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The Xerox 7600 Scanner

1. Page aas Lega ffx inches ix EE Preview Sem aea 1 On the scan window click Adjust the guality of the scanned picture Advanced Forales Baghivess AQ Canina id Pemai LHF Ih Prehare hpt N gt Gale pidua z 0K Carte 2 Select the options for scanning Brightness and Contrast Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image Resolution DPI Click the menu arrow and choose the dots per inch dpi of the resolution Higher dpi settings take longer to scan and produce larger files for the scanned images Picture type Click the menu arrow and choose the most appropriate type for the item you re scanning 3 Click OK The Custom Settings button is now set to scan with the options you selected Xerox 7600 Scanner User s Guide Maintenance Maintenance This section contains information about cleaning troubleshooting uninstalling and scanner specifications Cleaning the Scanner Glass Troubleshooting Xerox 7600 Scanner User s Guide Scanning items that have excessive amounts of dirt or dust may dirty the glass To ensure the best guality scanned item wipe the scanner glass with a soft clean cloth to rid the glass of dust or other debris In addition to the troubleshooting information contained in this section please see the Readme file on your installation CD The Readme file contains additional informat
2. To scan with OCR 1 Select a Destination Application that has one of the Text formats as an option TEXT RTF XLS or HTML 2 Scan the document Your scanned pages appear in the Destination Application with the text ready for editing and other text processing To select OCR settings Select the Destination Application 2 Right click on a text format icon as sa TE T Sample Text Rich Test Format bel Spreadsheet HIMIL Decument OLE plans Choose OCR options Select the option you want for the OCR conversion of your documents Auto orient page Select this option to check the page orientation and automatically rotate an improperly oriented page image so the text is recognizable by the OCR process Single column output Select this option to produce a single column of text in the Destination Application even if the original image had multiple columns of text 5 Click OK Note that the OCR options apply to all the Destination Applications for which OCR applies If you change them for one Destination Application those changes apply to the others as well d4 Xerox 7600 Scanner Users Guide Scanning Scan and Burn to a CD If you have a CD burner attached to your computer you can scan directly from your scanner onto a CD This feature is available only on computers running Windows XP or Windows Vista To scan and burn to a CD 1 Open the One Touch Properties window 2 Select Burn to C
3. ig Cone Delne Seca 4 stan bel Fiaa a Stan AA Ugani The new EERS configurations apply By Soage la Burress Hoes to the Transfer to E Shore hor Fason Hetan Storage Destination o o o Application L Propa BEE Rew l ETa Bab a i Scan to multiple storage folders Open the One Touch Properties window Select one of the configurations you created for storage Click OK The One Touch Properties window closes The One Touch panel will show the name of the configuration O gt xerox 7600 x Storage for Business Receipts PDF Mode Black amp White 200 dpi Page 209mmx 296mm Settings Brightness 50 4 Scan the documents you want to store The documents are scanned to the folder specified for the configuration 5 When scanning is finished open the One Touch Properties window again and select the other configuration you created for storage Xerox 7600 Scanner User s Guide 51 Scanning 6 Click OK The One Touch panel will show the name of the other configuration O gt Xerox 7600 x Storage for Personal Receipts PDF Mode BlackaWhite 200 dpi Page 209mmx 296mm Settings Brightness 50 7 Nowscan the next set of documents When scanning is finished the two sets of documents are stored in the two separate folders 52 Xerox 7600 Scanner User s Guide Scanning from the TWAIN Interface Scanning from the TWAIN Interface You can scan fro
4. veil ler era Show progress wand Lb erhanred Tier hraa Felder sony ontiese Lesatiee Cl Felder Group items by button Ti Group items by type Sub olders Group ibant by week 8 Group ibere by month 2 Click the menu arrow and choose the button for new options Xerox 7600 Scanner User s Guide Xerox 7600 Scanner User s Guide Scanning Select button options as described below Show All Destinations This option selects all the Destination Application categories The list of Destination Applications available for the selected button will include all the applications on your computer that fall into these categories Select Destinations Select this option to individually choose the types of applications to include in the list of Destination Applications Check the boxes for the type of application to include e Document Management includes PaperPort and other applications for processing and keeping track of your scanned documents e Image Editors include Microsoft Paint and other drawing and graphics applications e Text Editors include Microsoft Word and WordPad Microsoft Excel and other word processing and spreadsheet applications Select this option if you want OCR processing to convert your scanned documents to text that you can edit e PDF applications are for documents scanned to PDF format e Email includes Microsoft Outlook and other email applications e Storage and CD R W is for either storing s
5. You can also set up multiple configurations to store scanned items in separate locations See Scanning to Multiple Archive Folders on page 49 m Doarren derd on Hi ink wil be Easlerred bo jo siera deviess Lr fle system or OD Rame Me ei a0 Storage layout C Al dacuments are in the raat Diament are put in folders by month O Cocunents are pul in foes by werk E Dames are put in folders by type ef CD bummer optors Show mes age when ready be burn F OO 700 HE Sioape lees ln Osler Puk Deure Doarren awlered io Ere Bun be CO kk ae wailing ty be written bn ED Bun to ED 1 Click the Storage Layout options you want All documents are in the root The scanned documents are saved in the root of the folder specified in the Storage Location Documents are put into folders by month week or type Folders are created based on your selection month week or type and the scanned documents are saved in those folders New folders are created for each month and week so you can keep track of when you scanned the documents 2 Click the Browse button to specify the location to store the scanned documents or type a location directly into the box 3 If you have a CD burner attached to your computer the option Show message when ready to burn 5 CD 700MB should also be selected so you will see a message when It s time to click the Burn to CD button 4 Click OK on the Link Properties window 42 Xe
6. or grayscale and a number of other settings Emad Copy Scar Arche Photo Optons Sell ches lira bert Select Tora Mazosoll WORD sam A sr TY ar kl al i i E V a a T ke ees ed Wa a BMF TIFF JPG FOF ra J AE DA Ee Scan Configurations Select configuration Maoteoad af l a stan Dak Loess ape E Scan US Lelie Dormer E SE ane Papar Ht de A Lock lcon Fa Tranafer bs Storage aH lum le COA E Click New to create a new Scan Configuration To create a new configuration 1 Open the One Touch Properties window and click the tab of the button that you want to have a new configuration 2 Scroll through the applications in the Select Destination list and click the application you want for the new scan configuration 3 Click the New button If you want to start from the settings of another configuration select the configuration then click the Copy button The Scan Configuration Properties dialog box opens Xerox 7600 Scanner User s Guide 23 Scanning The Scan Settings Tab Type a new name for the configuration Select the scan mode and drag the slider to set the resolution Drag the sliders to set the Brightness and Contrast 24 1 On the Scan Configuration Properties dialog box type a name Scan Sellings Page Settings Advanced Settings san fer Licht Ter If the configuration senda tii is locked click the Mode Resclubon lock to unlock it The My Gh ad wie sn i50 am A
7. strict safety requirements These include safety agency evaluation and certification and compliance with electromagnetic regulations and established environmental standards The safety and environment testing and performance of this product have been verified using Xerox materials only WARNING Unauthorized alterations which may include the addition of new functions or connection of external devices may impact the product certification Please contact your Xerox representative for more information Section 2 EMC This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications WARNING In order to allow this equipment to operate in close proximity to Industrial Scientific and Medical ISM equipment the external radiation from ISM equipment may have to be limited or special mitigation measures taken Changes and modifications to this equipment not specifically approved by Xerox may void the user s authority to operate this equipment Xerox 7600 Scanner User s Guide 73 Section 3 Operational Safety Information
8. 60 preview 59 Image Documents Properties 41 Image Editors 37 image file format 34 image size 63 improvements and settings 25 input size 63 installation 4 invert image 25 J JPG 34 JPG file size 34 L Link Properties 38 81 Index Microsoft Internet Explorer 47 Microsoft Outlook 43 Moire Patterns 25 60 monitor 3 O OCR 35 columns 44 optical character recognition 44 OCR options 44 One Touch Button Panel 78 initial settings 19 One Touch icon 17 20 One Touch Properties window 20 38 options 23 36 OneTouch Properties window 18 P page format options 33 Page Settings tab 25 PaperPort Properties 39 PDF 34 37 PDF file size 34 Picture type 68 Preview button 56 67 preview image 59 Properties button 22 R Resolution 24 60 68 Rich Text Format 36 rtf file format 36 ruler units 64 S saturation 26 62 Scan Configuration 20 Scan Info box 64 scan multiple pages 31 Scan Settings Tab 24 scan with event forwarding 46 scanner connecting 9 troubleshooting 69 Select Configuration 22 Select Destination 21 37 Select Format 22 Show All Destinations 37 Simple Text 36 82 status light 9 Sti event forwarding 37 Storage and CD R W 37 Storage Options Tab 28 Storage Properties 42 system requirements 3 Text Documents Properties 39 Text Editors 37 text file format 35 Text Formats 35 TIFF 34 Transfer to Storage 48 troubleshooting 69 TWAIN 30 access from One Touch 54 Advanced Inte
9. Disc Quick Install Guide Technical Support Card Welcome The Xerox 7600 Scanner One Touch Button Panel Scanner lid Status light Glass Reference marks One Touch buttons USB port Scanner lid Protects the document from light and contamination Glass lItems are placed face down aligned at the arrow symbol at the bottom right corner Reference marks Marks on the border of the glass show where to align various paper sizes One Touch button panel Scans to the appropriate application indicated by the button For example pressing the Email button scans the document then opens your Email program with the image of the scanned document as an attachment to a new message ready for you to address and send Status light Shows the scanner s status Green light scanner is ready to scan Orange light scanner is busy USB port Connects the scanner to the computer 2 Xerox 7600 Scanner User s Guide Welcome What You Need IBM compatible Pentium 4 PC or AMD equivalent with e ADVD ROM drive e An available Universal Serial Bus USB port e Microsoft Windows operating system Windows 2000 Service Pack 4 Windows XP Service Pack 2 or Windows Vista e Windows 2000 and XP Minimum of 512 megabytes MB of internal memory RAM Windows Vista Minimum of 1 gigabyte GB of internal memory RAM e 350 MB minimum of free hard disk space A VGA or SVGA Monitor The recommended settings
10. Guide Installation Step 2 Connect the Scanner Xerox 7600 Scanner User s Guide NOTE The scanner does not have an external power supply It draws its power directly from the computer through the USB cable If you use a USB hub with your computer the hub must have its own power supply The scanner does not have an on off switch The scanner is ready to scan as soon as its software is finished loading onto your computer To connect your Xerox scanner 1 2 Remove any tape from the USB cable Plug the USB cable into the USB port on the scanner then into a USB port on the computer Check your computer s manual for USB port locations If the plug does not attach easily make sure that you are plugging it in correctly Do not force the plug into either connection The status light on the front of the scanner is illuminated indicating the scanner is receiving power Your computer recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate software to run the scanner Do not proceed until you receive a message that your computer has found the new hardware or updated the driver database If your computer is running Windows XP or Windows Vista you will see a message similar to the one below Xerox 600 wF Device driver software installed successfully Installation 4 When you re certain that the software has completely loaded return to the Complete the installat
11. Printer for Canada or the equivalent printer for a province Marks brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the government of a state other than Canada or a department board Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada Documents registers or records kept by public officials charged with the duty of making or issuing certified copies thereof where the reproduction falsely purports to be a certified copy thereof Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner 79 The above list is provided for your convenience and assistance but it is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your solicitor Other Countries Copying certain documents may be illegal in your country Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions Currency notes Bank notes and cheques Bank and government bonds and securities Passports and identification cards Copyright material or trademarks without the consent of the owner Postage stamps and other negotiable instruments Note T
12. Select an codon belo for the type of DORPE you worl ls ean Ba Gemeente re E oos pease ote Vou coat slee Ak Pe maar d Ee eer eed ects Page san Legal fbx Winches iin AE Preview Bean Ganse Click the button most appropriate for the item you re scanning Click Preview to preview the image before scanning If necessary adjust the settings of the previewed image e Change the button selection for the type of image e Change the size of the scanned image To do this click and hold the mouse pointer over one of the four sizing boxes on the corners of the previewed image Then drag the box to increase or decrease the size of the image 7 Preview the image again When you are satisfied with the image click the Scan button 8 The scanned images will appear in Microsoft Paint or other WIA application you re using iE Haard fie Ede Wew Image Colors Help ii 2 gp BEE EESS NEE i IE E EBET Fer Help click Mele Topics on the Help Fieru Xerox 7600 Scanner User s Guide 67 Scanning from the Windows Image Acquisition Interface Fine Tuning Your Scans 68 You can select new settings before you scan an item to fine tune exactly how you want to scan it What do you want to scan Pad BS ith Lae besser 2 Saletan canton bei for that Pype of picture ER ward Ia san IETS LIE pan ste tan TEE You rs slee ee Vs wake Pan gered gedug
13. beaters Uraaa duplication of dtihution of this program or ary peon of t map mad in ers cna Of ciri perels ord wall be pecsecubed bo the Maamur deni piine ureder Fa lee Cancel 2 Click Next Installation 3 On the Xerox License Agreement window read the license agreement If you accept the terms select Agree then click Next If you choose not to accept the license agreement the installation will terminate and the scanner driver will not be installed Click Next A window opens with image quality samples asking you to select an image for your Color Space setting select Color Space and Confirm Installation Peete telecl the moge Gel pou Boe best after thet chock West bo continue wath the rial Ge His one begat Gi kke that core b s Bee Chet ore bet The Color Space setting sets the default gamma value for the scanner so scanned items look good on your monitor Gamma controls the brightness of the midtone colors Select the option that looks best to you and click Next STOP when you see the Complete the installation by connecting your hardware window Do NOT click OK yet Leave the window open and proceed to the next section Corr Etha US cable te the scanner 1 and ve comple 2 Plug ad Play wil frih mataia Ehe dcan Pla ate Efe Fear Geeck ratal Guede of aere da for more data I A In NELIE E m I UNI enc Xerox 7600 Scanner User s
14. by clicking and dragging a scan area in the preview window The following figure shows the input size options t i Adjust Input Size 1 Input Image Size o gt F Custom 6 0x4 0 Photo Card 7 0x5 0 Photo Card 8 0x 10 0 Photo a 3xil 7 A4 8 5x11 U5 Letter 8 5x14 0 US Legal To manually set the image size 1 Place an item on the scanner glass and click Preview in the TWAIN interface 2 Inthe previewed image click and drag a box around the area you want to scan 3 The dotted outline shows the selected area in the image Note that the selected area has the number 1 in its upper left corner indicating it is your first selected area You can select up to six separate areas on an image ata time 4 Youcan now move or resize the outline to select the specific area you want to scan To move the dotted outline put the pointer in the selected area then click and drag the mouse To resize the selected area put the pointer on a dotted line then click and drag the mouse 5 If you want to remove the selected area and start over click Remove on the Scan Info box 6 When the settings are what you want click Scan 63 Scanning from the TWAIN Interface This example shows a manually selected area San Pedersen a EE Cr Doer EER E MEI Grapes Cor REK MI Metki ETES NEER These are the images that will appear in your TWAIN scanning application smit 1 2 DE SEA i lapra Boe
15. close the lid Click the button you set up to Configure Before Scan The TWAIN Interface opens Choose your scan settings such as the Picture Type of Color Grayscale or Black amp White Resolution in DPI and Page Size Click the Scan button on the TWAIN Interface Page St Mie TAT ee Ad wreed bine fae Your document will be scanned and sent to the Destination Application specified in the One Touch 4 0 Properties window In the example shown on the previous page the Destination Application is PaperPort To Scan Multiple Pages Xerox 7600 Scanner User s Guide You can use Configure Before Scan to create multi page documents from individually scanned pages NOTE Using the Configure Before Scan option to scan multiple pages does not apply for page formats BMP and JPG Please make sure the page format on the One Touch 4 0 Properties window is set to TIFF PDF or one of the Text formats Put the page on the Flatbed Glass and close the lid When the TWAIN Interface opens select the appropriate scan settings for your document Click the Scan button on the TWAIN Interface After the Scanning Progress bar closes place the next page on the Flatbed Glass close the lid and click the Scan button again Continue until you have scanned all the pages in your multi page document When you re finished scanning click the Done button on the TWAIN Interface All the scanned pages will be sent to the Destinatio
16. corner Maintain aspect ratio The aspect ratio is the length to width relationship of the image s dimensions Select this option so the image s relative proportions remain constant AutoRotate image for best fit If the image is a Landscape format and the device is printing in the Portrait mode or vice versa rotate the image to fit on the page Collate copies If you are printing more than one page collate the copies Enter the number of copies in the Copies box Advanced Click to see additional settings for the device The dialog box that opens is specific to the device For example if the device is your printer the dialog box is your printer s setup settings 2 Click OK or Apply Xerox 7600 Scanner User s Guide 2 Scanning 28 The Storage Options Tab Archive A Storage Options tab is on the Scan Configurations dialog box when the Destination Application is Transfer to Storage You use the options on this tab to select where to save your scanned items for storage when scanning with that particular Scan Configuration 1 Click on the Storage Options tab Scan Sethngs Page Setings dose Cote draad Settings Select folder ard tiwar ochore au Storage ayi A documents are in fhe reol 2 Daumeris are putin feiders hy marth Doomerts are put n folders by week Cocumenis are pui mi Poldiens bey tye Garage Inraann Cy Lier Pub Goce 2 Click the Storage Layout options you want All docum
17. for the text format Select the Destination Application 2 Right click on the text format icon The menu options depend on the type of Destination Application you select Example menu for the Text format when the selected application is Transfer to Storage TEs Simple Text Rich Text Format Excel Spreadsheet HTML Document OCR options 35 Scanning 36 3 Choose the file type that you want for the text format Simple Text The txt file format Text with no formatting used by the standard Microsoft Notepad application Rich Text Format The rti file format Text that retains formatting when converted Available with Microsoft Wordpad and Word Excel Spreadsheet The xls file format used by Microsoft Excel HTML Document The htm file format used to create web pages 4 Click OK or Apply on the One Touch Properties window Selecting Options for a Button The One Touch Options determine the types of Destination Applications available for a button as well as additional options that apply to all of the scanning buttons To select options 1 Open the One Touch Properties window and click the Options tab Options tab Emai Copy Scan Archive Photo Options Salect Button En Click the arrow to see the Ghow af desbrabore menu to J Document management Emad sie the Image eds i e Paint J Shor eee ered COR AA Text Ading saookabors fle Word Fax and Print SOF sophia bore STE
18. has its own specific steps to open the TWAIN interface but the basic process is the same for most of them 1 Open a TWAIN compliant scanning application 2 Use the applications command that opens the TWAIN interface In PaperPort click on the toolbar Scan button then choose TWAIN Xerox 7600 when prompted Select Display scanner dialog box and then click on the Scan button in the scanning pane Many Microsoft Office applications can access the TWAIN interface from the Insert menu by choosing Picture then From Scanner or Camera 3 The TWAIN interface opens and you re ready to start scanning 54 Xerox 7600 Scanner User s Guide Scanning from the TWAIN Interface The Two TWAIN Interface Options fonts to bee ted ag Arie Ta Co a G in do imiia GE ii ine mid kak if SEN ed gt Ba ge dd ME EE The Basic Interface has the settings for scanning typical documents Xerox 7600 Scanner User s Guide When scanning with TWAIN you have two interface options Basic Interface Use the Basic Interface if you don t need to make many adjustments to the image before scanning You can adjust brightness contrast resolution page size and picture type See Scanning from the TWAIN Basic Interface on page 56 Advanced Interface The Advanced Interface includes all the settings of the Basic Interface plus a wide range of more advanced settings such as color saturation gamma
19. image changes to show the effects of the new settings Saturation the strength or purity of a color Hue the color your eyes see as reflected from the image Gamma controls the brightness of the midtones of the color 3 Click OK to save the new configuration It will now be in the list of Scan Configurations on the One Touch Properties window for the appropriate Destination Applications 26 Xerox 7600 Scanner User s Guide Scanning The Device Settings Tab A Device Settings tab is on the Scan Configurations dialog box when your selected Destination Application sends the scanned image to a printer fax application or other device You use the options on the Device Settings tab to select settings for the device 1 Click on the Device Settings tab Scan Settings Page Sanga Devers Sea Advanced Settings Page op bors Fit lo page reduce mage i reteta y D Actus sre oo image if necessary J Center mage on page J Muon Ota be mane Bor best fit Cullale capes Fit to page reduce image if necessary If the scanned image is too big to be printed or faxed on a single page the image will automatically be reduced to fit the page Actual size crop image if necessary lf the scanned image is too big to be printed or faxed on a single page the image will automatically be cropped around its edges to fit on the page Center image on page Ihe image will be printed in the center of the page instead of at the top right
20. image quality Maximize Quality Largest file size no loss of image quality Your selection pertains only to the button currently selected on the One Touch Properties window Other buttons that have JPG or PDF selected as the Page Format are not affected so you can set the JPG or PDF file size image quality independently for each button 4 Click OK or Apply on the One Touch Properties window Xerox 7600 Scanner User s Guide Scanning Text Formats Xerox 7600 Scanner User s Guide Selecting the text format option also selects OCR processing as an automatic step for scanning Therefore when you scan a document with the text format selected the text portions of the document are automatically converted to editable text Select a text format for documents with text or numbers such as a business letter report or soreadsheet The text format icon has several file formats available depending on the Destination Application you select The specific file format is the file name extension on the text format icon ae ell The specific text format this example is ATF for Microsoft Word Rich Text Format As you select Destination Applications that are text applications the text format icon changes to match the file type of the application In some cases the Destination Application supports several file types and you can right click on the icon to choose the particular file type for that application To select a file type
21. on the screen The five buttons on the panel correspond to the same five buttons on the scanner ee 5 04 PM OO gt Xerox 7600 EJ 4 Click a button on the panel A scan progress window opens and the image is sent to the selected application for the One Touch button In this example the Destination Application is the PaperPort desktop 6 You can now work with the image in the Destination Application Xerox 7600 Scanner User s Guide 17 Scanning Features of the One Touch Button Panel The One Touch Button Panel is your on screen set of controls for the scanner From the panel you can access the hardware settings for your scanner and configure the One Touch buttons Gi Click on the One Touch icon to open the panel The Button View OO n mummu T 7 i k Tag F s Sy ay by O Yy ets Copy sm Archive Brei The Hardware View The Detail View OO n xerox TN 7 OO n xerox m a WO scan AA Document TIFF kr f Made Backin i 200 dri i Page Momm 26mm 7600 Star Daiga Unghtness N The Title Bar e Green arrows click to cycle through the panel s 3 views e Scanner icon click to open the scanner s hardware properties e Red X click to close the One Touch panel The Button View e Left click on a Destination Application icon to start scanning e Right click on a Destination Application icon to open the One Touch Properties Th
22. opens and the image is sent to the selected application for the One Touch button In this example the Destination Application is the PaperPort desktop 4 You can now work with the image in the Destination Application Scanning Pages in a Book Your Xerox 7600 scanner has an innovative hinged lid so you can lay books flat on the scanner glass to scan their pages 1 Open the scanner lid and place a book on the glass 2 Align the edges of the pages with the reference marks on the scanner 3 Close the scanner lid Notice how the hinge at the back of the scanner lid lifts up so the lid lays flat on the book 4 Press one of the scanner buttons to start the scan A scan progress window opens and the image is sent to the selected application for the One Touch button Xerox 7600 Scanner User s Guide Scanning Scan from the One Touch Button Panel Scanning from the button panel on your computer s screen works like pressing a button on the scanner The scanner scans the item then sends the image to the Destination Application indicated by the button s icon To scan from the One Touch Button panel 1 Place an item face down on the glass Align the top edge of the item with the reference marks on the scanner and close the scanner lid One Touch Icon 2 Click on the One Touch icon in the Windows notification area at the lower right corner of the screen 3 The button panel opens
23. receive your scanned items Papuo i Please select your preferences for Golts PagerPort from Gre ople below H Documents Mail Aftarhrrents 1 My OneTourh Archive kH My PaperPart Decurnents My Scanned Documents bH GneNete Notebooks ae One Touch Does J Sean i Snagit Catalna 1 Selectthe PaperPort folder where you want the file of the scanned image to be located 2 Click OK Text Documents Properties These properties apply to Microsoft Word Microsoft Excel and the other applications indicated by their icons in the list The properties apply to the Optical Character Recognition OCR settings for the applications Ted Documenta The Aiea Gees n Hi rep can accept feat based documenta ab by Muaul Envel Ee Wiuosutt WORD T Meeroso t worded OT Netepeed iE General OOK setnngs El Phraya teni a Ge even when ne leai wad foul fe Shaw message if teat recageean faded Lek cma 39 Scanning 40 Click in the OCR settings boxes for the options you want The options will apply to all the applications in the group Always send a file even when no text was found The scanned file is sent to the OCR reader even if the image does not appear to contain text This could occur if you scanned a photograph with a scanner button set for text applications Show message if text recognition failed A message will open on the screen if the OCR reader does not detect text
24. set of documents to store them in their folder NOTE The selections you make using the Storage Options tab override the storage location that is set in the Storage Link Properties Setting up multiple folders for transfer to storage 1 Using Microsoft Windows create the folders that you want to use for storing scanned items Open the One Touch Properties window Select the button set up with Transfer to Storage as its Destination Application 4 Click the New button Emad Copy Scan Steve Photo Gotons Sell des livre be Select hamai Taner bo Shor ages N EP MEE Es an BE ar ROH E BMP TEF JPG FOF TET Tp oe ARE OE EE GE Select Transfer to E Storage ELITE Select configuration d ip te Lt oF di Scan bobs DoE A La sgan Us Ledley Ugasi A il Longue Belov rta A a starn bel Fiela apt A Ey scan Ad Docarert A Click the New button Refresh Properties New Copy Edita The Scan Configuration Properties dialog box opens 5 To help you remember which folder it is give the new configuration a name that indicates the folder name such as Storage for Business Receipts 6 Click the Scan Settings Page Settings and Advanced Settings tabs and select the settings you want 49 Scanning 50 7 Click the Storage Options tab A dowments are in fre reel D Decuments are put in fider hy marth Gocunents are put n folders by week Documents are puii bi
25. software includes a complete set of help topics that answer questions about each feature of the software To open the Help Topics window press the F1 key on your keyboard or choose PaperPort help from the Help menu Xerox 7600 Scanner User s Guide 53 Scanning from the TWAIN Interface Accessing the TWAIN Interface Open the TWAIN interface from One Touch If the One Touch configuration you re using to scan is set to Configure Before Scan and the selected option is TWAIN the TWAIN interface opens right away without opening PaperPort first For example the following figure shows the options you would have selected to set up the Scan button to open the TWAIN interface Emai Copy Bean Archive Photo Octions Select ches eva beet Sekal formal Hic WORD PM sa W PF n IN al i a Va w id Hd 4 ae Micosi worded BMP TFF JPG POF na Z Create varke mage Tes EER Select oonfiguration af TEMES a Shan biky Uaa Sean Us Ledley gasis N Scantolt Paper ort E 5 3 MA Corine Beloe Scan n Ra a ed Sar bet reg Fre y PWAN rel Peer bo Ss Li ae Hi a stan bel Fiai WIA z Bum te DROME dd Scan fa Phologiapi a F E Sean bot LAFE dad Relresh Properties Heva rk Clicking on the Scan button on the One Touch button panel or pressing the Scan button on your scanner will bring up the TWAIN interface Open the TWAIN interface from an application Each TWAIN compliant software application
26. such as TEXT or RTF the text in scanned images is automatically converted to word processing text Xerox 7600 Scanner User s Guide 21 Scanning 22 Select Configuration The list of available scan configurations for the selected button The configuration s basic settings include scanning mode resolution dpi page size brightness Br and contrast Cr To see a selected scan configuration s settings click its icon Click the icon again to close the detailed information a Scan US Leier Deraman a al Configure Before Sras w Click the icon of a selected configuration a ee ee fe a to view its settings Page os ait Setra Unghest 50 Oe di Scan bed Vid FFEbog ar r Copy Photog apt A These icons next to each scan configuration indicate the scanning mode 45 pi ai Color Black and White Grayscale Configure Before Scan See the sections Creating a New Scan Configuration on page 23 and Editing or Deleting Scan Configurations on page 29 NOTE Use Configure Before Scan if you want to set the scanning mode manually before scanning See Configure Before Scan on page 30 Select Format A set of file formats for the scanned image for the selected button The formats are based on the type of Destination Application you select This example shows the formats that apply to Microsoft Outlook hy sy Ls wes m H 4 a BMF JPG PDF TIFF TEST The icon names indicate their
27. use Click OK On the PaperPort Welcome window click Next Installing PaperPort will uninstall any existing version of PaperPort and will install the newer version Your existing PaperPort files will not be affected Read the PaperPort license agreement and select accept the terms in this agreement then click on Next If you choose not to accept the license agreement the installation will terminate and the PaperPort software will not be installed On the Customer Information window accept the current values or enter new information then click Next On the Setup Type window keep the default Setup Type and click Next Click Install to begin the installation On the Product Registration window do one of the following e Select Register online click OK then follow the registration instructions e Select Print registration form click OK then follow the instructions to complete and print the registration form e Select Remind me in 7 days and click OK At the InstallShield Wizard Completed window click Finish lf a message window opens instructing you to restart your computer click Restart The scanner driver installation will now start 1 The Welcome to the One Touch 4 0 Setup Wizard opens Welcome to the OneTouch 4 0 Setup Wizard gt Th mitaka wll gede mou through the iet sequined bo rial Die Teach 4 0 far ha e TEDD ori pir coipu WARRING Ihe cape pis aan i pielerlerd by copash lew and mleinalorial
28. vr BL Ere ed Pree Space AA Bye H agrs Femy Bik dtr face The Scan Info box shows the The selected scan area size and position of the area The Ruler Units The ruler around the edges of the image help you precisely position a custom sized image You can change the ruler units to suit the type of measurements you want Click the Ruler Units button The ruler units across the top and down the side of the window cycle through centimeters inches and pixels The Scan Info Box The following figure shows the information on the Scan Info box Tabs for each selected area Click a tab to see the information for its area Location of the top Fara left corner of the image in the Preview window Physical size of the image to scan Image Size Size of the file of the E Free Space 50 scanned image Current location of the pointer as you drag it on the Preview window The space on your computer s hard drive Click to remove the selected area 64 Xerox 7600 Scanner User s Guide Scanning from the TWAIN Interface Creating a New Advanced Interface Profile Xerox 7600 Scanner User s Guide You cannot change the settings of the preset profiles in the Advanced Interface However you can create new profiles and save them for future use To create a new profile 1 On the Advanced Interface select one of the preset profiles for example Black amp White Configurations Custom 2 Adjust the s
29. your hard drive for the software to be able to save the scanned images Problem My computer keeps giving me out of memory error messages What do do Make sure that your system meets the minimum requirements for using the scanner as shown on page 3 Xerox 7600 Scanner User s Guide Maintenance Uninstalling Your Scanner To uninstall your Xerox scanner remove the One Touch 4 0 software PaperPort and any other software provided with your scanner Uninstalling the Scanner and One Touch Software 1 On the Windows taskbar click Start point to Settings then click Control Panel 2 Windows 2000 and Windows XP Double click the Add or Remove Programs icon Windows Vista Double click the Programs and Features icon 3 From the list of programs select One Touch 4 0 Click the Change Remove button 4 Click Yes when asked to confirm that you want to remove these software programs The One Touch 4 0 software is removed from your computer Unplug the USB cable from the scanner Close all open windows and restart your computer Uninstalling the PaperPort Software 1 On the Windows taskbar click Start point to Settings then click Control Panel 2 Windows 2000 and Windows XP Double click the Add or Remove Programs icon Windows Vista Double click the Programs and Features icon Select PaperPort and click Remove A message window opens asking if you are sure you want to remove PaperPort from your compute
30. 2004 108 EC as amended Approximation of the laws of the member states related to electromagnetic compatibility March 9 1999 Council Directive 99 5 EC on radio equipment and telecommunications terminal equipment and the mutual recognition of the conformity A full declaration of conformity defining the relevant directives and referenced standards can be obtained from your XEROX Limited representative or by contacting Environment Heath and Safety The Document Company Xerox Bessemer Road Welwyn Garden City Herts AL7 1HE England Telephone 44 0 1707 353434 Xerox 7600 Scanner User s Guide 75 Section 7 Compliance Information Product Recycling amp Disposal USA amp Canada Xerox operates a worldwide equipment take back and reuse recycle program Contact your Xerox sales representative 1 800 ASK XEROX to determine whether this Xerox product is part of the program For more information about Xerox environmental programs visit www xerox com environment html If you are managing the disposal of your Xerox product please note that the product contains lamp s with mercury and may contain lead Perchlorate and other materials whose disposal may be regulated due to environmental considerations The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market For recycling and disposal information contact your local authorities In the Unit
31. 7600 Spare Part LIS 2 es Aa ma ds a edi Segre grea dew dow SG Be died aod de ee ae Sow woe AS ares 72 Notices cnt nett n ete ee 73 Section 1 Safety Introduction SEE SE SES ES ee ee eee eens 73 SEEUG 2 EME is Shad obo avy Guar on DAE ER DR RD N DR A Go PG N we Se ws GS 73 Section 3 Operational Safety Information 0 0 0 cc ee eee 74 section 4 Maintenance Information nananana SE SS SS ee eee eee 14 Section 5 Product Safety Certification SES SS SS SE ee ee eee eee 75 Section 6 Regulatory Information SESSE SS SS SS ES eee eee eee 75 Section 7 Compliance Information SESSE SE SE EE EE eee eee 76 Section 8 legal CODICES a c cacac hanes ewe EE ooew He eke eo He Shoham ee ee B ee 78 section 9 EH amp S Contact Information 0 0 0 00 eee eee 80 Index EEEE EEEE EEEE 81 ii Xerox 7600 Scanner User s Guide What s in the Box Xerox 7600 Scanner User s Guide Welcome Congratulations for purchasing your Xerox 7600 scanner With this scanner you can quickly scan paper items such as letters or photos and place their electronic images on your computer With its innovative hinged lid you can also lay books flat on the scanner to scan the book pages Before starting the software installation please check the contents of the box to make sure that all parts are included If any items are missing or damaged contact the dealer where you purchased the scanner USB Cable Installation
32. D as the Destination Application Emad Copy Scan Aae Photo Opbons Select des trvaliceti Select Irma a paaga TEEF JPG POF Create vrede mage Ties Select configuration di Scan Cola Dear E4 Scan US Lelei Docent F Longue Beloie Scan di Scan bet Photog apt E Scan Ad Docurert y Bum to ODF E 3 Choose a Page Format and a Scan Configuration Click OK Now start scanning using the button you selected to use to scan and burn to a CD 6 Open the One Touch Properties window select Burn to CD and click the Properties button 7 Make sure a blank CD is in the CD burner 8 Click the Burn to CD button The CD burner begins and your scanned documents are written to the CD If other files are also waiting in this location they will get written with the One Touch files on the CD Xerox 7600 Scanner User s Guide 45 Scanning Scanning with Event Forwarding If you want to specify an application to use for scanning at the start of the process you can use event forwarding To scan with event forwarding 1 Open the One Touch Properties window 2 Select Still Image Client as the Destination Application You cannot choose a page format for this option because the actual Destination Application is not selected until after you press the scanner button Basi Coa Scan Archive Phoso Octane Seks des liniale Select Irma am SB mars Cher N ar r o T Em ET FMP TEF JPG POF ra Select conf
33. E icon becomes a key a rare Cole Brightness Lanas Select scan settings for the new scan configuration Mode Select a scanning mode e Black amp White to scan in black and white For example letters and memos are usually scanned in black and white e GrayScale to scan items such as documents containing drawings or black and white photographs e Color to scan color photographs and other color items Color scans have the largest file size Resolution Drag the slider to the right or left to adjust the dots per inch dpi of the resolution The higher the dpi setting the sharper and clearer the scanned image However higher dpi settings take longer to scan and produce larger files for the scanned images Brightness and Contrast Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image The Contrast setting does not apply to the Black amp White mode Brightness refers to the lightness or darkness of the image Contrast is the range between the darkest and lightest portions of the image The greater the contrast the more difference between the lighter and darker shades in the image If you want to lock the configuration click the key icon to change it from a Key to a Lock Xerox 7600 Scanner User s Guide Scanning The Page Settings tab Click the Page Settings tab to select options applicable to the page size of the item being scanned ae S Standard AS 210 0 27
34. Program is a team effort between U S European Union and Japanese governments and the office equipment industry to promote energy efficient copiers printers fax multifunction machine personal computers and monitors Reducing product energy consumption helps combat smog acid rain and long term changes to the climate by decreasing the emissions that result from generating electricity Xerox ENERGY STAR equipment is preset at the factory Your machine will be delivered with the timer for switching to Power Save Mode from the last copy print out set at 15 minutes A more detailed description of this feature can be found in the Machine Setup Section of this guide Section 8 llegal Copies USA Congress by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions 1 Obligations or Securities of the United States Government such as Certificates of Indebtedness National Bank Currency Coupons from Bonds Federal Reserve Bank Notes Silver Certificates Gold Certificates United States Bonds Treasury Notes Federal Reserve Notes Fractional Notes Certificates of Deposit Paper Money Bonds and Obligations of certain agencies of the government such as FHA etc Bonds U S Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds Inter
35. XEROX 7600 scanner users guide XEROX 7600 Scanner 7600 scanner users guide Copyright 2008 Visioneer Inc Reproduction adaptation or translation without prior written permission is prohibited except as allowed under the Copyright laws XEROX is a trademark of Xerox Corporation in the United States and or other countries and is used under license All other Xerox product names and product numbers mentioned in this publication are trademarks of Xerox Corporation The Visioneer brand name and logo are registered trademarks of Visioneer Inc The PaperPort brand name and logo are registered trademarks of Nuance Communications Inc The ArcSoft Scrapbook Suite Collage Creator and Photolmpression brand names are registered trademarks of ArcSoft Inc Adobe Adobe Reader Acrobat Reader Adobe Acrobat and the Adobe PDF logo are registered trademarks of Adobe Systems Incorporated in the United States and or other countries The Adobe PDF logo will appear in this products software and full access to Adobe software features is only available if any Adobe product is installed on your computer Microsoft is a U S registered trademark of Microsoft Corporation Windows is a trademark and Sharepoint is a registered trademark of Microsoft Corporation ZyINDEX is a registered trademark of ZyLAB International Inc ZyINDEX toolkit portions Copyright 1990 1998 ZyLAB International Inc All Rights Reser
36. Your Xerox eduipment and supplies have been designed and tested to meet strict safety reduirements These include safety agency examination approval and compliance with established environmental standards To ensure the continued safe operation of your Xerox equipment follow these safety guidelines at all times Do These e Always follow all warnings and instructions that are marked on or supplied with the equipment e Before cleaning this product unplug the product from the USB port Always use materials specifically designated for this product the use of other materials may result in poor performance and create a hazardous situation Do not use aerosol cleaners they may be explosive and flammable under certain conditions e Always exercise care when moving or relocating equipment e Always locate the machine on a solid support surface that has adequate strength to support the weight of the machine NOTE Your Xerox machine is equipped with an energy saving device to conserve power when the machine is not in use The machine may be left on continuously Do Not Do These e Never attempt any maintenance function that is not specifically described in this documentation e Never remove covers or guards that are fastened with screws There are no operator serviceable areas within these covers e Never locate the machine near a radiator or any other heat source Section 4 Maintenance Information 1 Any operator product main
37. and hue See Scanning from the TWAIN Advanced Interface on page 58 a Ed E TER bf Ed I Tss ME r oe i bi HE em ook on Vang en j or ba E4 jie ee Pam The Advanced Interface has all the scan settings of the Basic Interface plus a range of additional settings for more advanced image adjustment To switch between the Basic and Advanced Interfaces click the Basic Interface or Advanced Interface button 55 Scanning from the TWAIN Interface Scanning from the TWAIN Basic Interface The Basic Interface can scan a preview of the image so you can adjust its appearance before scanning the final image After adjusting the appearance you click the Scan button on the Basic Interface to scan oan Typ Petre Tye Lier peur os r Page se AAR ur TAT oe Ak wrord bro face To scan from the Basic Interface 1 The Scan Type menu s only option is Scan Reflective Using for scanning from the flatbed glass 2 Choose the color grayscale or black and white option from the Picture Type menu Choose a resolution from the Resolution DPI menu Choose a page size from the Page Size menu 5 Click the Preview button Preview The scanner scans the item and displays a preview image You can now use the options on the Basic Interface to adjust the image 6 Adjust the Brightness Contrast and Resolution until the picture is what you want You can also change the picture type again for example
38. and your scanned pages are stored in the location that you specified on the One Touch 4 0 Link Properties window Aas Bauer is derd on Hi ink vi be Easlerred be Sage Storage deviers Lr fle system or CO Bumer a5 Storage layout DO al decuments are in the raat O Gocuments are put in folders by month O Ceounents are pul in folders by week Donme ane put in filers by type H Show mes age mhen ready be burn 5 CD 70 HE Your scanned documents Stayton NB ee ae Cara Pubcon Touch 4 0 Link Properties window Duamenils aulered lo Gre Bun be CO kk ae wailing ty be written En CO Banta OD When selecting the storage location for scanned documents you can select a local folder or a folder on a server or mapped drive 48 Xerox 7600 Scanner User s Guide Scanning Scanning to Multiple Archive Folders Xerox 7600 Scanner User s Guide When archiving documents with Transfer to Storage option you can scan the documents to multiple folders For example one folder might be for Business Receipts a second folder might be for Personal Receipts and a third folder might be for Annual Receipts To scan to multiple folders you create multiple configurations each with a different storage location for the scanned documents Scan one set of documents using the scan configuration with the appropriate storage location for that set Then switch to another scan configuration and scan the next
39. at button Select des trates Select formal leg Meesal WORD z Ti n B j UM ia Hd ES ry Pie eed Wa ad HEMP TEF JPG FOF rma Zz Create side mars Het Select configuration n Bs af a 5 Gan Dole Dee A E4 Scan US Lethe Dome i H GEanDR Paper Ht ke F Conga Beeline Tea A Er Tranche ho Storage sa tan bed Wired Freiog art a 4 stan bel Phase apt A 2 Dun t C Aa E a Scan fa Pho apt A EE E Scan Ad Docurert A Relresh l Propa BEE PR a J Cpr Edi Cay Sean Archive Phete Options NOTE Some of the options on the One Touch Properties Window are grayed out and are not available these options are not appropriate for your scanner model Changing a Button Setting oe oe Se YS Click on OK to save the changes Select a button tab on the top of the window Click on an application name in the Select Destination list Select a file format in the Select Format panel Select a scanning configuration in the Select Configuration list Press the button on the scanner that you made the changes to The scanner starts scanning and sends the image to the application with the file format and scanning configuration you specified NOTE The next section contains detailed information on making changes to the One Touch Properties window 20 Xerox 7600 Scanner User s Guide Scanning Selecting New Settings for a Button The One Touch Properties window is where you select new set
40. can Open the One Touch Properties window 2 Click the tab of the button that you want to set to configure before scanning 3 Select the scan configuration Configure Before Scan Select the button Emel Eee Beat Archie Photo Opbons Sell des ira beri Setect formed Macea WORD al ma Mr E we si e F CS OIE A cy dad E MIP T FF IPG FOF ra F Create vrede mag Tes ad Select configuration af ee 4 San bika Uasi A stan US Lelle Leser GE ane Pacer oat E 3 Select Configure id WA Congas Belowe Scan 4 Before Scan Sean bat Ph Y TWAN laa eared Fey bo Ss Lier at 71 stan bid Phase WIA f sJ Bum to ODA E di Scan feo Photugapl n Right click on eee ee YE FE Configure Before dai deken s Scan to get the Retresh Proper et Mew menu and choose ai ell the interface to use l for scanning od 4 Right click on Configure Before Scan and choose an interface to use for configuring before scanning TWAIN The TWAIN Interface opens for you to make changes prior to scanning See Scanning from the TWAIN Interface on page 53 WIA The Windows Image Acquisition WIA Interface opens for you to make changes prior to scanning See Scanning from the Windows Image Acquisition Interface on page 66 5 Click OK or Apply on the One Touch Properties window 30 Xerox 7600 Scanner User s Guide Scanning To Scan Using Configure Before Scan oe NS Put the document or photo on the Flatbed Glass and
41. canned documents in a folder or sending them to a CD burner to create a CD containing the scanned documents e Fax and Print is for sending your scanned documents directly to your printer or fax software for faxing e Sti event forwarding is for using another applications interface for scanning The One Touch Event Forwarding dialog box opens so you can select which application to use to continue scanning Click Apply then click on the button tab you changed these options for to see the new settings Global Options for all Buttons Show Progress Window Select this option to display the progress window of the document s during scanning Use enhanced folder browser Select this option if you want to save your scans to a network location that is not a mapped drive on your computer Create copies of scanned documents Sometimes the image of a scanned document is only saved as a temporary file until its Destination Application is finished using it In those cases you may want an additional permanent copy saved on your hard drive The copies will be saved in the folder specified in the Folder Copy Options section This option is not available if either Document Management or Storage and CD R W are selected because by default file copies for those types of Destination Applications are already automatically saved in the folder for copies 37 Scanning 38 e Folder Copy Options This section of the dialog box sets the loca
42. ce About 3 Follow the instructions on the screen and register your scanner by entering your scanner s serial number and your email address NOTE A valid email address is required The serial number is located on the underside of the scanner The Serial Number After registration is complete you will receive an email message with your RegID 4 After receiving your RegID write it down on a piece of paper and keep it with your scanner so you will be able to find it easily Xerox 7600 Scanner User s Guide 13 Scanning 14 Scanning You have several different scanning options with your Xerox scanner Each method scans equally well so use the one with appropriate options for the item you are scanning The scanning methods with your Xerox scanner are Bi iii ge EE See Pom aes EE EE arr One Touch Scanner Buttons Each scanner button is set up to scan for a particular function such as Email to attach a scanned item to a new Email message or Scan to scan documents to PaperPort See Scan with the Scanner Buttons on page 15 One Touch Button Panel Scanning from the on screen One Touch Button Panel is the same as pressing a scanner button except you click an icon that represents the scanner button See Scan from the One Touch Button Panel on page 17 TWAIN Interface The TWAIN interface is also for scanning from various programs on your computer The TWAIN interface is availabl
43. e from the PaperPort software as well as from other programs such as Microsoft Word The TWAIN interface has two options the Basic Interface and the Advanced Interface See Scanning from the TWAIN Interface on page 53 Windows Image Acquisition WIA Interface If your computer is running Windows XP or Windows Vista you can use this option to scan with the Microsoft Windows WIA interface Select the WIA scan settings put the document in the scanner then click a button on the WIA window See Scanning from the Windows Image Acquisition Interface on page 66 Xerox 7600 Scanner User s Guide Scanning Scanning From One Touch One Touch is your main scanning interface for using the scanner The One Touch Buttons on the scanner mirror the software One Touch Button Panel Changing the button settings on the One Touch Button Panel makes the same changes to the buttons on the scanner amp NOTE Always remove any staples or paper clips from documents SS before placing them on the glass to avoid scratching it Scan with the Scanner Buttons Pressing a scanner button scans the item then sends the image to the Destination Application associated with the button Scanning Paper Documents or Photographs 1 Place an item face down on the glass Align the top edge of the item with the reference marks on the scanner Reference marks Xerox 7600 Scanner User s Guide 15 Scanning 16 3 A scan progress window
44. e Detail View e Left click on a Destination Application icon to start scanning e Right click on a Destination Application icon to open the One Touch Properties e Double click on the detailed information to open the One Touch Properties The Hardware View e Left click on the scanner icon to return to the Button view e Right click on the scanner icon to open the scanner s hardware properties 18 Xerox 7600 Scanner User s Guide Scanning The Default One Touch Settings on Your Scanner Button hobo Xerox 7600 Scanner User s Guide Based on the recommended installation of PaperPort and the scanner driver your scanner is pre configured to scan items for various basic tasks such as email or print then send the scanned image to an appropriate pre selected Destination Application The button names such as eMail Copy or Archive indicate the original factory settings for the Destination Application assigned to a button You can change any of these settings Please see Configuring the One Touch Buttons on page 20 Name Email Copy Scan Archive Photo enor i p we ae gall copy P I VA Preconfigured Settings Opens your email application with the scanned image attached to a new message ready to address and send The email application will default to the email program specified in the internet options of Internet Explorer scans the item and sends the image to your printer Scans
45. e Select lat y sey EU W mm N et ML BMF TEF JPG PDF TEST Create angle mage Tes Select configuration r Stani Lika Oea E Sean Us Lelle Dga F Pd een Eed Wa ad a WA Conie Belve Scan n Abts Ee Micsosoft WD E San AA Docurert P Scan lor LH Tes Select the scan configuration to edit or delete It must be unlocked as indicated by not having a lock displayed here e To delete the configuration click the Delete button e To edit the configuration click the Edit button Edit the settings and click OK 3 Click OK to close the One Touch Properties window Xerox 7600 Scanner User s Guide 29 Scanning Configure Before Scan You can set up the scanner so that when you press a button or click it on the Button Panel a different scanning interface opens before the scanning starts To set up the scanner for this capability you select Configure Before Scan from the scan configuration list Choosing Configure Before Scan simply opens either the TWAIN or WIA scanning interface when you press or click a button You can then use the interface to change the Resolution Scan Mode and other settings When you scan the scanned image will still be sent as the file type and to the same Destination Application already selected in the One Touch Properties window for that button The option Configure Before Scan can be used when you want to scan multiple pages and have them appear in one file To set Configure Before S
46. e image for the documents you re scanning To adjust a setting On the left side of the Advanced Interface select a configuration 2 Click a setting in the list of settings or click its corresponding button on the right side of the Advanced Interface Sean Referte Larg EE Coke Cor FaHers Ed Custer 7 i Apion OM Ce res Cantal 0 fl Gamera 1 65 GP Seturaien i a Color Hue dees Resolution IL Sean Sane ba i i F i EE ak i tea E Brightness Contrast oes eai i E ie i i l Color Gamma Saturation and Hue Scan Size NOTE The list of scan settings for a configuration applies only to that type of configuration For example the Black amp White Configuration does not have a setting for adjusting the Color Hue Xerox 7600 Scanner User s Guide 59 Scanning from the TWAIN Interface Adjusting the Resolution 60 Resolution determines the amount of detail you can see in the scanned image The resolution setting for a scan is in dots per inch dpi The higher the resolution the finer the details However higher dpi settings also take longer to scan and produce larger file sizes If you are scanning photographs to make copies 300 dpi will make a direct size copy of similar image quality to the original You would use a higher dpi setting to enlarge a picture from the original size Fugue Recul Furies Cara Ta fran Darument OR San Magazine Page Resok bon 200 Revel ara
47. ed States you may also refer to the Electronic Industries Alliance web site http www eiae org Perchlorate Material This product may contain one or more Perchlorate containing devices such as batteries Special handling may apply please see http www dtsc ca gov hazardouswaste perchlorate European Union RoHS and WEEE Compliance This product is compliant with RoHS Regulations of the European Parliament and Council Directive on the Restrictions of the Use of Certain Hazardous Substances in Electrical and Electronic Equipment 2002 95 EC and with the Waste Electrical and Electronic Equipment WEEE Directive 2002 96 EC Some equipment may be used in both a domestic household and a professional business application Professional Business Environment Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures 76 Xerox 7600 Scanner User s Guide Energy Star for the USA Xerox 7600 Scanner User s Guide Energy Program Compliance As an ENERGY STAR partner Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks The ENERGY STAR Imaging Equipment
48. eet WAD 5 Choose a Scan Configuration that has the settings for the image on the HTML page 6 Click OK 7 Put the document on the scanner glass and close the lid 8 Press the scanner button you ve set up for HTML scanning When scanning is finished the document is first converted to editable text using the OCR process then is converted into an HTML format Microsoft Internet Explorer then opens showing your converted page 9 Choose Save As from the Internet Explorer File menu give the page a name and save it in the location you use for your web page files 10 You can now use Microsoft Internet Explorer or other application to post the document to your web page as you would any other HTML page Xerox 7600 Scanner User s Guide 47 Scanning Transferring Scanned Documents to Storage With the Transfer to Storage scanning process you can scan documents and save them in a folder in one step The process is ideal for archiving documents without having to manually save or process them in any other way If you choose a text format for the file format the documents are also automatically converted by the OCR process into editable text and numbers before being stored To transfer documents to storage 1 Press the button you ve set up to transfer to storage A button that has been set to scan to a storage location will have a folder icon OO gt Xerox 7600 EJ y Scan Archive Photo 2 Scanning begins
49. ents are in the root Ihe scanned documents are saved in the root of the folder specified in the Storage Location Documents are put into folders by month week or type Folders are created based on your selection month week or file type and the scanned documents are saved in those folders New folders are created for each month and week so you can keep track of when you scanned the documents 3 If you want to store your archive documents in some other location click the Browse button to specify the new location 4 Click OK or Apply Xerox 7600 Scanner User s Guide Scanning Editing or Deleting Scan Configurations Editing and deleting is normally for the configurations you create not for your scanner s pre set configurations NOTE Your scanner comes with a number of configurations pre set at the factory To ensure that your scanner will always have a set of correct scan configurations do not delete the pre set configurations We also recommend that you keep those configurations locked so they are not inadvertently deleted That way you will always have the factory settings available If you do delete or edit them and want to get the factory pre sets back again you will need to uninstall then re install your scanner To edit or delete a scan configuration 1 Open the One Touch Properties window 2 Select the scan configuration you want to edit or delete Emad Copy Sten Adve Photo pions Select des trac
50. erring Scanned Documents to Storage 04 Scanning from the TWAIN Interface Accessing the TWAIN Interface 0 SE SE cc es The Two TWAIN Interface Options 0 0 0 0 cee Scanning from the TWAIN Basic Interface 0 0 Scanning from the TWAIN Advanced Interface Adjusting the Image with the Advanced Interface Adjusting the Resolution 0 0 cc ee eee Adjusting the Brightness and Contrast 0 000020 e Xerox 7600 Scanner User s Guide Table of Contents Table of Contents Adjusting Gamma Saturation and Color Hue SS SS SS SS ee ee 62 Adjusting Input Size EE EE SE EE ee tee enn 63 Creating a New Advanced Interface Profile SES SS SE SS ee eee 65 Scanning from the Windows Image Acquisition Interface Fine Tuning FOUL SCANS 2302 456 EE EE OE EE OE N OE ees oe ears eee Be aes 68 Maintenance Cleaning the Scanner Glass 0 0 0 06 eee ee ee es ee Ee ee 69 TROUDICSNOOUNG sm dud RE RR See HELE AR DE HER eee EERS KAR DE ESE OE BE DERE ER 69 Uninstalling Your Scanner sees we Ek RES bos HER SEE RR bebe GR swe EER RR eee OS ESE NR be n 7 Uninstalling the Scanner and One Touch Software SES SS SS SS EE eee 71 Uninstalling the PaperPort Software EES SS SS ee ee ees 71 To Install Another Driver ESE SES SS SS ee ee ee eee eens 71 Xerox 7600 Scanner Specifications ESE SE EE SE teens 72 Xerox
51. ettings as required and then click the Save As button The Save Profile dialog box opens Add a Profile based on selected settings Name 3 Type a name for the new profile and click OK The name must be at least two characters long Your new profile is added to the configuration list To change or delete a profile you created 1 Select your profile from the configuration list 2 Make changes to the profile as needed and then click Save 3 If you want to delete the selected profile click Delete 65 Scanning from the Windows Image Acquisition Interface Scanning from the Windows Image Acquisition Interface Microsoft Windows XP and Windows Vista include their own scanning interface known as Windows Image Acquisition WIA for acquiring images from scanners digital cameras and other digital devices This section shows how to use Microsoft Paint to scan using the WIA interface but you can use PaperPort and other Windows applications as well To scan using WIA from Microsoft Paint 1 On the Windows taskbar click Start point to Programs point to Accessories and then click Paint 2 From the File menu choose From Scanner or Camera 66 Xerox 7600 Scanner User s Guide Scanning from the Windows Image Acquisition Interface 3 The scan window opens Use this window to select scanning options and start the scan process What do you want to scan Pad BEER Daunen Hesdy
52. face 1 Open the TWAIN Interface 2 Ifthe Basic Interface opens click the Advanced Interface button The Advanced Interface opens Click an icon to select a aaa configuration Color Grey a Oe Resolution 100 D Scale or Black amp White Clicking ME phir 0 the sign in front of Custom ane shows Custom s scan settings SE Seturetion Ee aie bie raas MT Sear visa ad oer Hatter Kunste EE trail Confer ater D friii Carra Click a setting in the list to change it The setting s options appear on the right side of the Advanced Interface where you can make changes if necessary Server dek Check the Scan Info to HR make sure your computer Jimi has sufficient space for the d image Warning icons on E age maes LOE Mie this box appear if your ma ia N dd aid computer does not have fy Ga 2a enough space for the scanned image s file terface E If you don t need all the o features of the Advanced Interface click Basic FON Interface to return to it Click Preview to view the When you are satisfied Click Done to close the image in the window with the scan settings Advanced Interface click Scan EE Color Configurations 3 Click one of the icons to select a configuration Ed Custom l i l ER ees Resolution 100 DPI The configuration settings appear as a list Click the plus sign to et Brightness 0 h Mede see the full list Click the minus sign to co
53. file types See Selecting Document and Page Format Options on page 33 for more information about the available formats Button tabs click to select a button The settings in the window then correspond to the selected button Options tab Displays a window for selecting options related to the selected Destination Application for the scanned image See Selecting Options for a Button on page 36 for instructions on configuring the list of available destinations Properties button Displays a window for selecting properties for each type of Destination Application See Setting Destination Application Properties on page 38 Xerox 7600 Scanner User s Guide Scanning Refresh button Updates the links between all your computer s Destination Applications and One Touch 4 0 If you install new software that can be used as a Destination Application click the Refresh button to link the new software to One Touch 4 0 New Copy Edit Delete buttons Click New or Copy to add new scan configurations to the list Click Edit or Delete to change or remove them OK Cancel Apply buttons OK accepts any changes and closes the window Apply accepts any changes but leaves the window open so you can continue making additional changes Cancel closes the window without accepting any changes Creating a New Scan Configuration The scan configurations are where you select the scanning resolution brightness mode color black amp white
54. for your monitor are e High Color 16 bit or True Color 24 bit or 32 bit e Resolution set to at least 800 x 600 pixels To set your monitor s colors and resolution e Open the Windows Control Panel e Double click on Display then select the Settings tab Documentation The following documentation is provided with your scanner e Quick Install Guide Abbreviated installation instructions e Xerox Scanner Users Guide On the Installation Disc contains detailed installation scanning configuration and maintenance information e PaperPort User s Guide On the Installation Disc contains detailed feature and configuration information for the PaperPort software e Online Help For the scanner configuration TWAIN and WIA interfaces and PaperPort software applications Xerox 7600 Scanner User s Guide 3 Installation Installation Installation is a duick two step process 1 Install the software 2 Connect the scanner Before You Begin Please make sure of the following before you begin installation The information in this guide may cover software not provided with the scanner you purchased Please disregard any information about the software not applicable to your scanner Visit our web site at www xeroxscanners com for the latest software updates for your Xerox scanner If your computer has AntiVirus or AntiSpyware software running you may encounter alerts or messages during installation asking you to a
55. from color to grayscale 7 When you are satisfied with the preview image click Scan 8 When you re finished scanning items click Done to close the Basic Interface 9 The scanned images will appear in PaperPort or the other TWAIN application you re using 56 Xerox 7600 Scanner User s Guide Scanning from the TWAIN Interface Scanning Part of an Image Xerox 7600 Scanner User s Guide To scan part of an image you draw a box around the part you want The scanner then only scans that portion of the image and places it in the scanning application 1 Put the pointer on the image and drag a box around the section of the image that you want to scan A dotted outline shows the selected area in the image EE Typ Point Tye kke poe ae Breer This is the image that appears on the PaperPort desktop when scanning is finished The selected scan area You can now move or resize the outline to select the specific area you want to scan 2 To move the dotted outline put the pointer in the selected area and drag the mouse To resize the area put the pointer on a dotted line and drag If you want to remove the selected area and start over click Remove Click Scan when you re ready to scan the portion of the image 57 Scanning from the TWAIN Interface 58 Scanning from the TWAIN Advanced Interface The Advanced Interface has more options for scanning than the Basic Inter
56. his list is not inclusive and no liability is assumed for either its completeness or accuracy In case of doubt contact your legal counsel Section 9 EH amp S Contact Information Contact Information For more information on Environment Health and Safety in relation to this Xerox product and supplies please contact the following customer help lines USA 1 800 828 6571 Canada 1 800 828 6571 Europe 44 1707 353 434 80 Xerox 7600 Scanner User s Guide A Advanced Interface adjust settings 59 new profile 65 profile 65 Advanced Properties 68 Advanced Seitings tab 26 Apply button 23 aspect ratio 27 AutoRotate image 27 B bit depth 72 Black amp White 24 58 blurred image 60 BMP 34 Brightness 24 61 68 Burn to CD 42 45 Destination Application 45 button options 36 C CD Burn 45 Color 24 58 color hue 62 options 62 color space 8 computer specifications 3 Configure Before Scan 30 cancel 32 Contrast 24 61 68 D Destination Application 20 OCR 21 text file format 35 Device Settings Tab 27 Document Format 20 Document Management 37 documentation 3 dots per inch 60 dpi 60 68 DVD ROM drive 3 Xerox Scanner User s Guide Index E eMail 37 eMail Properties 43 Excel Spreadsheet 36 F Fax and Print 37 file format 36 file storage location 48 G gamma 8 26 62 GrayScale 24 58 H help 3 htm file format 36 HTML Document 36 HTML page 47 HTML Web Page 47 hue 26 image blur
57. iguration di Scan Cola Doone Scan US Leliai Doer EA Ooie Belore Scan E scan Ad Docarert 3 Choose a Scan Configuration Click OK Start scanning using the button you selected for event forwarding A dialog box opens for you to select the application to use for scanning aT euch E vord Perak Shami Fa papan Ie Laat kr Hei ee E Marsasr Diirs humen inary a a E Marks Drar a aes iad zi liia ape Fran pere fice ar iai 6 Select the application you want in the box and click OK Now the application you selected opens and you can continue scanning using the application s interface 46 Xerox 7600 Scanner User s Guide Scanning Creating an HTML Web Page from Your Scanned Documents You can convert scanned pages to HTML format for posting directly to your web site To scan and create an HTML web page Open the One Touch Properties window 2 Click the tab of the button you want to use to scan pages for HTML conversion In the sample below it is the Scan button Select Microsoft Explorer as the Destination Application Choose HTML as the Format Emad Copy Scan Adie Photo DoBons Select des trace Select lamai ag Mrozurull Expl ir EK F 3 EE he TEF IPG POF Choose HTML Miceosoft Explorer E A Create ange mage her Select configuration 4 Sean biky Uai E Sean Us Lelle Decr F Congas Belte can a stan la Lahi Ien Ey Scant Duur EE P
58. image files Xerox 7600 Scanner User s Guide 33 Scanning 34 Image Formats Select an image file format for photos artwork or other documents that you want to save as images BMP and TIFF are standard image file formats generally used if you want to do additional image processing such as photo touch up or color correction Both of those file formats tend to be larger than the JPG format Because JPG image files can be reduced in size the JPG format is often used for images on web pages or if file size might be a problem when electronically sending the files JPG files are reduced in size by lowering their image quality and you can select the degree of quality for your scanned images from the JPG file format icon The PDF format is often used to create images of text pages You may want to select PDF as the format when scanning text pages that do not require OCR processing or other processing The PDF format is also used to put multi page documents on web sites as pdf readable files As with the JPG option the PDF format can be reduced in size or quality To select a JPEG or PDF file size Select JPG or PDF as the page format 2 Right click on the JPG or PDF icon A menu opens ke ier Em DAREE BMP TIFF JPG DOL sl Minimize Size w Normal Maximize Quality 3 Choose the file size image quality option for your scanned images Minimize Size Smallest file size lowest image quality Normal Medium file size some loss of
59. in the image To add another application to the list click the Add Application button The Add Text Based Link dialog box opens A Herr you can define a custo appkeason Ghat can accept a text Shep 1 Select the pad te the appkraann step 2 Hime Te Sooo bon Shep 3 Seker an kon for thet are aleen Shep 4 Select the text formai supperted hy Hi apiason HTML FormaSbed fie 7AT sich Text Format 7 RTF Standard ASCIE text Me TXT dekada EF Gera N DEE Click Browse to find the application you want to add to the list When you select the application using the Browse button steps 1 and 2 on the dialog box are automatically filled in and the application icon appears in step 3 Select the icon in Step 3 of the dialog box That is the icon that will appear in the One Touch Destination List In step 4 of the dialog box select the file formats that the application will accept Refer to the documentation you received with the application to see which text formats the application accepts The options you select at step 4 determine the page format icons in the One Touch Properties window for that group of applications Click the Add button Click OK on the Link Properties window Click Refresh on the One Touch Properties window and the new application should now be available Xerox 7600 Scanner User s Guide Scanning Image Documents Properties These properties apply to Microsoft Paint and other image
60. ion by connecting your hardware window EEUE Pa We Sade te Fun AE Mad 1 ami yor computes Plug ad Play wil Frees mataia cha scare Pla ate Ef Fear Gak ratal Guede or User s Goede for mor dels To see a duick overview about accessing and navigating the One Touch Button Panel click More When you re finished reading the additional information click OK Click OK to complete the installation process Click Close on the Installation Complete window to close and exit the software installer Installation Complete ad rt ouch 4 0 hed been puccesdhuly mishaed Care You can now install the additional applications you received with your scanner 10 Xerox 7600 Scanner User s Guide Installation Additional Applications Available with Your Scanner Your scanner includes an additional free application on the Installation Disc 1 Return to the Main Menu and click Install Products again You will see the screen that shows the applications Applications already installed have nstalled next to them XEROX RR 7600 Scanner ee th ey A Ki ie Please close applications bo melall Maad NUANCE PAPERPORT Jastalied SCANNER DRIVER CC ARCSOFT SCRAPHOOK SUITE 2 Click ArcSoft Scrapbook Suite then click Install Now The ArcSoft Scrapbook Suite contains two programs Collage Creator and Photolmpression Particularly for children these fun programs provide ways to organize and display you
61. ion that may help you diagnose problems with the scanner If you try the troubleshooting procedures described in this section and in the Readme file and the scanner still has problems visit our web site at www xeroxscanners com for additional technical information Problem The scanner won t scan What s wrong Check for one of these possible problems e Is the cable loose or not plugged in securely Inspect the cable connection Make sure the USB cable is plugged in securely e Is the scanner s status light on If the status light is not on plug the USB cable into a different port on your computer e Did you restart the computer after installing the software If you didn t restart the computer it may not have loaded all of the software files Try restarting your computer e Do you plug the scanner into a USB hub Try plugging the scanner directly into a USB port on the computer e Did you select another TWAIN source for acquiring images If you use multiple TWAIN devices such as a digital camera with your computer you may have selected another source for images Problem During installation got the error message PaperPort Installation is not complete What do do The installation procedure was not successful You need to reboot your computer and then restart the PaperPort software installation 69 Maintenance 70 Problem The installation will not complete successfully If installation finishes the scan
62. ion vi ee the oo eee hanes a bugs be ews bee ew ee wee ewe Installation Before You Begin ESE EE Es SS eens Step 1 Install the Software SES ES SE SE SE SE SS SE se se Step 2 Connect the Scanner SS ES cee ee eee Additional Applications Available with Your Scanner 4 View the User Guides 1 SES SS SE SE SS ee eee Register Your Scanner and Check for Updates Scanning Scanning From One Touch EES ES SS ee ee scan with the Scanner Buttons SE SE SE SE SE Se ee ee scan from the One Touch Button Panel EES ES SE se Features of the One Touch Button Panel The Default One Touch Settings on Your Scanner Configuring the One Touch Buttons 0 0 0 cee ee Selecting New Settings fora Button 0 0000 Creating a New Scan Configuration 0 00000 cee ees Editing or Deleting Scan Configurations 0000 eae Configure Before Scan 0 000 eee Selecting Document and Page Format Options Selecting Options fora Button 0 0 0 eee Setting Destination Application Properties 00 Scanning with Optical Character Recognition OCR Scan and Burn toa CD SS SS SE SS SE SE Se ee Se ee ee scanning with Event Forwarding SS ES ES cece ss ss es Creating an HTML Web Page from Your Scanned Documents Transf
63. ive Service Induction Papers that bear any of the following Registrant s information Earnings or Income Dependency Status Court Record Previous military service Physical or mental condition Exception U S Army and Navy discharge certificates may be photographed Badges Identification Cards Passes or Insignia carried by military personnel or by members of the various Federal Departments such as FBI Treasury etc unless photograph is ordered by the head of such department or bureau Reproducing the following is also prohibited in certain states Automobile Licenses Drivers Licenses Automobile Certificates of Title The above list is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your attorney Canada Parliament by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fines or imprisonment may be imposed on those guilty of making such copies 1 2 3 4 Xerox 7600 Scanner User s Guide Current bank notes or current paper money Obligations or securities of a government or bank Exchequer bill paper or revenue paper The public seal of Canada or of a province or the seal of a public body or authority in Canada or of a court of law Proclamations orders regulations or appointments or notices thereof with intent to falsely cause same to purport to have been printed by the Queen s
64. jer bey fe C Ler Publis Doarren LOK cmm ser 8 Click the Browse button 9 Select the folder you created for storing the scanned documents BE Desktop Vestal Ji Publie api Computer ai Floppy Disk Drrve A al Local Disk C J Business Receipts b di Program Files J Users h di and eers T Fokler kerest Revels rl ia EE 10 Click OK The selected folder will now be set as the Storage Location such as Business Receipts fatty Storage layout A documents are in the root 2 Daumeris are putin fidera hy month Gocumnents are put n folders by week Documents are put in folders by type Ci Bure Revels os Coco Apply 11 Click OK The new configuration is now listed as a Transfer to Storage configuration Xerox 7600 Scanner User s Guide Scanning 12 Repeat the process to create additional new configurations such as one named Storage for Personal Receipts 13 Make sure to designate separate folders as the Storage Locations for the new configurations You will now have multiple configurations set up for the Transfer to Storage destination and each configuration scans documents to separate folders Emad Copy Scan Steve Photo Goons Seks des lirvalier n Sell lat Tranter to Storage i cai Es a Ye ee mia CA0 E EHF TIFF JPG FOF Create varke mage Ties Select configuration a Stan Cole Dormer a stan US Lelle Lier
65. llapse the list ve dh Gamma 1 80 i s ES Saturation 0 e Color scans the image in full color Use this setting to scan color i Color Hue 0 Degrees n iC Scan Size H i Color Better Quali earn a e Grayscale scans the image using up to 256 true shades of gray soa ia rine lea Use this setting to scan black and white photographs and other higher quality black and white images You can also scan a color photo with this setting to turn its colors into grey shades photographs and other color images e Black amp White is for letters memos pen and ink drawings and other black and white material Click the Preview button to preview the image before scanning Review the image to determine if adjustments are needed Xerox 7600 Scanner User s Guide Scanning from the TWAIN Interface 6 To adjust a setting click the setting in the list on the left below the selected configuration A panel opens on the right side of the Advanced Interface for the selected setting The next section provides details about the options found in these side panels 7 When you re satisfied with the image click the Scan button When you re finished scanning items click Done to close the Advanced Interface 9 The scanned images will appear in PaperPort or other TWAIN application you re using Adjusting the Image with the Advanced Interface You can adjust the scan settings on the Advanced Interface to produce the best possibl
66. llow the installation to proceed Although the messages will differ based on the software your computer is running in each case you should allow the installation to proceed if that option is available Alternatively you can turn off the AntiVirus or AntiSpyware software before installing your scanner but if you do make sure to turn it back on again when installation is finished If you already have a scanner connected to your computer it is recommended that you remove that scanner s driver program prior to installing your Xerox scanner You can remove these programs from the Windows Add Remove programs list Please refer to the user manual provided with your other scanner hardware for instructions about removing the driver and software for that unit If your computer is running Windows Vista you may see the Vista User Account Control screen asking you to confirm system changes Click the Continue button to allow the installation to proceed Xerox 7600 Scanner User s Guide Installation Step 1 Install the Software Xerox 7600 Scanner User s Guide The Installation Disc contains the necessary driver and additional scanning software to use your Xerox 7600 scanner To install the software 1 Start Microsoft Windows and make sure that no other applications are running 2 Insert the installation disc into your computer s DVD ROM drive The disc automatically starts 3 The Select Language window opens Click the d
67. m any TWAIN scanning application instead of scanning from the One Touch buttons on your scanner or the One Touch button panel A Note About Your Scanner and the TWAIN standard TWAIN is a widely recognized standard that computers use to receive images from scanners digital cameras and other digital devices The TWAIN scanning interface can be accessed from any TWAIN scanning application you have installed on the computer Applications such as Nuance PaperPort and ArcSoft Photolmpression which were provided with your scanner and many other applications can use the TWAIN interface for scanning Because the TWAIN interface is the same regardless of the software you use to open it you can still use the instructions in this User s Guide for scanning with your Xerox 7600 scanner To access the TWAIN interface from other software please refer to their user s guides then return to this User s Guide for the steps to scan NOTE You can access the TWAIN interface when you re scanning from the One Touch software If the One Touch configuration you are using is set to Configure Before Scan and the selected option is TWAIN the TWAIN interface opens right away when pressing the button on your scanner without opening any other TWAIN compliant software first See the section Configure Before Scan on page 30 for details The PaperPort and ArcSoft user guides are located on the installation disc you received with the scanner The PaperPort
68. mm Custom Wih 210 Click to toggle between inches Improvements and Setangs and millimeters Size Click Standard click the menu arrow and choose a page size from the list or click Custom and enter the horizontal and vertical page dimensions in the boxes The maximum size is 8 5 x 11 69 The units of measurement can be inches or millimeters Click the name of the units inches or millimeters to toggle between them Improvements and Settings Only the options that apply to the selected scanning mode on the Scan Settings tab are available e Reduce Moire Patterns Moire patterns are wavy rippled lines that sometimes appear on the scanned images of photographs or illustrations particularly newspaper and magazine illustrations Selecting Reduce Moire Patterns will limit or eliminate moire patterns in the scanned image This option is only available for the Grayscale or Color Mode at 300 dpi or less e Invert lmage Only available for Black amp White Mode this option reverses the black and whites of an image Original Image Inverted Image Xerox 7600 Scanner User s Guide 25 Scanning The Advanced Settings tab 1 Click the Advanced Settings tab The options of the Advanced Settings tab are for the Color or Grayscale scanning mode Scan Sethngs Page Settings Advanced Sete Grarscals Cotor Se Fong olor SeSurebor B 2 Drag the sliders to the left and right to change the color settings As you do the
69. n Application set in the One Touch 4 0 Properties window If the Destination Application is PaperPort the pages will be grouped as a single stack of pages 31 Scanning Canceling a Configure Before Scan 1 Click Cancel in the scanning progress window starre par paren Ina All egies peewee 2 The following window will open asking if you want to cancel the entire job Do you want to cancel the entire job Se ES e Yes Scanning stops and all pages scanned in this batch up to this point will be deleted The TWAIN interface will close and you can restart your scan from the beginning Choose Yes if the TWAIN scan settings are incorrect for your current scanning batch For instance the Picture Type is Black amp White but you want to scan your documents in color Choose Yes to delete any scanned pages then start over but select the correct Picture Type before scanning e No Scanning stops but all pages scanned in this batch up to this point are not deleted and the TWAIN interface remains open You can place a new page on the flatbed glass adjust the TWAIN settings for it then click the Scan button in the TWAIN interface to continue scanning At the end of the scanning batch all pages from the first portion of the scan and second will be sent to the Destination Application Choose this option if for instance you have been scanning a Black amp White document but you want to insert a color page in
70. nal Revenue Stamps If it is necessary to reproduce a legal document on which there is a canceled revenue stamp this may be done provided the reproduction of the document is performed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of the original Postal Money Orders Bills Checks or Drafts of money drawn by or upon authorized officers of the United States Stamps and other representatives of value of whatever denomination which have been or may be issued under any Act of Congress 2 Adjusted Compensation Certificates for Veterans of the World Wars Obligations or Securities of any Foreign Government Bank or Corporation 4 Copyrighted material unless permission of the copyright owner has been obtained or the reproduction falls within the fair use or library reproduction rights provisions of the copyright law Further information of these provisions may be obtained from the Copyright Office Library of Congress Washington D C 20559 Ask for Circular R21 5 Certificates of Citizenship or Naturalization Foreign Naturalization Certificates may be photographed 6 Passports Foreign Passports may be photographed 78 Xerox 7600 Scanner User s Guide 10 11 Immigration Papers Drait Registration Cards Select
71. need to change your email client or any other internet options click the Internet Options button The Windows Internet Options Control Panel opens Click the Programs tab and choose a new email client from the Email list These are the standard Windows Internet options Please see your Windows documentation for more information about Internet options If you are using AOL please see the AOL user manual for making changes to the Internet options applicable to AOL 4 Select the options for color document handling Convert Bitmaps using Screen Resolution Use this option to ensure that an image will fit on the computer s screen Convert Bitmaps to JPEG JPEG files can be compressed to produce smaller files sizes and therefore shorter transmission times when you email the file or upload it to the internet 5 Click OK 43 Scanning Scanning with Optical Character Recognition OCR Optical Character Recognition OCR converts text and numbers on a scanned page into editable text and numbers You can then work with the text and numbers to edit spellcheck change font or type size sort calculate and so forth NOTE Xerox recommends that all OCR processing use the original factory settings for OCR scanning that came with your scanner When scanning with other settings use at least 200 dpi for the resolution If the original documents are of poor quality or have a small type font 300 dpi can be used as the maximum resolution
72. ner s One Touch 4 0 options do not seem to work properly What do I do A likely cause is that some driver programs are already installed on your computer for another scanner They are interfering with the installation and One Touch options and you need to remove those other drivers and re install your Xerox scanner Please see the documentation that you received with the other scanner for the steps to remove its driver programs You can also use the basic steps in the section Uninstalling Your Scanner on page 71 but instead of uninstalling One Touch 4 0 uninstall the other scanner s driver programs After uninstalling the other scanner s driver programs uninstall One Touch 4 0 using the steps on page 71 then reinstall it using the steps starting on page 5 Problem If the USB cable is disconnected during a scan the scanner does not reconnect when the USB cable is plugged back in Unplug the USB cable from the scanner and then plug it back in If the scanner does not reconnect 1 Unplug the USB cable from the scanner 2 Restart your computer 3 After the restart is complete plug the USB cable back in Problem My computer keeps giving me out of hard drive space error messages What do do The minimum requirement of 350MB free hard drive space is for the installation of the software and basic low resolution scanning High resolution scans result in files that can be over 1 gigabyte in size Free up some space on
73. processing applications kag Docume Tie Acca ee n ie gan are ceed le vark with maar decuments ody N Morowo Paint E Coker document handing O Convert Blac ur Seen Herken EO GCanvert Bitmaps ta WEG ok Cancel 1 Click in the Color document handling settings boxes for the options you want These options will apply to all the applications in the group Convert Bitmaps using Screen Resolution Use this option to ensure that an image will fit on the computer s screen When a computer screen is set to a lower resolution bitmap images with a higher resolution may be too big to fit on the screen Converting the bitmap image to match the screen resolution ensures that the image fits on the screen Convert Bitmaps to JPEG JPEG files can be compressed to produce smaller file sizes and therefore shorter transmission times Use this option to provide that compression capability to image files 2 To add another application to the list click the Add Application button See the steps on page 40 to add an application to the list 3 Click OK Xerox 7600 Scanner User s Guide 41 Scanning Storage Properties These properties apply to the Destination Application named Transfer to Storage If a CD burner is attached to your computer and your computer is running Windows XP or Windows Vista you also use this dialog box to start the Burn to CD process See the section Scan and Burn to a CD on page 45
74. r Click Yes 5 Close all open windows and restart your computer To Install Another Driver Follow the instructions in Step 1 Install the Software on page 5 of this User Guide and follow steps for installing one of the other driver options Xerox 7600 Scanner User s Guide 71 Maintenance Xerox 7600 Scanner Specifications Optical resolution 1200 x 1200 dpi Bit depth 48 bit color internal 16 bit grayscale internal Maximum item size 8 5 x 11 69 inches 21 6 x 29 7 cm Light source Cold cathode fluorescent lamp Interface USB 1 1 Full Speed Scanner dimensions Height 1 4 inches 33 mm Width 10 1 inches 257 mm Length 14 9 inches 378 mm Weight 3 3 pounds 1 46 kg Operating temperature 50 104 F 10 35 C without condensation Relative humidity 20 80 35 C without condensation USB cable 185 cm 28AWG with core Safety and agency certifications UL C UL FCC Class B CE TUV GS Xerox 600 Spare Part List Please use the following part name and number when ordering a replacement USB cable for your scanner Part Name Part Number USB Cable 35 0073 000 72 Xerox 7600 Scanner User s Guide Appendix A Notices Section 1 Safety Introduction Notices and Safety Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine Your Xerox product and supplies have been designed and tested to meet
75. r scanned images e Collage Creator includes all the fun of traditional collage building but leaves out all the messy paste paper trimmings and most importantly all the hard work Because Collage Creator uses your digital images you ll find it easy to construct and modify your collages e Photolmpression is an all in one solution that blends powerful photo editing with project templates and a slick easy to use interface Follow the instructions on the screen to install the software 4 When the ArcSoft software has finished loading return to the Main Menu You can now view and save the User Guides Xerox 7600 Scanner User s Guide 11 Installation View the User Guides 1 4 5 On the Main Menu click User Guides The User Guides window opens Use this window to view and save the User Guides you want XEROX rood Scanner Chek on a link below to view the appropriate user suide Adobe Acrobat Reader nist be installed in order to view the user guides The User Guides are in Adobe Acrobat PDF format The disc includes a free copy of Acrobat Reader in case your computer does not have it installed If you need to click Acrobat Reader to install it now Follow the instructions on the installation windows If your computer already has Adobe Acrobat Reader installed please do not select it unless the version provided on the installation disc is a newer version than the one currently installed on
76. rface 58 Basic Interface 56 U uninstall 77 USB port 9 W WIA 30 66 Windows Image Acquisition 66 X xls file format 36 Xerox Scanner User s Guide 05 0751 000
77. rop down menu arrow and select the language to use Click OK 4 The disc s Main Menu window opens NOTE If the disc does not start check the following e Make sure the disc drive s door is completely shut e Make sure the disc was inserted in the drive in the proper direction label side up To launch the disc manually e Open the Windows option for My Computer You can do this by double clicking on the My Computer icon on your desktop e Double click the icon for your DVD ROM drive e The Installation menu for the disc should now open If the menu does not open From the list of files on the disc double click the file named START32 EXE NOTE The Scanner Readme file has late breaking news about your scanner The readme file is in HTML format and will open in any standard browser Installation 5 On the Main Menu select Install Products XEROX rood Scanner 6 Make sure the boxes for Nuance PaperPort and Scanner Driver are checked XEROX rood Scanner Please clurose applications bo melall F NUANCE PAPERPORT F SCANNER ORIVER ARCSOFT SCRAPROOK SUITE NOTE The software provided with your scanner may differ slightly from the list shown in the window 7 Click Install Now 6 Xerox 7600 Scanner User s Guide Xerox 7600 Scanner User s Guide Installation The PaperPort Installation begins The Select Language window opens Click the drop down menu arrow and select the language to
78. rox 7600 Scanner User s Guide Xerox 7600 Scanner User s Guide Scanning eMail Properties These properties apply to email applications so you can specify the folder for documents that you will attach to an email message Microsoft Outlook will accept direct attachment of documents to a blank email message as soon as scanning is finished but other email applications may not If you re using one of those applications such as America Online AOL you need to know which folder contains the scanned documents so you can manually attach them to your email messages aMail i The Apopka Sons in Hi grom allow you to send i degumenis au altadureris to an emal recent Same ead drla ike Holmal America Drie and FEH Fyplerer de net akya attachment of selected decumens rect Tou can spear the fodder for See attachments below Fodder Hire shoring aliades Ci Where Dourenni led Alaena bom Felder fw stering attachments fer 401 HOE meted intemmet OpBons EE Coke document hars EO Ganvert Bitmap using Seen Rescdutinn EO Convert itmap to PEG LOK cancel 1 Click the Browse button for Folder for storing attachments and choose a folder for your email attachments 2 If you are using AOL on your computer and the folder name for AOL is Incorrect click the Browse button and find the correct AOL folder Please contact AOL for more information about the folder location in which AOL stores attachments 3 If you
79. tenance procedures will be described in the user documentation supplied with the product 2 Donot carry out any maintenance on this product which is not described in the customer documentation 3 Do not use aerosol cleaners The use of cleaners that are not approved may cause poor performance of the equipment and could cause a dangerous condition Use supplies and cleaning materials only as directed in this manual Do not remove covers or guards that are fastened with screws There are no parts behind these covers that you can maintain or service 6 Do not perform any maintenance procedures unless you have been trained to do them by an authorized local dealer or unless a procedure is specifically described in the user manuals 74 Xerox 7600 Scanner User s Guide Section 5 Product Safety Certification This product is certified by the following Agency using the Safety standards listed Agency Standard Underwriters Laboratories Inc UL60950 1 1st 2003 First Edition USA Canada TUV IEC60950 1 2001 First Edition Section 6 Regulatory Information Certifications in Europe CE The CE mark applied to this product symbolizes XEROX s declaration of conformity with the following applicable European Union Directives as of the dates indicated December 12 2006 Council Directive 2006 95 EC as amended Approximation of the laws of the member states related to low voltage equipment December 31 2004 Council Directive
80. the item and opens the PaperPort software where you can process the image or send it to another application on your computer scans the item and stores it in a folder location on your computer without opening any other application The default location of the folder is My Documents My OneTouch Archivel scans the item in color and opens an image editing application such as Microsofts Paint or ArcSoft Photolmpression NOTE The default page size in each configuration is based on your computer s Windows setup of United States or Metric units e If United States is the selected measurement the default page size in each profile will be based on the United States standard page sizes such as 8 5 x 11 e If Metric is the selected measurement the default page size in each profile is based on the ISO 216 standard and the majority of the profiles will default to Ad 19 Scanning Configuring the One Touch Buttons When you installed the scanner the software configured each One Touch button with appropriate settings consisting of a Destination Application a Scan Configuration and a File Format Gi 1 Click on the One Touch icon 2 Right click a button on the One Touch Button Panel 3 The One Touch Properties window opens for that button OO n mormu Sy tes ed oo by mh ul Archie Right click on a button for example the Scan button and the One Touch Properties window opens for th
81. tings for the buttons The tabs across the top of the window correspond to the buttons on the scanner For each of the five One Touch buttons you can select a new Destination Application Scan Configuration and Document Format Click the button tab Emad Copy Sean Archive Oebons Click the Options that corresponds to the tab to select want to configure wea Miceosall WORD EF I a i aj Select a file format BMP TEF JPG FOF nia for your scanned Create Hee mars liet Images Select the Destination Select configuration Application that will di Scan Cols Docume Select a open when you are Eh Scan US Letter Docunen finished scanning You eel epiese ia use the destination b EA Contgue Belone Scan application to view and d Scan Bed rnd Protagch work with your i scanned images di Scan bet Photog apt i rJ I a SE vr Piel ap P Sean Ad Docurart configuration for scanning the item The settings on the One Touch Properties window are Select Destination The list of Destination Applications that One Touch can send a scanned image to so that this application opens immediately after scanning is complete Fe Haitia Wiid ad J 7 Notepad Select the application you want One Touch to send L sc ntoolt Papas ort the scanned image to Trarthe bo Gore F Bum to CE A E NOTE If you select a word processing program such as Microsoft WordPad or Microsoft Word that can be used for OCR
82. tion for copies of your scanned documents and how you want to group them Click the Browse button and select the folder for saving the copies Select the grouping option for the documents The Group by button option groups the documents under the name of the One Touch button Group by type arranges the scanned documents by the type of file such as doc or jpg If you also want to group them by date you can choose the week and month options Setting Destination Application Properties The different types of Destination Applications have various properties that you can select 1 On the One Touch Properties window click a Destination Application 2 Click the Properties button Emal Copy Sean Arche Preta Optoma OO ad Le e ker E Pere FR Da ae Ma Du AMP TEF PG POF Cress cree rage Ales er Ealark cer AE DELE af di Sean Cor Das 5 Sanini FapaP o g Slee 3 Click a Destination h a E Contin u 4 Application EE di Son bed Vr 4 z Du al Scan 75 Phe 3 OE Sand Document fa Click the Properties Proper bes Mewes Coys Exit button Coren A One Touch 4 0 Link Properties dialog box opens for the type of Destination Application you selected and the available options are for that type of application Xerox 7600 Scanner User s Guide Xerox 7600 Scanner User s Guide Scanning PaperPort Properties These properties apply to PaperPort and are for designating the folder to
83. to it Instead of having to re scan the entire batch you can stop the current scan change the Picture Type from Black amp White to Color then restart the scanning without losing the pages already scanned 32 Xerox 7600 Scanner User s Guide Scanning Selecting Document and Page Format Options The format option you select determines the file format of the scanned document Appropriate format options and file types are available for the type of Destination Application selected for the button The available options are for images and text i D EP mm T BMP FPEF TIFF JPG TEET Image Formats Text Formats TEXT is only one of several text formats available The Text Formats are for text file types The names of the formats indicate their file types See Text Formats on page 35 for details Le Le PAL PAL RTF ALS HTML TEXT Create Single Image Files The TIFF and PDF formats support multiple page documents If you are scanning as a TIFF or PDF file and want one file created for each image scanned select Create single image files Note that this option is automatically selected and disabled if you have selected a format that only supports single pages such as BMP or JPG This option can be used in conjunction with Configure Before Scan to send multiple single page files to a destination when scanning from within the TWAIN interface Select format hk BMP E 4 R JPG FOF TET TIFF Create single
84. to make the item lighter 2 Drag the Contrast slider to the left to decrease the contrast or to the right to increase the contrast You can also type a number directly into the brightness or contrast setting boxes or click the up and down arrows next to the box to increase or decrease the setting 3 Click Reset to return the settings to their original numbers Xerox 7600 Scanner User s Guide 61 Scanning from the TWAIN Interface Adjusting Gamma Saturation and Color Hue If you re using the Color Configuration to scan you can adjust a group of color settings Gamma controls the brightness of the color midtones Saturation is the strength or purity of a color and hue is the color your eyes see as reflected from the image Adjust Response Curve oh Gamma lL BO Pixel Rendering Saturation D p Color Hue 0 p Reset To adjust the color settings 1 Drag the Gamma Saturation and Color Hue sliders to the left to decrease the settings or to the right to increase the settings You can also type a number directly into the setting boxes or click the up and down arrows next to the boxes 2 Click Reset to return the settings to their original numbers 62 Xerox 7600 Scanner User s Guide Scanning from the TWAIN Interface Adjusting Input Size Xerox 7600 Scanner User s Guide You can select one of the pre defined input page size options in the list or manually set the page size
85. ved All other products mentioned herein may be trademarks of their respective companies Information is subject to change without notice and does not represent a commitment on the part of Visioneer The software described is furnished under a licensing agreement The software may be used or copied only in accordance with the terms of such an agreement It is against the law to copy the software on any medium except as specifically allowed in the licensing agreement No part of this document may be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying recording or information storage and retrieval systems or translated to another language for any purpose other than the licensee s personal use and as specifically allowed in the licensing agreement without the express written permission of Visioneer Part Number 05 0751 000 Restricted Rights Legend Use duplication or disclosure is subject to restrictions as set forth in contract subdivision c 1 ii of the Rights in Technical Data and Computer Software Clause 52 227 FAR14 Material scanned by this product may be protected by governmental laws and other regulations such as copyright laws The customer is solely responsible for complying with all such laws and regulations Table of Contents Welcome What s in the BOX MASS AR RE OE ween eh ORE AE EN The Xerox 7600 Scanner SE SE SS ee ee ee What You Need SS ES ES ee es Documentat
86. we Erari To adjust the resolution 1 To use one of the preset resolutions for typical scanned items click one of the options in the list 2 To set the resolution manually drag the Resolution slider to the left to decrease the resolution or to the right to increase it You can also type a number directly into the resolution setting box or click the up and down arrows to increase or decrease the setting 3 Click Reset to return the resolution to its original setting The resolution panel also includes an advanced setting for Moire patterns Moire patterns are wavy rippled lines that sometimes appear on the scanned images of photographs or illustrations particularly newspaper and magazine illustrations To scan the image and limit or eliminate moire patterns select the Reduce Moire option This option is not available for high resolution settings Xerox 7600 Scanner User s Guide Scanning from the TWAIN Interface Adjusting the Brightness and Contrast Sometimes an item is scanned with the brightness and contrast set to be too light or too dark For example a note written with a light pencil may need to be scanned darker to improve legibility Contrast settings are only available for Color and Grayscale configurations Adjust Appearance de x n py Brightness d HE Contrast O To adjust the brightness and contrast 1 Drag the Brightness slider to the left to make the item darker or to the right
87. your computer Click the name of a User Guide you want to view and it will open in Acrobat Reader Use the Acrobat Reader Save command to save that User Guide on your computer Return to the User Guides window and repeat the process to open view and save all the other User Guides you want The SharePoint Mini Guide has information about a new feature in the One Touch 4 0 software to link to Microsoft s SharePoint application This brief Mini Guide explains how to set up the SharePoint link and use the SharePoint features when choosing new scan settings for your scanner When you re finished viewing and saving the guides click Main Menu to return to the Main Menu window and click Exit Remove the installation disc and store it in a safe place That s it Installation is finished and your Xerox scanner is ready to scan 12 Xerox 7600 Scanner User s Guide Installation Register Your Scanner and Check for Updates Registering your scanner is important as it provides you with access to our free telephone support service Registration also gives you free access to software updates for your scanner To register your scanner 1 Right click on the One Touch icon in the Windows Notification Area at the bottom right corner of the screen The One Touch Icon E a colds 5 04 PM 2 Choose Check for Online Updates from the pop up menu Show Hardware Check for Online Updates Show Quick Referen

The Xerox 7600 Scanner

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