CT HMIS – HPRP ART Reports For ServicePoint
Contents
1. 353700 57 0050 5790050 D wemteppant nam __ m 549900 5187400 51 7400 300 sno Gili Measuri 265409 1013 09 1 1 265412 Rental assistance 103 08 840 00 840 00 Household Total 2520 00 ece 55417 265738 Rental assistance 1003808 5100000 51 100 00 Household Total 1 100 00 1 100 00 8195 dhinmeHiD51571d150n525 55447 255755 Rental assistance iram 51 51 675 00 Household Total 167500 1 675 00 267564 Rental assistance 102205 1 1 000 0 E208 55414 1 000 00 1 000 00 Household Total 1 700 00 1 700 00 SSE 55131 266165 Rental assistance 10068 5326350 93 363 50 Household Total 35350 4 363 50 dix 1220 1561d50Dt615 55222 268727 assistance 10 21 09 1 20000 54457 269872 Case management 1027 09 0 00 0 00 56918 265970 Rental assistance 1030005 476 00 HTE 56550 268089 Rental assistance 10 27 08 825 00 025 00 BowmanSyslems Pageld2 813 HPRP Financial Report Printed 11 5 08 Tab D Detail by Household 03444 PM E613 HPRP Financial Report 1 Tab Program Expenditures For Quarter and GTD Broken down into Homeless Prevention and Homeless Assistance Tab Detail by Unique Client ID Expenditures by client Unique ID Client Services Am2. CT HMIS HMIS HPRP ART Reports Measuring Success For ServicePoint Provide By nutmeg helo nutmegit com www nutmegit com Before We Begin Please Turn Your Cell Phone OFF or to SILENT MODE Resources News Forms and Information CCEH s HPRP Resource Page http cceh org hprp htm Programmatic HPRP Information CTHMIS com s HPRP Information Page http www cthmis com hpr HPRP information related to data entry and Reporting in ServicePoint HudHRE info s HPRP Page http www hudhre info HPRP What this Training Covers This training covers Running and interpreting the E610 QPR E615 HPRP QPR with Detail b 231 HPRP OPR with Client Drill Filter 2230 HPRP Data Quality Report Part 1 E240 DSS HPRP Data Completeness NEW E613 HPRP Financial Assistance Report HPRP Performance Report NEW Reports Over Time UNMET Needs Report for clients not eligible for HPRP E230 HPRP QPR Data Quality Report Part 2 e Other possible reports based on feedback System Requirements CT HMIS Requirements 1 An Active Account in ServicePoint Standard HMIS End User Training is required Some Exceptions 2 An ART Viewer or Ad Hoc license e License must be renewed every year e CCEH will provide one license per agency for HPRP usage After HPRP program ends license will no longer be paid for by CCEH Re
3. Households Served by Service Provided a o a cm Rentat assistance ____ 1 1 1 Security and utitydeposts o 1 payments _____ o o o o Mote and hotel vouchers Housing Relocation and Stabilization Services Casemanagement o o o o o o J o o o Outreach and engagement o o o J o o o o o o o o Housing search and placement 0 __ 1 1 o o o o o o o o o Total Housing Relocation and Stabilization Services o o o p v po E613 HPRP Financial Report Homelessness Prevention and Rapid Rehousing Program HPRP Financial Report Summ Reporting Quarter Q 10 1 09 12 31 09 Grant to Date 10 1 09 12 31 09 Funding Source HPRP Source 1 DSS Regional HPRP Fundi Program Expenditures fa Hu RR usn ciue pe V M P sms 19 811 50 51 654 59 _ 521 466 39
4. 7 09 8 22 09 8 4 09 8 4 09 8 4 09 8 4 09 Case Care Management Case Care Management Social Security Disability Insurance Applications Mental Health Care and Counseling Mental Health Care and Counseling Mental Health Care and Counseling Mental Health Care and Counseling Mental Health Care and Counseling Mental Health Care and Counseling Case Care Management Social Security Disability Insurance Applications Basic Needs Basic Needs Basic Needs Case Care Management Case Care Management Case Care Management Case Care Management Case Care Management Case management Housing search and placement Outreach and engagement Case management Case management Outreach and engagement Housing search and placement Legal services Rental assistance Rental assistance Rental assistance Rental assistance Rental assistance Rental assistance Rental assistance Rental assistance Utility deposits Utility deposits Rental assistance E230 HPRP Data Quality Part 1 USAGE Finds common data entry errors YAY BETA Report bugs to us Errors Caught Clients without Program Entry During Specified date range by a specified provider Noservice transaction during date range A Non HPRP Program Entry Type No Housing Status Recorded at time of program entry One or more HPRP service activities before start date of grant or more s
5. TIONS Live Site http cthmis servicept com Connecting your community ServicePoint version 4 04 038 1999 2007 System 2007 Bowman Systen All Rights Reserved
6. c services This Service date MUST have a start date during the quarter the client was served The ENTRY EXIT and service transactions MUST use the same household If the client has more than one household using different households will create duplicates numbers The ENTRY EXIT provider and HPRP Service Provider must MATCH QPR Overview 2 Quarterly Performance Report Requirements The client must have one of four recorded answers to the Homelessness Housing Status question at the time of program entry These are Stably House Housed and at risk of losing housing Housed and at imminent risk of losing housing Literally Homeless Clients with Don t Know or Refused are NOT counted f the client exited from the program during the date range GTD or Quarter their exit must include a recorded exit destination Is required in SP 3 For QPRs on multiple providers Will look like one big provider segmented by agency program Clients will be de duplicated across providers Overview 4 Clients and their related data are included in the report s Homelessness Assistance and or Homelessness Prevention categories based upon their answer to the homeless status question at the time of program entry This means Those who arrived Literally Homeless are counted as Homeless assistance clients Stably house
7. d Housed and at risk or housed and at imminent risk are counted as Homeless Prevention 5 Exit Destinations Only HUD valid choices show in report Look for HUD after choices Non HUD values do NOT map to Other only the Other HUD choice does 6 SERVICES MUST have Service START and END date By default your provider in ServicePoint should be set to give an END date automatically for the same day as the Service START date confirm don t assume n no case should the duration of the service transaction extend beyond the client s exit date CT 8 Measuring Success Page 1 3 Number Persons and Households Served Homeless Prevention Homeless Assistance TOTAL Persons Households Q GTD Households Persons Households Persons 3a Total Served Homeless Prevention Homeless Assistance TOTAL Persons Households Persons Persons Households 3b Total Served by Service Provided Q GTD Q GTD Q GTD Q GTD Q GTD Q GTD Financial Assistance 1 6 Utility deposits 1 1 1 1 2 2 2 3 3 3 3 Utility payments 1 1 1 1 0 1 1 1 1 Moving cost assistance 1 1 1 1 0 1 1 1 1 Motel and hotel vouchers 1 1 1 0 1 1 1 1 Financial Assistance Housing Relocation and Stabilization Services Case manage
8. een can change elements CSV Export into Excel and use for your own purposes e Potential Issues Popup Blockers Internet Explorer file download block You may have to run the report twice Play Video Mac Play Video PC Working with When using these dates in ART the END Date will always be PLUS one Day it will use 12 AM of the next day to capture and Entry Exits and Services delivered Any corrections or additions to Data in ServicePoint will not be reflected till the next day Look at the Latest WareHouse Build date to see what days data you are looking at h Personalize InfoView now BusinessObjects Go to InfoView Inbox Release 2 e ART Version 2 4 3 Last Warehouse Build Oct 29 2009 3 08 28 General HPRP Report Items Two time periods are prompted for in most Reports The Quarterly Period Q Grant to Date GTD The End Dates for the will always be the same for a given report The QPR must provide an unduplicated count of persons and households If multiple programs are providing HPRP services to the same client they will be shown once on the Statewide QPR E610 HPRP QPR Overview 1 Quarterly Performance Report Requirements Must have a combination HPRP Type Program ENTRY EXIT during the date range Client MUST have one or more service transactions which indicate they are receiving HPRP specifi
9. eptember 30 October 1 to September 30 DSS Monthly Report Quarterly Performance Report QPR Annual Performance Reports APR First day of month till First day of next month 12 AM 10 1 2009 1 1 2010 1 1 2010 4 1 2010 4 1 2010 7 1 2010 7 1 2010 10 1 2010 10 1 2009 10 1 2010 Report Documentation Samples of All Reports and Documentation on CTHMIS com http www cthmis com reports HPRP Program Report Pack Contains All current reports and any future reports Filed under the E Funder Reports Each report has a detailed PDF on website and in the ART folder Links from www cthmis com hprp Connecticut Coalition to End Homeles Coalition to End Homelessness do not assigr Connecting your community Home ServicePoint Modules ClientPoint Manage client information including client profile assessmg service transactions case plans and more ResourcePoint Search the resource database to locate community servic providers ShelterPoint Manage shelter activity including client check in check out reservations Entry Exit and service delivery SkanPoint Use Client IDs to quickly add service transactions to groups of clients sorts Choose from list of reports inguding Audit Provider and Custom Tool ART Usq intelligence with the Advanced Report ART templates to configure established NewsFlash ART Reportir cur
10. ervices with both a financial and a non financial HPRP activity type I Data Quality Report Part 1 Grant To Date 10 1 09 12 31 08 Quarter 10 1 09 12 31 08 DATA QUALITY ISSUES IDENTIFIED IN THIS REPORT ed provider mer d marie Cents with an Non HPRP Program Entry Type recorded Data Quality Error Tabs HPRP Data Quality Report Part 1 DETAIL BY CLIENT Clients which have one or more HPRP Type Program Entry before 10 1 03 E231 HPRP QPR with Client Drill Filters Selection Criteria exactly the same as the Lets you see exactly where a specific client shows up in the QPR Great for Discover how counts are tallied Client Review E231 HPRP QPR with Client Drill Filters Analysis context Client Unique Id 3 GTD TOTAL No value Client Uid 3 GTD TOTAL No value gt Client Last 3 GTD TOTAL No value gt Client First Name 3 GTD TOTAL value port QPR with Clien ill Filter m Performance Quarterly Progres Currently Reporting Quarter Q 10 1 09 12 31 09 Viewing Grantto Date 10 1 09 12 31 09 Section 2 Program Performance Number of Persons and Households Served Gm o cm o o o a Gm otal served E dos fos o 2 Total Persons and
11. ment Outreach and engagement 3 3 3 3 3 3 Housing serach and placement 1 1 1 1 _ 1 4 2 2 2 2 E Credit repair 1 1 1 1 1 Systems Page 1 of 1 P OPR Prir Persons Total People Served Households Families Individuals Unlike other Reports such as the an individual person being served count as a household type even though no household was entered in ServicePoint Family Individual Total Households Total Persons Family of 4 1 individual 2 5 Family of 3 4 individuals 6 9 Family of 2 4 Housing Outcomes of persons Served All Leavers Q GTD Destinations N 96 of Total N of Total Permanent Destinations Permanent supportive housing for formerly homeless persons such as SHP S C or SRO Mod Rehab 0 0 Rental by client no housing subsidy 0 096 0 0 0 0 0 0 0 Rental by cient VASH housing subsiy 100 Rental by client other non VASH housing subsidy 0 0 0 0 0 Owned client housing subsidy 0 0 0 0 0 0 0 0 Owned client with housing subsidy 0 0 095 00 Staying or living with friend permanent tenure a 0 0 0 0 otal Persons Leaving for Permanent Destinations 0 0 100 0 16 7 Temporary Destinations Staying or living with family permanent tenure 0 0 0 00 00 0 0 0 0 0 0 0 0 0 0 Safe Haven EN 0 0 0 0 0 0 0 otal Persons Leaving for Temporar
12. ounts Unique ID will be identical across multiple regions if UDE s are collected and consistent Tab C Detail by Client Uid Expenditures by client Unique ID Client Services Amounts Client Uid will be different region to region but should be the same for each region thanks to data sharing E613 HPRP Financial Report 2 Tab D Detail by household By Household ID Singles Those with no household ID are at the end Tab 0 Detail by Date By Service START date e Tab Detail by Expenditure Provider By provider Quarter and Grant e Tab F Detail by Type E613 HPRP Financial Report 3 Who is included in this report SAME AS THE QPR Entry Exit Services rules PLUS HPRP FUND SOURCE for a Service An AMOUNT for the financial assistance activity or Housing relocation amp Stabilization Service DSS HPRP Performance Report BETA Looks at Application Screening Questions DSS Outcomes Entry Exit Follow up Scope Those with an HPRP Program Entry E240 055 HPRP Data Completeness Measures Data Quality Nulls Conflicts of Universal Data Elements UDE e HPRP Screening Questions Applications Questions Error Checking Looks for Errors in the Screening Yes under both Prevention amp Rapid Re housing ack of Backdating for Data Entry Next Steps Request an ART License Run and Review Reports ASK QUES
13. port Documentation amp Changes 1 Each Report has detailed documentation in PDF format Documentation is located in the same ART folder as the report and has the same file name suffixed with User Manual in the file name 2 Changes to the reports WILL occur 1 2 3 Each report has version number at the end representing the date of last edit Example v09 10 10 Reports already updated several times Old reports are renamed to z delete and should be ignored till they are deleted System Requirements Technical Requirements Ask your Tech Guy 1 Browser Internet Explorer 6 2 JAVA Java Run Time 5 0 Update 11 Hand this slide out to your IT Person or call the CT HMIS Helpdesk ART System Status Check CTHMIS com For Status ART related issues happen read the monthly newsletter or visit CTHMIS com for details Also posted to News Flash in ServicePoint Consider Report Cycle Run your reports as early as possible ART is a country wide shared reporting tool Every other state s reports are due too Many use ART Size of Data being looked at Big data takes longer it may be several minutes before a report is complete HPRP Reporting Dates Monthly Performance Report MPR CCEH Quarterly Performance Report QPR CCEH Annual Performance Reports APR CCEH Monthly October 1 to December 31 January 1 to March 31 April 1 to June 30 July 1 to S
14. rently havi issues Please link to view m Story CT HMIS Tra the CTHMIS ci latest training Story CT HMIS Hel training or sur contact the C1 866 721 HMIS hmis nutmeg be brought to Information w 211 Referral Lele be ae 5 54 Ca 3 X S Home My Folders 28 Public Folders ART Documentation E ART Report Templates connecticut live folder A Client Detail Level B Supervision Monitoring C Statistical 8 D System Administration 8 E Funder Reports HUD HPRP HUD NOFA G Agency Specific Reports Cg Archive ART Standard Reports Beta Launch ART from ServicePoint Public Folder Click connecticut live folder Click E Funder Reports Click HUD HPRP Click Words Play Video PC Play Video Mac Location Reports Special Note For LEAD agencies reports from your sub grantees will be delivered automatically in PDF format to your personal inbox in ART 1 Launch ART from ServicePoint 2 My Folder Click 3 Inbox Click 4 Click Report to View Download General Steps Click Report Title to Load the Report e Answer Prompt Questions Start End date of Grant and or Quarter Play Video Mac Play Video PC Downloading Reports e View or Save Report PDF Looks exactly like screen elements cannot be changed format you will be sending to DSS if you are a lead agency EXCEL Similar to scr
15. y Destinations mo 0 096 EN Institutional Destionations Emergency shelter including hotel or motel paid for with emergency shelter voucher Transitional housing for homeless persons including homeless youth Staying or living with family temporary tenure Staying or living with friend temporary tenure Hotel or motel paid for without emergency shelter voucher Place not meant for human habitation 0 0 0 0 0 0 0 Psychiatric hospital or other psychiatric facility 0 0 095 0 096 0 0 0 0 0 emm ahinan teastmant facility ar datav mme 4 3239 n9 4 33 949 AR 791 E615 HPRP with Detail Selection Criteria exactly the same as the QPR Lists out the clients on the report and the services given Great for Trouble Shooting missing clients Ensuring clients received the correct services CT HMIS amp Measuring Success 336242 336243 336244 336245 336246 336247 336248 336255 336242 336254 HPRP Test Provider 1 8560 HPRP Test Provider 2 8561 HPRP Test Provider 3 8562 HPRP Test Provider 4 8563 1592932 1592933 1592934 1592936 1592937 1592935 1592939 1592938 1592971 1592972 1592973 1592974 1592975 1592976 1592970 1592955 1592956 1592957 1592958 QPR Detail 7 16 09 8 3 09 6 15 09 7 16 09 7 16 09 7 16 09 7 15 09 7 15 09 8 2 09 8 8 09 8 17 09 8 17 09 8 17 09 8 1
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