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Usermanual Laserfax 3245 uk

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1. 25 time deferred 25 with sub address 25 Polling send 25 Power consumption 42 Pref s 4E Gere Ma 13 Print automatic SMS 30 Wom PC 254333 35 functions list 15 JODS 5 54 HEX 26 jobs list s ec 26 journal 26 list of settings 15 multiple copies of fax reception 24 protected fax reception 16 SMS message 28 29 telephone book 20 transmission report 23 Print out and fax outlet tray 8 extending 8 Printing multiple copies fax reception 24 Private branch exchange 12 39 Prefix PIDEN 13 Profiles SN ee e em 36 Protected fax reception 16 activate deactivate 16 Ede dw be 44 amp 16 modify at PC 35 PENE aa esse 16 PIN 2 6 ee E 12 Pulse dialling 40 Q Quick install process 9 Quick search telephone book entries 20 R R PAUSE pr ke Ge ee 38 Read SMS message 28 Receive SMS message 28 Redial 19 fax transfer 23 Reduce CODY 27 Redlamp 7 Requirements PC connection 32 Resolution 16 40 COPY 27 42 default setting l6 OE 7 SEN 36 symbol on LCD display 7 Ringer tone volume 16 R key telephone services 20 S Safety instructions 4 Save entry telephone book 19 SCAN
2. firm with OK Deleting a Group I Press A z 2 Select CAMCEL with W amp and confirm by pressing OK 3 Select the group that you would like to delete then press OK 4 Confirm the deletion by pressing OK Chain Dialling Before the dialling process begins you can freely combine and edit telephone book entries manually entered digits numbers from the redial list or numbers from the caller list For example if you have saved the telephone number prefix of an inexpensive telephone service provider call by call as a telephone book entry select this entry and manually enter the subsequent telephone number or se lect another number from the telephone book the redial list or the caller list Printing the Telephone Book Your fax machine can print out a list of the stored telephone book entries and groups Press A Z T and select PRIHT with W amp Confirm with OK The list is printed T ip You can also obtain a print out of the tele phone book by pressing 1 then selecting HELF PAGE 4 DIRECTORY with W amp Con firm with OK The list is printed Additional Telephone Services You can use additional telephone services with your fax machine for example call waiting call toggling and call forwarding To do this these services must be enabled for your telephone line To find out whether or not these services are available for your telephone line and to learn how you can make use of them contact your tel
3. Sending to Multiple Recipients You can also access the function SEHD SHS by pressing MENU OK 3 0 and OK I Press DA select SEND SMS with W amp and con firm with OK 2 Enter the text as described above then press D 3 Enter the number of the first recipient using the number pad or select an entry from the telephone book or the redial list 4 Press the blue key and amp f amp and enter another number You can add up to ten recipients 5 Press D to send the SMS message Receiving SMS Messages When you have received an SMS the green light XI will shine on your fax machine and the DX symbol will appear on the display The fax machine will automatically print out incoming SMS messages If you have turned the automatic printing function off the SMS messages will be stored Reading SMS Messages I Press DA select READ SMS with W amp and con firm with OK 2 The number of the last message as well as the date and time of its reception will be displayed Unread messages are marked with a star F Select the de sired SMS message by pressing W amp and confirm your selection with OK 3 Move the cursor within the SMS message with W amp Pressing C will return you to the previous menu step pressing STOP will return you to the root menu t You can also access the function FEAD SHS by pressing MENU OK 3 and OK Chapter 6 SMS Printing SMS Messages If you have turned the autom
4. 1 0 and OK 2 Select the country by pressing W amp 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Setting the Language I Pres MENU OK 1 2 and OK to set the lan guage on the display 2 Select the desired language by pressing W amp 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Setting the Date and Time I To set the date and time on the display press MENU OK 1 9 and OK 2 Enter the date and time in the following manner OG OG OG 1 4 for August 8th 2005 2 00 pm 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Entering Your Telephone Number and Name Your number and name entered using function 14 will appear in the page header of every fax you send and as the sender identification of your SMS messages In each case up to 20 different characters are available to you I Press MENU OK 1 4 and OK 2 Enter your fax number with the number keys for example 0 0 OG ODO OG To enter a plus sign simultaneously press the blue key and Q You may add a space by pressing the Ly key Con firm your entry by pressing OK 3 Enter your name using the letter keyboard To enter capital letters press and the desired key simultane ously You may add a space by pressing the
5. I Pull out the paper tray 2 Separate the paper sheets by fanning them out then align them by tapping edge of the stack lightly against a flat surface This will prevent several sheets of paper from being drawn in all at once 3 Remove the cover from the paper tray Put in only as much paper as will fit under the raised limit mark ers on the upper edge of the paper tray see also the drawings on the cover of the paper tray You can load up to 250 sheets into the paper tray 4 If you would like to print on an input sheet for example forms or stationery place the input sheet face down in the paper tray with the top of the page toward the rear Chapter 1 Installation T ip Forms that have been printed out by a laser printer are not suitable for further printing This can lead to a paper jam If a paper jam should occur follow the suggestions set forth in the chap ter entitled Troubleshooting Paper Jam 5 Press the paper down until the lever A snaps into place at the rear of the paper tray 6 Dlace the cover back on the paper tray Push the paper tray into the fax machine all the way to the stopping point Do not pull out the paper tray while the fax machine is in the process of printing This can lead to a paper jam If a paper jam should occur follow the suggestions set forth in the chapter en titled Troubleshooting Paper Jam Special Telephone Connections ISDN System
6. terms of internationally standardised fax groups based on their transfer type and speed Connections between two devices of different groups is possible the lowest common transfer rate is selected The de termination of the speed takes place dur ing the handshake see Handshake Fax groups 1 to 3 are analogue fax machines Nowadays groups 1 and 2 are hardly to be found any longer fax machines of group 3 which have a transfer speed that ranges from 9 600 to 33 600 bps are currently most standard Group 4 fax machines are digital devices that function exclusively on ISDN systems They have a maximum transfer speed of 64 000 bps Fax Polling With active fax polling one can retrieve a document from another fax machine For fax polling from a larger company offering several polling services you can also enter sub addresses direct dial numbers In order to do this you must insert a dialling pause between the fax number and the sub address Fax Signal also CNG Tone Calling Signal The tone that a fax machine sends out to announce a fax transmis sion When the CNG tone occurs the fax switch of the device recognises an incom ing fax call and starts the fax reception Fax Switch The fax switch checks incoming telephone calls and controls the ringing be haviour of the fax machine According to the selected mode fax transmissions will be received either automatically or manually Flash Key R PAUSE Key
7. 22 polling 25 polingsend 25 polling with sub address 25 protected fax reception 16 redial 23 resolution for reception l6 Send uu wenn 22 set contrast 23 sorted print out 24 time deferred sending 25 timestamp 24 transmission report 23 transmission speed 23 Fax groups 38 Fax memory 23 39 42 green lamp 23 protected fax reception 16 Fax reception 23 Fax receptionmode 17 additional devices 13 17 7 number of rings 17 Fax switch 38 see Fax reception mode additional devices 13 KEY x 2 ha doo he 7 FINE KB Lob ode ER ES 7 symbol on LCD display 7 Flash 38 telephone services 20 Free hard drive space connection 32 Functions overview 2 Functions list 41 print 15 G Green lamp 7 23 GIOUBS 5 x x3 3 9 9 3 ons 20 groupat PC 25 delete 20 enter group 20 fax broadcast 24 modify 20 modify group at PC 35 Guarantee 43 yy H gt 45 Handshake 38 Holding 39 Immediate polling 25 Immunity 42 Insert copy documents 27 documents 22 input sheets 12 Plug n Print card 1 toner cartridge 9 Installation 8 ad
8. The Telephone Book 19 OCIO Scale Ss oo be b ER eee ES oe 20 IOUS ae eRe ark bad eee hoe woe eS 20 Chain Dialing us oor xd ome ea 20 Printing the Telephone Book 20 Additional Telephone Services 20 Calling Line Identification 21 gt OE Inserting Documents 22 Sending a Pax dcop erei bons ba 22 Manually Sending a Fax 23 23 Transmission Report 23 23 Sorted Print Outs 24 Table of Contents Printing Multiple Copies 24 Time aM 2440440 138 Sw be ee 24 Broadcast Transmissions 24 Time Deferred Sending 25 lax Poling AL 25 EE 26 TODS sarrit OOD ROKER OP ee es 26 S CODIGeF s ve oh RR PIRA 21 Making Copies Automatically Adjusting 27 OMS A 26 Sending SMS Messages Receiving SMS Messages 28 Reading SMS Messages 28 Printing SMS Messages 29 Deleting SMS Messages 29 Sending SMS Messages to E mail or Fax 29 Advanced Sending Options 29 SMS SEHINGS 3 4 44 om eo oo HS Rom ee 30 TANTE o Row ee eee he eee 31 7 PC Connection 32 Reguiremenis a x oso oe 409 wR eee d 32 Installing the Software 32 Uninstalling the Software
9. are not insulated un or whose insulation has been damaged without first disconnecting the tel ephone and mains cable from the network Only trained personnel from a technical service location may open the housing of your fax machine Chapter Safety Instructions 5 Neither telephone nor fax will operate during power failure Never open the toner cartridge If toner dust es capes you should avoid allowing it to contact your skin and eyes Store both new and used cartridges in a place where they will not come into the hands of chil dren In case of a paper jam do not forcefully remove the paper but rather carefully pull it out of the fax machine and throw it away carefully It is possible that the toner may not be completely set on the print out and toner dust could be released into the air Do not inhale the released toner dust Remove the toner dust from clothing or objects with cold water hot water would only cause the toner to set If the LCD should break a mildly caustic liquid can escape Absolutely avoid all contact with your skin and eyes Your fax machine has been tested in conformity with standards EN 60950 1 and IEC 60950 1 and should only be operated with telephone systems and power equipment that meet these standards This fax ma chine was built exclusively for use in the indicated sales region It conforms to the regulations of the telephone company of the country Do not perform any other adjustments
10. on the requirements in your country The fax machine contains many materials that can be recycled When you wish to dispose of the machine please obtain infor mation on the applicable regulations in your country for the recycling of electronic equipment This user manual is a document that does not represent a contract Errors printing errors and changes are excepted Copyright 2004 SAGEM Communication Austria GmbH User Manual LF 3245 3265 GB INT 251482930 D SAGEM sa Soci t anonyme directoire et conseil de surveillance au capital de 36 044 360 562 082 909 R C S Paris 27 rue Leblanc 75512 PARIS CEDEX 15 FRANCE http www sagem com
11. os doa f ae A 36 40 resolution 36 Select key uos ao SG 7 Send a E 22 fax broadcast 24 fax polling 25 SMS message 28 SMS to e mail 29 SMS to fax 29 Tex2Fax 3l time deferred 25 Sender identification 40 Set COUNTY gt su ee wes 15 date and time 15 keyboard lock 17 language 15 number of rings 17 number padlock 17 resolution l6 ring tone 16 SMS notification tone 30 SMS validity period 31 transmission speed 23 volume of ringer tone 16 Settings 15 17 modify at PC 35 number and name 15 page header 15 print list of settings 15 resolution 16 ring tone 16 set country 15 set date and time 15 set language 15 SMS 244 4 444 28 29 transmission report 23 SFINE x 7 symbol on LCD display 7 SMS awe rev wee and 28 automatic print 30 country settings 28 delete message 29 external cordless telephone 13 green lamp 7 28 journal 26 e see p 7 name of sender 30 notification 30 notification tone 30 numbers of central office 30 print message 29 read message 28 receive message 28 send message 28 send to mu
12. 33 Using the Companion Suite 34 Editing the Telephone Book 34 cun re p a 35 Displaying the Toner Level 35 Printing from Computer 35 36 8 Troubleshooting 37 Paper or Document Jams 37 eoe es se bee he 37 Appendix 38 erc gc pe eee oe ee d 38 Abbreviations 39 Functions List 41 Technical Data 42 Guarantee 43 one oak kao be ee 45 Depending on country and telephone network MF 3265 vgs Safety Instructions In order to avoid possible dangers damage or malfunc tions please heed the following safety instructions for the setup and operation of your fax machine Make sure that the fax machine is stable and secure on smooth level surface do not place the machine on carpets or similar surfaces If the fax machine should fall it can be damaged or can cause injury to people especially small children The distance between the fax machine and other appliances or objects must be at least 15 centimetres Position all cables in such a way that no one will stumble on them thus avoiding possible inju ries to persons and or damage to the cables or to the fax itself Allow a space of machine at least 30 centi gt metres in front of ic 2 the fax machine since documents and are
13. 98 SE 2000 ME XP Free Hard Drive Space 260 MB of free hard drive space for installation of COMPANION SUITE and PAPER PORT USB Interface You can connect your laser fax machine only to a PC Mi crosoft Windows operating system Ihe fax machine is not compatible with Linux or Apple Macintosh First install the software The device may not be connected to the PC before this After the software installation the PC must be restarted only then should you connect your PC and the laser fax machine with a USB cable Installing the Software On the installation CD included with your fax machine you will find the Companion Surre and Paper Port With the CoMPANION Surre you can access the ad dress book of the fax machine from your computer and add or edit entries You can also alter your fax machine settings as well as checking the toner level of the toner cartridge With PAPER PORT you can scan and manage documents The laser fax machine is registered as the default printer on your computer You can access it as you would any other printer and use it to create black and white print outs Close all open programs and applications before begin ning the installation process Place the installation CD in the CD ROM drive of your computer The program will start automatically If the program does not start Chapter 7 PC Connection automatically select the CD ROM drive in the Win dows Explorer and start the
14. Dp Dyp m L ID SA Fax machine Paper tray Document support Document outlet tray Telephone handset and spiral cable Starter cartridge Mains cable Telephone cable specific to each country User manual Installation guide Installation CD MF 3265 Chapter 1 Installation l Installation Unpacking and Connecting Attaching the Document Support Insert the document support into the two openings in the cover The document support should snap securely into place Extending the Print out and fax outlet tray Pull the print out and fax outlet tray out of the paper tray cover Attaching the Document outlet tray Insert the document outlet tray into the two openings under the operation panel Chapter Installation Connecting the Telephone Handset Plug one end of the spiral cable into the socket on the telephone handset Plug the other end of the spiral cable into the socket located on the rear side of the machine which is designated by the symbol e Connecting the Telephone Cable Connect the telephone cable to the fax machine by plug ging it into the socket located on the rear side of the machine and designated by the word LINE Insert the telephone plug into your PTT line socket In GB aij Bye 9 Connecting the Mains Cable Insert the mains cable into the connection located on the rear side of t
15. Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Resolution With the EJ SF lg key you can set the resolution for fax reception or for fax transmission The symbol of the selected resolution appears in the display NORMAL for documents without special features EI FINE for documents with small print or drawings amp F SFINE for documents with many details 2 for photographs T i With function 16 you can select the default resolution setting Press MENU OK 1 6 and OK Select RESOLUTION with V A then press OK Select the desired resolution and con firm with OK Pressing will return you to the previous menu step pressing STOP will return you to the root menu Chapter 2 Settings Protected Fax Reception You can secure your fax reception with a code In that case incoming faxes are not printed out but rather are stored in the fax memory Only after entering a PIN code can you print out these fax transmissions With function 27 you can input a PIN code activate the secured fax reception mode or print out stored fax transmissions Entering the PIN Code I Press MENU OK 2 7 and OK 2 Select ANSWER CODE with W amp and confirm with OK Enter a four digit PIN code 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Activation Deactivation I Press MENU OK an
16. an entry from the telephone book the redial list or the caller list Manual entry Enter the number using the number pad Telephone book Press A z select SEARCH and confirm with OK Select the desired number by pressing W M Chapter 4 Fax Redial list or caller list To select a number from the redial list press G dME and W amp To select a number from the caller list press the blue key and dE and V A 2 To start the fax transfer press START If the connection to the fax recipient cannot be made for example because the line is busy your fax machine will try to make that connection again after short time After two additional attempts the fax machine will discontinue the automatic redial process If you would like to terminate the redial process prior to this press STOP Ti Ihe contrast setting is automatically ad justed to the document If you would like to specify the contrast yourself use function 24 time deferred sending Manually Sending a Fax If the fax memory is full no additional fax documents can be read in However you can still send faxes manually I Insert the document as described under Inserting Documents 2 Lift the handset or press the loudspeaker key LK 3 Enter the desired number or select an entry from the telephone book the redial list or the caller list 4 Press START Hang up the handset The document will be scanned and sent Speed The device adjusts th
17. by pressing or by pressing START on the fax machine in use this function additional telephones Tp must be set to the tone dialling mode DTMF tones See the chapter entitled Instal lation Easylink Automatic Mode If the AUTOMAT IC mode is active the fax machine will check to determine whether the incoming call is a fax transmission or a telephone call The fax machine will automatically receive fax transmissions While the fax machine is checking the call it continues to ring You can accept telephone calls at any time After a predeter mined number of rings the fax machine will take over the call and automatically receive a possible silent fax transmission Chapter 2 Settings Chapter 3 Telephone 3 Telephone Making a Telephone Call Dial the desired number then pick up the handset If you are loading entries from the telephone book it is possible to edit the numbers after you have loaded them For example you can add or delete prefixed numbers or direct dial numbers To dial without lifting up the handset press You will hear the dial tone from the loudspeaker the dialling process will commence immediately You can also lift up the handset first then dial a number the connection will be made immediately At this stage any numbers that have been incorrectly entered can no longer be changed T ip Move the cursor on the display with W amp g Delete individual numbers and le
18. members to the group using the arrow buttons Confirm with OK Edit group Select the group that you would like to edit Choose SELECT MEMBERS to add new entries to the group or remove entries from the group Click on Erase to delete the entire group Confirm with OK Archiving the Telephone Book With the address book of the COMPANION SUITE you can save the telephone book entries of your fax machine to your PC or load saved entries file format csv Click on gt Exporr to save the telephone book en tries You can select the directory in which you would like to save the file Click on FILE gt IMPORT to add entries to the address book Select the file you would like to import the entries are added to the existing entries Tip The data in the file must be separated by semicolons Settings Click on the SETTINGS button to modify the basic set tings of your fax machine Among other setting you can enter your name and number set the date and time select the connection type and set the parameters for the fax machine You can also configure the security codes for the fax memory and keyboard lock l Settings d COUNTRY LANGUAGE 2 DATE TIME United Kingdom v 2 NUMBER NAME oof LINE TYPE ANGUAG Engish 7 TECHNICALS FAX ANSW gt LOCK Displaying the Toner Level Click on the Status button The toner level of the toner cartridge is indicated by a percentile value be
19. of any nature or modifications made without the written approval of SAGEM SA or a failure or neglect to maintain the equipment or inappropriate maintenance or unsuitable operating conditions particularly of temperature and humidity or repair or maintenance of the equipment by persons not authorised by SAGEM or wear and tear from normal daily use of the equipment and its accessories damage due to insufficient or bad packaging of equipment when returned to SAGEM supply of new versions of software work on any equipment or software modified or added without the prior written consent of SAGEM malfunctions not resulting from the Equipment or from software installed in user workstations for the purpose of use of the equipment communication problems related to an unsuitable environment including problems related to access and or connection to the Internet such as interruptions by access networks or malfunction of the line used by the subscriber or his correspondent transmission faults for example poor geographical coverage by radio transmitters interference or poor line quality the local network fault wiring servers workstations or the failure of the transmission network the normal servicing as defined in the user guide supplied with the equipment as well as malfunctioning due to servicing not being carried out servicing costs are in any event always borne
20. press DX Telephone book Press A Z T then select the desired entry from your telephone book by pressing V A Press Redial list Press Q9g 9 then select the desired number from the redial list by pressing W amp Press DX Caller list To select a number from the caller list press the blue key and Press DX 3 Enter the text that you would like to send You can enter a maximum of 70 lines of 80 characters each a total of 5 600 characters T ip To enter capital letters press and the desired key simultaneously You may enter a space by pressing the L1 key Press J to begin a new paragraph The symbols are displayed directly above the letter keys To enter symbols press the blue key and the corresponding letter key simulta neously Press COPY to obtain a print out of your text before sending it 4 Press DX when you have finished entering your message The fax machine will now send the Text2Fax message 5 After sending the Text2Fax message your fax ma chine will print out a transmission report in accord ance with its settings see the chapter entitled Fax Transmission Report 3l 6 SMS 7 PC Connection MF 3265 Requirements Your computer must meet the following minimum re quirements Processor 500 MHz for Windows 98 SE 800 MHz for Windows 2000 ME 1 GHz for Windows XP RAM 128 MB for Windows 98 SE 2000 ME 192 MB for Windows XP Operating System Windows
21. the document into the fax memory and will send out the fax at the specified time To cancel a scheduled fax transmission simply delete the document from the jobs list Press MENU OK 5 3 and OK Select the fax transmission that you would like to delete by pressing W amp Confirm twice with OK see also the chapter entitled Jobs Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Fax Polling With the fax polling function you can retrieve docu ments that lie ready in a dialled fax machine It also is possible to prepare documents in your fax machine that can be polled by other machines Immediate Polling I Press MENU OK 2 2 and OK 2 Enter the number from which you would like to poll a fax or select an entry from the telephone book the redial list or the caller list Press START Time Deferred Polling I Press MENU OK Q Q and OK 2 Enter the number from which you would like to poll a fax or select an entry from the telephone book the redial list or the caller list Press OK 3 Enter the time at which the document should be polled for example 1 4 MO for 2 00 pm Press OK 4 The fax machine is ready to poll the document The number will now appear on the display as well as the time at which the machine will poll the fax trans mission You can continue to carry on telephone conversations or send other fax transmissions during this time Polling Sen
22. the jobs list can fall into the following categories with regard to their status TX Time deferred sending DOC Polling send POL Time deferred fax polling TR Job in progress SIS SMS transmission Chapter 4 Fax Immediate Job Execution Press MENU OK 5 1 and OK Select the job that you would like to execute immediately by pressing W amp then press OK The transmission or polling will com mence immediately You may terminate the process by pressing STOP Changing a Job Press MENU OK 5 2 and OK Select the job that you would like to change by pressing W amp then press OK Enter the desired changes and confirm by pressing OK To interrupt an operation in progress and return to the root menu without saving press STOP Deleting a Job Press MENU OK 5 3 and OK Select the job that you would like to delete by pressing W 4 then press OK Confirm the deletion by pressing OK To interrupt an operation in progress and return to the root menu press STOP Printing a Job Press MENU OK 5 4 and OK Select the job that you would like to print out by pressing W 4 then press OK The print out of the job is now dispensed Print Out of the Jobs List Press MENU OK 5 5 and OK The fax machine will print out a list of all pending jobs You can also obtain a print out of the jobs list by pressing i and selecting HELF COMMANDS Con firm with OK A print out of the jobs list will
23. 1 1 USB 2 0 Full Speed Supported Operating Systems TE Windows 98SE 2000 ME XP Scanner TWAIN Scanner Type Black and white 256 grey tones Resolution 300 x 300 dpi Scan Area max 218 x 600mm Scan Width 208 mm Speed 6 seconds A4 page SMS Short Message Service Gateway Memory 30 messages Message Length 160 640 characters depending on country and telephone network Slerexe Letter Berks P J CROSS Group Leader Facsimile Research The technical specifications are subject to change without notice Chapter Appendix 43 Guarantee UK Terms and Conditions ATTENTION At the beginning of April 2002 SAGEM SA bought the PHILIPS fax business unit SAGEM SA is now the European Number 1 in fax and offers a complete range of fax terminals with Internet access and SMS function multifunctional terminals and servers covering the needs of all its customers from home users to mul tinational organisations In order to apply the guarantee you should contact your dealer Proof of purchase will be required Should malfunctioning arise the dealer will advise you what to do If you bought your equipment from SAGEM directly the follow ing shall apply SAGEM undertakes to remedy by repair free of charge for labour and replacement parts any defects in t
24. EE uos es of VOS d e 15 setatPC 35 Delete 20 sere 26 SMS message 29 telephone bookentry 19 Description ofthe machine 6 Dialled numbers KEY doo 7 Dialling pause 38 fax polling 25 uu key ee ee 7 Directory see Telephone book Display toner level B Documents fax transmission 22 Documentjam 37 Document outlet tray attaching 8 Document support 8 Drivers instalation 32 uninstallation 33 E E mail SMS pe EEE 29 Easylink 14 Emissions 42 Encoding 38 Energy saving mode 17 38 Energy Star 48 Enlarge COPY 27 Enter group dee we EUR 20 groupatPC 35 number and name 15 symbols 7 telephone book entry at 34 Error correction mode 38 Execute jobs immediately 26 fax reception mode 17 socket 13 18 Extending print out and fax outlet tray 8 Extension 38 External answering machines 13 18 External devices 13 F Fax age ee wed ex s 22 broadcast 24 faxmemory 23 fax reception 23 fax reception mode 17 groups 20 insert documents 22 gt PE 26 journal 26 manually sending 23 multiple copies 24 paper size
25. FAX Sed MF 5265 User Manual Dear Customer Thank you very much for having decided to purchase a SAGEM fax machine We hope that you will have lots of fun using your new laser fax machine With your new fax machine you can send and receive faxes make telephone calls send and receive SMS messages as well as make copies The machine prints on ordinary copier and type writer and photocopier paper With the time stamp you can verify the exact arrival time of a fax transmission at its destination location This function remains operative even after a loss of electrical power For printing purposes your fax machine utilises the most up to date laser technology The starter cartridge that is delivered with your fax machine is sufficient for up to 1 000 pages With the additional toner cartridges you can print out up to 3 000 pages You will be able to receive toner cartridges and other accessories through our telephone ordering service see reverse side You can connect the MF 3265 to your computer PC with Microsoft Windows 98 SE 2000 ME XP and can use the machine as a laser printer You can also use it to scan documents for use on your computer Please read the user manual carefully and always follow the safety instructions that are given there Try out the many and various possibilities of your laser fax machine You cannot damage the machine while making use of the functions that we have described in this user m
26. FULLY BY PRESSING THE ACCEPT BUTTON HEREUNDER YOU SIGNIFY THAT YOU HAVE READ UNDERSTOOD AND ACCEPTED THESE TERMS AND CONDITIONS If you do not accept the terms of this license promptly return the CD ROM packaging as well as the other parts a nf rhe nroduet Yon will he reimhnraend the nrire wou Do you accept all the terms of the preceding License Agreement If you select No the setup will close To install Companion Suite LL you must accept this agreement InstallShield Uninstalling the Software The program can now commence with the installation Click on INSTALL Close all open programs and applications before begin ning the uninstall process Load the uninstall program by clicking on Start gt PROGRAMS gt COMPANION SUITE gt COMPANION SUITE gt UNINSTALL in the Start menu Your Installation of Companion Suite LL 1 0 2 Ready to Install the Program The wizard is ready to begin installation computer will now prepare for the uninstall process Click Install to begin the installation If vou want to review or change any of your installation settings click Back Click Cancel to exit the wizard You can either repair the program or remove it Select REMOVE and click on NExT Installation of Companion Suite LL V1 0 2 Welcome Repair or remove the program Welcome to the Companion Suite LL Setup Maintenance program This program lets you modify the curr
27. K KEYED with W amp and confirm with OK 3 Enter the four digit locking code and confirm by pressing OK Select WITH with W 4 4 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu All of the keys on the fax machine are now locked Only after entering of the correct code will it be possible to ac cess functions or enter numbers The lock will turn itself on again after each use of the fax machine You can cancel the keyboard lock by repeating this process and selecting WITHOUT under step 3 Locking the Number Pad I Pres MENU OK 1 and OK 2 Select LOCK HUMBER with W amp and confirm it by pressing OK 3 Enter the four digit locking code and confirm by pressing OK Select ONL DIRECT with W M 4 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu The number keys on the fax machine are now locked You can cancel the lock on the number pad by repeating this process and selecting FEEE under step 3 Energy Saving Mode Your fax machine switches into the energy saving mode by default It is not necessary for you to set the device to this mode Whenever you receive a fax or if you would like to print or make a copy your fax machine will auto matically switch back from its energy saving mode to its operating mode Setting the Fax Reception Mode The built in fax switch makes it possib
28. Lo key The symbols are displayed directly above the letter keys To enter symbols press the blue key and the corresponding letter key simultaneously It is not possible to insert a symbol as the first character of your name 4 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Page Header Your name and number appear in the page header of each fax transmission If you do not wish to send out your information you can turn this function off I Press MENU OK 1 6 and OK 2 Select T HEADER with W amp and confirm with OK 15 2 Settings 3 With W amp select whether or not the page header should appear on every fax transmission 4 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Ring Tone Volume With the function 18 you can set the volume of the ring tone Three different levels of volume are available to you To turn off the ring tone entirely select OFF Your fax machine will automatically receive incoming faxes without ringing If your fax machine is set to the manual reception mode you can neither hear nor receive incoming fax calls see chapter entitled Setting the Fax Reception Mode I Pres MENU OK 1 and OK 2 Select the desired volume level with W amp You have three levels of volume available to you LOM ME DIUM HIGH or UFF 3 Confirm with OK
29. Outlook Click on the ADDRESS Book button lO x File Edit View E w New Properties Erase Print 1125855 n Windows Outlook Find in the list below Name ett phone To edit the telephone book entries select the laser fax machine You can add new entries or groups to your telephone book and edit or delete these entries as well as printing out a list of all entries Ti You can exchange existing entries between the address books of Windows Microsoft Outlook and your laser fax machine In the right menu window select the entry you would like to copy to a different address book Hold down the mouse button to drag this entry to the address book in the left window to which you would like to copy the entry Add entry To add an entry select New You can choose whether to add a single entry or a group Contact 23k bps Enter the name and number and select the transfer speed for fax transmissions to this recipient see also the chapter entitled Telephone Telephone Book Confirm with OK Edit Entry Select the entry that you would like to edit and click on PROPERTIES Change the name or the number and con firm with OK Chapter 7 PC Connection Add group Select the members New contact Erase Properties Enter the name of the group Click on SELECT MEMBERS to add new entries to the group 82 Address book Members Add new
30. Suite LL 1 0 2 l x Y our system must be restarted in order to complete the uninstall operation Please disconnect your device in order to avoid an automatic redetection the next time the computer is restarted Yes want to restart my computer now No will restart my computer later Remove all disks from drives then click Finish button to complete the deinstallation lt Back Cancel After rebooting has occurred removal of the COMPANION SuITE from your computer will be complete Using the ComPANION SUITE You can start the Companion Suite either by clicking on the Companion Director icon on your desktop or by selecting START gt PROGRAMS gt COMPANION SUITE gt COMPANION SUITE gt COMPANION DIRECTOR from the Start menu You can change the look of the start menu by clicking with the right mouse button COMPANION suite Address book Settings Status JC MANAGER gt Click on Appnzss Book to edit the telephone book of your fax machine Click on SETTINGS to change the basic settings of your fax machine Under STATUS you can select the settings for the display of the toner level If you would like to scan documents click on the large icon Doc Manacer in the middle of the start menu Editing the Telephone Book With CoMPANION SUITE you can edit the entries in your fax machine entries and in the Windows address book Chapter 7 PC Connection as well as in Microsoft
31. With the flash key you can make use of additional telephone services if these special func tions are enabled for your telephone line The R PAUSE key has replaced the hook flash function see Call Waiting see Call Toggling Handshake The handshake is the initial and final phase of a fax transmission After establishing of the connection fax machines check the group affiliation and features such as size compression or Chapter Appendix grey tones After the fax transmission has been completed and before the connec tion is terminated the receiving device confirms receipt of the transmission see Fax Groups Hard modem The hard modem is a fixed built in modem In contrast to the soft modem its features and functions are fixed and thus cannot be changed see Soft Modem see Modem Holding see Call Toggling Hook Flash Function see Flash Key Journal The journal contains informa tion pertaining to the last 30 telephone calls as well as to sent and received faxes and SMS messages The journal can be printed out manually or the machine can be set to dispense automatic print outs at specific times for example after 30 trans missions Memory If there is no paper or toner in your fax machine the machine will store incoming fax transmissions in its memory SMS messages are stored in the SMS memory Modem A modem converts digital compu ter signals into acoustic signals and vice versa Analogue teleph
32. You can enter a maximum of 160 characters or 640 characters depending on country and telephone network t a space by pressing the mm key The symbols are To enter capital letters press and the desired key simultaneously You may add displayed directly above the letter keys To enter symbols press the blue key and the corresponding letter key simultaneously Press J to begin a new paragraph Pressing COPY to obtain a print out of your SMS message before sending it 3 Press DX when you have finished entering your message 4 You can enter a number with the number pad or P you can select an entry from the telephone book the redial list or the caller list Manual entry Enter the recipients telephone number then press DX The fax machine will now send the SMS message Telephone book Press A Z T then select the desired entry from your telephone book by pressing V A Press DK The fax machine will now send the SMS message Chapter 6 SMS Redial list Press then select the desired number from the redial list by pressing W amp Press DX The fax machine will now send the SMS message Caller list Io select a number from the caller list press the blue key and Gg 9t Press DX The fax machine will now send the SMS message 5 After sending the SMS message your fax machine will print out a transmission report in accordance with its settings see the chapter entitled Fax ransmission Report t
33. an ad ditional telephone rather than the fax machine itself then press B in order to start the fax reception Interruption of Ringing If you pick up the handset at an additional telephone that is connected to another telephone socket and the fax machine continues to ring you can disconnect the fax machine from the telephone call by pressing DHH on the additional telephone Chapter Installation Chapter 2 Settings 2 Settings When needed your fax machine can print out lists con taining the most important functions and settings of the machine Press the key 1 on the fax machine Select with W amp whether you would like to print out the HELF PAGE I FUMCTIONS LIST or the HELP PAGE 3 SETUP Confirm with OK You can also print out the function menu by pressing MENU OK 4 1 and OK The list of settings can also be printed out by pressing MENU OK 4 4 and OK T ip Open the menu functions with MENU OK Return to the previous menu step by press ing C Move the cursor on the display with W amp Delete single numbers and letters with C or To interrupt an operation in progress and return to the root menu without saving press STOP Setting the Country Use function 11 to select the specific country in which you will be operating your fax machine It is essential to select the country because otherwise your fax machine will not have the correct settings for the local telephone network I Press MENU OK
34. and do not carry out any other procedures apart from those described in this user manual VAN Laser Safety Your fax machine operates with laser beams Only a qualified service technician should open the fax machine and carry out service operations otherwise there is a risk of eye injuries resulting from both visible and invisible laser radiation Class I laser product Safety Instructions 6 Bye Chapter Overview Overview Description of the Machine Document support Document guide Document feed slot Cover Operation panel with 4 Qu LCD displ XC isplay x ao x E Ga a gt eu Document e m outlet S DS J SUO Oe FOS Print out and fax outlet extendable Telephone handset with spiral cable Paper tray Opening for Plug n Print card Toner cartridge Connections on the Rear Side i Telephone handset External device N EXT LINE Telephone cable Lo PA ues p USB port MF 3265 Mains Cable Chapter Overview Operation Panel with LCD Display Symbols on the LCD Display amp F SFINE resolution configured PHOTO resolution configured IE9j FINE resolution configured M Incoming calls during absence A Z LL Access telephone book functions Red lamp If the lamp flashes please read what is indi cated on the display DX I
35. anual Fax Laser printer on ordinary paper Modem Super G3 33k6 modem Fax memory 120 pages e Fax switch Automatic Manual EXT Answering machine Fax Polling of fax transmissions Automatic document feeder for 20 documents Broadcast function Time stamp Telephone Private branch exchange PABX possible Caller ID CLIP e Telephone book with up to 200 entries Ten groups with up to 199 entries Additional functions possible toggling calls call waiting etc Paper Daper tray for up to 250 sheets Ordinary typewriter and photocopier paper 60 to 90 g m Copier 6 grey tones e Speed 10 pages per minute Automatic document feeder for 20 documents Resolution Fast Quality Photo Zoom 25 to 400 percent Up to 99 copies from one document Printer Black and white laser printer Resolution 600 dpi Ten pages per minute Lists and Reports Functions list Journal 30 SMS or fax transmissions and telephone calls Entries and groups in the telephone book Overview of the machine settings ist of the pending transmissions Transmission report SMS e 160 640 characters Memory for 30 messages Automatic printing Notification e Sending and receiving with sub address Terminal ID e SMS to e mail or fax depending on country and network Scanner Resolution 256 grey tones e Speed Six seconds for one A4 page Au
36. ase perform the installation process with the Plug n Print card provided as described in the chapter entitled Installation New Toner Cartridge If you have 3 Close the panel 8 Troubleshooting 38 Appendix Glossary Additional Devices You can connect ad ditional devices to your fax machine such as answering machines telephones charge meters and computer modems these can be connected either in series or in parallel Parallel connection means that the devices are connected to another telephone socket of the same line If you connect the devices to the external socket of your fax machine they are connected in series The fax switch of your device can control and regulate only devices connected in series Broadcasting With this function you can send a fax or an SMS message to multiple recipients Call Toggling You can switch back and forth between different telephone conver sations by using the R PAUSE key The inactive telephone conversation is main tained in the interim and the other party cannot listen in This additional service must be enabled for your telephone line see Call Waiting see Flash Key Call Waiting If another caller places a call to you while you are having a telephone conversation you will hear a tone and the symbol 9 will appear on the display If additional services are enabled for your telephone connection you can toggle back and forth between different telephone ca
37. atic printing function off use this function to print your SMS messages I Press DA select PRINT SMS with W amp and con firm with OK 2 Use W amp to select the SMS messages that you would like to print SELECTED Confirm by pressing OK Select the SMS message that you would like to print out by pressing W 4 Confirm with OK Confirm by pressing OK All new messages will now be printed HLL Confirm by pressing OK All SMS messages stored in the fax memory will now be printed Tip You can also access the function SMS by pressing MENU OK 3 4 and OK Deleting SMS Messages Your fax machine can store up to 30 SMS messages If the memory is full no additional SMS messages can be received To free up space in the memory you should delete some SMS messages I Press MENU OK 33 3 and OK 2 Use W amp to select the SMS messages that you would like to delete SELECTED Press OK and use W to select the SMS message that you would like to delete Confirm with OK HLEERD Y REERHD Confirm by pressing OK All SMS messages that have been read will be deleted HLL Confirm by pressing OK All SMS messages will be deleted Sending SMS Messages to E mail or Fax Depending on country and telephone network You can send SMS messages to an e mail address or as fax transmissions to another fax machine SMS Messages to E Mail Pres DX select SEHD SMS and confirm with OK Enter
38. beforehand with an overseas fax recipient for example you should select a slower speed in order to save time and tele phone costs for the automatic adjustment Using the Telephone Book Press A z T 2 Select SEARCH with W amp and confirm by pressing OK 3 Enter the initial letters or select an entry from the list by using W amp 4 Lift up the handset or if you would like to send a fax press START Ti The function SEARCH works even while you are conversing on the telephone Editing Entries I Press 7 2 Select MODIF with W amp and confirm by pressing OK 3 Enter the initial letters or select the entry you would like to change with W amp Confirm with OK 4 Change the stored name the number and the trans mission speed Move the cursor with W amp Delete individual letters or numbers with C or with 5 Confirm the changes by pressing OK Deleting Entries Press A Z TI 2 Select CAMCEL with W amp and confirm by pressing OK 3 Telephone 20 3 Enter the initial letters or select the entry you would like to delete with W amp then press OK 4 Confirm the deletion by pressing OK Quick Search You can access the stored directory entries by using the letter keyboard If your fax machine is in the root menu enter the initial letters or the name of the desired entry Your fax machine will show you the telephone book entries for the corresponding letters Select th
39. by the customer In the cases set forth in B as well as after expiry of the twelve month guarantee period the customer must ask SAGEM for an estimate and he she must accept the estimate and agree to pay the charges mentioned in it before returning the equipment to SAGEM The repair and delivery costs will be invoiced to the customer The foregoing shall apply unless otherwise agreed in writing with the customer and only for the UK If any provision of this guar antee shall be held to be in whole or in part invalid or illegal due to an obligatory rule applicable to consumers pursuant to their national legislation such invalidity or illegality shall not impair or affect the remaining provisions or parts of this guarantee Appendix 44 By Chapter Appendix Chapter Appendix Index A Abbreviations 39 Activate deactivate automatic SMS print 30 17 name of SMS sender 30 page header 15 protected fax reception 16 ringer tone 16 SMS notification 30 SMS notification tone 30 sorted print out 24 time stamp 24 Additional devices 13 38 Easylink 14 fax reception mode 17 interruption of ringing 14 starting fax reception 14 Additional telephone services 20 Address book PC connection 34 Archiving PC telephone book 35 Attaching document outlet tray 8 document support 8 Automatic fax rece
40. d You can prepare documents in your fax machine that can be polled by other machines Insert the document face down into the document feed slot The lower most document is sent first 2 Pres MENU OK 2 3 and OK 3 Select either SIMPLE or MULTIPLE with W amp With the setting SIMPLE the document can be polled only once If you select MULTIPLE the document can be freely polled any number of times Confirm with OK 4 Select the desired contrast with W amp Press OK Af ter a short warm up phase the fax machine will store the document in the fax memory To terminate the polling readiness simply delete the document from the jobs list Press MENU OK 5 3 OK Select the fax transmission that you would like to delete by pressing W amp Confirm twice with OK see also the chapter entitled Jobs Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Fax Polling with a Sub address If you would like to poll a fax from a direct dial number or from a sub address for example if you wish to make use of a certain service provided by a fax database sup plier with several different fax polling offers you can append the direct dial number or the sub address to the fax number with a dialling pause Ihis way you can also poll faxes from a machine that is protected by a code 25 4 Fax 26 Enter the fax number Add a dialling pause to the number by pressing
41. d OK 2 Select ACTIVATION with and confirm with OK 3 Enter the four digit PIN code and confirm by press ing OK Select WITH or WITHOUT with W amp 4 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Printing Out Fax Transmissions I Press MENU OK 2 7 and OK 2 Select FRIHT with W amp and confirm with OK Enter the four digit PIN code 3 Confirm with OK The stored fax transmissions are printed out and deleted from the fax memory Press ing C will return you to the previous menu step pressing STOP will return you to the root menu Chapter 2 Settings Locking the Machine With the locking function you can prevent unauthor ised persons from using your fax machine You can lock either the entire keyboard or the number pad of your fax machine Entering the Code You must first enter a code for activating or deactivating the lock I Press MENU OK 6 1 and OK 2 Select LOCKIMG with W amp and confirm with OK 3 Enter a four digit code and confirm by pressing OK 4 Enter the code again for confirmation purposes then press OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu If you have already saved a code the device will ask you to provide the old code first before you can enter a new code Locking the Keyboard I Press MENU OK 1 and OK 2 Select LOC
42. d modem 39 soft modem 40 Modify EFOUD ooa 20 groupat PC 35 JODS i 4 sdk evade da 26 telephone book entries 19 telephone book entriesatPC 34 N Name enter 15 enteratPC 35 SMS sender 30 Notification 2 25 amp ee Ger 30 Notification tone SIS v re wx 30 Number enter 15 enteratPC 35 Number of rings SEU x 4s ee SE Was 17 Number pad lock 4 29 ota eee es 17 O OK KEY e a ee a eS 7 Operation panel 7 Ordering service 48 Overview machine 6 operation panel 7 see Private branch exchange Package contents 8 Page header 15 ente sooo o REOS 15 SMS se k GE e es 30 Panel see Operation paneel 12 loading 12 Paperjam 37 Paper Port installation 32 uninstallation 33 USE sake wok 36 Paper size 42 copying 27 TAM rr 22 Paper weight 42 PC Connection 32 address book 34 default printer 35 display toner level 35 free hard drive space 32 printer 35 requirements 32 SN suser 36 settings of machine 35 USB connection 32 PHOTO OE 7 symbol LCD display 7 Plugn Print card 9 39 Polling s a xxn 25 38 COdB 25 immediate 25 send
43. devices directly to your fax machine In particular you may connect external answering machines in the following manner Plug the telephone cable of the peripheral device into the EXT socket RJ 11 connection of your fax machine If you connect your peripheral device via the EXT sock et the fax switch of the machine will function optimally and will be able to control the peripheral devices see the chapter Settings Fax Reception Mode Connection to the Telephone Line You can connect additional devices to the same telephone socket Make sure the fax machine is the first device con nected to the line In GB MEM em y zx og You can connect additional devices to separate sockets on the same line even if they are in different rooms gt 13 Installation s z In GB Easylink The Easylink function provides assistance in the use of external devices that are connected to the same telephone line To this end additional telephones must be set to the tone dialling mode DTMF tones Refer to your telephone s user manual to determine how you may set your device to the tone dialling mode Starting Fax Reception If you lift up the handset on the fax machine and hear a whistling tone or silence you are receiving a fax call Press START and then hang up The fax machine is receiving a fax transmission If you get a fax call and pick up the handset at
44. dispensed on the front side of the machine print outs Always avoid direct sunlight as well as immediate prox imity to heaters air conditioning units radios and tel evision sets If you use an additional cordless telephone you should maintain a distance of at least 15 centimetres between the laser fax machine and the base station of the cordless device Otherwise acoustic disturbances may oc cur in the cordless telephone device Do not allow children to handle the fax machine without supervision The packing materials should be kept out of the hands of children the which you oper area in ate the fax machine must be adequately ventilated especially if the machine is i M bi E NN used frequently Set up your laser fax ma S chine in such a way that the flow of the exhaust air stream points away from the work station in Arm he fax machine may not be covered Do not put your fax machine in closed cabinets or boxes Do not place the machine on soft surfaces such as carpets or cushions and do not cover the ventilation slits Oth erwise the fax machine can overheat and catch on fire In the event that your fax machine becomes too hot or Chapter Safety Instructions if you see smoke coming from the device you must im mediately pull the mains cable out of the power socket Have your fax machine examined by trained profession als at a technical service location Do not con
45. ditional devices 13 Companion Suite 32 document outlet 8 document support 8 drivers 32 mains cable 9 package contents 8 paper 12 Paper Port 32 quick install process 9 software 32 telephone cable 9 telephone connections 12 telephone handset 9 toner cartridge 9 unpacking 8 Internal numbers 13 ISDN systems 12 ODS set 4 mite mox y 26 delete 26 immediate execute 26 modify 26 DINE gt 26 print list 26 Journal 26 39 K Keyboard oo eR mn 17 quick search 20 L Language setting 15 OE 35 Laser safety instructions 5 LCD display 7 symbols 7 LINE socket 9 Loading Paper 12 Lok 17 o uw ue eg 17 keyboard 17 modify at PC 35 number pad 17 Loudspeaker dial without lifting handset 19 a a a EO EORR 7 M Machine overview 6 Mains cable connecting 9 Appendix 46 Manual fax reception 18 fax reception mode 17 Manually Sending dX us www 3 8 oe 23 Measurements 42 Menu usos gos E wx dg es 7 Missed phone calls 21 Mode fax reception 17 7 Modem 13 39 har
46. e desired number by pressing W amp Lift up the handset or if you would like to send a fax press START Groups You can combine several telephone book entries into a single group If you select this group as the recipient of a fax or an SMS message the transmission is sent to all the members of the group see the chapter entitled Fax Broadcasting Your fax machine can store ten different groups Creating Groups I Press A Z TI 2 Select HDD LIST with W amp and confirm your se lection by pressing OK 3 Enter a name for the group Confirm your entry by pressing OK 4 Press A Z I and add entries from the telephone book Enter the initial letters or make your selection with W amp Confirm by pressing OK Press A Z T and add additional recipients to the group Termi nate the entry process by pressing OK 5 Enter a group number from 1 to 9 and confirm your entry by pressing OK The group is now saved Editing a Group I Press A z 2 Select with W amp and confirm by pressing OK 3 Select the group that you would like to edit by press ing W 4 Confirm with OK 4 If necessary enter a new name for the group Con firm with OK 5 You can delete or add entries Move the cursor with W amp use C to delete individual recipients To add Chapter 3 Telephone a recipient from the telephone book press A Z T Confirm with OK 6 If necessary enter a new number for the group Con
47. e transmission speed to the quality of the telephone line You can normally use the highest speed If you would like to select a lower speed for in stance to send a fax overseas set this using function 21 before sending the fax This saves time and money that would result from the automatic adjustment I Press MENU OK 2 0 and OK 2 Select the desired speed with W amp 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Transmission Report Your fax machine will print you a transmission report depending on its settings after it has sent out a fax This report indicates whether or not the fax has reached the intended recipient Four different settings are available for the transmission report I Press MENU OK 2 6 and OK Select one of the following options TH After every error free fax transfer trans mission report is printed out A transmission report is also printed in cases in which a fax transfer is not successfully completed because the recipients line is busy I ITHU LIT No transmission report will be print ed However the fax machine will nonetheless save all fax transfers in its memory You can print out the transmission report by using the fax journal HLIJH TS Ihe transmission report will be printed out after each successful fax transfer as well as after interrupted transfers ERREUR The transmission w
48. ent installation Click one of the options below InstallShield Repair Reinstall all program features installed by the previous setup At the conclusion of the installation process you must E e restart your computer Make your selection as to whether eed E ME the computer should restart automatically or whether i you would like to restart the computer yourself at a later installshield time Click on FINIsH lt Back Next gt Installation of Companion Suite LL 1 0 6 x Companion Suite LL was reinstalled successfully You will be asked to confirm the uninstall After you have Before you can use the device you must restart your computer clicked on OK the Companion SUITE will be removed from your computer At the conclusion of the uninstall If your device is already connected to your computer it will automatically be detected the next time you start your computer If it is not yet connected wait for the computer to reboot before pr ocess you must restart your computer Make your selec connecting it tion as to whether the computer should restart automati Yes want to restart my computer now C will restart my computer later Remove any disks from their drives and then click Finish to complete setup 7 PC Connection cally or whether you would like to restart the computer yourself at a later time Click on FINISH Installation of Companion
49. ephone company Press the R PAUSE key to access the addi tional telephone services on your fax machine Chapter 3 Telephone Calling Line Identification Depending on the country and telephone network Your fax machine will show a caller s telephone number before you pick up the handset make use of this func tion Calling Line Identification Presentation CLIP must be enabled for your telephone line Contact your telephone company to inquire about whether or not this additional function is available for your line The number will not be shown if the caller suppresses his number If you receive a telephone call during your absence the symbol 9 will appear The callers number will appear in the display Your fax machine will store the telephone numbers of the last ten calls I Press the blue key and G 9 The list of the last ten callers will appear on the display 2 Select an entry by pressing W amp New entries are marked with a star 3 Tocall back pick up the handset in f the number of the rings has been set to T zero with function 17 then the telephone numbers of callers who have directed their calls to additionally connected telephones are not shown 3 Telephone Chapter 4 Fax 4 Fax Inserting Documents Ti Separate the documents by fanning them As much as possible use fax documents printed with out then align them by tapping the edge darker coloured text black or dark blue Yello
50. ers consist of four digits then you should input 5 3 Confirm with OK 4 Input the outside line access code that is required in order to reach the public telephone network In most cases this will be 0 If necessary you may want to ask your telephone system provider 5 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Gr code every time you enter an external number The Once these settings are in place you will no longer need to prefix the outside line access fax machine will automatically add the outside line access code in front of numbers that are longer than the configured direct dial numbers Additional Devices You can connect other devices to your PTT line apart from your fax machine for example cordless telephones answering machines or modems If you would like to uti lise special peripheral equipment with your fax machine you should contact your dealer For GB As long as the Ringer Equivalent Number REN value on the line doesnt exceed 4 The REN value of this device is 1 If you are using cordless telephone with SMS function on the same connection then the specific device at which you will receive and SMS message will depend on the specific manufacturer Only one of the devices will re ceive the SMS message Try to turn off the SMS reception on your cordless telephone Connection to the Fax Machine You can connect additional
51. freely combine and edit telephone book entries manually entered digits numbers from the redial list or numbers from the caller list For example if you have saved the telephone number prefix of an inexpensive telephone service provider see Call by Call as a telephone book entry select this entry and manually enter the desired telephone number or se lect another number from the telephone book the redial list or the caller list Dialling Pause see Fax Polling Direct Dial Number also Exten sion Number used to directly dial a specific extension of a private branch ex change see Private Branch Exchange Dual Tone Multi Frequency DTMF see Tone Dialling Encoding The data of your fax transmis sion are encoded and compressed for the transmission Ihe minimum standard is MH Modified Huffmann Better encod ing methods are MR Modified Read or MMR Modified Modified Read Energy Saving Mode The laser fax machine is normally in the energy save mode Whenever you receive a fax or if you would like to print or make a copy your fax machine will automatically switch back into operating mode see Warm Up Phase Chapter Appendix Error Correction Mode ECM The ECM method reduces transmission er rors that result for example from bad telephone lines thereby reducing the du ration of transmissions Both of the con nected fax machines must support ECM Fax Groups Fax machines are classified in
52. he equipment during a period of twelve 12 months from the date of original deliv ery of the Equipment where those defects are a result of faulty workmanship During this twelve month guarantee period the defective equipment will be repaired free of charge the customer must however first contact the SAGEM After Sales Department the phone number of which can be found on the delivery slip or in the instruction manual Unless the customer has concluded with SAGEM a maintenance contract in respect of the equip ment which specifically provides for repairs to be carried out at the customer s premises the repairs will not be carried out on the equipment at the customer s premises The following sentence applies to purchases of equipment for the customer s trade busi ness or profession Except as otherwise expressly provided in this Document and to the extent permitted by law SAGEM makes no representations or warranties express or implied statutory or oth erwise and to such extent all terms and conditions implied by law are hereby excluded This guarantee does not affect the Customer s statutory rights Exclusions From Guarantee SAGEM shall have no liability under the guarantee in respect of damage defects breakdown or malfunction due to failure to properly follow the installation process and instructions for use or an external cause to the equipment including but not limited to lightening fire shock or water damage
53. he fax machine Connect the mains cable to the electrical socket Once the fax machine is connected to the power sup ply the quick install process will immediately com mence You will be asked to select your country and to enter your number and name as well as the date and time see chapter on Settings If you would like to perform a quick install again simply press 1 and select it with W amp HELF PAGE 2 IHSTHLLR TION Confirm with OK Toner Cartridge New Toner Cartridge Before you can receive documents make copies or print a toner cartridge must be inserted into the fax machine Fore this reason a starter cartridge is sup plied with the machine this cartridge has a capac ity of approximately 1 000 pages The toner level memory for this starter cartridge was set at the fac tory The starter cartridge need not be updated with a Plug n Print card For each additional toner cartridge that you insert into your fax machine you must up date the toner level memory with the Plug n Print card provided T ip In order to guarantee a good print quality use only original SAGEM toner cartridges Other toner cartridges can cause damage to the fax machine Use of other toner cartridges also voids the guarantee 1 Installation e Chapter l Installation I Open the cover by taking hold of both document 4 Remove the black protective foil and other packaging guides and tipping the cover backward mate
54. ill only be printed out if the fax transfer was not successfully completed or if it was terminated prematurely 2 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu T ip These settings also apply to SMS transmis sion reports Fax Reception If you have not changed the factory settings received faxes will be printed out automatically If there is no pa per in the paper tray or if you have not inserted a toner cartridge the fax machine will save all incoming faxes in its memory The fax memory can store up to 120 pages The green lamp 4 8 on the operation panel will flash whenever there is a fax present in the fax memory After you have loaded paper into the fax machine or inserted a new toner cartridge press START to print out the stored faxes 23 4 Fax 24 Sorted Print Outs If your fax machine receives fax transmissions with multiple pages it will sort the pages as it prints them out The pages that were received last will be dispensed first You have the option of turning this function off I Press MENU OK 2 8 and OK 2 Select SORTED FRINT with W amp then press OK Select WITHOUT with W amp Select WITH to turn on the function 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Printing Multiple Copies You can apply settings to your fax machine whereby mu
55. inal ID see Sub address 3l send 3l Time setting 15 Time deferred polling 25 sending 25 Time stamp 24 40 Toner cartridge display level 1 s Luo oe 9 instalation 9 protection strip 10 remove old cartridge 10 starter cartridge 9 toner level memory 9 Toner level memory 9 11 40 display 1 display at 35 update with Plug n Print Tone dialling 40 Easylink ss 14 Transmission report 23 Troubleshooting 37 cleaning 37 paper or document jam 37 Twain scanner driver 36 U Uninstallation Companion Suite 33 Chapter Appendix drivers Paper Port software Unpacking Update toner level memory USB PONE e PC connection Use Companion Suite Paper Port telephone book User account 5 5 Validity period SIMMS 234 8 a om ga Volume ringer tone W Warm up phase Weight amp Contact Should you have technical problems please contact our technical customer service United Kingdom Telephone 02 07 536 54 00 Fax 02 07 519 50 24 If you need toner cartridges or other accessories please call
56. ings for sending and receiving SMS 36 SMS CENTER Lover arva 30 Entering the numbers of the SMS center Print 41 FUHCTIONS LIST 15 List of the available functions 42 LOGS 2 ee 26 Overview of the last 30 transmissions 43 DIRECTORY lll 20 List of the telephone book entries and groups 44 SETUP 15 List of the fax machine settings 45 LOMPMRHDS 26 List of pending jobs Commands 5I PERFORM 3 22542 44 28442404 xs 26 Immediate execution of a selected job 52 WIL II E uc idonee 26 Changing a selected job 53 LANCE desea Es 25 26 Deleting a selected job FIEL 3 sa Bae weed ee eee Se 26 Printing out a selected job 55 1 26 Printing out the list of all pending jobs Others 6l ee 17 Setting keyboard lock 62 FRIHT CHETE 11 37 Installing a new toner cartridge Appendix 42 Technical Data Measurements WxHxD 370 x 200 x 330mm Weight J approx 7 25 kg Mains Connection 220 240 Volt 50 60 Hz Power Consumption standby 8 5 W P transfer lt 17 W T reception 20 W standard Recommended Ambient temperature 17 28 a en relative humidity 20 80 76 POS RO ee ee E non condensing Emissions corresponds to EN 55022 Class B oe ee ee ane eee es EN 61000 3 2 RR 61000 3 3 Immunit
57. ion I COUNTRY 5 List of the available countries I2 15 List of the available languages I3 PRIE TIME 22 ssroeryrdssk ea ee 15 Entering the date and time 14 HIJMBER AHHME 15 Entering telephone number and name I5 LIHE TYPE 6 e e ue hee eens 13 Setting the PSTN operation 16 15 16 Various settings 17 RIHSCODNHT 17 Setting the number of rings 18 RINGER UDLUME l6 Setting the ring volume Fax 21 T amp SFEED 23 Setting the transfer rate 22 FULLIHMGERS 25 Polling a fax from another machine 23 11 1 25 Preparing a transmission for polling send 24 5 25 Fax transmission at a later point in time 25 5 23 Settings for Transmission Reports 26 5 24 Activating deactivating the time stamp 27 FAA ANS 16 Setting protected fax reception 28 BELEPTIUM 5253 ee ena xx 24 Settings for fax reception SMS Service 31 SEND SPE 28 Entering and sending SMS messages 32 5 5 28 Reading SMS messages 33 DELETE SIMS vara an 29 Deleting SMS messages 34 PRIHT SMS 29 Printing selected SMS messages 35 PARAMETERS 30 3 I Sett
58. l send the fax to all members of this group You cannot edit the individual entries Broadcast Transmissions to Individual Recipients Insert the document face down into the document feed slot The lower most document is sent first 2 Entera number using the number pad or simply se lect an entry from the telephone book Press A Z T select SEHECH and confirm with OK Make your selection from the list of entries with W amp You can also select numbers from the redial list or from the caller list Press Qg 9 or the blue key and G9 t then select the desired number with W 4 3 Press the blue key and amp f amp Using the number keyboard add additional numbers manually either from the telephone book the redial list or the caller list You can enter up to ten numbers Between the individual recipients press the blue key ff 4 To begin the fax transfer press START You can in terrupt the process at any time by pressing STOP Broadcast Transmissions to a Group Insert the document face down into the document feed slot The lower most document is sent first 2 Select a group from the telephone book Press A ZLL select SEARCH and confirm with OK Select a group by pressing W amp You can enter additional groups or individual numbers Press the blue key and amp 9 amp Select an additional group or choose entries from the telephone book the redial list or the caller list alternatively you
59. le to carry on a telephone conversation send and receive faxes and run additional devices on a single telephone PTT line Four different operating modes are available to you FHA ESTAS answering machine AUTOMATIC or MANUAL Press the MODE key to select the desired operating mode The selected fax reception mode appears on the display Select the EX T answering machine fax manual mode if you have connected additional devices to the EXT socket of your laser fax ma chine Setting the Number of Rings The fax switch of your machine distinguishes between fax transmissions and telephone calls Furthermore the fax switch can also control additional devices that you have connected to your fax machine through the EXT socket You can set the number of ring signals for the fax recep tion mode with function 17 I Press MENU OK 1 0 and OK 2 Use W amp to select from the list of possible ring set tings You can set between 0 and 5 rings 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu 17 2 Settings Manual Mode In the _ mode your fax machine behaves like a normal telephone If you receive a fax call you must start fax reception manually either a whistle tone or silence will be heard in the handset In order to receive the fax you must press START Automatic reception is not pos sible with this setting The MANUAL mode is
60. led Settings Entering Your Telephone Number and Name I Pres MENU OK 3 5 and OK 2 Select SEMDER HAME and confirm with OK Use P A to select whether or not to send your name with each SMS message 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Notification If the notification function is activated you will receive an SMS notification as soon as your SMS message has been delivered to the recipient I Pres MENU OK 3 5 and OK 2 Select and confirm with OK Indicate whether you would like to turn the notifica tion function on or off by selecting with W amp Chapter 6 SMS 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Tip Sending of SMS notifications may involve the payment of a fee Inquire with your telephone company as to whether or not costs are incurred through the use of this function Sub address Terminal ID If you have several devices with an SMS function con nected to one telephone line you can assign sub ad dresses to these devices SMS messages can then be sent to a specific device I Press MENU OK 3 6 and OK 2 Select TERM ADDR with W amp and confirm by pressing OK Enter a number from D to 9 as the sub address The sender can send an SMS message directly to this device by appending the sub address t
61. ling has replaced pulse dialling in which each number was sent as a cor responding number of pulses With tone dialling a specific tone is assigned to each key referred to as DTMF tones Toner Level Memory Update the toner level memory of your fax machine with the PlugnPrint card that is included with each new toner cartridge Your fax machine registers the extent of toner used for every print out and calculates the toner level of the toner cartridge on that basis The indicated toner level is only meaning ful if you update each new toner cartridge with the Plug n Print card that is provided with the cartridge Transfer Speed CCITT ITU has pub lished international standards for the transmission of data over telephone lines All short names begin with V so these are also referred to as V standards Ihe most important transmission speeds for fax transmissions are V 17 7 200 to 14 400 bps V 2 maximum 300 bps V 22 maximum 1 200 bps V 22 bis maximum 2 400 bps V 27 ter maximum 4 800 bps V 29 maximum 9 600 bps V 32 bis maximum 14 400 bps V 34 maximum 33 600 bps Warm Up Phase Normally the machine is in the energy saving mode see Energy Saving Mode In the warm up phase the fax machine heats up the printing unit un til it has reached the necessary operating temperature after which the copy or fax can be printed out Chapter Appendix Chapter Appendix Functions List Installat
62. lls see Flash Key see Call Toggling Call by Call Selection of the telephone service provider for each telephone call It is possible to place telephone calls through different private service providers By plac ing prefixes in front of the actual telephone number one can choose a different service provider for each telephone call without entering into a firm contract relationship see Chain Dialling Caller Identification Calling Line Identification Presentation CLIP There are two types of caller identification If someone calls you your fax machine will show the callers telephone number on the display If you call someone the machine will send the number so that your telephone number will be shown to the person whom you are calling Your telephone company must offer both serv ices and must enable them for your PTT line Ihe transmission of your telephone number can be turned on and off tempo rarily or it can be turned off permanently Calling Line Identification Restriction CLIR Caller List Ihe numbers of the last ten call ers are stored in the caller list This func tion requires that the caller identification function be enabled for your PTT line and that the caller not suppress the transmis sion of his or her telephone number see Caller Identification Calling Line Identification Presenta tion CLIP see Caller Identification Chain Dialling Before the dialling process begins you can
63. ltiple copies of fax transmissions are printed out upon reception I Press MENU OK 2 8 and OK 2 Select HER OF COPIES with and confirm by pressing OK Enter a value between 1 and 99 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Time Stamp The machine prints the date and the exact arrival time on every incoming fax received This allows you to document the exact time at which you have received a fax transmission A memory buffer in the fax machine ensures that the correct date and time of reception will be maintained even after a power loss If the time stamp function is activated incoming faxes will be stored in the fax memory As soon as the last page has arrived the arrival time is stored and the fax machine prints out all the pages The stored date and the time will appear on the page header I If you would like to turn this function off press MENU OK 2 6 and OK 2 Select WITHOUT with W amp Select WITH to turn the function on 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Chapter 4 Fax Broadcast Transmissions You have two options for sending a fax transmission to several recipients You can either enter the numbers of the individual recipients one by one or you can select a group from your telephone book In the latter case your fax machine wil
64. ltiple recipients 28 sub address 3l symbol LCD display 7 to e mail 29 DO 2X 29 touseraccount 30 transmission report 23 validity period 3l with sub address 29 Software instalation 32 uninstallation 33 Sorted print out SEC doo wd wa 24 Special functions Koss suser a 7 Speed 40 fax transmission 23 Chapter Appendix Stand alone 40 Start key PTT 7 Starter cartridge 9 Stop KB sr wa Ee 7 Sub address 31 40 for polling 25 Mare 29 Symbols 7 on the LCD display 7 T Technical customer service 48 Technical data 42 Telephone 19 additional devices 13 chain dialling 20 making telephone call 19 redialling 19 telephone book 19 Telephone book 19 add entry at PC 34 archiving PC 35 delete entries 19 delete group 20 enter group 20 grouUpS 20 key abe ewe ae ee 7 modify entries 19 modify entries at PC 34 modify group 20 DUE s 2 ew ba ob deu 20 quick search 20 save new entry 19 use entries 19 Telephone cable connecting 9 Telephone connections 12 ISDN systems 12 private branch exchange 12 Telephone handset connecting 9 Term
65. may enter additional numbers manually using the number pad 3 Confirm with OK 4 To begin the fax transfer press START You can in terrupt the process at any time by pressing STOP If your fax machine is not able to reach one of the recipi ents because the line is busy or if the connection cannot be made the document will still be sent to the other recipients on the list After the fax machine has dialled the numbers of all recipients it will try again to call the recipients who were not reached on the first attempt Chapter 4 Fax Time Deferred Sending With this function you can send fax transmissions at a later time within a 24 hour period For example you can use this feature to take advantage of better telephone rates or to send a fax to a recipient who can be reached only at certain times Insert the document face down into the document feed slot The lower most document is sent first 2 Press MENU OK 2 4 and OK 3 Enter the desired number or select an entry from the telephone book the redial list or the caller list in You can enter additional recipients and send the fax transmission as a broadcast by press ing the blue key and f amp f 4 Confirm with OK 5 Enter the time at which the document should be sent for example MA 0 0 for 2 00 pm Con firm with OK 6 Select the desired contrast with W amp Confirm with OK After a short warm up phase the fax machine will read
66. ments into the paper tray The installation CD that is delivered with your fax ma chine contains the program Paper Porr 8 0 If you select Att Propucts during the installation process PAPER Port will be installed on your computer along with the COMPANION SUITE Start the program by clicking in the start menu on the icon Doc MANAGER Click on the scan button or select FILE gt SCAN from the menu bar 2 PaperPort d lol xl File Edit view Item Tools Help Click Scan to start scanning Samples 5 items window now opens T ip You can also start the scanning process from any other graphics program if it is supported by the Twain Driver Select the Twain Scanner Driver as your scanner The Twain Driver selection window then appears as described below Resolution Pre selection Photo wW Delete Wietfe 21 0 em Start scan If you select the controller on the upper right a dialogue appears in which you can select the alignment and filter settings for the scan Using the controls beneath this you can choose whether to scan in the black and white mode also called bar code mode or in the grey tone mode Enter the desired resolution for the scanner under REso LUTION Click on the lower button Start SCAN to commence with the scanning process After scanning the document will appear in the main window of PAPER Pont You can now save it edit it in a graphics pr
67. ncoming SMS messages Green Lamp E It flash es whenever an SMS message has arrived or when a docu ment is waiting to be retrieved from the fax memory i MENU MODE B OK S j EE Y ES NN 9 ce COPY Press twice Make copies automatically Press once Modify copies 4 Select options Move the cursor on the display STOP Interrupt an ongoing opera tion without saving Eject document 1 Print list of functions jobs settings Start quick install Print out fax journal or telephone book MENU OK Access functions Confirm input START Start a fax transmission or fax reception g Set resolution NORMAL FINE SFINE F PHOTO el C Delete One menu step back DK Read edit or send SMS mes sages EFax reception mode MAMUAL Eat AUTOMATIC PAUSE U R G dME List of the last ten numbers dialled Blue key and G s List of last ten callers R PAUSE Access special functions Blue key and RIPAUSE Insert dial ling pause QU f amp Dial with handset in place Blue key Q fy Attach addi tional entry to a fax broadcast Press the blue key and the correspond ing letter key to enter the symbols shown above it Package Contents mw
68. nect the telephone cord or mains cable in areas where there is moisture of any kind Never touch the mains cable the mains connection or the tele phone socket with wet hands Do not allow liquids or foreign parts to enter into the fax machine Otherwise people using the device are at risk to electric shocks In addition the fax machine itself could suffer serious damage Should liquids or foreign parts never theless enter into the machine you must immediately pull out the mains cable your fax machine and have examined by the trained personnel at a technical serv ice site Never leave your fax machine outside when it is raining During a thunderstorm you should disconnect your fax machine from the electrical power source and from the telephone network If that is not possible then do not use your fax machine or make any telephone calls Otherwise there is a risk of lightning strikes to the user or damage to the fax machine Before cleaning the surface of the fax machine disconnect the device from the electrical power source and from the tele phone network Do not use any liquid or gaseous clean ing agents on your fax machine sprays abrasives etc and do not employ cleaning agents that contain alcohol If the casing or the mains cable become dam aged in any way pull the mains cable out of please the power socket p Never touch tele cords or mains cables that Ym phone
69. now be dispensed Chapter 5 Copier 5 Copier You can copy documents with your fax machine You have two different options available for copying It is pos sible either to make copies automatically or to adjust the copies through your own settings Use documents of sizes A4 210x297 millimetres with 60 to 90 g m Do not use any documents that smaller than A4 You can put in up to 20 documents at a time Tip Separate the documents by fanning them out then align them by tapping the edge of the stack lightly against a flat surface This will prevent several sheets of paper from being drawn in all at once Insert the document face down into the document feed slot lower most document is sent first Push the document guide inwards so that it lies level on the documents Press STOP to eject the documents without copying them Making Copies Automatically Press the COPY key twice The copying process now commences Adjusting Copies Press the COPY key You have the following options available 2 Enter the number of copies you would like to make of the document You can make up to 99 copies of a document Confirm with OK 3 Select the resolution You have a higher resolution available to you for copying than you have for fax transmissions Select the desired resolution with W M RESOL FAST ings or fine details RESOL QUAL IT For documents with small prin
70. o the telephone number 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Validity Period With the validity period you can specify how long your SMS message will be stored on the telephone company s server in the event that the recipient cannot be reached If the server cannot deliver the SMS message prior to the expiration of the validity period the message will be deleted I Press MENU OK 3 5 and OK 2 Select VALID PER I OG and confirm with OK Se lect the desired validity period by pressing W amp The following settings are possible amp HOURS 1 DAY 1 WEEE and MHATMUM Ask your telephone com pany how long the message will be stored with the setting HAs IT MUM 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Text2Fax Depending on country and telephone network From your laser fax machine you can send a text as a fax transmission to another fax machine T ip Move the cursor on the display with W amp Delete individual numbers and letters with or amp To interrupt an operation in progress and return to the root menu without saving press STOP Press 2 You can enter a number with the number pad or you can select an entry from the telephone book the redial list or the caller list Manual entry Enter the recipient s fax number then
71. ogram or process it with the OCR Optical Character Recognition software Ti Under the menu item PRE SELECTION you can create different profiles In a profile you may save settings that you would like to use fairly often for example for scanning of a fre quently used document type First configure all the settings Then click on New and enter a name for the profile Click on Save To scan documents with the saved settings select this profile from the selection menu Chapter 8 Troubleshooting pe 37 inadvertently pressed STOP you can start the re m charging process by pressing MENU OK 6 2 8 Tro u b es h oti n S and OK and then selecting BLACK with W amp Confirm with OK Paper or Docu ment Jams If a document jam should occur in the front area Work the panel upwards until it snaps into position Carefully Your fax machine is equipped with sensors that quickly pull the paper or document forwards until it is released recognise a paper or document jam If trouble of this sort arises the feeding of the printer paper or document is stopped immediately Open the cover by taking hold of both document guides and tipping the cover backward It is possible that you will have to remove the toner cartridge in order to reach the paper In case of a paper jam do not forcefully re move the paper but rather pull it gently out of the fax machine and throw it away carefully It is possible tha
72. one lines transfer only acoustic signals not digital signals see Hard Modem see Soft Modem Outside Line Access Code The outside line access code is the number or letter that must be dialled before the actual telephone number on a telephone of a private branch exchange in order to establish a connec tion to the public telephone network see Private Branch Exchange Parallel Connection see Additional Devices Plug n Print Card Smart card used to set the toner level memory to full after install ing a new toner cartridge Polling see Fax Polling Private Branch Exchange Private branch exchanges are common in larger companies Even private ISDN systems Abbreviations AM Answering Machine bps Bits per second transfer rate CCITT Comite Consultatif International Telephonique et Telegraphique forerun ners of the ITU CE Conformit Europ enne CEPT Conference Europ enne des Administrations des Postes et des T l communi cations interconnection of the post administrations CLIP Caller Line Identification Presentation see Caller Identification CLIR Calling Line Identification Restriction see Caller Identification CNG Calling Signal see Fax Signal DECT Digital Enhanced Cordless Telecommunication cordless handset dpi Dots per inch see Resolution DTMF Dual Tone Multiple Frequency see Tone Dialling ECM Error Correction Mode see Error Correction Mode GAP Generic Access Profile
73. ost cases this is zero see Outside Line Access Code Pulse Dialling see Tone Dialling Resolution Number of dots per inch dpi For sending and receiving faxes the reso lution options available are Normal Fine SFine and Photo For copying the avail able resolutions are Fast Quality and Pho to The higher the resolution the longer it takes to complete the transmission Scanning The reading of a document into the fax memory or into the computer in order to send it copy it or edit it Sender Identification The telephone number and name of the sender as well as the date and time of the fax transmis sion appear in the upper margin of each received fax Serial Connection see Additional De vices Soft Modem The machine does not con tain a fixed built in modem A program executes the modem function on demand and accesses the machine memory RAM The features and functions of the soft mo dem can be modified by altering the soft ware see Hard Modem see Modem Stand alone Single work station that is not connected to other workstations over a network Sub address see Fax Polling Time Stamp The exact date and time of receipt appear in the page header of each received fax A memory buffer guarantees that exact data are issued even after a pow er loss In this way you can verify exactly when a fax has reached you Tone Dialling also Dual Tone Multi Frequency In many countries tone dial
74. our ordering service United Kingdom Telefon 08 00 358 08 07 E Mail dti faxinfoline sagem com Internet www sagem com He The CE mark confirms that the machine corresponds ot the relevant guidelines of the European Union Declaration of Conformity DoC Hereby SAGEM Communication Austria GmbH de clares that this SAGEM LF 3245 or LF 3265 is in compli ance with the essential requirements and other relevant provi sions of Directive 1999 5 EC Should you require a copy of the original DoC please visit our web site As an Energy Star Program Participant SAGEM Communication Austria GmbH has determined that this product meets the Energy Star guidelines for energy ef ficiency This product is intended for use on an analogue public tele communications network PSTN and for use in the country specified on the type label Use in other countries can result in faulty functioning For more information please contact the technical service cen tre for your country Should problems arise during use of your machine please contact your retailer first This user manual was printed on recycled paper bleached without chlorine This satisfies the highest standards for low environmental impact The cardboard packaging used and the packaging inserts of paper and cardboard can be disposed of as waste paper The plastic foil may be submitted for recycling or disposed of with waste not intended for recycling depending
75. program SETUP EXE with a double click The COMPANION SUITE window appears on the screen You can install or uninstall Companion SUITE or load the user manual for Paper Port Click on Browse CONTENTS to view the files on the installation CD This opens a Windows Explorer window that shows the CD contents Companion Suite Li P Install duct at GD insta produ s Click on INSTALL and select ALL PRODUCTS from the selection menu that follows Ti By selecting ALL PRODUCTS you will install the COMPANION SUITE and PAPER PORT as well as the drivers for the printer and scanner If you would like to install only certain components click on CUsTOMIZED then select the components that you would like to install Your computer will now prepare for the installation proc ess Then a window will appear on the screen in which you may start the installation process Click on INzxr Chapter 7 PC Connection Next you will be asked to accept the licensing conditions Only after the restart connect the laser fax machine Click on YEs to your PC with a typical USB cable The USB port of your device can be found on the rear side Installation of Companion Suite LL Y1 0 2 License Agreement Please read the following license agreement carefully Press the PAGE DOWN key to see the rest of the agreement LICENSE AGREEMENT FOR THE SOFTWARE PLEASE READ THE TERMS AND CONDITIONS OF THIS LICENSE CARE
76. ption 18 fax reception mode 7 B Blue key 7 Broadcast 38 fax transmissions 24 groups 20 24 individual recipients 24 Kose d WR A 7 KOY du ders 7 Call by Call 38 Callers 7 Calerlist 38 Calling line identification 21 38 Call forwarding 20 Call toggling 20 38 Call waiting 20 38 Center SMS 4x4 49x issi 30 Chain dialling 20 38 Cleaning 37 CUP a3 21 38 symbol on LCD display 7 CNGtone 38 Code fax polling 25 lock 4 4404 HRS g 17 modify at PC 35 private branch exchange 13 protected fax reception 16 Combine numbers 20 Commands see Jobs Companion Suite installation 32 uninstallation 33 EEE 34 Connect additional devices 13 EXT socket 13 mains cable 9 telephone cable 9 telephone handset 9 Connections the rear side 6 CODEC sos coeg seara 48 Contrast COPY 27 fax transmission 23 CODY 27 adjust copies 27 automatic 27 contrast 27 enlarge 27 Key oce bad ae eS 7 reduce 27 resolution 27 27 Country setting 15 setat 444 box 35 Cursor movement on display 15 D Date S
77. r Account Some SMS reception devices can manage several user ac counts You can send an SMS message to a specific user of a device in the following manner Press DX select SEHD SMS and confirm with OK Enter the text that you would like to send as described under Sending SMS Messages 2 Press D and enter the number 3 Press OK and enter the name of the recipient s user account 4 Press PK to send the SMS message SMS Settings Depending on country and telephone network If you have set the country in which you will be operat ing your fax machine with function 11 the machine will automatically select the correct SMS settings see the chapter entitled Settings Setting the Country If you would like to use different settings you can change these with functions 35 and 36 Numbers of the SMS Center The numbers that you need in order to send and receive SMS messages are stored under SMS CENTERS If you should require other numbers you can change these with function 36 In case of doubt you should ask your tele phone provider for the correct information I Press MENU OK and OK Select SMS CEHTER 1 with W amp Confirm with OK 2 Select SEHD and confirm with OK Enter the number through which your fax machine should send SMS messages Confirm with OK 3 Select FECE IVE Ha and confirm with OK Enter the number through which your fax machine should receive SMS messages Confirm with OK Pressing C
78. radio protocol for cordless handsets IGM Incoming Message incoming message on the answering machine ISDN Integrated Services Digital Network ITU International Telecommunications Union organisation of the UN LCD Liquid Crystal Display LED Light Emitting Diode MH Modified Huffmann encoding method for faxes see Encoding MHC Modified Huffmann Code encoding method for faxes see Encoding MMR Modified Modified Read encoding method for faxes see Encoding MR Modified Read encoding method for faxes see Encoding MRC Modified Read Code encoding method for faxes see Encoding OCR Optical Character Recognition text recognition OGM Outgoing Message outgoing message of the answering machine PABX Private Automatic Branch Exchange POTS Plain Old Telephone Service analogue telephone service with low transfer rate PSTN Public Switched Telephone Network PTT Postal Telegraph and Telephone organisation RAM Random Access Memory RJ 1 1 Registered Jack 11 c so Western Plug standardised telephone plug SMS Short Message Service TAM Telephone Answering Machine answering machine TWAIN Tool Without An Interesting Name standard for scanner drivers USB Universal Serial Bus computer connection Appendix 40 can be branch exchanges To establish a connection to the public telephone net work from a private branch exchange one must dial a number or press a key before the actual telephone number in m
79. rial but do not yet remove the protective strip from the cartridge 2 5 Shake the new toner cartridge back and forth several times in order to distribute the toner evenly thereby 2 Remove the old toner cartridge by gripping it at the improving the print quality recess in the middle and pulling it upward Only after removing the other packaging com pletely pull off the protection strip located on the left side of the cartridge Ti Carefully remove the toner cartridge from the device so that no toner dust spills out Take care where you place the toner cartridge escaping toner dust may soil the surface Store opened or used toner cartridges in their original packing or in a plastic bag in order to prevent toner dust from escaping Dispose of old toner cartridges by turning them in at specialised shops or at a waste collection site Never dispose of toner cartridges by Once you have removed the protection strip throwing them into fire Toner cartridges should never do not shake the toner cartridge any more be allowed into the hands of children Otherwise it is possible that toner dust will be released into the air Never open a toner cartridge If toner dust is released into the air you should avoid allowing it to contact 7 Place the toner cartridge into your laser fax machine your skin and eyes Do not inhale the released toner The cartridge should snap securely into position du
80. s Your fax machine is an analogue fax machine Group 3 It is not an ISDN fax machine Group 4 and therefore it cannot be operated directly on an ISDN connection In order to do this you need either an analogue adapter or a connection for analogue terminals For additional in formation please consult the user manual of your ISDN system or ask your telephone service provider Private Branch Exchange PABX Private branch exchanges PABX are customary in all larger businesses Before making a telephone call or send ing a fax you must press an outside line access code in or Chapter Installation der to get a connection to the public telephone network from a private branch exchange I Press MENU OK 1 5 and OK Select HET WORK TYPE with W amp Confirm with OK 2 Select FSTH or FABS with W amp 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu If you are operating the fax machine within a PABX use function 15 to set the machine to the appropriate length for internal numbers and to set the code that must be dialled in order to access a public telephone line I Pres MENU OK 1 5 and OK Select FREF I Xi with W 4 Confirm with OK 2 Input the appropriate length for internal numbers The default is 18 Delete the digits with the lt key Assume the longest internal number then add one digit to that For example if your direct dial numb
81. st Remove the toner dust from clothing or ob jects with cold water hot water would only cause the toner to set 3 Take the new toner cartridge from the package Chapter Installation 8 Close the cover Make sure that the cover snaps se curely into position on both sides HEL CARTRIDGE appears on the display Con firm with OK 10 Wait until INSERT CHRD appears on the display Push the Plug n Print card of the new toner cartridge into the opening on the left side next to the paper tray with the contacts facing to the left Only the starter cartridge can be used without inserting a Plug n Print card Ti Should the error message READ CARD appear on the display you may have inserted the Plug n Print card incorrectly The con tacts must face to the left as you insert the card into the machine It may take a moment to update the cartridge When the process is completed the following appears on the display HCTIUHM COMPLETED REMOUE CARD 12 Pull the Plug n Print card out of the fax machine You can interrupt the recharging process at any time by simply pressing STOP However the toner level memo ry must be updated for each new toner cartridge If you have pressed the STOP key by mistake you can restart the recharging process as follows I Press MENU OK 6 2 and OK 2 Select BLACE with W amp and confirm with OK Select YES with W amp After a short time
82. t or drawings RESOL PHOT For the highest resolution Confirm with OK For documents without draw 4 You can make copies of the document that are en larged or that are compressed in size Size compres sion is possible down to 25 percent of the size of the original and enlargements of up to 400 percent can be made Enter the desired value using the number pad and confirm your entry by pressing OK 5 Select the desired contrast with W amp Confirm with OK The copying process now commences 5 Copier 6 SMS Short Message Service Depending on country and telephone network You can send and receive SMS Short Message Service messages with your Laserfax machine Your fax machine is pre set to use this function however use of these serv ices is dependent on the particular country and telephone network Ask your telephone system operator whether SMS operation is possible and whether you must be reg istered to make use of it In the event that problems arise or changes to your device are required please contact your telephone provider Ti Return to the previous menu step by press ing C Move the cursor on the display with W amp Delete individual numbers and letters with C or amp To interrupt an operation in progress and re turn to the root menu without saving press STOP Sending SMS Messages I Press DA select SEND SMS with W amp and con firm with OK 2 Enter the text that you would like to send
83. t the toner may not be completely set on the print out and toner dust could be released into the air Do not inhale the released toner dust Remove the toner dust from clothing or objects with cold water hot water would only cause the Carefully remove the toner cartridge from the toner to set device so that no toner dust spills out Take care where you place the toner cartridge escaping toner dust may soil the surface Cleani ng Carefully pull out the paper Use a soft dry and lint free cloth for cleaning Special fax cleaning cloths are available through our ordering service Under absolutely no circumstances should you use any liquid or gaseous cleaning agents on your fax machine for example sprays abrasives polishes or the like and do not employ cleaning agents that contain alcohol Do not allow any moisture to reach the interior of the fax machine I Work the panel upwards until it snaps into position B 2 Wipe the scanner glass with a soft dry and lint free cloth behind the rollers for the paper guide Reinsert the toner cartridge and close the cover Make sure that the cover snaps back into position on both sides SS eee Ti If the toner level of the cartridge is low i then every time you open and close the cover the following question will appears on the display BLHCEZHEL 7 If you have not installed a new cartridge press STOP Whenever you have installed a new toner cartridge ple
84. the blue key along with R PAUSE Now en ter the direct dial number the sub address or the code for example 1 5 2 RIPAUSE 02 A for pause will appear on the display 12249 P 1 2 The sub address is not dialled until after the fax connection with the main number has already been established Journal Ihe fax journal contains a list of the last 30 telephone calls faxes and SMS messages that you have either re ceived or sent A print out of the fax journal is automati cally dispensed after the completion of 30 transfers You can print out the fax journal at any time You have two options to choose from Press 1 Select HELF FAGE LOGS and confirm with OK The print out of the fax journal is now dispensed You can also print out the fax journal by pressing MENU OK 4 2 and OK Jobs All fax and SMS transmissions that have just been sent that have been prepared for polling or that are to be sent at a later time are present on in the jobs list By pressing MENU OK 5 and you access the Jobs func tion You can immediately execute jobs as well as change or delete them in addition you can either print out indi vidual jobs or obtain a printed list of all pending jobs Jobs appear in the display one at a time FERFORM B a After the job number and job status indicator you will find the fax number to which a fax is to be sent or from which it is to be polled Documents on
85. the fax machine will ask you to insert the Plug n Print card If the toner level of your cartridge is low then every time you open and close the cover the following question will appear on the display BLACE HELI If you have not installed a new cartridge press STOP If you have in stalled a new cartridge press OK and follow the descrip tion set forth above Displaying the Toner Level Whenever you insert a new toner cartridge you must update the toner level memory of your fax machine with the Plug n Print card that is included with the new cartridge Your fax machine registers the extent of toner usage for every print out and calculates the toner level of the cartridge based on this The indicated toner level is only meaningful if you update each new toner cartridge with the Plug n Print card provided I Press MENU OK 6 Q and OK 2 Select CART CAPACITY with W 4 and confirm with OK The toner level of the toner cartridge is indicated by a percentile value between 100 percent full and 0 percent empty 3 Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Installation Sy Z Paper Before your fax machine will be ready to make copies or receive faxes you must load paper into the machine Use the following paper sizes 4 210 x 297 millimetres Your fax machine works with normal copier paper and with typewriter paper 60 to 90 g m Loading Paper
86. the text that you would like to send as described under Sending SMS Messages 2 Press OK Select E MAIL with W amp and confirm by pressing OK 3 Enter the e mail address To enter the 2 sign press the blue key and va t 4 Press D to send the SMS message To add more e mail addresses press the blue key and X f SMS Messages to Fax Pres DX select SEHD SMS and confirm with OK Enter the text that you would like to send as described under Sending SMS Messages 2 Press OK Select FAA with W amp and confirm by pressing OK Enter the number to which you would like to send the SMS message You can enter a number with the number pad or you can select an entry from the telephone book the redial list or the caller list see Sending SMS Messages Tip To add more numbers press the blue key and lt ff 3 Press D to send the SMS message Advanced Sending Options Depending on country and telephone network Sending SMS with a Sub address With a sub address you send an SMS message to a cer tain fax machine that is connected to a telephone line along with several other devices In GB Append the sub address to the dialled number For all other countries You may have to add a star between the number and the 29 6 SMS sub address depending on country and telephone net work If the sub address of the machine is 1 for exam ple you should dial DDO OG OT EA Sending SMS Messages to a Use
87. tomatic document feeder for 20 documents Computer Connection MF 3265 e For PC e Microsoft Windows 98 SE 2000 XP USB connection 1 1 as well as 2 0 full speed nstallation CD with automatic installation TWAIN scanner driver Paper Port 8 0 Printing from the computer ten pages per minute Add and edit telephone book entries Table of Contents Table of Contents Safety Instructions 4 Overview Description of the Machine 6 Operation Panel with LCD Display 7 Package Contents ced bend RR RR ome 8 Installation 8 Unpacking and Connecting 8 Toner Cartridge 9 Pape wee ek ee ee hha Pee ee 12 Special Telephone Connections 12 Additional Devices 13 Basin oe tage o s oe eee oo amp 14 2 lt Setting the Country 15 Setting the Language 15 Setting the Date and Time 15 Entering Your Telephone Number and 15 Page Header vare ere 15 Ring EEE EEE EE SENER 16 Resolution 16 Protected Fax Reception 16 Locking the Machine 17 Energy Saving Mode 17 Setting the Fax Reception Mode 17 3 Telephone 19 Making a Telephone Call 19 RU aereas sekka seh bee Rabe 19
88. tters with C or amp To interrupt an operation in progress and return to the root menu without saving press STOP Redialling he last ten numbers dialled are stored in the redial list I Press 0 2 Select the desired number by pressing W amp To edit the number press OK Move the cursor with W amp use C to delete individual digits 3 Pickup the handset the dialling process begins The Telephone Book With the A Z T key you can access the telephone book functions You can store new entries search for entries as well as set and edit groups Your fax machines memory will hold approximately 200 entries the exact number depends on the length of the names and numbers The entries can be up to 20 characters in length Saving New Entries I Press A z 2 Select HDD HAME with W amp and confirm by press ing OK 19 3 Enter a name using the letter keyboard To enter capital letters press and the desired key simultane ously You may add a space by pressing the key The symbols are displayed directly above the letter keys To enter symbols press the blue key and the corresponding letter key simultaneously It is not possible to insert a symbol in the first space for a name Confirm with OK 4 Enter the number using the number pad Confirm with OK 5 Select the speed for fax transmissions to this recipi ent Normally you can select the highest speed When poor connection quality is known
89. tween 100 percent full and 0 percent empty Consumables Options TONER Q Order consumables Counters PRINTED PG LOCAL COPIES SENT PAGES RECEIVED PG Printing from Computer When you install the Companion SUITE on your com puter the laser fax is also installed as a printer under Windows In the print menu under START gt SETTINGS gt PRINTERS you will find your fax machine listed as LASER PRINTER SCANNER You can access your MF 3265 from any program and use it to make black and white print outs just as you would gt x re A 7 PC Connection Chapter 7 PC Connection use any other printer Simply select the Laser PRINTER Select the Twain Scanner Driver as your scanner Se SCANNER as your printer lect whether you would like to scan a document or a photograph Click on Scan The Twain Scanner Driver T in Lhe Laser PRINTER SCANNER is installed as the default printer for all programs on your computer Click in the Print menu on Properties to edit the printer settings You can set whether to print in letter or landscape format and how many pages should be printed on a single sheet Change the print order to print the last page of your document first A long document is then output sorted the first page lies on top Scanning Insert the document face down into the document feed slot The lower most document is read into the memory scanned You can load up to 20 docu
90. useful if you would like to receive faxes on a connected computer Fax Mode In the FHA mode the machine will ring for as many times as you have set with function 17 Then the fax re ception switches on You should select this mode if you primarily receive faxes at your fax machine If you lift up the handset on an additional telephone that is connected to the EXT socket and you hear that you are receiving a fax call whistling tone or silence you can start the fax reception process by pressing or by pressing START on the fax machine EXT Answering machine Mode You should set the device to this mode if you have ad ditional devices connected to the EXT socket of your fax machine especially an external answering machine If an additionally connected answering machine receives a call your fax machine will check to determine whether or not the incoming call is a fax transmission If the device recognises a fax signal it will automatically receive the fax transmission If you do not have an answering machine connected or if a connected answering machine does not accept the call the fax machine will take over the call after a predetermined number of rings and automatically receive any possible fax transmission being sent If you lift up the handset on an additional telephone that is connected to the EXT socket and you hear that you are receiving a fax call whistling tone or silence you can start the fax reception process
91. w orange of the stack gently against a flat surface This will and green are not suitable prevent several sheets of paper from being drawn Do not place any documents in your laser fax machine that in all at once are wet that have been edited with correction fluid that are soiled or that have a coated surface Do not place foils or endless papers into your fax machine as documents that are written on with a soft pencil with paint chalk or charcoal Insert the document face down into the document feed slot Ihe lower most document is sent first that you have taken from newspapers or magazines printers ink smudges that are held together with office or notebook staples or with tape or glue Place into your fax machine only single sheets without paper clips or adhesive binding of any sort that are pasted with note papers that are too thick or too thin card stock or tissue A paper Gar 2 Push the document guide inwards so that it lies level Use documents of sizes A4 210x297 millimetres on the documents with 60 to 90g m Do not use any documents that smaller than A4 You can put in up to 20 documents at a time 2 2 e lt Quy Press STOP to eject the document without sending it Sending a Fax I Dial the desired fax number You can enter a number with the number pad or you can select
92. will return you to the previous menu step pressing STOP will return you to the root menu You can also receive SMS messages through a second service provider Select SMS CEMTER 2 and confirm with OK Change the number for reception as described under step 3 Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Chapter 6 SMS Turning Off the Automatic Printing Received SMS messages are printed out automatically You have the option of turning this function off I Press MENU OK 33 5 and OK 2 Select AUTO PRINT and confirm with OK Indi cate whether you would like to turn the automatic printing option on or off by selecting with W amp 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Notification Tone You will hear a notification tone whenever an SMS mes sage has arrived You have the option of turning this function off I Press MENU OK 33 5 and OK 2 Select BEEF SHS and confirm with OK Indicate whether you would like to turn the notification tone on or off by selecting with W 4 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Name of the Sender You can set whether or not your name should be sent with each SMS message identifying you as the sender You can store your name with function 14 see the chap ter entit
93. y corresponds to EN 55024 Paper Automatic Document Feeder 20 documents Paper Size A4 210 x 297 mm Paper Thickness 0 08 0 12mm Paper Weight 60 90 g m Paper Tray max 250 sheets Toner Cartridge Capacity 5 Black Slerexe Letter Starter Cartridge approx 000 pages Additional Cartridges approx 3 000 pages Printer Type OHSS EHS Eee s Class Laser Printer Warm UpTime approx 15 seconds Resolution 600 x 600 dpi Printing Speed 10 pages minute PrintWidth 200mm Telephone Connection lype Public Switched PSTN So ae Private Branch Exchange PABX Telephone Book Entries approx 200 Fax Device Type Group 3 Compatibility ITU T T 30 Encoding MH MR MMR Fax Memory 120 pages Transfer 33 6k Horizontal Resolution 8 dots mm Vertical Resolution standard 3 85 lines mm ee fine 7 7 lines mm Chapter Appendix Copier Type iw iw iw eel Black and white 64 grey tones Resolution fast 200 x 300 dpi eee ee RERE quality 400 x 300 dpi ee ee Pee ee es photo 400 x 300 dpi Copying Speed 10 pages minute Multiple Copies up to 99 pages PC Connection MF 3265 Connection USB

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