TENDER FOR SMART CLASSES - cantonment board : chakrata
Contents
1. Party 1 6 Work shall mean Setup of Smart Classes as described in scope of work 1 7 Site shall mean school premises of Cantt High School Chakrata Cantt 1 8 Applicable Law means the laws and any other instruments having the force of law in India or in such other country as may be specified MOU as they may be issued and in force from time to time 1 9 Price means the price to be paid for the performance of the Services 1n accordance with clause A Eligibility Criteria 1 Only the reputed and experienced companies who have adequate and sound knowledge of setup of Smart Classes amp have installed their products in Govt amp Govt Aided schools amp private institutes A self certificate to this effect need to be submitted along with the tender All bidding companies must provide a detailed profile of their firm The profile will also indicate the experience and list of schools institutions in which their product 1s installed The companies should be registered in India and the registration number of the companies along with the VAT TIN CST LST No allotted by the concerned Authorities should invariably be indicated in the tenders s A list of the clients organization s where similar nature of work has been conducted should be furnished indicating the name address of the organization and the name of the contact person The number of years of relation with the client s organization s may also be attached The techn2. Resource Centre The System with e Motherboard branded for OEM or the Computer Manufacturer 4 PCI Slots including minimum 1 PCIx16 slot Intel Core 15 2400 g3 1 Gliz or higher Processor AMD Quad Core Phenom II X4 965 3 4 Ghz or higher Processor 6 MB L3 cache 4 GT s System Bus Intel H6x Series Express Chipset or better AMD 7850 NVIDIA or higher 4 GB DDR3 RAM 1333 MHz Non ECC Expandable up to 8 GB 500 GB SATA Hard Disk Drive 7200 rpm SMART 16X or higher SATA based DVD RW Integrated on M B High Definition Sound AC97 20 bit audio or equivalent Integrated Intel extreme graphics on M B Integrated onboard graphics Integrated Serial ATA 3 Gbps controller with 4 ports Integrated on M B 10 100 1000 Mbps Ethernet controller with full duplex amp WOL support e Ports IxSerial Rear 6x USB Front 2xUSB Ix VGA IxRJA5 2xPS 2 18 5 LED backlit display colour monitor with maximum 0 3 mm dot pitch TC0 05 1366x768 1000 1 contrast ratio 250 cd m2 5ms response time 160 160 degree view angle VGA connectivity EMI FCC or ETDC Report for meeting FCC norms compliance Energy star compliance same brand as that of PC 104 Keys OEM English Keyboard it must have soft keys same brand as that of PC Optical Mouse of same brand as that of PC Antivirus Software in media to take care of all and latest viruses ATX BTX Micro ATX SFF Chassis with 1 x 3 5 86 2 x 5 25 front accessible bays 2 x3 5 internal drive bays and adeq
3. in the range of at least 75 with SGB 60 of SPECint rate base2006 plus 40 of SPECf p rate base2006 score 3MB Intel Smart L3 Cache e 4 GT s System Bus ntel H6X Series Express Chipset or better AMD 785G or NVIDIA or better Total Memory should be DDR3 1333 MHz 4GB Expandable upto SGB 500 GB SATA HDD 7200 rpm with SMART 12X or higher SATA based DVD RW Integrated on M B High Definition audio Intel extreme graphics on mother board Integrated Serial ATA 3 Gbps controller with 4 ports Integrated on M B 10 100 1000Mbps Ethernet controller with full duplex amp WOL support e Ports IxSerial Rear 6xUSB Front 2 USB IXVGA 86 IxRJ45 2xPS 2 e 104 Keys OEM English Keyboard it must have soft keys same brand as that of PC Optical Mouse of same brand as that of PC e Antivirus Software pre loaded to take care of all and latest viruses e MicroATX SFF Chassis with 1 x 3 5 86 2 x 5 25 accessible bays Manageability Features Asset Management Gives summary of computer BIOS Disk Drives Installed Applications Memory Motherboard Slots Multimedia OS Information USBPorts Processor System Resources asset tag Health Monitoring Log entry for critical changes in Drive Space CPU Fan Speed CPU voltage CPU Temperature Automatic shutdown can be set when CPU temperature exceeds threshold limit e Security Removable media boot control serial parallel and USB interface control power on and setu
4. 80i 1080p EE Video Compatibility NTSC PAL SECAM 3D Compatibility PC 120Hz Frame Sequential 3D for resolutions up to WXGA PC 60Hz Top bottom 3D for resolutions up to SXGA Video 60Hz Frame Sequential 3D for resolutions up to 4801 Computer in D sub 15pin x 2 Share with component video i C Pe E MENNNE C pwe po P E NENNEN 1 Dimensions W x H x D 287 3x114 4x232 6mm Weight 2 8kg 6 2lbs E c QM C O Ln LU FE mam Guide nur JUNE jw Quantity 05 one each Smart Class room with 5 years warranty MEM Scratch resistant surface maintenance free Writing Tools Pen stylus finger Minimum active diagonal length of 2000 mm 05 one each Smart Class room with 5 years warranty Qualifying brands Promethean SMART Technologies Polyvision Description Specification Intel 3420 Chipset Intel Xeon X3450 Quad Core 2 66 GHz 8MB LGAI1156 2 GB x 1 DDR 3 1333 MHz with ECC expandable to 16 GB 2x 1 TB Non Hot Swap SATA 7200 RPM HDDs server Class Three PCI Express and PCI expansion slots Two PS 2 ports Two Gigabit Ethernet RJ 45 ports Serial port Fast Ethernet RJ 45 port dedicated for BMC management Six USB 2 0 ports two front accessible VGA port DVD CDRW Combo Drive Multimedia PS 2 Keyboard USB Optical Scroll Mouse with Pad 15 Wide TFT Monitor ANNEXURE A Technical Bid Firm Agency Company to have the following technical Qualifica
5. MINISTRY OF DEFENCE TENDER FOR SMART CLASSES TENDER DOCUMENT Cantonment Board Chakrata Distt Dehradun Uttarakhand 246 123 Phone No 01360 272220 Fax 01360 272502 E mail cbchakrata yahoo com Note Last date of deposit cost of this tender document is 11 11 2013 upto 1700 hours by DD or cash CANTONMENT BOARD CHAKRATA Terms and conditions Invitation of tenders for Setup of 05 Smart Classes Cantt High School Chakrata Distt Dehradun Uttarakhand 248123 The Smart Classes will be setup should cover the syllabus of Uttarakhand Board of Secondary Education Ramnagar amp the complete content should be in Hindi amp should have Hindi English voice over Definitions For the purpose of this Contract unless otherwise specified or repugnant to the subject or context the terms used shall be deemed to have the following meanings 1 1 CBC shall mean Cantonment Board Chakrata 27CEO shall mean Chief Executive Officer of Cantonment Board Chakrata 1 3 Agency Firm Company shall mean the Agency Firm Company player in the field of Education providing Smart class solution 1 4 Representative shall mean the representatives of CBC and or Agency Firm Company as the case may be who are duly empowered and authorized by their respective organizations to act for and on their behalf 1 5 Parties shall mean CBC amp Firm selected through tender process each one individually referred to as
6. MPORTANT INFORMATION FOR SMART CLASS TENDER All Firm Agency informed that the last date of deposit cost of Tender document through cash DD is 11 11 2013 1700 hours Kind pay attention for various dates published in News Paper and our website In case tender document cost deposited through Demand draft it should be favour of Chief Executive Officer Cantt Board Chakrata payable at Chakrata Sd Chief Executive Officer Cantonment Board Chakrata
7. ess of the organization and the name of the contact person The number of years of relation with the client s organization s should also be mentioned 6 Acceptance certificate on printed letter head to the effect that the service bureau agencies agree to abide by the conditions of the tender document b Second Cover Documents to be attached 1 Financial Bid c Last date of submission of Tender 1 The tenders should be sent to the office of Cantonment Board Chakrata latest by 13 11 2013 before 16 00 hrs No tenders will be accepted after the stipulated date and time d Opening of Tenders The tenders will be opened in the Cantonment Board office at 16 30 hrs on 13 11 2013 in presence of all representatives of the firm companies who are desirous to be present at the time of opening the sealed tenders EN 2 The Financial bid will be opened only after the scrutiny of the Technical Bid has been done and short listed by the competent Authority O Payment Terms 1 To be paid quarterly basis from the date of successful installation 2 One installment on one month of date of successful installation Table A SPECIFICATIONS 1 Multimedia Education Content Description As provided under technical requirement B I The content developer company should have annual turnover of more than Rs 1 Crores for multimedia educational content Criteria development in last 3 financial years 2 Desktop Computers for
8. ical committee representatives will be free to visit any of the mentioned schools mentioned in work order to physically verify the claims of the bidding company s Oo B 1 Technical Requirements Multimedia Based Educational Content The bidder shall develop the multimedia educational content having following features The related activities include Understanding the requirement for developing and installation of customized Computer aided teaching and Computer Aided Learning product Conceptualizing the multimedia content based on story lines minimum 2D animation interactive games live coverage real life examples music and riddles having good voice over etc e The multimedia educational content should be categorized classwise and subjectwise folders on the CDs DVDs Hard Disk Pen Drive The bidder will also provide multimedia educational content usage utility software in order to access the exact usage of content in each smart class room The utility should generate subjectwise classwise and teacherwise usage report of each topic taught in the smart class room e Support Manual to include Installation academic content Administration Manual and operational instructional User Reference etc 1n English Hindi B II Technical Requirements IT Infrastructure Requirements The bidder shall provide IT infrastructure Client Server model having following accessories I Computers e The Bidder is required to pr
9. in the hands of Cantonment Board Chakrata Provisions for Unsatisfactory Services If services of bidder are not found satisfactory at any stage during the period of contract in such situations the firm shall be bound to remove the deficiencies at its own cost within the time period fixed by the Cantonment Board Chakrata In case the firm is not able to remove and rectify the deficiencies within the given time period the Cantonment Board Chakrata will be competent to make alternative arrangements of the services at the risk and cost of the firm and the costs so incurred shall be deducted from the due amount payable to the firm Clarification to the Tender Document 1 All Bidders are requested to carefully go through the provisions laid down in this tender and seek all clarifications in writing to following address Cantonment Board Chakrata Distt Dehradun Uttarakhand 248123 Or by email cbchakrata yahoo com The cutoff date for receipt of queries would be 11 11 2012 till 17 00 hrs 2 Cantonment Board Chakrata shall consolidate all clarification sought for by various Bidders and clarify the same within 2 days prior to the Submission of Bids No clarifications shall be entertained thereafter 3 At any time before the scheduled submission of bid the Cantonment Board Chakrata may for any reasons whether at its own initiative or in response to a clarification requested by a prospective Bidder modify the Tender Docume
10. nated in part or whole at the discretion of implementation and at the risk and cost of the companies 3 In case of loss or damage to the products amp non replacement of the same the security money deposited by the companies will be forfeited by CEO Cantonment Board Chakrata K Termination of contract for default L The Cantonment Board Chakrata without prejudice to any other remedy available for breach of contract may terminate the contract in whole by a 30 thirty days notice in writing to the companies in the event of any one or all of the following If the company fails to implement the scheme within the time period stipulated in the bid and within time period extended with or without liquidated damages If the firm fails to provide any one or all services as per this Contract and fails to set right the disruption in service within the 30 thirty days notice period or show a valid reason to the If the firm fails to provide any one or all services as per this Contract and fails to set right the disruption in service within the 30 thirty days notice period or show a valid reason to the Cantonment Board Chakrata for the lapse If the firm has engaged in corrupt or fraudulent practices in executing the Contract In the event of termination of the contract in part or in whole for default of the firm Cantonment Board Chakrata 1s entitled to forfeit the proportionate amount from the amounts of the firm which are
11. nt by amendment The amendment response to clarification s if any will be sent in writing to all prospective Bidders or publish in a website and will be binding on them Cantonment Board Chakrata may at its discretion extend the date for submission and or opening of the bid N Bid Requirements 1 The Service bureau companies will be required to submit the tenders in two parts viz Technical bid and Financial Bid separately in two separate sealed envelopes and should be superscribed accordingly Both the envelopes should then be kept in another sealed cover and superscribed as TENDER FOR SMART CLASSES 2 The Technical Bid should contain all the supporting documents specified in the ANNEXURE A 3 Earnest Money Deposit Security Deposit All tenders should be accompanied with an earnest money of Rs 32 000 in the form of Bank Draft of a scheduled bank guaranteed by Reserve Bank of India in favor of the CEO Cantonment Board Chakrata Preparation and opening of Tender Document a First Cover Documents to be attached 1 Technical Bid along with documentary proof as mentioned in Annexure A 2 Earnest Money Deposit 3 Experience and self certificates of the service bureau agencies 4 Detailed firm profile along with registration number of the firm with VAT CST TIN LST no 5 A list of the client s organization s where similar nature of work has been conducted may be furnished indicating the name addr
12. nue to perform its obligations under the contract as far as reasonably practicable and shall seek all reasonable alternative means for performance not prevented by the Force majeure EVENT Expected work and deliveries under this contract shall resume as soon as practicable after such EVENT comes to an end or ceases to exist If the performance in whole or part of any obligation under this contract is prevented or delayed by reason of any such EVENT for a period exceeding 90 ninety days the CEO Cantonment Board Chakrata may at its option terminate this contract In Case of termination of contract due to force majeure event Cantonment Board Chakrata would pay the reasonable amount to the companies for the portion of work already completed till date Disputes and Arbitration In case of any dispute or differences breach and violation relating to the terms of this agreement the said dispute or difference shall be referred to the sole arbitration of the President CBC under whose jurisdiction the CBC falls The award of the arbitrator shall be final and binding on both the parties Liability In case of a default on contractor s part or other liability Cantonment Board Chakrata shall be entitled to recover damages from contractor In each such instance regardless of the basis on which Cantonment Board Chakrata 1s entitled to claim damages from contractor including fundamental breach negligence misrepresentation or other contrac
13. o the rates quoted shall be permitted 4 The company should deploy one full time shift coordinator at school who will provide technical assistance to operate the Smart classes to the teachers amp for attending hardware requirements No emoluments will be given to the coordinator s by the Cantonment Board Chakrata E CPG amp Placement of Companies Work Order The successful Bidder shall be required to furnish the Contract Performance Guarantee CPG for an amount equal to 5 of its approved Price bid within 7 days from the date of issue of the Companies Work Order 1 The Earnest Money deposited at the time of tender will be adjusted towards Contract Performance Guarantee 2 CPG should be initially valid for a period of 60 months and will not carry any interest 3 CPG may be submitted either in form of a crossed Bank Draft Pay Order in favour of CEO Cantonment Board Chakrata payable at Chakrata or an irrevocable Bank Guarantee issued by any Nationalized bank Scheduled bank 4 The CPG will be released to the companies upon issue of Certificate of Acceptance by the CEO Cantonment Board Chakrata 5 The CPG shall be invoked by CEO Cantonment Board Chakrata in case of deficiency in services provided by the companies F Work Completion and Liquidated Damages If any part of the service in respect of the work assigned and undertaken by the Successful companies for which this contract is being entered into is not rende
14. ovide desktop computers for teacher s training amp lecture preparation purpose as well as well as in the each Smart Classroom Bidder may note that the scope of work includes all services AMC insurance repair maintenance spares instant replacement in case of break down failure etc e In case of 5 Smart classes the bidder will have to provide 10 desktop computers amp shared computing solution to connect with resource centre server e See table A for specification II Interactive white board e The bidder has to provide an Interactive White Board in each of the Smart Class room e See table A for specification III Projector e The Bidder has to provide a DLP Promethean wall mounted Projector in each of the smart class rooms in all the Smart Class rooms e See table A for specification VI Sound System e The Bidder has to provide Sound System sound box in each of the smart class rooms as well as with all computers provided for teacher s training purpose e See table A for specification V Server Resource Centre amp its networking to the classrooms e The company should set up a server resource centre in which all the content will be downloaded by the company to be later used for teaching amp reference purpose by teacher e The provision of network would be for the following purpose a To connect smart classes to the server b To connect computers to server to be used by teache
15. p password Provision for external lock and Kensington slot Desirable Remote Management Remote shutdown Reboot Certifications Designed for Windows 7 Professional or latest Linux Ready Energy Star 5 0 BEE Star for the quoted model UL FCC EMI EMC certified ACPI 1 0 compliant IPV6 compatible Warrant i y e 5 years comprehensive onsite warranty 5 Networking Specification LAN 8 Port Switch 24 x 1 CAT6 Patch Panel Necessary cables to connect Equipment access device terminal to desktop computer Qualifying D Link DAX Cisco HP HCL Brands Sound System Description Digital Surround Sound System wall mounted Qualifying Brands Intex 1 ball etc 05 Five for each smart class room O5 Five for each desktop computer for resource centre Quantity PROJECTOR SYSTEM Projection System DLP Native Resolution XGA 1024 x 768 Brightness 2700 ANSI lumens Contrast Ratio 13000 1 Display Color 1 07 Billion Colors Lens F 2 6 f 6 9mm Aspect Ratio Native 4 3 5 aspect ratio selectable Throw Ratio 0 61 78 0 96m Image Size Diagonal 40 300 Zoom Ratio Fixed Lamp Type 210W Lamp Normal Eco SmartEco 4000 5000 6500 hours Keystone Adjustment 1D Vertical 40 degrees Projection Offset 130 5 Resolution Support VGA 640 x 480 to UXGA 1600 x 1200 Horizontal Frequency 3 K 102KHz Vertical Scan Rate 23 120Hz Compatibility HDTV Compatibility 480i 480p 576i 576p 720p 10
16. red or delivered in time Cantonment Board Chakrata shall be entitled to levy and recover Liquidated damages penalty at 1 per week or part thereof of the delay subject to 5 maximum on the payment due to the companies for the particular stage Any delay beyond five weeks will attract higher penalty to be decided by the CEO Cantonment Board Chakrata Liquidated damages will be recovered from the CPG or from any sum that may become due to the companies out of this contract or any other contract with CEO Cantonment Board Chakrata G Force Majeure I If at any time during the continuance of this contract the performance 1n whole or in part by either party of any obligation under this contract be prevented or delayed by reason of any war or hostility Acts of public enemy civil commotion sabotage explosions effects of flood epidemics quarantine restrictions freight embargoes general strikes bandhs acts of God hereinafter referred to as EVENT neither party shall by reason of such EVENT be entitled to terminate this contract nor shall any party have any claim to the damages against the other in respect of such nonperformance or delay in performance provided that notice of happening of any such EVENT is given by either party to the other within 7 Seven days from the date of occurrence of the EVENT Unless otherwise directed by the CEO Cantonment Board Chakrata in writing the companies shall conti
17. rs for lecture preparation c The cost of all the necessary hardware for networking i e CATS5 6 cables switches hubs etc would be borne by the bidder d No assistance would be provided by the Cantonment Board Chakrata in case of any technical difficulty arises in the installation amp operation of network e See table A for specification C Training of Teachers and other Staff The bidder will train teachers on usage and integration of multimedia educational content in the lesson plans Due attention should be given to the following aspects e Proper proposal including curriculum for the training will be designed and submitted by the company at the time of signing of agreement and duly approved by the CEO Cantonment Board Chakrata e There should be special emphasis on practical training operating computers for the use of multimedia educational content e The cost of training amp all expenses of training will be incurred by the company Cantonment Board Chakrata will not bear the training cost D General conditions of the contract 1 The site will be Cantt High School Chakrata Distt Dehradun UK 248123 2 The companies should start the job of preparation of classrooms setting up of Smart Board projector sound system resource centre within 30 days from the date of signing of the Agreement 3 The rate quoted will have the validity of 60 months from the date of signing of the contract and no escalation t
18. t or tort claim the companies shall be liable for no more than Payments referred to in the Patents and Copyrights section below 1 Liability for bodily injury including death or damage to real property and tangible personal property limited to that caused by contractor s negligence and il As to any other actual damage arising in any situation involving non performance by contractor pursuant to or in any way related to the subject of this Agreement the charge paid by Cantonment Board Chakrata for the individual product or service that 1s the subject of the claim It is the maximum for which Agencies collectively responsible J Penalty and Termination due to Non Fulfillment of Contract 1 In the event of the companies not starting the job of preparing the rooms amp installing the Hardware of Smart classes within 30 days of signing the agreement the EMI deposited by the companies shall be forfeited and work shall be got executed from other companies at the risk and cost of Cantonment Board Chakrata 2 Penalty for delay in execution of scheme If the installation and commissioning of the system is not completed in full within the stipulated period as prescribed in the implementation schedule a penalty at the rate of 296 per week of the total value for the amount of contract will be levied for a maximum period of 8 weeks If the installation and commissioning is not completed even within this 8 weeks period the Contract may be termi
19. tion Technical Qualification Multimedia content mapped as per UTTARAKHAND BOARD syllabus in Hindi voice over Hindi English server Specifications as per Table A Interactive white Board Specifications as per Table A Projector Specifications as per Table A 5 Desktop Computers for Resource Centre Specifications as per Table A Desktop Computers Without TFT Monitor for Smart Classrooms Specifications as per Table A 8 Teacher straining O Z o 9 Deployment of Resource Coordinator All qualifications must be provided with documentary proofs The decision of Committee for the same shall be final amp biding No escalation shall be given to the bidder for any type of delay in execution of the work amp during the given time frame Earnest Money Details 5 Details of the Firm Company DATE a Name b Regd Address c Copies of returned IT Of last 3 years wef 1 4 2011 NAME DESIGNATION amp SIGNATURE OF THE AUTHORISED REPRESENTATIVE OF THE BIDDER ANNEXURE B CANTONMENT BOARD CHAKRATA FINANCIAL BID Name of the work Setup of Smart Classrooms in Cantt High School Chakrata Total Amount for 5 years 1 Cost of 05 class room inclusive of all accessories 2 Cost of each additional classroom Details of the Firm Agency Company Name Address Annual Return of last three financial years Earnest money details I
20. uate power supply Qualifying Manageability Features Asset Management Gives summary of computer BIOS Disk Drives Installed Applications Memory Motherboard Slots Multimedia OS Information USB Ports Processor System Resources asset tag Health Monitoring Log entry for critical changes in Drive Space CPU Fan Speed CPU voltage CPU Temperature Automatic shutdown can be set when CPU temperature exceeds threshold limit Security Removable media boot control serial parallel and USB interface control power on and setup password Provision for external lock and Kensington slot Desirable Remote Management Remote shutdown Reboot Certifications Designed for Windows 7 Linux Ready Energy Star 5 0 BEE Star for the quoted model UL FCC EMI EMC certified PCI 2 3 compliant ACPI 1 0 compliant IPV6 compatible e 5 years comprehensive onsite warranty e Reputed OEM having annual turnover more than 1000 Crores in India in last financial year Qualifying e SO 9001 2000 certification for design manufacturing and Brands services e SO 14001 1996 certification for environmental standard The OEM should rank in top 5 brands by IDC in India 3 Desktop Computers Without TFT Monitor for Smart i Classrooms The System with e Motherboard branded for OEM or the Computer Manufacturer e 3 PCI Slots Including minimum 1 PCIx16 slot e The desktop should have processor SPEC CPU2006 benchmarked with SPEC Rating
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