access Add Accounts Manage Accounting Code Favorites Add favorites enable favorites to be selected when reallocating and managing allocations and delete existing favorites My Personal Information Account Access The account access function lets you know which accounts you currently have access to in Access Online Click the Account Access link to see which accounts you currently have access to For record keepers if are accounts which you need access or removal of access please contact the Procurement Card Administrator Stephanie LeBlanc 207 621 3099 or send detailed information via email to Stephanie m leb
44. siory includes accumulated account infommabon for 12 printous billing Cycles Each page includes four balling cycles of hipio Page 114143 Humber of Papers Total P armenits Last Payment 00 00 00 Minimum Payman Number of Purchases Total Purchases Last Purchase 05 01 12 Humber of Mise Charges Total Wisg Charges insurance tees Late Charges Owerlima Fees Purchase Finance Charges Cash Advance Finance Charges Ji ula l m RC TL j niil Cardholder Account Profile Financial History The Financial History tabs provide information about the history of the account including 12 month history seven year historical analysis and seven year history University Services otrategic Procurement e The 12 Month History tab contains financial history data for the past 12 months e he 7 Year History Analysis tab lists the number of times listed events occurred during each year grouped by billing cycle e The 7 Year History tab provides a yes no indication of the listed events by month year Version 2 4 Proprietary and Confidential 39 Public University Services fansgarentiae VE Sil J UNIVERSITY OF MAINE SYSTEM Strategic Procurement Default Accounting Code Cardholder Account Profile Account summary Payment Plus Order Management Transaction Management Account information Select an item below to view its contents Statement Account Profile Demographic Information Senora View accoun
45. stered Users Please enter your email address Not Registered for the WF Why Should Register Register Now The Access Online Web Based Training The web based training WBT is a detailed training resource on Access Online functions The WBT includes Interactive lessons Detailed user guides Quick references Recorded instructor led classes Interactive simulations Final exam and certification Use the WBT to train yourself on the system and print user guides and quick references to use as your work You can also bookmark the WBT to access when you need help Passwords change every two monihs Instructions New users need to register in order to participate in the certification process To register click the Register Now link Registered users log in by typing their e mail address personal password and current WBT password and clicking Go Registered users can click the Forgot your password link to use the WBT authentication to reset their personal WBT passwords You can use the Lesson Only Logon field to access the lesson content only Version 2 4 Proprietary and Confidential 77 UNIVERSITY OF MAINE SYSTEM University Services Strategic Procurement Web based raining How do Let Chck a ink below to edd irai resources fo pour Wear pias Get Started Using Access Online 9 Manage Accounts and Users 9 Work with Transactions Work with Orders
46. sword Instructions Type your org short name Type your user ID Click the Forgot your password link The Login Forgot Password screen displays Tip After your third failed login attempt the system locks you out So after your second failed login attempt remember to use the Forgot your password link to reset your password Otherwise you must contact the U S Bank support desk to reset your password for you You can find these numbers on the Contact Us screen Version 2 4 Proprietary and Confidential 9 Q Publi University Services a Strategic Procurement UNIVERSITY OF MAINE SYSTEM Forgot Your Password Login Forgot Password Enter the response to your authentication question If you need assistance please contact your program administrator User ID cpsmith25 Organization Short Name UMSYS Authentication Question Pets Name Enter the response to your Authentication Question lt lt Back to Login Page Forgot Your Password Instructions Type your answer to the question Click the Continue button The Login New Password screen displays Version 2 4 Proprietary and Confidential 10 Q Pub M ume University Services NUM Strategic Procurement UNIVERSITY OF MAINE SYSTEM Forgot Your Password Access Online Login New Password Please enter a new password between 8 20 alpha numeric characters Use a combination of letters and numbers easy for you to remember but not for
47. t an iem below to view its conta View other account information such as Account status Hierarchy Position Cycle Day and Open Date Home Financial History Training View me ac count 12 montn history 7 year history Default Accounting Co analysis and 7 year history View the default accounting cade assigned to tha account Contact Us Account History RequestType Update Method Last Updated Setup Manual 15 05 2008 21 07 13 Maintenance Manual 05 05 2006 21 07 13 Cardholder Account Profile Account Summary Instructions Click the Demographic Information link Version 2 4 Proprietary and Confidential 32 UNIVERSITY OF MAINE SYSTEM Demographic Information Payment Plus Order Management Transaction Management Account Information ovement Reporting My Personal information Home Contact Us Training Cardholder Account Profile Demographic Information Card Account Humber 77777784774 CHASTIN J DOPING Hame Name CHASTIN JDORDING 55H Date of Birth 12 31 1900 Address Address 1 200 5 6TH ST Address 2 EP MN L26C ATTN J JOHNSOHHILLE City MINNEAPOLIS State Province WN ZHpiPostal Code 55402 1403 Country United States Contact Information Work Phone 612 573 0000 Home Phone Alternate Phone 651 205 0000 Fax 612 873 4444 Email Address COORDING ACME COM Demographics Comments Cardholder Account Profile Demographic Information The Demographic Information screen lists
48. t name address and contact My Personal Information iwormaton Authorization Limits View authorization limit information such as Credit Single Purchase Limit and Available Credit Card Account Humber 8774 CHASTIN J DORDING E int Informatior Home View other account Contact Us Salus Hierarchy P cial History View the account 12 month history 7 year history Train raining analysis and 7 year history Default Accounting Code View the default accounting code assigned to the account Account History Request Type Update Method Last Updated Setup Manual 05 05 2006 21 07 13 Maintenance Manual 05 05 2008 21 07 13 Cardholder Account Profile Default Accounting Code Instructions Click the Default Accounting Code link Version 2 4 Proprietary and Confidential 40 Ii arabic University Services UNIVERSITY OF MAINE SYSTEM Strategic Procurement Default Accounting Code nline University of Maine Cardholder Account Profile Default Accounting Code STEPHANIE M LEBLANC Product Purchasing Name STEPHANIE W LEBLANC Status OPEN Default Accounting Code Segment Name Length Ee a La S adra E ES E EPLISAT IE S LUN LIEFAHR EMEN Ud Sod B850004 Cardholder Account Profile Default Accounting Code Your default accounting code is the accounting code a k a chartfield combination that your transactions will be assigned when the transactions enter Access Online The default accounting code information li
49. te Weeds Actriation Current Earned Past Due Balance Piastc Crhaescha Tishesc carc Telecom Status Payment Llethosd C ode Payment bethad Descnptonm iones Reporting Level 39450 0000 Gotot DOOD 50000 00000 200000 Account informaten Commenbs aa R E uris wae P ca Hack po Cardholder Locount zu Cardholder Account Profile Account Information Version 2 4 The account information screen displays general account information such as cycle day and open date The screen also displays the processing hierarchy position for the account The managing account number is the centralized account number for the business unit This is not the cardholder account number The open date is not the date that you activate your card but the date which the card account was generated The account information data like all account profile information is view only The hierarchy position is used to determine a user s access to accounts and the company aka business unit the cardholder is assigned to With transition from JP Morgan Chase to U S Bank there may be a need to add remove or modify the hierarchy for account access Please contact the Procurement Card Administrator otephanie LeBlanc 207 621 3099 or send detailed information via email to Stephanie m leblanc maine edu Once again we appreciate your patience with this process Proprietary and Confidential 37 M PET Pa MASIO c IVIcH IG o r3 hl Jy Pa M UNIG Mi T
50. ti Account Access User ID Address Manage Favorites eo Enter the following information to update your User ID address Contact Us Note To change your account address please contact your Program Administrator Training srequired First Name Last Name M Btephne 2 ReBac M Address 1 Address 2 H6 University Drive m City State Province Zip Postal Code Augu sta ME Country United States Phone Number Fax Number 076213099 Email Address Secure Email Address for sending ihe Card Security Coda tephanie m leblanci maine edu Other meoo Saree User Address My Personal Information Change Your Contact Information Fields with a red asterisk are required by Access Online Instructions Review and update any fields that are not correct f you make a mistake while making your changes you can click the Reset button to set the fields back to the values that displayed when you first accessed the screen You will lose all your changes Click the Save button to save your changes Version 2 4 Proprietary and Confidential 23 os UNIVERSITY OF MAINE SYSTEM University Services Strategic Procurement Contact Information Save User Address i 1 Cardholder Account Address Switch Accounts Address 1 Address 2 5761 KEYO BUILDING City State Province iif USA o Canada Zip Postal Code if USA cr Canada ORONO ME 04469 0001 Country USA Work Phone Home Phone Alternate Pho
51. tial 35 M PET Pa MASIO c IVIcH Ic o Jj NM University Services TNIVERSITY OF MANE SYSTEM Strategic Procurement Account Information Cardholder Account Profile Account Summary Card Account Humber 7778774 CHASTIN J DORDING Transaction Management Account Information Statement Select an item below to view its contents ipei View account namel eph Information n Authonzation Limits View authorization limit information such as Credit Act Info Limit Single Purchase Limit and Available Credit ome View other account information such as Account M uum Status Hierarchy Position Cycle Day and Open Date Financial History View the account 12 month history 7 year history trang analysis and 7 year history Default Accounting Code View the default accounting code assigned to the account Account History Request Type Update Method Last Updated Setup Manual 05 05 2006 21 07 13 Maintenance Manual 05 05 2006 21 07 13 Cardholder Account Profile Account Information Instructions Click the Account Information link Version 2 4 Proprietary and Confidential 36 Q University Services UNIVEREITT OF MAINE SVETEM otrategic Procurement Account Information Cardholder Account Profile Account information Account Status DPEN Hierarchy Position Lo NES 2S 2E 5 01 3 Organization Name ACUE DEM TEST Account Information Expiration Date Teme Auth Sari Dair Temp Auth Enid Da
52. to Access Online Chris Smith Message Center Transacti o Danagernent Account information Repani Liy Personal Infocmation Howe Contact Us Traini wJ Navigation Basics To manage your home page settings click the Manage Home Page Settings link Select and deselect the options that you want to display as quick links on your home page Click Save when you are done To use the quick links on your home page Manage Contact Information To manage contact information Manage Email Notifications TIo set up email messages when key events occur Run Transaction Detail Report To run a report that contains detailed information about your transactions View All Statements To view statements View Last Cycle Transactions To view transactions from your last cycle View Open Transactions To view open transactions Version 2 4 Proprietary and Confidential 19 University Services UNVERGITV OF MAINE SYSTEM Strategic Procurement Access Online Lessons Online Registration Account Profile Forgot Your Password Viewing Statements Transaction Management Logging In Navigation Basics Dispute Transaction My Personal Information Version 2 4 Proprietary and Confidential 20 University Services Strategic Procurement UNIVERSITY OF MAINE SYSTEM My Personal Information U S Bank Access Online bank My Personal Information Transaction Management User ID smieblanc Account Information Reporting
53. unt the receipt does not match the amount posted the description does not give enough information Hot As Described the merchandise received does not match the description from the merchant Disputes Demo Click the radio button for Unauthorized Version 2 4 Trans Date Statement Date Merchant Aumougnt Reference Humber 06 06 2012 UNITED ELECTRIC 7649 170 04 4765435303800381 Acciona tems Required Print Signature Print Signature Print Copy of Receipt Print Copy of Receipt Print Copy of Receipt Print Copy of Documentati Proprietary and Confidential 61 N Pvt Fa a Mail Ie 2 Public I GILA feng vr s LIT IVO Sl if ea UNIVERSITY OF MAINE SYSTEM Transaction Management Select a Dispute Reason University Services Strategic Procurement ACME 1 Corporation Jur Payment Products Logout Payment Pi zs Card Account Number 77773774 CHASTIN J DORDING Order Management Transaction Management Card Account List Transaction Lisi Account Information Reporting f My Personal information Select a dispute reason from the list below If you need more information about this transaction you may ony of l r My account was charged for this transaction and Reason Unauthorized did mot authorize the charge Unrecognized ldo not recognize the charge Merchandise Returned I have not received credit far the retumed merchandise Merchandise Not Recenred I have not received the merchandise Se
54. www maine edu about the system system office finances administrative practice letters Access Online Lessons Transaction Management Transactions over 125 require written knowledge and approval before the transactions by the approver manager HR supervisor Transaction 500 and above require written knowledge and approval before the transaction by the approver manager HR supervisor campus business officer CBO CFO and Procurement Card Administrator Blanket approval for cardholders to purchase items below 500 can be granted by the approver manager HR supervisor The authorization must be in writing by the HR supervisor contain the cardholder the amount authorized dated retained on file and provided to the Procurement Card Administrator The authorization can only be issued and effective for the current fiscal year Version 2 4 Proprietary and Confidential 47 AM Maine s Public University Services Universities UNIVERSITY OF MAINE SYSTEM Strategic Procurement Transaction Management within 28 days Why Access Online Lessons Transaction Management Version 2 4 Proprietary and Confidential 48 AM Maines l Public University Services Universities Sa ERS SHEE SS Strategic Procurement Transaction Management Access Online Lessons Transaction Management Version 2 4 Proprietary and Confidential 49 Maines Public University Services Universities NE RE Strategic Procurem
55. your own search criteria first before any results are presented View Previous Grad Presents the Cardholder Account list for the previous cycle Transaction List View review allocate reallocate and add comments t transaction information View Previous Cycle Presents the Transaction list for the previous cde View Pending Transactions Presents the pending transactions list Presents the unmatched transactions list Click the Transaction List link Version 2 4 University Services Strategic Procurement ACMET 1 Corporation Payme Prec Proprietary and Confidential o Maine s Public F i j UV dee Universities UNIVERSITY OF MAINE SYSTEM Payment Plus Order Managerment ransaction Management Cand Account List Transacten Lai Account Information Reporting iy Personal information Disputes Demo University Services Strategic Procurement ACME 1 Corporation Transaction Management Card Account Summary with Transaction List Card Account Summary 8774 CHASTIN J DORDING 56 385 65 26 4 980 36 T T79 26 9 Outstanding Orders Unmatched Transactions Print Account Actwity 189045 3 29 332 89 99 Account Humber Account Name Billing Cycle Close Date EEE Final Approved Transactions 373 20 1 36 Final Approved Transactions 5 6 3 8956 Total Transactions Reallocated Transactions Reallocated Transactions Go Open Acopurt Search Criteria Transactio

U.S. Bank Access Online Cardholder and Record Keeper

Contents

Download Pdf Manuals

Related Search

Related Contents