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Version 1.6 - PerTrac Support

1. PerTrac P Card Generator E X Generate P Card Get My Funds am a mt Zar baitie Fund Windows Exit Help Funds ard Layou Abster Bond Fund Class Distribution Setup QD Abster Commodities Fund Abster Derivatives Fund P Card PDF k tives Fu nd Cla SS A ig E Abster Long Short Equity F3 Pick P Card Info Groups Fun zx Settings E Pick Info Groups Last P Card None Fund Settings l Fund Management Company A Edit Fund Registered Address E Edit Abster Capital LLC Fund Service Providers A Edit Fund Key Personnel a Edit Fund Capital Status A Edit Fund Registration a Edit Onshore Offshore Onshore Fund Size A Edit Share Class A Currency USD United States Dollar Firm Details A Edit Fund Strategy A Edit Region Exposure A Edit Monthly Performance 4 Edit Date Return Est Nay Est Assets Managed i y Performance Data Import 45 P Card Generator User Manual v1 6 3 Select the Copy from Fund option and select the source fund from the pull down menu 4 Click Next E P Card Layout and Fun 2 Abster Commodities Fund Class A P Card Layout and Fund Information GB Abster Derivatives Fund Class A E Abster Long f Short Equity Fund jet ae template to choose which information to populate on a P Card You can also choose to copy information from one P Card Layout Templates MFA P Card Fund information required by MF
2. PerTrac P Card Generator i oe ka Add Import Mapping 5 Funds x Gl Abster Select the worksheet number within your data file that you wish to import from Data can onky be Ss Abster imported from one worksheet at a time kaio Scans abster FE Aa For comma delimited files csv select worksheet number 1 gt Worksheet Number 1 ed ed td o E l E ael Figure 7 3 1 4 Entering Quantitative Data Importing Quantitative Data Create an Import Map Spreadsheet Orientation PerTrac P Card Generator B x V Add Import Mapping 5 Generate P Card Funds x Abster Select the orientation you wish the data to be listed by IF you want each date period to be listed i G Abster row by row then select Span Rows IF you want each date period to be listed across columns NED SETURI GD Abster then select Span Columns Abster gt Data Orientation Span Rows a Span Columns Example an e 1 Date Return Assets Managed ed 2 Jan 00 1 00 S 100 000 000 m 3 Feb 00 2 00 5 104 000 000 4 Mar 00 0 20 5 104 000 000 5 Apr 00 0 50 5 104 000 000 6 ed n a 68 P Card Generator User Manual v1 6 Figure 7 3 1 5 Entering Quantitative Data Importing Quantitative Data Create an Import Map Starting Row 3 PerTrac P Card Generator E x kA Add Import Mapping x Generate P Card Funds x D Abster Se
3. Month to Date Estimates Date Return Delta NAY Assets Managed 10 7 2009 0 40 115 967 207 1o 14f2009 0 530 116 082 712 10 22 2009 0 60 116 196 217 eae 0 55 old sales 465 m 0 60 Chrl x nit 16 779 209 mW Oo s Hm OF b to KR m F 62 Cut 11 12 2009 0 75 ae Ctrl C 116 953 333 11 18 2009 0 90 117 127 457 11 24 2009 0 85 PA 117 069 415 10 11 30 2009 0 90 Insert Rawls 117 127 457 ll 12 2 2009 0 85 Delete Rows 118 123 040 12 12 10 2009 0 90 118 181 604 13 12 16 2009 0 95 Saco 116 240 167 i4 12 23 2009 1 00 Arrange Columns 116 296 731 15 12 21 2009 0 95 118 240 167 16 12 31 2009 1 00 118 298 731 17 1 6 2010 1 10 119 600 017 18 1 13 2010 1 15 119 659 167 gt 19 1 21 2010 1 20 119 716 316 F 20 1 27 2010 1 25 119 777 465 is 1 1 31 2010 1 25 119 777 465 P Card Generator User Manual v1 6 2 Monthly Returns also applies to daily weekly and quarterly a After the fund has been opened and the performance data settings have been established scroll to the bottom of the screen to where the performance data groups are held b Click on Edit in the upper right corner of the performance table Figure 7 2 2 3 Entering Quantitative Data Adding Data Manually Performance Worksheet Monthly Data PerTrac P Card Generator x J 240 fF Ff OVO Generate P Card Get My Funds Edt Preferences Setup Wizard Register New Fund Wind
4. Abster Commodties Fund clas Aster Derivatives Fund Class A QD Abster Derivatives Fund Class a Abster Long f Short Equity Fun Ei Settings EJ Pick Info Groups Last P Card 5 10 2010 5 08 AM Attachments Country Exposure Americas aj Edit Equity Derivatives 60 00 a Brazil 15 00 Exchange Traded Futures amp Options 40 00 Canada 15 00 Chile 10 00 Investment Type Derivatives a Edit United States 25 00 4s Of Date 1 31 2010 Exchange Traded Futures 40 00 Exchange Traded Options 20 00 OTC Derivatives Flainf v anilla 30 00 OTC Derivatives Exotics 10 00 Month to Date Estimates a Edit Date Return Delta NAW Assets Managed EE ee eee Performance Data Import Monthly Performance A Edit Date Return Est NAY Est Assets Managed RBM Performance Data Import b Click on Edit in the upper right corner of the performance table c Inthe Date column enter the date of the period for which the return is reported in the local format of the user This can also be accomplished by clicking the down arrow button at the right edge of the cell and selecting the end date from the pop up calendar d Inthe next cell in the same row enter the estimated monthly return in the Return column It can be entered either as a decimal or percent 0 0125 or 1 28 but will display in percent format after entry 1 25 e Check the next cell the delta can be ca
5. w D abster Bond Fund Class A U ci Ne a i F Settings E Pick Info Groups B aster Commodties Fund Clas Abster Derivatives Fund Class A H 2 Abster Derivatives Fund Class Last P Card 5 10 2010 5 08 AM Abster Long Short Equity Fun Bains i i et ta m me tt Ae se ee sh PP a pth ae Exchange Traded Futures 40 00 lal Exchange Traded Options 20 00 OTC Derivatives Plains Vanilla 30 00 OTC Derivatives Exotics 10 00 Month to Date Estimates A Edit Date Return Delta Nay Assets Managed a tes ters WS x Performance Data Import Monthly Performance a Edit Date Return Est MAY Est Assets Managed In gt Performance Data Import Data File Import Mapping 74 P Card Generator User Manual v1 6 Type the name of the new import map Click OK Follow the steps in the Edit an Import Mapping to set up the new import map Click OK at the end to save the new import map O Ur Figure 7 3 3 2 Entering Quantitative Data Importing Quantitative Data Copy an Import Map Rename the Source Map PerTrac P Card Generator j 4 3 S a a o S OVO Generate P Card Get My Funds Edit Preferences Setup Wizard Register New Fund Windows Exit Help Funds Gy Start Page GP Abster Derivatives Fun x GP Abster Bond Fund Class A USD On Abster Commodities Fund Class A U GR Abstef _ abste Copy Import Map Abster Derivati
6. Attachments Fund Management Company 4 Edit Fund Registered Address aj Edit Absber Capital LLC Fund Service Providers aA Edit Fund Key Personnel a Edit Fund Manager 1 Abigail Smith Fund Capital Status 4 Edit Compliance Officer Joseph Blogs Jane Doe Telephone 1 212 555 1212 ye Business Email asmithiDabstercapital com Fund Fee Structure E Edit Firm Locations al Edit Fund Investment Parameters aj Edit Fund Registration aj Edit Fund Details aj Edit Onshore Offshore Onshore Share Class Fund Size a Edit Currency LISD United States Dollar Investor T A Edit Fund Strategy aj Edit zE bs As OF Date 1 1 2010 Firm Details Edit Long Short 75 00 Sera me Broad Asset Class Exposure a Edit Fund Concentration A Edit As OF Date 1 1 2010 Investment Type Equities 4 Edit Top Holding 1 Warrants Long 20 00 Investment Type Debt Fi Edit Short 10 00 3 Top Holding 2 Convertible Bonds Investment Type Commodities 4 Edit a Lion 15 000 ba 3 Performance Reporting This is a required field located in the farthest left column of the Returns Performance box Select the performance reporting frequency by checking the appropriate box es More than one frequency can be selected The default setting is to include only monthly 4 Calculate NAV s Automatically Indicate if NAVs should be calculated automatically A user has the option of providing their own Net Asset Value figures as
7. 33s PERTRAC P Card P Card Generator User Manual Version 1 6 part of the 3 PERTRAG suite Investment Management Solutions P Card Generator User Manual v1 6 Introduction to P Card Ge neratOr cccccccceccccessececeaeseceeeeeeceeseeeeeeeseeeeceesseeeeeessaueeesseaeeeessaaeeeesessageeeessaaes 3 VETV act sect arpa eee nate caf E aie cies dete sa aneveys ng nes E eden aaasonsnaminnes aaa 3 Download and NS a WOON ps esiiscantcensegsaeacacecencnbeenaemsoabe an enpedansdoatet E E AENEA EEEREN ERRER 3 Launching P Card Generator ccccceccccccsssccceceeseeeceeesecesceeeececeeueeesseaseeeeseaeeeesseeeeesseaeeessaageeeress 4 Using the P Card Setup WIZard ccccccscccccesssececeeeseeecseueceeeseaaceecasaaeeeseeueceesseaeeeesseaeeesseaeeesessgeeessaanes 5 Getng Started mthe Set p Wizard assests seer ectncs tinct ctecyenoreacecassanimeaeumesnesaines poedamtenuenewaeaasieeesaes 9 Get My Funds From ING IMEE see EEE EEEE E ER EEES 7 Get My Funds From the Users Computer ccccccseeeeeeeeeeceeeseeeceeeseeeeeeeseeeeeeeeeaeeeeseaeeeeetsaees 7 Fna OI aea e EEN E E E EE EE E E eee eee 8 Pa WA ON aa E E E O 11 HVS ATO TOF oe MOs E EEEE dane E EE EEE 16 LOOM CCU erep EE E E E E 16 Selno P Card PHElElCNCCS esar e EE i ra EEE ESE E 20 BENE ASS AAE AE A E A AAE A AN E A A E E 20 LOIN SOC ON serena A E E E 22 Default Fund SettinGS ccccccccscccececeeececeeeeeceseeeeeceseeeeeeeeseeeeeeseeeeeeeseeaseeseeeeeeesse
8. 5 Click on the tab that contains the information to be changed 6 Change the relevant information 7 Click OK Figure 7 3 2 2 Entering Quantitative Data Importing Quantitative Data Edit an Import Map Change the Name PerTrac P Ceard Generator dit Import Mapping cere ne Name Worksheet Number Data Orientation Start Position Field Mapping Funds x E Please type the name of the spread sheet mapping IF you have multiple mappings this will help to Bia Ao identify one from an other Groups a aby z Abi 10 AM Spread Sheet Mapping Name Abster Derivatives Fund Performance a kt coe 71 P Card Generator User Manual v1 6 Figure 7 3 2 3 Entering Quantitative Data Importing Quantitative Data Edit an Import Map Change the Worksheet 2 PerTrac P Card Generator it Import Papping gt i WA Edit I t i Funds pa Select the worksheet number within your data file that you wish to import from Data can only be cb jea imported From one worksheet at a time B ab For comma delimited Files csv select worksheet number 1 i Worksheet Number ra Figure 7 3 2 4 Entering Quantitative Data Importing Quantitative Data Edit an Import Map Change the Orientation p _ PerTrac P Card Generator ee peenmmunn gnun Name Worksheet Number Data Orientation Start Position Fie
9. Abster Bond Fund Class A U SB Abster Commodities Fund Clas 38 Abster Derivatives Fund Class J Abster Long Short Equity Fun Get My Funds Edit RegisterNew Fund Windows Exit EA Start Page 2 Abster Derivatives Fun Abster Derivatives Fund Class A Fund Management Company aA Edit Abster Capital LLC Fund Key Personnel A Edit Fund Manager 1 Abigail Smith Compliance Officer Joseph Blogs Marketing Investor Relations Name Jane Doe Telephone 212 555 1212 Firm Locations 4 Edit HO Country State City OF Emps HKG Hong Kong 5 USA CA San Francisca D GER London 10 USA NY New York 25 Fund Registration A Edit Onshore Offshore Onshore Share Class A Currency USD United States Dollar Fund Strategy A Edit As OF Date 1 31 2010 Sector Specific 60 00 Event Driven 40 00 Fund Concentration a Edit 98 D a F J Q Preferences Setup Wizard Help Settings E Pick Info Groups Last P Card 5 10 2010 5 08 4M e Attachments Fund Registered Address a Edit 1010 Third Avenue New York Ny 10041 LIS Fund Service Providers A Edit Prime Broker 1 Apex Prime Brokerage Inc Fund Administrator Sublime Fund Administration LLC Legal Counsel Top Partners LP Auditor Magnificant Accounting Sevices LP Fund Capital Status A Edit Open bo existing investors Open to new investors Primary Fund Style a Edit Fundamental Fund Fee Structure A Edit Management Fee 2 00 Incentv Fee
10. P edit da P Card inc also import Contig ww open view the P J Database Login Security Gj Default Fund Settings Other Preferences Select the P Card generator database to use for storing P Card data You can also choose to create a new database P Card Generator Database C Documents and Settings All Users Documents P Card Generator DatalPCar e wal Create New Blank Database Select the default P Card folder When funds are added a subdirectory will be added to this folder with the fund name These subdirectories vall contain all archived P Cards for a fund Note Changing this directory does not change the P Card path for a given fund Changing this will not move or copy your archived P Cards It will only have an effect when new funds are added their P Card folders vall be created here Archived P Cards Folder C Documents and Settings P Card Demo 21 P Card Generator User Manual v1 6 Note P Card Generator will need to be shut down and re launched for the database changes to take effect Archived P Cards Folder When P Cards are generated two instances of the P Cared are saved to the user s computer The first instance saved to the default PerTrac P Card directory to be used by the P Card Generator for archiving The second instance saved to a directory of the user s choosing The following steps illustrate how to change the Archived P Cards Folder from the default location to a user specified
11. 6 When all desired groups are selected click Save or Save and Close at the bottom of the window Figure 9 1 2 Distribution Groups Setting Up PerTrac P Card Generator be X aau o AVde Generata P Card Get My Funds Edit Preferences Setup Wizard Register New Fund Windows Exit Help Funds By Start Page GB Abster Derivatives Fun 3 Distribution Setup xX 21 3 Abster Bond Fund Class A USD 0n l GB Abster Commodities Fund class A U Distribution Setu p E Add Profile QB Delete Profile Abster Derivatives Fund Class A US es 2 Abster Long Short Equity Fund Clas Distribution Setup allows you to define multiple versions of your P Card For the individual data requirements of different customer types If you the hc ae para Uae in the bire below an baie P Card hi se generated fe and ilo ecific infig ked below Default Fund applied t tone D Abster Bond Fund Class A US WD aAbster Commodities Fund Clas D Abster Derivatives Fund Class F Abster Long Short Equity Fund P Card File Name Suffix AIMA MFA LimtPtners Prospects srdParties Information to include in P Ca Basic Information about the M gt f Fund Registered Address q 2 Fund Management Company Fund Key Personnel E Ww Firm Locations Note Each cluster of information groups has a Select All box at the top of the section to make it easier to include informatio
12. Foot Note Customize the foot note text at the bottom of the performance data tables a Font Style Select the desired font style from the first pull down menu Default setting is Arial b Font Size Select the desired font size from the second pull down menu Default setting is 7 c Font Color Select the desired font color from the third pull down menu Default setting is black d Font Settings Select the desired font settings from b and u buttons Default setting is normal text no bold italics or underlines Include Yearly Performance To include a yearly year end year to date performance figure click the check box The applicable formats selected above will be assigned to this column After all options have been set click Next 91 P Card Generator User Manual v1 6 igure 10 3 3 PDF Customization Setup PDF Performance Data Template a FP as na et eae gt ttn by ed F Abster Bond Fund ClassA US Abster Commodities Fund Class Abster Derivatives Fund Class A _Abster Long Short Equity Fund PDF Performance Data Template Border Color e g Daily Performance Monthly Performance Date Column 92 P Card Generator User Manual v1 6 G PDF Notes Page Template Customization of the notes page of the P Card PDF This is where the user will put foot notes disclaimers and any verbal commentary about the report 1 Font Style Select the desired font
13. i Fun YT xX Abster Bond Fund Class 4 Distribution Setup B Abster Commodities Fund a Abster Derivatives Fund Abster Long Short Equity P Card PDF atives Fund Cla ss A Settings E Pick Info Groups Last P Card Mone 2 Pick P Card Info Groups E Fund Settings PO k I Fund Management Company z Edit Fund Registered Address A Edit Abster Capital LLC Fund Service Providers A Edit Fund Key Personnel 4 Edit Fund Capital Status a Edit Fund Registration a Edit Onshore Offshore Onshore Fund Size a Edit Share Class A Currency USD United States Dollar Firm Details Fi Edit Fund Strategy a Edit Region Exposure A Edit Monthly Performance A Edit Date Return Est NAY Est Assets Managed seveasfnd anO S x Performance Data Import 30 P Card Generator User Manual v1 6 3 Select the new layout to use as a starting point for the fund A Copy from another fund in the P Card Generator 1 Select the Copy from Fund option 2 Select the source fund from the pull down menu Figure 5 1 2 Customize a Layout Select a Starting Template Copy from Fund PerTrac P Card Generator FA X aau 0go Generate P Card Get My Funds Edit Preferences Setup Wizard Register New Fund Windows Exit Help Funds E Start Page g Abster Derivatives Fun E3 P Card Layout and Fun xX J Abster Bond Fund Class A USD a Abster Commodities Fund
14. 82 P Card Generator User Manual v1 6 Using Distribution Groups in the Main Screen Information can be managed for each distribution group within the main screen of the P Card Generator Each field that is populated within a profile is also populated in other profiles where that field is displayed 1 Inthe Edit Distribution Setup screen select the groups to receive customized P Cards Figure 9 4 1 Distribution Groups Selecting Profiles PerTrac P Card Generator X 2209 2 9 Dogo Get My Funds Edit Preferences Setup Wizard Register New Fund Windows Exit ey Start Page BP Abster Derivatives Fun Distribution Setup x a Abster Bond Fund Class A USD On 3B Abster Commodities Fund Class A U I Distribution Setup Add Profile Delete Profile Abster Derivatives Fund Class A US 2 Abster Long Short Equity Fund Clas Distribution Setup allows you to define multiple versions of your P Card for the individual data requirements of different customer types IF you check the Fund Customer Type in the table below an additional P Card will be generated For this Fund and it will only contain those specific information groups checked below AIMA P Card MFAP Card Limited Partners Prospective Investors Trusted 3rd Parties a Funds to be applied to CI a a E Default Fund applied to ne z Abster Bond Fund Bie A US P Card File Name S
15. Month to Date Estimates or Quarterly You can also select to calculate WAY s automatically given a Staring WAV Note Selecting this option will recalculate your NAVs when this option is saved and each time performance data is modified Calculate MAYs Starting Use Rate of ROR Warning a Automatically MAY Return Warning Threshold j Performance Reporting you will be parties Weekly Month to Date Estimates Monthly Quarterly P Card Email Options Automatic Email Generation IF you want to attach your P Card to a new email message everytime your P Card is generated check this option Default Email Subject Abster Capital P Card Default Email Body Attached is Absber Capital s latest P Card Best Regards Abigal Smith Double Click to 25 P Card Generator User Manual v1 6 Other Preferences Users can alter the display of fund names to automatically include share class and currency designations 1 Check the box to display the share class and currency in the fund name 2 Click OK Figure 3 4 1 Setting Preferences Other Preferences PerTrac P Card Gen Preferences amp J DataBase i Login Security G Default Fund Settings Other Preferences lt Generate P Card Get My Funds 7 Di F Dbster Derivatives Display Share Class and Currency In Fund Mame GB Abster Long Short IF you choose this option your Fund s name will display along with share class an
16. O A Open a P Card Certificate from a file stored on my computer 4 The imported funds will be displayed in the Funds section on the left side of the window in the order they were imported The certificates will be resorted alphabetically the next time the P Card Generator is launched Note This process assumes that participating firm s Internet firewalls will permit downloading If the user is working remotely away from the office environment the user will need to assign the correct IP address for the proxy server to acquire one or more funds via the internet Get My Funds From the User s Computer 1 Select the Open a P Card Certificate from a file stored on my computer option 2 Traverse to the location where the user saved the verified P Card Certificate s downloaded from the P Card registration website 3 Select the appropriate P Card Certificate s 4 Click Import P Card Generator User Manual v1 6 5 The imported funds will be displayed in the Funds section on the left side of the window in the order they were imported The certificates will be resorted alphabetically the next time the P Card Generator is launched Note P Card Certificates have been created with a unique description equivalent to the fund name and class as well as their own extension pcc Note Since the P Card Generator can be configured to support different users the list of funds menu could consist of funds that will be updated by different
17. P Card Funds Panel From the P Cards Funds Panel inthe left hand of the application you can quickly open your Fund bo edit data on your P card configure Fund Settings or view archived P Cards J Edit data included in your P Card Double Click the Fund Icon to view what information will be contained on the P Card including any qualitative fields as well as rabe of return and net asset value data streams From this window you can also import return streams data From excel worksheets Configure Fund Settings Set the frequency of return streams set warning indicators and P Card email options w Open archived P cards Expand the Fund and P Cards folder to view a list of archived P Cards Double Click to view the P Card or right click to email the P Card 28 P Card Generator User Manual v1 6 Creating a Custom Layout After a P Card Certificate has been imported into P Card Generator qualitative information can be added to provide recipients with additional details about the fund Once a P Card layout template has been setup a user can assign this layout to any other funds that are loaded in P Card Generator All that is required is to select the fund which is to serve as the master layout and then apply it to all of the funds that will share the same layout When assigning the layout from one fund to another using this approach the structure and the data is shared between the funds if the Co
18. P Card Generator User Manual v1 6 Settings E Pick Info Groups Last P Card E Attachments Broad Asset Class Exposure Investment Type Investment Type Investment Type Investment Type Investment Type Investment Type Equities Debt Commodities Derivatives Forex Fixed Income None A Edit A Edit A Edit aj Edit A Edit aj Edit A Edit A Edit a Edit a Edit 4 Edit 4 P Card Generator User Manual v1 6 Exposure Data Checkbox and Optional Percentages 1 2 Select the fund from the list in the Funds column at the left of the window by double clicking on the fund name Click Edit beside of the name of the info group in which you want to add or change attribution data Populate the As Of Date where and when appropriate Select the attribute s that applies to the fund or strategy by checking the appropriate boxes lf you wish to include the allocation percentage s along with the selected attribute s check the Use Allocation checkbox Note If no allocation value is entered the system will default to 0 00 If the user does not intend to add an allocation uncheck the Use Allocation box Add the percent values for each selected attribute in the text box at right Click Confirm beside the name of the info group to save the data Figure 6 4 1 Entering Qualitative Data Check Boxes and Percents PerTrac P Card
19. Return Est NAY Est Assets Managed 58 P Card Generator User Manual v1 6 2 Inthe Monthly Performance section change the Estimates Final menu on the far right to the Save as Final option 3 Inthe line for Save as Final change the date if necessary 4 Enter the return information either as a decimal or percent 0 012 or 1 25 5 The NAV and Assets Managed can be populated however this information is not required 6 Click on the disk icon at the far right The data will move up to the Last Period row and be entered into the performance data worksheet Figure 7 2 1 9 Entering Quantitative Data Adding Data Manually Into the Front Screen Monthly Finals PerTrac P Card Generator PLX JI SBU Fe S APOE Generate P Card Get My Funds Edt Preferences Setup Wizard Register New Fund Windows Exit Help Funds ey Start Page GB Abster Derivatives Fun 7 x Abster Bond Fund Class A U p p aser Commodties Find Cas Abster Derivatives Fund Class A E G Abster Derivatives Fund Class 3 Abster Long f Short Equity Fun Settings Ez Pick Info Groups Last P Card 5 10 2010 5 08 AM Bwa CS Brazil 15 00 Exchange Traded Futures amp Options 40 00 Canada 15 00 Chile 10 00 Investment Type Derivatives a Edit United States 25 00 s OF Date 1 31 2010 Exchange Traded Futures 40 00 Exchange Traded Option
20. b W Performance Data Import Monthly Performance A Edit 57 P Card Generator User Manual v1 6 D Monthly Performance Finals also applies to daily weekly and quarterly 1 After the fund has been opened and the performance data settings have been established scroll to the bottom of the screen to where the performance data groups are held Figure 7 2 1 8 Entering Quantitative Data Adding Data Manually Into the Front Screen Monthly Finals PerTrac P Card Generator x Generate P Card Get My Funds Edt Preferences Setup Wizard RegisterNewFund Windows Exit Help Funds uy Start Page GB Abster Derivatives Fun xXx a Abster Bond Fund ClassA U J oo ene ee g 5 Pick info Grouns a a ettings Es Abster Commodities rund Ces Abster Derivatives Fund Class A a Abster Derivatives Fund Class Last P Card S 10 2010 5 08 AM 1 9 Abster Long f Short Equity Fun 4 Country Exposure Americas a Edit Equity Derivatives 60 00 ra Brazil 15 00 Exchange Traded Futures amp Options 40 00 Canada 15 00 Chile 10 00 Investment Type Derivatives 4 Edit United States 25 00 As Of Date 1 31 2010 Exchange Traded Futures 40 00 Exchange Traded Options 20 00 OTC Derivatives PlainfYanilla 30 00 OTC Derivatives Exotics 10 00 Month to Date Estimates A Edit Delka NAY Assets Managed A Edit
21. 0 00 High Watermark Mo Expense Ratio 5 00 Fund Investment Parameters Edit Minimum Individual Investment 1 500 000 Lock Up Period in days D E P Card Generator User Manual v1 6 In the pop up window select the funds to be generated by clicking on the appropriate check boxes Any open fund will automatically be selected for generation If no fund is currently being viewed manually select the funds to be generated P Card Expiration Options next to the P Card Expiration Options for the P Card by clicking on 2 Expiration Options label The default value is for no expiration Default is for no expiration date Click the check box to select to create a PDF version of the P Card if desired See Section Customizing the P Card PDF to learn more about customizing the P Card PDF Click Generate P Card Figure 11 2 2 Generating the P Card Without Distribution Groups Multiple P Cards PerTrac P Card Generator x Generate P Card Funds rs wA f ie a Get MyFunds 2 Generate P Card x Abster Bond Fund Class A Abster Commodities Fund C GD Abster Derivatives Fund Cla r7 Abster Long f Short Equity F ick Info Groups Please select the fundis you would like to create a P Card For 010 5 06 AM Select all Funds T Abster Bond Fund Class A USD Onshore ja Er D Abster Commodities Fund Class A USD Onshore 7 2 Abster Derivatives Fund Class 4 USD Onsh
22. 1 500 000 Fund Concentration A Edit Lock Up Period in days ba 107 P Card Generator User Manual v1 6 1 Managed Funds Association MFA Requirements This table contains a list of MFA required fields Information Group Field Firm Locations City state country of offices Number of employees in each office Indication of headquarters site Fund Registration Is Registered Yes No Registered With Onshore Offshore completed during P Card sign up Fund Strateg Check the appropriate strategy Use of Leverage Uses Leverage Yes No Current Leverage Fund Details Fund Total Assets Under Management As of When Investor Type Indicate the funds assets from each investor type Firm Details Number of Funds Managed Firm Total Assets Under Management 2 Alternative Investment Management Association AIMA Requirements This table contains a list of AIMA required fields Information Group Field Firm Locations City state country of offices Number of employees in each office Indication of headquarters site Fund Registration Domicile Fund Details Fund Total Assets Under Management As of When Investor Type Indicate the funds assets from each investor type Firm Details Firm Total Assets Under Management 108 P Card Generator User Manual v1 6 3 P Card Field Master PerTrac P Card Generator v1 6 Field Master Investment Master Name Fund Registered Address Fund Name Address 1 Address 2 Addre
23. After all groups have been selected or deselected click OK Figure 5 3 1 Customize a Layout Pick Info Groups PerTrac P Card Generator X 320 2 9 0g Generate P Card Get My Funds Edt Preferences Setup Wizard Register New Fund Windows Exit Funds oy Start Page Gp Abster Derivatives Fun Abster Derivatives Fund Class Last P Card None Pick P Card Information Groups B X P Card Information Groups al p Address A Edit Fi Pick which P Card information groups you would like to display on your P Card view by checking the box boxes below viders edit This icon will be displayed if the fund has data for this group us a Edit Fund Registered Address le A Edit Address 1 Address 2 re LA Edit Address 3 z City Parameters a Edit State Province Postal Code La Edit Country a General Phone Number Lj Edit oy 2 Fund Management Company ron 7 Fund Key Personnel F Firm Locations VE Fund Registration Edit Fund Service Providers r E Fund Capital Status TERE edit Fund Size y e Equities Edit Fund Fee Structure aed Fund Investment Parameters Debt AEdit Commodities A Edit 37 7 P Card Generator User Manual v1 6 Remove Info Groups Directly from the Layout Template 1 Select the group to be removed from the P Card layout template by clicking Edit to the right of the group name 2 Uncheck the box beside the label Show on P Card 3 C
24. Fund Windows Exit Generate P Card Funds say Start Page F Abster Derivatives Fun 4 Distribution Setup XX Ce ee i a Abster Commodities Fund Class A U B Abster Derivatives Fund Class A US m Abster Long Short Equity Fund Clas Distribution Setup Distribution Setup allows you bo define multiple versions of your P Card for the individual data requirements of different customer types IF you check the Fund Customer Type in the table below an additional P Card will be generated For this fund and it will only contain those specific information groups che At es Funds to be applied to Default Fund applied to ne iJ Abster Bond Fund Class A US J Abster Commodities Fund Clas B abster Derivatives Fund Class J Abster Long Short Equity Fund P Card File Name Suffix AIMA MFA imtPtners Prospects Information to include in P Ca Ei ry Basic Information about the M 7 i A Fund Registered Address 7 7 Ly Fund Management Company i amp E Fund Key Personnel 7 E 2 Firm Locations 7 L Fund Service Providers i 7 7 4 Jill Note When creating customized distribution groups for a single named investor or other party the distribution group profile should have the same as the recipient e g Ed Jones to make the management process as simple as possible 81 P Card Generator User Manual v1 6 Removing a Distribution Group Profile 1 Click Edit in the rib
25. Generator User Manual v1 6 ARENELE LAA DELE Among the qualitative info groups available in the P Card layout see previous section there are several that allow users to present attribution data for their portfolio investment methodology These groups contain fields in which the user can specify a particular exposure for example to a geographical area or an asset class and the percent allocation to that particular exposure The text entered into the qualitative data fields can be presented in any language Users are advised when they populate qualitative fields to do so in a consistent manner Tool tip guides appear above certain fields oy moving the cursor over the field to provide some helpful hints on how to populate these fields Exact legal entity names of funds and fund management groups full addresses without short forms and full names along with titles for key personnel are recommended whenever possible For a complete list of available fields see Appendix III The P Card Field Master Entering Data Most qualitative data is added via a combination of free text fields numeric fields drop down menus and check boxes A few examples are provided below Apply the techniques described below to the different information groups to be populated 40 P Card Generator User Manual v1 6 Fund Key Personnel Free Text Fields 1 Click Edit to the right of a group name 2 Enter the appropriate data into as many fields in the group as
26. Preferences Setup Wizard Register New Fund Windows Exit Funds se Start Page GP Abster Derivatives Fun Abster Bond Fund Class A USD On e B Aster Conmedtes Fund Cees U Abster Derivatives Fund Class A USD A 0 Abster Derivatives Fund Class A US e Confirm EES Abster Long f Short Equity Fund Clas Mopti Forformance Date Return Est Nay Est Assets Managed 1 4 29 2009 1 50 100 000 000 2 531 2009 1 25 112 676 000 3 6 1 2009 1 10 112 800 000 4 7 30 2009 0 98 113 900 000 5 6 31 2009 0 80 114 315 000 6 9 30 2009 0 60 115 500 000 7 10 31 2009 0 50 116 000 000 8 11 30 2009 0 90 117 127 000 gt 3 12 31 2009 1 00 115 300 000 K NE a TP eats Cut Cri EH copy Ctrl C C Paste Ctrl fig Insert Rows Pa Delete Rowls Clear Contents Fed Arrange Columns 64 B P Card Generator User Manual v1 6 Copy Data from Excel applies to all performance reporting intervals 1 Select the columns in the source spreadsheet to be copied into the P Card template 2 Put the cursor in the cell at the top of the P Card quantitative data 3 Paste in the data Note To paste multiple columns of data at a single time the source columns must be in the same order as the P Card quantitative data table Importing Data from a Spreadsheet The alternative to the manual entry of performance and other quantitative data is to automatically populate the performance
27. Preferences Setup Wizard RegisterNew Fund Windows Exit ay Start Page Gp Abster Derivatives Fun 4 Distribution Setup x GD Abster Derivatives Fund Class A US Fo Abster Commodities Fund Class A IL Dis tri ad T tio n Se tu p E rne 4 Delete Profile 4bster Long f Short Equity Fund Clas Add Distribution Profile m Distribution Profiles allow you to define multiple versions of your P Card for the a individual data requirements of different customer types N Distribution Profile Name High Met Worth Individuals P Card File Name Suffix short text that is prepended to the file name of the F Card when P Cards for this profile are created HWI a Pung Key Personnel v Firm Locations 7 Fund Service Providers 7j F z 1i led save led Saveandciose Cancel 80 P Card Generator User Manual v1 6 7 Determine which information groups should be included in the P Cards sent to the newly created distribution group Within the column for the new group profile check the boxes of the info groups to be included 8 To seethe list of fields included in an info group click on beside the name of the info group 9 When all desired groups are selected click Save or Save and Close at the bottom of the window Figure 9 2 2 Distribution Groups Adding a Profile 24 PerTrac P Card Generator _ om x aaun 2o 3 0go Get My Funds Edit Preferences Setup Wizard Register New
28. Wizard x a P Card Layout and Fund Information Copy P Card Layout and Information to J Check all Funds Choose which Funds you would like to update with this layout gt Default P Card Template applied to all mew funds Select Default P Card i Abster Derivatives Fund Class A USD Onshore Template in the fund V Abster Long Short Equity Fund Class A USD Onshore list iF you want layout and information to be applied as the default P Card layout For any new Funds added in the Future rer 16 P Card Generator User Manual v1 6 Distribution Setup Distribution groups can be set up to create even greater workflow efficiencies by enabling managers to send multiple versions of P Cards to different recipients To skip the Distribution Setup section click Login Security at the top of the window or Skip Over at the bottom 1 There are six default distribution group profiles included in the setup AIMA P Card MFA P Card Limited Partners Prospective Investors Trusted 3 Parties and Watch List Investors Additional group profiles can be added by the user by clicking Add Profile at the top of the window A Enter the Distribution Profile Name B Enter the P Card File Name Suffix C Click OK For each profile determine which funds should utilize distribution groups by clicking the appropriate check box For each Group Fund combination determine which information groups of data are to be sen
29. bottom of the Default Fund Settings tab 1 2 3 Check the box beside Automatic Email Generation This will cause an email to be automatically created when a P Card is generated The P Card will be attached to the email Add a default subject Add a default email message After entering the above settings click OK at the bottom of the window Note Default fund settings can also be set by clicking Setup Wizard in the ribbon at the top of the window and then clicking Fund Settings Note If this option is not used an email will have to be created and the P Card will need to be attached manually in the users email system 24 P Card Generator User Manual v1 6 Note This functionality can also be completed by clicking the Preferences button on the top ribbon and selecting the Default Fund Settings tab or by clicking the Settings link in the upper right corner of the P Card Generator fund main page Figure 3 3 1 Setting Preferences Default Fund Settings PerTrac P Card Gen X Preferences e J DataBase Login Security Defauk Fund Settings Other Preferences Default Fund Settings These settings will be given to all new funds added to your software Update all existing Funds with these options Ei Default P Card Layout Performance data Rate of Return NAV AUM can be reported in one of five worksheets depending on the Frequency of your reporting Daily Weekly Monthly
30. can also do this here Step 4 Distribution Setup Define multiple versions of your P Card for the individual data requirements of different customer types Step 5 Login Security Pichi to secure your P Card software by Forcing a login every time the software is used you can this i e Finished Helpful hints on using the P Card generator software P Card Generator User Manual v1 6 Get My Funds From the Internet requires user to be connected to the internet 1 Select the Download Funds from the Internet option This is the default setting 2 Click Next 3 Login using the registered user name and password All verified funds for the user will be automatically imported Figure 2 2 1 P Card Generator Setup Wizard Get My Funds PerTrac P Card Generator ae A Sa F mmh E Generate P Card Get My Funds Edt Preferences Setup Wizard Register Neg Fund Windows Exit Funds a Start Page 3 PC tup Wizard x Welcome gt GetmyFunds gt BW cundsettings gt p cardiayout gt Distribution Setup gt Loain Security gt Finished Get My Funds Once your fund has been verified with PerTrac you can get your Funds intwo ways You can download your registered Funds off the internet or you can load the funds from P Card Certificates stored on your drive these can be downloaded manually From the P Card website How would you like to load your funds gt G Download Funds From the internet gt
31. email 4 The P Card Generator exe file can be run directly from the website or saved to the user s computer It is recommended that users download the exe file to their computer and launch the installer from there 5 Locate the P CardGeneratorSetup exe file and double click it to start the installation process P Card Generator User Manual v1 6 Figure 1 1 1 Getting Started with P Card Login Create an Account HE E RT RA C P Card About Us Contact Us Register Fund About P Card Welcome to the PerTrac P Card Fund Registration website P Card FAQs PerTrac P Card is a free fund data distribution tool from PerTrac the leading provider of analytic and workflow tools to the alternative investment industry With PerTrac P Card managers can send selected qualitative and quantitative fund data privately securely and directly via email to investors and prospect who can then automatically process the information without the need for manual data entry The first step to using P Card is for you to register your fund to obtain a P Card Certificate This Certificate enables you to produce valid P Cards for your fund The P Card Support Certificate and all P Cards generated for your fund will contain a unique fund specific PerTracID which ensures that the fund information in a P Card flows properly into the PerTrac Analytical Platform and is associated with the correct record in the recipient s database Once you have re
32. location 1 Click on Preferences in the ribbon at the top of the window 2 Select the Database tab 3 Select a directory to store the P Cards in by clicking on the browse icon at the right of the Archived P Cards Folder text box and navigating to the appropriate local network directory location 4 Select a folder location to store the P Card files by clicking on the browse icon at the far right of the Archived P Card Folder text box and navigating to the appropriate location 5 Click OK 6 Click OK again to save the changes Figure 3 1 2 Setting Preferences Database Select an Archive Location PerTrac P Card Generator he oa g i Preferences M X Generate P Card TTT J DataBase Login Security J Default Fund Settings Other Preferences Funds Select the F Card generator database to use for storing P Card data You can also choose to create a new database T X Abster Derivatives Fu P Card Generator Database C Documents and SettingshAll Users Documents P Card Generator DatalPCar rr wal 1 6 a 3 Abster Long Short E Create New Blank Database Select the default P Card folder When funds are added a subdirectory vall be added to this folder with the fund name These subdirectories will contain all archived P Cards For a fund Note Changing this directory does mot change the P Card path for a given Fund Changing this vall not move or copy your archived P Cards Ik will only E he Seats have an eff
33. one P Card for each Distribution Group for each Fund Each of these P Cards has been anchived for future use IF you would like bo save any of these P Cards to a specific Folder put a check in the Save column For more options see the checkbox columns below PDF Selecting the PDF checkboxes wall create P Card PDF reportis For your P Cards Email You can choose to create a new email for each P Card or PDF feport Save Saves the P Card file and PDF report if checked Distribution Groups PDF Email Save A W Select All yes M o _ 2 Primary F T AIMA F Card e F _ 2 Limited Partners e a 2E MFA P Card M E Cancel Share Class carmela A CApHNSE KALD a LIL io Currency USD United States Dollar Fund Investment Parameters A Edit 4 b ME e O BA Minimum Individual Investment ae Primary AIMA P Card MFAP Card Limited Partners Prospective Investors 102 P Card Generator User Manual v1 6 2 Generating Multiple P Cards A Click Generate P Card in the ribbon at the top of the window Figure 11 4 1 Generating the P Card With Distribution Groups Multiple P Cards i W PerTrac P Card Generator zalia aur S 03g Generate P Card J Get My Funds Edt Preferences Setup Wizard Register New Fund Windows Exit Help BY Start Page GB Abster Derivatives Fun x Abster Derivatives Fund Class A PASADA a titi a Funds 3 Abster Bond Fund Cl
34. osaa vi J Firm Locations i J j Note Each cluster of information groups has a Select All box at the top of the section to make it easier to include information groups 17 P Card Generator User Manual v1 6 Note The MFA and AIMA P Card profiles cannot be altered due to the specific requirements of the MFA and AIMA Note Distribution groups can be also be set by clicking the Edit button and selecting Distribution Setup 18 P Card Generator User Manual v1 6 Login Security This feature can be added to restrict access to P Card Generator 1 Add a New User A Click Add New User B Complete the form by providing the requested information and answering the security question C Click OK 2 Edit A User A Select the appropriate user from the list on the right B Click Edit User on the left of the user list C Update the appropriate information D Click OK 3 Delete A User A Select the user to be deleted from the list on the right B A dialog box will appear asking to confirm that the user should be deleted Click Yes if appropriate If the user should not be deleted click No C Adialog box will appear confirming that the user has been deleted After login security has been added or changed click Next at the bottom of the window Figure 2 6 1 P Card Generator Setup Wizard Login Security PerTrac P Card Generator SA X da SBa o S mm Generate P Card Get My Fu
35. select the P Cards to be generated by clicking on the appropriate check boxes The default will be for the fund currently being viewed If no fund is currently being viewed manually select the funds to be generated C Expiration Options for the P Card by clicking on z P Card Expiration Options next to the P Card Expiration Options label The default value is for no expiration D Click the check box to select to create a PDF version of the P Card if desired See Section Customizing the P Card PDF to learn more about customizing the P Card PDF E Click Generate P Card Figure 11 4 2 Generating the P Card With Distribution Groups Multiple P Cards PerTrac P Card Generator Generate P Card Get My Funds Funds 2 Abster Commodities Fund Ta QB Abster Derivatives Fund Cla r7 Abster Long f Short Equity F rs Lie i Generate P Card Please select the fundis you would like to create a P Card For Select all Funds J z Abster Bond Fund Class 4 USD Onshore Would you lke to set an expiration date for your P Card This P Card will expire in This P Card will expire on gt No Expiration Date al gt Generate PDF days Generate P Card f ick Info Groups 010 5 06 AM all A Edit all 4 Edit A Edit 4 Edit A Edit A Edit heal a 104 P Card Generator User Manual v1 6 F Indicate the des
36. the Returns Performance box Select the reporting frequency by clicking on the appropriate check box More than one frequency can be checked The default setting is to include only monthly Calculate NAV s Automatically A user has the option of providing their own Net Asset Value figures as part of their performance tables or having the system auto calculate these values If the user chooses the auto calculation option a starting NAV will need to be provided Starting NAV This value needs to be entered in a specific form to be accepted The NAV will be expressed in whichever currency was selected for the fund at registration Use Rate of Return Threshold The user can check this box to turn on an alert for any rate of return i e percent change in NAV that exceeds a desired threshold This user defined threshold is entered in the next step ROR Warning Threshold The user enters a number in percent format that indicates a rate of return warning threshold The system will recognize this value and will highlight any returns in the performance table that are higher if positive or lower if negative than this value For example if the user enters a value of 05 it will display as 5 and all returns in the performance table over 5 or below 5 will be highlighted to alert the user that they have exceeded the user s threshold P Card Email Options lf the user wishes to setup a default email template they can do so at the
37. the P Card website How would you like bo load your Funds _ _ _ gt _ 2 Download Funds From the internet gt G FA Open a P Card Certificate from a File stored on my computer edit data on ained on the hindow you can Configure Fund Settings Set the frequency of return streams set warning indicators and P Card email options w Open archived P cards Expand the Fund and P Cards Folder to view a list of archived P Cards Double Click to view the P Card or right click to email the P Card af Get My Funds From the Internet requires user to be connected to the internet 1 Launch the P Card Generator application that was downloaded from the registration website 2 Click on Get My Funds in the ribbon at the top of the window 3 Select the Download Funds from the Internet option This is the default setting 4 Click Next 5 Login using the registered user name and password All verified funds for the user will be automatically imported 6 The imported funds will be displayed in the Funds section on the left side of the window in the order they were imported The certificates will be resorted alphabetically the next time the P Card Generator is launched 2 P Card Generator User Manual v1 6 Get My Funds From the User s Computer 1 Launch the P Card Generator application that was downloaded from the registration website 2 Click on the Get My Funds in the ribbon at the t
38. to be automatically populated when a P Card is generated The P Card will be attached to the email 2 Add a default subject 3 Add a default email message After entering the above settings click Next at the bottom of the window Figure 2 3 2 P Card Generator Setup Wizard Default Fund Settings P Card Email Options PerTrac P Card Generator Se xX B i j i r i i sl a a 2 8 OVO Generate P Card Get My Funds Edit Preferences Setup Wizard Register New Fund Windows Exit Help Funds ey Start Page 3 P Card Setup Wizard Tox Abster Derivatives Fund Class A Abster Long J Short Equity Fund J welcome gt E Get myFunds gt O fundsettings gt p cardiayout gt Distribution Setup gt S Login Security gt Finis Default Fund Settings These settings will be given to all new funds added to your software J Update all existing Funds with these options Performance data Rate of Return NAY AUM can be reported in one of five worksheets depending on the Frequency of your reporting Daily Weekly Monthly Month to Date Estimates or Quarterly You can also select to calculate NAVs automatically given a Staring NAY Note Selecting this option Wil recalculate your NAYS when this option is saved and each time performance data is modified SRTA p Calculate MAWS Starting Lise Rate of ROR Warning Performance Reporting Automatically NAY Return Warning Threshold i Daily Weekly Month to Date Est
39. 6 Figure 5 4 2 Customize a Layout Remove Information Groups Change the Setting PerTrac P Card Generator _ Xx a a U o Fs AVE Generate P Card Get My Funds Edt Preferences Setup Wizard Register New Fund Windows Exit Help Funds Uy Start Page B Abster Derivatives Fun XxX tl Settings Pick Info Groups Seceda ic till ster Derivatives Fund Class Abster Derivatives Fund Class A US Last P Card None Beee Sd Fund Management Company A Edit Fund Registered Address 4 Edit Fi Abster Capital LLC Fund Service Providers aj Edit Fund Key Personnel aj Edit Fund Capital Status A Edit Firm Locations a Edit Primary Fund Style a Edit Fund Registration a Edit Onshore Offshore Onshore Fund Fee Structure A Edit d Share Class 4 v Show OnP Card v Use Allocation pema Edit As OF Date Fund Size A Edit Primary Strategy Investor Type a Edit Long Short Market Neutral Firm Details A Edit Equity Hedge eee Broad Asset Class Exposure 4 Edit Sector Specific Long Only Value Investment Type Equities aj Edit Short Sales Investment Type Debt A Edit Credit Investment Type Commodities Edi CDO CLO Manager ype Edit wal Add Info Groups Back into the Layout Template 1 Click the Pick Info Groups button at the top right of the page 2 Click the check box next to the label of the group to be added to the P Card 3 Click the OK button 39 P Card
40. A Show Preview AIMA P Card Fund information required by AIMA Show Previews Basic P Card Basic information for a Fund Show Preview Advanced P Card Basic P Card extra fields Show Preview Custom P Card 1 of 5 Steps to pick any Fields 46 P Card Generator User Manual v1 6 5 Select the information groups and data to be copied to the new fund 6 Click Next Figure 6 5 3 Entering Qualitative Data Copy from Fund 3 PerTrac P Card Generator x rye J a 2 9S J Generate P Card Get My Funds Edt Preferences Setup Wizard Register New Fund Windows Exit Help Funds Wy Start Page GB Abster Derivatives Fun E3 P Card Layout and Fun x GQ Abster Bond Fund Class A USD Abster Commodities Fund Class A P Card Layout and Fund Information GD Abster Derivatives Fund Class A i Abster Long f Short Equity Fund Instructions Please check the items you wish to copy f Copy From Abster Long Short Equity Fund Class A USD Onshore WV CheckfUncheck All J Fund Registered Address Fund Management Compa Fund Key Personnel Firm Locations Fund Registration Fund Service Providers Fund Capital Status Fund Size Fund Fee Structure Fund Investment Paramet Primary Fund Style Fund Strategy Trading Style Use of Leverage Fund Risk Region Exposure Country Exposure Weste Country Exposure Easter Country Exposure Asia Country Exposure
41. Allocation Option As Of Date Agricultural Products Energy Products Industrial Metals Livestock Precious Metals Other Investment Type Derivatives Allocation Option As Of Date Exchange Traded Futures Exchange Traded Options OTC Derivatives Plain Vanilla OTC Derivatives Exotics Investment Type Forex Allocation Option As Of Date Spot Forwards Currency Swaps Structured Notes Non Deliverables Investment Type Fixed Income Allocation Option As Of Date Bond Convertible Bond CD FRN Interest Rate IRS Loans ABS CDO CDS CLO REIT RMBS CMBS Other O1T O O7 0O 0 0 a dele J ojiin dele dele oe Re o o dale Ge O RO RO O RO RO RO R R RNO O o o o dele dele dele daaa P Card Generator User Manual v1 6 PerTrac P Card Generator v1 6 Field Master As Of Date _a Argentina Brazil Canada Chile Columbia Mexico Peru United States Venezuela Other As Of Date Algeria Congo Egypt Ghana Nigeria Saudi Arabia South Africa Zimbabwe Other D Daily Perfomance NAV Assets Managed Weekly Perfomance NAV Assets Managed Month To Date Estimates NAV Assets Managed Monthly Perfomance NAV Assets Managed Quarterly Perfomance NAV Assets Managed 112 P Card Generator User Manual v1 6 Conclusion After the P Card is generated and sent the recipient will be able to use the P Card Reader software to easily import the data in the
42. Ameri Country Exposure Africa Broad Asset Class Exposur F Fund Registered Address Show On P Card Address 1 1010 Third Avenue Address 2 Address 3 lt lt City New York State Province NY Postal Code 10021 Country USA General Phone Number 1 212 555 1212 W 7i W v W Ww W i W 7i W 7i W W W 7i W W Wf w 4 47 P Card Generator User Manual v1 6 7 Confirm the fund s to copy the data to The open fund will automatically be selected 8 Click Save Figure 6 5 4 Entering Qualitative Data Copy from Fund _4 PerTrac P Card Generator x aau Fs BVe Generate P Card Get My Funds Edit Preferences Setup Wizard Register New Fund Windows Exit Help Funds W Start Page GB Abster Derivatives Fun FE P Card Layout and Fun x GQ Abster Bond Fund Class A USD 1 Abster Commodities Fund Class A P Card Layout and Fund Information 38 Abster Derivatives Fund Class A z3 Abster Long f Short Equity Fund Copy P Card Layout and Information to E Check all Funds Choose which Funds you would like to update with this layout Default P Card Template applied to all new funds Select Default P Card 2 Abster Bond Fund Class A USD Onshore Template in the Fund f i Abster Commodities Fund Class 4 USD Onshore list iF you wa YD Abster Derivatives Fund Class A USD Onshore and information to be applied as the default F Card l
43. Cancel 7 f a Jie _ eal lt al Figure 7 3 2 6 Entering Quantitative Data Importing Quantitative Data Edit an Import Map Change the Field Mapping PerTrac P Card Generator eh kA Edit Import Mapping Generate p d Name Worksheet Number Data Orientation Start Position Field Mapping Funds nee x Cc At You can define a mapping between the P Card performance Fields and your spreadsheet by First selecting the P ard Field then select or type the column in your spreadsheet that contains the Groups H ab nan respective data H Ab 10AM Date Mapping P Card Field Sheet column i a Rate of F Return B Is Rate of Return an Estimate MAY E Is NAY an Estimate Assets Managed D fd 2 7 cme ee is i A 13 P Card Generator User Manual v1 6 Copying an Import Map When creating multiple import maps it may be easier to make one and copy it for other performance periods However some report interval specific information will need to be updated in each map 1 Click SU aaa on the interval to be edited daily weekly month to date estimates monthly quarterly 2 Select the import map to be edited 3 Click the icon Figure 7 3 3 1 Entering Quantitative Data Importing Quantitative Data Copy an Import Map PerTrac P Card Generator X Generate P Card Get My Funds Edit Preferences Setup Wizard Register New Fund Windows Exit Help Funds GY Start Page GB Abster Derivatives Fun
44. Card will expire on A Edit gt No Expiration Date A Edit a Edit gt 7 Generate PDF Generate P Card Cancel F Indicate the desired action for each distribution group by clicking on the appropriate check box column The P Card Generator will always create the P Card therefore there is no check box column for this Definitions for each column are 1 PDE Create a PDF to go along with the P Card A P Card must be generated to enable a PDF to be generated 2 Email Include the P Card in an email 3 Save aversion of the P Card and PDF to a local network directory The P Card file follows a specific naming convention of fund name class currency domicile and the date the P Card was generated G Click OK H If the Email check box column is selected an email will be created for each distribution group Add the users email address or the appropriate email list and click send The P Card will be sent directly to the intended recipient 101 P Card Generator User Manual v1 6 For the distribution groups that are not selected in the Email check box column the P Card and PDF if applicable will be saved to the desired location and the process will end Figure 11 3 3 Generating the P Card With Distribution Groups Single P Card PerTrac P Card Generator x Generate P j j i Funds 2 Save P Cards to 5 X be il g At Hg Ab i ae F Your 5 P Cards have been generated
45. Class A P Card Layout and Fund Information e Abster Derivatives Fund Class A Abster Long Short Equity Fund Select a P Card layout template to choose which information to populate on aP Card You can also choose to copy information from one Fund to another P Card Layout Templates MFA P Card Fund information required by MFA Show Preview AIMA P Card Fund information required by AIMA Show Preview Basic P Card Basic information for a fund Show Preview O Advanced P Card Basic P Card extra Fields Show Preview Custom P Card 1 of 5 Steps to pick any fields Copy From Fund rt Eq 31 P Card Generator User Manual v1 6 3 Select the information groups along with the data to copy into the new fund s 4 Click Next Figure 5 1 3 Customize a Layout Select a Starting Template Copy from Fund PerTrac P Card Generator Generate P Card Get My Funds Funds Edt Preferences Setup Wizard Abster Commodities Fund Class A G0 Abster Derivatives Fund Class A Abster Long Short Equity Fund Fund Management Compa Fund Key Personnel Firm Locations Fund Registration Fund Service Providers Fund Capital Status Fund Size Fund Fee Structure Fund Investment Paramet Primary Fund Style Fund Strategy Trading Style Use of Leverage Fund Risk Region Exposure Country Exposure Weste Country Exposure Easter Country Exposure Asia Countr
46. Generator mo x a aun o 9 0go Generate P Card Get My Funds Edt Preferences Setup Wizard Register New Fund Windows Exit Funds Abster Bond Fund Class A USD On z B Abster commodtiesFund Cassa U Abster Derivatives Fund Class a Abster Derivatives Fund Class A US z Abster Long Short Equity Fund Clas ay Start Page Gp Abster Derivatives Fun X Settings Ej Pick Info Groups Last P Card None EB Attachments e Investor Type A Edit amp J show onPcard v Firm Details AEdit As OF Date iifz010 T SON Broad Asset Class Exposure a Edit J LongfShort 75 00 o Investment Type Equities a Edit Market Neutral mar Investment Type Debt a Edit Equity Hedge Sector Specific __ _ _ gt 25 00 Investment Type Commodities a Edit L Only Yal sul ie cae Investment Type Derivatives aj Edit Short Sales Credit Investment Type Forex aA Edit CDO CLO Manager Investment Type Fixed Income A Edit Fixed Income Distressed Convertable Bond Arbitrage Statistical Arbitrage Menger Arbitrage Volatility Arbitrage Commodity Arbitrage Multi Arbitrage e 44 P Card Generator User Manual v1 6 Copying Data from One Fund to Another To ease the data entry process information can be copied from one fund to another 1 Open the fund to have the information copied into 2 From the Edit menu select the P Card Layout option Figure 6 5 1 Entering Qualitative Data Copy from Fund
47. My Funds Edt Preferences Setup Wizard Register New Fund Windows Exit Funds Wy Start Page Abster Derivatives Fun F xX l Abster Bond Fund Class A U B aser cometes cee Abster Derivatives Fund Class A 9 Bedane crows T Fo Abster Derivatives Fund Class Last P Card 5 10 2010 5 08 AM 3 Abster Long Short Equity Fun hate o ial Fund Management Company a Edit Fund Registered Address a Edit aI Abster Capital LLC 1010 Third 4venue New York Fund Key Personnel a Edit NY Fund Manager 1 Abigail Smith 10021 7 Compliance Officer Joseph Blogs USA Marketing Investor Relations Name ae ae Fund Service Providers A Edit Telephone 212 555 1212 Prime Broker 1 Apex Prime Brokerage Inc Fund Administrator Sublime Fund Administration LL Firm Locations a Edit Legal Counsel Top Partners LP HO canis State City OF Emps Auditor Magnificant Accounting Sevices LP HKG Hong Kong 5 Fund Capital Status Fi Edit usA CA San Francisco 5 Open to existing investors GBR London i0 Open to new investors mr Fundamental Fund Registration aj Edit Onshore Offshore Onshore Fund Fee Structure a Edit Share Class A Management Fee 2 00 Currency LISD United States Dollar Incentive Fee 20 00 High Watermark No Fund Strategy A Edit Expense Ratio 5 00 As OF Date 1 31 2010 Sector Specific 60 00 Fund Investment Parameters A Edit Event Driven 40 00 Minimum Individual Investment
48. P Card into the PerTrac Analytical Platform and or other internal systems for review and analysis Thank you for using PerTrac P Card 113
49. Save i W Select All gt gt j v _ Primary 2 AIMA P Card _2 Limited Partners w I MFA P Card E y aei As Of Date F 1 31 2010 _ iai Sector Specific 60 00 Fund Investment Parameters a Edit Evers Uriven 40 00 Minimum Individual Investment gt Fund Concentration A Edit Lock Up Period in d ae 105 H P Card Generator User Manual v1 6 If the Email check box column is selected an email will be created for each P Card distribution group combination For example for the figure above four emails will be created 1 Primary Bond Fund and Derivatives Fund 2 AIMA P Card Bond Fund and Derivatives Fund 3 Limited Partners Bond Fund and Derivatives Fund 4 MFA P Card Bond Fund and Derivatives Fund Add the users email address or the appropriate email list and click send The P Card will be sent directly to the intended recipient For the distribution groups that are not selected in the Email check box column the P Card and PDF if applicable will be saved to the desired location and the process will end 106 P Card Generator User Manual v1 6 Get Additional Help Additional information can be obtained from the P Card section of the PerTrac Financial Solutions website www pertrac com To get access to written documents as well as video tutorials click on the Help button located in the top ribbon Figure 12 1 1 Get Additional Help PerTrac P Card Generator J B p S Generate P Card Get
50. Setup Wizard Register New Fund Windows Exit Funds uy Start Page P Card Setup Wizard P Card Setup Wizard x D Abster Derivatives Fund Class Abster Long Short Equity Fun a Welcome gt EP Get MyFunds gt W fundSettinas gt E p CardLayout gt Distribution Setup gt S Login Security gt Finis A Select a P Card layout template to choose which information to populate on a P Card You can also choose to copy information from one fund bo another P Card Layout and Fund Information P Card Layout Templates MFA P Cand Fund information required by MFA Show Preview Il l AIMA P Card Fund information required by AIMA Show Preview Basic P Card Basic information for a fund show Preview Advanced P Card Basic P Card extra fields Show Preview i O Custom P Card 1 of 5 Steps to pick any Fields O Copy From Fund 7 Default P Card Template applied to alln 1 AIMA P Card Uses reporting requirements for submitting information to the Alternative Investment Management Association A To select the AIMA option click on the radio button beside AIMA P Card and click Next at the bottom of the window B Select the field groups in the left column to add to the template These groups contain information which is required by the AIMA For a complete list of required fields see Appendix 2 AIMA Requirements For each field in the right column add as much detail as desired To move to the next g
51. Setup Wizard is also accessible in other areas of P Card Generator without going through the Wizard The Setup Wizard allows the user to apply the content of a data field to one or more funds at the point of setup This is helpful when users set up a large number of funds that are going to share a number of similar characteristics for example address service provider personnel fund structure This workflow is a unique aspect of the setup process The Setup Wizard process is most useful to a fund manager who is going to maintain several P Cards with a large number of overlapping common fields and identical layouts This situation would be expected to be true for funds that follow the same type of strategy but differ by class and Currency as well as for situations in which a fund has a number of feeder products that invest in the same underlying funds but with differing allocations Getting Started with the P Card Setup Wizard 1 Launch the P Card Generator application that was downloaded from the Registration website The P Card Generator can be launched from the directory Program Files PerTrac Financial Solutions P Card Generator or from the shortcut icon on the desktop 2 After launching P Card Generator click on Setup Wizard in the top ribbon First time users will automatically be taken to the Setup Wizard 3 Read the Welcome to P Card page and click Next 4 Users will be directed to the Get My Funds section where they can eith
52. aeeeessaeeeeesaneeeees 23 Oer FV UNG Sa aeren eases geste ica ber ANAE AAE EE E E E NEA 25 Getting Verified Funds into P Card Ge nerat0r ccccccccccccsseeeeceeeeeeeseeeeeceseeeeceeesuuceesseaeeesseaeeeessesseeess 26 Get My Funds From the Internet cccccccccccccceesceeceeeeeeseeeeeeseeeeeesaeaeeeeeseaeeeeeseeeeeeeseaeeeeenas 26 Get My Funds From the Users Computer ccccccceseeceeceeeeeeeeeeeeeeseeeeeeeseeeeeeessaeeeeesaeeeeeeas 27 eain a USO Ay OE aaeei iE E E NAE E 28 Entering Qualitative Data ccccccccccccccccccccesseecceeeseeeeeeeeseeeeeeceeseaeeeeeeeeseseeeeseeeeseeeeeeeessseeeeeeeseessaaageeeeensaas 32 ENOI D U e e T E E E 32 Copying Data from One Fund to Another cccccceccceceeeeeeeeeeeeeeeeaeeeceeseeeeeeeseaeeseesseaeeeessaaesessaeeeees Entering CHUAN AUIS Ae retin cxres ccc taacncmnetmuedtaendeesieecmacimeca duane EEEE EET EEE RE 37 Quantitative Data Settings 2 0 00 cccccccccscssssssessseseseeceeeeeeeeceseceaeaaaasauensssesecceeeeeeseseseeeaeauaaesnesneees 37 LOINC ME Dal decer e S E T E 39 Importing Data from a Spreadsheet 2 c00 ccc0ccseceesnceeseescceenececessscesceeeseeccedaseescesaesencoseeeescoees 53 Adno AA E CE i E ee ee ee ee 65 Creating and Managing Distribution GrOUDS ccccccseeececeeeeeeeeeeeeceeeeeceaeeesseeeeeseaeeessaeeesseeeeesaeeesaaaeees 66 Setting up Default Distribution Group Profiles cccccceccceceseeceeeseeeceeeseeeeeesaee
53. ange 1 Inthe P Card Generator double click on the fund to be updated in the Funds column at the left of the window 2 Click eee eae on the interval to be edited daily weekly month to date estimates monthly quarterly 3 Select the import map to be edited J 4 Click the Edit icon Ei Figure 7 3 2 1 Entering Quantitative Data Importing Quantitative Data Edit an Import Map PerTrac P Card Generator E x 230 9 Age Generate P Card Get My Funds Edt Preferences Setup Wizard Register New Fund Windows Exit Help Funds gy Start Page GB Abster Derivatives Fun x Abster Bond Fund Class A U ad i E F 2 Settings E Pick Info Groups B toner Commedtesrind os Abster Derivatives Fund Class A 2 E Pao sro fe Abster Derivatives Fund Class Last P Card 5 10 2010 5 08 AM 3 Abster Long Short Equity Fun E Attachments h ena aa w FI sanl AASA Pe er ie Exchange Traded Futures 40 00 fy Exchange Traded Options 20 00 OTC Derivatives Plain Vanilla 30 00 OTC Derivatives Exotics 10 00 Month to Date Estimates af Edit Date Return Delta NAY Assets Managed ee Performance Data Import Monthly Performance 4 Edit Date Return Est hay Est Assets Managed a 3 A perf 5 Performance Data Import Data File wl Browse Import Mapping Abster Derivatives Fund Performance a Ei amp be Import 70 P Card Generator User Manual v1 6
54. anual v1 6 3 Populate the data for the relevant information groups 4 Click Next Figure 5 2 2 Customize a Layout Select a Starting Template Pre Configured Templates PerTrac P Card Generator _ X D aA 2 FS 0J Generate P Card Get My Funds Edt Preferences Setup Wizard Register Mew Fund Windows Ext Help y Funds By Start Page GB Abster Derivatives Fun E P Card Layout and Fun x E Abster Bond Fund Class A USD ia z sated Sna bp aa P Card Layout and Fund Information J 7 akoa lt a Instructions Please select the items that you wish to populate by 38 Abster Long Short Equity Fund using bhe chadboses bes Basic P Card Basic information for a fund Wo Check Uncheck All J Fund Registered Address Fund Management Company Fund Key Personnel Fund Registration Address 1 Fund Service Providers Fund Capital Status Address 2 Fund Size Address 3 Fund Strategy Region Exposure City New York Firm Details State Province NY Postal Code Fund Registered Address 1010 Third Avenue 22242 24 lt 4 4 10021 Country USA General Phone Number 1 212 555 1211 35 P Card Generator User Manual v1 6 5 Select the funds in the P Card Generator to apply this layout and data to if any 6 Click Save Figure 5 2 3 Customize a Layout Select a Starting Template Pre Configured Templates 1 PerTrac P Card Generator X a a U o 9 292 G
55. ass A U GP Abster Commodities Fund Clas GB Abster Derivatives Fund Class z3 Abster Long f Short Equity Fun E Settings E3 Pick Info Groups a Al Fund Management Company a Edit Fund Registered Address A Edit Abster Capital LLC 1010 Third Avenue Mew York Fund Key Personnel A Edit NY Fund Manager 1 Abigail Smith 10021 i Compliance Officer Joseph Blogs USA Marketing Investor Relations Name r TERE Fund Service Providers 4 Edit Telephone 212 555 1212 Prime Broker 1 Apex Prime Brokerage Inc Fund Administrator Sublime Fund Administration LLC Firm Locations a Edit Legal Counsel Top Partners LP HO Cains State city OF Emps Auditor Magnificant Accounting Sevices LP HKG Hong Kong 5 Fund Capital Status a Edit U54 cA San Francisco 5 Open to existing investors GBR London 10 Open to new investors Jo USA NY New York 25 Primary Fund Style F Edit Fundamental Fund Registration a Edit Onshore Offshore Onshore Fund Fee Structure A Edit Share Class A Management Fee 2 00 Currency USD United States Dollar Incentive Fee 20 00 High Watermark No Fund Strategy A Edit Expense Ratio 5 00 As Of Date 1 31 2010 Sector Specific 60 00 Fund Investment Parameters A Edit Event Driven 40 00 Minimum Individual Investment a 1 500 000 4a Fund Concentration j Edit Lock Up Period in days v 103 P Card Generator User Manual v1 6 B In the pop up window
56. ass A USD Onshore list if you wa YB abster Derivatives Fund Class A USD Onshore and information to be applied as the default P Card layout for any new Funds added in the future i a Abster Long Short Equity Fund Class A USD Onshore 33 P Card Generator User Manual v1 6 B Create a new template 1 Select the new starting template for the fund 2 Click Next Figure 5 2 1 Customize a Layout Select a Starting Template Pre Configured Templates PerTrac P Card Generator a X ER Mri 2 S OVO Funds ey Start Page E Abster Derivatives Fun 3 P Card Layout and Fun x S Abster Bond Fund Class 4 USD E GB Abster Commodities Fund Class A P Card Layout and Fund Information Abster Derivatives Fund Class A Abster Long Short Equity Fund Select a P Card layout template to choose which information to populate on aP Card You can also choose to copy information from one fund to another P Card Layout Templates MFA P Card Fund information required by MFA Show Preview O AIMA P Card Fund information required by AIMA Show Preview Basic P Card Basic information for a Fund Show Preview O Advanced P Card Basic P Card extra fields Show Previews O Custom P Card 1 of 5 Steps to pick any Fields Copy From Fund SB Abster Derivatives Fund Class A USD we Of cme 34 P Card Generator User M
57. ation LLC Firm Locations Edit Legal Counsel Top Partners LP HO Cauky State City OF Emps Auditor Magnificant Accounting Sevices LP HKG Hong Kong 5 Fund Capital Status 4 Edit LSA cA San Francisco Open to existing investors GER London 10 Open to new investors J USA NY New York 25 Primary Fund Style Edit Fundamental Fund Registration a Edit Onshore Offshore Onshore Fund Fee Structure A Edit share Class A Management Fee 2 00 Currency USD i United States Dollar Incentive Fee 20 00 Find High Watermark Mo und Strategy A Edit Expense Ratio 5 00 s OF Date 1 31 2010 Sector Specific 60 00 i Fund Investment Parameters A Edit Event Driven 40 00 Minimum Individual Investment 4 1 500 000 Fund Concentration a Edit Lock Up Period in days ww 3 At the top of the table locate the fund or funds to be configured for distribution Select which distribution group s to distribute the fund s P Cards to by checking the box in that group s column 4 Within each distribution group s column determine which information groups will be included in the P Cards that are sent to that group If you do not wish to send P Cards to a particular distribution group you do not need to select any information groups in that column Check the box for the info group to be included 5 To see the list of fields included in an info group click on beside the name of the info group 78 P Card Generator User Manual v1 6
58. atives Fun Firm Locations vi show On P Card Country OF Em SEP eee eee reer a ar ee ETETETT erremerre rT eee TTT eee eee eer ery tT Teer eT TT Tee rrr ee rye ey grong San Francis London New York Fund Registration A Edit Onshore Offshore Onshore Share Class A Currency LISD United States Dollar Fund Strategy A Edit As Of Date 1 1f2010 Long Short 75 00 Sector Specific 25 00 Fund Concentration A Edit As OF Date 1 1 2010 Top Holding 1 Warrants Long 20 00 42 Abster Derivatives Fund Cl Bema a ares 0 J Exit Help xX 2 Settings Le Pick Into Groups Last P Card 5 10 2010 5 08 AM Prime Broker 1 Reliable Prime Brokerage id Fund Administrator Steadfast Fund Administration Legal Counsel Trustworthy Legal Partners Audtor Dependable Accounting Servies Inc Fund Capital Status Open to existing investors Open to new investors A Edit Primary Fund Style Fundamental A Edit Fund Fee Structure Fanagement Fee 2 00 9 Incentive Fee 20 00 o High Watermark No Expense Ratio 5 00 A Edit Fund Investment Parameters Minium Individual Investment 1 500 000 Lock Up Period in days 180 Redemption Notification Period in days 60 Advanced Notice in days A Edit Fund Concentration Text and Percent Format 1 Select the desired fund from the list in the Funds column at the left of the window by double cl
59. ayout for any new Funds added in the future i Abster Long f Short Equity Fund Class 4 USD Onshore 48 P Card Generator User Manual v1 6 Quantitative Data Performance data is one of the most important kinds of data transported via P Cards Users can enter returns for different frequencies if they wish including daily weekly month to date estimates monthly and quarterly returns as both estimates or finals for the period Data can be delivered for a single point in time or as full time series Quantitative Data Settings Before adding performance data a fund s P Card template must be set up to receive the data This may have been created in the Setup Wizard 1 Select the fund from the list in the Funds column at the left of the window by double clicking on the fund name 2 Set the performance reporting frequency by clicking Settings in the upper right corner Figure 7 1 1 Entering Quantitative Data Setting up to Receive Data Settings H PerTrac P Card Generator mx a 8420 s 9 Se Generate P Card Get hiy Funds Edt Preferences Setup Wizard Register New Fund Windows Exit Help Funds Ye Start Page Abster Derivatives Fun Xx Abster Bond Fund Class 4 USD On i mo m 2 Settings f EE Pick Info Groups abster Connedties rund Cessa U Aster Derivatives Fund Class es E remecow Abster Derivatives Fund Class A US koea ih a g Abster Long Short Equity Fund Clas
60. below Basic P Card Basic information for a fund v CheckfUncheck All J i Fund Registered Address A J Fund Management Company Fund Registered Address E i Fund Key Personnel v Fund Registration Address 1 1010 Third Avenue i Fund Service Providers v Fund Capital Status Address 2 F Fund Strategy 7 Region Exposure City New York i Firm Details State Province NY Postal Code 10021 Country usal t Prev Next spse D 15 P Card Generator User Manual v1 6 The layout and data can be applied to a single fund a sub set of the funds or all of the funds in the P Card Generator This is accomplished by using the check boxes for those funds that a user wishes to share in common field structures and data to that fund being updated The user will want to use this routine when he has different types of registered funds within P Card Generator some of which share common features and some of which do not Figure 2 4 3 P Card Generator Setup Wizard P Card Layout Applying the Data PerTrac P Card Generator x wi gt S J O Generate P Card Get My Funds Edit Preferences Setup Wizard Register New Fund Windows Exit Help Funds F Abster Derivatives Fund Class Abster Long Short Equity Fun welcome gt E Get My Funds gt 9 eundsettings gt p cardLayout gt Distribution Setup gt S Login security gt Finis Gy Start Page P CardSetup Wizard 3 P Card Setup
61. beside Custom P Card and click Next at the bottom of the window This option contains five steps each presented on its own tab Each step contains a different set of P Card fields Within the first step select the field groups in the left column to add to the template To remove a group uncheck the box beside it For each field in the right column add as much detail as desired To move to the next group click on the group s name in the left column Click Next at the bottom of the window to continue to the next step Repeat the process until all five steps are complete 13 F P Card Generator User Manual v1 6 After all steps are complete click Distribution Setup at the top of the window or Next at the bottom 6 Copy A layout template can be created by copying an existing template from another fund A TEUR ee Se To select the Copy option click on the radio button beside Copy from Fund and click Next at the bottom of the window Select the fund template to be copied from the pull down menu at the right of the Copy From Fund label and click Next at the bottom of the window Select the field groups in the left column to add to the template To remove a group uncheck the box beside it For each field in the right column add as much detail as desired To move to the next group click on the group s name in the left column Click Next at the bottom of the window to continue to the next step Select which funds you w
62. bon at the top of the window 2 Select Distribution Setup from the drop down menu A grid of funds and options will be displayed Click the Delete Profile at the top of the window A pop up box will appear Select the profile to be deleted Click OK When all desired distribution group profiles have been removed click Save or Save and Close at the bottom of the window oe Figure 9 3 1 Distribution Groups Deleting a Profile PerTrac P Card Generator E X el aao FF dl gogo Generate P Card Get My Funds Edt Preferences Setup Wizard Register New Fund Windows Exit Funds J Abster Bond Fund Class A USD On Abster Commodities Fund Class A U Distribution Setu p 3B Abster Derivatives Fund Class A US H ir Abster Long Short Equity Fund Clas Distribution Setup allows you to define multiple versions of your P Card For the individual data requirements of different customer types Delete Distribution Profile K fective Inve a Wy Start Page GB Abster Derivatives Fun 3 Distribution Setup X Please select the distribution profile you would like to delete Profile To Delete HighiNetiWorthiindniuse A ects Information to include in P Ca a a Ld Basic Information about the M J Fund Registered Address L Fund Management Company T Fund Key Personnel 0 Firm Locations L Fund Service Providers 28 lt lt SS a H HAHAA
63. cenario a single P Card will be generated for a given fund Note If the user has not set the function to automatically generate an email one will need to be created manually to distribute the P Card 95 P Card Generator User Manual v1 6 Generate P Cards without Distribution Groups 1 Generating a Single P Card A Click Generate P Card in the ribbon at the top of the window Figure 11 1 1 Generating the P Card Without Distribution Groups Single P Card PerTrac P Card Generator ue 2 S OVO Generate P Card fcet My Funds Edt Preferences Setup Wizard Register New Fund Windows Exit Help ey Start Page Abster Derivatives Fun B Aster onmosties Fund cas Abster Derivatives Fund Class A W Abster Derivatives Fund Class GP Abster Long Short Equity Fun Ei Settings Pick Info Groups Last P Card 5 10 2010 5 08 AM Bme o a Fund Management Company A Edit Fund Registered Address 4 Edit F 4bster Capital LLE 1010 Third Avenue New York Fund Key Personnel aj Edit NY Fund Manager 1 Abigail Smith 10021 l Compliance Officer Joseph Blogs USA Marketing Investor Relations Name Jane Doe Fund Service Providers A Edit Telephone 212 555 1212 Prime Broker 1 Apex Prime Brokerage Inc Fund Administrator Sublime Fund Administration LLE Firm Locations A Edit Legal Counsel Top Partners LP HO Country Skate City Of Emps Auditor Magnificant Accounting Sevices LP HKG H
64. chassa U Aster Derivatives Fund Class A USD 5 Abster Derivatives Fund Class A US a Abster Long f Short Equity Fund Clas Performance data Rate of Return NAY AUM can be reported in one of five worksheets depending on the Frequency of your reporting Daily Weekly Monthly Month to Date Estimates or Quarterly You can also select to calculate NAVs automatically given a Staring NAY Note Selecting this option will recalculate your MAYS when this option is saved and each time performance data is modified Calculate NAVs Starting Use Rate of ROR Warning Performance Reportin 5 ss i as a ir h srFormance Reporting Automatically MAY Return Warning Threshold y Monthly f 100 00 i 2 50 Quarterky P Card Email Options Automatic Email Generation IF you want to attach your P Card to a new email message everytime your P Card is generated check this option Default Email Subject Default Email Body Note Performance reporting settings can be also be set by clicking Edit in the ribbon at the top of the window and selecting Fund Settings or by clicking Preferences and selecting the Default Fund Settings tab 50 P Card Generator User Manual v1 6 Entering the Data After the quantitative data template is set up the returns performance information can be added There are three methods to enter the quantitative data manual data entry copying and pasting the data from a spreadsheet a
65. d currency designations For example if your fund name is PerTrac Fund and this option is checked your fund will display as PerTrac Bull Fund Class A GBP This may help if you have multiple share classes for the same fund name Note This option is used throughout the application anywhere your fund name is displayed 26 P Card Generator User Manual v1 6 Verified Funds into P Card Generator Before qualitative and quantitative information can be added to a fund s P Card the verified P Card Certificates must be brought into P Card Generator A fund s P Card Certificate can be brought into P Card Generator by downloading it from the Internet or opening it from a file stored on the user s computer This follows the same steps as in the Setup Wizard Figure 4 1 1 Get My Funds From the Internet or Computer PerTrac P Card Generator xX 3 8j B 2 9 Ave raran Setup Wizard Register New Fund Windows Exit lu Generate P Card Funds say Start Page x Abster Derivatives Fund Class 28 PERTRAG Cac Version g Abster Long Short Equity Fun a aes 4 Get My Funds _ X Fat s to create F Get My Funds you will be parties Once your Fund has been verified with PerTrac you can get your Funds in two ways You can download your registered Funds off the internet or you can load the funds from P Card Certificates stored on your drive these can be downloaded manually From
66. d font size from the second pull down menu Default setting is 8 3 Font Color Select the desired font color from the third pull down menu Default setting is black 4 Background Color Select the desired color of the field names section Default is white 5 Font Settings Select the desired font settings from b and u buttons Default setting is normal text no bold italics or underlines E After all options have been set click Next Figure 10 3 2 PDF Customization Setup PDF Info Group Template PerTrac P Card Generator Generate P Card Get My Funds Edit Funds Abster Bond Fund Class A US Abster Commodities Fund Class 2 Abster Derivatives Fund Class 4 i Abster Long f Short Equity Fund lt X BES Setup Wizard Register New Fund Exit ey Start Page g Abster Derivatives Fun 3 PDF Template Setup x Abster Derivativ PDF Header Template gt Info Group gt Performance Data gt Notes Page PDF Info Group Template Border Color Header Band Ari i FontColor BackgroundColor b ront gt e Preview ee Names i FontColor BackgroundColor b i u Sample Text Populated Data j FontColor BackgroundColor b z u Sample Text OB cance id Save 90 P Card Generator User Manual v1 6 F PDF Performance Data Template Customization of the fonts shading and borders of the different performance data sections of the P Card PDF Note The o
67. desired 3 Click Confirm to the right of the group name Figure 6 1 1 Entering Qualitative Data Text Only PerTrac P Card Generator x J aau F amp F Ff OVO Generate P Card Get My Funds Edt Preferences Setup Wizard Register New Fund Windows Exit Funds wy Start F Start Page e Abster Derivatives Fun x Abster Bond Fund Class A USD On T EE B Abster Commodities Fund issa U Abster Deriva tives Fund Class seo E nicken Broun Abster Derivatives Fund Class 4 US Abster Long f Short Equity Fund Clas Last P Card None ee A Fund Management Company Edit Fund Registered Address aj Edit r Abster Capital LLC Fund Service Providers A Edit Fund Key Personnel v Show On P Card Fund Capital Status A Edit Fund Manager 1 Abigail Smith Primary Fund Style a Edit Fund Manager 2 Fund Manager 3 Fund Fee Structure al Edit omemanice Of cer JAP Eas Fund Investment Parameters a Edit Marketing Investor Relations Name Jane Doe Fund Details A Edit Title Fund Size 4 Edit gt Telephone 1 212 555 1212 Investor Type A Edit Business Email asmith abstercapital com td Firm Locations A Edit Firm Details A Edit E EEE edit Broad Asset Class Exposure aj Edit Onshore Offshore Onshore lt aca Share Class A Investment Type Equities A Edit Currency USO United States Dollar Investment Type Debt a Edit Fund Strategy A Edit Investment Type Commodities 4 Edit N
68. ds Multi Strategy 109 P Card Generator User Manual v1 6 Fund Concentration Top 10 Holdings As Of Date Top Holding 1 Long Short Trading Style As Of Date Buy and Hold Normal Active gt 100 turnover month Highly Active gt 100 turnover week As Of Date Uses Leverage Yes No Maximum Allowable Amount Current Leverage Long amp Short Gross Net Leverage As Of Date Value At Risk Per Day Estimated Yes No VAR Source Conditional VAR Mean Excess Loss Estimated Yes No Confidence Level As Of Date North America Central America South America Northern Europe Southern Europe Western Europe inc UK Central Europe Eastern Europe inc Russia Asia ex Japan Asian with Japan Indian Sub Continent Australasia Middle East Northern Africa Southern Africa Global Middle Africa Other 110 PerTrac P Card Generator v1 6 Field Master Fund Details Number of Open Positions min Number of Open Positions max Launch Date Last Audit Date Return Type Gross Net Gross of Fees Filed Net of Fees Filed Returns Net of Fees Filed Gross Long Gross Short Fund Size Fund Total Assets Under Management As of when Total Anticipated capacity of Fund Total Assets in Strategy Total Anticipated capacity of the Strategy Investor Type Fund of Hedge Funds US Pensions Endowments Foundations High Net Worth Individuals Other Firm Details Number of Funds Managed F
69. e Default Sample Any Fund LP Class A USD Onshore 123 Main Street Anytown USA 00000 Custom Text Setup Image Setup Ease ino 87 P Card Generator User Manual v1 6 PDF Customization A PDF Header Template Customization of the text and graphics that will go into the header section of the P Card PDF 1 4 Initial Default vs New Default The initial default setting is a black and white document This can be used instead of customizing the document At the conclusion of this section a new default setting will be created which will contain the customization To Start this process select the Custom radio button Text Setup Customize the text that will be in the header of the P Card PDF Typically this would entail the company name fund name company address and other textual information To customize the text select the text by holding down the left mouse button and dragging the mouse over the text to highlight what is to be changed Select the appropriate setting below 1 Font Style Select the desired font style from the first pull down menu Default setting is Arial 2 Font Size Select the desired font size from the second pull down menu Default setting is 8 3 Font Color Select the desired font color from the third pull down menu Default setting is black 4 Font Settings Select the desired font settings from b and u buttons Default setting is nor
70. ect when new funds are added their P Card folders vill be created here you will be a Archived P Cards Folder C Documents and Settings P Card Demo Wl frd parties o edit data on contained on the window you can l options Double Click to Note PerTrac recommends keeping the default settings for both the database and P Card folder locations 22 P Card Generator User Manual v1 6 Login Security This feature can be used to restrict access to P Card Generator 1 Add New User A Click Add New User B Complete the form by providing the requested information and answering the security question C Click OK 2 Edit User A Select the appropriate user from the list on the right B Click Edit User on the left of the user list C Update the appropriate information D Click OK 3 Delete User A Select the user to be deleted from the list on the right B A dialog box will appear asking to confirm that the user should be deleted Click Yes if appropriate If the user should not be deleted click No C Adialog box will appear confirming that the user has been deleted Figure 3 2 1 Setting Preferences Login Security PerTrac P Card Gen X Preferences _ x se 3 J DataBase B Login Security GQ Defauk Fund Settings Other Preferences Generate P Card Get My Login Security Funds IF you want bo use a login password every time you start the P Card software you can add user accounts here by x Abster Der
71. eeeseeeeeeesseeeeeeegs 66 Setting up Customized Distribution Group Profiles cccceeeccceeesseeeeeeeseeeeseeseceeseeeeeteeeeeeeeees 68 Removing a Distribution Group PLoOfile cccccccseeececeeeeeceeeeeeeeeeeeeseeeeeseueeeseaeeeesaeeeeseeeeesseeeensags 70 Using Distribution Groups in the Main Screen cccccccccseseeeceeeeeeeeeeeseeeeeseaeeeeaeeeeeseaeeesegeeesaaes 71 GUIS TO Nam Ter Odd PDF ee E eect ooh eu enteetios ene EE E EE 73 PA DF E aca scackeasececose tes sdeiecacanasesmneuysinelectensotecstioasdseancanesedtiieratnecassesalieecesassnatetes 73 Opening the P Card PDF CUStOMIZED cccccccceeeececeeeeceeeceeeeeeecaeeeeeesaeaeeesseeeeeesseaeeeessaaeeeesaaaes 73 COMTO FUN GUOING aaeain A E O E E E OA 75 POF CUSTOMIZAR EE 76 Cener ma CAS a e ELSE T E A N ate aecucnacteeeecnanseesects 83 Without Distribution Groups cccccccseeececeeeeeceeeeeeeeeeeeeeeeeeseaeeeeaeeeeesaaeeeseaeeesseeeeeseeeeesageeesaeeeeeesas 84 Wi IS THI UTION G OUDS 5 dese oxac caswseacuesaicesnnauseaqunsocenscnsuenntansnasasaceusansacosiphonaadeqseteanedansiessacensanceeres 88 Cet CCI OMEN OUD SEE EE E E E EE E E E eee eearencerente 95 Ja 9 812 910 e nee en E E E AE E E E E E eer rer eater ee et eee ee 96 P Card Generator User Manual v1 6 CONCISO cin nctintniscnaawteandguiacevcetavanti cams Guennicusdatnoeseaceddetauuiesdasnetbseerd a e aR 101 Introduction to P Card Generator Overview The core function of P Card Ge
72. enerate P Card Get My Funds Edk Preferences Setup Wizard e Windows Exit Help Funds BY Start Page GB Abster Derivatives Fun E P Card Layout and Fun x Abster Bond Fund Class A USD g Abster Commodities Fund Class A P Card Layout and Fund Information Abster Derivatives Fund Class A i Abster Long f Short Equity Fund Copy P Card Layout and Information to E Check all Funds Choose which funds you would like to update with this layout Default P Card Template applied to all new funds Select Default P Card GB Abster Bond Fund Class A USD Onshore Template in the Fund l a Abster Commodities Fund Class 4 USD Onshore list if you wantalaya VSD abster Derivatives Fund Class A USD Onshore and information to be applied as the default P Card layout for any new Funds added in the future i a Abster Long Short Equity Fund Class A USD Onshore 36 P Card Generator User Manual v1 6 Add Remove Info Groups via Pick Info Groups To further customize the P Card template for a fund follow these steps 1 Click Pick Info Groups in the upper right corner of the application A separate pop up window will appear with all potential information groups 2 Check Uncheck the groups you wish to add remove from the P Card details on the group can be seen by clicking on the next to the group 3 Click the Select All check box to include all of the information groups 4
73. enerator nm x F Card Layout for CopyfEdit Fund Info Distribution Setup Ei Settings Pick Info Groups Default Settings lass A Last P Card 5 10 2010 5 08 AM Pick P Card Info Groups Fund Settings a Fund Management Company a Edit Fund Registered Address aj Edit Fi Abster Capital LLC 1010 Third Avenue New York Fund Key Personnel A Edit NY 4 Fund Manager 1 Abigail Smith 10021 Compliance Officer Joseph Blogs USA Marketing Investor Relations Mame Jane Doe Fund Service Providers A Edit Telephone 212 555 1212 Frime Broker 1 Apex Prime Brokerage Inc J Fund Administrator Sublime Fund Administration LLC Firm Locations a Edit Legal Counsel Top Partners LP HO ER State City Of Emps Auditor Magnificant Accounting Sevices LP HKG Hong Kong 5 Fund Capital Status A Edit USA A San Francisco 5 Open to existing investors GBR London i0 Open to new investors Vo USA NY New York 25 Primary Fund Style A Edit Fundamental Fund Registration 2 Edit Onshore Offshore Onshore Fund Fee Structure aj Edit Share Class A Management Fee 2 00 Currency USD i United States Dollar Incentive Fee 20 00 r High Watermark No Fund Strategy A Edit Expense Ratio 5 00 As OF Date 1 31 2010 Sector Specific 60 00 Fund Investment Parameters A Edit Event Driven 40 00 Minimum Individual Investment z 1 500 000 Fund Concentration 4 Edit Lock Lip Period in days se 86 P Card Gen
74. er download P Card Certificates for their registered funds from the Internet directly into P Card Generator or open previously obtained P Card Certificates currently stored on their computer To skip the Get My Funds section click Fund Settings at the top of the window or Skip Step at the bottom For information on registering funds see the PerTrac P Card Fund Registration User Guide P Card Generator User Manual v1 6 Figure 2 1 1 P Card Generator Setup Wizard Welcome Welcome to P Card This wizard will guide you through all the steps required to setup the P Card gener Next IF at any time you want to jump ahead and skip a step click Skip Step or click the bop of this window Step 1 Get My Funds After your funds are activated and P Card ready your P Card Certificates are available For download Once imported into the software you can start creating P Cards for your Funds Step 2 Fund Settings In Fund Settings you can configure what type of time series you report for performance data such as Daily or Monthly data You can also configure various warning options For performance data entry and automatic email settings Step 3 Create P Card Layout IF you want to publish specific information in your P Card such as Fund Concentration Asset Class Exposure etc you can create a default P Card layout IF you want to set default information that might be the same for each of your P Card funds such as address you
75. erator User Manual v1 6 Common Functions There are functions that can take place at any time during the P Card PDF customization process The buttons for these functions can be found at the bottom of the screen 1 Cancel If the user wishes to stop the customization process and not save the work performed click Cancel then confirm that the work is not to be saved 2 Save If the user wishes to stop the customization process and does want to save the work performed click Save then confirm that the work is be saved 3 Preview The P Card PDF can be previewed at any time during the customization process by clicking the Preview button at the bottom of the screen If no funds are open in the P Card Generator the user will be asked to indicate which fund is to be previewed If one or more funds are open in the P Card Generator the active fund will be previewed Figure 10 2 1 PDF Customization Common Functions PerTrac P Card Generator X 3z SBP SF 9 JQ Generate P Card Get My Funds Edit Preferences Setup Wizard Register New Fund Windows Exit Funds Abster Bond Fund Class 4 USD On Abster Commodities Fund Class U PDF Default Settings PDF Header Template gt Info Group gt Performance Data gt Notes Page gt Fund Selection Abster Derivatives Fund Class A US z Abster Long Short Equity Fund Clas wy Start Page Gp Abster Derivatives Fun lt PDF Template Setup x PDF Header Templat
76. ers have complete control over what content they decide to send to any receiving party There are six default distribution group profiles included in the setup AIMA P Card MFA P Card Limited Partners Prospective Investors Trusted 3 Parties and Watch List Investors The user can add additional profiles Setting Up Default Distribution Group Profiles 1 Click Edit in the ribbon at the top of the window 2 Click Distribution Setup in the drop down menu Figure 9 1 1 Distribution Groups Setting Up PerTrac P Card Generator x 2 S OVO Preferences Setup Wizard Register New Fund Windows Exit Help ee prin irili ees Generate P Card Funds fun xX 9 Abster Bond Fund Class Distribution Setup z d GB Abster Commodities Fund ag i re Abster Derivatives Fund P Card PDF Ives Fu n C aSS A nie GB Abster Long Short Equity 5 Pick P Card Info Groups Fund Settings E Settings EE Pick Info Groups Last P Card 5 10 2010 5 08 AM tal Performance Data xls 600 58 KE A Fund Management Company A Edit Fund Registered Address 4 Edit Fi Abster Capital LLC 1010 Third 4venue New York Fund Key Personnel a Edit NY Fund Manager 1 Abigail Smith 10021 Compliance Officer Joseph Blogs USA Marketing Investor Relations Name Jane Doe Fund Service Providers 4 Edit Telephone 212 555 1212 Prime Broker 1 Apex Prime Brokerage Inc Fund Administrator Sublime Fund Administr
77. es amp Options 40 00 Canada 15 00 3 Chile 10 00 Invesbment Type Derivatives Fi Edit United States 25 00 As Of Date 1 31 2010 Exchange Traded Futures 40 00 Exchange Traded Options 20 00 OTC Derivatives PlainjVanilla 30 00 OTC Derivatives Exotics 10 00 Month to Date Estimates 7 Edit Date Return Delta NAW Assets Managed Performance Data Import Monthly Performance A Edit Date Return Est NAY Est Assets Managed JW a Z Performance Data Import 51 P Card Generator User Manual v1 6 2 Inthe Month to Date Estimates area enter the performance data on the line for Current Period 3 Change the date if necessary 4 Enter the return information either as a decimal or percent 0 012 or 1 25 5 The Delta will be automatically calculated If this is the first row or data or the first row of a month the Delta will equal the Return 6 The NAV and Assets Managed can be populated however this information is not required 7 Click on the disk icon at the far right The data will move up to the Last Period row and be entered into the performance data worksheet Figure 7 2 1 2 Entering Quantitative Data Adding Data Manually Into the Front Screen Month to Date Data PerTrac P Card Generator _ x a a o AVE Generate P Card Get My Funds Edit Preferences Setup Wizard Register New Fund Windows Exit Help Funds z Start Pa
78. fthe return is an estimate check the next cell in the Est column f Enter the net asset value in the NAV column If the user indicated under the quantitative data settings that the NAV should be automatically calculated this column should be left blank g After all of the data has been entered and the Confirm button has been clicked the NAVs will be calculated NAV s can also be calculated by right clicking the mouse and select Calculate NAVs 63 P Card Generator User Manual v1 6 h Check the next cell in the Est column if the NAV is an estimate If the return is an estimate the NAV should be as well i Enter the funds assets under management in the Assets Managed column j Ifthe user has data to enter for additional return periods repeat steps 2 7 above entering the data for each period on a separate row in ascending date order going down the table e g 1 31 2010 on row 2 2 28 2010 on row 3 etc k Weekly dates can be entered for any day of the week However it must be entered in seven day increments Monthly and quarterly dates should be entered using the final day of the period l Click Confirm in the upper right corner of the window to save the entered data Figure 7 2 2 4 Entering Quantitative Data Adding Data Manually Performance Worksheet Monthly Data Monthly Data PerTrac P Card Generator SA X SKPI 99 JQ Generate P Card Get My Funds Edit
79. ge a Abster Derivatives Fun YX D Abster Bond Fund Class A U 7 Abster Commodtes Fund Clas Aster Derivatives Fund Class A a Abster Derivatives Fund Class Abster Long l Short Equity Fun Z Settings E Pick Info Groups Last P Card 5 10 2010 5 05 AM E Attachments Country Exposure Americas la Edit Equity Derivatives 60 00 Brazil 15 00 Exchange Traded Futures amp Options 40 00 Canada 15 00 Chile 10 00 Investment Type Derivatives a Edit United States 25 100 vo 45 OF Date 1 31 2010 Exchange Traded Futures 40 00 Exchange Traded Options 20 00 OTC Derivatives PlainjYanilla 30 00 OTC Derivatives Exotics 10 00 Month to Date Estimates A Edit Date Return Delta NAY Assets Managed x Performance Data Import Monthly Performance af Edit MAY Est Assets Managed PT Dake Return Est k y Performance Data Import 52 P Card Generator User Manual v1 6 Figure 7 2 1 3 Entering Quantitative Data Adding Data Manually Into the Front Screen Month to Date Data 1 Abster Commodities Fund Clas E Abster Derivatives Fund Class Abster Long Short Equity Fun 1 31 2010 40 00 20 00 30 00 10 00 Manni Fa Piet Ectimabkec _ Month to Date Estimates Last Period 1 2 3 2010 2 l2feuiu Last Period 53 P Card Generator User Manual v1 6 B Monthly Performance Estimates a so applies to dai
80. gistered your funds be sure to download and install the free P Card Generator software which can be found by clicking on the Software link If you have any questions about how to set up create or send P Cards please visit the P Car te or contact P Card Support at support usi Thank you for using PerTrac P Card RR ee Fund Name Remo v Management Company Class Currency On Off Shore Delete Paii Share Class x m a Figure 1 2 1 Getting Started with P Card Download the P Card Generator ss PERT RA P Card About Us Contact Us Welcome asmith Register Fund About P Card P Card FAQs Instructions Funds Software Account Info In order to create a P Card you must download and install the P Card Generator software This software eguires Microsoft Windows 2000 or newer operating system Compliance Log S ipport Installing P Card Generator is a simple step by step process guided by a standard installation wizard The simplest install process is to leave all of the configuration elements at their default settings In following this approach the application itself as well as associated database and directory files will be installed on the user s local hard drive The database and directory files can both be customized during the installation process and a user may prefer to install the application on a shared or network drive The advantage of this configuration approach is that
81. he Interim Estimates option Figure 7 2 1 5 Entering Quantitative Data Adding Data Manually Into the Front Screen Monthly Estimates 3 PerTrac P Card Generator S3uadse AVE Generate P Card Get My Funds Edt Preferences Setup Wizard Register New Fund Windows Exit Help Funds Wy Start Page G Abster Derivatives Fun zx Settings E Pick Info Groups Aster Commodties Fund les Abster Derivatives Fund Class A a 3 Abster Derivatives Fund Class Last P Card 5 10 2010 5 08 AM 2 Abster Long f Short Equity Fun Se Game O Country Exposure Americas Edit Equity Derivatives 60 00 Brazil 15 00 Exchange Traded Futures amp Options 40 00 Canada 15 00 Chile 10 00 Investment Type Derivatives A Edit United States 25 00 4s OF Date 1 31 2010 Exchange Traded Futures 40 00 Exchange Traded Options 20 00 OTC Derivatives Plainj anilla 30 00 OTC Derivatives Exotics 10 00 Month to Date Estimates A Edit Date Return Delta NAW Assets Managed 4 Edit Return Est NAY Est Assets Managed Save As Final 2 ss i H Save As Final 99 Figure 7 2 1 6 Entering Quantitative Data Adding Data Manually Into the Front Screen Monthly Estimates PerTrac P Card Generator Funds Abster Bond Fund Class A U Abster Commodities Fund Clas GD Abster Derivatives Fund Class a Abster Long f Short Equ
82. i Pick Info Groups 11 A Fund Management Company A Edit Fund Registered Address A Edit Fi Abster Capital LLC 1010 Third Avenue Mew York Fund Key Personnel a Edit Ny Fund Manager 1 Abigail Smith 10021 Compliance Officer Joseph Blogs USA Marketing Investor Relations Name x 5 Jane Doe Fund Service Providers aj Edit Telephone 212 555 1212 Prime Broker 1 Apex Prime Brokerage Inc Fund Administrator Sublime Fund Administration LLC Firm Locations a Edit Legal Counsel Top Partners LP HO Country State city Of Emps Ako Kaaner n aE HKG Hong Kong 5 Fund Capital Status A Edit US cA San Francisco 5 Open to existing investors GER London i0 Open to new inrestors Jo USA NY New York 25 Primary Fund Style A Edit NIE r Fundamental Fund Registration la Edit Onshore Offshore Onshore Fund Fee Structure A Edit Share Class 4 Management Fee 2 00 Currency USD United States Dollar Incentive Fee 20 00 nd High Watermark Mo Fund Strategy laj Edit Expense Ratio 5 00 As OF Date 1 31 2010 Sector Specific 60 00 Fund Investment Parameters a Edit Event Driven 40 00 fe Mir mum Individual Investment a era 1 500 000 und Concentration LA Edit Lock Up Period in days w P Card Generator User Manual v1 6 Distribution Groups Process As described in the Setup Wizard section distribution group profiles can be set up to ease the process of distributing fun information By creating distribution group profiles us
83. icking on the fund name Click Edit beside of the name of the info group in which you want to add or change iS attribution data oe Figure 6 3 1 Entering Qualitative Data Text and Percents PerTrac P Card Generator ul Funds iv Start Page g Abster Derivatives Fun Abster Bond Fund Class 4 USD On Windows a ea Fe dl ogo Generate P Card Get My Funds Edit Preferences Sebup Wizard Register New Fund Exit Populate the As Of Date where and when appropriate Enter text in the top text box that describes to designated attribute Add the percent value s of that attribute in the following text box es Click Confirm beside the name of the info group to save the data Abster Commodities Fund cassa u Abster Derivatives Fund Class Abster Derivatives Fund Class A US ir Abster Long f Short Equity Fund Clas Fund Registration OnshorefOfFshore Onshore Share Class A Fund Strategy Fund Concentration Show On P Card As OF Date 1 1 2010 Top Holding 1 Warrants Long 20 00 gt Short 10 00 Top Holding 2 Convertible Bonds Long 15 00 Short 5 00 Long 12 00 Short 8 00 Yo Long 10 00 o gt Short 5 00 Currency USD United States Dollar Top Holding 4 Exchange braded derivatives 43 A Edit a Edit Top Holding 3 Equity Futures options and swaps Fund Details Fund Size Investor Type Firm Details
84. imates SL Laa C Quarterly F P Card Email Options J Automatic Email Generation IF you want to attach your P Card to a new email message everytime your P Card is generated check this option Default Email Subject Abster Capital P Card Default Email Body Attached is Abster Capital s latest P Card Best Regards Abigal Smith 1D Bev Skip step Note If this option is not used an email will have to be created and the P Card attached manually in the users email system Note This functionality can also be added without a P Card certificate being opened by clicking the Preferences button on the top ribbon and selecting the Default Fund Settings tab Additionally with a P Card Certificate open by 1 by clicking on the Edit button on the top ribbon and selecting the Fund Settings option or 2 by clicking the Settings link in the upper right corner of the P Card Generator fund main page 11 P Card Generator User Manual v1 6 P Card Layout Selecting the Layout Users can set up default layouts in one of six formats AIMA P Card MFA P Card Basic Advanced Custom and Copy The data in each layout encompasses various levels of risk and due diligence information The default layout is Basic Figure 2 4 1 P Card Generator Setup Wizard P Card Layout Select a Layout PerTrac P Card Generator A i Sau amp d ggo Generate P Card Get hiy Funds Edt Preferences
85. individuals Fund Settings These settings determine the performance reporting interval of P Card fund returns and how an email is automatically populated when the P Card is generated Returns Performance Users must first indicate if the information pertains to all funds currently in the Generator or to future funds If the information pertains to all funds click the check box above the Returns Performance grid For each performance reporting frequency the user can include ie Performance Reporting This is a required field located in the farthest left column of the Returns Performance box Select the reporting frequency by clicking on the appropriate check box More than one frequency can be checked The default setting is to include only monthly Calculate NAV s Automatically A user has the option of providing their own Net Asset Value figures as part of their performance tables or having the system auto calculate these values If the user chooses the auto calculation option a starting NAV will need to be provided Note Month to Date Estimates cannot have its NAV calculated automatically Starting NAV This value needs to be entered in a specific form to be accepted The NAV will be expressed in whichever currency was selected for the fund at registration Use Rate of Return Threshold The user can check this box to turn on an alert for any rate of return i e percent change in NAV that exceeds a desired th
86. ired action for each distribution group by clicking on the appropriate check box column The P Card Generator will always create the P Card therefore there is no check box column for this Definitions for each column are 1 PDF Create a PDF to go along with the P Card A P Card must be generated to enable a PDF to be generated 2 Email Include the P Card in an email 3 Save aversion of the P Card and PDF to a local network directory The P Card file follows a specific naming convention of fund name class currency domicile and the date the P Card was generated G Click OK Figure 11 4 3 Generating the P Card With Distribution Groups Multiple P Cards PerTrac P Card Generator _ x al S we gt F J D Generate P Carg et Bis Eune pe Sore abun tiisa Dagicter Maw Eyed indowis Ez dala E 4 Save P Cards to x as J Abs ups Abst 5 Abst Your 10 P Cards have been generated one P Card for each Distribution Group For each Fund Each of these a P ards has been archived for future use IF you would like to save any of these P Cards to a specific Folder a put a check in the Save column For more options see the checkbox columns below PDF Selecting the PDF checkboxes will create P Card PDF report s For your P Cards Email You can choose to create a new email for each P Card or PDF feport Save Saves the P Card file and PDF report if checked Distribution Groups POF Email
87. irm Assets Under Management Broad Asset Class Exposure Allocation Option As Of Date Cash Equity Equity Derivatives Exchange Traded Futures and Options Bonds Interest Rate Derivatives Foreign Exchange Structured Products Physical Commodities Funds Other Investment Type Equities Allocation Option As Of Date Micro Small Cap Mid Cap Large Cap OE ROE EO ERO RO O 7 0 O 7 0 0 o dele dalele E As Of Date Austria Belgium Denmark Finland France Germany lreland taly Luxembourg Netherlands Norway Portugal Spain Sweden Switzerland UK Other As Of Date Croatia Czech Republic Estonia Greece Hungary Israel Poland Russia Slovakia Turkey Ukraine Other Country Exposure Asia Allocation Option As Of Date Australia China Hong Kong India Indonesia Japan Korea Malaysia New Zealand Philippines Singapore Taiwan Thailand Other n Country Exposure Eastern Europe Russia Allocation Option Ao Ao 111 P Card Generator User Manual v1 6 PerTrac P Card Generator v1 6 Field Master Country Exposure Western Europe Allocation Option Investment Type Debt Allocation Option As Of Date Distressed High Yield Investment Grade Sovereign Agency Structured Credit Interest Rate Swap Investment Type Commodities
88. ish to apply the template to Uncheck any funds to which the template should not be applied After all sections are complete click Distribution Setup at the top of the window or Next at the bottom Note P Card templates can be also be set by clicking the Edit button and selecting P Card Layout Populating the Template 14 P Card Generator User Manual v1 6 After the desired template has been selected or created fund information can be populated within the Setup Wizard Once a field is populated the information can be set as defaults for all of the funds in P Card Generator or only to selected funds If users select the default setting then the data that is populated in that field will be represented in exactly the same way for all of the funds that are registered in P Card Generator at the time when the default setting is applied Figure 2 4 2 P Card Generator Setup Wizard P Card Layout Populating Data PerTrac P Card Generator _ Y asau gt o 8 OVO Generate P Card Get My Funds Edit Preferences Setup Wizard Register New Fund Windows Exit Funds W Start Page P Card Setup Wizard gt P Card Setup Wizard x g Abster Long Short Equity Fun I welcome gt i Get myFunds gt S Fundsettinas gt p card Layout gt Distribution Setup gt S Login Security gt Finis P Card Layout and Fund Information Instructions Please select the items that you wish to populate by using the checkboxes
89. ity Fun Change the date if necessary P Card Generator User Manual v1 6 Enter the return information either as a decimal or percent 0 012 or 1 25 The NAV and Assets Managed can be populated however this information is not required Check boxes will be automatically placed in the Est column for the Return and NAV columns where applicable Click on the disk icon at the far right The data will not move up to the Last Period of the performance data worksheet until the data has been converted to a final Wf Start Page Abster Derivatives Fun Generate P Card Get My Funds Edt Preferences Setup Wizard Register New Fund Windows Exit Help Country Exposure Americas Brazil Canada chile United States Month to Date Estimates yy Performance Data Import Monthly Performance 56 15 00 15 00 10 00 25 00 Return Return Est OTC Derivatives Exotics Abster Derivatives Fund ClassA gt 5 Pid info croues Last P Card 5 10 2010 5 08 AM Bwe FT A Edit 60 00 fa Exchange Traded Futures amp Options 40 00 Investment Type Derivatives a Edit 1 31 2010 Exchange Traded Futures 40 00 Exchange Traded Options 20 00 OTC Derivatives Plainj anilla 30 00 10 00 A Edit NAY Assets Managed a A Edit NAY Est Assets Managed P Card Generator User Manual v1 6 C Convert the Estimate to a Final a so app
90. ivatives clicking on Add Mew User Also you can edit delete the user i a L a a Abster Long f Short Login Password screen will be shown only fF there is one or more users available here sees Users nl l Add New User s to create you will be parties edit data on Double Click to Note Login settings can also be set by clicking Setup Wizard in the ribbon at the top of the window and then clicking Login Security 23 P Card Generator User Manual v1 6 Note This login security is only provided only to launch the P Card Generator application and is not related to the username and password used to create the online fund registration account Note Login security is currently not associated with specific funds but rather with the entire application so that any user logging in correctly will have access to all funds that are loaded in P Card Generator Default Fund Settings These settings determine the returns interval a P Card displays and whether the P Card is automatically attached to an email message when generated Users must first indicate if the information pertains to all funds currently in the Generator or to future funds If the information pertains to all funds click the check box above the Returns Performance Grid Returns Performance For each performance period type the user must include 1 Performance Reporting This is a required field located in the farthest left column of
91. lculated automatically by right clicking the mouse and select Calculate Deltas This can only be done after two or more rows of performance data have been entered f Enter the net asset value in the NAV column NAV s in the Month to Date section cannot be calculated automatically they must be entered manually 61 g h P Card Generator User Manual v1 6 In the Assets Managed column enter the total amount of assets managed by the fund as of the date entered in the Date column If the user has data to enter for additional return periods repeat steps 2 7 above entering the data for each period on a separate row in ascending date order going down the table e g 1 6 2010 on row 2 1 14 2010 on row 3 etc Dates can be entered either in a consistent fashion e g every Wednesday or in an inconsistent fashion e g semi monthly Click Confirm in the upper right corner of the window to save the entered data Figure 7 2 2 2 Entering Quantitative Data Adding Data Manually Performance Worksheet Month to Date Data PerTrac P Card Generator Generate P Card Get My Funds Edit ea Sebup Wizard Register New Fund a Exit Funds Abster Bond Fund Class 4 USD On Abster Commodities Fund Class A U GB Abster Derivatives Fund Class A US Abster Long f Short Equity Fund Clas X wy Start Page T bster Derivatives Fun Xi Abster Derivatives Fund Class A USD
92. ld Mapping Gs Edit Import Mapping 5 Generate P q Name Worksheet Number Data Orientation l Funds rn Select the orientation you wish the data to be listed by IF you want each date period to be listed T pin row by row then select Span Rows IF you want each date period to be listed across columns P at then select Span Columns De AD Data Orientation Span Rows Span Columns Example Pj a a c 1 Date Return Assets Managed 2 jan 00 1 00 5 100 000 000 3 Feb 00 2 00 5 104 000 000 4 Mar 00 0 20 5 104 000 000 3 Apr 00 0 50 5 104 000 000 6 Ok Cancel ee l le 7 x r x I Groups 10 AM a Oh m gt a ee oo x i Groups 10 AM in i gt H m Lil 72 P Card Generator User Manual v1 6 Figure 7 3 2 5 Entering Quantitative Data Importing Quantitative Data Edit an Import Map Change the Starting Position 3 PerTrac P Card Generator eo oa WA Edit Import Mapping x Generate p d Name Worksheet Number Data Orientation Start Position i Field Mapping Funds x EE F Select the row of the initial reporting period Import of data will begin on this row and end on the 1 aim last row with data i Groups i D H Ab 10 AM i Data starts on row 2 a Example Here data starts on row 2 Bi bm Hrm te
93. lect the row of the initial reporting period Import of data will begin on this row and end on the GB Abster last row with data ere GEONRS Abster GP Abster S Data starts on row 2 am Example Here data starts on row 2 1 Date Return Assets Managed ed Ka 3 Feb 00 2 00 5 104 000 000 4 Mar 00 0 20 5 104 000 000 a Apr 00 0 50 5 104 000 000 6 ed i e re x O cancel u Figure 7 3 1 6 Entering Quantitative Data Importing Quantitative Data Create an Import Map Field Mapping 4 PerTrac P Card Generator a Ce X lt amp Add Import Mapping ee Generate P Card Funds GD abster You can define a mapping between the P Card performance fields and your spreadsheet by First a i Abster selecting the P Card Field then select or type the column in your spreadsheet that contains the daia a e rite respective data gt Data Mapping ial P Card Field Sheet column Record Date a Rate of Return B Is Rate of Return an Estimate F NAWY m P Is NAY an Estimate on ad Em Prev Einisht Cancel a 69 za P Card Generator User Manual v1 6 Note After an import map has been created for a particular spreadsheet users can simply select it from the Import Mapping drop down menu and click Import to bring in new data from the spreadsheet Edit an Import Map lf a soreadsheet changes format it may become necessary to edit the import map to accommodate the ch
94. lick Confirm Figure 5 4 1 Customize a Layout Remove Information Groups Select the Groups PerTrac P Card Generator _ x 2209 2 9 O e Generate P Card Get My Funds Edt Preferences Setup Wizard Register New Fund Windows Exit il Funds ey Start Page Gp Abster Derivatives Fun zo 4bster Bond Fund Class 4 USD On T Abster Derivatives Fund Class Last P Card None Baam SSC Settings Pick Info Groups Abster Derivatives Fund Class A US A Fund Management Company A Edit Fund Registered Address A Edit all Abster Capital LLC Fund Service Providers aj Edit Fund Key Personnel A Edit Fund Capital Status aj Edit Firm Locations a Edit z Primary Fund Style A Edit Fund Registration Edit OnshorefOffshore Onshore Fund Fee Structure A Edit Share Class 4 Currency USD United States Dollar Fund Investment Parameters A Edit Fund Strat aj Edit e Fund Details A Edit Fund Concentration A Edit Fund Size a Edit Trading e A Edit m usy Edi Investor Type a Edit Use of Leverage a Edit 4 Firm Details A Edit Fund Risk af Edit Broad Asset Class Exposure A Edit Region Exposure A Edit a ansat riii ai Investment Type Equities 4 Edit Countr osure Western Europe LA Edit aan Investment Type Debt A Edit Country Exposure Eastern Europe Rus J Edit cians per E Investment Type Commodities a Edit 38 P Card Generator User Manual v1
95. lies to daily weekly and quarterly 1 Enter the data as an estimate as described above 2 Change the Estimates Final menu on the far right to the Save as final Option option 3 Click on the disk icon at the far right The data will move up to the Last Period row and be entered into the performance data worksheet Figure 7 2 1 7 Entering Quantitative Data Adding Data Manually Into the Front Screen Convert Estimates into Finals PerTrac P Card Generator X A we gt S J 2 Generate PCard GetMyFunds Edt Preferences Setup Wizard Register New Fund Windows Exit Help Funds Abster Bond Fund Class A U B Abster Commodties Fund cas Abster Derivatives Fund Class A QD Abster Derivatives Fund Class SP Abster Long f Short Equity Fun Ie By Start Page GP Abster Derivatives Fun x E Settings EJ Pick Info Groups Last P Card 5 10 2010 5 08 AM ee S Country Exposure Americas La Edit Equity Derivatives 60 00 a Brazil 15 00 Exchange Traded Futures amp Options 40 00 Canada 15 00 z chile 10 00 Investment Type Derivatives a Edit United States 25 00 As OF Date 1 31 2010 Exchange Traded Futures 40 00 Exchange Traded Options 20 00 OTC Derivatives PlainyVanilla 30 00 OTC Derivatives Exotics 10 00 Month to Date Estimates at Edit Date Return Delta NAW Assets Managed
96. ly weekly and quarterly 1 After the fund has been opened and the performance data settings have been established scroll to the bottom of the screen to where the performance data groups are held Figure 7 2 1 4 Entering Quantitative Data Adding Data Manually Into the Front Screen Monthly Estimates PerTrac P Card Generator x 31 Bald amp gt 9 BVO Generate P Card Get My Funds Edt Preferences Setup Wizard Register New Fund Windows Exit Help Funds z Start Page Abster Derivatives Fun wT A F Abster Bond Fund ClassA U 7 x i or a8 Abster Conmmodties Find cles Abster Derivatives Fund Class A 9 Abster Derivatives Fund Class 1 38 Abster Long Short Equity Fun Ei Settings i Pick Info Groups Last P Card 5 10 2010 5 08 AM Country Exposure Americas a Edit Equity Derivatives 60 00 A Brazil 15 00 Exchange Traded Futures amp Options 40 00 Canada 15 00 Chile 10 00 Investment Type Derivatives Fi Edit United States 25 00 As Of Date 1 31 2010 Exchange Traded Futures 40 00 Exchange Traded Options 20 00 OTC Derivatives PlainfVanilla 30 00 OTC Derivatives Exotics 10 00 Month to Date Estimates A Edit Date Return Delta NAY Assets Managed Monthly Performance Edit Date Return Est NAY Est Assets Managed 54 P Card Generator User Manual v1 6 2 Change the Estimates Final menu on the far left to t
97. mal text no bold italics or underlines 5 Text Alignment Select the desired text alignment from the last three buttons Options are left right and center Default setting is left alignment Image Setup Select and size a graphic image to be entered into the header of the P Card PDF 1 Image Selection Select the image to add by clicking on the first button Then browse to locate the desired image or graphic The location of the image will be displayed in the location box The P Card PDF supports jpeg gif png omp tif formats 2 Image Alignment Relative to Text Select where the image is to be aligned relative to text in the second pull down menu Options are left of text right of text above text or below text Default is no selection 3 Image Alignment Select the desired text alignment from the last three buttons Options are left right and center Default setting is left alignment 4 Image Size Update the size of the image to better fit into the P Card PDF header with the pull down menu Options are to resize by height and width or by percentage Default is original size 5 Image Order Relative to Text Update the visual order of the image relative to the text with the Order pull down menu This is useful when the text and image use the same alignment i e both are right justified The image can be place behind or in front of the text Default is no selection 6 Delete the Image If the select image is to be removed or cha
98. matically be applied to all new funds brought into the P Card Generator 1 Click on the check box to the left of each fund to indicate which funds to have the PDF settings applied to 2 To apply the settings to all existing funds click the Select all Funds box 3 After all of the funds have been selected click Finish 4 Confirm that the settings are to be saved as the new default Figure 10 3 5 PDF Customization Setup Template Fund Selection PerTrac P Card Generator a gt 9 JOO Generate P Card GetMy Funds Edt Preferences Setup Wizard Register New Fund Windows Exit Help Funds iy Start Page 3 PDF Template Setup x Abster Bond Fund Class A US Abster Commodities Fund Class PDF Default Set 20 Header Template gt Info Group gt Performance Data gt Notes Page gt Fund Selection Abster Derivatives Fund Class A 3 Abster Long Short Equity Fund Template Fund Selection Choose which funds you would like to update Select all Funds 3 Abster Bond Fund Class A USD Onshore 3 Abster Commodities Fund Class A USD Onshore z3 Abster Derivatives Fund Class A USD Onshore 2 Abster Long J Short Equity Fund Class 4 USD Onshore d cocel be Save 94 P Card Generator User Manual v1 6 Generating P Cards Generating a P Card is the process of taking the information about a fund stored in the P Card Generator and turning it along with any designated a
99. multiple users in an organization will be able to access a single networked installation of the P Card Generator application or access a single centralized database from several instances of the P Card Generator installed on various desktops Security controls can also be configured around this process For more information on setting up the P Card 4 P Card Generator User Manual v1 6 Generator database on a network please see the section on Setting P Card Preferences Database The installation process once completed will create a desktop shortcut to the application that the user can double click to launch P Card Generator td P Card Generator Launching P Card Generator When the P Card Generator is launched for the first time the user is greeted by the P Card Setup Wizard utility Following the Setup Wizard s step by step approach is the easiest way to configure P Card Generator and start creating P Cards for one or more funds P Card Generator User Manual v1 6 the P Card Generator Setur The five step P Card Setup Wizard allows the user to set defaults for Getting Funds Fund Settings P Card Layout Distribution Setup and Login Security The components of the Setup Wizard are each individually labeled and users can choose to skip from one step to another via the on screen tabs as opposed to going through the wizard in tab order Users can return to skipped sections at any time All the functionality within the
100. n groups 19 P Card Generator User Manual v1 6 Setting up a Customized Distribution Group Profile In addition to the four default distribution group profiles users can also create and manage customized distribution group profiles The customized distribution group can be set up for any number of additional distribution points and will adhere to the same rules as the other distribution groups applied to an individual fund Users will need to assign the particular fields to be included in the P Card in the same way as for the default distribution groups as described above The email assignee method will work in the same manner for a customized group as for the default groups in that the e mail message will be the same as in the configuration file 1 2 3 4 9 Click Edit in the ribbon at the top of the window Select Distribution Setup from the drop down menu A grid of funds and options will be displayed Click Add Profile at the top of the window Enter a name for the new distribution group profile Enter a P Card file name suffix This should be a few letters that serve as an abbreviated form of the distribution group profile name The suffix will appear at the end of the file name of P Cards created using this profile Click OK Figure 9 2 1 Distribution Groups Adding a Profile PerTrac P Card Generator PERA az Generate P Card Funds D Abster Bond Fund Class A USD On Sau s 8 08g Get My Funds Edit
101. nces appears on its own tab in the Preferences window Database The Database tab has two functions 1 indicate the location of the database that stores the fund information and 2 indicate the location of the directory to store the P Card archives P Card Generator Database When a user enters data into the P Card Generator it is stored in a small Microsoft Access database This database can be changed by the user and multiple databases can be created The following steps illustrate how to change the P Card Generator database from the default location to a user specified location 1 Click on Preferences in the ribbon at the top of the window 2 Select the Database tab 3 Select a database to store the P Card data by clicking on the browse icon at the far right of the P Card Generator Database text box and navigating to the appropriate database location A new database can be created by clicking on Create New Blank Database 4 5 Click OK 6 Click OK again to save the changes Figure 3 1 1 Setting Preferences Database Select a Database Location PerTrac P Card Generator Funds 3 Abster Derivatives Fund Class a Abster Long f Short Equity Fun Ea w 2 Generate P Card Get My Funds Edit Preferences z Preferences if Star Bas LE EEJ _ a pP LE E E Welco This applicati and distribu able to Forma such as heda xo P Card P Card Aa P Card From the F your P card
102. nd importing the data from a spreadsheet Adding Data Manually Performance data must be entered in a specific format to be confirmed by the P Card Generator For example the Assets Managed figure must be entered as a full number e g 1 000 000 000 for 1 billion The manner in which quantitative data needs to be filled is always displayed via a pop up box for that particular field There are two methods of entering the performance data manually into the P Card Generator main screen and into the performance data worksheet 1 Entering Data into the Main Screen A Month to Date Estimates 1 After the fund has been opened and the performance data settings have been established scroll to the bottom of the screen to where the performance data groups are held Figure 7 2 1 1 Entering Quantitative Data Adding Data Manually Into the Front Screen Month to Date Data PerTrac P Card Generator A X J a F amp F S 0go Generate P Card Get My Funds Edt Preferences Setup Wizard RegisterNewFund Windows Exit Help Funds Wy Start Page Ge Abster Derivatives Fun TA 3 Abster Bond Fund Class A U B abster Commodties Fund Ces Abster Derivatives Fund Class A 2g Abster Derivatives Fund Class z Abster Long Short Equity Fun Settings E Pick Info Groups Last P Card 5 10 2010 5 08 AM E Attachments Country Exposure Americas jEdit Equity Derivatives 60 00 fa Brazil 15 00 Exchange Traded Futur
103. nds Edt Preferences Setup Wizard Register New Fund Windows Exit Funds uf Start Page rg P Card Setup Wizard 3 P Card Setup Wizard X D Abster Derivatives Fund Class 2 Abster Long Short Equity Fun W welcome gt G Get MyFunds gt J Fundsettinas gt Z p cardlayout gt Distribution Setup gt S Login Securty gt Finished Setup a login For P If you want to use a loginipassword every time you start the P Card software you can add user accounts here by clicking on Add New User Also you can edit delete the user Login Security Login Password screen will be shown only if there is one or more users available here Users Add New User EA Skp step o Note Login settings can also be set by clicking Preferences in the ribbon at the top of the window and clicking on the Login Security tab 19 P Card Generator User Manual v1 6 Note This login security is only provided only to launch the P Card Generator application and is not related to the username and password used to create the online account setup Note Login security is currently not associated with specific funds but rather with the entire application so that any user logging in correctly will have access to all funds that are loaded in P Card Generator A confirmation window will be displayed indicating that all the information has been updated and saved Read everything displayed and click Close Figure 2 7 1 P Card Generat
104. nds xX Abster Bond Fund Class ick Info Groups i lt iin seine Please select the fundis you would like to create a P Card For ee Abster Long Short Equity Fy 10 5 08 aM Select all Funds g Abster Bond Fund Class A USD Onshore al a7 Abster Commodities Fund Class 4 USD Onshore A Edit Would you like to set an expiration date for your P Card This P Card will expire in days edie This P Card will expire on A Edit gt Mo Expiration Date A Edit 4 A Edit gt V Generate PDF Generate P Card 9 P Card Generator User Manual v1 6 F Select a location to save the P Card and P Card PDF The P Card file follows a specific naming convention of fund name class currency on offshore and the date the P Card was generated G If the Automatic Email Generation option is selected in the Settings section an email will be created Add the users email address or the appropriate email list and click send The P Card will be sent directly to the intended recipient lf the Automatic Email Generation option is not selected the P Card and PDF will be saved to the desired location and the process will end 2 Generating Multiple P Cards A Click Generate P Card in the ribbon at the top of the window Figure 11 2 1 Generating the P Card Without Distribution Groups Multiple P Cards PerTrac P Card Generator Generate P Card Funds
105. nerator is to provide the user with a generic publishing framework for both qualitative and quantitative data P Card Generator has been created to give users maximum flexibility in both what they choose to publish as well as who should receive the data In terms of the data itself PerTrac has consulted with many leading hedge funds and investors in hedge funds to define an appropriate data structure and set of data fields These fields encapsulate portfolio attributes risk data performance data and various aspects of a fund and the fund management company The data template is dynamic and will evolve in line with customer feedback All of the data that is delivered via P Card Generator is produced as encrypted xml Download and Installation The P Card Generator installer file can be downloaded for free from the PerTrac P Card website www pertrac pcard com The steps for downloading the software are 1 Log into the PerTrac P Card website using an existing user name and password If a user does not have a user name and password they will need to create one after submitting a fund for registration and creating an online account 2 Click on either Software in the left menu or the Software tab on the selection box in the middle of the screen 3 Another way to download the software is through the link on the Welcome to PerTrac P Card email which is received after registering for the service Click on the Click here to Download link inside the
106. nged click on the red X button to remove it After all options have been set click Next 88 P Card Generator User Manual v1 6 Figure 10 3 1 PDF Customization Setup PDF Header Template PerTrac P Card Generator ff X a auau o 9 OVO Generate P Card Get My Funds Edit Preferences Setup Wizard Register New Fund Windows Exit Funds wy Start Page Gj Abster Derivatives Fun lt PDF Template Setup x Se Abster Bond Fund Class A US GM Abster Commodities Fund Class Abster Derivativ Tem gt Info Group gt Performance Data gt Notes Page Abster Derivatives Fund Class 4 3 Abster Long f Short Equity Fund PDF Header Template Default Sample Any Fund LP Class A USD Onshore 123 Main Street Anytown USA 00000 Default vs Custom Templates jii ntrammiene Arial E 07W J yo Font Font Font Font Text Style Size Color Settings Alignment Image Setup sa 1 S C order Og Image Image Image Image Delete Alignment Alignment Size Order Image d Relative el Save Relative Preview To Text To Text B PDF Info Group Template Customization of the fonts background colors and borders or the P Card PDF information groups Settings are applied to all information groups A Border Color Chose the appropriate color for information group borders Default is black B Header Band Select the color of the header of the informa
107. nshore Offshore Onshore Fund Fee Structure A Edit share Class A Management Fee 2 00 Currency LISD United States Dollar Incentive Fee 20 00 pn High Watermark Mo Fund Strategy A Edit Expense Ratio 5 00 As OF Date 1 31 2010 Sector Specific 60 00 Fund Investment Parameters a Edit Event Driven 40 00 Minimum Individual Investment 1 500 000 Fund Concentration a Edit Lock Up Period in days w 100 P Card Generator User Manual v1 6 B In the pop up window use the drop down menu to select the fund to generate a P Card for Set The default will be the fund currently being viewed PP Card Expration Options yt to the P C Expiration Options for the P Card by clicking on Card Expiration Options label D Click the check box to select to create a PDF version of the P Card if desired E Click Generate P Card Fi igure 11 3 2 Generating the P Card With Distribution Groups Single P Card PerTrac P Card Generator a Generate P Card Get My Funds Generate P Card x Funds Y 3 Abster Bond Fund Class Ss H S ini a Please select the fundis vou would like to create a P Card for a Abster Lang Short Equity F 2010 5 08 AM Select all Funds g Abster Bond Fund Class A USD Onshore hem a Ea E aiaia Commodities Fund eedi 4 USD cd a Edit Would you like to set an expiration date for your P Card This P Card will expire in days Hedi This P
108. o new investors HKG Hong Kong 5 Primary Fund Style A Edit LSA iA San Francisc 5 Fundamental GBR London 10 al USA seaward z Fund Fee Structure A Edit Management Fee 2 00 me EET a High Watermark No Onshore Offshore Onshore i Expense Ratio 5 00 Share Class Currency USD United States Dollar Fund Investment Parameters A Edit inisa Individual Investment 4 MFAP Card Limited Partners Prospective Investors Click Edit to the right of a group name Enter the appropriate data into as many fields in the group as desired Click Confirm to the right of the group name Repeat for each of the info groups that are to be included in the P Card i ee Note Information only needs to be populated in one profile The information will be replicated in other profiles that leverage the information group 84 P Card Generator User Manual v1 6 Customizing the P Card PDF In addition to the P Card data file users can also create a PDF version of the P Card This PDF acts as an easy to read fact sheet that can be read by all recipients regardless if they are a PerTrac Analytical Platform user or not This allows managers to send their P Card information to their entire investor or prospect base without needing to know the recipients association with PerTrac To make the P Card PDF useful as a marketing tool the P Card Generator allows users to customize the document with colors and fonts as well as the addition of adding logos
109. on beside Basic P Card and click Next at the bottom of the window Select the field groups in the left column to add to the template To remove a group uncheck the box beside it For each field in the right column add as much detail as desired To move to the next group click on the group s name in the left column Click Next at the bottom of the window Select the funds that the template should be applied to All funds are selected checked by default Uncheck any funds to which the template should not be applied After all sections are complete click Distribution Setup button at the top of the window or Next at the bottom 4 Advanced The Advanced layout template follows the same procedures as the Basic template but includes more portfolio attribution data A mM To select the Advanced option click on the radio button beside Advanced P Card and click Next at the bottom of the window Select the field groups in the left column to add to the template To remove a group uncheck the box beside it For each field in the right column add as much detail as desired To move to the next group click on the group s name in the left column After all sections are complete click Distribution Setup at the top of the window or Next at the bottom Custom To have more flexibility in designing a P Card users can design their own custom layout template A B mO To select the Custom option click on the radio button
110. ong Kong 5 Fund Capital Status A Edit USA CA San Francisco 5 Open to existing investors GBR London io Open to new investors USA NY New York 25 Primary Fund Style A Edit Fundamental Fund Registration a Edit Onshore Offshore Onshore Fund Fee Structure a Edit Share Class Management Fee 2 00 O Currency USD i United States Dollar Incentive Fee 20 00 m High Watermark No Fund Strategy lA Edit Expense Ratio 5 00 As OF Date 1 31 2010 Sector Specific 60 00 Fund Investment Parameters A Edit Event Driven 40 00 Minimum Individual Investment dt x 1 500 000 Fund Concentration A Edit Lock Up Period in days ba 96 P Card Generator User Manual v1 6 B In the pop up window select the P Card to be generated by clicking on the appropriate check box The default will be for the fund currently being viewed If no fund is currently being viewed manually select the fund to be generated T P Card Expiration Options next to the P C Expiration Options for the P Card by clicking on Card Expiration Options label The default value is for no expiration D Click the check box to select to create a PDF version of the P Card if desired See Section Customizing the P Card PDF to learn more about customizing the P Card PDF E Click Generate P Card Figure 11 1 2 Generating the P Card Without Distribution Groups Single P Card PerTrac P Card Generator x Roem ecard Get My Funds Generate P Card Fu
111. op of the window 3 Select the Open a P Card Certificate from a file stored on my computer option 4 Traverse to the location where the user saved the verified P Card Certificate s downloaded from the P Card registration website 5 Select the appropriate P Card Certificate s 6 Click Import 7 The imported funds will be displayed in the Funds section on the left side of the window in the order they were imported The certificates will be resorted alphabetically the next time the P Card Generator is launched Figure 4 1 2 Get My Funds Imported Funds PerTrac P Card Generator ae a SBP 9 mmh Ee Generate P Card Get My Funds Edit Preferences Setup Wizard Register New Fund Windows Exit uy Start Page x J Abster Bond Fund Class A USD On ae Stn ae 3 Abster Commodities Fund Class A U CLET z o 2 Abster Derivatives Fund Class A US osee P RT RA C P Card i7 Abster Long Short Equity Fund Clas Welcome to PerTrac s P Card Generator This application allows hedge Funds Funds of funds commodity trading advisors and other investment managers to create and distribute P Cards once they have completed the P Card registration process With a few mouse clicks you will be able to format and send your updated P Cards to limited partners prospective investors and to trusted third parties such as hedge fund database providers c2 P Card Set Up Wizard x P Card Menu Options
112. or Setup Wizard Finished PerTrac P Card Generator om x J Sua 9 OVO Generate P Card Get hiy Funds Edit Preferences Setup Wizard Register Mew Fund Windows Exit Help Funds wy Start Page P Card Setup Wizard gt P Card Setup Wizard X J Abster Derivatives Fund Class GB Abster Long Short Equity Fun Welcome gt Get MyFunds gt FundSettinas gt p cardLavout gt Distribution Setup gt 8 Login Security gt Finished Congratulations Thank you For setting up your P Card software We show you currently have 2 funds configured in your P Card software To load additional Funds Import your P Card certificates from this setup wizard or by clicking Import P Card Certificates From the main menu Remember you can always register more Funds at the P Card registration website Getting Started In the left hand panel you will see a tree view panel containing each of your funds To view edit data for your fund double click on the fund chest icon The fund view window contains any information groups you have configured For your P Card layout as well as summarized Fund performance 20 Users can change the way that various aspects of P Card Generator work to match their individual P Card Generator User Manual v1 6 Setting P Card Preferences preferences Preferences can be set up for the Database Login Security Default Fund Settings and Other Preferences Each of these sets of prefere
113. ore SB Abster Long Short Equity Fund Class A USD Onshore a Edit Would you like to set an expiration date for your P Card This P Card will expire in days A Edit This P Card will expire on T gt No Expiration Date wi Edit ad a Edit gt 7 Generate PDF Generate P Card Cancel F G H Ifthe Automatic Email Generation option is selected for each P Card in the Settings Select a location to save the P Card and P Card PDF The P Card file follows a specific naming convention of fund name class currency on offshore and the date the P Card was generated Click OK section an email will be created with P Cards for all selected funds attached Funds that do not have the Automatic Email Generation option selected will be created but not added to the email Add the users email address or the appropriate email list and click Send The P Card will be sent directly to the intended recipient lf the Automatic Email Generation option is not selected for any funds the P Card and PDF will be saved to the desired location and the process will end The user can then create an 99 P Card Generator User Manual v1 6 email manually add the appropriate recipient s or email group attach the P Card and PDF if appropriate enter the desired subject line and body and send The P Card and PDF file are stored in the place they were saved in step e above Generate P Cards with Di
114. ote Each time Confirm is clicked the information for that section of the P Card is saved To change the information click on Edit and repeat the steps above 41 P Card Generator User Manual v1 6 Firm Locations combination of check boxes and alpha numeric fields This information group is used to provide information about where the firm operates This allows the user to populate the country state province if applicable and city of the firm s offices indicate which office is the head quarter and how many employees are in each office 1 Click Edit to the right of the Firm Location information group 2 Enter the appropriate data into the country state if applicable and city fields 3 Indicate if the location is the head quarter by clicking on the check box to the left of the country 4 Indicate the number of employees at the location in the far right column 5 Hit the enter key to add an additional row of data there is no limit on the number of locations which can be entered 6 After all locations have been entered click Confirm to the right of the group name Figure 6 2 1 Entering Qualitative Data Text and Check Boxes PerTrac P Card Generator J A aA FP Generate P Card Get My Funds Edit Funds Abster Commodities Fund Class GM Abster Derivatives Fund Class A i Abster Long f Short Equity Fund Preferences Setup Wizard Register New Fund Windows wv Start Page 3 Abster Deriv
115. ows Exit Funds Gy Start Page GB Abster Derivatives Fun x Abster Bond Fund Class 4 U Ei Settings ep m T j i aster Conmodties Fund ces Aster Derivatives Fund Class A 2 Abster Derivatives Fund Class 2 Abster Long f Short Equity Fun Fi Pick Info Groups Last P Card 5 10 2010 5 08 AM attachments Country Exposure Americas a Edit Equity Derivatives 60 00 A Brazil 15 00 Exchange Traded Futures amp Options 40 00 Canada 15 00 Chile 10 00 Investment Type Derivatives a Edit United States 25 00 s 4s OF Date 1 31 2010 Exchange Traded Futures 40 00 Exchange Traded Options 20 00 OTC Derivatives PlainyVanilla 30 00 OTC Derivatives Exotics 10 00 Month to Date Estimates 4 Edit Date Return Delta NAV Assets Managed LF EN a G yo Performance Data Import Monthly Performance Date Return Est HAW Est Assets Managed Save As Final 21282000 ed Performance Data Import c Inthe Date column enter the date of the period for which the return is reported in the local format of the user This can also be accomplished by clicking the down arrow button at the right edge of the cell and selecting the end date from the pop up calendar d In the next cell in the same row enter the fund performance in the Return column It can be entered either as a decimal or percent 0 125 or 1 25 but will display in percent format after entry 1 25 e I
116. part of their performance tables or having the system auto calculate these values If the user chooses the auto calculation option a starting NAV will need to be provided 49 P Card Generator User Manual v1 6 5 Starting NAV This value needs to be entered in a specific form to be accepted The NAV will be expressed in whichever currency was selected for the fund at registration 6 Use Rate of Return Threshold The user can check this box to turn on an alert for any rate of return i e percent change in NAV that exceeds a desired threshold This user defined threshold is entered in the next step 7 ROR Warning Threshold The user enters a number in percent format that indicates a rate of return warning threshold The system will recognize this value and will highlight any returns in the performance table that are higher if positive or lower if negative than this value For example if the user enters a value of 05 it will display as 5 and all returns in the performance table over 5 or below 5 will be highlighted to alert the user that they have exceeded the user s threshold Figure 7 1 2 Entering Quantitative Data Setting up to Receive Data Select the Reporting Interval PerTrac P Card Generator H X Generate P Card Get My Pn aoe Setup Wizard Register New Fund Windows Exit Funds Wy Start Page GM Abster Derivatives Fun x Abster Bond Fund Class A USD On z 1 B Abster Commodties Fund
117. ptions in this section are limited due to space constraints on the PDF page 1 2 7 8 Border Color Chose the appropriate color for information group borders Default is black Section Headers Customize the title of the headers for the performance sections i e Daily Performance or Monthly Performance a Font Style Select the desired font style from the first pull down menu Default setting is Arial b Font Size Select the desired font size from the second pull down menu Default setting is 10 c Font Color Select the desired font color from the third pull down menu Default setting is black d Background Color Select the desired color of the field names section Default is white e Font Settings Select the desired font settings from b and u buttons Default setting is normal text no bold italics or underlines Table Headers Customize the column heading within the performance tables a Font Color Select the desired font color from the third pull down menu Default setting is black b Background Color Select the desired color of the field names section Default is dark gray Date Column Customize the date values in the performance data tables a Font Color Select the desired font color from the third pull down menu Default setting is black Return Column Customize the performance return values a Font Color Select the desired font color from the third pull down menu Default setting is black
118. py from Fund function is used This is different from using the Setup Wizard where default data that applies across P Cards can be included as part of the template Select the fund from the list in the Funds column at the left of the window by double clicking on the fund name Determine which info groups to add information to and remove the rest Each info group contains a set of related fields For example the Key Fund Personnel group contains fields such as Fund Manager 1 Fund Manager 2 Compliance Officer etc Unwanted info groups can be removed quickly by clicking Pick Info Group or removed directly from the P Card by clicking Edit 29 P Card Generator User Manual v1 6 Using the Starting Template To create a starting point for the P Card template users can select one of the six pre configured templates After a template has been selected and populated the template can be further customized by following the instructions below 1 Select a fund from the Funds list on the left side of the screen If a layout was selected in the Setup Wizard this will be applied to this fund If no layout was selected in the Setup Wizard the Basic template will automatically be applied 2 Select the Edit button on the top ribbon and choose P Card Layout Figure 5 1 1 Customize a Layout Select a Starting Template PerTrac P Card Generator aos A Go Generate P Card As rhiew Fund Windows Exit Help Funds
119. reshold This user defined threshold is entered in the next step ROR Warning Threshold The user enters a number in percent format that indicates a rate of return warning threshold The system will recognize this value and will highlight any returns in the performance table that are higher if positive or lower if negative than this value For example if the user enters a value of 05 it will display as 5 and all returns in the performance table over 5 or below 5 will be highlighted to alert the user that they have exceeded the user s threshold P Card Generator User Manual v1 6 F _ 2 3 1 P Card Generator Setup Wizard Default Fund Settings Returns Performance Default Fund Settings These settings will be given to all new funds added to your software W Update all existing Funds with these options Performance data Rate of Return NAV AUM can be reported in one of Five worksheets depending on the Frequency of your reporting Daily Weekly Monthly Month to Date Estimates or Quarterly You can also select to calculate NAVs automatically given a Staring NAV Note Selecting this option 10 P Card Generator User Manual v1 6 P Card Email Options The user can choose to configure their system so that every time a P Card is generated a default email is created 1 Check the box beside Automatic Email Generation This will cause an email
120. roup click on the group s name in the left column Click Next at the bottom of the window Select the funds that the template should be applied to All funds are selected checked by default Uncheck any funds to which the template should not be applied G After all sections are complete click Distribution Setup button at the top of the window or Next at the bottom amoo 12 P Card Generator User Manual v1 6 2 MEA P Card Uses reporting requirements for submitting information to the Managed Funds Association A B amo O To select the MFA option click on the radio button beside MFA P Card and click Next at the bottom of the window Select the field groups in the left column to add to the template These groups contain information which is required by the MFA For a complete list of required fields see Appendix 1 MFA Requirements For each field in the right column add as much detail as desired To move to the next group click on the group s name in the left column Click Next at the bottom of the window Select the funds that the template should be applied to All funds are selected checked by default Uncheck any funds to which the template should not be applied After all sections are complete click Distribution Setup button at the top of the window or Next at the bottom 3 Basic To add just the basic information to a P Card template Ao E R To select the Basic option click on the radio butt
121. s Exotics 10 00 Month to Date Estimates a Edit Date Return Defta MAy Assets Managed o BRM 3 Performance Data Import Monthly Performance A Edit Date Return Est NAY Est Assets Managed i Lg T Performance Data Import Data File gi Browse Import Mapping api 8S imports 6 Enter a name for the import map to be created To help to easily identify the spreadsheet file that this import map will be designed for you may wish to give the import map the same name as the file you will use it to import Click Next 7 Indicate the number of the worksheet where the data is located within the spreadsheet file If your file only contains one sheet choose 1 Worksheets are signified in Excel by tabs arranged from left to right across the bottom Click Next 8 Indicate if the data for each return period is stored in rows or columns Click Next 9 Indicate which row or column has the first set of data If the soreadsheet does not have column headings the row number will be 1 If the soreadsheet does have column headings the row number will be 2 Click Next 66 P Card Generator User Manual v1 6 10 For each of the six P Card fields indicate which column or row it is located in on the spreadsheet Only the Date and Return are required Record Date in the users local format Rate of Return as a decimal or percent 0 0125 or 1 25 Is the rate of return is an Estimate NAV If the NAV is
122. s 20 00 OTC Derivatives Plains Vanilla 30 00 OTC Derivatives Exotics 10 00 Month to Date Estimates af Edit Date Return Delta MAY Assets Managed E kl 4 Performance Data Import Monthly Performance a Edit Date Return Est hay Est Assets Managed 59 P Card Generator User Manual v1 6 Figure 7 2 1 10 Entering Quantitative Data Adding Data Manually Into the Front Screen Monthly Finals Dea He PF F A Pi si if Last P Card 5 10 2010 5 08 AM 15 00 Exchange Traded Futures amp Options 15 00 sear errata 10 00 RES ee E 25 00 As Of Date 1 31 2010 Exchange Traded Futures 40 00 Exchange Traded Options 20 00 OTC Derivatives Plainy anilla 30 00 OTC Derivatives Exotics 1 25 p bilo P 60 P Card Generator User Manual v1 6 2 Entering Data into the Performance Data Worksheet A Manual Data Entry 1 Month to Date Estimates a After the fund has been opened and the performance data settings have been established scroll to the bottom of the screen to where the performance data groups are held Figure 7 2 2 1 Entering Quantitative Data Adding Data Manually Performance Worksheet Month to Date Data PerTrac P Card Generator A xX JI aB Se S BPE Generate P Card Get My Funds Edt Preferences Setup Wizard Register New Fund Windows Exit Help Funds yy Start Page Abster Derivatives Fun v x 3 Abster Bond Fund Class A U a
123. set to auto calculate values do not need to be entered If auto calculate has been selected and users wish to override the values turn off the auto calculate feature in P Card Generator and include the appropriate values in the import file E Is the NAV is an Estimate F Assets Managed 11 Click Finish 12 Click Import 13 A pop up box will indicate the information was imported successfully Click OK 14 The imported information will be displayed If the information is correct click Confirm If there are problems either correct the data in the spreadsheet and re import it or edit it manually in P Card Generator Once the data Is correct click Confirm 15 Repeat this process for each performance reporting frequency that pertains to the fund e g monthly weekly daily JOW Figure 7 3 1 2 Entering Quantitative Data Importing Quantitative Data Create an Import Map Name the Map PerTrac P Card Generator Generate P Card Funds Abster ws Add Import Mapping Tees Se Please type the name of the spread sheet mapping IF you have multiple mappings this will help to Abster identify one From an other Abster SR Abster gt Spread Sheet Mapping Mame Abster Derivatives Fund Performance A ed E ed Next Cancel 4 67 P Card Generator User Manual v1 6 Figure 7 3 1 3 Entering Quantitative Data Importing Quantitative Data Create an Import Map Select the Tab
124. ss 3 City State Province Postal Code Country General Phone Number Fund Management Company Company Name Website Is it Password Protected Fund Key Personnel Fund Manager 1 Fund Manager 2 Fund Manager 3 Compliance Officer Marketing Investor Relations Name Title Telephone Business Email Prime Broker 1 Prime Broker 2 Prime Broker 3 Prime Broker 4 Prime Broker 5 Custodian Fund Administrator Legal Counsel Auditor Technology Service Provider Fund Capital Status Closed Open to existing investors ee Firm Locations arn Fund Registration Registered Registered With Onshore Offshore Open to new investors Domicle Share Class Currency Technical Quantitiavive Fund Strategy Allocation Option Fundamental As Of Date ae Primary Strategy ee Long Short Market Neutral Incentrive Fee Equity hedge High Watermark Sector Specific Expense Ratio Long Only Value Short Sales Credit Minimum Individual Investment sSY CLO CDO Manager Lockup Period C O Fixed Income Redemption Notification Period 2 Distressed Advanced Notice Le Convertible Bond Arbitrage Fixed Redemption Structure Statistical Arbitrage Open to US Investors ee Merger Arbitrage Volatility Arbitrage Commodity Arbitrage Multi Arbitrage Event Driven Macro A Emerging Markets Emerging Markets Debt Only Emerging Markets Equity Only o Managed Futures CTA Fund of Fun
125. stribution Groups 1 Generating a Single P Card A Click Generate P Card in the ribbon at the top of the window Figure 11 3 1 Generating the P Card With Distribution Groups Single P Card PerTrac P Card Generator A X 31 840 S OVO Generate P Card Get My Funds Edt Preferences Setup Wizard Register New Fund Windows Exit Help Funds Wy Start Page Abster Derivatives Fun v Xi Abster Bond Fund Class A U fi B ster Conmodties Fund clas Abster Derivatives Fund Class A 3 Abster Derivatives Fund Class S Abster Long Short Equity Fun Settings E Pick Info Groups Last P Card 5 10 2010 5 08 AM fey Attachments eee Al Fund Management Company A Edit Fund Registered Address 4 Edit Abster Capital LLC 1010 Third 4venue 7 New York Fund Key Personnel a Edit NY Fund Manager 1 Abigail Smith 10021 Compliance Officer Joseph Blogs USA Marketing Investor Relations Name a Jana Doe Fund Service Providers Fi Edit Telephone 212 555 1212 Frime Broker 1 Apex Prime Brokerage Inc Fund Administrator Sublime Fund Administration LLC Firm Locations Edit Legal Counsel Top Partners LP HO Cauca State City OF Emps Auditor Magnificant Accounting Sevices LP HKG Hong Kong 5 Fund Capital Status A Edit U54 cA San Francisco Open to existing investors GER London 10 Open to new investors 7 USA NY New York 25 Primary Fund Style A Edit Fundamental Fund Registration a Edit O
126. style from the first pull down menu Default setting is Arial 2 Font Size Select the desired font size from the second pull down menu Default setting is 8 3 Font Color Select the desired font color from the third pull down menu Default setting is black 4 Font Settings Select the desired font settings from b and u buttons Default setting is normal text no bold italics or underlines 5 Text Alignment Select the desired text alignment from the last three buttons Options are left right and center Default setting is left alignment 6 After all options have been set click Next Figure 10 3 4 PDF Customization Setup PDF Notes Page Template PerTrac P Card Generator A d aK FF S OVE Generate P Card GetMy Funds Edit Preferences Setup Wizard Register New Fund Windows Exit Help Funds Sy Start Page Ge Abster Derivatives Fun POF Template Setup x Abster Bond Fund Class A US GD abster Commodities Fund Class Abster Derivativ PDF Header Template gt Info Group Performance Data gt Notes Page D Abster Derivatives Fund Class A Abster Long Short Equity Fund PDF Notes Page Template oe ae E SANA q Previa ae 93 P Card Generator User Manual v1 6 H Template Fund Select applies only to the Default Settings Determine which of the current funds in the P Card Generator will have the above settings applied to The settings will be auto
127. t Check the box beside a group to include it To see additional details on the group click at the left of the name When all desired groups are selected click Next at the bottom of the window Figure 2 5 1 P Card Generator Setup Wizard Distribution Setup PerTrac P Card Generator FA a gt S OVO Generate P Card Get My Funds Edit Preferences Setup Wizard Register New Fund Windows Exit Help Funds uy Start Page G P Card Setup Wizard 3 P Card Setup Wizard x E Abster Derivatives Fund Class i Abster Long j Short Equity Fun welcome gt Get My Funds gt Fund Settings P CardLayout gt Distribution Sebup gt ad Login Security gt Finis Distribution Setup GP AddProfie Q Delete Profile Distribution Setup allows you to define multiple versions of your P Card for the individual data requirements of different customer types If you check the Fund Customer Type in the table below an additional P Card will be generated for this Fund and it will only contain those specific information groups checked below AIMA F Card MFAP Card Lined Partners Prospective Investors Trusted d Funds to be applied to a m a p Default Fund applied to ne DD Abster Lona i Short Equity Fund P Card File Name Suffix AIMA MFA LimtPtners Prospects SrdPartie E3 a Fund PPTI pereum Lo Fund Management Company L Fund Key Personnel 7 L Fund Service Providers Firm Details kil F O x
128. table by importing data from a spreadsheet e g MS Excel or a comma separate value csv file This requires the user to create an import map in the P Card Generator The import map directs the data from the spreadsheet to the appropriate places in the P Card After completing the one time set up of an import map once the user can easily import data into the P Card each time the spreadsheet is updated The import map can read an existing spreadsheet or the user may create a new one The steps below can be applied to both scenarios Create a Spreadsheet The P Card Generator is designed to be conformed to an existing spreadsheet However ifa spreadsheet does not exist use this guide to create one Populate the appropriate data in a spreadsheet in Excel or another third party application that can create a csv file The file should contain some or all of the following data fields for each return period il DOWD at Record Date in the users local format Rate of Return either as a decimal or percent 0 0125 or 1 25 Is the rate of return is an Estimate NAV If the NAV is set to auto calculate values do not need to be entered If auto calculate has been selected and users wish to override the values turn off the auto calculate feature in P Card Generator and include the appropriate values in the import file Is the NAV is an Estimate Assets Managed Note The user is not required to include all six of these fields in
129. ter Commodites Fund Performance x EJIE w de Import 8 76 P Card Generator User Manual v1 6 Adding Attachments Process Users can browse for files on their system such as client letters due diligence questionnaires marketing presentations etc and attach the files inside a P Card This makes P Cards an easy and secure way to distribute documents in addition to the standard data stored directly in the P Card Add an Attachment 1 Select the fund from the list in the Funds column at the left of the window by double clicking on the fund name 2 Click Attachments just below the fund name on the right side of the window 3 Use the file selection pop up window to find and select the appropriate files to attach to the P Card 4 Click Open at the bottom right of the file selection window 5 The file name s will display in the box just to the right of the Attachments button indicating it is now attached to the P Card Figure 8 1 1 Attachments Adding to a P Card PerTrac P Card Generator y 3z Bau FS FF BAPE Generate P Card Get My Funds Edt Preferences Setup Wizard Register New Fund Windows Exit Help ill Funds gy Start Page Abster Derivatives Fun wo Abster Derivatives Fund Class A Abster Bond Fund Class A U Abster Commodities Fund Clas QB Abster Derivatives Fund Class 3 Abster Long f Short Equity Fun Settings F
130. the import file The only required data is the date and the return 2 Save the import spreadsheet as a xls or csv file 65 P Card Generator User Manual v1 6 Create an Import Map 1 In P Card Generator double click on the fund to be updated in the Funds column at the left of the window Click Sete eae next to the Performance Data Import heading at the bottom of the window 3 Click on Browse to locate the appropriate spreadsheet file 4 Locate and select the spreadsheet file to import then click Open 5 Create an import map by clicking pi next to the Import Mapping pull down menu Follow the instructions of each proceeding dialog box Figure 7 3 1 1 Entering Quantitative Data Importing Quantitative Data Create an Import Map PerTrac P Card Generator x S a u OVe Generate P Card Get My Funds Edt Preferences Setup Wizard Register New Fund Windows Ext Help Funds uf Start Page 7 Abster Derivatives Fun woe J Abster Bond Fund Class A U Abster Derivatives Fund Class A Last P Card 5 10 2010 5 08 AM Abster Commodities Fund Clas E Attachments GD Abster Derivatives Fund Class Smt mS et mene a aa a Sa Fid aii iL A pit dk Pr 2 Settings Pick Info Groups 3 4bster Lang f Short Equity Fun Exchange Traded Futures 40 00 fe Exchange Traded Options 20 00 OTC Derivatives Plain v anila 30 00 OTC Derivative
131. tion group also known as the information group name Default is dark gray 1 Font Style Select the desired font style from the first pull down menu Default setting is Arial 2 Font Size Select the desired font size from the second pull down menu Default setting is 8 3 Font Color Select the desired font color from the third pull down menu Default setting is black 4 Background Color Select the desired color of the field names section Default is white 5 Font Settings Select the desired font settings from b and u buttons Default setting is normal text no bold italics or underlines C Field Names Customize the names of the fields within the information groups 1 Font Style Select the desired font style from the first pull down menu Default setting is Arial 2 Font Size Select the desired font size from the second pull down menu Default setting is 8 3 Font Color Select the desired font color from the third pull down menu Default setting is black 89 P Card Generator User Manual v1 6 4 Background Color Select the desired color of the field names section Default is white 5 Font Settings Select the desired font settings from b and u buttons Default setting is normal text no bold italics or underlines D Populated Data Customize the data that has been entered into the P Card 1 Font Style Select the desired font style from the first pull down menu Default setting is Arial 2 Font Size Select the desire
132. to the header of the document The P Card PDF can be customized on two levels Default Settings and Fund Specific Default Settings The P Card PDF Default Settings are applied to all funds in the P Card Generator The Default Settings can be overwritten by the Fund Specific Settings These settings can be created either with a fund opened in the P Card Generator or not Opening the P Card PDF Customizer With or without a fund open click on the Edit button then select P Card PDF If no funds are open in the P Card Generator only the Default Settings option will be presented If one or more funds are open the Default Settings and the Fund Specific Settings will be available Regardless of what the user wishes to do the functionality below remains the same The only difference is that the Default Settings are applied to all funds in the P Card Generator while the Fund Specific Settings are applied to only one fund in the P Card Generator and override the Default Settings Figure 10 1 1 PDF Customization Entering the Module No Funds Open PerTrac P Card Generator x aa a aj B gt S OFAwWda Generate P Card Get My Funds Edit Preferences Setup Wizard Register New Fund Windows Exit Help Funds P Card Layout or Copy Edit Fund Info Y Abster Bond Fund Class Distribution Setup a J Abster Commodities Fund Teron AG seal a Abster Derivatives Fund 0 29 S Abster Long Short Eq
133. ttachments into an encrypted file that can be emailed to recipients and then imported by them into the PerTrac Analytical Platform The generation process can be undertaken at any time but should be used only when all of the data that a user intends to transport to a recipient has been entered into P Card Generator An Expiration Date can be added to a P Card which ensures that only the most recent data can be imported into the users PerTrac Analytical Platform This date only prevents an expired P Card from being imported and does not remove information from the PerTrac Analytical Platform after the expiration date has passed Users may choose to generate a PDF file to be sent along with their P Cards These PDF files contain the same information as a P Card however they are not encrypted and are designed to be read by all recipients For more information on the P Card PDF please see the Customizing the P Card PDF section If the user has set up distribution group profiles they will need to specify not only which fund s they wish to generate a P Card for but also which distribution group s in order to generate the correct version of the P Card s For any individual fund a user could have multiple P Cards based on the various distribution group profiles and each of these would need to be specified individually to be generated during this stage of the process Note If the user has not set up distribution group profiles the default s
134. uffix AIMA MFA LimtPtners Prospects ordParties Information to include in P Ca a T Basic Information about the M v E L Fund Registered Address F 7 2 Fund Management Company y Fund Key Personnel F Ey La Firm Locations F L Fund Service Providers v v 4 p 83 P Card Generator User Manual v1 6 2 Click Save or Save and Close 3 Select the distribution group to be edited at the bottom of the screen Figure 9 5 1 Distribution Groups Using on the Main Screen _ PerTrac P Card Generator a x a aA gt S AWE Generate P Card Get My Funds dt Preferences Setup Wizard Register NewFund Windows Ext Help Funds ey Start Page GB Abster Derivatives Fun Ta F Abster Bond Fund Class A U B abster Commodties Fund es Aster Derivatives Fund Cl Abster Derivatives Fund Class 3 Abster Long Short Equity Fun E Settings E Pick Info Groups Last P Card 5 10 2010 5 08 AM E Attachments emi Fund Management Company A Edit Fund Registered Address A edit Ti Abster Capital LLC 1010 Third Avenue New York Fund Key Personnel a Edit NY Fund Manager 1 Abigail Smith 10021 Compliance Officer Joseph Blogs USA Marketing Invesbor Relations Name x e Jana Doa Fund Service Providers w Edit Telephone 212 555 1212 Fund Capital Status A Edit Firm Locations 4 Edit Open to existing investors HQ Country State City Of Emp Open t
135. uity Fund Clas Welcome to PerTrac s P Card Generator This application allows hedge Funds Funds of funds commodity trading advisors and other investment managers to creabe and distribute P lands once they have completed the P Card registration process With afew mouse clicks you will be able bo format and send your updated P Cards to limited partners prospective investors and to trusted third parties such as hedge fund database providers 3 P card Set Up Wizard g P Card Menu Options P Card Funds Panel From the P Cards Funds Panel inthe left hand of the application you can quickly open your Fund to edit data on your P card configure Fund Settings or view archived P Cards 3 Edit data included in your P Card Double Click the Fund Icon to view what information wil be contained on the P Card incheding any qualitative fields as well as rate of return and net asset value data streams From this window you can also import return streams data from excel worksheets Configure Fund Settings Set the frequency of return streams set warning indicators and P Card email options a Open archived P cards Expand the Fund and P Cards Folder bo view a list of archived P Cards Double Click to view the FP Card or right click to email the P Canrd 85 P Card Generator User Manual v1 6 Figure 10 1 2 PDF Customization Entering the Module Funds Open PerTrac P Card G
136. ves Fund Performance i X Ahcter Derivatives Fund fClacc _ settings BH i Please type the name of the new import map you are about bo copy New Spread Sheet Map Name Abster Commodites Fund Performance 19 P Card Generator User Manual v1 6 Deleting an Import Map If an import map is never going to be used again it can be deleted 1 Click eee aay link on the interval to be edited daily weekly month to date estimates monthly quarterly 2 Select the import map to be edited 3 Click 4 Click OK on the confirmation dialogue box Figure 7 3 4 1 Entering Quantitative Data Importing Quantitative Data Copy an Import Map Delete an Import Map PerTrac P Card Generator _ x Generate P Card Get hig Funds Edit Preferences Sebup Wizard Register New Fund Windows Exit Help Funds Wy Start Page E Abster Derivatives Fun x iy 2 aie lan ip SE ea bes m E E Settings ES Pick Info Groups B Abster Commodities Fund Class A Abster Derivatives Fund Class He ye Absber Derivatives Fund Class A US Lat Pead Nore E Absber Long f Short Equity Fund Clas ae ce a Country Exposure Americas a Edit Country Exposure Africa A Edit Month to Date Estimates 4 Edit Date Return Delta NAY Assets Managed ne Performance Data Import Monthly Performance A Edit Date Return Est NAY Est Assets Managed Data File als Browse gt Import Happing Abs
137. y Exposure Ameri Country Exposure Africa Broad Asset Class Exposur b D a 2 9 J Q Edit Register New Fund Windows Exit Help BF Start Page GH Abster Derivatives Fun E3 P Card Layout and Fun P Card Layout and Fund Information Instructions Please check the items you wish bo copy Fund Registered Address q Show On P Card Address 1 Address 2 Address 3 City State Province Postal Code Country 1010 Third Avenue New York NY 10021 usA General Phone Number 32 1 212 555 1212 Copy From Abster Long Short Equity Fund Class A USD Onshore P Card Generator User Manual v1 6 5 Select the funds in the P Card Generator to apply this layout and data to if any 6 Click Save Figure 5 1 3 Customize a Layout Select a Starting Template Copy from Fund PerTrac P Card Generator x 3 aun 2 ngo Funds BY Start Page GM Abster Derivatives Fun E3 P Card Layout and Fun xX 99 Abster Bond Fund Class A USD l g S Abster Commodities Fund Class A P Card Layout and Fund Information Abster Derivatives Fund Class A Abster Long f Short Equity Fund Copy P Card Layout and Information to E Check all Funds Choose which funds you would like to update with this layout Default P Card Template applied to all new funds Select Default P Card GB Abster Bond Fund Class A USD Onshore Template in the Fund GD Abster Commodities Fund Cl

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