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BankKlient - Manual

1. Following details are attached to each bank Code bank identification code for payments performed via SWIFT Institution bank name City Country ells buttons are is status line PL for vertical movement in lines and for jumps from start to end j find by re ia code C institut C city C country enables to enter a requested text and find its first occurrence in the selected column 4 11 7 Users This codebook contains list of users who can work in BankKlient system User needs permission 1 Administrator users and their permissions setting user administration to work with this codebook There are three types of users operational till version 9 00 the only one user type only users of this type can be added modified and their validity can be deleted authorized person users of this type are defined in the client contract with the bank including Manual Description of BankKlient system 95 theirs initial roles installer first user added in installation it serves only for the first steps after installation see document First steps If the client has installed the BankKlient system using installation type E mail SMS then the system contains one user of installer type BKINSTUSER after installation This user has received his password via SMS along with the installation password His given role is INSTALLER This role a
2. Selection T aD T hsa tus included Exist DT insel statuses Performbalancing Balancing of DT Notification Existany FP Selection ofFP alFP nga tus included Exist FP insel statuses Performbalancing Balancing of FP we Notification Manual 134 BankKlient Data Balancing _o f otherrequests_ Payments revocation in bank Selection d d a hsa tus Collections permission confirmed Standing orders Depositorders Existdatain selected status Notification Accounts parameters Elektronicdo cument s Clientmessages Perform balancing Receivables Balancing of da p Performed balancing Creation ofbatches End of balancing Y N A ctronic s ignature ofbatches S77 password E Compres sm of batches ae se Encryption ofbatches password H y Tabl e d a b azetabl e Abbreviations DT domestic transac tons dat aadding F P foreign payments Notification H informace displayedon screen Manual Schematic description of transactions processing 135 6 2 Processing of Transactions Receiving from Bank transac tions Rejected transac tions Accounts balances Transac tons inprocess Tr
3. message subject column Subject The column Reply is either blank new message was created by user or fe message is a response to message from bank In that case the message subject from bank is automatically taken over with letters RE In column Message status there are message individual statuses nothing created new message or response NS not sent after balancing the message is ready to be sent to bank SE sent message delivered to bank but so far not taken over by banking system RV received message received and verified in bank PR processing in progress message is waiting for processing by recipient in bank OK done message processed by recipient in bank not executed so far ER rejected message came back from bank as rejected e g virus DE deleted message deleted by user after balancing no sent batch canceled If there is in column EH character amp then it means that the message contains appendix Then column Data is either blank message is a simple text or data are in form in XML format Button Messages from bank will switch to window containing list of messages from bank Button 2 Betresh wij update in network version messages list Button X Delete will delete selected message If the user presses New message then the selection form is displayed i e form containing permitted messages types to bank For each type a message f
4. foreign payments At the same balancing of included transactions processes all remaining data as a complete balancing 4 7 3 Domestic transactions including If the user does not want to process via balancing and to send to bank all confirmed transactions then he can perform priority selection User marks selected transactions as included and then will perform Balancing of included transactions In transaction form it is possible to via button A Iretude to specify transaction that is displayed in detail as included into balancing By clicking on button Exclude the including of transaction displayed in detail is canceled In bookmarks Selections and Filters it is possible to select group of transactions that can be marked by button Include group as a whole i e each transaction that is in group Similarly it is possible to cancel including of whole group and each transaction in it by button Exclude oroup Manual Description of BankKlient system 69 In forms and prints a set of various abbreviations is used 4 7 4 Foreign payment including If the user does not want to process in balancing all confirmed foreign payments in state F2 then he can setup their priority User marks selected payments as included state I and will perform Balancing of included transactions In form it is possible to mark by button A Include _ foreign payment displayed in detail that has been selecte
5. 136 Automatic confirmation of foreign payments verified by user then the confirmation step is skipped over after verification the foreign payment is in state P2 If the user has also permission 135 Automatic verification of foreign payments created or corrected by user then state P2 is assigned immediately after creation 4 4 10 Domestic payments view This option displays all created client s payments in all statuses created verified confirmed and those placed into balancing Balancing Including transactions Also here it is possible to amend list of displayed transactions via selection and filter 4 4 11 Domestic collections view Anytime before balancing it is possible to view created non accounting collections transactions For more details see Domestic payments view 4 4 12 Foreign payment view View of foreign payments enables to see all created foreign payments in all statuses created verified confirmed 1 confirmed 2 put in balancing Balancing Including foreign payments and error If the foreign payment is displayed in detail in status error then the item that caused error is in red and by pressing button an error text is displayed The list of displayed foreign payments can be amended via selection and filter In form and print many abbreviations are used 4 4 13 Domestic payments patterns The patterns have default values for transactions creation e g freque
6. 4 4 15 Foreign payment patterns For frequently repetitive foreign payments similarly as in case of domestic payments and collections creation it is possible to design patterns The work with them is same as work with patterns for payments The form contains items necessary for foreign payments transmission To complete form the user has available list of accounts and codebooks of currencies and countries Following statuses can be assign to individual payments upon patterns take over error verification to confirm payment just press button _v Save error from pattern certain item is incorrect error incomplete form not all mandatory items were entered In case of last two states will appear on form button 2l By clicking on it a list of discovered errors will be displayed Incorrect values are in red 4 4 16 Domestic payments form If the user is not happy with created items sequence or placement then he has an option to arrange them as he wants e g by appearance of really used forms payment order However it is necessary to keep number of items it is not possible to change their meaning but it is possible to change their text name Items Placement and Sequence Change By clicking on mouse left button and subsequent pulling the item or text are moved to another place where the mouse press is released At the same time the cursor shape will change similarly as in Windows Some items e g pref
7. Processing of received batches of permitted collections 14 will change status of permitted collections If permitted collections batches are transmitted to bank during the day normally 06 18 hrs then during transmission is this batch processed in bank and a batch 14 for client is generated that contains processing result At the same time information about updated list of permitted collections is sent to client Processing of received batches of time deposits 16 will change status of requests for time deposit Manual Description of BankKlient system 71 creation or termination depending on processing result in bank executed or rejected with rejection reason A batch 9 for client is generated that contains actual client s account list Processing of received batches of confirmation of requests for standing orders 17 will carry out change of standing orders states depending on request processing result in bank executed or rejected with rejection reason If standing orders batches are transmitted to bank during the day normally 06 18 hrs then during transmission is this batch processed in bank and a batch 17 for client is generated that contains processing result including updated list of standing orders Processing of received electronic documents batches 19 will record received documents into database and if the user has in accounts parameters marked option Automatic save of electronic documents on
8. backup properties backup insertion to batch security backup processing If database is inserted to the batch processing its security backup will be performed even if user selects standard backup type in configuration the backup offer upon BK program termination If this option is ticked then during each BK program termination the question regarding database backup will appear If user wants to perform the standard backup this option must be ticked or the backup will be never performed backup type security backup program BKWinBkp will perform it This is the only type which can be executed in batch For this backup type user can select number of stored previous backups In such a case the name of older backup will contain its sequence number from newest to oldest Before the backup process is triggered the oldest backup is canceled and remaining backup are renumbered If user selects number 0 backup will be overwritten standard backup this type is executed by standard database resources However it must be stressed that to restore data from backup it is possible to use only current backup i e backup after its creation the batches transmissions with the bank were not executed Important Warning When you run system BankKlient under operating system Windows Vista you must start program in Manual 102 BankKlient administrator mode if you want to update backup parameters click by mouse right bu
9. remains contains amount remaining to total realization of regular payment Items values defining repayment schedule are not accessible for regular payments correction item value last payment is completed If an intervention in repayment schedule is required during its Manual Description of BankKlient system 45 validity it is necessary to enter new regular payment and reverse the original one Value of item confirm defines setting of status of transaction generated from regular payment to status verified or confirmed What is possible to view and print list of regular payments list of processed transactions set any day D for simulated payments processing runs regular payments processing in simulation mode report contains simulated list of transactions generated by regular payments processing as at day D 4 5 6 Regular payments import This option has feature of system automated function and enables to generate regular payments similarly as bank generates standing orders The difference is that funds are taken from client and he may decide if he sends payment to bank for posting depending on circumstances If the logged in user has permission for regular payments processing in configuration it is allowed Automated import of regular payments during the start and the list of regular payments contains at least one valid payment then by the first system start the user is offered import of
10. 771 Agreed exchange rate maturity expired 772 Agreed exchange rate marked and blank 773 Agreed exchange rate not marked 774 25 days allowed maturity exceeded 775 maturity expired 776 Maturity before payment generation 777 Invalid payment generation 782 Bank operation not entered Manual Appendices 127 783 Bank operation incorrect length 784 Bank operation unpermitted character 785 Bank operation unpermitted value 801 Instruction code 1 not entered 802 Instruction code 1 incorrect length 803 Instruction code 1 unpermitted character 804 Instruction code 1 does not exist 805 Instruction code 1 not allowed for bank operation 806 Instruction code 1 unpermitted combination 807 Instruction code 1 task not allowed 808 Instruction description 1 not entered 809 Instruction description 1 incorrect length 810 Instruction description 1 unpermitted character 811 Instruction description 1 task not allowed 812 Instruction code 2 not entered 813 Instruction code 2 incorrect length 814 Instruction code 2 unpermitted character 815 Instruction code 2 does not exist 816 Instruction code 2 not allowed for bank operation 817 Instruction code 2 unpermitted combination 818 Instruction code 2 task not allowed 819 Instruction description 2 not entered 820 Instruction description 2
11. Invoice number not entered 567 Invoice number incorrect length 568 Invoice number unpermitted character 569 Invoice number unpermitted value spaces only 570 Invoice number forbidden 571 Legal reason not entered 572 Legal reason incorrect length 573 Legal reason unpermitted character 574 Legal reason unpermitted value spaces only 575 Unpermitted currency in client account Manual 130 BankKlient 6 6 1 Schematic description of transactions processing Processing of transactions sending to bank Y Y Transactions creation from accounting systems ad regular payments Y Transactions creation bycreating ad patterns take over Y Balancing complete Y Balancing ofincluded transactions Transmission of batch of transactions to bank Internet Y Manual Schematic description of transactions processing 131 6 1 1 Creating of transactions from accounting systems and regular payments y Y Creation of regular Acc syst definition payments transactions ontransmission registry Import ofregular Created a Importoftransactions lae baith payments transactions transac tions from accounting systems Error Error amp a Modification ofcodebook
12. Unconfirm group again it is a set that is in the table If user has permission 81 Automatic confirmation of transactions verified by user then transaction is confirmed simultaneously with verification and if user has also permission 76 Automatic verification of transactions created or corrected by user the transaction is confirmed immediately upon creation In both cases this step is skipped over 4 4 8 Domestic collections confirmation Collections confirmation means confirmation of non accounting transactions collections is done same way as domestic payments confirmation 4 4 9 Foreign payment confirmation Confirmation of foreign payments can be executed independently by two persons During first confirmation after verification the foreign payment is set to state P1 confirmed 1 and must be before balancing confirmed by another user with permission 130 or 131 If the same user wants to do second confirmation switch records from state P1 to state P2 by individual records the system will notify him about the error and second confirmation can not be done if such a record is a member of selected group record will stay in state P1 If the user has permission 132 Confirmation of foreign payments verified by one user only then the Manual 40 BankKlient foreign payment set immediately after first confirmation to state P2 confirmed 2 If the user has additionally permission
13. to print it 4 10 13 Overview of foreign payments The list of foreign payments is split to overview by statuses and account numbers and overview by currencies There is also possible to print it In the overview by statuses and accounts is displayed for each status number of created foreign payments and amounts total for individual accounts and currencies Overview by currencies displays for each currency and status number and total of amounts corresponding to created foreign payments For each currency there is total number of payments and their total sum 4 11 Parameters In this system section the user can view all types of codebooks sent by bank and also if he can change some parameters in BankKlient system E g he can change individual users change permitted setting in system configuration or create user codebooks groups and debtors 4 11 1 Constant symbols This section enables to see special constant symbols These symbols CNB specified for interbanking sector communication That is why the client must not use them for his payments Each constant symbol contains symbol number description utilization type Manual Description of BankKlient system 93 4 11 2 Banks This section enables to see and print banks list Following details are attached to each bank bank code bank abbreviation bank name BIC bank identification code for payments performed via SWIFT Following buttons a
14. As a default there are following values in seconds Waiting time during 1MByte of processing data 30 Waiting time for balancing Balancing confirmation 60 Passwords enter 20 Manual Description of BankKlient system 101 Input information enter 20 Messages confirmation 10 Bookmark Internet In this bookmark is possible to change parameters for transmission via Internet Parameters apply for proxy server and network telephone connection setup If the user wants to use his own setup of proxy server then he will mark this option and system will enable him to fill in URL address port number user name and password If the user wants to setup telephone connection then he will mark option Use own telephone connection to network and the system will enable it It is also possible to set here methods how to terminate transmissions on Internet if the user connects himself to Internet via modem Warning If the connection has been established via another method than Internet then the telephone hang up might not be always proper Bookmark Backup The system backup is carried out mainly for data protection and for possible system reinstallation Time required for backup depends on number and size of databases In this bookmark the backup parameters are setup backup target directory for selected installation it is recommended to locate target directory outside of BKWIN directory to another logical or network disc
15. Correction deletion P 1 d trans ctions Enor Da Created i Modification ofcodebooks y andconfiguration i Verification d transa ctions atte edent ieta a lt a Pst y Verified y Confirmation Cancellation confirmation of tansa ctions of tansa ctions y Confirmed Ja Including oftransactions Cancellation including forbalancing d transa cions Y Included D y y Complete balancing Balancing of included transactions P 81 settingofuserpermissions 81 automatic verification of transac tions created or verified by user automatic confirmation of transactions verified by user C Sa ts tansa ctionstatus Th b t _ d azetable Manual Schematic description of transactions processing 133 6 1 3 Complete balancing Existany DT al DT instatuses confirmed included Exist DT insel statuses Performbalancing Balancing of DT Existany FP Selection ofP al FP instatuses confirmed 2 included Exist FP insel statuses Notification Perform balancing Balancing of FP Selection T i DT h history history Balancing complete of included transactions Balancing of included transactions Existany DT
16. If this button is not pressed new transaction is not created so the new transactions creation cycle is interrupted When transaction is recorded then is assigned state depending on client permission created verified confirmed If a transactions selection is done by certain criterion via bookmark Selections or Filters and if transaction is corrected during which the item value is changed in such a way that it does not comply with given condition then this transaction will be visible in table anymore it does not belong to selected transaction set If the selection criterion is changed or if all transactions are displayed then the transaction is available again When a transaction is being entered a check is made as to whether the transaction that is being saved is not a duplicate of an existing transaction or a transaction coming into the bank If it is the Duplicate transactions form is displayed and the client must resolve the duplicity i e return to the entering stage and correct the transaction or approve it and mark is as not a duplicate Bookmark Headers The user can enter into header e g details recurrent in several subsequent transactions e g number of own account maturity date constant symbol and is suitable to enter these details automatically into each transaction If details being in header will be really added into new transaction decides user by button on bookmark Transactions Even during header design us
17. Normally the user does not need these details and can be displayed only in case of need These details are also part of table Forms working with transactions also contain in detail also small black arrow showing in which part of form the cursor is and thus indicates cursor keys arrows function If the black arrow is heading up then the arrow press up or down will move the cursor between relevant details items By clicking on this black arrow by mouse the arrow will turn down and subsequent press of cursor keys by user will ensure the movement between transactions in the table That is why it is possible during transactions creations to move in details in individual details not only via standard keys Tab and Shift Tab but also via arrows that enables to to create transactions by one hand Besides cursor keys in transaction forms can be used also other cursor combinations The button 66 appears in transaction forms for creation It allows user to select requested value from corresponding codebook The transaction form mainly contains in detail several bookmarks the first one is current transaction or balance and next ones enable to execute supporting functions setup header for new transaction select transactions or balances in accord with setup selection or filter Transaction form can be in two basic states viewing you can move freely between individual bookmarks and to see their contents record when cre
18. decide if it is necessary to carry on with selected subset limitation If there is a need to cut down basic transactions set then there are two options either the user will select transactions via bookmark Selections or via bookmark Filters Selection criteria are determined on the basis of values stated in bookmark that is visible from the moment of confirmation by button M Patom bookmark are not important Value stated on the other invisible side of Bookmark Batch selections from form Selection of transactions subset The selection is done on the basis of batch sequence in format rrrrnnnn The form contains list of all dispatched batches that were no deleted by option Utilities Data reduction and are aligned downwards by batch number For each batch are assigned its number date and number of transactions Above the list there is an item into which is added number of selected batch If the user marks more batches then above the list will appear also second item containing the end of selected batches interval As a default is offered the sequence of last batch received from bank Bookmark Filters from form Selection of transactions subset The filter on this bookmark works similarly as filter in transaction form Values setup in filter can be canceled by button X Clear Also this type of filter can be used for Selection of subset values can be stored and used again The operation is same as in case of
19. in bottom part a list of selected collection group the group we select by switching button Displayed items are identical as on bookmark Creation for incorrectly created permitted collections rejected in bank an error identification is also displayed in item Error code and reason for rejection al unprocessed processed Manual Description of BankKlient system 55 by bank system in item Error description 4 6 4 Standing orders Purpose of this option to view current list of standing orders in bank their revocation and change of some items bookmark List from bank to enter new standing orders their correction and confirmation bookmark Creation to see standing orders history together with processing results in bank bookmark History for on line update of standing orders list from bank Bookmark List from Bank Enables to view and print current list of standing orders and choose record for request for revocation or change of standing order In upper part there is a detail of selected standing order and date and time of list last update in lower part there is a list of standing orders from bank Viewing and print of standing orders by button Soop you can print current contents of form detail button _ Serine serves for printing of whole list of standing orders Revocation of standing order from the list user will select by cursor a record he wants to revoke the reco
20. mail or mail order Clean payments from abroad GEMB accepts for its clients settlements from abroad on the basis of SWIFT messages For fast and error free funds transfer to recipient account it is necessary to state to foreign partner correct account number best in IBAN format recipient s name and bank best bank BIC code GE Money Bank BIC code is AGBACZPP The bank will execute settlements in favour of clients accounts after funds verification set by foreign bank 4 1 24 Foreign payments In BankKlient system the foreign payment means payment in foreign currency or CZK abroad payment in foreign currency to another bank in Czech Republic payment in foreign currency and payment between accounts held in various currencies between own accounts and accounts of another GEMB clients pattern how to complete individual items Transfers between current accounts held in various currencies within GEMB In current accounts maintained in GEMB following payment types via BankKlient are supported From CZK account to FCY account From FCY account to CZK account From FCY account to FCY account Condition for EEA payments in currency of one member state Only SHA expense can be used in this payment type Condition for payments in SEPA SEPA solely concerns payments in EUR and covers the countries in the European Economic Area EU countries Iceland Lichtenstein and Norway Monaco and Switzerland Population of certain fiel
21. 0 2 2 eeeeeeececeneceeceeeeneeeececaeeseseeaeeeeeeeseaeeeesenseeeeeetsneeees 4 7 5 Balancing statement overview ccccccscccceeeesseeecseneeeesseeecesessenaeeeeseneeeeseseesaeees 4 8 Transmissions 4 8 1 Processing of received batches csccccceecesseeeeseeseeeeteeneecesessenaeeeesenaeeeesesseaaeees 4 8 2 System batches 4 8 3 Internet oo cceeeccccee cece eee 4 8 4 Pass creation 4 8 5 Transmission protocol csccccccecenececeseneeeeeseseneeecsenaeeeesseaeecesessenseeessenaeeeesessnaaeees 4 8 6 Transmission setting 4 8 7 Automated transmission wu cccecsceeeccccceeeccccsececsuecececseeeeeecuesssuecesecsueceeesseesesneneeees 4 9 1 Statements 0 4 9 2 v Elektroni GOCUIMOINS e a a a a a a e RTA 4 9 3 Account balances 4 9 4 On line accounts information s ssoaaansoannoaannnnnnnonnnnnennnnnnnnennrnnennnnrennnnnrnreennnne 4 9 5 Posted transactions 4 9 6 Posted transactions DIOWS e EEEE ND AA EA AEA EE ENEA EAA AAAA EE 4 9 7 Rejected transactions 02 eeeseccccceceneeeceeeneeeeeeecenaeeecseaeesesseaeecesecseaeeeesenaeeeesessuaaeees 4 9 8 Deletion of rejected transactions ccsecccceeeeneceeeeenneeeetseseeeeeeeseaeeeetenseeeesessnaeeees 4 9 9 Foreign payment details eseceeccceseeeceeeneeeeesecenneeecsenaeesesseaeeaesesseaeeeeseneeeesesenaaeees 4 9 10 Rejected foreign paym
22. Batches from bank are transmitted automatically during transmissions with bank see Transmissions 3 1 1 Creation of domestic transactions from client and order s sending to bank Domestic transactions to be sent from client to bank are called created transactions and may be created via three methods 1 transaction creation in BankKlient system see Creation 2 by receiving transaction file created by accounting system see Import Import of transactions from accounting system This text file is generated outside of BankKlient system and must comply with file contents syntactic rules otherwise will be rejected Input text file syntactic is described in document Interface for Accounting Systems 3 by creating regular payment in BankKlient system that are repeated periodically see Import Regular payments When using regular payments it is necessary before balancing to process regular payments see mport Regular payments import or to setup automated processing upon the system starts see Parameters Configuration General Created transactions must be before balancing processing verified in items specified by configuration and confirmed In permission parameters it is possible to enter verification of created transactions as well as created transactions automated confirmation Transaction imported from accounting systems and regular payments can be amended corrected by that they will lose confirmation state so th
23. Then he will enter a password If he enters incorrect password the number of allowed attempts will do down and is asked for new entry until correct password is entered or until number of attempts expires or until the action is canceled via button Back If BK system is unable to Manual Description of BankKlient system 67 communicate with encryption key then will display an error and it is necessary to check key connections Then follows form for access password for electronic signature EA Electronic signature password Ea Enter valid password for operational key 20050001 Password must have 8 characters x ot If an incorrect password for electronic signature an error is displayed Incorrectly entered password for electronic signature The user may retry to enter password until runs out number of attempts set in Parameters Configuration bookmark Settings or until enters correct password The action cancellation by button Back does not have an impact on number of incorrect attempts Only correctly entered password will zero previous incorrect attempts Any additional attempts to enter password for electronic signature is registered in application log When user runs out of set number of attempts then he is warned by message Reached allowed number of n entered incorrect passwords of el signature to key rrrrr annnnnnn next entering possible after number of attempts incr
24. action that is blocked by another user then an info is displayed saying that the work with this data is in progress including info about PC and logged in officer abbreviation and that the action will have to be run later Actions Types Exclusive activities having an impact on system operation Transmission register and Data reduction and that can be run only if only one user having relevant permission is logged in the system Update activities amending data and working only with one record Creation Corrections Discard and Deletion of transactions Generation el key sending The processed record is available for person who started to work with it as a first one and the others can work with all remaining records Batch activities working with more records Balancing Import from accounting systems and optional with record in configuration also Verification Confirmation and Transactions including for balancing If these are being processed by one users then the others can execute only Standard actions Standard activities that do not amend data Transactions viewing Statements Transmission protocol Application log Parameters viewing Transactions statistics Available balances El keys register Data export User activity They can be executed during all remaining types except of Exclusive Because in shared mode it is possible to amend displayed data contents there is a feature to data restore in all forms working with tra
25. arrow upwards Alt arrow downwards Ctrl Alt arrow upwards Ctrl Alt arrow downwards space arrow downwards or Tab Button e a oo le le le le e e Function activates relevant button bookmark or toggle for selection of displayed transactions switch over to detail view at transaction i e display all toggle of set header in new transaction display of headers table only on bookmark toggle of automatic creation of new transactions shift to first transaction in table shift to previous transaction in table shift to next transaction in table shift to last transaction in table return of original values all transaction items display of bank codebook change of agreed exchange rate for foreign payments display of currencies codebook display of countries codebook display of payment titles codebook display of contractual partner codes codebook display of bank international code codebook BIC display of instructions codebook for relevant form line display errors list if transaction is incorrect place cursor into form detail place cursor into form table unroll table across whole form back to original table size in item where it is possible to select from set of allowed values a corresponding codebook is displayed in detail ensures movement by transaction items forward in table ensures movement by transactions forward Manual 118 BankKlient arrow up or Shift Ta
26. can select either variable specific and constant symbol or he can enter option do not use In that case texts in all transactions for given account will be replaced After that user will mark texts that are to be replaced upon taken over by BankKlient system abbreviation message to client identification other party identification and will populate texts that will appear in taken over transactions instead of original texts Manual 76 BankKlient By using button M Save changes are recorded by button X camca changes are canceled From this bookmark the accounting system form is not closed automatically The button _X Delete in form Transmission setting is allowed only if the cursor is setup on accounting system definition By pressing it a check question Delete connection point is displayed Positive answer will delete connection point a remove it from offered list Button Features yin display various forms depending on connection point selection Work with these forms will be closed either by button _o save or _X Cose For own a form Connection Point own will be displayed in which only the name can be changed For bank a form Connection Point bank will be displayed in which a name and request for encryption Values of these items are triggered during system installation and correspond with required setup for communication with bank Their change should be done upon prior approval
27. characters max Selected file is checked first of all formally and then logically If a formal error is found then the receipt of file is rejected Also when processing international payments the BankKlient application checks that spaces were not included during the import of data from accounts at the start of text fields for international payments e g Information for Beneficiaries Bank Details etc If so such spaces at the start of text fields are removed when payments are processed Individual formally correct files are assigned depending on logic checks result status error verification to confirm payment just press button _v save error see Erroneous statuses of foreign payments in form there will be additional button m and when pressed the list of errors will be displayed Wrong items in payments will be in red Result of text file receipt is recorded in transmission protocol batch type is 0 Received foreign payments form input into balancing output is batch to be sent to bank 4 5 3 Receivables from accounting system In import from accounting system first of all a selection of relevant accounting system is offered After the accounting system is selected the directory is displayed i e directory from which the receipt of text file is to be done The transmission is permitted only for non duplicate text file name i e that in transmission protocol there is no record about file successful receipt t
28. code format position in transaction Not allowed creation Manual 60 BankKlient Allowed DEBITED FROM Allowed TOCREDIT Allowed TO DEBIT and also TO CREDIT account currency account type account type from bank product point of view Currency and account type are displayed in own accounts menu during creation and selection operations if client has not already entered account name For account with value Position in transaction Not allowed creation it is not possible to create any transaction in the system For such an account the bank is only sending information about posted and rejected transactions and balances In addition to this info on screen there are displayed details linked to account statements mailing statements sending method statements periodicity documents automated transfers list of e mail addresses for notices Account name this option enables to assign to each account for easier orientation own name or short description up to 20 characters This name together with currency is displayed in menu of own accounts during creation and selection operations in BK system and in some reports Automated saving of electronic document on disc this option enables during batch from bank processing to save automatically received documents in selected directory By pressing button Allowed operations User will obtain info about permitted oper
29. described in detail in section domestic payments creation 4 4 3 Foreign payment creation Foreign payments are created within same logic as domestic payments and domestic collections Transactionform contains items required for foreign payments transmission For items marked by 66 is possible to use relevant codebooks and by button _F bool populate correctly given item Description of payment order items in foreign payment creation Mandatory items Maturity date contains date as at which you request to debit your account and whose exchange rate will be used for possible conversion between individual currencies If is delivered to bank transaction having maturity date lower than delivery date then the maturity date is automatically changed to delivery date If during the date the transaction is delivered later than stated in bank terms for EPS Electronic clearing or maturity date falls on non business day then the maturity is automatically changed to next working date taking into account possible payment currency non business day As a standard system offers current date that you can manually change under limitation of 364 days future maturity Orderer s account number CZK or FCY current account to be debited Recipient account number contains recipients account identification i e account to be credited Most countries in Europe started to use new account number in format IBAN standard It is good to use this format b
30. disc During the backup client database is disconnected from database server and its backup is done to specified target Attention if the program is forcibly terminated during backup process then database will not connected back database server and backup will not take place The work in system can not Manual Description of BankKlient system 103 continue Bookmark Automaton In this bookmark is possible for automated transmission with bank set parameters for this mode Item Week days for transmission specifies days in the week when automated transmission with the bank will take place Item Transmission starttime specifies time of automated transmission start Batches are ready in bank as a standard at 06 00 latest If during transmission a batch of domestic transactions 1 is not received or an error appears then following item parameters are applied Repeated transmission interval specifies after how many minutes the transmission will be repeated if an error appeared or the batch was inaccessible Maximum repetition number specifies maximum number of attempts within automated transmission on given day Item Execute backup after automated transmission specifies if the BankKlient system backup will be done after automated transmission finish Bookmark Duplicities In this bookmark the user can set whether he requires or does not require a check of transaction duplicity Checking for t
31. disc then he will store save documents directly on disc in given directory Results of received batches processing are recorded in transmission protocol 4 8 2 System batches In direction bank client besides batches with client data following batches types can be transmitted 2 electronic signature public key 3 messages confirmation 5 global messages 6 individual messages 7 client messages 8 multiple messages 9 additional info to client s configuration account type 10 client s banking configuration 21 banks codebook 23 currencies codebook 24 countries codebook 25 payment titles codebook 26 codebook of foreign payments contractual partners 27 banking operations codebook for foreign payments 28 codebook of instructions for foreign payments 29 codebook of bank international codes BIC 31 exchange rates 41 permissions codebook 42 codebook of batches types 43 account types operations types permitted account operation types codebooks 44 messages types codebook 45 codebook of special constant symbols 51 database changes 52 BKWin program 54 help 55 indiv db scripts 61 module PCK batches balancing 62 module CAR transmissions 63 module CFG configuration 64 module CRM transmission setting register 65 module ENT creation 66 module EXP export 67 module PRM codebooks 68
32. during system installation its update is managed by bank and is automated Parameters defined by bank are bidding for client and can not be via BankKlient tools changed This stands for bank identification Client identification ISO of national currency bank code Parameters defined by client are client name displayed in some print reports number of days after which the transaction will be removed from bank processing due to insufficient funds in account IF check of variable symbol creation request for automated processing of regular payments upon system start Furthermore client can enter transaction items that are to be verified and define domestic transactions items that can be amended corrected in transactions received from accounting systems network operation setup communication with bank and backup Groups To facilitate the work regarding transactions creation via patterns the system enables to define patterns groups This means that it is possible to create not only one transaction by one pattern group but whole group of transactions b patterns group The group has a unification meaning e g wages The list of groups contains for each group its number and name List utilization and maintenance is fully within competence of client 4 1 18 Template If a new domestic payment collection or foreign payment is created it is possible to prepare at a bookmark Templates values which will be
33. for Option L Automatic selection wil cause that client does not need to selection by button F Select l but the selection is done upon conditions input Button 2 will display in documents table additional info about document On bookmark Document are in detail all info about selected electronic document Buttons for work with documents 1 Preview on the right from documents table a preview window will appear In it is web browser that will display selected electronic document _ Serine will start standard browser corresponding with document type and will display selected electronic document In current version are documents created in format PDF Adobe Portable Document Format and for their viewing is necessary to have installed this type browser recommended is latest version of Acrobat Reader minimally version 6 0 that is freely available on Internet at address www adobe cz Document will be printed by standard browser print function Ese after the directory is selected or its name is entered the document is saved on disc If the account has assigned directory for automatic save of documents then this directory is offered in dialogue for save File standard name is stored document record as follows lt TYP gt _ lt IBAN gt _ lt DATUM_YYYYMMDD gt _ lt CISLO_DOC gt lt format gt Example STM_CZ9906000000000150000030_20051231_2005999999 PDF lt TYP gt STM pro statement ADV for advice ARF for list of receivable
34. is right now executing given process loks boia locks display info about all locks objects locked by the process display info about objects locked by given process the call of this list can be done by clicking on selected process in previous three lists All above described system lists have columns original names More details you can find in MS SQL Server MSDE documentation 4 13 Help This last menu contains besides Help information about BankKlient system modules and about changes made in client s database and also system information Manual Description of BankKlient system 113 4 13 1 List of modules The list contains a list of current modules libraries in the system Each module has following parameters name module verbal description version module version required version module s requirement for system core version file module name in file date file date in module 4 13 2 Prepared modules Contains a list of modules libraries that are ready for next version Each ready module has name version and validity date System Bankklient has a mechanism for automated implementation of modules new versions Modules new versions are taken over via standard communication transmission with bank During batches processing modules new versions are stored in available list of modules During each start modules are tested in the list if validity date has not expired If t
35. its creation in which there was no batches transmission with bank Backup process program BKWinBkp exe can take place when BankkKlient system work is terminated by running program without parameter all installations database backup is done i e those having in backup guide definition set flag for batch processing by running program with parameter BKWinBkp exe Innnnn where nnnnn client identification only installation specified by parameter will be backed up place program calling without parameter to the system plan of automatically triggered programs Norton scheduler WinAt System tools Scheduled tasks Then the backup is done automatically via operating system tools in specified day or night time The backup result is a file called BK_nnnnn ZIP information file about backup run BK_nnnnn LOG nnnnn client identification and record in BankKlient application processing protocol Warning No user can be logged in during the backup BankKlient program is running otherwise backup will not take place In network installation the backup can be done only on PC where the database server is installed The user who starts program for backup logged user or user profile used by Scheduled task must have full rights reading recording deleting in target directories that is defined by backup guide It is recommended to place target directory outside of BKWIN directory to another logical or network
36. number and to observe for each subject identification singularity it is suitable to use international tax identifiers personal identification numbers etc To complete debtor s name and address can be easier for user if he takes data from debtors list button C The list must be populated in advance Legal reason and creation date different for receivables individual types invoice credit note Example of Legal reason and creation date invoice Purchase contract No 600 dated 10 05 2002 Manual Description of BankKlient system 63 Contract for work No 601 dated 15 06 2002 Carriage contract No 602 dated 17 06 2002 Contract on transport mean lease No 603 dated 20 06 2002 Mediation contract No 604 dated 11 07 2002 Example of Legal reason of receivable credit note Claim No 610 dated 14 05 2002 Price or quantity adjustment No 611 dated 20 07 2002 Whole invoice reversal No 623 dated 23 07 2002 Quantity discount No 634 dated 29 07 2002 Completed record is saved by pressing button M Save Receivables from MS Excel sheet When the button is pressed a form for receivables import from MS Excel sheet is displayed The user can import receivables from selected file xls in requested format containing invoices or credit notes Before the file is opened it is necessary to chose MS Excel program version i e version in which the file was created From the opened file the user selects sheet with re
37. numerical character 534 Debtor s identification type unpermitted value 535 ICO not entered 536 ICO incorrect length 537 ICO non numerical character 538 ICO unpermitted value 539 Birth number not entered 540 Birth number incorrect length 541 Birth number non numerical character 542 Birth number unpermitted value 543 Internal number not entered 544 Internal number incorrect length 545 Internal number unpermitted character 546 Internal number unpermitted value spaces only 547 Amount not entered 548 Amount unpermitted character Manual Appendices 129 549 Amount zero value 550 Amount value beyond allowed range 551 Amount minus value 552 Issuance date not entered 553 Issuance date not allowed 554 Issuance date after maturity 555 Due date not entered 556 Due date not allowed 557 Receivable variable symbol not entered 558 Receivable variable symbol incorrect length 559 Receivable variable symbol non numerical character 560 Receivable variable symbol unpermitted value 561 Variable symbol of original invoice not entered 562 Variable symbol of original invoice incorrect length 563 Variable symbol of original invoice non numerical character 564 Variable symbol of original invoice unpermitted value 565 Variable symbol of original invoice forbidden 566
38. part is a button 2 Totals Total When pressed a total of transactions being at that moment in the table is displayed Totals are done for individual transaction statuses within accounts that are in summarized transactions Ifa shared mode is setup in Configuration bookmark Settings then it contains also button Bi data retrieve Data retrieve is suitable to do always before work start with data because the system works with stored data and with access of more users there can be disharmony between table contents on screen created e g few minutes ago and stored data Manual Description of BankKlient system 27 Forms for transactions contain bookmarks Selections and Filters For printer output there are in forms buttons Boop and _ Serine Via button Boo print preview of current record detail is displayed Button _ Seine will display print preview of all records In forms and prints many abbreviations are used 4 2 3 Work with codebooks in transaction forms In codebook the user can find relevant value and via button E impor carry it into form The codebook values can be sorted by individual columns upwards and downwards by clicking on column name The user can utilize also another functions consecutive tracking in column name there is or subset retrieval in column name there If the user wants to utilize these functions he must place cursor click on any line in required
39. question Delete transaction transmission identification possible answers seenseccsscesencencensesees 4 will delete transaction displayed in detail sul will not delete transaction displayed in detail Manual Description of BankKlient system 85 i J will return back state before button KH delete group __ was pressed Tithe end will delete transactions from those displayed till the end of group without any query Info about deleted transactions is recorded in application log Button _ Sein enables to display print preview 4 9 9 Foreign payment details Via this option it is possible to generate foreign payments statements The user has to have permission 231 Statements and reports of transactions from bank The form to view details is split into three working areas In bottom part there is a list of selected details grid in upper part the user selects between bookmark Detail that contains five pages of detailed information about detail selected by cursor and bookmark Filter that enables to set selection criteria for list limitation In bookmark Filter the system set condition for details selection from last received batch from bank If the user wants to see all details including those linked to rejected foreign payments and that are not part batches from bank then he has to cancel selection condition Bookmark Detail contains five pages of detailed current record in the list bas
40. regular payments 206 Deletion of Rejected Transactions From Bank Enables to delete transactions from evidence of rejected transactions from bank 211 Deletion of Transactions in Process Enables to delete transactions from evidence of transactions in process sent to bank still not posted or unmatched transactions 231 Statements and Reports of Transactions From Bank Enables to work with statements and reports of transactions from bank 236 Browsing of Account Balances Enables to see account balances Enables to calculate available balances 241 Export of Transaction From the System Enables to export selected data in format suitable for further processing Excel tables processors 245 Browsing of Confidential Data From Bank Enables to see messages from bank that have flag confidential 246 Creation and Corrections of Text Messages to Bank including reply Enables to create client messages to bank and respond to messages from bank Manual Appendices 123 247 Parameters administration in bank Enables to modify account parameters 5 6 Transactions error status Domestic Transactions Errors may appear during take over from accounting systems from patterns and when codebooks are changed Foreign Transactions Errors may appear during take over from accounting systems from patterns and when codebooks are changed Receivables Errors may appear during take over from accounti
41. regular payments once per day only Perform import of regular payments If the first system start is done in given day without authorization regarding regular payments processing then the authorized user will have to process regular payments manually Regular payments import enables to process regular payments up to 75 days in advance Enter of date for periodic payments importing I Ahead importing Regular payments import to date inclusive Last payment date from list 14 11 2005 I X Close In such a case in form a future import on is marked and the date on which inclusive that day the processing will be done These transactions that will be imported in the future have set corresponding maturity and their posting in bank will be performed only on the maturity date This feature can be also used for example during holiday period By button Import the processing will take place Button Close will cancel the action If the user wants to process only payments on given system date then he will not mark future import thus he can not enter a date and via button Import he will process regular payments Before payment processing as a standard transaction items values are checked If the error is detected the transaction is taken out from processing and is recorded in processing protocol For each correct and valid regular payment the repayment schedule is evaluated If it is OK 1 n times the transaction i
42. response then button Response is available If the message requires just one response it is not possible to switch to another message or to leave message via button Close until the user writes the response To close the form Message from bank keys Close or Esc can be used 4 9 12 Exchange rates When client selects this menu option he is redirected to GE Money Bank web page with the actual exchange rates 4 9 13 Reports This option has similar function as e g function Posted transactions However the choice is bigger in sorting and mainly in display In form for reports following details are entered Manual 88 BankKlient Transaction type posted rejected Batch last one selection from to Report name if no name is entered the default Transactions copy posted rejected depends on selected transactions type Via button _ Seine a report preview is displayed Selection of transactions can be influenced via bookmarks Sorting and Filter Button will display selected transactions for report Bookmark Sorting As a standard reports are generated with items order Bank transaction ID client transaction ID own account etc i e as items are alined in the list during first entrance into bookmark Sorting If the user selects possibility of sorting by setting he has an option to change the sorting List of items is displayed and user can select certain items will be in blue and via a
43. save If user wants to use header saved in the past he can press button By Load Same dialogue as during the save is displayed and user can select header In this case the system will not switch automatically to bookmark Transactions then it is possible to add maturity date The header can be selected also as follows under header detail on the left is button that has an impact on table contents If this button is pressed then the table contains all so far saved headers and user can select header directly from the table by double clicking on mouse In this case system automatically switches to bookmark Transactions If button is not pressed the table contains set of transactions with which the work in bookmark Transactions at that moment is in progress If the user wants to cancel values in header displayed in header detail he can press header X Clear In this case only header items are canceled on bookmark Headers the save of header in table is not canceled Saved header can be deleted only via this procedure in dialogue for header save and deletion Bookmarks Selections a Filters Description of payment order items in domestic payment creation The banking connection in domestic clearing positively identifies client s account and is composed of client account number hereafter account number only and bank identification code Bank identification code has 4 numerical characters Account number and bank identification code are in
44. see Balancing Direction Bank Client Info about accounts balances and posted and rejected transactions Foreign payments details Updated current list of permitted collections Updated current list of standing orders Orders revocation request processing result Receipt of remaining batches from bank text messages codebooks exchange lists programs automated update Account current balances list of individual holds and posted transactions List of new available documents Dispatched electronic documents New accounts current list All operations in direction client bank require prior to sending to bank the balancing see Balancing The balancing will create the batch to be sent to bank If an encryption key is used then the encryption key password is required Number of attempts to enter valid passport is monitored 5 tries attempts max are allowed When each batch is created then the batch is signed by valid electronic signature to generate batch sequence Prior to signing an access password must be entered same as entered access password during relevant key generation to secret key Created and signed batch is packed and depending on setup configuration encrypted The transmission format is again attached to electronic signature Manual Basic operation and processing in bank 11 Created batches to bank are sent to bank via Internet see Transmissions
45. signature and has to wait till the morning when another authorized officer arrives to communicate with the bank Another example is the case when BK is used as mediator only between client s accounting system and the bank In network mode it is possible to run in one workstation automated mode and in remaining ones perform all activities including end of day processing and transmissions with the bank First of all the used is asked to enter electronic signature access password Rules regarding this password entering is same as in balancing mode When the password is successfully entered a confirmation is displayed This informs about nearest date when first Manual Description of BankKlient system 77 transmission will start After the confirmation a form is displayed This form contains details on automated transmission process automated transmission parameters transmission start date and time after its completion is changed to next one time remaining to transmission start automated transmission status e g waiting communication error in processing number of attempts Automated transmission waits for transmission start When the transmission specified time comes an attempt to communicate with the bank is done standard way If you use up the number of attempts BankKlient will be terminated automatically BankKlient will also be terminated automatically if the updating of this application is a part o
46. the there is a message in relevant account Posted transactions information are updated automatically in every transmission Manual 80 BankKlient Bookmark Unprocessed transactions If a domestic payment order is drawn up and there are not enough funds in the account on the due date for a certain period of time the bank will attempt to test whether in the interim there has been a sufficient increase in the balance available in the account for implementation of the payment If the balance in the account has increased the waiting payment order is implemented If this does not take place within the deadline stipulated the payment order is withdrawn from processing and the client receives information of a rejected transaction Information on unprocessed payments is updated automatically upon the implementation of each transfer Information on unprocessed transactions is displayed in the item Unprocessed transactions on the form On line accounts information or can be shown directly on this display from the menu Bank Unposted transactions unprocessed The current deadlines for payment and collection can be ascertained on the bank s pages by clicking on B Reasons The item contains a table with a list of all unprocessed transactions and above them detailed information on the selected payment with the possibility of searching according to selected data Bookmark Rejected transactions A domestic payment is rejected
47. this register In the field status is transaction status The set of displayed transactions can be modified via selection and filter The work with transactions in process is same as work with all transaction forms the printing method is also standard Manual Description of BankKlient system 89 4 10 3 Transactions history The viewing of transactions history displays all domestic transactions that passed in the past through balancing and were placed into batches In field status is transaction status As it can be expected that some client will be working with huge volumes of transactions and the work with such a big transactions set will be lengthy before transaction form a form for view that will enable to cut down basic transactions set Then the transactions form will be working with this subset The specification of transactions subset is done in form Selection of transactions subset If the user does not need to reduce basic transactions set he can press button that will enable him to continue i e to switch to transaction form without selecting transactions In that case he will have available all posted transactions However his intention to skip over transactions set reduction must be A Perform confirmed by button By pressing again button he has an option to select transactions subset Button a Count will display number of transactions complying with given criteria Then the user may
48. this waiting period The Balancing Does Not Have Reversible Mode Manual 68 BankKlient When the balancing is completed the user has option to transfer immediately batches to bank if he answers YES in following form Br Confirmation x Q Continue with transmission to bank 4 The transmission is done through standard transmission process Internet If the user answers NO then batches created during balancing will be sent to bank during nearest transmission 4 7 1 Complete Balancing The complete balancing processes all domestic transactions in process and marked for revocation all priority payments marked as confirmed and included all domestic transactions marked as confirmed and included all foreign payments marked as confirmed 2 and included all permissions for collections updates all standing orders updates all time deposits all requests for accounts parameters modification all requests for electronic documents all client messages all receivables 4 7 2 Balancing of included transactions This option enables to send as a priority confirmed domestic transactions and foreign payments to bank It will place into balancing only records domestic transactions including priority payments or foreign payments marked as included in transaction in item Status letter This including is done in menu Balancing Including transactions or in menu Balancing Including
49. transactions forms filters The search can be done via abbreviations no difference between small and capital letters the search looks for abbreviations where the required text is i e if the text is longer but contains setup sequence then the transaction is found If the form for Selection of transactions subset is completed by button M Pettom then the transaction form is displayed This form enable to see selected transactions subset or all transactions to bank Transaction that has available transaction form will be marked as input transactions set If the form is terminated via another method then system will return user to the menu The client can work with input transactions set in transaction form i e he can extract from input set any transactions via bookmark Selections or Filters and selected transactions can be seen and also printed Manual 90 BankKlient In forms and in prints a whole set of various abbreviations is used 4 10 4 Discarded transactions This displays those domestic transactions that were discarded from processing The list of displayed transactions can be modified by Selection and Filter The work with discarded transactions is same as work with all transaction forms the printing method is also standard In forms and prints a set of various abbreviations is used 4 10 5 Foreign payments created This browsing displays all created foreign payments in all statuses created verifie
50. transactions sent to bank by BankKlient system and automated matching of received transactions and transactions on the way Transaction that were matched are removed from transactions on the way If the client has in transmission register defined transmission places for accounting systems and in there data transmission from bank to accounting system then during processing automatically text files are generated in format stated in transmission register for given accounting system Text files are recorded into directories for data transmission from bank to accounting system and that are set for each accounting system in transmission register Text files have structure described in supplement to documentation Structure of text files from BankKlient system to accounting system The user can use them as an input into another systems he can delete them except of BankKlient system and create them again via option Accounting Repeated entry into accounting system Processing of received batches of messages confirmation 3 will update statuses of transactions in process and in transactions history If the transaction is rejected then there is also a rejection reason If the transaction is already posted then also transaction state will accordingly change Processing of received batches confirmation of account parameters change 4 will update request states i e requests for account parameters change If the request was accepted then the batch ty
51. userreference 4 12 9 Data export System enables to create from various transaction types from selected data sources data in MS Excel format must be installed in PC file in text format with TAB separator file with suffix csv that can be used for automated export to MS Excel program or file in text format with When this menu is activated first in the form must be selected data source batch and target format and specify introductory characters in target format or columns names export Manual Description of BankKlient system 111 Following are Data sources Posted transactions from bank Rejected transactions from bank Created transactions Transactions in transit Checked off transactions Transactions sent to bank Foreign payments details Always one transaction type must be selected Without selection of data source it is useless to work with Export further bookmarks Batch selection menu last batch selected batch from till Does not apply for Created transactions where the export is done from all these transactions Target format menu Excel Text separator TAB Text separator Specify Text qualifier character that introduces format Excel or closed Text format strings in target format It has following values as a standard for target format Text as a standard for target format Excel none Columns names export option if
52. with bank staff For accounting systems a form Connection Point accounting system will be displayed the work is same as if we are adding Change of encrypted transmission and encryption key As the bank is using for batches encryption to client same keys as client does to bank and on both sides keys change is done at the same moment during key initialization in bank it is necessary to follow certain procedure before intended change activate transmissions with bank and do not create more batches do not execute balance close when changing encryption set encryption item in transmission registry bank to required state if possible visit the same day bank POS and execute requested change in bank you will need pass or HW encryption key if this procedure is not observed it is quite probable that the batch will be created in format that can not be accepted by second party and the batch transmission will have to be done upon agreement with second in plain text In case when only access password for HW encryption key is updated the used keys for encryption are not changed and it is possible to process batches created before access password update 4 8 7 Automated transmission This mode is not available for clients with encryption Automated transmission executes bank batches receipt only and can be used e g if an officer who is processing info about posted transactions does not know password to electronic
53. written format separated Account number has 16 numerical characters max and is composed of prefix 6 digits max optional detail base part 2 10 digits Both individual parts are in written format separated Zeros at the beginning have no meaning To separate base and prefix in written format usually space or dash are used E g account number 3703 921811 0710 means Prefix 3703 Base part 921811 Bank code 0710 Zeros at the beginning have no meaning If the bank account number has only one number 2 10 digits then it is an account base number Mandatory fields Account debit account from which the payment is executed payment own account collection counterparty account Account credit account that will be credited by payment payment counterparty account collection own account Bank bank numerical code i e bank that maintains relevant account Maturity date required maturity date Amount payment amount Currency payment currency Optional fields Constantsymbol can be used for purposes agreed between payer and recipient It is unpermitted to use only several symbols that are reserved for banks see constant symbols codebook Variable symbol is used mainly for goods or services supplier s invoice number business case or another business case identification Manual 36 BankKlient Specific symbol for operations to Ceska sporitelna it is necessary to enter fo
54. 0 is specified this number of days will be governed by the standard period given in the Product Conditions of System of Payments GE Money Banka a s Example Value 1 means that the transaction will be deleted in the closing balance for the current accounting day check of variable symbol creation if this configuration item is set then during creation and data receipt from client accounting systems there is check if counter account has variable symbol If not then the created domestic transaction can not be stored received transaction is marked as wrong request to process automatically regular payments upon system start when system is started automatic processing of regular payments takes place system must be started by user having authorisation for regular payments processing Bookmark Corrections In this bookmark the mark specifies what items must not be corrected in transactions from accounting systems Bookmark Verification In this bookmark via the tick is specified what items must be verified during creation Items are marked separately for domestic and separately for foreign payments For domestic payments applies that if no item is marked then it is possible to verify also in menu Creation by groups and Transactions verification will appear also in menu Transactions of course only for users having relevant permissions If only one at least item is marked for verification then in menu Creation is possible to verify
55. 6 Electronic key generation cccccceesceccteeneeeeceensaeeeecscnseeeesseaaenesecsenaeesetseneetensetes 108 4 12 7 Electronic key sending csccccceeceeseeeeeeneeeeceensaaeeeesenaeeeesseaaenesecsenaeeseseeaetensetes 109 4 12 8 Electronic keys VICW ccccceccccceeseeseeeeteeeeeeeseaaaeeeeseeaeesesseasesenecsenaeesesseneesensetes 110 412 9 Dale e OT a a a a A a aaa a ide aaa E a aa naaa a a a ea aaa Eara iaia 110 4 12 10 User QCUVILY issie anaba a aaa ara a e a aia 111 P ADs AGI A E AEAEE E saw esieatersedl 112 4 t3 Tabit OF MOCUICS a a aa a a a a a a a aaa eoa aR 113 4 13 2 Prepared modules siiin aniani aiandid iiiad iaiia aiaia 113 4 13 3 Database changes cccccccecceccsesenneeeeseeeeeeeseaaaeeeesenaeeeeseeeesesecsenaeeeesseeesensetes 113 4 13 4 System information eeetececcceeeeeeeecenseeeeteeaeeeetseaaaaeeecseaeesesscasenesecseaeeseseeaesenseaes 114 5 NPIS VCS is oa cc ce acne ce cee re react eee LLU 114 5A 2 TRANSACTIONS StaAtUSES A ves rede aaa ede eo cedncidinde aac oan T TET 114 5 2 Transactions revocation Statuses o ccccccceccccsscceeeeecceceeeeeeececeeseeeeeeeeeceeeeseaeneeeeeeees 115 5 3 Abbreviations used in transaction forms And print cccccccesseeeeesteeeeeeeesseeeeeenees 116 5 4 Utilization of keys in transaction fOrmS cceceeeeesteeeteteeeteeesteeeeseeeesseeeeteeeees 117 5 5 Permission distinguished functions sesssessersesrerissrrerrssinerrerrnrrns
56. 6 Creation and Corrections Including Deletion of All Transactions Enables to create correct and delete domestic transactions created by any user Contradicts with authorization 51 61 Created Transactions Verification by User Enables to verify data correctness but only in domestic transactions created by user 66 Created Transactions Verification by Another User Enables to verify data correctness but only in transactions created by another users 70 Confirmation of Transactions from Creation Verified be Another User Enables to another user to confirm verified domestic transactions from creation for subsequent transactions processing into batch for transmission to bank Enables to create statement from transactions to bank Contradicts with authorization 71 71 Confirmation of All Verified Transactions From Creation Enables to confirm verified domestic transactions from creation for subsequent transactions processing into batch for transmission to bank Enables to create statement from transactions to bank Contradicts with authorization 70 76 Automatic Verification of Transactions Created or Corrected by User Sets during creation and correction status of created domestic transactions to status verified verification is not needed Subject to assignment of authorization 61 or 66 and at the same time 56 or 51 81 Automatic Confirmation of Transactions Verified by User Sets during verification
57. 9038 Own account 150020082 Recipient acc 000123 0000424524 out of GEMB Forward type always Standard Request status current status of the requirement for a forward trade the client sent to the bank Takes value Confirmed confirmed by entering an agreed exchange rate of the trade Cancelled the requirement for the trade is cancelled Own account the client debit account within GEMB Recipient account the credit account for the trade settlement Request reference the number of forward request deal in BK Manual Description of BankKlient system 51 Deal number the identification of a forward deal In the section Deal parameters are the data filled according to the deal detail of creation M Deal parameters lt Currency pair C2K GBP Deal type Buy Amount 545 895 00 CZK 2 currency 17 195 69 GBP Contract exch 0 031 500 Maturity 12 9 2008 Business deal 26 8 2008 Receivedinbank 26 8 2008 Deal status Running Currency pair pair of currencies selected for the forward deal Deal type option Sale Buy the selected currencies Amount the deal volume in the first deal currency recounted according to the agreed exchange rate 2 currency the deal volume in the 2nd deal currency recounted according to the agreed exchange rate Contract exch agreed exchange rate Maturity date of trade settlement Business deal the date of the forward transaction Received in bank the date when the
58. BankKlient Manual Version 9 50 24 1 2014 2 BankKlient Content T troduction cccacccciccts cccceaSecce nie a lew hcuita wisest a desatcaanaonstenats och ctioseac aah cases a em ee EAEE e 7 Lal Why BankkKlient SYSIGM 2 z23c5 i swan sanndnecanedinanpnaiinainnasdiadadddacatatadadabacn cabadkadsahuntacedseaisianbas 7 1 2 BankKlient system featUreS 0 0 0 cccccececssessseeeeeeeeeeeeeeeseesseeeeeeeeeeseeeeseeaseeeeeseeeseeeesey 2 Installation backup reinstallation and system uninstallation ccccceseeeeeeeeeeeeeeeee 7 2 1 BankKlient system installation ssseaccsssacelastinssigasinssusssteceneaanaiadedassladiaradehavienasichaveusabiisdaney 8 2 2 N EEIN o1 o E T T AATETTA 8 23 System reinstallato M inneren eteran tere eneret eE a eae a EaI Ie ta se cs coc cca ee 9 2 4 System recovery after disaster s sssseesisssissirrierisinrinririnrinrinrinrininrinrnninrennrenena 9 2 5 System Uninstallation s lt ccuus no en ants tents th Aen Rickert 10 3 Basic operation and processing iN Dannk cccceecee eee eee eee eeeeeeeeeeeeeeeeeeeeeneeeeeeeeeeneeeeeenees 10 34 B sic peraton descripti isisisi aaeeeiai een 10 3 1 1 Creation of domestic transactions from client and order s sending to bank 11 3 1 2 Receipt of information about accounts balances and about posted and rejected transactions 3 1 3 Foreign payments batch creation cssccccccessceecsenseeeesseseecesesseneeeeeseneeee
59. Currency and equivalent amount payment amount in recipient account currency Rewards and charges charges that will decrease an amount Total amount amount credited to client account 4 9 10 Rejected foreign payments When this menu is selected the tab Rejected foreign from the menu Bank Current states is shown 4 9 11 Messages from bank This option enable to view and print messages that the bank sent to client Messages can be addressed to all clients global or to individual client individual Messages are stored in database The user can filter them by individual messages types or he can see all types together For each message a line is displayed and contains following information if the message is public column L Confidential new column Message status h with supplement column a global column Ind valid column Exp message receipt date column Received message subject column Subject The subject is displayed in bold if has not been read by logged in user yet Manual Description of BankKlient system 87 The column Ls Confidential is either blank in the sense of public message or in the sense of confidential message Column Message status_ may contain following values Min sense new still not read or Ain sense message has been already read for local version or the message has been read at least by one user for network version If t
60. Forwards states if this currency can be used for forwards Currency order Rounding indicates how many decimal places the amount can be in given currency EMU indicates if currency is a part of European Monetary Union EMU coefficient currency conversion rate to Euro Following buttons are in state line bar Manual 94 BankKlient i Ved Ld IL for vertical movement by lines and for jumps at beginning and end set cursor to required currency The currency code is entered into window and cursor when a letter is written and currency code begins with such a letter exists is pointed to that currency If such a code does not exist it does not change its position n enables to print the currency list by standard method 4 11 5 Countries This section enables to view and print list of countries Each country has Country code Country name Numeric code IBAN column contains YES if in this country will have account number in IBAN format EEC column contains YES if this country is a member of EEC SEPA the column contains YES if the given country accepts SEPA payments There are following buttons in state line LL 1 for vertical movement by lines and for jumps at start and end C serves to set cursor to required country code _ Seine will print list of countries by standard way 4 11 6 BIC codes This section enables to see list of bank international codes BIC
61. Print h switch to confirmation mode S Confirmation mode In this mode the user has following options confirm current request cancel confirmation of current request confirm whole displayed group of requests cancel confirmation of whole displayed group of requests make a copy of current request print out a list of selected set of requests switch to creation mode 8 Manual 58 BankKlient all confirmed to confirm By pressing toggle button requests it is possible to select displayed group of New time deposit To create request for new time deposit TD 3 steps are to be taken Step 1 Select deposit type from offered options that differ as follows type revolving automated renewal of time deposit after arranged period expires one time for arranged period only currency in Czech crowns CZK or in another currency length certain types have basic structure up to 1 year inclusive and longer Step 2 User selects from his accounts list allowed for selected deposit type an account to which the newly opened TD account a requested amount is transferred and enters this amount The time deposit is created always in selected current account currency In frame below an amount are displayed allowed combinations regarding deposit amount and length regarding revolving TD it s a renewal for selected TD type Here is also reference to bank web sites t
62. TOT nN i AERE AEAEE IE E ET TOO Domestic payments verification eesesseeeesneneeeneneeenenneeeenennsennnnnernnnneeernen neemen Domestic collections verification cccccsccccccceetseeecsenseeeeseneeseeeesseseeeeeseneaeeeesenaes Foreign payment verification 00 2 2 eeeeececeeeneeeeeeeseneeeetscaeeeeteceeseesetseeeeeeseneaeeeeteaaes Domestic payments confirmation cceetecececeenneeeeeseneeeectenenaeeeesseeeeessenaeaeeeeseaaes Domestic collections confirmation aoaaa0aanneoannnnnnnnnnnnnnnnnnnennnnennnnnennnnnnnreennnne Foreign payment confirma Domestic payments view Domestic collections view Foreign payment view UON oiii hi cih kM UM RR eee Domestic payments patterns ceseccccceseeececeeneeeesenaeeeeteeceaeeeesseeeseeseneaeeeeteaaes Domestic collections patterns 2 cccceceseeececsenseeeeeeneeeetenceseeeesseeeeesseneaeeeeseaaes Foreign payment patterns Domestic payments form Manual 4 BankKlient 45 Mpm 2 2 cece ceceatewss cess as oe A A RR ead ee idide edsdieo Gh GAR 4 5 1 lmport of transactions from ACCOUNTING System ccccceececeeesesseeeesenteeeeeeteneeees 4 5 2 lmport of foreign payments from ACCOUNTING system cccccssssscsseceesssesseesssseees 4 5 3 Receivables from ACCOUNTING System eeececeseceseneeceeneeteneneetetetessneeeseneeeeteneeeeaes 4 5 4 Repeated export to ACCOUNTING System cc cccceeseceet
63. ables From the bank client gets information about new documents related to his accounts If client has set in his accounts Documents automated transfer then at the same time information will be followed by electronic documents in list of documents such a document has symbol B Information about documents are coming from all accounts registered in the BankKlient system From Manual 48 BankKlient accounts where client can ask for sending of electronic documents all statements have symbol O Where client can not ask for sending of electronic documents statement was mailed or personally statements have symbol 1 On bookmark Selection are conditions for offered documents selection They can be selected by document type account statement foreign payment advice list of receivables account number to which documents are related document creation date in bank additional information in statements final balance advices payment amount entered is searched string or its part documents availability local electronic documents are already stored with client B in bank electronic documents are ready for transmission client may apply for them CQ all ll electronic documents linked to accounts regardless distribution method during document generation During the input into the form those are as default documents in bank so client can see documents he may ask
64. actions and above them details about a selected payment with the option of searching in accordance with selected information Manual 82 BankKlient Item list for information about unprocessed and rejected transactions The transaction details contain reject reason unprocessing reason a description of the reasons for rejection and possible causes and solutions can be ascertained on the bank s pages by clicking on _ amp Reasons payment type payment collection account collection priority payment origin of transaction e g standing order Bank Klient Internet Banka SIPO reject date when the transaction was not processed rejected It also contains the standard items of a payment order own account and alien s account amount and currency of payment variable specific and constant symbol AV report to client DI KI own and other s ID foreign exchange date due date requested bank ID 4 9 5 Posted transactions This option works with transactions that were marked in batches from bank as posted Each transaction contains besides others basic details banking connection payment symbols text descriptions and also additional details e g payment origin identification payment type if the payment was created in BK system and details on creation Posted transactions can be displayed and printed As it can be expected that some clients will be receiving huge volume of post
65. ail sends to printer contents of form detail 2 Button _ Serine _ will print everything that is displayed either in table above button or what has been selected for print e g in option Statements In both cases the print method is same only contents differs By pressing relevant button print preview is displayed and after confirmation printed Warning To print it is necessary to have defined in Windows starting default printer local or network Manual 30 BankKlient 4 2 8 Print preview In preview the user can see report contents He can choose display mode via following buttons E whole print page is on screen preview displayed in 100 size preview is displayed on screen in full page width i 4 gt PL button for paging in report fel saves report for future use amp retrieves previously saved report Via button the user can select printer and button amp will print preview Print in transaction forms is done at two stages 1 first of all preview of payments by accounts is displayed client may decide if he is going to print report or will save it and close preview If he wants to print only payments related to one account then the list of payments is not displayed 2 then are displayed individual transactions that are in the table here the print depends on button 2 in bookmark Transactions If this button is active pressed all details in each transaction are printed inc
66. an be assigned permission for automated confirmation of requests for permitted collections Collections permission can be revoked only after permitted collections batch receipt from bank upon receipt of permitted collections batch from bank it is possible to adjust collection maximum amount 3 1 6 Current list of collections from bank After processing of batch of permitted collections requests for clients in the bank the bank will create in BankKlient system for client confirmation batch permitted collections from bank Upon receipt of batch in BankKlient system during the day the receipt takes place during transmissions see Transmissions in permitted collections records the state is set to either processed or rejected and all records can be viewed via option Services Collections permission bookmark History The list of permitted collections can be updated during each transmission see Transmissions Manual Basic operation and processing in bank 13 Internet and view it via option Services Collections permission bookmark List from bank 3 1 7 Request for opening change and cancellation of standing orders Records of requests for standing orders are created in option Services Standing orders Created standing orders records must be prior balancing processing confirmed User can be assigned permission for automated confirmation of standing orders The standing order can be revoked only after standing ord
67. an permission number from permission codebook 51 must not be at the same time together with 56 70 must not be at the same time together with 71 76 must be 51 or 56 and 61 or 66 81 must be 61 or 66 and 70 or 71 110 must not be at the same time together with 111 115 must be 101 and 108 116 must be 108 and 110 or 111 120 must not be at the same time together with 121 130 must not be at the same time together with 131 132 must be 130 or 131 135 must be 125 or 126 and 120 or 121 136 must be 130 or 131 and 125 or 126 196 must be 195 In all these cases if expression after colon is not valid then the permission before the colon is taken away Via button M Save on any bookmark details related to given user from both bookmarks will be stored In another cases are in displayed form displayed identifications of all entered users valid users are displayed in black invalid in red locked in blue User can scroll and determine which user will be modified by button E Modis By clicking on button _ New he can add additional user Manual Description of BankKlient system 97 In the mode Modify client can modify only operational users those created in BankKlient system or authorized persons For the operational users all items can be modified except of item Identification The form completion is described in paragraph dealing with first user placement For authorized person
68. another currency unit In the same sense we use also terms as exchange rate of foreign currency rate or CNB rate 4 1 27 Checking for transactions duplicities Checking for transactions duplicities means a test to find out whether two or more transactions have been entered with identical key information Key information are second account in payments there is a credit account in collections debit account amount own account in payments there is a debit account in collections credit account variable symbol specific symbol constant symbol maturity date range In the setup of the parameters of the duplication check a user only if in the administrator role can determine which key information will be checked The mandatory items include only the credit account and the amount all others are optional combinations of the remaining parameters A client can select a duplication check of the created transactions in the main menu Parameters Configuration in the bookmark Duplicities A check for transactions duplicities is carried out when domestic transactions are created when transactions are imported from accounting systems in regular payments import in processing system batches from the bank In all cases transactions are checked against all transactions created entered imported from accounting systems and regular payments and against all transactions coming into the Bank Ifa duplicity has been ascertained i
69. ansac tons history a Hafin a A Processing ofbatch y Transmissionofbatch of transactions from bank Internet i Check df amp crait signature y ee ae Decryption ae l Se hie lt Dekompres son ofbatch Check df crait signature y Export ofbatches o Cc DD accounting syst ems B rejected l B posted B rejected B balance Tabl e as oe rae Statements v batch of posted transactions to accounting systems batch of rejected transactions to accounting systems batch of accounts balances to accounting systems dab azetabl e data transactions adding dab azetabl e data transactions deleting and updating Manual
70. atabase modifications are taken over through standard transmission communication with bank During batches processing the change scripts stored into the list of database modifications Manual 114 BankKlient When the system is started each not performed database modification in the list is tested i e if the modification is already valid validity date If found valid then is performed and is marked as done and value date is set 4 13 4 System information This option serves mainly for obtaining complex information about aplication and setting if you need to send this information to custom service in case of any problems solving With button a mail client form should be opened with appended files system information selected logs which will be addressed to application support electronic address If this option will not work you can save file with information to disc and append it manually to email 5 5 1 Appendices Created transactions Status Meaning space created V verified F confirmed F1 confirmed 1 F2 confirmed 2 included X express E error Transaction in process Meaning not sent residue overpaid insolvency sent Transactions statuses Note created transaction via recreation or confirmation of displayed details done items verification by configuration or the state was set automatically during transaction generation depending on system setup and
71. atches transmission via Internet is always done on the basis of initiative of client and it is a two way communication from client to bank and from bank to client From client to bank batches created in balancing e g domestic payments or orders for standing order creation are always transmitted From bank to client data for closed account day e g account balances and movements Manual Description of BankKlient system 73 foreign payment advices electronic documents and also information about immediate current state e g balances holds posted and rejected transactions for more details see On line account information are transmitted A form is displayed to enter access electronic signature User will enter access password to last generated key key must be in advance delivered to the bank and will press button if user wants to cancel transmission he will use button _X Beck A for Transmissions with bank is displayed where the user sees what section of transmissions is in progress When the two way transmission with the bank is completed a message on transmitted batches is displayed If the batch from bank was received successfully the system will start to execute processing of received batches When completed a result is displayed Batches transmission is recorded in transmission protocol all performed actions are recorded in application log Transmitted on line balances statuses is possible to displ
72. ate extract from batch after processing of transactions into batch for transmission to bank Enables to display and print the list of created domestic transactions Enables to display and print the list of foreign payments Enables to discard batches still not sent to bank 16 Including Transactions for Sending to Bank and Their Balancing Enables to carry out preferential selection and processing of domestic transactions and foreign payments into batches for transmission to bank Enables to create extract from batch after processing of transactions into batch for transmission to bank Enables to display and print the list of created domestic transactions Enables to display and print the list of foreign payments 21 Import of Regular Payments Enables to process entered regular payments 26 Transmissions Standard Enables to execute standard data transmission with bank via Internet 36 Batches Imported From Client Accounting Systems Enables to receive files from client accounting systems Manual Appendices 119 41 Repeated Creation of Batch Into Client Accounting System Enables to create repeatedly output files of posted transactions and balances for client accounting systems 51 Creation and Correction Including Deletion of Transactions Created by User Enables to create correct and delete domestic transactions but only those created by user Contradicts with authorization 56 5
73. ate on which the transaction was posted to own account Debited date of debit from payer s account Equivalent in CZK equivalent of amount in foreign currency concerted via CNB exchange rate market This detail is informative if applied we recommend to check it Own identification DI or CI this is additional info about own account It contains value from field Debit or credit identification depending on posting side Alien identification DI or CI this is additional info about own account It contains value from field Debit or credit identification depending on posting side Manual 84 BankKlient 4 9 6 Posted transactions browse This menu item enables to find quickly groups of posted transactions mainly if there are many The form contains two bookmarks Transactions Selection Filters The work with these bookmarks is the same as with those in form Selection of transactions subset in Transactions posted menu 4 9 7 Rejected transactions In this menu only transactions which were sent from this concrete installation of BankKlient and were rejected on the preceding accounting day are displayed All the rejected transactions entered for processing outside of current installation of BankKlient too and also rejected on the current day are in the menu Bank Current states tab Rejected Rejected transactions are transactions that the bank because of various reasons was unable to post The bank returns ban
74. ated receivables by types accounts currencies states and origination Receivables creation During the creation the work with form is similar as transactions creation Firstly the user selects receivable type and then completes relevant form Following are form items Client own account here user selects account to which the invoice will be settled Variable symbol field is designed for variable symbol in invoice or credit note it may contain only numerical characters Variable symbol of original invoice field is populated only in credit note it fills in invoice variable symbol i e invoice to which the credit note is related it may contain numerical characters only Order number optional field informative for client it is recommended to number individual batch receivables upwards by creation time it may contain numerical characters only Invoice number the field is used when invoice variable symbol and invoice number are not identical in remaining cases is added automatically in accord with variable symbol during record save Debtor identification type ICO birth number foreign e g for foreign subject defines debtor identification type Identification ICO types and Birth numbers have exactly defined format that must be followed Type Foreign does not have exactly defined format it may have 14 characters max We recommend to use this identification type only for subjects without ICO or Birth
75. ating a new transaction transaction correction header setup selection or filter setup the form switches to state Record that will block bookmarks that are not are this moment active their title will is displayed in format Title and displayed in blue text The record is in relevant bookmark To get back to viewing state in done by cancelling the action If it is possible to select transactions and to restrict set of transactions we are working with Then in button form part there is a set of toggle buttons example al selected filtered This set is changing depending on context It enables fast switching between basic set of transactions all and subsets selection filter confirmed to be confirmed etc If the mouse cursor is above toggle button the information will display how many transactions contains relevant subset If you click by mouse right button on table column table then the records in table will be sorted by that column values Upon first clicking upwards second clicking downwards In creation this fact is highlighted by changing the letters color of relevant column or columns if the sorting is done by several columns at once violet color indicates upward sequence blue downward sequence To sort data by one item in the table or by more items linked together e g account prefix account base number bank or transaction identification date and transaction identification In transaction form button
76. ations and counter accounts types for selected account By pressing button _ Serine user can print list of accounts Via this button Bi Chanae it is possible to create request for account parameters change necessary to have authorization 247 Parameters Administration in Bank It can be used only if for given account does not exist still previous pending request request status created confirmed or sent and statements sending method or statements documents periodicity can be changed In such a case it is necessary to click on bookmark Parameters modification and here the user can setup for selected account following parameters statements sending method By mail Personally Electronically Info about statements existence will be sent to client for all documents but only if he has activated electronic mailing he can ask for send electronic document from bank To change delivery method a permitted operation Statements sending method must be activated for that account type otherwise the mailing method change is not allowed statements periodicity daily weekly monthly In the bank the statement periodicity can be set also to another value During correction a nearest value from above mentioned list is offered To change periodicity a permitted operation Account parameters setup must be activated that account type otherwise the frequency change is not allowed The sending method or statements per
77. automatically filled in a new transaction These implicit values for the new transaction are called Template 4 1 19 Pattern Before settlements collections or foreign payments creation it is possible to prepare transactions patterns Transaction pattern is partly or fully filled out transaction that is stored under certain name Under this name is possible to tract that pattern during creation and to store it as a transaction 4 1 20 Selection The selection means that in forms containing bookmark Selection specification of items values according to which transactions balances selection will take place Thus selected transactions become a set of transactions we are working with Manual 22 BankKlient 4 1 21 Filter Filter has a similar function as selection but while in selection the transactions containing entered value are searched in filter it is possible to enter for each item condition on the basis of entered conditions Transactions selection takes place on the basis of entered conditions 4 1 22 Shared mode To data BK system is working with one or more users may have an access If client wants that with data can work more users at the same time then in configuration will set shared mode Because at the same time and with same data can work several users because of data security each activity has assigned action type that specifies what is possible to do simultaneously and what not If the user wants to run an
78. ay or print in section Bank On line account information The transmission is considered successful if both parties exchange all ready batches 4 8 4 Pass creation Separate pass creation client s secured identification file is required for encrypted transmission or encryption key change Pass is created in this menu The user system will ask client to enter password valid for electronic key and to enter directory to which will save required details If the user wants to create the pass without have generated key of first electronic signature then the error is displayed There is no valid identification for transmissions In the selected directory the best is directly USB memory the following structure will be created lt selected directory gt ID lt client id gt 999 CLIENTID SGN where lt selected directory gt Directory to which the pass will be sent lt id client gt Client identification and label code If client saves his pass to hard disc he must copy all structure including directory ID to USB memory 4 8 5 Transmission protocol In this section is possible to view transmission protocol that is ensuring system security against duplicate transmission of input and output information Besides this main function contains info details about transmitted batches On form Transmission Protocol is displayed a list of all transmissions Each transmission fills one line in which are these items Items description Co
79. b in detail ensures movement by transaction items back in table ensures movement by transactions back 5 5 Permission distinguished functions Without permission Enables to view application log performed operations running functions in the system Enables to view transmission protocol protocol containing statuses of batches transmitted with bank and client accounting systems Enables to view the list of existing electronic keys Enables to view some system parameters banks codebooks constant symbols account numbers permissions and groups Enables to view text messages received from bank Enables to view Help Enables to change password of logged in user 1 Administrator users and their permissions setting user administration Enables to add modify users setup change user passwords Enables to add modify and delete user roles 2 Administrator system parameters setting configuration administration Enables data reduction Enables to setup system configuration Enables to add modify and delete records in transmission register 6 Generation of Electronic Key and its Sending Enables to trigger function for new electronic key generation data security and its storage on USB memory that will be handed over to bank Enables to create client identification pass 11 Complete Balancing Enables to process confirmed transactions and permitted collections for transmission to bank Enables to cre
80. be found in Supplement Permissions Roles There are roles implemented in the system to which various types of permission are assigned Roles are either system roles defined and distributed by bank and can not be changed and user roles defined by BankKlient system user with administrator right Each user must be assigned to just one individual role Users Employees who are allowed to work with BankKlient system are assigned to certain role or have assigned besides role rights some special individual permission are called users The list of users and their permissions for client are maintained by user having administrator s permission Real user s permission is a total of role permission and assigned individual permissions Manual Description of BankKlient system 21 Accounts The list accounts is given to client by bank and contains accounts the clients has with the bank and of administration which by BankKlient system client has agreed with the bank Some account details can be changed by client e g account user name or statements method and statement frequency mailing Each account has defined transaction types that can be performed in that account Configuration System configuration adapts BankKlient general system to specific clients It contains parameters defined by the bank parameters defined by client Configuration part that contains for client binding details defined by bank is created
81. bed fonts into document depending on operating system and installed individual languages support during the work with created document some problems regarding printing and display of certain characters especially characters with diacritic signs might occur By inserting fonts into document is possible to reduce probability of these problems appearance however at the cost of created file size enlargement Advanced contains mainly following options document compression level setting in order to minimize the size of created document encryption and encryption level and possible document protection by passwords It is possible to enter owner s password and or user password owner s password protects document against changes It guarantees to user full access to document including possibility to change password and access rights Manual Description of BankKlient system 31 user password protects document during its opening and at the same time enables to allow authorized user permitted activities with document Encryption level has two options 40 bits stands for Acrobat Reader version 3 and 4 128 bits stands for Acrobat Reader from version 5 Enables to store report into document in HTML format In displayed document the user can setup document name and created document storage directory If the mailing SW is installed a new message is generated and the document in PDF format i
82. c collections verification The purpose of collections verification is to verify non accounting transactions collections in all remaining cases same procedure as for domestic payments verification 4 4 6 Foreign payment verification The purpose of verification of foreign payments is to visually verify setting correctness of foreign payments It is executed in accord with principles stated in domestic payments verification If in Configuration is not in bookmark Verification any foreign payment item marked then the verification is done only visually otherwise are verified items setup in bookmark Verification If the user has authorization 135 User automatic verification of created or corrected foreign payments this step falls behind 4 4 7 Domestic payments confirmation The confirmation of transaction is a creation last step User can either confirm individual transactions f Confirm or can cancel confirm of certain transaction and return it back to state verified s Uncontiim Unconfim He has also option to confirm whole group of transactions Confirm group group where the whole set of transactions is confirmed i e group that is at that moment in the table This set can be specified via selection or filter e g can be confirmed group of transactions created by one user transactions in given amount values interval It is also possible to cancel confirmation for whole group of transactions W
83. can have following values Send Created 1 batch created to be sent bank Send Aborted 2 batch dispatch aborted due to technical failure Send Transferred 3 batch was sent to bank Send Repeatedly transferred 5 batch was sent again Send Received 6 sent batch was confirmed Send Rejected 7 batch dispatch failed Send Processed 8 dispatched batch was processed Send Deleted 21 still not dispatched batch was deleted Send Deletion recorded 22 approval of still not dispatched batch deletion Receive None 0 Receive Transferred 9 after formal controls the batch from bank was received Receive Repeatedly transferred 11 batch repeatedly received processed Receive Received 12 after formal controls the received batch was processed Receive Rejected 13 after formal controls the received batch was rejected Receive Processed 14 received batch was processed The list can be amended by entering selection criteria in upper part of form Selection can be done by these items Connection point Direction Type Mode Status Creation date Change date When values are added to items selection criteria then via button __ F Select a list of only selected transmissions is displayed Button _X Bse will cancel selection and all transmissions are displayed Button faa enables vertical movement in form by lines and jumps to beginning end of protocol Manual Description of BankKlient syst
84. cate transactions _ Sein 4 2 System features description This section describes types of used forms described in detail the work with transaction forms basic system forms and printing method used by BankKlient system 4 2 1 Form In this system the forms can be divided into following categories 1 sorting forms to which are entered values having impact on BK system behaviour 2 informative forms informing user about codebooks protocols contents etc 3 transaction forms all forms working with transactions transactions patterns turnovers etc 4 2 2 Transaction forms Transaction forms contain two basic parts 1 detail in upper half of the form contains currently active transaction regular payment balance etc 2 table in button part of form that contains set of transactions regular payments patterns balances etc With which it is possible to work at that moment If in table s right top corner appears a blue arrow then the table can be enlarged By clicking on that arrow across the form will roll out whole form and the detail is not visible Instead of fan arrow will be displayed By clicking on that upside down arrow the table will returns back to original size and transaction detail will be displayed Manual 26 BankKlient In form detail there is a button By clicking on it it form detail will be displayed further details about displayed object transaction regular payment
85. column consecutive retrieval The user starts to write characters they appear in column name then the codebook is sorted automatically by active column and the cursor is placed on first line starting with recorded characters If the user writes combination that is not in column the cursor stays on the spot subset selection The user writes required value appears in column name and presses Enter From the codebook is displayed the subset of lines containing in active column entered value Each selection always starts from codebook whole content 4 2 4 Bookmark Selections The purpose of bookmark Selections is to select transactions by values that user enters in bookmark detail In items created corrected verified and confirmed the user may enter just user reference If the user is using transaction form in another area than Creation he can select by another items 1 or more From accounting system To bank From bank To accounting system Values that can the user enter are in items transactions From accounting system CP from AS BO from AS TO from AS to bank BO to bank TO to bank from bank BO from bank TO from bank to accounting system Manual 28 BankKlient BO ta AS TO to AS Recorded items can user see if before selection clicks in bookmark Transactions on button A Used abbreviations are explained in list of abbreviations In s
86. contain characters from the following groups upper case letters min 1x o lower case letters numbers min 2x o symbols Other additional parameters that could influence the security of the BankKlient application are as follows Number of unsuccessful attempts to log on to the application leading to the user being locked If the user does not manage to input the correct password in the set number of attempts the user is locked The decision on for how long is taken in accordance with the following parameter The value 0 where the number of attempts is not monitored and the password can be repeated without limit has a special significance The pre set value is 0 The recommended value is 3 Period for which user is locked after exhaustion of unsuccessful attempts to log on It gives the number of minutes for which a user is locked if he inputs the incorrect password in the required number of attempts This parameter has an influence only in the event the user can be locked i e the previous parameter is set to a value not equal to 0 The value 0 has a special significance and if set a user is locked forever and can be unlocked only manually by a user with administrator rights in the Users General Tab The pre set value is 0 The recommended value is 60 Automatic logging off of user if he is inactive This gives the number of minutes for which an application is locked if a user is inactive In suc
87. d DE deleted transactions taken over and verified in bank still not posted waiting for future maturity may be rejected due to error or insufficient funds during posting transaction confirmed in bank delivered for posting not posted so far domestic transaction was posted foreign payment done by clean payments system transaction returned back to bank as rejected Note transactions ready for dispatch after balancing transaction was partly settled this is the rest transaction was overpaid transaction not settled insufficient funds waits number of days set in configuration i e is not put out from processing transaction delivered to bank formally checked but not taken over so far by bank system domestic transactions taken over and verified in bank still not posted waiting for future maturity possibility of rejection due to error or insufficient funds foreign payments accepted by bank system without funds hold for further processing domestic transactions confirmed in bank handed over for posting still not posted waiting for future maturity possibility of rejection due to error or insufficient funds foreign payments accepted by bank system with holds for further processing domestic transaction was posted foreign payment done by foreign payments system transaction returned back to bank as rejected terminated monitoring of domestic transaction removed from transactions on the way transaction deleted by clie
88. d confirmed 1 confirmed 2 put in balancing and error If the foreign payment is displayed in detail in status error then the item that caused that error is displayed in red and by pressing button 2 the error text appears The list of displayed foreign payments can be amended via Selections and Filters The work is same as with all transaction forms and print method is also standard In forms and prints a set of various abbreviations is used 4 10 6 Foreign payments history Browsing of foreign payments history displays all foreign payments performed by balancing and inserted into batches The operation of this menu is similar as operation of Posted transactions First of all the form is displayed to select subset of foreign payments where the user can select from all foreign payments batches to bank Upon confirmation of payments subset a transaction form is displayed This form contains foreign payments items and enables to see then and print In forms and prints a set of various abbreviations is used 4 10 7 Deletion of transactions in process In this option is possible to delete from transactions in process selected transactions As from time to time there is no joining of transaction in process with posted rejected transaction not only collections to another banks for correct function working with transactions in process available balances it is necessary to delete these transactions Important The deletion of transac
89. d for balancing Via button A Exchade the including can be canceled In bookmarks Selections and Filters is possible to select specific group of foreign payments that can be via button Include group marked as a whole i e each foreign payment that is in group Such a group has been chosen for balancing Similarly it is possible to cancel the including of whole group i e each foreign payment that is in group by button Exclude oroup If the user selects for including foreign payment that is not in state F2 then the system will report this error and the foreign payment is not included If such a payment is a part of selected group then the system will not include it without warning System will include and move to state only those foreign payments that were in state F2 In forms and prints many various abbreviations are used 4 7 5 Balancing statement overview This option will display print preview of domestic transactions that were during last balancing placed into batch to bank Firstly are displayed payments by accounts that client may or may not print out or save Then are displayed transactions in batch transactions are sorted by sequence in the batch If in the last created batch to bank there only payments related to one account then the payments recap is not displayed because transactions print does not contain final sums 4 8 Transmissions Batches processed during balancing are transmitted to the bank Batches physica
90. des creation and confirmation By pressing button g it is possible to switch from one mode to another In form upper part is detail of permitted collection that contains currently active record if a new record is being created items are blank In bottom part is a table containing set of permitted collections we can at this moment work with Creation mode In creation mode is possible enter new permitted collection button _ New revoke permitted collection available from bookmark List from bank correction of valid permitted collection available from bookmark List from bank correction of new or revoked collection button Correct Manual 54 BankKlient delete new or revoked collection button g Delete copy of current permitted collection button amp Copy print list of created permitted collections _ Serine _ switch to confirmation mode button amp During corrections it is possible to move in edit fields and via relevant button store or cancel already done changes How to enter individual items item own account number is selected from the list of own accounts allowed for operation Collections permission into item recipient account number and recipient bank recipient banking connection i e recipient who is allowed to collect funds in item collection limit is entered max amount in CZK that the recipient may collect in limit drawdown period item
91. description recipient text description optional in item limit drawdown period is chosen time period for collection limit client can select between values 1day 1 week 1 month 3 months 6 months 12 months item valid from is start date of collection permission item valid until is final date of collection permission Meaning of remaining items Item request can reach values new correction revocation will be added by system item bank identification identification assigned to bank Confirmation mode In confirmation mode is possible confirm current permitted collection cancellation of confirmation of permitted collection confirmation of whole displayed permitted collections group cancellation of confirmation of whole displayed permitted collections group copy of current permitted collection print of list of selected permitted collections set switch to mode creation mode button 8j By switch button all confirmed to confirm collections is possible to select displayed group of permitted Bookmark History Enables to view and print history of creation of permitted collections and outstanding requests for creation change or evocation of permitted collection buttons Soop and _ Serine and to delete selected records button _ E Delete that are already processed i e do not Status not sent Also here the form has two parts in upper part there is a detail of selected collection
92. ds for transfer between accounts held in various currencies within GEMB Currency either currency of payer or recipient account In case of requirement for agreed exchange rate only currency of recipient account can be stated Expenses to debit BEN Recipient account number IBAN account number in format GEMB prefix account number base 0600 currency of recipient account e g GEMB 202016 12345678 0600 USD or GEMB 158913578 0600 CZK Recipient name address country recipient s account name address and country e g ABC s r o Masarykova 321 850 00 Kolin CR SWIFT BIC AGBACZPP Manual 24 BankKlient Recipient banking connection GEMB CR Country code CZ Bank operation code CRED We recommend you to create for these payment types a pattern and use it during creation of your own orders Conditions for processing and posting are same as for other foreign payments but NO special fees are charged as in cases of foreign payments but fees are taken from price list Posting of accounting item occurred from one time payment order Funds are credited to account on maturity date in evening hours standard after 19 30 4 1 25 Permitted collections It is a registration record via which the client gives consent to specified account number of another client to collect money from his account The amount can be limited 4 1 26 Exchange rate Exchange rate is a currency price in
93. e batch of foreign payments for bank that contains either all confirmed and selected foreign payments see Balancing Complete or only selected foreign payments see Balancing Only included All these correct foreign payments are moved from created foreign payments to foreign payments history where they are permanently stored Foreign payments can be displayed and printed before the balancing in Transactions Foreign payments created after balancing in Transactions Foreign payments history If the batch has not been sent to bank see Transmission then it is possible to discard whole not sent batch all transactions see Service Discard of not send batches 3 1 4 Foreign payments details When sending out foreign payment batch the bank will immediately send back confirmation of batch receipt or states of individual dispatched transactions rejected due to error or insufficient funds takeover for processing When foreign payments are processed in bank to BK system returns back details batch to foreign payments that can be viewed by user in Bank Foreign payments details and posted transactions in messages batch Information about rejected payments you can find in Bank Rejected foreign payments 3 1 5 Request for opening change and cancellation of permitted collections Records of requests for permitted collections are created in option Services Collections permission Created records must be before balancing confirmed User c
94. e must be defined in banks codebook account second number must differ from own number amount must not be 0 etc 4 1 11 Transmission register List of transmission places between which client can communicate is called transmission register It always contains transmission places of client and bank Furthermore client may define in its transmission places for his accounting systems 4 1 12 Accounting systems In BankKlient system accounting systems mean systems working with another program equipment and whose output or input are transactions in agreed text format e g wages processing invoicing Accounting system has assigned unique identification number stating connection point Text file for accounting system If following text the text files for accounting system will be text files that will BankKlient created from batch received from bank Text file from accounting system Transactions text file from accounting system is generated outside of BankKlient system in client s accounting system invoicing wages accounting and contains transactions to be sent to bank for posting From directory for default offer defined in Transmission setting in section Data receipt from accounting system to bank During the receipt a double counting transmission check and formal and logical controls of transactions contained in text file are done Receivables text file from accounting system Receivables text file from accounting system is gen
95. e user was involved Contradicts with authorization 121 121 Creation and Correction Including Deletion of All Foreign Payments Enables to create transactions of foreign payments Enables to correct and delete all foreign payments transactions Enables to create statement from transactions to bank 120 125 User Verification of Created Foreign Payments Enables to verify data correctness but only in foreign payments created by user 126 Verification of Foreign Payments Created by Another User Enables to verify data correctness but only in foreign payments created by another users 130 Confirmation of Foreign Payments Verified by Another User Enables another user to confirm verified foreign payment for subsequent processing into batch for transmission to bank Enables to create foreign payment statement to bank Contradicts with authorization 131 131 Confirmation of All Verified Foreign Payments Enables to confirm all verified foreign payment for subsequent processing into batch for transmission to bank Enables to create foreign payment statement to bank Contradicts with authorization 130 Manual Appendices 121 132 Confirmation of Foreign Payments Verified by One User Only Enables to confirm all verified foreign payments just by one user state verified changes to state confirmed 2 135 Automatic Verification of Foreign Payments Created or Corrected by User During creation a
96. eased in configuration Number of permitted attempts can be increased in Parameters Configuration bookmark Settings maximum number of permitted attempts is 10 If the user runs out of this maximum number an error is displayed Expired max number of wrong entering password for electronic signature rrrrr nnnnnnnn after crash system recovery is required where rrrrr connection point nnnnnnnn electronic signature key sequence After password verification the batches with electronic signature are created Transactions processed into the messages batch 1 are moved to transactions on the way and into transactions to bank Foreign payments processed into foreign payments batch 11 are moved to foreign payments to bank For each permitted direct debit an independent direct debits batch is created 14 In transmission protocol will be records regarding creation of each batch creation for transmission to bank Created signed batches are packed or encrypted and again electronic signature is attached If in configuration a batches encryption check is required the batch is for control purposes decoded and details are compared with data required for batch creation In shared mode the user has available limited time during which the system waits for his response The waiting periods can be changed in Configuration in bookmark Waiting time Info on running waiting time is on button whose function is used till the user does not react during
97. eated foreign payments the form is divided by statuses account numbers and by currencies In the list of statuses and accounts BK will display for each status number of created foreign payments and total sums for individual accounts and currencies At the end will display number of records that can be processed during balancing In the list by currencies will display for each currency total sum of corresponding created foreign payments For each currency there is a total number of payments and total amount of payments placed into balancing For update of permitted collections a list of number of collections by statuses and requests and total number of collections are displayed those placed into balancing For update of standing orders a list of standing orders by statuses and total number of standing Manual 66 BankKlient orders are displayed those placed into balancing For time deposits a number of ready requests is displayed For accounts parameters change a list of accounts where changes were performed and total number of changes incorporated into balancing are displayed For requested electronic documents a list sorted by documents types and account numbers and total number of requested documents are displayed For client messages a number of ready messages is displayed For receivables a number of receivables by document type is displayed Individual lists can be printed by user If transactions with an allow
98. ecause it will speed up payment processing and furthermore if account old numbers are used in EU or if SWIFT BIC bank code is missing then the charges might be higher Name Address Country text field specifying payment recipient s account name Currency contains 3 digits ISO code payment currency to be sent to recipient Entered currency is checked against currencies codebook i e currencies allowed for foreign payments Manual Description of BankKlient system 37 Amount amount of currency payment you order to send to recipient Entered value Amount is checked against currencies codebook column Rounding so that created value corresponds with required format E g for value Rounding max 2 decimal points for value 0 whole numbers etc Country code two characters country code i e country where recipient bank is Banking connection this field contains full name of recipient s bank city and country recipient s bank identification code if you know it as it is e g BLZ for German banks AT Austrian banks FW and ABA US banks SORT CODE GB banks ABI and CAB Italian banks etc Information for recipient text field containing info from you to recipient what is the payment purpose Usually there are invoices contracts numbers etc Expenses to debit contains expenses settlements as you specified i e settlements resulting from foreign payment creation This sho
99. ected transaction to be revoked is already posted 7 not found revocation rejected transaction to be revoked not found 8 removed revocation canceled through batch discarding 5 3 Abbreviations used in transaction forms and print Status Where Meaning B form table grid bank batch identification Bld form table bank identification DB form detail debit form table print C form table transaction type collection CR form detail credit form table print Cld form table client identification CP form table connecting point batch identification IF form table number of days after which the transaction will wait if print there are insufficient funds BO form table batch order batch identification Tid form table transmission identification TO form table transaction order in batch batch identification Manual Appendices 117 P form table AS form table batch identification transaction type payment accounting system 5 4 Utilization of keys in transaction forms Utilization of these keys depends on if specific transaction form performs function that that key runs e g forms for transactions browsing do not work with header etc Keys Alt underscored field letter Ctrl D Ctrl Q Ctrl T Ctrl W Ctrl Home Ctrl arrow upwards Ctrl arrow downwards Ctrl End Ctrl G Ctrl B Ctrl K Ctrl M Ctrl Z Ctrl P Ctrl S Ctrl C Ctrl 1 2 3 4 Ctrl Alt
100. ed if Week lines in last week if Day lines in last 24 hours When values are entered into items in accord to which the selection is to be done by pressing button __ F Select in form middle part is displayed the list of selected lines By button _X Bse the selection is canceled and all processing protocol lines are displayed In bottom part is displayed message detailed description that is in middle part and in line with cursor Button Jaja enables vertical movement in form by lines and jumps at the protocol beginning and end Button en will display printpreview of processing protocol middle part 4 12 2 Data reduction The option Data reduction enables to cut out in batches archive data on the basis of user requirements Archived data Archive Yes are batches from bank to bank or account balances having in transmission protocol Status received and they are not past newest batches Note the reduction will not free physically room on disc The freed memory space is subsequently used for new data storage The access to this option has user with administrator permission It is possible to reduce by whole batches for following data types Invoiced transaction from bank statement details Manual Description of BankKlient system 107 Account balances Transactions history For each type it is possible to define batch number from which inclusive all older records will be removed from
101. ed duplicity are to be entered in the balancing the following warning will be displayed with an overview of priority payments or domestic transactions In domestic payment or priority payment balancing will be executed transactions with allowed duplicity number of allowed duplicities X The user can then decide how to proceed As to the each record type the user can decide if he wants to process balancing for specific document button M Patom or not button process button X Cancel Automatic processing of information for remote backup is also a part of balancing Remote backup contains backup of BankKlient system user settings in bank for recovery after crash purpose Backup is performed during every balancing if any of settings changes During backup processing message appears Backup Next message informs about its finish f e Remote backup Batch created 20 20080001 transactions 3 If later recovery after crash is necessary backup settings will be a part of the configuration file for recovery He has also option to cancel whole balancing If client is using hardware encryption key in transmission register in transmission place Bank an item Encryption is activated then following form will appear EA Encryption key password x Enter Access password Communication port COM2 v Inside the user will select one of offered communication port and will enter into selected port an encryption key
102. ed for orders entering saving errors cut down and data take over from client another systems Utilization of BK system enables to client perform round the clock banking operations via computer modem or connection to Internet network without visiting the bank POS 1 2 BankKlient system features The solution comes out from current bank automated clearing system Transmission between bank and clients is executed bidirectionally from client to bank from bank to client Direction from client to bank transmits domestic transactions accounting payments and non accounting collections foreign payments and requests for direct debits Direction from bank to client transmits information about posted transactions rejected transactions client accounts balances turnovers Furthermore is transmitted info about permitted collections holds transactions posted during the day and ON LINE balance Transmissions are executed via Internet Two way bidirectional transmission also includes transmission between client accounting systems and BK system from accounting systems to BK system from BK system to accounting systems From accounting systems it is possible to transmit domestic transactions accounting payments non accounting collections and foreign payments to be transmitted to bank To accounting systems are transmitted details about posted and rejected transactions in bank and client accounts balances Furtherm
103. ed has option to use accounts list and codebooks User can create one time headers in which he enters details to be added into new transaction and will press button Mus or he can save created header and use it later again He also can combine both options select saved header add more details and only that confirm it When button W Use is pressed system automatically switch itself to bookmark Transactions The last populated header remains valid until the user closes form Creation or until selects another saved header If the header is not saved its value if the form is closed will disappear If user wants to keep the header for future use he has available button _ Ed Save When pressed the dialogue for save will appear Odvody 3 X Delete g Print H m afeh e Name X Close Here the user records header name under which is saved either new or can overwrite existing one He saves header by button Save If button Delete is pressed then header whose name is in item Name on form last line is deleted Via button Print he can print all saved headers After header is saved the system will not automatically switch to bookmark Transactions User has option to modify header and again save it or confirm During the save process a value in item maturity Manual Description of BankKlient system 35 date is not saved item will become grey in a moment of
104. ed transactions and work with them might be lengthy that is why before transaction form will appear view form that enables to cut down basic transactions set Then with this subset is processed by transaction form The specification of transaction subset is done in form Selection of transactions subset If the user does not need to reduce basic transaction set he may press button that will allow him to continue i e to move into transaction form without any selection In this case he will have available all posted transactions However his intention to skip over the set reduction must be confirmed by button M Patom By clicking again on button will enable again to select the transactions subset Button aa Court will display number of transactions complying with given criteria Based on this the user takes a decision whether he will even more reduce selected transactions subset If there is a need to reduce transactions basic set then there are three options transactions batches selection by bookmark Batch selection selection of transactions regardless of batches in bookmark Transactions selection selection of transactions in bookmark Filter Selection criteria are set on the basis of value stated in bookmark that is visible from the moment of confirmation by button M Pettom Values in another invisible bookmarks are not important Bookmark Batch selection from form Selection of transactions subset The selecti
105. eeneeeeeesenseeeesenseeeesetsnseeees 4 5 5 Regular payments 4 5 6 Regular payments import vee ccccccecesceceseneeeeesecenneeecsenaeeeesscaeecesesseaeeeesenaeeeeeesseaenees 4 5 7 1 Transactions correction cccccccecccccccccseeeececeeccuuececececsseussueeseessssuueeeeeesesssssaneeeeeseseas 4 5 8 TTANSACTIONS VELIFICATION e a aaae aa taan a ae eii ai 4 5 9 Transactions confirmation oo cccecccccccccseeeccccccccuueeececccsscesuueeeessesuueeseeesesssusaneeeessasaes 4 5 10 Transactions view 4 5 11 Transactions discard 4 6 SOLVIC AAAA TEE E ET EPET ATT T A EN TEDA A iiss tesa 4 6 1 Requests for electronic documents 1 cc cccecceceeeseeeeteeseeceeecsenseeeeseneeeesenensenees 4 6 2 Forward deals 4 6 3 CollectioNS permission oosesnnnennnneeenaneeenenenneenenneennnneennnnrneernnnnernnnnenennnneenen neee 4 6 4 Standing orders 4 6 5 Time deposits 4 6 6 Accounts parameters 4 6 7 Payments revocation 4 6 8 Receivables 4 6 9 Messages to bank 4 7 Balancing eee 4 7 1 Complete Balancing a PA ai stiaunbatenunaractaaten 4 7 2 Balancing of included transactions cccccccesececsesseeeeteeseeceeessenneeeeseneseeeesseaeeees 4 7 3 Domestic transactions including ccccccceeeensceeeseeeeeetseeecesessenaeeeetenseeeesesenaenees 4 7 4 Foreign payment including
106. eesseeeees 12 3 1 4 Foreign payments details cccecesececeeeneeeeeseseneeeeesenaeeeeseeaeecesesseneeeeeseneeeeeesseenees 12 3 1 5 Request for opening change and cancellation of permitted collections 12 3 1 6 Current list of collections from DANK uo cccccccccceeessssceeseceessensesessseeeseeessseeneeeetssaees 12 3 1 7 Request for opening change and cancellation of standing orders 000008 13 3 1 8 Current list of standing orders from bank 0 cesccccceeseceeteeseeeeeecsenseeeesenseseesetsneeees 13 3 1 9 Requests for transactions revocation ccccecececeeeseeeeeeeneeceeeesenaeeeesenseeeesenensenees 13 3 1 10 Request for transactions revocation processing result cccssccceesteeeeeeeteeees 13 3 1 11 List of invoices and credit noted for receivables financing by loan 0000008 13 3 1 12 Receipt of remaining batches from bank ccscccccescceeeeeteeeeeeeeeneeeeseneeeesessnseeees 14 93 4 13 GHENEINESSAGES onenn ar raa aeaa aa Ai aa a ata 14 3 1 14 Current balances holds and posted transactions ccsscccccceesseeeesesteeeeeeteneeees 14 3 1 15 Account parameters setting change ccccccceccccseeseeeeteeneecesecsenseeecseneeeesessnaeeees 14 3 1 16 List of new available documents ou iesccccccccssecseeeesssceeeeecessseeseeettsaeeeseeesssseeeeeettaeees 14 3 1 17 Request for electronic document 2 cccccceeeceeeseeneeeeteeneeceeecseaaeeeesenaeeees
107. em 75 Button _ Serine _ will display printpreview of transmission protocol 4 8 6 Transmission setting The list of connection points the client can communicate with is called Transmission Register It always contains at least two connection point definitions own and bank Furthermore the user can define connection points for accounting systems Definition of accounting systems can be added updated and deleted These activities can be performed in this menu After its selection a form Transmission setting is displayed that contains definitions of so far entered connection points and buttons Protocol New X Delete ong Features Button will display transmission protocol section where connection point is that selected by the cursor in form Transmission setting Via button tnw it is possible to define additional accounting system By pressing it a form Transmission Point new accounting system is displayed In bookmark Accounting system it is necessary to enter name data format if any data will be received from accounting system if any data will be sent to accounting system if imported domestic transactions are to be considered verified or confirmed For entered transmission direction code of national alphabet characters is entered without diacritic CZ Kam Czech of Kamenick CZ 852 Latin 2 and Win1250 Czech for Windows and directory from which the data will be received or to which will be stored To get
108. ensneeees 14 3 1 18 Sent out electronic documents cccceecccceeseeneeeeeeeeeeeteeneeceeetseaaeeeesenseeeesenenseeees 14 3 1 19 Request for creation of new TD or TD termination w0 cecsecececceesseeetetneeeesetenseeees 15 3 1 20 Accounts current list oiceecccccccceccseeessseccesecesseeceseeesseeeeeeceesseeeeseeetaseeseeeseseeeeeeetiaeees 15 3 20 Processing in Bank suai suck san ctetatanstanmrannsetansstestaags cd atadaseduicadachdatadedadadadalanshaasudashlaskaaannts 15 3 2 1 Batch processing with deferred processing 2 cccceeseceeeeeeenseeeeseneeeeeetseeeees 15 3 2 2 In real time with possible deferred processing cccccsccccceceesseeesetteeeesetensenees 15 3 2 3 Processing in real time oo eeesecccecccenecceeeeneeeeteeeeaeeecseaeeeesecaeeaesesseaeeeesenseeeesensnaeeees 16 4 Description of BankKlient SyStemM ssssssnennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnn nnnnnnnnnnnnnnnnnnnnn nn 17 4 1 Basic terminology astie ee ie eea a etirdi Con erie tony aS e 17 Pa Tis fg EEN O 8 Pare repeater er eee AAE AEAEE E ETE EEEE E AT 17 4A 2 2 kansat Sennaa a Rs Se REE ee 17 4 1 3 Transaction identification ceccccceesssecceeceeseeceseeenseceeseeeesseeeseeetisasseseeeseseenseeetaaees 17 Manual Content 4 2 System features description 4 2 1 4 2 2 4 2 3 4 2 4 4 2 5 4 2 6 4 2 7 E aO AA a EAE EE Transaction forms 2 PANS ACHONONIGIN
109. ents ccsecccccenseecseeeneeeeseeseeeeseeaeeaesecsenaeeeeseneeeesenseaeeees 4 9 11 Messages from bank 4 9 12 Exchange rates 4 9 13 RR DOIS eeeeeceeeteeee 4 10 Transactions cccee 4 10 1 Created transactions Manual Content 5 4 10 2 TTANSACTIONS IN PLOCOSS ccccccccceseecceenseeecsesenseeecseaeeeesecaaeaeeesseaeeecsenaaeeeeeseeaaeees 88 4 10 3 Transactions history etececeetececececeneeeeeeseeeetsecenseeecseaaeesesseaeecesesseaaeeeesensaeeesesenaaeees 89 4 10 4 DISCAFACA trANSACTIONS mreana a a iana 90 4 10 5 Foreign payments created ou ee eeeeseeeceeenneeeesesenneeeeecnaeeeesseaeeceeesseaeeeeseneeeeseseeeeees 90 4 10 6 Foreign payments history o eceeeeeseeceeeeneeeeeeeeeeeecseaeesesseaeecesecseaaeeeesenseeeesesseaeetes 90 4 10 7 Deletion of transactions iN process cccccccessceecseeseeeetseseeceeesseaseeeeseneeeesesseseeees 90 4 10 8 Deletion of discarded transactions cecccccccccceeeccecccccccsseeeececssseueeeseeceesessaueeeeeeesees 91 4 10 9 Transactions verification oe eceeeccceeecccccneecccccnececcnecececssceesecaeesssucesscauecesesseseeneeeeees 91 4 10 10 Transactions confirmation 2 01 cccceccccccneeeccccsececsuecececsuccesecsecsssnecesecaueeesessesesneeeees 91 4 10 11 Balancing statement overview history ss ssssoessssoesnnneennnnnneeennnnernnnneennnnnneeneneee 92 4 10 12 Overview of created transactions ccccccccccccseecececccscs
110. equest back to bank By this the request is moved from bookmark Creation to bookmark History and processing status is set On bank side there is a check if the transaction is authorized funds sufficiency and requested opening date If everything is OK and TD is created then the bank receives batch 9 list of accounts containing also new TD account Manual Description of BankKlient system 59 Time deposit termination It is possible to terminate all allowed time deposit types regardless how they were opened branch Banklient Basically the meaningful is to terminate time TD only and it is possible only at the moment of its renewal The termination of one time TD means high penalty imposed by bank and thus is practically meaningless The request for TD termination has 2 steps Step 1 user selects from TD accounts list the one he wants to terminate Step 2 user enters additional required information Terminationmethod user has following options regular at next renewal applies for revolving TD only at nearest renewal the deposit is terminated early with penalty is terminated in nearest possible moments since its dispatch to bank In case of termination out of renewal the penalty is charged Current account principal user selects one offered account to which the principal is transferred from time deposit Interests credit to current account interests are tran
111. erated outside of BankKlient system and contains list of invoices and credit notes From directory for default offer defined in Transmission setting in section Data receipt from accounting system to bank During the receipt a double counting transmission check and formal and logical controls of receivables contained in text file are done Structures of all text files types are given in documentation part Interface 4 1 13 Electronic signature To secure transmitted batches between bank and client BankKlient system is using electronic signature and that is one of most up to date data safety methods Application of electronic signature guarantees messages integrity and their sequence is able to detect possible modification of contents Manual 20 BankKlient in messages in transmitted batch makes impossible to copy any message secures that no message is lost or change of messages sequence Keys for work with electronic signature are split into secret and public part Secret private key is accessible on the basis of knowledge of access password Via this key a transmitted batch is assigned electronic signature Public key is delivered to messages batch recipient It verifies electronic signature of received batch Client can create to decrease risk of key or access password and is able to change the password he is using by generating after certain period new key Keys for electronic signatures are stored tog
112. ere is also possible to obtain info about posted domestic transactions sent to bank on that day and there is no need to wait till next day Manual Description of BankKlient system 17 4 Description of BankKlient system 4 1 Basic terminology this part explains some basic terminology used in system BankkKilient 4 1 1 Client Physical or legal person that has with the bank an account and has agreement on BankKlient system operation 4 1 2 Transactions Is an order to transfer financial funds between two accounts Account from which the transfer is done is debited is called debit and account to which are financial funds transferred is called credit in favor There are two types of transactions 1 accounting transactions payment 2 non accounting transactions collection In BankKlient system there are following transaction types domestic payments transactions collections foreign payments payments Since its creation the transaction in BankKlient system passes through various states Transaction current state can be found in item State in transactions individual tables Transaction states are described in Supplement Transaction statuses 4 1 3 Transaction identification The purpose of transaction identification is to identify it as a unique It is composed of transaction creation date and characters string 13 characters length In BankKlient system we work with three transacti
113. erns for future easier creation 4 4 1 Domestic payments creation In this section is possible to create domestic transaction client payments Besides creation of new transactions it is possible to correct or delete transactions These operations are performed in bookmark Transactions remaining bookmarks are supporting ones to facilitate creation of new transactions and for existing transactions search Transaction are composed of items Bookmark transactions Transactions are generated in transaction form a by using button New b by using button The primary contents of newly generated transaction depends on creation method Manual Description of BankKlient system 33 or no value was entered in bookmark Feader then new transaction contains following values maturity day transaction creation date prefix of debit and credit account 0 debit bank 600 currency CZK If client has only one debit account then prefix and base of debit account is entered As to the debit and credit accounts client may choose account from his own accounts allowed for operation creation In menu an account number is displayed then currency and type or account name Display of account in menu also depends on its m in transaction new transaction contains values from bookmark Headers If there are no values in bookmark Headers then transaction is populated as slated in point 1 3 If transaction has been generated
114. ers batch from bank is received Upon receipt of standing orders batch from bank it is possible to do changes in standing orders 3 1 8 Current list of standing orders from bank After standing orders batch is processed the bank will create for BankKlient system users batch containing confirmations of standing orders requests from bank Upon receipt of batch in BankKlient system during the day the receipt takes place during transmissions see Transmissions in standing orders records the state is set to either processed or rejected and all records can be viewed via option Services Standing orders bookmark History The list of standing orders can be updated during each transmission see Transmissions Internet and view it via option Services Standing orders bookmark List from bank 3 1 9 Requests for transactions revocation Transaction sent to bank if not already posted in the bank can be revoked from processing In mode Services Payments revocation in bank we can mark revoked transactions in their list where exists probability that they have not been processed so far Already posted transactions can not be revoked 3 1 10 Request for transactions revocation processing result When transactions revocation batch is processed the bank will create for BankKlient system clients a batch confirming transactions revocation from the bank Upon receipt of batch in BankKlient system in transactions in process and in record
115. ery is done at server level 3 Then he will generate electronic signature new key and will deliver it to bank When the recovery is completed then from bank will be additionally sent out historical data Numbering of batches to bank will be a follow up to previous batch received by bank System recovery can not be done by installation CD and configuration obtained with agreement Possible problems and their solution are stated in supplement How to proceed if BankKlient system installation problems appear Manual 10 BankKlient 2 5 System uninstallation BankkKlient system modifications uninstallation is described in installation CD in documentation parts First steps BK_FirstSteps_EN pdf and Net installation BK_Net_EN pdf 3 Basic operation and processing in bank 3 1 Basic operation description Following are basic operations in BankKlient system Direction Client Bank Domestic payments including Priority payments Foreign payments Request for opening change and cancellation of permitted collections Request for opening change and cancellation of standing orders Request for orders revocation List of invoices and credit notes for receivables financing via loan Client messages or replies on messages from bank Accounts parameters setting change Request for electronic document Request for creation of new TD or TD termination Remote BankKlient system user settings backup
116. essary for authorized person opening and it is used when the user role is not clear at contract arrangement The user role is set as necessary afterwards 4 11 10 Configuration This section enables to amend and print system configuration For configuration modification user needs to have permission 2 Administrator system parameters setting configuration administration Configuration form has next bookmarks Bank General Verification Corrections Settings Manual Description of BankKlient system 99 Waiting time Internet Backup Automaton Duplicities and buttons rin a lt M Seve Via button _o save displayed details are saved by pressing E Print print preview is displayed Bookmark Bank In this bookmark there are parameters set by the bank and that the user can not change Bank identification Client identification National currency ISO Bank code Bookmark General In this bookmark there are parameters the user can modify client name used in some print reports number of days during which the transaction will discarded from processing in bank due to insufficient funds in account NP number of days after maturity date After that date the bank will try to post transaction that has not been posted due to insufficient funds in account When this period expires the transaction is in bank automatically discarded from processing If the value
117. essing dispatched and received batches and system for batches transmission excludes batches duplicate processing and ensures response to missing batches warning that batch is missing For this purpose the transmission protocol is used 4 1 6 Message It is composed of one text file line that ends with sequence of CR and LF characters These characters must be at the end of last line from right in the batch The message line is composed of characters fields that succeeds one after one without any separator Individual fields represent relevant information items in the message Each field must contain required number characters 4 1 7 Connection point Each location with which BK system performs transmissions is identified by number within interval 20001 65535 This number is called connection point Within the bank this number is unique Each client with whom transmissions are agreed and performed will be assigned one number i e one connection point Manual Description of BankKlient system 19 4 1 8 Transmission methods There is only one method of transmission over the Internet network dial up connection leased line 4 1 9 Formal check Formal checks control batch correctness and correctness of individual messages e g correctness of required length utilization of permitted characters set 4 1 10 Logic check Logic check is performed for defined items in the message E g bank directional cod
118. essueeeeecsuseueeeseeesessseaueeeeesenees 92 4 10 13 Overview of foreign payments ccsssscccccccessecesesessneeeseeeecsseeeeesttsaesesececeseeseeeetaeees 92 P Be ha MEI TE 0E E A EE A AAEE E EEEE EE A A 92 441 1 Constaht SYMDOlS iaaiaee a a a enn ds 92 ATT EAA 2 T 10 AAAA EA A Ea ETTE A E AE cvuguteaede 93 AOT1 3 POKMISSION hemisununutenis ne a a N a INN 93 APPT E E0 GANE EEE E EAE toed A AAEE A a E 93 Pek By EE 70101011A A AEEA N ES A E E AE AE DEN AA A SAN TAAS EASI 2 E E 94 ANT 1 622 a11 EE e010 AAA BA AE DEA E EERE E A A A E E 94 72 I iy E B E gt O EEE ee ee 94 4 11 8 Password change sscccccessccceccsenneeecteneeeecseseaaeeecseaeesesseaaeaesessesesecsensaeeesesseaaetes 97 ATT DROS iS AAAA A ER EEN AE E E A E EN EAA A Aa EAEE AAE tee teduledeledoiedelel tiestives 97 4 11 10 CONMPIQUIALION naerenn ianiai iaaa a ia aa a aaa aaa 98 T N E N RETo 0 AETA A EE 104 APPL Ea ERAN EEO 1U EERE ESENE ERE AEE AE AEE EEE TAS TETE A E 105 PO Bi eA Y 67 6 E E AAE AE DEE ET E E EAE 105 442 SUNS EEE E A ee ieee ae ee 105 4 12 1 A D1ICALION 1OG MEE EEEE E 105 4 12 2 Data reduction nrnna anA a late teleetettenee hie T iaa 106 4 12 3 Discard Of not sent batches woiceccccccceccccccccccccsueecccseseceeeeceeeeesseeeeeeeeeessusuuneeeeeeenea 107 4 12 4 TTANSACTIONS StAtiStiCS e a a a a A R EEAO aa STE 107 4 12 5 Available balances cccccccccseccccceeccccneececcncececsuececsuceeessuececesanesecauesesenseseeessneeees 108 4 12
119. ete new or revoked standing order button Er Delete Manual 56 BankKlient copy of current standing order button co print list of created standing orders button amp Print switch to confirmation mode button amp During corrections it is possible to move inside editing fields and execute via relevant button save or cancellation of performed changes How to enter individual items item order name means only register client orders item account number debit is selected from list of own accounts for operation Permission of standing orders into item recipient account number and recipient bank is necessary to enter recipient s banking connection items variable symbol specific symbol constant symbol and abbreviation have same meaning and features as in domestic transactions item amount regular payment in CZK item validity date states from what date the standing order is valid it is possible to enter the date of second following working day If the standing order is created after 19 30 then it is necessary to enter the date of second following working day the item period can have values day month item frequency means payments in frequency units For period day the frequency can have values 7 and 10 for period month the frequency can have values 1 2 3 6 12 e g period month frequency 2 means payment every second month item specific day is informative item
120. ether with entered batch number since which is valid 4 1 14 Pass The pass is used triggers HW encryption key in bank The pass is a secured client s identification file If the pass verification is not OK no operation with client data will be executed 4 1 15 Transmission protocol The transmission protocol is a file that protects system against duplicate input and output information Besides this main function also contains input output information attributes time status order 4 1 16 Application log Application log maintains for 90 days info about all important activities performed in the system 4 1 17 Codebooks Codebooks are common data for all clients That is why their transmission direction is only from bank to client Some of them can not be changed and in BankKlient there is only option to view them and print them these are constant symbols banks are authorizations For work with foreign banks there are in the system also codebooks for currencies countries and exchange list Some codebooks or parameters can be changed by client depending on his needs Permissions System operation is divided into operations and are marked by number and text The list of these marked operations is called permission The permission list is unified for BankKlient system and that is why is distributed from bank to clients as codebook Permission to individual system users assigns client in parameters users Full permission list can
121. ey will be not included into balancing and user must confirm them see mport Transactions confirmation or Transactions Transactions confirmation unless the user has permission 116 Automated confirmation of corrected transactions by user from accounting systems and regular payments In transmission register it is possible to select for each accounting system separately a state Verified or Confirmed that the transactions should have after download Prior the order sending to bank it is necessary to process balancing see Balancing System enable to send to bank only selected transactions see Balancing Including transactions The balancing will create domestic transactions batch for bank that contains either all confirmed and selected transactions see Balancing Complete or only selected transactions see Balancing Only included By this all these correct transactions will become transactions in process and at the same time will be moved to transactions history where are stored permanently If the batch has not been sent to bank see Transmissions then it is possible to discard whole not sent batch with all transactions see Utilities Discard of not sent batches Dispatched domestic transactions in process can be cancelled before their posting see Services Payments revocation in bank 3 1 2 Receipt of information about accounts balances and about posted and rejected transactions For clients operating BankKlient system the bank crea
122. f filter can be used for Selection of subset values can be stored and used again The operation is same as in case of transactions forms filters The search can be done via abbreviations no difference between small and capital letters the search looks for abbreviations where the required text is i e if the text is longer but contains setup sequence then the transaction is found If the form for Selection of transactions subset is completed by button M Pettorm then the transaction form is displayed This form enable to see selected transactions subset or all transactions to bank Transaction that has available transaction form will be marked as input transactions set If the form is terminated via another method then system will return user to the menu The client can work with input transactions set in transaction form i e he can extract from input set any transactions via bookmark Selections or Filters and selected transactions can be seen and also printed In forms and in prints a whole set of various abbreviations are used In item transaction type will appear in table on screen as well as in print reports if it is not a payment or collection a number that returns back ICBS Description of payment order items posted transactions Besides items that are same as in created transactions it contains Valuta date as at which the transaction was posted to own account from balance accrual point of view Posted real d
123. f the downloaded batches from the bank If the automated transmission is waiting for transmission start then this mode can be closed by clicking on button _X Stop If till this moment an already received batch requires restart during permanent transmission has been already received then after its processing a BK system restart will be executed Otherwise a logged in user has to enter again his password after logging in into BK After 3 unsuccessful attempts the BK system will be closed If in the configuration an item Execute backup after automated transmission is setup then BK will be backed up 4 9 Bank In this menu user can browse all kinds of information which he receives from bank He can find out which sent orders were posted or rejected and reasons of rejection he can browse his bank statements and accounts balances He can also read various messages received from bank 4 9 1 Statements Statements generated by system BankKlient do not replace statements from bank even they have same form and their numbering is derived from batch sequence number The statement is generated in if the batch from bank contains at least one transaction Before statements generation it is necessary to enter conditions for selection of transactions print from bank What is selected Batch last one or from selection from already received ones Account all or from menu Sorting sorting standard or non standard do not
124. first line in target format will contain column names If user wants to change names of items then he can use bookmark Columns names where he enters new names If user does not want to export all items from selected source then he can in bookmark Column names remove export flag assigned to items he does not want to export The system remembers last values setup in bookmark Columns names and Columns selection for each data source When all required info is entered then by clicking on button _F Exot a file with transmitted info is generated Before the file is saved a form is offered in which the user will select directory and will enter the name and suffix of generated file In selection target format Excel MS Excel program is activated blank sheet is created and selected data are by lines transferred from the system to MS Excel sheet 4 12 10 User activity If the BankKlient BK system operates in shared mode shared mode the user activity monitoring function is activated Normally the user monitoring is not activated For each user who is logged in the immediate activity is being monitored till his log off from the system The unique key to identify the user is a workstation name PC name in the network The list contains following columns workstation name logged in user log in time log in date and time into BK system Manual 112 BankKlient action type prog
125. for period month and states the day in the month on which the payment order becomes valid by ticking on item last payment is set the date on which the standing order it terminated Furthermore it is possible to set a date and amount of last payment that might be different from regular payment If these items are not entered then the order has unlimited validity Confirmation mode In confirmation mode is possible confirm current standing order cancel confirmation of current standing order confirmation of whole displayed group of standing orders cancel confirmation of whole displayed group of standing orders copy of current standing order print of list of selected standing orders set switch to creation mode by button Via toggle button al confirmed to confirm group is possible to select displayed standing orders Bookmark History Enables to view and print history of standing ordered creation and outstanding requests for creation change or standing orders revocation button Boop a en and delete selected records button _ FP Delte that are processed i e do not have status not sent Also here the form has two sections in upper section is detail of selected standing order in lower section is a list of selected group of standing orders group is selected by toggle button Manual Description of BankKlient system 57 all unprocessed processed Displayed ite
126. h a case there is a suspicion that the user had to leave the computer and there is a risk that somebody could abuse the open application It is again necessary to log on in order to continue working in the BankKlient application Screens on which work was being done before the application was locked remain open The value 0 has a special significance and if set automatic user log off is switched off The pre set value is 0 The recommended value is 5 4 11 11 Groups This section defines groups with unifying meaning e g Wages that are used in Creation during patterns creation and their function is to simplify creation of recurring wholes and to ensure integrity of generated transactions Groups can be defined corrected and deleted Manual Description of BankKlient system 105 In form Groups upper part there are items number and name into which new or corrected values are recorded In form bottom part is a list of so far entered groups in which we are moving through arrows and mouse the groups marked by cursor is diplayed in form upper part When defying the group button New group number and name are entered Entered values are either via button M save stored or by button X Cance canceled In the correction mode button E Corect is possible to correct group name that is in the form upper part The entered value can be by button M save stored or by button LX Cancel ancelea In groups dele
127. hat has same name and suffix within one accounting system Selected file is checked firstly formally and after that logically If a formal error is detected acceptance of text file is rejected Formally correct records have assigned depending on logical controls result following statuses confirmed Manual 44 BankKlient error see Receivables error statuses Text file receipt result is recorded in transmission protocol batch type is 0 4 5 4 Repeated export to accounting system For accounting systems the files with posted transactions rejected transactions and client account balances are created in a moment when received batch from bank is processed To execute such an action again for selected accounting system enables Repeated export to accounting system User by himself or accounting system will ensure that such a created file will not be processed in accounting system twice First of all it is necessary to select accounting system in form System selection is a list of systems from which relevant system for this action is selected and than select one of received batches Selection is confirmed by button by button X Beck the action is canceled 4 5 5 Regular payments The list of regular payments contains patterns of domestic transactions including information about payments repayment schedule The list is created by this option and processed by option Regular payments import Via pr
128. he module is found valid then is moved to list of current modules The list of current modules is designed for comparison of operated modules copy on local disc and module picture in the list This comparison is done during each system start If a new module is found in the list or on local disc the module is not found then is moved from the list to local disc and thus used by BK system The list of modules on local disc can be browsed via option List of modules Path scheme of module new version Bank gt batch gt BankkKlient batch gt prepared modules gt current modules gt local disc The update of management program BKWin exe is not done automatically After transmission the program new version is stored in Upg directory and user must when he finishes work with BK implement BKWin exe new version via program BKWinUpd exe 4 13 3 Database changes Contains description of database changes performed during system operation For each change is recorded version unique key type definition script highest value specifying database version change script individual changes or changes that do not have an impact on database version validity from date from which the change is valid done Yes No date change date note change result contains number of changes in database or number of errors BankKlient system is equipped with mechanism performing automated database modifications Required d
129. here is in column EH character amp then it means that message contains supplement If there is in column Ind character W then it means that message is for individual user If the column is blank then it is global message for all BankKlient system users Character in column Exp means that the message expired after validity date Button oMessages to bank wit switch to window displaying a list of client messages to bank ss Button enables the user to write new message to bank Button L2 Beftest in network version updates messages list Button X Delete will after control question remove selected message Individual messages can be generally split into 3 categories simple information messages that request from client just one response messages to which the client may respond once or several times By clicking on selected message or pressing key Enter on form Message from bank a date of dispatch displayed then date of receipt message subject and type info about supplements info if a response is requested number of existing responses and message text The text can be either a simple text or in formats RTF or HTML If the message has supplement the supplement name is message header below title Supplement Then the user can via button on either display supplement depending on setup in Windows or save on disc Text can be printed via button amp and among messages move by arrows If the message requires
130. hrough option new message messages that will be generated as a response to certain messages from bank From the format point of view there are two messages types text message in text editor it is possible to write message text to bank form message a form is completed its values can be checked before data are saved form is designed by language HTML i e internet form User creates new messages through default defined types For each type the message format is Manual 64 BankKlient defined text form and supplements permitted unpermitted list of permitted file suffixes and maximum supplement length if the length is not defined for given message type then is always limited to 1MB size The format of response to messages from bank is defined by original message type and the user has no possibility to change anything In the list of messages to bank the user can filter messages by individual types in menu there are all three types that client can create i e new ones responses to messages from bank or he can display all messages at a time For each message a line is displayed that contains following information if the message is response to message from bank column Ee Reply message status column Message status f if message has appendix column ah message format column Data date of dispatch column Sent date of bank confirmation column Received
131. ible to assign transactions future maturity but transactions with requested maturity on the day of sending must be transmitted to bank by an hour specified by contractual terms for electronic clearing with the bank for foreign payments If they are sent off later the maturity is automatically adjusted to next working day and test regarding funds sufficiency is performed immediately upon day start i e basically on balance of previous day end by applying exchange rate on which the maturity has been adjusted to In both cases is valid that if at the moment of test performance there are insufficient funds the transaction is REJECTED and will not be repeatedly tested and processed Transaction rejected due the error or insufficient funds must be created and send out to bank again For transactions with requested agreed exchange rate it is not possible to assign future maturity and must be sent to bank by hour specified by contractual terms for electronic clearing for foreign payments If at the moment of transaction sending to bank there are insufficient funds when standard exchange rate is applied or transaction is late the transaction is rejected To execute these marked transactions it is necessary after their transmissions to bank agree over the phone applied exchange rate If no agreement has been reached or telephone connection with bank failed then the transaction is next day discarded from the processing A ba
132. ic information additional information charges banks addresses reference mainly info assigned during matching of foreign payment in Bk alid values always state error state original group batch identification reference of officer who created changed verified confirmed and received the batch individual actions date and time lt FP oO ee Bookmark Filter enables to limit set of displayed details Automatically are displayed records from current batch from bank in bookmark Filter is marked the active option Batch number and is set to current batch from bank Button en will display printpreview list of details restricted by filter button Boop will display current foreign payment detail As to the format the print report corresponds with foreign payment advice print in bank List of foreign payments details The list contains following columns status detail status from posting in bank point of view payment type O outgoing incoming in remaining cases transaction code orderer recipient SWIFT BIC details payment purpose Meaning of items by payment type Manual 86 BankKlient Meaning of items depending on payment type Outgoing payments Beneficiary Customer recipient s account number and address Beneficiary Institution recipient s banking connection SWIFT BIC or address Receiver s Correspondent name and address of ba
133. ient system rights i e mainly in case of Windows NT and Windows 2000 must have the right to record in installation directories and in registration database The course of further installation is managed via understandable dialogues 2 2 System backup System backup is done mainly for data protection or for possible system reinstallation The backup time intensity depends on number and size of databases It can be run without user presence e g overnight Backup parameters are defined in Parameters Configuration Bookmark Backups The backup program BKWinBkp exe can be run When the work with BK system is terminated By running a program without parameter backed up are databases of all installations that have in definition backup guide flag for batch processing By running a program with parameter BKWinBkp exe Innnnn where nnnnn client identification only back up of installation database specified by parameter is done By inserting program call without parameter into plan regulating automated programs activation Norton scheduler WinAt System tools Planned tasks Then the backup is performed automatically via operating system tools at specified day or night time The result of backup is a file named BK_nnnnn ZIP info file describing backup process BK_nnnnn LOG nnnnn client identification and record in application processing protocol BankKlient Backup Backup upon termination of work with Ban
134. if the details of the payment order do not correspond to the inspections carried out The recipient s bank code does not exist The recipient s account in GEMB does not exist is closed at such time as an attempt is made at clearing The payer s account does not have sufficient funds for the period of time that the bank undertakes a repeated test from the due date Information on rejected transactions is automatically updated during each transfer Information on rejected transactions is displayed in the item Rejected transactions on the form On line accounts information or can be shown directly on this display from the menu Bank Unposted transactions rejected A description of the reasons for rejection and possible causes and resolution can be ascertained on the bank s pages by clicking on _ amp Reasons The item contains a table with a list of all rejected payments and above them detailed information on the selected payment with the possibility of searching according to selected data Booked International Tab In the Booked International Tab the lower part of the form displays a list of all international transactions booked during the accounting day the upper part displays the details of a selected transaction Information about booked international transactions is updated automatically when each transfer is made Information about booked transactions is displayed in the Booked International Tab in the Current Balances fr
135. ilities This system part contains various functions of service character e g the work with the electronic keys and another activities which directly have not connection with bank operations 4 12 1 Application log In this section it is possible to view application log that maintains info about all important activities performed in the system Operational info are maintained by default for 90 days safety info for 730 days bank sets default Manual 106 BankKlient times of info maintenance Safety info there are info about all actions performed on users permissions and roles The form Application log is split into three parts The middle part displays list of recorded activities Each activity fills one line containing following items Items description Order order of message record in protocol Save time date and time of message generation Message number message number Message message description activities or errors Module name of module where the activity was performed Message type User identification of logged in user Message type can have following values Fatal error Unknown error Error Message Login In upper part it is possible to enter conditions for selection by these criteria Message number Module User Message type Time limit If the time limit is None then all lines are displayed If is selected a Month then lines in last month are display
136. inance by loan In authorization parameters is necessary to enter permission Creation and browsing of invoices and credit notes for financing receivables by loan Details created here are after processing by balancing sent to bank An account quoted in individual invoices must be same as account quoted in agreement with bank provision of this service On bookmark New receivables the user can Manual 62 BankKlient create records about invoices and credit notes button New import receivables from accounting system button meot fal import receivables from MS Excel sheet button mt X correct or delete entered receivables In BankKlient system network version in also used button that will display updated list of receivables By button en it is possible to print list of receivables By button Boo it is possible to print receivable displayed in detail On bookmark History is displayed list of dispatched and still not dispatched invoices and credit notes for receivables In top part there is a detail of selected record in bottom part is a list User can print out selected record or complete list Records sent to bank can user delete either individually button _X Delete or by batches button Delete group When user deletes a group he selects between deletion of selected batch and all older batches On bookmark Summary information is displayed list of totals and number of cre
137. incorrect length 821 Instruction description 2 unpermitted character 822 Instruction description 2 task not allowed 823 Instruction code 3 not entered 824 Instruction code 3 incorrect length 825 Instruction code 3 unpermitted character 826 Instruction code 3 does not exist 827 Instruction code 3 not allowed for bank operation 828 Instruction code 3 unpermitted combination 829 Instruction code 3 task not allowed 830 Instruction description 3 not entered 831 Instruction description 3 incorrect length 832 Instruction description 3 unpermitted character 833 Instruction description 3 task not allowed 834 Instruction description 4 not entered 835 Instruction code 4 incorrect length 836 Instruction code 4 unpermitted character 837 Instruction code 4 does not exist 838 Instruction code 4 not allowed for bank operation 839 Instruction code 4 unpermitted combination 840 Instruction code 4 task not allowed 841 Instruction description 4 not entered 842 Instruction description 4 incorrect length 843 Instruction description 4 unpermitted character 844 Instruction description 4 task not allowed Manual 128 BankKlient 5 6 3 Receivables errors may appear during take over from accounting systems from patterns and when codebooks are changed 501 Client account base number not entered 502 Client account base numbe
138. international payment is rejected if the particulars of the payment order do not correspond with the performed checks non existent identification code of bank BIC country code etc there are insufficient funds on the account of the payer at the moment of sending of the payment or at 06 00 in the morning on the day of maturity for instructions with future maturity it has been cancelled on the basis of a client request a requirement has been designated for an agreed rate and there has been no telephone agreement with the treasury department of the bank Information about rejected international transactions is updated automatically when each transfer is made Information about rejected international payments is displayed in the Rejected International Tab in the Current Balances from Bank form or this screen can be reached directly from the menu Bank Rejected International Payments Transactions can be displayed by Account number and prefix Counterparty account number Amount of payment Currency of payment Date of rejection Reason for rejection By pushing the button we print statements of transactions in accordance with selected conditions By pushing the button we print only the currently selected transaction A description of the reasons for rejection its causes and solutions can be found at the bank s website by pushing a button The tab contains a table with a list of all rejected international trans
139. iodicity can be changed in current account only once in a month Manual Description of BankKlient system 61 documents automated delivery if user activates this option and at the same time has selected statements of electronic sending method then he will be receiving from bank automatically in addition his own electronic documents list of email addresses for notices in a moment when the document is available via BK system a message informing client about new document is sent to these addresses It is necessary to confirm changes before saving EA Confirmation x Q9 Laaree with change setup of frequency and statement distribution in my account By pressing button YES the 2 Agreement on bank products and services provision is amended by above stated consent By confirming the change setup of Frequency and account distribution the account maintenance fee may change in accord with Bank price list The change of statement frequency will generate statement and thus the date to which your statement is generated is changed The change of setup period or account statement distribution can be done only once in a calendar month To send parameters changes to bank first of all it is necessary to perform balancing Till the balancing close it is possible to correct or cancel stored parameters changes When balancing is completed these changes are moved from bookmark Parameters modification to bookmark His
140. ix and account base are moved together The move of command buttons is not allowed Each item above which the cursor is has assigned a cloud with explanatory text reminding what item it is In items there are number stating the sequence in which the TAB key is moving on items If necessary the sequence can be changed and overwrite these numbers However it is not necessary to change sequence of items created confirmed Before the form is saved system checks is the continual progression 1 18 is preserved and if some digits numbers are not used twice Change of Texts Legends By clicking twice on relevant text the text background color will change turn blue This means that the text can be edited The editing can be terminated by clicking on another item Text edit termination means return to original background for color As long as the text field is blue it can not be removed If during the editing whole text is deleted there will be a dot on its place in order to find it again on form and populate it Current Form Save and Setup Form whose format the user wants to keep is saved normally under selected name and under this Manual 42 BankKlient name can called back again If the user wants to return back to form original design then it is enough to click on button Standard If the form after alteration is not saved then changes in form will not be accepted and will be di
141. k such a transaction as rejected one together with flag stating the reason of rejection 200 disallowed direct debit 201 formal error 202 insufficient financial funds The operation of this menu is same as menu Posted transactions First of all a form for transactions subset is posted offers batches in which at least one transaction was rejected and that were not deleted via option Delete rejected transactions and after that transaction form that enable to see and print rejected transaction In forms and prints a set of various abbreviations is used 4 9 8 Deletion of rejected transactions For clear arrangement it is suitable to delete rejected transactions First of all a selection of transactions subset is done as described in rejected transactions Then transaction form appears It is possible to delete transaction displayed in detail in form button XK Delete oo trol query Delete transaction f x transmission identification Possible answers 4 ii group of transactions displayed in upper part of form button HK Delete group __ The group may contain all transactions or they can be selected via bookmarks Selections and Filters In such a case a control query is Delete all Possible answers are i If user wants to specify what transaction is to be removed then will press before button HK Delete group button 2 In such a case the system will require confirmation before any transaction is deleted by
142. kKlient system see Parameters Configuration Bookmark Backup Backup It is necessary to stress that for data recovery from backup only updated backup can be used i e backup after its creation no batches transmission with bank took place Warning During the backup process no user may be logged in BankKlient program is run otherwise backup will not take place As to the network installation the backup can be done only on PC on which the database server is installed User who executes program run for backup logged in user or user profile he is using Planned task he must have full rights reading recording deleting to target directories defined in backup guide Manual Installation backup reinstallation and system uninstallation 9 It is recommended to place the target directory outside of directory BKWIN to another logical or network disc During the backup process client database is disconnected from server database and its backup into specified target is done Attention if here is a program forced termination during backup process then the database will not be connected back to database server and backup will not be performed It is not possible to continue in work with the system 2 3 System reinstallation Full version reinstallation requires installation CD and banking configuration as well as access to files created during previous version backup To create a backup it is necessary
143. l transmission between bank and client is performed via Internet network If Internet is used then when connection is established batches are sent to bank and also batches are received from the bank Transmission can be executed on the basis of client initiative or automatically Automated transmission performs connection with bank in a standard way and in accord with parameters set in configuration This transmission method is used mainly for automatic receipt of batches from bank without necessity of presence of employee who knows the password to electronic signature Immediately after the batch is successfully received received batches are processed Results of batches processing are recorded in transmission protocol All actions executed in transmission area except of transmission protocol browsing are recorded also in application log 4 8 1 Processing of received batches Immediately after the batch is successfully received the received batches are processed The processing of received batches 1 90 except of batches types described here is described in System batches Manual 70 BankKlient Processing of received batches of domestic transactions 1 will ensure control of received batches the control also executes batch encryption check and verification of electronic signature Processed messages are sorted depending on message identification 1 transactions posted or rejected 2 account balances For
144. llows him to generate first operational electronic key and send it to bank for more details see First steps document All changes in users setting are recorded in application log By clicking on button _ New a form for user is displayed in which are bookmarks General and Permissions In bookmark General will be identification user validity first name surname reference personal number password password role user type order passw expiration mobile phone e mail string through which the user logs in into system requires singularity for operational users could not start with with this character start identifications of authorized persons ticking field specifying user validity user name user last name string 2 characters that is used for user identification in reference of origin change requires singularity for authorized persons start with characters or amp user numerical identification e g personal number user password through which the user logs in into system requested password strength is depending on setting in Configuration bookmark Security check from the list valid roles system and user is selected one to which the user will be assigned At least one user must be assigned to the role containing Administrator permission which enables him to assign additional operational users installer operational authorized
145. luding created confirmed etc If the button is not active then only basic details are printed the print scope for each transaction always corresponds with items displayed for transaction in detail at the moment of printing The button is accessible if the system have installed printer having in its name PDF Then it is assumed that the PC has installed software that will create from printed report a PDF document e g it can be SW 602 Print Pack PDF Creator or PDF XChange Depending on installed SW and its setup the user will get opened dialogue into which he will enter document name and directory of stored created document In some cases the user can chose if he likes to encrypt PDF document and authorize an access to document through the password 9 Enables to store report into document in PDF format without necessity to install in PC any additional SW The dialogue is displayed in which the user can set document name and storage of created file As standard a report name is offered as a document name In dialogue for storage also two options can be used PDF Setup dialogue for PDF document features setup is displayed Display After Creation when the document is created a browser set in system for PDF format files viewing is opened and the document is displayed PDF setting dialogue contains 2 bookmarks Preferences here we can setup range of pages the user wants to store in PDF document em
146. m and by pressing it texts of all errors are displayed By pressing button again the text display is reversed The set of displayed transactions can be limited via selection and filter 4 5 11 Transactions discard Transactions imported from accounting systems and imported for processing from regular payments can be before balancing removed from processing Client can discard transaction individually by button B Discard or discard whole group of transactions by button A Discard group This group is specified via selection Select or filter However the user has to think over carefully the action Discarded transactions can not be returned back for processing Info about each discarded transaction is recoded in processing protocol 4 6 Services This menu is the last one out of those from which the user creates requests to be sent to bank Here he can work with standing orders allowed collections direct debits change parameters of his accounts create lists of receivables covered by loan ask for electronic documents and send messages to bank Here he can also revoke orders already sent to bank but still not posted 4 6 1 Requests for electronic documents This option gives client an overview of existing documents to its accounts and if electronic documents sending is activated it enables to download selected documents in PDF format to his PC Now there are these types of documents statements advices list of receiv
147. m that will be displayed set of buttons the interval end value is quoted El to search transactions where given value has lower values than entered value sie lower or equal to entered value higher or equal to entered value higher than entered value E cancels selection by given value The selection is done by clicking on button 3 J and selected filter is canceled by button Clear User can save and select filters in the same way as in bookmark Select After the form is closed the setup filter is not saved Manual Description of BankKlient system 29 4 2 6 Control methods BankkKlient system is operated through menu hierarchic system menu Options from which the user can choose in given moment are marked as permitted and options that can not be selected in given moment selected are marked as blocked Permitted and blocked options are displayed in menu in different colors The option is represented by text from which one character can be defined as character for direct selection such a character is underlined Options in menu are permitted or blocked depending on setup permissions for logged in user Permitted option can be activated by entering character for direct option in main menu via Alt character in subordinated menu just by pressing character for direct option by mouse click on left button by cursor arrows and pressing button ENTER Activities to be executed is pos
148. ments created Foreign payments in process payments sent to bank but still not received by the bank For selected transactions a report preview is displayed 4 12 5 Available balances Available balances in client accounts show how much financial funds client has available As a base for calculation are balances from previous accounting day not from current balances i e payments received during the day are not taken into account First of all the form Available Balances is completed in which is stated whether transactions with future maturity will be taken into account default take into account and maturity default today s date Upon completion these values by pressing button J available balances are calculated and report preview is displayed Available Balances report contains following details Account number Balance balance from last batch from bank Available balance from bank balance from bank total of amounts of not rejected transactions in process Available balance after balancing balance from bank total of amounts of not rejected transactions in process total of amounts of domestic transactions with status confirmed and included All transactions available balance balance from bank total of amounts of not rejected transactions in process total of amounts of domestic transactions with status confirmed included created verified The report does not take into account transfers bet
149. module PRP regular payments Manual 72 BankKlient 69 module SAD transactions from bank 70 module STM statements 71 module EXT external accounting systems 72 module TXT text info browsing 73 module TOP on line accounts information 75 module CARRY high level and adapted transmissions 76 module PRF batches processing 77 module ACT network administrator 78 module SMP foreign payments 79 module PEC permitted collections and standing orders 80 module ADV foreign payments details 82 library Qrpt50 bpl for print 83 BKWinUpd exe for implementation of new BKWin exe 84 BKWinBkp exe for system backup 86 module ARF receivables financing by loan 87 module AUT automated transmission 88 BKDps dll 89 BKEports dll During the processing of batch 2 electronic signature public key the public key is stored with batch sequence parameter as of which will be valid Batches of multiple and individual messages 5 and 6 may contain either simple text or messages can be formatted as RTF file or HTML page Batches of these messages can arrive as simple information or may require response from client that will be dispatched as client messages batch During the processing of batch 10 client s banking configuration are deleted details in configuration and client s existing accounts and are replaced by new details from the ba
150. ms are same as on bookmark Creation Furthermore for wrong standing orders rejected in bank an error identification is displayed in item Error code and reason why bank system rejected it in item Error description Warning Above newly created standing order a balancing must be done and the batch sent to bank by 19 30 latest working day i e one day before standing order becomes valid Over the weekend or holidays newly sent standing orders must have date of validity start next working day 1 day 4 6 5 Time deposits This option serves to create request for creation or termination of time deposits bookmark Creation to view history of created requests together with processing results in bank bookmark History Furthermore the client can display time deposits allowed variants _Available TD _ and bank current interest rates bank interest rate list Operations have assigned permissions 186 189 Bookmark Creation It is possible to work in two creation modes on Creation bookmark creation and confirmation To toggle between two modes press buttons a aj Creation mode In this mode the user has following options create request for new time deposit creation _ New create request for termination of existing time deposit 2 _Temination h discard delete created but so far not sent out request Er Delete make a copy of selected request amp Copy h print out a list of created requests E
151. n must match values entered during creation It all verified transaction items match then by pressing button the transaction is verified in transaction table in item Status a letter V will appear Important Warning If in configuration are to verified items constant symbol variable symbol or specific symbol then If no symbol has been entered then during verification it is necessary to enter at least one character 0 If a set of transactions for verification is displayed then the transaction to be verified will not be seen in the table It can be seen in set all or verified This means that the basic set of transaction to work with are only transactions to be verified This means that when the form is closed and then opened again the transaction verified during first form opening are not in form for verification available During visual verification after group verification data will be automatically restored which has same meaning as form reopening verified transaction are not Manual Description of BankKlient system 39 available form for verification It is not possible to print during transactions verification because it is not desired that the created transaction values are accessible If the user has permission 76 Automatic verification of transactions created or corrected by user then the transaction is verified during creation and this step falls away 4 4 5 Domesti
152. n of orders created by another user Creation of domestic and foreign clearing only Created transaction must be confirmed by another person than by person who created transaction 7 IMPORT 1 person import of orders by one user Import of domestic and foreign clearing only regular payments by one person 8 IMPORT 1 1 person confirmation of orders imported by another user Import of domestic and foreign clearing only regular payments Imported transaction must be confirmed by another person than by person who imported To obtain correct functionality the condition is in transmission registry for accounting system the state of received transactions is set to verified in entered transactions regular payments there is a flag confirm 9 TYPING amp IMPORT 1 1 person confirmation of all entered orders by another user Creation of domestic and foreign clearing only regular payments Transaction must be confirmed by another person than the person who created or imported it To obtain correct functionality the condition is in transmission registry for accounting system the state of received transactions is set to verified in entered transactions regular payments there is a flag confirm 10 VIEW permissions for viewing Permissions only for viewing 11 INSTALLER basic permissions for BKINSTUSER user used for installation 12 INITIATE this role contains basic permissions nec
153. nce after last posting Available balance is calculated in accord with bank logic and account type deducted are blocked amounts minimal balances etc Debit limit funds that can be withdrawn in debit overdraft Detection date date and time when current balances list in bank was created Change Date is accounting date in which the last account move was made Balance information are updated automatically in every transmission Bookmark Hold On bookmark Hold list of holds is displayed blocked amount with hold validity date and accompanying text if there are any holds Button _ Sein will print holds report related to specific account If no account is selected in form will appear holds for all accounts in this case the print is not available Holds information are updated automatically in every transmission Bookmark Posted transactions On bookmark Posted transactions in form bottom part a list of all transaction performed during accounting day is displayed in upper part account balance a detail of selected transaction is displayed Besides routine information the statement contains detail Order in day that states order of transaction processing on that day By button _ Seine we print statements report related to selected account If no account is selected all transactions for all accounts will be displayed but in this case the statements print is not available If not all posted transactions are sent to client
154. nd correction of foreign payments sets to state verified no verification is required Subject to assignment of authorization 125 or1266 and at the same time 120 or 121 136 Automatic Confirmation of Foreign Payments Verified by User During verification of foreign payments sets to state confirmed 1 after verification no first confirmation is required Subject to assignment of authorization 131 or 130 and at the same time 125 or 126 135 136 When both permissions are assigned the created or corrected foreign payment is automatically verified and confirmed no verification and first confirmation are required and is ready for confirmation by another person in state confirmed 1 132 135 136 When these permissions are assigned the created or corrected foreign payment is automatically verified and confirmed no verification and confirmation by two persons are required and is ready for balancing in state confirmed 2 140 Browsing of Foreign Payments Created Corrected or Verified by User Enables to see only those foreign payments where user was involved in their creation correction or verification 141 Browsing of All Created Foreign Payments Enables to see all created foreign payments 151 Browsing of Transactions Created Corrected or Verified by User Enables to see only those domestic transactions where user was involved in their creation correction or verification from creation Enables to see in evidence of
155. ne officer Then subsequently another officer can confirm transaction in option Transactions confirmation which means in this sense a second level of transaction confirmation All this depends on authorizations assigned to individual officers During the work with group of transactions in shared mode it is possible to work in batch mode Parameters Configuration bookmark Settings Manual Description of BankKlient system 47 4 5 9 Transactions confirmation Even transactions imported from accounting systems and regular payments must be before balancing confirmed If there is set in transmission setting for given accounting system that imported transactions are already confirmed then this step is skipped over The same applies in case that transactions from regular payments are created with flag confirmed The confirmation of transactions is same as confirmation of transactions generated via creation During the work with group of transactions in shared mode it is possible to operate in batch mode see Parameters Configuration bookmark Settings 4 5 10 Transactions view This option displays all transactions imported from accounting systems and regular payments that were not processed during balancing If the transaction has wrong item then its value is in red and in Cloud that is displayed if the mouse cursor is above it then error text is displayed At the same time a informative button 2 appears in for
156. ng directory For unshared mode there is default set and created director lt program directory gt TMPS Parameter Working server directory must be entered Next step is request for works in batch mode for transactions from accounting systems in shared mode verification confirmation including for balancing If a work is marked for relevant operations in batch mode it means that during their execution the table is locked and whole process will take place in exclusive mode When the table is locked a small yellow key will appear on screen The advantage of this is velocity of action execution e g if there is big volume of transactions However remaining users are blocked If the batch mode is not selected for relevant operations the action will be slower but the others will not be blocked But if another user changed any transaction from group earlier than the requested action is completed there will be an error Action will not be executed and all transactions will return back to state before given group action execution started Furthermore it is possible to modify number of attempts for electronic signature password entering default is 3 Maximum number is 10 If this value is exceeded the system reports that the number can not be increased and system recovery will have to be done Bookmark Waiting time In this bookmark is possible in shared mode to change waiting time during activities that restrict remaining users
157. ng systems from Excel notepad and when codebooks are changed Reasons Why The Bank Rejected Transaction Domestic Transactions 200 unauthorized direct debit 201 formal error 202 insufficient funds 203 direct debit amount 204 excluded transaction 205 wrong account 206 wrong bank 207 wrong currency 208 not allowed operation 209 sent to bank late Reasons Why The Bank Rejected Transaction Foreign Transactions 300 rejected by bank system closer error identification in text transmitted from the bank 301 formal error 302 insufficient funds 400 rejected by bank clean payments system 5 6 1 Domestic transactions errors may appear during take over from accounting systems from patterns and when codebooks are changed 1 account number debit base incorrect length 2 account number debit base non numerical character 3 account number debit base incorrect check number 4 account number debit base not allowed 5 debit prefix incorrect length 6 debit prefix non numerical character 7 debit prefix incorrect check number 8 debit prefix not allowed 9 not allowed own debit account 10 forbidden use of own debit account 11 debit bank incorrect length 12 debit bank non numerical character 13 debit bank incorrect scope 14 debit bank there is not own bank 15 debit bank missing in codebook 16 account number debit base zero value 18 acco
158. nk through which the payment is routed Sender s Correspondent SWIFT BIC or address of bank that mediated the payment Instructions codes payment processing method Remittance Information e g reference invoice number etc Request for confirmation fax number or e mail address to which the confirmation will be sent Exchange rate FCY sell Payment currency and amount currency and amount going to abroad Original amount payment amount entered by client Currency and equivalent amount payment amount in client account currency Rewards and charges charges that will increase payment equivalent amount Total amount payment amount that will debit client account Client identification identification of transaction entered by client used for automated transactions matching stands only for transactions taken over from accounting system Incoming payments Ordering Customer orderer s name and address or account number Ordering Institution SWIFT BIC or address of bank that dispatched the payment Sender s Correspondent name and address of bank through which the payment is routed Receiver s Correspondent SWIFT BIC or address of bank that mediated the payment Instructions codes payment processing method Remittance Information info about transfer purpose e g reference invoice number etc Exchange rate FCY buy Payment currency and amount currency and amount that GEMB received
159. nn point dispatch connection point of recipient bank receipt connection point of sender bank Order batch specification in format RRRRnnnn where RRRR is year and nnnn is batch sequence number in the year Batch Type numerical and text identification of batch type e g Transaction 1 Name batch name in format RRnnnndd ff where RR is last binary number of the year Manual 74 BankKlient nnnn batch sequence number in the year dd is batch type ff recording format 00 opened not packed not encrypted 02 packed not encrypted 06 packed encrypted Direction Sending Receipt Mode transmission method Status transmission status indicates what action was executed and its result Number of messages number of messages in batch Errorstatus for correct 0 otherwise there is no reason for rejection explanatory text is in processing protocol Created date and time of batch creation during transmission out and batch creation time during receipt Reference identification of officer who sent out received batches Changed date and time of last action with the batch Reference identification of officer who performed last action with batch Transmission Method can have following values Internet transmission via Internet Net transmission from local PC or network Not Exists if the transmission direction is Sending and transmission status is Created Transmission status
160. nsactions 4 1 23 Clean payments The clean payment is the most simple non documentary i e is not to subject to presentation of agreed documents and fasted product to settle client commitments or liability to from abroad in foreign currency GEMB executes payments to abroad and receives payments from abroad via S W I F T telecommunication network and NOSTRO accounts that are opened with foreign correspondents The foreign payment speed depends on payment order delivery to bank and connection of recipient or orderer bank to SWIFT This product can be used either as trade payments e g for goods services transportation leasing installments as well as for non trade e g gifts settlements pensions alimonies securities yields real estate etc Clean payments to abroad Payments to abroad can be done by clients from their CZK or FCY current accounts To execute foreign payment it is a must to know recipient s banking connection i e to know payment recipient account number best in format IBAN and name and exact name of recipients name and bank city best bank BIC code Payments orders are executed by bank only up to the available balance in current account CZK or Manual Description of BankKlient system 23 FCY Standard processing time and delivery time for foreign payment via SWIFT is much shorter info electronic transmission usually same or next day then the time for cheque delivery to recipient by
161. nt not sent out batch deleted Transactions from bank posted and rejected transactions Status Meaning OK done ER rejected RD received from bank PP partial payment HP higher payment 5 2 Transactions revocation Code 0 Meaning not included Note domestic transaction returned back from bank as posted transaction returned back from bank as rejected transaction was not created in BankKlient system here are also foreign payments created in BankKlient transaction created in BankKlient was partially settled transaction created in BankKlient was overpaid Transactions revocation statuses Note not included for revocation Manual 116 BankKlient 1 included Transactions in process Code Meaning NOOR WDM O not included included ready sent done rejected posting not found Transactions history included for revocation Note not included for revocation included for revocation ready for revocation after balancing sent for revocation revocation done revocation rejected transaction to be revoked is incorrect revocation rejected transaction to be revoked is already posted revocation rejected transaction to be revoked not found Code Meaning Note 2 ready ready for revocation after balancing 3 sent sent for revocation 4 done revocation done 5 rejected revocation rejected transaction to be revoked is incorrect 6 posting revocation rej
162. nt payments to services providers They can be pooled to so called groups For example the user can create a group Wages and in it patterns for wages if individual employees First the user will enter fixed values e g number of his account employee s account number abbreviations constant symbol variable values such a due date are not part of pattern Then it is possible when the wages payment is being created select via button group Wages and to create transactions for all stored patterns for given group The user will add only amount or variable symbol the due date is same as transaction creation date and can be assured that he has not forgotten some transaction If the group system is not applied groups codebook is not created then patterns have as a default group 0 If this system will be applied later on then it is necessary to define default group 0 in codebook as one of groups Besides groups each pattern has assigned a name Manual Description of BankKlient system 41 New patterns is created by clicking on button _ New As a help the user has available same as in Creation the list of own allowed accounts and bank codes or groups If all values requested by user are met the record is made by button M Save Created patterns can be modified or deleted 4 4 14 Domestic collections patterns The work with collections patterns is same as in case of domestic payments patterns
163. o see updated interest rates bank interest rates list Step 3 Client enters following additional required details Validity as of date from which the TD creation is valid If it is selected create now the request is processed in nearest possible moment since the batch is sent out to bank similarly like payment orders Otherwise we wait with date entering till the end of day processing starts in the system If the request with specified date is late the request is rejected Maturity deposit maturity length offered period depends on TD type and amount Interests credit specification of account to which the accruals go For one time deposits a current account is set in revolving deposit the client can choose between current and time account Statement address address to which the statements will be sent to same as current account address stated in current account from which the funds are transferred permanent address firm seat address in bank stated in client s contract that might differ from statement address Sending mode by mail personally electronically When the request is created then is in state either created or confirmed depends on 189 permission setting automated confirmation of created requests for new TD and TD termination If the request is in state created then it must be confirmed S Then the client performs balancing and sends r
164. ocessing in accord with pattern new records in created transactions are generated When record is added to list of regular payments the values are added similarly as in case of domestic payments creation It also contains details on repayment schedule It is necessary to enter the payment validity start date From time interval point of view it is possible to enter limited specify end of validity or unlimited time validity Limited validity excludes option to enter total number of installments For defined number of installments it is possible to define amount of last installment If not defined then during the processing last installment is same as regular amount value Payment periodicity specifies payments frequency Below are possible values Periodicity Value Month Value Day When the payment is processed MM DD Year 1 12 1 30 1x per year in defined DD MM 1 2 year 1 6 1 30 each 6 months in DD MM and DD MM 6 1 4 year 1 3 1 30 each Q in DD MM DD MM 3 DD MM 6 and DD MM 9 month 0 1 30 each month in DD February for day 29 30 last day 14 days 0 1 14 every 14 days in month on day DD DD 14 ten days 0 1 10 every ten days in month on day DD DD 10 and DD 20 week 0 1 5 every week 1x value DD defines day in week 1 Monday 5 Friday Items total and remains are active only for payments with assigned number of installments Value total contains total number if installments per payment value
165. of permissions and tick off squares for marking The marking is done by mouse Permissions contained in assigned roles are ticked off and are not accessible Each user can be assigned to just one role Besides permission belonging to this role he can have assigned additional independent individual permissions that must not collide with role permission role is always superior to individual permissions Via button pnu it is possible to assign to given user all remaining free rights Rights already assigned to user can be canceled by button K Cancel all During each user permission and role change the control takes place admissibility to permissions set if the user role is changing and it collides with individual permission an error is reported and individual permission is taken away If individual permission is changing and collides with assigned role then the change can not be saved if the permission in system role has been changed change done in bank then during BankKlient system start all users assigned to given role are checked If there is a collision user in changed role with individual permissions then an error is displayed Wrong set user s User permission Permissions x y were removed It is necessary to modify ind permissions in menu Parameters Users and unpermitted individual permissions are taken away from user Permissions unpermitted combinations In following cases permissions may collide numbers me
166. oi ioe Sei E AE ek ieee ee ae sees PAB QLCT th eet eatin oaths EEEE E A AE AEEA shy Message irr Sesser aaa aaa tian Meeps At aaa aa Connection point Transmission methods Formal check u ecceeseeee LOGIC check ctctccceceeseeeee Transmission register Accounting systems Electronic signature SUP ASS whence Transmission protocol Application 109 sceee COA DOOKS 1ccccceeeeeees oe Template ee L Pattern oeeeeececeeeteneeeeteeteeees L Selection vee eeeeeseeteeeeeeeteeees se lE E A EE Shared mode oooaoonnnnnnan Clean payments 2 10 6 Foreign payments Permitted collections we EXCHANGE rate eeeeeeee Checking for transactions 0 0 6 61 Work with codebooks in transaction FOLINS iecccccseecccccneececnecececeecececaeesesneeeeees Bookmark Selections Bookmark Filters Control methods Print standard method we Printpreview ou csecceeeteeees Display font setting 4 4 Creation ccce 4 4 1 4 4 2 4 4 3 4 4 4 1 4 4 5 4 4 6 4 4 7 4 4 8 4 4 9 4 4 10 4 4 11 4 4 12 4 4 13 4 4 14 4 4 15 4 4 16 Domestic collections crea Foreign payment creation Domestic payments creation ccsecccecceseeeeeceenneeeetseneeeecseneaaeeeesseaeeeetsenneaeeeeseaaes
167. om Bank form Transactions can be displayed by Account number and prefix Counterparty account number Amount of payment Currency of payment Account pages credit or debit By pushing the button we print statements of transactions in accordance with selected conditions By Manual Description of BankKlient system 81 pushing the button we print only the currently selected transaction International in Processing Tab A foreign payment is processed if the orders have The required future maturity Maturity of the current day but they have not yet been accounted accounting is performed several times a day The tab contains a table with a list of all international transactions being processed and above them details about a selected payment with the option of searching in accordance with selected information Information about international transactions being processed is updated automatically when each transfer is made Information about transactions being processed is displayed in the International in Processing tab in the Current Balances from Bank form Transactions can be displayed by Account number and prefix Counterparty account number Amount of payment Currency of payment By pushing the button we print statements of transactions in accordance with selected conditions By pushing the button we print only the currently selected transaction Rejected International Tab An
168. ome transaction forms the user can select as well as by transaction error number see Transactions error statuses Under the detail there are several buttons i s4 Upon clicking on this button a selection of transactions is done in accord with entered values and automated switch to bookmark Transactions Selected transactions are displayed in table The table title will change the color so it can be seen that the work is only with transactions subset Same color will have also a switch button selection under the table __ Clear Cancels selection in form detail sse User has possibility to save selection under the name for future use Load will select previously stored selection If the user does not need saved selection any more he can delete it via button X Clear in dialogue for selection load or selection save After the form is closed the set selection in not stored any more 4 2 5 Bookmark Filters The purpose of bookmark Filter same as bookmark Selections is to select transactions by entered values but while in Selection user can enter just one item the Filter enables much more general selections For each transaction item he user can enter one value then transaction that complies with condition item value is searched or he can click on certain button placed behind the item El to track transaction where given item contains values within specified range entered value is the beginning value of interval and in ite
169. on is done on the basis of batch sequence in format rrrrnnnn The form contains list of all dispatched batches that were no deleted by option Utilities Data reduction and are aligned downwards by batch number For each batch are assigned its number date and number of transactions Above the list there is an item into which is added number of selected batch If the user marks more batches then above the list will appear also second item containing the end of selected batches interval As a default is offered the sequence of last batch received from bank Manual Description of BankKlient system 83 Bookmark Transactions selection from the form Selection of transactions subset The selection in this bookmark works similarly as selection in transaction form Values setup in selection can be canceled by button X Clear Also this type of filter can be used for Selection of subset values can be stored and used again The operation is same as in case of transactions forms filters The search can be done via abbreviations no difference between small and capital letters the search looks for abbreviations where the required text is i e if the text is longer but contains setup sequence then the transaction is found Bookmark Filter from the form Selection of transactions subset Filter on this bookmark works similarly as filter in transactions form Values set in filter can be canceled by button X Cea Also this type o
170. on types 1 banking assigned by financial institution that created the item Detail identifies payment document 2 transmission assigned by BankKlient system composed of transmission place 5 characters and sequence number assigned to transaction during the day 8 characters This identifies transaction unique identification in BankKlient system 3 client transaction created in client accounting systems outside of BankKlient system it comes to BankKlient as transactions text file in selected formats Its purpose is to identify uniquely transactions in client accounting system This identification can be used for transactions unique matching in accounting system This identification is for ordered only and is not sent to counter party 4 1 4 Transaction origin Details transaction creation origin If transaction was created in BK system then we distinguish how the transaction was created creation accounting system automatic As to the remaining transactions we distinguish if it is e g cash operation or payment card operation Manual 18 BankKlient 4 1 5 Batch The batch is a text file composed of one or more messages that may be of different types The batch is an elementary unit designed for transmission of information between bank and client For transmission the text file is equipped with electronic signature and converted into transmission format In transmission format the batch is compressed or enc
171. only individual transactions in menu mport is possible to verify by groups Manual 100 BankKlient and from menu Transactions it is not possible to verify transactions For foreign payments stands that if no item is marked then it is possible to verify in menu Creation also visually by groups If only one item at least is marked for verification then only individual foreign payments must be verified Bookmark Settings In this bookmark the tick specifies if the user works in shared mode stored data are accessible to more users at a time network installation if he wants to utilize database log during copying it takes more time if he requires control of encrypted batches after creation of encrypted batch during balancing the batch is decoded control and details are compared with details required for batch creation The user will also choose transmission standard method This transmission method is then used during batches transmission directly after balancing is completed and during transmission of on line accounts information from menu On line accounts information button On line update and during transmission activated by pressing transmission button in main panel Furthermore is entered server working directory Directory task differs depending on fact if the work is done or not in shared mode The shared mode should be installed by network administrator who will also populate server s worki
172. ore the system contains a file of regular payments with the option of automated processing 2 Installation backup reinstallation and system uninstallation BankKlient system can be installed in two modifications local for one PC and network for more PCs connected to local network System Installation means download of all system segments into relevant directories and their preparation to operational condition Manual 8 BankKlient System Reinstallation means system installation that furthermore sets system data on the basis of values stored in backup file so it is possible to continue with communication with bank without conflict during the check of transmission execution and duplicity in batches numbering It is done mainly in cases of planned SW enhancement e g switch to new disc new PC or new operating system BK system supports system reinstallation under the condition that the SQL server backed up version and new versions are same or if new version is higher During the switch to SQL lower version is not possible to perform here described installation System Uninstallation is removal of all BK system segments from user s PC 2 1 BankKlient system installation Describe of installation for local modification is on installation CD in file BK_FirstSteps_EN pdf Describe of installation for network modification is on installation CD in file BK_Net_EN pdf BK system can be installed only by user having suffic
173. ormat is displayed and info regarding message supplement After a message type is selected then the form Message to bank is displayed where the user can write required message or complete assigned form or to insert permitted supplement The message type name is automatically taken over to new message subject but user can overwrite it In form header are displayed info about message type its status appendix permitted unpermitted appendix name if any and creation dates dispatch and confirmation receipt If the message has permitted appendix then the user can insert it into message via button ol Manual Description of BankKlient system 65 Message can be printed If the message has not been sent out yet did not pass balancing then it is possible to modify it If the message has defined format form then the button Bata is available This enable user to display details that he entered into form in XML format in which they will be sent to bank The button Properties will display features of given message e g its identification batches numbers in which the message is or its format 4 7 Balancing The balancing is an activity the user must complete upon creation of each order change or request application he wants to send to bank Balancing from created details will create transmission batch that will be electronically signed and may or not encrypt it depending on setting in transmission registr
174. pe 4 is accompanied by accounts new configuration batch Processing of foreign payments received batches 11 will assign bank identification change of foreign payment to bank state or will assign blocked amount to payment If the transmission of foreign payments batches during the day normally 06 18 hrs then already during transmission is this batch processed and a batch for client is generated 11 that contains processing result If there insufficient funds in account to execute payment with today maturity if sent in time corresponding to agreement then the transaction is rejected and is not processed in the bank state ER rejected Before repeated creation and sending of such a rejected payment it is necessary to ensure that there are sufficient funds in account For transactions with future maturity sent to bank the funds in account test is performed immediately upon day start It is necessary to ensure for these transactions sufficient funds in account at the end of previous day Processing of received batches of foreign payments details 12 will record batches contents to Foreign payments details Processing of received batches of payments revocation in bank 13 will perform revocation status change for transactions in process and transactions history depending on revocation result done or rejected with rejection reason rejected transaction wrong rejected if already posted posted not found not found
175. permission transaction confirmed either manually or the status was set automatically during transaction generation depending on system setup and permission Domestic transaction can be processed via balancing foreign payment was confirmed either manually or the status was setup automatically during generation or verification depending on system setup and permission foreign payment was confirmed by two persons It means that was manually confirmed by another person switch from state F1 or status was set automatically depending on system setup and permission Payment can be processed via balancing transaction was included into balancing of included transactions This state is processed by balancing complete too express payment wrong transaction necessary correct or delete Note after balancing in batch the transaction is ready to be sent to bank transaction was partly settled this is the rest transaction was overpaid transaction was not settled due to insufficient funds waits for number of days set in Configuration i e is not taken out from processing transaction was delivered to bank formally checked but not taken over so far by bank accounting system Manual Appendices 115 RV PR OK ER received in processing done rejected Transactions history Status Meaning NS not sent RU residue OP overpaid IS insolvency SE sent RV received PR in processing OK done ER rejected MT terminate
176. person in BankKlient system only operational user can be created for operational users the order is always 0 for authorized persons it is a sole number date to which user s login password is valid this item is optional for added users for authorized persons contains phone number for sending an SMS with login data according to contract this item is informative The following information can also be ascertained on this tab Password change date displays the date on which the password was last changed Password expiry date displays the date until which the log in password is valid after this date the user is asked to change his password after logging on Number of invalid attempts at logging in displays how many times a displayed user input an incorrect password it can exceed the max value in the event that after automatic unlocking of a user the user again does not input his password correctly Number of invalid attempts at logging on max displays what value is set in the Configuration on the Security tab Manual 96 BankKlient User unlocked locked for period displays whether a user is unlocked or locked If it is locked then the period for which the user is locked is also displayed and the unlock user button is activated which can be used to unlock a displayed user and therefore the user can again log on to the BankKlient application In bookmark Permissions there is a list
177. pient SWIFT code country code bank contact the account must not be in CZK Information for recipient optionally can be filled the information for recipient The request is confirmed by clicking on M Save button The box with details of the trade request appears at the bottom of the screen The details of the trade are confirmed by click on the Yes button EA Confirmation Ed C I will buy EUR 111 111 00 on 23 10 2008 2 I will sell CZK from my account No 202016 12930424 The purchased amount will be credited to EUR account No 000000 0000303634 0100 In the bookmark Creation is also possible to repair the forward request the button EF Conect to delete the forward request the button g Delete to provide a transcript of the transaction the button _ amp Copy to print all created requests button amp Print Bookmark List from bank Includes a detailed list of requests deals sent to the bank with their current status The click on the o G button au On line update updates the data from the bank After clicking on a particular trade from the bottom of the screen will be displayed detail of the individual deals requests from the list At the top of the screen are the following fields EA Forwards list from bank List from bank Contracts list from bank Creation History Parameters Forward type Standard Request reference B352410720080073 Request status Confirmed Deal number 2
178. played from which the text file will be received System BankKlient enables through standard Windows tools to see all directories but file import can be done only from directory that is in transmission setting in item Data receipt from accounting system to bank The transmission is allowed only for text file that does not have duplicate name i e in transmission protocol is not for given accounting system record about successful receipt of file with same name and suffix Text file name can have 30 characters max Selected file is checked first of all formally and then logically If a formal error is found e g incorrect message length unpermitted characters then the receipt of file is rejected According to formal and logical check if everything is correct transactions are assigned status created transactions incorrect transactions logical error Logic check is carried out for defined items in the message e g bank zip code must be defined in banks codebook second account number must differ from own one amount must not be 0 etc If in files taken over from accounting systems the maturity date is lower than current date then the BK system will replace it automatically by current date Number of amended transactions will be displayed after processing Manual Description of BankKlient system 43 At the same time all transactions being accepted are checked for being duplicates In processing the number of
179. prefix non numerical character 708 Orderer s prefix incorrect check number 709 Orderer s prefix not allowed 710 Orderer s unpermitted account 711 Recipient s account not entered 712 Recipient s account incorrect length 713 Recipient s account unpermitted character 718 Currency not entered 719 Currency incorrect length 720 Currency unpermitted character 721 Currency unpermitted value 722 Country not entered 723 Country incorrect length 724 Country unpermitted character 725 Country unpermitted value 726 SWIFT incorrect length Manual 126 BankKlient 727 SWIFT unpermitted character 728 Recipient line 1 not entered 729 Recipient line 1 incorrect length 730 Recipient line 1 unpermitted character 731 Recipient line 2 incorrect length 732 Recipient line 2 unpermitted character 733 Recipient line 3 incorrect length 734 Recipient line 3 unpermitted character 735 Banking connection line 1 not entered 736 Banking connection line 1 incorrect length 737 Banking connection line 1 unpermitted character 738 Banking connection line 2 incorrect length 739 Banking connection line 2 unpermitted character 740 Banking connection line 3 incorrect length 741 Banking connection line 3 unpermitted character 742 Banking connection line 4 incorrect length 743 Banking connec
180. quested records In case where in cell E4 client account number is missing i e account to which the receivables are to be settled system will offer for selection list of accounts allowed for this service In form the contents of selected sheet is displayed possible formal errors are highlighted in red logical in yellow User may chose if he wants to import only correct or also logically incorrect records Upon receivables import the management returns back to bookmark New receivables and these imported records are displayed in form bottom part Receivables corrections and deletion Receivables originated via any allowed reasons can be corrected or deleted If the user wants to correct specific record he will select it in form bottom part and by double click will make accessible correction mode in for detail He can corrected record stored by button M Save or can return back original values by button l Button _X Delete will delete record displayed in detail Via button K Delete group __ itis possible to delete imported receivables not created ones The group means receivables imported together from accounting system or from MS Excel sheet After check question the group is deleted i e group to which belongs record displayed in detail 4 6 9 Messages to bank In this option you can create view and print messages that the user is sending to bank It contains generally two messages types messages created by user t
181. r incorrect length 503 Client account base number non numerical character 504 Client account base number wrong check digit 505 Client account base number not allowed 506 Client prefix incorrect length 507 Client prefix non numerical character 508 Client prefix wrong check digit 509 Client prefix not allowed 510 Client s unpermitted account 511 ISO currency code not entered 512 ISO currency code incorrect length 513 ISO currency code unpermitted character 514 ISO currency code not allowed 515 Receivable type not entered 516 Receivable type incorrect length 517 Receivable type non numerical character 518 Receivable type unpermitted value 519 Sequence number not entered 520 Sequence number incorrect length 521 Sequence number non numerical character 522 Sequence number unpermitted value 523 Debtor s name title not entered 524 Debtor s nameftitle incorrect length 525 Debtor s name title unpermitted character 526 Debtor s name title unpermitted value spaces only 527 Debtor s address not entered 528 Debtor s address incorrect length 529 Debtor s address unpermitted character 530 Debtor s address unpermitted value spaces only 531 Debtor s identification type not entered 532 Debtor s identification type incorrect length 533 Debtor s identification type non
182. r budget account old number For another payments can be used for purposes agreed between payer and recipient Abbreviation Abbreviation of counteraccount If entered this text has priority on account statement In case of transactions to another bank the display of this counteraccount text depends on processing of this field in another bank Message to client AV Text field that provides additional info between payment payer and recipient Debit identification DI additional details on payer s or recipient s account Usually provides client name or company name Credit identification Cl additional details on payer s or recipient s account Usually provides client name or company name Priority payment if this field is checked the created payment this field is available only for payments not for collections has became priority payment Priority payment allows preferential executing of the payment in CZK to another domestic bank If the payment is sent to the bank in particular time this time is defined by bank it will be settled in the same day Priority payments are executed in the separate balancing step and they are sent to bank in separate batch apart from other domestic transactions 4 4 2 Domestic collections creation In this section is possible to create non accounting domestic transactions collections When executed a specified amount is transferred from debit account number to client credit account This process is
183. r the processing goes back to BankKlient system the accounts batch containing the list of client accounts updated by created or rejected time deposits accounts 3 2 Processing in bank Individual batches types are processed a bit differently This is caused partly by development partly by effort to provide client most updated information regarding performed payments Generally the processing in bank can be divided into three groups 1 batch processing with deferred processing 2 in real time with possible deferred processing 3 in real time 3 2 1 Batch processing with deferred processing This method is applied in processing of batches 1 containing domestic transactions payments and collections whose number is higher than limit currently 400 During communication with the bank batches are only handed over without their processing If the batch has been rejected as a whole or possibly individual transactions only can client learn during next communication with bank approx 20 minutes after its sending off As to the individual transactions posting client will learn always next day during standard transmissions or immediately within 2 10 minutes via current states on line information It is possible to assign transactions future maturity but transactions with requested maturity on the day of sending must be transmitted to bank by 18 00 latest If they are delivered later the bank does not guarantee their processing and maturi
184. ram start main menu standard update batch exclusive action name as a standard text from menu for active function action start date and time when running function was activated The contents of displayed form is updated either automatically or after entered number of seconds or Refresh upon user s decision by clicking on button in such a case for automated restore 0 seconds is entered The cancellation of automated list download can be done via button D By clicking on mouse right button a domestic menu with option Remove Via this button a user can be forcibly disconnected from the network This procedure is applied when it is necessary disconnect from database a user who is blocking other user in the work with the system This function should be used exceptionally and with maximum caution because user forcible disconnection usually results in application collapse for disconnected user The experienced users can obtain from BK system additional details by clicking on option Ga System lists in following lists EN System processes system processes display all info about users and their processes run on MS SQL Server MSDE __ User actviy User activity users activity display info about users and their processes if the blk column has in some process value gt 0 then it indicates number of process that is blocking this process cmd column displays command that
185. ransactions duplicities means a test to find out whether two or more transactions have been entered with identical key information If user requires the check he can choose the items to which the duplicity check applies These are in addition to the amount and the second account number Own account number variable symbol Specific symbol Constant symbol Number of days before transaction maturity date by default 20 Number of days after transaction maturity date by default 10 Bookmark Security On this bookmark a user can set security rules for the BankKlient application The decisive parameter concerning security is password strength In accordance with this parameter the application checks a newly input password so that it is not possible to input it so it does not meet the following conditions for various password strengths weak password minimum length is one character different from the previous 10 passwords strong password minimum length is eight characters cannot be similar to the user name different from the previous 10 passwords must contain characters from three of the four following groups upper case letters Manual 104 BankKlient o lower case letters o numbers o symbols very strong password minimum length is eight characters cannot be similar to the user name numbers cannot be at the start or at the end different from the previous 10 passwords must
186. ransactions is recorded in application log Button _ Sein enables to display print preview 4 10 8 Deletion of discarded transactions Enables to delete transactions created via their elimination during their receipt from accounting systems and regular payments The operation is same as for deletion of transactions in process Info about deletion of discarded transactions is recorded in application log 4 10 9 Transactions verification This option enables visual verification of all created domestic transactions regardless of their origination That is why it is allowed only in cases where the transactions are being verified visually i e in Parameters Configuration bookmark Verification no item is marked If in configuration is required transactions verification by items in Parameters Configuration bookmark Verification at least one item is marked then this option will not be in the menu The transactions are verified depending on their origination created in option Creation Domestic payments verification or Domestic collections verification imported from accounting systems and regular payments in menu Import Transactions verification This action can be executed by user having at the same time permissions 61 66 108 or must have both authorizations 81 and 116 or none of them 4 10 10 Transactions confirmation All created domestic transactions can be confirmed in this menu Created transactions can also be confi
187. rd status must be Valid and the bank must allow its update and then will press button Z Revoke by this required details will be taken out from the list then there is switch to bookmark Creation where a new record is created and that has in item Request a value revocation Change of current standing order from the list user will select by cursor in records list that have in item State value Valid and are permitted by bank to be updated and will press button Bi Change by this required details will be taken out from the list then there is switch to bookmark Creation where a new record in standing orders is created that has item Request with value correction and some items can be corrected Bookmark Creation On bookmark creation it is possible to work in two modes creation and confirmation To switch over between two modes use button ej In upper part of form there is a detail of standing order that contains current active record in case when a new record is created items are blank In lower part is a table containing a set of standing orders it is possible to work with at that moment Creation mode In creation mode it is possible enter a new standing order button _ New delete standing order available from bookmark List from bank correction of some items in valid standing order available from bookmark List from bank correction of new or corrected standing order button del
188. re is status line mi e E for vertical movement in lines and for jumps from start to end L serves for bank name faster search i e the bank which name is entered to window and the cursor is placed to given bank This button also enables to check if entered number is a bank code _ Seine enables to display banks list preview 4 11 3 Permission This section enables to view and print the list of permissions Each permission has assigned Permission number Permission description Following buttons are in status line Fels for vertical movement in form by lines and for jumps at beginning and end UE sets cursor on requested permission Permission number is entered into window and cursor immediately upon number entering will set automatically if such an permission exists to this permission If this permission does not exist it does not change its position _ amp Peimission enables to verify what users have permission where the cursor is pointed to n enables to display print preview of permissions list 4 11 4 Currencies This section enables to view and print list of currencies Each currency has following details Currency Country country name and currency name CCGEMB states if the bank operates with given currency CCCNB states if this currency can be sent through CC CNB to another domestic banks Abroad states if this currency can be used for clean payments payments to abroad
189. redit specific symbol non numerical character 57 credit specific symbol not specified for budget account 58 credit specific symbol not allowed for budget account 61 identical account numbers 62 constant symbol incorrect length 63 constant symbol non numerical character 64 constant symbol not allowed 66 currency incorrect length 67 currency unpermitted character 68 currency unpermitted value 71 amount incorrect length 72 amount unpermitted character 73 amount zero value 74 amount minus value 75 amount value out of allowed range 77 express payment not allowed 78 express payment not allowed to own bank 79 express payment not allowed for direct debit 81 maturity longer than year 82 maturity earlier than transaction generation 83 maturity unpermitted value 85 Client transaction identification unpermitted date 86 client transaction identification incorrect length 87 Client transaction identification unpermitted character Manual Appendices 125 101 client s message line1 incorrect length 102 client s message line 2 incorrect length 103 client s message line 3 incorrect length 104 client s message line 4 incorrect length 105 client s message line1 unpermitted character 106 client s message line2 unpermitted character 107 client s message line 3 unpe
190. request was received in the bank Deal status the box describes the status of the deal Takes values Active trade has been confirmed and running Settled trade is settled Deleted trade was abolished at the initiative of either the bank or the client In the part Payment parameters are the details of the payment settlement for their own business forward M Payment parameters Bank contact DEXIA BANK SA BRUSSELS SWIFT GKCCBEBBXX Country code BEX Name address STYLOS A R L ROUTE DE TREVES 6 Ce 026 33 SENNINGERBERG NETHERLANDS Manual 52 BankKlient Bookmark List of contracts from bank Provides an overview of client s limits for forward deals EA Forwards contracts list from bank List from bank Contracts list from bank Creation History Parameters Status A Identification 209929 Client name TEST_Fw Currency CZK Limit 166 666 000 00 Limit drawing 26 787 977 43 Limit remaining 139 878 022 57 Finding date and time 15 9 2008 12 48 19 Last forwards update was performed before 23 h 21 min Status A client is active for the forward deals Identification the number used to identify the client for forward deals Currency always CZK Limit the approved limit for forward deals Limit drawing the used part of the approved limit Limit remaining part of the limit which is still available for forward transactions Finding date and time the date of last da
191. rmed in menu Creation Domestic payments confirmation or Domestic collections confirmation Transactions imported from accounting systems can be confirmed in menu Accounting Transactions confirmation The confirmation process is same This action can be executed by user having at the same time either permission 70 and 110 or at the same time permission 71 and 111 e g 70 and 111 is not allowed Manual 92 BankKlient 4 10 11 Balancing statement overview history Statement of transactions history works only with domestic transactions and is done by batches created during balancing That is why firstly is displayed form Selection of Transactions Subset where the user will enter batch sequence in format rrrrnnnn that should be printed As default is offered the sequence of last batch received from bank and this value can be anytime retrieved via keys Alt Backspace After batch selection confirmation via button _ Seine a print preview is displayed The print is done in two stages First is print a transactions list by accounts and then by transaction sequence in the batch 4 10 12 Overview of created transactions In structure for all transactions statuses domestic a number of transactions and amounts total are displayed for each account and the total for given status As the last status is displayed the total sum The list of transactions is elaborated separately for payments and collections and it is possible
192. rmitted character 108 client s message line 4 unpermitted character 109 debit identification line 1 incorrect length 110 debit identification line 2 incorrect length 111 debit identification line 3 incorrect length 112 debit identification line 4 incorrect length 113 debit identification line 1 unpermitted character 114 debit identification line 2 unpermitted character 115 debit identification line 3 unpermitted character 116 debit identification line 4 unpermitted character 117 credit identification line 1 incorrect length 118 credit identification line 2 incorrect length 119 credit identification line 3 incorrect length 120 credit identification line 4 incorrect length 121 credit identification line 1 unpermitted character 122 credit identification line 2 unpermitted character 123 credit identification line 3 unpermitted character 124 credit identification line 4 unpermitted character 5 6 2 Foreign payments errors may appear during take over from accounting systems from patterns and when codebooks are changed 701 Orderer s account number base not entered 702 Orderer s account number base incorrect length 703 Orderer s account number base non numerical character 704 Orderer s account number base incorrect check number 705 Orderer s account number base not allowed 706 Orderer s prefix incorrect length 707 Orderer s
193. rnational bank code can have for each EU country different length 34 characters max allowed are digits and capital letters A Z However it has defined unified structure 2 characters ISO country code 2 characters check digit modulo 97 next bank code and account number differs in various countries For Czech Republic the IBAN structure is defined as follows 2 characters CZ 2 characters check digit modulo 97 4 characters numerical bank code 6 characters account number prefix amended by zeros from the left 10 characters account number base amended by zeros from the left For display the IBAN is split into groups having four characters 4 4 4 Domestic payments verification Payments verification can be done via two ways a visually The created transaction is verified only by visual check This verification method is applied if in the option Parameters Configuration bookmark Verification no item to be verified is set It is possible to verify individual transaction displayed in detail button Lo veit or whole group of transactions displayed in the table button Verity group h or the verification can be canceled b by items Created transaction is verified by recurring control population of certain item Items being verified are setup in option Parameters Configuration bookmark Verification As a standard is setup verification of credit alien account and amount Value entered during verificatio
194. role is not system role and ticking field role validity Role validity can not be canceled if any user is assigned to it On bookmark Permission there is a list of existing permissions that are assigned to role depending on activities user may perform If the role permission is changing then all users assigned to that role are checked and if the change is causing collision with their permissions then the change can not be saved Bookmark Users with role is informative only and displays list of users assigned to that role During each role permission change a check against set admissibility is performed described in Chapter Users and furthermore if permission in user role is changing then each user assigned to that role is checked and in case of collision the change can not be saved Manual 98 BankKlient The list of system roles 1 EMPTY role without an access to functions 2 SUPERUSER all permissions Permissions to all available functions in BankKlient 3 ADMINISTRATOR setting of configuration and users Only setting of own configuration parameters transmission registry for accounting systems and users administration 4 USER all permissions except of administrator rights All functions available except of ADMINISTRATOR permissions 5 TYPING 1 person Creation of orders by one user only Creation of domestic and foreign clearing only by one person only 6 TYPING 1 1 person confirmatio
195. ror was found is not sent to bank The form will display all outstanding still not dispatched batches The user will select batch he wants Discard to discard and by pressing button and double confirmation the batch is discarded In case of domestic transactions the transactions in batch can be deleted from Transactions in process and in Transactions history and their status is set to DE Deleted In case of foreign payments batch the status of payments in batch is set in Foreign payments history to state DE Deleted In case of payments revocation batch the revocation status of transactions in batch is deleted in Transactions in process and is set to removed in Transactions history In case of standing orders batch the status of transactions in batch is set to DE Deleted In case of collections batch the status of collections displayed on bookmark History is set to Deleted The status of discarded batch is set to deleted 21 in transmission protocol 4 12 4 Transactions statistics The option Transactions statistics will summarize domestic transactions in system by accounts numbers mainly payments and collections by groups Created transactions Transactions from accounting systems Incorrect transactions Manual 108 BankKlient Transactions in process As to the foreign payments system will summarize transactions by account numbers and by currencies in following structure Foreign pay
196. rotocol When key was handed over to bank and first transmissions were performed this option disappears from menu 4 12 8 Electronic keys view This option enables to view all created client electronic keys and keys received from the bank On information form Electronic keys register for each key is displayed connection point key order in the most cases it is the batch number from which the key is valid user order key type operational key serves for transmissions with bank and in installations without authorized persons key is used also for balancing personal key it is the key for authorized person type user it serves for balancing transmissions and next keys generation initialization installation key by this key installer delivers to bank first operational key after system installation for clients with installation type E mail SMS initialization personal key this key is due to particular user of authorized person type and serves only for generation and transmission of his first personal key initial key after recovery it is only record which appears after system recovery after crash and it serves to next generated key order setting validity Yes No expiration user identification filled out only for personal and initialization key types user name filled out only for personal keys user validity Yes No filled out only in personal keys creation date
197. rrnerrsrrerrnr 118 He lt TRANSACTIONS error StAtUS issieneeeuesssessueesueds n a a a eee 123 5 6 1 Domestic transactions erfOfsS aeeseeeeeeecesiiiieeeerrirrreeesnrrrrrrreeenrrrreeennrrrrrreeeennnree 123 Manual 6 BankKlient 5 6 2 Foreign payments CLOLS 1 eeeeeccceeceeseeeeteeneeeeceenaaneeeesenaeesessceeeesecsenaeesesseeesensetes 125 5 6 3 RECCIVADICS CYTOIS innin a aea a aa eae a E ETA 128 6 Schematic description of transactions ProCeSSiNG ccccccccecesesseeeeeeeeeneeeeeeeeees 130 6 1 Processing of transactions sending tO bank sse ssssessrsesrissrrserrnerinererreerrnereneens 130 6 1 1 Creating of transactions from accounting systems and regular payments 131 6 1 2 Creating of transaction by creation and by taking over of transactions patterns 132 6 1 3 Balancing complete Of included transactions oi ccccceeeessssecceeeseeeeesseetsseeeeees 133 6 2 Processing of Transactions Receiving from Bank c cccccceeeeeeeeeeeeeeeeeeteeeeeees 135 Manual Introduction 7 1 Introduction 1 1 Why BankKlient system BankKlient system belongs to bank products known as homebanking It is designed to clients legal and physical business persons whohave a current account in national currency with GE Money Bank a s hereafter QEMB only Main advantages of BankKlient system is economy in time during banking operations saving of labor requir
198. rrows on the list right side can move it up or down and thus change the sorting Bookmark Filter In bookmark Filter the user can limit report size by entering value for selected items He can use either one value for all items or values interval in case of amount and posting date If an interval is entered counted are also marginal values i e it is a comparison gt lt 4 10 Transactions This menu serves for browsing and printing of all types of transactions in all statuses 4 10 1 Created transactions The display of created transactions shows all domestic transactions that were created imported from accounting systems as well as processed regular payment in all statuses created verified confirmed included to balancing as well as error If the transaction is displayed in status error then the item that caused error is highlighted in red and by clicking on button the error text is displayed List of displayed transactions can be modified by Selection and Filter The work with created transactions is same as work with all transaction forms the printing method is standard too In forms and prints a set of various abbreviations is used 4 10 2 Transactions in process Viewing transactions in process displays all domestic transactions that were placed after balancing to batches or sent to bank for processing After processing domestic transactions from bank 1 after their matching they are deleted from
199. rypted and has assigned additional electronic signature In emergency situations and under security rules set by bank is possible to use for batch transmission open format i e in text file format with electronic signature Batch name transmitted between bank and BK system is in format rrnnnndd ff where rr is end binary number of year when batch was created nnnn is batch number in that year dd is a batch type and ff record format 00 opened unpacked not encrypted 02 packed not encrypted 06 packed encrypted The batch has unique specification connection point node of batch sender connection point node of batch recipient type of batch batch order since the beginning of the year within batch type and connection point of sender and recipient batch order format is rrrrnnnn where rrrr is a year of batch creation and nnnn is a batch number in that year Transmission place is identified by number in interval 1 65535 and is assigned to each place location with which bank performs transmissions Each client with whom agreed and executed transmissions will take place will be assigned one number i e one transmission place Batch type defines what messages types can be in batch for transmission between the bank and client Batch order is a number in interval 1 9999 that is assigned during the calendar year increased by 1 in each new batch within batch type and sender and recipient connection point The system of proc
200. s If he wants to update balances on line then he has to have authorization 26 Standard transfers When executing transfer via this option the batches are not transferred to the Bank When using this option for the first time after positive answer on query Perform update of on line account information the update of bank balances will be executed The transmission will be based on parameter stored in Manual Description of BankKlient system 79 Parameters Configuration bookmark Settings After successful update a form with bookmarks Balances Holds Posted transactions Unprocessed transactions and Rejected transactions That will be displayed automatically if in the past bank states were already executed The form contains info about updated states age and the user can decide whether he wants to execute D li ee new update __Bairtine update After successful transmission the displayed details are updated If the transmission is not successful original details remain in the form In shared mode if 3 On line update batch data update is prohibited the button is not available Bookmark Balances Bookmark Balances will display a list of all current accounts and their balances Button _ Seine can print balances by standard way For each account an accounting and available balance is displayed then debit limit date of last posting and detection date Accounting balance is account bala
201. s attached to it as a supplement Features of sent out document compression encryption passwords are identical with the storage of file in PDF format Important Warning If the user has set 640 x 480 screen resolution the print preview might not be under standard display readable In such a case use for display button i e 100 size display 4 2 9 Display font setting Forms display in BankKlient is optimized for monitor setting to Small fonts normal size 96 dpi You can set your monitor in Control panel Display at bookmark Setting 4 3 User In area User the user can login or logout or exit system activity 4 3 1 Login During login the system will offer completion of form Bd BankKlient 9 Identification A Password j Language English T T When the form is duly completed an officer is logged in menu login will become blocked and all remaining will be permitted If there is a message from bank in the system a question is displayed New message from bank was received do you want to read it After positive answer the procedure will move to menu Bank Messages from bank If the answer is negative user continues as he wants and may read above mentioned message later on If user selects another language following advice appears Manual 32 BankKlient To select language application restart will be performed application is closed and it is restarted in selected lang
202. s lt IBAN gt account number in format IBAN lt DATUM_YYYYMMDDs date to which the document refers lt CISLO_DOC gt document sequence or identification number _ Send if mailing SW is installed then a new message is generated and the document will be attached to it as a supplement All above mentioned buttons are available only in case of local document i e document downloaded from bank Manual Description of BankKlient system 49 Be Order button is available if a document is selected and is available in bank O or is already with the client B number of orders for one document is not restricted Icon of ordered document will change to Bs or Be X Cancel button is accessible if a document is selected Be and enables to cancel the order Order all _ will order mark all possible documents in bank and local Cancel all_ _ will cancel placed orders After documents are ordered it is necessary to carry out balancing and send created batch to bank 4 6 2 Forward deals It is used to enter new and search existing forward transactions Also provides information about their status and usage of the client s limits bookmark Creation serves for new Forward deals creation bookmark List from bank includes a list of requests sent to the bank bookmark List of contracts from bank provides an overview of client s limits for forward deals bookmark History includes li
203. s y and configuration Correction discarding of Jj transactions YI L Discarded tansa cions A Verification gt Cancellation verification d transa ctions of tansa ctions P 116 y Verified D T y Confirmation Cancellation confirmation of tansa ctions of tansa ctions gt y Confirmed J Including of tansa cions Cancellation including forbalancing d transa dions lt Included Y Y Balancing of included Complete balancing transactions P 115 setting of user permission 115 automatic verification of transactions from accounting systems and regular payments P116 setting of user permission 115 automatic confirmation of transactions from accounting systems and regular payments verified by user dalad azetabl e Sa is cat a transac tions adding transac tionstatus Table Manual 132 BankKlient 6 1 2 Creating of transaction by creation and by taking over of transactions patterns Creation Takeover of Netcast Creation of oftransactions transactions patterns transactions patterns Created transac tions hei E CT l
204. s batch signed by previous electronic signature is confirmed by the bank Caution When generated keys are recorded it is necessary to deliver new public key to the bank Till then the transmission with bank will not be allowed If the previous public key was not delivered to the bank then it is not possible to generate new keys for electronic signature The secret key is stored encrypted and its utilization is linked to access password entered during its generation 4 12 7 Electronic key sending This option is accessible only for clients who have installed BankKlient system using installation type Diskette and it serves for sending of public key for first electronic signature It is necessary to enter access password to first key When the password is entered client selects directory for necessary files saving the best is directly USB memory Manual 110 BankKlient In directory following structure will be created For first public key lt selected directory gt KEY1 lt id client gt 997 FKEYID SGN where lt selected directory gt is directory to which the public key will be sent lt id client gt is client identification If client saved the key on hard disc he must copy all the created structure including directory KEY1 to transmission medium Medium with public key is handed over to specified bank office where the public key will be taken over The public key take over will be confirmed on public key p
205. s dispatched transactions the state is set to either processed or rejected All records can be viewed via option Transactions Transactions on the way Transactions to bank 3 1 11 List of invoices and credit noted for receivables financing by loan Records for receivables financing by loan can be created via three methods 1 by creation in BankKlient system 2 by receiving transaction file created by accounting system This text file is generated outside of BankKlient system and must comply with file contents syntactic rules otherwise will be rejected Input text file syntactic is described in document Interface For Accounting Systems The accounting system must be defined in Transmission register 3 by importing of receivables from MS Excel sheet Before the batch is sent to bank it is necessary to carry out balancing see Balancing After its completion records are moved from bookmark New receivables to bookmark History Manual 14 BankKlient 3 1 12 Receipt of remaining batches from bank The bank may send out additional information having an impact on BankKlient system behavior e g new banking configuration program features update etc The system will add these batches to transmission protocol and will arrange that they are utilized properly see Transmissions 3 1 13 Client messages Client has a possibility to create his own information message type must be allowed option S ervices Message
206. s only personal number password and role can be modified User of installer type cannot be modified at all If the user is assigned to role EMPTY this role does not have assigned any authorization and does not have entered any authorization then only following activities are allowed User Logout and Exit Transmissions Transmission protocol Bank Messages from bank Exchange rate Parameters all except of Users Role and Configuration Utilities Application log Electronic key view Help 4 11 8 Password change This option enables to change password of logged in user In the form you enter original old password new password and new password for check The password structure is dependant on setting of password strength in Configuration bookmark Security 4 11 9 Roles Work with this codebook is partly within user administrator competence User will see the list of all roles the system contains The system roles i e those defined and distributed by bank are displayed in blue and user can not change them User roles are displayed in black and these roles can be created modified or canceled by user Invalid roles are displayed in the list in red User can via button New create a new user role or by clicking on button EY Modiy modify existing role Form for work with roles contains three bookmarks On bookmark General there is a role name note that might explain the role in more detail info that the
207. s placed into created transactions as automatic Transaction status is in Manual 46 BankKlient accord with confirm set to verified or confirmed If the transaction status is verified then before balancing it is necessary to confirm this transaction Import Transactions confirmation or Transactions Transactions confirmation If the newly created regular payment has maturity Today and the processing of regular payments already took place then the processing can be done again Only unprocessed payments will be processed In processing transactions are checked for being duplicates All automatically generated transactions are checked At the end the number of duplicate transactions ascertained is displayed All these transactions where duplicity is suspected aside from the first original one are set as erroneous with the code 151 The status will change even for transactions with formerly allowed duplicity It is therefore necessary to go through all automatic transactions following processing their selection is possible for example in the bookmark Selections by the origin item in the menu Import Transactions corrections and to permit any duplicities 4 5 7 Transactions correction Transactions marked during import from accounting systems as incorrect can be corrected in this menu Correct transactions are marked as created transactions Similarly when we view transactions impor
208. s to bank and send it out to the bank Besides that he sends to bank requested replies to certain messages types from bank in option Bank Messages from bank Some messages types enable to send out together with message requested attachment Each message will form its own batch 7 client messages and before their sending to bank it is necessary to complete a balancing see Balancing 3 1 14 Current balances holds and posted transactions During communication with the bank it is possible to enter a request for information about current balance holds posted transactions current list of collections permissions and standing orders This obtained information is same as information that can be obtained at bank front desk at same moment ON LINE 3 1 15 Account parameters setting change Requests for clientindividual accounts parameters change are created in options Services Accounts parameters or Parameters Accounts To create such a request the user must have set permission 247 Parameters administration in bank When the request is created balancing must be done This will create batch of parameters setting Additional parameters changes can user performs only after confirmation batch from bank is received This batch is accompanied by accounts new configuration batch 3 1 16 List of new available documents Bank is sending to client batches containing lists of new electronic available documents e g accounts
209. sferred to specified current account to time deposit interests are credited to TD account and then are transferred together with principal to current account After the request is created the same processing method is applied as in case of new time deposit Bookmark History Enables to view and print request creation history or TD termination buttons amp and _ Sern and discard selected records button _FP Delete that are already processed i e do not have status Not dispatched The form has two parts the upper one contains details of selected request the lower part has a list of requests selected group the group is selected via toggle button CAE Ae eee The displayed items are identical with items on bookmark Creation for rejected requests is also displayed error identification in item Error code and reason why the request was rejected by bank system in item Error description Furthermore in case of newly opened time deposit a new assigned account number is displayed TD account number and bank transaction identification under which the deposit was transferred Bank identification 4 6 6 Accounts parameters In this option is possible to see and print list of accounts in BK system It is also possible change some of their parameters The form has three bookmarks First bookmark contains Client accounts and for each account is displayed account number IBAN account number in international bank
210. sible to select from menu stripe main activities can be selected in tools panel By activating icon in tools panel selected activities are triggered Selection in menu stripe will vertically roll out selected offers for further options By arrows to left and right you can select in horizontal menu stripe and in tools panel By arrows to down and up you can select in vertical menu roll out When executing selected activities the control is done with mouse or key board Following meanings have key board keys or double keys during key board control In forms client moves between individual items by key Tab forward and by keys Shift Tab backwards To roll out bank codes and constant symbols and list of own accounts a spacebar is used if the cursor is on given item Buttons bookmarks and fields for selection of displayed transactions are controlled by combination of Alt underlined letter Detailed description of keys utilization in transaction forms is in Utilization of keys in transactions forms ATTENTION The combination of keys Alt Tab switches between running tasks in Windows system If the user is working only with BK system then this keys combination will switch him to PC surface To correct it just press repeatedly these keys as long as the client returns back to BK system 4 2 7 Print standard method In most cases there are in the system two ways how to print 1 Button Boop displayed in form below record det
211. sort transaction sequence corresponds with sequence in statement sorting key account number due date debit credit amount Brief print format on some mainly ink printers without application of this option the statement last line will be missing Print of all text fields displays and prints both fields DI and KI otherwise only info about counterparty is stated for inward payments DI and for outward payments KI To tinge transactions to have statements more transparent the details related to one movement in Manual 78 BankKlient account are tinged by shadow color every second transaction Some printers this may cause problems less transparent on needle printers slower printing on needle printers Button _ Seine will display statements preview 4 9 2 Elektronic documents This option is basically identical with option Requests for electronic documents The only difference is that after the form is displayed the selection is default to domestic documents which means that client can see list of documents he has directly in his computer To see electronic documents requires PDF browser to which is correctly assigned suffix PDF in operating system 4 9 3 Account balances The option Account balance will display the list of account balance in client s account The list is sorted by batches from bank within batch by accounts Immediately after this option is activated as a standard only last recei
212. splayed standard form of form used and saved last time The saved form can be displayed changed and save again under same name Name of current form is stated in bookmark name if standard form is used there is only text Form The last saved or displayed form becomes base current form for all options in Creation in which the work with settlements is executed note in option Settlement pattern the item pattern name placement and sequence corresponds to item Transmission identification Placement and sequence of item group corresponds to item due date Stored saved forms are common for all system users 4 4 17 Domestic collections form If the user is not happy with created items sequence he has an option to arrange them as he wants e g by really used forms for collection order The work is same as work with domestic payments form 45 Import In this menu the user can find functions for work with external accounting systems and management of regular payments Here the user can import domestic settlements and collections orders foreign payments and repeatedly import information received from bank Furthermore he can store and edit regular payments and to set their readiness for balancing 4 5 1 Import of transactions from accounting system The import from accounting system will first of all offer selection of accounting system that should be accepted After selection of accounting system a directory is dis
213. st of all the requests for the forward transactions created by the client and transferred to the bank bookmark Parameters contains the actual agreed parameters of the forward transactions in Bankklient Bookmark Creation New Forward deal can be created by clicking on button _ New Bookmark Creation includes following fields Currency pair pair of currencies for the forward deal Allowed currency pairs are EUR CZK USD CZK GBP CZK CHF CZK EUR USD Deal type option Sale Buy the selected currencies Amount minimum volume of trade is displayed in bookmark Parameters now it is 500 000 CZK or its equivalent in another currency The field Currency is filled in automatically according to the selected debit account of the client and the selected currency pair Maturity date date of trade settlement must be business day of the trade currencies and th CZK Minimum and maximum deal period is displayed in bookmark Parameters now it is 3 and 365 days Own account debit account in GEMB from which the trade should be settled user can select from his own allowed accounts Recipient credit account for the settlement with GEMB can choose his own or enter account in GE outside GEMB in Czech Republic enters the account number name and address of the recipient and select bank code the account must not be in CZK Manual 50 BankKlient abroad enters the account number name and address of the reci
214. statements or payments advices to his accounts Received documents can be viewed by client in option Services Requests for electronic documents or Bank Electronic documents 3 1 17 Request for electronic document In option Services Requests for electronic documents or Bank Electronic documents client may order from the list of available electronic documents selected document or group of documents The documents order must pass the balancing that will create batch of requested documents 3 1 18 Sent out electronic documents When batch of requested electronic documents is processed the bank will create a batch containing these documents Generally is valid that one batch of requests is equal to one batch of returned documents Only in case when the batch size exceeds limit specified by bank the documents are divided into several batches Manual Basic operation and processing in bank 15 3 1 19 Request for creation of new TD or TD termination In option Services Time deposits the client can create request for creation of new time deposit or request for termination of existing time deposit Created requests must be prior to balancing processing confirmed however it is possible to setup automated confirmation of created requests 3 1 20 Accounts current list When the batch is sent out immediately from bank comes back batch receipt confirmation with relevant request status done rejected Afte
215. status of created domestic transactions to status confirmed confirmation is not needed Subject to assignment of authorization 61 or 66 and at the same time 70 or 71 76 81 When both permissions are assigned the created domestic transaction is automatically verified and confirmed no verification and confirmation required 96 Creation of Regular Payments Enables to enter correct and delete records of regular payments 101 Correction With Verification of Transactions From Client Accounting Systems and Regular Payments Enables to correct transactions from client accounting systems and regular payments transactions status is after correction set to verified 106 Transactions Discarding from Client Accounting Systems and Regular Payments Enables to discard transactions from client accounting systems and regular payments 108 Verification of Transactions From Client Accounting Systems and Regular Payments Enables to verify data correctness in transactions from client accounting systems and regular payments 110 Confirmation of Transactions From Client Accounting Systems and Regular Payments Manual 120 BankKlient Verified by Another User Enables to another user to confirm verified transactions from client accounting systems and regular payments for subsequent transactions processing into batch for transmission to bank Enables to create statement from transactions to bank Contradicts with au
216. t from bank Enables to view and print current list of permitted collections in bank and to enter request for revocation or correction of permitted collection In form upper part there is a detail of selected permitted collection in bottom part is a list of permitted collections from bank Viewing and print of permitted collections button Boo will print current contents of form detail button _ Seine will print whole list of permitted collections Revocation of current collection from the list in list the user selects by cursor record he wants to revoke record must have status Valid and then will press button a Bevoke this will take over required details from the list and then switches to bookmark Creation to creation mode A new record is created in the list of permitted collections and it has in item Request entered value revocation Correction of current collection in the list in the list of records that have in item Status value Valid user selects by cursor record he wants to correct and presses button Bi Change this will take over required details from the list and then switches to bookmark Creation to creation mode A new record is created in the list of permitted collections and it has in item Request entered value correction The items possible to correct are Limit drawdown period Description Collection limit and Valid until Bookmark Creation On bookmark creation is possible to work in two mo
217. t is marked with the error code 151 Duplicate transactions can be chosen in the Selections and Filter bookmarks based on the error code Manual Description of BankKlient system 25 151 Duplicity allowed duplicities can be selected in the Filter bookmark in Creation Import or Transactions Transactions created Correction and printing of duplicate transactions are possible in the menu Creation and Import Transactions correction in Duplicate transactions form Duplicate transactions form The form is displayed when it is has been ascertained in the attempted entering of a transaction that the current transaction is duplicating an already created or sent transaction Duplicity is checked in terms of the items entered in the Configuration menu in the Duplicities bookmark The form displays the entered parameters of the check and the duplicate transactions found The user has three options for continuing to work with the transaction button he returns to the form for entering or correcting and corrects the transaction such that it is not a duplicate E E button he returns to the form for entering or correcting and saves the transaction as being erroneous with the error code 151 Duplicity M sae button he must fill the item Duplicity permission reasoning and the transaction is saved as a correct one an allowed duplicity The form also offers the option of printing the dupli
218. ta update Bookmark History Presents list of all the requests for the forward transactions created by the client and transferred to the bank It includes cancelled and unconfirmed deals It provides information by who was the request created repaired sent and the data transfer detail User can print ctw Bein or delete _EP Delete the listed requests Bookmark Parameters Contains the actual agreed parameters of the forward transactions in Bankklient Minimum forward deal amount in CZK Minimum maturity days number for forward deals Maximum maturity days number Forward deals day curfew in bank Manual Description of BankKlient system 53 4 6 3 Collections permission Purpose of this option to see current list of permitted collections in bank their cancellation and edit bookmark List from bank to enter new requests and to correct and confirm all requests regarding permitted collections bookmark Creation to see history of created requests for permitted collections with results of their processing in bank bookmark History on line update of permitted collections list from bank Permitted collection in a drawdown period is actually cumulative permitted collection for one recipient in a certain period Every recipient will have the only one limit which allows him to collect cumulative amount can be more single payments in certain defined calendar period e g 1 month Bookmark Lis
219. tch During the processing of batches for codebooks 21 29 existing values are deleted and replaced by new values from the batch In association with this action the control of created transactions against the new values of updated codebook is performed During the processing of batch 41 43 codebooks are deleted and replaced by new ones from the batch Batches 51 90 contain new versions of program database help and modules there are introduces by standard header a after which follows new version in wrapped format When receiving batches 10 21 25 the check of all transactions is done those still not dispatched to bank if they correspond with updated details Depending on check result the transaction state might change to Error or if transaction was already in state Error the error is fixed e g if clients account is changed A check for the transactions duplicities that have not yet been submitted is carried out e g when an earlier error is fixed a transaction may become a duplicity 4 8 3 Internet To bank are transmitted batches processed during balancing For transmission of batches via Internet a connection without any restrictions for address https secure gec cz bk_idc or for backup server https secure2 gec cz bk_idc is requested In setting Internet network options Specify in Internet Explorer a utilization of protocol HTTP 1 1 a SSL must be allowed recommended is to click on SSL 3 0 The b
220. tch containing info about all rejected transactions is created for client due to the error insufficient funds late delivery possibly about transactions take over for processing on maturity day The part of info is assigned identification rejection reason or blocked amount in processed transactions Requests processing for entering change standing orders cancellation and collection permission are also performed in real time At the moment of orders cancellation processing in bank the check for current existence and canceled transaction processing state is performed If the communication with bank is performed in night hours approx 19 00 06 00 then it is impossible to process them in real time In this period are all batches received by bank no need to send them out when the system is available again and are processed immediately when the system is available again Client will learn about processing result during next communication with the bank morning hours 3 2 3 Processing in real time This processing method is applied for current information queries balances holds posted transactions collection permission Transactions sent out this way are really obtained from banking system without any delay same as client may obtain at bank front desk Thus client can have overview about current balance e g to find out sufficient funds for foreign payment dispatch or about posted transactions during the day inward and outward H
221. tch sign off i e during balancing and transmissions and password verification The length of access password is 8 characters User can modify key expiration from 30 to 730 days default is 730 and number of days for end of expiration warning from 30 to 730 days default is 90 If authorized person user generates key he can select between personal or operational key generation In case of operation key he can also save key password In transmisisons then password entering will not be requested from any user Pa If all details are correct the system allows button _ 5B Generation and it is possible to generate required keys for electronic signature Clicking on button Oss the generation is canceled Generated keys must be stored button _o Save If client does not want to store generated key then he presses button _X Back When the key is stored system will offer an option to send a new key to the bank as batch of type 2 For clients who have installed BankKlient system using installation type Diskette generation and sending of first electronic key differs from the others In first key generation they cannot modify expiration and number of days for end of expiration warning and they must deliver the first key to the bank on USB memory Generation and transmission of the other keys are identical for all installation types System will not allow to generate new electronic signature unless at least one receipt of domestic transaction
222. te invoices and credit notes Enables to see and print invoices and credit notes 186 Display TD information Enables to view info about time deposits 187 Creation of request for new TD and TD termination Enables to create and discard requests for new time deposit and for time deposit termination 188 Confirmation of requests for new TD creation and TD termination Enables to confirm created requests for new time deposit and for time deposit termination 189 Automated confirmation of created requests for new TD creation and TD termination Sets up after creation of request for new time deposit and for time deposit termination the status confirmed no confirmation is required after creation 193 Browsing of Standing Orders and Permitted Collections Enables to see permitted collections 194 Creation of Standing Orders and Permitted Collections Enables to enter permitted collections 195 Confirmation and Corrections Including Deletion of Standing Orders and Permitted Collections Enables to confirm and delete permitted collections 196 Automatic Confirmation of Created Standing Orders and Permitted Collections After permitted collections creation sets status to confirmed after creation no confirmation required 201 Deletion of Discarded Transactions From Client Accounting Systems and Regular Payments Enables to delete transactions in evidence of discarded transactions from client accounting systems and
223. ted from accounting systems and regular payments the incorrect items values are written in red and error texts are in clouds that are assigned to each item and in the list of all errors that can be displayed when informative button 2 is pressed Items that can be corrected are white items that can not be corrected have same color as the form Items where the correction is prohibited are in option Parameters Configuration in bookmark Corrections If there is incorrect value in item that can not be corrected is prohibited the whole transaction also can not be corrected It is necessary either to discard it or give a permission to correct it for such an action a relevant permission is required The button Se is displayed with transactions where duplicity is suspected Once it is pressed a duplication check is executed again and the transaction is saved as a correct one or the Duplicate transactions form opens up where the user must choose how to proceed in the transaction 4 5 8 Transactions verification It is a visual verification of transactions coming from accounting systems or regular payments where it is possible to verify or cancel verification of one transaction or whole group of transactions being displayed at that moment in the table The basic set are transactions that can be verified and this set can be limited through selection or filter This verification can be considered a first level of transaction confirmation by o
224. tes batch of domestic transactions for client that contains client accounts statements and available balances in his accounts Upon receipt of batches in BankKlient system see Transmissions their contents is recorded into relevant databases and for set accounting systems an output text file of posted transactions is generated automatically Upon batch receipt statements and balances cab be viewed create output reports see Bank Furthermore automated matching of received transactions is done i e matching of transactions received with transactions sent in the past to bank in process history The matched transactions are Manual 12 BankKlient removed from transactions in process Whether transactions are still in process or transactions returned processed from the bank can user confirm in area Transaction Transactions in process Transactions history 3 1 3 Foreign payments batch creation Records of foreign payments are created in menu Creation Created foreign payments must be before balancing processing verified in items specified by configuration see Parameters Configuration Verification and confirm them by up to two persons User can be assigned permission for created foreign payments automated verification and confirmation ofverified foreign payments by one user only System enables to send to bank only selected foreign payments see Balancing Including foreign payments The balancing will creat
225. the help directory selection a button WB can be used Directories for data receiving and sending into accounting systems must be located on hard disc local or network If client has in accounts codebook more accounts than one he can select in bookmark Accounts filter for passing to accounting system account accounts to which the data will delivered in relevant accounting system By button _o Save the entered data are stored in Transmission register that will contain new definition Bookmark Texts setup enables to replace text fields in transactions from given accounting system that should not be e g because of data protection visible in BankKlient system or on account statement Another option how to apply this function is to populate text field with data specifying payment characteristics or user identification in case when this option is not offered by accounting system or by used format Bookmark is functional for accounting systems that have transmitted data format GE GE2 GE3 ABO KB ABO IPB and GE with advices Bookmark is not functional for foreign payments and receivables Via buttons __ 444 and Bf Delete the user can add correct and delete setting for individual accounts First of all an account number is selected from the list If texts are to be replaced only for transactions with specific value of payment symbol then the user will select required symbol and will enter its value for which texts will be replaced User
226. the system The option offers following columns batch number numbered from newest batch Number 1 upwards batch sequence rrrrnnnn batch creation date archive Yes No removed can be only batches having value Yes Info Number of records in list states total number of records transactions balances in selected folder In option offer there is default last batch historically oldest with highest sequence number From the option offer any batch can be selected complying with reduction conditions This will determine upper interval for data cut out from the system Action is triggered by button Perform in relevant folder after question confirmation Are you sure all data from batch RRRRNNNN from date DD MM RRRAR will be reduced If there is no batch in the offer with flag Archive Yes or the user selects from menu batch with flag Archive No then the data can not be reduced button Reduction is blocked Warning From the size point of view account balances records do no require so much memory as transactions records and that is why it is possible to maintain longer time queue records with account balances 4 12 3 Discard of not sent batches This option enable to discard batch that was created during balancing but has not been sent yet During next transmissions with the bank this batch is not transmitted to bank This is the way how ensure that transaction created after balancing and in which an er
227. thorization 111 111 Confirmation of All Transactions From Client Accounting Systems and Regular Payments Enables to confirm verified transactions from client accounting systems and regular payments for subsequent transactions processing into batch for transmission to bank Enables to create statement from transactions to bank Contradicts with authorization 110 115 Automatic Verification of Transactions From Accounting Systems and Regular Payments Corrected by User During correction of transactions from client accounting systems and regular payments sets transactions status to status verified during correction no verification is required Subject to assignment of authorization 101 and 108 116 Automatic Confirmation of Transactions From Accounting Systems and Regular Payments Verified by User During verification of transactions from client accounting systems and regular payments sets transaction status to status confirmed during verification no confirmation is required Subject to assignment of authorization 108 and at the same time 110 or 111 115 116 When both permissions are assigned the corrected transaction is automatically verified and confirmed no verification and confirmation required 120 Creation and Correction Including Deletion of Foreign Payments Created by User Enables to create transactions of foreign payments Enables to correct and delete only foreign payments transactions in creation of which th
228. tion from transactions in process DOES NOT HAVE any impact on transaction execution After the balancing it is not possible to cut out individual transactions but only whole batch that was not sent out If the batch has been already sent out to bank then it is necessary to consult transaction deletion with Customer Service on the telephone number 420 224 443 616 It is possible to delete transaction displayed in detail in form butto X Delete oo transmission identification Possible answers 4 rol query Delete transaction Manual Description of BankKlient system 91 group of transactions displayed in upper part of form button K delete group The group may contain all transactions or they can be selected via bookmarks Selections and Filters In such f a case a control query is Delete all Possible answers are i If user wants to specify what transaction is to be removed then will press before button K delete group button In such a case the system will require confirmation before any transaction is deleted by question Delete transaction transmission identification possible answers 4 will delete transaction displayed in detail will not delete transaction displayed in detail J will return back state before button ___9 Delete aroun was pressed Till the end will delete transactions from those displayed till the end of group without any query Info about deleted t
229. tion line 4 unpermitted character 744 Information for recipient line 1 not entered 745 Information for recipient line 1 incorrect length 746 Information for recipient line 1 unpermitted character 747 Information for recipient line 2 incorrect length 748 Information for recipient line 2 unpermitted character 749 Information for recipient line 3 incorrect length 750 Information for recipient line 3 unpermitted character 751 Information for recipient line 4 incorrect length 752 Information for recipient line 4 unpermitted character 753 Confirmation to orderer incorrect length 754 Confirmation to orderer unpermitted character in fax number 755 Confirmation to orderer unpermitted character in email address 756 Confirmation to recipient incorrect length 757 Confirmation to recipient unpermitted character in fax number 758 Confirmation to recipient unpermitted character in email address 759 Amount not entered 760 Amount unpermitted character 761 Amount zero value 762 Amount value out of allowed scope 763 Amount minus value 764 Amount does mot match with currency 765 Costs debited from not entered 766 Expenses on debit wrong value 767 Agreed exchange rate unpermitted character 768 Agreed exchange rate value outside of allowed range 769 Agreed exchange rate minus value 770 Agreed exchange rate later maturity
230. tion mode button _X Dette the group that is in form upper part can be deleted by positive answer to question Delete group nnnn where nnnn is a group name Group can be deleted only if does not contain patterns This means that if the user wants to delete the group he has to delete patterns first in Creation Domestic payments patterns Domestic collections patterns Print preview of groups list can be displayed by button _Seiint f 4 11 12 Accounts This option is same as option Accounts parameters 4 11 13 Debtors In this section it is possible to create a list of debtors which is used when invoices and credit notes are written i e in cases when receivables are financed by loan The form List of Debtors is classically split into two parts In upper part there are details that can be entered or corrected Each debtor is assigned following details identification type identification name and address Debtor s identification type ICO birth number foreign e g for foreign subjects his identification form is defined The list of items can user either cancel button _X canca or record button M Save The bottom form part there is a list of debtors and it is possible to select from it record that will be displayed in upper part and that can be corrected button E Corect or canceled button _X Delete In bottom bar there are buttons New to enter new record and _ Seine to print list of debtors 4 12 Ut
231. tions are sent out client has to negotiate over the telephone the rate with bank officer If the rate has not been agreed or will not call then the transaction is next day automatically taken out from processing Confirmation to orderer contains connection fax number or e mail address to which information will be sent to orderer about foreign payment This field is optional and is used only by those clients who require confirmation regarding foreign payment Charges resulting from confirmation mailing are specified in GE Money Bank a s valid price list Confirmation to recipient contains connection fax number or e mail address to which information will be sent to recipient about foreign payment This field is optional and is used only by those clients who require confirmation regarding foreign Manual 38 BankKlient payment to be sent to payment recipient Charges resulting from confirmation mailing are specified in GE Money Bank a s valid price list Payer references This field is non mandatory and can be completed only for payments that meet the requirements for a SEPA payment This information is completed for the needs of identifying a client and corresponds to the field The Originator s reference of the Credit Transfer Transaction in accordance with the SEPA format description standard A maximum of 35 can be input are allowed alphanumeric characters and 2 SPACE IBAN structure IBAN Inte
232. to transfer move via own tools backup to new PC All data changes made after backup on original PC are not included in backup On new PC it is necessary to install system from installation CD in mode reinstallation First of all it is necessary to uninstall BankKlient system and after that it is not possible to communicate via it with the bank In case of BankKlient network installation the reinstallation is a matter of server level if server and shared directories name are preserved then it does not apply for individual stations Otherwise it is necessary to reinstall stations Warning After reinstallation it is necessary to verify if configuration parameter Server working directory is correctly setup entered directory must be valid 2 4 System recovery after disaster lf for any reason BankKlient system data are destroyed and system backup is not available i e backup after which creation no functions were run and no operations were performed then it is necessary to carry out system recovery after disaster Client 1 In bank POS he will ask for creation of Configuration for recovery after disaster then he specifies batch date from bank from which he wants to receive again all batches as a standard data for current year are set 2 Onhis PC will perform system recovery from installation CD option full installation and from configuration after disaster In network modification the recov
233. tory of parameters modification and after that changes can not be corrected Parameters changes become valid when confirmation batch from bank is received changes confirmation or rejection and when changed account configuration is received 4 6 7 Payments revocation in bank In this mode the user can revoke domestic transactions sent to bank However only those still not posted they have future maturity or there were insufficient funds in account In form it is possible via button A Include to place transaction that is displayed in detail for revocation Via button S Exclude the transaction displayed in detail cancel revocation In bookmarks Selections and Filters it is possible to select group of transactions that is possible via button Include group mark as a whole i e each transaction being in the group as selected for revocation Similarly it is possible to cancel transaction group revocation each transaction in the group by button Exclude group All transactions to be revoked will be processed during balancing into separate batch of revoked transactions and will be ready to be sent to bank The revocation confirmation will be processed after transmission with bank end The revoked orders may have different statuses 4 6 8 Receivables Client who has with bank an agreement on receivables financing by loan can in this section create a list batch 15 of invoices and credit notes defining receivables he wants to f
234. transactions from bank only those transactions that were sent by client to bank from BK system and where user was involved in their creation correction or verification from creation 156 Browsing of All Transactions History Enables to see domestic transactions created from client accounting systems and regular payments Enables to see transactions discarded from client accounting systems and regular payments Enables to see in evidence of transactions from bank all transactions created corrected or verified by any user that were sent by client to bank from BK system from creation client accounting systems and regular payments Enables to process transactions statistics to bank 161 Browsing of Transactions From Bank Enables to see in transactions evidence from bank that were not sent by client from BK system received settlements from another clients cash operations 151 156 161 Enables to see all transactions in transactions evidence to bank and from bank 171 Domestic Payments Revocation Enables to revoke payments domestic transactions sent to bank 181 Creation and Browsing of Invoices and Credit Notes for Financing of Receivables by Loan Enables to receive text files from accounting system financing of receivables by loan Manual 122 BankKlient Enables to receive receivables from Excel notepad Enables to enter invoices and credit notes Enables to correct and dele
235. transactions where duplicity is suspected is displayed All these transactions are entered and marked as erroneous with the error code 151 Duplicity The user can then select the imported batch in the menu Import Transactions correction in the Filter bookmark he selects the relevant connect point from acc sys and the batch order from acc sys and then go through all suspicious transactions and decide how to proceed Upon transactions importing transactions texts are replaced depending on setup in transmission registry Result of text file receipt is recorded in transmission protocol batch type is 0 see menu Transmissions Transmission protocol Received transactions form together with created transactions and transactions from regular payments input to balancing the output is the batch that will be sent to bank 4 5 2 Import of foreign payments from accounting system The import of foreign payments from accounting system is offered if there are in transmission setting more accounting systems having this format firstly selection of accounting system that is to be accepted After its selection a directory is displayed from which the text file will be received and file selection The transmission is allowed only for text file that does not have duplicate name i e in transmission protocol is not for given accounting system record about successful receipt of file with same name and suffix Text file name can have 30
236. ttern name and pattern group or may select a group of patterns items for Pattern must be blank and item Group must be entered During one pattern selection one new transaction is generated If group of patterns is selected number of created transaction is equal to patterns in the group Such a generated transaction are marked as wrong in transaction table in item Status is letter E On transaction position will appear button _v Save If all mandatory items were not entered in pattern the button is blocked applies also for cases the if in setting configuration the variable symbol is mandatory User must add remaining items button upon first record in transaction will disappear and save transaction by button SA Save in pattern are all mandatory items entered the button _v Save released and by pressing it the transaction is saved If user changes any transaction value the button 7 sve fwi disappear and transaction must be saved by button M se Saved stored transaction is assigned status depending on user permission as in case when new transaction is created As a help for transaction for population can be used client accounts list and banks codebook Manual 34 BankKlient If the transaction is completed it can be recorded by button SA Save If in the moment of transaction a button l is pressed then when transaction is recorded immediately new transaction is created and is waiting for completion
237. tton and select Run as administrator Security backup It can be performed without user presence e g overnight First of all it is necessary to define backup parameters for individual BankKlient installations via Backup Guide The Backup Guide sets backup parameters program BKWinBkpD exe in system directory selection of installation if user has on one PC more BK system installations selection of target backup directory for selected installation For selected installation the user will mark that it is to be placed into the list of databases backup via batches menu offers backup when BankKlient program is switched off For selected installation the user will mark that anytime when BankKlient program is switched off a menu offering database backup will appear number of stored backups When option Overwrite backup is selected the final file containing backup is overwritten In case of concern about possible collisions during backup system or these files rupture it is possible to store defined number of previous backups For this purpose there are options Add backup with setting of number of stored older backups In such a case the part of older backup name will become its sequence number from newest to oldest Before the backup takes place the oldest backup is deleted and the others are renumbered However it is necessary to stress that for data recovery from backup is possible only from current backup i e not backup after
238. ty may be adjusted to next working day If the communication with bank is performed in night hours approx 19 00 06 00 then it is impossible to process them in real time In this period are all batches received by bank no need to send them out when the system is available again and are processed immediately when the system is available again Client will learn about processing result during next communication with the bank morning hours 3 2 2 In real time with possible deferred processing This method is applied in processing of batches 1 containing domestic transactions whose number is lower than 400 foreign payments 11 orders revocations domestic transactions 13 collections permissions 14 and standing orders If the batch has been rejected as a whole or possibly individual Manual 16 BankKlient transactions only client is informed immediately For individual foreign payments transactions during communication with bank a test of entered details correctness is done test of funds sufficiency together with possible account hold and timely delivery on maturity day in accord with contractual terms with the bank It is possible to assign transactions future maturity but transactions with requested maturity on the day of sending must be transmitted to bank by 18 00 latest If they are delivered later the bank does not guarantee their processing and maturity may be adjusted to next working day It is poss
239. uage In first demo version starting system offers to log the only existing user BKDEMOUSER and also enters his password demo In first system starting after installation in installation type E mail SMS system offers to log user BKINSTUSER whose login password client gets in installation SMS in more detail see in Parameters Users 4 3 2 Logout User can logout from the system offer Login will become permitted and offer Logout and all remaining in panels and tools on menu will become blocked 4 3 3 Exit This option will exit BK system activity and will return back to surface The same function has the button in right top corner In case when all following conditions are met system database is in same PC as its installation the user performed minimum logins into system in backup guide there are backup parameters in backup parameters for given installation has marked option Offer backup at termination BankKlient a question regarding database backup is displayed If the answer is positive backup is performed about its progress system informs on screen and the result is saved in file having suffix log in backup directory and in BankKlient application log 4 4 Creation This menu section serves for basic orders creation i e settlement orders in CZK collections orders in CZK and foreign payments Depending on permission setting the user can verify and confirm individual orders and he can also create patt
240. uld correspond with agreement with payment recipient This menu is offering three options orderer OUR recipient BEN partly both SHA BEN via this option the user gives an order that charges resulting from foreign payment creation on GE Money Bank a s as well as on recipient s bank will be covered by payment recipient OUR via this option you undertake an obligation to settle charges resulting from foreign payment creation on GE Money Bank a s as well as on recipient s bank will be covered by payment recipient SHA via this option the user undertakes an obligation to settle charges resulting from foreign payment creation on GE Money Bank a s side and payment recipient will settle charges to his bank i e to bank he has an account with recipient s bank Bank operation code specifies how the bank will process payment Available options depend on bank menu Optional items SWIFT BIC contains SWFT address that identifies recipient bank S W I F T is an interbanking telecommunication network through which swift messages and orders are sent For bank identification each bank has assigned a swift address containing 8 or 11 characters where 9th 11th characters represent bank branch XXX is for bank central Agreed exchange rate by ticking this option client informs that for this payment which must comply with bank terms for agreed exchange rate requests an agreed rate After these marked transac
241. unt debit abbreviation incorrect length Manual 124 BankKlient 19 account debit abbreviation unpermitted character 21 debit variable symbol incorrect length 22 debit variable symbol non numerical character 25 debit specific symbol incorrect length 26 debit specific symbol non numerical character 27 debit specific symbol nor specified for budget account 28 debit specific symbol not allowed for budget account 31 account number credit base incorrect length 32 account number credit base non numerical character 33 account number credit base incorrect check number 34 account number credit base not allowed 35 credit prefix incorrect length 36 credit prefix non numerical character 37 credit prefix incorrect check number 38 credit prefix not allowed 39 unpermitted own credit account 40 unpermitted utilization of own credit account 41 credit bank incorrect length 42 credit bank non numerical character 43 credit bank incorrect scope 44 credit bank own bank does not exist 45 credit bank missing in codebook 46 account number credit base zero value 48 account debit abbreviation incorrect length 49 account debit abbreviation unpermitted character 51 credit variable symbol incorrect length 52 credit variable symbol non numerical character 55 credit specific symbol incorrect length 56 c
242. ved batch from bank is displayed Remaining ones are available via bookmark Selection On bookmark Balances a detail of active record balance in list is displayed On bookmark Selection is possible to define limitation condition for list display batch number limitation for account balance for selected batch account number limitation for balances for selected account List limitation is done immediately after one limitation condition is entered Button Boo will display preview of copy of active account balance Button _ Seine will display preview of balances list with same sorting key and limitation condition as the balances list in form Account balances is displayed 4 9 4 On line accounts information Current balances are balances and holds in customer s accounts or transactions posted in the bank on current accounting day and taken over from bank primary information system Current balances show balance in current accounts only i e not in time and loan accounts Each update cancels previous details The Bank restricts number of transmitted transactions for each account up to several hundreds of movements i e the list contains last physically posted transactions in the Bank since the last standard messages batch it stands for transactions having highest value in item Sequence in current day User who wants to work with current updated balances must have an authorization 231 Bank statements and transactions report
243. via button then contains values populated in selected pattern However the user has to create patterns in section Domestic payments patterns Following dialogue is displayed upon pressing button ren gt a 08 nots TPR cant HD2 Pek TER enna i nat forera em gt 1 000000 0150006432 600 000000 444444444 800 ooo00C E Vitis Nov 1 000000 0150006432 600 000000 5555555555 5500 A ooo00c E Wzor USD po z 0 000000 0150014782 600 000000 1111111111 600 USD 00000 E Wzor z hrad 12 0 000000 0150006432 600 000609 0150012947 600 3200 CZK ooo00c E Vzor z tr na ces 0 000000 0150006432 600 000609 0150012947 600 CZK D0000 E Vzor z tr do bar 2 000000 0150006432 600 000000 1111111111 100 100 CZK 00000C E Vzor cizom n 0 000000 0150014782 600 000000 oooo000000 USD 00000C E Wzor CM z kred 0 000000 0150014782 600 000000 0150017908 600 190 USD oooooc E MZDA Nov k 1 000609 0150012947 600 000000 3333333333 300 CZK oooooc Wzor CM 2 000609 0010809874 600 000000 0150014782 600 CZK 00000C DNES 2 202016 0000303634 600 000000 1111111111 100 CZK oooooc Hospod sk r 2 202016 0000303634 600 000000 1111111111 2400 CZK oooooc E Novy vzor 0 202016 0150012955 600 000000 1111111111 100 CZK pooo E Wzor z tr po ze 0 202016 0150012955 600 000000 444444444 300 CZK 00000 v I a gt i BF import Pattem _ Poj t ni Novak fi g import Group Refresh X Close The user may select one pattern he has to enter pa
244. ween client accounts 4 12 6 Electronic key generation Electronic keys serve for electronic signature during user identification in transmissions with bank Client s requests balancing in batch to bank processing new keys generation BankKlient system does not enable to create a messages batch to bank unless the electronic key is generated Electronic keys can be generated by user types of installer can generate only first operational key for first transmissions with bank operational can generate operational keys for balancing and transmissions but only if none authorized person exists Manual Description of BankKlient system 109 authorized person if this user type exists it is the one who can generate el keys If one authorized person appears in system functionality of still valid operational key of operational users changes From now operational user will not be able to perform balancing but only transmissions with bank Authorized person can generate 2 key types personal this is a key only for given user and it serves for balancing transmissions of given user and new keys generation operational this key is valid for all existing users and it serves for transmissions with bank Always last generated operational key is valid Before generation of secret and public key an access password to secret key must be entered the password will be entered during each dispatched ba
245. y Only after that it is possible to execute transmission between BankKlient system and bank The balancing procedure processes next types of records in following order revocation of payments in bank priority payments created domestic transactions created foreign payments update of permitted collections update of standing orders time deposits modification of accounts parameters requested electronic documents client messages receivables For each record type firstly a form is displayed with the list of records that might be processed during balancing For revocation of payments domestic transactions in bank the form is split into payments and collections In each section for all transactions statuses a number of transactions and total sum are displayed for individual accounts in them and total sum of transactions placed into balancing For priority payments for all transaction statuses and individual accounts a number of payments and total sum is displayed and total sum of payments placed into balancing For created domestic transactions the form is split into payments and collections In each section for all transactions statuses a number of transactions and total sum are displayed for individual accounts in them and total sum of transactions placed into balancing In case of higher number of transactions the balancing will create automatically more batches where each has 9999 transactions For cr

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