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InfoClique User Manual - Physician

1. View Tracemaster ECGs It is important to note that Tracemaster ECG s are for historical viewing only within the Kaleida Health network You can view Tracemaster ECG s that occurred prior to May 2009 only If you need access to view PowerChart ECG s see page 5 for information 1 Before beginning make sure the appropriate patient is displayed in the Patient List on the screen e If you need assistance with this review the Performing Searches chapter beginning on page 12 e Click the Results Results tab instead if you are already inside the patient s record in another location Click the Results link in the patient s row on the list e The Results table is displayed Default date range is the last 6 days Quick Links Date Search Other Queries COMPLETE BLOOD COUNT v to AP Diagnosis Summary 6 5 2004 05 00 Results for Dates for Dates Results for Encounter for Encounter 6 5 2004 6 4 2004 6 3 2004 6 3 2004 6 3 2004 6 2 2004 6 2 2004 6 2 2004 05 00 14 02 12 59 00 01 00 01 20 37 09 53 05 00 COMPLETE BLOOD COUNT Back to Top H 11 8 Lh x10 9 L Erythrocytes RBC 10 12 Hemoglobin Click on this one 95 al 96 aK L 9 9 g dL 7 2 old for graph F 7 Click the drop down in the Other Queries section Click to select Tracemaster ECGs Other Queries Click the Run Query button v Run Query un Query e The Active Tracemaster Reports table displays REPORT
2. 1 Select the appropriate provider from the drop down list 2 Click the Get List button e The Patient List and Covered Patients list displays unless you are prompted with the No Patient Qualifies message 3 Click the appropriate link in the correct listing to view information e For more information on viewing the Patient List and the available links for each patient see page 27 4 To perform anew search click the Main Main tab Otherwise if you wish to exit click the Exit Exit tab Page 12 InfoClique Physician Manual Revision Date 03 02 2010 NI A KALEIDA Tote Performing Searches Cont 2 View Inpatients Discharged Up To 180 Days Get List e View oerna Inpatients discharged inthe last 15 days 1 Select the appropriate provider from the drop down list 2 Select the appropriate amount of days from the drop down list 3 Click the Get List button e The Patient List and Covered Patients list displays unless you are prompted with the No Patient Qualifies message 4 Click the appropriate link in the correct listing to view information e For more information on viewing the Patient List and the available links for each patient see page 27 5 To perform a new search click the Main Main tab Otherwise if you wish to exit click the Exit Exit tab 3 View Outpatients within the Last 7 Days Get List View SEs Ee dail Outpatients inthelast days 1
3. 55 yrs D Covered Patients Click on the information type you wish to review for the selected patient PATIENT INFORMATION VISIT INFORMATION PHYSICIANS LINKS PATIENT NAME SEX DOB LOCATION ADM DSCH DATE TYPE ATN ADM REF DEMO FLOW DICT ORDERS RESULTS MEDS nes a a l 10 23 2004 8 51 00 AM ATN HASSETT EN NaC ar o F E _ _ _ 1 25 2005 1 09 00 PM ADM HASSETT Demo Flow Dict Orders Results Meds Lab Cum Remove coverage Age 14 yrs B15 515 E REF f 94 ae eet There are four different sections available 1 Patient Information These first 3 columns display the patients name sex and date of birth 2 Visit Information These next 3 columns display information about which site the patient is was at and what Unit he she they were are staying in It also contains Admit and Discharge dates and times as well as the type of visit 3 Physicians This single column displays some of the physicians who are related to that specific patient s encounter e All physicians can be displayed by clicking the Demo link and scrolling to the bottom of the page 4 Links This is where you can view clinical information related to the patient and to this specific encounter This explained in detail beginning on the following page InfoClique Physician Manual Page 27 Up SS KALEIDA Viewing Clinical Information After searching and displaying the Patient List you will notice there are several links and corresponding tabs available to a
4. Click the drop down in the Other Queries section Click to select PACS Click the Run Query buiton InfoClique Physician Manual Page 39 Cp K S KALEIDA Viewing Clinical I nformation Cont e A Welcome to PACS message displays E http w kaleidahealth org infocliquedemo scripts patient_care p mB Welcome to PACS You must be connected to the Kaleida network to access PACS dial in VEN or direct connect cess If you do not Buttalo General ae the e in the Kaleida Imaging Network to install the GE Picture PACS cation System PACS PACS installations are scheduled fo departments which will allow images to be transterred electr portal e Kaleida Health Eventually access to the PACS will be av pcations through the internet 6 Inthis message locate the hyperlink Shown circled in the image above and click it 7 The PACS portal displays Gsnfricity Enterprise Web In order to be able to run Centricity Web succesfully you pues have installed Microsoft Internet Explorer 5 5 SP2 or igher You appear to have a supported browser version e Test your Centricity Web installation e TroubleShooting page e Start Centricity Web 1995 2004 GE Medical Systems 8 Follow your standard procedures to log in and get started or to close the application when you are finished Page 40 InfoClique Physician Manual Revision Date 03 02 2010 ZS KALEIDA Viewing Clinical Information Cont
5. Select the appropriate provider from the drop down list 2 Select the appropriate amount of days from the drop down list 3 Click the Get List button e The Patient List and Covered Patients list displays unless you are prompted with the No Patient Qualifies message 4 Click the appropriate link in the correct listing to view information e For more information on viewing the Patient List and the available links for each patient see page 27 5 To perform a new search click the Main ee tab Otherwise if you wish to exit click the Exit Exit tab InfoClique Physician Manual Page 13 Cp SS KALEIDA Performing Searches Cont 4 View Patients by Name Range e View Hazri Ee deel patients ranging from A to Z Inc those discd in last 30 days You may use full or partial last names in boxes above 1 2 Page 14 Select the appropriate provider from the drop down list Type in one or more letters in the first criteria box to indicate the beginning range of the last name e Example D or Sma or Jackson e Common names will yield more results and may take longer to run Type in one or more letters in the second criteria box to indicate the ending range of the last name e Example F or Smo or Jackson e Common names will yield more results and may take longer to run Click the Get List button e The Patient List and Covered Patients list displays unless you a
6. Thomas M Smith M D HISTORY OF PRESENT ILLNESS The patient is 2 admitted The patient denies any fever or ch MEDICATIONS No past medications PAST MEDICAL HISTORY Past medical history i SOCIAL HISTORY The patient if a former smok PAST SURGICAL HISTORY No surgical History PHYSICAL EXAMINATION The patient is a well no apparent distress Afebrile vital signs Cardiac regular rhythm Lungs clear Abdo 3 Click Text size from the expanded View menu e Asubmenu with various text size choices is displayed 4 Click the desired text size e The text size of the dictated report has been resized according to your selection 5 Optional If you wish to print the report see page 26 Page 34 InfoClique Physician Manual Revision Date 03 02 2010 ZS AA KALEIDA L T H Viewing Clinical I nformation Cont Orders What is Available for Viewing Order This is the unique identification number of the order that was placed Clicking on the order number with a Completed status will display the results of the order Department This area contains the name of the department that placed the order Order Status This is the current status of the order which can be in an Ordered or Completed status Order Detail This contains all of the required information that was placed on the order Example Priority or Routine Duration Modifiers etc How Do I Access Orders 1 Before beginning make sure the app
7. click the Exit Exit tab InfoClique Physician Manual Page 19 Cp KALEIDA Performing Searches Cont 4 Search for a Patient by Account Financial Number Account Financial Number Do not type in leading zeroes Click the Account Financial Number radio button Type the Account Financial Number in the criteria field e Account Number s cannot include leading zeroes example 000123456 Click the Search button e A listing of matching patients displays PATIENT INFORMATION PATIENT NAME SEX DOB AGE SYSTEM ENCOUNTERS Encounter 03 23 1951 Encounte links are m a Sen ea located in te a cz 10 23 1956 53 yrs Encounters last column oo Encounters pas fone os se a CI Encounters Encounters oo A ea a E E BAUSENWEIN MADISON 07729 1996 13 yrs Click the Encounter link for the appropriate patient to access the Patient List e The Patient List and Covered Patients list displays unless you are prompted with the No Patient Qualifies message oo w Encounters Click the appropriate link in the correct listing to view information e For more information on viewing the Patient List and the available links for each patient see page 27 To perform a new search click the Main Main tab Otherwise if you wish to exit click the Exit EI tab InfoClique Physician Manual Revision Date 03 02 2010 D A KALEI
8. 280804 APRIL ORDERED 0ma ORAL DAILY 102709 45 00 243204 Seeman ornare fo mig ORAL DAILY 102709 8 45 00 281604 aU iH FLUTA SONE SALMS T ERIL 20m0 ORDERED ft PU INL BI 102709 Soh Wee HOreTI2009 okopa OL HFA INHALER ORDERED 2 pul NHL QAH PRN 10 27 09 1 00 00 121208 Oetaiis MED RECONCILIATION FORM RECT ORDERED idosas MISC DAILY 10 27 09 1 15 00 920000 1ORT2008 12 57 00 AM es oe unit 0 OSH 10 27 00 1200000 Physician Stop 201204 C O a E A Home Medications DETALS ORDER STATUS 1200S 115707 PH POEA Ti POCUMENTED 2 pull inhalation PAN as neti for whiting sab 3 Review the information as necessary by using the scroll bar on the right e Details can be viewed by either reading the last column or clicking the Details link in the Details column DETALLS ORDER STATUS ODUM CHLORIDE ORDERED 2 CU 2 TAB ORAL CQ8H 0377 02 18 0000 12 GM 24 UL M X1 0327702 13 00 00 Physician Stop ORDERED 75 UG 1 TAB ORAL DAILY 02 27 02 10 45 00 ORDERED 20 MG 1 TAB ORAL BID 03 2702 03 00 00 mhi ei dT AL PAFATE H CRE BEE hh 4 Optional To view another area click the desired tab at the top of the InfoClique window 5 Optional To perform a new search click the Main tab Otherwise if you wish to exit click the Exit EJ tab InfoClique Physician Manual Page 43 Up SS KALEIDA Account Maintenance The Account Maintenance provides several methods to help maintain your
9. DATE INSTITUTION DEPARTMENT Os 07 2004 13 25 18 Kaleida Buffalo General Hospital Click the Report Date link in the first column to display the Tracemaster ECG report e The report displays Optional To view another area click the desired tab at the top of the InfoClique window Optional To perform a new search click the Main Main tab Otherwise if you wish to exit click the Exit EJ tab InfoClique Physician Manual Page 41 z S om qb Up K S KALEIDA Viewing Clinical I nformation Cont Medications What is Available for Viewing A complete listing of medications is available for the patient This includes Kaleida Ordered Medications as well as Home Medications There is also a drop down available to quickly locate Kaleida Ordered and Home Medications If there are no home medications recorded the drop down is not visible All information is viewed in a table format The columns are explained below Date Time In regards to Kaleida Ordered Medications this is the date and time of the order In regards to Home Medications this is the date and time the information became known to Kaleida Health and documented Details This is a clickable link which displays for both Kaleida Ordered and Home Medications respectively This contains the details of the medication These include things such as Dose Route and Frequency It also contains the ingredients of the medication Order For both Kale
10. Info Clique Account The section is located at the bottom of the Main page This chapter provides you with instructions how to use each of the available features Edit My Coverage Group In the event that you are covering for another physician you have the capability to add another physician s patients to your Covered Patients list This is done by adding the physician to the Physicians in Coverage Group Add a Physician 1 Before beginning make sure you have signed into Info Clique and are on the Main page e Ifyou need assistance with this see page Scroll to the bottom of the Main page and locate the Account Maintenance Section Click the first link Edit My Coverage Group e Edit My Coverage Group 4 e View who has accessed my Atn Dr patients e View who has accessed my Practice Group patients e View my practice group and support staff e Change Password e Edit Coverage Group displays Edit Coverage Group Instructions to use this option Press the Add Members button to obtain a list of members to add to your group Click on a members name to remove that member from the group Use the Main button at top to return to Main Page No physicians in Practice Group No physicians in Coverage Group Add Dr A F Add Dr G R Add Dr S Z 4 Click the appropriate add button based on the physicians last name that Page 44 you wish to add InfoClique Physician Manual Revision Dat
11. Name and Address Data This area contains information such as Home Phone Number among other general information about the patient Visit Data This area contains information such as Chief Complaint and Facility among other information related to the patient s visit Emergency Contact Data This area contains the Relationship and Home Phone of the emergency contact for the patient Guarantor Data This area contains information such as Home Phone Number and Name among other general information about the guarantor Insurance Data This area contains information such as Primary Insurance and Secondary Insurance among other specific information needed for appropriate claim billing purposes Physician Data This area lists all providers related to the patient Allergy Data This area contains documented allergy information of the patient How Do Access Demographics 1 Before beginning make sure the appropriate patient is displayed in the Patient List on the screen If you need assistance with this review the Performing Searches chapter beginning on page 12 e Click the Demo Beno tab instead if you are already inside the patient s record in another location 2 Click the Demo link in the patient s row on the list InfoClique Physician Manual Page 29 A D g SS KALEIDA Viewing Clinical Information Cont e The EMPI Demographic Information is displayed aN KA KALEIDA i IE ag
12. and suppor staf lt e Change Password e A listing of individuals displays Practice Group and Support Staff List Use the Main button attop to return to Main Page IMPORTANT Please e mail us if you see any discrepencies or if staff has left your group If new staff need to be added please send us an access form found on the main page of InfoClique via fax or if you have access to Kaleidascope complete an eRegister form found on the IS amp T security page KRABILL KEITH JACKY CHRISTINA MCGHEE JACKELYNN e These users are organized by color category 4 Optional To add or remove members of your group submit an email request to webteam kaleidahealth org containing the individuals that you need to add or remove Page 48 InfoClique Physician Manual Revision Date 03 02 2010 NS a KS KALEIDA Vane Account Maintenance Cont Change Your Password This is the area you will need to go in the event you need to change your password Password Policy Passwords are case sensitive can range from 7 to 128 characters and MUST contain at least 3 of the 4 following categories e Uppercase letters A to Z e Lowercase letters a to z e Numbers 0 to 9 e Non alphanumeric special characters 8 amp etc 1 Before beginning make sure you have signed into InfoClique and are on the Main page e If you need assistance with this see page 2 Scroll to the bottom of the Main page and loc
13. ccccsesscsesnenesneseesenesesenenees 26 Prine VOU INE F NEME arcere a e e ee 26 PARURE DYRT LICKING sree i kA EAEE T E EE N 26 PATI ENT LI ST AND COVERED PATIENT LIST ccscsesncsnsnesesneseeneneeees 27 VIEWING CLI NI CAL NFORMA I ON sssssnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 28 DEMOGRAPHICS orainen e a a a a 29 Whar b Available TOR Viewine ruin AE a E A 29 How DoT Access DEMO CTODIIIGS seicauateraienidcueesteteGlaiaciues wadaiodabadciaestaseteiadee uated 29 Page 2 InfoClique Physician Manual Revision Date 03 02 2010 K S KALEIDA FEON asc O E A ttc ale aoe Stan adnencnmnnmnenueaeed 31 Whatis Available TOF VIEWING arrese e E EE even Pnetewe 51 How DOTACCESS FAQW wvicsveckstvisiaewitaduruntusesuaseeessbvediesustsvcseaveodisedeasyieacecdnedsevseauevtiede 31 RCT AGI ON Sae eh namacataaauss bataaeaeuataanee omiien Acuna daalect 32 Whatis Available for Viewing 7 sccescosie secs shavescohediasesd sventotua a i 32 How DO PAGCCES SD CLA ON sek cor sha tatedaseceteetiatedelacigeites aa aa 32 Lnlargee the lerto a Pietated ARC OFF ruie a 34 ORDERS ae a A a ev ok ete anna ead eta ialany aaah ygnie emai eek 35 What is Available Jor VigwWine karcero ii ese eR EE A 35 How DOT ACC CS SOVIETS aua a a ace 35 REULT nne vain ptt ne eaana Seema a Sinnaa inact aed en Ranun taints beaten 37 WHATS AVGHODIC or VIEWING riea E mii ented eta 37 TOW DOW ACCESS ROSS 0 alec ticsiaused a a a a a ad need atte 37 Apply a Date Ranee to th Re
14. e InfoClique Physician A l at 80 Goodrich Street in Buffalo New York to 10101 Striid alo on e Visit History Downtime Kaleida Identifier February 16 2009 Mo Lookup Released 2 12 2009 FREE Heart Health Lecture any Me Women of All Ages at B Did you know that Hear pi fy leading caus o d women d 4 the country according to a report Si 26 2009 edition of W E F F y Rated Among most pa CONSTRI Tn rated Gash Systems in the US COF 0 aleida Health is rated among the top PR integrated healthcare networks IHN in Uj InfoClique Support Links Access Form InfoClique Powerchart PACS PDF e InfoClique Fact Sheet PDF m ir y iffer i published in January InfoClique User Manual ete s Kaleida s VPN Portal Acces l nfoClique Supportive illm te Suburbana Links pane provides access to KUUSI e VPN Portal Instructions ives Chest Pain Center on Health BGH Consultation Options BGH Diagnostic Tes oN e Insurance View Training zN Qe additional functions and Facilities e Physician Training Class Scheduley BN lard Fillmore Suburban Hospite features that pian be useful 21st Centi InfoClique Demo Site received full Cycle II accreditatio e InfoClique Desktop Shortcut from the Accreditation Review C on December 26 2008 Accreditation iia ajia 5 Click the appropriate InfoClique link in the Available Applications pane The duration of this manua
15. home by Dr Smith The patient will follow up with Dr Smith in the office The patient will be sent home th Levoquin 500 mg p o q d for 3 weeks Activity will be limited and diet will be as tolerated MedQuist 12171 242547 D 04 05 2001 9 11 T 04 10 2001 17 44 4 Review the information as necessary by using the scroll bar on the right 5 Optional To view another area click the desired tab at the top of the InfoClique window 6 Optional To perform a new search click the Main Main tab Otherwise if you wish to exit click the Exit G3 tab InfoClique Physician Manual Page 33 Up SS KALEIDA Viewing Clinical Information Cont Enlarge the Text of a Dictated Report This will illustrate how to enlarge the text of a dictated report using Internet Explorer as your Web browser If you have a different browser utilize the help menu provided by your Web browser instead 1 Display the Dictated Report on your screen 2 From the Menu bar at the top of Internet Explorer click the View menu Kaleida Health InfoClique Microsoft Internet Explorer File Edit View Favorites Tools Help Address Toolbars b Status Bar Links Ind Explorer Bar r TM Admin Test TM User Test Goa To Stop Esc Refresh F5 Encoding F Larger l e Medium AD ARDE smaller GE SUMMARY DI Privacy Report Smallest Full Screen Fii ed by Test M Test M D cc Robert B Jones M D
16. service provider amp or device I have read and understand the policy as stated on the back of this document Print Name Date Signature Access Policy 1 Information Security Access to Kaleida Health s information systems are subject to the Kaleida Health Corporate Information System Access Request Security Policy Policy IS 2 Itis the policy of KALEIDA Health to protect its information assets and to allow the use access and disclosure of such information only in accordance with its interests and applicable laws and regulations It is KALEIDA Health s legal and ethical obligation to protect the confidentiality of patient information The purpose of this document is to establish the user s responsibility for safeguarding its computer hardware software and information assets in whatever form such as but not limited to printed audio video electronic and oral communications Information assets may be defined as any information within KALEIDA Health s purview including information which it may not own but which is governed by laws and regulations to which it can be held accountable The use of any information must comply with KALEIDA Health Policies and must comply with all federal and state or local laws and regulations including but not limited to HIPAA Security and Privacy regulations Access to any of KALEIDA Health s systems is granted on a need to know basis To accomplish this a user may be issued specific and confiden
17. 010 Se KALEIDA i Viewing Clinical I nformation Cont Flow What is Available for Viewing Patient Flow information is in a table format with the most recent visit information in the top row moving backwards to the bottom row which contains the most historical visit information Overall it describes the patients physical movement within Kaleida including admission transfer and discharge information The columns are further explained e Transaction Date Time This area contains the date and time stamp of when this documentation took place e Time This area contains the total length of stay for the patient and will also display Discharged if they have been discharged e Location This area contains the name of the hospital and unit the patient was at and the time of arrival e PT Type This area displays what type of visit the patient was Example Inpatient Outpatient PreAdmit Emergency etc How Do I Access Flow 1 Before beginning make sure the appropriate patient is displayed in the Patient List on the screen e If you need assistance with this review the Performing Searches chapter beginning on page 12 e Click the Flow Ew tab instead if you are already inside the patient s record in another location 2 Click the Flow link in the patient s row on the list e The Patient History Flow is displayed Patient History DOE JOHN J 3 Review the information as necessary by using th
18. 010 a View Print Version of Surgeries scheduled for i 7 Pam erg l T f ipm i E From 1 14 2010 roli 14 hf 2070 Eade 1 View Scheduled Surgeries from Today Up to 180 Days Surgery Scheduling Section e View KRABILL KEITH __ Surgeries scheduled from today for next 30 ldays Get List 1 Select the appropriate provider from the drop down list 2 Select the appropriate amount of days from the drop down list 3 Click the Get List button e The Surgery Schedule displays 4 To view Clinical information for the patient click either the Medical Record Number or the Account Number e For more information on viewing the available links for each patient see page 27 5 To perform a new search click the Main Main tab Otherwise if you wish to exit click the Exit W tab InfoClique Physician Manual Page 23 SS KALEIDA Performing Searches Cont 2 View Scheduled Surgenes Today Back to the Past 180 Days e View fiinte Ema surgeries scheduled in the past 30 days 1 Select the appropriate provider from the drop down list 2 Select the appropriate amount of days from the drop down list 3 Click the Get List button e The Surgery Schedule displays 4 To view clinical information for the patient click either the Medical Record Number or the Account Number e For more information on viewing the available links for each patient see page 27 5 To per
19. 4 fi 2009 w To 1 f 14 fi 2010 or O all encounters 1 Click to select either the Medical Record Number radio button or the Social Security Number radio button e Social Security Number s cannot include dashes e Medical Record Number s cannot include leading zeroes example 000123456 2 If desired click the drop downs to select the beginning and ending date range for encounters or select the All Encounters radio button e When choosing these dates be sure either radio button above is selected It is not possible to just search by Encounter dates alone in this area e The default displays the last 30 days Encounters 3 Click the Search button e A listing of matching patients displays PATIENT INFORMATION Encounter 17 F 03 23 1951 Encounter links are oo iY Encounters located in the 01 ooh Encounters ooh Encounters 627 M J osngtgse SSN Encounters ooh Encounters ooh Encounters ooh Encounters 4 Click the Encounter link for the appropriate patient to access the Patient List e The Patient List and Covered Patients list displays unless you are prompted with the No Patient Qualifies message 6 Click the appropriate link in the correct listing to view information e For more information on viewing the Patient List and the available links for each patient see page 27 7 To perform a new search click the Main tab Otherwise if you wish to exit
20. Clinical I nformation Cont 3 Optional To view another area click the desired tab at the top of the InfoClique window Optional To perform a new search click the Main Main tab Otherwise if you wish to exit click the Exit GJ tav Access PACS from within Results PACS is available to view radiology images with the exception of mammography This manual does not provide training related to PACS e PACS requires an assigned user ID and password to be granted See page 5 for information on requesting a sign on and password Before beginning make sure the appropriate patient is displayed in the Patient List on the screen e If you need assistance with this review the Performing Searches chapter beginning on page 12 e Click the Results Results tab instead if you are already inside the patient s record in another location Click the Results link in the patient s row on the list e The Results table is displayed z Zy D Up S Default date range is the last 6 days Quick Links Date Search Other Queries COMPLETE BLOOD COUNT v Y to AP Diagnosis Summary 6 5 2004 05 00 Results for Dates for Dates Results for Encounter for Encounter 6 5 2004 6 4 2004 6 3 2004 6 3 2004 6 3 2004 6 2 2004 6 2 2004 6 2 2004 05 00 14 02 12 59 00 01 00 01 20 37 09 53 05 00 COMPLETE BLOOD COUNT Back to Top Erythrocytes RBC Hemoglobin Click on this one for graph Hematocrit 27 4
21. Clique Access Request Form and faxing it to the Kaleida Health IS amp T Security Service Dept at 859 8676 A request for access will not be granted if the request is not job related or conflicts with Kaleida Health s Access Request Security Policy e For your convenience this form has been provided to you on the last page of this manual e The form can be found directly at www infoclique com There is a link named InfoClique Access Form which will display the form e lf VPN Access is needed in order to access the PACS amp Tracemaster ECG functionality make sure to check this option on the access form InfoClique Physician Manual Page 5 Up SS KALEIDA Logging In Logging into I nfoClique within the Kaleida Network Intranet InfoClique can be accessed directly from within the Kaleida network two different ways Method 1 1 Double click the Internet Explorer icon on your desktop e KaleidaScope displays as the home page 2 Click the Log In tab 3 Type your user name in the User Name field 4 Type your password in the Password field 5 Click the Log In button 6 Click the Applications tab e The appropriate InfoClique link displays in the Secured Applications section of the page 7 Click the link to get started e The InfoClique Main page displays this is not be confused with the InfoClique Home page and you are logged in to InfoClique Method 2 1 Double click the Internet Explorer icon on your desk
22. DA l Varies Performing Searches Cont Visit List Section The Visit List is used to produce a list of rounds for providers There are a few ways to do this Each method is explained below Visit List Section e View FAri E Visit List In Room and Bed order Facilities ALL will be the default unless others are chosen O ech CJ cHoB O cmHc C Deac O OMH L Gates O GatewisNF CO Suburban Visit List by Unit Location fincludes physician summary 1 View a Visit List by Site e View KRABILL KEITH Visit List In Room and Bed order Facilities ALL willbe the default unless others are chosen O ecH CJ cHosp CJ cmHe L Deae CJ OMH L Gates O GatesiSNF D Suburban 1 Select the appropriate provider from the drop down list 2 Click to check next to the appropriate Kaleida Health hospitals e For all hospitals do make any selections 3 Click the Get List button e The Visit List and Covered Patients Visit List displays unless you are prompted with the No Patient Qualifies message 4 To perform a new search click the Main Main tab Otherwise if you wish to exit click the Exit tab InfoClique Physician Manual Page 21 Cp SS KALEIDA Performing Searches Cont 2 View a Visit List by Unit Location e Visit List by Unit Location tincludes physician summary 1 Click the Search button e The Unit Search displays Unit Search First select the Unit you wish to review and t
23. InfoClique Physician Manual Training and Education Services IST Division Up SS KALEIDA Table of Contents INTRODUCTION iiciecccivareesiccvicnrtcerseavsccnesascadesunvacupeediacnieeetaandeciacssaeinsuats a WHATTS INFOCHOUE oriee a Mee aia unreal 4 VAT INEORMATION CAN BE VIEWED srn oreni ionan n vantarsinua nl Genes ens 4 SYSTEM REQUIREMENTS coimeis anae aria a E E a EE A 5 REQUESTING A USER D AND PASSWORD cccececceceuseeeeeeveuseuseneueeueusenvaneanegununnyaes 5 LOGGING IN iia 6 LOGGING INTO INFOCLIQUE WITHIN THE KALEIDA NETWORK INTRANET nccc 6 ITCH OG Tii e EEEE EAE T AA E E 6 MOL e aE RETE E A N 6 LOGGING INTO INFOCLIQUE OUTSIDE OF THE KALEIDA NETWORK INTERNET s0eeeeee 7 INFOCLI QUE ENV RONMENT wiissriscccnercnsscscverscctssvuvstusvcsesaccsarevsecdevausccasens 8 NAVIGATIONCB UT TONS x saves ieatotanuina cantas aan abi hcawies anita ue cobuinn Maneater enauw aat nena unas 9 MAINPAGE SECTIONS croson a E E tuna aaa ennai 11 PERFORMI NG SEARCHES ssssnnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnna 12 RELATED PATIENT SECTION poino eonia a a a O a saan amentnn 12 1 View Current Non discharged Inpatients ccccccccsssscccccccccceecsseseccceeecaaeeesseeeeeeaas 12 2 View Inpatients Discharged Up To 180 Days onnnnnoooononnnnnnnnnnnsssoennnnsssseeeressssss 13 3 View Outpatients within the Last 7 DAYS iccccccccccsssesccccccceeeeeeeeseeeeceeeaaaeeseeeeeeseaaaaees 13 A View Fatients by
24. Name RNg Ooie tena a Meee a es 14 RELATED PATIENT SECTION INCLUDING PCP cccccccsecseverserseeseuseeerserseeueesenars 15 1 View Current Non discharged Inpatients PCP cccccccccssseecccccceeceneeeeeseeeeeneeens 15 2 View Outpatients in the Last 7 DAYS sissies iea eN TE E os 16 3 VIEWER patients mnie Last 7 Days a enre EEE TEE EEEE E h 16 NON RELATED PATIENT SECTION cccccssecseccccerectsenseseeseversetseeseuseearsensensueunense 17 1 View another Doctor s Patients by Doctor Last NAME ccccccsseeccccccceeeeeeeeeeeseeeens 17 2 SCQNCH Jora Patient DY NAME crebri ieena E NEEE ERN EE I8 3 Search for a Patient by MRN OF SSN viisivesusicusswusesavetiaiserssesaseveinvsaseantvedsadeeassenevers 19 4 Search for a Patient by Account Financial Number ccccccccceseeeececceeeeeeeeeeeseees 20 VISI EVST SECTION ain a E A EA E EASA 21 T View a Visi LIS DV IUC risoria E E E AE E TAAS 21 2 View amp Visit List by Unit Local OM assecaneeeri tns e E AEA TA 22 SURGERY SCHEDULING SECTION sursirisr ierra r N EE N 23 1 View Scheduled Surgeries from Today Up to 180 DAYS ccccccsseseccccceeeeneseeeeceeeeeans 23 2 View Scheduled Surgeries Today Back to the Past 180 D YS 1ccccccccceeeeeeeeees 24 3 View Surgeries Within a Specific Date RANGEC ccccccccssseeeccecceeeeaeeeeseeeeeeseseaaeeees 24 4 View a Print Version of Surgeries Within a Specific Date Range ccccccccceeeeees 25 PRI NTI NG INFOCLI QUE INFORMATION
25. a new search click the Main Main tab Otherwise if you wish to exit click the Exit Exit tab InfoClique Physician Manual Page 15 SS KALEIDA Performing Searches Cont 2 View Outpatients in the Last 7 Days e View ie tae Outpatients inthe last 7 days PCP 1 Select the appropriate provider from the drop down list 2 Select the appropriate amount of days from the drop down list 3 Click the Get List button e The Patient List and Covered Patients list displays unless you are prompted with the No Patient Qualifies message 4 Click the appropriate link in the correct listing to view information e For more information on viewing the Patient List and the available links for each patient see page 27 5 To perform a new search click the Main amp J tab Otherwise if you wish to exit click the Exit Exit tab 3 View ER patients in the Last 7 Days e View lates tatty ER patients inthe last days PCP 1 Select the appropriate provider from the drop down list 2 Select the appropriate amount of days from the drop down list 3 Click the Get List button e The Patient List and Covered Patients list displays unless you are prompted with the No Patient Qualifies message 4 Click the appropriate link in the correct listing to view information e For more information on viewing the Patient List and the available links for each patient see page 27 5 To perform a new searc
26. al Page 37 Cp SS KALEIDA Viewing Clinical I nformation Cont Use Quick Links to J ump to a Specific Result Category 1 Click the drop down in the Quick Links area at the top of the table 2 Select the desired result category that is available Quick Links COMPLETE BLOOD COUNT COMPLETE BLOOD COUNT ROUTINE CHEMISTRY BLOOD PRODUCT NOTIFICATION TRANSFUSION SUMMARY GENERAL DIAGNOSTIG 42m e This list is dynamic and displays the categories unique to this patient s specific results e The Results table now displays the category that was selected on the screen 3 Scroll up the page to see all the results once more View AP Diagnosis Summary Pathology Reports 1 Verify AP Diagnosis Summary is selected in the drop down located in Other Queries the Other Queries area at the top of aueia the table AP Diagnosis Summary 2 Click the Run Query button e The AP Pathology Summary report displays keep in mind this does not reflect the full report Return to Results to view the full Pathology report Result Display DOE JOHN J MRH Sioa RESULT COLLECT DATETIME STATUS HGH De H 3 0 LAADA areas AccassloncthObOChebns0000082 ies for Crollo H gatit bor Lialignan Sed by MMG LLE O08 060 LUCA L HALO MO FATO Ay giiia Dai ae aT Ge links Histon RL THR failed Page 38 InfoClique Physician Manual Revision Date 03 02 2010 KALEIDA Viewing
27. ate the Account Maintenance Section 3 Click the fifth link Change Password Edit My Coverage Group View who has accessed my Atn Dr patients View who has accessed my Practice Group patients View my practice group and support staff Change Password InfoClique Physician Manual Page 49 S pm qL Cf ZS KALEIDA Account Maintenance Cont a 2 tS Sk OS Page 50 e The InfoClique Change Password screen displays Type your old password in the Old Password field Press the Tab key on your keyboard Type your new password in the New Password field Retype your new password in the New Password Verification field Click the Submit button Your password has been successfully changed e If you are internal to Kaleida Health you also have the capability of changing your password globally by using KPass not shown in this manual InfoClique Physician Manual Revision Date 03 02 2010 K S KALEIDA Security Request Form The Security Request Form is available on the following page as a convenience to you Fill out the form and fax it to IS amp T Security Service at 859 8676 InfoClique Physician Manual Page 51 Access Request Form Cy KALEIDA For those without access to the eAccess system on KaleidaScope The Access Request Security Policy portion of this form must be read understood and signed by the requestor Fax the completed and signed form to the IS amp T Security Service at 859 8676 A re
28. ble links for each patient see page 27 5 To perform a new search click the Main tab Otherwise if you wish to exit click the Exit tab InfoClique Physician Manual Page 25 Up SS KALEIDA Printing I nfoClique Information Any information within InfoClique is printable There are two methods for printing documentation This will illustrate how to print using Internet Explorer as your Web browser If you have a different browser utilize the help menu provided by your Web browser instead Printing from the File Menu 1 Click anywhere on the screen where the information is displayed that you wish to print e The purpose of this step is to ensure the informational area of the webpage properly prints Kaleida Health InfoClique Microsoft Internet Explorer File Ds ft View Favorites Tools Help New Click File then Print Open Ctl O from the Menu bar to print TM Admin Prod 4 TM Admin Th s Ta I fee Kaleida Healt VERSION 2 0 z Data Delivery t Management Resources Save As ra r etu d Print H reyiev one Send i Import and Export Surgery Schedule for JONES ROBERT Properties Work Offline Close nical data you can click on either the Medical Record nu From the Menu bar at the top of Internet Explorer click the File menu Click Print from the expanded File menu e The Printer Dialog box displays Make sure a
29. ding support staff and referring physicians of Kaleida Health to review clinical and demographic information about their patients throughout the entire Kaleida organization This is the secure central access point to access this documentation and is provided free in support for our patient care providers If you currently do not have access to InfoClique or the appropriate access see page 5 for more information You may have access to one or more of the following views e Physician View e Network Physician View e Physician Support Staff View What I nformation Can Be Viewed Certain records and data are accessible according to the type of access granted as well as the type of relationship with the patient admitting attending referring consulting or PCP Generally speaking for the views listed above the following information is available e Demographic Information Basic demographic information such as name guarantor and emergency information as well as visit specific information e Patient Flow History Find out how and where the patient is within a Kaleida facility now and in the past e Dictated Reports Medical transcriptions such as H amp Ps operative reports discharge Summaries and consultation e Results Results of orders such as radiology cardiology endoscopy and general laboratory results containing procedure units ref and range values over a specified time range e Orders All issued orders and status
30. ding the sharing of access codes identifications or passwords or wrongful access to the KALEIDA Health network or systems connected to that network are viewed as serious violations Users violating this policy will be subject to disciplinary action which may include but is not limited to termination of access to the system and termination of employment Violators are also subject to civil or criminal liability FO0O9 pdf rev020810 BVD BS Og eae
31. e 03 02 2010 K S KALEIDA Account Maintenance Cont e For example to add Dr White click the Add Dr S Z button 5 The Physician List displays a listing of physicians whose last name fall within the button group that was selected Physician List Select Physician to add to Coverage Group AALINKEEL RAVIKUMAR ABBAS ALI ABBAS ZOHAIR ABBASEY SALMAN N ABBASI ISRAR A ABBATESSA LAURIE A ABBIS DANIEL ABBOTT GREGORY N ABDAL RAHEEM SULIEMAN ABDEL RAHEEM SULIEMAN 6 Click to select the appropriate physician 7 Click the Add button e A message displays stating the Doctor was added to the coverage group 8 Click the Quit button e The physician now displays in the Physician Coverage Group setting Remove a Physician 1 Follow steps 1 3 of the previous exercise Adding a Physician e The physician is displayed in the Physicians in Coverage Group section Edit Coverage Group In order to remove a physician from your Coverage Group simply click their name in the list and the physician will automatically be removed 2 To remove the Physician from the coverage group click the Physicians name in the Physicians in Coverage Group InfoClique Physician Manual Page 45 Cp K y KALEIDA Account Maintenance Cont View who has Accessed my Atn Dr Patients This link will display a list of individuals who are viewing the Attending Physicians patients You can authoriz
32. e Kaleida Health s VERSION 2 0 Data Delivery Engine Heip purces Patients Demo Flow Dictation Orders Results Meds Labs MSi Ins Priority Ins Plan Code Ins Plan Ins Policy Ins Fin Class Ins Group No Ins Group Name Insured Last Name Insured First Name Insured Relationship Ins Priority Ins Plan Code Ins Plan Ins Policy Ins Fin Class Insured Last Name Insured First Name Insured Relationship Ins Priority Ins Plan Code Ins Plan Ins Policy Ins Fin Class Insured Last Name Insured First Name Insured Relationship SURANCE DATA 3 B10 BC SUPPLEMENTAL YJB0999999999 999999 B10 DOE JOHN J SELF 1 M01 MEDICARE PART A ACUTE 123121234A DOE JOHN J NONE 2 M02 MEDICARE B OUTPATIENT 123121234A DOE JOHN J NONE PHYSICIAN DATA Admitting Physician WHITE JOHN Attending Physician JONES ROBERT Attending Physician TAYLOR RICHARD Referring Physician SMITH THOMAS Allergy Aspirin All Rights Reserved 2001 Kaleida Health 7769 85552 4002826 3 Review the information as necessary by using the scroll bar on the right 4 Optional To view another area click the desired tab at the top of the InfoClique window 5 Optional To perform a new search click the Main tab Otherwise if you wish to exit click the Exit Ei tab Page 30 InfoClique Physician Manual Revision Date 03 02 2
33. e individual records or you can authorize all records to be viewed by making the appropriate selections 1 Before beginning make sure you have signed into Info Clique and are on the Main page e f you need assistance with this see page 6 2 Scroll to the bottom of the Main page and locate the Account Maintenance Section 3 Click the second link View who has accessed my Atn Dr patients Account Maintenance Section Edit hy Coverage Group e View who has accessed my Atn Dr patients lt lt e View who has accessed my Practice Group patients e View my practice group and support staff e Change Password e A listing of individuals displays e These users are organized by color category 4 Optional To authorize the users to view the records click the checkbox in the corresponding row of the user To authorize all users click the button at the end of the list Page 46 InfoClique Physician Manual Revision Date 03 02 2010 NS a KS KALEIDA Vane Account Maintenance Cont View who has Accessed my Practice Group Patients This link will display a list of individuals who are viewing the Practice Group patients You can authorize individual records or you can authorize all records to be viewed by making the appropriate selections 1 Before beginning make sure you have signed into InfoClique and are on the Main page e If you need assistance with this see page 2 Scroll to the bottom of the Ma
34. e past 6 days The types of results that are displayed vary depending on the patient How Do I Access Results 1 Before beginning make sure the appropriate patient is displayed in the Patient List on the screen e lf you need assistance with this review the Performing Searches chapter beginning on page 12 e Click the Results Results tab instead if you are already inside the patient s record in another location Click the Results link in the patient s row on the list e The Results table is displayed Default date range is the last 6 days Quick Links Date Search Other Queries COMPLETE BLOOD COUNT v Y to AP Diagnosis Summary RS Y 6 5 2004 05 00 Results for Dates Results for Encounter Run Query Events 6 5 2004 6 4 2004 6 3 2004 6 3 2004 6 3 2004 6 2 2004 6 2 2004 6 2 2004 05 00 14 02 12 59 00 01 00 01 20 37 09 53 05 00 COMPLETE BLOOD COUNT Back to Top Erythrocytes RBC Hemoglobin Click on this one for graph 9 5 g d Hematocrit 27 4 Review the information as necessary by using the scroll bar on the right Apply a Date Range to the Result View 1 Click the calendar YY icon next to the first criteria box in the Date Search area at the top of the table Select the appropriate date Repeat steps 1 and 2 for the second criteria box Click the Results for Dates button e The new results display based upon the date range selected InfoClique Physician Manu
35. e providers It can be further defined by facility and or Unit Location e To learn more about this section see page 21 e Surgery Scheduling Section This section is utilized to view the provider s surgery schedules A date range can be applied to the search for up to 180 days in the past present or future e To learn more about this section see page 23 e Account Maintenance Section Several features are available in this section to help you manage your account e To learn more about this section see page 44 InfoClique Physician Manual Page 11 Cp SS KALEIDA Performing Searches Related Patient Section This section generates a list of patients you wish to inquire upon only pulling patients that have you assigned as the Consulting ATN ADM or REF physician Further filters can be also be defined by discharge days past outpatient days past current inpatients and by name There are four ways to search and each way is explained below Related Patient Section View atts En current non discharged Inpatients Get List Get List View t t 15 iie anes Inpatients discharged in the last b B days Get List View iets e alin Outpatients inthe last 7 days View era patients ranging from Inc those discd in last 30 days You may use full or partial last names in boxes above tol Z Get List 1 View Current Non discharged I npatients e View Pe current non discharged Inpatients
36. e scroll bar on the right 4 Optional To view another area click the desired tab at the top of the InfoClique window 5 Optional To perform a new search click the Main sill tab Otherwise if you wish to exit click the Exit GJ tab InfoClique Physician Manual Page 31 E S a qb Cf ZS KALEIDA Viewing Clinical Information Cont Dictation What is Available for Viewing Dictated Reports are available from the Cerner system as well as the archived dictation database If you need access to a dictated report that is not available within InfoClique follow your normal departmental procedures for accessing those reports phone call etc When viewing Dictated Reports within Info Clique remember these reports should be considered unverified Dictation reports are stored in a table format with a description of the report the facility it derived from and the transaction date the report was processed How Do I Access Dictation 1 Before beginning make sure the appropriate patient is displayed in the Patient List on the screen e If you need assistance with this review the Performing Searches chapter beginning on page 12 e Click the Dictation EJ tab instead if you are already inside the patient s record in another location 2 Click the Dictation link in the patient s row on the list e The Dictated Reports table is displayed 3 Inthe Report Desc column click the name of the dictated report yo
37. esponsibilities or the termination of user s services Intellectual Property Infringement Copyright trademark and patent infringement is strictly prohibited The federal Copyright Act extends to much of what is transmitted over computer networks such as text pictures music and software Since copyright infringement is a strict liability crime intent to infringe is not required KALEIDA Health has purchased the right to use software on personal computers that is protected by federal copyright laws At no time may this software be copied for use on a personal computer other than the one for which it was originally intended Additionally parts of MS Office Professional and other suites can not be split across multiple PC s Only software purchased or authorized by KALEIDA Health may be used on its computers Software brought in from outside or downloaded from the Internet may not be used without approval from the Information Systems and Technology Division due to licensing issues the potential exposure to computer viruses and the potential impact on the computer network KALEIDA Health has the right to monitor for compliance at any time and without prior notification Electronic Signature Electronic Signatures are allowed for individuals with appropriate security levels in specific systems and or application modules For legal and medical reasons the user of these systems must adhere to the security criteria setup to support and maintai
38. for both in out patients such as ECG EKG nursing level echo s labs etc e Medications Medication administration list MAL containing scheduled PRN and historical drug orders e Surgery Scheduling Review past and future surgery schedules e ED Scanned Documents BGH and MFS EDs documents are now accessible e Tracemaster ECGs ECG strips are available to those users on the Kaleida Health Network prior to May 2009 only Page 4 InfoClique Physician Manual Revision Date 03 02 2010 NS ae KS KALEIDA Wore I ntroduction Cont System Requirements Given that InfoClique is a web based application it can be accessed through any Internet connected PC via within the Kaleida network Intranet or outside of the Kaleida network Internet Certain functionality of InfoClique may be only accessible from within the Kaleida Network The recommended system requirements are as follows e Internet Explorer 6 0 or higher and Safari is preferred and supported e Ifyou use Firefox Opera or Netscape 4 be aware InfoClique may not display appropriately and will not be supported e Broadband Internet access e An InfoClique user id and password e VPN access optional to access the PACS or Tracemaster ECG functionality within InfoClique VPN access allows remote users to connect to the Kaleida Health network Requesting a User I D and Password Obtaining InfoClique access can be done by completing the Info
39. form a new search click the Main tab Otherwise if you wish to exit click the Exit Exit tab 3 View Surgeries Within a Specific Date Range View Surgeries scheduled for ea From 1 Yi 1442010 Tol wy 14 wy 2070 1 Select the appropriate provider from the drop down list 2 Use the drop downs to select the beginning and ending date range for the Surgery cases you wish to view 3 Click the Get List button e The Surgery Schedule displays 4 To view clinical information for the patient click either the Medical Record Number or the Account Number e For more information on viewing the available links for each patient see page 27 5 To perform a new search click the Main ul tab Otherwise if you wish to exit click the Exit Exit tab Page 24 InfoClique Physician Manual Revision Date 03 02 2010 NI A KALEIDA Tote Performing Searches Cont 4 View a Print Version of Surgeries Within a Specific Date Range View Print Version of Surgeries scheduled for MeV Fron 1 14 4 2010 Tol 1 v 14 2010 1 Select the appropriate provider from the drop down list 2 Use the drop downs to select the beginning and ending date range for the Surgery cases you wish to view 3 Click the Get List button e The Surgery Schedule displays 4 To view Clinical information for the patient click either the Medical Record Number or the Account Number e For more information on viewing the availa
40. h click the Main eal tab Otherwise if you wish to exit click the Exit Exit tab Page 16 InfoClique Physician Manual Revision Date 03 02 2010 AN AA KALEIDA L T H Performing Searches Cont Non Related Patient Section This section generates a list of patients you wish to inquire upon that you as the provider or support staff are not related to There are four ways to search in this section and each method is explained below List Another Doctors Patients where doctors lastname is between 4 F G R or 5 2 Search for any patient on file ran Use to represent wild card characters in your search Last Name First Name l Search Search for any patient on file by Medical Record Number Da not type in leading zeroes Social Security Number Do nottype in dashes Note search default is one month ai on admission tale or choose all encounters g 14 E2009 to 1 Ei lf 2010 or all encounters n O Account Financial Numberi Do nat type in leading zeroes L Search J Non related Patients Section 1 View another Doctor s Patients by Doctor Last Name Non related Patients Section ListAnother Doctors Patients where doctors lastname is between A F G R or 3 2 1 Click the appropriate link of the alpha group e Example To locate Dr Klein s patients click the G R link e A list of p
41. h as Ko This will yield patients whose last names starts with Ko so that you can select the correct patient from the list Type the patient s first name in the First Name field if the correct spelling is known Otherwise type the known part of the first name followed by an asterisk e Example To find a patient whose first name is Jeffrey type Jeffrey If you are unsure of the spelling or if their name may be shortened Jeff type as much as you do know such as Jeff This will yield patients whose last names starts with Jeff so that you can select the correct patient from the list Click the Search button e The Patient List and Covered Patients list displays unless you are prompted with the No Patient Qualifies message Click the appropriate link in the correct listing to view information e For more information on viewing the Patient List and the available links for each patient see page 27 To perform a new search click the Main aman tab Otherwise if you tab wish to exit click the Exit InfoClique Physician Manual Revision Date 03 02 2010 NI A KALEIDA Tote Performing Searches Cont 3 Search for a Patient by MRN or SSN Search for any patient on file by Medical Record Number Do not type in leading zeroes Social Security Mumbert Do nottype in dashes Note search defaultis one month based on admission date or choose all encounters 12 I 1
42. hen press the appropriate button to control how the returned listis sorted Display by 2 Select the site from the first column Select Unit to View 3 Click the Last Name Bed or LOS button based on how you wish to view the list e The Patient List displays unless you are prompted with the No Patient Qualifies message 4 Underneath the correct patients name click the appropriate links to view information e For more information on viewing the Patient List and the available links for each patient see page 27 5 To perform a new search click the Main Main tab Otherwise if you wish to exit click the Exit Exit tab Page 22 InfoClique Physician Manual Revision Date 03 02 2010 EN KALEIDA l 4 i q Le t Sas Ne L T H L Performing Searches Cont Surgery Scheduling Section This section generates a surgery schedule based on the parameters of your inquiry The inquiry can provide surgery schedules in the past present or future for a maximum of 180 days There are four ways to search in this section and each method is explained below Surgery Scheduling Section e View KRABILL KEITH Surgeries scheduled fram today for next 30 Midays Get List view EE KEITH Surgeries scheduled in the past 30 iays Get List View Surgeries scheduled for EEA on 14 4 2010 Tol eh 14 iy 2
43. hysicians within that alpha group is displayed 2 Locate and click to select the appropriate physician Physician List 3 Click the View button to view the list of KLEIMAN NATASHA patients KLEIN BRAG KLEIN DAWLHM e The Patient List and Covered Patients KLEIN EDMUND i i a KLEIN EDWARD A list displays unless you are prompted with KLEIN KIMBERLY A KLEIM MKA the No Patient Qualifies message KEHEE Choga th Physhaan whose Curent Inpatients you wesh to re Pu InfoClique Physician Manual Page 17 l j S al qb Cf SS KALEIDA Performing Searches Cont 4 9 Click the appropriate link in the correct listing to view information e For more information on viewing the Patient List and the available links for each patient see page 27 To perform a new search click the Main tab Otherwise if you wish to exit click the Exit Eg tab 2 Search for a Patient by Name Page 18 e Search for any patient on file Use to represent wild card characters in your search Last Name First Name Type the patient s last name in the Last Name field if the correct spelling is known Otherwise type the known part of the last name followed by an asterisk e Example In order to find a patient whose last name is Koester type the correct spelling of Koester If you are unsure of the spelling type as much as you do know suc
44. ida Ordered and Home Medications this is the name of the medication Order Status In regards to Kaleida Ordered Medications this states whether the medication has been Ordered or Discontinued In regards to Home Medications this states that the medication has been Documented in the patients EMR Order Detail This contains the same information found by clicking the Details link in the Details column How Do I Access Medications 1 Before beginning make sure the appropriate patient is displayed in the Patient List on the screen Page 42 If you need assistance with this review the Performing Searches chapter beginning on page 12 Click the Meds tab instead if you are already inside the patient s record in another location InfoClique Physician Manual Revision Date 03 02 2010 AN AA KALEIDA L T H Viewing Clinical I nformation Cont 2 Click the Meds link in the patient s row on the list e The Kaleida Ordered Medications table and the Home Medications table displays Medication Display DOE JOHN Choose utk Link ka ORDER STATUS MELYCERIN HNH THENT 7 loRDERED fos i PF MO TATANA O00 Pitan Shop 241208 ORDERED drg IN gh PAN 10 2709 14 0700 562220 J ORAL TID TWETOS 10 15 00 924400 LC ma ORAL BID 127 00 a48000 402800 ORDERED sma sust asmin P PRN 102709 6 31 00 241208 ORDERED 20 mg ORAL ACB TOTS kasii 582838 ORDERED 21 mg ORAL DAILY 10 2709 8 45 00
45. in page and locate the Account Maintenance Section 3 Click the third link View who has accessed my Practice Group patients Account Maintenance Section Edit My Coverage Group e View who has accessed my Atn Or patients e View who has accessed my Practice Group patients lt lt e View my practice group and support staff e Change Password e A listing of individuals displays e These users are organized by color category 4 Optional To authorize the users to view the records click the checkbox in the corresponding row of the user To authorize all users click the button at the end of the list InfoClique Physician Manual Page 47 CS KALEIDA Account Maintenance Cont View Practice Group and Su rt Staff This link will display a list of individuals who are a member of your practice group You can authorize individual records or you can authorize all records to be viewed by making the appropriate selections 1 Before beginning make sure you have signed into InfoClique and are on the Main page e If you need assistance with this see page 2 Scroll to the bottom of the Main page and locate the Account Maintenance Section 3 Click the fourth link View who has accessed my Practice Group patients Account Maintenance Section Edit hy Coverage Group e View who has accessed my Atn Dr patients e View who has accessed my Practice Group patients e View my practice group
46. it ES button will completely log you out and exit you out of InfoClique e The Help fiscal button displays the help window where you can access frequent error messages that occur and determine the issue you are facing as well as help with printing from within InfoClique Page 10 InfoClique Physician Manual Revision Date 03 02 2010 SS a Ce KALEIDA DITE I nfoClique Environment Cont Main Page Sections On the Main page there are several sections available to assist with performing patient searches and managing your personal InfoClique account Each one of these sections is listed below All sections are centrally located on the Main page and can be found by simply scrolling up and down e Related Patient Section This allows you to generate a list of patients as long as you are their attending admitting referring or consulting physician e To learn more about this section see page 12 e Related Patient Section including PCP This allows you to perform the same type of searches as noted above with the addition of the PCP s patients displaying in the list also e To learn more about this section see page 15 e Non Related Patient Section This allows you to generate a list of patients who do not have a defined relationship with you and this only works with Inpatient encounters e To learn more about this section see page 17 e Visit List Section This section is utilized to provide a list of rounds for one or mor
47. l will be referring to InfoClique Physician link and all of its functionality InfoClique Physician Manual Page 7 L _ qD Cf ZS KALEIDA I nfoClique Environment e The InfoClique Main page displays this is not be confused with the InfoClique Home page The Main Page Nasao buttons allows views to additional functions and features that may be useful This returns to the Home page as shown previously e View PMerIER danse current non discha Ar P42 TS e View anis nma Ingatie ye the last 15 days inthe last7 Y days e View Tio patients ranging from A to Z Get List Inc those disc V ilrlast 30 days You may use full or partial last names in boxes above e View LGN ERL ibs Depending on how InfoClique is accessed you will either go directly to the Main page The Pit image on the previous page shown or you will be taken to the Home page The 1 image on the previous page shown The Main page is like the home base of InfoClique It is here you can search for patients schedules visits and view or modify your account Page 8 InfoClique Physician Manual Revision Date 03 02 2010 S74 KALEIDA I nfoClique Environment Cont Navigation Buttons The top of the Main page contains a row of navigation buttons The purple and green shaded buttons on the left are always accessible while the grey shaded inactive button on the right are only accessible from within viewing a patient s clinical inf
48. ll settings are appropriate e For example The correct printer is selected portrait or landscape settings or all frames as laid on screen etc Click the Print button e The information displayed on your screen prints Printing by Right Clicking oo NS Page 26 Display whatever information that should be printed on your screen Right click anywhere on the screen to display the shortcut menu Click Print from the shortcut menu Follow steps 4 and 5 above InfoClique Physician Manual Revision Date 03 02 2010 oN K KALEIDA Tates Patient List and Covered Patient List After performing searches different lists will display the results of your inquiry Encounter lists Visit lists and most commonly the Patient List and Covered Patient List This list is explained below The Patient List and Covered Patients List is in a columnar format with readily available information It will look similar to the image below ZS KA KALEIDA i TEGNE pz ee T ee Home Main ontacts News CPI Resources Exit 1 29 2070 10 03 27 AM A Patient List Click on 420 type you wish to rev EJ selected patient Pe E PATIENT INFORMATION VISIT INFORMATION PHYSICIANS LINKS PATIENTNAME SEX DOB LOCATION ADM DSCH DATE TYPE ATN ADM REF DEMO FLOW DICT ORDERS RESULTS MEDS BEECHWOOD NH n BEECHWOOD NH 2 12 2008 4 57 00 ATN KRA ZZZZTEST 08 23 1955 i on Beechwd Unit1A 101 PM ADM j emof Flow Dict Orders Results Meds TIMER2 Age
49. n the authentication of the electronic signature The user must agree in writing to the fact that the Electronic Signature may be used instead of the traditional hand signature and must not be shared with anyone else 2 Electronic Mail The usage of Electronic Mail system is subject to the terms and conditions in the Corporate Information System Email Policy and Procedures Policy IS 4 The Electronic mail system is the property of KALEIDA Health and as such may be subject to disclosure for both business and legal purposes Access to Kaleida Health s e mail system is granted solely for the clinical and business purposes All messages composed sent or received on this system are and remain the property of the organization KALEIDA Health prohibits it to be used in any manner that would be disruptive to the operation or offensive to others Any employee who receives sexually explicit or personally offensive materials electronically should report this to his or her supervisor and the Information Systems and Technology Division immediately The use of electronic mail for transmission of information disparaging to others for promotion of political causes or for personal gain is prohibited KALEIDA Health has the ability and right to monitor electronic mail at any time and without prior notification 3 Internet Usage Internet usage is subject to the terms and conditions in the Corporate Information System Internet Access Policy and Procedures Polic
50. ne MIGHALOW Result Display DOE JOHN J DEC Aeresgion OOO S004 1ST TT To graph numerical results click on result name RESULT RESULT DATE TIME STATUS Urine Culture BS oe ag At 4 3 01 10 26 00 AM Auth Verified No Susceptibilities lela Clicking the name of the result may display a Page 36 graph See the image below All Rights Reserved 2001 Kaleida Health T7E9 85552 4002526 RESULT ANALYSIS DISPLAY DOE JOHN J Hemoglobin Results RESULT NORMAL NORMAL DATE TIME LOW POINT RESULT 12 7 99 1 14 6 Z 14 8 12 09 19 PMI 2 l Graphs always contain the last 1 49 45 PM 100 results Optional If the Result contains a graphing link it can be clicked to display a graphical result instead of a text result Optional To view another area click the desired tab at the top of the InfoClique window Optional To perform a new search click the Main Main tab Otherwise if you wish to exit click the Exit EJ iav InfoClique Physician Manual Revision Date 03 02 2010 K S KALEIDA Viewing Clinical I nformation Cont Results What is Available for Viewing A complete listing of results is available for the patient These results are displayed in a columnar format with each documented event in its own date time column Itis possible to date range to customize which dates and times are displayed for results The default is to display results which have occurred in th
51. needed in order to locate the PCP in additional database tables Vvith the extra queries to find the PCP the searches in this section could take more than 3 minutes depending upon the particular search option and the number of physicians selected in the View box We understand the frustration of waiting and are working to try to improve the response time of these searches PLEASE NOTE On the first search option below you have the choice of including or excluding Long Term Care patients The default is to exclude them current non discharged Inpatients PCP view GRGE a No Long Term Care Include Long Term Care ses Get List e View isis aia Outpatients in the last 7 days PCP e View Marae n m ER patients in the last days PCP 1 View Current Non discharged I npatients PCP current non discharged Inpatients PCP view ERE pepe No Long Term Care Include Long Term Care 1 Select the appropriate provider from the drop down list 2 If you wish to include Long Term Care patients click the Include Long Term Care radio button 3 Click the Get List button e The Patient List and Covered Patients list displays unless you are prompted with the No Patient Qualifies message 4 Click the appropriate link in the correct listing to view information e For more information on viewing the Patient List and the available links for each patient see page 27 5 To perform
52. nt e The Demo oeme button will navigate you to the EMPI Demographic Information for a patient This button only works if you inside another area of patient s specific clinical information For more information on the EMPI Demographic information see page 29 e The Flow Fiow button will navigate you to the Patient History Flow for a patient This button only works if are inside another area of a patient s specific clinical information For more information on Patient History see page 31 e The Dictation Bictation button will navigate you to the Dictated Reports for a patient This button only works if you are inside another area of a patient s specific clinical information For more information on Dictated Reports see page 32 e The Orders Orders button will navigate you to the Order Display for a patient This button only works if you are inside another area of a patient s specific clinical information For more information on Orders Display see page 35 e The Results Results button will navigate you to the Results Display for a patient This button only works if you are inside another area of a patient s specific clinical information For more information on Results Display see page 37 e The Meds Meds button will navigate you to the Medication Display for a patient This button only works if you are inside another area of a patient s specific clinical information For more information Results Display see page 42 e The Ex
53. ormation e The Home button returns to the Home page e The Main E button returns to the Main page This would be used if viewing a patient or a report and needing to navigate back to the home base e The Contacts button opens the Contact page in which you can search for a Kaleida Health aligned physician by name location department or specialty e The News button opens the News page in which you have access to latest information and events that are happening at Kaleida Health It also provides physicians updates on new and revised policies e The CPI button opens the CPI Clinical Practice Improvement Initiative page which explains the initiative and provides useful links of resources and information concerning the CPI e The Resources button opens the Resources page which provides access to such things as the PACS system MedCalc3000 HUB Net Library and Micromedex among other invaluable tools e The Forms button opens the Forms page which displays links for all of the clinical medical forms used at Kaleida Health It also provides access to the Health Care Proxy form as well as the InfoClique Access form e The Patients Patients button will return to the Patient List when you are currently inside a specific patient s clinical information For more information on the Patient List see page 27 InfoClique Physician Manual Page 9 m S qb UP S74 KALEIDA I nfoClique Environment Co
54. quest for access will not be granted if the request is not job related or conflicts with Kaleida Health s Access Request Security Policy I would like access to d InfoClique PowerChart LJ PACS VPN I will need training for _J InfoClique PowerChart L PACS VPN User Information To be completed by person requiring access L Physician J Physician Support Staff Kaleida Health Employee LJ Yes L No Name Last Name First Name Middle Initial Last 3 Digits of SS Day Time Phone Number Extension d Sole Practitioner L Practice Group Practice Name Members of Practice Group or attach preprinted list Office Phone Number Extension Fax Number required Email Address if applicable Street Address City Town State Question to assure identity in case of forgotten password ie Mother s maiden name color of house etc Answer to above question Authorization If Physician Support Staff please complete sponsor information for Responsible Physician Physician s Name Please Print Clearly Last Name First Name Middle Initial es Physician Signature Day Time Phone Number Extension Remote Access If you do not have an internet service provider to get to https infoclique com you may sign up for a direct dial up connection to Kaleida Health s InfoClique server J I have an internet service provider d I have a wireless service provider amp device J I need a dial up connection via a modem JI need a wireless
55. re prompted with the No Patient Qualifies message e Example Using the example ranges above a result for the D to F range will be last names that start with D E or F Another example was the range of Sma to Smo This will produce patients with last names such as Smathers Smith and Smonder The last example range of Smith to Smith will produce patients whose last name is Strictly Smith Click the appropriate link in the correct listing to view information e For more information on viewing the Patient List and the available links for each patient see page 27 To perform a new search click the Main tab Otherwise if you wish to exit click the Exit Eg tab InfoClique Physician Manual Revision Date 03 02 2010 SS a Ce KALEIDA DIDE Performing Searches Cont Related Patient Section Including PCP This section generates a list of patients you wish to inquire upon only pulling patients that have you assigned as the Consulting ATN ADM or REF and PCP physician There are three ways to search in this section and each method is explained below Related Patient Section including PCP slower response times This section is similar to the one above except thatthe PCP name has been added to the ATN ADM REF column of the search results Since the Eclipsys conversion PCP is no longer input inte the same fields on the registration system therefore additional queries were
56. ropriate patient is displayed in the Patient List on the screen If you need assistance with this review the Performing Searches chapter beginning on page 12 Click the Orders 2 amp 4 tab instead if you are already inside the patient s record in another location 2 Click the Orders link in the patient s row on the list The Orders table is displayed Order Display DOE JOHN J ORDER ORDER DEPARTMENT ORDER ORDER DETAIL tool na na STATUS General Priority 04 03 01 12 00 Once 20054715 esc couptereo i Laboratory o feoupteren Pron 1 Days Routine 04 03 01 11 29 Modifieris y ee Regular None Fluid Restriction None 399546 14 Diets ORDERED i Diet Dietary Fluid Allowance na Regular Consistency Allergies None i oF 399484187 Microbiology Urine COMPLETED Routine 04 03 01 10 26 Once Culture Source Urine Clean Catch voided All Rights Reserved 2007 Kaleida Health 7 F69 85552 4002636 InfoClique Physician Manual Page 35 o S comp qb cp CS KALEIDA Viewing Clinical I nformation Cont Review the information as necessary by using the scroll bar on the right If the order is in a Completed status click the Order link to view the results of the order e Below is an example of the results for a CBC and Urine Culture order Result Display DOE JOHN J MRH 8355050 Td graph mmental results Click on result mane E C SU 5 RESULT ia e ama
57. ssist with viewing Clinical Information These tabs are briefly explained on page 10 This section will go through each of these clinical areas and explain them in depth In order to access these clinical areas it is important to understand how the links and tabs work e ap 7 S KZ KALEIDA infaZzvephysician Patient List Click on the information type you wish to review foem E nt Links Click on the patient name to enter non chart notes PATIENT INFORMATION VISIT INFORMATION PHYSICIANS LOCATION ADM DSCH DATE TYPE ATN ADM REF DEMO FLOW DICT ORDERS RESULTS MEDS LABS BEECHWOOD NH 23 1955 BEECHWOOD NH 2 12 2008 4 57 00 5 BeechwdUnitiA PM 101D LOS 716 70 The tabs as shown above are not enabled while viewing a list of Patients or viewing a list of Encounters The only time these tabs are enabled is once you are already viewing clinical information for the patient See the examples below for clarification You Can If you are currently viewing Dictation and would like to view Results then you can click the Results tab to view Results for the patient You Can t If you are inside the patient list as shown above and wish to go to Results you cant click the tab Instead you will need to click the Results link for the patient Page 28 InfoClique Physician Manual Revision Date 03 02 2010 ra KALEIDA 1 Vote Viewing Clinical I nformation Cont Demographics What is Available for Viewing
58. sult View sissceiticiciniaen e Blake eaves 37 Use Quick Links to Jump to a Specific Result Cate QOry cccccccccccsssesccccccecesessessseeeeees 38 View AP Diagnosis Summary Pathology R POrts cccsccccccccccccceeccsccccceeeasesseeeceeeeaas 38 ACCESS PACS FOM WIM RESUS riii evan ETE REE E E E E 59 View J Pacemaster ECOS irre i E es otis otee 4 MEDICATION nocere ratte vate A land ovara ten ala E eaten 42 Whatis Available for VigwWine sirena E E eae agen aceasta eee 42 HOW Do TACCESS Medications bisisivwssacidividucassiraserninsd tnr E er i EET NENE EENEN 42 ACCOUNT MAINTENANCE nssssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 44 EDIT MY COVERAGE GROUP ivracveauws cuisine iin Soliant a E 44 PROG T YSI E OET da vise cc teeta ta ticeac cute sid va Rata ta E EO NAO 44 REMOVE G PIV SICIGI aici fede sasecct E aruda feta uananctaeantie dua A ein eens 45 VIEW WHO HAS ACCESSED MY ATN DR PATIENTS 0ceceseseseeceeeteeeteeeeeeeraravaneeeens 46 VIEW WHO HAS ACCESSED MY PRACTICE GROUP PATIENTS ccscceceeeceeceeeeeueeeuneeenees 47 VIEW MY PRACTICE GROUP AND SUPPORT STAFF ssssessssrserrerrnrrnrrrerrerrerrrrrrrrrerrere 48 CHANGE YOUR PA SWOR Docieriesi unton r E et 49 SECURITY REQUEST FORM sssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 51 InfoClique Physician Manual Page 3 Cp Up Sy KALEIDA Introduction What is I nfoClique InfoClique a web based application allows medical staff inclu
59. tial computer system ID s and or passwords These access identification codes may not be shared disclosed or utilized by any other individual inside or outside of KALEIDA Health including staff or people claiming to be staff of the Information System and Technology Division All printed information as well as data storage media including but not limited to microfiche optical and magnetic storage media is considered the property of KALEIDA Health and is considered confidential matter As such this information shall not be shared distributed or stored in a careless manner The use of a computer or computer services without the permission of or in excess of the permission of the owner or leaser is prohibited by the Penal Law of the State of New York The use of the KALEIDA Health s network and or computer systems for non business purposes or for personal gain is prohibited Users are required to preserve the security and confidentiality of any information assessable through the computer or network Users are required to use all necessary and appropriate safeguards to prevent unauthorized use or disclosure of information they have access to Users are permitted only to utilize or access information necessary for performance of their job Use of technology can and will be monitored thus limiting the potential for abuse Users and department heads are responsible for notifying IS amp T Security Services in the event of any change in user s r
60. top e KaleidaScope displays as the home page 2 Type ic in the Address Bar at the top of the KaleidaScope home page e ic is a shortcut for the full InfoClique web address www infoclique com e The InfoClique portal web page displays 3 Type your user name in the Username field 4 Type your password in the Password field 5 Click the Go button Page 6 InfoClique Physician Manual Revision Date 03 02 2010 KALEIDA Logging In Cont Logging into I nfoClique outside of the Kaleida Network Internet f Double click the web browser icon on your computer Your home web page displays Type www infoclique com in the address bar at the top of your Web browser Click the appropriate button i e Go or press the Enter key on your keyboard to go to the website After reading the HIPAA Security notice click the Accept button Address g https ww aN RZ KALEIDA Home If this is your first time signing in you will be prompted to change your password For more information see page 49 on changing passwords The InfoClique Home page is displayed not to be confused with the InfoClique Main page w infoclique com ic IC_START ASP v g Go Available Applications pane provides access to the versions of InfoClique you have been mens A BGH Available Applications e InfoClique Census Verification g programs will be ibe cated from the Community Mental He
61. u wish to preview Page 32 InfoClique Physician Manual Revision Date 03 02 2010 SS KALEIDA Viewing Clinical Information Cont e The dictated report displays Below is an example of a Discharge Summary BWA KALEI DA iri 2 0 Data Daor Reales Help Contacts News Patient Management Resources Patients Demo Flow Dictation Orders Results Meds Labs sa ADMISSION DATE 04 03 2001 DISCHARGE SUMMARY DISCHARGE DATE 04 05 2001 Dictated by Test M Test D cc Robert B Jones M D T M Smiti M D Thomas M Smith M D HISTORY OF PRESENT ILLNESS The patient is a 78 year old white male who was admitted The patient denies any cin or chills MEDICATIONS No past medications PAST MEDICAL HISTORY Past medical history is significant for emphysema SOCIAL HISTORY The patient is a former smoker PAST SURGICAL HISTORY No surgical history PHYSICAL EXAMINATION The patient is a well developed well nourished male in no apparent distress Afebrile vital signs stable HEENT within normal limits Cardiac regular rhythm Lungs clear Abdomen soft nontender IMPRESSION Test PLAN Ultrasound and IV antibiotics HOSPITAL COURSE The patient underwent ultrasound which revealed no evidence of any abscess The patient remained afebrile and the patient was continued on IV antibiotics for 48 hours The patient had some improvement in his symptoms and as such the patient was converted to p o antibiotics and discharged
62. y IS 5 The Internet is an international network of networks that connects businesses government agencies universities and individuals It is considered a public network that poses additional risks to confidential information if proper precautions are not taken For example patient information transmitted via e mail may be intercepted and disclosed without the knowledge of either the sender or receiver For this reason it is recommended that all confidential information sent over the Internet be encrypted As such the Internet can be an important professional tool Internet communications that are not authorized to represent the organization s opinions should convey this fact within the body of the communication Such language should convey the fact the user s opinions are not to be attributed to the organization While recognizing that the Internet contains hundreds of thousands of sites with potentially useful information it s also obvious that it contains thousands of sites containing material which is offensive obscene or illegal Visiting viewing or downloading material from any Web site containing pornographic sexist racist illegal material or material which is offensive in any way is strictly prohibited KALEIDA Health has the ability and right to monitor Internet traffic at any time and without prior notification Breaches of information security intellectual property Internet usage electronic mail and electronic signatures inclu

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