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SmartSync Pro User`s Manual

1. 2000 2014 SmartSync Software SmartSync Pro Interface 13 3 SmartSync Pro Interface The main window contains the program controls EI NM c ER cm Elle View Sync Help D Q r B New Profile Properties Run Now Compare Files Restore Log Window Suspend Options Profiles Synchronization Profiles r 4 in Projects and Drafts 24 Synchronize with a remote computer Local Folder Remote Folder Q UserProfile Documents backup My Documents Q UserProfile Favorites backup My Favorites ka GL UserProfile 7 Pictures backup My Pictures Last Run Time Next Run Time Manually Server Type FTP FTP over SSL Host Name My FTP Server Operation Copy Local to Remote Delete unmatched files from remote folder This copy of SmartSync Pro is licensed to SmartSync Software Enterprise License Main menu Contains the menu items for performing program actions Toolbar Contains buttons for the most commonly used functions Profiles Shows a tree like structure of profiles and profile groups Select a profile to see its folders and synchronization parameters Folders Shows the list of folders Each folder has a name and other properties Synchronization Parameters Some of profile properties are collected into a synchronization parameters group The parameters list depends on type of synchronization used Status bar Shows hints and copyright info
2. Copy Source to Destination begins synchronization process for the selected profile or profile group Help displays the online help system Help About displays program and copyright information Shutdown SmartSync Pro shuts down SmartSync Pro Copy Source to Destination F8 About Go Shutdown SmartSync Pro 3 7 Options Options dialog contains the following pages e Preferences Security Copyright 2000 2014 SmartSync Software SmartSync Pro Interface 4 3 7 1 Preferences n Options Startup TP Email Activity Logging Service Securty Common v Show the progress window 7 Exit when close main window Temporary Folder Folder TEMP Performance Background process priority Normal Maximum number of concurrently running profiles 0 Unlimited Use the Preference page of the Options dialog box to set common options for the program Show the Progress Window Check this to see progress reports during synchronization Exit when Close Main Window Check this to exit program when the main window is closed Otherwise SmartSync Pro closes the main window but continues running in the system tray Temporary Folder Specify a location where the program can create temporary files Background process priority Specifies the priority of each synchronization process Maximum number of concurrently running profiles If greater then zero be the maxim
3. Indude files or file types m doc me _ Account txt Use the Included Masks page of the Folder Properties dialog box to specify which files to synchronize Include all files Select this option to include all files in source folders Include only selected files or file types Select this option if you want to include only specified files and file types Include files or file types Specify a list of files and file masks to include in the synchronization process Press Add button to add new file name or file mask to the list Press Delete button to delete selected items from the list Press Browse button to open dialog to select any existing file Advanced Click this button to open an advanced options Copyright 2000 2014 SmartSync Software SmartSync Pro Interface Fr Advanced Options Folders 7 Indude empty folders File Time Include files with any file time Indude files that have been modified in the last 1 Years Indude files that have NOT been modified in the last 1E Years File Size 9 Include files with any file size Indude files with size more than 1 Bytes Indude files with size less than 1 Bytes ox cae Include empty folders synchronizes empty folders If the folder contains only files which are excluded by other criteria then this folder is also considered as empty File Time Include files with any file time does not filter fil
4. Click this button to mark files by a specified date range Select the latest versions to date Use this option to select the latest versions of the files to the specified date and time This will allow you to restore original state of your source folders to a given moment Selected date range Allows you to select files within the specified date time range View Click this button to open selected file and view its content Find Finds file folder by name Show deleted files Shows the files that were deleted Click the Back button to modify destination folders Click the Finish button to restore selected files Copyright 2000 2014 SmartSync Software SmartSync Pro Interface s 3 10 Compare Files ar Pe e E S AI Files Res Modified Deleted Fiter Name Folder Size Modified Atr Extensi _ TimeRangeCache dat C Program Files amp 86 WebLog Expert LogCache 19KB 4 16 2012 7 48 AM A amp 2 16 db C Program Files amp 86 WebLog Expert LogCache AnalysisCache 1 251 KB 4 16 2012 7 48 AM A Al L h Fun Now I _ outcmd dat C Users Dmitry App Data Roaming Microsoft Outlook 22KB 4 16 2012 7 55 AM A 7 Ig 1 Gear C2 Outlook NK2 C Users Dmitry App Data Roaming Microsoft Outlook 835KB 4 16 20121206PM A L 20 2 Outlook xml C Users Dmitry App Data Roaming Microsoft Outlook 3KB 4 16 20121206PM A An Rese Cla popfile cfg C Users Dmitry App Data Roaming POPFile 2KB 4 16 20
5. Copy Options Fie Comparison Include Masks Exclude Masks Indude all files Indude only selected files or file types Indude files or file types Li txt Mi doc EF xls Use the Include Masks page of the Profile Properties dialog box to specify which files to synchronize Include all files Select this option to include all files from source folders Include only selected files or file types Included files or file types specifies a list of file names and file masks to synchronize Use the Add button to add file name or file mask to the list Use the Delete button to delete selected rows Press Browse button to select files on the disk Advanced Click this button to open an advanced options Copyright 2000 2014 SmartSync Software om SmartSync Pro E Advanced Options Folders V Indude empty folders File Time Include files with any file time Indude files that have been modified in the last 1 Years Indude files that have NOT been modified in the last 1m Years File Size 9 Include files with any file size Indude files with size more than 1 Bytes Indude files with size less than 1 Bytes o jJ em Include empty folders synchronizes empty folders If the folder contains only files which are excluded by other criteria then this folder is also considered as empty File Time Include files with any file time does not fil
6. Compress source into a single ZIP file or Incremental Backup with compression Click the Next button and fill in all of the other pages of the wizard to define which files you want to backup where and when If you set schedule to Manual Start then press F5 key to start the backup process If you set schedule to run the profile at a specified time then minimize SmartSync Pro and it will run the profile for you 4 2 How to restore files Use the following steps to restore your important data Restoring from a destination folder Use these steps if you backup files using Copy Source to Destination or Move Source to Destination operations Select the profile in the profiles tree Select menu Sync Restore The Restore Wizard will open Perform all steps in the wizard Restoring from a ZIP archive e f you have a profile which was used to create a zip archive then select that profile in the profiles tree select menu Sync Restore If you have lost that profile select menu Sync Create New Profile and Restore Source from a ZIP file and select a ZIP file The Restore Wizard will open e Perform all steps in the wizard Restoring from an Incremental Backup e f you have a profile which was used to create an incremental backups then select that profile in the profiles tree select menu Sync Restore If you have lost that profile choose menu Sync Create New Profile and Restore Source from Incremental Backup and select an
7. Run the profile when specified removable disk has inserted You can specify delay before run the profile after insertion Run the profile when the specified network is connected If you do no want to run profiles on some days you can specify them in the Do not run on these days group Wait for profile Check this box and select the profile from the list if you want to execute the profile right after the Copyright 2000 2014 SmartSync Software SmartSync Pro Interface s finish of the selected profile Click the Advanced button to open the Advanced Options dialog to set additional scheduling options 3 8 7 Wizard Completed The last step is to set profile name Enter a suitable name to identify this profile Setup Additional Parameters after Pressing Finish button Check this box if you want to setup all profile properties Click the Finish button to close the New Profile Wizard 3 9 Restore Wizard Restore Wizard allows you to restore one or any source files from a backup copy 1 Select backup files 2 Select destination folders 3 Select files to restore 3 9 1 Select Backup Files This page shows you all backup files in the Destination Folder which were created for the current profile A full backups have a symbol at the end of file name Mark backup files you want to use Select All Click this button to select all available backup files Deselect All Click this button to deselect all backup fil
8. CD DVD are done via the Packet Writing interface to your CD DVD drive Examples of Packet writing interfaces are e Roxio DirectCD Drag to Disc e Nero InCD Windows Vista and older supports Live File System A file storage system that can be used to create CDs and DVDs Discs formatted with Live File System allow you to copy files to the disc at any time instead of copying burning them all at once Copyright 2000 2014 SmartSync Software 5 1 5 2 Ordering Registration and Support Ordering Registration and Support Ordering Registration and Support How to Register e After Registration e Contact Information How to Register To purchase SmartSync Pro visit the Registration section of our Web site at http www smartsync com order After purchasing you will receive a registration key via email Web site http www smartsync com After Registration When you receive your registration information license number you must enter it into the program To enter your registration information please perform the following steps Run SmartSync Pro Choose Menu Help option Registration The Registration Key dialog will open Switch to your email client and find the email with the registration information Right click the message to display the popup menu Select the Select All command there The menu will disappear and the message will change its color become selected Then display the popup menu again a
9. Exclude all folders 5522515 WED ANNEE UR 5KB 4 16 20121206PM A r Total Size 413 MB Total Files and Folders 132 New 43 Modified 70 Deleted 19 The Compare Files dialog box displays the list of files New files appear in blue modified files are in green deleted files are marked with a strike out and conflict files are in red Item Description All Files Press this button to show all files New Press this button to show files that were created since the last synchronization Modified Press this button to show modified files Deleted Press this button to show deleted files Conflicts Press this button to show file conflicts Filter Switches on off filtering by file extension Files List Shows the files and folders list Close Closes the dialog Run Now Closes the dialog and run the current profile Clear Packet Synchronization Clears remote files list All local files are treated as new and will be included in the package Synchronize source and destination Clears a list of synchronized files All files which are exist on one side only will be treated as new Reset Resets remote files list to the local ones All remote files will be treated as up to date Find Opens Find Text dialog to look for a file name in the list Show Grid Overlays a grid on the list Copyright 2000 2014 SmartSync Software SmartSync Pro Open local menu under any item in the
10. Masks Schedule Events Security Notifications Packet Synchronization Copyright 2000 2014 SmartSync Software SmartSync Pro Interface 3 3 1 General Common Options v Prompt to delete unmatched files Use Volume Shadow Copy service for open files only V Span Files Across Multiple Removable Disks Backup Type Unidirectional Synchronization Versioned Backup Backup Options Backup Type Incremental Backup Resat Ful aca Next Full Backup Friday Juy 25 2014 Keep all backups do not delete old backups Keep only last 5 full with all incremental backups v Keep for a period of 1 months File Deletions Move deleted files to the File Versions folder 9 Move to Recycle Bin Erase from disk The General page of the Profile Properties dialog box is used to specify general options for the profile Contents of this page depends on the synchronization type of the profile Common Options Prompt to delete unmatched files check this box if you want to confirm file deletions during synchronization Use Volume Shadow Copy service check this box to let SmartSync Pro to copy files that are currently in use by other programs You can copy database files Outlook messages and even registry files for open files only SmartSync Pro will use VSS to copy open files only Other files will Copyright 2000 2014 SmartSync Software
11. Points Since Windows Vista and Windows Server 2008 the default locations for user data and system data have changed For example user data that was previously stored in the SystemDrive Documents and Settings folder is now stored in the SystemDrive Users folder For backward compatibility the old locations have junction points that point to the new locations So if you want to prevent duplication of the user files then uncheck both options If folder unavailable Select what to do if source or destination folder unavailable Report as information SmartSync Pro will skip this folder and will report information to the log Report as warning a warning message will be reported to the log and all other folders will be processed Abort profile SmartSync Pro will abort profile execution and will report the error Preview Opens the Preview Files dialog box showing the list of all files matching the selected criteria Notes If either side of a synchronization is on a volume with folders available offline SmartSync Pro cannot properly determine whether the volume is online or not To avoid this problem do not use SmartSync Pro with volumes that contain folders available offline Copyright 2000 2014 SmartSync Software SmartSync Pro 3 4 2 Include Masks Fr Folder Properties Preferences Include Masks Exclude Masks Indude all files Include only selected files or file types
12. SmartSync Pro be copied directly for all files SmartSync Pro will copy all files from the Volume Shadow Copy This will allow to have a consistent backup Prompt to resolve file conflicts manually check this box if you want to handle file conflicts manually Default Action Choose the default action for resolving file conflicts Span files across multiple removable disks If you copy compress files to a disk and the disk is too small SmartSync Pro will prompt you to insert new disk to continue operation Backup Type Unidirectional Synchronization files are copied as is from the source folders to the destination folders SmartSync Pro compares source and destination folders using File Comparison criteria and copies new and modified files only Versioned Backup files are copied to a version subfolder of the destination folder SmartSync Pro compares source and the last version of destination files using File Comparison criteria and copies new and modified files only to the new version folder File Versions available for Copy source to destination Move source to destination Synchronize source and destination and Packet Synchronization only Keep last xxx versions of files SmartSync Pro allows you to preserve old versions of files in a special folder To restore previous versions of files select the profile open local popup menu and select Restore Previous Versions item The Restore Files dialog box will be opened Keep files in fo
13. file Excluded folders Specify folders to exclude from synchronization Press Add button to add new folder to the list Press Delete button to delete selected items from the list Press Browse button to open dialog to select any existing folder Advanced Exclude file if exists specifies special conditions to exclude files if there are files with the same name but with a different extensions For example if you specify dcu in the Mask field and pas in the Extension field then SmartSync Pro will excluded each file with deu extension if there is a file with the same name but with pas extension in the same folder File Attributes you can exclude files by its attributes For example you can exclude system and hidden files Copyright 2000 2014 SmartSync Software 3 5 3 6 SmartSync Pro Interface Note If you want to exclude all subfolders with name Doc then specify Doc in Excluded folders If you want to exclude only root folder Doc and include all subfolders Doc like My Job Doc then specify Doc If you want to exclude only subfolders Doc and include root folder Doc then specify Doc Reset Defaults Press this button to discard changes and load exclude masks from the profile settings Preview Opens the Preview Files dialog box showing the list of all files matching the selected criteria Synchronization Parameters Depends on the synchronization type Synchronization Parameters contains the most important pr
14. grand idea for a new feature or a better way of doing something please drop us a note Web Main site http www smartsync com support Copyright 2000 2014 SmartSync Software What s new in SmartSync Pro 5 e 6 What s new in SmartSync Pro 5 Backup and synchronize files to WebDAV servers Now available in two editions 32 bit and 64 bit Versioned backup Backup file to time stamped folders with automatic folders rotation Real time synchronization detects changed files without scan of the folders Bandwidth schedule allows you to flexibly limit network traffic Limit for total profile execution time Wake up the computer to execute profile by schedule Write notifications to Windows Event Log Much improvements in compressed incremental backups and much more Copyright 2000 2014 SmartSync Software SmartSync Pro gt 65 Exit 65 ExitNow 65 Help 65 Resume 65 RunAll 65 RunGroup 65 RunProfile 65 Show 65 ShowAboutBox 65 ShowLog 65 Suspend 65 EAS Activity Logging 50 After Registration 67 Allow to modify this profile for selected users only 35 Always copy all the files 25 Backup Options 19 Backup the latest packages 22 Backup Type 19 Bandwidth Throttle 23 Mn CD DVD 66 Clear archive bit after copy 25 Command line options 65 Compare Files 61 Compare files after copy 23 Compress Source into a ZIP file 43 Compression
15. 0 Installation 8 Run on disk insertion 30 Interface Language 62 Run on folder changes 30 K z Run Programs 33 iE Keep files in folder 19 Keep last xxx versions of files 19 Schedule 30 57 D L Security 35 53 Select Destination Folders 60 Select Files to Restore 60 License Agreement 6 Send Email 36 M Send only if there are warnings or errors 36 Services 52 65 Show Balloon Hint in System Tray 36 Menu 14 15 16 Show Message Dialog 36 Move deleted files to the File Versions folder 19 Shutdown Windows 33 Move to Recycle Bin 19 SmartSync Monitor 53 N s Span files across multiple removable disks 19 Sync menu 15 Synchronization Parameters 43 Synchronization Types 11 Synchronize File Deletions 43 Synchronize Source and Destination 43 m O System requirements 8 System Tray Icon 43 New Profile Wizard 54 55 56 57 59 Next Full Backup 19 Notifications 36 Options 45 46 47 48 50 52 53 T P Tool Bar 17 Tray Icon 43 Packages 11 12 Play Sound 36 U Preferences 38 Profile Properties 19 22 23 25 27 29 30 33 35 Unidirectional Synchronization 19 ee Uninstalling 9 Copyright 2000 2014 SmartSync Software SmartSync Pro Use Volume Shadow Copy service 19 Use Windows copy routine 23 Versioned Backup 19 View menu 15 W What is SmartSync Pro 4 What s new in SmartSync Pro5 69 Write to Windows Event Log 36 Copyright 2000 2014 SmartSync Software
16. 121104AM A 1 Bar _ popfile db backup ptf CAUsere Dmitry App Data Roaming POPR 105KB 4412 2012246AM A 1 Ca Find __ popfle db ptf ee M ee e Cat L_ popfile pid C Users Dmitry App Data Roaming POPFile 1KB 4 16 201212 18PM A L CD1 Help ee es HEKE 471 20121258AM cp2 popfile33244024001og Css Deis AppData Roaming POP File 160KB 4412 20121258AM A D E Show Grid popfle1224180000les CiUlesr Dmin App Data Roaming POPR 190KB 4412 20421258AM A L Fe 1 pepfle13342752001o8 ee 7KE 442g eam LJ For Li popfile1334361600 log C Users Dmitry App Data Roaming POPFile 211KB 4 15 201212 58AM A Gore LJ Popfile 1334448000 log C Users Dmitry App Data Roaming POP File 214KB 4 15 201211 15PM A L_ Sar __ popfile 1334534400 log C Users Dmitry App Data Roaming POPFile 66KB 4 16 201212 53PM A L Str e current c g C Users Dmitry AppData Roaming NQIPNLangs 1KB 4 16 20121218PM A IE Ti E3 curent ctg C Users Dmitry AppData Roaming QIP Profiles 1KB 4 16 20121218PM L w Li gt CA im eiaa m 324KB 4 16 2012 9 38 AM A 552 Exclude only this file C Users Dmitry AppData Roaming QIP Profiles 5522515 8 325KB 4 16 20121206PM A a Exclude all files 5522515 bip 1KB 4 16 2012 12 18PM_ A L_ sess Exclude all files bip 1KB 4 16 201212 18PM A jse 3KB 4 16 2012 12 06PM A ju Exclude only this folder C Users Dmitry AppData Roaming QIP Profiles 5522515 50KB 4 16 2012 10 55AM A Li lt
17. Destination Folder WServer Backup John Favorites V Include Subfolders NTFS Junction Points __ Traverse users junction points __ Traverse system junction points If folder unavailable report as waming Use the Preferences page of the Folder Properties dialog box to specify source folder destination folder and to specify how to process subfolders and folder links Source Folder Specify the full path of the folder containing the files you want to synchronize You can also use the button to select a folder Environment variables can also be used in the folder path Click the amp button if you need to connect to a network drive with a different user name and password or if you want to set how to identify removable disks Folder Name Specify a unique folder name This field available for Packet Synchronization and operations with compression Destination Folder Specify the full path of the folder containing the files you want to synchronize You can also use the button to select a folder Environment variables can also be used in the folder path Click the amp button if you need to connect to a network drive with a different user name and password or if you want to set how to identify removable disks Include Subfolders Check this box to copy files from all of the sub folders in the source destination location Copyright 2000 2014 SmartSync Software SmartSync Pro Interface NTFS Junction
18. ED WARRANTY THE COPYRIGHT OWNERS DISCLAIM ALL OTHER WARRANTIES OR CONDITIONS EITHER EXPRESS OR IMPLIED INCLUDING THE WARRANTIES OR CONDITIONS OF MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT IF APPLICABLE LAW IMPLIES ANY WARRANTIES WITH RESPECT TO THE SOFTWARE ALL SUCH WARRANTIES ARE LIMITED IN DURATION TO THIRTY 30 DAYS FROM THE DATE OF SOFTWARE INSTALLATION UNDER NO CIRCUMSTANCES AND UNDER NO LEGAL THEORY TORT CONTRACT OR OTHERWISE SHALL THE PRODUCERS OF THIS SOFTWARE OR ITS SUPPLIERS OR RESELLERS BE LIABLE TO YOU OR ANY OTHER PERSON FOR ANY INDIRECT SPECIAL INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY CHARACTER INCLUDING WITHOUT LIMITATION DAMAGES FOR LOSS OF GOODWILL WORK STOPPAGE COMPUTER FAILURE OR MALFUNCTION OR ANY AND ALL OTHER COMMERCIAL DAMAGES OR LOSSES IN NO EVENT WILL THE PRODUCER OF THIS SOFTWARE BE LIABLE FOR ANY DAMAGES IN EXCESS OF THE LIST PRICE FOR A LICENSE TO USE THE SOFTWARE USA only SOME STATES DO NOT ALLOW THE EXCLUSION OF IMPLIED WARRANTIES SO THE ABOVE EXCLUSION MAY NOT APPLY TO YOU THIS WARRANTY GIVES YOU SPECIFIC LEGAL RIGHTS AND YOU MAY ALSO HAVE OTHER LEGAL RIGHTS WHICH VARY FROM STATE TO STATE System requirements and installation System Requirements e Windows 8 1 8 7 Vista XP Windows Server 2012 R2 2012 2011 2008 R2 2008 2003 Both platforms x86 and x64 are supported e 20 MB of available hard disk space e 512 MB RAM or more e 233 megahertz MHz or higher
19. FTP host as an intermediate storage location in Packet Synchronization mode Use a Direct Connection Uses a direct connection to FTP hosts Use Proxy Server Connects to FTP hosts using a proxy server Set Proxy Server Properties Address proxy server address Port proxy server port Default value is 21 FTP Servers Click this button to edit the list of FTP FTPS servers They address port user name password and other settings Copyright 2000 2014 SmartSync Software e SmartSync Pro 3 7 4 Email Preferences Startup FTP Email Activity Logging Service Security User Name Email John Smith john domain com Use SMTP Use MAPI SMTP Options SMTP Server V Log on to SMTP Server User Name Password john domain com Log on using Secure Password Authentication SPA This server requires an encrypted connection SSL Advanced Test SMTP Settings Use the Email page of the Options dialog box to set email options SmartSync Pro can send packages using SMTP or MAPI protocol and can receive packages directly from POP3 mailboxes User Name Specify a user name in the From field of an email Email Specify an email address in From field of an email Use SMTP Check this box if you want to send packages as attachments through an SMTP server Copyright 2000 2014 SmartSync Software SmartSync Pro Interface Menu Item Description SMTP Server Spe
20. Pro desktop icon Show exclamation mark on defines when icon in system tray should show an exclamation mark Warnings or errors shows an exclamation mark if at least one profile has warnings or errors during last synchronization Errors only shows an exclamation mark if at least one profile has errors during last synchronization Copyright 2000 2014 SmartSync Software 52 SmartSync Pro 3 7 6 Service Options Preferences Startup FTP _ Email Acivty Logging Service Securty In Service Mode Smart Sync Pro can run profiles even while the Ra computer has locked or logged off Switch SmartSync Pro to Service Mode Switch SmartSync Pro to Normal Mode Use the Service page of the Options dialog box to switch program mode from Service Mode to Normal Mode and vice versa Switch SmartSync Pro to Service Mode Press this button to install SmartSync Pro as a service close SmartSync Pro and start it in service mode Switch SmartSync Pro to Normal Mode Press this button to stop SmartSync Pro service uninstall the service and restart SmartSync Pro in normal mode Note The Service page is accessible for administrators Copyright 2000 2014 SmartSync Software SmartSync Pro Interface 53 3 7 7 Security i Options ai 5 Main window E Ask password to open main window Password Retype password Remote Access v Allow remote access by SmartSync M
21. Ratio 19 Connection Security 62 Contact Information 68 Copy directly to destination file 23 Copy File Security Information 23 Copy Folder Security Information 23 Copy if one of the following conditions are fulfilled 25 Copy only files with archive bit set 25 Copy Options 23 Copy Source to Destination 43 Copying of changed files only if possible 25 Copyright 5 D Delete Unmatched Files 43 Detect files changes 25 Dial This Connection 33 Differential Backup 19 Do not delete package after apply updates 22 Does it work as a service 65 ss Encryption 19 Erase from disk 19 Events 33 Exclude Files 29 42 57 Features 5 File Comparison 25 File List 61 Filemenu 14 File Versions 19 Folder Properties 38 40 42 Folder Settings 19 Folders 11 Force rescan on first run 25 FTP 47 H Hang Up Connection 33 Help menu 16 How to Backup Files 63 How to backup to CD DVD 66 How to Register 67 Copyright 2000 2014 SmartSync Software How to Restore Files 63 Profiles 10 How to Synchronize Files between Remote Computers Prompt to delete unmatched files 19 64 Prompt to overwrite In Use files 22 How to Synchronize Files via LAN 64 Prompt to resolve file conflicts manual 19 E R If disconnected retry xxx times 23 Remote Files 10 Include Files 27 40 56 Remote Synchronization 22 Incremental Backup 19 Restart Full Backup 19 Incremental Backup with compression 43 Restore Wizard 59 6
22. SmartSync Pro Version 5 0 Copyright 2000 2014 SmartSync Software 2 SmartSync Pro Table of Contents Foreword 0 Part Getting started 4 1 enden e 4 2 Copyright erre Penn ment es ee ne annee eo tete senc ns 5 Si Features IEEE 5 4 License Agreement soiin end ne her even enerde eesr EANAN ANENA NARKA no rure renis 6 5 System requirements and installation ss 8 6 Uninstalling c 9 Part Il Basics 10 JB Iria c 10 2 Folders E EE 11 3 Synchronization Types ire deeded iconic anain kan aniwan banane sen ee kranini 11 4 Packages D 12 Part Ill SmartSync Pro Interface 13 WD MO MUS IME 13 File View Sync Help 2 Tool Bar tennis een tnt E 17 3 Profile Properties see eetedccseeutetanveudecaoedcctcearedecsaaneudubaeveucdenoreuatonersdets 18 General 1 2 iicet decree oe a bie ai aaa en Packet Synchronization Copy Options File Comparison Include Masks Exclude Masks ue AN dI IL SONS CUNO we M Events EEE EF L AREAS PEER RE eniin ns ne nn T A A E O O nn 4 Folder Properties ecrire Ler
23. a profile you want to run Click button or press F5 Create a shortcut on the Select a profile select menu File Create a ShortCut on the Desktop Desktop The program will create a shortcut on the Desktop to run the selected profile and then exits the program You can move profiles between profile groups using drag and drop You can also copy folders from one profile to another using drag and drop Select a profile group to show common statistics for all profiles in the group Profiles are characterized by different icons according to their state Normal state The profile is ready to run Double click the icon to show profile properties e 1 Error state The profile generated errors during the last synchronization See log window for details Synchronization state The profile is backing up or synchronizing Double click the icon to show synchronization progress Sul Disabled state The profile is disabled Scheduling is skipped for this profile Use menu File Enable Disable to enable disable the profile respectively Copyright 2000 2014 SmartSync Software Basics 1 1 l inaccessible state The profile is inaccessible for the current user You need a password to access the profile Profile access is set in the Security page of the profile properties box 2 2 Folders The SmartSync Pro folder is an object that contains information about which files you want to synchronize Each folder has a unique
24. argeted files and compresses them into a package The program then copies the package to disk email or FTP depending on the transfer method you have selected On the second computer If you choose transfer package using Email or FTP then download the package using your Email or FTP client This operation only needs to be performed once Choose menu Sync Create New Profile and Apply Updates SmartSync Pro will ask you to select the package and press the Open button The program creates a new profile using information from the package The Destination Folders dialog box will open Enter destination folder for every folder and press the OK button e SmartSync Pro will begin extracting files from the package Wait until the process completes Now you can choose the transfer package method for the created profile Both computers are ready for two way synchronization When you choose menu Sync Synchronize SmartSync Pro will try to load package from remote computer apply it and then create package for the local computer Copyright 2000 2014 SmartSync Software How to e 4 5 How to run SmartSync Pro as a service The main advantage of using the service is that profiles can be run even if the user is not logged on To install the service You should have the rights of administrator to install SmartSync Pro as a service e Choose menu View Options and switch to page Service e Press the button Switch SmartSync Pro to Servic
25. cify the SMTP server s address Port Specify SMTP port default 25 Timeout sec Specify your SMTP server timeout Logon to SMTP Server Check this if your SMTP server requires a logon User Name Specify a user name for logon Password Specify a password for logon Log on using Secure Check this option if your SMTP server requires SPA Password Authentication SPA This server requires an Check this if your SMTP server requires encrypted connection For encrypted connection example MSN GMail SSL Test SMTP Settings Press this button to verify specified settings Use MAPI Check this if you want to send packages as attachments using MAPI protocol Your email client must support MAPI Menu Item Description Prompt for MAPI Profile Check this box to select MAPI profile before send email Profile Specify profile name if you want to use a special profile Password Specify a password to log on to specified MAPI profile Click Advanced button to open Advanced Email Options dialog Advanced Email Options Email Options Timeout sec Font Size 60 9 Default Subject SmartSync Pro ProfileName Event Timeout Specify timeout for smtp and pop servers Default value 60 seconds Font Size3 Copyright 2000 2014 SmartSync Software s SmartSync Pro Select font size which is used in the summary notification emails Default Subject You can change default subject for email notificat
26. e Mode SmartSync Pro will install the service close SmartSync Pro and start the service To uninstall the service You should have the rights of administrator to uninstall SmartSync Pro e Choose menu View Options and switch to page Service e Press the button Switch SmartSync Pro to Normal Mode SmartSync Pro will stop the service uninstall the service and restart SmartSync Pro in normal mode 4 6 How to use command line options You can run SmartSync Pro with the following command line options Option Description or Help Show this help window Exit Exits application wait for idle if busy ExitNow Exits application immediately ShowAboutBox Show the About Box Show Show the main window ShowLog Show the Log window Suspend Suspends all profiles Resume Resumes all profiles RunAIl Runs all profiles RunProfile P rofileName RunGroup GroupName Examples Run specified profile Runs all profiles in a specified group SmartSync exe RunProfile Backup RunProfile Daily Backups My Documents Command line will start profile with name Backup and profile My Documents from the group Daily Backups SmartSync exe RunProfile My Documents RunGroup Backup Exit Command line will start profile with name My Documents all profiles within group Backup and will exit SmartSync Pro when all profiles are finished working Copyright 2000 2014 SmartSync Software s SmartSync Pro 4 7 Howto backup to CD DVD Backups to
27. ell as what operations are allowed on given objects MD5 Hash of File Contents very rarely two files have identical sizes and date time stamps but have different content The MD5 method calculates and compares 128 bit message digests for each of the files File Contents the File Contents method does a binary comparison of the file contents Copy only files with archive bit set Check this to let SmartSync Pro perform conventional backups that are based on file s archive bit With this option SmartSync Pro only copies files that have the archive bit set Clear archive bit after copy with this option SmartSync Pro resets the archive bit after copying the file Always copy all the files SmartSync Pro perform full backups of all source files Detect files changes Copying of changed files only if possible if you will check this option SmartSync Pro will detect added changed renamed deleted files and will sync those files only This will synchronize folders on the fly without full scan of folders Force rescan on first run if SmartSync Pro just started then it does not know about changes of files which were made before This option will force scan of folders at first synchronization All subsequent synchronizations will copy files without full scan of folders Copyright 2000 2014 SmartSync Software SmartSync Pro Interface 3 3 5 Include Masks 7 Profile Properties Schedule Events Security Notifications General
28. emental differential Next Full Backup shows you the date of the next full backup You may correct this date manually Keep all backups do not delete old backups This option may overload backup drive Keep only last this option allows you to specify how many backups will be preserved incremental backups SmartSync Pro will keep 1 full backup and the specified number of incremental differential backups full with all incremental backups SmartSync Pro will keep the specified number of full backup and all subsequent incremental differential backups Remote file list Specifies how to get remote file list to compare with Keep file list locally SmartSync Pro keeps a local copy of remote file list Use this option if you are sure that all former backups are available Get file list from the latest full backup the program scans all backup files starting with the latest full backup to get the file list This option is used by default Get file list from all backup files the program scans all available backup files to get the file list Copyright 2000 2014 SmartSync Software 22 SmartSync Pro 3 3 2 Packet Synchronization Profile Properties Exclude Masks Schedule Events Securty Notifications c Packet Synchronization File Comparison include Masks Synchronization type Bidirectional Synchronization E Do not create the package if remote one was applied before D Send changes to remote co
29. es Delete Click this button to delete selected file from disk Check the Integrity of Backup Files Check this box if you want to verify data integrity of all selected backup files This may takes some times to process When you click the Next button the Wizard will check data integrity of all marked backup files Note This page available for Compress source into a single zip file and for Incremental Backup with compression operations Copyright 2000 2014 SmartSync Software e SmartSync Pro 3 9 2 3 9 3 3 9 4 Download Backup Files This page shows you the progress of downloading backup and index files from remote server and the progress of checking integrity of the backup files if that option was checked Select Destination Folders This page shows you all folders in the marked backup files Select which folders do you want to restore and a path for each folder Select All Click this button to select all folders Deselect All Click this button to deselect all folders Click the L button to browse for the destination folder Click the Back button to select or deselect backup files Click the Next button to mark which files you want to restore Select Files to Restore This page shows you the full list of files from selected backup files Select files you want to restore Select All Click this button to select all files to restore Deselect All Click this button to deselect all files By Date
30. es by time Include files that have been modified in the last include only files with the last modification date within the specified period Include files that have NOT been modified in the last include only files with the last modification date older than a specified period File Size Include files with any file size does not filter files by size Include files with size more than include only files with the size more than the specified size Include files with size less than include only files with the size less than the specified size Reset Defaults Press this button to discard changes and load include masks from the profile settings Preview Opens the Preview Files dialog box showing the list of all files matching the selected criteria Copyright 2000 2014 SmartSync Software 42 SmartSync Pro 3 4 3 Exclude Masks Folder Properties Preferences Include Masks Exclude Masks Exdude files or file types bak Exclude folders System Volume Information Use the Excluded Masks page of the Folder Properties dialog box to specify what files or folders you want to exclude from synchronization Excluded files or file types Specify files to exclude from synchronization Press Add button to add new file name or file mask to the list Press Delete button to delete selected items from the list Press Browse button to open dialog to select any existing
31. fully functional The difference between them is that Demo Version does not contain the information about the registered owner while the Registered Version does The Demo Version stops working after 30 days of trial period It may be converted into a Registered Version at any time before or after the expiration of the trial period just by entering the registration information provided by the authorized software distributor The Registered Version has an unlimited time of operation The Demo Version is free to copy install and distribute as an original installation package The Registered Version may be distributed only by the Copyright Owners or by authorized distributors of this software The Copyright Owners are those listed in the About box which appears when the About menu item is selected from software Help menu 2 License to use One copy of the registered version of Software may either be used by a single person who uses the software personally on one or two computers or installed on a single workstation used non simultaneously by multiple people but not both If you are a registered user you are entitled to use this product for your own work You may not Copyright 2000 2014 SmartSync Software Getting started alter sell rent or lease the software to others without the prior express written permission of the Copyright Owners or their authorized distributor You must not give away your registration code Doing so wil
32. hanged files only if possible V Force rescan on first run Use this page to set how SmartSync Pro should determine that file was changed and needs to backup Copy if one of the following conditions are fulfilled File date time the File Date Time method should be sufficient for almost all of your comparison needs This method works by comparing last modified dates of the files If either differs the files are marked as different You can select how to define if files are different Copy if source later then destination files are differ if source file later than destination file Copy if source differ from destination files are differ if source file date and destination file date are differ Use Time Adjustment xxx hour s Use this to compare files between computers in different time zones or with a server that has not properly accounted for Daylight Savings time The Time Adjustment only affects the file comparison display it does not permanently change the timestamps on files Copyright 2000 2014 SmartSync Software SmartSync Pro Auto Detect detects time difference automatically Available for FTP synchronization only File Attributes compares file attributes like Read Only Hidden System etc File Sizes compares file sizes File Security Information ACLs compares files and folders security information ACLs An ACL specifies which users or system processes are granted access to objects as w
33. ified size Include files with size less than include only files with the size less than the specified size Copyright 2000 2014 SmartSync Software SmartSync Pro Interface Reset Defaults Press this button to discard changes and load include masks from the profile options Click the Preview button to show which files you have selected for synchronization 3 8 5 Exclude Files Specify which files you want to exclude from backup synchronization Folders The list of folders you have selected for synchronization Profile Options adjusts the common settings for all folders in the profile You may modify settings for each folder Exclude files or file types Specifies the files and file types you want to exclude from backup synchronization The Exclude files or file types table shows the current list of file types you want to exclude Use the Add button to add file name or file mask to the list Use the Delete button to delete selected rows Press Browse button to select files on the disk Exclude folders Specify folders to exclude from synchronization Press Add button to add new folder to the list Press Delete button to delete selected items from the list Press Browse button to open dialog to select any existing folder Advanced Exclude file if exists specifies special conditions to exclude files if there are files with the same name but with a different extensions For example if you specify dcu in the Mask field and
34. ile right after the finish of the selected profile Click the Advanced button to open the Advanced Options dialog to set additional scheduling options Copyright 2000 2014 SmartSync Software SmartSync Pro Interface 33 3 3 8 Events Dial This Connection Run Programs Path E CloseOutlook exe Use the Events page of the Profile Properties dialog box to dial a remote access service or to run any program before or after running a profile Copyright 2000 2014 SmartSync Software SmartSync Pro Before Synchronization Description Dial This Connection Dial the selected connection before running a profile Run Programs Run the selected programs before running a profile The order of the programs in the list determines the order in which they will be executed Add Adds a new program to the list using the Run Program dialog box Delete Deletes the selected program from the list Edit Modify program path and other options Up Move item up SmartSync Pro will run this program before next programs Down Move item down SmartSync Pro will run this program after previous programs After Synchronization Description Hang Up Connection Hang up the selected connection after running a profile Shutdown Windows Check this box if you want to shutdown Windows after synchronization Note This option is ignored if the profile runs at Windows logon or Windows shutdown Run Programs Run the selected prog
35. iles group to a file with profiles extension Shutdown SmartSync Pro Closes the SmartSync Pro window If the option Exit when close main window has checked then the program will shutdown Copyright 2000 2014 SmartSync Software SmartSync Pro Interface 15 3 1 2 View v Toolbar v Status bar Local Files Ctri L Remote Files Ctri R Log Window Alt L i Options Language i Menu Item Description Toolbar Displays Hides the toolbar Status bar Displays Hides the status bar Local Files Opens a Local Files dialog box to show you the list of files in the source folders Remote Opens a Remote Files dialog box to show you the the list of files in the Files destination folders Log window Shows Hides the Log window to see program activity log Options Opens an Options dialog box to change program options Language Allows you to change the current language used by the program 3 1 3 Sync Copy Source to Destination F8 Restore IL Suspend Restore Source from a ZIP file Restore Source from Incremental Backup Compare Files F10 Apply Updates Copyright 2000 2014 SmartSync Software 16 SmartSync Pro Menu Item Description Copy Source to Depends on the selected Operation this item may have other caption Destination Choose this menu item to run selected profile or profiles group Note this item is only available in normal state only Restore Opens Restore Wizard to restore s
36. ion 3 8 3 Folder Properties Specify folder properties for each selected folder Depending on the selected synchronization type and operation this page may contain a combination of the following controls Use common destination folder and append folder name Use this option if all of your source folders should be synchronized with the subfolders of the common destination folder For example if have common destination folder E Backup and want to sync C Folder1 to E Backup Folder1 C Folder2 to E Backup Folder2 etc Use its own folder for each source Use this option if you want to specify separate destination folder for each source folder For example C Folder1 to E Backup Folder1 C Folder2 to Server Share Folder2 etc Folder Name Copyright 2000 2014 SmartSync Software s SmartSync Pro 3 8 4 Specifies a folder name that should be unique within the profile For example A source folder C My Documents may hawe a folder name My Documents Destination Folder Type the full path of a folder where the files should be copied to Environment variables can also be used in the folder name For example A folder on your computer may be named C Backups or a folder on another computer on the network may be named DocServer Shared Daily archives Click the button if you need to connect to a network drive with a different user name and password Note You can also use amp button to select a folder fr
37. ions Any variables could be used here 3 7 5 Activity Logging Option y Preferences Startup FTP Email Maximum file size KB 5000 Include in log V Successfully copied file names v Wamings Errors Date and time FTP Commands SMTP and POP3 Commands Icon in system tray E Hide icon from system tray Show exclamation mark on wamings or errors Y Use the Activity Logging page of the Options dialog box to define which information you want to see in the log Maximum file size Before every profile execution SmartSync Pro checks existing log file size If it is larger than specified value then it is renamed to bak and starts new log file Successfully copied file names Includes all processed file and folder names If not checked then just a profile execution summary is included Warnings Includes warnings to log file Copyright 2000 2014 SmartSync Software SmartSync Pro Interface 51 Errors Includes critical errors to log file Date and time Include date time stamp at the beginning of each line FTP Commands Includes all FTP commands which are sent and received to FTP server SMTP and POP3 Commands Includes all SMTP POP3 commands which are sent and received to SMTP POP3 server Icon in system tray Hide icon from system tray hides program icon from system tray If you want to open main window then double click on the SmartSync
38. kups PKZip 2 0 compatible creates password protected ZIP archives compatible with PKZip 2 0 and built in Windows zip browser XP or later AES Strong encryption encrypt your data using U S government certified Advanced Encryption Standard AES 256 bit encryption security Password specify a password to access encrypted files Copyright 2000 2014 SmartSync Software SmartSync Pro Interface 21 Retype Password retype the password for verification Backup Options available for Incremental Backup only Backup Type specify what type of backups do you want to do Incremental Backup copies all of the files that have changed since the last backup was made They do this whether the last backup was a full one or an incremental copy The main advantage to incremental backups is that fewer files are copied in the period between full backups which means you will get a shorter backup time Differential Backup copies those files that have been changed since the last full backup took place The key advantage of differential backups comes when data needs to be restored Because a full backup was taken and the differentials copied everything that subsequently changed only the full backup and the latest differential need to be restored Restart Full Backup Restarts full backup at specified period If you choose to restart every week then every 7 days a full backup will be accomplished between these 2 dates jobs will be done as incr
39. l result in an infringement of copyright The Copyright Owners retain the right of claims for compensation in respect of damage which occurred by your giving away the registration code This claim shall also extent to all costs which Copyright Owners incur in defending themselves 3 License to redistribute You are licensed to make copies of the unmodified Demo Versions of this Software Installation package as you wish and to give exact copies of the unmodified Demo Version to anyone You are specifically prohibited from charging or requesting donations for any such distribution without the prior express written permission of the Copyright Owners 4 No additional licenses All rights to the Software and documentation not expressly granted under this Agreement are reserved to Copyright Owners You may not translate decompile disassemble or reverse engineer the Software or documentation 5 Software upgrades If you had registered the Software you are granted the right to receive download and install all the Minor Updates to the version initially installed free of charge Installation of a Major Update may or may not require an upgrade fee which is at sole discretion of the Copyright Owners Installation of the Minor Update does not require repeating the registration procedure as the registration data will be inherited from the previous installation Installation of a Major Update will or will not require new registration The use
40. lash drive floppy FTP server or by Email directly from the program e Can load packages from flash drive floppy FTP server or from POP3 server directly from the program Split packages by a given size Disk spanning support Easy restoring of preserved files Password protection and strong encryption for packages License Agreement SmartSync SOFTWARE Electronic End User Software License Agreement THIS AGREEMENT IS A LEGAL DOCUMENT READ IT CAREFULLY BEFORE COMPLETING THE REGISTRATION PROCESS IT PROVIDES A LICENSE TO USE THE SOFTWARE AND CONTAINS WARRANTY INFORMATION AND LIABILITY DISCLAIMERS BY REGISTERING AND USING THE SOFTWARE YOU ARE CONFIRMING ACCEPTANCE OF THE SOFTWARE AND AGREEING TO BECOME BOUND BY THE TERMS OF THIS AGREEMENT 1 Definitions This agreement cover SmartSync Pro synchronization utility related documentation and any and all updates thereto including Minor Updates and Major Updates referred to as Software hereafter Any Software installation package released after a user has initially installed the Software is considered as an Update The Minor Update is a release containing the bug fixes improving the convenience of use and providing minor extensions to the Software functionality The Major Update is a release essentially changing or extending the Software functionality compared to the previous version The Software may be installed in two versions Demo Version and Registered Version Both versions are
41. lder specified number of previous versions of file are stored in a given folder Folder Settings click this button to setup file versions folder settings Unlimited folder size do not limit total folder size Maximum folder size xxx MB limits the total size of the file versions folder to prevent disk overload Keep file version xxx days all files stored the specified number of days ago will be deleted from the file versions folder Clean up the folder click this button to delete all files in the file versions folder Be careful using this function File Deletions available for Copy source to destination Move source to destination Synchronize source and destination and Packet Synchronization only Move deleted files to the File Versions folder when File Versions option is used all deleted files will be moved to the file versions folder Move to Recycle Bin deletes files by moving them to Recycle Bin Erase from disk deletes files from disk permanently Compression Options available for Compress source into a single ZIP file Incremental Backup and Packet Synchronization only Compression Ratio Specify the compression ratio to compress files The default is set to the optimum value 0 means that all files will be placed in archive but without compression This is a fastest method Encryption click this button to protect your compressed backups using the latest encryption techniques Do not encrypt creates unprotected bac
42. list if you want to exclude it or it s folder from processing 3 11 Connection Security The Connection Security dialog is used if the path is a network drive and you need to connect to the remote computer using a specified user name and a password Connect to a Network Resource Connect to a network drive using a specified user name and a password User Name Specifies a user name Password Specifies a password Test Press this button to try to connect to the network drive using specified user name and password 3 12 Interface Language SmartSync Pro supports multi language interface If your language is not listed in the menu View Language you can add your language there Just send us an email that you want to make a localization We will send you an instructions how to do that and give you 3 SmartSync Pro copies for free Copyright 2000 2014 SmartSync Software How to e 4 How to How to e Backup files e Restore files e Synchronize files va LAN e Synchronize files between remote computers e Run SmartSync Pro as a service e Use command line options e Backup to CD DVD 4 4 Howto backup files Use the following steps to backup your important data e Choose menu File New Profile The New Profile Wizard will open On the first page of the Wizard choose Synchronize with Local Network Computer Choose which operation you wish to perform Copy source to destination Move source to destination
43. lly SmartSync Pro copies the source file to a temporary file and then renames it Use Windows copy routine forces to use Windows built in copy function instead of a sequence of read write operations Bandwidth Throttle limits throttle the quantity of data SmartSync Pro transmits and or accepts within a specified period of time Bandwidth throttling helps limit network congestion Schedule click this button to open traffic schedule dialog where you can setup when SmartSync Pro could use all available bandwidth and when it will use a specified bandwidth throttle settings If disconnected retry xxx times Sets the number of retries to restore connection and repeat last operation Available for Packet Synchronization only Copyright 2000 2014 SmartSync Software SmartSync Pro Interface 25 3 34 File Comparison 2 Profile Properties Sid a a Nain General Copy Options Fie Comparison Include Masks Exclude Masks Copy if one of the following conditions are fulfilled File date time Copy if source later than destination F Use Time Adjustment 0 00 hour s File attributes File sizes File security information ACLs MD5 hash of file contents ES oad File contents D Copy only files with archive bit set Clear archive bit after copy D Always copy all the files Detect files changes V Copying of c
44. m list Import Import user names from a text file The file should contain one user name per line Password to access Set a password to run and change the profile If you set an empty password the profile can be run by selected users only If you forget the password it Copyright 2000 2014 SmartSync Software SmartSync Pro cannot be recovered Retype password Re enter the password for verification 3 3 10 Notifications r Profile Properties General Copy Options File Comparison Include Masks Exclude Masks Schedule Events Manual profile run Scheduled profile run Events Notifications Profile Started Profile Finished Show Message Dialog Waming Error Show balloon hint in System Tray Play Sound Write to Windows Event Log 7 Send Email Name John Email john domain com Subject SmartSync Pro ProfileName Event Send test email E Send only if there are wamings or errors Use the Notification page of the Profile Properties dialog box to control the program s behavior when various events occur for example you can select the sound that will be played when a backup project is started or completed or a critical error occurs etc Notification page contains two tabs to set a different set of notifications for Manual Profile Run for projects which were started manually Scheduled Profile Run for
45. mputer D Apply changes from remote computer Advanced E Prompt to Overwrite In Use Files 7 Backup the latest packages E Do not delete package after apply updates This page available for packet synchronization profiles only Synchronization type Bidirectional Synchronization sets synchronization to and from remote computer SmartSync Pro loads packages from remote computer and applies it to the local one New and modified files will be placed to package and will be sent to the remote computer If the packages was applied and you do not want to create new package right after that then check box Do not create the package if remote one was applied before Send changes to remote computer SmartSync Pro will always place new and modified files into the package and send it to remote computer It will not try to load package from remote computer This option is useful for unidirectional synchronization Apply changes from remote computer SmartSync Pro will always loads packages from remote computer and apply it to the local one This option is useful for unidirectional synchronization Copyright 2000 2014 SmartSync Software SmartSync Pro Interface 23 Advanced Prompt to overwrite In Use files if some files were locked during applying updates then SmartSync Pro will show you the list of locked files and will ask you to close them Backup the latest packages allows you to backup the latest packages from remote co
46. mputer This may be useful for restoring remote files list Do not delete package after apply updates check this box if you want to preserve package after apply updates 3 3 3 Copy Options Profile Properties Schedule Events General Copy Options Security for NTFS volumes only E Copy File Security Information E Copy Folder Security Information Validation E Compare files after copy using binary comparison Advanced E Copy directly to destination file do not use temporary files v Use Windows copy routine E Bandwidth Throttle 0 If disconnected retry Delay sec Use the Copy Options page of the Profile Properties dialog box to set an advanced copy options Security for NTFS volumes only Copy File Security Information causes SmartSync Pro to copy file permissions and other security information when it copies files from an NTFS volume to an NTFS volume Copy Folder Security Information causes SmartSync Pro to copy folder permissions and Copyright 2000 2014 SmartSync Software SmartSync Pro other security information when it copies folders from an NTFS volume to an NTFS volume Validation Compare files after copy causes SmartSync Pro to perform a binary comparison of the source and copied files to be sure that it was copied correctly Advanced Copy directly to destination file causes SmartSync Pro to copy files directly over the destination files Norma
47. name within profile How To Description Create new folder Select menu File New Folder and fill out the folder properties Rename folder Select a folder you want to rename Select menu File Rename name Duplicate folder Select a folder you want to duplicate Select menu File Duplicate Delete folder Select a folder you want to delete Select menu File Delete Enable Disable Select a folder you want to enable disable Choose menu File Enable Disable folder If you disable a folder then it will be omitted from any processing Change folder Select a folder and press Alt Enter or select menu File Properties or click properties x lt J button You can change the order of folders in a profile using drag and drop You can also copy folders from one profile to another using drag and drop Use Ctrl Up to move the folder up in the list and Ctrl Down to move it down 2 3 Synchronization Types SmartSync Pro supports three types of synchronization Synchronize Backup files to a local removable drive or to network share or NAS SmartSync Pro has many advanced features to backup or synchronize your important data to a network drive flash USB disk NAS or CD DVD You can copy source files to a destination folder move files synchronize source and destination folders compress source files to a single zip file make a compressed incremental backups You can restore source files from a backup copy Note Backups to CD DVD are do
48. nd select the Copy command Switch to SmartSync Pro If the registration code has not appeared in the edit box automatically then press the Paste button After the registration information has entered press the OK button SmartSync Pro will prompt you to restart the program Press the OK button If your data was entered correctly SmartSync Pro will now be registered to the code you entered and your name will be displayed in the About box You are now the lawful owner of the program Please look at the flash demo on how to activate your copy http www smartsy nc com support registration tutorial html Note Be sure to save your registration information in a safe place You will need it again if you reinstall Windows Better safe than sorry Note Don t give your registration information to others Please review the License Agreement for details Copyright 2000 2014 SmartSync Software e SmartSync Pro 5 3 Contact Information Technical Support Registered users are entitled to technical support should the need arise Please contact us here http www smartsync com support Feedback If you have any comments or concerns about this product please direct them to http www smartsync com support Your feedback is important to us It helps us to make this software a better product for you Many of its features and significant portions of its interface have been heavily influenced by comments from users So if you have a
49. ndelesnenentancee sens 62 Part IV How to 63 1 How to backup files eene Re Ekan SAANEN ANTER EAA tone en NAi 63 2 HOW to restore MGS 22 3 c0seccsesctiaaiacaascesastecszancnsccansaecaatsadesseaaictee sean cnsdeesencsdanaadeeccavacteeease 63 3 How to synchronize files via local network ns 64 4 How to synchronize files using packets sens 64 5 How to run SmartSync Pro asa service cccceeeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeees 65 6 How to use command line options eeeseeeeeeeeseeeeeeeenn enne nennen nnn nnn nnn nn 65 7 How to backup to CD DVD eeeeeeseeeeenennn nennen nennen nn nnnn enn nhin e nnn hine nn nhan nnn nnn 66 Part V Ordering Registration and Support 67 How to Register 2 0 io ns ni conesteccdoecutulacretcccueerdetccueetets 67 2 After Registration interemit 67 3 Contact Information ee ee seen NN NENEA nennen nnn EAA enn nh NEEN hannes nnn sae KE 68 Part VI What s new in SmartSync Pro 5 69 Index 70 Copyright 2000 2014 SmartSync Software 4 SmartSync Pro 1 Getting started Product Overview Copyright Features License Agreement System requirements and installation Uninstalling 1 1 Product Overview SmartSync Pro So File View Sync Help uU w E gja Q v 8 New Profile Properties Run Now Compare Files Restore Log Window Su
50. ne via the Packet Writing interface to your CD DVD drive Examples of Packet writing interfaces are Roxio Drag to Disk Nero InCD Windows 7 supports Synchronize files with remote servers SmartSync Pro allows you to synchronize backup your local folders with remote servers such as FTP FTPS or WebDAV Files are copied as is or are compressed into ZIP archive and are uploaded to server Secure Socket Layer SSL is also supported For compressed incremental backups it keeps small index files which dramatically increases scanning of backup files and restoring files you need Synchronize files on two or more computers that you can t connect through a local network Copyright 2000 2014 SmartSync Software 12 SmartSync Pro 2 4 Packet Mode This is an ideal solution for using the same files both at home and in the office Trying to do this by hand is fraught with problems Because files on the remote computer are inaccessible you have to remember which files have been created modified updated and deleted on either side SmartSync Pro does this for you Another problem is that you may makes this easy by doing it for you You might also want to synchronize a lot of files possibly occupying several hundred files or several gigabytes of information but you usually change are only a couple of hundred KBytes and you want to transfer only changed files to the second computer changing a few hundred kilobytes of data SmartSync Pro solves
51. ner re de ren ennenenten este eee nee Preferences X Include Masks Exclude Masks 5 Synchronization Parameters ss nssssssssnrrrnennnenneennsenneennnenenenns 43 p System Tray ICON nesana 43 T OPUONS A a EAA Se EEA EAEE 44 Preferences rg ETE Copyright 2000 2014 SmartSync Software Contents 3 Ce RE ER DR PES ur EP Uo Activity Logging jac o eercE rug 8 New Acre M es 54 We ICOM mec D 54 Select Folders for Synchronization s eeeesesesiseeeieseeeee eee esesse senate nannan anna tn ains ansia aaa kansan 55 Folder Properties 55 Include Files Exclude FIGS ste 57 Schedule E E E AE T tec et A EL RS E AA Ne ni ne ne 57 Wizard Com pleted g X 59 9 Restore WIZ eeTD M 59 Select Backup File Download Backup Files Select Destination Folders Select Files to Re Stof eiae terii decedere ttes ete ne nn aaa ariaa 10 Compare Files 2 52 11 Connection Security ss nssrssnnerreennsnenennnsennennnsennnnnnsnennennneneennneneenns 62 12 Interface Language nn teen lens iste
52. nly files you have changed or deleted since last synchronization One mouse click is enough to move an exact copy of your files to another computer Copyright 2000 2014 SmartSync Software Getting started 5 1 2 Copyright Copyright SmartSync Software 2000 2014 All rights reserved Windows and Microsoft are Registered Trademarks of Microsoft Corporation All trademarks and registered trademarks used in this documentation are property of their respective owners 1 3 Features Common Features Attractive and easy to use interface Synchronizes your data only when it needs synchronizing Flexible filtering system to include only the files you want Tree like structure of profiles and profile groups Drag and drop support for folders profiles and profile groups Detailed activity log Easy to use New Profile Wizard for creating new profiles Color highlighting for new modified and deleted files and file conflicts Detailed synchronization progress for all operations Resolves file conflicts when the same files have been modified on both sides Adjusts for different time zones Daylight Saving Time Scheduling support to run profiles whenever you want Can dial up before synchronization and hang up afterward Can run external programs before and after synchronization Profile access can be restricted to selected users only Detects locked files and asks to retry to overwrite them Command line support Can be run a
53. ofile options Synchronization Types e Synchronize with a local network computer e Synchronize with a remote computer e Synchronize with a remote computer Packet Mode System Tray Icon The System tray Icon will appear when you launch SmartSync Pro It has the following appearance Idle state SmartSync Pro does nothing m Processing State The program executes some profiles Error state Some profiles finished with errors Suspended state The program is in suspended state All running profiles have been suspended Choose Resume command from the tray menu to continue profiles execution When you start Windows SmartSync Pro will automatically be launched in the system tray To change this behaviour go to the program Options if you uncheck Start at log in then SmartSync Pro will only start when you manually start it Note If SmartSync Pro is not running in the system tray scheduled synchronizations will not occur You can open SmartSync Pro s main window from the system tray by left clicking on the icon The system tray icon has a menu with features that can be used whether the SmartSync Pro s main window is open or not Copyright 2000 2014 SmartSync Software SmartSync Pro Open SmartSync Pro opens SmartSync Pro Open SmartSync Pro J i Log Window opens the program activity log 1 Log Window Alt L Suspend pauses all executing profiles Resume resumes Al Suspend execution of a paused profiles
54. om a list Click the Preview button to show which files you have selected for synchronization Include Files Specify which files you want to backup synchronize Folders The list of folders you have selected for synchronization Profile Options adjusts the common settings for all folders in the profile You may modify settings for each folder Include all files Select this option to include all files from source folders Include only selected files or file types Included files or file types specifies a list of file names and file masks to synchronize Use the Add button to add file name or file mask to the list Use the Delete button to delete selected rows Press Browse button to select files on the disk Advanced Click this button to open an advanced options Include empty folders synchronizes empty folders If the folder contains only files which are excluded by other criteria then this folder is also considered as empty File Time Include files with any file time does not filter files by time Include files that have been modified in the last include only files with the last modification date within the specified period Include files that have NOT been modified in the last include only files with the last modification date older than a specified period File Size Include files with any file size does not filter files by size Include files with size more than include only files with the size more than the spec
55. onitor Password LIITT Retype password eeeeeee Named Pipes suitable for LAN only TCP IP Protocol suitable for LAN and Intemet Pot 23743 What is it Main Window section Ask password to open main window Check this box if you want to protect program settings from changing by unauthorized users Retype Password Re enter the password for verification Remote Access section Allow remote access by SmartSync Monitor Check this box to allow SmartSync Monitor to view and control state of SmartSync Pro remotely Password Specify password to access SmartSync Pro remotely Retype password Retype the password to be sure that you have wrote it correctly Connection Method Copyright 2000 2014 SmartSync Software SmartSync Pro 3 8 3 8 1 Named Pipes Windows named pipes will be used to connect SmartSync Monitor to SmartSync Pro This options allows to connect to SmartSync Pro running in the local network TCP IP Protocol SmartSync Monitor will connect to SmartSync Pro using TCP IP protocol and port specified below You can find more infromation here http www smartsync com monitor New Profile Wizard New Profile Wizard guides you through the steps needed to create new profile Welcome Select folders to synchronize Folder properties Include files Exclude files e Schedule e Wizard completed Welcome The first step is to define what you want to backup or synchronize and ho
56. ource files from backup copies Note this item is only available in normal state only Show Progress Open synchronization progress window for selected profile Note this item is only available in Synchronization state only Stop Stops execution of the selected profile Note this item is only available in Synchronization state only Create new profile and gt Choose this item to restore files from selected zip archive New profile Restore source from a ZIP Will be created based on the zip archive and Restore Wizard dialog will file be displayed to guide you through the steps needed to restore files This option is useful when you have lost you SmartSync Pro profiles and want to restore your files and start from scratch Create new profile and gt Choose this item to restore files from incremental backup files ssp Restore source from extension You may select any of the backup files set New profile will Incremental Backup be created based on the backup file and Restore Wizard dialog will be displayed to guide you through the steps needed to restore files This option is useful when you have lost you SmartSync Pro profiles and want to restore your files and start from scratch Create new profile and gt Loads synchronization package creates new profile for the package Apply Updates and applies updates from selected package Suspend Resume Suspends Resumes all running profiles Compare Files Opens a Compare Files dialog box to compa
57. pas in the Extension field then SmartSync Pro will excluded each file with dcu extension if there is a file with the same name but with pas extension in the same folder File Attributes you can exclude files by its attributes For example you can exclude system and hidden files Note If you want to exclude all subfolders with name Doc then specify Doc in Excluded folders If you want to exclude only root folder Doc and include all subfolders Doc like My Job Doc then specify DocV If you want to exclude only subfolders Doc and include root folder Doc then specify Doc Reset Defaults Press this button to discard changes and load exclude masks from the profile settings Click the Preview button to show which files you have selected for synchronization 3 8 6 Schedule Specify when you want the profile to run Select desired frequency Copyright 2000 2014 SmartSync Software s SmartSync Pro Frequency Manual Start Every Few Minutes Every Few Hours Every Day Every Week Every Month One Time Only Description Select Manual Start if you do not want SmartSync Pro to synchronize files automatically Once setup you can manually run the profile from the main window as needed Run the profile every few minutes You may select an interval in minutes a start date and a start time Run the profile every few hours You may select an interval in hours a start date and a start time Run the profile e
58. processor Installation You must have administrator rights to install SmartSync Pro on your computer The Installation Wizard guides you through the steps needed to install the software SmartSync Pro installation supports the following command line switches IS Silent install With the silent install command line parameter set the entire installation will execute silently without a user interface or any user intervention When input is required on dialog boxes the default values of dialog controls will be used RunApp True False Specify True if you want to run SmartSync Pro after installation Default value True x64 True False Specify True if you want to install 64 bits version of SmartSync Pro Otherwise 32 bits version will be installed Default value False ImportV4 True False Specify True if you want to import profiles from installed SmartSync Pro 4 xx Default value False UninstallV4 True False Specify True if you want to uninstall SmartSync Pro 4 during installation Default value False Examples Copyright 2000 2014 SmartSync Software Getting started 9 ssyncpro5 exe s RunApp False x64 True ImportV4 True 1 6 Uninstalling It is relatively simple to uninstall SmartSync Pro To uninstall SmartSync Pro From the Windows Start menu select All programs gt SmartSync Pro 5 Select Uninstall SmartSync Pro 5 Click the Next button to confirm that you want to remove the program Click the Finish button to perfo
59. projects which were started automatically by a built in scheduler Events Profile Started notify the launching of the profile Profile Finished notify the completion of the profile Warning notify about every warning which is occurred during the profile execution Copyright 2000 2014 SmartSync Software SmartSync Pro Interface Error notify about critical error which is occurred during the profile execution e Summary send an entire log for the last profile execution Notifications Show Message Dialog shows modal dialog Show Balloon Hint in System Tray shows yellow balloon hint near the tray Play Sound plays specified sound file Write to Windows Event Log writes event to Windows events log Section Application Send Email send information to the specified email If you want to send notification to several emails then separate email addresses by a semicolon Click Send test email button to check email settings and send test email Send only if there are warnings or errors if there are not warnings or errors in the summary event then email will not be sent 3 4 Folder Properties Folder Properties dialog contains the following pages Preferences Include Masks e Exclude Masks Copyright 2000 2014 SmartSync Software SmartSync Pro 3 4 1 Preferences Folder Properties Preferences Include Masks Exclude Masks Source Folder UserProfile Favorites
60. ram the toolbar may contain the following buttons Copyright 2000 2014 SmartSync Software 9 SmartSync Pro 3 3 Button e New Profile j EN Run Now s Ix Properties 4 Compare Files E Restore 50 x Show Progress X Stop 7 2 M Log Window Suspend Resume Description Opens the New Profile Wizard to create new synchronization profile Opens the properties box for a selected item profile or folder Starts the synchronization process for a selected profile or a group of profiles Note this item is only available in normal state only Shows which files were changed since last synchronization Note this item is only available in normal state only Starts Restore Wizard to restore source files from backup copy Note this item is only available in normal state only Open synchronization progress window for selected profile Note this item is only available in Synchronization state only Stops execution of the selected profile Note this item is only available in Synchronization state only Shows Hides the Log window to see program activity log Suspends Resumes all running profiles Opens an Options dialog box to change program options Opens your Web browser at SmartSync Pro order page www smartsync com order Profile Properties Profile Properties dialog contains the following pages General Copy Options File Comparison Include Masks Exclude
61. rams before running a profile The order of the programs in the list determines the order in which they will be executed Add Adds a new program to the list using the Run Program dialog box Delete Deletes the selected program from the list Edit Modify program path and other options Up Move item up SmartSync Pro will run this program before next programs Down Move item down SmartSync Pro will run this program after previous programs Copyright 2000 2014 SmartSync Software SmartSync Pro Interface 35 3 3 9 Security 7 Profile Properties General Copy Options File Comparison include Masks Exclude Masks Schedule Events Security lt Allows to modify this profile for selected users only User List Password to access User Login 999999999 John Smith Retype Password the list of users is empty then the password will be prompted for all users Use the Security page of the Profile Properties dialog box to specify restrictions on accessing and running profiles Allow to modify this profile for selected users only Check this box to restrict access to the profile for selected users User List Specifies the list of users allowed to access and run the profile If the list is empty then the password will be prompted for all users Add Add a user name to the list A user name is the Windows login name of the user Delete Deletes a selected user name fro
62. re files between source and destination folders 3 14 Help Contents SmartSync Pro on the Web SmartSync Pro Home Page Upgrade Wizard version History Online Registration Registration About 54 Send Feedback Copyright 2000 2014 SmartSync Software Menu Item Contents SmartSync Pro on the Web gt SmartSync Pro Home Page SmartSync Pro on the Web gt Version History SmartSync Pro on the Web gt Online Registration SmartSync Pro on the Web gt Send Feedback Upgrade Wizard Registration About 3 2 ToolBar SmartSync Pro Interface Opens contents of SmartSync Pro Help System Description Opens your Web browser at SmartSync Pro home page www smartsync com Opens your Web browser at SmartSync Pro version history page www smartsync com smartsyncpro whatsnew html Opens your Web browser at SmartSync Pro order page www smartsync com order Opens your Web browser at SmartSync Pro support page You can write any questions and suggestions about SmartSync Pro and send it to the support team www smartsync com support Opens an Upgrade Wizard to check if a new version of SmartSync Pro is available Opens a Registration dialog box to enter your registration key Displays copyright and version information about SmartSync Pro The toolbar in SmartSync Pro main window provides shortcuts for selected menu commands Toolbar hints are available Depends on the current state of the prog
63. remote folder e Copy Remote to Local You can also delete obsolete files from the local folder e Synchronize Local and Remote You can also synchronize file deletions Incremental Backup with compression Synchronize with remote computer Packet Mode Choose this type if you want to synchronize files on two or more computers that you can t connect through a local network It s an ideal solution if you use the same files both at home and in the office or if you want to synchronize computers via email or FTP Click the Preview button to show which files you have selected for synchronization 3 8 2 Select Folders for Synchronization Select the folders files you want to backup synchronize The Available Folders shows a typical windows explorer tree To select a folder for backup synchronize check the box to the left of the appropriate icon A check will appear in the box after it has been selected SmartSync Pro scans selected folders and shows the files statistics in a Total Statistics group Selected folders are added to the Selected Folders list The right column of the Selected Folders list contains check boxes If you want to backup synchronize all of the subfolders within a selected folder check this box if you don t want to then uncheck it Press Add button to add folder or files manually Press Delete button to delete selected item from the list Click the Preview button to show which files you have selected for synchronizat
64. rm the uninstall The uninstall program removes program files folders and registry entries When the files are removed the uninstall program indicates that the process is complete Click OK Copyright 2000 2014 SmartSync Software 0 SmartSync Pro 2 2 1 Basics e Profiles e Folders e Synchronization Types e Packages Profiles A SmartSync Pro profile is an object that contains a set of folders processing and scheduling options and inclusion and exclusion filters Each profile has a unique name Synchronization profiles are organized in a tree like structure Sets of profiles can also be grouped into a profile group How to Description Create new profile Select menu File New Profile click e button on the toolbar or press Ctrl N and follow the instructions Rename profile name Select a profile you want to rename Select menu File Rename or press F2 Duplicate profile Select a profile you want to duplicate Select menu File Duplicate Delete profile Select a profile you want to delete Select menu File Delete or press Ctrl Delete Enable Disable profile Select a profile you want to enable disable Select menu File Enable Disable respectively or press Ctrl E If you disable the profile then it will now run manually and by scheduler Change profile properties Select a profile and press Alt Enter or select menu File Properties or rg click the button Run profile 4 Select
65. rmation 3 1 Menus File View Sync Help SmartSync Pro menus contains the following items e File e View e Syn e Hel d Copyright 2000 2014 SmartSync Software 14 SmartSync Pro 3 1 1 File New Rename Duplicate SX Delete S Disable F2 Ctrl Del Ctrl E B Create a ShortCut on the Desktop Edit Profile 1 3 Properties Import Profiles Export Profiles Shutdown Close Menu Item New gt Profile New gt Group New gt Folder Rename Duplicate Delete Disable Enable Create a ShortCut ona Desktop Edit Profile Properties Import Profiles Export Profiles Shutdown Close Ctrl Alt Enter Description Opens a New Profile Wizard to create new profile Creates a new group that may contain subgroups and profiles You can run all the profiles within a group by a single click Add a folder to selected profile Renames the selected item profile group or folder Duplicates the selected item profile group or folder Deletes the selected item profile group or folder Disables Enables the selected item profile group or folder Creates a shortcut on the desktop to run selected profile or profile group and then exits Opens an Edit Profile Wizard to edit profile properties using a wizard Opens a profile properties or a folder properties dialog box Imports profiles from a file with profiles extension Exports selected profile or prof
66. rofile once at the specified time You may select start date and start time Note For the Every Few Minutes and Every Few Hours frequency the profile will run from Start Time up to 11 59 PM by default If you setup an End Time in the Advanced Options then the profile will run up to the End Time In addition to a setting the profile run frequency you can also choose to run the profile at Windows startup and Windows shutdown Copyright 2000 2014 SmartSync Software 32 SmartSync Pro Also Run At Description Windows Startup Run the profile at Windows startup Windows Shutdown Run the profile before Windows shutdown On Folder Changes Run the profile if any file in the source folder is modified This option makes for practically real time backups with a specified delay which is useful if a profile requires an especially fast refresh of the backup copy If the option Copy of changed files only checked then SmartSync Pro detects which files were changed and copies them without folders rescan On Disk Insertion Run the profile when specified removable disk has inserted You can specify delay before run the profile after insertion When the network is Run the profile when the specified network is connected co nn ect ed If you do no want to run profiles on some days you can specify them in the Do not run on these days group Wait for profile Check this box and select the profile from the list if you want to execute the prof
67. rs of the Demo Version may install the Minor Updates over their existing installation only during their trial period Installation of the Minor Update does not extend the evaluation period However they can install Major Updates even after termination of the trial period and receive additional 30 days for evaluation of the Update The Copyright Owners and their authorized distributors will keep the Software users informed about the appearance of the software updates using postings on the distributor Web sites of directly through mailing lists if the user wishes so 6 Disclaimer of limited warranty The Copyright Owners warrant that i When used with a recommended hardware configuration the Software will perform in substantial conformance with the documentation supplied with the Software ii The media on which the Software is furnished will be free from defects in materials and workmanship under normal use iii The Copyright Owners will continue the work on improvement of the Software quality issue and distribute the Software updates as described above at appropriate time at their convenience The users are welcome to submit their comments on the software quality or suggestions to its improvement through the authorized distributors and these comments and suggestions will be taken Copyright 2000 2014 SmartSync Software 8 SmartSync Pro 1 5 into account in the development process EXCEPT AS SET FORTH IN THE FOREGOING LIMIT
68. s a service Both platforms x86 and x64 are supported Preserves up to 100 last versions of replaced and deleted files Local Synchronization Backup Features Makes an exact copy of your folders on network computer flash USB drives or CD DVD Synchronizes two or more folders with option for deleting unmatched files Allows for your backup files to be compressed in a ZIP archive Allows for restoring source files from a ZIP archive with an easy to use Restore Wizard Makes an incremental backup Allows for restoring source files from incremental backup with an easy to use Restore Wizard Can connect to a network drive with different user name and password Removable media could be identified by drive letter label or serial number Strong AES 256 bit encryption for compressed backups Remote Synchronization Backup Features Makes an exact copy of your folders on FTP server Supports FTP over Secure Socket Layer SSL protocol Supports synchronization with WebDAV servers Synchronizes two or more folders with option for deleting unmatched files Makes an compressed incremental backups Fast and easy restoring files from remote backup Unidirectional and Bidirectional synchronization with FTP folders Strong AES 256 bit encryption for compressed backups Copyright 2000 2014 SmartSync Software 6 SmartSync Pro 1 4 Packet Synchronization Features Move modified files in a compressed package e Can send packages to f
69. spend Options G Synchronization Profiles Gig 4 Projects and Drafts Synchronize with a remote computer S Recent Projects Drafts Local Folder Remote Folder a0 E Outlook Q UserProfile Documents backup My Documents Hourly Backup Q4 UserProfile Favorites backup My Favorites 4 Accounting and Reports 4 lt UserProfile Pictures backup My Pictures Accounting Reports Daily Backup My Remote Backup Last Run Time Next Run Time Manually v Server Type FTP FTP over SSL Host Name My FTP Server Settings Operation Copy Local to Remote Delete unmatched files from remote folder This copy of SmartSync Pro is licensed to SmartSync Software Enterprise License SmartSync Pro is a universal full featured backup and synchronization tool that can mirror any number of files or folders whether on local disks and network shares or across locations that can only be reached via removable media SmartSync Pro s local synchronization is an excellent safety measure for backing up important data and gives users the option to continue working locally in the event of any server problems SmartSync Pro also provides a quick easy and foolproof method to mirror large amounts of data between remote locations e g home and office PC by transferring only the new updated or deleted file information SmartSync Pro uses a flexible filtering system to keep synchronized only the files you need It synchronizes o
70. ter files by time Include files that have been modified in the last include only files with the last modification date within the specified period Include files that have NOT been modified in the last include only files with the last modification date older than a specified period File Size Include files with any file size does not filter files by size Include files with size more than include only files with the size more than the specified size Include files with size less than include only files with the size less than the specified size Copyright 2000 2014 SmartSync Software SmartSync Pro Interface 3 3 6 Exclude Masks Profile Properties _ Schedule Events Security General Copy Options File Comparison Include Masks Exclude files or file types Exclude Masks sak Exdude folders Jk System Volume Information SRecyde Bin Use the Exclude Masks page of the Profile Properties dialog box to specify which files or folders you want to exclude from synchronization Excluded files or file types Specify files to exclude from synchronization You can specify file mask for example bak or file name for example Thumbs db Excluded folders Specify folders to exclude from synchronization Advanced Exclude file if exists specifies special conditions to exclude files if there are files with the same name but wi
71. th a different extensions For example if you specify dcu in the Mask field and pas in the Extension field then SmartSync Pro will excluded each file with dcu extension if there is a file with the same name but with pas extension in the same folder Copyright 2000 2014 SmartSync Software s SmartSync Pro File Attributes you can exclude files by its attributes For example you can exclude system and hidden files Note e If you want to exclude all subfolders with name Doc then specify Doc in Excluded Folders e If you want to exclude only root folder Doc and include all subfolders Doc like My Job Doc then specify Doc e f you want to exclude only subfolders Doc and include root folder Doc then specify Doc 3 3 7 Schedule Packet Synchronization Copy Options File Comparison Include Masks Schedule Events Securty Notifications Frequency Also Run Manual Start F At Windows Startup Every Few Minutes At Windows Shutdown Every Few Hours On Folder Changes Every Day Delay sec Every Week Every Month C One Time Only On Disk Insertion Delay sec 0 V When the network is connected Start Date Monday December 01 2014 Mv Start Time 3 00AM Advanced January May September December 1 7 15 21 29 31 Last L L First Last Sunday Saturday Wait for profile Notebook E Use the Schedule page of the Profile Properties dialog box
72. this problem makes this easy for you by tracking any changes made since the last synchronization When you are ready to move changed files to the remote computer the program transfer your changes to the second computer it compresses and combines all the changed files into the a single package which is then copied that you can copy that to a floppy Zip USB drive or CD DVD disk or that you can send using email or uploaded to an FTP server Once the package arrives at the second computer SmartSync Pro either loads the package from the removable disk or download it from the FTP server and then applies apply any updates to the destination folders Packages Package is a ZIP file with SSP extension used in synchronization between computers that you can t connect through a local network SmartSync Pro merges files that were created or modified since the last synchronization into the package before sending it to the remote computer The root folder of a package contains a SmartSync options file with profile properties Each new and modified file of a folder are located in a subfolder with a folder name The SmartSync options file in this subfolder contains folder properties and a list of deleted files You can split a package into several parts The first part will have an extension ssp the second part S02 the third part s03 and so on These parts are not valid spanned zip files but a single zip file divided into several parts Copyright
73. to specify a schedule for the profile Copyright 2000 2014 SmartSync Software SmartSync Pro Interface 31 Select desired frequency Frequency Description Manual Start Select Manual Start if you do not want SmartSync Pro to synchronize files automatically Once setup you can manually run the profile from the main window as needed Every Few Minutes Run the profile every few minutes You may select an interval in minutes a start date and a start time Every Few Hours Run the profile every few hours You may select an interval in hours a start date and a start time Every Day Choose the recurrence interval for the profile and the date and time to start the profile An interval of 1 produces a daily schedule and an interval of 2 produces an every other day schedule The profile will start at the specified time each day Every Week Choose the recurrence interval for the profile the date and time to start the profile and the days of the week in which to start the profile An interval of 1 produces a weekly schedule and an interval of 2 produces an every other week schedule The profile will start at the specified time on each of the specified days Every Monti Choose the months in which you want to start the profile and the weeks of the month and the days of the week for each month in which you want to start the profile You can also specify that you want to start a profile on the last day of each month One Time Only Run the p
74. um number of simultaneous profiles which can concurrently run This would be used to limit the number of processes where too many could flood a system causing performance issues Copyright 2000 2014 SmartSync Software 4 SmartSync Pro 3 7 2 Startup Options am 0 Preferences Startup FTP Email Activity Logging Service Securty Startup Options Launch SmartSync Pro on startup Wait minutes before running profiles E Start minimized V Show the splash screen Use the Startup page of the Options dialog box to set startup options for the program Launch SmartSync Pro on startup Check this box to start SmartSync Pro when you log in Wait xxx minutes before run profiles Sets a number of minutes to delay after program loading before starting profiles to minimize performance degrade Start minimized Starts the program as an icon on the system tray Uncheck it to see the main window when SmartSync Pro starts Show the splash screen Shows the splash screen at startup Copyright 2000 2014 SmartSync Software SmartSync Pro Interface 3 7 3 FTP n Options Preferences Startup FTP Email_ Activity Logging Service Securty Use a direct connection D Use Proxy Server Proxy Server Properties Proxy Server 127 0 0 1 Use the FTP page of the Options dialog box to set FTP host options SmartSync Pro can use an
75. very few days You may select an interval in days a start date and a start time Run the profile every few weeks You may select an interval in weeks a start date and a start time Choose the months in which you want to start the profile and the weeks of the month and the days of the week for each month in which you want to start the profile You can also specify that you want to start a profile on the last day of each month Run the profile once at the specified time You may select start date and start time Note For the Every Few Minutes and Every Few Hours frequency the profile will run from Start Time up to 11 59 PM by default If you setup an End Time in the Advanced Options then the profile will run up to the End Time In addition to a setting the profile run frequency you can also choose to run the profile at Windows startup and Windows shutdown Also Run At Windows Startup Windows Shutdown On Folder Changes On Disk Insertion When the network is co nn ect ed Description Run the profile at Windows startup Run the profile before Windows shutdown Run the profile if any file in the source folder is modified This option makes for practically real time backups with a specified delay which is useful if a profile requires an especially fast refresh of the backup copy If the option Copy of changed files only checked then SmartSync Pro detects which files were changed and copies them without folders rescan
76. w What do you want to synchronize SmartSync Pro provided several predefined templates for frequently used profiles such as My Documents My Favorites etc Check the box near template name you want to use I will select folders manually If you prefer to choose folders manually you can do so during the next wizard step Synchronization Type Synchronize with local network computer Choose this type if you want to backup your important files from your hard drive to another location Such as removable media like flash drive or USB drives or to a network volume Select the operation you want to perform on your files It can be one of the following Copy Source to Destination You can also delete obsolete files from the destination folder e Move Source to Destination All files matched your criteria will be moved to the destination folder e Synchronize Source and Destination You can also synchronize file deletions e Compress Source into a single ZIP file You can also delete obsolete files from the destination ZIP file Incremental Backup with compression Synchronize with remote computer Choose this type if you want to backup your important files from your hard drive to FTP or FTP over SSL server Select the operation you want to perform on your files It can be one of the following Copyright 2000 2014 SmartSync Software SmartSync Pro Interface 55 e Copy Local to Remote You can also delete obsolete files from the
77. y of your backup files Copyright 2000 2014 SmartSync Software SmartSync Pro 4 3 4 4 The Restore Wizard will open Perform all steps in the wizard How to synchronize files via local network Use the following steps to setup bidirectional synchronization of your files Choose menu File New Profile The New Profile Wizard will open On the first page of the Wizard choose Synchronize with Local Network Computer Choose the operation Synchronize Source and Destination Click the Next button and fill in all of the other pages of the wizard to define which files you want to synchronize and when If you set schedule to Manual Start then press F5 key to start the synchronization process If you set schedule to run the profile at specified time then minimize SmartSync Pro and it will run the profile for you How to synchronize files using packets SmartSync Pro has a unique feature files synchronization between computers that are not connected through a local network Use the following steps to synchronize files On the first computer Choose menu File New Profile The New Profile Wizard will open On the first page of the Wizard choose Synchronize with Remote Computer Packet Mode Click the Next button and fill in all of the other pages of the wizard to define which files you want to synchronize and when Choose the transfer package method Choose menu Sync Synchronize SmartSync Pro scans source folders for t

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