ACCESS II Program Manual
Contents
1. NO WAIVER The failure of either party to enforce any rights granted hereunder or to take action against the other party in the event of any breach hereunder shall not be deemed a waiver by that party as to subsequent enforcement of rights or subsequent actions in the event of future breaches 38 D e Bed Check D Mailing Address PO Box 80238 Lincoln NE 68501 0238 Shipping Address 1620 N 20th Circle Lincoln NE 68503 1103 1 800 523 7956 www bedcheck com Stanley Security Solutions Inc Lincoln NE 68503 Bed Check Sensormat and Access are registered trademarks of Stanley Security Solutions Windows is a registered trademark of Microsoft Inc 0163 464 B2. Completion of Test 24 y B APPENDIX B PROGRAM REMOVAL APPLICATION If at any time you want to remove the installed Bed Check Model Vr ACCESS II program utilize the Add Remove Programs utility located in the Windows Control Panel Click the REMOVE button on the Vr ACCESS II program line to begin program removal The following dialog box will appear Figure 25 The program is now uninstalled Click CLOSE to exit 29 y APPENDIX C PRINTED REPORTS BED CHECK MODEL Wr PATIENT INFORMATION REPORT DATE 4729 2011 serial VR STQZsy MFG Date 08 21 2008 Patient ID option settings Tone option Triple Tone Relay option Repeat Pulses Hold Delay 5 Delay Time f valume Audible Reset on Closed System Gri 3 Sec Limit off Cumulative Time in Service with Patient Cumulative Number of Alarms Last Response Time Average of Last Four Responses Alarm History UL most recent alarm Response Time Date Time Occurred Min Sec Time Date l Da 00 01 1 01 00 PS D LO 11 35 12 11 u 8 3 UU Oe 11 01 12 11 08 4 OU Oy 11 00 12 1108 55 0 Up 10 58 12 11 08 5 OU Da 10 58 12 11 08 rt DO OS 10 58 12 1108 B OU UT 10 57 12 11 08 B uu e 10 44 12 1108 10 oO J5 10 43 12 11 08 11 Ou l4 10 42 12 11 08 12 OO 23 10 41 12 11 u 8 26 1 hour s 51 min 13 mints 4 sects 0 mings 7 sects Response Time Date Time Occurred Min sec Time Date Oo 10 10 4
3. Model Vr ACCESS II VrMouse Connected D Le Bed Check Model Vr Access II BS Print to File Print to Printer ptions Unit Info Cumulative Time in Service Patient ID 7 hours 21 min Change Date of Last Bio Med Check Tone Option Relay Action 0 0 0000 Date of Last RMA Music No Pull Out Protection D 0 0 0000 iw Audible Reset RMA pooooooQQ Hold Delay Delay Time Volume s E E z 20 z E 4 Set RMA 3Sec Limit Serial Number Default Set Bio Med Date Patient Info MFG Date 06 28 2007 Read Device Settings Done Figure 13 12 a HOLD DELAY The Hold Delay relates to the time in seconds which elapses from the moment the Control Unit senses weight on the Sensormat until the Control Unit begins to monitor The range of time which may be selected is from 1 second to 20 seconds We recommend that the Control Unit be set to not more than 5 seconds the normal factory setting Click the up arrow A button to select the Hold Delay in seconds There is a separate and distinct nested hold time programmed into the Control Unit If weight patient remains in a bed or chair on the mat is on the Sensormat and the Control Unit is MONitoring the care giver may press the RESET button on the face of the Control Unit and place the unit in HOLD light blinking waiting status The unit will remain in a temporary interim HOLD status for 25 seconds After 25 seconds the Control Unit will again
4. tiveness of the Bed Check system relies entirely on an immediate response by the care giver to the alarm The Bed Check Model Vr unit will not stop a person from leaving a bed chair wheelchair or room It is intended only to alert a caregiver that a person may need assistance Other interventions may still be required for some people The Bed Check Model Vr unit and Bed Check Sensormat can be defeated by a cognitive ly aware person a person with only a few moments of lucidity or an uncooperative person Properly assess each individual before the Bed Check Model Vr unit is used Visual monitoring by caregivers is required Bed Check Sensormats may not be suit able for all high risk persons restraints may be required for some people Test your Sensormats and Model Vr unit before each use Make sure your Model Vr unit is working properly If the Sensormats are no longer working discard them immedi ately A WARNING Do not open the Bed Check Model Vr unit case or Vr USB case for any reason or remove the screws that hold the cases together Each case is sealed and if the seal is broken the warranty will be voided Use only the supplied Bed Check power supply that is shipped with the Control Unit Failure to do so may cause improper operation or damage to the Control Unit y B Equipment Installation and Description Set up 1 Install the Vr Access II software program onto the computer 2 Plug in the b
5. 06 28 2007 Read Device Settings Figure 20 READ DEVICE SETTINGS Click this button to seize control and communi cate with the Model Vr Control Unit Any settings previously made to the Control Unit will be reflected on the screen DONE To exit the program click DONE 18 PATIENT INFORMATION ivi Bed Check Model Vr ACCESS Il VrMouse Connected R 7 Mw Bed Check Model Vr Access II o Print to File Print ta Printer Options Patient Infa Patient ID Time In Service 0 hours 12 min Change Total of Alarms Tone Option Relay Action 2 e Response To Last Alarm Music Ho Pull Out Protection E Ee Iw Audible Reset Iw Closed System ivg Response Last 4 Alarms dL 353 ges Hold Delay Delay Time Volume Zz SW 3 Sec Limit S eral Number MFG Date 06 26 2007 Figure 21 Click the Print to Printer or Print to File button to send all patient information on this screen and Alarm History to the printer or text file The applicable Windows pop up screen will appear Direct the information to the appropriate printer or loca tion of the text file to the appropriate directory in your computer PATIENT ID The Patient ID is an optional data entry The Control Unit may be identified with a particular patient during its use with that patient The Patient ID should be changed upon its use with each subsequent patient Click the
6. STATUS Figure 27 30 ys B 4 You are ready to program the tone option The numeric display on the left side of the front panel shows the current tone selection Match the numeric display with the list on the following page Use the up arrow button A to change the number dis played and choose the desired tone from the list on the following page Once the appropriate number is displayed press the RESET button a beep will follow If you do not wish to change the tone press RESET to skip this step making no change Tones Fast Beep Medium Beep Default Slow Beep Ring Warble Iriple Tone Music e bt H ta E The ALARM indicator should go out leaving the MONitoring and HOLD indica tors lit Figure 28 SECONDS Figure 28 31 p 5 To set the appropriate relay action use the up arrow button A on the front panel select the number for the desired relay action from the list below Press RESET when the correct number is displayed a beep will follow If you do not want to change the relay action press RESET to skip this step making no change Relay Option 0 Continuous closure Default 1 Repeated pulses 2 One shot 3 No pull out protection do not use or no nurse call system The MONitoring indicator should go out and the ALARM and HOLD indicators should remain lit Figure 29 SECONDS Figure 29 32 ys B 6 Use the up arrow A to s
7. APPLY TO YOU c Any failure that results from an accident purchaser s abuse neglect or failure to operate the Model Vr USB in accordance with the instructions provided in the owner s manual s supplied with the Model Vr USB e Any Model Vr USB which has the serial numbers altered defaced or removed f Any MODEL Vr USB which has been altered or modified in any way without the express writ ten consent of Stanley Security Solutions Inc g Any Model Vr USB which has been repaired other than by Stanley Security Solutions Inc 34 5 o DY 7 RESPONSIBILITIES OF WARRANTOR UNDER THIS LIMITED WARRANTY a In the event of a defect malfunction or other failure of the product not caused by any misuse or damage to the product while in the possession of purchaser the warrantor will remedy the fail ure or defect without charge to the purchaser within a reasonable time The remedy will consist of repair or replacement of the product or refund of the purchase price at the warrantor s option If the product is no longer available warrantor will supply purchaser with a comparable product or refund the purchase price at warrantor s option However the warrantor will not elect refund unless it is unable to provide replacement and repair is not commercially practicable and cannot be made within a reasonable time or unless the purchaser is willing to accept such refund b If this product or one of its component parts contains a defect or
8. Export Alarm Data 1 Unit Info Head Device Settings Done Figure 22 Ay Bed Check Model Vr ACCESS II VrMouse Connected gt e Bed Check Model Vr Access amp II b Print to File Print to Printer r Patient Alarm History 1 is mast recent Response Date Alarm Response Date Alarm Time Occured Time Occured lun Ses Time Date Hin See Time Date Export Alarm Data Prev H Unit Info Head Device Settings Done Figure 23 21 y TROUBLESHOOTING If the USB interface box is not responding Make sure the charger is securely plugged into both the interface box and the outlet If the cable is unplugged the batteries may need charged If there is no response after the unit has been plugged in and you have again clicked Read Device Settings the Vr Control Unit may be damaged or malfunctioning Call 800 523 7956 for Stanley Security Solutions Technical Service Check to make sure the computer has not frozen If the program or computer freezes manually restart the program If having continued failtures to read try applying the charging cable while communicating If a static charge disrupts the program Click the Reset Info button to attempt to clear the Vr unit to revert back to previous settings Refer to the Status Light Function section on page 2 for additional insight into the operational status of the product should a problem occur 22 5 4 Ae APPENDIX A B
9. Il Installation Installing Installing file C WINDOWS system32 MS BYMEO DLL Figure 5 Bed Check Corporation VrAccess II Installation Finished VrAccess installation successful gl Launch Program File Click Finish to end the installation EZS Figure 6 Installation is complete and the program is ready to use Click FINISH to exit setup PROGRAM START To begin the program click on the Windows START button at the lower left hand cor ner of the Windows desktop screen Click the PROGRAMS option of the START screen and look for the Bed Check icon Click on the Bed Check icon The following 444 Bed Check Model Vr ACCESSO Il E e Bed Check Model Vr Access II e oul Ze Unit Info Patient ID Change Tone Option Relay Action Cn C Audible Reset Closed System Hold Delay Delay Time Volume E B El El El Serial Number 35ec Limit MFG Date Figure 7 screen will appear Note For ease of operation we recommend the user create a shortcut to the desktop for this program Click on READ DEVICE SETTINGS The ACCESS II program is communicating with the Control Unit and will retrieve its various settings unit data and patient data This will generally take 15 seconds Upon completion of the data transfer the following input information screen will appear Bed Check Model Vr ACCESS II VrMouse Connected B e Bed Check Model Vr Access amp II D
10. Mu Recent Documents Desktop File name My Network Save as type Tent tet D Places Figure 16 16 Df 2 CUMULATIVE TIME IN SERVICE The Model Vr accumulates the total time that the Control Unit has been in operational use The time in service cannot be reset DATE OF LAST BIO MED CHECK This is an optional entry Bio med may click the Set Bio Med Date button and accept the computer s current system date as the reference date for the functional check of the Control Unit by that depart ment This date may be changed to any subsequent date Set Bio Med Date Figure 17 Set Date Are vou sure vau Wank to update Ehe Bio Med Check Date to todays date Mo Figure 18 PATIENT INFORMATION Click the Patient Info button to leave the Unit Info screen and move to the Patient Info screen Patient Info Figure 19 AN Bed Check Model Vr ACCESS II VrMouse Connected n T D e Bed Check Model Vr Access II Print to File Print to Printer Cumulative Time in Service Patient ID 7 houra zi min Change Date of Last Bio Med Check Tone Option Relay Action 0 0 0000 Date of Last RMA Medium Beep Mo Pull Out Protection D 0 0 0800 Iw Audible Reset Closed System RMA oooo0000 Options r Unt Info H old Delap Delay Time Volume E E E Bl 20 D D Set AMA 3Sec Limit senal Number Default Set Bio Med Date Patient Info MFG Date
11. begin to monitor During this HOLD waiting period the patient may be removed from the bed weight is off the Sensormat and the unit will begin a continuous HOLD solid light status until the patient is returned to the bed Upon the return of patient s weight to the Sensormat the Control Unit will begin monitoring after the user s preset Hold Delay has elapsed e g 5 seconds The nest ed 25 second hold delay may not be changed The care giver may adjust the patient resident in bed do local therapy etc during the 25 second temporary HOLD period without setting off the alarm If the Control Unit begins to again monitor and it is taking longer to care for or remove the patient resident from the bed press RESET again to renew the 25 second tem porary HOLD time If the care giver has completed the task and the control unit is still in the temporary blinking HOLD status the caregiver should press RESET to immediately begin MONitoring before leaving the room DELAY TIME The Delay Time relates to the time in seconds which elapses from the moment the Control Unit senses that weight has been removed from the sensormat to the moment when an alarm is emitted locally and through the nurse call system We recommend that the Delay Time be set at 3 seconds Click the up arrow button to select the Delay Time VOLUME The Volume of the local alarm emitted by the Control Unit may be adjusted from no audible alarm 0 setting to 85 decibels 31 s
12. malfunction after a reason able number of attempts by the warrantor to remedy the defects or malfunctions the purchaser will be entitled to either a refund or replacement of the product or its component part or parts Replacement of a component part includes its free installation 8 RESPONSIBILITIES OF THE PURCHASER UNDER THIS LIMITED WARRANTY a Disinfect the Model Vr USB if necessary so that it 1s reasonably free from infectious matter b Package the Model Vr USB with a minimum of two inches of shock absorbent packaging mate rial Deliver or ship the Model Vr USB to Stanley Security Solutions Inc 1620 N 20th Circle Lincoln NE 68503 Freight costs 1f any must be borne by the purchaser c Use the Model Vr USB with reasonable care and in accordance with the supplied owner s man ual THIS LIMITED WARRANTY GIVES YOU SPECIFIC LEGAL RIGHTS AND YOU MAY ALSO HAVE OTHER RIGHTS WHICH VARY FROM STATE TO STATE 35 y SOFTWARE LICENSE AGREEMENT FOR BED CHECK ACCESS II ACCEPTANCE CAREFULLY READ THE FOLLOWING TERMS AND CONDITIONS BEFORE OPENING THE PACKAGE CONTAINING THE USER MATERIALS OPENING THAT PACKAGE INDICATES YOUR ACCEPTANCE OF THE TERMS AND CONDITIONS OF THIS AGREE MENT IF YOU ARE NOT WILLING TO ACCEPT THE TERMS AND CONDITIONS OF THIS AGREEMENT YOU SHOULD RETURN THE ENTIRE PRODUCT WITH THE SEAL ON THE MEDIA PACKAGE UNBROKEN TO THE PLACE FROM WHICH IT WAS OBTAINED FOR A REFUND OF ANY AMOUNTS YOU HAVE PAID T
13. will begin emitting a chirping sound similar to a smoke detector every few seconds When this occurs recharge the batteries as soon as possible If the batteries are not recharged soon enough the Vr USB will turn itself off to protect the batteries At that time the green READY light will turn off NOTE The Vr USB interface is intended to operate both the interface and the Model Vr mobile Daily recharging of the batteries is recommended when the device is used daily and Weekly recharging when the device is not in use Occasional use of the interface while the batteries are charging 1s also acceptable A WARNING Do not attempt to remove the rechargeable batteries from the Vr USB Interface box Only the Vr USB charger should be used to charge the batteries Opening the unit will break the seal and void the warranty y 2 BED CHECK MODEL Vr ACCESS II For WINDOWS Based Operating Systems INTRODUCTION The Bed Check Model Vr Access II program will enable you to program the Model Vr Control Unit s operating characteristics and print or export the Control Unit s outcome based statistics The outcome based statistics may be sent to your local or network print er exported to a text file or exported to a computer file for importing into a spreadsheet program Three indicators lights on the face of the Control Unit depict the operational status of the unit at any moment The yellow indicator if solid reflec
14. 1 12 1108 BED CHECK MODEL Vr UNIT INFORMATION REPORT DATE 4729 2011 serial VR STQZsy MFG Date 08 21 2008 Option settings Tone option Triple Tone Audible Reset on Relay option Repeat Pulses Closed system off Hold Delay 5 3 Sec Limit off Delay Time 7 valume O Cumulative Time in Service 6 hourts 51 min Date of Last Bio Med Check O0 00010 Last Stanley security solutions Inc Repair Repair Maintenance pate oror 0000 Repair Maintenance Authorization Number Oo O00000 amp Stanley security solutions Inc Lincoln WE 1999 2011 Patent 5 441 742 ar 5 4 Ae APPENDIX D MANUAL PROGRAMMING GUIDE INTRODUCTION The Bed Check Model Vr offers a variety of features that may be manually pro erammed The configuration information is retained in nonvolatile memory within the control unit The configuration can be changed at any time The nonvolatile memory is also used to retain statistical data This data may be accessed using a lap top or desktop computer and special software available from Bed Check Two methods are available for configuring the Model Vr 1 Programming through the front panel of the Control Unit and 2 Programming with a personal computer please refer to the section in this manual entitled Programming The Control Unit Note Programming the Control Unit through the front panel 1s not possible if the 3 SECOND LIMIT box is checked Refer to the section in this manua
15. 12 Hola TI CIAY E 13 Dery T e E OA EEN 13 NO M 13 F O LIT ee AE EE EEA 14 PST ANE SUI TER 14 BED CHECK MODEL Vr ACCESS II For WINDOWS Based Operating Systems INDEX Page CONTROL UNIT DATA INFORMATION eene I5 Ponto er IRR TM 15 a tbe COM File EE 16 CSTV GS Mme EE 17 Date of Last Bio Med Check noseennssseeensseeensseersssseersssrersssrressseeressseees 17 Patent en Ce Ee agi EEE EE AEE 17 Read IDDOVICE EE 18 Done WI e E 18 PATIENT INFORMATION essen 19 Igi b ex sient 19 Roc BUREAU UU 20 INCSOONSC AC Las zi TOP eue oec tenman E IURI PORUM AUI E E NEUE 20 Average Response Last Four Alams 20 Reser tee 20 ZXTAT OR E 20 TROUBLESHOOTING x2 inmecudeaemt rudi rh S ir ior soe na tudo EEEE UD FPE Een 22 APPENDIX A Bio Med Model Vr Unit Test Procedure 23 APPENDIX B Program Removal Apnplicaton eens 25 APPENDIX C Printed Renorts nnne 26 APPENDIX D Manual Programming Guide ccc ceeseeeeeceeeeeeees 28 MARRANTIES c 34 At A WARNING Read and follow these Installation instructions particularly the warnings and cautions before using your Bed Check USB Interface unit Use your Model Vr Control Unit in conjunction with your facility s fall management pro gram Bed Check Model Vr units are not a substitute for proper nursing care The effec
16. Agreement upon the breach by you of any term hereof Either party may terminate this agreement upon ninety 90 days advance written notice to the other party Upon such termination by Licensor you agree to return to Licensor the Program the User Documentation and all copies and portions thereof LIMITED WARRANT Y Licensor warrants for your benefit alone for a period of 90 days from the date of commencement of this License Agreement referred to as the Warranty Period that the User Materials in which the Software is contained are free from defects in material and workmanship Licensor further warrants for your benefit alone that during the Warranty Period the Program shall operate substantially in accordance with the functional specifications in the User s Manual If during the Warranty Period a defect in the Program appears you may return the Program to Licensor for either replacement or if so elected by Licensor refund of amounts paid by you under this License Agreement You agree that the foregoing constitutes your sole and exclusive remedy for breach by Licensor of any warranties made under this Agreement EXCEPT FOR THE WARRANTIES SET FORTH ABOVE THE PROGRAM AND THE SOFT WARE CONTAINED THEREIN ARE LICENSED AS IS AND LICENSOR DISCLAIMS ANY AND ALL OTHER WARRANTIES WHETHER EXPRESS OR IMPLIED INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FIT NESS FOR A PARTICULAR PURPOSE LIMITATION OF LIABIL
17. Bed Check Model Vr ACCESS II Program Manual For Windows Based Operating Systems laa Use Pre Set Default Set tings or Tailor to Meet the Specific Patients Alarm Tone and Volt 1 De H Time em Monitor Hold Time Nurse gt Call ar D EC Export fo Save to A Wordprocessing 1g Computer File a ipreadsheet Dat or Later Reference Reducing the Risk Reducing the Risk of Falls Through Falls Through 4 Innovative Technology Since 1978 Program MA e Bn EC 0163 464 B People Products and Education BED CHECK MODEL Vr ACCESS II For WINDOWS Based Operating Systems INDEX Page EQUIPMENT INSTALLATION AND DESCRIPTION 2 INLKRODUC HION P 3 Programmed Operating Characterstcg 3 Printable Outcome Based Infortidt OD EE 3 Unit 6 AAT AG Oe ecctnciesaceaeacesensaceesconeawaceeseepe E EEEE EE ENEE EEEE 4 Patents TANF OPI AU OM EE 1 Exportable Outcome Based Information for Database Spreadsheet Analysis 4 Rec hetten E EOD EE 4 Equipment TICSC OOM EE H INSTALLATION ME 5 Prosram PS E Te EE 5 By KN E 8 PROGRAMMING THE CONTROL UNIT esee 10 Su M c E 10 Patent Iden CAO ge cesses cen EEE UUNU TRO DUNUK QNI SUUM EE E dS 10 BESOIN 10 SCRAP eU Nu E E 11 AUDIEN OS sasrntasnmtnan dee E sten iato e A E t teXi pa o Ente E E QUEM UR PER UEE 12 Con cd Syo NER T UM
18. Change button to enter or change the Patient ID Please also refer to the printed report examples at Appendix D 19 Ps B TOTAL TIME IN SERVICE The Model Vr accumulates the total time that the Control Unit has been in service with a particular patient The information con tained in the Patient Info screen and the Alarm History can be erased by clicking the Reset Info button refer to the reset function explanation RESPONSE TO THE LAST ALARM The staff response time to the last alarm in minutes and seconds is reported here The response time is also recorded in the Alarm History which is reported on the subsequent screen see the Alarm History AVERAGE RESPONSE LAST 4ALARMS The Control Unit accumulates the most recent twenty four alarms and response times thereto The most recent four alarm response times are averaged and reported here RESET INFORMATION Click the Reset Info button to clear or erase all patient information You should consider printing a hard copy of this information or exporting the alarm history data to a file for importing to a database and utilizing the same for staff education and fall prevention risk management programs You should also consider maintaining this information in the patient s file for support of your efforts in maintaining a quality fall prevention program and ensuring the patient s well being The information is also helpful for staffing needs and support for a physician s prescription if po
19. IO MED MODEL Vr UNIT TEST PROCEDURE Program Tests Function Checks Plug Nurse Call and Mat Cords into Unit Receptacles Start ACCESS II program Connect Vr to Power Data cable Click on Read Device Settings Click Default make sure Tone Option Relay Action 3 Second Limit Audible Reset Closed System Hold Delay Delay Time and Volume settings are set to Medium Beep Continuous off blank off blank 5 seconds 3 seconds and 20 respectively You may have configured your own default settings the settings delineated here are factory settings Click Change to enter the patient ID Confirm that entry is correct Click Set Bio Med Date Click Yes to set date Date should be the current date Click Done nA E WN Kc VO oN A Manual Test Unit Note A functioning Sensormat must be plugged into the Control Unit to perform a manual test 1 Press the A arrow on the face of the unit to cycle Seconds indicator 1 through 9 2 Press the A arrow until Seconds indicates 3 3 Test function of the Hold Delay and alarm Delay Time Apply pressure to the Sensormat The HOLD light should immediately begin blinking Count for 5 seconds The indicator light will change from blinking HOLD to MONitor Release pressure from the mat Count for 3 seconds The indicator will change from MONitor to ALARM and alarm will sound Press RESET Unit s indicator should ch
20. ITY Licensor s cumulative liability to you or any other party for any loss or damages resulting from any claims demands or actions arising out of or relating to this Agreement shall not exceed the license fee paid to Licensor for the use of the Program In no event shall Licensor be liable for any indirect incidental consequential special or exemplary damages or lost profits even if Licensor has been advised of the possibility of such damages Under no circumstances shall Stanley Security Solutions Inc be responsible for user error including but not limited to erroneous data input misuse or modification of Product incorrect interpretation of data or missing data 3 B a PROPRIETARY INFORMATION The Software the User Material and all information and materials related thereto constitute proprietary information and trade secrets of Stanley Security Solutions Inc You shall use your best efforts to insure the confidentiality of and all related materials and information supplied by Stanley Security Solutions Inc You warrant that you will not disclose use modify copy or reproduce the Product or any of the information or materials supplied by Licensor except in accordance with this license or after first obtaining the written permission of Licensor You specifically agree to prevent your employees agents attorneys and representatives from disclosing such proprietary information and shall hold Stanley Security So
21. O OBTAIN THIS PRODUCT THE PROGRAM IS COPYRIGHTED AND LICENSED NOT SOLD THIS LICENSE AGREEMENT REPRESENTS THE ENTIRE AGREEMENT CONCERNING THE PROGRAM BETWEEN YOU AND Stanley Security Solutions Inc Lincoln NE REFERRED TO AS LICENSOR AND IT SUPERSEDES ANY PRIOR PROPOSAL REPRESENTATION OR UNDERSTANDING BETWEEN THE PARTIES LICENSE GRANT Licensor hereby grants to you and you accept a nonexclusive and nontransferable license to use the User Materials provided by Licensor in whatever form Program Diskettes CDs User Guides etc and the computer program s contained therein in machine readable object code form only collectively referred to as the Software The license granted herein extends only to use of the Software in connection with original Bed Check patient monitors Upon loading the Software into your computer you may retain the Program Diskettes for backup purposes In addition you may make one nonproductive copy of the Software for the purpose of backup in the event that the original Program Diskettes become damaged You may additionally make one copy of the User s Documentation for backup purposes Any such copies of the Software or the User s Documentation collectively the Product shall include Licensor s copy right and other proprietary notices Except as authorized under this paragraph no copies of the Software or any portions thereof may be made by you or any person under your authority or con trol REST
22. Print ta File Print to Printer ptians Unit Info Cumulative Time in Service Patient ID 7 houra al min Change Date of Last Bio Med Check 070 0000 Tone Option Relay Action Date of Last EMA Medium Deen No Pull Out Protection o fo ooo0 Iw Audible Reset Closed System RMA OOo00000 Hold Delay Delay Time Volume ED E S sema 385ec Limit seral Number Default Set Bio Med Date Patient Info Change MFG Date 06 28 2007 Read Device Settings Figure 8 P e B PROGRAMMING THE CONTROL UNIT OPTIONS PATIENT ID The Patient ID is an optional data entry The Control Unit may be identified with a particular patient during its use with that patient The Patient ID will be reflected on printed outcome based information and used as the default file name for the text file and exported information The Patient ID should be changed with each subsequent patient click the change button to enter or change the Patient ID You may erase all patient data by clicking Reset Info on the patient screen please review Reset Info Patient information cannot be retrieved after 1t has been reset cleared Change ID Enter new Patient Identification Cancel NEN Figure 9 TONE OPTION The Tone Option provides various distinctive tones Pick a tone which does not conflict sound the same as with any other medical devices in the patient s r
23. RICTIONS You agree that you may not modify adapt translate or create derivative works based upon the Software or any part thereof You further agree that you will not assign sublicense transfer pledge lease rent loan or share your rights under this License Agreement You also agree that you may not reverse assemble reverse compile or otherwise translate the Software or cause any third party to do so You still further agree that you may not use the Software for the direct benefit of or for purpose of rendering services to any other business entities or organizations not fully owned or controlled by you 36 Ds p LICENSOR S RIGHTS You acknowledge and agree that the Software and the User s Manual are proprietary products of Licensor protected under U S copyright and or patent law You further acknowledge and agree that all right title and interest in and to the Program including associated intellectual property rights are and shall remain with Licensor This License Agreement does not convey to you an interest in or to the Program but only a limited right of use revocable in accordance with the terms of this License Agreement TERM This License Agreement is effective upon your opening of this package and shall continue until terminated You may terminate this License Agreement at any time by returning the Program and all copies thereof and extracts therefrom to Licensor Licensor may terminate this License
24. ange to solid HOLD 23 D A B 4 Test function for immediate monitoring e Apply pressure to the Sensormat The HOLD light should immediately begin blinking Press RESET during the blinking hold Indicator should change from blinking HOLD to MONitor for instant monitoring do not release pressure from the mat Press RESET during the monitoring function The indicator will change from MONitor to blinking HOLD Release pressure from the mat Indicator should change from blinking HOLD to solid HOLD 5 Test function for delayed hold period do not release pressure from the mat during this test Apply pressure to the Sensormat The HOLD light should immediately begin blinking Press RESET during the blinking hold Indicator should change from blinking HOLD to MONitor reset Press RESET The indicator should change from MONitor to blinking HOLD Count 25 seconds The indicator should change from blinking HOLD to MON 6 Test function for nurse call and alarm if nurse call cord is not plugged in or nurse call cord is pulled out e Apply pressure to the Sensormat Press RESET during the blinking hold Indicator should change from blinking HOLD to MONitor for instant monitoring Pull out the nurse call cord Alarm should sound Plug nurse call cord back into the unit Alarm will cease Press RESET to put the unit in HOLD Pull out the nurse call cord Apply pressure to the mat The alarm should sound
25. attery charger into the receptacle on the side of the Vr USB interface box and into an available 110 V electrical outlet 3 Plug the USB cable into an available USB port on the computer If there are no extra ports on the computer the end user must purchase a USB hub for additional ports 4 Connect the data transfer cable to the receptacle in the Vr USB interface box and to the POWER receptacle in the Model Vr Using the Vr Access II program 5 Click Read Device Settings to connect the computer to the Model Vr 6 Program the control unit or store the data for later printing of reports as desired For more information on programming the Model Vr refer to the section of this manual entitled Programming the Control Unit on page 10 Status Light Functions The Vr USB interface box uses two rechargeable 9V batteries When they are charging the yellow CHARGING light on the front panel of the box will flash When the battery power reaches a usable threshold the green READY light will begin to flash indicating that the interface box 1s ready to operate When unplugged from the charger and not connected to the Model Vr both status lights will be off The green READY light on the front panel of the box will flash when it is con nected to the Model Vr assuming there is sufficient battery power for proper opera tion During use the battery power will drop and when it reaches a certain thresh old the interface box
26. ction option allows the Control Unit to be adapted to the particular nurse call installation An alarm will also sound if there is a bad connection between the nurse call cord and the Control Unit In addi tion the No Pull out Protection option may be selected if the Control Unit will not be plugged into a nurse call system The HOLD delay is factory preset to five seconds The HOLD delay is the period of time that elapses from the moment that the patient s weight 1s placed upon the Sensormat and when the Control Unit automatically begins the MONitoring mode Although five seconds will suffice for most facilities there may be patients for which a different HOLD delay will work better i e a particularly active patient may need a shorter delay while a patient who requires a lot of adjusting while being placed in bed may require a longer HOLD delay time It is best to always press RESET when leaving the patient as a matter of good practice and not depend primarily on the automatic MONitoring function The alarm volume may be adjusted to balance the needs of alerting the staff to a patient getting out of bed against the needs of nearby patients who may be affected by the alarm The volume may be adjusted from zero to nine when programming through the front panel or zero to 31 when programmed via a computer In either case zero silences the alarm A nine programmed from the front panel will yield the same volume as a 31 programmed from a per
27. elect the desired HOLD time The HOLD time is adjustable from 1 to 9 seconds Programming through a computer provides from 1 to 20 seconds HOLD time This is the time in seconds that will elapse from the moment that the Control Unit senses the patient s weight on the Sensormat and the unit will automatically begin MONitoring After selecting the desired HOLD time press RESET a beep will follow If you do not want to change the HOLD time press RESET to skip this step making no change The HOLD indicator should go out and the ALARM and MONitoring indicators should remain lit The default is 5 seconds Figure 30 lp STATUS 1 SECONDS Figure 30 7 Use the up arrow button A to set the desired volume The volume may be adjusted from zero to nine when programming through the front panel or zero to 3 when programmed via a personal computer In either case zero silences the alarm A nine programmed from the front panel will yield the same volume as a 3 programmed from a personal computer If you have adjusted the volume press RESET to save the new volume and end the programming mode Default volume is 20 8 Adjust the delay setting using the arrow button A to an appropriate seconds value typically three seconds This is the time that will elapse from the moment that the patient s weight leaves the Sensormat and the alarm sounds The range of options is 1 to 9 seconds Default 1s 3 seconds The unit is no
28. etting The mental and physical state of the patient resident and the distance of the alarm from health care personnel should be considered when setting the Volume level Click the up arrow A button to select the Volume level 13 Ps B 3 SECOND LIMIT The Delay Time as discussed above may be set within a range of 1 to 9 seconds This Delay Time may be externally cycled changed by pressing the up arrow A on the face of the Control Unit You may limit the ability to cycle the alarm Delay Time from the normal 1 to 9 seconds to a limited 1 to 3 seconds Click on the box next to the words 3 Sec Limit A V will appear in the box indicating the limit 1s effective Note If the 3 Sec Limit box is selected the Vr unit cannot be programmed from the front panel until this is reset DEFAULT SETTINGS The Bed Check factory default settings are Medium Beep for the Tone Option continuous for the Relay Action 3 Second Limit is set to OFF Audible Reset is set to ON the Closed System is set to OFF Control Unit will function with a normally open nurse call system a five 5 second Hold Delay a three 3 second alarm Delay Time and the Volume is set to twenty 20 Click the Default button to reset all options to the factory settings You may also set your own default settings To change set the Default settings click File in the upper left hand corner of the screen click on Change Defaults Thereafter clicking the Default butto
29. l entitled Programming The Control Unit for more information Manual programming should only be performed when this program manual is readi ly available as a guide Manually Programmable Features There are five user selectable features each offering several options Alarm tones 2 Nurse call system relay action the type of electrical impulse required by the nurse call system 3 Hold delay time in seconds that elapses before MONitoring occurs 4 Alarm delay time in seconds that elapses from the moment the patient s weight is off the Sensormat to the moment of an alarm and 5 Alarm volume The alarm tone is selected from a list of seven possible options This allows a facili ty to choose a tone which is distinctive from other equipment in use around the patient to use particular tones to prioritize patients relative to a particular patient s risk for fall or to avoid becoming de sensitized to a particular alarm by changing the tone infrequently 28 D e B The Control Unit is shipped from the factory to operate with a normally open nurse call system This is appropriate for the majority of nurse call systems The Control Unit may be programmed to operate with a normally closed nurse call system using a personal computer A particular nurse call system whether normally open or nor mally closed will require either a continuous pulse a single pulse or repeated puls es to activate the nurse call system The relay a
30. lutions Inc harmless and protect and indemnify same in the event of any disclosure by said persons The non disclosure provisions of this section shall continue beyond the term of the contract and shall be binding and enforceable even after termination of this Agreement TRADEMARK Bed Check and Access are registered trademarks of Licensor No right license or interest to such trademarks are granted hereunder and you agree that no such right license or interest shall be asserted by you with respect to such trademarks GOVERNING LAW This License Agreement shall be construed and governed in accordance with the laws of the State of Indiana without regard to the choice of law provisions of that state and all actions regardless of the form or nature of such to enforce this license or for the breach of same shall be brought within one 1 year from the occurrence of the grounds for such action in either state or federal court in Indianapolis Indiana COSTS OF LITIGATION If any action is brought by either party to this License Agreement against the other party regarding the subject matter hereof the prevailing party shall be entitled to recover in addition to any other relief granted reasonable attorney fees and expenses of litigation SEVERABILITY Should any term of this License Agreement be declared void or unenforceable by any court of competent jurisdiction such declaration shall have no effect on the remaining terms hereof
31. n will return the Control Unit to your preset default settings see the screen below al Modify Defaults Tone Option Relay Action 3 Second Mawmum Medium Beep Continuous G Delay w Audible Reset Closed System Ok Hold Delay Delay Time Volume 5 gl 3 20 S Cancel El xl El Figure 14 y B CONTROL UNIT INFORMATION Click the PRINT TO PRINTER button to send the information on this screen or any screen to the printer The Windows print pop up screen will appear Follow the instructions as to number of copies to print and selection of the printer Print to Printer Printer Name Paes iinc Fp 01 ENS 200 Status Idle Find Printer Type HP LaserJet 3200 FS Where Lincaln Engineering Print to file Comment 10 131 5 244 Manual duplex Page range Copies All Number of copies Current page LN Pages Collate Enter page numbers and or page ranges separated by commas For example 1 3 5 12Z Print what Document HN zoom l Fages per sheet 1 page Print All pages in range wi GE E Scale to paper size Mo Scaling Figure 15 15 ag Click the PRINT TO FILE button to send the screen or any screen information to a text file The Windows Save As pop up screen will appear You may direct the file to any directory on your computer The default name for the text file will be the Patient ID Frint to File Save in E BedCheck amp t e EZ
32. nd criminal penalties and will be prosecuted to the maximum extent possible under law Astrum Installer by Thraex Software Te Back Figure 1 Click on NEXT p 9 The following screen will appear If there is an alternate directory in which you would like the program files to be saved click the BROWSE button and select the desired directory folder Otherwise click NEXT Bed Check Corporation VrAccess II Installation Select destination directory To install to a different directory either type in a new path or click Browse to browse for a destination directory Vr amp ecess is automatically added C Program Files BedCheck Case Figure 2 Click NEXT Bed Check Corporation VrAccess II Installation Select Program Folder Shortcut icons will be added to your Start menu You may type a new folder or select one of the existing ones BedCheck Accessories Administrative Tools IBM iSeries Access for Windows Java 2 Runtime Environment Microsoft Office Tools MINITAB 14 Network Associates QuarkXPress SAP Front End Startup Figure 3 Click NEXT Bed Check Corporation VrAccess II Installation Summary Please read the following summary Installation summary Size reserved total 2 5 MB Free space on drive 54 5 GB Destination directory C Program Files BedCheck Shortcut folder BedCheck Casel Figure A Click INSTALL Bed Check Corporation VrAccess
33. oom which incorporate local alarms You may also assign a particular tone to high risk patients and a different tone to low risk patients You may assign particular tones to different floors or wings of the same floor of the facility You may frequently change the alarm tones to avoid becoming de sensitized due to listening to the same alarm tone over extended periods of time Click on the down arrow to select the particular tone of choice The tone options are shown in Figure 10 A Bed Check Model Vr ACCESS II VrMouse Connected R D 7 Af Bed Check Model Vr Access II B Print to File Print to Printer Options Unit Info Cumulative Time in Service Patient ID 7 hours yal anpha Change Date of Last Bio Med Check 0 0 0000 Tone Option Relay Action Date of Last RMA Medium Beep No Pull Out Protection 0 0 0000 Closed System RMA 00000000 Delay Time Volume 20 M Set RMA Default Set Bio Med Date Patient Info MFG Date 06 28 2007 Read Device Settings Done Figure 10 10 a RELAY ACTION The Relay Action refers to the electrical impulse that is sent to your nurse call system by the Control Unit You may select from three types of impulses You may also turn off the alarm impulse to the nurse call system by selecting No Pull Out Protection and operate the unit independently of the nurse call system not recommended The Model Vr Control Unit is programmed
34. s The average response time for the last four alarms The last response time Time and date of the last twenty four alarms Exportable Outcome Based Information of Last 24 Alarms for Database Spreadsheet Analysis The exported file name will default to the patient ID Date of each alarm Time of each alarm Response time to each alarm Reset Information Reset the patient information to erase all EQUIPMENT DESCRIPTION A Vr USB interface box and USB cable data transfer cable battery charger and soft ware are supplied in the Model Vr system package y B INSTALLATION INSTRUCTIONS PROGRAM INSTALLATION Minimum System Requirements Windows 98 Before beginning the installation process be sure to close all program applications 1 Uninstall previous version of Bed Check Access Software For detailed instruc tions refer to Appendix C 2 Install Bed Check Access II as follows a Insert CD into CD ROM drive Set up program will appear Bed Check Corporation VrAccesso II Installation Welcome It is strongly recommended that you exit all other Windows programs before running this Setup proaram Click cancel to exit Setup and close any programs you have running Click Next to continue with the Setup program Waring This program is protected by copyright law and international treaties Unauthorized reproduction or distribution of this program or any portion of it may result in severe civil a
35. sitioning equipment or restraints are needed for the patient s resident s health or recovery process but subject to federal e g HIPPA and state regulatory requirements ALARM HISTORY The Control Unit will maintain the date and time of alarms and staff response times to the last twenty four alarms Click on the Alarm History button to review the history screen See Alarm History screens on next page There are two alarm history screens depicting the most recent twenty four alarms each screen depicting twelve alarms Click the Next and Prev buttons to move between the two screens You may Export the alarm date and time statistics and the response times to a comma delimited file for importation into a database program 1 e Dbase Lotus Excel The exported file name defaults to the Patient ID You may rename the file if desired Click the Unit Info button to return to the unit information screen Click Read Device Settings to read verify current settings or click Done to leave the program 20 wl Bed Check Model Vr ACCESS II VrMouse Connected R 4 T e D Bed Check Model Vr Access II Print to File Print to Printer Patient Alarm History 1 is mast recent Response Date Alarm Response Date Alarm Time Occured Time Occured fin ee Time Date Dances Time Date DO a5 Elek aa 05 piss aie eae oo BE EE oo 20 Tessie Tes ob oo 14 tte chy aL ae ae my oo 05 16 34 117 27 07 oo og Lesaga alee ead
36. sonal computer The only difference in the two methods is the resolution available in arriving at or near an intermediate volume level Programming Through The Front Panel Note Programming the Control Unit through the front panel 1s not possible if the 3 SECOND LIMIT box is checked Refer to the section in this manual entitled Programming The Control Unit for more information Programming the Model Vr Control Unit through the front panel should not be attempted until this entire section has been reviewed and you understood To re program any individual feature you must begin at the beginning of the program ming process all of the steps for the entire programming process must be followed 29 PROGRAMMING PROCEDURE SECONDS Figure Front panel of the Bed Check Model Vr Control Unit Apply power to the Control Unit It is not necessary to connect the nurse call cord or to connect a Sensormat 1 Use the up arrow button A on the face of the Control Unit to set the digital display to nine seconds 2 Unplug the power supply from the Control Unit for several seconds 3 While pressing and holding the RESET button on the front panel apply power to the Control Unit Release the RESET button after all three indicator lights on the right side of the front panel come on NOTE All three indicator lights ALARM MONitoring HOLD should be lit at this time If not start over with step one Figure 27 SECONDS
37. to recognize whether the nurse call cord is plugged into the unit during operation Note Pull Out Protection is the normal operational mode in the Model Vr in all Relay Action selections except when the No Pull Out Protection option is selected When Pull Out Protection is operational the Model Vr will emit an alarm tone if weight is placed on the Sensormat and the nurse call cord is not plugged into the call system If the No Pull Out Protection 1s selected the nurse call cord will not be opera tional and will not need to be plugged into the call system Click the down arrow v button to select the nurse call system s required response The available Relay Action selections are displayed in Figure 11 AN Bed Check Model Vr ACCESS II VrMouse Connected ib v Bed Check Model Vr Access II D Print to File Print to Printer Options Unit Info Cumulative Time in Service Patient ID d hours 21 min Change Date of Last Bio Med Check Tone Option Relay Action 0 0 0000 Date of Last RMA Music No Pull Out Protection D 0 0 0000 v Audible Reset MEX sts RMA oo000000 Hold Delay De 5 a 20 E Set RMA 3Sec Limit Serial Number Default Set Bio Med Date Patient Info MFG Date 06 28 2007 Read Device Settings Done Figure 11 Continuous is the default selection 11 Ps B AUDIBLE RESET The Control Unit emits three rapid beeps when the RESET b
38. ts a stand by HOLD status and if blinking reflects a temporary interim HOLD status The green indicator reflects a MON Itoring status and a red indicator reflects an ALARM status Programmable Operating Characteristics e Limit the external ability to set the Alarm Delay time in seconds to a range of to 3 seconds versus a normal range of 1 to 9 seconds nput Patient ID Enable or disable the Audible Reset Alarm Identify whether the nurse call system is normally open or closed e Select the Tone Option of the alarm sound e Select the Relay Action type of electrical impulse needed by the nurse call system e Select the Hold Time in seconds before MONitoring begins from 1 to 20 seconds e Set the Alarm Delay time in seconds from 1 to 9 seconds e Adjust the volume of the alarm Define the Control Unit s operating Default settings for all of the above Input the last Bio Med Date of service Printable Outcome Based Information Unit Information All of the previously mentioned operating characteristics Unit serial number and manufactured date Total cumulative time the unit has been in operational service Date of the last Repair Maintenance Authorization RMA and number by Bed Check The last date the control unit was serviced by Bio Med Patient s Information Patient s ID Cumulative time the unit has been in service with the particular patient The response times for the last twenty four alarm
39. utton is pressed during active monitoring Control Unit is in MONitoring status and weight is on the Sensormat The volume level of the reset alarm is the same as the Volume level set for the Control Unit see below To turn on the Audible Reset alarm click on the box next to the words Audible Reset in the Windows screen A Y will appear v Bed Check Model Vr ACCESS II VrMouse Connected D e Bed Check Model Vr Access II B Print to File Print to Printer Options Unit Info Cumulative Time in Service Patient ID 7 hours 21 min Change Date of Last Bio Med Check Tone ption Relay Action 0 0 0000 Date of Last RMA Music D No Pull Out Protection D 0 0 0000 Closed System RMA 00000000 Hold Delay Delay Time Volume n ED EE 2 sema P 3Sec Limit Serial Number Default Set Bio Med Date Patient Info MFG Date 06 28 2007 Read Device Settings Done Figure 12 CLOSED SYSTEM Nurse call systems may be normally open or normally closed systems the systems relay action The majority of the systems are normally open The Model Vr Control Unit is preset to function with normally open systems Click on the box next to the words Closed System if your system is normally closed A v will appear in the box indicating that the Control Unit will operate with a normally closed system Note If you are unsure of the relay action on your system ask whoever maintains your system iv Bed Check
40. w programmed 33 y LIMITED WARRANTY BED CHECK Model Vr USB 1 WARRANTOR This Limited Warranty is given by Stanley Security Solutions Inc 1620 N 20th Cir Lincoln NE 68503 2 DURATION This Limited Warranty begins on the date the product 1s delivered to the purchaser and continues for a period of two years new units 3 TO WHOM THIS LIMITED WARRANTY IS GIVEN This Limited Warranty is given to the original purchaser of Bed Check s products only 4 PRODUCT COVERED This Limited Warranty covers the Bed Check Model Vr USB 5 WHAT IS COVERED UNDER THIS LIMITED WARRANTY Defects in material and workmanship which occur within the defined duration of this limited war ranty Warrantor makes no other warranties expressed or implied including without limitation warrantor makes no warranty as to merchantability or fitness for a particular purpose 6 WHAT IS NOT COVERED UNDER THIS LIMITED WARRANTY a ANY INCIDENTAL INDIRECT OR CONSEQUENTIAL LOSS DAMAGE OR EXPENSE THAT MAY RESULT FROM ANY DEFECT FAILURE OR MALFUNCTION OF THE CON TROL UNITS b ANY INCIDENTAL INDIRECT OR CONSEQUENTIAL LOSS DAMAGE OR EXPENSE THAT MAY RESULT FROM USE OF THE CONTROL UNITS WITH ANOTHER MANUFAC TURER S PRESSURE SENSITIVE MAT SENSING DEVICE OR OTHER FALL PREVEN TION PRODUCT NOTE SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES SO THE ABOVE LIMITATIONS OR EXCLUSIONS MAY NOT
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