11-2010 Newsletter - meta
Contents
1. like this Whilst many pundits have commented that the EPM regime is already so byzantine that it would be impossible to make it more complex a project team at PSETA has managed prove them wrong Through the application of many person years of effort and an intimate knowledge of the more obscure features of Microsoft Excel they have achieved a quantum leap in complexity It has been pleasing for me personally to see so many unemployed policy analysts find a new purpose in life through their contribution to the project Dr Taugenichts went on to say The paid work of the policy analysts is of course gratifying but the true beauty of this Makework scheme is that it will generate an enormous workload for tertiary education organisations for which they will receive no extra funding thus saving the taxpayer millions of dollars YA PSETA The Future is at Our Feet Discussion Document TEC has issued a discussion document asking for feedback on the qualification completion performance measure TEC is proposing three options the status quo a rolling average of over three years and a weighted rolling average over three years The status quo is a bizarre and inaccurate method of matching apples with oranges The rolling average is a mechanism that is Supposed to remove some of the inaccuracy for some providers The weighted rolling average is yet another arbitrary distortion that further distances TEC s measurement of your2. an extension to 31 03 2010 for MS500 09SS so presumably the Date value think of it as Date of Completion will be 31 03 2010 and the course completion will be reported in the December 2010 SDR The extension for MM575 09SD was only to 12 12 2009 so presumably the Date value will be set to 12 12 2009 and the course completion should have been reported in the December 2009 SDR 3 Reporting Via the SDR When you run the December 2010 SDR the course completion file will automatically pick up any records with a 2010 completion date 1 e it will pick up MS500 09SS However you need to use Take2 s Prior Year Course Completions function to create a December 2009 course completion file This process is described in details in section 13 1 1 of the Take2 User Manual In broad terms it involves selecting the records to report which will be those identified at step 1 above and updated at step 2 extracting them into a separate course completion file and then appending the second file to the December 2010 course completion file The Sting in the Tail Hopefully this won t affect you but there could be a sting in the tail to this whole process Indeed there could be two stings e Ifyou have a lot of 2009 course completion records that are still code 0 steps 2 and 3 above will be time consuming especially where the date of completion is in 2009 There may be some tricks we can use to assist you with step 3 but unfortunately step 2 is a da
3. report that is in Excel format so that records can be sorted and filtered you should use the Send To Excel option 2 Changing Codes e You have to assign a final code which will be 2 Completed Successfully 3 Completed Unsuccessfully or 4 Did Not Complete You also have to record a date of completion so that Take2 knows to report the final outcome via the December SDR Use the Single Student Outcome form opened from the Outcomes menu in the Main Module and select a student from the list prepared at step 1 above Single Student Outcome E E z Selected Student Name Aardvaark Carol Christine Select Student Selected Student ID 1300 l E o Enrolment Details Course MZQA Logi Select Event Pcie Extract Date Christan Formation mapi Retum Year Course Completions s 31 August Deeply Hide i 31 December Map CC Cote Code Complete CC Date Assessed amp MSsoo 095s E F e Enter the final code in the CC column As you do so the Date column will default to the end date of the related course enrolment record The date value is used by Take2 when determining in which SDR period a course completion should be reported so it is important to get the date right and you will need to change the default e In the example above the student had been given
4. Take2 Newsletter h ttp www take2 co nz Course Completion Cleanup Some providers will have received notification from TEC that they need to clean up course completion data Whilst the TEC notice states that you have until 1 April 2011 to complete the clean up the Word document supplied on the STEO website implies that you should do the job now There is some muttering in the Word document about validations changing 1 e TEC got them wrong in the first place but the guts of the matter is that TEC sees a massive great train wreck thundering down the track towards them in the shapes of thousands of angry students who won t be getting a Student Allowance until well after they start studying in 2011 because StudyLink won t have accurate Results of Study data TEC wants you to help prevent the train wreck by carrying out the clean up Same old story you do the work to save their face Anyhow in the interests of the students it would be good to clean up course completion data in the December SDR and so this months Top Tip provides some clues SDR Fee Updates Last month s Newsletter provided information on how to process Course Register fee increases in Take2 Increasing the fees is one thing but it does beg the question of when the new fee information is to be reported to TEC We asked this question of TEC some months ago and finally got a bit of advice after several follow ups A subsequent enquiry to TEC got an en
5. performance from reality The best method of measuring performance used by TEC is the method last used for 2008 as part of the Statement of Service Performance It is understandably easily calculated and fair T 04 939 1267 W http www take2 co nz F 04 386 3519 Take2 Newsletter Top Tips Course Completion Cleanup According to the 2010 SDR Manual a course enrolment that ended in 2009 can only have an extension code of 0 for three consecutive SDR periods In practice this means that 2009 enrolments that ended after 31 August 2009 don t need to have a course completion reported until the December 2010 SDR Enrolments that ended prior to 31 August should already have had a final code 2 3 or 4 reported but it seems that some may have slipped through the cracks and still be being counted as 0 by TEC So the cleanup consists of three tasks 1 Identifying 2009 course completion records with an extension code of 0 2 Changing that code to a final code of 2 3 or 4 3 Reporting the updated records via the SDR 1 Identifying Records e Inthe Take2 Main Module select Exports amp Reports General Reports Outcome Reports By Course Completion Outcome e On the Options filter select 0 Still to Complete Course and on the Dates filter enter 2009 as the SDR Year e A report is produced This shows you what records need changing If you would find it easier to use a
6. ta entry task that simply has to be done e The other potentially larger sting is that TEC is likely to require you to clean up course completion data from earlier years at some point in the not too distant future We hope that very few Take2 clients will be in a situation that they have such records And the Moral of the Story Said it before say it again Make sure that you enter all required course and qualification completion data before each SDR round To unsubscribe from this Newsletter please send an email to unsubscribenewsletter meta office com with the word unsubscribe in the subject line
7. tirely different set of advice from a different staff member which we were assured is the last word So here s what to do Steps 1 and 2 apply to everyone because they relate to the GST increase Steps 3 and 4 only apply if you are increasing your fees in 2011 1 Use the new tool in Take2 to change the GST rate of course tuition and compulsory course cost fees You are changing your 2010 fees 2 The revised 2010 fees must be submitted to TEC for processing before you submit your December 2010 SDR You can create an SDR Course Register file from Take2 and load it via the STEO web site to submit the revised Meta Office 51A Waipapa Road Hataitai Wellington E helpdesk meta office com November 2010 2010 fees 3 Then after your Dec 2010 SDR has been submitted you can use the new tool in Take2 to increase your fees for 2011 by whatever percentage is applicable up to the 4 allowable from your 2010 benchmark fee or up to 8 if you have an approved exception 4 Nowcreate an SDR Course Register file from Take2 and load it via the STEO web site for the increased 2011 fees to be approved by TEC Makework Scheme Launched PSETA Post Secondary Education and Training Agency is pleased to announce the launch of a new Makework scheme The scheme is based on adding further complexity to the Agency s Education Performance Measure EPM regime The Agency s CEO Dr Taugenichts explained the scheme and its benefits
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