IPC Sports Data Management System (SDMS) Participant and
Contents
1. State Prov Territory of Birth Country of Birth Marital Status lt None gt Children Names and Ages Former Names City Town of residence Country of residence _ lt None gt Education Occupation Languages Club Team Name EN City town of Club team Country of Club team Coach Preferred events and styles Debut Nickname Hobbies Sporting achievements The most influential person Who is your hero idol Opponent Rival Most humorous sporting episode Sporting philosophy or motto The Biography page contains several fields of key interest Some fields have a description icon represented by a blue circle with a question mark which displays information on the expected content for the field when the user s mouse passes over Once a user has enter data into the Biography page he she may save the information by clicking the Submit button submit or clear the field by the Clear button Clear The SDMS has the capability to import biographical data for multiple registered athletes For more information NPCs should contact the SDMC Administrator at sdmsadmin paralympic org A flow chart displaying the Participant Registration process is attached in Appendix 2 Page 17 of 25 CL IPC 3 LICENSE MANAGEMENT This chapter covers the SDMS s License Management2. function used to license registered participants e g athletes for IPC competitions and grant them eligibility their results to be considered for ranking and records purposes Subject to the conditions that apply for classification and competition approval User s access the License Management application by clicking on the Participants menu located in the upper left corner of the SDMS screen The menu appears as follows Participants Participants Management License Management License Overview amp Application Payment History 3 1 MINIMUM REQUIREMENTS FOR IPC SPORT LICENSING This section outlines the minimum requirements a participant must meet to be eligible for licensing A participant must meet the following conditions to hold an IPC Sport License for a season 1 Have his her Nationality confirmed Please refer to Chapter 2 Section 2 1 2 Have his her Eligibility confirmed Please refer to Chapter 2 Section 2 1 regarding the submission of the IPC Eligibility Code 3 Have an Active status Please refer to Chapter 2 Section 2 1 and not be under sanction eg doping offence violation of fairplay etc 4 Have a photo Please refer to Chapter 2 Section 2 1 5 In the case of athlete participants have at least one 1 sport class assigned in the respective sport Please refer to Chapter 2 Section 2 2 3 2 IPC SPORT LICENSE APPLICATION PROCESS This section describes the step by step process t
3. Management application by clicking on the Participant menu located in the upper left corner of the SDMS screen The menu appears as follows ee Participants Participants Management Registration amp Update License Management Export Biography Currently the only person type in the system is athletes It is the IPC s intention to add other person types to the SDMS in the future for example guides runners Consequently this chapter is focused on the athlete registration process In the initial launch of the SDMS the IPC has migrated data from a substantial number of athletes by sport that it had on record either due to classification ranking and or record holding status To this end many NPCs wil not be required to enter all new data for their athletes and their user s should initially conduct a search to see which athletes have been preliminarily loaded into the SDMS NPCs only have access to participant profile data from their respective NPC 2 1 REGISTRATION PART 1 PARTICIPANT PROFILE This section provides an overview of the steps and actions required to register a particpant in the SDMS Go to Participants Management menu as shown in the image above Participants gt Participants Management 2 Registration and Updates On the Registration and Update page users may conduct a targeted search to review participants in the current case athletes only that are registered in SDMS Before an NPC choos
4. PROCESS FLOW CHART 25 Page 2 of 25 d 1 INTRODUCTION This chapter provides an introduction to the SDMS 1 1 OBJECTIVE This document describes some of the functionalities of the IPC Sport Data Management System SDMS a web based application designed to securely capture store and retrieve athletes data results rankings and records that have been submitted by National Paralympic Committees NPCs and verified by the respective IPC Sport This manual is targeted to NPCs and aims to assist their users in the following areas of the system e Participant Management eg athlete registration biography capture sport class assignment e Licence Management eg athlete license application and payment The IPC will publish other SDMS manuals to assist NPC with the competition and reporting related segments of the SDMS application in 2009 1 2 ACCESS TO SDMS The purpose of this section is to instruct user on the parameters to accessing their SDMS account The SDMS application is accessible via the internet at the following link http www paralympic org sdms On launching the SDMS users will begin at the following page IPC Sport Data IPC Atos MP Management System d j i Origin IPC Sport Data Management System About Close Username Password top Atos Origin Ae Initially each NPC obtains one 1 SDMS account to access all athletes from all sports captured in the system However NPCs may request in
5. received the athlete participants license status is set to Active status It is the IPC s intention in the future to produce ID cards once upon registration and printable license cards in pdf format annually per season for Page 21 of 25 s each athlete participant NPC s will be responsible for distributing individual ID and license cards to their respective athletes 3 4 PAYMENT HISTORY A user may check an NPC s Payment History by going to the Participants gt License Management gt Licenses Payments History menu All license payments for the NPC are shown including the payment number season sport amount paid and payment status The following actions can be performed on this page Prints the related invoice for a specific payment Open Detail Opens a detailed list of all athlete E participants who have been paid for in a specific payment Page 22 of 25 d APPENDIX 1 Sport Specific Class Data Instructions Athletics An athlete participant in IPC Athletics can be assigned to a maximum of three 3 sport classes at any point in time The following applies e Select sport Athletics and discipline Track to choose an athlete participant s T sport class eg T54 e Select sport Athletics and discipline Field to choose an athlete participant s F class eg F44 e Select sport Athletics and discipline Pentathlon to choose an athlete p
6. the same family name and given as provided in the relevant fields Users may change the content of this field to a more familiar or Common use of the participants name if applicable The relation between the passport name and preferred name should remain obvious Date of Birth Inout the date of birth of the participant as shown on their passport or identification document The data should be entered as follows Month Name Date DD Year CY Y Y Y Page 11 of 25 d Once completed and submitted a Participant ID and a Biography ID are permanently assigned to the participant by the SDMS To complete the registration process users must minimally submit the required data and attachments in the nationality eligibility and sport class sections Only participants that have completed these sections will be considered for license validation On the Participant Profile page Nationality subsection the following information is required to confirm a participant s nationality in accordance with the IPC s nationality policies Type of Document Input the type of identification document being entered for the participant either passport or driver s license Document Number Input the passport or license number for the participants identification document Valid Unit Input the date of expiration on the passport or driver s license The data should be entered as follows and be currently valid Month Name Date
7. to various reports the NPC is entitled to have access to for viewing saving in pdf format or printing purposes Athlete data sensitive reports are only accessible to the concerned NPC while general reports on rankings and records for example are universally available 1 4 GENERAL FUNCTIONALITIES This section covers the general functionalities that exist throughout the SDMS User Coordinates in Application On every screen of the You are here Participants Participant Detail application the user s coordinates is displayed in hierarchical path format User s can click on the underlined link in this path and will be led back to the previous screen t is important to note that using this method of backward navigation provides the search parameter of the previous screen Page 5 of 25 Search Function Search Clear Search Results Matrix Header eg of the participant search screen Participant mm Family Name Given Name Gate of Birth I Nationality Add Remove Column us Fach screen has a search functionality to target the user s data Users specify their search parameter by entering text or select items from the dropdown search fields The search is initiated by clicking the Search button Users may search up to 30 rows per page by indicating a number in the box adjacent to the search button To clear a search users must click on the Clear button In the result of each search conducte
8. writing additional accounts to provide different users access on a sport specific level within their respective country territory In such cases only one 1 additional Page 3 of 25 d account will be issued by sport and a user will only have access to athlete data related to the respective sport NPCs should contact the IPC SDMS Administrator for more information at sdmsadmin paralympic org The SDMS account user name and password will be delivered to each NPC via the official NPC email address NPCs are requested during their first log in session to personalise their password n order for a password to be valid the following minimum standards apply e One 1 capital letter e One 1 small letter e One 1 numeric character e One 1 non alphanumeric character hyphen asterisk Q sign etc and e The password must be a eight 8 characters in length Please be aware that all data flow between the user and the SDMS is protected via SSL encryption For security reasons the application automatically logs out the user after ten 1O minutes of inactivity A warning message appears one 1 minute prior to the session logout SDMS account access will be deactivate in the case of five 5 consecutive invalid login attempts or the respective NPC is not in good standing with IPC Membership NPCs facing challenges to access their accounts should contact the IPC SDMS Administrator for assistance at sdmsadmin paralympic org 1 3 GE
9. 0 potential i duplicates Clarify potential duplicates V with NPCs correct tyes e d Nu export of payment i l data IPC Admin Eligibility amp ata 1 nationality are confirmed 0 8 P License renewal Export licenses in by sport and piu to Enter license inance Confirm nationality and sea password eligibility 8 P P 8 yes IPC Finance License Status Enter payment data for credit card or transer NPC Select athletes to pay for Payment finalisation Receive document with payment Printing amp Distribution Print License Cards Print Athletes ID Cards Activate licenses Confirm NPC payments Distribute Athlete ID and License Cards to participants License Cards process tbd Page 25 of 25
10. 1 be recent and allow for easy recognition of the athlete being applied for license 2 be plain white or light blue background with good contrast against the person face and hair not include headgear dark glasses and hair bands on the athlete except for religious or medical reasons have the head of the athlete looking face on and either be scanned and saved as pg preferred gif or png in medium to high quality the width to height ratio is between 2 3 and 3 4 and be no larger than 250 KB If submitted in hardcopy the size of the photo must be 35mmx45mm and include the name of the participant on the back of the photo For any material submitted in electronic format the file name should have the following structure NPC FamilyName GiveniName Doc Type Page 7 of 25 CL IPC 1 6 LETTERS AND NUMBERS All text fields must be typed in English using letters and numbers in the following style A B C ID E E G H I sy K LIM N O P Q R S TIU lV W xX Z able delf g h i j k I jm n o p a r s t u v w x y z i1j2 3j4 5 e6 7j 8 9 O 1 1 111 111 Please do not include accents of any kind For special characters please see the table for proper transcription Page 8 of 25 CL IPC 2 PARTICIPANT MANAGEMENT This chapter covers the SDMS s Participant Management function used to register participant e g athlete guide data in the system User s access the Participant
11. DD Year CY Y Y Y Important Note In the case that a participant s nationality does not match with the NPC country territory a copy of the participant s passport or driver s liIcense must be Submitted as an attachment to the Participant Profile Please follow the attachment specifications as described in section 1 5 In the case of athlete participants the IPC Athlete Nationality Policy applies The policy document is available on the IPC website at http www paralympic org release Main Sections Menu IPC IPC Handbook Sec tion 2 Sec ii chapter 3 1 Athlete Nationality Policy pdf On the Participant Profile page E igibility subsection the following information is required as part of the participant s eligibility verification process Input the date of the participant s signature to the IPC Eligibility Code Form Attach Eligibility Form Attach the IPC Eligibility Code Form completed and signed by the athlete his her guardian if applicable Page 12 of 25 us and the NPC Please follow the attachment specifications as described in section 1 2 Important Note Licenses will only be issued to participants that have a completed and dually signed IPC Eligibility Code Form NPCs that upload unsigned forms or document other the correct Eligibility Code Form may be subject to sanctions On the Participant Profile page a Participant Photo is required to be attached If the NPC is unable to attac
12. International Paralympic Committee IPC Sports Data Management System SDMS Participant and License Management User s Manual for National Paralympic Committees NPCs International Paralympic Committee Adenauerallee 212 214 53113 Bonn Germany Tel 49 228 2097 200 Fax 49 228 2097 209 E mail info paralympic org www paralympic org d TABLE OF CONTENTS IINTEOELE TION HEEN 3 MA ES EGTE ee ee Oe DE ee ee ee ee ee Ge ee ee ee ee 3 d i AGE TE DI se Di ME Oe ee OD ee 3 1 GENERAL AI OUT E 4 I GENERA C FUNC Re ao ED er ee 5 MSN ol Ve eer WV NT see as OG DEEG GE ES OOG EG DE OE OD GEE GE GE DE DO AG EE ED 7 1 6 LETTERS AND NUMBERS is q aam d deeem wc Ge se ke d De oe ie a ee ee s 3 2 PARTICIPANT MANAGEMENT 9 2 1 REGISTRATION PART 1 PARTICIPANT PROFILE 9 2 2 REGISTRATION PART 2 PARTICIPANT SPORT CLASS DATA 15 2 3 REGISTRATION PART 3 BIOGRAPHY see ege ged deg Eed e 16 3 LICENSE MANAGEMENT ss GES ER EENS EE EE GE Ne GE EG GE DR EE RE Ee Ge ee be ee 18 3 1 MINIMUM REQUIREMENTS FOR IPC SPORT LICENSING 18 3 2 IPC SPORT LICENSE APPLICATION PROCESS eerren errre 18 3 3 FINALIZATION OF THE LICENSE PROCESS eise ss see ee ee ee ee ee 21 ou MENT HI TOR Ed EN so A EE EG GE GE SE cen 22 APPENDIX 1 SPORT SPECIFIC CLASS DATA INSTRUCTIONS 23 APPENDIX 2 PARTICIPANT REGISTRATION PROCESS FLOW CHART 24 APPENDIX 3 PARTICIPANT REGISTRATION
13. NERAL LAYOUT This section describes the general layout of the SDMS s user screen The Right Upper Corner includes general links as follows Change Password Home Processes About Help Close Change The link prompts the change process for the account password Password and the user s last login data is also provided through this link The link directs the user back to the start screen Processes Ihe link shows the list of processes and each status lt is possible to view the log the result of stop or delete a process The link provides the user information on the current version of the application and its components The link opens the SDMS User s Manual in pdf file format The link conducts a user logout Page 4 of 25 d The Left Upper Corner the Main Menu Bar includes the following Welcome npc ger PE Participants Welcome The triangle next to the Welcome statement to the user closes the SDMS application header to provide more viewing space on the screen Participants The menu contains links to the Participant Management Athlete Registration and Licensing Management submenus Competition The menu contains a link for manual entry of sanctioned and Events patronage or approved IPC Sport competition results that have been hosted by the respective NPC The menu will also include a link for an automatic results import function for such competitions Reports The menu contains links
14. articipant s P class e g P12 Swimming An athlete participant in swimming can be assigned to a maximum of three 3 sport classes in both the Long Course LC and Short Course SC disciplines An athlete participant can only be assigned to one 1 sport class in the Open Water OW discipline Therefore in the case that the swimmer competes in both LC and SC each class S SB and SM needs to be assigned to the specific discipline e Select sport Swimming and discipline Long Course to choose the S class the SB class and the SM class e Select sport Swimming and discipline Short Course to choose the same S SB and SM classes as for Long Course e Select sport Swimming and discipline Open Water to choose the same S class as before It is not necessary to assign sport classes to a discipline if the athlete is actively competing in the respective discipline and is seeking to achieve results Powerlifting Even if the concept of classes do not apply in powerlifting it is necessary to assign the SDMS Powerlifting class called Eligible so that these athletes can be related to this sport and potential license applications e Select sport Powerlifting and choose the class All bodyweight categories Shooting An athlete participant in shooting can be assigned to a maximum of two 2 sport classes at any point in time e Select sport Shooting and
15. choose the class SH 1 and or SH2 Wheelchair Dance Sport An athlete participant in wheelchair dance sport can be assigned to one 1 sport class e Select sport Wheelchair Dance Sport and choose either Class 1 Class 2 or for a standing partner Standing Page 23 of 25 APPENDIX 2 Participant Registration Process Flow Chart Participant Registration Process Standard process for new participant registration Registration Data Validation Sport Class Validation gt OON IPC Admin IPC Sport Validate nationality by passport Validate eligibility by attached doc Yes Nationality matches Import Biography Attach Sport class Classification Profile data J validation Documents Manager gt d IPC Eligibility i by Sport M e Manager d e Assign sport d class es to 0 d participant d d NPC D 0 z d d d by Classifier e Biography d 8 0 L 8 0 The IPC Nationality code applies Each document which confirms the nationality of the participant is allowed The possible document types are pre defined Sport class Profile data validation Page 24 of 25 APPENDIX 3 Participant Registration Process Flow Chart Il License Application Process Standard process to apply for a participant license For each season License application P P Search for
16. d Add New for submitting sport classes to an athlete participant s sport class data page Please note that sport class status of an athlete participant can only be changed by the IPC Sport Therefore the sport class status of all newly registered athlete participants is by default New Class Data Participant Sport Class Data Detail ennt iuit Class Data Detail NPC Participant Id Family Name Given Name Gender Status GERMANY 1800 Bergmann Max Male Active ATHLETICS v Discipline F13 wl Status Submit amp Clear Submit Page 15 of 25 d Submit and Clear Saves the data entered and progress the user to a Submit amp Clear blank Participant Sport Data Detail page for consecutively adding sport class es to the athlete participant s Sport Class Data page Submit Saves the data entered and progress the user back to Submit the Participant Sport Class Data page Clear Clears all fields on the current Participant Sport Data Clear Detail page being entered Participants Participant Sport Class Data Participant Sport Class Data NPC Participant Id Family Name Given Name Gender Status GERMANY 1800 Bergmann Max Male Active O Sport Discipline Class Class Status O ATHLETICS Track T13 Confirmed a e Add New Cancel Export The follwing instructions outline how a user cancels one or more sport class for an athlete participant Cancel Cancels all soort classes checked in the ma
17. d the information is displayed in columns and rows a search result matrix Users may manipulate the width of each column change the order of the columns by drag and drop and sort by a column according to need The current sorting column is indicated by a downwards pointing triangle Users may add or remove columns from the search results matrix by clicking on the Add Remove Column button Users may print all data in the search results matrix Users may scroll backward and forward through the pages of a search result in the case that there are more rows than one 1 page may contain The total number of rows per page is shown adjacent to the scroll Page 6 of 25 d Users may export a search results matrix as a tabulator separated text file file ending is tsv By renaming the file with a csv ending the data may also be opened using Microsoft Excel 1 5 ATTACHMENTS Any attachments submitted by an NPC as part of the participant registration process outlined in Chapter 2 must meet the following standards Copies of Passports and Driver s Licenses Copies of Completed and Dually Signed IPC Eligibility Code Forms Photo Submissions Important Note May be submitted in a pdf file format not exceeding 1 MB and the quality of the s scan should ensure that all information is legible NPCs may submit documentation in hardcopy but are encouraged to submit electronically via the SDMS Must
18. e Status O Gi 1800 Bergmann Max SOOATGER10000149 New ES 1 records Add to My Team Clear My Team License Payment Check the accuracy of the selections and once confirmed click on the License Payment button License Payment to proceed to the License Payment Confirmation page A screen shot of the License Payment Confirmation page is below You are here Participants Licenses List License Payment Confirmation License Payment Confirmation NPC Season Sport GERMANY Unknown Season ATHLETICS Amount psoo Reference Number PO Credit Card po Security umber 0 Credit Card Type Titular Valid Until L IPC Account where to perform the x payment Participant Id Family Name Given Name Document Number Gender Nationality License Id 1800 Bergmann Max Not Provided Male GERMANY SOOATGER10000149 X Confirm Payment All previously selected athletes are now listed and individuals can be removed by clicking on X icon on the far right of each row Page 20 of 25 GC Step 5 Choose the way of IPC Sport License payment either via bank transfer the bank account information to be shown on the printed invoice or via major credit card In the latter case enter the credit card number the security number PIN credit card type titular and the date of expiration month and year Once complete click on the Confirm Payment button Confirm Payment and confirm the action by pressing O
19. es to initially enter a new athlete in the SDMS it s user s should conduct a search to ensure that the athlete has not already been registered with data previously available Users may conduct a search all which is the default in the available search fields or target their search to a specific participant by name by gender etc Once a search is conducted the following fields appear in the search results matrix for those participants that have been registered in the system both active and inactive e Participant ID e Family Name e Given Name e Gender Page 9 of 25 d e NPC e Date of Birth e Nationality The layout of the matrix is as follows Participant Id Family Name Given Name Gender NPC Date of Birth Nationality 9 4 1800 Bergmann Max Male GERMANY Nov 29 1985 GERMANY From the search users may now double click on any participant to review the individual s Participant Profile page The search also provides users three quick search icons on each participant that include the following Biography This icon links to the participant s biography data Activation Status History This icon links to the participant s history of activation either Active or Non Active Sport Class Data This icon links to the participant s current sport SCH class data overview It is important to note that once a participant is registered in the SDMS a unique Participant ID has been permanently ass
20. h an electronic copy a hardcopy may be submitted but is not preferred Please follow the attachment specifications as described in section 1 5 Additionally on the Participant Profile page is a Comment box which is currently intended to be used by the NPC in managing its athlete data Information placed in the comment box will not be considered by the IPC as part of the validation process Once Participant Profile page is completed users may initiate the following actions as specified on the buttons at the bottom of the page Submit and Clear Saves the data entered and progress the user to a Submit amp Clear blank Participant Profile page Submit Saves the current data entered but allows the user to Submit continue the registration process on the current Participant Profile Clears all fields on the current Participant Profile without saving the data Important Note An error message appears after a data submission if one 1 or more fields contain invalid or incomplete data To view the error reason move the mouse cursor over the red field labels Examples include invalid dates not all mandatory fields complete or file Sizes exceeded the requisite limit Please remember that in order for data to be saved it must be submitted through one of the two submission options Now the first step of athlete registration has been successfully finished Congratulations Page 13 of 25 d Upon continuing
21. igned to him her and will be carried with them regardless of the sport and the duration of their sport career To register a new participant users must go to the Participant Registration and Update page and click on the Add New button located on the bottom of the page The button appears as follows Add New The user will be brought to a blank Participant Profile page ready for completion The page appears as follows Page 10 of 25 Participant Profile NPC GERMAN IE Participant Type Athlete w Participant Id Participant Status Family Name as of Given Name as of Passport Passport Preferred Full Name Biography Id Gender Date of Birth Nationality Hationality Hationality Status Document Type Document Number Valid until Attach Passport Copy Eligibility Date Eligibility Status Attach Eligibility Form On the Participant Profile page the following general fields marked in yellow are mandatory for users to complete to start the registration process for a participant Displays the country territory of the NPC The designation is preloaded for the respective NPC Participant Type Displays the type of participant currently only Athlete Family Name Input the family name as given in the current passport or identification document Given Name Input the given name as given in the current passport or identification document Preferred Name By default the preferred name is
22. ipant to be deleted and clicking the corresponding delete button An athlete participant can only be completely removed from the SDMS his her class es have not been confirmed or results records are related to Otherwise the attempt of deletion results in an error message Page 14 of 25 IPC 9 2 2 REGISTRATION PART 2 PARTICIPANT SPORT CLASS DATA This section provides an overview of the steps and actions required to assign a sport class es to an athlete participant in SDMS for submission and validation by the respective IPC Sport classifiers following the athlete undergoing classification evaluation Upon opening a participant s Sport Class Data page the user will view the following screen cipants Participant Sport Class Data iia Sport Class Data NPC Participant Id Family Name Given Name Gender GERMANY 1600 Bergmann Max Male Sport Discipline Class Class Status ATHLETICS Track T13 Confirmed Add New Cancel Export In the header line the basic information about the athlete participant is highlighted including NPC Participant ID Family and Given Names Gender and activation Status The matrix underneath the header contains all Current classes related to each sport and discipline and the corresponding sport class status The following instructions outline how a user adds one or more sport class for an athlete participant Add New Links to the Participant Sport Class Detail page use
23. k on the prompt Wait until the process is finished and the following notification is made Last process finished successfully The payment information has be securely transferred to the IPC and processed in the SDMS Please note that only complete and correct payment information will results in a successful payment notification Step 7 Print an invoice for record keeping purposes by clicking the Print Invoice button Print Invoice A pdf copy of the invoice with all important payment details and amounts is generated after this action The IPC Sport License payment process is complete and the IPC Finance Department will proceed with processing tracking the payment Once the payment process has been complete for an athlete participant his her license status is set To Be Confirmed The license status for each athlete participant for a specific season can be searched in the Participant Licenses Overview and Application page 3 3 FINALIZATION OF THE LICENSE PROCESS The IPC Finance Department will regularly export all payment details submitted by NPCs Once this process has commenced the license status of an athlete participant changes set to Transferred to Bank For credit card payments the data is used to debit the amount directly from the credit card In the case of bank transfers the IPC Finance Department will track receipt of the payment to the IPC bank account Once all payments for an NPC have been successfully
24. lete participants by clicking on the Search button Users may use the other search fields to identify specific individuals or groups of athlete participants A screen shot of the License Overview and Application page following a search is below License Criteria ENS Season License Status Es mmens e Payment Reference SSS NPC GERMANY ls Po Sport Total Participant in my team Total Amount for my team Participant Id Family Name Given Name License Id Payment Reference License 5tatus E 1800 Bergmann Max SOOATGER10000149 sh 1 records m m Clear My Team Submit License Page 19 of 25 IPC 9 Step 3 Check all athlete participants that a license should be applied for by clicking on the small box to the far left of each row Once all athlete participants are selected press the Add to My Team button Add to My Team at the bottom of the page All added athlete participants are now coloured in red and the number of athlete participants and the total amount due in licensing fees are updated A click on the Clear My Team button Clear My Team cancels all operations and removes all selected athletes A screen shot of the License Overview and Application page following the selection and addition of athlete participants to an NPC s team is below Total Participant in my team i O Total Amount for my team 15 00 O O L Participant Id Family Name Given Name License Id Payment Reference Licens
25. o be followed by a user submitting IPC Sport License applications through the SDMS Go to Participants Management menu as shown in the Image above Participants License Management License Overview and Application On the Overview and Application page users may conduct a targeted search to review registered participants that are eligible to apply for an IPC Sport License meeting the minimum requirement stated above in 3 1 The search field are subdivided into two 2 sections License Criteria and Participant Criteria A screen shot of the License Overview and Application page is below Page 18 of 25 You are here License Overview and Application License Overview and Application License Criteria Season NPC License Id Participant Criteria Participant Id Lo Family Name as of Passport Participant Status License staus a e o Payment Reference Sport Given Name as of Passport J WE Participant Type IPC Document Number SSS Eligibility Status a e P Hationality WE WE e Hationality 5tatus Total Participant in my team Total Amount for my team Participant Id Family Name a Given Mame as License Id Payment Reference License Status Click on search button Add to My Team Clear My Team License Payrnent Submit License Step 2 Select the respective season and IPC Sport that a license is being applied and then initiate a search for the eligible registered ath
26. or later re opening the Participant Profile screen for a participant that the initial registration process has been completed user s may now toggle the Status of the participant as Active default or Inactive In the case that an user turns a participant to an Inactive status the NPC should provide an official reason for change in status in the New Status Comments text box Furthermore the following buttons which were disabled during the registration procedure are now enabled Sport Class Data Sport Class Data Delete Photos Delete Photo Activation Status History Activation Status History Biography Biography Refresh Refresh Delete Delete Links to the Sport Class Data page used for assigning athlete participants to the relevant sport class es by sport Instructions for completing the registration process for athlete participants by assigning sport class es is found in section 2 3 Deletes the attached photo of the participant if uploaded Links to a history overview of the activation changes made for the participant Links to the participants biographical data Instructions for completing the biography data Submission process for a participant are found in section 2 4 Reloads the page without saving the data Deletes the participant from the SDMS One or more participants can also be deleted via the search screen by checking all boxes in the beginning of each partic
27. trix on the Cancel Participant Sport Class Data page A history of Sport Class cancellations is available to the SDMS Administration and the IPC Sport Once a user has assigned the relevant sport class es to an athlete participant the participant is eligible to be licensed Each licensed athlete with a new sport class status will require undergoing classification evaluation prior to any results being accepted for ranking purposes An overview of sport specific instructions related to sport class data Submissions is available in Appendix 1 2 3 REGISTRATION PART 3 BIOGRAPHY This section provides an overview of the steps and actions required to submit biographical information for participants in the SDMS While submission of this information is not mandatory it is highly encouraged as it is used to provide the media and the general public with detailed information on the characteristics and personalities of athlete participants competing at IPC Competitions Page 16 of 25 IPC 9 Upon opening a participant s Biography page the user will view the following screen Welcome npc ger IPC Sport Data Management System Change Password Home Processes About Help Close Participants ou are here Participants Profile Biography Atos Origin e Biography NPC Participant Id Family Name Given Name Gender Status GERMANY 1753 Balde Alhassane Male Active Type of Disability City Town of Birth
Download Pdf Manuals
Related Search