Home

Scheduling Plus Manual

1. xi 1 Line amp Grid 8 x 11 21 Line Grid 8x11 texts 41 STAFF Line Grid 2 Line Schedule 8x11 122 Line 8x11 texts 42 STAFF Line 8x 11 3 Line Schedule 8x5 123 Line 8x 5 texts 43 STAFF Line 8x5 4 Line Schedule 5x3 124 UNUSED 44 STAFF Grid 8x 11 5 Grid Schedule 8 x 11 25 UNUSED 45 STAFF Grid 8x5 6 Grid Schedule 8x5 26 UNUSED 46 STAFF Master Sch 7 Grid Schedule 5x3 127 UNUSED 147 ROOM Line amp Grid 8 Master Schedule 28 UNUSED 148 ROOM Line 8x 11 9 Master Sch wi grades 29 UNUSED 149 ROOM Line 8x 5 10 UNUSED 130 UNUSED 50 ROOM Grid 8x 11 11 Partial Schedule 131 UNUSED 51 ROOM Grid 8 x 5 12 UNUSED 132 UNUSED 152 ROOM Master Sch 13 UNUSED 133 UNUSED 153 UNUSED 14 UNUSED 34 UNUSED 54 UNUSED 15 UNUSED 135 UNUSED 155 UNUSED 16 UNUSED 136 UNUSED 156 UNUSED 17 UNUSED 37 UNUSED 157 UNUSED 18 UNUSED 38 UNUSED 58 Edline Student List 19 UNUSED 39 UNUSED 159 Edline Teacher List 20 UNUSED 140 UNUSED 60 Edline Course List 4 Enter The Report Number 2 a Exit Select SPECIFICATION 3 HEADER Print parent names SPECIFICATION 4 HEADER Print address SPECIFICATION 5 HEADER Print homeroom SPECIFICATION 6 HEADER Pri
2. SHIFT F6 CONFLICTING COURSES SHIFT F8 DELETE ALL ENTRIES As with singletons doubletons may be scheduled interactively or automatically by pressing or clicking F5 BUILD The conflict window for the first GEOMETRY section looks like E Administrator s Plus N x PER CONFLICTS BALANCE 13 17 15 26 27 4 o oO iij 0 45 12 11 35 F CONFLICTING COURSES FOR HIGHLIGHTED PERIOD 8 13 Build Master Schedule By the time you schedule doubletons there will probably not be any periods left without conflicts At this point choose the periods with the most sections and the fewest conflicts In this case select periods D and E which is the choice Administrator s Plus would use in automatic mode If you want to know the courses causing the 5 conflicts in each of those periods highlight the period and press or click F6 Note that all conflicts are true weighted values meaning that conflicts with doubletons count as half while conflicts with singletons count as one conflicts with tripletons count as 1 3 etc This is because a conflict with a doubleton is not as serious as a conflict with a singleton there is a chance that there will not be a conflict with the other section of the doubleton Remember sched uling based on a conflict matrix is based on the odds You are using the conflict matrix to give you the best chance of having a successful schedule Balances
3. 1 1519 02 Art Wksp S4 EEEE Administrator s Plus 2 721 06 Wd Pro lab S 3 518 02 Stainglass Ss 4 1142 01 Camp Lab S 5 1141 04 Computer 1 5 BEE 6 709 06 Word Pros S H Fr Eng 12 Col Fr Eng 7 341 03 Prob Democ 5 13 Fr English 8 336 01 Sociology S 14 Dev Fr Eng 15 LD Fr Eng 9 1930 11 Lunch Stdy 16 SP Fr Eng 10 1127701 Bas Alg 2 Eng Review H 50 Eng 11 f Col So Eng So English Dev So Eng LD So Eng Staarne anra 199 x 0 x Speed Schedule Alt F7 OP SZ CR SZ 20 12 16 12 12 12 18 30 30 50 30 a If you do not know the study hall number you want to enter you may use the F4 STUDY function key to pop up a list in numerical order of all of the study halls in your school For A 24 View Change Add Drop each study hall the meeting time current size teacher and whether or not the study hall fits into the student s schedule will be listed ha View Schedules 5 x A Speed Schedule Al F7 a R OP Au STUDY amr TIME OPT CUR CAES sp 2 151902 STOL ALL A 50 4 Lunt Donna 50 20 13 d 3 1518 01 a A 2 Christensen 50 12 g 2 B 0 McMann Dan i 4 709 02 1 B O McMann Dan 50 18 12 de c 0 McMann Dan 5 721 07 i J 0 McMann D
4. ENTER SPECIFICATION TO CHANGE The specifications on Page 3 are all self explanatory with the exception of SPECIFICATION 4 PRINT QTR or TRI If you are a trimester school you are using 3 of the 4 quarters as your trimesters Use this option to cause TRI 1 TRI 2 to be printed on schedules instead of QTR 1 QTR 2 etc SPECIFICATION 8 PARTIAL PRINT WHICH QUARTERS SPECIFICATION 9 PARTIAL INCLUDE WHICH STUDENTS These two specifications apply to the Partial Schedule Report and are explained on page C 63 C 22 Scheduling Report Writer Print Menus After accepting your specifications the following screen will appear Administrator s Plus Odyssey SCHEDULING REPORT WRITER CURRENT TASK Master Student Schedule GRADE NUMBER I All grades Staff Rooms Inspect change specifications View edit letters reports End program amp Choose Inspect Change Specifications to go back and look at or change any specifications or to select a new task The other options on both this and the next screen determine which students will initially fall under the scope of your report Only these students can have schedules printed for them or appear on master schedule reports If you want to consider just one grade level enter that grade level and click Next or press ENTER If you want the students in an interval of grade levels looked at such as grades 10 through 12 press A for AL
5. i f ID Teacher Meeting Time Crs Len Room SG EG Size Rec McMann Dan 012345 ALL YR 107 10 12 5 22 09 Course Length lt Q S A gt i Priority lt 0 to 5 gt 0 High lele the top most section will be highlighted With the highlighting bar over any section you can press or click F6 ROSTER to view a window containing the names of the students in the section Pressing or clicking F8 DELETE will delete the highlighted section as long as there are no students currently in the section Pressing or clicking F10 SORT will allow you to sort the list of sections by section number time or staff Press or click F3 EDIT or simply press ENTER to edit the current section Pressing or clicking F2 ADD allows you to enter a new section Section List Fields Teacher Code Enter the ID number of the staff member teaching the section The teacher s name will appear after you enter the number If you do not know the ID number of a staff member 2 28 Enter Courses AAA the F6 LOOKUP is available to help you Highlight the correct staff member s name and his or her ID number will automatically be inserted If you wish to designate a section as UNASSIGNED enter 000 Room This will allow a room number to appear on students schedules for each section It will also allow you to be able to print a schedule for each room s usage If you do not wi
6. Assuming that you have chosen to ADD for most courses you will use a GPA factor of 0 However if you enter a 1 all of the values will be increased by 1 In other words an A will be worth 5 points and a B worth 4 points etc Note that GPA factors will not be added to 0 quality points In other words an F will never be awarded more than zero quality points You can also enter a negative number as your GPA factor A GPA factor of 1 will make a 100 worth 99 points and a B typically worth 3 quality points only worth 2 points However in no case will the total quality points be allowed to be less than 0 Ifa student gets an F or 0 in a course with a GPA factor of 1 he will still have 0 quality points for that course 2 21 Enter Courses Whether you use letter or number grades the GPA factor will be used in the same way In other words a student receiving a grade of 85 will receive 85 quality points Any grade of less than your minimum numeric grade as well as a grade of F will be awarded the number of quality points equal to the minimum grade The minimum numeric grade and the bx grade table may both be modified with the Customize RC pro gram Consequently you may want to use GPA factors such as 10 in order to make an 85 into a 95 etc Some schools want the number of quality points to be multiplied by the GPA factor In this case use the Customize RC program to speci
7. ALL 243 Phys ics Schools also have the option to enter a text book 0 001 2 255 Bio Lab 2 aan E Sei La Mame text book fee and course fee for each course x These fees and book names can later be made to print on schedules Trans Optic by NCS MP74424 4039 EEE 1987 1989 National Computer Systems Inc All rights reserved Printed in U S A a MR 3 Pp E fe z z EZ z pa p am mOOOOOOOO0G BZOOOC OOOQOHOO a y 2222090029 _ I TE 00000000A z FF 2 A TRAER 7 SODOEOBOBOOB8O0 _BEOEOEO OEEOO8O0 CGODGOGOGGOA SOOOO0909098 1 EE On 2888888888 O0OOOO000 o 25 7 E a gt SO2OO 88008090 _BOOOOOO09090 m OOOOQQQOCCOG PIECEOEOBEOOO9O9E 1 OOQVOOOOOCOG 0 ESEERESESi m 22000009000 on 2 z 6000000000 7 OCOOQOOOOG __ BEOEOEO8O089008 OO8999998998 _ OQ000000000 OOCOOO0000Q _ OO90000e Step Two PRINT SCANNER COURSE REQUEST FORMS 1S1 SSVII HAN 30OVY9 Your second step is to print either a scanner course request form such as this one or a manual course request form The computer will pre print students names and ID numbers on each form so that the only items that have to be bubbled in are their course requests uno SILA UO SEY Ang ON OPW e Amsyd uoy soBuey 0seize Ajarajdusod 29119 SUI Ile A gt 000 EeO8OEBOB89O Eee Using these forms and an NCS Sentry scanner students OOOOOOOOOO course requests may be quickly and accu
8. CONFLICTS F 800 Resource CONFLICTS 3 310 H SocSt 1 9 16 10 0 11 0 12 0 TOTAL REQUESTS 16 412 French 1 CONFLICTS 6 110 Math Skill 9 5 10 1 11 0 12 1 TOTAL REQUESTS 10 308 R SocSt 1 CONFLICTS 7 800 Resource CONFLICTS sh 13 You are now ready to use our state of the art Master Schedule Builder to construct your master schedule In the interactive mode it shows you which periods would have the fewest conflicts and where teachers are available allowing you to make the final decisions In automatic mode it selects the best periods to offer courses with the fewest conflicts for you 10 Chronological Scheduling 3 Building your Master Schedule 1 You are now ready to build your master schedule which is the same as creating your course section list Each master course will have one or more sections Each section of a particular master course will have the same name optimum size credits weight and GPA factor which will all be taken from the course master list In other words you will not have to enter this information separately for each sec tion However each section of a master course may have a different teacher meet at a different time in a different room and meet during a different marking period Scheduling Plus even allows specific sections of a master course to be limited to specific grade levels A sample course section list is shown below DEMO SCHOOL 05 21 2002 COUR
9. ENTER ASCII FILE NAME c MY Documents Schedule asc a ASCII FILE OVERWRITE APPEND conc C 40 Scheduling Report Writer Window Menu Administrator s Plus File Edit Search Options Window 5 al Ba a Arrange Icons v 1 Scheduling Line amp Grid 8 x 11 Rep 001 The Window menu provides access to different modules by allowing multiple open win dows to be arranged according to your preferences Cascade Overlaps all open windows diagonally with each window s title displayed in the upper left hand corner The title of the open window is also listed on the bottom portion of the Window drop down menu below Arrange Icons Tile Stacks open windows one on top of another Current Report Each of the currently open Administrator s Plus Odyssey windows are listed on the bot tom portion of the Window toolbar menu Function Keys In addition to the Report Writer Toolbar you can use function keys to edit reports You can either click on the function key buttons at the bottom of the editing screen or press the corresponding function key on your keyboard The actions of the function keys in Odys sey have changed considerably from prior versions of Administrator s Plus C 41 Scheduling Report Writer F2 FONT opens the font drop down menu from which you may choose any font in your Windows Fonts folder When the font is changed the entire line of text will c
10. For example CNNN 7 5 would center your school name on a standard piece of paper HLINE XY Header line This header line report writer code prints a solid line from margin to margin The X vari able indicates the width of the line with 1 thin 2 medium and 3 thick The Y variable indicates the position of the line with 1 top 2 middle and 3 bottom For example to underline the heading of a report with a bold line running from one side of the paper to another place a HLINE 31 code on the line directly below the heading C 49 Scheduling Report Writer EMPTY Skip the next line ifit is blank The EMPTY code causes a report to skip blank lines If the report writer code on the line below an EMPTY code does not contain an entry for a student the line will be skipped This code is used to skip blank lines in mailing labels ENDPAGE Start a new page Whenever the report writer encounters an ENDPAGE code the report will move to the beginning of the next page ENDPAGE codes are commonly used in Search Headers so that each found search category starts on a new page GHSTART Start of Grand Header printed at the beginning of a report GHEND End of Grand Header All the lines between the GHSTART and GHEND codes make up a Grand Header The Grand Header prints at the top of the first page of a report only Codes that may be used in a Grand Header are listed below L1 thru L17 School Information fields 1 thr
11. UNUSED 19 UNUSED 39 UNUSED 59 UNUSED 20 UNUSED 40 UNUSED 60 UNUSED Enter The Report Number 2 Copy Delete Exit Select Scheduling Report Writer The View Edit Letters Reports Toolbar When you open the body of a report the Odyssey toolbar will be replaced by the Report Writer toolbar Each toolbar menu is described on the following pages E Administrator s Plus File Edit Search Options Window D Pal S A alela x B 7 u Courier New MIE gt MMM lack gt Report Key Words ALT to select Data Base Field Names ALT Z to select Bm 181x Data Base Attendance Report Cards T E Mail Settings TO 2 LN FN T2 8 ID GRADE GR T4 5 HR T5 6 ON1 6 T6 6 0D1 11 LFON T4 9 HRU T6 6 0U1 11 LFOFF TO 2 PRNM T5 6 0N2 68 T6 6 0D2 11 LFON T6 6 0U2 11 LFOFF T0 2 ISTRI T3 3 DATE T5 6 0N3 8 T6 6 0D3 11 LFON T6 6 0U3 11 LFOFF T0 2 ICITY STAT ZIP T5 6 ON4 8 T6 6 0D4 11 LFON T6 6 0U4 11 TO 2 PHON T0 2 SUBJECT T2 0 ILEV T2 5 CRS T2 9 SC T3 3 SEM T3 8 TIME T5 1 ROOM T5 7 ICRDTS T6 5 TE CRSSTART1 TA Ir IN IN AQ 4172 TO Newer LOO Ane TI Bra ISM IO Ane TI Anl SION AL T2 Ane CAAA Rave TA Rn I TRAIO 1 ee TR on IMO gt F1 F2 F3 F4 FS F6 F7 F8 F9 F10 Tease ABORT FONT FONT SIZE FONT AO LOOKUP SEARCH
12. field criteria Shuffling If you have selected to Perform Actual Scheduling with either options 2 or 3 you will next be asked about Shuffling Before proceeding any further it is important for you to understand the concept of shuffling Shuffling occurs whenever the program attempts to re schedule previously scheduled students The shuffling process will never leave a previously scheduled student unscheduled Any sched uled courses whether locked or not will not be touched However when other students are being scheduled previously scheduled students may be placed in different sections unless the courses are locked The program always tries to fit the smallest section of a course into a student s schedule If the smallest section won t fit the program tries to schedule the next smallest section For example assume that there are two sections of French I that each have an optimum size of 20 Near the end of a scheduling run there are 20 students in the first section and 15 students in the second section When the program is trying to schedule a student who has requested French I it will first try every possible combination of courses to try to fit the smaller section of French I into the student s schedule If this can t be done it will go to the larger section of French I and try to see if one of the students who was initially put into that section could be transferred to the smaller section The computer will continue trying
13. 122 21 H So Eng 9 119 122 123 124 129 141 142 22 Col So Eng 9 12 33 117 118 119 122 21 10 0 11 0 12 0 TOTAL Algebra 1 CONFLICTS Geometry CONFLICTO H Geometry CONFLICTO H Alg 2 sws s CONFLICTS 45 10 2 11 0 12 0 TOTAL Col 50 Eng CONFLICTS Algebra 1A CONFLICTS Algebra 1B CONFLICTS Algebra 1 CCNFLICTS Geometry CCNFLICTS 25 10 0 11 0 12 0 TOTAL SP Algebra CONFLICTS So English CONFLICTS Appl Math CONFLICTS Algebra 1A CONFLICTS Algebra 1B CONFLICTS Bas Geom CONFLICTS PRINT COURSE BY COURSE REQUESTS 21 Poo REQUESTS 50 REQUESTS 25 25 1 10 3 11 0 12 0 TOTAL REQUESTS 4 HeH Step Seven MATRIX This course by course matrix is the second type of matrix produced by SCHEDULING PLUS It is easier to read than the standard matrix but uses more paper As you can see this matrix shows the same thing only it lists the names of the courses and doesn t clutter things up by printing pairs of courses with no conflicts In other words the zeroes are not printed viii 243 11 142 709 123 552 336 11 700 135 123 123 119 119 31 31 23 23 125 125 221 221 233 233 44 44 34 34 111 212 140 140 837 837 BUILD MASTER SCHEDULE ALL COURSES COURSE Physics H Fr Eng Comp Lab Word Pros Geometry Band Sociology H Fr Eng Accting 1 Calc
14. 2 set the time of each Block 1 3 set day of Week headings for grid schedules 1 4 view edit block rOtations 2 9 print only 5 set the Time of each block rot 2 9 print only 6 set day of week Headings rot 2 9 print only 2 7 enter Department names 8 End program eeeeeee Do OPTION 1 VIEWIEDIT BLOCK ROTATION 1 Use this option to enter your school s block rotation The block rotation tells SCHEDULING PLUS how many periods you have each day and when they meet Before you enter your school s block rotation it is important that you first understand the time system used by SCHEDULING PLUS Time System SCHEDULING PLUS can handle virtually any time system that a school can come up with Up to twenty four different blocks may meet each day These blocks are identified by the letters A through X Ifa school offers seven blocks they would be called A through G Each block may meet up to seven times in the scheduling rotation as indi 1 1 Customize SC cated by the number following the letter For example H4 indicates the fourth time in the rotation that H block meets One to eight day rotations may be used as long as no single block meets more than 7 times within the 8 day rotation Not all ofthe blocks have to meet each day Blocks may meet in any order on any day A sample standard schedule is shown on the bottom of page xiii This school uses a five day rotation with the same eigh
15. 2 students who can not be scheduled into all of their requests will be partially scheduled into their remaining requests with the results written to disk Requests for courses that could not be scheduled will be dropped These course requests will still appear in students records without any section numbers next to them If Random Scheduling is ON the students will not be scheduled into sections that are over their optimum size If Partial Scheduling is also being used any course requests in which it is neces sary to use a section over its optimum size will be dropped and the student will be partially scheduled into his remaining course requests When conflicts occur course requests with the lowest priority code are dropped The Enter Courses program allows you to enter a priority code for each master course from 0 to 5 Courses with a priority of 0 which is the highest priority will be dropped last Iftwo courses causing the conflict have the same priority code the computer will randomly decide which request is dropped 9 9 Perform Scheduling If conflicts are involved the Perform Scheduling Log printed for ALL STUDENTS or UNSCHEDULED STUDENTS ONLY will show you any dropped courses The TOTALS sec tion at the end of each grade level will identify how many times it was necessary to drop each course which will help you in revising your master schedule Using Partial Scheduling is helpful in that you can subsequently obt
16. ALL ALL MEMBERS a 09052 10022 10043 11059 09034 12002 12069 12040 10099 10100 09002 12030 11055 09083 11021 09003 12086 12004 09004 11001 12008 12087 11037 10089 12088 12058 10062 12070 11022 10044 11023 11002 10045 09066 12089 11038 NAME Abbott Jeremia Adams Erica Adams Hank Adams Keith Albrecht Creed Albrecht Kathy Allen Christin Allen Jessie Almlov Erik Ameika Ann Babcock Marian Baird Cathrine Baitler Pachae Baker indy Baker Edward Baldwin Meliss Baldwin Missy Bardsley Saul Catheri Barker Barker Jeff Bartlett Erin Bean Rachael Bell Ted Bemis Jason Berry Julie Berube Russ Biondi Jason Biondi Zion Boody Jamie Bosworth Ethan Boutilier Jaso Boutilier Just Boutin Tina Bray Cynthia Breton Jake Breton Michael oe oo oo oo oo oo oo oo oo oo oo oo oo oo oo oo oo oo on oo oo oo oo oo oo oo op Oo OG OO OG OO OOD op op oo oo oo oo op oo co oo oo oo oo oo co I pa Tech Ed Biology Geometry Jr Eng 4 Sr Eng 3 Sr Eng 3 Latin 2 C Biology Word Pros Sr Eng 3 Jr Eng 1 2 PE PE Calculus Sr Eng 4 Jr Eng 4 Calculus Physics Comp Rep World Geo Sr Eng 3 Physics w PE Geometry West Civil US History PE RHC 2 Physics US History Art Wksp C Biology C Biology Algebra l Cul Arts 2 Algebra 14 Geometry Latin 1 AP Sr Eng Algebra
17. For example say your middle school is on a 5 day rotation with 7 periods meeting at the same time each day as shown below Block Rotation 1 at the top of page 1 8 shows how this rota tion would be entered 10 10 11 12 37 8 22 25 9 10 2 13 9 58 01 10 47 50 11 36 39 12 25 28 1 13 Mon Tues Ved Thurs Fri Al 139 a2 139 43 139 a4 139 45 139 815 01 815 01 815 01 815 01 815 01 PE PE PE PE FE Bil 209 B2 209 B3 209 B4 209 B5 209 413 01 413 01 413 01 413 01 413 01 Latin 1 Latin 1 Latin 1 Latin 1 Latin 1 Ci 211 c2 211 c3 211 c4 211 cs 211 310 01 310 01 310 01 310 01 310 01 H Soc St AJH Soc St A H Soc St AJH Soc St AJH Soc St A Di 137 D2 137 D3 137 D4 137 DS 137 552 02 552 02 552 02 552 02 Band Band Band Band 552 02 Band Ei 114 E2 114 E3 114 E4 114 ES 114 930 10 930 10 930 10 930 10 930 10 Lunch Stay Lunch Stdy Lunch Stdy Lunch Stdy Lunch Stdy Fi 112 F2 112 F3 112 F4 112 F5 112 011 01 011 01 011 01 011 01 011 01 H Fr Eng H Fr Eng H Fr Eng H Fr Eng HFr Eng Gl 219 G2 219 G3 219 G4 219 G5 219 124 01 124 01 124 01 124 01 124 01 H Geometry H Geometry H Geometry H Geometry H Geometry If you also have a high school that uses a 7 day rotation with 5 periods meeting on a rotating schedule you could produce grid schedules for high school students by setting up an alternate block rotation see Block Rotation 2 at the bottom of page 1 9 Furthermore you may enter 1 7 Customi
18. Jane 012 03 Col Fr Eng H12345 112 5 012 02 Col Fr Eng El2345 112 15 655 01 Home Int F12345 0 012 05 Col Fr Eng G12345 112 15 031 01 H Jr Eng B12345 110 15 012 01 Col Fr Eng C12345 112 15 TOTAL ENROLLMENT 65 NUMBER OF SECTIONS 6 AVERAGE STUDENTS PER SECTION 10 83 O Brian Gloria 119 06 Algebra 1 H12345 219 10 123 06 Geometry F12345 219 13 128 01 Algebra Z C12345 219 3 128 02 Algebra 2 El2345 219 3 135 01 Calculus 412345 201 12 TOTAL ENROLLMENT 51 NUMBER OF SECTIONS 5 AVERAGE STUDENTS PER SECTION 10 20 Step Twenty One PRINT TEACHER ENROLLMENT REPORT This report enables you to easily see each teacher s work load for any marking period or for the entire year Teachers are printed alphabetically with each of their course sections printed under their names Next to each course section is the current enrollment in the section Lastly for each teacher their total number of students is printed as well as their average class size The report ends with a school summary that includes the average class size for the entire school xxi
19. Print parent names Yes C No 4 HEADER Print address Yes C No 5 HEADER Print homeroom Yes CoNo 6 HEADER Print phone number Yes C No 7 LINE OTH Include which sections LL SECTIONS 8 LINE SCH Print prior credits Yes C No 9 LINE SCH Print projected credits Yes C No A LINE SCH Print course level Yes C No B GRID SCH Include which sections JALL SECTIONS C GRID SCH Print period code Yes C No E GRID SCH Start day D GRID SCH Print clock times Yes C No F GRID SCH End day 5 The Scheduling Report Writer specifications will be discussed in detail beginning on page C 13 To accept the default specifications for the task you have chosen simply press ENTER or click Done 3 If you decide to perform a different task choose Specification 1 and you will be returned to the opening screen 4 Any specifications you change will be saved with the current task per user so that the next time you choose the same task you will be presented with your most recently used set of specifications 5 If after experimenting with some of the specifications you want to return to the original specifications for a task you can press SHIFT 1 or click Reset Default C 4 Scheduling Report Writer 6 After you accept the specifications by clicking Done or pressing ENTER you will choose which students will appear on the report The next section of this ch
20. Step Three 14 15 PRINT VERIFICATION FORMS 16 Whether you have entered students course 17 requests manually or with a scanner your next step is to print course request verification forms As with any report they may be printed for all indi vidual or sorted students Useful examples of a sorted printout would be by homeroom or by guid ance counselor 15 PRIOR EARNED TOTAL PROJEQ The bottom of each form will contain a line for a PARENT GUARDIAN or GUIDANCE COUN SELOR S signature as well as the projected num ber of credits the student will earn if all of the Parent Guardian or Gu requested courses are passed Any errors made in entering or selecting course requests may easily be corrected before proceeding any further with the scheduling process iv REDIKER HIGH SCHOOL MASTER COURSE TALLIES 2002 2003 SER USE GRADES MASTER CONESE TOTA 9 10111112 ER cn 011 H Fr Eng 21 012 Col Fr Eng 45 016 SP Fr Eng 25 25 0 020 Eng Review 4 1 23 a EREE 022 Col So Eng 47 0 46 023 So English 23 2 21 024 Dev So Eng Ei 025 LD So Eng 032 Jr Eng 4 39 031 H Jr Eng 033 Jr Eng 3 034 Jr Eng 1 2 040 AP English Sr Eng 3 044 Sr Eng 1 2 050 SAT PREP 110 Math Skill 111 Gen Mat 112 Appl Mat 113 Inv Mat 114 Algebra PRINT THE TALLY REPORT 115 Math Ski 116 SP Algeb 117 Algebra After students requests have been entered into the 118 Algebra computer and the
21. Tues 2 IB2 201 123 02 Geometry Ic2 203 1141 02 1 Computer ID2 203 1141 04 1 Computer E2 F2 040 00 Study Wed a3 B3 201 123 02 Geometry IC3 203 141 02 1 Computer ID3 203 141 04 1 Computer E3 F3 040 00 Study C 29 Thurs 44 B4 201 1123 02 Geometry IC4 203 1141 02 1 Computer ID4 203 1141 04 1 Corputer E4 F4 1040 00 Study Fri a5 IBS 201 123 02 Geometry cS 203 141 02 1 Computer 1 DS 203 141 04 1 Computer 1 ES Fs 040 00 Study Scheduling Report Writer Report 47 Report 48 Report 49 Report 50 Report 51 Report 52 ROOM Line amp Grid ROOM Line 8 X 11 ROOM Line amp Grid ROOM Grid 8 X 11 ROOM Grid 8 X 5 ROOM Master Schedule Reports 47 52 are identical to Reports 1 2 3 5 6 and 8 respectively However they they are used to produce room schedules When producing one of these reports you must select ROOM from print menu 1 see Print Menus on page C 23 A sample room line schedule is shown below ROOM 108 ROOM SCHEDULE 06 21 2002 REDIKER HIGH SCHOOL SCHEDULE FOR 2002 03 ALL SUBJECT CRS SC SEM TIME TEACHER Col So Eng 022 02 ALL Al2345 Dowd S Enq Review 020 01 ALL B12345 Bachelder M SP Fr Eng 016 01 ALL C12345 Bosworth E SP Fr Eng 016 02 ALL D12345 Bosworth E So English 0
22. calculating career GPAs and honor rolls The Supervisor may customize the honor roll calculation to use weight Pro rated Not pro rated or to Count All Courses Equally No Weight Most schools will enter a weight value that is equal to the number of credits for a course For these schools weight is really credits attempted However weights are used by Administrator s Plus Odyssey as comparative values They are used to tell the program how a grade in one course should compare to a grade in another course in GPA and honor roll calculations For example the course DRIVER S ED may meet every other day for the entire year while ALGEBRA meets each day for the entire year The weight for DRIVER S ED would usually be 1 2 ofthe weight for ALGEBRA Because the weight is a comparative value weighing one course 150 and another 75 yield the same result as using weights of 1 00 and 0 50 Any value may be entered for your weight However as with your credits you are limited to five characters including a decimal point If you do not want a course to count in cal culating GPAs do not enter a weight of 0 Instead enter a 99 as the course s GPA factor This will be explained next Refer to Chapter 8 ofthe REPORT CARDS PLUS manual for a more complete explana tion of how weight is used in the GPA and honor roll calculations GPA Factor Only REPORT CARDS PLUS users need to enter a GPA factor The GPA factor is used to c
23. grade level is accessed Administrator s Plus will realize that the Report Card files for your students do not yet exist A file will be created for each grade level and students names will be copied into Introduction them Even if you do not have REPORT CARDS PLUS you need these report cards files in order to store students course requests and schedules If REPORT CARDS PLUS or SCHEDULING PLUS had been installed with DATA BASE PLUS the report cards files would have already been created at the same time that the DATA BASE and ATTENDANCE files were created For more information about your files read the chapter on the New Files program in the DATA BASE PLUS user s manual 1 2 Il General Overview This manual assumes that you have already done the fol lowing 1 Read and understood the user s manual for DATA BASE PLUS since its programs are used to get you started 2 Used DATA BASE PLUS to set up new files for each of your grade levels and STAFF 3 Used the New Files program in DATA BASE PLUS to enter student and staff names The first part of this manual describes the scheduling process in chronological order while the second part gives specific details about each of the fourteen scheduling programs Start by reading the entire first part of the manual to get a feeling for what you will be doing Then when it comes time to schedule follow this chronological description one step at a time Wh
24. r Communications Port COMI Data Bits Parity Stop Bits C7 Odd c1 Baud 9600 c8 C Even 2 C None Timeout 10 A IV Write Operations Log conos The default scanner model and communications information such as Port Baud Data Bits Parity and Stop Bits should have been set during the initial setup of your NCS scanner Please refer to the WinScan 3 0 manual included with your scanner and software for more detailed information on con figuring your scanner After clicking the OK button WinScan 3 0 displays the Course Request Screen 4 13 Enter Course Requests At this time the scan forms should be loaded into the scanner s input hopper and the scanner should be turned on is Administrator s Plus Course Request Panning gt SCANNING COURSE REQUESTS INTO 4 fi 4 Scheduling Plus WORKSHOP HIGH SCHOOL 2002 03 COURSE REQUEST r Course Requests Scheduling Specifications I Scan Sections _ Replace Requests To Start Scanning When you are ready to start scanning Reset Scanner click on Start Scanning Adjust Sensitivity Setup Printer After loading the scanner forms into the scanner s input hopper click the Start Scanning button As each Course Request Scan Form is scanned the Student Number and Course Numbers that were bubbled in on the Scan Form are displayed Scan Sections However if you are using t
25. the computer will attempt to schedule these new requests without touching the courses that have already been scheduled The computer will consider the courses that have already been sched uled as pre scheduled or ocked courses In order to make the computer redo the student s entire schedule the student must first be unscheduled from all of his courses 20 Chronological Scheduling 5 Running Post Scheduling Reports 1 After the scheduling process has been successfully completed use the Schedul ing Report Writer program to print individual schedules for each student A sample student schedule is on page xiii of the Appendix The top of this type of schedule is called a ine schedule and lists all of the courses for which the student has been scheduled for the entire year These courses are listed in order of their meeting time The bottom of the schedule is a grid schedule which actually shows when each course meets during the week In each square is the name of the course the block number and the room the course meets in If you have quarter or semester courses the grid schedule will be different for each marking period The Schedule Report Writer program offers the option of printing either the top half or the bottom half of the schedule on either 8 by 5 index cards or on 8 by 5 Rolo dex cards Many schools print the line schedule on one side of a card and the grid schedule on the other side Cards are available in whi
26. to Scanner Forms SPECIFICATIONS PRINT COURSE REQUEST FORMS 3 8 Print Request Forms After accepting the specifications your next menu will be E Administrator s Plus Odyssey x PRINT COURSE REQUEST FORMS Scanner Forms GRADE NUMBER I All grades Inspect change specifications Spacing test End program Do After selecting a grade number or All Grades choose from the following options Administrator s Plus Odyssey x PRINT COURSE REQUEST FORMS PRINT WHICH STUDENTS IN GRADE 12 2 Resume alphabetical printing 3 Individual students 4 Sorted students 5 Main menu 6 End program Do For an explanation of the options available from the two print menus see page Printing Manual Forms on page 3 5 3 9 Print Request Forms 3 10 A Enter Course Requests USES e Enter students course requests into the computer with a scanner or manually e View and change existing course requests e Enter students schedules into the computer with a scanner if you are hand scheduling or arena schedul ing Enter Course Requests Manual Entry of Requests This section will explain how to manually enter course requests into the computer from the man ual entry forms as well as how to view or change existing course requests Entering course requests or students schedules into the computer from the scanner entry forms will be explained on 4 13 Even i
27. to add the request for boy s gym PE to all boys select as your data base field SEX and enter M as the criteria Note Specification 7 will be ignored WITH AN EXISTING REQUEST The new requests will be added to all of the students in your grade level that already have an existing course request Use specification 7 to enter the existing request For example to add PHYSICS LAB to all students requesting PHYSICS first put physics lab as the only course in your course group Then enter the course number for Phys ics into specification 7 Note specifications 5 and 6 will be ignored SPECIFICATION 4 PRINT REPORT It is highly recommended that you always print a report when performing a batch entry The report lists those students that have been batch entered as well as any students for whom the batch entry could not be performed For example a student may have reached the upper limit of 80 total requests If you do NOT print the report whenever a problem occurs the batch entry process will stop with an error message on the screen You will then have to press a key to continue Ifthere are many errors this will take a lot longer than simply reading the report at the end SPECIFICATION 5 WHICH DATA BASE FIELD TO SEARCH ON This specification is only used if specification 3 is set to MATCHING A DATA BASE FIELD ENTRY See the discussion of specification 3 for further details Enter Course Requests SPECIFICATI
28. unscheduled Perform Scheduling Main Menu After accepting the Perform Scheduling specifications the main menu shown below will appear Each ofthe main menu options is described below PERFORM SCHEDULING GRADE NUMBER I All grades Make new random order Inspect change specifications View most recent log End program D eeeee Do Make a New Random Order This option causes a list of random student ID numbers to be generated and stored in the current year s data directory This list is used to determine the order in which students are scheduled whenever the program randomly schedules students see RANDOM SCHEDULING on page 9 2 The same list will be used until the next time you choose to MAKE A NEW RANDOM ORDER Generally you should only make one random order per year so that the same order will be used if it becomes necessary to run the sched uling process a number of times View Most Recent Log Use this option to generate a report showing the details of your most recent scheduling run Specification 2 determines detail of the log which can include ALL STUDENTS UNSCHEDULED STUDENTS ONLY or TOTALS ONLY Either of the first two 9 6 Perform Scheduling options allow you to identify the students who had conflicts and the courses causing those conflicts as well as any other problems that occurred during the scheduling process The TOTALS ONLY option includes only the statistical summary for e
29. 2 allows you to select one or more individual master courses and print sign up lists for only those courses As with the tallies program all sign up lists are first displayed in a print preview screen from where the may be viewed searched and optionally printed Previous sign up lists are stored in the user s directory and may be viewed by selecting Option 4 VIEW PRINT MOST RECENT LISTS They are not erased until new sign up lists are gener ated 6 3 Sign up Lists 6 4 Conflict Matrix USES e Print a standard grid conflict matrix of all master courses e Print a conflict matrix of selected courses in the order of your choice e Print a course by course conflict matrix Conflict Matrix Introduction amp Specifications This program will produce two types of conflict matrices for the courses and students of your choice Both types of matrices will first be displayed in a print preview window where they may be viewed searched and optionally printed Specifications Conflict Matrix Oo x SPECIFICATIONS CONFLICT MATRIX 1 MATRIX TYPE COURSE BY COURSE LIST MATRIX y 2 START COURSE NUMBER jo 4 3 END COURSE NUMBER asa 4 START GRADE GRADE 9 5 END GRADE GRADE 12 6 INCLUDE ACTIVE INACTIVE STUDENTS Active Students Only Done Page Setup ENTER SPECIFICATION TO CHANGE SPECIFICATION 1 MATRIX TYPE Use specification 1 to select whe
30. 50 REDIKER HIGH SCHOOL SCHEDULE FOR 2002 03 ALL 1233 02 045 00 B Chemistry Study Day 1 DAY 2 DAY 3 DAY 4 Day 5 DAY 6 DAY 7 7 55 9 00 AL 214 G1 Cafe F2 E3 D4 144 C5 221 B6 1233 02 0458 00 1312 01 1213 02 810 05 117 05 141 05 Chemistry Study Soc St A Earth Sci P E Algebra 14 Computer 1 9 05 10 10 B1 132 A2 214 G2 Cafe F3 E4 DS 144 C6 221 518 01 123302 048 00 1312 01 213 02 1810 05 117 05 Stainglass Chemistry Study Soc St A Earth Sci P E Algebra 1A 10 15 11 20 cl 221 B2 132 4 214 163 Cafe F4 ES D6 144 117 05 518 01 1233 02 1048 00 1312701 1213 02 810 05 Algebra 14 Stainglass Chemistry Study Soc St A Earth Sci P E 11 25 12 30 D1 144 C2 221 B3 132 A4 214 G4 Cafe F5 E6 810 05 117 05 518 01 1233702 048 00 1312 01 1213 02 IPE Algebra 1A Stainglass Chemistry Study Soc St A Earth Sci 1 00 2 05 El DZ 1944 C3 221 B4 132 45 214 165 Cafe F6 Fi F ri F 1048 00 1312 01 i Study Soc St A 2 10 3 05 Step Seventeen 46 214 66 Cate PRINT STUDENTS SCHEDULES WITH STUDY HALLS After scheduling study halls students schedules will display them This schedule is an example of a seven day rota tion with a rotating schedule Staff and room schedules may also be printed in both the line and grid formats xviii MASTER STUDENT SCHEDULE 05 08 2002 REDIKER HIGH SCHOOL SCHEDULE FOR 2002 03
31. 6 MAXIMUM MAJOR COURSES PER QTR 4 OFF saves time Grade 9 Grade 12 7 MAXIMUM MINOR COURSES PER QTR 8 MAJOR COURSES HAVE PRIORITY 0 TO BEE Lele Lele debo i Page Setup ENTER SPECIFICATION TO CHANGE Perform Scheduling SPECIFICATION 1 RANDOM SCHEDULING The Random Scheduling specification allows you to choose whether or not to schedule students into sections that have reached their optimum section sizes The optimum section size for a courses can be set in the Enter Courses program see page 2 18 When Random Scheduling is Off the program will try every possible way to keep sections from exceeding the optimum section sizes but it will if necessary This is the suggested scheduling strategy because it allows you to easily locate where changes in your master schedule are needed When a section exceeds its opti mum size you can choose to either live with the over optimum sections create additional sections of the course or change the meeting time of an under enrolled section to accommodate more stu dents Your course section list which can be viewed or printed from the Enter Courses program shows the current and optimum size for each of your sections so that you can determine where section list changes would be most beneficial After making any necessary changes to your section list you may unschedule and perform sched uling again During the next perform scheduling run you will increase
32. 8x 11 5 Grid Schedule 8x 11 25 UNUSED 45 STAFF Grid 8x5 6 Grid Schedule 8x5 26 UNUSED 46 STAFF Master Sch 7 Grid Schedule 5x3 27 UNUSED 47 ROOM Line amp Grid 8 Master Schedule 28 UNUSED 48 ROOM Line 8x11 9 Master Sch wi grades 29 UNUSED 49 ROOM Line 8x5 10 UNUSED 30 UNUSED 50 ROOM Grid 8x 11 11 Partial Schedule 31 UNUSED 51 ROOM Grid 8x5 12 UNUSED 32 UNUSED 52 ROOM Master Sch 13 UNUSED 33 UNUSED 53 UNUSED 14 UNUSED 34 UNUSED 54 UNUSED 15 UNUSED 35 UNUSED 55 UNUSED 16 UNUSED 36 UNUSED 56 UNUSED 17 UNUSED 37 UNUSED 57 UNUSED 18 UNUSED 38 UNUSED 58 Edline Student List 19 UNUSED 39 UNUSED 59 Edline Teacher List 20 UNUSED 40 UNUSED 60 Edline Course List You may print any of the default reports as is or copy and modify them to meet the specific needs of your school see View Edit Letters Reports on page C 31 Each of the default reports is briefly described on the following pages The Line amp Grid 8 X 11 Report 1 and Master Schedule Report 8 reports are described in detail However because each of the remaining default reports except for the partial schedule report is similar to reports 1 and 8 a short description is provided A detailed description of the Partial Schedule Report Report 11 begins
33. A24 B H D F Copeland Heroditus Euclid M Newton I Dumas M Notice that the report only includes courses meeting during your chosen quarter as deter mined by specification 7 on page 1 In the above example the 4TH QTR was chosen Scheduling Report Writer U as indicated in the heading Courses meeting during the fourth quarter include full year courses and second semester courses as well as courses just meeting during the fourth quarter Student 10001 Hank Aaron has two courses listed under A block This means that during the week sometimes he has PHYS ED A block and other times he has Band dur ing A block By printing the times you can see that he has PHYS ED on A135 and BAND on A24 Up to eight courses will be printed for a single block If there are more than 8 periods in your school day you should select landscape orienta tion in the page layout settings for this report see C 45 Task 9 PRINT MASTER STUDENT SCHEDULE WITH GRADES Task 9 Master Schedule With Grades will print the same master schedule explained in task 8 with one addition under the name of each course will be the grade obtained in that course for up to four specified marking period columns Specifications C F on Page 2 identify the marking period columns By printing this report sorted by guidance counselor each counselor will quickly be able to look up the grades of all of their students in a marking period Alternately th
34. Add Drop Requests Scanner Entry of Requests Table of Contents 5 Simple Tallies Introduction Specifications ans ie 5 1 Print Men lali datada aio 5 3 6 Sign up Lists Introduetion Specifieations anesunsee A A 6 1 Print Mental palio 6 3 7 Conflict Matrix Introduction amp Specifications AA rade hens on ses cused octet ol alent ead 7 1 WETT O IVA et aca ea sage en ee ee 7 4 8 Build Master Schedule Intoduchon a 8 1 SPECINCAUON See ee 8 3 Mam Men 22 Rss id Eas 8 5 Create DECOM ASt ven ee nr REED 8 15 9 Perform Scheduling Introduction Specifications an cen ees wane nan anaes 9 1 NE A nn an 9 6 Perform Scheduling Log ln od e alo a a8 9 17 A View Change Add Drop A A A Sd sr A 1 Specifications near A 5 The A seele A 15 Schedule View Adding and Dropping uesenesennnsnnnsennenensnnnennn nen A 21 Citi Grades a nen dE A 35 B Data Entry Forms Section Rosters amp Enrollment Reports ceensensenssnssnesnnnnnnnennennnn nennen B 1 Table of Contents C Scheduling Report Writer Introduction uuaea i a AA C 1 Scheduling Report Writer Overview censnnseessessensesnnnsnennnnennsnnnnnnnnnnnen C 3 The Preset Backstein C 7 SECCION Sarasin C 13 Print Menus a enden C 23 Default Reports it ea A C 25 View Edit Letters Reports A n C 31 Page Setup any ae C 45 Report Writer Codes is E C 49 Partial Ch RE ada C 63 D Unassigned Lists Introduction daa D 1 E Enter Grades
35. FOR HIGHLIGHTED PERIOD The T after the O in the conflicts column means that the teacher for CHORUS is already scheduled for period A Because of the excluded periods for this course the only other available period for CHORUS is period C Highlight it and press ENTER Build Master Schedule Your main screen now looks like ixi SINGLETONS NUM COURSE SCHED PERIODS EXCL PERIODS ID TEACHER REQ CONF 1 500 Band A BDEFG 14 Edwards B 41 08 2 602 Chorus Cc BDEFG 14 Dow Joe 40 Om 3 308 Sociology 7 Smith Ros 27 0 4 802 Accounting 17 Fox Beatr 22 0 5 400 French 1 10 Edwards B 19 0 6 208 Prac Sci 11 Nun Nancy 18 0 X SHIFT F6 CONFLICTING COURSES SHIFT F8 DELETE ALL ENTRIES SOCIOLOGY is next Pressing ENTER and then F6 displays its conflicts x CONFLICTS 13 6 10 12 ooooto sn u F6 CONFLICTING COURSES FOR HIGHLIGHTED PERIOD 8 11 Build Master Schedule gg We now have one section scheduled into each of periods A C F and G Of these four periods F and G do not have any conflicts indicating that SOCIOLOGY should be scheduled into either of these periods When you are finished entering your singletons press or click F5 BUILD and the computer will automatically choose the period for remaining sections You can also choose F5 BUILD any time during the process of entering courses The maste
36. Grades Introduction The Enter Courses program can be accessed in both the SCHEDULING PLUS and REPORT CARDS PLUS modules In SCHEDULING PLUS the Enter Courses program keeps track of which students are currently enrolled in each course section Students schedules may be entered in one of the following ways 1 Manually using the Enter Courses program 2 Manually on a student by student basis using the View Change Add Drop pro gram 3 Automatically with the Perform Scheduling program in SCHEDULING PLUS 4 With a scanner using the ENTER COURSE requests program in SCHEDULING PLUS To enter students schedules using this program you must first obtain course section rosters that con tain students grade levels and ID numbers next to their names Once students have been entered into course sections section rosters and data entry forms may be printed Although this program is also used to manually enter grades into the computer in REPORT CARDS PLUS this manual will only explain how it is used to enter students schedules into the computer Refer to the chapter on the program in the REPORT CARDS PLUS manual for further information on how to enter grades E 1 Enter Grades E 2 Enter Grades Specifications The Enter Courses program has two specification screens Click the Page tabs to toggle between them The first specification screen is Page 1 E Specifications Enter Grades Page 1 1 USE WHIC
37. HIGH SCHOOL SCHEDULE FOR 2002 03 ALL ALL MEMBERS ALL GRADES Page 1 English Math Science Social St Fine Arts PE Health NAME 000 100 200 300 500 800 09052 Abbott Jeremia Col Fr Eng Geometry C Earth Sc C SocSt B PE C SocSt A 10022 Adams Erica So English Geometry Biology Art 1 Health E Drawing 10043 Adams Hank Col So Eng Geometry C Biology West Civil Drawing Health 11059 Adams Keith Jr Eng 4 US History Art 1 E Maine St Drawing E Prob Democ 09034 Albrecht Creed Col Fr Eng Algebra 1 C Earth Sc C SocSt A PE C SocSt B 11 Use the Conflict Matrix program to print your conflict matrix A sample of a stan dard matrix is on page vii of the Appendix Note that the actual matrix will consist of many strips that will be taped side by side to create a large matrix of all of your mas ter courses 12 The Conflict Matrix program may also be used to print a course by course matrix which is easier to read than the standard grid matrix The course by course matrix prints the name of each course followed by the names of the courses with which it is Chronolical Scheduling in conflict and the number of those conflicts To the right of each course s name are course request tallies by grade level 05 07 2002 2002 2003 COURSE BY COURSE CONFLICT MATRIX To the right of each course s name is the nwmber of course requests by grade 308 R Soc t 1 9 15 10 1 11 0 12 0 TOTAL REQUESTS 16 110 Math Skill
38. In other words the default department for course number 121 is 1 because it is in the one hundreds You may change the department to 9 so that it appears with the department 9 courses even though the course s number is 121 1 9 Customize SC When you name each department you may also designate if the department contains Required courses by entering a Y or N in the Required column It is recommended that you set all departments that you wish to print on the Master Schedule to Required To name a department and designate it as Required or Not Required simply highlight the depart ment name that you wish to change by entering the number of the department or clicking with your mouse Use the Tab or Enter key to highlight the Required field After your departments have been named you might have a table looking like Enter Department Names VIEW MODE Dept 10 Character Name Required 0 English lt I I Science Social St Y 2 Y 3 Y 4 Language N 5 Fine Arts Y 6 N 7 N 8 Y 9 N Pract Arts Vocational PE Health Other 4 PRESS ESC TO RETURN TO MAIN MENU 1 10 2 Enter Courses USES e Create change Course Master List e Create change Course Section List e Make printouts of the above lists e View section rosters on the screen Enter Courses Introduction amp Main Menu The first use of this program i
39. Introduction re E E 1 Specifications ii db dos E 3 Appendix Part One Getting Started I Introduction Thank you for purchasing SCHEDULING PLUS We trust that you will find it easy to use and a great time saver Ifit is possible SCHEDULING PLUS will find a way to allow all of your students to take every course they requested and will maintain sections that are evenly enrolled SCHEDULING PLUS consists of the fourteen programs listed on the Program Summary page at the front of this manual Take a minute to read their descriptions To make things easy these programs are listed both in the manual and on the program menus in the order in which they should be used The appendix of this manual describes numerous sample reports that will simplify the task of schedul ing In addition the sample reports demonstrate the 21 steps of the scheduling process in order Look at the appendix now so that you will get an overview of the scheduling process It is assumed that you are installing SCHEDULING PLUS at the same time that you are installing DATA BASE PLUS Ifthis is the case skip to the next chapter If you are already using REPORT CARDS PLUS you may also skip to the next chapter If neither of the previous two paragraphs applies to you the following step must be performed imme diately after installing SCHEDULING PLUS Use the New File program in DATA BASE PLUS and call up each grade level one at a time As each
40. ORDER will bring back the last group of courses you entered This allows you to edit the list of courses and reprint the matrix In using the individual courses option it is important to under stand that the courses that you enter will only be checked for con flicts among themselves In other words if you want a printout of ALL of your master courses in conflict with course 201 you must select Option 1 and then just look at the part of the printout deal ing with course 201 7 4 8 Build Master Schedule USES e Build your school s master schedule either interac tively or automatically Build Master Schedule Introduction This program uses students course requests to suggest the best possible meeting times scheduled periods for your course sections To build your schedule you will first enter your master courses in order by the number of sections each course willhave In other words you will enter your singletons one section courses and build the meeting times for all of your singletons before you enter double tons two section courses and build their meeting times This is also the order in which the Build Master Schedule options are listed on the main menu The Build Master Schedule program can be used either interactively or automatically In the inter active mode the program shows you which periods would have the fewest conflicts as well as where teachers are available You will use th
41. P 203 0 50 12 7 6 709 06 Word Pros 52 D12345 McInnis Kenne 202 0 50 18 14 7 1341 03 Prob Democ 51 E12345 Raymond John 215 0 50 30 g 8 336 01 Sociology 52 E12345 Hughes Pen 213 0 50 30 12 9 930111 Lunch Stdy ALL F12345 Staff 136 0 00 50 14 10 1127 01 Bas Alg 2 ALL 612345 Walters Dougl 221 1 00 30 14 esc A rr U rs EXIT 7 ADD SECT PREV NEXT LOOKUP Grade Level Staff You can select the desired grade level from the GRADE drop down list Select STAFF to view the schedule of any staff member Select ROOM to view the schedule for each room You may change grade levels without using the drop down list by entering a five digit number consisting of a two digit grade level followed by a three digit ID number For example while viewing the transcript of a student in grade 12 type 11001 to view the transcript of student 1 in grade 11 From there you may enter the name of another View Change Add Drop student in grade 11 whose transcript you wish to view If you have set your F6 LOOKUP to BY GRADE the lookup menu will show only those students in the currently selected grade level Likewise F4 PREV and F5 NEXT will only scroll through students in the selected grade level To change the F6 LOOKUP option to display all students in your school set SPECIFICATION B on Page 1 to BY SCHOOL Specifications Use this option to look at or change any of your specifications See page A 5 Add Drop Log If you have been k
42. Rosea Dowd Sam Lunt Donna Dowd Sam Dowd Sam Dowd Sam Dowd Sam Valters Jam Walters Jam Walters Jam Lunt Donna Bolduc Kath Levin Faye Levin Faye Levin Faye James Peter James Peter QTR MXSZ 50 100 100 100 100 100 50 100 100 100 100 100 50 50 100 100 50 50 50 50 100 100 05 08 2002 CRSZ 50 76 76 83 83 100 Green Manny 023 024 025 026 027 025 029 030 031 032 033 034 035 036 037 038 039 040 041 042 043 044 045 James Peter Green Manny Fitzgerald Fitzgerald Smith Nancy Irving Cand Bosworth El Bosworth El Bosworth El Levin Faye Levin Faye Levin Faye Levin Faye O Brian Glo O Brian Glo O Brian Glo O Brian Glo Christensen Christensen O Brian Glo O Brian Glo O Brian Glo O Brian Glo STUDY HALL LIST ROOM GRADES TIME Cafe 09 12 A Cafe 09 12 A Cafe 09 12 A Cafe 09 12 A Cafe 09 12 A Cafe 09 12 B Cafe 09 12 A Cafe 09 12 B Cafe 09 12 B Cafe 09 12 B Cafe 09 12 B Cafe 09 12 B124 Cafe 09 12 B135 Cafe 09 12 B135 Cafe 09 12 a LC D9 12 C LC 09 12 D LC 09 12 D LC 09 12 D LC 09 12 D LC 09 12 D LC 09 12 D Cafe 09 12 E LC 09 12 E LNCH 09 12 E LNCH 09 12 E LNCH 09 12 E LNCH 09 12 E LC C LC c LC C STEP FIFTEEN ENTER STUDY HALLS This report is only available as part of the STUDY HALL SCHEDULER add on module Armed with how many students are unassigned each period you must now enter your study hall sections int
43. TO PRINT aaa E Reset Default Done ENTER SPECIFICATION TO CHANGE C 63 Scheduling Report Writer SPECIFICATION 6 PARTIAL PRINT WHICH QUARTERS For schools that offer quarter courses choose the option to include ALL QUARTERS The option to include the QTRS 1 amp 3 on partial schedule reports should be used by schools with only full year and semester courses The first quarter report will display the graphical schedule for the first semester and the third quarter report will display it for the second semester For schools that only offer full year courses choose QTR SPECIFICATION 7 PARTIAL INCLUDE WHICH STUDENTS The suggested setting is to include only partially scheduled students those with one or more unscheduled courses However you may select to include all students HOW TO READ THE PARTIAL SCHEDULE REPORT PARTIAL SCHEDULE REPORT 06 04 2002 GRADE 12 Bartlett Erin 12008 QUARTER 1 CRS NAME LEN PER A PER B PER C PER D PER E PER F PER G 980 Sr Band ALL DIA RO ieee erate ere ew rera BOSE RE oO Ammann 2 ace a TE Damen 957 Stage Band ALL POVERTY RAR AA A AAA AA RA 161 English 12 ALL SOLXXKXKK nee et ee O2xxxxXK n wee 495 Calculus ALL see ana jaw ee tee ia 262 W Cult 12 ALL Olxxxxx cee a O2xxxx F 03x XXX O4 xxxx F wa eee 189 Comp II BEL ee ee y rara aaa la EIA ra 064 Phys Ed ALL Dl x x D2 x x 06 X X 05 X X D3X X 04 X X 10 x x 981 TA
44. and then print the verifica tion forms sorted by guidance counselor so that the counselors can verify that each student has signed up for the proper courses 3 6 Print Request Forms Printing Scanner Request Forms Students requests may be entered into the computer using an NCS optical scanner The Print Request Forms program will pre print students names onto the scanner forms see the sample scanner form on ii of the appendix The program will also print students ID numbers as well as scanner identification marks so that the computer will later be able to identify to which student each form belongs It is important to understand that the first two digits of the ID number is a code for a stu dent s grade level 01 stands for the youngest grade in your school while 02 is your next youngest grade etc The last three digits is the student s ID number For example if your school contains grades 9 12 04010 is student 10 in grade 12 If you do not want the computer to print the forms you may bubble in the ID number by hand However you must use the proper codes for the grade level In this example the 04 is the grade level because grade 12 is the fourth youngest grade level in the school DO NOT use 12010 as the ID number It is extremely important that your course request scanner forms are aligned properly in the printer because the scanner must be able to read the student number that is going to be printed on t
45. any changes you may have already made To accept and save your changes press or click F10 ACCEPT CREDITS The CREDITS on the top of the screen for YEAR 0 are students career credits You may manually change this number or enter it for the first time if you have just purchased REPORT CARDS PLUS AQP Adjusted Quality Points The adjusted quality points are divided by the weight to calcu late the adjusted GPA which is listed as AGPA on the top of the screen The adjusted quality points includes extra points the student may have earned for taking honors courses The GPA factor is used to give extra points for honors courses WT The weight is usually the same as credits attempted It is divided into the adjusted qual ity points to produce the adjusted GPA Similarly it is divided into the simple quality points to produce the simple GPA A 37 View Change Add Drop SQP Simple Quality Points The simple quality points are divided by the weight to calculate the simple GPA which is listed as SGPA on the top of the screen Edit Daily Attendance Information F2 ATT Whereas the top of a YEAR 0 transcript contains career credits and GPA information the top of a transcript for a year other than year 0 contains daily attendance summary informa tion for that year iew Transcripts ES 0 0 4 EIG 2nd D JE E OVA 1 1033 JrEng3 13 95 85 90 88 88 78 88 7 2 112 Geo
46. batch enter for all males a course request for boys gym and for all females a course request for girl s gym etc If you are no longer offering a course you may first batch add a replacement course for all of those with the old course request and then batch drop the old course request The main menu has three Course Group options xl ENTER COURSE REQUESTS GRADE NUMBER Inspect change specifications gt View edit course group Batch add course group batch Drop course group Use scanner pRint students without course requests view most recent Log End program eeeeeeee D amp View Edit Course Group Use this option first It allows you to enter a group of up to 16 courses that you want to batch add or drop This group may also be applied to an individual student from the man 4 9 Enter Course Requests ual entry screen by using the F7 APPLY GROUP option SCHEDULING PLUS remembers this course group until you next choose to view and edit it Batch Add Course Group Upon selecting this option you will see the following specification screen Batch Add Course Group all a xl BATCH ADD COURSE GROUP 2 GRADE LEVEL GRADE 9 3 WHICH STUDENTS IN THIS GRADE LEVEL MATCHING A DB FIELD 4 PRINT REPORT Yes C No The following two specifications are only used if SPEC 23 is set for student s matching an entry in a DB field 5 WHICH DATA BASE FIELD TO SEARCH ON SPE
47. be divided into one or more sections A sample course master list is on page i of the appendix To enter or edit your master course list or your course section list from the main menu select Option 1 VIEW EDIT COURSES amp SECTIONS The following screen will appear View Edit Courses And Sections Course 042 Concepts Standards Course Name Sr Eng 4 Description Level COL GPA Factor 0 sc ID Teacher Meeting Time Crs Len Room SG EG Size Rec 01 014 Edwards Betty A12345 ALLYR 107 11 12 18 0331 Optimum Section Size 0 A Course Length lt Q S A gt i il Leb Priority lt 0 to 5 gt 0 High 0 EAT CE CO Department lt 0t09 gt 4 gt EME Course Lenath lt ars re KEZEIDIEIELTIEN __ Teacher I I 02 014 Edwards Betty 812345 ALLYR 107 Hr fr 18 0405 03 014 Edwards Betty H12345 ALLYR 107 1 12 e 0858 04 014 Edwards Betty E12345 ALLYR 107 mora 5 0044 ENTER MASTER COURSE NUMBER OR NAME EEE El SECTIONS PRESS F2 TO ENTER OR EDIT SECTIONS Esc f r ra A rs ra Y fs 0 re ee re f ro frio EXIT SECT EDIT PREY NEXT LOOKUP DEL PRINT To create a new master course enter an unused master course number and press ENTER If you have chosen to sort your lookup list numerically pressing or clicking F6 LOOKUP will allow you to instantly see which numbers are unused Use the SPECIFICATION screen
48. first occurrence of a Tab code You can then choose Find Next from the Search menu or press Shift F7 to locate and highlight all succeeding tab codes Find F7 Activates the window seen below Type the text or code for which you are searching and click Find You may type entire words or code or just key letters The Match Case Scheduling Report Writer option allows you to choose whether the case of letters is considered in the search The Direction option allows you to search the body of a report from top down or bottom up x Find What Prase Directi Match Case l u Qo Cancel Find Next Shift F7 Repeats the last search Clicking the Find button on the menu pictured above performs the same function Options Menu E Administrator s Plus File Edit Search Options Window Generate Report 1 Student Per Phone Fixed Length Fields As Generate Report The Generate Report option allows you to edit and preview reports from the same screen de ALT to select While editing the body of a report from the View Edit Letter Reports program e Save the report e Click the Generate Report button shown above e Select a grade level or All Grades from Report Writer Print Menu 1 e Select All Students Individual Students or perform a database field search Scheduling Report Writer 1 Student Per Phone The 1 Student Per Phone setting used primarily for let
49. function key changes from SECT to REACT if you highlight a section from which a student has been withdrawn Use this key to add the student back into the course section roster and remove the grade of W from the final grade column This key essen tially undoes the results of F8 WTH key which may be used to withdraw students from sections leaving the sections in their transcript Note that withdrawn courses are identi fied by a grade of W WE or WP in the final grade column The right most semester column is used for schools without a final grade column In the Schedule View the time of withdrawn courses is listed as WITHDRAWN A 29 View Change Add Drop View Previous Student F4 PREV View the schedule of the previous student by ID number View Next Student F5 NEXT View the schedule of the next student by ID number Student Lookup List F6 LOOKUP Pop up a list of all of the students in your school or just in the current grade level depend ing upon specification A LOOKUP SEARCH BY SCHOOL OR GRADE Highlight the student whose schedule you want to view and press ENTER Search for Next Matching Student F7 REPEAT SEARCH If you have called up a student s schedule by typing a few letters of his or her name press ing or clicking F7 find the next student matching the letters that you typed Withdraw from Course Study F8 WTH This function key makes it very easy to withdraw students from section
50. into your school or withdrawn from your school they must be added to or withdrawn from BOTH the current and new year directories When entering students into both the cur rent and new years make sure they are given the same record number in both directories e g 11096 amp 12096 though their grade level prefix will be one grade apart The stu dent s name must also be spelled exactly the same in both school year directories If you are using Report Cards Plus you will be printing your final report cards and archiving data for the current school year and keeping discipline records using your old directory As your final report cards are printed students career credits and GPA data will be updated in the files of the o d directory Sometime after the current school year ends these updated GPA figures with archived report card data must be transferred to the files of your new year directory using the Transfer Credits amp GPA program inside of Report Cards Plus Chronolical Scheduling Chronological Scheduling 2 Preparing to Schedule 1 Use the first program Customize SC to customize your school s block schedule Customizing your school s block schedule simply means that you will enter into the computer the order in which your period blocks meet each day This only has to be done the first time that you use Scheduling Plus See the chapter in this manual on the Customize SC program for information on how Scheduling Plus
51. level and ID number of each student in that study hall section e Use the Enter Grades program in REPORT CARDS PLUS to enter the grade levels and ID numbers of each student in each study hall section Note that this program allows you to quickly manually schedule students through section rosters In other words if you choose to hand schedule or arena schedule your students you could enter students into each section from section rosters which would eventually build each student s schedule By following the above steps students will be entered into study halls which will be treated the same as normal courses Note that any study halls entered in this manner will be included in the limit of 80 courses per student and they may appear on report cards You can avoid printing these study halls on report cards by using the option in REPORT CARDS PLUS that allows you to not print a range of courses on report cards The STUDY HALL SCHEDULER is an add on module that will automatically schedule students into study halls and will not use up any ofthe 80 courses allocated to academic subjects In other words it will allow you to omit the above steps and will schedule students into appropriate study hall sections In addition study halls scheduled through the STUDY HALL SCHEDULER will never appear on report cards D 2 E Enter Grades USE e Manually enter students into course sections from course section rosters Enter
52. many changes you may use the same section file for another year 2 2 Enter Courses OPTION 5 REBUILD SECTION ROSTERS Your course section list keeps track of the ID numbers of all of the students in each section which greatly speeds up the printing of reports and other functions that involve knowing which students are in each section Rarely these lists of ID numbers may end up containing bad data In other words they may end up containing the ID numbers of students who have been withdrawn or they may contain invalid ID numbers These errors will show up as you print class rosters or grade entry forms When you select Option 5 REBUILD SECTION ROSTERS any invalid ID s in the section list file are eliminated and therefore errors in printed rosters are corrected The rebuild section list process involves erasing the current list of ID numbers in the section file The computer then goes through each of your active students current records and adds their ID SZ number to the rosters for each of their sections in which a WITH DRAWN grade is not found in the FINAL grade column WITHDRAWN grades are W WF and WP The FINAL grade column is defined as the right most column on the report card that has been designated as a FINAL or SEMESTER column OPTION 6 REBUILD SECTION LIST FILE This option is similar to option five except that it is used to eliminate corrupt data in course sec tion information contained in the section l
53. not be printed on the master course printout e Texts costs and fees will not be printed on students schedules Turning this option on will cause the opposite to take place SPECIFICATION FF LIMIT SECTIONS TO SPECIFIC GRADE LEVELS Use this option if you wish to limit certain sections of master courses to specific grade levels For example assume that you will have three sections of master course 12 Assume that you want two of the sections open to any grade level but that you do not want your grade 9 students to have it last block Using this option you may limit the section meeting last block to grades 10 through 12 This means that the scheduling program will have to schedule grade 9 students into one of the other two sections 2 7 Enter Courses PPP AAA It will be quite rare that anybody uses this option because almost all schools do NOT limit certain sections of a course to specific grade levels It is better to have separate master course numbers for each grade level With this setting on when you enter the information for each section you will also have to enter a beginning and ending grade level for each section Section printouts will also contain this infor mation Note this option is used by SCHEDULING PLUS to see if it should limit students to spe cific sections by grade level as 1t schedules With this setting off although students will no longer be limited to specific sections no data will be lost Turning it
54. printed on one side of the card with the grid schedule on the other side Task 4 PRINT LINE SCHEDULE ONLY 5 x 3 INCH CARDS This is the same as task 3 but the line schedule is printed on smaller cards Report 4 is used Task 5 PRINT GRID SCHEDULE ONLY 8 x 11 BLANK PAPER This is the same as task 3 except that it will print only the grid schedule on an 8 x 11 piece of paper All of your periods up to the 24 period per day maximum will be able to fit onto an 8x 11 piece of paper Report 5 is used Task 6 PRINT GRID SCHEDULE ONLY 8 x 5 INCH CARDS This task uses report 6 and will print grid schedules on 8x 5 inch cards The cards may be either index or Rolodex cards and may be purchased from Rediker Software INC by calling 800 213 9860 Note that the grid schedule may be printed on one side of the card A with the line schedule on the other side Task 7 PRINT GRID SCHEDULE ONLY 5 x 3 INCH CARDS This task is similar to task 6 except that it prints the grid schedule on smaller cards Report 7 is used C 8 Scheduling Report Writer Task 8 PRINT MASTER STUDENT SCHEDULE This task uses report 5 which will print the schedules of up to 50 students on a single piece of paper in a column format A sample master schedule is on page xix of the appen dix It looks like this MASTER STUDENT SCHEDULE 06 03 2002 REDIKER HIGH SCHOOL SCHEDULE FOR 2002 03 QTR 4 ALL MEMBERS ALL GRADES Page 1 NAM
55. quarter courses and indicate that they either meet quarter one two or three If the master course length has been entered as ALL YEAR the length of the section will automatically be entered as ALL YEAR and you will not have to enter anything in the COURSE LENGTH field The information you enter into the COURSE LENGTH field for a section is crucial to the following functions of SECHEDULING PLUS e Entry forms will only be printed for sections that meet during a particular marking period e In some circumstances in calculating GPA s the computer will use half credit and weight for full year courses but full credit and weight for quarter and semester courses e The programs that perform the actual scheduling and print the schedules There is a limit of 250 students per section However if you need to have more than 250 students in a particular section you may create two different sections for the one real section For both of these sections enter the exact same data For example 221 01 and 221 02 could both have the same teacher time and room etc That teacher would later get two report card data entry forms or two attendance forms for the one real section 2 32 3 Print Request Forms USES e Print manual or scanner course request forms e Print course request verification forms Print Request Forms Introduction Specifications The main use of this program will be to print the man
56. quarter or semester courses the grid schedule may be different for each marking period Specification B on screen 1 is used to set the marking period for which you want the grid schedules printed Depending upon the number of periods you have in a day and the number of days in your rotation you may have to adjust fonts used in the report to allow it to fit on one page If you want to include texts costs and fees use report 21 instead of report 1 Task 2 PRINT LINE SCHEDULE ONLY 8 x 11 BLANK PAPER This task uses report 2 which prints a line schedule on an 8x 11 piece of paper The line schedule looks like the top portion of the sample line and grid schedule shown on page xviii or the appendix If you wish to print texts costs and fees on the line schedule change the ACTIVE LETTER REPORT specification to report 22 see page C 14 C 7 Scheduling Report Writer Task 3 PRINT LINE SCHEDULE ONLY 8 x 5 INCH CARDS This task uses report 3 which will print line schedules on 8 x 5 inch cards Change the report to 23 if you wish to print texts costs and fees The cards may be either index or Rolodex cards and may be purchased from Rediker Software INC by calling 800 213 9860 The index cards come in white green gold blue or pink Rolodex cards only come in white Rediker Software INC also carries Rolodex card holders that can handle either 500 or 1000 ofthe 8x 5 inch cards p lt Note that the line schedule may be
57. section size Partial Scheduling Off Random Scheduling On TOTAL STUDENTS ATTEMPTED oooooooooocoocoscossocsconcoosasosocncooo nos 146 NOT SCHEDULED CONFLICTOS oooooooooooooacoasaonososos ooo 2 NOT SCHEDULED FULL SECTION S o i apaa ccc cee eee eee cttw nn ne 4 NOT SCHEDULED OVER OPTIMUM SECTIONS cence nn cere nan ners enn neces nn 1 STUDENTS COMPLETELY SCHEDULED cca 0000000 0 0 0 0 0 nn 139 COURSE CONFLICTS DROPPED 122 ENGLISH L 0 When using Partial Scheduling and turning Random Scheduling ON the student who was scheduled into an over optimum section in the previous example is now not scheduled at all Perform Scheduling Partial Scheduling On Random Scheduling Off TOTAL STUDENTS ATTEMPTED ooooooooocooconcocsocsosconoscoo nn ne 146 NOT SCHEDULED ALL REQUESTS IN CONFLICT WITH LOCKED COURSES 2 NOT SCHEDULED ALL SECTIONS FULlL o lt ooooooooocsocococosonoososcssssss 4 PARTIALLY SCHEDULED COURSE S DROPPED DUE TO CONELICTES L PARTIALLY SCHEDULED COURSE S DROPPED CONFLICTS amp OVER OPT USED 0 PARTIALLY SCHEDULED COURSE S DROPPED DUE TO FULL SECTIONS 1 PARTIALLY SCHEDULED COURSE S DROPPED FULL SECT amp OVER OPT USED 0 COMPLETELY SCHEDULED OVER OPTIMUM SECTIONS S USED o 2 STUDENTS COMPLETELY SCHEDULED 00 000 000 0 00 0 0 0 nn ne 136 COURSE CONFLICTS DROPPED 122 ENGLISH 1 D By using Partial Scheduling
58. some thing else such as attendance or GPA data NOPAD If this code exists when columns are supposed to be printed that are told by specifications not to print the column will NOT be padded In other words for line schedules if this is on NOT printing columns will allow your data to be printed on narrower paper or cards TABLE1 XX Prints the grid schedule XX is the number of spaces from the left where the grid sched ule will be printed The default is TABLE1 16 which allows room for the time of day for each period to be printed on the left If you choose to print the time of day depending on the number of days in your rotation and whether or not condensed print is being used you may adjust this number to enable your grid schedule to be centered Scheduling Report Writer TABLE2 Prints the header line in a master schedule The spaces between columns may be adjusted by a specification This code may be deleted and replaced with a customized header line TABLE3 Prints the body of a master schedule report TABLE4 Prints the partial schedule report STUDY Prints the phrase after the colon instead of the word STUDY on schedules for STUDY HALLS For example If the code STUDY Quiet Time appears on a line by itself at the beginning of a report then Quiet Time will print on schedules instead of the word STUDY Code Preliminaries Many of the following codes may have the f
59. students will at least be partially scheduled unless every sin gle section that they need is full or if all of their requests are in conflict with their own locked courses When a student is scheduled any of the courses they have already been scheduled into will not be touched and are considered locked Consequently it is recom mended to unschedule students first before re scheduling them If a student has conflicts or must use sections full with 250 students the problem course requests will be dropped and the student s remaining requests will be scheduled Ifa stu dent has courses dropped for both reasons he will only be listed under DROPPED DUE TO FULL SECTIONS Because Random Scheduling is Off if necessary sections over their optimum size will be used The line PARTIALLY SCHEDULED COURSE S DROPPED CONFLICTS amp OVER OPT USED means that the student was partially scheduled with courses being dropped due to conflicts Also one or more of the sections into which the student was scheduled was over its optimum size The line PARTIALLY SCHEDULED COURSE S DROPPED FULL SECT amp OVER OPT USED means that the student was partially scheduled with courses being dropped 9 20 Perform Scheduling due to sections being full with 250 students Also one or more of the sections into which the student was scheduled was over 1ts optimum size Partial Scheduling On Random Scheduling On TOTAL STUDENTS ATTEMPTED oo
60. summary for that year may be edited Although courses will normally be added and dropped in the Schedule View they may also be added and dropped in the Transcript View They may be added by using the ALTERNATE ADDING method described in the previous section After selecting a grade level you may enter a student s name or ID number in order to view her transcript E view Transcripts 101 x jer TE ER 250 5 00 66 50 Ei ss2 50 66 50 4 p 8 g Q 4 cRsisc CRS NAME D FNL AB OVR 1 022 01 ColSoEng 75 50 83 88 Na a e a a o eeaeee L 3 41202 French 81 87 84 ag 10 2 2 4 155002 Chorus go ar 54 87 90 mol 2 5 651 01 Cr Cooking 78 83 91 81 7 B h 6 700 02 Accting1 84 81 88 94 TE 1 7 820 06 Health 93 s 1 1 8 930 03 Lunch Stdy g esc Y Fi f re E ro Mrs ors Mrs Fe oro go ri EXIT THe GPA EDIT PREV NEXT j LOOKUP WTH PRINT SCHED The line of the screen which starts with CR just below the student s name displays the stu dent s career GPA information The left side of this line displays the adjusted GPA information AQP is the student s career adjusted quality points The adjusted quality points are divided by A 35 View Change Add Drop the weight to obtain the adjusted GPA which is displayed as the AGPA The right side of the line displays the SQP which is the simple quality points The
61. teachers The log will be printed only for teachers with an ID number falling within the range set by these specifications To print the log for just one teacher enter that teacher s ID number as both the starting and ending ID number Upon selecting either of these specifications a list of all teachers along with their ID numbers will appear in numerical order To enter the last teacher s ID simply press the END key to quickly go to the end of the list and then press ENTER SPECIFICATION 6 START DATE FOR PRINTING LOG SPECIFICATION 7 END DATE FOR PRINTING LOG The Add Drop log may be printed for an interval of dates by selecting a start and end date for printing the log For example to show only those course changes occurring between September 5 and October 31 set Specification 6 to 09 05 2002 and Specification 7 to 10 31 2002 A 8 View Change Add Drop SPECIFICATION 8 HOW TO SORT SCHEDULES The Schedule View may be sorted by COURSE NUMBER or TIME If schedules are sorted by COURSE number lower numbered courses will appear at the top and higher numbered courses will appear at the bottom ofthe screen The Transcript View is always sorted by course number If you sort the Schedule View by time courses meeting A block will appear at the top of the screen with courses meeting later in the day at the bottom This specification applies only to YEAR 0 schedules Year 0 is the current year Schedules for past years are always sort
62. the comment you want to add and press ENTER While editing the OVR column a lookup window is available display ing all of the options for this column The OVR column allows you to override the num ber of credits THIS student will receive for THIS course e A specification exists that will allow you to search by the entire school and not just by the current grade level If you choose to search by the entire school when you type Smith to call up a student the first Smith alphabetically will appear no matter what grade level they are in If you want a different Smith press or click F7 REPEAT SEARCH to call up the next Smith regardless of grade level The specifications that are available for this program will be explained in the next section The following section will explain the main menu options that allow you to print the log Mass Copy students from one section to another Mass Drop all students from a section and Mass Unsched ule all students from a section The final two sections on the View Change Add Drop program will explain the Schedule and Transcript Views and all of their options The Schedule View sec tion will include information on adding and dropping courses whereas the Transcript View sec tion will explain editing grades and GPAs A 4 View Change Add Drop Specifications To access the specifications for the View Change Add Drop program click the Specifications button in the upper right co
63. the number of sections for which enrollment does not exceed the optimum sections sizes Alternatively you may choose to allow sections to exceed their optimum section sizes If Random Scheduling is ON the program will never schedule students into sections that have reached their optimum size If all of the students who request a course cannot fit into its allotted sections the program will randomly decide which students will get to take the course Within each grade level students will be scheduled in random order so that 1t will be a random selection of students who are left unscheduled In order to randomly schedule you must first use the option in the main menu to MAKE A NEW RANDOM ORDER If Random Scheduling is ON and the Partial Scheduling mode is being used students will be scheduled into all of their courses except those in which 1t would be necessary to use a section at its optimum size see PERFORM ACTUAL SCHEDULING students will be partially scheduled on page 9 9 If Partial Scheduling is not used a student who needs a section that has reached its optimum size will not be scheduled into any of their requested courses see 9 2 Perform Scheduling PERFORM ACTUAL SCHEDULING students will not be partially scheduled on page 9 8 Changes in either the students course requests or the section list will have to be made before these students can be scheduled SPECIFICATION 2 INCLUDE WHAT IN LOG Each time you ch
64. the same teacher The optimum size for each section will be half of what you really want For example 1f you want to have 300 students in a section create two sections for each real section that you want and enter 150 as the optimum for each section Later two class lists will be produced for each real section Each list will contain 150 names Since each of the two sections meets at the same time and with the same teacher you have in effect 300 students in the section In the Enter Courses program a specification gives you the option to Limit Sec tions To Specific Grade Levels This option should only be used if you wish to limit certain sections of master courses to specific grade levels For example assume that you will have three sections of master course 12 Assume that you want two of the sections open to any grade level but that you do not want your grade 9 students to have it last block Using this option you may limit the section meeting last block to grades 10 through 12 This means that the scheduling program will have to schedule grade 9 students into one of the other two sections It will be quite rare that anybody touches this specification because almost all schools do NOT limit certain sections of a course to specific grade levels You may freely swap back and forth between Yes and No If the specification Limit Sections To Specific Grade Levels is set to No any sections entered will automatic
65. their course requests which will give you a better idea of how your sections are loading If you have scheduled using the Partial Scheduling option you may use the Schedul ing Report Writer program to print a Partial Scheduling report for each student that had one or more of their course requests not scheduled This report graphically shows the causes of the conflicts causing the request s not to be scheduled For fur ther details see the chapter entitled Partial Schedule Report If it is necessary to make major changes in your course section list such as changing the meeting times of certain sections you will have to unschedule the students in those sections To do this use the Unschedule option in the Perform Scheduling pro gram to unschedule specific students The Perform Scheduling program may be run again without starting all over You may change the requests of the students who were not scheduled or you may change your course section list provided that the changes do not affect any of the students already scheduled This means that you may not change the meeting time or delete a section that already has students enrolled unless you first drop each student from the section To drop all of the students in a section use the Unschedule option in the Perform Scheduling program The Unschedule option offers you the ability to drop all of the students from a section and leave the course number in their transcript as a course request
66. to create and edit data base reports In both modules 120 reports are available In the data base module the definitions for the 120 reports are stored in small files in your data directory called WLABEL FDB where the sign is replaced by a number from 1 to 120 For example data base report 1 is stored as WLABEL1 FDB and data base report 60 is stored as WLABEL60 FDB In the scheduling module the last three letters of the report name end in FSC as opposed to FDB Consequently report card report 1 is stored as WLABEL1 FSC and scheduling report 60 is stored as WLABEL60 SRC In fact all data base reports will work in the scheduling module without change simply by renaming them so that the last three letters change from FDB to FSC Scheduling Report Writer The Scheduling Report Writer includes many codes not included in the DATA BASE REPORT WRITER These codes allow you to use scheduling information in your SCHEDULING reports On the other hand almost all ofthe codes that are valid in DATA BASE reports are also valid in SCHEDULING reports To access the body of a report you wish to edit choose View Edit Letters Reports from Print Menu 1 see below Administrator s Plus Odyssey SCHEDULING REPORT WRITER CURRENT TASK Master Student Schedule GRADE NUMBER All grades Staff Rooms Inspect change specifications View edit letters reports End program Do Scheduling Report Writer Vi
67. way to do this until the optimum is reached for a section The scheduler will then try to shuffle students around in order not to exceed your specified optimum size You may optionally tell the scheduler to exceed your optimum section size in cases where a student will not otherwise be scheduled However the maximum size of 250 will not be exceeded For example assume that 100 students have signed up for a course and you allocate four sections of 80 students each You probably will end up with fairly even sized sections of between 23 27 students each However you will be more likely to obtain grossly uneven sections than 1f you specify 26 as your optimum size for each section If you do not allot enough seats to accommodate all of the students who requested a course either students will not be scheduled into their requested courses or all of your sections will be over their optimum see Specification 1 RANDOM SCHEDULING on page 9 2 When this occurs the computer will not bother with 13 Chronolical Scheduling 7 8 9 shuffling It will just put the student in a section that fits and move on If there are no sections under 250 the computer will report that the student could not be scheduled It is possible to have an optimum size of more than 250 by tricking the computer What you will do is to create two sections for each real section that you want Each section will have the same meeting time the same room and
68. you to enter up to 24 characters Ifthe computer finds a letter without any numbers after it it assumes that the section meets each time that block meets In the above example you may enter either A or A 12345 as the time for English Either notation tells the computer that this section meets A1 A2 A3 A4 and A5 blocks For Gym enter D35 as the time This tells the computer that Gym meets the third and fifth time that D block meets Note Do NOT enter D3D5 For chemistry in this example enter CD14 This section meets C1 C2 C3 C4 C5 D1 and D4 blocks for a total of 7 blocks a week Because C does not have any numbers after it it is assumed to meet each time that C block meets C12345D14 would mean the same thing Notice how this makes it easy to block off double lab blocks for your science courses 2 30 Enter Courses roce ABCD would block off each time that A B C and D blocks meet Here is a sample rotating four day schedule used by a school with eight blocks They use A H Note that because only six blocks meet each day each block meets three times in the four day rotation Day 1 Day 2 Day 3 Day 4 Al B2 A3 B3 English Chem English Chem Cl D1 C2 D3 Chem B1 A2 D2 C3 Chem English El F2 E3 F3 Chem Music Gl Hl G2 H3 Gym Gym Fl E2 H2 G3 Gym For this school the time for English would be A or A123 Note however th
69. 0 0 00 20 ALL 022 Eng 122 Col So Eng COL College Preparatory Sophomore English 1 00 1 00 0 00 20 ALL 022 Eng 122 3o English 1 00 1 00 0 00 30 ALL 024 Eng 124 Dev So Eng DEV Sophomore Engl ish 1 00 1 00 0 00 24 ALL 025 LD 50 Eng 1 00 1 00 0 00 16 ALL 021 Eng 131 H Jr Eng HON Honors Junior English 1 00 1 00 10 00 20 ALL 032 Eng 132 Jr Eng 4 COL 1 00 1 00 0 00 30 ALL 033 Eng 133 Jr Eng 2 Junior English 1 00 1 00 0 00 20 ALL 024 Jr Eng 1 2 1 00 1 00 0 00 20 ALL 040 P English 1 00 1 00 10 00 20 ALL 041 aP Sr Eng ap 1 00 1 00 10 00 20 ALL 042 Sr Eng 4 COL 1 00 1 00 0 00 30 ALL 043 Sr Eng 2 1 00 1 00 0 00 20 ALL 044 Sr Eng 1 2 1 00 1 00 0 00 30 ALL 0 110 Mat 510 Math Skill DEV 1 00 1 00 0 00 20 ALL 1 111 Mat 11 Gen Math General Math 1 00 1 00 0 00 30 ALL 1 112 Mat 612 ppl Math applied Math 1 00 1 00 0 00 15 ALL 113 Inv Math 1 00 1 00 0 00 15 ALL 114 Mat 514 Algebra IA Do al gebe TO 00 o 0 00 24 ALL 115 Math Skill 0 00 24 ALL 115 SP Algebra Step One 0 00 20 faLL 117 Algebra lA 0 00 30 ALL 115 lgebra 15 0 00 20 ALL 119 lgebra 1 0 00 20 ALL 120 Hat 520 Basic ceon ENTER YOUR COURSE MASTER LIST 0 00 24 aLL 121 H alg 2 0 00 24 ALL 122 Bas Geom 0 00 30 ALL 123 Geometry 0 00 20 ALL AT 524 Your first step is to assign each course a unique num H 0 00 EHEER aeo Com 295 Computer liber from 001 to 999 It is generally recommended to 9 00 23 PES 126 PRRBIP RP RIPPER RIP RBIER Peer 126 Com
70. 0 00 and a opti mum size of 8 Now look at the sample Course Section List on page x in the appendix In the Course Section List there are six different sections of course 001 They all have 0 50 credits a weight factor of 0 50 a GPA factor of 0 00 and an optimum size of 8 Assume you wanted one section of READING to have a GPA factor of 1 00 unlike the rest that have a GPA factor of 0 00 You would have to assign it a different Master Course number In other words have a course 002 which is also READING However all sections of course 002 would have a GPA factor of 1 00 At the beginning of each subsequent school year you will probably want to start a brand new Sec tion file in your new directory This process is a different situation than with your course Master file which you will keep from year to year modifying as needed In your Section file there will usually be too many changes from year to year to bother modifying your old list Instead just make a new list each year In an extremely small school without too many changes you may use 2 25 Enter Courses the same section file for another year To begin a brand new section file use the option in the main menu NEW SECTION LIST FILE ONLY To enter or edit sections first call up the appropriate master course by entering a few letters of its name its number or by using the F6 LOOKUP option The following is the screen you would see after calli
71. 0 01 10 47 SCHEDULES DS Aa Once students have been scheduled into a their sections their schedules may be sh So English 11 39 12 25 printed The top half of this schedule is a IFS 114 line schedule while the bottom half is a P er 0 spi p t ET SORLE grid schedule Either type of schedule xl zi may be printed on plain white paper or on hard 8 by 5 index or Rolodex cards 1 16 2 01 H5 132 E 1512 03 Fields of your choice may be taken from jart 1 the data base and printed on the top of the schedules As with any report schedules may be printed for all sorted or individ ual students Note that on this schedule the student has open or free periods This is where the Study Hall Scheduler takes over The next steps show how the Study Hall Scheduler can be made to automatically schedule students into study halls for each of their free periods xiii GRADE 9 to GRADE 12 05 08 2002 REDIKER HIGH SCHOOL UNASSIGNED STUDENTS TALLY FORM Step Thirteen PRINT UNASSIGNED STUDENTS TALLY FORM The first step in scheduling your study halls is to figure out how many study halls you will need each period and whe they should meet This report clearly shows how many students are unassigned for each period for the entire year Since this school has quarter courses the number of unassigned students in a period changes from quarter to quarter For example this report shows that for A 1 bl
72. 03 directory that you will schedule for next year Using the year drop down menu from the upper Odyssey toolbar to the right of the school name you may easily change back and forth between years Continuing with the above example as the 2002 03 directory is created all of the files in the 2001 02 directory will be copied into 2002 03 Consequently immediately after it is created the 2002 03 directory will be identical to the 2001 02 directory The first thing to do in your new Chronological Scheduling 2002 03 directory is to use the Beginning program in DATA BASE PLUS to eliminate your oldest grade level and to move the rest of your students up one grade Make sure that you run the Beginning program from the New N Year Directory and not from the old current directory After running the Beginning program you should use the New Files program to set up new files for your youngest grade level even if you do not wish to enter names into the youngest grade level at this time For the remainder of the current school year the new 2002 03 directory will be used for scheduling for next year while the current 2001 02 directory will be used for atten dance report cards discipline billing and data base purposes Unless otherwise specified the instructions for scheduling in this manual will always assume that you are using your new year directory For the remainder of the school year if any new students are entered
73. 1142 01 Comp Lab 2 012345 Christensen P 203 0 50 12 4 5 1141 04 Computer 1 1 D12345 Christensen P 203 0 50 12 7 6 709 06 Word Pros 52 D12345 McInnis Kenne 202 0 50 18 14 7 1341 03 Prob Democ 51 E12345 Raymond John 215 0 50 30 g 8 336 01 Sociology 52 E12345 Hughes Pen 213 0 50 30 12 9 1930 11 Lunch Stdy ALL F12345 Staff 136 0 00 50 14 10 1127101 Bas Alg 2 ALL 612345 Walters Dougl 221 1 00 30 14 111 4 ESZA ri gr Y rs DB Fr Mrs ore rz Fr Mrs f Fio ME view A EA A BEER BEE The Left Side ofthe Slash This screen shows the Add Mode The cursor is on the left side of the forward slash waiting for the ninth entry to the screen After entering three digits the cursor will auto matically go to the right side of the slash so that you may enter a section In other words there is no need to press ENTER If you enter less than three digits pressing ENTER or SLASH will move you to the right of the slash If you do not know the course number you want to enter you may use the F3 CRSE func tion key to pop up a list in numerical order of all of the courses offered in your school A 23 View Change Add Drop Type the first few letters of the course name to move the bar to your course and press ENTER to automatically enter the course number to the left of the slash AddiDrop Log Batch Options A OTR chedule Shift Grid S F10
74. 23 01 ALL 12345 Dowd S SP Fr Eng 016 03 ALL F12345 Bosworth E SP Fr Eng 016 04 ALL G12345 Bosworth E Sr Eng 3 043 02 ALL H12345 Dowd S Scheduling Report Writer View Edit Letters Reports The View Edit Letters Reports screen allows you to modify any pre existing report or create a new one Reports can include any ofthe REPORT WRITER codes available in the DATABASE REPORT WRITER as well those specific to the SCHEDULING PLUS module see C 49 In the View Edit Letters Reports screen shown on page C 34 you can view the body of any scheduling report and make any necessary changes to codes text or layout This manual assumes basic knowledge of report writing in Administrator s Plus Odyssey For a more detailed explana tion of how to use create and customize reports refer to Chapter 5 of the DATA BASE PLUS manual Comparisons Between Data Base amp Scheduling Reports Scheduling reports are designed and stored in much the same way that data base reports are designed and stored in the Report Writer program in DATA BASE PLUS Hence this manual assumes that you have already read and understood the REPORT WRITER amp MAILING LABELS chapter ofthe Data Base manual which explains how to design and write data base reports This section will highlight the major differences between schedul ing and data base reports The next three sections in explaining how to create and edit scheduling reports will assume that you already know how
75. 8 END GRADE FOR ALL GRADES If you select the ALL GRADES option from the main menu instead of a single grade level only the grade levels in this range will have request forms printed 4 4 Enter Course Requests Entering Course Requests Manually New Mode After choosing a grade level the manual entry screen opens in NEW mode From the screen pictured below you can select a student by typing the Student s ID or Name or by using the F6 LOOKUP or F4 PREV FSNEXT options 101 EC E El ENTER REQUESTS NEW CRSISC CRS NAME QTR TIME TEACHER ROOM CRDTS OP SZ CR SZ a ENTER o 20m Nave 5 PB Fr 73 0 rs 76 76 77 re ro ri PRE net Locker a After calling up a student the screen changes to VIEW mode see page 4 7 4 5 Enter Course Requests Add Mode To begin adding requests press or click the F2 ADD The adding screen is shown below A ES Baker Andy 83 ES s ENTER REQUESTS CRSISC CRS NAME QTR TIME TEACHER ROOM CRDTS OP Sz CR SZ 1 E Br ir O A Fr 76 77 0 re Flo 7 Cer emse stur ver accerr I All sections added with this program are automatically locked This means that when scheduling takes place students will not be moved out of the assigned section Us
76. Assume that only two students ended up being scheduled into a par ticular section and that there were 15 other students who could not be scheduled due to the meeting time of this section Consequently you want to change its meeting time You should use the View Change Add Drop program to withdraw both stu dents from the section Then use the Enter Courses program to change the meeting time of the section If the new meeting time would have fit into the schedules of these 2 students you did not have to withdraw them When you run the Perform Scheduling program again the computer will automatically skip over previously 19 Chronolical Scheduling ESS scheduled students and attempt to schedule your remaining students Or you could use the Speed Schedule option in the View Change Add Drop program to re sched ule individual students If you did in fact totally withdraw the two students from the section whose time you changed you have two options on how to handle them a You could use the View Change Add Drop program to manually add them to another section b You could use the Enter Requests program to re enter this master course number as a request for each of the students When the computer comes to these students as you are later re running the scheduling program it will recognize that only one course is unscheduled and it will attempt to schedule that course Note that when request s are added to already scheduled students
77. C CD ES 6 ENTER SEARCH CRITERIA IN THIS DB FIELD aB The following specification is only used if SPEC is set to search for students with an existing request 7 WHICH EXISTING COURSE REQUEST fono al Page Setup SPECIFICATION 1 ADD TO OR REPLACE EXISTING REQUESTS ENTER SPECIFICATION TO CHANGE ADD TO EXISTING REQUESTS The new requests will be added to whatever requests are already in student s transcripts You should print the report specification 4 so that you will know of any problems such as there not being enough room for all of the new requests REPLACE EXISTING REQUESTS Whatever is currently in students schedules will be deleted including all requests study halls and existing sections Even locked ones The course group will then be added to those students 4 10 Enter Course Requests SPECIFICATION 2 GRADE LEVEL Enter the grade level to which you want to batch add the course group SPECIFICATION 3 WHICH STUDENTS IN THIS GRADE LEVEL ALL STUDENTS The new requests will be added to all of the active students in your desig nated grade level Note specifications 5 6 and 7 will be ignored MATCHING A DATA BASE FIELD ENTRY The new requests will be added to all of the students in your grade level that have a specific entry in a designated data base field Use specifi cation 5 to designate which data base field and specification 6 to enter the criteria For exam ple
78. CTIONS MEETING WHEN Use this specification to select a particular quarter or semester or ALL SECTIONS Teacher Enrollment reports will be printed for only those courses meeting during the specified term SPECIFICATION 2 OMIT COURSES NUMBERED LOWER THAN SPECIFICATION 3 OMIT COURSES NUMBERED GREATER THAN Use specifications 4 and 5 to set a range of course numbers to include in the print run Only those courses with numbers falling within this range will be included B 5 Data Entry Forms De After accepting the specifications by clicking Done or pressing ENTER the following menu will appear Administrator s Plus Odyssey ENROLLMENT REPORT BY TEACHER PRINT WHICH TEACHERS 1 All teachers 2 Range of teachers 3 individual Teachers 4 New report 5 Change specifications for this report 6 End program amp OPTION 1 ALL TEACHERS This option causes the rosters for all teachers and within the specification limits to be printed OPTION 2 RANGE OF TEACHERS Option 2 allows you to select a range of teachers by teacher ID number for whom enrollment forms will be printed This option also allows you to resume if printing is aborted using Option 1 OPTION 3 INDIVIDUAL TEACHERS This option prints the enrollment forms for individually selected teachers After selecting this option a new window appears from which you may select one or more teachers B 6 Scheduling Report Wr
79. E A B c D E F 10001 Aaron Hank E P E 2 10 Algebra 2 Biology English 10 Art US History Band 11001 Acton Jom Band PrCalcTrig P E 11 12 English 11 Spanish 3 AncientHis 09002 Adams Abigail Band World Hist Geometry GenScience French 1 09001 Adams J Q GenScience Algebra 1 Chorus English 9 P E 9 10 Spanish 1 12001 Adams Maude Band AP Eng 12 French 4 5 Calculus P E 11 12 Physics 09003 Adams Sam Art Algebra 1 World Hist English 9 GenScience French 1 You may optionally print the course number section number and or the room for each course A third line containing the meeting time and a fourth line containing the teacher s name may also be optionally printed for each course These options are turned on and off with specifications Using all of these options your master schedule report could look like MASTER STUDENT SCHEDULE 06 03 2002 REDIKER HIGH SCHOOL SCHEDULE FOR 2002 03 QTR 4 ALL MEMBERS ALL GRADES Page 1 NAME A B c D E F 10001 Aaron Hank P E 3 10 Algebra Z Biology English 10 Art US History 30003 Gym 10803 20201 00403 51004 30201 4135 B C D E F Chips M Euclid M Newton I Chips M Escher M Churchill Band 50001 224 Copelamd A 11001 Acton John Band PrCalcTrig P E 11 12 English 11 Spanish 3 AncientHis 50001 11001 30407 00602 41401 31001 A24 B c D E F Copeland Euclid M Brodie M Cervantes Heroditus 09002 Adams Abigail Band World Hist Geometry GenScience French 1 50001 30003 10601 20001 40001
80. END COURSE NUMBER Use these specifications to limit the courses that will be included on the report to those within a range of course numbers Only those courses between the START COURSE NUMBER and END COURSE NUMBER will be included on the tally report 6 1 Sign up Lists SPECIFICATION 3 START GRADE SPECIFICATION 4 END GRADE The start and end grade specifications allow you limit the range students included on the sign up lists to only those within a range of grade levels For example if you wish to include only 9th graders on the set both the start and end grade specifications to GRADE 9 SPECIFICATION 5 INCLUDE ACTIVE INACTIVE STUDENTS This specification allows you to choose which students to include Choose from ACTIVE STU DENTS ONLY ACTIVE amp INACTIVE STUDENTS or INACTIVE STUDENTS ONLY 6 2 Sign up Lists Print Menu After accepting the specifications the Sign up List Print Menu allows you to choose whether to print for All or Individual courses to return to the specifications screen or to view the most recent sign up lists printed Administrator s Plus Odyssey MASTER COURSE SIGN UP LISTS 1 All courses in spec range 2 Individual courses 3 inspect Change specifications 4 View print most recent lists 5 End Program amp Selecting Option 1 causes the report to be generated for all courses within the START and END range specifications specifications 1 4 Option
81. F12345 H12345 012345 B12345 Elias J 0 Brian G Eaton J Coombs R Whitney C Scheduling Report Writer SPECIFICATION 8 GRID Use Which Rotation Times If your school has set up one or more alternate block rotations see VIEW EDIT BLOCK ROTATION 2 9 Print Only on page 1 6 they will appear as options for this specification Use the drop down list to select the block rotation you wish to use for the current printing task SPECIFICATION 9 MASTER SCH Print course sect Setting this option to YES will cause the course and section number to be printed under each course s name on master schedules Obviously using this option will allow fewer students to be printed per page SPECIFICATION A MASTER SCH Print room Setting this option to YES will cause the time to be printed under each course s name on master schedules If specification 8 is also set to print the course and section number the room will be printed on the same line to the right ofthe course and section number SPECIFICATION B MASTER SCH Print time With this specification set to YES an additional line will be printed underneath each course on master schedules This line will contain the meeting time of the section If you have some courses that meet MON WED FRI and others that meet TUES THURS these meeting times will allow you to differentiate them on the master schedule Otherwise you will see two courses meeting the same period but you will not
82. Footer TFEND End of the Sort Footer All the lines between the TFSTART and the TFEND codes make up a Sort Footer The Sort Footer prints at the end of each sort category Sort Footers are often times used to generate a count of all the students included in a sort category For Example the line of code inside a sort footer will typically include text a sort category followed by a sort count code Total TC TCT Searching on HOMEROOM and sorting on SEX the line of code would print something like Total F 7 indicating 7 female students in the current homeroom the sort category Scheduling Report Writer Scheduling Codes The following is an annotated list of codes used by the Scheduling Report Writer As with data wow m base codes these codes must be between a pair of tildes Codes That Must be on a Line by Themselves CRSSTARTI Course Loop Start All lines between this code and the CRSEND code will be repeated for each course that a student has If a student has 11 courses the lines between these codes will be repeated 11 times once for each course There may only be one loop per report containing no more than 30 lines CRSEND Defines the end of a course loop started by either CRSSTART1 WORD WRAP must be off to use any loops ADVANCE XX Advance XX inches before printing the next line No matter how many courses are printed this code allows you to advance to a specific location on the page to print
83. H ROSTER CURRENT ROSTER 2 ERASE COMMENTS No No No No No No No No No No No No No No Done Page Setup ENTER SPECIFICATION TO CHANGE oc e e Q 7 ENTER B ENTER UNUSED COLUMN F ENTER CITIZENSHIP 79 9 9 O En En Ei For entering students into sections manually the only specification you need to be concerned about is 1 Make sure that it is set to use the CURRENT ROSTER The second specification screen allows you to define your numeric keyboard to make entry of letter grades easier see the REPORT CARDS PLUS manual for more information on this feature Enter Grades Having set your specifications the following screen will appear Enter Grades Manually er m oj x ROSTER CURRENT NEW MODE Standards F11 Specifications SECTION NAME TEACHER SIZE Name GR ID 1st 2nd MEX MID 3rd 4th FEX FNL ABS EFT CIT lb The cursor will be blinking waiting for you to enter the course and section number into which you want to enter students It must be entered with a slash separating the master course number and section number Leading zeroes are not necessary In other words you may enter 54 1 or 054 01 You may also type in just the course number causing the first section of that course to appear Press or click F7 REPEAT SEARCH to call up the remaining sect
84. HS Choir ALL asss asase sem enero sese eo 01x x Xx 878 Cr Cooking ALL cu Olea 2 O o a wergraree 02 X X UNSCHEDULED COURSES 568 Phys Sci AGG wera car iaa dida Olx xxx nee The Partial Schedule Report shown above has been printed for quarter 1 This school only offers full year courses and therefore the report for first quarter is the same as the report for all other quarters The scheduled courses always appear at the top of the report In the above example Erin Bartlett has nine scheduled courses Any unscheduled courses appear at the bottom This student has one unscheduled course Next to each course is a code for each of the sections of that course To the C 64 Scheduling Report Writer right of the first course SR BAND and under PER A is the code 01x x xF This means that sec tion 01 of SR BAND meets period A The F to the right of the code means that the section is full In other words the number of students currently scheduled for the section is equal to or greater than the optimum size of the section The rest of the code will be explained shortly There is one other section of SR BAND that also meets period A Whenever there is more than one sec tion of a course meeting during the same period an additional line is printed up to a maximum of 20 lines If you have more than 20 sections of a course meeting during the same block the addi tional sections will not be displayed A
85. IFICATION 7 MAXIMUM MINOR COURSES PER QUARTER Specifications 6 and 7 will set the maximum number of major or minor courses per quarter or semester SCHEDULING PLUS will try to schedule all students without exceeding these limits If impossible it will drop courses just as though there was a conflict SPECIFICATION 8 MAJOR COURSES HAVE PRIORITY 0 to Each course has a scheduling priority from 0 to 5 that is entered using Enter Courses program see Priority on page 2 19 The highest priority a course can have is 0 while the lowest priority for a courses is 5 The priority code will be used in the Perform Scheduling program to differen tiate major courses courses with a high priority and minor courses courses with a low priority In SCHEDULING PLUS this feature can be used to ensure that during the scheduling process required courses will take priority over electives It is also useful for schools using block schedul ing to ensure that the number of major and minor courses is evenly distributed between quarters 9 4 Perform Scheduling or semesters First use specification 8 to define which courses are major courses For example if specification 8 is set to 2 then courses with priorities of 0 1 and 2 will be considered major courses while courses with priorities of 3 4 and 5 will be considered minor courses When con flicts occur in the scheduling process courses with lower priorities are the ones that will be left
86. L GRADES The specification screen contains settings for the beginning and ending grade levels for your interval of grade lev C 23 Scheduling Report Writer els Choose STAFF to print staff schedules or ROOM to print room schedules No matter what you enter a screen similar to the following appears Administrator s Plus Odyssey SCHEDULING REPORT WRITER SEARCH FOR WHICH STUDENTS IN ALL GRADES 1 All students alphabetically 2 Resume alphabetical printing 3 Individual students 4 Search by one field all categories 5 search by Field s you enter criteria 6 Main menu 7 End program ee eeee D This screen allows you to further limit the scope of your report For instance if you selected ALL GRADES from the previous menu you can now select all students just individual students or a search sort option see Chapter 7C of the DATA BASE PLUS manual for more information on searching and sorting C 24 Scheduling Report Writer Default Reports The following are the reports that come with the Scheduling Report Writer xi 4 Enter The Report Number a 1 Line amp Grid 8 x 11 21 Line Grid 8x11 texts 41 STAFF Line amp Grid 2 Line Schedule 8x11 22 Line 8x11 texts 42 STAFF Line 8x 11 3 Line Schedule 8x5 23 Line 8x 5 texts 43 STAFF Line 8x5 4 Line Schedule 5x3 24 UNUSED 44 STAFF Grid
87. ME F6 LOOKUP invokes a lookup menu listing many of the available Report Writer codes You may scroll through the codes using the arrow keys on the keyboard or the up and down arrows on the drop down menu s scroll bar Press Enter or double click on the desired code to enter it into the body of the report at the cursor s current position Report Key Words ALT X to select CODE DESCRIPTION Course level ILVCR NUM Course number INUCR NUM Course number alias INACR NUM Section number SUCR NUM QTR or SEM ISMCR NUM Time TMCR NUM Room IRMER NUM Department name IDP NUM C 43 Scheduling Report Writer F7 SEARCH activates a search utility which locates and highlights each instance of a par ticular code so that it may be edited see page C 38 E Find NL Find What Direction Match Case Cia Dom Cancel aa F8 PAGE SETUP causes the Printer and Page Setup menu to appear see Page Setup on page C 45 You can access these menus from the Report Writer editing screen by pressing the F8 key clicking F8 PAGE SETUP or by right clicking on the Administra tor s Plus Odyssey desktop and choosing Print Page Setup Page Setup eo Letter v Source Upper Paper Tray r Orientation Margins inches C Portrait Left 0 5 Right fo 5 Landscape Top 0 25 Bottom fo 25 DK Cancel Printer PAGE SETUP C 44 Scheduling Report Writer Page Setup Ad
88. OM CRDTS OP SZ CR SZ 1 51902 Art Wksp 1 B12345 Stearns Laura 132 0 50 20 12 a 2 721 06 Wd Pro lab 52 B12345 Tarr May 206 0 50 16 8 E 3 518 02 Stainglass 1 012345 Stearns Laura 132 0 50 12 9 4 1142 01 Comp Lab 52 012345 Christensen P 203 0 50 12 4 5 1141 04 Computer 1 51 D12345 Christensen P 203 0 50 12 7 6 709 06 Word Pros 52 D12345 McInnis Kenne 202 0 50 18 14 7 1341 03 Prob Democ 51 E12345 Raymond John 215 0 50 30 9 8 336 01 Sociology 52 E12345 Hughes Pen 213 0 50 30 12 9 930111 Lunch Stdy ALL F12345 Staff 136 0 00 50 14 10 1127701 Bas Alg 2 ALL 612345 Walters Dougl 221 1 00 30 14 rs 0 Fr rs 0 Fr A O O O iS EE A A EA A A i A PRINT TRANS e To delete a course request section or study hall highlight the appropriate entry with the bar and press or click F8 WTH If it is a study hall or a course request it will be deleted View Change Add Drop A immediately If it is a course section the student will be automatically withdrawn from the section However you will be given the option to leave it in the student s schedule with a grade of W automatically added to the FINAL GRADE column totally remove 1t from the student s schedule or to unschedule the course taking away the section leaving behind the course request If you select either of the latter two choices and if the course has any grades you will be given a warn
89. ON 6 ENTER SEARCH CRITERIA IN THIS DB FIELD This specification is only used if specification 3 is set to MATCHING A DATA BASE FIELD ENTRY See the discussion of specification 3 for further details SPECIFICATION 7 WHICH EXISTING COURSE REQUEST This specification is only used if specification 3 is set to WITH AN EXISTING REQUEST See the discussion of specification 3 for further details Batch Drop Course Group The specification screen for batch dropping is similar to the one for batch adding Please see that discussion for further details Use batch dropping to remove a request or group of requests from all or a group of students Assume that you are no longer offering a course due to a lack of sign ups You can first use batch add to add a replacement course just to those students with this old course Then choose to batch drop the old course from everybody It will only drop it from those students who have it 4 12 Enter Course Requests Scanner Entry of Requests Selecting the USE SCANNER option from the main menu see page 4 1 will cause the Scan ner Configuration screen shown below to appear x Administrator s Plus WinScan Initialization TG WinScan Setup Communications Default Settings Scanner Configuration Port COM1 r Transport Baud 9600 a aa 10 Model MRE I Transport Printer Data Bits 7 Parity Odd I Bar Code IT Select Stacker Stop Bits 2
90. OT require a search Often times Page Headers contain page numbers PGNUM X Page Number Reset The page number code PG is placed in the header or footer of a report and prints the page number of each page starting with 1 The Page Number Reset code allows you to start numbering pages at a number other than 1 Replace X with the number from which you will start counting the page numbers that is the number that will print on the first page of the report PRINTPAGEHEADER Causes the page header to print on the report The code is mandatory for the Page Header to print on the page It usually appears after the PGNUM X code in the report SHSTART Start of Search Header printed at the start of search cate gory SHEND End of Search Header All the lines between the SHSTART and SHEND codes make up the Search Header The Search Header prints at the beginning of every new search category For instance if you run a report searching on HOMEROOM and sorted by SEX a Search Header will be printed for each new Homeroom If the Search Header contains an ENDPAGE code a new page will be printed for every found search category If the body of a report contains a Search Header and no search is performed when running the report the Search Header will not be printed Scheduling Report Writer WRAPON Word Wrap On WRAPOFF Word Wrap Off Word Wrap will be performed on all the lines of text between the WRAPON and WRAPOFF c
91. PAGE SETUP FIELD ACCEPT Billing 05 21 2002 1 13PM CAPS NUM INS User name Supervisor C 34 Scheduling Report Writer File Menu From the FILE drop down menu you may Open Close Save and Delete reports You also have the ability to Print the body of the report you are editing Note that the Windows shortcut key combinations are displayed to the right of each action E Administrator s Plus File Edit Search Options Window New CrN Eal G3 dh e e z u Open Ctrl o Close Report Key Words ALT to select Save Crl 5 Save 45 Print Ctrl F Delete Report Exit New Ctrl N Allows you to create a new report from scratch After choosing New the Viewing and Editing Scheduling Reports Letters menu will appear from which you may choose an UNUSED number After choosing a number you will be asked to type in a name for the report Pressing Enter will bring you into the edit ing screen u Open Ctrl O Allows you to select a pre existing report to open in the current View Edit Letters Reports window Close Exits the body of the report and brings you back to Report Writer Menu 2 where you may choose to print the report Save Ctrl S Saves the current report without exiting the View Edit Letters Reports screen Use this option as an alternative to F10 Accept or if you wish to preview the report see Preview below Scheduling Report Writer je Save As This option sh
92. PECIFICATION 6 TALLY BY SEX Use this option to break the number of students down by sex as shown below The NA column lists students who do not have an M or F entry in the SEX field BEREIT GRADES MASTER COURSE TOEAL 09E09M_ NAL TLOFILORI NA 001 Reading a 002 test 015 LD Fr Eng 016 SP Fr Eng 020 Eng Review SPECIFICATION 7 PRINT COURSES WITH ZERO REQUESTS Setting this specification to NO causes all courses for which there are no course requests to be omitted from the tally report SPECIFICATION 8 FONT SIZE This setting controls the font size used on the report Choose from SMALL 7 pt DX MEDIUM 9pt or LARGE 12 pt 5 2 Simple Tallies Print Menu Administrator s Plus Odyssey SIMPLE TALLIES 1 Perform tallies 2 Inspect change specifications 3 View print most recent tallies 4 End program amp eee Select Option 1 PERFORM TALLIES to generate the Simple Tally report The most recently gen erated tally report is stored in the user s directory and may be viewed by selecting Option 3 VIEW PRINT MOST RECENT TALLIES It is not erased until Option 1 PERFORM TALLIES is used again While viewing the tally report in the print preview screen F7 SEARCH may be used to search for data in the report For example enter 121 to find the tallies for course 121 Use the right paren thesis so it does not find a course with a tally of 121 stude
93. RADE By Grade By School 3 OPTIONAL FIELD 1 FOR VERIF FORMS INO SEARCH FIELD 4 OPTIONAL FIELD 2 FOR VERIF FORMS INO SEARCH FIELD ble 5 OPTIONAL FIELD 3 FOR VERIF FORMS INO SEARCH FIELD 6 PRINT CREDITS ON VERIFICATION FORMS Yes C No 7 START GRADE FOR ALL GRADES 8 END GRADE FOR ALL GRADES Grade 9 Grade 12 Page Setup ENTER SPECIFICATION TO CHANGE SPECIFICATION 1 ABILITY TO ADD SECTIONS Only the Supervisor may change this option If it is set to YES then all users may add sections to student s schedules using this program You may not want that to happen because they will not be included in the ADD DROP log It would create a way for a section to be overloaded without you being able to determine who did it via the add drop log Also if this option is set to NO it saves a keystroke when entering requests It doesn t prompt you for a section number after entering the request SPECIFICATION 2 LOOKUP SEARCH BY SCHOOL OR GRADE Your choices are BY SCHOOL or BY GRADE If you choose to search by the entire school when you type Smith to call up a student the first Smith alphabetically will 4 3 Enter Course Requests appear no matter what grade level the student is in If you want a different Smith use the F7 REPEAT SEARCH function to call up the next SMITH regardless of grade level If you press or click F6 LOOKUP your entire school will app
94. Reading 001 02 Levin Faye El2345 Reading 001 03 Levin Faye F12345 Reading Reading Reading H Fr Eng parca bea H Fr Eng 011 02 Pow Col Fr Eng Col Fr Eng Col Fr Eng Col Fr Eng 001 04 Levin Faye arr May arr May Joe Joe F12345 A F12345 123 H12345 112 112 112 112 El2345 H12345 G12345 2 ALL ALL ALL 108 108 108 108 C12345 D12345 F12345 G12345 Col So Eng Col So Eng Col So Eng Col So Eng 022 D4 Levin So English 023 03 Dowd Sam 112 Dev 50 Eng 024 01 Bachelder H Jr Ena 031 02 Sonett Kar 032 01 Sonett Kar 110 032 02 Sonett Kar 110 032 03 Sonett Kar 107 Jr Eng 3 Aus Jr Eng 3 033 02 Sonett Kar Le Vi ng ia Jr Eng 4 Jr Eng 4 Jr Eng 4 Jr Eng 1 2 AP Sr Eng al 01 Brown a bole be Sr Eng 3 043 02 D Appl Math 112 01 falte Inv Math 11301 Young SP Algebra 116 0l e SP Algebra 116 02 SP Algebra 116 03 SP Algebra 116 04 Algebra 1A PA A Algebra 14 117 04 a Algebra 1 Algebra 1 Algebra 1 Algebra 1 Geometry Geometry Geometry Geometry Geometr os Bl2345 ALL 107 F12345 125 012345 A12345 108 107 612345 H12345 125 D12345 112 B12345 ALL A12345 AL H12345 D12345 125 El2345 ALL EE EY TS ETIM Step Nine ALL Faye Jane Faye ENTER COURSE SECTIONS With the tally form conflict matrices and suggested schedule reports to help each master course must be divided into sections Each section of a maste
95. S ONLY SPECIFICATION 8 A OPTIONAL FIELDS Up to three optional fields from the data base may be selected to print at the top of either scanner or manual forms SPECIFICATION B NO OF COURSES TO BE PRINTED IN BLANK FORM 3 2 Print Request Forms This specification is used only when printing blank forms see below It determines the number of blank lines on which students may manually enter their course requests that will be included on the form 3 3 Print Request Forms Print Request Forms Printing Manual Forms Administrator s Plus Odyssey PRINT COURSE REQUEST FORMS Manual or Verification Forms GRADE NUMBER All grades Inspect change specifications Blank form End program The BLANK FORM option will save you time if you do not wish to print a separate form for each student with their name pre printed at the top Instead a form will be printed that is identical to the one on page ii of the appendix but without a student s name at the top This form may then be quickly copied and handed out to your students who will fill in their own name and ID number After selecting a grade level or ALL GRADES you will have the following options E Administrator s Plus Odyssey x 6 ee D PRINT COURSE REQUEST FORMS PRINT WHICH STUDENTS IN GRADE 12 1 All students alphabetically 2 Resume alphabetical printing 3 Individual students 4 Sorted stud
96. SE CONFLICTS DROPPED 122 ENGLISH 1 0 The items on the Quick Conflict Check report include the total students attempted the number of students that would not be scheduled due to conflicts and the number of stu dents who would be scheduled if you were to perform scheduling immediately after run 9 18 Perform Scheduling ning the Quick Conflict Check The very bottom of the report will list each course involved in a conflict and the number of times it would need to be dropped Partial Scheduling Off Random Scheduling Off TOTAL STUDENTS ATTEMPTED cence nee terete nee rere o oo ee 146 NOT SCHEDULED CONFLICTS 2 2c 000000 0 0 merece eee weet eee eee eee eee ee ee eee 2 NOT SCHEDULED FULL SECTION Bie ci it nn nee 4 COMPLETELY SCHEDULED OVER OPTIMUM SECTIONS USED 2 ce eee eee ee ee ee es 1 STUDENTS COMPLETELY SCHEDULED cc nan 00000 0 002 00 m 0 etre nse seen esse eee tees 139 COURSE CONFLICTS DROPPED 122 ENGLISH 1 0 Because Partial Scheduling is Off students will only be scheduled if they can be sched uled into all of their requested courses If there is a conflict or if any of the sections of their requested courses is full with 250 students the student will not be scheduled Because Random Scheduling is Off if necessary students will be scheduled into sections that are at or over their optimum size This report shows the number of students who were scheduled into sections beyond the maximum
97. SE SECTION LIST Page 2 BY COURSE SECTION NUMBER MAME sc TEACHER pu ie CDI II CB OPT 52 Geometry Walters Ja 412345 Geometry Christensen B12345 Geometry D c12345 Geometry H12345 Geometry 3 H12345 Geometr jan F12345 H Geometry H 612345 Bas Alg 2 G12345 jel me rererere In this sample note that course 123 has been broken into six sections The sections are numbered 01 02 03 04 05 and 06 All the sections except 04 amp 05 meet at a different time while the first three meet during semester one S1 and the last three meet during semester two S2 In the course section list the QTR col umn denotes marking period 2 Based on the tally printout you will first decide the number of sections for each mas ter course You MUST make sure that there are enough seats in all of the combined sections of a master course to accommodate all of the students who signed up for the master course You should also leave a little leeway for a slight imbalance in section sizes For example assume that the tally form has specified that 47 students have signed up for a course You could create four sections with an optimum size of 13 11 Chronolical Scheduling 3 4 students in each section In other words a leeway has been created by allotting 52 total seats for 47 students As another example if 100 students sign up for a master course you should allocate four sections of 26 students each or fi
98. SEARCH to call up the next Smith regardless of grade level If you press the A 9 View Change Add Drop F6 LOOKUP key your entire school will appear in alphabetical order You may highlight the student of your choice and press ENTER to view her data If you choose to search BY GRADE upon typing Smith only a Smith in the current grade will be accessed Moreover only the students in the current grade will appear in the LOOKUP list Note that you can always switch from one grade to another by typing a five character ID number For example while in grade 12 you may call up student 50 in grade 9 by typing 09050 and pressing ENTER Once in grade 9 you can type a name to search for the first stu dent in grade 9 matching what you have entered If you choose to sort BY SCHOOL and if you have a slow computer upon selecting a grade level from the main menu there will be a noticeable delay while the key file for the entire school is read This delay will be barely noticeable to those of you with fast computers Consequently if you have a slow computer you may want to use the BY GRADE option SPECIFICATION B OPTIONAL FIELD 1 FOR SCHEDULES SPECIFICATION C OPTIONAL FIELD 2 FOR SCHEDULES SPECIFICATION D OPTIONAL FIELD 3 FOR SCHEDULES While printing a schedule or transcript the upper right corner can contain any three fields from your data base For example you may choose to print the student s locker number and gui
99. Scheduling Rotation 1 TES Oo A lt ENTER SCHEDULING ROTATION 1 A1B1C1D1E1F1G1 A2B2C2D2E2F2G2 A3B3C3D3E3F3G3 BE JASBSCSDSESF5G5 00 JASBECEDEEBFEGE m ETA AA AAA AA AA A A A EA sort TO fora bel gt fccerr 1 8 Customize SC Block Rotation 2 would be set up as follows I01x SET G1A2B2C2D2E2 F2G2A3B3C3D3 E3F3G3A4BACA D4E4F4G4A5B5 CIE Bec6D6E6F6G6 SS ESA ree re ro re A AA fo fro port __ jpetatt pei _ ACCEPT OPTION 7 ENTER DEPARTMENT NAMES Use this option to enter and or edit department names as well as designate the courses in each department as Required or Not Required Department names may have up to ten characters When you enter department names you tell SCHEDULING PLUS that department 1 is ENGLISH department 2 is HISTORY etc The program uses this information to print reports by department The department names will also be used in the REPORT CARDS PLUS module so that credits may be tallied and printed by department The department names you enter will be printed at the bottom of transcripts This option is also found in the Customize RC program in REPORT CARDS PLUS You may enter or edit your depart ments using either program When entering master courses you may edit the department for any course Department 0 will usually include courses numbered 1 to 99 Department 1 will usually include courses 100 to 199 etc
100. Simple Tallies program to obtain a count of how many students signed up for each master course by grade level and by the entire school A sample tally print out is on page v of the Appendix In the sample you are told that 50 students signed up for course 012 which is Col Fr Eng Of these 50 students 48 are in grade 9 and 2 are in grade 10 Tallies will first be displayed on the print preview screen from where it may be searched and printed Tallies may also be done by sex Use the Sign up Lists program to obtain the names of the students who signed up for each master course An example is on page vi of the Appendix For example the tally printout specified that 17 students from all grades signed up for course 117 Algebra 1A These lists are often distributed to students current teachers to make sure that they are qualified to take the courses for which they have signed up For example biology teachers should be given a list of all of the students who have signed up for a high level chemistry course They could then put question marks after the names of stu dents who they do not think should be taking high level chemistry Chronological Scheduling AAA yyy 10 Use the Scheduling Report Writer program to print a master schedule of requests Students names will be printed down the left side of a piece of paper with the courses they have requested printed in columns by department MASTER STUDENT SCHEDULE 04 30 2002 REDIKER
101. Those study halls that will fit into the student s schedule will be notated To select a study hall from the lookup window highlight it and press ENTER e Add Drop forms can be set to be automatically printed whenever a schedule change is made e A log of all schedule changes can be kept on your hard drive Instead of printing Add Drop forms as each change is made you can print a log at the end of the day sorted by A 1 View Change Add Drop I teacher In other words a separate single piece of paper can be printed for each teacher showing all ofthe adds and drops that involved them for the day This log will also indi cate which ADMINISTRATOR S PLUS user made the entry ADD DROPLOG FOR SUPERVISOR Dates printed From 01 01 1980 To 05 03 2002 DATE TIME STUDENT NAME ID ACTION CRS SCT COURSE NAME TEACHER USER L 09 03 10 02 Abbott Jeremiah 09052 DROP LEAVE IN TRANSCRIPT 212 02 C Earth Sci Eaton Jane Supervisor zZ 09 03 10 05 Albrecht Creed 09034 DROP LEAVE IN TRANSCRIPT 700 02 Accounting McInnis K Supervisor e Students schedules may be viewed with courses arranged by meeting time or by course number The following schedule displays courses arranged by meeting time OP SZ is the optimum size of each section and CR SZ is the current size olx CCT ME To Terme Specifications AddiDrop Log Batch Options Grid Schedule Shift F10 Speed Schedule Alt F7 CRSISC CRS NAME QTR TIME TEACHER RO
102. X ending at Y i e ULINE 3 5 Scheduling Report Writer GFSTART Start Grand Footer GFEND End Grand Footer All the lines between the GFSTART and GFEND codes make up a Grand Footer The Grand Footer prints at the very end of a report only Grand Footers are often times used to generate a count of all the students included on a report For example the line of code inside a Grand Footer will typically include text followed by a grand count code Total Students GCT which will print Total Students 118 ORPHANSTART Start of text to remain together ORPHANEND End of text to remain together All the lines between the ORHPANSTART and ORPHANEND will remain together on a report In this way text where a caption and a paragraph follow will not be split SFSTART Start of Search Footer SFEND End of Search Footer All the lines between the SFSTART and the SFEND codes make up a Search Footer The Search Footer prints at the end of each sort category Search Footers are often times used to generate a count of all the students included in a search category For Example the line of code inside a search footer will typically include text a search category fol lowed by a search count code Total SC SCT Searching on HOMEROOM and sorting on SEX the line of code would print something like Total Mrs Jones 18 indi cating 18 students in Mrs Jones homeroom the search category TFSTART Start of the Sort
103. X NUM Optional Field Data Similar to the optional field name described by the previous code This code prints the data in those optional fields OU X NUM Underlines The Optional Field Data BON Bold On Turns on bold printing BOFF Bold Off Turns off bold printing Scheduling Report Writer CNAN or U or S or C or P or X or Y N or L G or L NUM Centering code Helps center your school name and address The NUM after the colon is the number of inches between the left and right margins N or U or S or C or P or X or Y N Centers the name of your school U Prints an underline under your centered school name S Centers your school s street address C Centers the City State and Zip of your school in a single line P Centers the phone number of your school X Centers the name but adds to the end SCHEDULE FOR SEM 1 Y Underlines what is printed when an X is used N or L N Uses NORMAL pitch characters 10 cpi L Uses large expanded print characters 5 cpi G or L G Grid schedules So SCHEDULING PLUS knows which specifi cation to use in determining that the schedule is for SEM 1 etc Different specifications are used to determine which section are included on grid and line schedules L Line schedules C 60 PRNM STRT CITY STAT ZIP HR HRU Header Codes Scheduling Report Writer Prints the parent guardian name at the top of a schedule if t
104. ach grade level How ever within the print preview screen for either ALL STUDENTS or UNSCHEDULED STUDENTS ONLY reports you can search for the statistical summary for each grade level using the FIND feature After the report is generated click the FIND button at the bottom of the screen Enter the word TOTALS and click FIND NEXT Click FIND NEXT again to locate the jump to the statistical summary for the next grade level The information included on the Perform Scheduling Log will vary depending on the schedul ing mode you choose Please refer to pages 9 17 through 9 21 for a detailed explanation ofthe Perform Scheduling Log produced for each possible scheduling mode All Grades or a Grade Level If you select ALL GRADES the scheduler will start with your oldest grade level and work down through your youngest grade level Within each grade level it will attempt to schedule your students in numerical order Since all students should be able to be sched uled into each course they sign up for with the proper master schedule the order in which they are scheduled should be irrelevant If Random Scheduling is on you should note that students are randomly scheduled by grade level Consequently if you choose ALL GRADES each student in your oldest grade level will be scheduled randomly followed by each student in your next oldest grade level and so on The range of grade levels that will be scheduled by the ALL GRADES option are select
105. acters for each day to print the actual days of the week or customized headings such as BLUE WHITE or DAY A DAY B By 1 5 Customize SC default the column headings will be DAY 1 DAY 2 etc If you enter the days of the week as your headings your grid schedule will look like MON TUE WED THURS FRI 1 8 00 8 54 2 9 00 9 54 3 10 00 10 54 4 11 00 11 54 5 12 00 12 54 6 1 00 1 54 7 2 00 2 54 8 3 00 3 54 OPTION 4 VIEWIEDIT BLOCK ROTATION 2 9 Print Only OPTION 5 SET THE TIME OF EACH BLOCK ROTATION 2 9 Print Only OPTION 6 SET DAY OF WEEK HEADINGS OF EACH BLOCK ROTA TION 2 9 Print Only Options 4 6 may be used to produce printed grid schedules for students whose periods meet on a different rotation or at different clock times than those on Block Rotation 1 You may create up to 8 alternate block rotations that may be used for printing grid schedules only The following specifications in the Scheduling Report Writer are used to produce the two different grid schedules described on the following pages Specifications E and F on Page 1 GRID SCHED START END DAY Specification 5 on Page 2 MAST bX GRID PARTIAL Max Periods and Specification 8 on Page 3 GRID USE WHICH ROTATION TIMES Refer to pages C 13 for more detailed information on the Scheduling Report Writer specifications 1 6 Customize SC
106. ain a printout of your section list showing the current section sizes to see how your master schedule is loading If you have a lot of initial conflicts and do not use Partial Scheduling most of your sections will be empty because students with conflicts are not scheduled at all Another advantage of using Partial Scheduling is that you can subsequently use the Scheduling Report Writer program to print a Partial Scheduling report for each partially scheduled student This report will enable you to easily visualize the conflicts that prevented the dropped courses from being scheduled See Partial Schedule Report on page C 63 for more information on this report A partially scheduled student is one that has a mixture of course requests and scheduled courses in his or her transcript In order to completely schedule a partially scheduled student you must either adjust your master schedule or change the student s course requests When re scheduling a partially scheduled student the scheduled courses will not have their sections changed in order to schedule the requests Consequently it is recommended that you unschedule partially scheduled students before attempting to re schedule them The next option allows you to unschedule stu dents OPTION 4 UNSCHEDULE This option unschedules students that have been scheduled using Options 2 or 3 Use this option so that you can make any necessary changes to your master course list and or students r
107. alculate students adjusted GPA and may optionally be used in calculating honor rolls It is also used to specify which courses should not be used at all in calculating GPAs If you do not use the GPA factor your adjusted GPAs will always be equal to your simple GPAs 2 20 Enter Courses The adjusted GPA takes into account the fact that some advanced courses may offer more quality points for a grade than would be awarded for the same grade in a lower level course The simple GPA is calculated with the same number of quality points being offered for each grade regardless of the level ofthe course When you calculate class rank you will have the option to use either the adjusted or simple GPA Similarly when you print report cards transcripts or permanent labels you will have the option to print either the adjusted or simple GPA s The GPA factor has a limit of 5 characters including any decimal point and minus sign For example 10 50 is a valid entry but 10 955 is not You do not need to enter a posi tive sign Adding Multiplying the GPA Factor The GPA factor will either be added to or multiplied by the values you assign for quality points The Customize RC program is used to choose between adding and multiplying Using the Edit Grade Table option in Customize RC you may also assign values for qual ity points and choose whether or not particular letter or number grades will count in the GPA and honor roll calculations
108. ally be open to all grade levels You may then change the setting to YES and go back and edit the grade levels for any sections At any time while you are constructing your course section list you may use the Schedule Report Writer program to print master schedules for your staff and rooms These schedules will give you a good picture of your staff and room availability for 14 Chronological Scheduling each block of your rotation If you print grid schedules for your staff and rooms an asterisk in a block will tell you that you have created conflicts in the scheduling of your staff and rooms 10 If you use arena or hand scheduling students schedules may be quickly entered into the computer via course section rosters using the Enter Grades program A school using arena scheduling would want to use this program because it is faster than calling up each student and manually entering their schedules one student at a time Students schedules may also be quickly scanned into the computer using the form on page ii ofthe Appendix On this form students should bubble in section numbers as well as course numbers The Enter Requests program will be used to scan these forms If the above scenario applies to you you may skip the next section of this manual and move directly to the section on Post Scheduling Reports 15 Chronolical Scheduling 16 Chronological Scheduling 4 Performing the Scheduling 1 B
109. ames VICTORIA 6 05 07 14 25 Hancock Ellen 09055 ADD COURSE SECTION 125 01 D 3 1 Computer 1 McMarn Dan VICTORIA 7 05 09 07 95 Baitler Rachael 11055 DROP REMOVE FROM TRANSCRIP 024 01 A ALL Jr Eng 1 2 Levin Faye RICH 3 06 09 07 99 Merrill Janis 09017 DD COURSE SECTION 815 04 H ALL PE Zion Deborah RICH A 7 View Change Add Drop TEACHER 1 per pg The log will be printed with each teacher occupying a page Each page will show all of the transactions made by any Administrator s Plus user that involve that teacher This log makes it easy to place a single piece of paper in each teacher s mail box telling them the changes that affect their sections ADD DROP LOG FOR Howard Paul DATE TIHE STUDENT NAHE ID ACTION CRS SCT COURSE NAHE TEACHER USER 1 03 03 15 11 Crawford Michael 10002 DROP REMOVE FROM TRANSCRIP 910 07 G ALL Work Rel Howard Paul SUPERVISOR z 03 03 15 11 Crawford Michael 10002 DROP REMOVE FROM TRANSCRIP 910 05 H ALL Work Rel Howard Paul SUPERVISOR This log will be the same as the previous log except that a new page will NOT be started for each teacher In other words each page will contain as many teachers as will fit on the page SPECIFICATION 4 LOG BY TEACHER START TEACHER ID SPECIFICATION 5 LOG BY TEACHER END TEACHER ID These specifications are used only if specification 5 has been set to print the log sorted by teacher They allow you to print the log for selected
110. an 50 16 9 6 1930 01 Te J 0 Elias Jane 00 50 28 2e J 0 Elias Jane 7 341 03 L fe D Whitney Evan 50 30 5 8 1336 01 Le H O Whitney Evan 50 30 14 2i D D McInnis Kennet 9 141 03 Ls D D McInnis Kennet 50 12 5 10 142 02 4 E O Green Manny 50 12 1 El E D Green Manny 11 127101 00 30 14 12 4 sc I u EE Br 0 rs ee ee ea ee vew A A A To the left of each study hall number is an ST if that study hall is in conflict with another study hall in the student s schedule or a CR if that study hall is in conflict with a course in the student s schedule If there is nothing to the left of the study hall number then that study hall will fit into the student s schedule In the above example study hall 001 is listed as STOO1 which means that it is in conflict with another study hall section and study hall 002 is listed as CR002 which means that it is in conflict with a course On the other hand study hall 006 is listed simply as 006 which means it will fit into the student s schedule Highlight the study hall you want and press ENTER to automatically enter the student into the study Because the computer knows you have entered a study the cursor will not go to the right of the slash A 25 View Change Add Drop The Right Side of the Slash After adding a course such as 121 to the left of the slash the cursor will be on the right of the slash waiting for you to enter a section Note that the TAB k
111. an example including conflicts A lot of other information is on the printout including how the shuffling went You can find out which courses and which students were able to be shuffled and which were not able to be shuffled This information should help you if it becomes neces sary to redo part of your course section list If you have a lot of conflicts you should use the option in the Perform Scheduling program to partially schedule students For each conflict the computer will drop the course request with the lowest priority and schedule students into their remaining course requests A priority code from 0 to 5 may be entered for each course in the Course Master List 0 is the highest priority and 5 is the lowest priority The end of the scheduling printout will report how many times it was necessary to drop each course because of conflicts These are the courses that need their meeting times changed Immediately after scheduling you should print the Section Lists by Course Section Number from the Enter Courses program These sizes will now appear on the print out of your course section list under the SZ column This document will allow you 18 8 9 10 Chronological Scheduling to see how evenly filled your sections are and to identify those sections that are over or under filled If you have a lot of conflicts use the partial scheduling option so that students will at least be scheduled into some of
112. apter will describe the preset tasks that can be selected with Specifica tion 1 CURRENT TASK C 5 Scheduling Report Writer Scheduling Report Writer The Preset Tasks In Administrator s Plus a task is defined as a set of report writer specifications used to define the information contained on Report Writer reports The Scheduling Report Writer specifications are described beginning on page C 13 Numerous tasks have been pre defined for you with default specifications set up to meet the needs of most schools You may change any of the default spec ifications for a task and those changes will be saved per user with the task In addition you may create up to 20 USER DEFINED TASKS see page C 12 Task 1 PRINT LINE amp GRID SCHEDULES 8 x 11 BLANK PAPER This task uses report land will print the line schedule on the top half of an 8 x 11 piece of paper and the grid schedule on the bottom half of the same piece of paper Page xviii of the appendix contains a sample line and grid schedule printed using this schedule type The top half of this sample which is the line schedule lists all of the courses the student will take for the entire school year alphabetically by meeting time The bottom half which is the grid schedule shows when the courses for a specified marking period meet in your scheduling rotation You enter your scheduling rotation with program 1 in SCHEDULING PLUS Customize SC Note that if you use
113. aracters to the course name giving you a fourteen character course name For example you could enter I for your level one courses and III for your level three courses For advanced placement courses use AP as the level An advance level 2 17 Enter Courses CHEMISTRY course with the level printed would look like CHEMISTRY AP on the report card DEPT lt 0 9 gt Enter a single digit code from 0 through 9 A course s department will initially default to the first digit in the course number For example course 099 will have a default depart ment code of 0 while course 722 will have a default code of 7 When transcripts are printed they will be able to indicate the number of credits earned in the courses for each code For example a school might enter a code of 1 for all of their MATH courses and a code of 2 for all of their ENGLISH courses On the college tran script the computer will be able to print all of the MATH courses together indicating the total math credits and all of the ENGLISH courses together indicating the total English credits Optimum Section Size After finishing your Course Master List you will divide each course into sections SCHEDULING PLUS will attempt to limit each section s enrollment to no more than the entered optimum size Your largest optimum size is 250 students per section If you need to have more than 250 students in a section you may use 2 sections to represent wh
114. ards Course standards are exported to the shared folder indicated in Specification 1 on the Standards page of the Enter Courses specifications Only those standards that have been linked to master courses will be included in the export file Each file is named according to the master course number followed by the SKF extension For example the export file containing the stan dards information for course 110 is named 110 SKF 2 4 Enter Courses Specifications There are three specification screens for this program The first one is called the INITIAL SPECIFI CATIONS SCREEN shown below The specifications on Page 2 are explained on page 2 9 The Standards specifications are explained on page 2 11 Page 1 Specifications Enter Courses INITIAL SPECIFICATIONS ENTER COURSES 1 COURSE LOOKUP ALPHA OR NUMERIC ORDER Numeric Alphabetic 2 PRINT HELP MESSAGES ENTERING COURSES f Yes No Page Setup ENTER SPECIFICATION TO CHANGE SPECIFICATION 1 COURSE LOOKUP ALPHA OR NUMERIC ORDER 8 DEFAULT GPA FACTOR Inside the Enter Courses program screen the F6 Lookup window is available to help you select and call up a master course This specification determines how master courses are sorted in this lookup window Having them sorted numerically makes it easy for you to see which master course numbers have been used and which are available Sorting them alphabetically allows you Enter Courses to type just the
115. are also weighted If 40 students sign up for a doubleton scheduled into A and D peri ods then 20 students will be assumed to be occupied for each of those periods View All Courses Selecting VIEW ALL COURSES from the Main Menu allows you to see all sections on the screen at one time and to sort them by CONFLICTS COURSE NUMBER TEACHER or REQUESTS However you may not schedule while viewing all courses 8 14 Build Master Schedule Create Section List After building your schedule use the main menu option CREATE SECTION LIST to either create a new course section list or add to your existing course section list After selecting this option the following specification screen appears E Specifications Build Section List u ID1x 4 OMIT ALL YEAR SECTIONS C Yes No Page Setup ENTER SPECIFICATION TO CHANGE SPECIFICATION 1 ADD TO OR REPLACE EXISTING SECTION LIST With this specification set to REPLACE your existing course section list will first be erased and a new empty one created Use replace if you have just built your first semester schedule If you have just built your second semester schedule use the ADD TO option SPECIFICATION 2 DEFAULT SEMESTER FOR SEM SECTIONS This specification tells the program what to enter into the COURSE LENGTH column when the new sections are written to the section list It only applies to semester length courses If you have just built the schedu
116. as well as the break down of requests for each grade level These tallies can be further broken down by sex as shown in the sample on page 5 2 As soon as you select the Simple Tallies program the specification screen shown below will open Use the specifications to limit the tallies to specific grade levels and or a range of courses and to format the appearance of the tally report e Specifications Simple Tallies a oj x SPECIFICATIONS SIMPLE TALLIES m fee 3 Done Page Setup ENTER SPECIFICATION TO CHANGE SPECIFICATION 1 START COURSE NUMBER SPECIFICATION 2 END COURSE NUMBER Use these specifications to limit the courses that will be included on the report to those within a range of course numbers Only those courses between the START COURSE NUMBER and END COURSE NUMBER will be included on the tally report 5 1 Simple Tallies SPECIFICATION 3 START GRADE SPECIFICATION 4 END GRADE The start and end grade specifications allow you limit the range students included on the tally report to only those within a range of grade levels For example if you wish to include only 9th graders on the tally report set both the start and end grade specifications t0 GRADE 9 SPECIFICATION 5 INCLUDE ACTIVE INACTIVE STUDENTS This specification allows you to choose which students to include in the tallies Choose from ACTIVE STUDENTS ONLY ACTIVE amp INACTIVE STUDENTS or INACTIVE STUDENTS ONLY S
117. at English meets first period on days 1 and 3 and third period on day 2 It does not meet on day 4 The time for Chem would be BE1D3 This means that Chem meets each time that B block meets which is third period on day one first period on day 2 and first period on day 4 In order to give chemistry two double labs it also meets on E1 block on day 1 and D3 block on day 4 Chem does not meet on day 3 The time for music would be E3 since 1t just meets one block per four day rotation The time for gym would be G since it meets each time that G block meets Note that in this school s schedule blocks A D always meet in the morning while blocks E H always meet in the afternoon Consequently their entire morning can be blocked off for vocational courses by entering ABCD as the time while the afternoon could be blocked off by entering EFGH as the time 2 31 Enter Courses Course Length This setting only applies to sections of quarter and semester master courses It enables you to specify when during the school year the section meets If the master course length has been entered as QUARTER you will have to indicate which quarter the section meets Enter a number from 1 to 4 as your answer If the master course length has been entered as SEMESTER you will have to indicate which semester the course meets Enter either a 1 ora 2 If you are a trimester school you will treat your trimester length courses as
118. at is really one section This will be explained further in the next section of this manual For more information on selecting the proper optimum size see the chronological schedul ing portion of the SCHEDULING PLUS user s manual Course Length lt Q S A gt You must enter whether the course is a Quarter Semester or All Year course When you later enter sections for these courses you will be able to specify which of four quarters for quarter courses or which of two semesters for semester courses If your school runs on a Trimester system you can call a course that only meets for one semester a Quarter course and use the first three quarters of the year Once the course length has been set and sec tions have been set up for the master course the course length should not be changed If 2 18 Enter Courses you do change the course length you must go through each course section and change the length of the section to match the length of the master course In other words if you must change a master course from a SEMESTER to an ALL YEAR course you must also change each existing section of the course to an all year section Priority This code is used by SCHEDULING PLUS when it tries to schedule students with con flicts in their schedules If necessary the computer will schedule students into courses with higher priority codes over courses with lower priority codes A priority code of 0 is considered the highest priority and is
119. ata Entry Forms e Print course section rosters e Print enrollment reports sorted by teacher C Schedule Report Writer e Print line and or grid schedules for students staff amp rooms Print schedules on 5x8 index cards or Rolodex cards e Print partial schedule report e Print student master schedules e Print master schedule of requests D Unassigned Lists e Print lists of unassigned students for each period E Enter Grades e Manually enter students schedules into the computer from course section rosters Table of Contents Part One Getting Started Introduction General Overview Backing Up Part Two The Scheduling Process in Chronological Order 1 Points Of Departure a aan 1 2 Preparing to Schedale area 5 3 Building your Master Schedule ana a 11 4 Performing the Scheduling van aka reine 17 5 Running Post Scheduling Reports oooooocnocccooccconoconoconnncnonononcconnc cono cnnc conc cconncns 21 Part Three The Programs of Scheduling Plus 1 Customize SC A Eee NH been 1 1 Entering your School s Time Schedule Block Rotation 1 4 2 Enter Courses Introduction Main Menu une inne 2 1 o erste 2 5 Course Ma e o ecaatt 2 13 Co rse E ale ee ee 2 25 3 Print Request Forms Introduction Specifications u a 3 1 Printing Manual Forms dean sense 3 5 Printing Scanner Request Forms uni 3 7 4 Enter Course Requests Manual Entry of Requests Specifications n eir n E E E A EA A E E RER 4 3 Batch
120. b period on Monday Isaac Newton has been entered as the teacher so that no other courses that he teaches will be scheduled into F or G periods Build Master Schedule gg 2 Next enter the rest of your singletons lolx EDIT MODE NUM COURSE SCHED PERIODS EXCL PERIODS ID TEACHER REQ CONF 1 500 Band BDEFG 14 Edwards B 41 018 2 602 Chorus BDEFG 14 Dow Joe 40 05 3 308 Sociology 7 Smith Ros 27 0 4 802 Accounting 17 Fox Beatr 22 0 5 400 French 1 10 Edwards B 19 0 6 208 Prac Sci 11 Nun Nancy 18 0 For each singleton you can enter the teacher as well as any excluded periods In the above exam ple BAND and CHORUS will not be scheduled into B D E F or G periods As each singleton is entered the number of requests for that course will be displayed Clicking or pressing F4 SORT allows you to sort your singletons by CONFLICTS COURSE NUMBER TEACHER and or REQUESTS The above list has been sorted by requests with the most requested singleton printed at the top To schedule your singletons automatically simply press or click F5 BUILD and watch the SCHED PERIODS column will automatically fill in Any conflicts will be listed in the CONF column If you Highlight a course with conflicts and press or click SHIFT F6 a display of all of the courses causing the conflicts will appear 8 8 Build Master Schedule To schedule interactively highl
121. by departments lists courses organized by their master course num ber as opposed to by the periods in which they meet All 10 departments can fit onto a standard 8 5 x 11 inch piece of paper The department names are set in the Customize SC program where you may also specify each department as required or not Only required departments will be printed on this report In other words you can cause certain departments not to appear An advantage of using this report over the report organized by periods is that courses meeting more than one period in a day will only appear once on this report while they will appear more than once on master schedules sorted by periods Master schedules printed by period will look like MASTER STUDENT SCHEDULE 06 04 2002 REDIKER HIGH SCHOOL SCHEDULE FOR 2002 03 QTR 4 ALL MEMBERS ALL GRADES Page 1 NAME A B c D E 09052 Abbott Jeremia Tech Ed PE C SocSt A Lunch Stdy Col Fr Eng 61001 131 81002 144 30902 211 93004 114 D1202 112 412345 B12345 C12345 D12345 El2345 Pomerleau Whitney C Coombs R Staff Elias J The master schedule printed by department will look like MASTER STUDENT SCHEDULE 06 04 2002 REDIKER HIGH SCHOOL SCHEDULE FOR 2002 03 QTR 4 ALL MEMBERS ALL GRADES Page 1 English Math Science Social St Fine Arts PE Health NAME 000 100 200 300 500 200 09052 Abbott Jeremia Col Fr Eng Geometry C Earth Sc C SocSt A PE 01202 112 12306 219 21206 226 30902 211 81002 144 El2345
122. chedule on the bottom of page xviii of the appendix The rotation block schedule for Day 1 would be entered as AIBIC1DIEIFI and the rotation for Day 2 would be entered as G1A2B2C2D2E2 etc Note that these must be entered with a number following each letter SCHEDULING PLUS will not accept letters other than A through X or numbers other than 1 through 7 After you have entered your rotation press or click F10 ACCEPT to save 1 4 Customize SC OPTION 2 SET THE TIME OF EACH BLOCK 1 Use Option 2 to enter the times for up to 18 periods You may enter up to 14 characters for each time The period number may be optionally entered along with the time For example 1 8 00 8 54 The times entered using Option 1 may be on the left side of grid schedules DAY 1 DAY 2 DAY 3 DAY 4 DAY 5 1 8 00 8 54 2 9 00 9 54 3 10 00 10 54 4 11 00 11 54 5 12 00 12 54 6 1 00 1 54 7 2 00 2 54 8 3 00 3 54 In order for these times to be printed you must set Specification D on Page 1 of the Scheduling Report Writer specifications to YES see page C 17 Otherwise the clock times will not be printed even though they have been entered with this program OPTION 3 SET DAY OF WEEK HEADINGS FOR GRID SCHEDULES This option may be used to change the day of the week headings that will print at the top of each column on grid schedules You may enter up to 5 char
123. cing course 110 you only need to look at the courses above the line It couldn t be in conflict with course 800 yet because 800 has yet to be placed on the master schedule To search for a course within the print preview screen use the F7 SEARCH option 7 3 Conflict Matrix Main Menu Administrator s Plus Odyssey CONSTRUCT MATRIX FOR WHICH COURSES 1 All courses in spec range 2 Individual courses 3 inspect Change specifications 4 View most recent matrix 5 End Program Do Option 1 causes the specified matrix to be printed for all master courses within the range set by specifications 2 and 3 They are printed in numerical order starting with the lowest numbered master course Option 2 allows you to generate a printout which includes only the individual master courses you specify printed in the order in which they were selected The course by course matrix should be printed with the courses in order of how they will be placed on the master schedule Singletons are usually placed first and are placed in order from most requested to the least requested Dou bletons are then placed in the same order etc For example to check for conflicts between grade 9 English courses and grade 9 math courses enter just their master course numbers The resulting matrix will be smaller and much more man ageable than the giant matrix produced with Option 1 When entering individual course numbers F7 OLD
124. course requests SPECIFICATION 2 GRID SCH Include which sections While viewing line schedules pressing or clicking SHIFT F10 will pop up the grid schedule A grid schedule prints a box for each course The periods go down and the days across Because A 11 View Change Add Drop only one course can fit in a box this specification determines which courses are printed If you select to print ALL sections and have semester courses only the first course will appear in the box with an asterisk designating the existence of a conflict While viewing a grid schedule the F8 QTR key can be used to override this specification and change which sections appears This specification determines which sections initially appear SPECIFICATION 3 GRID SCH Print teacher This specification determines if teachers names are included on grid schedules SPECIFICATION 4 GRID SCH Maximum periods Determines how many periods will appear on the grid schedule SPECIFICATION 5 GRID SCH Start day SPECIFICATION 6 GRID SCH End day These two specifications allow you to only display a portion of your scheduling rotation on the grid schedule For example you could display days 5 through 8 so you don t have to scroll right to see these days SPECIFICATION 7 GRID SCH Which Rotation If you have set up one or more alternative block rotations see page 1 6 they will appear as selec tions in the drop down list for this speci
125. cs 550 Chorus 58 Essay 2 141 Computer 1 850 PeerHelper sl 32 F12345 F12345 QUICK CONFLICT CHECK COULD BE SCHEDULED COULD BE SCHEDULED NOT SCHEDULED OTHER REUQESTED COURSES 168 Ingalls Deborah 169 Greenleaf 200 Thibodeau 202 Rediker Richa TOTAL STUDENTS NOT ATTEMPTED NOT ATTEMPTED NOT ATTEMPTED TOTAL STUDENTS WILL NOT BE ABLE STUDENTS COULD COURSE 341 PROB DEMOC 81 B12345 Q3 B12345 AL El2345 AL H12345613 AL El2345 Qi El2345 si A12345 31 D12345 AL A12345 AL F12345 Shawn Russell AL Q3 Si 32 AL AL AL C12345B35 El2345 D12345 E12345 D12345 B12345 612345 COULD BE COULD BE COULD BE Step Ten Q4 A12345 31 F12345 AL C12345 AL H12345 SCHEDULED SCHEDULED SCHEDULED Sl AL B12345 D12345 PERFORM THE QUICK CONFLICT CHECK After your course sections have been entered SCHEDULING PLUS will point out your conflicts Of the seven students looked at in this example only one student had a conflict scheduled because he has requested two courses each having only one section meeting during the same time The only section of courses 341 and 342 meets F block period 6 during the first semester To resolve this conflict you may either adjust your master schedule or tell Larry that he can t take one of the two courses in conflict The printout shows that Larry Bi
126. cursor will drop down in the GRADE NUMBER field below the last student currently in the section It will be over a default grade which has been taken from the pre viously entered student Press ENTER to accept it or type over it a new grade level Enter Grades SS After two characters have been entered into the GRADE LEVEL field the cursor will automatically jump to the ID NUMBER field without having to press ENTER Similarly after entering the third character in the ID number field that student will automatically be added to the roster without having to press ENTER When adding new students the F6 LOOKUP will be available if you do not know the student s ID number Simply highlight the new student s name and press ENTER to add them to the roster Pressing the UP ARROW key or ESC takes you out of the adding mode E 6 Appendix REDIKER HIGH SCHOOL 09 07 2002 MASTER COURSE LIST BY COURSE NUMBER onpas mm fev pesema CRDTS we era orreen prr emon LEME 001 Eng 123 Reading DEV 0 50 0 50 0 00 8 SEM 011 Eng 111 H Fr Eng HON 1 00 1 00 0 00 30 ALL 012 Eng 112 Col Fr Eng COL iollege Prep Freshman English 1 00 1 00 0 00 30 ALL 013 Fr English Freshman English 1 00 1 00 0 00 30 ALL 014 Eng 114 Dev Fr Eng EY 1 00 1 00 0 00 24 ALL 155 D15 LD Fr Eng 1 00 1 00 0 00 15 ALL 016 SP Fr Eng 1 00 1 00 0 00 20 ALL 020 Eng 120 Eng Review English Review 1 00 1 00 0 00 24 ALL 021 Eng 121 H So Eng l Honors Sophomore English 1 00 1 0
127. dance counselor Use these options to identify those fields you wish to print A 10 View Change Add Drop Page 2 FA Specifications iew Change Add Drop 10 x MORE SPECIFICATIONS VIEW CHANGE ADD DROP 1 BLOCK COPY SHIFT F9 FIELD HOMEROOM E 2 GRID SCH Include which sections Only sections meeting QTR 1 3 GRID SCH Print teacher C Yes No p 3 4 8 EXPORT GRADE QUICK ROSTERS ON EXIT C Yes No A YEAR FOR GQ EXPORT B PRINT PHONE NUMBER ON SCHEDULES Yes C No C PRINT PARENT S NAME ADDR ON SCHED PRINT BOTH NAME amp ADDRESS D PRINT WITHDRAWN COURSES ON SCHED C Yes No E NEXT PREV ORDER By Record 9 GRADE QUICK EXPORT PATH FARSMAPTOGO a Alphabetical Page Setup ENTER SPECIFICATION TO CHANGE You can reach this screen by clicking the Page 2 tab while viewing the Initial Specifications screen SPECIFICATION 1 BLOCK COPY SHIFT F9 FIELD When you are in either the transcript or scheduling views you can press SHIFT F9 to copy the current student s schedule to other students in her grade level This specification determines which students will receive the new schedule For instance if you set this specification to HOM EROOM then all students with the same homeroom as the current student will receive the cur rent student s schedule For more on the block copy option see Schedule View Adding and Dropping on page A 21 This method may also be used to copy
128. des UNIVERS Identify a Search Header as a Universal Header A UNIVERS Search Header acts as a grand header when a search and sort is not being performed This code enables reports with Search Headers SHSTART SHEND to be used both when searching on a category and when printing reports for ALL STU DENTS ALPHABETICALLY or INDIVIDUAL STUDENTS The UNIVERS code must be the first code in the Search Header 1 thru 160 N1 thru N160 TH L1 thru L17 FN MN LN GR ID UNID DATE DOBI DOB6 PG REM HIS SEX SX2 YEAR YOG SES SO SFC ULINE X Y Scheduling Report Writer Data Base fields 1 through 160 Names of Data Base fields 1 through 160 Tab inches to the right of the left margin School Information fields 1 through 17 Student s First Name Student s Middle Name Student s Last Name Student s Grade Level 2 digits Student s Record Number 3 digits Student s Unique ID number Current Date Date of birth in the format MM DD YYYY Date of birth in the format MMDDYY Print the current Page number Ignore all code and text in the next line Prints his or her depending on entry in SEX field Prints son or daughter depending on entry in SEX field Prints he or she depending on entry in SEX field Current School Year Name Year of Graduation Search Field Search Category Search field s and criteria Underlines text starting at
129. e courses in the student s transcript A 19 View Change Add Drop WITHDRAW ALL COURSES CTRL F8 Selecting WITHDRAW ALL COURSES or pressing CTRL F8 will cause all courses in the currently selected student s schedule to be withdrawn All courses will appear in the student s transcript with a grade of W in the final grade column Grid Schedule SHIFT F10 When you choose GRID SCHEDULE from the Batch Options menu or press SHIFT F10 a grid schedule for the current student is displayed The grid schedule will appear in a sep arate window from which you may edit the schedule format prior to printing You can scroll through students schedules using the F4 PREV or F5 NEXT functions To include the teacher name press or click F7 TEACHER Pressing F8 QTR causes the schedule to scroll through each quarter The currently displayed quarter is indicated in the upper right hand corner of the screen If you have set up alternative block rotations 2 9 using the Customize SC program pressing or clicking F10 ROTAT will allow you to select the desired rotation for printing the grid schedule Speed Schedule ALT F7 After entering course requests for a student you can click SPEED SCHEDULE or ALT F7 to quickly schedule that student into sections The SPEED SCHEDULE option per forms the same function as Perform Scheduling for an individual student It is most commonly used for students who have entered school after the sched
130. e page 9 6 shuffling will automatically occur amongst your entire school If you chose 9 13 Perform Scheduling to Perform Scheduling for one grade level and subsequently choose option 3 or 4 from the Per form Scheduling menu you will have the following options for shuffling x SHOULD SHUFFLING TAKE PLACE SHUFFLING means that students who have already been scheduled may have their schedules changed in order to allow later students to be scheduled You should generally allow shuffling to take place unless ou have already printed your schedules For example if you are scheduling individual students who are entering your school late choose NOT to shuffle 1 shuffle Entire school 2 shuffle only within Grade level 3 No shuffling Choosing to Shuffle Entire School will tell the program that while scheduling one grade level stu dents in other grade levels may have their schedules changed Note that previously scheduled stu dents will never be left unscheduled If you have not printed any of your schedules or section rosters you should generally choose Shuffle Entire School If you have selected to schedule ALL GRADES from the main menu this option is automatically used Choosing Shuffle only within Grade Level will limit shuffling to the grade level that is being scheduled For example assume that you have already scheduled grades 10 12 and printed their schedules and section rosters Yo
131. e report may be printed by homeroom so that each homeroom teacher can quickly see the grades obtained by their students Task 10 PRINT MASTER SCHEDULE OF REQUESTS This master schedule report may be printed during the scheduling process before students have actually been scheduled into sections and before you have even entered your sections into the computer It may also be printed after students have been scheduled It will dis play the names and numbers of each course a student has requested or already has been scheduled into listed in columns by departments The department names are set in the Scheduling Report Writer AAA yyy Customize SC program The same option may be used to specify each department as required or not Only required departments will be printed on this report MASTER STUDENT SCHEDULE 04 30 2002 REDIKER HIGH SCHOOL SCHEDULE FOR 2002 03 ALL ALL MEMBERS ALL GRADES Page 1 English Math Science Social St Fine Arts PE Health NAME 000 100 200 300 500 800 09052 Abbott Jeremia Col Fr Eng Geometry C Earth Sc C SocSt B PE 2 C SocSt A 10022 Adams Erica So English Geometry Biology Art 1 Health H Drawing 10043 Adams Hank Col So Eng Geometry C Biology West Civil Drawing Health 11059 Adams Keith Jr Eng 4 US History Art 1 Maine St Drawing E Prob Democ 09034 Albrecht Creed Col Fr Eng Algebra 1 C Earth Sc C SocSt A PE H C SocSt B Task 11 PRINT PARTIAL SCHEDULE REPORT This ta
132. e saved text at the position of the cursor You may paste the selected text as many times as you wish Delete Totally deletes all highlighted text If no text is highlighted Delete will erase one charac ter space to the right of the cursor Select All Highlight the entire body of a report for the purpose of copying and deleting text Time Date Inserts the time and date at the cursor s current position The time and date are in the fol lowing format 04 15 2001 10 25 30 AM Undo Reverses your last action This tool is helpful when you have made a mistake in editing the body of a report You may only undo your last action Redo Reverses the result of an Undo if you decide that you want to retain your last action Bolds all highlighted text and Report Writer codes e g FN John Scheduling Report Writer Italic Italicizes all highlighted text and Report Writer codes e g FN John Underline ul Underlines all highlighted text and Report Writer codes e g FN John Search Menu Administrator s Plus File Edit Search Options Window G Find FF Find Next Shift F7 The search feature locates and highlights codes and text so that each occurrence of the text may be easily edited For example if you needed to adjust all the Tab codes in a specific report you would enter T in the Find What field in the Find dialog box see below Clicking Find will cause the program to highlight the
133. e the F3 CRSE key to lookup courses If you want to enter a request for a course and you do not know that course s number From the main menu you may define a group of courses which will be used for batch add ing and dropping From this screen F7 APPLY GROUP will automatically add that group of courses to this student All entered courses will immediately appear in numerical order on the screen 4 6 Enter Course Requests View Mode When you are finished entering requests you may return to the VIEW mode by pressing F10 ACCEPT F2 VIEW or the UP ARROW key To schedule the student into a sec tion of the course highlighted press or click F3 SECT A list of all available sections will appear The meeting time current and optimum size and the teacher for each section is listed to help you determine the best section to add to the student s schedule To delete an entry move the blue bar to the course you want to delete and press or click the F8 WITHDRAW xi Baker Andy Ea Kal ENTER REQUESTS CRSISC CRS NAME QTR TIME TEACHER ROOM CRDTS OP Sz CR SZ 011 HFrEng 1 00 1 2 4 820 Health El Esa 75 exit ADD Sect PREV NEXT LooKUP WTH PRINT To add a single course request to a student while in the NEW or VIEW mode without going into the ADD mode simply type after the ENTER ID OR NAME
134. ear in alphabetical order You may highlight the student of your choice and press ENTER to view her data If you choose to search BY GRADE upon typing Smith only a Smith in the current grade will be accessed Moreover only the students in the current grade will appear in the LOOKUP list Note that you can always switch from one grade to another by typing a five character ID number For example while in grade 12 you may call up student 50 in grade 9 by typing 09050 and pressing ENTER Once in grade 9 you can type a name to search for the first student in grade 9 matching what you have entered If you choose to sort BY SCHOOL and if you have a slow computer upon selecting a grade level from the main menu there will be a noticeable delay while the key file for the entire school is read This delay will be barely noticeable to those of you with fast com puters Consequently if you have a slow computer you may want to use the BY GRADE option SPECIFICATION 3 5 OPTIONAL FIELDS While viewing student s requests pressing or clicking F9 PRINT will print a course request verification form These specifications allow you to choose which optional fields from your data base will be printed at the top of these forms SPECIFICATION 6 PRINT CREDITS ON VERIFICATION FORMS This specification allows you to include or omit credit information on the verification forms SPECIFICATION 7 START GRADE FOR ALL GRADES SPECIFICATION
135. ection list by Room 8 Do not print a report eeeeeee D D y If you are archiving transcript information using the TRANSFER program in REPORT CARDS PLUS be very careful about the master course information that you change Archiving transcript data lets you store students courses and grades from previous school years When students courses are stored in the archival file only the master course number is recorded When tran scripts are printed the Report Card Report Writer uses the infor mation in the master course list to know the course name level length credits etc Consequently any change in the course master list will also affect all of those students that took the course in pre vious years This also means that you shouldn t delete any master course as long as it exists in one student s archived courses For each master course you will enter the course number course name credits weight factor GPA factor optimum size course length code level priority course link and course number alias If you turned on the USE TEXT specification you will also enter a text book name its cost and any fee for each master course This data will later apply to all sections of the master course Here is a description of each of these pieces of information 2 16 Enter Courses Course Number Each course in your school should be assigned a master course number from 1 to 999 Most schools have courses from the same depa
136. ed Partial schedules will start on a new page for each student All of the possible sections will be dis played for each course the student requested as well as those he or she was scheduled into Any sections into which the student has been scheduled will be noted with an Asterisk Full sec tions will be flagged with the letter F The graphical format of the partial schedule report will enable you to clearly see why a student may not have been scheduled into a certain section In other words you will be able to see the cause of scheduling conflicts which may give you ideas on how to remedy them To print the Partial Schedule report select task 11 PRINT PARTIAL SCHEDULE REPORT Specifications 6 and 7 on the third specification page pertain to partial schedule reports e Specifications Schedule Report Writer xj SPECIFICATION SCREEN 3 OF 3 SCHEDULE REPORT WRITER Page 1 l Page 2 l Page 3 4 INCLUDE ACTIVE INACTIVE STUDENTS Active Students Only 2 INCLUDE BLANK SORT CATEGORIES Include C Do NOT Include 3 Print QTR or TRI OTR C TRI 4 START GRADE FOR ALL GRADES Grade 3 5 END GRADE FOR ALL GRADES Grade 12 6 PARTIAL PRINT WHICH QUARTERS ares 1 amp 3 no qtr crses 7 PARTIAL INCLUDE WHICH STUDENTS Partially scheduled students only 8 GRID USE WHICH ROTATION TIMES 1 y 9 GRID PRINT CURRENT SIZE C Yes No A TIME FORMAT DEFAULT B FIRST COURSE TO PRINT al C LAST COURSE
137. ed using the Start and End Grade specifications see page 9 4 9 7 Perform Scheduling After selecting a grade level or ALL GRADES the Select Scheduling Mode menu will appear Each scheduling option is described on the following pages x SELECT SCHEDULING MODE 0 1 Quick conflict check results not recorded on disk 2 Perform actual scheduling students will not be partially scheduled 3 peRform actual scheduling students will be partially scheduled 4 Un schedule 5 Lock all scheduled courses 6 End program D D D eeeree OPTION 1 QUICK CONFLICT CHECK This option causes the program to determine which students can be scheduled without conflicts It also lists students who cannot be scheduled and identifies any courses that would cause con flicts in their schedules After running the Quick Conflict Check choose View Most Recent Log from the Perform Scheduling menu to view the results in a print preview window A sample of this report is on page xi of the appendix The Quick Conflict Check is very fast and its results are not recorded on the disk In the Quick Conflict Check size limits on sections are not involved In other words even if you are told that there will be no conflicts you may still have an undesirable master schedule that could necessitate scheduling 40 students into one section of math and only 3 students into the other section of math When you use options 2 or 3 to perform the actual
138. ed by course numbers because the computer does not retain the meeting time for courses from previous years SPECIFICATION 9 DUPLICATE COURSE WARNING If this specification is set to YES then if you add a course section to year 0 and if the student already has the same course number in her transcript for a previous year a warning message will appear For example assume that a student took course 50 Journalism as a junior If you try to add course 50 section 1 to the student s current schedule year 0 a warning will inform you that the student has already taken this course You can then delete the course if it is a mistake or keep it SPECIFICATION A WARN IF OVER OPTIMUM SIZE The optimum section size for a course is entered in the View Edit Course amp Sections screen of the Enter Courses program Set this specification to YES if you wish to have the program to warn you before adding a student to a course for which the optimum section size has already been reached Set this specification to NO and the program will simply add the student without provid ing a warning message SPECIFICATION A SPECIFICATION B LOOKUP SEARCH BY SCHOOL OR GRADE Your choices are BY SCHOOL or BY GRADE If you choose to search by the entire school when you type Smith to call up a student the first Smith alphabetically will appear no matter what grade level they are in If you want a different Smith press or click F7 REPEAT
139. ed for line schedules CR CRIAR HR Course Credits Used for line schedules The possible number of credits for each course will print the credits to two decimal places while will only use one decimal place May be overridden with a specification ACT CR 4 Projected Total Credits Printed at the bottom of line schedules May be overridden with a specification ACT CR Prior Total Credits Printed at the bottom of line schedules May be overridden with a specification DPX NUM Department Name X is the department number DP2 10 will print 10 characters of the second depart ment s name Scheduling Report Writer ATX CR HHH HH Texts For Each Course ACS CR HHHHH Cost Of Texts For Each Course AFE CR HHHAHH Fees For Each Course APT CR 4 Total Text Cost For All Courses Printed at the bottom of line schedules AFT CR HHHHH Total Fees For All Courses Printed at the bottom of line schedules ON X NUM Optional Field Name Used to print data base fields in the header area on line and grid schedules Four specifi cations let you designate four data base fields This code causes the name of these fields to be printed followed by a colon NUM designates the number of characters to use NOT counting the colon X will equal 1 4 to identify the optional field For example ON1 10 prints the name of optional field 1 designated by a specification and allocates 1t 10 spaces 10D
140. edule building decisions on the conflict matrix The conflict matrix looks at students course requests as well as teacher availability so that the builder can suggest periods that have the least probability of causing conflicts After accepting the specifications by clicking Done or pressing ENTER you will be asked if you want to create a course matrix file In order to build the schedule a 6 mega byte course matrix file must be created in the current user s directory It is only necessary to build this file once unless course requests or specifications change When you exit this program you will be asked if you want to delete this file to free up disk space If you plan to use this program again without changing requests or specifications choose not to delete it 8 4 Main Menu Build Master Schedule The options on the Build Master Schedule main menu should be used in the order in which they are listed Start entering your fixed singletons courses with one section that must meet during a particular period Next enter the names of your singletons courses with one section and allow the program to suggest meeting times for these courses After you have built the singletons you can enter and build your doubletons and so on After all of your sections have been built the Create Section List option will be used to save the new schedule to the section list When building your schedule enter courses for only one semeste
141. eeping a log of your add and drop transactions use this option to print it Specifications 4 7 determine whether and how a log is kept and printed For further information on this feature see the explanation of these specifications in the previous sec tion Batch Options After clicking the BATCH OPTIONS button at the top of the screen the following menu appears Copy all students from one section into another Mass drop all of the students in a section Unschedule all of the students in a section Copy Schedule Block copy Shift F9 Delete all courses Shift F8 Withdraw all courses Ctrl F8 Copy All Students from One Section into Another From the following screen you will enter a source section and a destination section You may enter the course and section number manually with a slash separating the course and section or use the F6 LOOKUP menu to pop up a list of all of your sections Select A 16 View Change Add Drop the one you want and press ENTER Pressing or clicking F10 ACCEPT will cause all of the students in the source section to be copied into the destination section FA Mass Copy Students From One Section To Another Section x SOURCE SECTION SECTION NAME DESTINATION SECTION CRSISC SECTION NAME For example you could use this option to add all of the students who already have course 122 1 in their transcripts into course 145 2 After using this option they will have both cours
142. efore running the actual scheduling process students may be pre scheduled into particular section s of their choice This process is done by adding students directly into the section s of their choice while viewing schedules in the View Change Add Drop program During the scheduling process the rest of the stu dent s requests will be scheduled without removing the student from the pre scheduled section for any reason Even when shuffling occurs a student will not be removed from a section that has been put into the student s schedule with the View Change Add Drop program These pre scheduled courses are considered to be ocked courses 2 You are now ready to use the Perform Scheduling program to perform a quick con flict check or to actually schedule students into their course sections As the schedul ing process proceeds you will be informed of any conflicts which in turn will enable you to improve your schedule In other words you will be told which students have requested courses that could not possibly be scheduled as well as which courses are in conflict For example the most straight forward conflict occurs when a student requests two courses that each have only one section meeting at the same time The sample print out on page xi of the Appendix shows that one student Larry Bird could not be fully scheduled because courses 341 and 342 are in conflict with each other Course 341 Prob Democ meets period F Semester 1 This i
143. eland Euclid M Brodie M Cervantes Heroditus 09002 Adams Abigail Band World Hist Geometry GenScience French 1 50001 30003 10601 20001 40001 A24 B c D F Copelamd A Heroditus Euclid M Newton I Dumas M Notice that the report only includes the courses meeting during your chosen quarter as determined by specification 7 on page 1 In the above example the 4TH QTR was chosen as indicated in the heading Courses meeting during the fourth quarter include full year courses and second semester courses as well as courses just meeting during the fourth quarter Student 10001 Hank Aaron has two courses listed under A block This means that during the week sometimes he has PHYS ED A block and other times he has BAND during A block By printing the times you can see that he has PHYS ED on A135 and BAND on A24 Up to eight courses will be printed for a single block If there are more than 8 periods in your school day you should select landscape orienta tion in the page layout settings for this report see C 45 This report also produces the Master Schedule of Requests which the course requests for students in the same format as is used for the Master Schedule C 27 Scheduling Report Writer Report 9 Master Schedule with Grades Report 9 Master Schedule With Grades will print the same master schedule explained under Report 8 with the addition of students grades printed below each course The grades for up to
144. en P ROOM 2217 WHICH SEM QTR ALL TIME G12345 OPT SIZE 30 NEW SIZE 12 The purpose of Add Drop forms is to inform teachers of changes that have been made to their classes or to give to a student as an admission ticket into a new class Instead of using Add Drop forms to inform teachers of changes you may use the LOG feature which will be explained under SPECIFICATIONS 2 7 SPECIFICATION 2 MAINTAIN ADD DROP LOG If this specification is set to YES a record of all add and drop transactions will be written to your hard drive From the main menu you may then use the option PRINT LOG to print this infor mation sorted in various ways as set by the next specification Note that if you have a slow com puter maintaining a log will add a few seconds to the processing time for a transaction On a fast computer you will not notice the extra time Note also that the log does take hard drive space After printing the log you should use the main menu option DELETE LOG to free up hard drive space and to make it so that the next time you print the log it will not include previous transac tions SPECIFICATION 3 PRINT LOG BY USER OR TEACHER If you are maintaining a log of adds and drops you may print it sorted in four different ways A 6 BY CURRENT USER BY ALL USERS BY TEACHER one per page BY TEACHER as many as will fit on a page CURRENT USER View Change Add Drop The log will show all adds a
145. en the chronological description tells you to use a General Overview specific program refer to the chapter on that program in the second part of this manual The appendix of this manual describes the twenty one steps of the scheduling process in chronologi cal order by referring to sample reports Read it carefully so that you will get a complete overview of the scheduling process Generally the programs are all self explanatory and easy to use However if you ever have a ques tion that is not answered in the manual please do not hesitate to call Rediker Software Technical Sup port at 1 800 882 2994 Note that when you look at the main menu for SCHEDULING PLUS there will be 18 programs listed The last four programs PX are part of the STUDY HALL SCHEDULER which must be pur chased separately If you try to use them without purchasing the STUDY HALL SCHEDULER you will be given a message that the programs are not installed Once again thank you for your confidence in Rediker Software You will not be disappointed II 2 II Backing Up As with all software it is extremely important that you backup your scheduling data whenever you use SCHEDULING PLUS You can backup your data to floppy diskettes a zip disk backup tapes or any other form of data storage The Administrator s Plus Backup amp Restore Utility is a simple to use program that creates zipped backups of your Administrator s Plus Odyssey da
146. ents 5 Main menu 6 End program 3 5 Print Request Forms Selecting ALL STUDENTS ALPHABETICALLY will cause a form to be printed for each stu dent in the selected grade level or All Grades If for some reason printing was aborted you may use the RESUME ALPHABETICAL PRINTING option to begin printing forms again starting with the next student alphabetically Choosing INDIVIDUAL STUDENTS allows you to select individual students for which forms will be printed The forms for these students will be printed in the order in which their names were entered SORTED STUDENTS will present you with a list of all of the fields for which you are storing information about your students You will then select the field by which you want your entry forms to be sorted Assume that you select the HOMEROOM field Your next menu will be E Administrator s Plus Odyssey x HOW TO SORT ALL GRADES BY HOMEROOM 1 All categories 2 One category 3 Change sort field 4 Main menu Note that when printing sorted entry forms the field that you choose to sort by will appear at the top of the form For example the entry form on page iii of the appendix has been printed sorted by homeroom which causes each student s homeroom to be printed at the top The verification form on page iv of the appendix has been sorted by Guidance Counselor Many schools print the original forms sorted by homerooms to make them easy to distribute
147. equests and try scheduling students again You may unschedule either the entire school or a grade level If you select to unschedule a grade level you will be able to unschedule the entire grade level individual students an interval of students or students matching a data base field cri teria 9 10 Perform Scheduling You will also be given the option to unschedule 4 Courses Except Locked Courses or to unschedule All Courses A scheduled course becomes locked in one of two ways 1 By manually scheduling a student into a section using the View Change Add Drop program 2 Using Option 5 of this program If you have pre scheduled students using the View Change Add Drop program and do not want to unschedule these students choose to unschedule A Courses Except Locked Courses A partially scheduled student is one that has a mixture of course requests and scheduled courses in his or her transcript When re scheduling a partially scheduled student any scheduled courses will be treated as locked courses and will not have their sections changed in order to schedule the remaining requests Consequently it is recommended that you unschedule partially scheduled students before attempting to re schedule them OPTION 5 LOCK ALL SCHEDULED COURSES Locked courses have the following two uses 1 If you have previously scheduled students locking all scheduled courses will ensure that their sections will not changed in order t
148. es 122 1 and 145 2 in their transcripts If you want to MOVE all of the students in 122 1 into 145 2 you should first use this option to copy them into 145 2 and then use the next option to MASS DROP them from 122 1 If a student already has the destination section in her transcript she will not be added into ita second time She will be skipped and the next student will be processed If a student already has the maximum 80 courses in her transcript a message will appear on the screen during the copying process informing you that the student will not be added into the desti nation section Note that no section may have more than 250 students If the destination section hits the limit of 250 a message will inform you that not all of the students in the source section were copied to the destination section A 17 View Change Add Drop Mass Drop All of the Students in a Section The MASS DROP option will cause all ofthe students in a designated course section to be dropped from that section After performing a mass drop the section roster will be empty and the section will no longer be in students transcripts Unschedule all ofthe Students in a Section The MASS UNSCHEDULE option will cause all of the students in a designated course section to be unscheduled After performing a mass unschedule the section roster will be empty but the master course number will remain in students transcripts as a course request Unsched
149. ets for the second time on C2 block which is fourth period on day two It meets for the third time on C3 block which is fifth period on day three The fourth meeting is C4 block on day 4 which is the sixth period that day Algebra 1A does not meet on day five because C block does not meet on day 5 It doesn t meet again until day six of the rota tion when C5 block meets the first period of the day The sixth and last meeting of Algebra 1A occurs on day seven when C6 block meets second period 1 2 Customize SC For further information on how the times of each section will be entered see chapter 2 Enter Courses Customize SC Entering your School s Time Schedule Block Rotation After selecting Option 1 the Enter Scheduling Rotation 1 screen will open see below Use this screen to enter the order in which your periods meet for each day of your schedul ing rotation Most schools use the same schedule each week and will therefore only have a five day rotation They will only enter the period order for the first five of the possible eight days However a school with the schedule on page xviii of the appendix will enter the period order for seven days E Enter Scheduling Rotation 1 lol x SEIT JA2B2C2D2E2F2G2 0 A3B3C3D3E3F3G3 A4B4CADAEAFAGA A5B5C5D5E5F565 0 Oo lt Esc Fi ra rs ore fe e Fr rs ra Fao sort fora O erT Assume that you are entering the s
150. ewing and Editing Scheduling Reports Letters Window When you select View Edit Letters Reports you will be prompted to select the report you would like to edit from the screen pictured below If you wish to create a new report from scratch select a report designated UNUSED Yiewing and Editing Scheduling Reports Letters 1 Line amp Grid 8x 11 21 Line Grid 8x11 texts 41 STAFF Line amp Grid 2 Line Schedule 8 x 11 22 Line 8x 11 texts 42 STAFF Line 8x11 3 Line Schedule 8x5 23 Line 8 x 5 texts 43 STAFF Line 8x5 4 Line Schedule 5x3 5 Grid Schedule 8 x 11 24 UNUSED 25 UNUSED 44 STAFF Grid 8x11 45 STAFF Grid 8x5 6 Grid Schedule 8x5 26 UNUSED 46 STAFF Master Sch 7 Grid Schedule 5x3 27 UNUSED 47 ROOM Line amp Grid 8 Master Schedule 28 UNUSED 48 ROOM Line 8x11 9 Master Sch wi grades 29 UNUSED 49 ROOM Line 8x5 110 Staff Numbers ASCII 30 UNUSED 50 ROOM Grid 8x 11 111 Partial Schedule 31 UNUSED 51 ROOM Grid 8x5 12 UNUSED 32 UNUSED 52 ROOM Master Sch 113 UNUSED 33 UNUSED 53 UNUSED 14 UNUSED 34 UNUSED 54 UNUSED 15 UNUSED 35 UNUSED 55 UNUSED 116 UNUSED 36 UNUSED 56 UNUSED 117 UNUSED 37 UNUSED 57 UNUSED 18 UNUSED 38 UNUSED 58
151. ey or SHIFT TAB may be used to return to the left side of the slash 12 ME If you press ENTER or F10 ACCEPT without entering a section course 121 will be entered into the student s schedule as a course request If you enter a valid section number course 121 and the section will be entered into the student s schedule AND the student will be entered into the roster for that section If you enter a section of 0 the student will be entered into study hall 121 If you enter a two digit section you will not have to press ENTER You may press or click F3 SECT to pop up a list of all of the sections for the current course For each section the meeting time current size teacher and whether or not the section fits into the student s schedule will be noted A ioixi xi LJ Op O Les SECT OTR TIME OPT CUR a 8 Z 2 1519 02 CRO ALL A12345 28 13 Char le E 20 13 ls B12345 15 i j 3 518 01 612345 Whitney Charle i 12 3 4 1709 02 H12345 Whitney Charle 18 12 5 1721 07 16 g 6 930 01 50 28 7 1341 03 30 5 8 1336 01 30 14 9 1141 03 12 5 10 1142 02 12 1 11 1127701 30 14 12 18107 EEE NE HM EA EA A 26 View Change Add Drop To the left of each section number is an ST if that section is in conflict with a study hall in the student s schedule or a CR if that section is in conflict with a cou
152. f you are using a scanner you should still read this section so that you will be able to view or change course requests manually Note that course requests are entered with this program the same way that they can be entered with the View Change Add Drop program which is part of both the REPORT CARDS PLUS and SCHEDULING PLUS modules This program however adds the additional features of being able to batch add or drop course requests These batch entries may be applied to all stu dents in a grade level only those with a pre existing request or only those matching specific data base criteria For example you could easily add a request for physics lab to all those students that already have a request for physics Or you could batch enter for all males a course request for boys gym and for all females a course request for girl s gym etc The main menu shown below is described on the following pages x ENTER COURSE REQUESTS GRADE NUMBER Inspect change specifications View edit course group o Batch add course group batch Drop course group Use scanner pRint students without course requests view most recent Log End program eeeeeeeie amp 4 1 Enter Course Requests OPTION 1 GRADE NUMBER The grade level you select from this menu will be the initial grade level for manually entering course requests You can also change the grade level from inside the manual entry screen using the GRADE drop d
153. f you started scheduling during the previous school year for the next school year you have been scheduling in next year s directory However if you also are using Report Cards Plus your final report cards were printed in the previous year s directory and student s career credits and GPAs were updated in the previous year s directory Sometime after the end of the previous school year you must use the Transfer Credits amp GPA program in REPORT CARDS PLUS This program will transfer students career credits and GPA data as well as their archival report card data from the files in the previous year s directory to the files in next year s directory 10 Congratulations You have finished with the scheduling process and hopefully it was not too painful Have a great rest of your summer 23 Part Three The Programs of Scheduling Plus Customize SC USES e Enter your school s block rotation e Enter department names e Set the time each block meets which will print on grid schedules e Set the day of week headings which will print on grid schedules Customize SC Introduction The Customize SC program will be used to enter information about your school s block rotation as well as your department names Each option on the Customize SC menu shown below is explained on the following pages Administrator s Plus Odyssey CUSTOMIZE SCHEDULING PLUS 1 View edit block rotation 1
154. fication You may select any block rotation 1 9 that has been previously set up in the Customize SC program SPECIFICATION 8 EXPORT GRADE QUICK ROSTERS ON EXIT SPECIFICATION 9 GRADE QUICK EXPORT PATH SPECIFICATION A YEAR FOR GQ EXPORT If you are using Administrator s Plus Odyssey with Grade Quick Auto Update the program can send updated rosters to Grade Quick automatically each time a schedule change is made Note These Grade Quick Auto Update settings are now controlled by your S O S Interface Options specifications To access the S O S Interface Options specification screen click File gt Customize SOS Interface Options To activate the Auto Update feature you must set View Change Add Drop specification 6 EXPORT GRADE QUICK ROSTERS ON EXIT to YES In addition the GRADE QUICK EXPORT PATH and YEAR FOR EXPORT must be set within the S O S Inter face Options specifications screen Please refer to your Administrator s Plus Grade Quick Inter face user s manual for information on setting up the Auto Update feature SPECIFICATION B PRINT PHONE NUMBER ON SCHEDULES Student schedules printed from the View Change Add Drop screen can show the student s phone number in the upper left corner With this specification set to NO the phone number is omitted SPECIFICATION C PRINT PARENT S NAMES ON SCHEDULES Student schedules printed from the View Change Add Drop screen can show the parents names and addresses in the
155. first few letters of a courses name and jump immediately to those courses starting with the letters you entered SPECIFICATION 2 PRINT HELP MESSAGES WHEN ENTERING COURSES Help messages appear when entering information about master courses These messages explain the purpose of each field If you no longer want these help messages to appear set specification 2 to NO SPECIFICATION 3 8 DEFAULTS Use these specifications to set the default values that will be used when entering new master courses When entering a new master course these defaults will appear If they are correct it will only be necessary to enter the course name and press or click F10 ACCEPT to store the new course Of course you may edit any of the default entries if they are not correct for the current master course It is suggested that you first set the defaults to the values needed by full year courses and then enter your full year courses Then change the defaults to those values needed by semester courses and then enter your semester courses The next section explains each of these fields in detail and gives suggestions as to what values they should contain SPECIFICATION 9 A START END COURSE FOR PRINTOUTS Only master courses numbers within this range will be included when printing master course lists or section lists Use these specifications to only include those courses for a specific department or range of departments To include all courses set
156. for the next guidance counselor Note that this sorting assumes that one of your optional fields is used for students guidance counselors If you are using scanner forms students must bubble in their course requests See the sample scanner form on page ii of the Appendix The top of the form is a work area in which students may optionally enter the course name and number of each of their requests These course master numbers must then be bubbled in at the bottom of the form The course class number should be entered in the rectangular boxes at the top of the request area and the appropriate bubble filled in below it Leading zeroes should be entered and filled in For example if a student is taking course 059 as their first request 059 should be entered into the three Class Number rectangles Chronological Scheduling Then the zero bubble under the 0 should be darkened the five bubble under the 5 should be darkened and the nine bubble under the 9 should be darkened If the student bubbled in only the 5 and the 9 the computer would correctly assume the course is course 059 In other words if the left and middle bubble are left blank they will be assumed to be zeroes However if the middle or right bubble is left blank the computer will treat the request as an error If more than one bubble in a column is darkened the computer will also treat the request as an error Even though there is room to bubble in a sec
157. four marking periods may be using Specifications C F on Page 2 or the Scheduling Report Writer specifications Report 11 Partial Schedule See Partial Schedule Report on page C 63 Report 21 Line Grid 8 X 11texts Report 22 Line 8X 11texts Report 23 Line 8X 5 texts Reports 21 23 are identical to Reports 2 4 except that they include three additional columns to the right students courses showing the Texts Cost and Fees associated with each course You may enter course texts costs and fees using the Enter Courses program see page 2 23 Report 41 STAFF Line amp Grid Report 42 STAFF Line 8 X 11 Report 43 STAFF Line 8 X 5 Report 44 STAFF Grid 8 X 11 Report 45 STAFF Grid 8 X 5 Report 46 STAFF Master Schedule Reports 41 45 are identical to Reports 1 2 3 5 6 and 8 respectively However they are used to produce schedules for staff members When producing one of these reports you must select STAFF from print menu 1 see Print Menus on page C 23 C 28 Scheduling Report Writer I LLL A sample staff grid schedule is shown below Christensen Paul 021 STAFF SCHEDULE P O Box 424 06 21 2002 Limington ME 04049 642 2487 REDIKER HIGH SCHOOL SCHEDULE FOR 2002 03 ALL 7 30 8 30 8 35 9 35 9 40 10 40 10 45 11 45 11 50 12 50 1 15 2 15 Mon pal B1 201 123 02 Geometry c1 203 141 02 Computer D1i 203 141 04 Computer El F1i 040 00 Study
158. fy that you want the GPA factor to mul tiply the quality points If you choose to multiply you should enter a 1 as the GPA fac tor for average courses This will leave the quality points for those courses unchanged For accelerated courses use GPA factors such as 1 1 or 1 2 etc For low level courses use GPA factors less than 1 such as 0 9 99 GPA Factor If a 99 is entered as the GPA factor the computer will not use that course when calculat ing GPA s For honor rolls you will have the option whether or not to count these courses Some schools will use this feature so that courses like gym or drivers education will not count toward students rank in class and in honor rolls Course Link When you link two courses students who sign up for both courses will be scheduled into the same section of each course If the student can t get both sections of a linked pair then it is considered by the Perform Scheduling program as a conflict situation Course Links allow you to keep students with the same teacher for the entire year if you use semester courses These linked courses do not need to meet during different semesters If you link two courses meeting the same semester say a physics course and a physics lab then the student will get the same section for both courses Only enter the link for one of the two courses For example if course 101 is being linked to 102 enter 102 in the link field for course 101 and leave the l
159. g the course section roster while the course still remains in the file containing the student s schedule STUDY HALL Separate STUDY HALLS are available only if you purchase the STUDY HALL SCHEDULER They are denoted by a section number of ZERO 0 The STUDY HALL SCHEDULER allows you to enter up to 254 study halls numbered from 1 to 254 STUDY HALL 38 would be listed in a student s schedule as 38 0 as opposed to course 38 which would have a section number from 1 to 99 If you do not own the STUDY HALL SCHEDULER you must treat study halls like the rest of your courses and sections When you first enter the Schedule View you will be in the Bar Mode The top middle of the screen will say BAR and a BAR will be highlighting the first course This BAR may be moved up and down with the arrow keys To add a new course request section or study hall you must first move into the Add Mode To do this either press the F2 ADD A 22 View Change Add Drop key or move the cursor down with the arrow key to the line below the last entry on the screen view Schedules ES AddiDrop Log Batch Options Grid Schedule Shift F10 Speed Schedule Alt F7 CRSISC CRS NAME QTR TIME TEACHER ROOM CRDTS 1 151902 Art Wksp 51 B12345 Stearns Laura 132 0 50 20 2 5 2 1721 06 Vd Pro lab 52 B12345 Tarr May 206 0 50 16 8 ae 3 1519 02 Stainglass 1 C12345 Stearns Laura 132 0 50 12 9 4
160. h MUSIC I and MUSIC Il it is important that they are scheduled into MUSIC I before MUSIC II To do this you might create the following Chronolical Scheduling 3 4 100 MUSIC IA all sections will meet first semester 101 MUSIC IB all sections will meet second semester 110 MUSIC HA all sections will meet first semester 111 MUSIC IIB all sections will meet second semester A student wishing to take both MUSIC I and MUSIC II will sign up for course 100 and course 111 This will force the computer to schedule him into MUSIC I for the first semester and into MUSIC II for the second semester On the other hand if you have a semester course offered both semesters where the semester during which it is taken is irrelevant only one master course number is needed The computer will then schedule students for the semester that best fits their schedules Use the Print Request Forms program to print a blank request form for each student in your school Manual or scanner forms may be printed Fill in these forms with the master course numbers of each student s course selections A sample blank manual form is shown on page iii of the Appendix while a sample blank scanner form is on page ii of the Appendix Request forms may be obtained sorted by any field For example if you choose to print them by guidance counselor all of the request forms for the students of one guidance counselor will be printed followed by the forms of the students
161. hange to the new font 12 Black gt GulimChe Abadi MT Condensed ADP Agency FB Algerian Arial Arial Black Arial CE F3 FONT SIZE opens the font size drop down menu from which you may change the size of the highlighted text When the font size is changed entire line of text will change Arial v Black gt a FONT SIZE Pressing F4 FONT COLOR activates the font color drop down menu From this menu you may change the color of the fonts in your report if you use a color printer When the font color is changed the entire line of text will change to the new font color Arial bi 12 lack mo Maroon Green Olive Naw FONT COLOR Purple Teal Gray Silver C 42 Scheduling Report Writer F5 RENAME replaces Option Report Name from the old Viewing Report Number screen The report name is displayed next to the report s corresponding number at the Report Writer s Viewing and Editing Scheduling Reports Letters menu To change a report s name open the body of the report and press FS RENAME The screen pictured below will appear Type a report name and press Enter The report name may be up to 45 characters in length but only 27 of the characters will show up on the Viewing and Edit ing Scheduling Reports Letters screen The report name may be made up of letters num bers or a combination of the two Enter a Report Name Middle School Schedule EEE RENA
162. he forms Please refer to the Winscan 3 0 Users Manual included with your scanning software for more information on how to properly align your scan forms Page Setup for Course Request Scan Forms Before printing course request scan forms for the first time you must select the appropri ate page layout settings for your type of printer You can access the page setup menu for course request scan forms in one oftwo ways 1 Click Print Page Setup Scheduling Programs A new window labeled Select a Scheduling Program will appear Select Print Request Forms and click Select 3 7 Print Request Forms 2 From the Inspect Change Specifications screen click the Page Setup button The screen shown below will appear Paper Size A Source Default X m Orientation Margins inches Portrait Left 0 5 Right 0 5 Landscape Top 0 71 Bottom 0 25 Cancel Printer The recommended page layout settings for printing course request scan forms from a laser printer are as follows For Laser Printers For Dot Matrix Printers Paper Size Letter 8 x 11 Paper Size Letter Transverse 11 x 8 Orientation Landscape Orientation Portrait Margins Left 0 5 Right 0 5 Margins Left 1 5 Right 1 272 Top 0 71 Bottom 0 25 Top 0 5 Bottom 0 5 In order to print scanner forms you will first set specification 1 SCANNER OR MAN UAL ENTRY FORMS
163. he specification is set to print parents names Prints the STREET at the top of a schedule if the specification is set to print the address Prints the CITY at the top of a schedule if the specification is set to print the address Prints the STATE at the top of a schedule if the specification is set to print the address Prints the ZIP CODE at the top of a schedule if the specifica tion is set to print the address Prints seven characters of the HOMEROOM at the top ofa schedule Underlines the homeroom Many codes exist representing words that will not print if a specification is set not to print a cer tain item For example the code LEV will print the word LEV in the header of a report card transcript or label to indicate a course s level Ifthe specification PRINT LEVEL is set to NO then this code will not be printed It allows you to turn on and off whether items should be printed without ever having to go in and modify the report ALEV CRDTS Prints LEV in header if spec is on to print the LEVEL Prints CRDTS in header if spec is on to print credits C 61 Scheduling Report Writer C 62 Scheduling Report Writer Partial Schedule Report This section describes the Partial Schedule Report Although the report is called a partial schedule report it may be printed for students that have been totally scheduled or not scheduled at all as well as for students that have been partially schedul
164. his program to enter students schedules into the computer click the check box next to SCAN SECTIONS If you are scanning sections a student s request form may have a mixture of requests with and WITHOUT sections Scanned sections are entered as LOCKED courses meaning that they will not be changed when other requests are scheduled or during the shuffling process 4 14 Enter Course Requests Replace Existing Requests By default newly scanned requests will be added to any a student already has How ever if you place a check next to REPLACE EXISTING REQUESTS any requests already in a student s transcript will be replaced by any new ones being scanned Scanner Error When the scanner s input hopper is empty the following message will appear a Administrator s Plus Course Request IING COURSE REQUESTS INTO SHOP HIGH SCHOOL 2002 03 Last Document Expecting Sheet Start of document quests Scheduling Specifications ections J Replace Requests Recovery orm Rescan Doc Stop If you have more Scan Forms to scan put them into the scanner and click Resume If you are finished scanning course request forms click Stop NOTES Before you can begin scanning course request forms your scanner must be on and the first stack of 50 scan forms must be in the automatic feeder The scan forms must be inserted so that the bubbles a
165. ically schedules students into study halls Because this school has eight periods each day in a five day rotation each student has 40 possible peri ods each week and 160 possible periods over all four quarters in the schedule Consequently this report shows 160 TOTAL BLOCKS for each student The next number TOTAL COURSES indicates how many of these 160 total blocks are occupied by courses A student with 160 total courses has no free time The rest of the report shows how many study hall periods were added to each student s schedule and how many open or unoccupied blocks they still have As this report shows the STUDY HALL SCHEDULER will do its job perfectly leaving each student with no open blocks xvil Gibbons James 001 GRADE 09 HR 128 BIRTH DA 01 14 1987 Mr and Mrs Jack Gibbons EMER PH 12 walker Street 06 14 2002 LOCKER 228 SpringfieldMA01009 LOCK CMB 48 12 38 647 2538 REDIKER HIGH SCHOOL SCHEDULE FOR 2002 03 ALL SUBJECT LEY CRSSC SEM TIME ROOM CRDTS TEACHER Chemistry 233 02 ALL 4123456 214 1 00 Manchestr D Stainglass 518 01 52 B123456 132 0 50 Stearns L Computer 1 141 05 51 B123456 0 50 Christnsn P Algebra 1A 117 05 ALL C123456 221 1 00 McMann D PE 810 05 ALL D123456 144 1 00 Whitney C Earth Sci 213 02 ALL E123456 1 00 McHugh B Soc St A 312 01 851 F123456 0 50 Irving C H US Hist HON 329 01 52 F123456 215 1 00 Raymond J Stu 048 00 ALL G Cafe 0 00 Lunt D PRIOR CREDITS 3 00 PROJECTED CREDITS 6
166. iew reports generated from the Enter Courses program in a Print Preview screen Choose NO to send the report directly to the printer 2 10 Enter Courses Standards SPECIFICATIONS STANDARDS Page 2 Standards lol x 2 WHICH COURSES TO SEND JALL 3 START COURSE TO SEND 1 al 4 END COURSE TO SEND asa 4 Page Setup ER SPECIFICATION TO CHANGE SPECIFICATION 1 LOCATION OF GRADE QUICK This specification indicates the path of the shared directory used to export Grade Quick Standards Skills files SPECIFICATION 2 WHICH COURSES TO SEND Use this specification to control which standards skills are sent to Grade Quick when you choose the Send Standards to Grade Quick option from the Enter Courses menu see page 2 4 You may choose to send the standards file for all courses or only those for which the linked stan dards information has changed Enter Courses SPECIFICATION 3 START COURSE TO SEND SPECIFICATION 4 END COURSE TO SEND You may limit the courses for which standards files will export by selecting a start and end course number Only the standards for those courses within the specified range of course numbers will be exported Enter Courses Course Master List In order to use SCHEDULING PLUS you must first build your course master list Building a course master list involves giving each course in your school a number from 1 to 999 Later these courses will
167. ight the top course in this case BAND and either press ENTER or F3 EDIT to move the cursor into the SCHED PERIODS column Then press or click F6 LOOKUP to see the conflicts for BAND PER CONFLICTS BALANCE A B C D E F G F6 CONFLICTING COURSES FOR HIGHLIGHTED PERIOD The lookup window shows the conflicts for each of seven periods There are 7 conflicts in each of F and G periods meaning that of the 41 students requesting BAND 7 are taking PHYSICS which has been fixed into F and G periods see page 8 7 To see what courses are causing the conflicts in any period highlight that period and press or click F6 LOOKUP The BALANCE columns show the breakdown of students in each grade level who would have courses in conflict It shows that 17 12th graders and 2 11th graders are occupied by PHYSICS each of F and G periods The SECT column shows that one section has been scheduled into each of F and G periods In scheduling singletons select the period that already has the most sections and the fewest conflicts Because of the excluded periods for BAND see page 8 8 we can only select period A or C To select period A highlight it and press ENTER Then press or click Select 8 9 Build Master Schedule 3 Now highlight the second course CHORUS and press ENTER to move into the SCHED PERIODS column 4 Press F6 LOOKUP again to see the conflicts for CHORUS Administrator s Plus q F6 CONFLICTING COURSES
168. ing alerting you that grades will be lost if you continue WITHDRAWN courses that remain in students schedules appear at the bottom of the schedule with the time indicating WITHDRAWN Pressing a single function key F10 toggles the view between schedules and transcripts The following is a Transcript View for the same student Note that STUDY HALLS appear only in the Schedule View hal View Transcripts ME Egg ER gt 2 50 CEE 5 00 ESA 65 50 Ex ss2 50 B 66 50 a Q ERSISC CRS NA EZIE FNL AB OVR En 022 01 Col So Eng 75 90 83 88 9 da 1 ee en a FT 3 1412 02 French 1 81 87 84 89 10 2 2 4 1550 02 Chorus 90 91 54 87 90 11 2 2 5 1651 01 Cr Cooking 76 83 g1 81 7 3 1 6 700 02 Accting 1 84 91 88 94 10 1 1 7 1820 06 Health 93 3 1 1 8 930 03 Lunch Stdy g Tese ri 0 Fr Mrs Mrs M Fs E re Fe 0 ro MM Flo EXIT 2 GPA EDIT PREV NEXT LOOKUP WTH PRINT SCHED View Change Add Drop e Whether in the SCHEDULE or Transcript View the PLUS and MINUS keys will change the year For example while viewing YEAR 0 pressing the MINUS key will display YEAR 1 which is the previous year s schedule or transcript e To edit the grades for a course move the bar to the correct course and simply press ENTER or the F3 EDIT key While editing the comment grades a lookup window is available displaying all of your comments Highlight
169. ing strategy especially when doing singletons because it frees up periods for later sections If you answer NO to this specification SCHEDULING PLUS will attempt to schedule the same number of sections into each period SPECIFICATION 2 MAXIMUM NUMBER OF PERIODS This specification should be used to tell the builder not to consider all of the periods listed in you block rotation For example you can add a period L to your block rotation to be used for all sections of LUNCH By setting the MAXIMUM NUMBER OF PERIODS to 7 the pool of possible periods for each section will be limited to periods A through G 8 3 Build Master Schedule SPECIFICATION 3 START GRADE SPECIFICATION 4 END GRADE This specification allows you to control which grade levels to consider when the conflict matrix is created see Create a Matrix File below SPECIFICATION 5 INCLUDE ACTIVE INACTIVE STUDENTS This specification allows you to control which students course requests will be considered when the conflict matrix is created see Create a Matrix File below SPECIFICATION 6 WARN BEFORE DELETING MEETING TIMES While in the Build Master Schedule screen you have the option to delete the meeting times that have been suggested by the computer Setting this specification to YES causes a warning mes sage to appear each time you press or click F7 DEL TIME Create a Matrix File SCHEDULING PLUS bases all of its sch
170. inistrator s Plus for the first time Therefore you should first create your grade level files and enter students into their respective grade level as described in the DATA BASE PLUS user s manual Just remember to enter your students into the grade levels that they will be in during the year for which you are scheduling Situation 2 This situation assumes that the past school year has ended and you have created a new year directory using the Create Year option from Odyssey s File drop down menu If you have been using Report Cards Plus it is also assumes that you have printed your final report cards and archived students grades into their archival files years 1 2 etc You are now ready to run the Beginning program in DATA BASE PLUS Among other things the Beginning program will eliminate your oldest grade level and move the rest of your students up one grade level You should then enter into the New Files program in order to set up new files for your youngest grade level even if you do not wish to enter names into the youngest grade level at this time Situation 3 Since you wish to schedule for the next school year before the end of the current school year you must use the Create Year option available on the Odyssey File menu For example assume that you are using the 2001 02 directory for the current school year you will need to create a 2002 03 directory for the next school year It is in this new 2002
171. ink field for course 102 empty 2 22 Enter Courses You cannot link 3 courses together by linking the first to the sec ond and then the second to the third Course Number Alias You may enter a ten character alphanumeric course number alias if the present three digit number is not enough for you For example you could enter CHEM122A as the course number alias for course 122 This ten character number may be printed on report cards and transcripts by changing a specification in the Report Card Report Writer Texts You may enter a text book name and the next two items if you have turned on the USE TEXTS COST AND FEES specification see Specification E on page 2 7 A 12 char acter limit applies The text book name will appear both on the printout of all master courses as well as on students schedules Cost This is the cost of the text s entered in the previous field Do not use a dollar sign The cost may not be more than 998 99 You will only be asked to enter a cost if you have turned on the USE TEXTS COST AND FEES specification see Specification E on page 2 7 The cost will appear both on the printout of all master courses as well as on students schedules in SCHEDULING PLUS This amount can also be used by BILLING PLUS to automatically generate an invoice for course costs Fee This is any fee that may be needed for a course An example would be a lab fee for sci ence courses Do not use dollar signs when e
172. iod code The specification allows you to omit the printing of the block codes such as A1 from the grid schedule Each square in the grid schedule will normally contain the block code in the upper left ofthe box The following example has a block code of A1 Al RR ENGLISH I If you are printing the period time on the left and the day ofthe week at the top you may not want this block code printed With this specification set to NO each box on the grid schedule would look like RR ENGLISH I Scheduling Report Writer A ra SPECIFICATION D GRID SCH Print clock times This specification allows you to specify if you want the time of day that each period meets printed on the left side of grid schedules The actual meeting times for each period may be entered with the Customize SC program If you do print the meeting times the schedule will start on the left side and look like the following MON TUE WED THURS FRI 1 8 00 8 54 121 121 121 121 124 English English English English English 2 9 00 9 54 222 222 222 222 222 Math Math Math Math Math Grid schedules are actually printed using the TABLE1 16 code The 16 determines how many spaces from the left the grid table prints If you do NOT print the times of day you may want to lower this number so that the schedule prints centered SPECIFICATION HE SPECIFICATION FF GRID SCH Start day GRID SCH E
173. ion This program produces a list of all unassigned students for each block in a marking period A sample list of unassigned students is on page xv of the appendix Note that this sample is for A 1 block during the first quarter If you are using quarter or semester courses this list may be different each marking period Students are printed alphabetically with ID numbers to the left of their names From the main menu you may choose to print TALLIES FOR ALL QUARTERS This will pro duce a tally form showing the number of students who have each block free each marking period It will look like the following GRADE 9 to GRADE 12 05 04 2002 REDIKER HIGH SCHOOL UNASSIGNED STUDENTS TALLY FORM 2002 2003 If you do not have the STUDY HALL SCHEDULER you will have to create study halls for each block and manually enter students into study hall sections If you wish to have these study halls printed on students schedules do the following Create one or more master courses called STUDY HALL Enter 99 as the GPA factor and zero s for the credits and weight 99 means to not count the course in calculating GPAs e Break these master courses into sections with each section having its own room teacher and meeting time e Use the Data Entry Forms program in REPORT CARDS PLUS to print a blank data entry form for each study hall section D 1 Unassigned Lists e On these data entry forms write in the grade
174. ions The Perform Scheduling program automatically schedules students into the courses they have requested while maintaining section sizes that are as evenly enrolled as possible You can option ally perform a Quick Conflict Check just prior to scheduling so that you can identify any conflicts that might prevent students from being scheduled In addition you may use the Perform Sched uling program to unschedule students or lock all scheduled courses For many schools this program will be used more than once Initially it is used to schedule as many students as possible given your current master schedule and students course requests If after choosing to Perform Scheduling for the first time you wish to make changes to your section list or to students course requests you can unschedule students make the desired changes and perform scheduling again This will allow you to improve upon the number of students who are completely scheduled The Perform Scheduling specifications screen shown below appears immediately after opening the Perform Scheduling program It allows you to customize your scheduling mode as well as limit the scheduling run to a range of grade levels Specifications Perform Scheduling 0 x SPECIFICATIONS PERFORM SCHEDULING 1 RANDOM SCHEDULING oFF Will schedule over optimum 2 INCLUDE WHAT IN LOG ALL Students 3 MAXIMUM ATTEMPTS MODE 4 START GRADE FOR ALL GRADES 5 END GRADE FOR ALL GRADES
175. ions of this course Enter Grades Calling up course 121 01 brings up the following screen Enter Grades Manually 101 x ROSTER CURRENT VIEW MODE Standards F11 Specifications 021 01 NI Hse Eng Dow Joe size 10 ID 1st 2nd MEX MID 3rd 4th FEX FNL ABS EFT CIT 1 Bosworth Ethan 10 04 89 93 86 91 92 4 a 2 Daggett Jennifer 10 025 88 8 86 92 0 y 3 Dubois Nicole 1 049 82 73 78 77 6 4 Hubbard Dean 1 063 B6 88 85 87 89 5 Murray Aaron 10 014 80 92 87 86 91 6 Nappi Manny 10 069 194 97 96 91 7 Nguyen Thanh 10 015 81 74 59 76 88 8 Nutting Mel 1 073 87 85 88 86 89 9 O Keefe lan 1 094 89 83 86 86 90 3 10 Ross Cote 1 039 85 83 72 83 91 ESC MC fs Eext O A View Mode You will currently be in the VIEW MODE as displayed in the middle near the top of the screen The VIEW MODE means that you have a bar highlighting the first student that you may scroll up and down You may delete the highlighted student from the section with the F8 WITHDRAW function You will be given the option to leave the course in the student s transcript or to delete it from the student s transcript altogether You may print an instant grade verification form with the F9 PRINT key Add Mode From the BAR MODE press the F2 ADD key to begin adding new students to this sec tion The
176. ir request verification forms have 119 Algebra been checked SCHEDULING PLUS will produce 120 Basic Ge many reports that will help you develop the master 121 H Alg 2 schedule In other words they will help you decide 122 Bas Geom how many sections you should have of each master 123 Geometry course and when they should meet 124 H Geomet 125 Computer This tally form is one of those reports It shows how 126 Computer many students have signed up for each master course 127 Bas Alg by grade level On this sample 32 total students have 128 Algebra signed up for course 1 READING Of these 32 129 H Alg 2 students 11 are from Grade 10 12 from Grade 11 and 131 Pre Caldi 9 from Grade 12 132 Adv TpO 1 0 0 39 oe 05 07 2002 Page 21 05 07 2002 COURSE SIGN UP LIST 117 Algebra 1A STUDENT COUNT 17 09002 09083 09004 10002 11006 10096 Babcock Marianne Baker Andy Barker Catherine Caswell Bonnie Chute Albert Durling James 09016 Fickett Chenoa 09012 10070 Gurney Karen 09033 09025 Hodenberg Heather 09076 10054 Lorrain Tori 10081 09050 Lyons Julie 02049 10011 McPhail Christina Step Five PRINT SIGNUP FORMS This report prints the names of the students who have signed up for each master course For example the tally form shows that 17 stu dents have requested course 117 ALGE BRA 1A This report prints the na
177. is information to select the best meeting time for each section This mode offers you more control in deciding the placement of each section in your schedule In automatic mode the program automatically selects the meeting times with the fewest conflicts It determines the best meeting times by looking at which courses students have requested as well as the availability of teachers If any of the suggested periods generated by the automatic builder are unde sirable you may manually edit them The Build Master Schedule program will suggest the best meeting times for your sections However the suggested meeting times are not written to your actual section list until you choose to create the section list see Create Section List on page 8 15 8 1 Build Master Schedule 8 2 Build Master Schedule Specifications After selecting Build Master Schedule from the SCHEDULING PLUS menu the specifications screen will appear Each of the Build Master Schedule specifications is described below E Specifications Build Master Schedule lalx ELE 3 Done Page Setup ENTER SPECIFICATION TO CHANGE SPECIFICATION 1 USE MINIMUM NUMBER OF PERIODS If you answer YES to this specification and if the number of conflicts is equal SCHEDULING PLUS will try to put as many sections in as few periods as possible In other words it may place 8 sections into period A and only 3 into period B This is the recommended schedul
178. ist file It should be used under the recommendation of Rediker Software technical support whenever abnormal characters appear in the course section information either on screen or in printed documents Please call our technical support depart ment at 1 800 882 2994 if you believe that your master course or section lists contain corrupt data If you are using a scanner to enter course request forms this option must not be used until printed scan forms have been ZN scanned into the computer If you must rebuild the section list file before scanning printed course request forms the printed scan forms must be discarded and new forms must be printed 2 3 Enter Courses OPTION 7 REBUILD STANDARDS FILE This option should be used whenever standards are added to master courses that have already been entered into students schedules It ensures that the newly entered standards are recorded in the students transcript records so that you may record standards grades as well as export the new standards to Grade Quick OPTION 8 SEND STANDARDS TO GRADE QUICK This option can only be used if you have purchased the Standards Based Report Cards module It is used to export the list of course standards to Grade Quick so that teachers can import and record Standards skills grades using the Grade Quick Skills feature Standards skills grades may then be sent to Administrator s Plus Odyssey to be imported and printed on students report c
179. iter USES e Print numerous different scheduling reports e Print line or grid student staff or room schedules e Print schedules on standard white paper index cards or Rolodex cards Print student room or staff master schedule e Print master schedule of requests e Print master schedule with grades e Print a partial schedule report e Create customized scheduling reports for your school Scheduling Report Writer Introduction The Scheduling Report Writer is used to print student staff and room schedules in many differ ent formats It may also be used to print a Partial Scheduling report which will help you easily identify and solve course conflicts in the scheduling process Pages C 63 to C 66 in this chapter are devoted solely to the Partial Scheduling report The Scheduling Report Writer includes all of the features of the DATA BASE report writer along with the ability to include scheduling data in reports Although so much can be done with this program for most users of SCHEDULING PLUS the next section is the only one you will have to read It describes all of the preset tasks along with their default reports and how to obtain them If however you want to learn how to custom design your own reports you will need to read the remaining sections C 1 Scheduling Report Writer Scheduling Report Writer Scheduling Report Writer Overview Although the Scheduling Report Writer is extremely powerful
180. know on which days ofthe week each one meets Using this option will cause fewer students to be printed per page SPECIFICATION C MASTER SCH Spaces Between Columns This specification determines the number of spaces that will be printed between columns on mas ter schedules C 20 Scheduling Report Writer SPECIFICATION D MASTER SCH Grade column 1 SPECIFICATION E MASTER SCH Grade column 2 SPECIFICATION F MASTER SCH Grade column 3 SPECIFICATION FG MASTER SCH Grade column 4 These specifications apply to the master schedule with grades Use them to specify up to four different report card columns the grades from which will be printed on master schedules Scheduling Report Writer Page 3 e Specifications Schedule Report Writer SPECIFICATION SCREEN 3 OF 3 SCHEDULE REPORT WRITER Page 1 Page 2 Page 3 4 INCLUDE ACTIVE INACTIVE STUDENTS Active students Only 2 INCLUDE BLANK SORT CATEGORIES Include C Do NOT Include 3 Print QTR or TRI OTR C TRI 4 START GRADE FOR ALL GRADES Grade 3 5 END GRADE FOR ALL GRADES Grade 12 6 PARTIAL PRINT WHICH QUARTERS aTrs 1 amp 3 no qtr crses 7 PARTIAL INCLUDE WHICH STUDENTS Partially scheduled students only 8 GRID USE WHICH ROTATION TIMES 1 y 9 GRID PRINT CURRENT SIZE C Yes No A TIME FORMAT DEFAULT E B FIRST COURSE TO PRINT 1 z C LAST COURSE TO PRINT aaa Reset Default Done
181. l4 C Chemist AP Sr Eng RHC 2 Comp Rep Cul Arts 2 Art Wksp Step Nineteen ALL GRADES C C SocSt B C SocSt A Word Pros Health Col So Eng Accting 1 Col Fr Eng RHC 2 US History Accting 1 C Biology Health Comp Lab C SocSt E C SocSt A Cul Arts Z Dv English C SocSt E C SocSt A US History H Soc St A H Soc St B Word Pros Draving Col Fr Eng C Chemist BHC 2 Comp Rep Col So Eng Cul Arts Z Drafting 2 D Linch Stdy Woods 2 Drawing Health Word Pros C Earth Sc RHC 2 Linch Stdy Linch Stdr Health So English Lunch St dy Cul Arts 2 Linch Stcdr Band Lunch St dy Band Word Pros Band Lunch St dy Lunch St dy Band Band RHC 2 Comp Rep Word Pros Health Cul Arts Z Drafting 2 E Col Fr Eng So English Lunch St dy Maine St Algebra 1 Design Cr Cooking Lunch St dy Lunch St dy Col Fr Eng Design Bas US Hst Lunch St dy Jr Eng 3 Lunch St dy Lunch St dy Psychology Sr Special Cr Cooking Chorus Lunch St dy Lunch St dy Psychology Woods 2 Comp Rep Lunch St dy Lunch St dy Sr Special Chorus PRINT STUDENT MASTER SCHEDULE fay This report allows you to inspect the schedules of many students on a minimum amount of paper It clearly shows what subject each student has each block for a particular marking period If you also have REPORT CARDS PLUS the same report may be printed with students grades in each course printed direct
182. lash and a section to add a section into the student s schedule Do not leave any spaces For exam ple type A121 1 and press ENTER to enter the student into section 1 of course 121 Use a section number of 0 to enter a student into a study hall For example type A121 0 to enter the student into study hall 121 Duplicate Course Warning If specification 9 DUPLICATE COURSE WARNING is set to YES the following will happen only when adding courses to year 0 Ifa course is added to a student s year 0 A 27 View Change Add Drop schedule and if that course also appears in any of that student s schedules for past years his archival files a warning will be given alerting you to the fact that the student has already taken the course The course will still be added to the student s schedule You may then delete it if you really do not want the student in that course Adding to Years Other than Year 0 Years that have been archived store only course numbers not sections Consequently you may add only courses to those years not sections and study halls To access archived data which is data from previous years press the MINUS key to move backwards and the PLUS key to move forwards The upper right of the screen initially says YEAR 0 which is the current year s schedule for a student Pressing the MINUS key one time displays the student s schedule for YEAR 1 which is last year s schedule For a grade 12 student YEAR 1 is
183. le 100 of your students into sections for each of their course requests For courses with multiple sections SCHEDULING PLUS will balance section sizes so that they are almost perfectly even It is possible to schedule students all at once as a school by grade levels or indi vidually If a new student enrolls they may be scheduled without disrupting the schedules of other previously scheduled students xii Adams Erica 022 GRADE 10 HR 209 BIRTH DA 01 14 1987 Ms Eleanor Fogg EMER PH Box 385 05 08 2002 LOCKER 228 HampdenMA01055 LOCK CMB 48 12 38 693 6491 REDIKER HIGH SCHOOL SCHEDULE FOR 2002 03 ALL SUBJECT LEY CRS SC SEM TIME ROOM CRDTS TEACHER Biology 223 01 ALL A12345 220 1 00 Bolduc K Geometry COL 123 02 ALL B12345 201 1 00 Christnsn P Word Pros 709 02 51 _C12345 202 0 50 Tarr M Health 820 07 S2 CIMAS 134 0 50 Zion D So English 023 01 ALL E12345 108 1 00 Dowd S Lunch Stdy 930 13 ALL F12345 114 0 00 Staff Art 1 512 03 51 H12345 132 0 50 Stearns L Drawing 515 02 52 H12345613 132 0 50 Steams L PRIOR CREDITS 5 50 PROJECTED CREDITS 5 00 REDIKER HIGH SCHOOL SCHEDULE FOR 2002 03 ALL Mon Tues Wed Thurs Fri 7 37 8 22 pal 220 2 220 43 220 A4 220 AS 220 223 01 223 01 223 01 1223 01 1223 01 Biology Biology Biology Biology Biology 8 25 9 10 Bl 201 B2 201 B3 201 B4 201 B5 201 Step Twelve re Georetry 9 13 9 58 IC5 202 i 709 02 PRINT STUDENTS Word Pros 1
184. le for your first semester make sure this specification is set to SEM 1 Oth erwise set it to SEM 2 SPECIFICATION 3 DEFAULT QUARTER QTR SECTIONS Like specification 2 this specification tells the program what to enter into the COURSE LENGTH column However specification 3 applies to quarter courses only If you have just Build Master Schedule built the schedule for your first quarter make sure this specification is set to QTR 1 Otherwise set it to quarter for which you have just built the schedule SPECIFICATION 4 OMIT ALL YEAR SECTIONS This specification is used when creating different schedules for more than one quarter or semester When you build the schedule for 1 semester you will include ALL YEAR sections After creat ing the section list for first semester you will return to build the schedule and create the section list for 2 semester In order to prevent the ALL YEAR sections from being written to the sec p g tion list twice you must set this specification to YES As soon as you accept the specifications the new sections you have just built will be written to the section list Use the Enter Courses program to view or edit the sections and to enter rooms 9 Perform Scheduling USES e Perform a quick conflict check e Schedule students into evenly sized sections e Unschedule students e Lock scheduled courses Perform Scheduling Introduction Specificat
185. llowing pages To save a new section press or click F10 ACCEPT To abandon the new section without saving press the ESC key You can tell the program to automatically move the cursor to the next section after saving a sec tion using the Enter Courses specifications see AFTER ENTERING A SECTION ADD ANOTHER SECTION on page 2 9 If you set this specification to YES after saving the sec tion the cursor will automatically move to the SECTION NUMBER column blinking over sec tion number 02 If you do not wish to add an additional section press or click ESC Using the Enter Courses specification you can also cause the subsequent section to use the fol lowing defaults a section number one greater than the section number of the previously entered section as well as the same teacher time and room as the previous section See PRINT DEFAULTS FOR A NEW SECTION on page 2 9 If you have set this specification to YES but wish to edit the teacher room or time you can move the cursor by pressing the Tab or Enter keys Press or click F10 ACCEPT to save this new section 2 27 Enter Courses Calling up a Course that Already has Sections If you call up a course that already has sections and then press or click F2 SECTION E View Edit Courses And Sections lol x Course 117 Concepts Standards Course Name Description Level Weight Department lt 0 to 9 gt i i l Optimum Section Size 0
186. ly beneath the courses name Xxix F Geometry Lunch St dy French 1 Lunch St dy French 1 Lunch St dy Publicatns Geometry French 1 C Earth Se Lunch St dy RHC 1 C Earth Sec Electric l H Fr Eng H Physics Publicatns C Earth Sc C US Hst H Physics Lunch St dy C US Hst Biology Word Pros Word Pros Chorus H Physics C US Hst Health C Chemist C Chemist C Earth Se Algebra 1 School Vol Page 1 a C Biology Prob Democ Lunch St dy Prob Democ Sociology Algebra 1B Machining Prob Democ Intl St Machining PE Prob Democ RHC 1 Electric 1 H Geometry H Physics Prob Democ Intl St PE H Geometry H Physics Indep St Economics AIDS Grow Algebra 1B Prob Democ Design PE H Physics AIDS Grow H 50 Eng C Chemist C Chemist Bus Law Lunch St dy School Vol Cr Cooking 06 20 2002 COURSE SECTION ROSTER CRSE RISC 331 03 CRSE NAME C US Hst TEACHER Coombs Ray CREDITS 1 00 TIME F12345 ROOM 211 QUARTER FULL YEAR CURR SIZE 19 GPA FACTOR 0 00 E BA Rum MEC CD COMME Barker Jeff Mr Jones Bell Ted Mrs Smith Boody Jamie Mr Jones Brown Jennifer Mrs Smith Call Champ Mrs Smith Cole Brandy Mrs Smith Field Nora Mr Jones Gowen Abby Mrs Smith Inglis Angela Mr Jones Jones Mitzie Mrs Smith Kroc Kay Mrs Smith Lake Justine Mrs Smith McCourt Karen Mrs Smith McDevitt Jess Mrs Smith Pitts Christy Mrs Smith Stuart Sandra Mrs Smith Tho
187. mas Kevin Mr Jones Wiswell Jeremy Mrs Smith Works Arrin Mr Jones FEMALES Step Twenty PRINT COURSE SECTION ROSTERS Course section rosters may be printed at any time They may be printed for all sections sorted by teacher or for individual sections Sorting by teacher means that the rosters for all of the sections taught by a teacher will be printed together In this manner the rosters for all or individual teachers may be printed If you are printing rosters for all teachers and the print ing is interrupted for some reason you can easily resume printing them at the teacher in which the inter ruption occurred Only ADMINISTRATOR S PLUS offers conveniences such as being able to resume the printing of many reports at almost any point ENROLLMENT REPORT BY TEACHER 06 12 2002 ALL SECTIONS TEACHER CRS SC COURSE NAME TORE ROOM ENROLLMENT McMann Dan 117 03 Algebra l C12345 107 9 123 04 Geometry H12345 217 12 117 04 Algebra l B12345 22l 3 113 01 Algebra 1 El2345 217 15 119 05 Algebra 1 F12345 217 l4 TOTAL ENROLLMENT 58 NUMBER OF SECTIONS 5 AVERAGE STUDENTS PER SECTION 11 60 McIomis Kenneth 70001 Accting 1 C12345 204 11 700 02 Accting 1 H12345 204 10 701701 Accting 2 412345 204 7 599 01 Publicatns F12345 204 16 709 03 Word Pros D12345 202 10 719 01 Economics G12345 204 6 718 01 Bus Law 12345 204 6 709 06 Word Pros D12345 202 10 TOTAL ENROLLMENT 76 NUMBER OF SECTIONS 3 AVERAGE STUDENTS PER SECTION 2 50 Elias
188. mes of those 62 students in alphabetical order These reports should be given to the current years teachers so that they can verify that stu dents have signed up for the proper level of courses for next year Mowatt Jamie Murray Lindsay Vigeant Leaha Williams Heather Yannelli Jason strip 1 2002 2003 CONFLICT MATRIX Step Six PRINT STANDARD CONFLICT MATRIX SCHEDULING PLUS prints two different kinds of conflict matrices Either type can include all courses a range of courses or specified courses This example is a STANDARD matrix which is printed on strips that may be taped together to form one giant matrix on your wall The matrix helps you place your sections by showing pairs of courses that single students are taking For example this matrix shows that four students have requested both course 13 and course 23 If you are only going to have one section of each course and if you schedule them to meet during the same period you are guaranteed of four conflicts This matrix tells you that it is OK to schedule pairs of courses to meet at the same time where there are zeroes on the matrix 05 07 2002 2002 2003 COURSE BY COURSE CONFLICT MATRIX 05 07 2002 To the right of each course s name is the number of course requests by grade 11 H Fr Eng 9 119 123 124 129 12 Col Fr Eng 9 22 117 118 119 123 16 SP Fr Eng 9 116 20 Eng Review 9 23 112 117 118
189. metry 2 ri 84 0 72 2 J C Chemist 26 88 90 89 87 85 86 87 15 4 332 US History 32 90 79 79 83 87 89 61 Guitar 49 94 94 94 94 5 Keyboard 49 91 89 94 91 6 Lunch Stdy 26 4 8 931 AIDS Group 0 P P The top of this YEAR 1 screen shows that in her senior year this student was a member of the school for 172 days had 8 absences 3 half absences no suspensions 9 tardies and 2 dismissals Use this function key to edit these numbers While editing these numbers pressing ESC aborts the edit losing any changes you may have already made To accept and save your changes press or click F10 ACCEPT A 38 View Change Add Drop Change Grades F3 EDIT To change a course s grades highlight it with the BAR and either press ENTER or F3 EDIT Pressing ENTER again or TAB moves you across the table from left to right To return to the previous column use the SHIFT TAB key While editing grades press ing or clicking ESC aborts the edit losing any changes you may have already made for that course To accept and save your changes press or click the F10 ACCEPT key EDITING COMMENTS While editing either comment column the F6 LOOKUP option will pop up a window displaying all of your comments and their codes E Administrator s Plus on i amp win GREAT WORK Outstanding Student Good Work Habits Very Neat And Accurate Work Highly motivated t
190. ministrator s Plus Odyssey print jobs may be sent to any local or networked printer installed on your computer Because different printers may be connected to different workstations each report has a Page Setup and Printer Setup screen specific to each Administrator s Plus user Every time a user makes changes to the Page Setup and or Printer Setup settings inside a particular report or program they are saved inside the indi vidual s user folder Consequently the same report may be printed on different printers with alternate settings for each user Page Layout Menu Use the Page Layout menu to select paper size source orientation and margins Page Setup 3 Paper Size Letter y 0 Source Upper Paper Tray y Orientation m Margins inches Portrait Left 0 5 Right 0 5 O Landscape 0 Top 0 25 Bottom 0 25 DK Cancel gt C 45 Scheduling Report Writer Page Layout Menu O Size The Size drop down menu lists possible paper types available for any report The default size is letter 81 2 x 11 Source Source allows you to specify from what printer tray or manual feed source the paper will originate when printing Orientation Orientation can be set to either portrait or landscape The initial default setting for all reports is portrait except wide report cards and transcripts O Margins The page margins are measured in inches You may change left right
191. nd day These specifications determine which days of your rotation print on grid schedules For those schools with an 8 day rotation you may want to print days 1 to 4 on one card and then days 5 to 8 on another card 8 days will not fit onto a single card Scheduling Report Writer Page 2 Specifications Schedule Report Writer x SPECIFICATION SCREEN 2 OF 3 SCHEDULE REPORT WRITER Page 1 Page 2 Page 3 Reset Default Done ENTER SPECIFICATION TO CHANGE SPECIFICATION 1 HEADER Optional field 1 SPECIFICATION 2 HEADER Optional field 2 SPECIFICATION 3 HEADER Optional field 3 SPECIFICATION 4 HEADER Optional field 4 Use these specifications to select up to four fields from your data base that will print at the top in the header area of line and grid schedules SPECIFICATION 5 MAST GRID PARTIAL Max periods This specification applies to master schedules printed by period as well as to grid and partial schedules It determines how many periods will print For example even if you may have 10 periods in your rotation you may select to only have the first 8 printed on grid schedules SPECIFICATION 6 MAST GRID Print teacher If this specification is set to YES then teachers names will be printed on grid and master sched ules Scheduling Report Writer SPECIFICATION 7 MASTER SCH By period or department The master schedule printed
192. nd drops listed in chronological order for the current Admin istrator s Plus user FOR VICTORIA Dates printed From 09 01 2001 To 06 09 2002 1 2 2 4 STUDENT NAHE Byrnes Kathleen Thomas L Robert Hancock Ellen Hancock Ellen ALL USERS ADD DROP LOG ACTION DROP REMOVE FROM TRANSCRIP DROP LESJE IN TRANSCRIPT DROP LESJE IN TRANSCRIPT DD COURSE SECTION CRS SCT 310 01 C 3 1 216 02 D ALL 123 01 A ALL 125 01 D 3 1 COURSE NAHE H Soc St A SP E Sci Geometry Computer 1 TEACHER Coombs Ray Bolduc Kathy Walters James McMarn Dan USER VICTORIA VICTORIA VICTORIA VICTORIA The log will show all adds and drops listed in chronological order for all Administrator s Plus users FOR ALL USERS Dates printed From 01 01 1980 To 06 09 2002 ADD DROP LOG DATE TIHE STUDENT NAHE ID ACTION crs scr COURSE NAHE TEACHER USER 1 03 03 15 11 Crawford Michael 10003 DROP REMOVE FROM TRANSCRIP 910 07 G ALL Work Rel Howard Paul SUPERVISOR 2 03 03 16 11 Crawford Michael 10003 DROP REMOVE FROM TRANSCRIP 910 05 H ALL Work Rel Howard Paul SUPERVISOR 2 06 07 14 26 Byrnes Kathleen 09067 DROP REMOVE FROM TRANSCRIP 310 01 C 3 1 H Soc Se A Coombs Ray VICTORIA 4 05 07 14 26 Thomas L Robert 09082 DROP LESJE IN TRANSCRIPT 216 02 D ALL SP E Sci Bolduc Kathy VICTORIA 5 06 07 14 27 Hancock Ellen 09055 DROP LESJE IN TRANSCRIPT 123 01 A ALL Geometry Walters J
193. nedixer Software School Administrative Software Scheduling Plus Manual E Administrator s Plus J ER JG 2 MM x View Enter Print New Modules Tools dow Help da S E Ed Az HIGH SCHOOL 7 2002 03 z Data Base ATT lol x Report Card AddiDrop Log Batch Options Grid Schedule Shift F10 Speed Schedule Alt F7 CRSISC CRS NAME QTR TIME TEACHER ROOM CRDTS 1 03201 Jr Eng 4 ALL A12345 Sonett Karla 110 1 00 2 1232 02 C Chemist ALL B12345C12345 Brown Dale 220 1 50 3 1552 01 Band ALL D12345 Crockett Ray 137 1 00 4 930 07 Lunch Stdy ALL E12345 Staff 136 0 00 5 1331 03 C US Hst ALL F12345 Coombs Ray 211 1 00 6 112401 H Geometry ALL 612345 Fancher Kathy 219 1 00 7 1412 06 French 1 ALL H12345 LaFleck Domin 212 1 00 a 05 01 2002 11 32 AM User name Supervisor First Printing July 2002 Abministrator s PLus School Administrative Software By Educators for Educators Copyright and Liability Notice Copyright 1986 2002 REDIKER SOFTWARE INC This software product is copyrighted and all rights reserved by REDIKER SOFTWARE INC The sale of this product allows its use by only the original licensed user in ONE school only Copying duplicating selling or distributing unauthorized copies of the soft ware product violates international copyright law and can result in civil damages of up to 50 000
194. ng up course 110 MATH SKILL which does not yet have any sections The bottom half of the screen will display any sections that have already been entered for this course Press or click F2 SECTION to enter or edit sections If no previous sections have been entered for this course you will jump immediately to entering a new section View Edit Courses And Sections TES Course 110 Concepts Standards HH CN f Lele bel i Optimum Section Size Course Length lt Q S A gt Priority lt 0 to 5 gt 0 High 1 30 0 u a X Soursetim sc ID Teacher Meeting Time Crs Len Room SG EG Size Rec 01 ALL YR 09 12 0 lb The cursor will be over the default section number of 01 You may change it if you would like The cursor will then proceed to the TEACHER field where you will enter the ID number of the teacher teaching the current section The F6 LOOKUP option will be available if you do not know the teacher s ID number You may then enter a meeting time course length a room and the applicable grade levels for scheduling The SZ column is the current number of students in the 2 26 Enter Courses section and the REC column is the RECORD NUMBER of the section from 1 to 2000 so you can keep track of how many sections you have entered Each of the fields that you will enter for a section will be explained on the fo
195. nt phone number These four specifications affect how the header of line and grid schedules will appear without having to modify the report In other words although the body of each line and grid schedule report contains the code to print students phone numbers unless specification 6 PRINT PHONE NUMBER is set to YES phone numbers will not be printed In other words the code will be ignored SPECIFICATION 7 LINE OTH Include which sections This specification applies to all types of schedules except grid schedules Specification B is used to set which sections will be included on grid schedules Having two separate specifications C 14 Scheduling Report Writer allows you to print the Line and Grid Schedule showing all sections for the line schedule portion and only those sections for a particular semester on the grid schedule portion There are seven possible settings each of the four quarters plus SEM 1 SEM 2 and ALL SECTIONS For example if you choose QTR 1 for this setting only courses that meet during the first quarter will be printed on line or master schedules These would include any courses meeting ALL YEAR SEMESTER ONE or QUARTER ONE SPECIFICATION 8 LINE SCH Print prior credits SPECIFICATION 9 LINE SCH Print projected credits SPECIFICATION A LINE SCH Print course level These specifications apply only to ine schedules They allow you to change the appearance of your schedules witho
196. nter up to a 10 character course name The 3 character level which you will soon enter may appear as part of the name on reports giving you in effect a 14 character course name 10 character name 1 space 3 character level 14 characters ENTER MASTER COURSE NUMBER OR NAME If E E O o A It is only necessary to enter a course name and press or click F10 ACCEPT to permanently record the course To abort and abandon the new course press or click ESC Note that the bot tom of the screen now displays a help message about the field containing the cursor You may use the specification screen to turn off these help messages While viewing a master course use the F4 PREVIOUS and F5 NEXT functions to scan through your master courses Unused numbers will automatically be skipped Once entered a course may be called up to the screen by either entering its number typing a few letters of its name or by using the F6 LOOKUP It may then be edited by using the F3 EDIT or arrow keys 2 15 Enter Courses The F9 PRINT option allows you to print your Master Course List or Section List in a variety of formats Choose from the following options AN E Administrator s Plus Odyssey xi PRINT WHICH REPORT 0 1 Master course list by course number 2 master course list by course Name 3 Section list by course section number 4 section list by staFf 5 section list by Time 6 section list by Course name 7 s
197. ntering course fees You may enter an amount up to 998 99 You will only be able to enter a cost if you have turned on the USE TEXTS COST AND FEES specification The fee will appear both on the printout of all master courses as well as on students schedules in SCHEDULING PLUS This amount can also be used by BILLING PLUS to automatically generate an invoice for course fees 2 23 Enter Courses 2 24 Enter Courses Course Section List After entering your master course list it is necessary to break your master courses up into one or more sections each A sample course section list is on page x of the appendix On it course 1 Reading has been divided into six sections Each section has a section number between 1 and 99 You have a limit of 2000 total sections between all of your master courses Each section may have a different teacher meet in a different room at a different time of day and meet during differ ent marking periods Each section of a master course has the exact same name credits weight GPA factor and opti mum size This is because this information is automatically taken from the course master list which saves you the time of entering it for each section This will save you a lot of time in enter ing your course section list each year For example look at the Course Master List on page i in the appendix Course 001 is listed as READING It has 0 50 credits a weight factor of 0 50 a GPA factor of
198. nts B 2 Data Entry Forms SPECIFICATION 4 OMIT COURSES NUMBER LOWER THAN SPECIFICATION 5 OMIT COURSES NUMBER GREATER THAN Use specifications 4 and 5 to set a range of course numbers to include in the print run Only those courses with numbers falling within this range will be included SPECIFICATION 6 START GRADE SPECIFICATION 7 END GRADE Use specifications 6 and 7 to limit the students appearing on your rosters to those within a range of grade levels Only students in the grade levels falling within this range will be included For example to show only 9th grade students on the roster set both the start and end grade to 9 SPECIFICATION 8 A OPTIONAL FIELDS The optional fields allow you to print students demographic information to the right of their names For each optional field you may select any of the 160 fields stored in the Address pro gram The sample roster on page xx of the appendix shows students HOMEROOM SPECIAL ED CODE and COUNSELOR as the optional fields After accepting the specifications the following menu appears E Administrator s Plus Odyssey u x COURSE SECTION ROSTERS PRINT WHICH SECTIONS 1 All sections 2 Range ofteachers 3 individual Teachers 4 Individual sections 5 New report 6 Change specifications for this report 7 End program D amp B 3 Data Entry Forms OPTION 1 ALL SECTIONS Choose Option 1 to print rosters for all secti
199. nts Pressing F7 again will find the next occurrence of 121 5 3 Simple Tallies 5 4 6 Sign up Lists USE e Print a list of students who signed up for each master course sorted by grade level or the entire school Sign up Lists Introduction Specifications The Sign up Lists program produces a report showing the names of students who have signed up for requested each master course The lists can be given to teachers so that they can verify that students who have signed up their courses have fulfilled necessary prerequisites The sample sign up list on page vi of the appendix lists the names of 17 students who requested course 117 ALGEBRA IA Each list can contain no more than 1000 students If more than 1000 students sign up for a course only the first 1000 students will be on the sign up list produced with this program Use the specifications to limit the tallies to specific grade levels and a range of courses If more than 1000 students sign up for a course print the lists for that course by grade level and not ALL GRADES Fal Specifications Sign up Lists lol x SPECIFICATIONS SIGN UP LISTS 1 START COURSE NUMBER 1 2 END COURSE NUMBER 999 3 START GRADE GRADE 3 4 END GRADE GRADE 12 5 INCLUDE ACTIVE INACTIVE STUDENTS Active Students Only Page Setup ENTER SPECIFICATION TO CHANGE SPECIFICATION 1 START COURSE NUMBER SPECIFICATION 2
200. nts who requested both the master course and the course involved in the potential conflict is printed to the right of each conflicting course In the sample matrix below fifteen 9th graders and one 10th grader have requested course 308 Of these 16 students 7 have also requested course 110 and 8 have requested course 800 05 07 2002 2002 2003 COURSE BY COURSE CONFLICT MATRIX To the right of each course s name is the number of course requests by grade 308 R SocSt 1 9 15 10 1 11 0 12 0 TOTAL REQUESTS 16 110 Math Skill CONFLICTS dd 800 Resource CONFLICTS 3 310 H SocSt 1 9 16 10 0 11 0 12 0 TOTAL REQUESTS 16 412 French 1 CONFLICTS 6 110 Math Skill 9 5 10 1 11 0 12 1 TOTAL REQUESTS 10 305 R SocSt 1 CONFLICTS 7 800 Resource CONFLICTS 1 The course by course matrix should be printed with the courses in order of how they will be placed on the master schedule Singletons are usually placed first and are placed in order from most requested to the least requested Doubletons are then placed in the same order and so on Looking at course 110 there is a dashed line between courses 308 and 800 This line separates the courses above 110 in the printout with the courses below it In other words Conflict Matrix a course 308 has already appeared on the printout while course 800 has yet to appear If you are using the matrix to build your master schedule when pla
201. o do quite well Contributes Intelligently To Class A Pleasure To Have In Class Good Class Participation Grade Reflects Extra Effort Has Shown Improvement Assignments Completed On Time Cooperative Positive Attitude Exhibits Responsibility Good Pronunciation In Foreign Lang Highlight a comment and press ENTER to automatically enter the comment s code into the current comment column A 39 View Change Add Drop EDITING THE TCH COLUMN The TCH column appears in years other than year 0 It contains the ID number of the teacher who taught that course enabling teacher names to be printed on transcripts for archived courses You may manually edit this ID number in the same manner as you would edit a grade While in this column the F6 LOOKUP option will pop up a list of teachers and their ID numbers Highlight a teacher and press ENTER to automatically enter the ID number into this column EDITING THE OVR COLUMN The OVR column is a special column that allows you to specify that a student is taking a course for less than full credit and or less than full GPA value With the cursor in this col umn the F LOOKUP key will pop up a list of valid entries For example if a student is auditing a course the following table shows that the code of 1 indicates that the student should receive no credit and that the course should not count towards her career GPA The same table shows that a code of 2 indicates that the student sho
202. o schedule other students dur ing a subsequent scheduling run 2 In the unscheduling process an option exists to unschedule All Courses Except Locked Courses When you manually schedule a student into a section using the View Change Add Drop pro gram that scheduled course is considered locked You may also lock all currently scheduled courses using this option If you are scheduling for two semesters use this option so that each semester is scheduled sepa rately In other words a student s first semester schedule will not be changed in order to accom modate the requests for second semester After all of your students have been successfully 9 11 Perform Scheduling scheduled for first semester choose to Lock All Scheduled Courses This will allow you to enter your second semester requests and schedule them without affecting the first semester courses You may also want to use this option to schedule special electives or other classes that may be added on to students schedules during the school year Once students courses have been locked additional courses may be scheduled for them without the locked courses being affected You have the option to lock scheduled courses for the entire school or a grade level If you select to lock courses for a grade level you will be able to lock courses for the entire grade level indi vidual students an interval of students an interval of students or students matching a data base
203. o the com puter Each study hall may be limited to certain grade levels and have a maximum size You may enter 1000 study hall sec tions into the computer in addition to the limit of 2000 course sections Moreover each student will be able to be entered into 30 study hall sections in addi tion to his limit of 80 class sections xvi 100 100 100 100 100 100 50 50 50 50 50 50 50 50 100 100 100 100 100 100 100 100 100 000 00 J000 00 000 r 05 08 2002 GRADE 9 ee REDIKER HIGH SCHOOL STUDY HALL SCHEDULING REPORT NUMBER OF PERIODS TO SCHEDULE 8 TOTAL DAYS TO SCHEDULE e7 WHICH QUARTERS TO SCHEDULE ALL QUARTERS TOTAL BLOCKS TO SCHEDULE 224 SUMMARY REPORT TOTAL STUDENTS LOOKED ATi wwe ecw wee nn an nam 36 NOT ATTEMPTED NO OPEN BLOCKS FOUND o o lt o lt 01 6 NOT ATTEMPTED HAVE EMPTY TRANSCRIPT SS o oooooo o oo 0 NOT ATTEMPTED COURSE S NOT FOUND oooooooooooo 0 NOT ATTEMPTED ALREADY HAVE 30 STUDIES 0 TOTAL STUDENTS ATTEMPTED wwe cece nese we wen ene twee ee ee 30 LEFT WITH OPEN BLOCKS NO NEW STUDIES 2 eee eee eee ee 0 PARTIALLY SCHEDULED CAN T ALL BE FILLED 30 PARTIALLY SCHEDULED HAVE 30 STUDY HALLE 0 SUCCESSFULLY SCHEDULED THIS RU N oooooooo noo coo sonsso 30 TOTAL STUDENTS WIE SCHEDULE STUDENTS INTO STUDY HALLS The STUDY HALL SCHEDULER add on module will produce this report as it automat
204. ock which is the first period on Monday 73 students are unassigned dur ing the first quarter 73 are unassigned during the second quarter 79 are unassigned during the third quarter and 79 are unassigned during the fourth quarter xiv 2002 2003 BLOCK TR 1 TR 2 TR 3 TR 4 Al 73 73 79 79 Az 73 73 79 79 43 65 65 71 71 44 73 73 79 79 AS 73 73 79 79 B1 64 64 62 62 B2 53 53 51 51 B3 52 52 50 50 B4 53 53 51 51 BS 53 53 51 51 ci 55 55 59 59 C2 59 59 63 63 C3 50 50 54 54 c4 59 59 63 63 cs 55 55 59 59 Di 28 28 30 30 D2 36 36 38 38 D3 24 24 26 26 D4 36 36 35 38 DS 36 36 35 38 Ei 41 41 26 26 E2 41 41 26 26 E3 35 38 23 23 E4 41 41 26 26 ES 41 41 26 26 GRADE 9 to GRADE 12 05 08 2002 REDIKER HIGH SCHOOL UNASSIGNED LISTS 2002 2003 BLOCK A1 FIRST QUARTER TOTAL 73 09034 Albrecht Creed 09023 Harmon Aaron 11051 Pomerleau Diane 12002 Albrecht Kathy 11019 Jones Mitzie 11068 Porter Jo 09083 Baker Andy 12026 Kelman Jane 11088 Prescott Joel 11021 Baker Edward 12027 Kesseler Lacy 09054 Putnam Jessica 09004 Barker Catherine 09009 Kiesman Lea Ann 11018 Ribas Cory 11037 Bell Ted 11029 Kroc Kay 12043 Sampson Jose 12070 Biondi Zion 11090 Lake Justine 09037 Schuettinger John 11038 Breton Michael 03093 Longley Holly 12007 Shain Luke 11076 Brill JoJo 12078 Lorrain Linda 09081 Shaw Amy 09010 Cash Brandy 09020 Martus Michelle 11069 Shepard Mike 09011 Chapman Kacy 11024 McLean Richa
205. odes You may use the word wrap codes as many times as necessary in a report Word Wrap is generally used in letters Because the text in letters oftentimes contain variables that get replaced with entries from the data base Your son FN the length of a line containing the variable may get longer or shorter depending on the length of the data base entry replacing it Without the word wrap codes any line exceeding the margin settings will be truncated On the other hand if the line is very short it will print as is and look awkward Using the word wrap codes words that go beyond the right margin will scroll down to the next line with the rest of the lines below it being adjusted accordingly Similarly if the line does not fill the available space words from the line below will move up to fill the gap In order to maintain spacing between the first word in the line and the last word in the line above it there is one space at the beginning of every line inside the word wrap codes If the end of a line ends in the middle of a word do not leave a space so that both halves of the word will be joined For a sample of this feature go to View Edit Report Writer in DATA BASE PLUS and select report 42 the Sample Letter Note that the heading and signature line are outside the word wrap codes When using the word wrap codes leave a blank line between paragraphs Also Tab codes should never be used inside of word wrap co
206. ollowing parameters as part of the code CR 01 to 80 COURSE Enter a two digit number from 01 to 80 Indicates which course to print for a student from course 1 to 16 Courses are always printed in order by course master num ber from 001 to 999 If you are in a course loop defined by the CRSSTART and CRSEND codes using a course number of 99 indicates you want to use the current course counter in the loop A loop will be gone through one time for each course The code of 99 will become a 01 the first time through the loop and a 02 the second time through the loop etc HHH Indicates the format that a number will take For example means to print three digits before the decimal and two after Scheduling Report Writer NUM This is a number indicating how many spaces to allocate for the code For example NM 17 means to allow 17 spaces for the name of the course If the name is less than 17 characters it will be padded If it is longer it will be cut Codes that may be Used Anywhere Note that all scheduling codes start with an exclamation mark The spaces in the codes below are for illustration only Do NOT leave any spaces in the actual codes INM CR NUM Course Name Used in LINE schedule reports IND CR NUM Course Description Used in LINE schedule reports Simply change the M in the name code to a D to use the 40 character course description instead of the name If a description does not exis
207. om one section Mass unschedule all students from one section Enter and edit GPA and credit information View Change Add Drop Introduction The View Change Add Drop program simplifies the task of changing students schedules and grades This program offers the following features e You may add or remove course requests sections and study halls from students sched ules all from the same program while viewing students schedules Note that a course request is defined as a course without a section e While adding a course to a student s schedule a lookup window is available containing your school s master course list Highlight the course you want to add and press ENTER e While adding a section to a course a lookup window is available displaying all of the possible sections of the course For each section the meeting time teacher and current size are displayed In addition each section is noted by a special code indicating whether the section will fit into the student s current schedule Conflicts with other courses in the student s schedule are noted by the code CR while conflicts with study halls are notated by the code ST To select a section from the lookup window highlight it and press ENTER e While adding a study hall to a student s schedule a lookup window is available contain ing your school s study hall list For each study hall the meeting time teacher and cur rent size is displayed
208. on again will once again limit stu dents to specific sections Enter Courses PAGE 2 Specifications Enter Courses oj x MORE SPECIFICATIONS ENTER COURSES Page 2 Page Setup ENTER SPECIFICATION TO CHANGE SPECIFICATION 1 PRINT DEFAULTS FOR A NEW SECTION When adding a new section SCHEDULING PLUS can save you a few keystrokes by printing as the defaults for the new section the same teacher room and meeting time that the previous sec tion for the same course has You may then accept or type over these defaults If you want these fields to be blank for each new section set this specification to NO SPECIFICATION 2 AFTER ENTERING A SECTION ADD ANOTHER SECTION To add a new section for a course you will press or click F2 ADD If this specification is set to NO you will need to press or click F2 ADD before adding each section of a course If this specification is set to YES another new section will automatically be added after adding each 2 9 Enter Courses section When you are finished press or click ESC to cause the last additional section to be erased and leave the adding mode SPECIFICATION 3 PRINT DESCRIPTION ON MASTERCOURSE PRINTOUT If you choose to include the 40 character course description on your master course printout then the printout will be done using condensed print to allow it to fit on a page SPECIFICATION 4 PRINT PREVIEW Choose YES to v
209. on page C 63 Report 1 Line amp Grid Schedule Page xviii of the appendix contains a sample line and grid schedule The top half is called a ine schedule It lists all of a student s courses for the entire school year in order by meeting time The bottom half of the schedule is a grid schedule The grid schedule shows your block rotation see C 25 Scheduling Report Writer View Edit Block Rotation on page 1 6 as well as clock times and day of the week headings If you use quarter or semester courses the grid schedule may be different for each marking period An asterisk in a box on the grid schedule means that two or more courses have been scheduled for the same block Since the computer would not do this it must have been done manually Report 2 Line Schedule 8X 11 Report 3 Line Schedule 8 X 5 Report 4 Line Schedule 5 X 3 Reports 2 4 produce the line schedule portion of report 1 Choose Report 2 to print the schedule on plain 8 1 2 X 11 paper Report 3 produces line schedules on 8 x 5 inch cards You may use either index or Rolodex cards which may be purchased from Rediker Software INC by calling 800 213 9860 Report 4 is the same as report 3 except that it prints the line schedules on smaller cards Note that the line schedule may be printed on one side of the card with the grid schedule on the other side Report 5 Grid Schedule 8X 11 Report 6 Grid Schedule 8X 5 Report 7 Grid Schedule 5 X 3 Repo
210. ons within the range indicated by specifications 4 and 5 OPTION 2 RANGE OF TEACHERS Option 2 allows you to select a range of teachers by teacher ID number for whom rosters will be printed This option also allows you to resume if printing is aborted using Option 1 OPTION 3 INDIVIDUAL TEACHERS This option prints the section rosters for individually selected teachers After selecting this option anew window appears from which you may select one or more teachers OPTION 4 INDIVIDUAL SECTIONS This option prints section rosters for individually selected sections After selecting this option a new window appears from which you may select one or more sections B 4 Data Entry Forms Teacher Enrollment Reports Option 6 from the main menu will produce the teacher enrollment form on page xxi of the appendix For each teacher listed alphabetically it shows how many students are enrolled in each of their sections their total student load and their average number of students per section The end of the report will show the average number of students per section for your entire school After selecting this option from the main menu the specification screen shown below will appear E Specifications Teacher Enrollment Report Oj xj SPECIFICATIONS TEACHER ENROLLMENT REPORT 2 OMIT COURSES NUMBERED LOWER al TASTE ess D Page Setup ENTER SPECIFICATION TO CHANGE SPECIFICATION 1 INCLUDE SE
211. oooooooooosoosoncscooscoosocsocssossosccsaso ss 146 NOT SCHEDULED ALL REQUESTS IN CONFLICT WITH LOCKED COURSES 2 NOT SCHEDULED ALL SECTIONS F ULL ooooooocoosonccncononnncooponsanos 4 PARTIALLY SCHEDULED COURSE S DROPPED DUE TO CONFLICTS 1 PARTIALLY SCHEDULED COURSE S DROPPED DUE TO OVER OPTIMUM 3 STUDENTS COMPLETELY SCHEDULED co 0000 0 0 0 0 0 0 m 0 0 0 00 En on 136 COURSE CONFLICTS DROPPED 122 ENGLISH 1 0 By turning Random Scheduling ON and still using Partial Scheduling students will no longer be scheduled into sections at or over their optimum size Instead the offending course requests will be dropped and the student s remaining course requests will be scheduled The line PARTIALLY SCHEDULED COURSE S DROPPED DUE TO OVER OPTIMUM includes courses dropped because they were full with 250 students as well as courses dropped to avoid exceeding the optimum section size 9 21 Perform Scheduling 9 22 View Change Add Drop USES View students schedules and transcripts View staff and room grid schedules Change any data in schedules and transcripts Enter and edit courses and grades for any year Add or drop course requests sections and study halls Move a student from one section of a course into another section of the same course Copy all students from one section into another sec tion Mass drop all students fr
212. oose to perform scheduling the program will generate a log containing the details of the most recent scheduling run When you choose View Most Recent Log from the Per form Scheduling menu the log may be appear in a print preview screen where it can be searched and optionally printed This specification controls the level of detail of the Perform Scheduling Log The default is to include ALL STUDENTS which is the most detailed report It prints everything including the names of the students successfully scheduled Below the details for each grade level a statistical summary is included The second setting is to include UNSCHEDULED STUDENTS ONLY This log is the same ALL STUDENTS log except that it omits students who have been completely scheduled into all requested courses Only students not scheduled partially scheduled or scheduled using sections that were over their optimum size will be listed The last setting is to print TOTALS only Nothing will be included except for the statistical sum mary for each grade level SPECIFICATION 3 MAXIMUM ATTEMPTS MODE The Perform Scheduling program tries to schedule each student by determining which sections will most likely be the successful ones It does this according to a formula that includes schedul ing singletons first and then matching up courses with sections meeting different semesters or quarters However in schools with many quarter and semester courses courses that only meet f
213. or part ofthe week and courses with extra lab blocks tacked on this method does not always work Turning Maximum Attempts Mode ON causes SCHEDULING PLUS to try numerous different combinations of sections to try to schedule students into all of their requested courses If a stu dent can be scheduled the program will usually come upon the right combination of sections very 9 3 Perform Scheduling quickly However ifthe student has conflicts more time may be needed so that the computer can try all of the different possible combinations of sections The only advantage to turning the Maximum Attempts Mode OFF is that time will be saved The disadvantages are that for some schools the computer will say that some students can t be sched uled when in fact they can be scheduled and the list of courses causing the conflicts may not always be correct To see if your school can use SCHEDULING PLUS with the Maximum Attempts Mode OFF try it both ways and see if the results are the same If they are in the future you can save time by turning the Maximum Attempts Mode OFF SPECIFICATION 4 START GRADE FOR ALL GRADES SPECIFICATION 5 END GRADE FOR ALL GRADES If you choose to schedule for ALL GRADES from the main menu these specifications allow you to limit the scheduling run to a range of grade levels Only those grade levels within the start and end grades will be included SPECIFICATION 6 MAXIMUM MAJOR COURSES PER QUARTER SPEC
214. ould be used if you wish to leave original report unchanged and save the modified report under a different report number and name Save As is sim ilar to the Copy function found on the bottom of the Viewing Editing Scheduling Reports Letters screen Print Generates a print out of the body of the report Delete Report Erases the current report The report name will be replaced by the name UNUSED in the Viewing and Editing Scheduling Reports Letters window You may also delete or copy a report using the buttons on the bot p lt tom right of the Viewing and Editing Scheduling Reports Letters screen Edit Menu E Administrator s Plus File Edit Search Options Window Cut Crit Copy Ctrl e Faste Report Key Words ALT to select Ciel Delete Select All Time Date Chrl 4 From the EDIT drop down menu you have access to many of the tools available for editing the body of a report Note that the Windows shortcut key combinations listed to the right of each option Cut Cr Deletes all highlighted text and saves it to the Windows clipboard so that it may be pasted in a different location Copy Ctrl C Scheduling Report Writer Copies all highlighted text to the Windows clipboard so that it may be pasted in a different location in the body of a report Paste After cutting or copying text and placing it onto the Windows clipboard click the paste icon to insert th
215. own menu OPTION 2 INSPECT CHANGE SPECIFICATIONS Selecting this option allows you to view or change the specifications for entering course requests See page 4 3 for a description of each specification OPTION 3 5 BATCH ENTRY COURSE GROUP OPTIONS All ofthe Course Group options have to do with batch adding or dropping courses Batch entry allows you to automatically add to or drop a group of course requests for a designated group of students OPTION 6 USE SCANNER If you are going to enter your students course requests with a scanner select the USE SCANNER option which will be explained in detail starting on page 4 13 OPTION 7 PRINT STUDENTS WITHOUT COURSE REQUESTS This option produces a list of all students who do not have course requests The report can be printed for a single grade level or for all grade levels listed one grade level at a time OPTION 8 VIEW MOST RECENT LOG Selecting this option allows you to view and optionally print the most recent course request batch entry log Only information from the last batch entry of course requests will be included on the report see Specification 4 PRINT REPORT on page 4 11 4 2 Enter Course Requests Specifications The following specifications affect the manual entry of course requests Specifications Enter Course Requests loj xi SPECIFICATIONS ENTER COURSE REQUESTS 1 ABILITY TO ADD SECTIONS Yes C No 2 LOOKUP SEARCH BY SCHOOL OR G
216. ows the number of students that do not have any course requests entered for them 9 17 Perform Scheduling Not Attempted Already Scheduled No New Requests Found This line shows the number of students that have already been scheduled into all of their requested courses These students may have had all of their courses pre scheduled or they may have already been scheduled in a previous run of the scheduling program Not Attempted Course s or Section s not Found in Master Files The Perform Scheduling program will not attempt to schedule students who have requested courses that are no longer in the course master list or have been pre scheduled into sections that are no longer in the course section list Total Students Attempted This value is calculated by subtracting all of the students not attempted from the total stu dents looked at Bottom of the Report The bottom of the report is referred to as the Totals portion which appears below the details for each grade level The Totals portion will vary depending upon the scheduling mode and options being used A description of the Totals page for each combination of scheduling modes is described on the following pages Quick Conflict Check TOTAL STUDENTS ATTEMPTED oooooooooooonccoscocoscsosossososcooason 146 WILL NOT BE ABLE TO BE SCHEDULED DUE TO CONFLICT BS ooooooooooooooooo ooo 4 STUDENTS COULD BE SCHEDULED oc un 0 00000 0 0000 nn een 142 COUR
217. perties button in the Odyssey Printer Setup menu The default printer settings will reflect the most commonly used page layout paper source and paper type If you need to change a setting for a particular report in Administrator s Plus you should change it from the Odyssey Printer Setup menu C 47 Scheduling Report Writer C 48 Scheduling Report Writer Report Writer Codes Universal Codes BLANK Force blank line s at end of a report The BLANK code forces a blank line to be printed at the end of reports The last line of a report is the last line containing code or text Consequently all empty lines after the last line are disregarded Insert BLANK codes to leave blank lines at the end of a report within a report simply leave an empty line to create space CNXN Centering Code The Centering Code helps center school information on report headers You may view and edit school information from the Customize Data Base program or by choosing File Customize School Information from the upper toolbar The after the colon is the number of inches in which to center the entry On a normal 8 Y x 11 inch piece of paper with inch margins on either side would be replaced with TeX The X may be replaced with an N U S C or P centers Name of school Underlines the school name centers school s Street address centers City State amp Zip of school on a single line centers the Phone of school MARCA
218. plus actual damages as well as criminal penalties of up to one year imprisonment and or 10 000 fine REDIKER SOFTWARE INC is not responsible or liable for lost or damaged data for any reason The user operates this program at his or her own risk REDIKER SOFT WARE INC is not liable for any consequence that may result from the use of the Sched uling Plus Software Package Scheduling Plus 1 Customize SC e Enter your school s block rotation e Enter the meeting time of each block e Enter the day of week headings for grid schedules 2 Enter Courses Build course master and section files 3 Print Request Forms e Print manual and scanner course request forms e Print course request verification forms 4 Enter Course Requests Enter course requests into the com puter either manually or with a scan ner e Enter students schedules into the computer with a scanner 5 Simple Tallies e Print how many students signed up for each master course 6 Sign up Lists By Name e Print who signed up for each master course 7 Conflict Matrix Print conflict matrices Program Summary 8 Build Master Schedule e Build your school s master schedule 9 Perform Scheduling e Schedule students into sections e Unschedule students Lock scheduled courses A View Change Add Drop e Manually add and drop students from sections e View student staff and room sched ules on the screen B D
219. prompt A121 and press ENTER Course 121 will be added to the student s requests The A stands for ADD While in the VIEW mode the SHIFT F8 key may be pressed to immediately remove all requests sections and study halls from the transcript leaving the student with a blank 4 7 Enter Course Requests screen Similarly CTRL F8 may be used to withdraw the student from all courses but leave them in the transcript Course Request Verification Forms While in the VIEW mode F9 PRINT will immediately print a course request verification form for the student The Print Request Forms program may be used to print them for all students at one time The Enter Course Requests program was created with most of the features of the View Change Add Drop program as well as the ability to do batch adds and drops which will be explained in the next chapter For more information on all of the features of the manual add drop screen please read chapter A View Change Add Drop 4 8 Enter Course Requests Batch Add Drop Requests A valuable feature of the Enter Course Requests program is the ability to BATCH add or drop course requests These batch entries may be applied to all students in a grade level only those with a pre existing request or only those matching specific data base criteria For example you could easily add a request for physics lab to all those students that already have a request for physics Or you could
220. puter 2 4 0 00 24 SEM 127 Bas alg 2 Peroup courses from the same department in the same 0 00 30 ar E nr FJ hundreds In this sample all of the ENGLISH leer n Pze fale ay Courses are numbers 001 through 099 H le ie EEE w Tp Ca 5 133 Mat 133 H Precal X r 0 00 30 ALL 125 van Calculus For each course you will also enter its name level g 10 00 20 ALL EEE 136 Cal 1 E 0 00 30 JLL 20 en credits weight GPA factor optimum size length 31 5 142 Comp Lab 0 0 00 12 SEM 3 143 142 Computer 2 i o oo 12 sem 155 OA Fr Eng Lab The credits GPA factor weight and code will only be g 0 00 skaj a of 157 Ind l II 0 00 5 ALL aT Ama used if you also purchase REPORT CARDS PLUS soot Ea LL Barth S lt The GPA factor is used to give more quality points to H le HE ci ar ci A 214 Dev E 321 higher level courses than to average courses 0 001 zaler 215 Dew E Sci 0 00 24 ALL 216 SP E Sci 0 00 24 JALL Freierrieer Ree 0 00 24 ALL 0 00 24 ALL SL A Eisiesy the length of a master course is whether all of the Lu Biology sections of the course will meet for the entire year a Biology 0 00 24 ALL 0 00 2 H Chemise semester or a quarter The code is used to group C Chemist PEN z 0 00 2 is Los Chenisesy Courses together when printing a four year transcript qa E 4 4 4 234 Environ 3 with students courses sorted by subject 0 00 24 241 H Physics 10 00 24 242 C Physics 5 00 24 4 5 5
221. r course may meet at a different time in a different ef room and be taught by a different teacher Moreover if the master course is a semester or quarter course the sections may meet different semesters or quar ters A flexible time system allows for the easy entry of if double and triple periods as well as sections meeting only some days of the week A meeting time of 4 A135 means that the section meets first period onf E Monday Wednesday and Friday A meeting time off A135B1 means that this same course meets for af double period on Monday 5 0 30 11 30 15 30 15 30 5 30 15 30 e Qu Jin Oo 1 00 1 00 0 00 0 00 30 30 30 30 mia WW BIO OO 13 11 11 10 15 11 12 wo oo 0 00 30 30 sl 10 00 10 00 0 00 30 00 0 00 30 1 00 0 001 3 HE 1 00 0 00 3 15 16 12 13 14 Q Qt O Ol 1 00 1 00 1 1 00 1 8 8 1 00 0 00 3 2 1 00 10 00 3 0 0 0 0 0 30 30 30 30 30 15 15 30 30 30 30 Pb tN 11 13 13 00 1 00 0 00 of 1 00 0 00 00 1 00 0 00 00 1 00 0 00 30 12 30 13 5 15 15 rm aan oo tN H E 00 1 00 0 00 30 1 00 30 13 00 1 00 DO 1 00 30 13 30 30 30 0 00 0 00 0 00 0 00 0 00 05 07 2002 18 08 53 161 Winslow Anthony 162 Winslow Jason 163 Bird Larry 341 Prob Democ 342 Psychology 83 W Eur Hum 74 Russian Lt 132 Adv Tp Cal 242 C Physi
222. r trimester or quarter at a time After creating the section list for your first semester trimester or quarter you will come back to the schedule builder to enter the courses for semester two or the next trimester or quarter These sections will then be added to the section list you have already created Administrator s Plus Odyssey BUILD MASTER SCHEDULE 2 Singletons 3 Doubletons 4 Tripletons 5 fOur section courses O CN II IN A 6 flve section courses 7 View all courses 8 cReate section list 9 inspect Change specifications A End program D amp If you have courses in which half of the sections will meet 1st semester and half will meet 2nd semester enter the first half into the builder when you build the schedule for first semester and the other half when you build second semester For example say you have 4 sections of ART and 8 5 Build Master Schedule you know 2 sections should meet first semester while the other 2 sections should meet 2nd semes ter You would enter ART as a doubleton when building the schedule for Ist semester After the program suggests the best meeting time for 1st semester you will know to use the same meeting time for the 2nd semester sections of ART You can also pair courses where one or more sections should meet 1st semester and 2nd semester so that you only have to build the meeting times once For example say you have 2 sections of ART and 2
223. r screen will now look like this PL NUM COURSE SCHED PERIODS EXCL PERIODS ID TEACHER REQ CONF 1 500 Band A BDEFG 14 Edwards B 41 0x 2 602 Chorus el BDEFG 14 Dow Joe 40 o 3 308 Sociology F 7 Smith Ros 27 0 4 802 Accounting E 17 Fox Beatr 22 0 5 400 French 1 F 10 Edwards B 19 0 6 208 Prac Sci F 11 Nun Nancy 18 0 Pressing F7 DEL TIME will delete all scheduled times Manually entering the SCHED PERI ODS for singletons on this screen in effect made them FIXED SINGLETONS However because PHYSICS was entered on the FIXED SINGLETONS screen it will not be unscheduled when the F7 DEL TIME option is used After scheduling SINGLETONS enter your DOUBLETONS courses with 2 sections After entering the course number of a doubleton the entry will be duplicated with the same teacher and 8 12 Build Master Schedule excluded periods as the first section You may later go back and edit any sections that have a dif ferent teacher The following is how the main screen looks after entering four doubleton courses io DOUBLETONS VIEW MODE NUM COURSE SCHED PERIODS EXCL PERIODS ID TEACHER REQ CONF Durrell J Durrell J McHugh Be McHugh Be Canavan D Canavan D 119 Algebra 1 119 Algebra 1 128 Algebra 2 128 Algebra 2 233 Chemistry 233 Chemistry j ch A w ooo oo 0
224. rately entered into the computer oJoJelolololololelo 900000 ann O200000809 SODIO PN PN ITA ITA ITA LI By bubbling in both course and section numbers this form may also be used to enter students final schedules into the computer if you are using arena scheduling or another method of scheduling 6 O e MacLean Richard 24 Grade 11 PARENTIGUAR Mr amp Mrs Jack Lash BIRTH DATE 12 25 1985 HOMEROOM 220 REDIKER HIGH SCHOOL COURSE SELECTIONS 2002 03 HAME COURSE SECTION CREDITS 10 11 12 13 14 15 Step Two 16 PRINT MANUAL COURSE REQUEST ur FORMS 15 Your second step is to print either a scanner course PRIOR Efrequest form or a manual course request form such as 3 50 On each manual request form the computer will pre print a student s name and ID number as well as their career earned credits Parent Guardian fOn this form up to 16 course requests may be entered for the student From these forms students course requests may be quickly and easily entered into the computer ill Paige Missy 12 GRADE 1 PARENT G Ms Nora Rowell BIRTHDA 11 20 1984 GUIDANCE Williams REDIKER HIGH SCHOOL COURSE SELECTIONS 2002 03 HAME COURSE SECTION CREDITS 1 Sr Eng 4 042 1 00 2 H Alg 2 129 1 00 3 C Chemist 232 1 50 4 Sociology 336 0 50 5 Psychology 342 0 50 6 French 3 432 1 00 7 Guitar 553 0 50 5 Sign La 2 543 0 50 9 School Vol 920 0 00 10 Lunch Stdy 930 0 00 11 12
225. rd 09043 Smart Caleb 09068 Daggett Jane 09060 MeMahon Jennifer 12045 Smith Chas 09073 Doughty Skipper 09031 Miller Frank 09040 Stanford Daniel 12062 Douglas Helena 09079 Morton John 12046 Staples Regina 11053 Dow Laura 09012 Mowatt Jamie 11064 Strout Ricki 11079 Downs Dame 11094 Muise Tim 12036 Toole Karen 09055 Dyer Matthew 12056 Nappi Thaddeus 10027 Trickett Darcy 11009 Edwards Dick 09063 Nascimento Joel 11073 Turcotte Drew 10028 Federico Darcia 11049 Nile Donna 11034 Vaughan Christophe 11011 Field Nora 09022 O Keefe Kevin 09048 Wesig Andrew 11085 Froelich Tim 12091 O Keefe Mitchell 12003 Williams Phriend 11081 Garron Jane 10057 Palmer Ken 10020 Williamson Marie 10098 Graffam Jamie 12053 Pappas Tammy 11035 Woodworth August 12038 Gyger Dred 09097 Plummer Charles 12023 Hall Jaime 11017 Plummer Gustin Step Fourteen PRINT NAMES OF UNASSIGNED STU DENTS This report attaches names to the numbers on the previous report In other words it lists the names of the unassigned students for each period As the previous report shows there are 35 students who do not have a class during A 1 block for the first quarter This sample prints the names of those stu dents REDIKER HIGH SCHOOL 001 002 003 004 005 006 007 005 009 010 011 012 013 014 015 016 017 018 019 020 021 022 TEACHER Smith Rosea Smith Rosea Smith Rosea Smith Rosea Smith
226. rd can t be The conflict matrix would have predicted this conflict ahead of time by showing that at least one student had requested both courses implying that singleton sections should not be scheduled opposite each other The bottom of this report shows how many times each course was involved in a conflict xi COURSES ARE IN CONFLICT 32 AL GRADE 12 G12345 El2345 REDIKER HIGH SCHOOL SCHEDULING REPORT 7 Shain Luke SCHEDULED 10 Bullerwell Sherry SCHEDULED 18 Leary Mimi SCHEDULED 22 Hodenberg Amy SCHEDULED 32 Lowell Allen SCHEDULED 34 Mains Ken SCHEDULED 25 Howard David SCHEDULED TOTALS 05 08 2002 GRADE 12 10 03 24 ACTUAL SCHEDULING students not partially scheduled PARTIAL SCHEDULING OFF TOTAL STUDENTS LDOORE D gt ATi ce ele alee a ees eee ace ce yet ao oleae ieee rer e wt 7 NOT ATTEMPTED NO COURSE REQUESTS FOUND 2 0 00 0 0 m 0 0 0 0 o o o o 0 0 En nm D NOT ATTEMPTED ALREADY SCHEDULED NO NEW REQUESTS FOUND 0 NOT ATTEMPTED COURSE S OR SECTION 5 NOT FOUND IN MASTER FILES D TOTAL STUDENTS ATTEMPTED tia a aa a AA A a fi NOT SCHEDULED CONEDLCT Ai EEE aan Ba ee aa a a O a a 0 NOT SCHEDULED FULL SECTIO D Step Eleven COMPLETELY SCHEDULED OVER D STUDENTS COMPLETELY SCHEDU 7 PERFORM THE ACTUAL SCHEDULING COURSE CONFLICTS Once your conflicts have been resolved SCHEDULING PLUS will use a unique algorithm to quickly schedu
227. re facing up and the black lines on the side of the forms are closest to the front of the scanner 4 15 Enter Course Requests U The order in which the forms are scanned does not matter Grade levels may be mixed Forms may be re scanned at anytime If you are re scanning forms make sure that the specification on the main menu is set to REPLACE EXISTING REQUESTS otherwise re scanning will cause requests to be duplicated If a student has at least one request with a section in his or her transcript the printout obtained during the scanner process will inform you that the new scanned requests were not entered for that student In other words you may not pre schedule students into sec tions before entering their requests with a scanner Please refer to the Winscan 3 0 user manual included with your software for com plete instructions on configuring and using your OpScan scanner to enter course requests attendance and grades into Administrator s Plus Odyssey 4 16 gt Simple Tallies USE e Print a report of how many students have requested each master course by grade level and by the entire school Simple Tallies Introduction Specifications This program is used to produce a tally report showing how many students signed up for requested each master course You may print the tallies for all courses or selected courses Included on the report are the total requests for each master course
228. ree digit ID number For example while viewing the transcript of a student in grade 12 type 11001 to view the transcript of student 1 in grade 11 From there you may enter the name of another stu dent in grade 11 whose transcript you wish to view If Specification B LOOKUP SEARCH BY SCHOOL OR GRADE is set to BY GRADE there is no need to change grade levels using the five digit ID method Instead when typing in a name the first matching student in any grade level will appear and the current grade level will automati cally change to that student s grade level A 36 View Change Add Drop The following are the available function keys and their functions Edit Career Credits amp GPA Information F2 GPA The Statistical Reports program is used to update students career credits and GPAs at the semester and at the year s end The top of the YEAR 0 transcript shows these numbers as of the last time they were updated Use this function key to manually edit these numbers Note that this function key is used to edit the GPA information while viewing a transcript for YEAR 0 and to edit attendance information while viewing a transcript for a year other than 0 When you first purchase REPORT CARDS PLUS if you do not want to enter past courses into the computer this option may be used to manually enter students prior cumulative career credits and GPAs While editing these numbers pressing or clicking ESC aborts the edit losing
229. rner of the main screen Page 1 Specifications iew Change Drop INITIAL SPECIFICATIONS VIEW CHANGE ADD DROP Page 1 1 PRINT ADD DROP FORMS ves WITH PRINT PREVIEWER 2 MAINTAIN ADD DROP LOG Yes C No 3 PRINT LOG BY USER OR TEACHER BY CURRENT USER 4 LOG BY TEACHER START TEACHER ID 5 LOG BY TEACHER END TEACHER ID 6 START DATE FOR PRINTING LOG 01 01 1980 S 7 END DATE FOR PRINTING LOG 05 03 2002 ane 8 HOW TO SORT SCHEDULES By Time By Course Number EEL 9 DUPLICATE COURSE WARNING C Yes No A WARN WHEN OVER OPTIMUM SIZE ies C No B LOOKUP SEARCH BY SCHOOL OR GRADE By Grade By School C OPTIONAL FIELD 1 FOR SCHEDULES no SEARCH FIELD ae D OPTIONAL FIELD 2 FOR SCHEDULES no SEARCH FIELD E OPTIONAL FIELD 3 FOR SCHEDULES ho SEARCH FIELD Page Setup ENTER SPECIFICATION TO CHANGE SPECIFICATION 1 PRINT ADD DROP FORMS If this specification is set to YES then whenever a student is added to or dropped from a section or a study hall an Add Drop form will automatically appear in a print preview screen to be View Change Add Drop printed They will not appear in the print preview when adding and dropping course requests nor when you add or drop from any year other than year 0 A sample Drop form is shown below DROP FORM GRADE 12 STUDENT 69 Allen Christine 05 04 2002 DROP COURSE NAME Algebra 1B NUMBERISECT 118 01 TEACHER Christens
230. rop into the student s schedule Two asterisks will appear to the left of the current section Conflicts with other sections and study halls are differentiated because you will probably want to use a section in conflict with a STUDY and then later just change the study hall Highlight the section you want and press ENTER The student will automatically be dropped from the old section s roster and added to the new section s roster The section number will also be changed in the schedule All grades that have been entered for that course will remain If you have selected to print Add Drop forms both a Drop Form and an Add form will be printed After adding the section the student s schedule will be resorted so that the new appears in order by meeting time or course number depending upon how you have set specification 8 HOW TO SORT SCHEDULES Hence if the sort is by meeting time do not be confused if the new entry appears elsewhere in the list If you do not want courses to jump around when changing sections set specification 8 to view schedules sorted by course number and not by meeting time This function key may also be used to change STUDY HALLS With a study hall high lighted pressing this function key will bring up a list of all of your available study halls Select a new study hall and press ENTER The student will be automatically dropped from the old study hall and added into the new study hall Reactivate F3 REACT The F3
231. rse in the stu dent s schedule If there is nothing to the left ofthe section number then that section will fit into the student s schedule Conflicts with other sections are differentiated from con flicts with study halls because you will probably want to use a section in conflict with a STUDY and then later change the study hall In the above example section 02 is listed as ST02 which means that it is in conflict with a study hall section and section 03 is listed as CRO3 which means that it is in conflict with a course On the other hand Sec tion 04 is listed simply as 04 which means it will fit into the student s schedule High light the section you want and press ENTER to automatically enter the student into that section After adding a new entry to a student s schedule it is immediately put in order either by meeting time or course number depending on how you have set Specification 8 HOW TO SORT SCHEDULES The computer will leave you in the Add Mode awaiting another entry To return to the original Bar Mode either press or click F2 BAR or press the UP ARROW key An Alternate Way to Add While in the Bar Mode either in the Transcript View or Schedule View you may add a course to the current student s schedule by typing the letter A for ADD followed by a number Do not leave any spaces For example type A121 and press ENTER to enter course 121 as a course request Type the letter A followed by a number a s
232. rtment in the same hundreds For example all English courses could be the 500 s while all science courses the 400 s etc Look at the sample Course Master List on page 1 in the appendix These courses will later be broken into one or more sections By grouping departments in the same 100 s the computer will later be able to produce grade distribution reports by department When setting up mas ter course numbers you may also want to consider that when courses are printed on tran scripts and report cards they are listed in numerical order Consequently English math science and social studies courses should be given the lowest numbers if they are to be printed first Course Name There is a limit of 10 characters It is suggested to use upper and lower case names as shown in the sample master list on page i of the appendix Course Description Up to a 40 character course description may be entered On reports any portion of this description can be printed instead of the 10 character course name However they may have to be adjusted to allow the extra characters to fit The line schedule will use the course description if there is one otherwise it will use the course name The same holds true for some report card reports Level Enter any three character alpha numeric code or leave it blank On transcripts permanent labels report cards and line schedules you will be able to optionally print this code It adds a space and three ch
233. rts 5 7 print the grid schedule portion of Report 1 Choose Report 2 to print the sched ule on plain 8 1 2 X 11 paper Report 3 produces line schedules on 8x 5 inch cards You may use either index or Rolodex cards which may be purchased from Rediker Software INC by call ing 800 213 9860 Report 4 is the same as report 3 except that it prints the line schedules on smaller cards Report 8 Master Schedule A sample Master Schedule report is shown below The report prints the schedules of up to 50 students on a single piece of paper in a column format The Master Schedule may optionally include the course number section number and or the room for each course A C 26 Scheduling Report Writer I EEE third line containing the meeting time and a fourth line containing the teacher s name may also be printed for each course These options are turned on and off with specifica tions Using all of these options your master schedule report could look like MASTER STUDENT SCHEDULE 06 03 2002 REDIKER HIGH SCHOOL SCHEDULE FOR 2002 03 QTR 4 ALL MEMBERS ALL GRADES Page 1 NAME A B c D E F 10001 Aaron Hank P E 9 10 Algebra 2 Biology English 10 Art US History 30003 Gym 10803 20201 00403 51004 30201 4135 B c D E F Chips M Euclid M Newton I Chips M Escher M Churchill Band 50001 224 Copeland A 11001 Acton John Band PrCalcTrig P E 11 12 English 11 Spanish 3 AncientHis 50001 11001 30407 00602 41401 31001 424 B C D E F Cop
234. s another example there are 11 possible sections of PHYS ED which is course 64 Because periods B C E and G all have two sections a second line was constructed for PHYS ED An asterisk is printed to the left of the section into which the student has been scheduled In the sample Erin Bartlett has been scheduled into section 02 of SR BAND The scheduled courses are listed in order by meeting time For the first two courses the student has been sched uled into sections meeting A block For the third course she has been scheduled into a section meeting B block This makes it easy for the eye to find the scheduled sections by scanning from the top left to the lower right The partial schedule report will automatically adjust itself to your schedule rotation as you have entered it with the Print Request Forms program For the average school partial schedules may be printed on normal 8 5 x 11 paper However schools with many periods and days in their rota tion may have to print the report using landscape orientation see Page Setup on page C 45 Each dot represents a possible meeting time of a period in your scheduling rotation For a normal school that has a five day rotation with each period meeting each day five dots will be printed with each representing a day of the week Dots will be changed to x s to designate the day s of the week that a particular section meets A section meeting every day would be designated xxxxx A
235. s from an archival year Withdraw from all Courses but Leave them in the Transcript This option will remove all the student from the section rosters for all of his or her sections and will enter a W as the final grade for each of these sections If you are printing Drop Forms a Drop Form will be printed for each section This option is only applicable to year 0 and is not available while viewing prior year s schedules Note that when you inactivate a student with the New Files program that student is simi larly withdrawn from all of her section rosters The advantage of first using this option with this program is that you will obtain a Drop form for each teacher and the grade of W will be entered as the final grade for each course A 32 View Change Add Drop Printing the Current Year s Schedule F9 PRINT This option will print the current student s schedule for the current year on a standard 8 x 11 piece of paper Transcript View F10 TRANS Pressing this function key toggles the view between schedules and transcripts A 33 View Change Add Drop A 34 View Change Add Drop Editing Grades The Transcript View mode is used to view students transcripts on the screen and to change any grades in those transcripts for any year Career credits quality points and weight may also be changed while viewing the transcripts for year 0 While viewing the transcript for a previous year the daily attendance
236. s in conflict with the period F offering of course 342 Psychology The printout shows the meeting times of each section of the courses in conflict as well as the meeting times of the sections of the other requested courses Note that there may be other courses also causing a conflict besides the courses listed as causing the conflict Unless you have selected the option to Partially Schedule students the computer quits trying to schedule a student as soon as it comes to the first set of courses causing a conflict Ifthere are numerous sections of a course only the meet 17 Chronolical Scheduling 3 4 5 6 7 ing times of those that will fit onto two lines will be printed For each conflict you must either change the meeting time of one section to accommodate the student or tell the student he she may not take one of the courses in conflict At the end of the scheduling printout on page xii of the Appendix is a list of how many times each course was listed as being involved in a conflict The courses involved in the most conflicts should be looked at first when you start to change the meeting times of sections For details on the Perform Scheduling program and all of its modes read the chapter in this manual carefully After a run of the Perform Scheduling program you will have a log detailing what happened in the scheduling process for each grade A sample is on page xii of the Appendix See 2 above for
237. s or study halls as well as to remove course requests from students schedules With the highlight bar high light what you want to remove and press or click F8 Study halls and course requests will be immediately removed without further warning If you have chosen to withdraw the stu A 30 View Change Add Drop dent from a section the following menu will present you with three different ways the stu dent may be withdrawn from the section Administrator s Plus Odyssey HOW TO WITHDRAW FROM COURSE 212 06 Om 1 Leave course amp section in transcript 2 Remove from transcript 3 Unschedule leave course request 4 unschedule All courses leave course request 5 Do nothing Leave Course and Section in Transcript The student will be removed from the roster of the course and a grade of W will be placed in the final grade column This grade will replace any grade that may already be there For schools without a final grade column the right most semester column will be used While viewing schedules courses from which a student has been withdrawn will have a time that says WITHDRAWN When a withdrawn course is highlighted with the bar the F3 function keys changes from SECT to REACT so that it may be used to reactivate students back into the section For further details see the previous discussion on the F3 REACT function key If you manually enter a W into the final grade column of a s
238. s time you may notice that some of the students who previously could not be scheduled are now scheduled This is because the program used all of the sections instead of just the ones for that student s grade level 9 16 Perform Scheduling Perform Scheduling Log Top of the Report After each scheduling run you may view the Perform Scheduling Log by selecting View Most Recent Log from the main menu Below the details for each grade level a Totals table is printed There are five different variations on the Totals section depending upon the scheduling options you have used However the top of each section of the Perform Scheduling Log is virtually the same TOTALS 05 03 2002 GRADE 12 13 12 46 ACTUAL SCHEDULING students not partially scheduled PARTIAL SCHEDULING OFF TOTAL STUDENTS LOOKED AT oooooococococcoccococcococcoccccorncocososooso cn o 150 NOT ATTEMPTED NO COURSE REQUESTS FOUND ooooooooo cocos ooo oso 3 NOT ATTEMPTED ALREADY SCHEDULED NO NEW REQUESTS FOUND 1 NOT ATTEMPTED COURSE S OR SECTION S NOT FOUND IN MASTER FILES 1 Total Students Looked at This line indicates the of students that you specified to be scheduled If you are schedul ing an entire grade level this number will not necessarily be equal to the ID number of the last student because withdrawn and inactive students are not counted in this total Not Attempted No Course Requests Found This line sh
239. s to create your course master list You will later come back to Enter Courses to build your course section list Building your course master list involves entering into the computer all of the courses taught in your school Building your course section list is the process of entering sections for each of these courses The options on the main menu will be described on the following pages The remainder of this chapter covers the specifications available in the Enter Courses program and explains all ofthe details concerning your course master and section lists respectively After selecting this program you will first see the main menu Administrator s Plus Odyssey ENTER COURSES 1 View edit courses amp sections 2 Inspect change specifications 3 new Master amp section list files 4 new Section list file only 5 Rebuild section rosters al 6 reBuild section list file 7 rebUild standards files 8 send standards to Grade quick 9 End program E OPTION 1 VIEWIEDIT COURSES amp SECTIONS eoeeeeeee Select this option to begin entering your master courses and sections The first time that you select Option 1 new empty course and section files will be created For more infor 2 1 Enter Courses mation on how to enter or edit courses and sections see Course Master List on page 2 13 and Course Section List on page 2 25 OPTION 2 INSPECT CHANGE SPECIFICATIONS Select this option
240. scheduling section sizes will be taken into account OPTION 2 PERFORM ACTUAL SCHEDULING students will not be partially scheduled This option will attempt to schedule students into their requested courses while keeping section sizes as even as possible Students who can be scheduled into all of their requested courses will have their new schedules written to disk and the appropriate section rosters will be updated 9 8 Perform Scheduling However students who have conflicts or who would have to be placed in full sections will not be scheduled at all A full section is a section with 250 students in it SCHEDULING PLUS can never put more than 250 students into a section but it DI will put more than the optimum number of students into a section if you have turned Random Scheduling OFF If conflicts are involved the Perform Scheduling log printed for ALL STUDENTS or UNSCHEDULED STUDENTS ONLY will show you which courses are causing the conflicts Any full sections preventing the student from being scheduled will also be identified on the print out In order to schedule students with conflicts or who need full sections you will either have to change your master schedule or change students requests OPTION 3 PERFORM ACTUAL SCHEDULING students will be par tially scheduled Like Option 2 this option will schedule students into their requested courses and attempt to keep section sizes as even as possible Unlike Option
241. section meeting Monday Wednesday and Friday would be designated as x x x A section meeting Tuesday and Thursday would be designated x x For example the code for section 2 of SR BAND under period A is 02x x xF This means that this section meets period A on Monday Wednesday and Friday and that the student has been scheduled into this section C 65 Scheduling Report Writer The code for section 1 of Stage Band under period A is 01 x x This means that this section meets period A on Tuesday and Thursday and that the student was scheduled into this section If you had a six day rotation with each period meeting each day your codes would contain six dots and x s However if you had a six day rotation with each period meeting only five times in the rotation your codes would have only five dots and x s In other words the third dot would represent the third time in the rotation that the period meets which may not be on the third day The day that the period meets isn t important because you will still be able to see the conflicts between periods meeting at the same time In this example the student has only one unscheduled course which is PHYS SCI This course has only one possible section meeting period E It is clear to see that this course could not be scheduled because the student is in W CULT 12 during period E Although W CULT 12 has three other sections The report shows that using any of these other sections would ca
242. section rosters while Option 7 will produce the teacher enrollment report B 1 Data Entry Forms Course Section Rosters An example of a course section roster is on page xx of the appendix After choosing Sec tion Rosters from the main menu the specification screen allows you to select how your rosters should be printed Specifications Course Section Rosters loj x SPECIFICATIONS COURSE SECTION ROSTERS 1 INCLUDE SECTIONS MEETING WHEN ALL SECTIONS 2 PRINT SEX COUNT AT ROSTER BOTTOM C Yes No 3 PRINT FORMS WITHOUT ANY STUDENTS Yes No 4 OMIT COURSES NUMBERED LOWER THAN f 5 OMIT COURSES NUMBERED GREATER THAN jasa 4 6 START GRADE ms S 7 END GRADE aen 8 OPTIONAL FIELD 1 JHOMEROOM 9 OPTIONAL FIELD 2 SPEC CD A OPTIONAL FIELD 3 no SEARCH FIELD Page Setup ENTER SPECIFICATION TO CHANGE SPECIFICATION 1 INCLUDE SECTIONS MEETING WHEN Use this specification to select a particular quarter or semester or ALL SECTIONS Course sec tion rosters will be printed for only those sections meeting during the specified term SPECIFICATION 2 PRINT SEX COUNT AT ROSTER BOTTOM You may optionally print the total number of males and females at the bottom of the roster report by selecting YES SPECIFICATION 3 PRINT FORMS WITHOUT ANY STUDENTS Choose YES to print forms for sections with no students Choose NO to omit sections without any stude
243. sections of ECONOMICS If one section of each course should meet both Ist and 2nd semester you enter them each as singletons The schedule builder will suggest a period for each course and you will know to use the same meeting times for these sections 2nd semester Similarly if you have some courses that do not meet every day such as a pair of courses that meets MWF and TTh only enter one ofthe pair The schedule builder will suggest one period for each section and not a portion of the week It is suggested not to enter GYM PE After the schedule has been built and students scheduled use the Unassigned Lists program to see which periods most students have free and use those periods for your GYM PE classes 8 6 Build Master Schedule 1 You will begin the process of building your schedule by entering your fixed single tons courses having only one section which must meet at a certain time E Buia master seneawie Re FIXED SINGLETONS VIEW MODE NUM COURSE SCHED PERIODS EXCL PERIODS ID TEACHER REQ CONF O esw TA e A neers ee Although the schedule builder will not suggest double periods for any courses you may block off more than one period for lab courses In this example Physics has been blocked off as meeting during periods Fand G Even though the real meeting time will later be changed to FG1 meaning that there is only one double la
244. sh to enter a room simply press ENTER to leave it blank You have a limit of 4 characters either letters or numbers Time The time must be entered in a certain manner in order to be used by SCHEDULING PLUS The computer will check for this proper manner and will not allow an invalid entry You may have up to 24 blocks periods per day and up to an eight day rotation with each block meeting no more than seven times within the rotation The blocks periods are lettered A to X Since each block may meet up to 7 times in your rotation you have A1 A2 A3 A4 AS A6 and A7 blocks running through X1 X2 X3 X4 X5 X6 and X7 blocks It does not matter when these blocks actually meet On some days you can have H block first and A block last etc 2 29 Enter Courses Here is a sample standard schedule for a school using a five day rotation with seven blocks meeting in the same order each day Day 1 Day 2 Day 3 Day 4 Day 5 Al A2 A3 A4 AS English English English English English Bl B2 B3 B4 B5 Cl C2 C3 C4 C5 Chem Chem Chem Chem Chem D1 D2 D3 D4 D5 Chem Gym Chem Gym El E2 E3 E4 E5 F1 F2 F3 F4 F5 G1 G2 G3 G4 G5 When entering the times for sections into the computer you may enter just letters or letters followed by numbers Your time code may not be longer than 24 characters If your time code is longer than 16 characters pressing F6 LONG will allow
245. simple quality points are divided by the same weight to obtain the SGPA or simple GPA The adjusted GPA takes into account the fact that some advanced courses may offer more quality points for a grade than would be awarded for the same grade in a lower level course The simple GPA is the student s GPA without taking into account these extra points ADMINISTRATOR S PLUS simultaneously keeps track of both types of GPAs allowing you to use either when you print reports such as transcripts report cards or class rank reports At the top of each column of grades will be the three character names that you entered for your report card columns The OVR column is a special column that allows you to specify that a stu dent is taking a course for less than full credit and or less than full GPA value This column will be explained in detail during the explanation ofthe F3 EDIT function key The upper right hand corner shows that this is the transcript for YEAR 0 which is the current year To view this student s transcript and grades for last year which is YEAR 1 press the MINUS key one time to see the grade 11 transcript for this 12th grader To see this student s grade 10 transcript which is year 2 press the MINUS key again To move forward through the years use the PLUS key Change Grade Levels You may change grade levels without using the drop down list by entering a five digit number consisting of a two digit grade level followed by a th
246. sk will be explained in the section on Partial Schedule Reports beginning on page C 63 Task 12 PRINT STAFF LINE amp GRID SCHEDULES 8 x 11 Task 13 PRINT STAFF LINE SCHEDULES 8 x 11 Task 14 PRINT STAFF LINE SCHEDULES 8 x 5 cards Task 15 PRINT STAFF GRID SCHEDULES 8 x 11 Task 16 PRINT STAFF GRID SCHEDULES 8 x 5 cards Task 17 PRINT STAFF MASTER SCHEDULE Task 18 PRINT ROOM amp GRID SCHEDULES 8 x 11 Task 19 PRINT ROOM LINE SCHEDULES 8 x 11 Task 20 PRINT ROOM LINE SCHEDULES 8 x 5 cards Task 21 PRINT ROOM GRID SCHEDULES 8 x 11 Task 22 PRINT ROOM GRID SCHEDULES 8 x 5 cards Task 23 PRINT ROOM MASTER SCHEDULE The tasks listed above print similar reports as the previous tasks except that they are printed for staff and rooms instead of for students Scheduling Report Writer USER DEFINED TASKS 1 20 You may define your own user defined tasks To create a new task highlight one of the unused USER DEFINED TASKS and click the F10 button or press the F10 function key You will be prompted to enter a name for the new task After entering a task name set the specifications for the task as desired These specifications will be saved per user with the task and available each time you use the Scheduling Report Writer C 12 Scheduling Report Writer Specifications There are three specifications screens used to control how each report prints Page 1 hal Specifications Schedule Repor
247. students scheduled use the Unassigned Lists program to see which periods most students have free and use those periods for your gym PE classes The Perform Scheduling program will schedule students even ifthey contain requests for courses without any sections You are now ready to use the Master Schedule Builder to construct your master schedule In the interactive mode it shows you which periods would have the fewest 12 5 6 Chronological Scheduling conflicts and where teachers are available allowing you to make the final decisions In automatic mode it selects the periods for you For more information on the Mas ter Schedule Builder see chapter 8 Build Master Schedule Once the master schedule has been created in the Master Schedule Builder an option in that program will automatically create your initial section list Any previ ous course section list will be erased Once created use the Enter Courses program to edit your sections and add additional sections such as those for your second semester You also need to use Enter Courses to enter a room for each section cre ated with the schedule builder Use the Enter Courses program to adjust the optimum section size for each master course The maximum size is 250 However you should not blindly allow 250 seats for each section unless that is what you really want Although the computer will always try to keep the sections even the scheduler will not go out of its
248. t then the name will be used For example changing NM99 10 to ND99 20 will cause 20 characters of the description to be printed instead of 10 characters of the course name Either condensed print must be used or something eliminated to allow the extra characters to be printed SU CR NUM Section Number LV CR NUM Course Level Used in LINE schedule reports Can be overridden by a specification NU CR NUM Course Number Can be overridden by a specification NA CR NUM Course Number Alias Prints the alias master course number that you may have entered for a course AST CR NUM Abbreviated Staff Name This code is used by default on line schedules It may be replaced by the next two codes to print the full names of staff members In order for the full names to fit condensed print must be used or something else eliminated Scheduling Report Writer SL CR NUM Staff Last Name Use this code and the next code to print the entire staff name on line schedules with either the first name first or last SF CR NUM Staff First Name SM CR NUM ALL QTR or SEM On line schedules prints which semester or quarter for semester and quarter courses or ALL for all year courses If you are a trimester school a specification will cause TRI to be substituted for QTR For example TRI 1 would be printed instead of QTR 1 TM CR NUM Meeting Time Used for line schedules IRM CR NUM Room Us
249. t Writer SPECIFICATION SCREEN 1 OF 3 SCHEDULE REPORT WRITER Page 1 1 CURRENT TASK Line amp Grid Schedules 8 x 11 2 ACTIVE LETTER REPORT Line amp Grid 8x 11 Rep 001 o 3 HEADER Print parent names Yes C No 4 HEADER Print address 5 HEADER Print homeroom 6 HEADER Print phone number 7 LINE OTH Include which sections fALL SECTIONS a 8 LINE SCH Print prior credits Yes C No 9 LINE SCH Print projected credits Dice C No A LINE SCH Print course level Yes No B GRID SCH Include which sections ALL SECTIONS E C GRID SCH Print period code Yes C No D GRID SCH Print clock times Yes C No E GRID SCH Start day F GRID SCH End day o Yes C No Yes C No Yes C No ol o Lele tejo Reset Default ENTER SPECIFICATION TO CHANGE SPECIFICATION 1 CURRENT TASK This specification and all of its choices are described in detail in the previous section Use it to choose a different task To return all specifications for the current task to their defaults click the Reset Default button or press SHIFT 1 C 13 Scheduling Report Writer SPECIFICATION 2 ACTIVE LETTER REPORT The following default reports come with SCHEDULING PLUS You may print any of these reports as is or modify them to meet the specific needs of your school see View Edit Letters Reports on page C 31
250. t periods meeting in the same order each day The time of a section that meets the first period each day would be entered as A or A12345 Ifa section meets each time that a block meets it is not necessary to put any numbers after the letter You will enter the meeting times for sections when you break your master courses into sections If the section meets first period on Mondays Wednesdays and Fridays the time for that section is entered as A135 If the section meets first and second period each day and third period on Wednesdays the time of the section would be ABC3 It is easy to block off double and even triple lab periods for a section In the top half of the sample schedule on page xiii of the appendix Art has a time of H12345G13 This means that this section of Art will meet each time that H block meets as well as on Gl and G3 blocks The result is that the section meets two times both on Monday day 1 and on Wednesday day 3 The sample schedule on the bottom of page xviii of the appendix shows a rotating sched ule using a seven day rotation This school offers seven different blocks with only six of them meeting each day This means that each block will meet six times in the seven day rotation Each day one block does not meet In this sample schedule the course that meets C block is Algebra 1A The first time it meets is C1 block which is the third period on the first day of the rotation It then me
251. ta It is included with your software and avail able on our website www rediker com Please refer to chapter 9 ofthe DATA BASE PLUS man ual for complete instructions on installing and using the Backup amp Restore Utility If you are scheduling in next year s directory at the same time that you are finishing out the current school year make sure that you backup both directories Part Two The Scheduling Process in Chronological Order Chronological Scheduling 1 Points of Departure The following 3 situations describe points of departure from which you will start your schedul ing process One of the following three situations applies to you SITUATION 1 You have not previously used any of the modules of ADMINISTRATOR S PLUS and are about to schedule for the next school year SITUATION 2 You have been using ADMINISTRATOR S PLUS for the current school year which has just ended You are about to spend part of your summer scheduling for the next school year SITUATION 3 You are using ADMINISTRATOR S PLUS for the current school year and wish to start scheduling for the next school year before the end of the current school year Depending upon your above situation you will get started in one of the following ways Read only the instructions that apply to your situation and then skip to the next chapter CHRONO LOGICAL SCEDULING 2 Preparing To Schedule Chronolical Scheduling Situation 1 You are using Adm
252. te as well as in different colors The grid schedule may also be printed on 5 x 3 inch index cards Both the Line and Grid schedules can be printed on a regular 8 1 2 by 11 piece of paper The information on the top right of the schedules is user defined In other words you may set which four fields you want printed in the top right hand corner of the sched ules In the sample on page xiii of the Appendix the four selected fields are Birth Date Emer Ph Locker and Lock Cmb It is not necessary to use all four fields Moreover schedules may be sorted by any field For example if you choose to print schedules by guidance counselor all of the schedules for the students of one guidance counselor will be printed followed by the schedules of the students for the next guid ance counselor After printing the schedules by guidance counselor they may then be sorted by homeroom to make distribution to students easier 21 Chronolical Scheduling 2 3 4 5 6 7 An asterisk in a block on a grid schedule indicates that two or more courses have been scheduled for the same period In other DI words there is a conflict If the computer schedules a student s entire schedule this conflict could not happen The Schedule Report Writer program may also be used to print student master schedules In student schedules any course that has a grade of W WE or WP as the final grade will not appear This allo
253. ters and labels causes the report to print for only one sibling per family Fixed Length Fields The Fixed Length Fields setting is designed for reports that print data base fields in col umns From the DATA BASE PLUS Address program you may set the maximum num ber of characters that will print for each of the 160 possible data base fields With Fixed Length Fields turned on columnar reports will have enough room to accommodate this maximum character length Therefore the columns will line up evenly Data that is longer than the fixed length will be truncated Data that is shorter than the fixed length will be padded with spaces In other words the data inserted into a report from a particular data base field will take up the same amount of pre defined space for every student no matter how long or short the entry With the fixed length setting off you may line up columns using the Tab Report Writer codes e g T4 25 ASCII When ASCII is checked the window below will appear The path and filename must be entered in the format shown You can either type in or browse for the folder to which you want to export the file When you check Overwrite if a file with the same name exists in the designated export folder the existing file will be overwritten with the new one When Append is selected if a file with the same name exists in the des ignated export folder the new information will be added to the end of the existing file ascii x
254. th a grade level simply choose that grade level again The computer will follow the same random order skipping over those students previously scheduled With Random Scheduling ON you may choose to schedule ndividual students which will be scheduled in the order that you enter their ID numbers However because you are randomly scheduling they will not be scheduled into sections that are at or over their optimum size 9 15 Perform Scheduling Limiting Specific Sections to Certain Grade Levels SCHEDULING PLUS allows you to limit specified sections of the same master course to the grade levels of your choice For example assume that you have three sections of master course 12 Assume that you want two of the sections open to any grade level but that you do not want your grade 9 students to have it last period Using this option you may limit the section meeting last period to grades 10 thorough 12 This means that the Perform Scheduling program will have to schedule grade 9 students into one of the other two sections If you wish to use this option you must turn it on with Specification F LIMIT SECTIONS TO SPECIFIED GRADE LEVELS in the Enter Courses program Doing so will cause the Perform Scheduling program to ignore sections that are not for the appropriate grade level After performing scheduling for the first time Specification F in the Enter Courses program can be changed to NO and you can perform scheduling again Thi
255. the 11th grade schedule and YEAR 2 is the 10th grade schedule etc To add courses to previous years press or click F2 ADD to move into Add Mode After entering a course number that course is immediately entered into the student s schedule You will not be asked to enter a section Instead the computer will be waiting for you to enter the next course If you enter a 3 digit course number there is no need to press ENTER If you have just purchased REPORT CARDS PLUS this is how you can manually add stu dents past courses to their transcripts Once the courses have been added to past years you can switch to the Transcript View and add past grades to these courses Note that schedules for past years are always displayed by course number and never by meeting time This is because past year s schedules do not retain section numbers Change Course Sections Change Study Halls F3 SECT It is very easy to move a student into a new section of a course with this function key With the bar highlight the course whose section you want to change and press or click F3 SECT A list of all of the available sections of the current course will pop up To the left of each section number is an ST if that section is in conflict with a study hall in the student s schedule or a CR if that section is in conflict with a course in the stu dent s schedule If nothing is to the left of the section number then that section will fit A 28 View Change Add D
256. the default for all courses A priority code of 5 is the lowest priority The priority code may optionally be used by the REPORT CARDS PLUS module to determine which students are included DX in honor rolls Please refer to Chapter 8 of the REPORT CARDS PLUS manual for more information Credits Only REPORT CARDS PLUS users need to enter credits Credit values may be entered using up to 5 digits including the decimal point For example 1 75 3 50 and 10 50 are valid entries but 10 675 is not it has six digits including the decimal You may enter 0 or 0 0 for no credit Students will be awarded credits for passing grades found in any columns on their report card defined as credit columns If there is only one credit column they will be awarded full credit for each passing grade However if there is more than one credit column they will be awarded partial credit for full year courses and full credit for semester or quarter courses For example assume that you are a semester school with your first semester grade and second semester grade being your two columns that are worth credit Assume that MATH is a full year course worth 5 credits and JOURNALISM is a semester 1 half year course worth 2 5 credits Passing grades for each of these courses in the first semes ter column will be awarded 2 5 credits 2 19 Enter Courses Weight Only REPORT CARDS PLUS users need to enter weight The weight factor is used in
257. the vast majority ofthe time you will be using it to perform a handful of standard tasks Report Writer tasks are nothing more than a set of specifications used to customize the parameters and information included on a report The pre set tasks are listed on the first screen you encounter after you open the Scheduling Report Writer Administrator s Plus TASK SCHEDULING REPORT WRITER PRINT LINE amp GRID SCHEDULES 8 x 11 blank pape LINE SCHEDULE ONLY 8 x 11 blank paper LINE SCHEDULE ONLY 8 x 5 inch cards LINE SCHEDULE ONLY 5 x 3 inch cards GRID SCHEDULE ONLY 8 x 11 blank paper GRID SCHEDULE ONLY 8 x 5 inch cards GRID SCHEDULE ONLY 5 x 3 inch cards MASTER STUDENT SCHEDUL MASTER STUDENT SCHEDULE WITH GRADES MASTER SCHEDULE OF REQUESTS PARTIAL SCHEDULE REPORT STAFF LINE amp GRID SCHEDULES 8 x 11 STAFF LINE SCHEDULES 8 x 11 STAFF LINE SCHEDULES 8 x 5 cards In order to perform one of these tasks you need to do the following 1 Highlight the task you want to perform the various tasks will be discussed later in this section and click the Select button or press ENTER Scheduling Report Writer 2 This will present you with the first of three specification screens E specifications Schedule Report writer OOO SPECIFICATION SCREEN 1 OF 3 SCHEDULE REPORT WRITER Page 1 1 CURRENT TASK Line amp Grid Schedules 8x 11 da 2 ACTIVE LETTER REPORT Line amp Grid 8x 11 Rep 001 nis 3 HEADER
258. ther you want to produce the Standard or Course by Course Conflict Matrix Each option is described below Standard Matrix The Standard Matrix is a grid matrix which is printed in strips Each strip of the Standard Matrix contains all of the master courses that you have selected running down the side and up to 18 master courses across the top To create a matrix of all of your master courses multiple strips should be taped side by side The Standard Matrix shows pairs of courses that individual students have requested For example the matrix on page vii of the appen dix shows that four students have requested both course 13 and course 23 If you are only going to have one section of each course and if you schedule them to meet during the same period you are guaranteed of four conflicts By finding the zeros on this matrix you can determine that you will not create a conflict by scheduling the pair of courses to meet at the same time Conflict Matrix Course by Course Matrix The Course by Course Matrix prints name of each master course along with the number of requests by grade level Below the course name is a list of the other master courses with which a potential conflict may occur A potential conflict is when a student requests two courses that if scheduled during the same meeting time would create a conflict in his or her schedule This would cause the student to have to drop one of the two courses The total number of stude
259. time system works and how to set up your school s block schedule The Customize SC program is also used to enter the meeting times for each period block as well as the day of the week headings as they will appear on students block schedules 2 Use the second program Enter Courses to either construct your course master list for the first time or to modify last year s course master list A sample course master list is shown on page i ofthe Appendix of this manual A course master list is a list of all of the courses taught in your school which will later be broken down into one or more sections Complete instructions for constructing your course master list are con tained in the chapter of this manual entitled ENTER COURSES Course Master List However here are some additional notes a If you are entering your course master list for the first time you must estimate the Optimum Size that you will need for each section of the course Note that you may have up to 250 students in each section After later obtaining tallies of how many students have signed up for each master course the optimum sizes may be adjusted b If you offer semester courses that meet both semesters and that must be taken in a certain order you must create a different master course for each section For example assume that MUSIC I and MUSIC II are semester courses that are offered both first and second semesters If some students are going to sign up for bot
260. tion those bubbles will not be used unless you are using the scanner to enter students already completed schedules into the computer i e the sections have already been created You may chose to enter schedules into the computer this way if you have used arena scheduling or scheduled in some other manner besides using SCHEDULING PLUS When the computer comes to the first completely blank rectangle x it will stop reading the form Consequently do not accidentally leave a blank rectangle between two rectangles containing requests Also a 2 pencil must be used and stray marks should be avoided 5 Use the Enter Course Requests program to enter students requests into the com puter either manually from the course request forms or with a scanner using scan ner forms Note that the View Change Add Drop program may also be used to enter course requests manually 6 Use the Print Request Forms program to print course request verification forms which may then be checked by guidance counselors and parents A sample verifica tion form is on page iv of the Appendix These forms will contain the names and credits for each course a student has requested as well as the student s total credits as of the last time career credits and GPAs were updated Chronolical Scheduling 7 8 9 Use the Enter Course Requests or the View Change Add Drop program to make any necessary adjustments in students course selections Use the
261. to look at or change the many specifications associated with this program A detailed description of each specification begins on page 2 5 OPTION 3 NEW MASTER amp SECTION LIST FILES Use this option to completely erase both your course Master and Section list files The next time that you select Option 1 new empty ones will be created You will use this option only under extremely rare circumstances because you will most likely use the same course master list from year to year It is easy to modify your existing course master list by adding new courses and edit ing any course information that will change in the new school year Do not delete courses that are no longer offered if they are still in students transcripts If you want to create a brand new section list use the next option OPTION 4 NEW SECTION LIST FILE ONLY Use this option to completely erase only your course section file The next time that you select Option 1 anew empty one will be created At the beginning of each subsequent school year you will most likely want to use this option to totally delete your old course section file and create a new one This is a different situation than with your Course Master File which you will keep from year to year and modify as needed In your Section file there will usually be too many changes from year to year to bother modifying your old one Instead just make a new one each year In an extremely small school without too
262. to set how you 2 13 Enter Courses want the lookup list to be sorted For example typing a 1 will bring up the following screen showing course 1 as UNUSED E View Edit Courses And Sections loj xj Course 001 Concepts Standards Course Name UNUSED Description Level zum Department lt 0 to 9 gt sec ID Teacher Meeting Time Crs Len Room SG EG Size Rec Optimum Section Size lolo lab Course Length lt QiS A gt Priority lt 0 to 5 gt 0 High AL il a ENTER MASTER COURSE NUMBER OR NAME i SECTIONS PRESS F2 TO ENTER OR EDIT SECTIONS FS MAA A EDIT PREV NEXT LOOKUP PRINT 2 14 Enter Courses A N To enter information about your new course 1 press or click F3 EDIT to put you into EDIT mode Alternately pressing the UP arrow key is a shortcut method of entering the EDIT mode As soon as you are in the edit mode the cursor will be in the COURSE NAME field and the defaults that you set in the specifications screen will appear in some of the other fields E View Edit Courses And Sections Course 001 Concepts Standards Course Name Description Level Department lt 0 to 9 gt GPA Factor HELP ON FIELD COURSE NAME Optimum Section Size lol Lolo Course Length lt Q SIA gt ul T m Priority lt 0 to 5 gt 0 High 0 Lele E
263. to transfer students from the larger section to the smaller section 9 12 Perform Scheduling until either the students have been transferred the section sizes are even or an attempt has been made to transfer each of the students in the larger section If the computer is unable to transfer any students it will look for the reasons why It will then try to transfer students in other courses that will allow it to transfer a student from the larger section of French I to the smaller section of French I If nothing works unless Random Scheduling is ON it will schedule the original stu dent into the larger section and go over its optimum size The printout will tell you how many students were scheduled into sections over their optimum size and who they were If the only section into which a student can fit already has 250 students and if shuffling does not work the student s course request will be dropped if Partial Scheduling is used or student will not be scheduled if Partial Scheduling is not used The log will show that the section was full with 250 students If there is no leeway in your section sizes shuffling will almost certainly take place for each sec tion which will increase the time it takes to Perform Scheduling Even when shuffling is used students will not be removed from DI any of their pre scheduled or locked sections If you choose to Perform Scheduling for ALL GRADES from the Perform Scheduling main menu se
264. top and bottom margins by typing a value in the corresponding boxes O Printer Clicking Printer brings you to the printer setup menu Printer Setup Menu From the Printer Setup menu you may change the default printer for the report This menu also displays the printer s status type and network path Click Properties to change options that are specific to the type of printer you have such as paper source and duplex ing features Printer 0 Name MREDSOFT2 HP8100_0 z Properties O Status Ready Type HP LaserJet 8000 Series PS Where MREDSOFT2HP8100_0 Comment Network DK Cancel C 46 Scheduling Report Writer Printer Setup Menu O Name Displays the name ofthe printer currently set to print thereport Change printers by clicking on the drop down arrow Tl to the right of the printer name and selecting a new printer name from the list Status Indicates whether or not the printer is busy paused or is ready to print Type Displays the brand and model number of the currently selected printer O Where Names the line printer port or network path to the selected printer O Properties Activates the selected printer s Properties menu see Printer Proper ties below Printer Properties The printer Properties menu varies depending on the brand and model of your printer You can access a printer s Properties menu from the Windows Printers folder or by click ing on the Pro
265. tudent s transcript either with the Transcript View of this program or with the Enter Grades program that student will not actually be dropped from the roster Consequently the student will still be included in class size counts and on data entry forms You must use this option to remove a student from a course section roster A 31 View Change Add Drop Remove from Transcript The student will be removed from the course section roster and all references to this course and section will be removed from the student s schedule If grades have been entered for this section you will be given an additional warning alerting you to this fact so that you may change your mind Unschedule Leave Course Request The student will be removed from the course transcript The section will be removed leav ing behind the course number SCHEDULING PLUS may then be used to schedule the student into a new section Remove all Courses from the Transcript SHIFT F8 This option will quickly remove all course requests sections and study halls from a stu dent s transcript for the current year After pressing the SHIFT F8 key combination you will be given a warning and an opportunity to change your mind As sections are removed from the student s schedule the student will also be removed from any applicable rosters If you are printing Drop Forms a separate Drop Form will be printed for each course This option may also be used to remove all entrie
266. u 17 GR Student s Grade Level 2 digits SF Search Field TF Sort Field SFC Search Field s and Criteria DATE Current Date T Tab Code LFOFF Line Feed Off Turns off the printer s line feed so that the next line can be an underline If you do not turn it back on again the printer will stay at the same line LFON Line Feed On Turns the printer s line feed on again after it has been turned off by LFOFF LPI X Lines Per Inch The Lines per Inch code determines the number of lines per vertical inch This code was added to the report writer so that certain portions of a report could have a fixed Lines Per Inch setting regardless of the font height As a result users have a wider range of font options to choose from when generating reports on pre printed forms Scheduling Report Writer Essentially the Lines Per Inch code causes large print to cram together and smaller print to expand in order to adhere to the lines per inch setting X represents the lines per inch in character spaces It may be replaced with a 1 through 10 with 10 being the most crammed When there is no Lines Per Inch code present or when the code reads LPI 0 the lines per inch is determined by the size of the font PGSTART Page Start PGEND Page End All the lines between the PGSTART and PGEND codes make up a Page Header The Page Header prints at the top of every page of a report Page Headers are used on lists that DO N
267. u are now ready to schedule grade 9 You should select Shuffle only within Grade Level so that the schedules of students in grades 10 12 will not be changed Choosing No Shuffling will cause no shuffling to occur This option should be used for all subse quent scheduling after students schedules have been printed such as when individual students are scheduled during the school year 9 14 Perform Scheduling If you have selected a particular grade level to schedule you will next see this menu Administrator s Plus Odyssey x SCHEDULE WHICH STUDENTS ACTUAL SCHEDULING students not partially scheduled SHUFFLE ENTIRE SCHOOL 1 All students 2 Individual students 3 iNterval of students 4 Students matching a criteria o eee amp Choosing All Students causes all students to be scheduled Choosing Individual Students allows you to enter the ID numbers of only those students you want scheduled The third option Inter val Of Students allows you to enter the starting and ending ID numbers of the students you want scheduled The nterval option is normally used to resume scheduling a grade level where you left off after the scheduling process has been interrupted for some reason Students Matching a Criteria allows you to schedule only those students meeting the data base criteria of your choice With Random Scheduling ON you will not see the Interval of Students option If you wish to continue wi
268. ual course request form on iii of the appen dix the scanner course request form on 1i of the appendix and the course request verification form on iv of the appendix The manual request form and the course request verification form are essentially the same form If no course requests have been entered for a student a blank copy of the form on page ii will be produced After course requests have been entered for a student the verification form shown on page iv will be produced The Print Course Request Forms specifications screen shown below is accessed from the main menu It is used to define the parameters of the report including the type of form which stu dents and the type of information to include Specifications Print Course Request Forms 10 xj SPECIFICATIONS PRINT COURSE REQUEST FORMS 2 PRINT PREY CREDITS ON MANUAL FORMS Yes C No 3 PRINT PROJ CREDITS ON MANUAL FORMS Yes C No 4 START GRADE FOR ALL GRADES orde9 5 END GRADE FOR ALL GRADES Grade 12 6 INCLUDE BLANK SEARCH SORT CATS Include C Do NOT Include 7 INCLUDE ACTIVE INACTIVE STUDENTS Active Students Only 9 OPTIONAL FIELD 2 BIRTH DATE H A OPTIONAL FIELD 3 HOMEROOM EN B NO OF CRSES TO BE PRINTED IN BLANK FORM Sif 4 Page Setup ENTER SPECIFICATION TO CHANGE SPECIFICATION 1 SCANNER OR MANUAL ENTRY FORMS Use this specification to choose between printing SCANNER forms or MANUAL forms The man
269. ual forms are also used to verify course requests 3 1 Print Request Forms SPECIFICATION 2 PRINT PREVIOUS CREDITS ON MANUAL FORMS If set to YES then students career credits as of when the printing takes place will be printed on manual forms SPECIFICATION 3 PRINT PROJECTED CREDITS ON MANUAL FORMS If set to YES then the possible credits will be printed for each course as well as their total at the bottom of the page SPECIFICATION 4 START GRADE FOR ALL GRADES SPECIFICATION 5 END GRADE FOR ALL GRADES If you select the ALL GRADES option from the main menu instead of a single grade level only the grade levels in this range will have request forms printed SPECIFICATION 6 INCLUDE BLANK SEARCH SORT CATS The Print Course Request Forms print menu gives you the option to sort students based on a data base field entry When performing a sort including ALL CATEGORIES you can choose to exclude or include students who have no entry or a blank field in the selected search category Choosing INCLUDE causes a separate category to be printed for all students with no entry in the selected search field Choosing DO NOT INCLUDE causes these students to be omitted from the report SPECIFICATION 7 INCLUDE ACTIVE INACTIVE STUDENTS This specification allows you to choose which students to include when scan forms are printed Choose from ACTIVE STUDENTS ONLY ACTIVE amp INACTIVE STUDENTS or INACTIVE STUDENT
270. uld receive half of the A 40 View Change Add Drop possible total credit and that the course should count for half of what it normally does toward the GPA calculation Administrator s Plus x BLANK U CREDITS CREDITS CREDITS CREDITS CREDITS CREDITS CREDITS CREDITS CREDITS CREDITS CREDITS CREDITS CREDIT ALWAYS 1 2 3 4 5 6 7 8 9 A B C su A 41 View Change Add Drop A 42 B Data Entry Forms USES e Print course section rosters e Print enrollment reports sorted by teacher Data Entry Forms Section Rosters amp Enrollment Reports This program is also used in REPORT CARDS PLUS to print manual or scanner grade entry forms as well as grade distribution reports However SCHEDULING PLUS users will use it primarily for printing course section rosters and teacher enrollment reports A sample course section roster is on page xx of the appendix while a sample teacher enrollment report is on page xxi of the appendix The main menu allows you to choose the report of your choice Administrator s Plus Odyssey xi PRINT ENTRY FORMS ROSTERS amp MORE 1 Manual grade entry forms 2 Scanner grade entry forms 3 grade Verification forms 5 grade Distribution report 6 Comment distribution report 7 eNrollment report by teacher 8 master course and section Lists 9 End program o fe te ie C Cc 2 c From this menu Option 4 produce course
271. ules for all students have been created A 20 View Change Add Drop Schedule View Adding and Dropping The Schedule View is used to view students schedules as well as to perform adds and drops Course requests sections and study halls may be added to or removed from students schedules all from the same screen Note that a course request is defined as a course number without a section Students schedules may be viewed with courses arranged by meeting time or by course number as defined by Specification 8 HOW TO SORT SCHEDULES The following schedule dis plays courses arranged by meeting time OP SZ is the optimum size of each section and CR SZ is the current size lolx CTE A Specifications AddiDrop Log Batch Options Grid Schedule Shift F10 Speed Schedule Alt F7 CRSISC CRS NAME QTR TIME TEACHER ROOM CRDTS OP SZ CR SZ 1 519 02 Art Wksp 51 B12345 Stearns Laura 132 0 50 20 12 B 2 1721 06 Vd Pro lab 52 B12345 Tarr May 206 0 50 16 8 4 3 1519 02 Stainglass 1 C12345 Stearns Laura 132 0 50 12 9 4 1142 01 Comp Lab 2 012345 Christensen P 203 0 50 12 4 5 141 04 Computer 1 S 1 D12345 Christensen P 203 0 50 12 7 6 709 06 Word Pros 52 D12345 McInnis Kenne 202 0 50 18 14 7 1341 03 Prob Democ 51 E12345 Raymond John 215 0 50 30 g 8 336 01 Sociology 2 E12345 Hughes Pen 213 0 50 30 12 9 930111 Lunch Std
272. uling a section and choosing to leave the course number in students transcripts as a request will be useful if you want to add another section of a course after you have fin ished scheduling or if you want to change the optimum size of course in order to try to obtain a better balance of section sizes Use this option to unschedule students from all of the sections of that course leaving the course number in their transcripts as a request After modifying your SECTION LIST use the Perform Scheduling program to resched ule students into that course Use the DO NOT SHUFFLE option in the Perform Sched uling program so that those students who have the request for this course in their transcript will be re scheduled without touching the rest of their courses BLOCK COPY SHIFT F9 This function key does not appear at the bottom of the screen Pressing SHIFT F9 allows you to copy the current student s schedule or course requests to other students in his or her grade level Specification 1 on the More Specifications screen determines which stu dents will receive the new schedule For instance if you set this specification to HOME ROOM then all students with the same homeroom as the current student will receive the current student s schedule after having their old schedules erased View Change Add Drop The Block Copy feature will erase any existing courses and grades of the students meeting the Block Copy field criteria Conse quentl
273. ulus Geometry Geometry Algebra 1 Algebra 1 H Jr Eng H Jr Eng So English So English Algebra 2 Algebra 2 H Biology H Biology Chemistry Chemistry Sr Eng 1 2 Sr Eng 1 2 Jr Eng 1 2 Jr Eng 1 2 Gen Math Gen Math Int Comput Int Corput MusicDrama MusicDrama 2002 2003 SCHED EXCL PERIODS PERIODS BDEF 0074540454754 30902035940 53005357530 y 060 je Step Eight TEACHER Howard Pa Levin Fay White Jim Dow Joe Smith Ros Edwards B Nun Nancy Dow Joe Durrell J McHugh Be Fancher K Miller Fr Durrell J Edwards B Carter St White Jim White Jim McHugh Be McHugh Be Canavan D Canavan D Canavan D Elias Jan Christense Walters J McMann Da Crockett Smith Ros Smith Ros Wate Tom Wate Tom Green Man Green Man PRINT THE TRIAL SCHEDULE SCHEDULING PLUS will suggest the best meeting times for your sections based on stu dents course requests In this example the fixed singleton singletons and doubletons have been entered into the Build Master Schedule program For each section the suggested period appears under the heading SCHED PEREIODS 1X PREBN NY Din ANNAN E WMO ADVYWYNNOAHVWYONHHOWTONAHN OOOOHrH r DDiaia 05 19 2002 CONF 00000000000 00000000000000000000000 REDIKER HIGH SCHOOL 06 11 2002 COURSE SECTION LIST BY COURSEISECTION NUMBER HAME sc TEACHER ROOM TOE CTR CRDTS Wr GPA OPT SZ Reading 001 01 Levin Faye E12345 E
274. upper left corner With this specification set to NO the parent name is omitted SPECIFICATION D PRINT WITHDRAWN COURSES ON SCHED With this specification set to YES withdrawn courses will be included on printed schedules Otherwise they will be omitted SPECIFICATION E NEXT PREV ORDER These specification allows you to access student records alphabetically or in record order when using the F4 PREV or F5 NEXT options A 13 View Change Add Drop View Change Add Drop The Main Screen This section describes the MAIN MENU which allows you to view edit and print students schedules In addition the View Change Add Drop screen includes options such as mass copy ing students from one section to another mass dropping all students from a section and mass unscheduling all students from a section Each option available on the View Change Add Drop screen is described below lolx CT A a Specifications Add Drop Log Batch Options Grid Schedule Shift F10 Speed Schedule Alt F7 CRSISC CRS NAME QTR TIME TEACHER ROOM CRDTS OP SZ CR SZ 1 151902 Art Wksp 51 B12345 Stearns Laura 132 0 50 20 12 B 2 1721 06 Vd Pro lab 2 B12345 Tarr May 206 0 50 16 8 EE 3 1519 02 Stainglass 51 2012345 Stearns Laura 132 0 50 12 9 4 1142 01 Comp Lab 2 012345 Christensen P 203 0 50 12 4 5 141 04 Computer 1 1 D12345 Christensen
275. use another course not to be able to be scheduled If one section of a course has a meeting time that is outside the block rotation that you entered in the Print Request Forms program the partial schedule report will not print the data for any sec tions of the course For example assume that you have entered in your block rotation that blocks A through H meet every day Also assume that you have entered that one section of English 161 meets I block Because I block is outside of your entered block rotation the following message would be printed in the partial schedule report for English 161 161 English 12 ALL A section has a meeting time beyond your entered block rotation If you have a course such as LUNCH with many sections meeting during one or two blocks you may wish to omit it from the Partial Scheduling report Normally the partial schedule report would print a line for each section meeting during a particular period If I lunch has 20 sections meeting during D block the Partial Scheduling report would print 20 lines each time it comes to that section of LUNCH You can accomplish this by temporarily set ting the meeting time of only one section of LUNCH outside the parameters of your rotation C 66 D Unassigned Lists USES e Print lists of unassigned students for each block e Print a tally form of how many students are unas signed to each block Unassigned Lists Introduct
276. ut having to edit the body of a report If you require more extensive modifi cations of reports later sections explain how to modify the report itself Specification 8 PRINT PRIOR CREDITS allows you to omit the printing of students previ ously earned credits at the bottom of line schedules Specification 9 PRINT PROJECTED CREDITS allows you to omit the printing of students projected credits at the bottom of line schedules as well as the credit column Specification A PRINT COURSE LEVEL allows you to print the level for each course on the line schedule A level may be entered for each course using the View Edit Courses amp Sections screen in the Enter Courses program The level essentially increases the course name from 10 to 14 characters If you choose to print the level the 10 character course name will be printed fol lowed by a space and the three character level For example the line schedule could show CHEMISTRY AP SPECIFICATION B GRID SCH Include which sections This specification does the same thing as specification 7 except that it only applies to grid sched ules Because only one course at a time may be printed for a single period in the grid schedule choosing to print ALL SECTIONS when you have semester courses will cause many asterisks to be printed indicating that there is more than one course meeting in a single period Scheduling Report Writer SPECIFICATION C GRID SCH Print per
277. ve sections of 21 students each In each case a little leeway has been included In the first case each section will end up with between 24 and 26 students while in the second example each section will contain between 19 and 21 students If you fail to give the computer a little leeway in sizes the time for the scheduling process may be increased as each course will probably have to be shuffled in order to get your final sizes exactly even Shuffling is explained in the chapter on the Per form Scheduling Program Using the Build Master Schedule program enter your fixed singletons singletons doubletons tripletons etc A singleton is a course with one section a doubleton a course with two sections You may optionally enter who teaches each section and any periods in which you do not want the section scheduled When building your schedule enter courses for only one semester or quarter at atime Most semester courses are paired so that when you find out the meeting time in the first semester for the first course in the pair you will know to use the same meeting time in the second semester for the second half of the pair Similarly if you have some courses that do not meet every day such as a pair of courses that meets MWF and T Th only enter one of the pair The schedule builder will sug gest one period for each section and not a portion ofthe week It is also suggested not to enter gym PE After the schedule has been built and
278. ws you to print updated schedules for students during the year without including courses from which they have been withdrawn Withdrawn courses however will appear on report cards and transcripts The Final grade col umn is the right most report card column that has been defined as a semester or final grade Use the Schedule Report Writer program to print the same type of schedules for your staff members as well as room schedules These include staff and room master schedules Use the Data Entry Forms program to print course section rosters for each section Use the Unassigned Lists program to print a list of all of the unassigned students by period See the sample on page xv of the Appendix If you use quarter or semester courses you will need to make a different set of lists for each quarter This program will also give you a tally sheet of how many unassigned students you have during each block of each marking period If you wish the computer to produce a list of how many unassigned periods each stu dent has and to automatically schedule students into study halls purchase the STUDY HALL SCHEDULER from Rediker Software Note that the STUDY HALL SCHEDULER allows each student to be scheduled into up to 30 study hall sections in addition to their limit of 80 course sections 22 Chronological Scheduling 8 After successfully scheduling your school make a backup of the entire year that you are using for scheduling 9 I
279. y ALL F12345 Staff 136 0 00 50 14 10 1127 01 Bas Alg 2 ALL 612345 Walters Dougl 221 1 00 30 14 MAA r U Fr U rs A O Gore EXIT 7 ADD SECT PREV NEXT LOOKUP The upper right hand corner shows that this is the schedule for YEAR 0 which is the current year To view this student s schedule for last year which is YEAR 1 press the MINUS key one time To see this student s grade 10 schedule which is year 2 press the MINUS key again To move forward through the years use the PLUS key A 21 View Change Add Drop The following is a list of available function keys and their functions Adding Course Requests Sections amp Study Halls F2 ADD Use the this key to enter into the Add Mode from which you may add new course requests sections or study halls to students schedules COURSE REQUESTS A course request is defined as a course number without a sec tion You can later use SCHEDULING PLUS to schedule the student into the best section SECTION A section is defined as a course number and section When a student is entered into a section besides putting the section into the student s schedule the student is also entered into the roster for the section A separate file on the hard drive keeps track of who is in each section so that rosters can be quickly printed In certain instances the data will be different in each place For example a student may be withdrawn at your instruc tions from the file containin
280. y it is important that you verify that the transcript records of these students does not contain data before performing the Block Copy If you want to use this option to block schedule your students you need to do the follow ing e Select a representative student from each block and schedule her e Use the Batch Entry option of the Address program in DATA BASE PLUS to batch enter the same data into a field for all students who make up the block It does not matter what data or what field you choose as long as all and only the students in that block have that data in that field If all the students in a block are also in the same homeroom then you can simply use the homeroom field Otherwise you should select a different data base field For instance you could pick an unused field and batch enter the last name of your representative student into that field for all students who make up that block When you batch enter choose to do it for individual students and simply type in their ID num bers Do this for all the blocks e Make sure that Specification 1 on the More Specifications screen is set to the field you have chosen It defaults to the HOMEROOM field e Press SHIFT F9 and follow the on screen prompts DELETE ALL COURSES SHIFT F8 Selecting DELETE ALL COURSES or pressing SHIFT F8 will cause all courses in cur rently selected student s schedule to be deleted If you choose this option there will be no record of thes
281. your range to 0 to 999 SPECIFICATION B C START END STAFF FOR SECTION PRINTOUTS Only sections taught by staff members whose ID numbers fall in this range will be included when printing course section lists Use these specifications to only include those sections taught by one staff member The lookup window lists your staff members in numerical order To enter the last staff member press the END key to quickly move to the end of the list and then press ENTER 2 6 Enter Courses SPECIFICATION D PRINT SECTIONS MEETING WHEN This specification allows you limit your section list printout to only those sections meeting during a designated quarter or semester To print all sections make sure that this specification is set to ALL SECTIONS SPECIFICATION FE USE TEXTS COSTS 8 FEES Use this specification to indicate that you wish to enter a text book name its cost and any other fees for each master course This information as well as the total amount that students owe the school will be printed on students schedules The first time that you use this option a file called TEXT will be set up to store this information You may turn this setting on and off without losing any entered texts costs and fees With the setting off the following will happen e You will not be asked to enter texts costs and fees for new master courses that you enter nor will old entries appear on the screen e Texts costs and fees will
282. ze SC meeting times and day of the week headings for each alternate block rotation you create The grid schedule below shows an example of how your high school schedule may look DAY 1 DAY 2 DAY 3 DAY 4 DAY 5 DAY 6 DAY 7 7 55 9 00 Al 214 Gl F2 E3 D4 144 cs 221 B6 233 02 012 01 312 01 213 02 a 117 05 141 05 Chemistry Fr Eng a St a Earth Sci Algebra 11 un 1 9 05 10 10 B1 132 214 F3 DS 144 221 233 02 213 02 atoves 117 05 Stainglass Chemistry Fr Eng Soc St A Earth Sci Algebra 1A 10 15 11 20 C1 221 B2 132 214 G3 F4 D6 144 117 05 518 01 253702 012 01 312 01 aan do Algebra 14 ELSE Chemistry RE Fr Eng a St A Earth Sci 11 25 12 30 D1 144 221 B3 132 214 FS 11708 si8 01 299 02 219 02 PE et 1A A Chemistry a Fr Eng Soc St A Earth Sci 1 00 2 05 El 144 221 B4 132 214 G5 F6 213 02 polos os 518 01 ada 012 01 312 01 Earth Sci P E Algebra 1i Stainglass Chemistry Col Fr Eng Soc St A 2 10 3 05 F1 E2 D3 144 c4 221 BS 132 46 214 G6 312 01 213 02 810 05 117 05 518 01 233 02 012 01 Soc St A Earth Sci P E Algebra 14 Stainglass Chemistry Col Fr Eng The Build Master Schedule program will always use block rotation 1 when creating the sched ule and assigning students to sections Therefore when you create alternate block rotations you should enter the maximum number of periods that may meet during each rotation day into Block Rotation 1 In the above example Block Rotation 1 would be set up as follows E Enter

Scheduling Plus Manual

Contents

Download Pdf Manuals

Related Search

Related Contents