Pavestone Manual
Contents
1. 4 Software Registration Before you can use the software it needs to be registered This is done by starting the Registration module for the software and typing the supplied serial code as shown below fJ Macromedia Flash Player 7 Sele Fluke te el John Smith stole tele le ol OSDC32CCF1 E8DC21DCF1 Status Figure 3 Software registration window NB Please make sure that the name or the registrant and supplied number are typed correctly otherwise the registration will fail and the software will not work After registration you are able to use the software for the period of time permitted by the licence After the permitted period has expired you will need to acquire a new licence 5 Screen Layout The layout of the on screen display was designed to visually separate the different functions and features allowing each section to be easily recognised as follows Pattern Selection A list of the patterns available to create design Shade Selection A list of the stone shades available to order Garden Dimensions User defined dimensions for the garden Quick Preview The area to display the Pattern design or shade image Necessary stones Shows the quantities of each stone required for the design Materials Other materials required for the garden finish Contractors Packs This section appears only for the Mixed Crate pattern and shows the quantity of the stones divided into Contractors Packs The sections are shown2. Print General Select Printer ZON Use this printer to create PDF WA ad A documents is tf l amp is i t Bluebeam PDF CutePDF y Epson Stylus Epso Printer Nititites Photo 700 Photo 870 lt gt Status Offline Print to file Preferences Location Comment Find Printer Page Range fe All Number of copies f _ C Selection C z Las Figure 19 Selecting a PDF printer 7 3 Saving a copy of the quotation Most email software has a document archive function built in and all sent quotes are usually automatically stored in the sent items folder This can be used to store created quotations for reference purposes Alternatively an additional copy of the quotation can be saved including all the information about the order and customer as a text file on a local computer or server 7 4 Fax configuration To be able to send electronic faxes you will need an electronic fax service There are a few online providers of electronic fax services In the version V2 of the software PumaFax has been used as the electronic service provider This service will enable you send faxes directly from your computer via electronic post An account with Puma Fax can be created online at www pumaone co uk or by their technical service line 0870 950 1700 For the prices and technical advice on how to set up the account please refer to the service provider website 8 Helpful hints for everyday work This s
3. is no longer a problem 3 Software Installation To install the software insert the installation CD to your CD drive Installation should start automatically If the application does not start automatically explore the CD and select the installation program then follow the on screen installation instructions The installation allows you to select the location for the software and related files After the installation the software will be selectable from the list of the programs in the Start Menu ie Stone Planning Tool Setup stoneplanningtool_ 2 0 msi Windows Installer Package QT 4 296 KB n Welcome to Stone Planning Tool Setup Wizard The Setup Wizard will install Stone Planning Tool on your computer Click Next to continue or Cancel to exit the Setup Wizard Figure 1 Software installation window To start the software go to Start then Programs select the software from the list and choose main programme To uninstall the software go to Start then Programs select the software from the list and choose the removal tool as shown in the figure 2 UltraEdit 32 fm PaveCalc A PaveCalc main programme Microsoft ActiveSync FE PaveCale user manual Documents El Prices table EG P Program registration Ce Settings Programs F Uninstall PaveCalc Search gt Help and Support i Run Shut Down Figure 2 Software un installation window Windows XP Professional
4. A Q X Gi EJ Toos E prices xls My Recent Documents Ls Desktop D My Documents 3 My Computer Sg mme p My Network Places Save as type Microsoft Office Excel Workbook xls lt Cancel whe lee ne aT Text Tab delimited txt Unicode Text txt Stone 300x300 krishna Microsoft Excel 5 0 95 Workbook xls Stone 300x600 krishna Microsoft Excel 97 Excel 2003 amp 5 0 95 Workbook xls Stone 600x600 krishna CS Comma delimited csv Snne Oya lkriehna Microsoft Excel 4 0 Worksheet xls Figure 17 Saving file with csv extension In the software open the function Prices Click the Import prices from Excel button in the top right corner of the window which will activate an external import to the software 15 f Macromedia Flash Player 7 File View Control Help Large circle set antique k import prices fromPxcel Details Materials See Function importing external data to the programs pricelist Stone Cement Description Sand Large circle set Pattern Subbase Price Sealer Prices Amounts Close per kg kg per m2 Figure 18 Import function window 7 1 2 Exporting from Sage Sage has an option of exporting values to Excel You can use this if you would like to use the prices from your Sage database in the Paving Calculation Software This is achieved by using Sage s export to
5. Patten Shade a Diamond Stretcher bond Square Select a pattern Tudor for preview Dutch Random three sizes Small circle square Peactur F Small circle mixed crate Large circle square Silver grey Large circle mixed crate Random stretcher Emerald gt Ose 2 Maple Len th m a sandstone Width m a eng Shade Midnight M Include material costs Polished fossil Contractors Packs Necessary stones 1CP 14x 300x300 12x 600x600 g a iy 12x 600x300 12x 900x600 300x300 1CP 2pcs 300x300 16 600x600 17 300x600 18 900x600 15 600x600 1CP 5pcs 16x 1 16 1 xf1 17 18x 1 18 15x 1 15 300x600 1CP 6pcs Total price 395 6 900x600 1CP 3pcs Materials Sealer 89 6 Sand 76 8 Cement 24 Subbase 139 2 Area 16m2 Figure 5 Pattern Selection window 6 1 1 Sample preview Fa r f2 Macromedia Flash Player 7 jE x File view Control Help Pattern Mixed crate pattern Rusty Diamond Stretcher bond Squsre Sap green Tudor og Dutch Midnight Random three sizes Small circle square Peacock Small circle mixed crate fa Large circle square Silver grey Large circle mixed crate Random stretcher Emerald ome CY 11 ST Maple Length m sandstone Width m Fossli Shade Rusty Polished fossil M Include material costs APS 7 Contractors Packs Necessary _ 18 4CP 14
6. square Silver grey Large circle mixed crate Random stretcher One click activates all TPE the following functions J Display preview f Garden Length m Shade Midnight M Include material costs Pe ed fossil on Po E Ai izp apm Ve a A R a Calculate stones i Calculate contractors packs ij 12x 600x300 12x 900x600 E 300x300 1CP 2pcs 300x300 16 600x600 17 300x600 8 900x600 15 600x600 1CP 5pcs 16x 1 16 17x 1 17 18x 1 7 15x 1 15 300x600 1CP 6pcs Total price 395 6 900x600 1CP 3pcs ass Calculate materials Sealer 89 6 c Subbase 139 2 Area 16m2 Figure 12 Calculate button window 6 6 Layout preview The layout button is located under the preview area the fourth in the row of function buttons The Layout function is used to provide a detailed map of where the stones are located on the created design see figure 13 below This function opens a new window and generates a colourful display of the stones for the selected area which will be used as a guide by the people responsible for laying the stones Each type of slab has an individual colour In the top of the screen a guide is displayed showing the area dimensions used in the layout the types of stone and the quantities that will be needed to create the design Additionally the layout contains a cutting line showing the precise dimensions of the selected area which is displayed
7. as a line on the top of the stones This line can be used to estimate how many off cuts will be produced and gives a guide to the adjustments required for the cut stones before they will be placed 11 f Macromedia Flash Player 7 File view Control Help Your logo Garden width m 4 Your Garden length m 4 address Necessary stones in pieces 300x300 16 300x600 13 Go0xtod 17 900x600 15 Coloured layout of the Cutting line stones for the selected dimensions Figure 13 Layout preview window Note you can use this layout as an attachment to the quotation created for the customer How to add this to an email or virtual fax will be explained later in this manual in the advanced functions 6 7 Send email fax The fifth and sixth function buttons in the row located under the Preview section are the Send Email and Send Fax buttons These functions are used to generate a quotation letter for the customer Clicking the Send Email function will start your default email program see figure 14 below The text will be generated automatically from the information used to create a design Information about the Client such as the clients address name email fax will be inserted automatically This is followed by a detailed description of the order dimensions type of pattern type of stones quantity of stones and materials all priced and displayed with a total combined price The letter has a standard ending and
8. button It is important to keep client information up to date as it is automatically used by the software to create the quotation See figure 11 f Macromedia Flash Player 7 File view Control Help Details Client ttc CU Full name Address Add new Delete Update Select Phone number Email Figure 11 Client selection window Useful hint Use a coma to separate each line of the address 6 5 Calculate function The calculate button is located under the Preview section the third in the row of function buttons Clicking on the Calculate button activates the following functions as shown in figure 10 below Generation of a new preview for the selected pattern dimensions Display of the amount of stones required for that pattern dimension and the cost Display of the amount of other materials required for that pattern and the cost If a circle pattern is chosen and the position of the circle has been changed the circle will be displayed in the new position In the case of the Mixed crate pattern this will display the number of contractor packs required All these functions are activated simultaneously with one click of the button as shown below in figure 12 10 fJ Macromedia Flash Player 7 File view Control Help Pattern Diamond Stretcher bond Square Tudor Dutch Midnight Random three sizes Sap green Small circle square Peacock Small circle mixed crate Large circle
9. comments regarding the quotation you can modify them according to your needs 12 Order details Message Plain Text File Edit wiew Insert Format Tools Actions Help bell sh ze g Send Accounts Y Options en m e To trade pavestone co uk Email address and correspondence oe address are automatically copied from the Client Data Subject Be Orclenabeteails _ eee Z Your Company Address 4 Pa Dear John Smith I ee aw am We have 2s Gmc amed Your order and calculated necessary amount of stones Please find attached We the stones should be laid out Your order details are as follows Garden length 4 m Garden width 4 m Pattern Mixed crate patter shade Raa I Necessary stones and materials are P a as a 7 generated by the software quotation are Neccessary materials and stones sealer 69 06 TTL automatically inserted in the text Sangeiv6 8 gt StHhbase 139 2 he ement 24 Stone 300x300 16 pes x 1 16 I Stone 300x600 18 pes x 1 18 stone 600x600 17 pes x 1 17 l stone 900x600 15 pes x 1 15 Wotal price 395 6 S N 7 Than sou for choosing to orge with us and should you have any queries please contact us e e a a 7 Best regards Figure 14 Send email window If the Send Fax button is clicked the details will appear as above but the Client s fax will be used
10. in the figure 4 below Pattern selection Shade selection Quick Preview area and area selection Pattern Mixed crate pattern CZE Rusty Diamond Stretcher bond Square Tudor Dutch Random three sizes Small circle square Small circle mixed crate Large circle square Large circle mixed crate Random stretcher Garden n Sap green Midnight Peacock Silver grey Emerald Quotation process functions Maple Length m k sandstone Width m a ipa Shade Midnight M Include material costs Polished fossil Contractors Packs Necessary stones 1CP 14x 300x300 12x 600x600 zx ai 412x 600x300 12x 900x600 300x300 1CP 2pcs 300x300 16 600x600 17 300x600 18 900x600 15 600x600 1CP 5pcs 16x 1 16 1 xf1 17 18x 1 18 15x 1 15 ARANES arn Total price 395 6 E Necessary stones and materials Materials Sealer 89 6 Sand 76 38 Cement 24 Subbase 139 2 Area 16m2 Figure 4 Main software window 6 Main functions in the program 6 1 Pattern selection The Pattern section is used to select a pattern for the quotation design The patterns are selected by pointing and clicking on the name of the preferred pattern After the selection a preview of the default size layout will be displayed in the display area showing how the selected pattern would look This is shown in figure 5 below Y Macromedia Flash b h EJ File view Control ip
11. the customer 14 7 Advanced functions explained This section explains how to perform the advanced functions It has been left until the end as it requires some basic computer knowledge The software can be used without knowing the details of these advanced functions but they are designed to help and becoming familiar with them will enable you to become more efficient in your work 7 1 Importing prices from external programs A list of the prices can be created and imported into the software from external programs such as Excel or Sage or any software that has the option of saving files in csv format These csv files contain sets of Coma Separated Values or comma delimited values and has a csv extension Peter Rabbit 1 The Burrow Rabbitshire UK is one set of CSVs 7 1 1 Importing from Excel To see and modify the list of prices within Excel go to Start Programs and in the Paving Calculation tool folder select the Excel file as shown in figure 16 below A Program registration F Serial generator A Stone planning tool main programme F Uninstall Stone Planning Tool Figure 16 Excel prices This file contains the list of the prices and additional materials You can change the values according to the latest figures Once the amendments have been implemented save the file in the same location with the extension csv as shown in figure 17 below Save As Save in je Fscommand 2
12. 00x600 1CP 6pcs Total price HaH 900x600 OCP 10pcs Materials Sealer HaH Sand HaH Cement HaH Subbase HaH Area 13 86m2 Figure 9 Shade selection window 6 3 Price list Quotes created by this software are based on the list of prices included in the program If the price for an individual item needs to be changed this can be done by selecting the item from the drop down list and amending the value shown in the Price text box Warning changes made manually in this way will only change the program list and you will not be able to export the data to an external csv file The best way to update the prices is to update them in the Excel csv file prices csv which can be accessed by going to Start Programs and in the Paving Calculation tool folder selecting the Excel file prices csv this is explained with screen shots in the advanced functions section 6 1 1 Once opened update the new prices and save the changes made Then go back into the Paving Calculation tool software and click on the Import prices from Excel button within the Price function The material prices can be altered in the same way by selecting the left text box in the materials area and amending the value The amounts of material per m can also be altered by selecting the right text box in the materials area and amending the value as shown in figure 10 below Warning as with the price alterations abo
13. Excel function and then saving it as a csv file overwriting the prices csv file in the folder which the software was downloaded into After you have overwritten this file with the new data go into the Paving Calculation tool software and select the Price function then click on the Import prices from Excel This will automatically update the software with the new prices 7 2 Attaching a layout preview to email or fax To attach a file containing the layout preview you will need to print the page into a PDF format document This enables the PDF document containing the layout preview to be attachable to other documents or emails To be able to print documents into PDF format you will need a PDF writer virtual printer installed on your computer There are several PDF writers available do be downloaded from the Internet but the installation CD contains Cute PDF writer for you to install Once the program has been installed on your computer in the layout preview select the Print function and from the available printers chose the Cute PDF writer as shown in figure 19 below This operation saves the layout preview document as a PDF file rather than sending it document to the physical printer To attach the PDF document to your email select the created file as an attachment This will be added to the email or in the case of a fax it will be sent as an additional page of the document 16 1382S Site a
14. Paving Calculation Software V2 The User Manual SDART Ltd Copyright Protection 2 1 About the User Manual 3 1 1 What is the main purpose of the software 3 1 2 What is the difference compared to other programs 3 2 Software Installation 3 3 Software Registration 4 4 Screen Layout 5 5 Main functions in the program 5 5 1 Pattern selection 5 5 1 1 Sample preview 6 5 1 2 Dimension selection 7 5 1 3 Positioning a circle 7 5 2 Shade selection 8 5 3 Price list 8 5 4 Client selection database 9 5 5 Calculate function 10 5 6 Layout preview 11 5 7 Send email fax 12 5 8 Working with the program 13 5 8 1 Price list 13 5 8 2 Pattern selection 14 5 8 3 Dimension selection 14 5 8 4 Shade selection 14 5 8 5 Client selection 14 5 8 6 Calculate function 14 5 8 7 Layout preview 14 5 8 8 Send email fax 14 6 Advanced functions explained 15 6 1 Importing prices from external programs 15 6 1 1 Importing from Excel 15 6 1 2 Exporting from Sage 16 6 2 Attaching a layout preview to email or fax 16 6 3 Saving a copy of the quotation 17 6 4 Fax configuration 17 7 Helpful hints for everyday work 17 7 1 How to avoid restrictions of the program 17 7 1 1 Large areas 17 7 1 2 Producing and printing a layout for large areas 18 7 1 3 Complicated shape areas 18 7 2 Good practice in everyday work 19 8 SDART 19 8 1 About the authors of the software 19 8 2 Contact us 19 1 Copyright Protection Copyright of the Paving Calculation Software as
15. a large area a normal print out of the page will lose its functionality If you do want to generate a large area calculation you will have to let the program finish its calculation process and for printing purposes you can always take a screen dump as shown in figure 20 below Tai Dipa age rie Necessary stones in pieces Pan PIATE S28 300x300 3153 300x600 3629 600x600 3420 900x600 2973 The details are too small Figure 20 Layout preview of the large area Instead of just generating a layout preview with very small detail it will be much more helpful to also create an area that would show how to lay down the pattern An example section of the area can be created by using a zoom option in the print layout window right mouse click on the screen and select zoom Then by depressing the Print Screen button on your keyboard you can create a copy of this image to paste into another file in order to print it out The customer will still need the original detailed layout preview in order to clearly see how the pattern continues 8 1 3 Complicated shape areas Another issue that might appear during work with customers is that only rectangular or square shapes of the design can be generated with the software Advanced shapes are not supported in this version of the software This issue can be partially solved by dividing the area into a selection of smaller shapes So if a customer is looking for a quote for a paving area in
16. ection is designed to pre empt the problems or restrictions you may encounter during your work with the software It is better to know about them and prepare a few solutions on how to deal with them during your work The software has been designed with the idea of using it online which is why the software is very compact and very light The programming language used to deliver this software in the smallest and lightest possible form has restricted the calculating capability of the software 8 1 How to avoid restrictions of the program 8 1 1 Large areas The main problem appears to be with generating a large area pattern When an area greater than 40 x 40 metres is generated it slows the program down noticeably Even larger areas might take minutes to be generated and may prompt warning messages about the length of time required and slow performance of the software There will also be a problem with printing it in PDF format You can continue by saying No to the warning question about stopping the script or alternatively you could generate a part of the required large area instead For example for an area of 100m x 100m produce a fraction 10m x 10m and then multiply the results times 10 This will give a result very close to the result generated by the software for an area of 100m x 100m 17 8 1 2 Producing and printing a layout for large areas The layout preview is a helpful guide for laying slabs When the layout preview is created for
17. he area Every time you change the dimensions you will need to use Calculate button to refresh the displayed area Dimensions can accept fractions or partial values such as 0 5m or 4 6m but all dimensions will need to be in metres The program has a limit on the size of the area this will be better described in section 7 covering the Limitations of the program 6 8 4 Shade selection Once you have agreed on the Pattern used for the design and selected your area you should select the Shade of the stones for the design The quick display of the available shades will help you find the best option NB To be able to see all the shades you will have to scroll through the list of the stones colours Another important thing to note is that after a shade has been selected it might be possible that the option is not available in all the sizes required for the selected pattern This will be displayed as a text warning on the quick preview panel 6 8 5 Client selection When your design is ready to process into a formal quotation you will need to acquire information about the client This can also be done at the beginning of the quotation process If a client exists on the database simply find and select the client s name from the drop down list then click the Select button and close the window If they are a new client you will have to create a new empty client record This is achieved by clicking on the Add New but
18. instead of an email address see figure 15 below This is for the electronic fax system How to set up an electronic fax provider will be explained later in this manual in the advanced functions section Order details Message Plain Text File Edit Yiew Insert Format Tools Ac Send Accounts Y A E A F Fax number from Client database and the electronic Fax provider os am am a oe To 91242621526 pumatax co uRk r n ad Cie ey Cd ewe aw ow ow Figure 15 Send fax window 6 8 Working with the program All functions in the program have specific relationships to each other Even though they can be used separately they will not perform correctly if not used in conjunction with each other The workflow of the program has been designed as a progression of logical steps that would be naturally performed in creating a quote for a customer However the program is flexible to individual styles allowing you to adjust the way you use the software and allowing you to interact differently with individual clients The following recommendation is a general suggestion only and it follows a basic logical approach to the quotation process 6 8 1 Price list The price list is a fundamental part of the system that will require user input The first time the program is started all prices will be set to 1 These will need to be reset to reflect the numbers used for quotations There are two ways to insert
19. is used to select the shades of the stone for the design This is done by hovering the mouse pointer over the name of the preferred shade While the mouse is over the icon an image preview showing the shade will be displayed in the display area To select the preferable shade into the quotation simply click in the icon representing the requested shade The selected shade name will appear in the Garden section of the program Note that there is a scroll toolbar on the right hand side of the Shade section You will need to scroll this up and down to be able to see all the shades available on the list f Macromedia Flash Player 7 File view Control Help Pattern Shade Hover over the icon to see the image of the Sap green shade Click to select it for the quotation Midnight Rusty Small circle square Peacock Small circle mixed crate Large circle square Silver grey Large circle mixed crate Random stretcher Emerald Garden 2r Maple Length m mz sandstone Polished fossil TT i fe fase Shade Rusty M Include materiai costs SSS SSS a EE a aK Prices iien EaenizzS Send email Send fax Contractors Packs Necessary stones 1CP 14x 300x300 12x 600x600 a W a B 12x 600x300 12x 900x600 300x300 1CP 0pcs 300x300 14 600x600 14 300x600 18 900x600 10 600x600 OCP 11pcs 14x 0 0 11x 0 0 18x 0 0 10x 0 0 3
20. material costs Selecting this option will add the additional materials to the final quotation This option can be un ticked if not to be used in the quotation 6 1 3 Positioning a circle For patterns containing an additional circle pattern the extra information about the position of the circle in the area can also be selected After you select the pattern including a circle a section called Circle Position will appear in the bottom right hand corner of the screen Use this function to position the centre of the circle Notice that the bottom left hand corner is zero length and zero width as it was with the garden dimensions f Macromedia Flash Player 7 File View Control Help Pattern 7 Shade Mixed crate pattern Small circle mixed crate Large circle square Silver grey Large circle mixed crate Random stretcher Emerald s Garden n Maple Length mj spe Width m Ea ihini Shade Rusty k ee o ee me Polished fossil Diamond Rosty g Stretcher bond Sue Sap green Tudor Dutch Midnight Random three sizes B RM Include material costs ee N N Necessary stones Kod 450x450 84 Small circle set 84u 1 84 1xf1 F Select a position for the circle ______ Circle Position i oana width m a _ Circle Position Length as wath no rea 16m2 i Fig 6 2 Shade selection The Shade section
21. pment and creating new images for business ventures 9 2 Contact us If you have any enquiries about software development please contact us on info sdart co uk or visit our website www SDART co uk 19
22. prices the first is to set each individual item on the list Not the preferred option so only use if you have to the second is to import it from Excel or Sage to the software database Get familiar with both methods so you know how you can 13 change the prices if required It will depend on the company policy as to how often the prices are changed It is good practice to check that you are using the latest price list before starting to give quotes to customers You will only need to check it once at the beginning of each working day 6 8 2 Pattern selection There are 12 main patterns available Typically you will start creating a quote from this option You can present the available patterns to the customer and let them see the differences Once you know which pattern the customer is interested in you should type in the dimensions of the area and click on the Calculate button After the pattern has been calculated if the customer is not convinced about the pattern you can change the quote by selecting other patterns Each time you change the pattern a new preview will be generated for the selected area Note that for any size of area the pattern will be repeated using an intelligent replication function avoiding straight lines which would typically appear when small areas of a pattern are replicated next to each other 6 8 3 Dimension selection After dimensions have been inserted press the Calculate button to recalculate t
23. shape of the letter L for example this can be divided into two areas a horizontal and a vertical strip These areas can be calculated separately and then a combined quote can be applied By using this method you can achieve very exact results for the amount of stones and a layout preview with minimum effort An example is shown in the figure below 18 Tet pipes EAL Necessary stones in pieces Pan 01262 621 S28 Necessary stones in pieces 200x300 44 300x600 43 600x600 42 900x600 40 300x300 49 300x600 26 600x600 24 900x600 46 Figure 21 Layout preview of the L shape area 8 2 Good practice in everyday work Check that the prices are up to date actual before you start quotations Keep customers information up to date Keep a copy of the quotation you have produced for the customer Keep pattern areas under the limit Use name of the customer for whom you are creating a quote when creating a PDF file 9 SDART The Paving Calculation Software was developed by SDART Ltd 9 1 About the authors of the software SDART stands for Software Development and Research Technologies We are a company employing multidiscipline professionals to bring solutions helping with various aspects of the business We specialise in software development for a broad range of applications ranging from Engineering to Finance SDART creates systems and tools that do not exist on the market We are also involved in product develo
24. the quantities of stones required for specific patterns using customer defined dimensions The software calculates the exact numbers of the individual stones for the selected area enabling precise quotations to be created The software also creates a visual representation of the created design showing how to lay the slabs on the selected area Going through the whole selection process the software greatly improves the speed and quality of customer service Each quotation can be processed in seconds starting from the general idea through to the finished design preview ending with a final price including all necessary slabs and additional materials 2 2 What is the difference compared to other programs The main differences compared to the existing software and program tools are the speed and quality of the work produced by the software The same work could take hours if done manually or even with other existing on the market tools By using Pave Calc working with the customers is easier faster and more reliable The software includes all the information necessary to create a design and to give a quote to the customer which greatly improves the whole decision making process The customers can be guided see and compare through the whole range of the available design options such as patterns and shades get a summarised design preview and try different variants while comparing the exact quotations for the order Thus customers changing their mind
25. ton which will generate an empty record You then type in the client s details using a comma between each line of the address and click on the Update button Then click the Select button and close the window 6 8 6 Calculate function The Calculate button should be considered as a refresh screen function It should be used every time any of the parameters have been changed and you would like to see the results of the amended quote 6 8 7 Layout preview Generate a Layout preview as a clear and colourful guide on how to lay the stones It is an essential part of the quotation as it illustrates for the customer how the stones will look but also how they should be laid given the quantities of materials ordered You can just print the page and hand it to the customer with the rest of the quotation or you can add it to the email as an attachment How to add it as an attachment is described in the advanced functions section 6 8 8 Send email fax Once your quotation is ready and you are happy with the results and numbers you are able to generate a formal letter summarising the order You can use your email program to generate an email or send an electronic fax to the customer Simply click on the Send Email or Send Fax button and let it open your default email program On most computers this will be Outlook unless you have it set up differently Once the email program is open the email is ready to be sent to
26. ve changes made this way will only update the program and not be exportable again the best way to update these values is through the prices csv file as explained above f Macromedia Flash Player 7 Dropdown list of items Large circle set antique v import prices on ea i Material prices Details Materials Stone Cement Description Sand Large circle set o OOOO Pattern Subbase ee Price Sealer f Prices Amounts per kg kg per m2 Set the price here J Figure 10 Price list window 6 4 Client selection database This window gives you access to the client database this database will be built up over time holding information about each client The client can be selected or added at any time during the quote which will automatically link the client s data to the quote Existing clients can be selected from the drop down list on the top left of the window To create a new client click on the Add New button which will blank out any existing text in the fields and then type in the new clients details Client details can also be updated by selecting the client from the drop down list then select the relevant text box Amend the value with the new information and click on the Update button which will save the changes made There is the facility to delete clients from the database by selecting them from the drop down list and clicking on the Delete
27. well as the text of this manual rests with the Authors of the software SDART Copies by any process either of the licensed software or not may be made only in accordance with instructions given by the SDART Details may be obtained from the company s website Further copies by any process of the copies made in accordance with such instructions may not be made without the permission in writing of SDART The ownership of any intellectual property rights for the software described in this manual is vested in SDART subject to any prior agreement to the contrary and may not be made available for use by third parties without the written permission of SDART which will prescribe the terms and conditions of any such agreement Further information on the conditions under which disclosures and exploitation may take place is available from www SDART co uk 2 About the User Manual The Paving Calculation Software or Pave Calc was developed to make a difference in the slab stones selling industry The following manual guides the software user through the software functions The explanation of the software functions is developed gradually starting from the introduction to the concept of the software use followed by a more detailed description of each individual function 2 1 What is the main purpose of the software The main purpose of the software is to create quick and precise quotations for customers The software enables the calculation of
28. x 300x300 12x 600x600 m W 12x 600x300 12x 900x600 300x300 14 600x600 14 300x600 18 900x600 10 14x 1 14 11x 1 11 18x 1 18 10x 1 10 300x300 1CP Opcs 600x600 OCP 11pcs 300x600 1CP 6pcs 900x600 Total price 338 52 x600 OCP 10pcs Materials Sealer 77 62 Sand 66 53 Cement 20 79 Subbase 120 58 Area 13 86m2 em Figure 6 Preview Sample window If the dimensions are not selected the pattern preview will automatically show the pattern on a default size It will display the measurements of the default size in the sample preview window For these standard dimensions the amount of stones and materials will also be displayed in the appropriate sections In the case of the Mixed Crate pattern additional information about the contractors packs is also displayed This is shown in figure 6 above 6 6 1 2 Dimension selection The design dimensions are selectable in the section called Garden Garden Length m e Width m PO Shaue Rusty M include material costs Figure 7 Garden Dimensions selection The Garden section is used to input the required dimensions for the area of the current quotation The design starts from the bottom left corner which is at zero length and zero width The dimensions are defined in metres and the calculator accepts partial values such as Length 1 5 and Width 2 3 Also in this section you will find the option to Include
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