User Manual
Contents
1. Dots Bold Large Small Italian Character Dots Bold x14 X15 tr Portuguese Character Dots Bold Large Numeric xil Code d2 2 digits setting of YEAR Code d6 and D7 AM PM setting of HOUR Code d8 to dc Number digits depend on the settings Character Dots Bold 9 7 6 Lage Small 25 Cautions This machine is for indoor use only Do not install outdoors or where it may be exposed to rain Keep away from heat radiators air ducts moisture and mechanical shock vibration Always plug the machine into the correct power source Do not allow any liquid or solid objects to fall onto into the machine If machine malfunctions is damaged in any matter or has a damaged cord or plug do not operate Return to an authorized service facility or examination repair or adjustment If machine malfunctions unplug it immediately Do not operate until checked by authorized service facility Place the SP 250 near an easily accessible outlet for plug in Specifications Power Rating 110 120V refer to label of each machine 216 0 2 Amps 6 5 x 5 x 7 1 in3 Dx W x 15 5318 x18 emi Weight 5 5 lbs 2 5 kg Appropriate Temperature Range 32 F 104 F 0 C 40 C Con2. P iE ande ee end sinant in qp pu it ipe RT RM RN 2 P Po NETTE T iR 4 2 Set the Print Pattern Press the SELECT button repeatedly until the corresponds to the PRINT PATTERN on the setting panel nN Use the buttons to choose Year Digit Options Print pattern Year Digit Options Print Example wT 15 2 Digits JAN 31 06 10 00 Gn 2 4Digits JAN 31 2006 10 00 3 Press SET to confirm 4 Use the buttons to choose Type of Minute Type of Minute Print Example Print pattern 1 20 Min 5 100 Min JAN 31 2006 10 15 Cee amp 1 10 Min JAN 31 2006 10 1 5 Use the buttons to choose Leading Zero Print pattern Leading Zero Print Example AN ZERO disabled IAN 1 3 00 e c ZERO enabled JAN 01 03 00 6 Press SET to confirm 7 When finished press SET again 1 60 Min JAN 31 2006 10 10 2 lz 1 100 N 31 2006 10 17 1 1 TES a ES 4 3 Set the Pre programmed Comments 1 Press the SELECT button repeatedly until the corresponds to the COMMENT on the setting panel 2 Use the buttons to choose your comment options RCVD Received SENT JAN 31 06 RCVD JAN 31 06 SENT JAN 31 06 IN JAN 31 06 OUT JAN 31 06 CFMD JAN 31 06 FILED JAN 31 06 PAID JAN 31 06 USED VOID JAN 31 06 VO
3. Comment Lemment NT t 1 27 Gaal 16 17 How to Correct Customized Comments Use the code chart below to make changes such as deleting a character or inserting a line Code Meaning 90 Null Ol Space F8 Insert Character F9 Delete Character FA Insert Line ER Fb Delete Line FC Exchange Line 1102 _ Fs Exchange Line 2103 FE Exchange Line to 3 _ FF Delete All Reset To return all settings to the factory defaults use a pointed object such as a pencil to push the Reset switch located on the back of the machine NOTE Pressing the Reset switch will delete all custom settings and revert to factory default settings To enter new settings please refer to settings sections of this guide Reset Switch Replace the Ribbon Cassette Ne Using the key unlock the cover and remove the ribbon cassette Hold the ribbon cassette by its tab and pull straight out Turn the knob of the new cassette in the direction of the arrow clockwise to tighten the ribbon Place the cassette into the SP 250 as illustrated below The ribbon will snap into position Hint Turning the knob on the ribbon cassette may make installation easier Turn the cassette knob in the direction of the arrow to tighten the ribbon Replace the cover and lock with key 18
4. Do not modify this machine Modifications may cause fire and or electrical shock Disconnect the plug from the outlet immediately and contact your dealer for service matter including metal water or any other liquid enters the machine Further use mny in fire or electric shock Do not plug or unplug the machine with a wet hand which may result in electric shock Caution Do not place the machine on an uneven or tilted surface which may cause the machine to drop or fall resulting in injuries Do not place water filled containers or metal objects on top of machine Spilled water or metallic object slipping inside the machine may cause a fire or shock hazard Do not install the machine in a humid or dusty environment which may cause fire or electric shock Do not place the machine near a kitchen counter or humidifier The oil smoke or steam in these areas may present a fire or shock hazard Do not yank the power cord plug from the outlet which may damage the cord and lead to potential fire or electric shock Remove the line cord plug from the outlet before transferring the machine Failure to do so may damage the cord and lead to potential fire or electric shock Do not touch the printer head which may cause burns Insert the power plug as far as it will go Improper plug insertion may lead to fire or shock hazard Do not insert or drop any time card other than
5. Install the Optional NiCad Battery C Troubieshootin 1 Using the key unlock the cover and remove the NiCad battery 2 Insert the battery connector into the compartment connector Number Code Explanation 3 Replace the cover and lock with key E 03 Cannot print The printer head motor or i the sensor does not operate properly E 04 Cannot print The printer motor or home e position sensor is not malfunctioning E 05 The card is not inserted in the Time Stamp properly let let del leri nite LL HEEL ELE ELE LLL HH ELE HH HH EE HEBEL LL LL BE HE TEAN Replacing the battery incorrectly may cause risk of explosion Replace only with the same or equivalent battery type recommended by Icon Time Systems Dispose of used batteries according to the manufacturer s instructions 20 21 Character wlalNiolo Year Month Date DOW A B c D E F G H J K L N HH MM HH MM SS Number Number Number pec Number Number 4 x1 lt cjja a Code 26 2 digits setting of YEAR Code 2A 2b AM PM setting of HOUR Code 2C to 30 Number digits depend on the settings 2 3 Large Character Character Character N lojo Character x4 X5
6. 7 6 2 S x10 11 x12 x13 x15 Month s Date DOW Number Number Number Number Number 1 amp Ix lt zajr xje zjom mjo 2 x3 Code 6F 2 digits setting of YEAR Code 73 and 74 AM PM setting of HOUR Code 75 to 79 Number digits depend on the settings 22 Small Character Character Character Character or HH MM SS HMM __ Number Number Number Number Number xi 2 x3 4 mT x i irjo nim c o x5 RS x 8 M f N o m RS 3 x9 lt lt English Character Language specific Character Dots Bold Spanish e X9 0 p x11 X12 X13 x14 x15 Character a EURO Dots Bold 91717 8 Large 71716 7 1 Small 7 615 6 German x13 x Character Dots 8 Bold French
7. Print Example Print Order Options Print Example 1 M D H Min JAN311000 16 DMYC_ 31 JAN 06 SENT 2 D M H Min 31 JAN 10 00 17 Y M D C 06 JAN 31 SENT 2 M D YH Min JAN31 0610 00 18 CD H Min SENT 31 10 00 4 D M YH Min 31JAN 061000 19 NM D Y 5 YM D H Min 06JAN311000 20 ND M Y 000123 31 JAN 06 6 YM D H MinS 06JAN311000 00 21 N YM D 000123 06 JAN 31 7 D H Min 311000 22 MDYN JAN 31 06 000123 8 DOWD H Min _ FR 31 10 00 23 DM YN 31 JAN 06 000123 9 YMD 06 31 JMD JAN 31 DOWD M Y FR 31 JAN 06 12 C M D Y SENT JAN 31 06 C D M Y SENT 31 JAN 06 SENT 06 JAN 31 JAN3I O6SENT N D H Min N M D H Min 27 N Y M D H Min 28 N Y M D H Min S 29 N Customized Comments 06 JAN 31 000123 000123 31 10 00 123 JAN 31 10 00 123 06 JAN 31 10 00 123 06 JAN 31 10 00 00 Ref P15 A Advanced Features e 4 1 Set the 12 24 Hour Format 1 Press the SELECT button repeatedly until the A corresponds to the HOUR on the setting panel 2 Use the buttons to select the number 1 for 12 hour mode or 2 for 24 hour mode Tour a NTs X Ee Hour Format Options Display PM 3 00 24 hour 3 Press SET to confirm 4 When finished press SET again
8. ID Original JAN 31 06 APR D Approved JAN 31 06 APR D JAN 31 06 CMPL D CMPL D Completed OUT CFMD Confirmed 3 Press SET to confirm 4 After you finish setting press the SET button once again 4 4 Set the Language 1 Press the SELECT button repeatedly until the A corresponds to the LANGUAGE on the setting panel 2 Use the buttons to choose your printing language Language Language 4 A e Jeane at Print Example Print Language Options TH 25 DEC 06 OUT 31 10 00 1 English 2 Spanish SAL 31 10 00 JU 25 DIC 06 3 G DO 25 DEZ 06 ke i don AUSG 31 10 00 JE 25 DEC 06 4 French SORT 31 10 00 PE GL25DIC 06 5 Ttalian d USC 31 10 00 1 25 DEZ 06 UE imn i FER 31 10 00 4 25 12 06 c lE QUT 31 10 00 3 Press SET to confirm 4 When finished press SET again Sce 4 5 Set the Print Method 1 Press the SELECT button repeatedly until the A corresponds to the PRINT METHOD on the setting panel 2 Use the buttons to select Print Direction Print method Print Direction Options VT a 1 Right ME UE MCA zi 1 2 Left 3 Press SET to confirm 4 Use the buttons to choose th
9. NS This User Guide will teach you how to safely and properly operate the SP 250 Electronic Time and Date Stamp Please follow all instructions to avoid possible damage to yourself others or the machine Symbols The symbols you will see throughout this guide indicate various warnings and cautions To ensure your safety and proper operation of the machine please review the following explanations Warning Caution Improper handling may cause electric shock DANGER Improper handling may cause bodily accidents including serious injury or death Improper handling may harm individuals or materials Must do sign Remove the line cord plug from the Do not disassemble this machine outlet Do not sign Do not disassemble this machine The inside is high voltage and disassembly may lead to electric shock Unplug the machine immediately and contact your dealer for service if irregularities such as heat or smoke generation or odor emission occur Further use may cause a fire or electrical shock Do not use any voltage of the power source other than that which is designated Do not share a single outlet with another plug which may lead to fire or shock hazard Do not damage break or modify the power cord Do not pull forcefully bend or place a heavy object on the cord Any of these may damage the cord resulting in potential fire or electric shock
10. SP 250 Electronic Time and Date Stamp ABOUT TIME 1779 Wells Branch Pkwy Ste 110 295 Austin 78728 512 589 6920 ne www icontime com 1 800 847 2232 1011 01 SP 250 Electronic Time and Date Stamp EPM DIGITAL SYSTEMS INC An Oregon Corporation ICON TIME SYSTEMS is a registered subsidiary of EPM Digital Systems Inc Notice The information contained in this document is subject to change without notice ICON TIME SYSTEMS MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ICON TIME SYSTEMS shall not be liable for errors contained herein or for incidental consequential damages in connection with the furnishing performance or use of this material This document contains proprietary information that is protected by copyright All rights are reserved No part of the document may be photocopied reproduced or translated to another language without the prior written consent of EPM Digital Systems Inc Copyright EPM DIGITAL SYSTEMS INC 2006 SP 250 Electronic Time and Date Stamp is a trad mark of EPM Digital Systems Inc All other trademarks belong to their respective owners icon Time Systems 15201 N W Greenbrier Parkway Suite A1 Beaverton Oregon 97006 971 249 1700 Printed August 2006 f C TIME SYSTEMS PRECAUTIO
11. atedly until the corresponds to the NUMBER on the setting panel 2 Use the buttons to select how many digits you want for the printed number 3 Press SET to confirm 4 Use the buttons to select repeat times for print 5 Use the SET to confirm 6 Use thes buttons to select the Reset Options 7 When finished press SET again Reset Options Execution event of Reset j 1 Disabled 2 to INITIAL NUMBER Change of date _ 3 Return to 0 Change of date EAR sa TEE TATUM Tad te aM Min 4 8 Set the Initial Number pd 4A Press the SELECT button repeatedly until the Initial number ale corresponds to the INITIAL NUMBER on the setting panel peN Use the 4 buttons to select the number of the e first digit Press SET to confirm Use the buttons to select the number of the second digit Press SET to confirm Repeat step 2 5 to complete the initial number setting Press SET to confirm 8 ea Chm EET 1e3 NOTE The number of digits maximum eight for Initial Number depends on the number set you selected in section 4 7 Set the Number When finished press SET again 4 9 Set the Time Table Program The time table program function allows you to enable A specia
12. ditions 10 8096 RH d Automate payroll eliminate risks Growth in business increased reporting laws new demands there are a number of reasons you may decide to automate your payroll functions down the road Besides the savings of eliminating lost time and errors Icon Time Systems Time and Attendance Solutions can help you make better management decisions based on accurate labor information Here are three ways to streamline your payroll operations 1 SBA Employee Time Clock An affordable automated solution which sets up in five minutes Eliminates the need for consumables such as time cards and ribbons Works with or without a PC 2 PIN Entry Employee Time Clock Includes everything you need to streamline timekeeping and payroll process Uses unique ID numbers to clock employees IN or OUT Eliminates badges and cards Includes powerful easy to use Time and Attendance Software 3 Prox Employee Time Clocks employees IN or QUT without even removing the badge from the wallet or purse Allows PIN entry at the clock if badge is lost Offers a wide range of upgradeable options from multi user software to TCP IP or modem communications Includes powerful easy to use Time and Attendance Software TIME SYSTEMS wwW icontime com 1 800 847 2232
13. e Print Activation mode Print Activation Options Print method Automatic 4 MU Semi automatic g z 1 EN Manual 5 TM ur Combination Print Activation options and what they mean Automatic Simply insert a card or piece of paper into the machine to print Semi automatic Press the push bar only when a card or piece of paper is inserted to print Manual Press the push bar to print Combination Print by either pressing the push bar or inserting a card or piece of paper 5 Once you ve selected the option you want press SET to confirm 6 When finished press SET again 4 6 Set the Daylight Savings Time D S T xecution Time This function allows you to set the clock to automatically adjust to Daylight Savings Time at 2 00 a m on the programmed date The clock will automatically gain one hour to show 3 00 a m At 3 00 a m on the last day of the Daylight Savings Time period the clock will automatically lose one hour and return to 2 00 a m First enter D S T Start Date 1 Press the SELECT button repeatedly until the corresponds to the DAYLIGHT SAVINGS TIME on setting panel Daylight saving time 2 Press the 4 button to select the current year 3 Press SET to confirm 4 Use the 4 buttons to select the D S T beginning month 5 Press SET to confirm 6 Use the buttons to select the beg
14. inning date for D S T 7 When finished SET again QS p ie OSU 2 7 05 ud ene ptc Gp 37 mao e US oes eer _Now set the D S T End Date 8 Use the buttons to select the D S T ending year 9 Press SET to confirm 10 Use the buttons to select the D S T ending month 11 Press SET to confirm the setting value 12 Use the buttons to select the D S T ending date 13 Press SET to confirm 14 Whan finised press SET again I lt 7 10 30 4 10 30 Gu D To delete cancel Daylight Savings Time settings change the Month display of the starting setting to 10 4 7 Set the Number Digits You can set the Number Digits from 1 to 8 Here s an example of how it will look in print 6 Digits of Number 123456 JAN 31 06 4 Digits of Number 1234 JAN 31 06 You can set the Repeat Times from 0 to 9 Print examples 0 time repeat 1st time 123456 JAN 31 06 2nd time 123456 JAN 31 06 3rd time 123456 JAN 31 06 4th time 123456 JAN 31 06 5th time 123456 JAN 31 06 Etc 2timerepeat lst time 123456 JAN 31 06 2nd time 123456 JAN 31 06 3rd time 123457 JAN 31 06 4th time 123457 JAN 31 06 Sth time 123458 JAN 31 06 Etc 1 Press the SELECT button repe
15. l mark when printing An external time signal A built in buzzer You can program these functions for each day of the week and each pay period Here s how 5 i Press the SELECT button repeatedly until the A oT corresponds to the TIME TABLE PROGRAM Time table program the setting panel 2 Press SET to enter your selection 3 Use the button to select the Day of the Week Day of the week N Day of the week t l Monday only _ 6 Saturday only _ p Tuesday only 7 Sunday only n 01 oO 3 Wednesday only 8 Monday to Friday b c s 4 Thursday only 9 Monday to Saturday GEO 5 Friday only 10 Every day 4 Press SET to confirm the date 5 Use the buttons to select the Action for that set NJI Action 1 Special mark x on 2 Special mark x off 3 Extemal signal on 4 Built in buzzer on ad t quent 6 Press SET to confirm 7 Use the buttons to select the hours 8 Press SET to confirm 9 Use the buttons to select the minute Press SET to confirm Use the button enter the next setting When finished press SET again Day of the week Use the buttons to select the second Press SET t
16. o confirm Repeat steps 2 12 to complete the next time table program settings NOTE If you chose action 3 external signal on or action 4 built in buzzer on the flashing will now last for the duration of the signal or buzzer setting maximum 59 seconds How to Delete the Time Table Program Setting Rl m Gn CaF fay Use the buttons to select the desired set OO number Cam o Press SET to enter Use the buttons to select the weekday Press SET to confirm the setting value then the When finished press SET again SU MO TU WE TH FR o 9 00 De 8 SU WO TU WE TH fK SA setting to be display turns to Now the set is deleted 14 4 10 Set the Customized Comment The SP 250 allows you to enter Customized Comments under the PRINT ORDER setting If you select the number 30 while in this option you can print Three lines Approximately 25 characters on each line depending on font size and margin settings How to Set a Customized Comment 1 Press the SELECT button repeatedly until the A corresponds to the PRINT ORDER on the setting panel 2 Use the buttons to select 30 3 Press SET to confirm 4 Use the 4 buttons to select Print Position P
17. rint Position Left Orientated Center Orientated El Right Orientated 5 Press SET to confirm 6 Press the SELECT button repeatedly until the corresponds to the COMMENT on the setting panel 7 When the flashing turns to C1 press SET to enter the first comment line for setting 15 Print order unorder _ Chel Print Print order position F rint order S i FALON Gama Print order 30 1 e Gesa Comment Lompen e 1 00 fl ES Ger a 8 Press SET to enter the first character for setting 9 Use the button to select the correct character code of character to print See page 21 for Alphanumeric Character Codes 10 Press button to select the next character code for setting 11 Press SET to enter 12 Repeat steps 3 6 to complete the setting for the fist comment line 13 Press SET once again to enter the second comment line for setting 14 Repeat steps 3 6 to complete the setting for the second comment line 15 Press SET once again to enter the third comment line for setting 16 Repeat steps 3 6 to complete the setting for the third comment line 17 When finished press SET again Comment t1 0 N B Comment C1 B m Muy Comment ave C o NI a ce 1 01 wj Qm E
18. s eere erret 17 CE IU 17 Replace the Ribbon eerte eret 18 Install the Optional NiCad Battery MORGENS 19 Troubleshooting oec neue tee e D eid eee ta es isd ee 20 Alphanumeric Character Code tante teretes 21 Large Characters eie teni deor se 22 Small Cliaracters ici ictu den dd e RE ERO ERE SE Language specific Characters Cautions Specifications N cr x SP 250 at a Glance What s in Box User Guide Two keys One ribbon cassette Powar supply Front view Cover Push bar Back view iniri position inl pudet Pint hend Ribbon vuskelte Initialize the Clock Before you begin this procedure vun ti tineeuid Hough the SP 250 to test the punch position To adjust the location ol the position from the card edge press and slide the print position located on the bottom of the machine lt SetuptheClock UN Here is a quick look at the function keys you ll use DAYLIGHT SAVINGS TIME START END Alea BB Moath 2SHDHNn week 2800 26NMOHMn CC Print Arrangement 4 sx INITIAL NUMBER Control buttons Now let s set up the time clock 1 the button repeatedly to choose the desired program mode 2 Press the button to increase the se
19. that which is specified into the slot Such misuse may cause fire or electrical shock If the machine is dropped or the case is broken contact your denter for service Further use may lead to fire or shock hazard amp OeomOoooOQ0O0 OY Daily Care Turn off the power and use a dry cloth fa wipe the eise elem ef dust and dirt Contents The Basics What s inthe Box turo RIA Time Stamp at a Glance Initialize theClock 5 uere eee ope ec delicat Setup the Clock eve RAS 2 Bel Set the Time eus tst eset debs asia A a 3 3 2 Set the Date 5 e doe ed atii cie c 3 3 3 Set the Print Ofder ueteres toin ee te bale RS 3 Advanced Features 4 1 Set 12 24 Hour Format ether tea isse 4 2 Set the Print Pattern esse ettet a 5 4 3 Set the Pre programmed Comments eese 6 4 4 Set the Language csc seccescsssessesssssscesessescensosesesarssssesssevgeacecsesevenvnenceeuessecs 7 4 5 Set the Print Method e uE sataa RENEE E 8 4 6 Set the Daylight Savings Time 9 10 4 7 Set the Number 11 4 8 Set the Initial Number ie 12 4 9 Set the Time Table Program cccccccccccssseccessssceseecncrssecsceasseeecsecscens 13 14 4 10 Set the Customized Comments ccccccccescssecccssssssscsnsceceeveseesessesees 15 16 How to Correct Customized Comments see
20. tting value 3 Press the button to decrease the setting value 4 Press the button to confirm Pressing this button again will revert Time Stamp to the normal operation mode 5 Press the button once to enter the program setting mode Time Stamp will now go into the program mode showing the A on the display labeled TIME mark 3 1 Set the Time 1 Press the SELECT button repeatedly until the corresponds to the TIME on the setting panel 2 Use the buttons to adjust the hour and minute 3 Press SET to confirm 4 When finished press SET again 3 2 Set the Date 1 Press the SELECT button repeatedly until the amp corresponds to the DATE on the setting panel 2 Use the buttons to adjust the current year Press SET Dye to confirm 3 Use the button to adjust month and date Press SET to confirm 4 When finished press SET again 3 3 Set the Print Order 1 Press the SELECT button repeatedly until the A corresponds to the PRINT ORDER on the setting panel Print order 2 Use the buttons to choose the number corresponding to 2 2 the suitable print order on the setting panel 3 Press SET to confirm 4 When finished press SET again 12 YzYear M Month DzDate DOW Day of the week H Hour Min Minute S Second C Comment N Number N Print Order Options
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