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1. Contact Details Ministry Choose one Department Choose one Name N Dharam Singh Designation Member of parliment Organization Address1 New Delhi Address 2 e Mail Country INDIA State Delhi City Pincode 110011 Mobile Telephone E Category amp Subject Main Category AMC 8 Demand y Sub Category Choose One Recelipt Subject 4 gPL P Receipt 1001 arte TEST RECEIPT Enclosures Remarks FF TEST RECEIPT Enclosure Re Remake vy noi pe angeg ailer moyenne Generate Generate amp Send Generate amp Copy Fig eFile 2 Copyright NIC 2013 eQftfice A DISMAL WORE PLACE SOLUTION e Incase of Classified DAK uploading of document is not mandatory for CRU only Delivery mode is mandatory but when it reaches to the intended recipient or at any section officer scanning including all other essential fields is mandatory Step 3 Enter the essential details in all the mandatory fields in Browse and Diarise Page Step 4 There are 3 buttons on while browsing amp Diarising the details The buttons functionality is as under Generate Click the Generate button Fig eFile 2 on Browse and Diarise page to generate a unique diary number Jfa user clicks on Generate amp Send Generate amp send button To generate a unique Diary number and Se
2. 02 09 13 01 50 PM 30 08 13 11 02 AM 22 08 13 07 46 PM 22 08 13 04 25 PM v Sent Through EOFFICE ADMINISTRATOR Self _ ADMINISTRATOR Self ADMINISTRATOR Self ADMINISTRATOR Self ADMINISTRATOR Self CM O v File Number C 15012 1 2013 JTSECY B 13 6 2013 CM O v Receipt Number EOFFICE EOFFICE B 13 6 2013 CM 0 EOFFICE BNS 1202 4 2013 CM O 154960 2013 TSECY DLT CMO 132177 2013 CMO EOFFICE EOFFICE GEN 1500897 1 2013 EOFFICE G 11012 1 2013 CMO ADMINISTRATOR Self CMO EOFFICE G 11012 1 2013 CMO ADMINISTRATOR Self CMO Fig eFile 37 Envelope 10 organization Fig eFile 38 Y Parent Dispatch No Status Issued amp Dispatched Issued amp Dispatched Issued amp Dispatched Issued amp Dispatched Issued amp Dispatched Issued amp Dispatched Issued amp Dispatched Issued amp Dispatched cccccccc 2 Select the Print Size Template and click the Print ETT button Fig eFile 38 as a result the issue gets printed e Action Link 9 Jin Quick Actions facilitates the user to track the status of sent DFA b Create Reminder Helps the user to create the reminder on sent issues e The Issue Draft details and other Communications details cannot be changed while creating a reminder for an issue To create Reminder on sent issues user has to perform the following Step 1 Click on the Sent under Dispatc
3. 17257 2013 CMO TAPAL 155198 2013 CMO CMRF P 16318 16318 2013 CMO TAPAL Fig eFile 14 Step 2 Select the receipt to which action needs to be performed Step 3 A user can perform any of the below mentioned actions v Sent to SUNIL ESA Handover My Sent Receipts M Due Sent On On SUNIL 12 09 13 _ DESAI CMO CMRF 03 29 PM 12 09 13 JQ JM 12 09 13 DESALCMO CMRF 03 29 PM SUNIL 12 09 13 DESAI CMO CMRF 03 29 PM SUNIL 12 09 13 _ DESAI CMO CMRF 03 29 PM There are 4 actions provided under Sent Section of receipt as highlighted in the above Fig eFile 14 1 Send 2 View 3 Copy 4 Reminder Step 4 While opening a sent Receipt Physical below highlighted actions Fig eFile 15 can be performed Send Copy Details Movements fan Receipt Details Receipt No From Main Category Address Letter Reference No Subject Movement Details Sent By EOFFICE ADMINISTRATOR CMO Copyright NIC Handower 155237 2013 CMO dsf AB matters related to Medical Centre sotsd Sent On 10 09 13 11 44 AM Sent To EOFFICE ADMINISTRATOR CMO Fig eFile 15 My Sent Recepts dsfs 10 09 13 11 44 AM eGQffice A DISMAL WORE PLACE SOLUTION There are 5 actions provided while opening a particular Sent Electronic Receipt Fig eFile 16 Automatic Zoom JReceipt Details Receipt No 155128 2013 CMO From Sumit Agarwal Designati
4. 10 Not Sent C Dummy inanes for Punjab J ndeep jand 02 24 Not Sent C1 Request for URL Mapping 3 Seng Kuma Pot Sep 01 2011 04 07 PM Not Gent Fetch unmadi D Sync Foster DE Dette Ms Ciis Se o E Move erue L X 9 l TS A TACA Fig eFile 6 Copyright O NIC 2013 p khetwal Your Let kgn at Tue 30 09 7011 02 55 ES Compose Mail weox 4089 Series 1397 INBOX Taba 117 Subject Drafts 0 Fe Systems to be moved to the nen Lotus SW st Logn Notificaeons 644 Details of eoffioe machines Protat yS pam 0 Sera 0 Tas 0 O story RE De request Request hor URL Mapping Re Re Rega office apphcwton fr mnh perp sebenerna 40 Re Regarding Two Servers in LDC sleeve Script Guada termes teow 04 10 Domeny instance for Punjab 02 34 Ramee tor URL Mapping 216070 Kumar Petro Sep 01 2011 04 07 PM 000000 0000 Fech Unmads M Sync Fate E Deww Teen Mor b E Move efile Fig eFile 7 As a result sent message appears at top Fig eFile 7 Step 4 Click the Home link to move to the Home Page of eOffice Portal as shown in Fig eFile 8 pihetaal Your Last login at Tue 30 08 2011 03 55 PM Home Divisions State Units Projects Library Training Download Forms Manuals E Compose Mail 1 messages eFile d 8 mora Rama TS T nen LT Tone O sew 1292 INBOX MITT Subject hon Date eile Status 3 Dats 0 Re Systems lo be moved t the new E boston S N A E Lager eti
5. 3 ni 5475 A 61 2013 CC dsgsg ALOK PANDEY 10 05 13 11 20 Converted 5539 Created Now After Created Now After ALOK PANDEY 20 05 13 12 14 Converted me 5474 B 111 2013 CC ES ALOK PANDEY 10 05 13 11 03 Converted aa 5460 D 14012 4 2013 CC ALOK PANDEY 09 05 13 05 04 Converted prajendrai 5471 ertert AMC amp Demand ALOK PANDEY 09 05 13 04 10 Converted myfolder prince patel Created Drafts Completed Parked Closed b Sent b Conversions Drafts Physical File LEGEND E Out Today a Most Immediate E Immediate F4 Ordinary Fig eFile 28 Copyright NIC 2013 e ffice A DISMAL WORE PLACE SOLUTION Physical File Physical File option under the Files section helps the user to create a Physical File e Create New SFS This option creates a physical file with SFS standard i e the user can enter File No without any restriction or standards e Create New Non SFS This option creates an Electronic file with Non SFS standard i e the user has to select the available heads for the nomenclature of File To create a new Physical File in Non SFS mode user has to perform the following Step 1 Open Create New Non SFS by clicking on the option under Physical File as shown in Fig eFile 29 Receipts Files k Inbox k Created Drafts Completed k Parked e Closed k Sent P Conversions Drafts Completed Create New SFS k Electronic File Create New Non S
6. Deactivate DSC User can delete the DSC enrollment through Delete link and for Activation link Activate can be used Copyright O NIC 2013 e ffice A DISMAL WORE PLACE SOLITON Transfer Only Admin has access to this module In case an employee is transferred Admin can transfer his her data Files Receipts from his her account to any other particular employee s account Then onwards the transferred data will be worked upon and handled by that employee To Transfer the data Admin has to perform the following steps 1 Clickthe Transfer Link under Settings section as shown in Fig eFile 49 Transfer Initiated Migrate File Dispatch Dispatch DSC Reports Settings gt Preferences Address Book User Groups b Deactivate DSC Change Password 1 NOPOO0004 NOPO00027 NOP00003 GAO00023 GAO00005 NOP00037 GAO00016 GAO00018 NNP00007 NOPO00057 NOPOOOSS GAOO00013 NOP00023 Employee Name eOffice Administrator A NALLASAMY AJAY KUMAR ALKA A KULKARNI ALOK PANDEY ALOK KUMAR o ANAND SINGH RANA APPASANI SRI RAMACHANDRA NOPOOOOS ARVIND SINGH NEGI ASHIM KUMAR DEBNATH ASHOK KUMAR BALAM SINGH RAWAT Quick Action Initiate Transfer eOffice Administrator i itiate Transfer ANALLASAMY Ne Transfer AJAY KUMAR fate Transfer ALKA A KULKARNI Nnitiate Transfer ALOK PANDEY Initiate Transfer ALOK KUMAR Initiate Transfer ANAND SINGH R
7. Each section comprises of different links that helps the user to easily utilize the functionalities of different sections of the eFile First of all let s learn about how to use the receipts section of eFile Copyright NIC 2013 e ffice A DISMAL WORE PLACE SOLUTION Receipts A receipt is a written document that a specified entity has been received as an exchange for services In eFile receipts are created by the CRU which is further attached with the file to get processed and approved from the higher authority There are various links available under Receipts section which is mentioned below e Browse amp Diarise a Physical b Electronic e Inbox e Email Diarisation e Created e Sent e Closed e Acknowledgement e Recycle bin Let s discuss the above points one by one Copyright NIC 2013 e ffice A DISMAL WORE PLACE SOLUTION Browse amp Diarise The Browse and Diarise link under receipts section includes two sub modules 1 Physical 2 Electronic Let s have an introduction about these sub modules one by one 1 Electronic In Electronic Module the browsing or uploading of the scanned document is mandatory and then the Diarisation of scanned correspondence is done 2 Physical In Physical Module the browsing or uploading of the scanned document is not mandatory only the Diarisation of the received correspondence is done for tracking purpose In case of DAK that have a classified grading prope
8. I 458 2013 Modi EM 1 459 2013 Modi Fig eFile 43 Copyright NIC 2013 eGgffice A DISMAL WORE PLACE SOLUTION e Returned Contains the list of correspondence s issues that are returned by the CRU CRU section There are 3 actions provided under Returned section of Dispatch a Receive Helps the user to receive the returned Issue Correspondence only after which user can edit the received Document b Resend Helps the user to resend the returned Issue Correspondence after required changes if required to the CRU CRU Section c View Reminders Quick Actions There is one useful link given under Dispatch as Action Detail LY It facilitates the user to view the actions done at that moment on the Letter Correspondence received Copyright O NIC 2013 eGQffice A DISMAL WORE PLACE BO UTICN DSC Digital Signature Certificate It is a Digital Signature Certificate used for e office that has the same legal recognition and validity as handwritten signatures which implies a process of demonstrating the authenticity of a digital message or document There is one link available under DSC section which is mentioned below DSC Registration DSC Registration implies Digital Signature Certificate Registration eOffice users obtain a Signing Certificate to go through DSC registration DSC registration option facilitates the eOffice users for registration using an e token issued to them by certificat
9. Rao C on 02 09 2011 Suggest New board Narre for ePeaxwerment Soston of NIC Published by Suctetre en 01 09 2011 4 Implementacon of SSDG project in Angah Published by Soe Awe Kuma Agarwal on Appmved Meutes of PEC 233 Meeting held on 25 08 2011 Fig eFile 9 Step 6 Click the Email Diarisation link and then click the moved receipt from the NIC eMail Section to diarise it Fig eFile 10 unt ue ee du i v e Jn r f xot A A uma oe wi jara far Sem e pl al AA AP Core Ca D prepa me Presence A OCT ran Liga el Fete E pc E bigis E gandia P liver Setting m Mimi Fig eFile 10 Copyright NIC 2013 Step 7 As a result Diarisation page appears Diarise moved Receipt and click the Generate Receipt Fig eFile 11 Copyright NIC 2013 e ffice A DISMAL WORE PLACE SOLUTION Created Created option contains a list of all the receipts that has been diarised by the user but not being marked sent The steps to view created Receipt are as under Step 1 Click on Created link under the Receipts section to view all the created receipts by As a result the Create Receipts screen appears as shown in Fig eFile 12 ES pj Send Put in a File Copy Dispatch View Step Hierarchical View My Receipts gt Browse amp Diarise vComputer No Receipt No Y v Subject y Subject Category v Created On Physical 155238 155238 2013 CMO Attachments AICC Gen Secy 06
10. SOLUTION On Issued Dispatch Issued amp Dispatched This includes dispatch done by the user finally Details Helps the user to view the details of the issued dispatch View Reminders Helps the user to view the reminder list of that selected dispatched issue Issued amp Sent This includes dispatch done by the user to the CRU Details Helps the user to view the details of the issued dispatch to the CRU Issued amp Returned This includes dispatch returned by CRU to the user Details Helps the user to view the details of the issued dispatch to the CRU Receive User need to accept the issue returned by CRU Resend User can resend the dispatch after receiving the issue Dispatch by other users Details Helps the user to view the metadata details of the issued dispatch Actions on Notification Self Reminder It contains all the reminders notification that has been set by the user for themselves or for other eOffice users Reminder Received lt contains all the reminders notification that has been set by other eOffice users User can further mark the received reminder as Mark as Read or even can Delete the reminder Copyright NIC 2013 eOffice Project Division National Informatics Centre Department of Electronics and Information Technology Ministry of Communications and Information Technology A Block CGO Complex Lodhi Road New Delhi 110003 India Copyright NIC 201
11. at thee mme uf qwe cul anm ad que meute of mt thee tonnes Se Que um eee a Geeta TI e mos Na n n go Nene yu E23 vosnsennet PA 9 Rinde mo titi m themsnaces Fas ma Sov 4i 259 AS gt s gt ao ES thetiow Board e LANI The Crama m tte woo Bart Fublreh ee hy v A a e Ao gt Deepen ll tem m Mie aum Pun APA AAA DAA of PRE Puebitehed hp T bww eret A 8 4 pem qo dar Pubiiahod by Dha uoa museo Anger med of hne fm F FX DR Mes tenet ere 2 OF POH Prubiiohes by ls Pata rod Platon 2911 Pasa ogutimt 5 Feet Ts Fig eFile 5 As a result NIC email opens Step 2 Select the Receipt which needs to be moved to eFile Application Fig eFile 6 pirata Your Law gm at Tue 30 08 2011 03 55 PM Meme Divisions State Unite Projecte Library Training Download forms Manuale sens Feach Veveads E Sync Foder Derete Bounexe Me Moe Defic INBOX H 1 H z Sanitas 1292 Subject fram eFite Statue Sytherna to be mowed to the new Tetana 17 oh caters S W auc Detans of eotfce machines 14 09 Not Sent Ovetts 0 dis Systema to be moved to the mes 11 34 Not Login Norfiameona 644 kxatery S W s Sent RE One request Raguet for URL honesty Spam 0 Mapping 10 44 Not Sent Sent 0 AJandeep jand 10 40 Not Sent Tesh 0 Re Reganhng Two Servers in IDC JKapii 10 37 Mot Gent vabanes nic im 40 a eleave Scnpt Janet tomer 10 19 Moe Sent JQuidelines New jwndeep nd 04
12. file opens up as shown in Fig eFile 26 Receipts Computer No File Number Subject Subject Category Inbox Created Drafts Completed Parked Closed b Sent CE Completed Fig eFile 26 Correspondence Link Movements Details Edit Send Attachment More Sep 7 Close File Park File AlFile Details Park File History Close File History File Number A 15014 1 2013 CM O Opening Date 18 09 2013 Subject Category Merge Details EJCorrespondences Receiptilssue No E Save Convert Fig eFile 27 Copyright NIC 2013 eGffice A DISMAL WORE PLACE SOLUTION Step 3 Under Noting section user can upload a noting document Fig eFile 27 Step 4 There are 8 actions provided after opening a Draft file a Correspondence b Link Link Files Referred In Files c Movements d Details e Edit f Send g Attachment File Receipt h More Close file Park File Close file History Park File History Merge Details Step 5 Click on Save button to save the details Copyright NIC 2013 Office A DISMAL WORE PLACE SOLUTION Completed This module contains the entry of all files which have already been converted from Physical to Electronic as shown in Fig eFile 28 Receipts Computer No v File Number Subject v Subject Category Converted By Converted On Remarks Files Inbox
13. is possible after every movement of the receipt except Received Date Diarised Date Letter Date and Delivery Mode 8 Attach File 9 Attach Receipt e Physical Receipt Document can be attached with in an Electronic Receipt and Vice Versa e Also the receipt attached with other receipts can be send to only one user at a time Copyright NIC 2013 eOffice A DISMAL WORE PLACE SOLUTION Quick Actions There are one useful link given under Created Section of receipt Delete Deletes the selected receipts as a result deleted receipt moves to Recycle Bin section of Receipts Copyright NIC 2013 9ffice A DISMAL WORE PLACE SOLUTION Sent Sent option contains a list of all the receipts that are sent as an outward correspondence Step 1 Click on Sent link under the Receipts section to view all the sent receipts As a result the Sent Receipts screen appears as shown in Fig eFile 14 Receipts E Browse Diarise Physical Electronic Inbox demo Email Diarisation gt Created Closed ACKnowiedgemen Send View Copy Reminder Step 3 P 155214 E 17257 P 155198 v ME Receipt No v Subject v Sender E 123924 123924 2013 CMO TAPAL AA SPIGA AR da RO STA Q Attachments eredi media Ric ES d 155214 2013 HSG ZOPANI 2 Attachments GPF ADVANCE Y Attachments MUS ee Attachments rr A ea ated ART Attachments Gute Ifa dit e
14. 09 13 04 40 PM Electronic 155152 155152 2013 CMO Attachments Bils Payment 04 09 13 04 47 PM P Inbox 155128 155128 2013 CMO Attachments Appointment and othe 04 09 13 12 40 AM gt Email Diarisation 155124 155124 2013 CMO Attachments Board and Committee 04 09 13 12 16 AM E 155123 155123 2013 CMO Attachments ACR related matters 04 09 13 12 08 AM 155021 155021 2013 CMO Attachments asdafa Secretary CM 02 09 13 12 41 AM xxxxxx x amp 154981 154981 2013 CMO Attachments sdf ACS to CM 30 08 13 11 50 AM Fig eFile 12 Step 2 Select the receipt to which action needs to be performed Step 3 There are 5 actions provided under Created Section of receipt 1 Send 2 Putina File 3 Copy 4 Dispatch 5 View Physical Electronic All e Ifuser wants to dispatch a receipt from the Created section then the receipt will first move to inbox of that user and then from there it can be dispatched Copyright NIC 2013 e ffice A DISMAL WORE PLACE SOLUTION Step 4 While opening a Created Receipt below highlighted actions Fig eFile 13 can be performed There are 9 actions provided when opening up a Created receipt Physical Electronic Upload Only PDF upto 60 MB Upload File Diary Details Contact Details Add to Address Book Category amp Subject Save Recent Fig eFile 13 1 Send 2 Putina File 3 Copy 4 Dispatch 5 Details 6 Movements 7 Edit e Editing ofthe metadata
15. 1 Step 2 Select the File to which action needs to be performed A user can perform below mentioned actions The actions provided under Drafts Section of file as highlighted in the above Fig eFile 21 1 View Click on View option to list the Files P E depending upon its current state Physical Go to Physical option under View to view all Physical Files Electronic Go to Electronic option under View to view all Electronic Files 2 Delete Click on Delete J option to delete the selected files e The Files in the Draft option can be deleted and sent to Recycle Bin using Delete E link Copyright NIC 2013 eGQffice A DISMAL WORE PLACE SOLUTION e Completed The files whose file number has been generated but not marked sent to any other eOffice user Receipts m u Hierarchical View My Fies Files v Subject v Subject Category Created On Remarks Quick Action y Inbox L Attachments 456546 s 17 09 13 11 01 AM p Created Attachments 456546 17 09 13 10 54 AM Drafts D pas f Attachments 456546 17 09 13 10 53 AM Y P 21188 A 11 9 2013 CM 0 Attachments hruyrtu 17 09 13 10 49 AM din O pas B 14012 1 2013 CM Q Attachments sfsf 17 09 13 10 09 AM Fig eFile 22 The steps to view Completed file are as under Step 1 Click on Created gt Completed link under the Files section to view all the files whose file number has been generated As a result Completed Files s
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17. A DIGITAL WORK PLACE SOLUTION File Management System QUICK START Prepared by National Informatics Centre Table of Contents ao olo Me 5 CPE MO o o II 6 RCD E A A 7 Browse amp Diari A A E ean annaonnen eens 8 Bia DAS ALO sio 16 Bc 20 vi TT 23 A OYO 9 25 NO AA e PP o Or cie ni MEME ENIM dM qM ace cie 26 ve VELINT T a eer 21 AC OS O RECE E ea D 0 08 0 2 06 6 4026 0 9 0 0 60 0 400 ex ase eee A LEE 28 c 30 l 31 Io 35 dz T Ag ee ere 37 PP E 098 58 980 38 DO e 30 PASSE a ean and ea de nina a ease ete seta ogee too eee 43 PC este ein PHI R P 47 I LS m A EU CO E m 50 cA TID A AA A RNR 51 Ie TUI Biere m nc cbs enn E A E E E EE 52 ACOSO N E oa 53 o PPP A E 55 Ei reese 56 icono ET HOHER 57 Folder
18. ANA Initiate Transfer APPASANI SRI RAMACHANDRA Initiate Transfer ARJUN RAM TAMTA Initiate Transfer ARVIND SINGH NEGI Initiate Transfer ASHIM KUMAR DEBNATH Initiate Transfer ASHOK KUMAR Initiate Transfer ASHISH VACHHANI Initiate Transfer BALAM SINGH RAWAT NOP00050 BALBIR SINGH RAWAT Initiate Transfer BALBIR SINGH RAWAT Fig eFile 49 2 Click the Initiate Transfer link against the Employee Name whose transfer has been initiated and his data is to be transferred As a result Transfer Details page appears as shown in Fig eFile 50 Transfer Details Transfer File Year Subject Computer No p N Opening Date File No T Transfer Step 5 File Nat Computer No File No Subject 5667 D 16015 4 2013 CC 555555 5669 E 13 6 2013 CC jkbvinb Fig eFile 50 3 Enter details to filter search for the Data Files Receipts under selected employee to be transferred to another employee Submit A Click on Submit button Copyright O NIC 2013 e ffice A DISMAL WORE PLACE SOLUTION 5 Select the data to be transferred by clicking on the check boxes pertaining to the files receipts 6 Enter the employees name in Transfer To to whom the data is to be transferred Transfer Click on Transfer button Copyright NIC 2013 e ffice A DISMAL WORE PLACE SOLUTION Search Search section helps the user to search the File s Receipt s or any Dispatched issue from wi
19. Drafts Completed Fig eFile 23 e Pendency of File will be removed if a particular file is parked To make Parked File as Active File user has to perform the following steps Step 1 Click on Parked link under the Files section to view all the parked Files Fig eFile 23 Step 2 Select the File s to which action needs to be performed Step 3 The Action provided under Parked link of File Section There is 1 action provided under Parked link of File Section 1 Mark As Scroll mouse over Mark As Link and click the Make Active option under it As a result the Files become active and move to the File Inbox Copyright NIC 2013 e ffice A DISMAL WORE PLACE SOLITON Closed Closed link contains a list of Files that are closed as complete work has been done on it already Closed Files can be made active at any point of time Wes ake aci Number v Subject Closed on Closing Remarks Files me Y B 13012 2 2013 CMO While sending forwarding the output of To Preferre 03 09 13 11 25 AM gh gt Inbox Sep Created Drafts Completed gt Parked Fig eFile 24 To make Closed File in the Active File user has to perform the following steps Step 1 Click on Closed to view all the closed files e Only creator of the File can close the file no other person has access to close files Step 2 Select the File s to which action needs to be performed as shown in
20. Enrollment screen appears Select the certificate for enrollment and click the OK button The message box appears displaying the message for successful enrollment of the eOffice user Click the OK button to complete the process of DSC enrollment For DSC Card Authentication perform the following Pe ee A pe qs Plug in the DSC card in your system Type the URL of the eOffice application in the address bar of the web browser Press Enter from the keyboard A window appears displaying the login page for eOffice Type the User id in the User Name text box Type the password in the Password text box Click the Login button As a result the Enter PIN dialog box appears Type the password in the Enter PIN dialog box and click the OK button As a result the user gets logged into the eOffice application Copyright NIC 2013 eGQffice A DISMAL WORE PLACE SOLUTION Reports Reports are the documents that display the results of some search experiment based on certain predefined parameters and filters such as Sent By Time Period Department etc It contains following 23 types of reports Reports under Files Section e Register Displays a list of files that are registered diarised e Forwarded Displays a list of files that have been forwarded e Received Displays a list of files that have been received e Parked Files Displays a list of files that have been parked e Closed Files Displays a list of files that have
21. FS Create Mew SFS Fig eFile 29 Copyright NIC 2013 eGQffice A DISMAL WORE PLACE SOLUTION As a result File Cover Page screen appears add the File No es Choose one Fig eFile 30 Step 2 Enter the necessary details on the File Cover Page Subject Description is a Mandatory field along with File no Step 3 After filling the necessary details click the Continue Working button to create a new physical file As a result file gets created Copyright NIC 2013 eGQffice A DISMAL WORE PLACE SOLUTION There are 11 actions provided on opening a Physical File a b c d e Correspondence With the help of this feature user can attach physical correspondence Receipt to the working File Link With the help of this feature user can Link and delink other eFile s to the working file It contains 2 sub links e Internal Files This sub link helps the user to link delink any other file from within the Organization e Linked In Files This sub link helps the user to view other Files that are linked from some other Organization with the working file Movements With the help of this feature user can see the movement of a File i e the details of all the users who has worked on it Details With the help of this feature user can see the details of a File i e total no of part Files created TOC receipt Dispatch Movement History and Linked Files Edit With the hel
22. Fig eFile 24 Step 3 The action provided under Closed link of File Section 1 Mark As Scroll mouse over Mark As Link and click the Make Active option under it As a result the Files become active and move to the File Inbox Copyright NIC 2013 e ffice A DISMAL WORE PLACE SOLITON Sent Sent option contains a list of all the Files that are sent as an outward correspondence Handow by Gant Fer Atichtucrs pirical Sh MANGESH SUEVE tity cooperation OMTD ze atacante sidii MANGESH SURVE eey cooperation Cm NES 13 0013 11 43 AM 100 13 Ira AM eo ThE 04 35 PM PTE 24 38 PM 06 09 12 E E25 TUN Anmgehesaens proc Ba dl A MALE PLAN STATE PLAN BF Moe C drachswers qus l KAMBALE PLAN STATE PLANO 8 E 2105 O Arachments lectrons fie AAKANKSHA VIKAS TAMBE Dy Sacr GAD TE mT 2 0 O Anactewens physical fla amp COMBE PLAN STATE PLANO a Drafts Fig eFile 25 The steps to view Sent file are as under Step 1 Click on Sent link under the Files section to view all the files that are sent As a result Sent Files screen appears as shown in Fig eFile 25 Step 2 Select the File to which action needs to be performed There are 3 links provided under Sent section of File a View Helps the user to list the Files depending upon its current state Physical Electronic Followed Up All e Physical Click the Physical from the dropdown menu to view the Physical Files e Electronic Click the Electron
23. ION y User Name Password Site is best viewed in 1024x768 pixels resolution Fig eFile 44 E Log On Sanjay Singh Co ewe eToken Enter eToken password eToken Name Sanjay Singh Password eeeel Fig eFile 45 8 Type the password in the Password field in the Log On screen Fig eFile 45 e User can enter the wrong password only 10 times Thereafter if the wrong password is entered the user gets blocked 9 Click the OK button Fig eFile 45 As a result the user gets log into the eOffice application Copyright NIC 2013 eGQffice A DISMAL WORE PLACE SOLUTION For DSC Card Enrollment perform the following NDARWN PE eo 10 11 12 13 Type the URL of the eOffice application in the address bar of the web browser Press Enter from the keyboard A window appears displaying the login page for eOffice Type the User id in the User Name text box Type the password in the Password text box Click the Login button Plug In the e token in your machine system as a result the user gets successfully log into the eOffice application Click the DSC Registration link under the DSC section As a result the DSC Enrollment Screen appears Click the Signing Certificate link in the DSC Enrollment Screen As a result Enter Pin dialog box appears Enter the pin in the Enter Pin text box in the Enter PIN dialog box Click the OK button as a result the DSC
24. Migration It requires Diarisation of all Correspondence and Issues being mapped into the application before finalizing the file Copyright NIC 2013 e ffice A DISMAL WORE PLACE SOLITON Folder Permission With the help of Folder Permissions user gets the permission for section required for migration of files To provide permission to a user perform the following Step 1 Click the Folder Permissions option under Migrate File link as a result Permission page appears Permission for section to the user for migration Receipts To ALAM SINGH RAWATFARASH ALR s Files Migrate File b Create New b Created Draft Step 1 Completed Dispatch Dispatch Fig eFile 35 Step 2 Search the user to provide folder permission and click the Save Sa button as shown in the figure Fig eFile 36 Permission for section to the user for migration A Fig eFile 36 Copyright NIC 2013 eGQffice A DISMAL WORE PLACE BO UTICN Dispatch Dispatch section helps the user to view the issues that has been dispatched by them to the concerned recipient There are two links available under Dispatch Section which is mentioned below 1 Sent Print Envelope Create Reminder View Reminder 2 Returned Receive Resend View Reminder Let s learn these links one by one Sent This module helps the CRU user to view the Sent Issues Drafts e Issued and Sent Refers to w
25. Penn EP UE DLE 58 uid A iron 59 DSG Dinli nature Cer UC atc nessa scencaceccessscaancececacascsdaeadeeadecadsgadeaadeeesaqescasaccaseys 9802090229 0022800 0242080858506 8 0 0020 000588 64 Buin E 64 RO n 67 Reports under Files Sec rin MU PLU ED cloaca oncrcnas daga NR d ATTENDE 67 RE cee ar ee ee aCe ge eer E A een ey O re nee eee et rater 67 Copyright NIC 2013 CSS A Le E EE 67 Re 67 iiu iic dul RR be yn ue lee id ere ne rico omis IS 67 COS II D E E 67 Reports under Receipts SCCHON RN ETT E EE 67 A EE 67 RE T UU 67 No AMS A A e ie 67 ib TE DE cm cc S 67 COR de NSE 67 D S EV AAA M cae we are gene se snouts aetna onesie 67 My Files Pendine WIG DIS EET o ETT 67 DS DO tt soba 67 Iscyenue Re DO an ad MM eos 67 Receipes Forwarded D SCOR e an eee 67 Pondi no Report obe Re E E E E I N E E EE 68 SSP EEEE NIE A Po O EOS 68 MORTE MISE Files Received asii eset papi Earn ERR vacua a NUR REM NN NT os sse qu Ub CRIMEN aaa MIRI PIS aqu PM UP M QUON UPON QU UNDE 68 ure dm Wise Files TOn 68 hule AAA 02045 0 04 209 90005000 A 68 Month wise A eias A o nee ree A P a 68 Month wise Receipts POrwatded EEE 68 Pie SU MAL RS DOLLS oir in E A 68 RCE MIA O ess NEE 68 AA O nd anne ail
26. a a com test AA com AAA AA com AAA AAA com AAAGQAA com Fig eFile 47 Group 5555 ramesh AMIT SAINI 007 5555 ramesh AMIT SAINI 007 5555 ramesh AMIT SAINI 007 5555 5555 ramesh pranav AMIT SAINI 007 ramesh AMIT SAINI 007 5555 5555 ramesh pranav AMIT SAINI 007 ramesh pranav AMIT SAINI 007 4 mo uo 0 S0 S0 a o 6 coa e ffice A DISMAL WORE PLACE SOLUTION User Groups This module facilitates the user to create a group and add user list to that created group which helps the user while sending a Receipt File to list of selected users or to a group which comprises of contained user list To create User Group and add users to the group user has to perform the following steps 1 Clickthe User Groups Link under Settings section Create Group y Receipts Group Name Description Files dfdsf d Migrate File Dispatch Dispatch DSC Reports Settings gt Prefererf Address Bs gt Deactivate DSC Change Password Fig eFile 48 2 Click the Create Group button as a result new window appears 3 Enter the Group name and description if any click the Create button As a result a new group is created Now to add users to the created group 1 Click the Group in which user is required to be added up 2 Select the users from the list which needs to be added up in the selected group and click the Save button As a result the user gets added up in the selected group
27. been closed Reports under Receipts Section e Diary Displaysa list of receipts that have been diarised e Received Displays a list of receipts that have been diarised e Receipt Category Displays a list of receipts that have been received Category wise e VIP Details Displays a list of receipts based upon VIP Details e Closed Receipts Displays a list of receipts that have been closed Departmental Summary This selection generates a PDF report that contains a list of all the Receipts and Files that has been Created Received Sent Parked Closed or Pending My Files Pending With Others Displays a list of pending files lying with other users Dispatch Section wise This selection generates a PDF report that contains a list of all the Letters which has been dispatched by the section between two specified dates Revenue Report This selection generates a PDF report that contains a list of the revenue that has been spent in the section s for dispatch Receipts Forwarded by Section This selection generates a PDF report that contains a list of all the Receipts that has been Forwarded by a section within a particular Time Duration Copyright NIC 2013 eGQffice A DISMAL WORE PLACE SOLUTION Pendency Report File Receipt This selection generates PDF Report of Files Receipts which are in pendency Month Wise Under this section the reports are generated based on Month wise data Month wise Files Received Di
28. box Inbox option contains the list of all the receipts that are received as an Inward Correspondence DAK e User has to click the Receipt number to view the receipt As a result the user can view the content of receipt along with the details e Nature of Receipt can be verified from the character E and P which is written before the receipt number e Character E symbolizes Electronic Receipt whereas character P symbolizes Physical Receipt The steps to view Inbox Receipt are as under Step 1 Click on Inbox link under the Receipts section to view all the Inbox receipts by As a result the Inbox Receipts screen appears as shown in Fig eFile 3 Date Range 15 08 2013 To 13 09 2013 Receipts E Receipt No Subject Sender v Sent By Sent On a Quick Browse amp Diarise i Computer 0 Physical Electronic A uses ces fms ARE DOO EM su cal a AJAY TULSHIRAM FULMALT MEV A Attachments tes test TECH CELA demo Fig eFile 3 Step 2 Select the receipt to which action needs to be performed Fig eFile 3 Step 3 A user can perform any of the below mentioned actions There are 10 actions provided under Receipt Inbox Fig eFile 3 1 Receive 2 Reply 3 Send 4 Putin File 5 View e Unread e Read e Physical Copyright O NIC 2013 ffice A DISMAL WORE PLACE SOLUTION e Electronic e All 6 Move To 7 Copy 8 Close 9 Dispatch 10 Reminder Additional Actions While openi
29. box e Created a Drafts b Completed e Parked e Closed e Sent e Conversions a Drafts b Completed e Physical File a Create New Non SFS b Create New SFS e Electronic File a Create New Non SFS b Create New SFS e Create Part e Create Volume e Recycle Bin Let s have an introduction about these Links one by one Copyright NIC 2013 e ffice A DISMAL WORE PLACE SOLUTION Inbox Inbox link contains the list of all the Files that are received marked by any eOffice user as shown in Fig eFile 20 casta MAE nce 8 Park Fle Fles U Computer Nov Number v Gender v Gent on v Due One Read On Quick Action Park File History E d m m i bsp STATE PAN w 0 2 di Bh e ud pse p Created E OSE sms TER OP ME DEN E a EX dns e a Ina ENT Uan ARRABAL MER 0 04 09 13 n TE LT rA M 4 Completed Fig eFile 20 The steps to view Inbox File are as under Step 1 Click on Inbox link under the Files section to view all the Inbox Files As a result the Inbox Files screen appears as shown in Fig eFile 20 Step 2 Select the File to which action needs to be performed Step 3 A user can perform any of the below mentioned actions e User has to click the File number to view the File As a result the user can view the content of File along with the details The convention E and P is used to discriminate between Electronic and physical File respectively T
30. ca 644 Detais of ecffice machines Ji ht vat Fad Systems to be moved te the res D PeetlySpem 0 B Sent 0 lxaten S W s am oo one GB ten 0 E devesinin 40 LJ Re Re Regd Estie application for nat pen Jaret and 10 40 Re Regarding Tao Servers in IDC Gapi 16 37 heave Sgt arit tora 10 18 Gudelnes New Sande ard 04 10 Cum instance fc Puros Jwe pnt QN Request for URL Mapping Jany Kumar fate Sep 01 2011 0407 PM Nat Sent Manage Folders 000000 oO 0 010 feto utat D Sync fuer Dee rr CE Mos bh Fig eFile 8 Copyright NIC 2013 e ffice A DISMAL WORE PLACE SOLUTION Step 5 Asaresult Home Page of eOffice Portal Click the eFile Link to move into eFile Application Fig eFile 9 as a result eFile application opens as shown in Fig eFile 9 Home Divisions d E library Training Download Forms Manuals Aud SB lerowse Application Wee s Quote gt e Tour Seta I would give ad the wealth of the mod and ali the deed of al the hermes for one true toon Henry David Thoreau y nontedge Management 5 Personnel n Pending Q Schedule J Notification eros System gt File Fociong System Pare Docum or the der Payment Alerts Persona mon Receipt Tiesi ef de Fo e weet 107 ACH Alert gt Pron a HR A dein Receipt PieoFTsS gt Tans Request TE Hotice Board m ad 1 Tres 4 SANS The Conmenuss Secunty Vutnerab ty Alert nicemal Published by Shi Smerreat
31. can edit the metadata fields as per requirement and after clicking the Generate Receipt button a new Receipt no will be allocated to the copied receipt i Close This link helps the user to close a receipt Copyright NIC 2013 eGQffice A DISMAL WORE PLACE SOLUTION e The receipt in which draft is created and is not dispatched cannot be closed For that draft needs to be dispatched first then the receipt can be closed j Dispatch This link helps the user to Dispatch a receipt The user has 2 options after filling the required metadata fields which are Dispatch By Self and Dispatch By CRU e If user selects Dispatch By Self option then the physical receipt will be dispatched that same moment and also the receipts gets closed and moves to Closed section of receipt e fuser selects Dispatch by CRU option a popup appears Popup contains the list of all the users mapped with CRU section if any Delivery Mode and Remarks k Details User can use this option to view the details of the generated receipts 4 additional links will be available on opening Electronic Physical receipt a View Draft User can use this option to view the drafts that are already created e View Draft option is available in Electronic Receipts only as in Physical receipt it is directly dispatched to the concerned authority or to the CRU section b Movements User can use this option to track the Movements of the rece
32. creen appears as shown in Fig eFile 22 Step 2 Select the File to which action needs to be performed as shown in Fig eFile 22 There are 3 actions provided under Completed link of Created File Section 1 View Click on View option to list the Files P E depending upon its current state Physical Go to Physical option under View to view all Physical Files Electronic Go to Electronic option under View to view all Electronic Files All Goto Electronic option under View to view all the Files 2 Send Helps the user to forward a particular File s to the recipient e User can also Pull back the Sent File from the intended recipient even when the File is in the Inbox of the recipient using the Pull Back LE link In case the recipient has opened the File then itis not possible to pull back the File 3 Create Volume Helps the user to create a new Volume of an existing file Quick Action There are some useful links given in inbox for Quick Actions such as Forward Ich Forward a particular File to the recipient Copyright NIC 2013 e ffice A DISMAL WORE PLACE SOLUTION Parked This contains a list of all the Files that are temporary closed and work will be done later on Parked files can be made active at any point of time Tes Receipts Make Active AA A ne Number v Parking Remarks Files a Step 2 ve 6 11012 1 2013 CMO CMO REQUIRED Inbox ep Created
33. e amp Diarise a Physical d nr 7 A O AAA ee Electronic DM AA AR NO NN 453 47153 2013 CMO 6 11012 1 2013 CMO CMO test 04 09 13 03 29 PM 134027 134027 2013 CM0 11012 1 2013 CMO CMO asd 04 09 13 03 29 PM 67713 2013 CM0 U 06012 10 1 2013 CMO CMO Part 2 eoffice 19 08 13 11 43 AM ER 6977 2 2013 CMO 11012 1 2013 CMO CMO AI area TEST RECEIPT 08 08 13 01 01 PM y Create A venu VV O 4816 2013 CMO 11011 1 2013 CMO UID BLANK FORM 04 02 13 04 49 PM finish y Sent Fig eFile 17 To Re open a Receipt Physical Electronic user has to perform following steps Step 1 Click on Closed link under the Receipts section to view all the closed receipts As a result the Closed Receipts screen appears as shown in Fig eFile 12a Step 2 Select the receipt which needs to be Re Open by clicking on the highlighted checkbox in Fig eFile 17 Step 3 Auser can perform below mentioned action on closed receipt There is 1 action provided while opening a particular Closed receipt Physical Electronic Fig eFile 17 1 Reopen User can re open the closed receipt anytime by clicking the Re Open option Copyright NIC 2013 eGQffice A DISMAL WORE PLACE SOLUTION Acknowledgement Acknowledgement option contains all the receipts that are diarized by the user for which an acknowledgement can be generated Receipts Computer No Receipt No v Subject v Subject Category 155270 155270 2013 CMO sdffs ACR related
34. e ati ir Li tb tel tt tte 68 PRES RO EPR SE DII Db a RE DII MM Und CI SUUM S EIS P S E ST ER ERRE 68 Copyright NIC 2013 aE EE Search ACUONS de eee ee renee rer ee 77 Copyright NIC 2013 e ffice A DISMAL WORE PLACE SOLUTION Introduction eFile is a workflow based system that includes the features of existing manual handling of files with addition of more efficient electronic system This system involves all stages including the Diarisation of inward receipts creation of files movement of receipts and files and finally the archival of records With this system the movement of receipts and files becomes seamless and there is more transparency in the system since each and every action taken on a file is recorded electronically This simplifies decision making as all the required information is available at a single point It envisions a paperless office with increased transparency efficiency and accountability of the organization A revolutionary product aimed to make office work like never before in the history of Indian Governance is based on the Thirteenth edition of Central Secretariat Manual of Office Procedures CSMoP of the Department of Administrative Reforms amp Public Grievances DARPG Govt of India Copyright NIC 2013 eQffice A DISMAL WORE PLACE BO UTICN eFile Modules Different sections that constitute eFile application are receipts files dispatch reports and so on
35. e issuing authorities like Tata Consultancy Services TCS National Informatics Centre NIC IDRBT Certifying Authority SafeScrypt CA Services Sify Communications n Code e eOffice USER ID and DSC LOGIN ID are different Both are required to authenticate the LOG IN process if the eOffice user has registered for DSC DSC registration can be done either using a DSC card or e token User can visit the website http nicca nic in for basic information of how to obtain the DSC certificate or e token how to obtain the software for DSC certificate or e token how to install them and finally how to how to initialize the DSC certificate or e token e User has to properly installed drivers for the DSC Smart card and USB Token in the system before using the DSC authentication or e token authentication Fee structure for the different certificates and the hardware devices involved can be easily obtained by accessing http nicca nic in Under this site user can easily obtain the detailed information regarding the Certificate s Fee Structures under the Support Link e Token involves only a single pen drive device After the user has properly enrolled for the DSC certificate or e token user has two level of authentication for accessing the eOffice application User has to perform series of steps to log into the eOffice application using e Token or DSC card For e Token Enrollment perform the following steps Type the URL of the eOffice app
36. eminder Letter v sus Auto remind On urgent basis Fig eFile 41 As a result a reminder is created for the selected issue c View Reminder Helps the user to view the list of all reminders that were created on sent issues To view Reminder on sent issues user has to perform the following Step 1 Click on the Sent under Dispatch section Step 2 Selectthe issue by clicking on the check box on which action needs to be performed View Reminders Step 3 Click the View Reminder link to view reminder Details as shown in Fig eFile 42 Date Range 21 08 2013 To 19 09 2013 m Print Envelope Create Reminder Vereis Sep 3 Files Dispatch Number Migrate File c vi E 1459 2013 Reminder Ajay Modi Mumbai Address vSentOn Sent Through File Number Receipt Number PIE ADMINSTRATOR NS 13 4 2013 CHOUPRO Wi A d OFFICE ADMINISTRATOR E EL TILA Gent xy L P 14552013 eue bnm bom i A POMINSTRATOR pcltontis cM 0 W Be Retumed PIU Isue xev asdasd pis no um SERO ens Fig eFile 42 As a result the list of reminders pertaining to the selected issue appears as shown in Fig eFile 43 Reminder List Details Reminder List Fle No File _ Receipt Receipt Dispatch Dispatch _ Dispatched_ dien Es E csset Subject No Subject No Subject On ES Subject zm BNS 13 4 17 09 13 02 39 PM 17 09 13 02 40
37. erged File with any other File also by using the De Merge and Merge with Another option available respectively under Merge Details tab Merge Details Copyright NIC 2013 eGQffice A DISMAL WORE PLACE SOLUTION Electronic File Electronic File option under the Files section helps the user to create an Electronic File e Create New Non SFS This option creates an Electronic file with Non SFS standard i e the user has to select the available heads for the nomenclature of File e Create New SFS This option creates an Electronic file with SFS standard ie the user can enter File No without any restriction or standards To create a New File user has to perform the following steps Step 1 Open Create New Non SFS by clicking on the option from the Left navigation panel under the Electronic File section as a result File Cover Page screen appears as shown in fig eFile 31 Choosi Chos Chos Choos 2013 esc wil f Step2 Y A Z Fig eFile 31 Step 2 Enter the necessary details on the File Cover Page Subject Description is a Mandatory field along with File No Step 3 After filling the necessary details click the Continue Working button to create a new file As a result file gets created along with a unique file number based on the selection of heads Copyright NIC 2013 eGQffice A DISMAL WORE PLACE SOLUTION e User can also click the Work on File Later but
38. h section Step 2 Select the issue for which reminder is to be created Step 3 Click the Create Reminder Copyright NIC 2013 Create Reminder link as shown in Fig eFile 39 eGQffice A DISMAL WORE PLACE SOLUTION Pint nope Cete Ride Vw Reminders Dispatch Number oo 17 09 13 Ajay Modi Mumbai 07 40 PM 1 459 2013 Reminder Ajay Modi Mumbai 17 09 13 Sent Through RH s sanction Y Parent Status Code Dispatch No Issued amp 1 458 2013 Dial v File Number Receipt Number EOFFICE ADMINISTRATOR BNS 13 4 2013 CMO PRO EOFFICE ADMINISTRATOR BNS 13 4 2013 E 1 458 2013 Issue Returned A a x Fig eFile 39 Step 4 As a result the Dispatch Draft Details page appears as shown in Fig eFile 40 Fill the required fields and click on Set Reminder button Fig eFile 40 Maximum of 250 Characters 1 455 2013 v Add More Recipient s Fig eFile 40 Step 5 As a result Reminder Setting window appears as shown in Fig eFile 41 Enter the data in the mentioned fields and click on Save button Copyright NIC 2013 eGQffice A DISMAL WORE PLACE BO UTICN Reminder Setting Issuse Number Mumbar not generated Description Regarding Parliamentary issues to be considered in budget meeting Reminder Date Priority Alert Mode V R
39. hen the DFA has been sent by the CRU section but not dispatched finally by the CRU section e Issued and Dispatched Refers to when the DFA that has been sent to CRU section has been finally dispatched e Issued and Returned Refers to when the sent DFA has been returned back to the CRU section e Final Dispatch can be done only after receiving the Draft Letter There are 3 actions provided under Sent section of Dispatch a Print Envelope Helps the user to Print the envelope required for final Physical dispatch To print the Envelope user has to perform the following 1 Select the Sent Issue needs to be printed dispatched physically and click the Print Envelope link as shown in Fig eFile 37 Copyright NIC 2013 eGQffice A DISMAL WORE PLACE SOLUTION Date Range 11 08 2013 To 09 09 2013 Print Envelope Create Reminder View Reminders p Dispatch Number P 1 407 2013 Issue E 1 398 2013 Issue Address xcv asdasd sdd dsds E 1 397 2013 Issue E 1396 2013 Issue xs ss gPLP Receipt 1001 gPL P Receipt 1001 gPL P Recel Test Name Test Address P 1 351 2013 Issue E 1330 2013 L E 1 246 2013 bu E 1 244 2013 ii 4yt54 ty45 Sumit Agarwal Mumbai As a result new window appears asking for Print Size as shown in Fig eFile 38 Choose Print Size Choose Template v Sent On 05 09 13 10 49 AM 04 09 13 02 24 PM 04 09 13 02 23 PM 04 09 13 02 19 PM
40. here are 7 links provided under Inbox section of Files 1 Receive 2 Reply e User can also Pull back the Sent File from the intended recipient even when the File is in the Inbox of the recipient using the Pull Back LE link In case the recipient has opened the File thenit is not possible to pull back the File 3 Send 4 View 5 Move To My Folders Manage Folders Create New Folder 6 Reminder Copyright NIC 2013 eGQftfice A DISMAL WORE PLACE SOLUTION 7 More Park File Park File history Close File Close File History Create Volume e Only creator ofthe File can close the file no other person has access to close files 8 Create Volume This link helps the user to create a new Volume of an existing file Volume file is created with the Volume number suffixed adjacent to the file number Quick Actions There are some useful links given in inbox for Quick Actions such as Remarks El Shows latest Noting that has been done on that particular File Reply 2h It facilitates the user to reply to the sender of the File Forward Ich Forward a particular File to the recipient Copyright NIC 2013 eGQffice A DISMAL WORE PLACE SOLUTION There are 11 actions while opening an Electronic file 1 Noting Draft Link 6 7 8 Edit 9 Reply 10 Send View By Name View By Date View All Correspondence Create New Draft View Draft Reference
41. ic from the dropdown menu to view the Electronic Files e All Click All to view all the Files e User can also Pull back the File from the intended recipient even when the File is in the Inbox of the recipient using the Pull Back link In case the recipient has opened the File then itis not possible to pull back the File b Create Part User can use this option to create a Part file of the existing file which is under submission e Part Files cannot be created if the file is already in File inbox c Reminder Reminder process facilitates the user to set notification for themselves or for other eOffice users It can be implied on Files Receipts and Drafts Copyright NIC 2013 eQftfice A DISMAL WORE PLACE SOLUTION Conversions This module contains the Files which are in process of conversion or converted already It contains 2 sub modules e Drafts e Completed Let s learn these modules one by one Drafts This module contains all the Physical files which are in process of conversion but has not been converted so far During the Conversion process if users clicks the Save button then files moves under this module To complete the process of conversion on a draft user has to perform the following steps Step 1 Click on Drafts under Conversions section As a result following page appears as shown in Fig eFile 26 Step 2 Click on the link under File Number to open the draft As a result the draft
42. ight NIC 2013 eGQffice A DISMAL WORE PLACE SOLUTION Create New This option helps the user to migrate a new file to the eFile application To migrate new File user has to perform the following 1 Open the Create New by clicking on the option under Migrate File link as a result Migrate File Cover page appears Add the File No or click the Browse button to import the file which needs to be migrated as shown in Fig eFile 34 eu Chos Choos Choosl Choos 2012 Peso iu EM Choose One v Fig eFile 34 2 Fillall the mandatory fields on cover page such as Description Subject Category Main 3 Enterthe Opening Date Continue Working 4 Click the Continue Working to generate new file no Copyright NIC 2013 e ffice A DISMAL WORE PLACE SOLUTION Created This option helps the user to save the file as drafts and can send later on whenever required Create option contains 2 sub modules e Draft In Drafts File Number is not generated e Completed In Completed module File number is generated There are 5 links under Completed tab to perform operations a b c d e Noting It is used to view the mapped noting of the migrated file Correspondence It is used to view the mapped Correspondence of the migrated file References It is used to view the mapped references in the migrated file Edit In this all the fields can be modified and saved Finalize
43. ipt which automatically gets updated as Receipt moves further c Attach File User can use this option to attach the receipt with the File d Attach Receipt User can use this option to attach the working receipt document with the other Receipt s Document s irrespective of the receipt nature This link is visible when user opens the receipt from Receipt Inbox Created e Edit User can use this option to edit the Metadata fields of the Receipt by Clicking the Edit link Legit asa result the Metadata fields get active e Editing of the metadata is possible after every movement of the receipt except Received Date Diarised Date Letter Date and Delivery Mode Quick Actions There are some useful Quick Actions in Receipt module for such as Latest Remarks Bh Shows latest remark given on any particular receipt Eh This image shows there is no remark given on any particular receipt Reply 2 Itfacilitates the user to reply to the sender of the receipt Forward Ch Forward a particular receipt to one or more recipient at a time Delete h Deletes the selected receipts as a result deleted receipt moves to Recycle Bin section of Receipts Copyright NIC 2013 eGffice A DISMAL WORE PLACE SOLUTION Files A File is a collection of related records which comprises of Receipts Noting Drafts References and Linked Files There are various links available under Files section which is mentioned below e In
44. ipts Files Migrate File Dispatch Dispatch Address Book User Groups Deactivate DSC Change Password Notification 2 User can change the General Settings Alert settings or List View Settings as per requirement 3 Click the Save EN Button to save the altered changes General Settings Max of records page Auto Save Duration In Sec Alert Settings fe Email sMs Both None List View Settings Mode Default v Scope Default v DSC Settings Current Status Customise your Settings E Authentication Signing Both Choose One er 3 Fig eFile 46 Flash Animation Address Book This module facilitates the user to create the group and add new contact user into that group which helps the user while diarizing of a correspondence Migrate File Dispatch Dispatch gt User Groups gt Deactivate DSC Change Password Notification Copyright Receipts a Add New Group Files ec Show All Contacts A Groups ramesh pranav DSC alra Reports hfahfah ahfahfahfa AMIT SAINI 007 Amit Saini t E T E A al al m gt E al lt E Go m a a0 GO o o o ao aD e NIC 2013 EEEERPF All Contacts w w w w aaaaa lt lt lt 12345678910 gt gt gt Add New Contact Add to Choose One Search Email ID nic nic com a a com
45. lication in the address bar of the web browser Press Enter from the keyboard A window appears displaying the login page for eOffice Type the User id in the User Name text box Type the password in the Password text box Click the Login button As a result the user gets successfully log into the eOffice application Plug In the e token in your machine system Click the DSC Registration link under the DSC section As a result the DSC Enrollment Screen appears Click the Signing Certificate link in the DSC Enrollment Screen As a result the DSC Enrollment screen appears Select the certificate for enrollment 10 Click the OK button 11 The Message box appears displaying the message for successful enrollment of the eOffice user 12 Click the OK button to complete the process of DSC enrollment Set A IM x Copyright NIC 2013 A DISMAL WORE PLACE SOLUTION For e Token Authentication perform the following Plug in the e token device in your system Type the URL of the eOffice application in the address bar of the web browser Press Enter from the keyboard A window appears displaying the login page for eOffice Type the User id in the User Name text box Type the Password in the Password text box Click the Login button as a result the Log On dialog box appears prompting for password above the DSC Authentication screen o uui E M ue Fri May 17 12 45 43 IST 2013 DIGITAL WORKPLACE SOLUT
46. matters Electronic 155129 155129 2013 CMO gPL P Receipt 1001 ACS to CM 155109 155109 2013 CMO sdfdsf FMS Browse amp Diarise So Inbox 155108 155108 2013 CMO XXZXZ All Service matters demo a 155036 155036 2013 CMO fdsfdfdf All Accounts related Email Diarisation 155029 155029 2013 CMO Testing Advertisement gt Created par 154974 154974 2013 CMO Subject must be given more space everywhere it app All Estates related gm m m 8 80 B Closed 150727 150727 2013 CMO test Advertisement Acknowledgement U 144584 144584 2013 CMO test Annual Property Retu Fig eFile 18 To acknowledge a Receipt Physical Electronic user has to perform following steps Step 1 Click on Acknowledgement link under the Receipts section to view all the receipts that can be acknowledged Fig eFile 18 Step 2 Select the receipt on which actions needs to be performed as shown in highlighted checkbox in Fig eFile 18 Step 3 Auser can perform below mentioned actions on acknowledged receipt There are 2 actions provided under Acknowledgement Section of receipt as highlighted Fig eFile 18 1 View This link helps the user to view the details of a selected receipt 2 Edit This link helps the user to generate an acknowledgment for the selected receipt Copyright NIC 2013 eQftfice A DISMAL WORE PLACE SOLUTION Recycle Bin Recycle Bin option contains list of all
47. n Recycle Bin option contains list of all the Files which are deleted from the Created section of Files There are 2 links provided under Recycle Bin Section of File a Delete LE Permanently deletes the selected File b Restore LE The File which are deleted from the Created section are restored back Copyright NIC 2013 eGQffice A DISMAL WORE PLACE SOLUTION Actions on Files There are 7 actions provided in Files a Receive This link helps the user to receive the Physical file only b Reply This link helps the user to reply to the sender of the file e User can also Pull back the Sent File from the intended recipient even when the File is in the Inbox of the recipient using the Pull Back ES link In case the recipient has opened the File thenit is not possible to pull back the File c Send Thislink helps the user to forward a particular File s to the recipient d View This link helps the user to list the Files depending upon its current state i e Unread Read Physical Electronic All Unread Click the Unread from the dropdown menu to view unread Files Read Click the Read from the dropdown menu to view read Files Physical Click the Physical from the dropdown menu to view the Physical Files Electronic Click the Electronic from the dropdown menu to view the Electronic Files ALL Click the ALL from the dropdown menu to view the All receipts altogether e Move To Helps the u
48. nd it to the intended Recipient Fig eFile 2 Generate amp Copy GENERO TN button To generate a unique Diary number and creating a Copy of it Fig eFile 2 Copyright NIC 2013 eG Browse and Diarise Physical Receipt Copyright NIC 2013 eGQffice A DISMAL WORE PLACE SOLUTION e Actions on Receipt Browse amp Diarise There are 10 actions provided under Receipt Browse amp Diarise section 1 Receive Ze Reply 3 Send e Pull back User can also Pull back the sent receipt from the intended recipient even when the receipt is in the Inbox of the recipient using the Pull Back Al link In case the recipient has opened the receipt then pullback option is inaccessible e A user can forward receipt to multiple recipients by using semi colon as separators 4 Put in File e Ifany File is referenced attached with the receipt then Put in a File option will not work For that a user needs to detach the referenced File 5 View Unread Read Physical m Electronic All 6 Move To 7 Copy 8 Close e The receipt in which draft is created and not been dispatched cannot be closed For that draft needs to be dispatched first then the receipt needs to be closed 9 Dispatch 10 Reminder Copyright NIC 2013 0 HE WEN Quick Actions e Latest Remarks El e Reply A e Forward e Copyright NIC 2013 e ffice A DISMAL WORE PLACE SOLUTION In
49. ng Electronic Physical receipt a user can view 4 additional actions including of above actions as highlighted in fig eFile 4 Receipt No 150727 2013 CMO File No From test Designation test Main Category Advertisement Sub Category Address test Sent Date 02 09 13 01 06 PM Letter Reference No Letter Date Enclosures Remarks Remark Subject Fig eFile 4 a View Draft e View Draft option is available in Electronic Receipts only as in Physical receipt it is directly dispatched to the concerned authority or to the CRU section b Movements c Attach File d Attach Receipt Quick Actions Fig eFile 3 e Latest Remarks 2 Shows latest remark given on any particular receipt e Reply 2 It facilitates the user to reply to the sender of the receipt e Forward s Forward a particular receipt to one or more recipient at a time Copyright NIC 2013 e ffice A DISMAL WORE PLACE SOLUTION Email Diarisation During Email Diarisation email should have been sent to the eFile from NIC Email User should select the email from NIC Email inbox and Select option Move To eFile button To perform Email Diarisation to eFile process user has to perform Step 1 Click the NIC email link as shown in Fig eFile 5 Office Par Last ter at Tum PODIAS OF 55 P tome Prvtetene State imite repu tu habe ar y tree Dammices Ferme Hennelie Bm o inem tne gt ee Wash Quote ft Queen
50. on dd Main Category Appointment and other related matters of er Sub Category Procedure to Install Gemalto Token and Certificate Generation Planning Comission i 20 09 13 1 Installation of Gemalto Token Driver Address Mumbai Sent Date 12 59 PM Installation of the dnver has to be done for the first time and only once Letter E Download the driver from http nicca nic in html datakey htm for Reference No Letter Date Gemalto e Token from option no 15 5 Unzip the downloaded file and install the driver by double clicking Enclosures on Install file Subject In InstallShield Wizard you can see the items to be installed in your machine Click on Install button to continue Click on Next button when prompted Click on Install button i On completion of the installation click on the Finish button Sent On Sent To An icon by the name SC SED appears on your Desktop This will install Gemalto Token Drivers on your machine EOFFICE 20 09 13 12 59 EOFFICE cm A STRATOR CMO Initializing Gemalto Token est aide a tin Insert your token in the USB port Double Di Fig eFile 16 1 Send 2 Copy 3 Details 4 Movements 5 View Draft Copyright O NIC 2013 eGQffice A DISMAL WORE PLACE BO UTICN Closed Closed option contains a list of all the receipts that are marked as closed as shown in Fig eFile 17 D Computer No Receipt No lle No v Subject Closed On Closing Remarks b Brows
51. orward multiple nature receipts i e Receipts with Physical nature and Electronic nature cannot be sent simultaneously e Putina File This link helps the user to attach a receipt s to a concerned file If any File is referenced attached with the receipt then Put in a File option will not work For that First user needs to detach the referenced File f View This link helps the user to list the receipts depending upon its current state i e Unread Read Physical Electronic All e Unread Click the Unread from the dropdown menu to view unread receipts e Read Click the Read from the dropdown menu to view read receipts e Physical Click the Physical from the dropdown menu to view the Physical nature receipts e Electronic Click the Electronic from the dropdown menu to view the Electronic nature receipts e ALL Click the ALL from the dropdown menu to view the All receipts altogether g Move To This link helps the user to create New Folders and manage Existing Folders e My Folders Click the My Folders link from the dropdown menu to view the Receipt inbox and its subfolders e Manage Folders Click the Manage Folders link from the dropdown menu to Delete or Edit the folders created under Receipt Inbox e Create New Folder Click the Create New Folder link from the dropdown menu to create a new folder h Copy This link helps the user to copy the metadata fields automatically and send it to other eOffice user User
52. p of this feature user can make changes to the cover page of existing running file except the Basic and corresponding Heads f Reply With the help of this link user can send a reply to the intended person g Send With the help of this feature user can send the File to the Recipient h Dispatch With the help of this feature user can Dispatch the receipt to the Recipient of different Ministries or Office i Convert File Helps the user to convert the Physical File to Electronic File only irrespective of the File location weather it is attached with a receipt or from the File inbox Created Section j Attachment This link facilitates the user to attach other files or receipts with the working File k More Action With the help of this feature user can Park or Close the working file Close File Only creator of the File can close the file no other person has access to close files Park File Parked File contains files that are temporary closed and work will be done later on Park File History Displays the history of the Parked file Close File History Displays the history of the closed file Create Volume With the help of this feature user can create a new Volume of an existing file Merge Files This link facilitates the user to merge physical files only Merged file will be in View only mode Copyright NIC 2013 eQffice BA DISMAL WORE PLACE BO UTICN e User can De Merge or Merge the M
53. pt to other eOffice user Putin a File Helps the user to attach the receipt to a concerned file Dispatch Helps the user to dispatch the Letter Receipts Sent Details Helps the user to view the metadata details and the movements of that receipt Receipts with other user Details Helps the user to view the metadata details and the movements of that Receipt Pull Up Helps the user to force receive the Receipt from other e Office user e No action can be performed on Receipts which are attached with a File Actions on Closed Receipts Reopen This action helps the user to reopen the closed receipts On Files File Inbox and Created Details Helps the user to view the metadata details and the movements of that File Send Helps the user to forward the File to other eOffice user File with other user Details Helps the user to view the metadata details and the movements of that File Pull Up Helps the user to force receive the File from other eOffice user Actions on Parked Files Details This action helps the user to view the details of the parked file Make Active This action helps the user to make the parked file active Actions on Closed Files Reopen This action helps the user to reopen the closed file File Closed Reopen Helps the user to make the File active e No action can be performed on Files which are attached with a Receipt Copyright NIC 2013 eGQffice A DISMAL WORE PLACE
54. r grading levels are assigned to the DAK while diarizing them in case of both Physical and Electronic receipts Classification levels are e Normal e Confidential e Secret e Top Secret e Receipt without attachment can be put in Physical files only e Physical Electronic Receipt with attachment can be put in Electronic File e Physical Receipt Document can be attached with in an Electronic Receipt and Vice Versa e Also the receipt attached with other receipts can be send to only one user at a time Copyright NIC 2013 eQftfice A DISMAL WORE PLACE SOLUTION e Browse and Diarise Electronic Receipts A user needs to perform the following steps Step 1 Click the Electronic module under Browse and Diarise p Browse amp Diarise link of Receipts section as shown in Fig eFile 1 p Browse amp Diarise Physical Electronic Inbox demo Email Diarisation Created sent Closed Acknowledgement Fig eFile 1 Step 2 Select the Receipt and Click the Upload File I button from the Browse and Diarise screen to upload the scanned receipt as shown in fig eFile 2 Upload Only PDF upto 60 MB EIU Diary Details Classified Choose one e we Choose One Delivery Mode By Post Tv Language English Mode Number Number Type Letter 7 Te Letter Date Received Date 06 09 2013 m Diary Date 06 09 2013 File Number Dealing Hands Choose One
55. rched receipt File is not received electronically then user first need to receive it or else user can open the Receipt File from there itself and can perform any action on it Copyright NIC 2013 e ffice A DISMAL WORE PLACE SOLUTION Advance Search This type of search allows the user to search the Receipt File Dispatch from within the application Section wise or globally within Organisation Advance Search module is divided into 3 types of search a Section wise search b Global Search Let s Learn about these submodules one by one a Section wise search This search helps the user to find any receipt file dispatch from within the section to which the user lies in User don t have access to the receipts and files that lie under other sections b Global Search This search helps the user to find any receipt file dispatch that lies within the Organisation i e the scope of search is global Copyright NIC 2013 e ffice A DISMAL WORE PLACE SOLUTION Search Actions It helps the user to perform various actions on Receipt s File s Dispatch This can be accessed by right clicking the Search Results Following actions can be performed on Search Results Copyright NIC 2013 eGQffice A DISMAL WORE PLACE SOLUTION On Receipts Receipts Inbox and Created Details Helps the user to view the metadata details and the movements of that receipt Send Helps the user to forward the recei
56. ress Book c User Groups d Deactivate DSC Let s have an introduction about these modules one by one Preferences This module facilitates the user to change the user requirement general preferences and customize as per requirement Preferences module is partitioned among different sections like i General Settings It helps the user to modify the General Settings like Max of records page Refers to numbers of records that listed in a page Auto Save Duration Refers to set mode into Auto save while making any note in eFile Application Flash Animations Refers to if users prefers Flash animation in eFile application or not ii Alert Settings It helps the user to set alerts on Mobile Email or both iil List View Settings It helps the user to change the default view mode of Files Receipts User can set it to Electronic view physical view or Default view which comprises of both iv DSCSettings It helps the user to view the current status of DSC installed to his her account if any v Customize your settings It helps the user to customize the DSC setting as per requirement User can set it to Authentication mode signing mode or both which comprises of Authentication and signing of DSC Copyright NIC 2013 e ffice A DISMAL WORE PLACE SOLITON To change the settings user has to perform the following steps 1 Clickthe Preferences Link under Settings section as a result Preferences page appears Rece
57. s Local Reference Internal Files Referred in Files Details Movements 11 Attachment File Receipt 12 More Close File Park File Park File History Close File History Merge Details Copyright O NIC 2013 eGQffice A DISMAL WORE PLACE SOLUTION There are 11 actions while opening a Physical file 1 Correspondence 2 Link Internal Files Referred in Files Movements Details Edit Reply Send Dispatch DON OQ Ui A W Convert File 10 Attachment File Receipt 11 More Close File Park File Park File History Close File History Create Volume Merge Files Merge Details Copyright NIC 2013 e ffice A DISMAL WORE PLACE SOLUTION Created Created files link includes e Drafts The Files whose File numbers has not been generated and kept as draft to work later on Receipts Files Step 2 Electronic v Subject v Subject Category Created On Remarks erere Assembly master 17 09 13 10 12 AM y Inbox amm L E Number not generated iuouiol Completed Sep 1 E Number not generated kiklkk AICC Gen Secy 05 09 13 04 38 PM ACP and other relate 05 09 13 02 06 PM jj Fig eFile 21 The steps to view Drafts file are as under Step 1 Click on Created gt Drafts link under the Files section to view all the draft files created As a result Draft Files screen appears as shown in Fig eFile 2
58. ser to create New Folders and manage Existing Folders My Folders Click the My Folders link from the dropdown menu to view the File inbox and its subfolders Manage Folders Click the Manage Folders link from the dropdown menu to Delete or Edit folders created under File Inbox Create New Folder Click the Create New Folder link from the dropdown menu to create a new folder under File inbox f Reminder g More Park File Park File history Close File Close File History Create Volume This link helps the user to create a new Volume of an existing file Volume file is created with the Volume number suffixed adjacent to the file number Copyright NIC 2013 eGQffice A DISMAL WORE PLACE SOLUTION e Only creator ofthe File can close the file no other person has access to close files Quick Actions There are some useful links given in inbox for Quick Actions such as Remarks E Shows latest Noting that has been done on that particular File Reply D It facilitates the user to reply to the sender of the File Forward Forward a particular File to the recipient Copyright NIC 2013 eQffice A DISMAL WORE PLACE SOLUTION Migrate File With the help of Migrate File user can migrate old files from local system to the eFile application Migrate File Link contains 3 sub links e Create New e Created e Folder Options Let s learn about these links one by one Copyr
59. splays a list of files received in the particular month Month wise Files Forwarded Displays a list of files forwarded in the particular month Month wise Receipts Created Displays a list of receipts created in the particular month Month wise Receipts Received Displays a list of receipts received in the particular month Month wise Receipts Forwarded Displays a list of receipts forwarded in the particular month File Summary Report This section displays a Summary report of all the actions performed on various Files Department wise segregated by Sections of the selected Department within a particular Time Duration Receipt Summary Report This section displays a Summary report of all the actions performed on various Receipts Department wise segregated by Sections of the selected Department within a particular Time Duration File Pendency Report This section displays a report on all the Pending Parked Files Department wise segregated by Sections of the selected Department within a particular Time Duration PUC Pendency Report This section displays a report on all the Pending Parked Receipts Department wise segregated by Sections of the selected Department within a particular Time Duration Copyright NIC 2013 eGQffice A DISMAL WORE PLACE SOLUTION Settings This section helps the user to change the preferences settings in eFile application The Setting section incorporates 4 modules a Preferences b Add
60. the working user To create a part file the user has to perform the following steps 1 Open Create Part link by clicking on the option from the Left navigation panel under the File Section Add File Number or upload the file a part which is to be created as shown in Fig eFile 32 Fig eFile 32 2 Enter the necessary details on the File Cover Page Subject Description is a Mandatory field along with File No 3 Click on the Create Part create Part gt button to create a part file as a result the part file gets created Copyright NIC 2013 eGQffice A DISMAL WORE PLACE SOLUTION Create Volume The Create Volume option allows the user to create a new volume of an existing file which is residing with him her in the Draft or Inbox To create a Volume of a file the user has to perform the following steps Step 1 Open Create Volume by clicking on the option from the Left navigation panel under the File Section Add File Number or upload the file a part which is to be created as shown in Fig eFile 33 lue A Browse File T Stpz S 1 i y Fig eFile 33 Step 2 Enter the necessary details on the File Cover Page Subject Description is a Mandatory field along with File Number Step 3 Click on the Create Volume Link Fig eFile 33 to create a Volume as a result the new Volume of a file gets created Copyright NIC 2013 eGffice A DISMAL WORE PLACE SOLUTION Recycle Bi
61. the receipts which are deleted from the Created section of receipts Receipts B Browse amp Diarise Computer No v Receipt No v Subject v Subject Category E 138597 138597 2013 CMO ca Genera a Physical 4 Electronic Inbox demo Email Diarisation Created Sent Closed y Acknowledgemen Fig eFile 19 To Restore Delete a Receipt Physical or Electronic user has to perform following steps Step 1 Click on Recycle Bin link under the Receipts section to view all the receipts that can be acknowledged Fig eFile 19 Step 2 Selectthe receipt on which actions needs to be performed as shown in highlighted checkbox in Fig eFile 19 There are 2 Quick Actions provided under Recycle Bin Section of receipt 1 Delete Eh Permanently deletes the selected Receipt y 2 Restore E The receipts which are deleted from the Created section are restored back Copyright NIC 2013 eGQffice A DISMAL WORE PLACE SOLUTION Actions on Receipts a Receive This link helps the user to receive the Physical Receipt Without receiving the physical receipt user cannot perform any action on that particular receipt b Send User can use this option to send the receipt to the intended recipient c Reply This link helps the user to reply to the sender of the Receipt d Forward Thislink helps the user to forward a particular receipt s to one or more recipients at a time e User cannot f
62. thin the section Organisation application There are basically 2 different types of search that user can perform e Module search e Advanced Search Let s learn about these types one by one Module Search This type of search allows the user to search the Receipt File Dispatch from within the application module only For example To find any receipt lying under Receipt inbox user first has to select Receipt Inbox module and then can search for that particular receipt If in case user has selected Receipt inbox module and searching any File or any receipt which is not in receipt inbox then Module Search won t allow the user to give the required result For module search process perform the following Step 1 Select the application module from which the user want to search as shown in Fig eFile 51 Receipts gt Email Diarisation gt Created gt Sent Closed Acknowledgement gt Recycle Bin Files Migrate File Dispatch Dispatch Fig eFile 51 Step 2 Type the receipt number in Module search field which user want to search as we have chosen Receipt Inbox module and click the Search EN button Copyright O NIC 2013 eQffice A DISMAL WORE PLACE SOLUTION ALKA A KULKARNI LI AAK search 23400 20 2 ECO Hierarchical View My Receipts v Sent On Quick Action 18 12 12 10 30 roc 18 12 12 10 23 BJ oec Fig eFile 52 As a result Search result appears e Ifthe sea
63. ton if want to work on File later on And so the file moves to Draft section of Created File link In this case the unique number of file is not generated There are 14 actions provided on opening an Electronic File a b c d e g h i j k 1 Noting Add Note It facilitates the user to view the noting By Name and By Date or All the noting together The user can add Green Note or a Yellow note after creating a file e Once the yellow note gets confirmed noting gets finalized and saved to main Green sheet noting of File At a time only one noting is active either yellow note or Main Green sheet note Correspondence With the help of this feature user can attach correspondence Receipt to the working File Draft With the help of this feature user can Create New Draft and View existing Drafts in the File Reference With the help of this feature user can attach references corresponding to the working File Link With the help of this feature user can Link and delink other eFile s to the working file It contains 2 sub links e Internal Files This sub link helps the user to link delink any other file from within the Organization e Linked In Files This sub link helps the user to view other Files that are linked from some other Organisation with the working file Details With the help of this feature user can view the total number of part files created Movements With the help of this feature user can have a
64. track on the Running File and can view all the movements Edit With the help of this feature user can make changes to the cover page of existing running file except the Basic and corresponding Heads e Only the creator of the file has access to Edit the Cover page of file No other eOffice user has access to it Reply With the help of this link user can send a reply to the intended person Send With the help of this feature user can send the File to the Recipient Attachment This link facilitates the user to attach other files or receipts with the working File Merge This link allows the user to check the details whether the file has been previously merged with any other file Physical files merged with other files and then converted to Electronic m More With the help of this feature user can Park or Close the working file Copyright NIC 2013 eGffice A DISMAL WORE PLACE SOLUTION Close File Only creator of the File can close the file no other person has access to close files Park File Parked File contains files that are temporary closed and work will be done later on Park File History Displays the history of the Parked file Close File History Displays the history of the closed file Merge Details Copyright NIC 2013 eGQffice A DISMAL WORE PLACE SOLUTION Create Part The Create Part file option allows the user to create a part file against the file in submission i e not residing with

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