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DiGiTIME - Smart Home

1. 7 310870 CLARENCE DERAMAN 1 76 52 14 4 2 3 1 3 471 14003 7531 dtt 8 910872 AMIR AWANG BIN 5790 12i 9 1 1 1i 205i 105 95 4 70 m IIA A A A OP 9 910884 ROPITAH BT MOHD 8596 16 2 1 4 l 2202 15730 5 59 M Sc i s MM M MM e P PU UEM 72 59 133 i38 12 18 19 13 28 1195 54 71 24 0 00 0 00 0 00 0 00 0 00 3 23 WinCom DiGiTime Day by Day Analysis Pagen d Perfect AB Absent LV Leave Taken LI Late In EO Early Out MP Miss Punch OT Overtime Date Weekday OF 7 AB LV EO Short WORKDAY OT HOLIDAY OT RESTDAY OT OFFDAY OT Thursday 01 06 2000 119 47 10 06 2000 11 06 2000 11166 i 157 78 17 06 2000 18 06 2000 Sunday sd I an ol VII NNNM 19 06 2000 Monday 8335 16 4 0 fj 107916670 20 06 2000 Tuesday 7903 AB 423 E 21 06 2000 Wednesday 8034 17 2 2 3322716067 532 l LU E 22 06 2000 Thursday 75 5 2 44 151 1504 t 23 06 2000 Friday 15603 2 82 I ee ccu oz 25 06 2000 Sudy E 26 06 2000 Monday _______ 6332 12 6 2 3 3185 11266 507 ______ 27 06 2000 LUESday 720 14 5 521 273 1240 36022 28 06 2000 Wednesday 6742 15 6 2 5 068 344 441 CV gt 000 EE a uu SE ciii 30 06 2000 Friday 155 60 5 77 Total 79 05 392 79 36
2. WinCom DiGiTime Group 0 Badge Name ADMINISTRATION 190685 ROSLAWATI BT SHARIFF Overtime Approval Worksheet 22 10 2002 17 21 47 Page 1 01 06 2000 30 06 2000 Date Sche WORKDAY HOLIDAY RESTDAY OFFDAY Appr Appr Appr Appr UA E s HON A A A A A NE 05 06 2000 0 0 02 ue e a a lt lt TET HIT SSS M TIT ERES s T EE MM waar wawa MEME aaa wai _ 177777717 NE ea gt TN O MES Ca TT EMEN nes _ TT T q eu MEE MEE TIO O Y CN E A a nn STE A IN Isu us Pn NET WEE MENU nn em TN INTE WinCom DiGiTime Attendance Summary 22 10 2002 17 25 44 Page 1 Group 0 01 06 2000 30 06 2000 Perfect AB Absent LV Leave Taken LI Late In EO Early Out MP Miss Punch OT Overtime Badge Name Workrate AB LV LI EO MP Short WORKDAY OT HOLIDAY OT RESTDAY OT OFFDAY OT ADMINISTRATION 1 190685 ROSLAWATIBT SHARIFF 73 5 16 1 2 6 149 13464 1043 2 206432 LEE YOK LIN 81 65 16 4 1 3 1581 14942 6 72 3 910373 SHUHIMI MD TALIB 88 95 16 4 d 3 03 16227 13 64 4 910375 AMRAN BIN JALIL 9969 21 1 2 0 57 18243 1045 5 910376 ISMAIL BIN SUBOH 10 66 3 16 I 2 5i 119 1950 765 323 6 910868 DORAISINGAM A L 7842 19 3 2 143 50 453 l C TC
3. Al wi anm Dita TIME Figure 1 2 Getting Started from Desktop Shortcut Icon If you are running the program for the first time Setup Wizard will be launched 1 5 5 SETUP WIZARD This Setup Wizard will guide you for the initial setup of DiGiTIME The following sections describe the wizard screens and the information required Once successfully performed the system will be ready 1 Language Select as shown in Figure 1 3 This allows you to select the language to be use Select this option far English version Pilih pilihan ini untuk versi BAHASA MALAYSIA Figure 1 3 Language selection 2 Welcome message for the Setup Wizard Key in the CD key and click Next button to proceed You may fine your CD key on the genuine hologram security sticker on your software setup CD DiGiTIME Setup Wizard Bl xj Congratulation You have successfully installed this DIGITIME software into your computer system I m a smart Setup Wizard which will quide you to enter some simple parameters to complete this one time initialisation process Please locate your 11 digit CD key number and enter it in the space below You can find this number on the genuine hologram security sticker on top of the software setup CD Cancel Figure 1 4 Language selection 3 Date Hour Format as shown in Figure 1 5 This allows you to select the required date format based on your count
4. Monitor terminal activities List af downloaded clocking data fram terminal clocks Please refer to individual topic for elaboration Appendix A 57 Setup Access Terminals as shown in Figure A 1 This function specifies the communication parameters for each installed access terminals The system will automatically determine the communication port by default to COM It is recommended that you use this automatic setting Data Terminals E specify the ID number and the type of model for each installed terminal You may indicate its known communication port ar let the system to do auto scan for the attached port Tick Disabled checker ta disable the terminal Figure A 1 Setup Access Terminals Set Terminal Access Settings as shown in Figure A 2 This function helps you to install access card into the access terminals also allows you to control the access time of each access card by setting up of timer range for each weekday It will also allow you to define the duration of lock release 58 Appendix Terminal Access Settings E E Terminal ID 01 Retrieve settings from PC of terminal ID JOT Access Card Access Time Use this to install a set of badge cards that are able to access this particular terminal default each card has no access time control as indicated by its time zone 09 List of badge cards available 11001234 ELIZABETH MARY 21017531 MAHE
5. 931072002 Thursday vyorkday 053 025 oari072002 Friday Workday 16571012002 Saturday Workday 1556 E 06 10 2002 Sunday Restday 0 osso 1908 212 Traffic Jam 07 10 2002 Monday Workday Oasis aM Work 24 15 Total 10 01 Short 0 25 if Download To History Edit Leave Taken import beave Cancel Figure 4 1 Attendance Sheet Operations 43 Step 4 Report Printing Click Print Reports icon a Report Generation pop up screen will be displayed as shown in Figure 4 2 All the reports available will be listed and simply click on the report you want You may shortlist your report with badge range and date range selection By default all of the badges and a month date range will be used if you do not specify any range All reports have departmental subtotal as default To print on hard copy e Click Print button to have a hardcopy printed To view on screen e Click Preview button for a on screen view only To export file e Click File button for download of attendance data to Microsoft Excel spreadsheet Only available for Badge Attendance in Microsoft Excel spreadsheet option To quit from report e Click Cancel button to quit from report ES Report Generation nl The following are list ot reports avallable be Correction Report Print Tardiness Report
6. h iecnesday oso mo Thursday so jo Fray womcav peo mo Saturday WORKDAY osoo 30 System Configuration 19 Fill in the official work time on the appropriate time slot In The first in time must Break Out for lunch optional Resume Back from lunch optional Going home must OT Coming back for overtime optional Done Going home after overtime optional Note Column In and column Out is a must The rest is not compulsory but if you have column Break you must have column Resume If you have column OT then you must have column Done They must go in pair Overtime is classified into two types continuous extended time after Out a with special clocking column OT and column Done Range At Range specify the clocking range accordingly Optional For example if the clocking range for workday In time is from 7 00am to 9 00am and Out time is from 6 00pm to 7 00pm move pointer to In time column enter 7 00 and Out time column as 19 00 for Monday to Friday If Replace with the latest clocking is tick V means the clocking time will always replace with the latest clocking time For example if Out is tick and an employee has few clocking time for Out e g 18 05pm 18 10pm 18 15pm system will take 18 15pm as
7. Administrator System Configuration 27 Figure 2 8 Change Password 28 System Configuration Preferred Language as shown in Figure 2 9 This system is capable of displaying multiple languages Two languages are provided as default and these are English and Bahasa Malaysia For other languages please check with your nearest distributor or vendor Once activated you will be presented with the various language options Double click Preferred language and click on your preferred language Click Apply on System Configuration to confirm Note This new language selected will be used the next time you login Pilih pilihan ini untuk versi BAHASA MALAYSIA i Select this option far glish version Figure 2 9 Preferred Language Re build Database Indexes This function is used to rebuild all the database indexes Normally this is not required unless your indexes are not up to date or corrupted Double click Re build database indexes all the indexes will be re built in a matter of seconds System Configuration 29 Backup Restore Database Files as shown in Figure 2 10 This function is to backup existing database to another storage media or restore database from previous backuped database into system Select Backup Command radio button If you are using ARJ command enter the command as follow arj a va i2 y a DIGIPLUS dbf Select Restore Command radio button If you are using ARJ command en
8. 07 08 2000 15 08 2000 17 08 2000 18 08 2000 1 2308200 2 IV Rd 2608200 1 Rd ___ 2908200 J1 Red 06 09 2000 ___1 Y Red 09092000 1 N Red 130920 77 ___ Red 2009 20000 J1 7 Y Green 031020 J1 N Green 051020 1 N Green 0600020000 31 N Green 12 10 2000 0 1 0 N Green 16002000 1 N Green 231020 1 17 Yellow 251020 77371 Yellow 28102000 1 Yelow APPENDIX Sample Reports Contents Correction Report Tardiness Report Overtime Approval Worksheet Attendance Summary Day by Day Analysis Month by Month Analysis On Leave Report Electronic Time Card Daily Attendance Listing Duty Calendar Attendance Sheet Gross Wages Report Staff Movement Analysis Terminal Activity Report Terminal Transaction Listing DiGiAccess Staff Movement Analysis Terminal Activity Report Terminal Transaction Listing SPWaktu Badge Color Status Laporan Mingguan Lampiran 8 2 Laporan Bulanan Lampiran 8 3 All sample reports are for reference only The fonts and layout may defer slightly from the original printouts tJ3WI L D2 G WinCom DiGiTime Correction Report 22 10 2002 17 22 47 Page 1 Group 0 01 06 2000 30 06 2000 Badge Name Date Sche In Break Resume Pere B Work Overtime Short Remark ADMINISTRATION 1 190685 ROSLAWATIBT 01 06 2000 0 08 51 ud eeu au du en LA I e eocoseseceeece
9. Eod M Clocking Range ii M Latest Clocking Replace with most recent m m m m clocking within the clocking range If this iz rotational shift specify the quality minutes before the shift starts 60 Note Column In and column Out is a must The rest is not compulsory but if you have column Break you must have column Resume 22 System Configuration If you have column OT then you must have column Done They must go in pair Overtime is classified into two types a continuous extended time after Out a with special clocking column OT and column Done At Clocking Range section specify the clocking range accordingly Optional For example if the clocking range for workday In time is from 7 00am to 9 00am and Out time is from 6 00pm to 7 00pm move pointer to In time column enter 7 00 and Out time column as 19 00 for Monday to Friday At Latest Clocking section by placing a tick V at a particular column means that clocking time will always replace with the latest clocking time For example if Out is tick V and an employee has few clocking time for Out e g 18 05pm 18 10pm 18 15pm system will take 18 15pm as Out time Note It s recommend that you should leave this option blank as default setting If this is a rotational shift specify the qualify minutes before the shift starts This optio
10. Force Open Alarm 0 1 8 4 22 11 2000 17 20 33 Mukasurat 1 Status Warna Kad Lencana 01 07 2000 31 07 2000 Narna No Tidak Tidak Datang Balik Jumlah Tardy Warna Kad Pekerja hadir Mengetik Lewat Awal Industri wenn nnn nn r r 1 SUBRMANIAM MUNIANDY 0 1 Kesihatan Alam 2 ALISON MEI HONG Pentadbian id c tu CL Be ae ELI oe 3 PADILLAH BT JUDA 2 4 1 5 Ringkasan Warna Kad Kuning 2 Hijau 0 Merah 1 22 11 2000 17 24 33 Mukasurat 1 LAPORAN MINGGUAN LAMPIRAN 8 2 Nama Pegawai Bertugas Tarikh 01 07 2000 Hingga 31 07 2000 Warna pegawai kakitangan pada akhir minggu Jumlah Catitan merah dalam tempoh seminggu Nama Pegawai kakitangan yang datang lambat pulang awal Pentadbiran 1 PADILLAH BT JUDA 5 Merah Jumlah Pegawai Kakitangan 10 Jumlah Pegawai Kakitangan yang memegang kad yang berwarna hijau 0 Jumlah Pegawai Kakitangan yang memegang kad yang berwarna merah 22 11 2000 17 24 33 Mukasurat 1 LAPORAN BULANAN LAMPIRAN 8 3 Nama Pegawai Bertugas Tarikh 01 07 2000 Hingga 31 07 2000 Bil Nama Pegawai kakitangan yang Jumlah Catitan merah Warna kad pegawa datang lambat pulang awal dalam tempoh seminggu kakitangan pada
11. IR en E Z Z Z Z 212 AN A VV Ivi A A rc cM E MN nn 3 ww aa ACA MECA CARA ARA id s X s oy y iX Y Y ABS Iv 11 TY Y RENE q usa was tu ER acad iIIa Vv u WinCom DiGiTime Gross Wages Report 22 10 2002 17 21 47 Page 1 Group 0 01 10 2002 30 10 2002 Badge Name Rate Hr WORKDAY x100 x100 HOLIDAY x100 OT 100 RESTDAY x100 OT x100 OFFDAY x100 100 ADMINISTRATION 1 021228 JENNY HEE 16 25 7 80 10 00 160 25 78 00 0 00 0 00 0 00 0 00 0 00 0 00 2 021935 MOHAMMAD ZUHIR 15 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 3 300001 ALI AHMAD 6 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 FINANCE 4 030381 DOLLY LIM LAI YEE 6 25 2 00 10 00 60 25 20 00 0 00 0 00 0 00 0 00 0 00 0 00 5 042947 GEORGE CHEE MUN KIT 15 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 TOTAL 220 50 98 00 0 00 0 00 0 00 0 00 0 00 0 00 WinCom DiGiTime Staff Movement Analysis 22 10 2002 17 25 44 Page 1 01 10 2002 00 00 31 10 2002 00 00 Card Name Date Transaction 1 021228 JENNY HEE 02 10 2002 08 48 19 49 0200 02 00 03 10 2002 09 15 17 32 02 02 02 00 05 10 2002 15 27 15 31 15 40 15 56 0200 0200 0200 0202 06 10 2002 08 50 08 58 19 01 19 08 0200 0200
12. Overtine Approval Worksheet Preview Attendance Summary Day by Day Analysis Month by Month Analysis hd Elle You may select the range of records by Group i Department ADMINISTR Cancel Ji D ate 1102002 3110 2002 Sort by Badge Emp Employee ID Badge 6 Emp Help Figure 4 2 Report Generation 44 Operations Step 5 To Shutdown From DiGiTIME Click E Shutdown Program icon to exit from DIGITIME Congratulation You have successfully completed the process of DiGiTIME 5 Others Contents More About Attendance Sheet Post Attendance to Payroll Export and Import Attendance Records Multiple Shift Configuration Siren Timer Schedule Running DiGiTIME In A Network 3J3WIL 9 0 Others 45 OTHERS This chapter covers the more advanced features the DiGiTIME As the DiGiTIME is accompanied with a configuration file DiGiTIME INI a number of advance settings are stored here Three sections out of the six in this Chapter Appendix A and B will guide you in understanding these advanced settings 46 Others More About Attendance Sheet This section is supplement to what had been covered in Chapter 4 Attendance Sheets 021228 D x Order Date Badge Select Schedule E Select Department Lam Ma Mame m 5 Drag amp drop clock
13. Password Retype Finally you may briefly introduce yourself to me so that we Company SYSTEM SDN BHD Name chen email chen hrm com my Cancel gt Finish Figure 1 7 Password and Contact Finish as shown in Figure 1 8 The Basics 9 If you have answer all the questions successfully clicking Finish button will bring you to a Welcome to DiGiTIME dialog box as shown in Figure 1 8 If not back track to answer the questions DiGiTIME Setup Wizard loj xl You have just completed the few simple steps required by the system to automate your attendance system You may wish to back to any of the previous steps to change the parameters otherwise click the Finish button to conclude this wizard setup Upon finishing of this setup I ll leave you to the control center Make sure the clock terminal is connected ta this computer as per instruction provided on the Terminal Quick Installation Guide You may start using the supplied badge cards on the clock immediately t s been pleasure at your service and once again thank you for using this DIGITIME software and hope you ll have great time in exploring this attendance system Cancel lt B i Next Finish Figure 1 8 Finis x AN Well done Thank you for using this DIGITIME software and we treust that you will Find it helpful in your attendance management control Figure 1 9
14. just erase the description Figure 2 13 Remark Definition IMPORTANT Before exist from the System Configuration click Apply button after each of the above setting is done System Configuration 33 TO SET CLOCK TERMINAL Clock terminal is the electronic hardware device your employees clock in for the day instead of the manual punch card You may configure the below a clock setting from the system by clicking the clock terminal pop up screen will be displayed Clock Terminal icon A Clock Terminal ioj xj The following clock functions are available Setup clock terminals Set repeat clocking interval Set clock date and time cet automatic download interval Download data from clock Clear all data in clock Clocking data audit list Monitor clock activities Please refer to individual topic for elaboration 34 System Configuration Setup Clock Terminals as shown in Figure 2 14 This function specifies the communication parameters for each installed clock terminals The system will automatically determine the communication port by default to It is recommended that you use this automatic setting Data Terminals Specify the ID number and the type of model for each installed terminal You may indicate ts known communication port or let the system to do auto scan for the attached port Tick Disabled checker to disable the terminal Figure 2 14 Setup Clock Terminals S
15. 0200 0200 07 10 2002 05 19 05 41 0200 02 00 00 12 02 2 WinCom DiGiTime Terminal Activity Report 01 10 2002 00 00 31 10 2002 00 00 ID Description Date 1 01 Guard House 02 10 2002 03 10 2002 05 10 2002 06 29 00 038036 09 15 02 021228 06 54 00 017531 15 39 00 021935 15 56 02 021228 22 50 00 038036 00 26 01 3 08 48 00 021228 10 31 00 038036 06 54 00 038036 15 39 00 038036 15 56 00 038036 22 50 01 017531 02 3 15 30 00 038036 17 32 00 021228 07 03 00 038036 15 39 00 017531 15 57 00 021935 03 2 19 49 00 021228 07 09 00 038036 15 40 00 021228 15 57 00 017531 23 30 00 038036 15 27 00 021228 15 44 00 017531 15 58 00 038036 15 28 03 017531 15 50 01 021935 15 59 00 038036 22 10 2002 17 25 44 15 31 00 021935 15 51 01 021935 16 00 03 017531 15 31 00 038036 15 51 00 021935 16 03 02 038036 1 WinCom DiGiTime Terminal Transanction Listing 22 10 2002 17 31 51 Page 1 01 10 20002 00 00 31 10 2002 00 00 Date Transaction 1 02 10 2002 06 29 1 Guard House 038036 EUGENE PRESLEY 00 Okay 2 02 10 2002 08 48 E Guard House 021228 JENNY HEE 00 Okay 3 02 10 2002 15 30 01 Guard House 038036 EUGENE PRESLEY 00 Okay 4 02 10 2002 19 49 01 Guard House 021228 JENNY HEE 00 Okay 5 02 10 2002 23 30 01 Guard House 038036 EUGENE PRESLEY 00 Okay 6 03 10 2002 09 15 01 Guard House 021228 JENNY HEE 02 Over S
16. Data From Terminal Clear All Data From Terminal Terminal Data Audit List Monitor Terminal Activities Contents iii Appendix B Capture Station What is Capture Station 63 Activating Capture Station 63 How Does Capture Station Function 64 Appendix SPWaktu What does SPWaktu has to offer 65 Activating SPWAaktu 65 Flow chart of badge card color changes 66 Explanation of badge card color change 67 Example of badge card color change 68 Appendix D Sample Reports Welcome v Welcome Welcome to DiGiTIME With DiGiTIME all the things you do now will be easier and faster and what you have always wanted to do is now possible This book introduces you to DiGiTIME and gets you up and running quickly It shows you how to do the most common tasks and points you to some of the fun and exciting features that come with this software vi Introduction Introduction Welcome DiGiTIME a computerized Windows based time and attendance that offers you a simple and better alternative to your manual punch card You should be able to set it up with minimum supervision Do It Yourself The objective is to mimic the simplicity of
17. Exit WinCom DiGiTime Terminal Activity Report 22 10 2002 17 25 44 Page 1 01 10 2002 00 00 31 10 2002 00 00 ID Description Date Transaction 1 01 Administration Office 06 10 2002 06 15 1 06 34 1 06 34 1 06341 06 34 00 06 35 1 06 35 1 06 35 1 021935 038036 021228 021228 038036 021228 038036 017531 07 10 2002 06 23 4 021228 12 10 2002 13 27 0 017531 0 2 1 8 4 0 Valid Entry 1 Invalid Entry 2 3 Invalid PIN 4 Force Open Alarm 5 Pulse Door Open 6 7 Invalid Time Zone 8 9 Valid Exit WinCom DiGiTime Terminal Transanction Listing 22 10 2002 17 31 51 Page 1 01 10 20002 00 00 31 10 2002 00 00 Date Transaction 1 06 10 2002 06 15 1 Administration 021935 MOHAMMAD ZUHIR 1 Invalid Entry 2 06 10 2008 06 34 Administration 038036 EUGENE PRESLEY 1 Invalid Entry 3 06 10 2002 06 34 Administration 021228 JENNY HEE 1 Invalid Entry 4 06 10 2002 06 34 Administration 021228 JENNY HEE 1 Invalid Entry 5 06 10 2002 06 34 Administration 038036 EUGENE PRESLEY 0 Valid Entry 6 06 10 2002 06 35 Administration 021228 JENNY HEE 1 Invalid Entry 7 06 10 2002 06 35 Administration 038036 EUGENE PRESLEY 1 Invalid Entry 8 06 10 2002 06 35 Administration 017531 MAHENDRAN MUTHU 1 Invalid Entry 9 06 10 2002 06 35 Administration 021935 MOHAMMAD ZUHIR 1 Invalid Entry 10 07 10 2002 06 23 Administration 038036 EUGENE PRESLEY 4
18. Green Record Red 3 e For each Record Red recorded its date will used as the starting date for analysis This analysis runs for 1 month observation period During observation period if the employee receives more Record Red the quantity will be increased Whereas the observation period will reset to start from the new date e the employee do not receive any Record Red within the observation period Record Red recorded will be ignored gt Record Red gt 3 gt Badge card for the employee will be change to Green color Green Red Forany employee who holds a green badge card when he she receives 2 more Record Red with no acceptable explanation he she will receive final warning and badge card will be change to Red color Red Green While holding a red badge card if the employee do not receive any Record Red in 1 month his her badge card will be change back to Green color Green Yellow While holding a green badge card if the employee do not receive more than 2 Record Red in 1 month his her badge card will be change back to Yellow color 68 Appendix Example of Badge Card Color Changes Badge Card Number 139175 Name Padilah Bt Juda Tardiness Date Record Explanation Badge Card Red Accepted Color 26062000 h 1 Yellow ____ 28062000 J1 IN 04 07 2000 05 07 2000 08 07 2000 10 07 2000 12 07 2000 19 07 2000 21 07 2000 26 07 2000 29 07 2000 02 08 2000
19. RETURNED PROGRAMS MUST BE UNUSED OR UNOPENED The material in this package is protected by copyright HRM System Sdn Bhd HRM retains all rights not expressly granted and your right to use HRM Software automatically terminates upon your failure to comply with any provision of this Software License Agreement This copy of HRM Software 15 supplied to you on the following terms Permitted Uses You MAY Install Software on a computer hard disk and provided the Software is used on only one computer and by one user at a time and provided you have an original copy of the HRM Compact Disc Use HRM Software on a network or file server provided that you have an original copy of the unlimited user license PROHIBITED USES You MAY NOT without written permission from HRM Make copies of the Documentation or the Compact Disc Distribute rent sub license or lease the Software or Documentation Alter modify translate reverse engineer de compile disassemble adapt or create derivative works based on the HRM Software or Documentation Allow someone else to use the Software Please Remember You must fill out and return the HRM Registration Form by which you agree to the terms of this Agreement and become a valid registered HRM Software licensee Update Policy HRM may create from time to time updated versions of HRM Software At its option HRM will make such updat
20. Welcome to DiGiTIME Dialog Box Click OK system will prompt to enter password if password is set otherwise the DiGiTIME main menu will appears as shown in Figure 1 10 10 The Basics MAIN MENU WinCom DiGITIME v3 0 7 Copyright 2001 2002 HRM System Sdn Bhd All Rights Reser laj T me Ic Self Help Connect to DiGiTIME Internet Server System Configuration Clock Terminal Print Reports Badge Cards History Attendance Sheets Attendance Sheets Shutdown Program Figure 1 10 DiGiTIME Main Menu Ed Self Help provides you with links to the online help and the troubleshooting Connect to DiGiTIME Internet Server allows you to register online and to download latest update CD ROM update is also accessible here lt System configuration tells the whole company s requirement before actual usage of the DiGiTIME 1 m s Clock Terminal allows you to configure your clock setting Print reports A list of reports provided in the system Badge Cards is to keep track of your badge records 1 5 11 History Attendance Sheets provides you with archived attendance records Attendance Sheets provides you with instant attendance result Shutdown program allows you to quit from the DiGITIME 12 The Basics UPDATE SERVICE As and when an update is available it will be uploaded into the DiGiTIME Internet Server If you do not have internet access for t
21. automatically download the clocking data from the clock terminal Secondisj specify the time interval for the system to activate the automatic download process before and after each Clocking time 5n Minute s Help Apply Close Figure A 5 Set Clocking Auto Download Interval Download Data From Terminal This function allows you to download data on request It will download data residing in the terminal The data downloaded will be stored in Terminal Data Audit List Two ways to download data Download latest Download the latest data from the terminals Download all Download all the data stored in the terminals Double click Download data from terminal screen as shown in Figure A 6 will prompt out Select the way for downloads data Click Apply to start download data Appendix A 61 Manual Download Clocking Data Use this function ta download the data fram data terminal manually You may choose to download the latest data consists af all new badge clocking or to download all the data stored in the terminal when neccessary Download all Figure A 6 Download Clocking Data Clear All Data In Terminal This function allows you to clear all the clocking data in terminal Llear All Clocking Data E Use this function to clear away all the clocking transaction data in the data terminal permanently In order ta continue you must retype the code provided below to c
22. minutes af EI p Overtime hours iz either round up or round doswvn e in minutes of Lunch time duration for flexi lunch range in Do you want to exclude the lunch hour from working Hour Foo Do you want to provide overtime for work before in time earl ytime 7 Click Close to save record System Configuration 21 Defining Daily Schedule Daily Schedule is defined when schedule code a to z is selected For example SCHEDULE DESCRIPTION CLOCKING RANGE a Morning Shift 7 00am to 15 00pm b Afternoon Shift 15 00pm to 23 00pm Night Shift 23 00pm to 7 00am Each daily clocking schedule consists of 2 pages they are 1 Clocking 2 Settings Clocking At Clocking sections are available At Clocking Time section fills in the official work time on the appropriate time slot In The first in time must Break Outfor lunch optional Resume Back from lunch optional 4 Out Going home must OT Coming back for overtime optional Done Going home after overtime optional Clocking Schedule Please select the desired clocking schedule code from weekly schedule of 0 3 or daily schedule of a z and then specify its clocking settings az indicated in the below Mote schedule 9 ix for flexi hour clocking Clocking Settings Description PRODUCTION MORNING SHIFT In Break Resume Out Done Schedule a 18 Clocking Time
23. the default description 1 Double click Leave type and specify the leave type that implement by the company 2 Click Close to confirm leave type keyword Leave Type Please enter the special key words for absent leave and any other leaves Absent on working day iz ABSENT Other type of leaves are arial 00 SICK HOSPITAL MATERNITY PATERNITY EMERGENCY rn Figure 2 4 Leave Type System Configuration 17 Clocking Schedule as shown in Figure 2 5 In order for the system to automatically determine the best appropriate clocking time slot here you need to assign the official work time To begin double click Clocking schedule Clocking Schedule E Schedule Please select the desired clocking schedule code from schedule of 0 9 or daily schedule af a z and then specify its clocking settings az 0 indicated in the below Note schedule ix for flexi hour clackind Clacking Range Settings Description OFFICE WORKER Es o Resume oa os Doz Sm fresa T fosos mo Tuesday womcav fosos iro Wednesday fosos iro Thursday woray fosos mo Fry ___ fosos Saturday ham Figure 2 5 Clocking Schedule There are 2 ways of defining clocking schedules namely weekly schedule and daily schedu
24. 2 ascription Production 24 ape oo eis a oot Va a a a b b b b b 285 e e WORKDAY la 11 3 lb lb b lo E lb ble b b blo I eE Auto Schedule Erase Roster m mu gc Figure 2 6 Group Duty Roster If weekly clocking schedule cannot justify your company s time policy you may define additional duty roster by using group code A to Z System Configuration 25 Change the group code to the desire group code those between A to Z and click on Auto Schedule button to automate the generation of duty roster by defining the pattern of daily clocking schedule rotation For example Effective 1 January 2002 work 5 days of daily schedule a 1 rest day follow by another 5 days of daily schedule b and rest 1 day Then repeat with the entire rotation again until end of the year Thus in the Auto Schedule Assistant you will need to define day 1 to day 5 as daily clocking schedule a day 6 as Rest day day 7 to day 11 as daily clocking schedule b and day 12 as Rest day When Okay button is pressed the roster will be created as per Figure 2 6 Auto Schedule Assistant Use this function to facilitate the assignment of recurring working schedule by a day type and a clocking schedule number sequen
25. 37 00 C ss MM DD C hh hh Example of haur hhmm 15 37 Figure 2 2 Date Time Format System Configuration 15 Day Type as shown in Figure 2 3 This function is to specify the keywords that represent the day type for each day of the week We recommend you leave the default system setting 1 2 Double click Day type Specify the keyword that represent the day type for Normal Working Day system default setting WORKDAY Non working Holiday system default setting HOLIDAY Other non working Days system default setting RESTDAY or OFFDAY The column Wages x is available to calculate the payable amount for overtime done By defining the Rate Hour in Badge and overtime percentages Gross Wages Report will be able to present the payable overtime amount Click Close to confirm day type keyword Day Type E Please enter the special key words for the working day holiday and restday etc Wages x The normal working day is The non working holiday is Other non working days are RESTDAY 100 100 100 100 Figure 2 3 Day Type Leave Type as shown in Figure 2 4 16 System Configuration This function specify the type of leave allowed in the system Absent on a working day is a special type of leave This ABSENT leave means there is no prior approval given An additional 9 different type of leaves is made available for your convenience Feel free to change
26. 62 41 5128 3589 52 196 64 EON I 3 0 00 323 WinCom DiGiTime Month by Month Analysis 22 10 2002 17 02 50 Page 1 01 04 2000 31 07 2000 3 Perfect AB Absent LV Leave Taken LI Late In MP Miss Punch OT Overtime Month Head Count Workrate 3 EO MP Short WORKDAY OT HOLIDAY OT RESTDAY OT OFFDAY 04 2000 26 8438 436 85 31 16 46 124 70 374073 232 94 483 5 94 5 22 c uu Ed a Gos 5 p ine oo e TT TIME RES I 3 vd 9 I IE IM weosoooooooo Total 67 54 1390 642 202 306 95 12272 7 690 7 ue 9 55 11 84 WinCom DiGiTime Group 0 Badge Name ADMINISTRATION 1 190685 ROSLAWATI BT SHARIFF 2 206432 LEE YOK LING 3 910373 SHUHIMI MD TALIB On Leave Report Date 10 06 2000 15 06 2000 10 06 2000 12 06 2000 13 06 2000 14 06 2000 15 06 2000 16 06 2000 10 06 2000 15 06 2000 01 06 2000 30 06 2000 Weekday Saturday Thursday Saturday Monday Tuesday Wednesday Thursday Friday Saturday Thursday Day Type WORKDAY WORKDAY WORKDAY WORKDAY WORKDAY WORKDAY WORKDAY WORKDAY WORKD
27. 8 19 20 21 22 23 24 25 26 27 28 29 30 31 2000 1 HR W WWWWOR WW WWWOR WWW WW WR WW W W W W 2 W WW WO R WW W WW WR WW WW WO R WW W WW WR WW 3 W W WP R WW W W W WR WW W W WOR WW W WW WR WW W W W 4 OR WWW W W WR WW WW W WW W W W WR WW W W WWR 5 WWW W WO R WW W WW WR WW W W WO R WW W W W WR W W W 6 W WO WW W WW WR WW W W WO R WW W W W WR WW W W W 1 OR WW W W W WR WW W W WO R WW W WW WR WW W W W 8 W WW WO R WW W W W WR WW WW WO WW W WW WR W WWH 9 WW W W W WR WW W W WO RW W W WW WR W WW W W W 10 R WW W W WW W WW WR WW W W WO R WW W W WR W W 11 W WWP R WW W WW WR WW W W WOR WW W WW WR WW W W 12 WW W W W WR WW W W WO R WW W W W WR HW W W W WR weoooooooooo WinCom DiGiTime Attendance Sheet 22 10 2002 17 25 44 Page 1 Group 0 01 10 2002 31 10 2002 R RESTDA Y OFFDA Y H HOLIDAY V Perfect AB Absent LI ANNUAL L2 SICK L3 HOSPITAL LA MATERNITY L5 PATERNITY L6 EMERGENCY L7 L8 L9 Badge Name 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 ADMINISTRATION GENE M R R R R I op 4 1 021228 JENNY HEE aw a aw V V V IABiY I iv Yu KAKARA 1 112142112112 xs et a
28. AY WORKDAY 22 10 2002 17 30 44 Sche 0 Leave Taken ABSENT ABSENT ABSENT ABSENT ABSENT ABSENT ABSENT ABSENT ABSENT ABSENT Page 1 WinCom DiGiTime Electronic Time Card 22 10 2002 17 31 51 Page 1 139175 PADILAH BT JUDA ADMINISTRATION Date Weekday Day Type Sche In Break Resume Out OT Done Work Overtime Short Remark 01 06 2000 Thursday WORKDAY 0 i i i i i 02 06 2000 Friday WORKDAY 0 0 00 2000 0 04 06 2000 Sunday O w saa A a ME an men 05 06 2000 Monday WORKDAY 06 06 2000 Tuesday WORKDAY 07 06 2000 Wednesday WORKDAY 08 06 2000 Thursday WORKDAY 09 06 2000 Friday WORKDAY 10 06 2000 Saturday WORKDAY 1 06 2000 Sunday O eem gt 12 06 2000 Monday WORKDAY 0 13 06 2000 Tuesday WORKDAY 0 14 06 2000 Wednesday WORKDAY 0 15 06 2000 Thursday WORKDAY 0 16 06 2000 Friday WORKDAY 0 17 06 2000 Saturday ___ __ 0 8 06 2000 Sunday AN CRUS Jus a ee A 19 06 2000 Monday WORKDAY 0 20 06 2000 Tuesday WORKDAY 0 21 06 2000 Wednesday WORKDAY 0 22 06 2000 Thursday WORKDAY 0 23 06 2000 Friday WORKDAY 0 24 06 3000 Saturday WORKDAY 0 0842 33 06 3000 Sunday en pope b RE esse s a Sn A A 26 06 2000 Monday WORKDAY 0 27 06 2000 Tuesday WORKDAY 0 28 06 2000 Wednesday WORKDAY 0 29 06 2000 Thursday WORKDAY 0 30 06 2000 Friday WORKDAY 0 Day Type Total Days Pres
29. Configure Time Policy Date Hour Format Day Type Leave Type Clocking Schedule Group Duty Roster Company amp Contact Person Change Password Preferred Language Re build Database Index Backup Restore Database Files Department Definition Section Definition Remark Definition To Set Clock Terminal Setup Clock Terminals Set Repeat Clocking Interval Set Clock Date and Time Set Automatic Download Interval Download Data From Clock Clear All In Clock Clocking Data In Clock Monitor Clock Activities IJWIL DIQ System Configuration 13 SYSTEM CONFIGURATION AND CLOCK TERMINAL TO CONFIGURE TIME POLICY This chapter will guide you to set up the system configuration and clock terminal based on your company s time policy This function is activated by clicking on the NI screwdriver icon It tells the whole company time policy before actual usage of the DiGiTIME It consists of the following topics as shown in Figure 2 1 System Configuration in x The following configuration components are available Date hour format Date Hour format gt Day type Leave type Leave type Clocking schedule Group duty roster Company amp contact person Change password Preferred language Re build database indexes Backup Restore database files Department definition Section definition Remark definition Clocking schedule Group duty raster Company amp contact person Change password Preferred language Re buil
30. NDRAN M 021228 JENNY List of access cards to be Installed cms name Tme Zone ors je aires ajenas e apes _ os 021955 MOHAMMAD ZUHIR 5 030381 DOLLY LIM Lal YEE ___ EUGENE PRESLEY Access card requires PIN spsesi _ js AAA T T TIA Read from Terminal Update Card Changes save Alto Terminal Figure A 2 Set Terminal Access Settings page Access Card Terminal Access Settings Terminal ID 01 Retrieve settings from PC of terminal lD 01 Close Access Card Use this to define a timer with the accessible time ranges to be used by each weekday of atime zone ou can then assign this time zone to an installed card that can access within these time range List af timer for time Tene ron o from To 01 0600 ngon Release lock duration 0 E Release lock permanently Read from Terminal Update Timer Changes save AJ to Terminal Figure A 3 Set
31. Out time Clocking Schedule Schedule Please select the desired clocking schedule code from weekly schedule of 0 9 or daily schedule of and then specify its clocking settings az indicated in the below Note schedule 9 is for flexi hour clocking Clocking Range Description OFFICE WORKER Optional You m RESTOAY WORKDAY WORKDAY WORKDAY WORKDAY WORKDAY WORKDAY 20 System Configuration Note 175 recommend that you should leave this option blank as default setting Settings At Settings specify the necessary settings when conducting attendance calculation Grace period in minutes for late in and early out is the tolerance time in minutes when dealing with late in and early out For example if an employee is late for 15 minutes by setting a grace period of 5 minutes the employee will be reported as having 10 minutes late in Clocking Schedule Schedule Please select the desired clocking schedule code from weekly schedule of 0 9 or daily schedule of a z and then specify its clocking settings az indicated in the below Mote schedule 9 is for flexi hour clocking Allo a grace period in minutes for laten o O coo Vo Allow grace period in minutes for early out sss sss Minimum minutes must worked to qualify for overtime Maximum of hours alowed to claim for overtime o o Work hours ls either round up or raund doven velin
32. SEPH WORKDAY AN MES RE MM PI MN HENCE ABSENT 14 161024 SELVA MUTHU WORKDAY MNA AREA ON Mane ACUC MIN MR 15 161025 ZABEDAH BT HARUN WORKDAY M EAT E RUNE S S Nand ail 16 161040 NOORSIAH BT ABDUL AZIZ WORKDAY 0836 ene SION een Os 17 190685 ROSLAWATI SHARIFF WORKDAY CIMA ROME ONCE nee 18 206432 LEE YOK LING WORKDAY 0903 nn SNC A We DE EN 19 910373 SHUHIMI WORKDAY NE as OO He ne EE ate 20 910375 AMRAN BIN JALIL WORKDAY MN RES ME whoa deve A OO 21910376 ISMAIL BIN SUBOH WORKDAY UE RE P RITE SONOS A 22 910868 DORAISINGAM SUPPIAH WORKDAY 08 37 Ee A E S00 23 160993 RUSIKAH BIN MAHMUD WORKDAY NE NNNM ANM ww Em c EN ABSENT 24 910872 AMIR AWANG BIN WORKDAY nn JT Me NAM VO NOMINA ABSENT 25910884 ROPITAH BT MOHD NOOR WORKDAY ABSENT Day Type Total Days Present Absent Work Overtime Short ABSENT j 7 WORKDAY 25 18 7 119 47 5 06 0 55 ANNUAL HOLIDAY SICK RESTDA Y NO PAY LEAVE OFFDAY 25 18 7 119 47 5 06 0 55 7 Badge w o Attendance 1 WinCom DiGiTime Duty Calendar 22 10 2002 17 02 50 Page 1 Group A W WORKDAY H HOLIDAY R RESTDAY O OFFDAY Overwritten Clocking Year Month 2 3 4 5 6 7 8 9 1011 12 13 14 15 16 17 1
33. TIME Accept the preset choice CADIGIPLUS At the end of the installation a shortcut will be created on the desktop If it is not created below are the steps to do so To create a shortcut on the desktop Move the mouse or pointing device to the Start Menu at the bottom left of the screen Click on the right mouse button and a menu will appear Click Explore and a Windows Explorer will appear with contents of Start Menu folder shown Note Do not maximize the Windows Explorer Double click the Programs folder Look for WinCom DiGiPLUS Use the right mouse button to click on the WinCom DiGiPLUS and drag it to the desktop Release the mouse button and a menu will appear Click Create Shortcut s Here The Shortcut will be created on your desktop 4 1 5 GETTING STARTED DIGITIME Once installation completed you may start to run DiGiTIME as shown in the following steps Click on the Start Menu bar and choose PROGRAMS Point to WinCom DiGiTIME and click on it as shown in Figure 1 1 Or From the Windows desktop double click the WinCom DiGiTIME icon as shown in Figure 1 2 Programs uM ies m a Startup k 27 Documents 2 InstallShield A Internet Explorer 21 Outlook Express Ca Search 4 ud WinCom DiGiPAY wiin onm Diii T IME Help us Run shut Down Figure 1 1 Getting Started from Start Menu Programs n
34. Terminal Access Settings page Access Time Appendix A 59 Set Terminal Date and Time as shown in Figure A 4 This function is use to send your date and time to the terminal This is used in the event that the terminal date or time is inaccurate Set Date amp Time E Please specify the date and time ta be set in the clock terminal 2811 12000 05 05 Figure A 4 Set Terminal Date and Time Set Automatic Download Interval as shown in Figure A 5 This function specifies the interval time in which the system will automatically download data from terminal and drop into the Terminal Data Audit List Specify the time interval in seconds Default setting is O second For example If it is set as 60 seconds means data will be automatically downloaded in every 60 seconds you will notice the green light on the right of the help icon indication system is pulling information from terminal Amber color means it is updating and red color means no download is being performed Specify the time interval in minute Default setting is 0 minute For example if it is as 30 minutes and your In time is 9 00am Out time is 18 00pm system will activate the automatic data download from the clock 30 minutes before In time between 8 30am to 9 30am and 30 minutes after Out time between 17 30pm to 18 30pm 60 Appendix A Set Clocking Download Interval Use this function to specify the time interval for the system to
35. User s Manual http www wincom com my WinCom Copyright Notice Copyright 2001 2002 HRM System Sdn Bhd right reserved Any technical documentation that is made available by HRM System Sdn Bhd is the copyright work of HRM System Sdn Bhd and is owned by HRM System Sdn Bhd Information in this document is subject to change without notice Companies names and data used in examples are fictitious unless otherwise noted No part of this document may be reproduced or transmitted in any form or by any means electronic or mechanical for any purpose without the express written permission of HRM System Sdn Bhd Trademarks DiGiTIME is the registered trademark of System Sdn Bhd Microsoft MS and Microsoft Excel are either registered trademarks or trademarks of Microsoft in the United States and or other countries Printed in Malaysia January 2003 SYSTEM SDN BHD SOFTWARE LICENSE AGREEMENT The terms of this license agreement apply to you as the original licensee of this HRM System Sdn Bhd Software THIS PRODUCT IS SUPPLIED SUBJECT TO LIMITATIONS ON PERMITTED USE CUSTOMARY IN THE SUPPLY OF MICROCOMPUTER SOFTWARE FOR PERSONAL USE THESE LIMITATIONS AND THE WARRANTY ARE SET OUT BELOW AND BY OPENING THIS PACKAGE YOU ACCEPT THEM ON YOUR OWN BEHALF IF YOU DO NOT ACCEPT OR AGREE TO THE TERMS YOU MAY RETURN THIS PACKAGE WITH PROOF OF PAYMENT TO YOUR AUTHORIZED DEALER WITHIN 7 DAYS FOR A FULL REFUND OF THE PRICE ALL
36. a for selective Ha qun viewing Badge From Transaction Total D Ds m 1 g Pause Slow Fast Figure 2 20 Clocking Data Audit List Monitor Clock Activities This function allows you monitor the status of the clock terminals Monitor Terminal Activities This screen allows you to monitor and display the status af the installed clock terminals screen Click the 5ync button to synchronise time You may tick the Skip checker to bypass that terminal monitoring Local Time 2110 2002 10 15 05 Figure 2 21 Monitor Clock Activities 3 Badge Cards Contents Badge Cards To Add a New Card To Attach Remove Photograph To Change Staff Information To Remove a Card Staff Attendance Setting 10 Badge 37 BADGE CARDS To utilize DiGiTIME each employee is given a badge card The badge card as shown in Figure 3 1 is the equivalent of the punch card The difference is that employees do not need to have a new card issued for every new month This card is also known as proximity card As the name suggest user merely need to place the card near the DiGiTIME terminal approx 10mm and beep sound will indicate that the date time and badge number have been recorded in the terminal All the cards come with a six digit number printed on it This same six digit number is the badge number In addition you have the option to use this card as a company identi
37. a manual punch card system and in addition gives you the esthetic to match your office design and place all attendance information right on your desktop PC It is easy to use and provides attendance normal and overtime hours and tardiness lateness absenteeism etc reports instantly as the system is on line and no processing is required DiGiTIME is designed for companies which requires a simplified and down to earth time and attendance application and yet expandable for future needs It allows you to connect up to a maximum of 16 clock terminals into one standalone software By offering the optional DiGiAccess module you may also utilize the same piece of software for security door access control SPWaktu module is designed to cater to the monthly punctuality system used by Government Malaysia The monthly punctuality system will adjust the badge color base on the analysis result of the punctuality pattern of a particular employee By activating SPWaktu in DIGITIME this software will change its name to SPWaktu 1 The Basics Contents Minimum System Requirements Installation Getting Started DiGiTIME Setup Wizard Main Menu Update Service 10 The Basics 1 THE BASICS This chapter gives you quick and simple instructions to get you up and running MINIMUM SYSTEMS REQUIREMENTS Pentium 32 MB of memory Windows 95 or higher At least 8 MB free disk space for DiGiTIME recommended al
38. akhir minggu Pentadbiran l PADILLAH BT JUDA 5 Merah Jumlah Pegawai Kakitangan 10 Jumlah Pegawai Kakitangan 0 yang memegang kad yang berwarna hijau Jumlah Pegawai Kakitangan yang memegang kad yang berwarna merah zo
39. an do here They are 1 Add a new section name 2 Edit section name 3 Remove a section name To add a new section use down arrow key to move the pointer point to the bottom of the list then enter the new section name To edit a section name point to the selected section name then change the description To remove a section points to the selected section then erase the description Section Name Definition Below a table consists of user definable section Operation To add record press the key when rt iz at the bottom of the list To remove a record just erase the description Figure 2 12 Section Definition 32 System Configuration Remark Definition as shown in Figure 2 13 You can use this function to define your remark by name There are three things you can do here They are 1 Adda new remark 2 Editremark 3 Remove aremark To add a new remark use down arrow key to move the pointer point to the bottom of the list then enter the new remark To edit a remark point to the selected remark then change the description To remove a remark points to the selected remark then erase the description Attendance Remark Definition Below is atable consists of user definable remark for attendance Meeting Oy qo Traffic Jam add record press the down arrow key when it is at the bottom of the list remove a record
40. and double click on it From DiGiPLUS directory look for DIGITIME INI and double click on it Refer to Figure 5 2 for a screen shot of DIGITIME INI To activate siren scheduling change the setting for ActivateSiren from ActivateSiren 0 into ActivateSiren 1 Save the new setting and exit from the file Now you need to amend the system configuration to tolerate for multiple shift checking a Launch the DiGiTIME again Click on the Clock Terminal icon and Clock Terminal screen will appear You will now notice that a new option Set siren timer schedule is added as the 27 option Double click to launch this feature Siren Timer Schedule Optional Please specify the time that the siren will be activated for the timer 41 241 and the timer set for each day of the week Er of timer for siren activation time zone 1 12 3 4 5 1 t1 12 13 14 15 16 n 5200 1 00 15 00 a G j j PI Sunda Monda Tuesday Wednesday Thursday Frida Saturday M 1 A 1 EEEE 03 The duration of siren activation time 10 ES Secornd z Figure 5 4 Set Siren Timer Schedule Others 53 You may setup total of 4 sets of timers each with 18 time zones On each day only 1 set of timer can be used After the setting up is completed click Apply and it will be send
41. ce 1 Effective date range 01 01 2002 1 2172002 Possible option of schedule codes for open schedule attendance that has no pre determined schedule code E Sequence ESE 3 GE E EM Help Okay Cancel Click Close to save record 26 System Configuration Company amp Contact Person as shown in Figure 2 7 This allows you to specify company name person of contact and e mail for future correspondence Double click Company amp contact person and enter your name and To print Update License Request Form by clicking on the License Click Close to save record Company amp Contact Person Serial oT 0040 8509 Dongle ID License No Valid Thru f Company HRM SYSTEM SDN BHD No 379535 Address 44 208 Leisure Commerce Square a Jalan PJS 8 8 46150 Petaling Jaya Phone 03 787 38988 Fax 603 78739007 email cheni amp hrm com my Mame Chen License Figure 2 7 Contact Person Change Password as shown in Figure 2 8 This allows you to protect the system from unauthorized entry Double click Change password and enter your secret password using maximum of 10 alphanumeric characters and retype to confirm your Click Close to save record Change Password Please type in your new password Using maximum of 10 alpha numeric characters Password Login rmn E FH
42. ceceooceeecececeececcecececececccee ecccccecsssossecnccescsososcsesoessssososocesosecscoomecocescoscecssoosocecececececececcececececnoceececccecececdhocedecccececcccssscccsessssossosooseceeccececeececcceccececceccecceeeboceeececessccceccececece 4 4 ee onto eesosescocccoseoceeccececeeoceceeececceeecececeeceeeleceeceoscoceccectoscececsesocccececeseceececeecceseccectoscececceceeeescecceSocceccecceceececceececeececeesceceedVhoscedesecsceceeccececsceosecoscceseccooseceeccecdosceceeccececeeccceccecbosecceecescessoscececeee WinCom DiGiTime Tardiness Report 22 10 2002 17 21 47 Page 1 Group 0 01 06 2000 30 06 2000 Badge Name Date Sche In Break Resume Out Leave Taken ADMINISTRATION 190685 ROSLAWATIBT OL06200 08 81 E SHARIFF 06 06 2000 0 17 03 12 06 2000 0 17 36 14 06 2000 0 09 02 0 03 17 32 0 03 16 06 2000 O0 18 29 A A AS A AAA AAA A AS SS AS A sosssoeooosaoeosssesoeoooesaoss 3
43. ck terminal data 1 Auto Download 2 Manual Download If Auto Download clock terminal data will be automatically downloaded based on the preset time as explained in Chapter 1 Set automatic download interval If Manual download at DiGiTIME main menu click Clock Terminal icon and choose Download Data From Clock Select Download Latest and click on Apply to begin download 42 Operations Step3 Attendance Sheets Click Attendance Sheets icon to get into the instant attendance result This attendance sheet represents the core of the entire system It is equivalent to the time card in the manual environment But this electronic attendance sheet gives user much more information relating to an attendance as shown in Figure 4 1 This attendance sheet is a pretty neat section It allows you to query the attendance records based on a specific DATE or individual employee BADGE number This attendance sheet allows you to do amendments or adjustment Just click Edit button to proceed and click Apply button to save the record changed Attendance Sheets 021228 1 E Bm xl Order hy Date Badge Select Schedule E Select Department gt Fn Ma Mame H o Drag amp drop clocking ELIZABETH MARY ANNE Extended Break MAHENDRAN MUTHU bau af 021220 Jue MOHAMMAD ZUHIR 171012002 Tuesday Workday Workday 48 1949 22 Trafic Jam 775 025 k E
44. d database indexes el notahara filas 1 2 3 4 5 6 7 8 9 1 Cris Help Cancel Figure 2 1 System Configuration RR Note You may ignore whichever is completed during setup wizard Please refer to individual topic for elaboration Date Hour Format as shown in Figure 2 2 14 System Configuration This function is to set the display format of date and time throughout the system You may choose from one of the three formats and the sample of the date will be displayed You may also choose the choice of hour presentation format you like 1 Double click Date format and select the required date format that you implement 2 There are three types of date format are available MM DD YYYY denotes month day amp year DD MM YYYY denotes day month amp year YYYY MM DD denotes year month amp day 3 Two types of hour format are available hh hh denotes time in hour For example 08 30am will be presented as 09 50 hh mm denotes time in hour amp minute For example 08 30am will be presented as 08 30 4 Upon selection click Close to confirm date format Note Where MM is month DD is day and YYYY is the year Date Hour Format Choose one af the option from the following ta display the attendance z date and calculated hour C MM EDD Y DD HMM PP Example af date amp time 1810 2002 15
45. dance 0 into ImportAttendance 1 Save the new setting and exit from the file Launch the DiGiTIME again Click on the NI screwdriver icon and System Configuration screen will appear Scroll to the bottom and you will find two new options Export attendance records and Import attendance records To utilize double click on the needed function and follow the instructions on the screen to complete the task 50 Others Multiple Shift Configuration By activating this feature you are allowed to trigger the detection of employees working on multiple shifts in a day However the maximum working hours for a working day should not exceed 24 hours To activate this feature you must amend the DiGiTIME configuration file DIGITIME INI Firstly shutdown all active DiGiTIME application Then from My Computer look for DiGiPLUS directory and double click on it From DiGiPLUS directory look for DIGITIME INI and double click on it Refer to Figure 5 2 for a screen shot of DIGITIME INI To activate multiple shifts change the setting for MultipleShift from MultipleShift 0 into MultipleShift 1 the new setting and exit from the file Now you need to amend the system configuration to tolerate for multiple shift checking Launch the DiGiTIME again Click on the NI screwdriver icon and System Configuration screen will appear Select Clocking Schedule and double click to open For each clocking schedule involved in multiple s
46. e click on it Refer to Figure 5 2 for a screen shot of DIGITIME INI To activate DiGiAccess change the setting for CaptureStation from CaptureStation 0 into CaptureStation 1 Save the new setting and exit from the file Now you can start utilizing the capture station feature 64 Appendix B How Does Capture Station Function When Capture Station is activated the main menu will change to as per below Rights Res guter Figure B 1 Capture Station Main Menu The attendance history attendance and report icons are removed and replaced with 2 new icons Namely View Clocking and Upload Clocking View Clocking allows you to view the downloaded data from the clock terminals or access terminals Upload Clocking allows you to save the downloaded data into a selected directory base on the selected date range APPENDIX SPWaktu Contents What does SPWaktu has to offer Activating SPWaktu Flow chart of badge card color changes Explanation of badge card color change Example of badge card color change Appendix C 65 WHAT DOES SPWAKTU HAS TO OFFER SPWaktu is designed to cater to the monthly punctuality system used by Government Malaysia The monthly punctuality system is presented by the color of badge cards This system will adjust the badge color base on the analysis result of the punctuality pattern of a particular employee In short SPWaktu provides you with t
47. ecify the time interval in minute Default setting is 0 minute For example if it is as 30 minutes and your In time is 9 00am Out time is 18 00pm system will activate the automatic data download from the clock 30 minutes before In time between 8 30am to 9 30am and 30 minutes after Out time i e between 17 30pm to 18 30pm 36 System Configuration Set Clocking Download Interval Use this function to specify the time interval for the system to automatically download the clocking data from the clock terminal econd specify the time interval for the system to activate the automatic download process before and after each Clocking time 20 Minuterz Figure 2 17 Set Clocking Auto Download Interval Download Data From Clock This function allows you to download data on request It will download data residing in the terminal This is not normally use Use it only if you want to reprocess lost information in the attendance sheet If not do not use this option Two ways to download data Download latest Download the latest data consists of all new badge clocking data Download all Download all the data stored in the clock Double click Download Clocking Data screen as shown in Figure 2 17 will prompt out Select the way for downloads data Click Apply to start download data System Configuration 37 Manual Download Clocking Data E Use this function ta download the data f
48. ent Absent Work Overtime Short ABSENT 1 WORKDAY 24 23 1 138 38 6 38 6 09 ANNUAL HOLIDAY SICK RESTDAY 4 NO PAY LEAVE OFFDAY 2 30 23 1 138 38 6 38 6 09 1 WinCom DiGiTime Daily Attendance Listing 22 10 2002 17 22 47 Page 1 Group 0 01 06 2000 Thursda Badge Name Day Type Sche In Break Resume Out OF Dene Work Overtime Short Leave Taken ADMINISTRATION 1 139175 PADILLAH BT JUDA WORKDAY E M UN ABSENT 2 139181 JAAFAR BIN SAAD WORKDAY Cose Sanson d ar S O 2 S OM CET 3 160975 TAN AH KAM WORKDAY 06475 Osco SUN alien ende 4 160980 SHAHARUM BIN CHE DAN WORKDAY NOIRE MR DC MI POS 5 160989 FAUZIAH BT ABU WORKDAY A DE ABSENT 6 160993 RUSIKAH BIN MAHMUD WORKDAY UC P A E00 A 7 160998 MAHANUM BT AZMAN WORKDAY D8 59 Ld PE UTR TERN 8 161003 NOR AIDORA BT HJ WORKDAY 08 40 2 MERE LE AE 9 161009 FAUZIAH BT AWANG WORKDAY ABSENT 10 161011 MOHD HABAFIAH GHAUS WORKDAY U O NN E AA 11 161012 HAMZAH CHE HUSAIN WORKDAY 0603 AMAS EN USE WEE NEN ME 12 161016 WAN RDHANAH WAN WORKDAY OS 00 ME D asus een 13 161017 TOMMY JO
49. es available to licensee who have paid the update fee and returned the registration form to HRM Software Support HRM authorized dealer will provide software maintenance support to registered HRM Software licensee who have paid the annual support fee and return a Software Maintenance Agreement to Dealer A Software Maintenance may be obtained by writing to the HRM Authorized Dealer Support Department LIMITED WARRANTY If you discover physical defects in the media on which HRM Software is distributed or in the Documentation HRM will replace the media or documentation at no charge to you provided you return the item to be replaced with proof of payment to HRM during the 3 months period after you receive the HRM Software Although HRM has tested the Software and reviewed the Documentation HRM MAKES NO WARRANTY OR REPRESENTATION EITHER EXPRESS OR IMPLIED WITH RESPECT TO THIS SOFTWARE OR DOCUMENTATION ITS QUALITY PERFORMANCE MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE AS A RESULT THIS SOFTWARE AND DOCUMENTATION ARE LICENSED AS IS AND YOU THE LICENSEE ARE ASSUMING THE ENTIRE RISK AS TO THEIR QUALITY AND PERFORMANCE IN NO EVENT WILL HRM BE LIABLE FOR DIRECT INDIRECT SPECIAL INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE OR DOCUMENTATION even if advised of the possibility of such damages In particular HRM shall have no liability for any programs or data stored or used wi
50. et Repeat Clocking Interval as shown in Figure 2 15 This function set the double clocking time frame This means the same badge cannot swipe more than one time in a given time normally within a minute This is to prevent multiple clockings in a short span of time Set Repeat Clocking Time Please specify the time that clock terminal will reject any repeat clocking done by same badge card within the time specified 10 Seconds Figure 2 15 Set Repeat Clocking Interval System Configuration 35 Set Clock Date and Time as shown in Figure 2 16 This function is use to send your date and time to the terminal This is used in the event that the terminal date or time is inaccurate Set Date amp Time E D Please specify the date and time ta be set in the clock terminal 29112000 03 03 Figure 2 16 Set Clock Date and Time Set Automatic Download Interval as shown in Figure 2 17 This function specifies the interval time in which the system will automatically download data from terminal and drop into the attendance sheet Specify the time interval in seconds Default setting is 0 second For example it is set as 60 seconds means data will be automatically downloaded in every 60 seconds you will notice the green light on the right of the help icon indication system is pulling information from terminal Amber color means it is updating and red color means no download is being performed Sp
51. figuration file DIGITIME INI Firstly shutdown all active DiGiTIME application Then from My Computer look for DiGiPLUS directory and double click on it From DiGiPLUS directory look for DIGITIME INI and double click on it When DIGITIME INI is opened you may see something similar to picture below E DIGITIME IMI Notepad File Edit Format Help options Accesscontrol 0 Timesttendance 1 Activatesiren 0 Capturestation 0 Mmultipleshift 0 PostPayroll 0 Export attendance 0 Importattendance 0 Remotebrives Figure 5 2 DIGITIME INI To activate change the setting for PostPayroll from PostPayroll 0 into PostPayroll 1 48 Others Save the new setting and exit from the file Launch the DiGiTIME again Click on the NI screwdriver icon and System Configuration screen will appear Scroll to the bottom and you will find a new option Post attendance to payroll To utilize double click on it Post to Payroll q The following are list of payroll software available C incom Fayroll 7 other payroll system You may select the range of records by Department 4 i Emp Date 0175072002 T 314102002 Help Api Cancel Figure 5 3 Post attendance to Payroll As you may observe in the screen shot above we at HRM System Sdn Bhd do provides payroll software solutions Namely WinCom DiGiPAY and WinCom Payroll WinCom DiGiPAY is designed to cater to the D I Y en
52. for each access card In short DiGiAccess provides you with the following easy maintenance of the active access cards list in the terminals assignment of time zone to limit access to selected time range monitoring of door status capable of using door access records to generate attendance records Activating DiGiAccess To activate this feature you must amend the DiGiTIME configuration file DIGITIME INI Firstly shutdown all active DiGiTIME application Then from My Computer look for DiGiPLUS directory and double click on it From DiGiPLUS directory look for DIGITIME INI and double click on it Refer to Figure 5 2 for a screen shot of DIGITIME INI To activate DiGiAccess change the setting for AccessControl from AccessControl 0 into AccessControl 1 Save the new setting and exit from the file you can start utilizing the access control feature 56 Appendix TO SET ACCESS TERMINAL Access terminal is the electronic hardware device your employees swipe his her card to access a particular door You may configure the below terminal setting from the system by clicking the Access Terminal icon An Access Control pop up screen will be displayed The following access control functions are available setup access terminals terminal access settings set terminal date and time set automatic download interval Download data from terminal Clear all data in terminal Terminal data audit list
53. he DiGiTIME computer you may request your vendor to send you the latest update CD To retrieve the latest update from internet make sure the computer is connected with a modem and it is switched on then just click on the Connect to Internet Server icon and click Connect button to start the process To retrieve the latest update from the update CD just click on the Connect to DiGiTIME Internet Server icon and click CD ROM button You will be presented with a select directory dialog Point the directory to your CD ROM drive and click Select button to start the process As a new user to DiGiTIME you are entitled to a free 12 months update service Upon expiry of the 12 months period you are advised to extend the update service for another 12 months with a minimal update fee Just print out the update service license from Company amp Contact Person within System Configuration fill it up and send it together with your payment to us i Connect to DIGITIME internet servi zd Bj x Internet Software Registration allows you register this software for Your licensed usage and software download Connect our internet server for new registration processing or to receive your processed software license number L Company SYSTEM SDN BHD Server Register e mail incom corny 2 System Configuration And Clock Terminal Contents To
54. he following complete attendance related information status of monthly punctuality Activating SPWaktu To activate this feature you must amend the DiGiTIME configuration file DIGITIME INI Firstly shutdown all active DiGiTIME application Then from My Computer look for DiGiPLUS directory and double click on it From DiGiPLUS directory look for DIGITIME INI and double click on it Refer to Figure 5 2 for a screen shot of DIGITIME INI To activate SPWaktu change the setting for PerakamWaktu from PerakamWaktu 0 into PerakamWaktu 1 Save the new setting and exit from the file Now you can start utilizing the punctuality analysis feature 66 Appendix Flow Chart of Badge Card Color Changes Radae Yellow Late in Back No early or incomplete Record Red attendance these are group and term as Explanation accepted Record Red 3 No Color chanaes automaticallv Issue letter for Badge Color change to Green No Record Red Yes Explanation accepted Record Red lt 5 2 O Badae Red Color chanaes automaticallv Issue letter for Badge Color change to Red Complete Record Red 1 month No Explanation accepted No Disciplinary Action Complete 1 month Appendix C 67 Explanation of Badge Card Color Changes At the beginning all employees will be issued with Yellow card The following is the explanation of color change Yellow
55. hift duty roster assign a valid qualify minutes for If this is a rotational shift specify the qualify minutes before shift starts After the amendments are done for all possible clocking schedules close the screen Note Only clocking schedule to z will contains the above setting Select Group Duty Roster and double click to open For each group duty roster which requires multiple shifts click on the Multi Shift list to switch to roster 2 or roster 3 and assign the clocking schedule in the calendar accordingly You may also utilize the Auto Schedule for this purpose After the amendments are done for all possible group duty rosters close the screen Click Apply on the System Configuration to save the amended settings Now the system is able to detect multiple shifts In the Attendance Sheet multiple shifts will be presented with 2 or 3 same date attendance for the same person with different daily clocking schedule You may also create multiple shifts by assigning clocking schedule in the Others 51 Multi Shift entry screen by clicking on the Edit button and Multi Shift button 52 Others Siren Timer Schedule By activating this feature you can set the siren to sound base on the timer defined for each day of the week To activate this feature you must amend the DiGiTIME configuration file DIGITIME INI Firstly shutdown all active DiGiTIME application Then from My Computer look for DiGiPLUS directory
56. ing 001234 ELIZABETH MARY ANNE Extended Break 017531 MAHENDRAN MUTHU Miss Punch 13 021220 senny 4 021835 MOHAMMAD ZUHIR Absent Date Weekday Day Type Overtime Short Leave Taken Remark 171012002 Tuesday Workday I T 02 10 2002 viednesda Workday 48 1949 22 traffic Jam 03 10 2002 Thursday Workday 45 17 32 775 053 025 Traffic Jam 22 Fray wWorkdsy w berioraoo2 Saturday Workday 06 10 2002 Sunday Restday peso 1906 soo 213 Trafic Jam gt Iv Total Fg Work 24 15 Overtime 10 01 Short 025 Help Download To History Edit MOSH Leave Taken import Cancel Figure 5 1 Attendance Sheet You may choose to show the list by dates or by badge number Click on the Date or Badge button to trigger the changes You may also select a daily clocking schedule from the Select Schedule list to show only those who are scheduled for a particular daily clocking schedule Or you can select to show just a particular department To view those who are with tardiness lateness absenteeism and etc or attendance overtime or on leave click on the tardiness or attendance checking you need and the data will refresh automatically At the bottom of the screen there are a few buttons Clicking on Download will automatically download latest data from all the terminals installed and the data will be displa
57. le Weekly schedule is utilized when working time is repeated in weekly basis throughout the entire year Daily schedule is make available to define others working time such as morning shift afternoon shift and night shift for those working under rotational work pattern such as production workers 18 System Configuration Defining Weekly Schedule Weekly Schedule is reserved to schedule code 0 to 9 For example SCHEDULE WORKDAY REST DAY CLOCKING RANGE 70 pm m remet Saturday em Qs s 2 1 Thursday to Wednesday 9 00am to 5 00pm Tuesday 3 Saturday to Friday 9 00am to 5 00pm Thursday Each weekly clocking schedule consists of 3 pages they are 1 Clocking 2 Range 3 Settings Clocking At Clocking move pointer to day type column indicate the day type for each weekday For example if Sunday is Restday move pointer to daytype Sunday and choose Restday from pull down menu Once activated it will change to Grey in colour as shown as below screen Clocking schedule E Schedule Please select the desired clocking schedule code from weekly schedule of 0 9 or daily schedule of a z and then specify its clocking settings as indicated in the below Mote schedule 9 is for flexi hour clacking Clacking Range Settings Description OFFICE WORKER a ro EE E ESTER or EE Bm l 1l Money o mo Tuesday
58. lept 7 03 10 2002 10 31 01 Guard House 038036 EUGENE PRESLEY 00 Okay 8 03 10 2002 17 32 01 Guard House 021228 JENNY HEE 00 Okay 9 05 10 2002 06 54 01 Guard House 017531 MAHENDRAN MUTHU 00 Okay 10 05 10 2002 06 54 01 Guard House 038036 EUGENE PRESLEY 00 Okay 11 05 10 2002 07 03 01 Guard House 038036 EUGENE PRESLEY 00 Okay 12 05 10 2002 07 09 01 Guard House 038036 EUGENE PRESLEY 00 Okay 13 05 10 2002 15 27 01 Guard House 021228 JENNY HEE 00 Okay 14 05 10 2002 15 28 01 Guard House 017531 MAHENDRAN A L MUTHU 00 Okay 15 05 10 2002 15 28 01 Guard House 017531 MAHENDRAN MUTHU 03 Traffic Jam 16 05 10 2002 15 31 01 Guard House 021935 MOHAMMAD ZUHIR 00 Okay 17 05 10 2002 15 31 01 Guard House 038036 EUGENE PRESLEY 00 Okay 18 05 10 2002 15 31 01 Guard House 017531 MAHENDRAN A L MUTHU 02 Over Slept 19 05 10 2002 15 31 01 Guard House 021228 JENNY HEE 00 Okay 20 05 10 2002 15 39 01 Guard House 021935 MOHAMMAD ZUHIR 00 Okay WinCom DiGiTime Staff Movement Analysis 22 10 2002 17 25 44 Page 1 01 10 2002 00 00 31 10 2002 00 00 Card Name Date Transaction 1 017531 MAHENDRAN A L 07 10 2002 06 35 MUTHU 01 1 12 10 2002 13 27 01 0 0 1 1 21 2 021228 JENNY HEE 06 10 2002 06 34 06 34 06 35 01 1 01 1 01 1 1 3 0 Valid Entry 1 Invalid Entry 2 3 Invalid PIN 4 Force Open Alarm 5 Pulse Door Open 6 7 Invalid Time Zone 8 9 Valid
59. location of 30MB or higher for company database VGA monitor or higher Hard Disk Drive CD ROM Drive Dot Matrix printer Laser Printer optional 2 1 5 INSTALLATION DiGiTIME files are shipped in a compressed format and automatically decompressed during the installation process Therefore to install and run DiGiTIME on your computer you must first run the setup program Do not just copy DiGiTIME files into a directory on your hard disk There are 2 ways to run the setup program i Autorun 1 Insert the DiGiTIME CD into your computers CD ROM drive the system will automatically run the Setup program ii Manually In case your CD drive doesn t support AutoRun feature 1 Insert the DiGiTIME CD into your computer s CD ROM drive 2 Make sure the Windows 95 or higher program is running on your computer 3 Choose RUN from the Windows 95 or higher program Start Menu and type D Setup in the Open text box click OK For example D Setup Run EI the name of a program folder document Internet resource and Windows will open it For vau Open D isetur Cancel Browse The Basics 3 For AutoRun and manually run setup program please follow the on screen instruction We recommend you accept all the preset options for the most complete installation Questions When Installing What the choices are What you should do Select Directory for DiGi
60. n will only be utilized when multiple shifts setting are activated Refer to Chapter 5 for more information Settings At Settings specify the necessary settings when conducting attendance calculation The screen shot is the same as weekly clocking schedule Grace period in minutes for late in and early out is the tolerance time in minutes when dealing with late in and early out For example if an employee is late for 15 minutes by setting a grace period of 5 minutes the employee will be reported as having 10 minutes late in Click Close to save record System Configuration 23 24 System Configuration Group Duty Roster as shown in Figure 2 6 This function allows you to define the duty rosters used by each employee in the company As Clocking Schedule has reserved 0 to 9 for weekly clocking schedule group code 0 to 9 has also been reserved to reflect each of the 10 weekly clocking schedules through out the years As you may see in the screen shot below boxes highlighted in white are represented as Workday grey are represented as Restday or Offday and blue are represented as Holiday Group Duty Roster Group Select the desired duty roster cade from group code 0 3 or 4 2 and the year of the duty planner Drag day type and drop it onto the grid cell to define the day type as indicated its color and key in the schedule cade 0 9 or a z Multi Ehifte D cen Production 2002 01 011200
61. ncel Back gt Figure 1 6 Daily Work Schedule 5 O gt lt riday Note Column In and column Out is a must The rest is not compulsory but if you have column Break you must have column Resume If you have column OT you must have column Done They go in pair Overtime is classified into two types e continuous extended time after Out e with special clocking column OT and column Done Password and Contact as shown in Figure 1 7 8 The Basics 7 This function allows you to protect the system from unauthorized entry Once this is defined a Enter Access Password dialog box will appears the next time you log on Enter your secret password using a maximum of 10 alphanumeric characters and retype to confirm your password Leaves it blanks if do not wish to implement the security measure Enter company name user name and email for further contact Click Next button to continue DiGiTIME Setup Wizard Dl x Now come to the part where you might want to protect this program from unauthorised usage You can enter your secret password using maximum of 10 alpha numeric characters to protect it for authorised usage only or leave it blank if you don t require it now At your convinent you can always actiavte or deactivate this password protection should you decided to change it at a later stage
62. ock Activities 36 ii Contents Chapter 3 Badge Cards Badge Cards Add New Card To Attach Remove Photograph To Change Staff Information To Remove Staff Attendance Chapter 4 Operations Activate DIGITIME Retrieve Clock Data Attendance Sheets Report Printing To Shutdown from DIGIiTIME Chapter 5 Others More About Attendance Sheet Post Attendance to Payroll Export and Import Attendance Multiple Shift Siren Timer Running DiGiTIME In A Network Appendix A DiGiAccess What does DiGiAccess has to offer Activating 5 To Set Access Terminal Setup Access Terminals Set Terminal Access Settings Set Terminal Date and Time Set Automatic Download Interval Download
63. onfirm the process Figure A 7 Clear All Data In Clock 62 Appendix A Terminal Data Audit List This function allows you to view all downloaded data from the access terminals By clicking Pause button you are allowed to run convert for attendance or to delete existing records Clocking data audit list Below is the list of clocking data downloaded from clock terminal Clocking record without Slot indicates current clocking fails to register clocking slot in the attendance sheet due to improper scehdule Tee nm em vue 02002 06 35 nvealid Entry EUGENE PRESLEY 0641 02002 06 35 invalid Entry AL 0 2002 06 35 1 Invalid Entry MOHAMMAD ZUHIR 02002 06 35 nmealid Entry 0702002 06 23 4 Force Open Alarm 017531 MUTA 1210 2002 13 27 Valid Entry m 10 2002 4 Enter your selection criteria for selective pulsant viewing Badge From Transaction Tatal D 2 7 E Help Pause slow Fast COnved Pore Close Figure A 8 Terminal Data Audit List Monitor Terminal Activities This function allows you monitor the status of the access terminals Monitor Terminal Activities This Screen allows you to monitor and display the status af the installed access terminale on Screen Click the Open button to pulse open the door Click the button to synchronise
64. ored the badge information in a Microsoft Excel file click on EXCEL select the file and click OK to import it Review the imported content and click Apply to register the imported badges Automatic update by the system The first time when he she touches the DiGiTIME terminal the six digit number associated with the proximity card will automatically be transferred to this screen during data download from clock terminal To attach or remove a photograph To attach a photograph simply click on the Badge number to select the staff record Then click on the box with label Click for photo and assign the scanned photo JPEG only The photograph will be displayed immediately To remove a photograph drag the photograph into the dustbin icon To change staff information Simply click on the Badge number to select the staff record Move the cursor to the information you need to make changes Column Description Badge Badge number Name Employee name Emp No Employee number Department Department description Section Section description Group Group duty roster refer Chapter 2 Defaulted to O Rate Hr Rate per hour reporting purpose Badge Card 39 Column Description Suspend Stop monitoring for the selected card Issued Issued date 1 day of card utilization Expired Expiry date last day of card utilization To remove a card Simply drag the required Badge number to the dustbin icon and click on Appl
65. rom data terminal manually You may choose to download the latest data consists of all new badge clackings or to download all the data stored in the terminal vv hen neccessary Download all Help Apply Close Figure 2 18 Download Clocking Data Clear All Data In Clock This function allows you to clear all the clocking data in terminal Clear All Clocking Data E Use this function to clear away all the clocking transaction data in the data terminal permanently In order to continue you must retype the code provided below to confirm the process Figure 2 19 Clear Data In Clock 38 System Configuration Clocking Data Audit List This function allows you to view all downloaded data from the clock terminals By clicking the Pause button you are allowed to run convert for attendance or to delete existing records Clocking data audit list Belowe iz the list af clocking data downloaded from clock terminal Clocking record without VO Slot indicates current clocking fails to register clocking slot in the attendance sheet due to improper scehdule o Tee nm Gem nese vue EUGENE PRESLEY 154102002 15 57 00 Okay MOHAMMAD ZUHIR 154102002 15 57 00 Okay MAHENDRAN AL MOTA OSA 0 2002 1557 00 EUGENE PRESLEY 154102002 15 57 DO Okay MOHAMMAD 094 02002 10 21 01 Meeting 021935 MOHAMMAD ZUHIR _ 1240 2002 13 27 D1 Meeting 12 10 2002 Enter your selection criteri
66. ry of origin Click to select the required date format Click Next button to continue 6 The Basics 10 x DIGiTIME Setup Wizard This DIGITIME software keeps attandance records according to date and time of a badge s clocking By default the system always records the time in 2400 hours format How you want the date to be recorded Select one of the option from below and an example of current s date and time is displayed for your reference C MM DD YY Y Y Choice of date format Corey MM DD Example of date amp time 0 2002 10 01 28 Cancel Figure 1 4 Date Time Format Note Where MM is month DD is day and YYYY is the year 4 Day Type as shown in Figure 1 5 This function is to specify the keywords that represent the day type for each day of the week We recommend you accept the preset choice default setting by the system and there are Normal working day default is WORKDAY Non working holiday default is HOLIDAY Other non working days default are RESTDAY or OFFDAY Click Next button to continue DiGiTIME Setup Wizard 4 Ioj working day is a day which requires one s present t work or otherwise it can be a holiday or restday etc which don t need him her to come to work By default the system have suggested the following special key words to represent each of the above day types if you wart you may wi
67. sh to change them For ease of reference i s recommended you don t change them The normal working day is WORKDAY The non working holiday is Other non vvorking days are RESTDAY Cancel Back gt Figure 1 5 Day Type 5 Daily Work Schedule as shown in Figure 1 6 6 The Basics 7 In order for the system to automatically determine the best appropriate clocking time slot the wizard need you to tell the official work time for all days in a week MONDAY right up to SUNDAY Click on the drop list from day type column to indicate the day type for each weekday Fill in the official work time on the appropriate time slot n The first in time must Break Out for lunch optional Resume Back from lunch optional Out Going Home must OT Coming back for overtime optional Done Going home after overtime optional Click Next button to continue In order for the system to automatically determine the best appropriate clocking time slot for the clocking of the badge card need you to tell me the time intervals of your working schedule for each day of the week Also you are required to indicate for each weekday either a working day or a restday from the day type you have defined earlier DayType Break RESTDAY f WORKDAY WORKDAY WORKDAY esoo wowpav em ro WORKDAY ooo 30 2 Ca
68. ter the command as follow arj x va y aMDIGIPLUS dbf Backup Restore Databases You are required to specify the proper backup and restore command in order for me to perform the task correctly The command you sepcify depends on the type of backup system you use arj a va 12 y a WlcraTime dbf Restore command ar aWtcraTime dbt Figure 2 10 Backup Restore database files 30 System Configuration Department Definition as shown in Figure 2 11 You can use this function to define your department by name There are three things you can do here They are 1 Adda new department name 2 Edit department name 3 Remove a department name To add a new department use down arrow key to move the pointer point to the bottom of the list then enter the new department name To edit a department name point to the selected department name then change the description To remove a department points to the selected department then erase the description Department name Definition Below is a table consists af user definable department names Department add record press the key when it is at the bottom of the list remove a record just erase the description Figure 2 11 Department Definition System Configuration 31 Section Definition as shown in Figure 2 12 You can use this function to define your section by name There are three things you c
69. th HRM Software including costs of recovering such programs or data Contents i Contents Welcome V Introduction vi Chapter 1 The Basics Minimum System Requirements 1 Installation 2 Getting Started DiGiTIME 4 Setup Wizard 5 Main Menu 9 Update Service 10 Chapter 2 System Configuration and Clock Terminal To Configure Time Policy Date Hour Format 14 Day Plus 15 Leave Type 16 Clocking Schedule 17 Group Duty Roster 23 Company Contact Person 25 Change 25 Preferred 26 Re build Database Index 26 Backup Restore Database Files 27 Department Definition 28 Section 29 Remark Definition 30 To Set Clock Terminal Setup Clock Terminals 32 Set Repeat Clocking Interval 32 Set Clock Date and Time 33 Set Automatic Download Interval 33 Download Data From Clock 34 Clear Data In Clock 35 Clocking Data Audit List 36 Monitor Cl
70. the settings to all active clock terminals However only the clock terminal with the siren installed with it will be able to trigger the siren when the terminal time has reaches activation time zone Running DiGiTIME In A Network This part is provided as a guideline for those who are planning to use a single copy of installed DiGiTIME from a few workstations within the same network You must assign a particular computer as Server Server setting up 1 Install the DiGiTIME software in the Server as usual 2 Plug in the WinCom Network Control Device at the Printer Port 3 At Desktop double click My Computer Look for DiGiPLUS directory and double click on it 4 In DiGiPLUS directory you will find a file called NETCFG EXE DiGiTIME exe DIGITIME INI DIGIPLUS DORAUDIT DEF ck Select an item bo view its description dt exe GROUP DBF Zilhhupd exe history HISTORY DBF Instill dli She InstDrv exe ais netchg exe i NrClient dll amp hnrsvr exe See also Documents Network Places Computer Figure 5 5 My Computer s View of DIGIPLUS Directory Double click the NETCFG EXE and the program will execute Click on Yes button to enable the network detection You will hear a beep sound and a new icon will be created at the taskbar Go back to My Computer Right click on the DiGiPLUS directory Select Sharing and share the directory as DIGiPLUS po oO 54 O
71. thers Workstation setting up 1 2 3 4 gt Oo e At Desktop double click My Network or Network Neighborhood Look for the Server s computer name and double click on it You will find DiGiPLUS directory in it Right click on it Select Map Network Drive and set it to Drive F You may change it to others At Desktop double click My Computer and look for Drive F and double Click it In Drive you will discover DiGiTIME programs Use the right mouse button to click on the DiGiTIME EXE and drag it to the Desktop Release the mouse button and a menu will appear Click Create Shortcut s Here The Shortcut is now created on your desktop From the Desktop you may now utilize the shortcut to access the DiGiTIME software through your network APPENDIX DiGiAccess Contents What does DiGiAccess has to offer Activating DiGiAccess To Set Access Terminal Setup Access Terminals Set Terminal Access Settings Set Terminal Date and Time Set Automatic Download Interval Download Data From Terminal Clear All Data From Terminal Terminal Data Audit List Monitor Terminal Activities Appendix A 55 WHAT DOES DIGIACCESS HAS TO OFFER DiGiAccess is designed to help in the implementation of door access With a terminal that is capable to communicate with a computer DiGiAccess can transfer information to the terminal and vice versa By installing a proper model you can even identify the accessible time zone
72. time In order to release lock permanently tick the Release checker of that terminal Local Time You may tick the Skip checker to bypass that terminal monitoring 2110 2002 10 08 05 Dessmten a Time Door Cara Time Transaction e I 1 openeaforrsai roce a Vaid entry Figure 9 Monitor Terminal Activities APPENDIX B Capture Station Contents What is Capture Station Activating Capture Station How Does Capture Station Function Appendix B 63 WHAT IS CAPTURE STATION Caption Station is designed to remove attendance sheet generation feature in DiGiTIME By activating it DIGITIME will still be able to communication with the clock terminals and even access terminals But no attendance records will be created In SIE Capture Station provides you with the following maintenance of installed clock terminals monitoring of clock status easy maintenance of the active access cards list in the access terminals assignment of time zone to limit access to selected time range monitoring of door status storage of downloaded data Activating Capture Station To activate this feature you must amend the DiGiTIME configuration file DIGITIME INI Firstly shutdown all active DiGiTIME application Then from My Computer look for DiGiPLUS directory and double click on it From DiGiPLUS directory look for DIGITIME INI and doubl
73. ty card by printing of name photo Company name and logo on top of it This function of the Badge Card is used to store the Name Department and Group Duty Roster information of all your employees It also displays the photograph of your staff 021220 ________________ a 20753 o _ spazs ewwre _ T _ spsess pouvuwLarvee or rmawce faut WinCom HEE Mame ADMINISTER TION Department Personnel Section 29 09 2002 14 Issued Expired El Help Add Badge Download Badge Apply Cancel Figure 3 1 Badge Cards 38 Badge Cards There are five things you can do here They are h P qs Add a new card Attach or remove a photograph Change staff information Remove a card Assignment of staff attendance setting To add a new card There are four ways to add new card 1 2 Click Add Badge and key in the badge number employee name department and others information Click Download Badge and simply touch the new badge on the clock terminal Repeat the step for all the new badge cards that you want to add When you have completed click Finish and all the new badges will be registered Click Import Badge to import from an external document The supported file type must be either Microsoft Excel or a comma delimited text file If you had st
74. vironment where functionality is keep to a minimal While WinCom Payroll is designed as a complete payroll software solution it allows user define formulae and also caters for retire benefit gratuity and service point Contact your vendor for more details Define the payroll software solution you are using and define the dates of attendance records needed Depending on the payroll software solution chosen types of information transferred would be varies However working days and overtime hours worked are compulsory contents Others 49 Export and Import Attendance Records By activating this feature you are allowed to transfer the attendance records to or from other DiGiTIME installations Export attendance records will save the chosen records into an external attendance file In the mean time import attendance records allows you to replace the existing data with contents from a saved external attendance file To activate this feature you must amend the DiGiTIME configuration file DIGITIME INI Firstly shutdown all active DiGiTIME application Then from My Computer look for DiGiPLUS directory and double click on it From DiGiPLUS directory look for DIGITIME INI and double click on it Refer to Figure 5 2 for a screen shot of DIGITIME INI To activate export change the setting for ExportAttendance from ExportAttendance 0 into ExportAttendance 1 To activate import change the setting for ImportAttendance from ImportAtten
75. y immediately on the attendance sheet Clicking on To History will transfer attendance records into History Attendance base on a selected date range By clicking on Edit button a few more buttons will be activated For Multiple Shift refer to the 4 section of this Chapter Leave Taken presents you a quick entry screen for leave taken Update it and click Apply to register in Attendance Sheet Import Leave allows you to import leave Others 47 records from external document either in Microsoft Excel format or comma delimited text file In the center of the screen you will notice the attendance sheet The 1 part comprises of four columns This section will presents the day type and clocking schedule for the day The 2 part which may comprises of a minimum of 2 columns and a maximum of 6 columns is the attendance time slots By clicking into this section downloaded clock data will appear in the top right box presenting possible data to be update into the selected time slot The 3 part will present the worked hours overtime hours and tardiness total All calculation will be presented in the form of hours The part is the leave taken and finally the 5 part is the remark column Post Attendance to Payroll Only a number of selected payroll software solution is available contact your vendor to see whether your payroll software solution is included To activate this feature you must amend the DiGiTIME con
76. y to confirm your deletion Assignment of staff attendance setting ensure the accuracy of the staff attendance you need to assign each employee with his her respective group duty roster code As each employee attend to work base on a scheduled duty roster all the employees which had been assigned to the same duty roster will be assigned with the same group duty roster code Refer to Chapter 2 for setting up of group duty roster activate the monitoring of staff attendance update the issued date for each badge card For lost card or temporary card update the expired date when the employee is instructed to stop using the card to avoid discrimination IMPORTANT Before exiting from the Badge Card screen you must click Apply button to save records added or edited 4 Operations Contents Activate DiGiTIME Program Retrieve Clock Data Attendance Sheets Report Printing To Shutdown from DiGiTIME 3J3WIL 9 0 Operations 41 OPERATIONS This chapter covers the simple procedures to run the DiGiTIME Follow the steps below for the most efficient operations Assumption System configuration and clock terminal have been setup Step 1 Activate DiGiTIME Program e Click on the Start Menu bar and choose PROGRAMS e Double click on WinCom DiGiTIME OR e Double click the WinCom DiGiTIME icon on the desktop Step2 Retrieve Clock Data From Clock Terminal There are two choices to download clo

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