NVSL Meet Manager Operations Manual For use with
Contents
1. 28 Version 30 v2 NVSL Meet Manager Operations Manual To score the event click on the Score button or type Ctrl S The event will be scored and you will get the results Report for that event in the Report Preview window HYSL Championship Meet HY TEE s MEET MANAGER 3 0 10 20 PM 5 13 2010 Page 1 A Meet PAR HM 6 26 2010 Northern Virginia Swimming League Home Visitors ___ _ Results Event Girls amp Under 25 C Meter Freestyle WOTE 0 01 H fe a MYSL Meter R 15 48 1 1 1985 my Rymiszew ski MHC HMM Swim 17 88 H 1 1 1990 Margaret Chadbourn HM 18 50 ALL Ne Ag Team Fimals Time F oinis 1 Petretich Olivia a Hollin Meadows Barracudas 19 55 5 2 Zdebski Grace Parliament Pool 21 87 3 35 McGuckin Molly 7 Hollin Meadows Barracudas 26 35 i 4 Long Morgan 7 Parliament Pool 26 AG 5 Walsh Fiona Hollin Meadows Barracudas 27 35 6 Bloom Carolyn amp Parliament Pool 28 23 Combined Team Scores Combined Team Scores Through Event 2 1 Hollin Meadows Barracudas 11 2 Parliament Pool 7 To control the formatting of this Results Preferences for List and Score in Run Menu report you can set your Columns Include in Results Options Single M Records p r ef e r e n C e fro m th e Ru n us Press Pass Exclude results with No Data when using the List button Wi ndow Triple Entry Qualifying Time Results by Heat Event Comments 1 Event per Page Ae P refe rences gt Res2. Unzip the Backup File Swmm3Bkup2010 06 26 A Meet HM AF 01 zip File Details Database Backup was created 4 18 2010 at 10 39 41 PM by NYSL Championship Meet MM Version 3 0Df On the next screen a FRERE nee C Hy Sport Meets 2010 Div 09 2010 06 26 Week 1 2010 06 26 A Meet HM AF mdb confirmation window will tell you the name of the meet database an d th e d recto ry Click OK to unzip the backup file and copy 2010 06 26 A Meet HM AF mdb to C Hy SportMeets2010 06 26 4 Meet HMi AF where it will be saved Confirm this information is correct 6 OK Meet Manager will unzip the meet database and then open it for use The bar at the top of the window shows the name of the currently open database file Verify it is the correct meet date and teams 9 Version 30 v2 NVSL Meet Manager Operations Manual 2 2 Verify the Set up of the Database for the Meet In Meet Manager perform basic set up verification for the meet via Set up Meet Set up a Verify basic information about the meet is correct Change any incorrect information 1 Verify that the Meet Name has the correct teams and format e g A Meet CCH DV 2 Verify the Start Date End Date and Age Up Date for the meet are correct 3 Verify that the correct course is set for the meet SC Meters or Yards Set up from the Main Menu Meet Set up VERIFY that the following fields are correct Meet Name Location Start Date End Date Age Up Date
3. 2 6 1 Printing Meet Programs There is no set number of copies of the Meet Program that need to be printed and or copied After a few meets you will come up with the optimal number for your situation Remember you can always print additional copies at the meet There are two Memorized Reports for Meet Program that have been preloaded into the A Meet template which was downloaded from the NVSL Website 1 Table Workers Meet Sheet this is the Official format which the table workers fill in during the meet and is signed by the Referee and submitted to the Division Coordinator upon completion of the meet It is a single column format 2 2 column meet sheet for distribution this is the format for distribution to officials and others at the meet It is also the recommended format if you plan to sell copies to spectators The following people should be provided with Meet Programs to perform their jobs at the meet 19 Version 30 v2 NVSL Meet Manager Operations Manual 2 Column Format Single Column Format Referee 1 Scorers 3 Starter 1 Stroke amp Turns 4 Chief Timers 1 2 Clerks of Course 1 2 Announcer 1 Place Recorders 1 2 Awards Clerks 2 Team Reps 2 Coaches 1 2 per team Computer Operators 1 2 Reports Memorized Sent Prosper Select All De Select Preferences Memorize View Create Report Reports ao agam Gender Age Range Rounds Indiv Relays Male All Rounds Finals Only Ind
4. C Hy Sport Meets 2009 swmeets 3 Weter A Meet Database Templat si Set up Events Athletes Relays Teams Seeding Run Reports Labels Checkfor Updates Help Open New Ctrl O Save As Backup Ctrl B Restore Ctri R Unzip File Repair and Compact Database Purge Import Export b Install Update Disable Network Login Open in Multi User Mode Network Administration License Management Exit Ctrl Q ma Select Unzip Restore copy database to a Restore Method selected folder and A eg Ge open database in C Hy Sport Meets 2009 swmeets3 Meter A Meet Database Template open this new Unzip and copy database to C Hy Sport Meets 2009 swmeets3 database option Unzip and copy database to a selected folder 0 OK 8 Version 30 v2 NVSL Meet Manager Operations Manual Ej Navigate to Locate the zipped Backup file and Open it the meet directory Look in ED 2010 06 26 AMetHM AF gt where you saved the meet backup file Select the backup file RE E Open Swmm3Bkup2010 06 26 4 Meet HM AF 01 zip M a etwork File name po aces Files of type MEET MANAGER Backups swmm zip o Cancel w Select Restore To Folder D Navigate to the meet directory set up for the meet B OK C Hy SportMeets 2010 06 26 A Meet HM AF Copy To Folder Selected Drive Directory Sack Sy Hy S port EJ Meets en 2010 06 26 Meet HMAF Cancel D Click OK to unzip the backup file and open the database
5. NVSL Meet Manager Operations Manual For use with Hy Tek Meet Manager V3 0 Last update 5 17 2010 Version 30 v2 NVSL Meet Manager Operations Manual Forward In the summer of 2008 the Northern Virginia Swim League NVSL began using two software programs from Hy Tek Ltd Team Manager used by each team to maintain their roster create meet entries and maintain meet results and Meet Manager used to run NVSL meets The NVSL operating instructions for these two Hy Tek programs are provided in separate documents This was done to make them more manageable in size and also because different persons are often doing the team management meet entries and running the meets This document covers the operation of the Meet Manager program Each user of the Meet Manager program is expected to be familiar with basic Windows operations such as opening and saving files copying files and running programs Each user should also have a basic familiarity with the Hy Tek software A user s manual is available on the Hy Tek website and each program also contains a robust help function Hy Tek provides two technical support options for licensed users as follows E Mail support hy tekltd com Telephone 866 941 5123 NVSL support for use of these programs is provided first by your Division Data Coordinator and then the Automation Committee See the NVSL website http nvsl nvblu com for the current contact information for the Automation Comm
6. R TE h i mt it mi oOo events just printed Then next time printing labels you will see which ones have been checked Note The software does not automatically check off the events you have printed 3 6 Other Data Entry tasks 3 6 1 Handling Disqualifications This section will describe how to handle Disqualifications Entering disqualifications is very simple In the Run Window you may enter the time and then check the DQ box next to the swimmer s time or type DQ in the Finals Time cell When you score the event the Results Report will show the DQ Also notice that this report shows the combined scores through that event If a swimmer is DQ ed before the race starts e g a false start then s he will not have a time to enter Similar to entering NS for the time you can also enter DQ for the time 3 6 2 Entering Data by Lane instead of by Heat Meet Manager Run Window provides the ability to enter times by Heat or Lane Data entry by heat is the default setting The currently selected heat number is shown in red see below 31 Version 30 v2 NVSL Meet Manager Operations Manual Events Athletes Relays Seeding Web Re Score Combine Reports Labels Preferences Interfaces HY WIRE Help EE it g o Enter Results by Lane Ctri E Records EVENT LIST All Events SC Meters Session not selected er ss Boys 8 amp Under 25 SC Meter Frees
7. Folders x r SC Hv Sport E aj AV A Meet ONOFF imdb 2 292 KE Microsoft Access Ap 7 2 21 C Backupto Ife FF S REC IOKE REC File 6 29 B C cD Images a Bage group at glance 7 2 2005 rtf 2SKB Rich Text Format ra Fa gt Doc M oold club as of 7 2 2006 rtf 6KB Rich Text Format riea 2 Hy Tek Academy EJIM results 7 2 2005 rtf ISKB Rich Text Format riaja 9 imeoss W Jiadders as of 7 2 2005 rtf LO XB Rich Text Format 7j Logos meet rents 7 2 2005 rtf I7SKE Rich Text Format rela C Marts WA personal bests Pe 20051 IS KE Rich Text Format ri ja 1 2005 CSL Meats E hybackup txt LKB Text Document Fiza C 2005 06 11 Time Trials 1 FF FF Entries00 1 ZIP 1OKG Winzip Fie nea 3005 06 16 Tine Triak 2 OFF FF Rosterti01 ZIP LIKE Winzip File LT Fa 7 rj 2005 06 22 B Meat CHOSDEF Meet Events A Mest CNCEFr O2 ua 2KB Winzip Fie 6 26 CJ 2005 06 25 A Meet FFOFG Co Meet Resuls A Mest CNCOFF O2A20 26KB Winzip Fie Tain C 2005 06 29 B Meet SROGFF iy 2006 070 Aet CFF C 2005 07 06 B Meet FFSA FR 5 Version 30 v2 NVSL Meet Manager Operations Manual 1 4 2 Setting Backup Preferences You can set MM to automatically back up your database at an interval you choose From the Main Menu R Sim MIET MANAGER Database Fe SR Por Mhie Earr Tea ae Set up Options gt Personal cogs a Preferences sanglant Bepi Pro es Enter Sire references de ee e Censor Aeri Placa Larache P de Crest Frederic are Crank Interface Adie ipa rie
8. INVSL Recon 1540 1965 Girls 8 amp Under 25 SC Meter Freestyle JJA Star Cut 1 1775 7262007 mo F Boys 9 10 50 SC Meter Freestyle FP CUT RE E 1 4 F Girls 9 10 50 SC Meter Freestyle 1 The bottom portion of the window will now show the swimmer by lane and not heat The ces selected lane is shown in red Le below VS TD MU UE CU PART ne Swe ee ero ene When the times come to you by lane it is easier for most people to do the data entry in that manner Meet Manager gives you the option of doing the data entry by either Heat or Lane So you are free to select whichever method works best for you 3 6 3 Score Event Print Results After entering the times or appropriate codes for each swimmer score the event by clicking the Score button The team scores after the last scored event will be displayed on the Run Window and the bottom of the Results preview report vo Score in the center of the Run Screen dl ie ae ee Cm me 32 Version 30 v2 NVSL Meet Manager Operations Manual The Report Preferences set earlier ensured that each swimmer s individual points and the team scores appear on the report shown below iG Results BEE xelil or i Salaj pee tons 10 old Hartera Ya Swim Lg Chimpa Hy Tehs MEET MANAGER 3 Phd ANNE Page 1 A Meet Vor WS 100 NVSL A Meer Results Eveni 3 a Ca 10 20 C Meter Freestyle _ Age Team Gee 9 Village West Rodgers Jake 10 Village Wesl
9. Li i O Stored Boys 3 105050 Meter Backstroke A Greate labels O iw Gris 91050 50 Mister Backstroke Se 11 12 80 SC Meter Backstroke JT 16 F Seea Gris 11 02 80 SC Meler Backstroke CT un Boys 13 14 50 SC Meter Backstroke Report Preview screen will qa Fi seses tokis 13 14 60 Sc teter Gechsticke display what the output will F Soored Boys 15 18 50 SC Meter Backstroke look like F h Li F sea Gels 15 16 50 SC hieer Backitroee ook like From there you Es 3 amp Under 25 SC Meter Enesstitrone can print make sure to O a F Seed cris 3 8 Unter 25 SC Meter Breaststroke z LI 23 ie EST put labels in the printer St Or you can cancel without Label Selection Aiud vane ws Laser Standard Avrerd Label printing ER CE D Tias Stencdend Achiewernent touts Personnes M Fos all F l Eahdniion Saamna C Particpeson M Record Breaker Rely Aihiete Mares 0 8 4 lull 1 OUT es 30 Version 30 v2 NVSL Meet Manager Operations Manual After printing a set of ee METRE labels you will be D 1 F Seared boys 6 8 under 25 Sc Meter Freestyte Scored Grle B8 Under 25 SC Meter Freestyle returned to the Award a eet tees ots eee Labels box Check the CO LS F ema is 9 10 50 SC ster eit ics E ku 0 Goom Boys 11 1250 SC Meter Freestyie boxes in the Printed MENE Eoo 11 12 50 SC Meter Freestyie column next to the Of e ss pov 15 14 50 Sc Meter Freestyie
10. and navigate to the Fi re i ee dh Age Fe Sh Fo M Show Records of Selected Tac meet directory where a the records file is Import Records 1 5 stored Record files Look in CD 2010 06 26 A Meet HMGAF 6 have a REC file extension HM TEAM 5 REC 2 Meet Events 4 Meet HM AF 26Jun2010 001 zip My Recent Swinm3Bkup2010 06 26 A Meet HM AF 01 zi Select the team record eee gu ee zip file to open D Open E My Documents gs My Computer My Network File name HM TEAM S REC Places Files of type Record ZIP rec zip Cancel Be w Select New Tag FILE DATE 4 19 2010 Tag Title S New AM Swim Team Re OK Cancel a m A E LL L 15 Version 30 v2 NVSL Meet Manager Operations Manual Highlight the new record line that was just imported Tho Flag Team Only LSC Only JExh Ok Foreign Ok EME the Tag Name OR Edit Selected Record Tag Enter single character w Edit Record Tag Name into the Flag field this is normally the first letter of the team Order name This is the character that will be Tag Mame HM Swim Team displayed on the printouts if a record is Fla T broken Note that the as A flag is reserved for Record Only For H League Records Use the pull down Record Only For LSC menu for Record Only For and pick the team MF Allow Exhibition athletes relays to set records relat
11. For Meet Name the NVSL convention is A Meet Visiting Team Home Team The Start Date and End Date are the scheduled day of the meet If the meet will be in one of the 25 yard pools e g KG or HRA make sure the Course is Yards For all other pools the course is SC Meters All other fields in this Meet Set up box should be left unchanged a OK Base Country USA Ta w Hy leks Swim MEET MANAGE Location Ravensworth Start Date 772007 End Cate R0 Alltude in Feet i Format Clans l USS Unded States Swimming Age Group O SNZ Sverm Mew Zealand Senior Open Age Up Date 7007 O SSA Swimming South Africa O AUS Australien Swarming C UK United Kingdom ASA Oher Doimi Touch Pads at both ends 7 b Sessions are not required to run a meet successfully in HyTek The A Meet templates do not have sessions defined c Your A Meet should contain 50 standard scored A Meet events These are mandatory and MUST NOT BE ALTERED They feature the four individual stroke 10 Version 30 v2 NVSL Meet Manager Operations Manual events in all age groups ranging from 8 amp U through 15 18 except 8 amp U Butterfly plus relays in those same age groups plus the two mixed age relays 2 3 Importing Entries Rosters and Team Records optional The importing of team entries rosters and team records optional and seeding normally takes place at the home team pool at a mutually agreed to
12. Pesrcorno Marco 10 Neth Spangield Marine Benjamin 10 M sth Springfield Quin Michael g Village West Kurland Joseph 9 Moth Springleld Combaed Team Scores Through Event 3 Village West 15 2 Horth Springield If you see a mistake then to close the Results preview and return to the Run screen Fixthe problem Score or Rescore to return to the Results preview A Printer icon at the top of the Results preview to print we to close and return to the Run screen If you have to go back and rescore an event the score will change to reflect only events up through the event you rescored If this happens and you want to restore the current score simply rescore the highest number event completed From the Main screen or EE Run window Selec Al Debet Preferences Mersina rien Cresta Rept Reports Scores _ Gemer Age anys Relays Standeed Evers ar CMA EEE Make sure the Format tab Onan Wider Test items selected are the IST same as those shown to the right 5 Select All i Create Report Format Growing F Options ai Hdi PO Award ens Rapat Ty Rapet Gender Colles Alhltelo Critorla Provence Team OF NS ape criteria a Sd Az kerries Fermes se shete ope Spec Ms M BAGSATS age cerh C AAPS Flat Hi 33 Version 30 v2 NVSL Meet Manager Operations Manual Section 4 After the Meet This section describes what you need to do
13. The MM program operates on a database file mdb One meet is one database A database can be copied and purged of entries results to set up a similar meet MM has the capability to easily backup and restore the currently active database You are encouraged to make regular use of this backup capability especially after the meet You may also want to make backups at regular intervals during your meets 1 4 1 Hy Sport Directory for Meet Files When MM is installed it automatically creates another directory called C Hy Sport The Hy Sport directory contains files necessary for the Hy Tek programs to function It is recommended that each team create a sub directory named Meets in the C Hy Sport directory to store all the meet information such as Meet Manager databases meet events files and results output Some teams add a sub directory for each year e g 2008 under the C Hy Sport Meets directory The user then makes a sub directory in Meets where all files pertaining to that meet will be kept The recommended NVSL naming standard for this directory is yyyy mm dd Meet Type Visitor Initial Home Initial e g 2008 06 21 A Meet S V An example of this directory structure is provided in the following diagram BY 0 Hy Sport Mects 2005 07 02 A Meet CNCFF i CE i xj Eie Edt yew Favortes Tools tiep e Hesk Derd Byrodes G UE GS X wa g address C C Hy Sport Meets12005 07 02 A Meet CNCEFF Go
14. of up iz ey fl Enter Results by Lane Cire _EVENT LIST All Events SC Meters Sessions jo Boys Ba Linder 25 SC Mates Freestyie Gris E 2 Under 95 SC o Meter Freestyle Boys 11 12 50 SC Meter Freestyle Gals 11 12 50 SC Meter Freestyle Boys 13 14 50 SC Meter Freestyle Gris 13 14 50 SC Meter Freestyle ys 15 16 rene sos 11 12 50 SC Meter Backstroke Adjust F Awards Cri A Show Eligible Athletes or Eligible Athletes Swim ups as applicable Save Add Heat pi Switch Heats Athletes Help 8 The swimmer in the lane aox A T gt iC Drag the new swimmer from the list of la ese Eligible Athietes Eligible Athietes Swim ups eligible swimmers into the lane If the swimmer does not appear as an eligible swimmer manually add the swimmer to the meet before adding to the event See paragraph 3 7 3 Before exiting the Preview Adjust screen you will be prompted to Save any changes If you close the window without saving any changes will be lost 3 1 2 Scratch from the Main Menu From the Main Screen select Athletes Scroll down until you see the swimmer you need to scratch Click on the swimmer s name to select him her 25 Version 30 v2 NVSL Meet Manager Operations Manual 8 Athletes from the Main FSC M Add Edt Delete Contact Comp ScratchAl View Find Print Events Relays Teams enu De X Oe 0 RM SS hee Session All Scroll down until you see the Age R ES swimmer to scratch na Det E Et
15. or 25M as well as a Time Standard for the previous year s All Star Individual Championship qualifying time Note that the NVSL Records are stored in two separate files because of ties The meet database also contains a record labeled Score that is used to provide a space for recording the event and cumulative scores for the table workers You may also import team or pool records into the MM database of a specific meet MM 3 0 has a feature where you can have Team Records imported for each team and it will only flag the record if a member of the appropriate teams breaks it If you are going to import both pool records and team records it is suggested that you import the pool records first 14 Version 30 v2 NVSL Meet Manager Operations Manual YA File gt mport gt Wil Swim MEET MANAGER Database C Hy Sport Meets 2010 06 26 A Meet HM AF 2010 06 26 A Meet HM AF mdb MEN Set up Events Athletes Relays Teams Seeding Run Reports Labels Checkfor Updates Help Records from the Main re HO Menu Save As Backup Ctrl B Restore Ctrl R Unzip File Repair and Compact Database Purge Export gt Rosters Only Install Update Merge Entries MM to MM Merge Results MM to MM Disable Network Login 3 Network Administration Time Standards 4A Import from the Swim MEET MANAGER Da m Records Records window menu File Set up Events Athletes Al Import Export Update Custom Age Groups Refresh View Create Re
16. time generally on the Thursday night prior to the A Meet Each team should provide three files on a CD or thumb drive o a Meet Entries file o aRoster file o a Team Records file optional It is recommended that all the files associated with the meet from both teams be copied into the meet directory set up for that purpose It is important to import the roster files because they contain swimmers on the roster but not currently entered in the meet If they get entered into the meet on Saturday morning during the Scratch Meeting they will already be in the database Each team should also provide a printed Meet Entries Report also called a Firm Entries List of the meet entries The printed report is the official entries list and its purpose is to verify the computer entries 2 3 1 Import Entries a File Import Entries i Enes O OO Rieeters Or from Main Menu Marge Entries Pi to Mim A Browse to the location of Marge Results MM bo MM Entries file Poeconds 0 Open Meet Manager will display a dialog box telling you the zip file has been unzipped D OK Select the hy3 file in the Open File for Import dialog box 0 Open 11 Version 30 v2 NVSL Meet Manager Operations Manual Verify that the File meet name is correct If correct then 0 OK ELSE Abort 6 Cancel Verify that the first two boxes are checked and that the bottom five boxes are un checked Then A OK Verify that Relays are pres
17. to move between fields Use whatever works best for you If you make an error click on the time Then re enter the new time If you have a no show swimmer enter NS in the box where the time would be Meet Manager will not allow you to score an event until every swimmer is accounted for If you have a disqualification for a swimmer you may enter the time and then click the DQ box or you may enter DQ in the box where the time would be Other acceptable codes include DNF did not finish and DFS declared false start You may also want to enter DQ Codes if desired by the coach or team rep To do that click on the DQcode box adjacent to the disqualified swimmer A list of the most common disqualification reasons are shown appropriate for the stroke being swum Select the appropriate reason from the list 3 3 Scoring the Event After you have entered a time for every swimmer in every heat the Event Status changes from Seeded to Done Run the Meet A Meet PAR HM Events Athletes Relays Seeding Web Re Score Combine Reports Labels Preferences Interfaces OW Module Help ezaz eale Sf 3 M Enter Results by Lane Ctrl E HY TEK s MEET MANAGER Licensed to NVSL Championship Meet EVENT LIST All Events SC Mers Session not selected Records CN Es LES E 0e Record Holder Done Boys 8 amp Under 25 SC Meter Freestyle Score FE Girls 8 amp Under 25 SC Meter Freestyle INVSL Meter I i 73 14496
18. 5 Roger McLeod Boys 9 10 50 SC Meter Freestyle HM Swim H 17 27 14990 Jonathan Vanderhyde Girls 9 10 50 SC Meter Freestyle Boys 11 12 50 SC Meter Freestyle Girls 11 12 50 SC Meter Freestyle Boys 13 14 50 SC Meter Freestyle Girls 13 14 50 SC Meter Freestyle Boys 15 18 50 SC Meter Freestyle Girls 15 18 50 SC Meter Freestyle Boys 8 amp Under 25 SC Meter Backstroke Girls 6 amp Under 25 SC Meter Backstroke mms Boys 9 10 50 SC Meter Backstroke Team Scores Girls 9 10 50 SC Meter Backstroke Rank Gender Score Team Boys 11 12 50 SC Meter Backstroke Girls 11 12 50 SC Meter Backstroke Boys 13 14 50 SC Meter Backstroke Girls 13 14 50 SC Meter Beererexe af Splits F9 Adjust F8 Restore Pads Ctrl P JD Ctrl J Races F List CtriL F F F F F F F F F F F F F F F F F F amp f Heat 1 of 1 Finals Event 1 iii ane Under 25 SC Meter Freestyle Team Pm TS WS Cd ee ES 1 Degnan John Boas Meadows Barracudas kil 4 4 z pas a a o L 3 3 3 Costigan Charlie 8 Holin Meadows Barracudas 22 09 22 09 Cy EI 1 1 4 Con Matt B Pariament og YT 2 2 5 Malone Aidan 8 Holin Meadows Barracudas NT 35 02 O O 5 5 6 oemp 7 PariamemtPog 3545 3543 CT 6 6
19. M by clicking File Export Results for Team Manager zs WARNING um Non MM 20 users who have MM ad must have 1 40 or later to restore this backup You have ihe option to inchide a message with the backup T Inchude a message You have ihe opion to Jock the backup so that the daiabase is set to Read Only Checking the box below means Anyone including yourself restoring locked backup will NOT be able to eda the results Lock Database Backup as Read Only for Results Splits and Relay Names 4 2 Generating Results for Team Manager The backup file you just created can only be opened in Meet Manager To get a Results file that can be imported back into Team Manager you need to do a Results Export From the Main Menu fi Files Export Results for Team Manager or SWIMS or NCAA Database Keep the default setting as shown OOK et Relays Ce Both Relays Plus Athletes Male Only Flebaye Without Akh stes Femate ri Ha Petey Evens FF reisi Spits fF Standard Everts Time Tina Events Susah Events PF Sene Final Feruk Orly Coogee bat hya and ce ie Euchads Foresgnars Esci Bith Dates F Uie Altemate Team Abbr M Exclude Diving Dri inthe Athletes wth a USS 10 D Enchutle Bonus Eveni 35 Version 30 v2 NVSL Meet Manager Operations Manual You will see statistics on how many results Export File Progress were exported OK Teams Z Athletes Entries Relays Relay Names Splits Elapsed
20. M6 Open You ll be asked to confirm that you are importing the correct roster OK Fie Setup Everts Atidutes Raley eame Seeding Rim Open File for import Hy Tek s MEET MANAGER The files inside the selected zip file have been unzipped to C HyeSpartiSwtiMt2 CLtemop w Hy Tek s Swim MEET MANAGER Database FAHY Tek YSL T7 OTAHS viL mdb Repet Labek Fend for Uodas These unzipped fles wil be ste after you cick OK After tha lst is displayed double cick oni tha Fie you wish ta import Note that only ct and hya wil Ales be displayed iL pa File far Nr mpari 13 QAM DP ee hy a Version 30 v2 bida Feki NVSL Meet Manager Operations Manual You will also be asked to Hy Tek s MEET MANAGER copy competitor numbers Copy competa numbers Fron thes import File 3 D No Note IF an athleta b already in the databasa sath a comp the compi wi not be replaced Ee You will also be asked to HY TEK s MEET MANAGER Use LSC as part of Team match ME No Use LSC as part of Team match ae OK to return to the Import File Progress Main Menu Teams Athletes Entnes Relays Relay Names Exceptions Elapsed Time 4 seconds Import Finished Repeat the Roster Import process for the roster of the second team 2 3 3 Import Records Optional The NVSL meet database or NVSL templates used to create meet databases will contain the League Records for the appropriate course 25Y
21. ONS Rd E 19 2 0 PHP TOP TAG M DOC ee nn 19 2 0 1 Printine Meet PLO STAINS Re nn Go a tie 19 2 1 NN HALO Fake TO 06 NIC Ci creer Rd eee nn de ne 22 CC UROM AT TIMI NVC SU SE a non 24 SL SCA E a ne nn 24 gt LL Scrateh Tron the Run MAUR O NN in 25 FELS h rom the Main Men missera E A I en 25 D LS AG AN eE IN LC Ue a a enna ten adn arene cece esac ses 2 SE UG UI IR CS TUES oases A D Drea hs aa sera tes tien et sida tev EE on 21 De COLIN TG VC M ersen aaa a a an aout tons ae nares 28 54 Veriniearoncor Data BIENS RS in de in coin 29 o Prnmtunoe RIBBON Label Siaa n a ina Gans 30 5 0 Other Dt Entry as KS Se einen AE 31 5 0 1 Handine Disqual Mea OnS a a in 31 3 6 2 Entering Data by Lane instead of by Heat 31 3 0 3 90c016 Event Print RESUS aeiiae a aE ERR ERS 32 SEGUON A A Mer te MEG errire dd Ea 34 A Bxkne Upthe DAS bse Ea 34 4 2 Generating Results for Team MANAB T 28 e ta a alec 35 Ao NVC TS TOO send the FES eesriie r a Er 36 3 Version 30 v2 NVSL Meet Manager Operations Manual Section 1 Introduction 1 1 Program Description The NVSL uses Meet Manager 3 0 hereafter called Meet Manager or just MM to run the league swim meets dual meets Divisional Meets and the All Star Meets This manual will only cover those features of MM needed for NVSL operations You can learn how to use other features from the program documentation or the built in Help 1 2 Hy Tek Program Versions and Licenses In order to insure that all teams h
22. Only Checking the box below means Else to abort Anyone including yourself restoring a locked backup will NOT be able to edit the results wi G an cel Lock Database Backup as Read Only for Results Splits and Relay Hames Cancel If you are backing up to a directory of the hard drive that already contains a backup of this Backup Utility database TM will create a unique filename and not overwrite previous backup file Backup file Swmm3BkupMeter A Meet Database Template 0 O K 100418 01 zip Location c Hy Sport Meets 2010 Meet Templates Completed 1 5 General Program Setup There are many options and settings in the program that you can explore on your own I want to point out two features that may ease your use of the program 1 5 1 Program Options MM is used to print time cards print meet programs run a NVSL dual meet and print ribbon backings To see what options if any your version MM includes select Help About from the Main Screen You will see a box that shows you the version number the license name and all the options associated with that license NVSL provided MM disks include options for Award Labels and Entry Deck Cards Labels 1 5 2 Navigating Around the Program If you are in one of the windows of the program e g Run Athletes Teams Events etc you can close the window and return to the Main Screen by clicking on the Close button in the upper right corner of the window x Alterna
23. Time 5 seconds Export Finished Select the drive and directory where Meet Manager will save the file It is recommended you export Team Manager results to the directory for the meet and the i visiting team flash drive if available OK After the export is complete a confirmation message showing the drive directory and file name of the exported results will appear OK Copy Heol Results File To 4 3 Where to Send the Files You ve created two files using the procedures above 1 A Meet Manager backup 2 A Results File for importing into Team Manager A copy of these two files should be given to the visiting team on their flash drive or other media You or your team representative should also provide a copy of the Meet Manager Backup file to your Division Data Coordinator This is typically done through email and the file is used to generate the results for the NVSL website 36 Version 30 v2
24. VSL Meet Manager Operations Manual Print Export Reports Bajs 1 i Bd S ah fox gt Preview NVSL Championship Meet HY TEK s MEET MANAGER 3 0 2 09 PM 4 25 2010 Page 1 A Meet PARG HM 6 26 2010 Northern Virginia Swimming League Home Visitor _____ Meet Program Event 1 Boys 8 amp Under 25 SC Meter Freestyle Event 5 Boys 11 12 50 SC Meter Freestyle Score HH Score x H __i NVSL Meter R 15 10 1 1 1965 Roger McLeod NVSL MeterR 26 44 7 14 2007 Cyrus Hashemi HM Swim 17 27 1 1 1990 Jonathan Vanderhyde HM Swim 27 91 7 5 2008 Paul O Hara 18 19 ALL 31 34 ALL Lane Name Age Team Seed Time Lane Name Age Team Seed Time Heat lofl Finals Heat lofl Finals 1 Degnan John 7 HM 1 Albrecht Owen 12 HM 2 Bailes Wiliam 8 PAR 2 Morello Luke 12 PAR 3 Costigan Charlie 8 HM 3 Pellegrino Hayden 12 HM 4 Cohn Matt 8 PAR 4 Carpenter Noah 12 PAR 5 Malone Aidan 8 HM 5 Costigan Peter 11 HM 6 Gibert Phillip 7 PAR 6 Edwards Ethan 12 PAR Event 2 Girls 8 amp Under 25 SC Meter Freestyle Event 6 Girls 11 12 50 SC Meter Freestyle Score 0 01 Hy Score 0 01 HH NVSL Meter R 15 48 1 1 1985 Amy Rymiszewski NVSL MeterR 27 58 1 1 2002 Ashley Danner HM Swim 17 88 1 1 1990 Margaret Chadh ourn HM Swim 30 10 8 6 2005 Aub rey K uester 18 50 ALL 3135 ALL Lane Name Age Team Seed Time Lane Name Age Team Seed Time Heat lofl Finals Heat lofl Finals 1 MecGuckin Molly 7 HM 1 Polo Genny 12 HM 2 Long Morgan 7 PAR 2 Baker Mirella 11 PAR 3 Pe
25. after the meet is complete and all the times for all of the events have been entered and verified 4 1 Backing Up the Database After you ve entered all the results you ve printed all the ribbon backings and you ve printed the final score for the announcer the first thing you Il want to do is make a backup of the database Like most functions in Meet Manager backing up the database is easy vd File Backup Hy Tek s Swim MEET MANAGER Database C Hy SportMeet Ctri o CtriiR Select drive and Le Backup Current Databane directory where you y Backup To want to save the Pro Ve backup file e iy Sport Meets 2007 07 07 A Meet HSML It is recommended Directory you backup to the folder created for the meet E 2007 07 07 A Meat HS ML You may also want to create a backup for the visiting team to their flash drive ME OK 34 Version 30 v2 NVSL Meet Manager Operations Manual If you want to add a message to the backup file check the Include a Message box Type in something descriptive such as Final or After event 50 DO NOT check the Lock Database Backup as Read Only box A OK Cack p Upton You have selected C HY SPOATIMEETS 2007 07 07 AMEET HSSMIL as the location for the backup of your cumant database oe E HOTICE 228 In case you are providing results to those who have TEAM MANAGER but do WOT have MEET MANAGER algo proide an Export of Results to T
26. ave the capabilities in MM needed for the current NVSL season you must be running at least the minimum Hy Tek software versions listed in the Document Center of the NVSL website at http www nvsl nvbl com The version number is shown along with the name of the license holder in the box at the lower left hand side of the main program screen see below Updating to the latest version is free and easy to do using the Check for Updates function in the program You can also check for the latest version and download the update from the Hy Tek web site at http www hy tekltd com Please note that according to the Hy Tek software license your Meet Manager license must be in the name of your Division ER Gupte Ce See ee AO eee Ae PO etes Aves Daishsss Temple TOR mi et MEET MANAGER 3 0 HY TEK sports sortware FOR SWIMMING is ml tren ere Litanei Tie WSL Chimpiatrilijy Mme maliit JON set Pa BOR en 4 Version 30 v2 NVSL Meet Manager Operations Manual 1 3 Computer System Requirements Hy Tek says MM 3 0 is designed to run on any PC compatible computer with a minimum speed of 300 MHz and at least 64 MB of RAM HY TEK recommends using a 1 GHz PC or faster with 128 MB of RAM or more MM is a true Windows 32 bit application and runs on any of the following Operating Systems Microsoft s Windows NT Windows 2000 Windows XP Vista or Windows 7 Any Windows supported printer will work with the Hy Tek software 1 4 Databases
27. d Misima Entries per Team per Event Enter 3 in the Maximum Max entries inchiding relays 4 Maximam entries per team 2 entries per team blank Max individual entries 3 M inchnie Entries 7 inchat Exhibition YA Select All 1 Max relay entries 2 l Com Relay Ahernates 458 D Create Report Gender Filters Sort ESS Tammi gt By Aiheta d OK Dhaba ter Ey Team If there are exceptions listed in either report see NVSL rules 3 and 4 M6 If there are any swimmers listed in either report they must be removed from to bring the entries in compliance with NVSL rules For swimmers exceeding the maximum number of individual entries that swimmer must be removed from every event on the list after the first two There is no choice for which events to remove them It is strongly suggested that you print out this report to be able to show to the referee and the coaches which Swimmers were removed from which events 2 5 Seeding the Meet The team entries have been imported and verified Now 1s the time to assign lanes to teams and then assign athletes to the lanes 17 Version 30 v2 NVSL Meet Manager Operations Manual 2 5 1 Designate which lanes each team will use The home team should be assigned lanes 1 3 and 5 while the visiting team should use lanes 2 4 and 6 To designate which lane each team will be assigned do the following From the MAIN menu 5 Set up3Seeding Preferences Basie Stan
28. dardianes QualMects Masters Mects Dual Meets tab The Lane Assignments side will be blank Check Use Lane Assignments Above Seeding Preferences GIE Basic Standard Lanes Dual Meets Masters Meets Abbr T Lane Assignments Lane Team Hallin Meadows Barracudas 2 Parliament Pool e K a Hallin Meadows Barracudas KE Parliament Pool D To add a team to the next empty lane Holin Meadows Barracudas Fi T CH B To remove a team from the list 10 11 12 MF Strict Assignment All Heats Strict Assignment Fastest Heat Only M Use Lane Assignments Above Alternate Use of Unassigned Lane 2 team dual Parliament Pool OR Drag the team name onto the desired lane ORK Cancel 2 5 2 Perform Seeding Now that the team entries have been imported and the teams have been assigned lanes it is time to assign the swimmers for each individual event to specific lanes Seeding is the process of assigning swimmers to specific lanes within a single event The seeding process will place the fastest swimmers for each team based on their entry times into the middle lanes 3 or 4 the next fastest swimmers in the next outward lanes 2 and 5 and the slowest swimmers in the most outside lanes 1 and 6 Any swimmers without entry times will be seeded after those swimmers with entry times and if more than one such swimmer exists they will be seeded randomly amon
29. ed to the records Clear the Allow Exhibition athletes relays to set records OK Cancel checkbox M6 Allow Foreigners to set records A l on Record Window menu M6 OK on warning box about a record without a flag Repeat the process for Team Records for the other teams The restriction of Team Records to one team cannot be set until after the team entries have been imported 16 Version 30 v2 NVSL Meet Manager Operations Manual 2 4 Exception Report In this process you are going to have Meet Manager tell you if any swimmers are entered in more than the allowed two individual events or whether a team has more than three entries per individual event Reports Exception Report Sest Al De Select All Preferences Create Report Verify the parameters for the ao 1 2 de SESSION LIST Exceeded Maximum Entries Tiiay Sta Tine Session Course Session Tis per Athlete are correct as ler el A lea plus ES Lireher shown a Select All First check for too many M6 Create Report individual entries then check for If there are no exceptions that i too many team entries is no swimmers entered in Ei more than two events you will ing m Check Sida Time Sid repat get the following message Sa pe E pe Hy Tek s MEET MANAGER F ii z 7 Ho date for fhe report with selected criteria Max Entries StdsQual pse LS w Enceed Marini Entries per Alldete Excee
30. en g Show Relays z i on ET Cu 5 Swimmer Name At the bottom of the window the events entered by the swimmer are highlighted in yellow ij SCR box next to the Does 11 52 99 Broons Heat Lane to scratch the swimmer i Yes to confirm scratch EPST anne No to deny scratch Seratch this entry and remove this athiete from the heat and lane Repeat for any subsequent events that the swimmer many be entered Make a note if all events are not on scratch list ME First Replacement Swimmer T mae een Ea aie ewe Entry Time Heatiane S aaa ptt aa a ae OC a EE event Click in the Heat Lane box and enter the heat and lane as heat slash lane Press Enter 33 Boys 11 12 50 Fly I Repeat the process for any other event for that swimmer Repeat the process for the remaining replacement swimmers 26 Version 30 v2 NVSL Meet Manager Operations Manual 3 1 3 Add Athlete Meet Navigate to Athletes Add screen Athletes Add Ailit Haw Athlete Enter Last Name First Name Birth Date Team and Gender If you do have to manually enter a swimmer be sure to tell the appropriate Team Representative so they can check for duplicate swimmers in their team database after importing the meet results 3 2 Entering Results The Run screen is where you enter results and score the events Hun the Mvel l Everts Athintes Relays Soning Web ReScore Combine Repor
31. ent and there are no Hy Tek Daia interchange File Information File selected C Hy Sport SwMM2 CLtemp HFILEGOT HY3 File purpose Meet Entries by Hy Tek customer Dowden Tenace Swim Team hom Win TM 4 0Rg File created on 1 71 7008 File meet name A Meet HS v ML 7777 2007 a w Import Entries Match on event numbers Include entries with No Time NT Enforce meet entry qualification times Use LSC as part of Team match Update Times Only Mo new entries Import Relay entries only Delete team s entries before importing Cancel Import File Progress Exceptions If Exceptions are present review the Exceptions Report see below and make any necessary corrections Then Ej OK Repeat the process for the other team s 2 3 2 Import Rosters vo File gt Import Rosters Only from the Main Menu Teams 1 Athletes 69 Entries 12 44 111 Relays Relay Names Exceptions 4 J oo a A Elapsed Time 33 seconds Import Finished entries Export Unzip File 12 Entries Marna Frobkeiae WIMI bn Plat Version 30 v2 NVSL Meet Manager Operations Manual Browse to the location of the Roster files Select the Zipped Roster file le 6 the file OR ME Open This screen tells you that the roster file has been unzipped The next screen will display the unzipped file H OK Select the HY3 file Unzipped roster and entry files are named Hfilexxx HY3
32. g the available lanes for their team 18 Version 30 v2 NVSL Meet Manager Operations Manual Teams wishing to control the assignment of swimmers into lanes should specify custom times in Team Manager when making the swimmer selections 8 Seeding from Main Menu 8 Select All Every event in the meet is highlighted in yellow 8 Start Seeding A message noting the progress of the seeding will appear in the bottom of the screen to close and return to Main Menu 2 5 3 Post Seeding Reports Now would be a good time to make a backup of your database It is not required but provides protection for all the work you ve just done If you don t know how to back up your database it is described in Section 1 4 Once the seeding is complete and if a printer is available at the meeting a meet sheet Reports Memorized Reports 2 column meet sheet for distribution should be printed for each team to review see section 2 6 1 The paper copy of the Firm Entry List is the official list of a team s entries and the meet program should be compared to the Firm Entry Lists to ensure the meet program is correct Once the meet program has been verified the host team should provide both teams with a backup of the Meet Manager meet database File Backup see section 1 4 for more information 2 6 Printing for the Meet There are two things you need to print from the database before the meet Meet Programs and Time Cards
33. ittee Contacts Committees tab Additional information on NVSL use of Hy Tek software 1s also available under the Information Documents Center tab in the NVSL Hy Tek Documentation directory Comments and suggestions on this manual are also welcome and should be forwarded to the Automation Committee 2 Version 30 v2 NVSL Meet Manager Operations Manual Contents Secon MTOQUCTIONR sn SNS NN dust 4 LL Prost DeSCAPHON Es a NN RMI CN nr ons 4 L 2 Hy Tek Programi Versions and LICENSES ns anis iiliiene 4 LS Computer System R QUIT ME NES sn NN RME SN nie 5 14s DALADASES LE MR NE Miele aiiiaiaene 5 Lal EN Sport Directory for Meet Piles ous ans Ni O 5 1 42 S tuns BACKUP rc lerenCes Hs M ne DU nn nie 6 LS General Pros al SCUD Rte ttes 7 15 L PPO Crain O DANS ni man ie en sien 7 13 2 Nayigating Around the POSTALE nie tit en 7 S CHON 2 Prepare 1Or ne Mee eea Ulerrniiese 8 2 Dowmloddime the Meet Database seins avssun abo tadectuastancescaetars etnecesaniaeed 8 2 2 Verify the Set up of the Database for the Meet 10 2 3 Importing Entries Rosters and Team Records optional cccccccecssseeeeeeeeeeeeeeees 11 2 59 LIPCE AI E S ne ne ne meet 11 ZPO ROSTET e A tie 12 2 93 MpOresREEOIdS OPU ONda htr a ete 14 ZAE ODU ON INCDOU aaea idiote 17 Dy Scene UNG ME hee a ane ee Eu ta On ni Client 17 2 5 1 Designate which lanes each team will use 18 2 92 Penor CCCI esse M trast lector SN a ctaceeenstet 18 219 POS CSC RS D
34. iv Only 1 Official Format for manual sai e ram et e E S C O rl n g BECI Saline 7 Sen DE Session List Table Workers Meet Sheet fi Run Report Select All The Event List should Tee MERTE I SRE a show the status of all events as iB EU Seeded and all highlighted in yellow fi Create Report 2 2 Column format for distribution and sales M M iv M M M pz 1 124 amp 2 Column meet sheet for distribution ere ene M Records FN Line For Results Heat Start Times Relay Athlete Names 0 8 4 Time Standards M Events With No Entries M Empty Lanes YA R u n Re po rt Entry Qualifying Time l Round 1 Alternates D Separate A B Finals Fe D rame Pc 8 Select All The Event List should show the status of all events as Seeded and all highlighted in yellow fi Create Report You can try different options for Include in Meet Program but the default and Automation Committee recommended options are shown below Time Standards are used for the All Star Cut times from the previous season Columns Format include in Meet Program Include in Meet Program F Records F Line For Pesuks Heat Stat Tene Felay Athlete Names 0 9 FF Time Standards FF Events WithNoEnties F Empty Lanes Entry Quatheng Tiree Found Altemates Separate A B Finals Evert Comment Quang Akemates Entry Times Pro Found Results 20 Version 30 v2 N
35. m should take to the meet or make sure someone provides Computer Printer Backup of the Meet Database on a USB drive Printer paper 22 Version 30 v2 NVSL Meet Manager Operations Manual Printer labels Meet Programs Time Cards 23 Version 30 v2 NVSL Meet Manager Operations Manual Section 3 At the Meet This section describes what you do at the meet 3 1 Scratches The NVSL scratch rules are described in the NVSL Handbook under rule 5 The scratch process is to allow a team to substitute for swimmers that are seeded but are not at the meet NOTE 1 If a Team does not does not have a substitute for a no show swimmer they DO NOT need to report the scratch The swimmer will just be treated as a no show for the swim NOTE 2 Under NO circumstances may a swimmer be moved from one event to another event The only substitutions allowed are swimmers that are not already entered in their maximum of two individual events and one Age Group Relay and the Mixed Age Relay The Team Representatives will present any substitutions for no show swimmers on a Scratch Form The Scorer Clerk of Course and Announcer should note the changes on their Meet Programs The Scorer keeps the Official copy of the Scratch Form 24 Version 30 v2 NVSL Meet Manager Operations Manual 3 1 1 Scratch from the Run Menu From the Run Menu w Run the Meet Events Athletes Relays Seeding Web Re Scoe Combine Reports Labels dG Adjust F8 se Et
36. r ate pen rater Buthan rose eS bere Gb restitue Persona Prefecemcen You can set the automatic backup intervals by entering the number of days in the box Lie Deter Harris ee beter Bets D OK dansai Update Chers Boney y Gapa Whether you have enabled the automatic backup feature or not you can initiate a manual backup at any time To make a backup of the database YA File Backup Backup Current Database Copy Backup To Select the backup drive and the directory on ee the backup drive Add optional comments to be stored with Directory backup 5 OK Cancel 6 Version 30 v2 NVSL Meet Manager Operations Manual Read the notes about Hy Tek Backup Options recommendations You have selected C HY SPORT MEETS 2010 MEET TEMPLATES as the location for the backup of your current database Add optional comments message ee Giantess to be stored with the backup In case you are providing results to those who have TEAM MANAGER but do NOT have MEET MANAGER If you are going to share the also provide an Export of Results to TM by clicking File Export Results for TEAM MANAGER backup file with others do not lock s WARNING the database MM 2 0 users will not be able to restore this backup You have the option to include a message with the backup To proceed GO OK Include a message You have the option to lock the backup so that the database is set to Read
37. s from the Main Menu g In the Memorized Reports window select Cards sorted by lane Run Report 21 Version 30 v2 NVSL Meet Manager Operations Manual Label Selections 2x3 w Entry Cards Labels OK Select Al De Select Preferences Memorize View Create Labels Format Heat Lane an VUS N um ber Gender Age Range Rounds fe i f Indiv Relays e Al Male i fe All Rounds Finals Only Indiv Only Sort By Lane O R Mixed Female Team E v Prelims Only Round 1 Only Relays Only Event Number ee Course Session Title all S All Events Normally the time D cards will be sorted i by lane for easier sorting E EVENT LIST Select Events MOULE Format Event Name _ Psych Boys 8 amp Under 25 SC Meter Freestyle 5 Select All Psych Giris 8 amp Under 25 SC Meter Freestyle 1 Psych Boys 9 10 50 SC Meter Freestyle Psych Girls 9 10 50 SC Meter Freestyle Select Individual Events Psych Boys 11 12 50 SC Meter Freestyle Psych Girls 11 12 50 SC Meter Freestyle Psych Boys 13 14 50 SC Meter Freestyle Psych Girls 13 14 50 SC Meter Freestyle Psych Boys 15 18 50 SC Meter Freestyle Psych Girls 15 18 50 SC Meter Freestyle Psych Boys 8 amp Under 25 SC Meter Backstroke Psych Giris 8 amp Under 25 SC Meter Backstroke Psych Boys 9 10 50 5C Meter Backstroke i Psych Girls 9 10 50 SC Meter Backstroke Psych Boys 11 12 50 SC Meter Backs
38. te Labak Preferences Interfaces HY WIRE Help E eS EG gt BT enter Resuts by Lane CHE Gris BA Under oe sc enr Boys G10 50 SC Motos Fr sers Gre 6010 50 SC beter French Bert 11 12 50 SC Meter Freeetyan _ SSS l Le Hack Gonder ewe RE Gris 8 10 0 SC Meler Breastatroke Bort 1 12 80 3C Mater Bresse Gib Se Meter Breaststroke d Boys 1518 0 SC Medes En eastetr s ee ES ES EC US EU ba ll sin ni Eu ne TARA TS HN Sn a A T mn w Sn a0 A aT T i RE 1 f ua alla alla eiain e fad UN Ce mn eee omemmen mu ue uon mme moe ours rere ne Creer CO cour vues crows mew _ _ nostra ces_ pe EE l ER a tmp u uuu A start P E CAL iswimosvsi M NVSLMeetManagery D Hy Tok s Swim MEE a 10 53 AM Select the active event from the Event List in the upper left corner of the window Results will be entered in the Finals Time column which is highlighted on the lower portion of the window 27 Version 30 v2 NVSL Meet Manager Operations Manual To enter a time click in the Finals Time box for the swimmer Enter the time using just the numbers without any punctuation For example to enter the time 21 34 enter 2 T 37 i la To get to the next swimmer you can click on the Finals Time box for that swimmer You can also use the Enter key the Tab key or the arrow keys
39. tively you can click the Exit button which is on many of the windows It is the folder icon with an up arrow a Version 30 v2 NVSL Meet Manager Operations Manual Section 2 Preparing for the Meet This section describes the pre meet process that is everything that must be done before the meet Some of the preparation of the database can even be done before the meet entries are received 2 1 Downloading the Meet Database This should be done prior to the meeting with the visiting team for the data and meet entries exchange It is recommend that a directory named Meets be created in the Hy Sport directory to store all the meets For each meet set up a directory in Meets for all files pertaining to the meet The recommended NVSL naming standard for this directory is yyyy mm dd meet type visitor initial home initial An example 2007 07 07 A Meet HS ML Each dual meet requires a new database Each NVSL meet has a specific database backup file in the Document Center of the NVSL website at http www nvsl nvblu com Download the meet database backup file Home database Swmm3Bkupyyyy mm ddA Meet visitor initial home initial Ox zip for your specific meet from the Hy Tek directory in the Document Center at the NVSL website Save the database backup file in the directory setup for the meet The following will restore the Meet database for use YA Fi le Restore Wi Swim MEET MANAGER Database
40. to the computer for release of the results to the announcer and printing the ribbon labels 3 5 Printing Ribbon Labels Since most people use labels that come in sheets of 30 or 20 it is more efficient to print labels for multiple events at one time Since most divisions award ribbons for all six swimmers per event it is convenient print award labels after every stroke block of ten events five age groups and two genders That will result in 60 ribbon backs being printed You need to decide what works best for your team and division To print labels from 5 Award Labels Main Menu oo WR RED Garnier Ape Fame Labels gt Award z 7 Labels i i Team f z Select event to print Verify Label Selection and Ho oo meme any settings at the bottom L of the box A Meet The NVSL supplies ribbons for 12 and 3 place If gir 5th and 6 place are desired the teams must supply the ribbons POI I 1 i 1 IE HH 1 de VTT af ne B Meet Award Type options include IPI I Li more Gre 11712 80 SC hMer Fie Participation By Heat ABEE DO EMINE SCD re Gets 13 14 S0 SC Mister Freestyie A or B Meet Sort By Boys 15 18 50 SC Meter Freestyle i i Girls 15 16 50 SC Meler Fret options include LOI F Seed Boy Under 25 SC Meter Backstroke Team Event TO aF Sooed Gils 8 8 Under 25 SC Meter Backstroke
41. tretich Olivia 8 HM _ 3 Martin Valerie ll HM a 4 Zdebski Grace 8 PAR a 4 Kob Karma 12 PAR ss 5 Walsh Fiona 8 HM ih 5 Hohman Natalie ll HM 6 Bloom Carolyn 8 PAR 6 Berlin Jessie 11 PAR Event 3 Boys 9 10 50 SC Meter Freestyle Event 7 Boys 13 14 50 SC Meter Freestyle Score 0 01 Hs Score 0 01 js F NVSL Meter R 30 16 6 21 2008 James Murphy NYSL Meter R 24 24 7 28 2007 Cabell Perrot HM Swim 33 82 7 10 2006 Paul O Hara HM Swim 27 23 8 4 2007 Mark M attis 35 43 ALL 27 94 ALL Lane Name Age Team Seed Time Lane Name Age Team Seed Time Heat lofl Finals Heat lofl Finals 1 Newman Cole 10 HM 1 Cermak Ben 13 HM 2 Peters Will 10 PAR 2 Seifert Bobby 13 PAR 3 Towne Will 10 HM 3 O Hara Paul 14 HM 4 Rudisill Henry 10 PAR 4 Bergan Bryan 13 PAR lt Witt Fdear In HM Hahman dndveur 14 HM This is an example of the 2 column meet program To print the Meet Program report from the Report Preview Screen use the buttons at the top of the screen Print ci Export Report as a File You can print one copy and then make additional copies Or you can print multiple copies on your printer Your choice of how to make the number of copies required depends on what type of printer you have and or your access to a copy machine 2 6 2 Printing Time Cards Print A Meet Timer Cards using the NVSL supplied 8 1 2 x 1 Iwhite sheets that are perforated to produce 6 Time Cards per sheet To print the Time Cards fg Reports Memorized Report
42. troke i Psych Giris 11 12 50 SC Meter Backstroke Create Labels Label Selection Format Sort By Laser e Heat Lane Number C Event Number Review for accuracy 2x3 C Rank Order Fast Slow C Session Order If ready for printing Dot Matrix Rank Order Slow Fast e Lane fxss gt Session Choices HP Blank Individual Include Entry Time Blanks Relay Athlete Names 0 8 C Blank Relay C Team Then ololololoj o TTD DD DN ND Mi MN Ny MN Mi wn wn mr Zio a Rn EN m o oO ET 1 PET 1 Bin PET 1 PET PTT O Once the time cards are printed for both teams they should be separated and placed onto clipboards 1 clipboard per lane for the timers Be particularly watchful for empty lanes Some teams will enter No Swimmer in their empty lanes so that a time card will be prepared Time cards will not be printed for lanes without swimmers It is recommended that a blank time card be inserted into the appropriate location of the time card deck This will ensure that six time cards will be collected for every individual event and prevent any worry about losing a time card 2 7 What to Take to the Meet Now that you ve completed the pre meet process you can gather up the things you need to take to the meet Here is a suggested list of items the host tea
43. tyle 1 Girls 8 amp Under 25 SC Meter Freestyle 1 Boys 9 10 50 SC Meter Freestyle i Girls 9 10 50 SC Meter Freestyle Boys 11 12 50 SC Meter Freestyle Girls 11 12 50 SC Meter Freestyle Boys 13 14 50 SC Meter Freestyle Girls 13 14 50 SC Meter Freestyle Boys 15 18 50 SC Meter Freestyle Rank Gender Score Team Girls 15 18 50 SC Meter Freestyle said 8 amp Under 25 SC Meter Backstroke EP D A A TT 1 TT GT Springfield Swim Club Dowden Terrace VA fo EE Swim Club a J z Reet 8 Meet Manager also gives you the option of entering data by lane To select this option check the Enter results by lane Ctrl E box at the top of the Run Window Events Athletes Relays Seeding Web Re Score Combine Reports Labels Preferences Interfaces HY WIRE Help Be KAS g a M Enter Results by Lane Ctrl E b b a EVENT LIST All Events SC Meters Session not selected Record Time Date Record Holder NYSL Recort 15 10 1965 Roger McLeod All Star Cut 17 75 7 28 2007 Lt Team Scores 5 4 7 14 r 14 i Next O Leary Conor Dowden Terrace Y4 Feldbauer Joey Richichi Brendan Perry Brian Hrdy Richard VYheeler Jacob ET EE E ea tics be gt I F Dos 5 amp Under 25 SC Meter Freestyle
44. u Its ganz M Prior Results 1Col Only Page Break when Gender Changes None Button Backups 1 Col Only Relay Athlete Names 0 8 a for List and Scor e Cumulative M Splits with Prior Results Subtracted Entry Times Team Scores Recommend settings are Legal Only PER M Team Scores Cum Subt F No Shows Combined Team Scores shown DQ Codes Team Score matching gender of event Reaction Times Time Stamp Logos in Footer Date and Time Date Only None You may want to print this report for verification and for the Announcer An alternative to minimize the use of paper is to print out results at the end of each stroke block e g freestyle when ribbon backings are being printed 3 4 Verification of Data Entry The data entry is usually a two person job with one person entering the data and the other person reading the times It 1s suggested that the two data people do a 100 verification of the times by having the data entry person read back the times from the screen and compare them with the time cards 29 Version 30 v2 NVSL Meet Manager Operations Manual In addition it is suggested that an additional verification be done by comparing the results printout with to the manual score sheets This will provide another level of confidence in the data entry and reading of the times on the time cards Scores should also be checked and any differences resolved After the verification is complete the printout comes back
Download Pdf Manuals
Related Search