IRIS Newsletter – July 2011 - IRIS Software – Agency Portal
Contents
1. related fields r tes is ji f selected all other Hours Provided from fea become a mandato j Additional Acs ant Hours Prodsd hous Y z a In the Recommended Review field if the option Yes is selected then the following fields become mandatory yellow e Date Reviewed e Services Provided After Review e Additional Assistant Hours Provided By selecting any other option the fields will remain non mandatory white Ae E ras js selected Date Reviewed a P x z ka fA Support Services Atter Review and i 4 Me Additional Assistant Hours Provided a ie fields are mandatory i ar r DateFinaed m0007 FE p Ter Ensen SE DaeRevewed Sd Senaces Provided Alter Review EEES o meei 1 Addiorisl Assia Hotes Piovided Fhous Pesed In the Services Provided After Review field an additional option None is available for selection Services Provided After Revie Equipment maintained Equipment decreased Equipment ceased Training increased Training maintained decreased ceased In the Application Eligible field the option Not Known has been removed Only three options remain No Yes and Not applicable Child and Services Application Details 1 Date Assessed Appeal Lodged 3 14 Preschool Field Officer PSFO Upgrade Details The Children s Services Licence Id look up list has be2. 17 FINANCIAL COUNSELLING UPGRADE DETAILS 15 18 FORGOTTEN AUSTRALIANS UPGRADE DETAILS 15 1 IRIS upgrade available July 2011 As of the end of July the latest upgrade version 1 7 0 11194 has been posted on the IRIS Agency Portal Our website is www irissoftware com au Please note that our website address was changed in 2010 but the content is the same The process of running the latest upgrade has not changed from last year The IRIS Agency Portal has two useful options to access IRIS software e The first option is to run an upgrade online Select the correct state and the upgrade will guide you step by step through the download installation VICTORIA ONLY Start IRIS 1 7 Installation VIC TASMANIA ONLY Start IRIS 1 7 Installation TAS Not Available The Place To Be e The second option is to download the latest IRIS CD image as a single zip file This option allows you to create an image of all the files Follow the instructions supplied on the agency portal page shown below CU Image Aa fant erry f Pal Aa LTP Ged PS a ik LP Ne il Da Sa Rad abe rb a LTP Vi Pda ag e A erage ea mpag genin ga FL had roe pg arahia ew Hy S Hey faji Eom apan gt A A Lg sh Dp eas argc eer To PENT POTTED NU OP f ia Gane Wik Ha el edd aT iy See QPP Ld A i lu jianjie mien Ye ET perma aa ery ee pii ea gee plage gestae ete BT hai Cop breraa fa D rap ii i r ard bikea repay re ABS Sasa perp fg m birena paa H Pa
3. An upgrade successful prompt will be displayed when the database upgrade is finished Ss Database Update Database administrators may wish to preview the SQL scripts before doing the upgrade These can be obtained either by viewing them on the CD or by contacting the IRIS Helpdesk 2 Who should do the upgrade The 1 7 0 11194 upgrade is applicable to all case types in IRIS and all agencies should do the upgrade It is important that your copy of IRIS is kept up to date with each upgrade that is released Remember that only an authorised staff member or IT administrator within each agency should run the upgrade Be sure to backup the IRIS database before running the update files Assistance and advice on upgrading IRIS is 5 Contact us available from the IRIS helpdesk on 03 9096 6919 IRIS Helpdesk 3 Family Services Child B Telephone 9096 6919 FIRST catchments agencies P must run the same version Primal Fernando Helpdesk Officer Email IRIS helpdesk dhs vic gov au The client case referral system in IRIS will Data IRIS data dhs vic gov au only work between participating agencies if they are all using the same version of IRIS Therefore each Family Services Child IRIS Training FIRST intake agency after upgrading must ensure that all partner agencies in their catchment area have run the upgrade to 1 7 0 Training is available at country and metropolitan venues before resuming the referral proces
4. 7 9 Groups Group name The Name field in a Group is limited to 30 letters or numbers It is now not possible to enter any more than this number of characters Group name w is limtedtoa Start 14707 2011 maximum of ih End rf Ween As a Y Group Active e Name Group name i too long to ente 7 10 Groups Service delivery suburb town When entering a service through Groups the default suburb or town will default to the log in location or outlet This can be changed if the group service was delivered at a venue in a different suburb town fies Service Details te e Service a work Groupwork one work f The service eee LY del very vu i suburb town will defaultto the log Sea i Travel Time N fintes Service Provider N b Biggs Suburb vic Fitzroy VIC 3065 7 11 Project Reports Active filter options The filtering options for the Active field in the Project Report Selection screen pr50 are restricted to either No Yes or lt blank gt i e both No and Yes Project Report Selection wie aes filtering aptians prot F i Agency Jonooog o00 Training are now restricted oo to No and res g Case Type _ dio i a es T ses e c Project Hame Active Staff Froject Type o p M 7 12 Client Report Selection screen Client Suburb filter field A new filter field Client Suburb has been added to
5. CREATED COLUMN aea E EE 8 7 14 CLIENT EXTRACT ENTRY CREATED COLUMN 0 8 7 15 CASE REPORT SELECTION SCREEN CLIENT SUBURB FILTER HELD ee a ence fe ey ee asis 8 7 16 CASE EXTRACT REPORT CLIENT ADDRESS COLUMNS 8 7 17 CASE STATISTICS REPORTS SERVICE DELIVERY SUBURB an E 9 7 18 CASE STATISTICS REPORTS SERVICE LOCATION 9 7 19 TOWNS AND SUBURBS cccccccecccecccesccessccesseceeseeuecees 9 7 20 KINDERGARTENG cccscsccsssccsscccsscccssccssccssceessceeesess 9 7 21 DOCUMENTATION ccsccccsscccssccesccessscessceesccesccesseeens 9 8 EARLY YEARS CASE TYPES EYSCS ECIS FLEXIBLE SUPPORT PACKAGES KIS PACKAGE PRESCHOOL FIELD OFFICER PSFO UPGRADE DE TATE caste ciceissasectassbeesoancssiatecanenseosuesstnssscnsctesetepsersessiast 10 9 SASS UPGRADE DETAILS wississosssisscssssssasessonsnsosssoasissse 10 10 FAMILY VIOLENCE UPGRADE DETAILNSW 0006 10 Department of Human Services Il FAMILY SERVICES UPGRADE DETAILS 000 Il 12 EVSCS FLEXIBLE SUPPORT PACKAGES UPGRADE DE TAIL S erisip gusesssunscovetiansensd Il 13 KIS PACKAGE UPGRADE DETAILS ssscceseeeeeee 12 14 PRESCHOOL FIELD OFFICER PSFO UPGRADE DE TAILS srisiccstsssavecensnacentastswessiaaccsdsaevavsseassncsstnsaneosersiecesed 14 15 MCH EHAVS UPGRADE DETAILS ccccccccsssccseesee 14 16 PARENTING ASSESSMENT AND SKILLS DEVELOPMENT SERVICES PASDS UPGRADE DE TAIL S sisipin iniisa eao iaai 14
6. into this field and clicking Refresh will bring up cases belonging to enrolled clients who live in the selected suburb town Caze Repot Selection esaj j sical Fundag em T e H Case Code new filter field P E 7 16 Case Extract Report Client address columns New fields relating to the address of clients have been included in the Case Extract report The following five fields occur after the Surname field in this report Address 1 Address 2 Suburb Name State Postcode Suburb suburb state postcode The Case Extract Report is an Excel spreadsheet Address details of clients can be sorted by selecting a particular column and going to Data gt Sort Clients for example living in a particular suburb or postcode can be selected by going to Data gt Filter gt Autofilter a Microsoft Excel Case Extract CSv CER Fie Edit View Insert Format Toole pats Window Hep Veo aig Bl Bo s eB BE Oh KY E oo ae Bi ae 0 B II E fe US A re eT ees VEE eal T AgencyCode FirstName Sumame Address DateoiBirth 2 000 Betty First S1 James Roag g Vie 3050 TE 121388 3 S000 fo Bloggs 5 Prester Street Filzroy WIC tzroy VIC 3065 4709 1990 ES 000 Joan Green G12 Hughie Street Carton Morth VIC 3054 Carlton Nonh VIC J054 16081989 7 17 Case Statistics Reports Service Delivery Suburb The section of these reports that were previously titled Service Provider Suburb now has the m
7. the Client Report Selection screen clI50 Entering a suburb town into this field and clicking Refresh will bring up all enrolled clients who live in the selected suburb town Cheni Report Selechon a Crenton Client Saibi isa om Sex new filter field ie Stats User Code Group Cieni Suburb 7 13 Client Report Selection screen Entry Created column The Entry Created column has been added to the Client Report Selection screen between the User Code and Creator columns Clicking on the Entry Created column header button will sort displayed clients in chronological order in which they were enrolled in IRIS Chent Report Selection OAM Sye Whocares 27 02 2008 231 15PM Sue Whocares 24 06 2010 3 25 42 PM Sue Whocares 7 14 Client extract Entry Created column The Entry Created column has been added to the client Extract report By selecting column B in the Excel spreadsheet the clients can be sorted by enrolment date by going to Data gt Sort Clients with a particular enrolment date can be selected by going to Data gt Filter gt Autofilter Chent Report Selection E F FirstName EET 3 Ruby Appleseed aia aii ae 9 34 Faye Bilist Extract D Sumame 9000 5 05 2007 9 41 Jo Bloggs 7 15 Case Report Selection screen Client Suburb filter field A new filter field Client Suburb has been added to the Case Report Selection screen ca50 Entering a suburb town
8. 1 1 Deploy If you have a lot of workstations to upgrade we recommend you use the deploy software which is included in the IRIS system The deploy tool allows you to upgrade one workstation and then it will automatically upgrade all other workstations as each user logs in Further information can be found in either the User Guide or the IRIS Online help under the section Utilities 1 2 SQL Server Databases If your IRIS database is deployed on an MS SQL Server the following additional login prompt will appear MS SOL Server Database Login Your IRIS system is configured to using MS SQL Server The update requires SQL Server administrator access due to some table DDL changes Please enter your sa System Administrator user id and password or a User Id with ownership rights to the IRIS database Please note that this is NOT your regular IRIS User Id If you are unsure of this information contact your Database Administrator Press OK to continue Cancel to exit Footnote The SOL script available for administrators who prefer to have manual contro over th process Please contact IRIS help desk for detale a User Id 1 Password X Cancel If you use SQL Server authentication for IRIS then enter irisuser for both User Id and Password at the prompts in the labelled fields and press OK to proceed Alternatively you will need to provide your system admin sa account User Id and password at this prompt
9. IRIS Newsletter July 2011 Contents 1 IRIS UPGRADE AVAILABLE JULY 2011 cccccccccccceces I 1 1 DEPLOY Anne eee eee eee a a S 2 1 2 SQL SERVER DATABASES rieien iias 2 2 WHO SHOULD DO THE UPGRADE c ccccccceccecceccecs 2 FAMILY SERVICES CHILD FIRST CATCHMENTS AGENCIES MUST RUN THE SAME VERSION 3 4 WHAT IS IN THE UPGRADE 1 cccccccccccccccccecceccecccccecs 3 5 CONTACT US RR eee re oe eee ee eee eee 3 6 IRIS TECH TIPS eeesesesesecsoseseseseseoeosososeseseseseseosososeseseseo 4 7 GENERAL UPGRADE DETAILS ccccccccccccccccccccccccees 4 7 1 STAFF LIST STAFF CAN BE DELETED 0ccecceceeceees 4 7 2 ACCESS GROUP STAFF NO DELETIONS ceceeees 4 7 3 NOTES SCROLL BARS 0scescsccecceccecoscosceccescescenseces 5 7 4 CLIENT NAME CHANGE OF CASING ccceececcecceceeceece 5 7 5 SERVICE DETAILS NEW OPTIONS IN THE LOCATION PIELD aeee E E E E 5 7 6 SOURCE OF FUNDING IPPR TO FAMILY COACHING VICTORIA creere e a a A E E 5 7 7 CASE CLOSURE UPDATE CASE STATUS SCREEN 6 7 8 CASE CLOSURE OK BUTTON AT BOTTOM OF SCREEN 6 7 9 GROUPS GROUP NAME cscesceccecceccscescescesceceecescescs 6 7 10 GROUPS SERVICE DELIVERY SUBURB TOWN 006 7 7 11 PROJECT REPORTS ACTIVE FILTER OPTIONS 000 7 7 12 CLIENT REPORT SELECTION SCREEN CLIENT SUBURB Pe FIELD eoe E E E AE EE 7 7 13 CLIENT REPORT SELECTION SCREEN ENTRY
10. Id has been added This is non mandatory white and there is no requirement to enter any data into this field Up to 8 characters can be entered into this field o 13 KIS Package Upgrade Details In the Application Details screen ca11 a b The Date Approved field has been changed to Date Assessed Child and Services Application Details Eligible res Appeal Lodged No Under the Hours Provided field a new field Additional Assistant Hours Provided has been created This new field will accept only integers and is mandatory yellow Note This will not apply to closed cases unless they are re opened Hours Provided zo Reset Additional Assistant Hours Provided hours Reset Note The Additional Assistant Hours Provided that are recorded in cases will appear as totals in Case Statistics Reports Hours Provided and Additional Assistant Hours Provided both show in the Allocated Time section KIS Package must be selected in the Case Type filter field on the Case Report Selection screen KIS Package Ex LNSLN Allocated Time Additional Assistant Hours Provided 64 Hours Provided 145 12 c d e f In the Application Eligible field if the Yes option is selected then all the other related fields in the screen become mandatory yellow By selecting any other option the fields will remain non mandatory white
11. ails In the Disabilities field the options available for selection have been replaced with the following list e None e Undergoing Diagnosis e Acquired Brain Injury e Asperger s Syndrome e Autism e Behavioural e Deaf blind e Developmental Delay e Hearing Impairment e Neurological inc epilepsy SB and CP SB Spina Bifida amp CP Cerebral Palsy e Intellectual e Pervasive Developmental Disorder e Physical e Psychiatric e Specific Learning e Speech e Visual Impairment Note Primary disability remains a mandatory yellow field 9 SASS Upgrade Details The names of three Referral Sources have been changed to reflect current departmental program management Old Referral Sources New Referral Sources DHS Adult Mental Health Services Adult Mental Health Services DHS Aged Persons Mental Health Aged Persons Mental Health DHS Crisis Assessment Team of AMHS Crisis Assessment Team of AMHS 10 Family Violence Upgrade Details a Five new Referral Sources have been included e Corrections Victoria e Family Court e Magistrates Court e Children s Court e Koori Court 10 b c 11 a b 12 Two new issues have been included 1 Housing 2 Literacy low A new funding source has been included for the Indigenous Men s Group Program Family Services Upgrade Details Two new Referral Sources have been included e Kinship Care Service e Early Parenting Centre Completely
12. d Migrant and Stolen Generation have been included with the options Yes No Not known Not applicable and Not required for this case Note Data recorded in these fields also shows in Case Statistics Reports hild Migrant Not known Not applicable Hot required for this case In the Service Details screen sv14 a new option By Post has been included in the service location field Semice Detak a yy Serice Type Referral and Intake intake proces Date 1470772011 Brokerage Int Bilingual Worker Duration Travel Time Service Provider Suburb WIC 15
13. en updated See 7 20 above 15 MCH EHVS Upgrade Details In 2010 the MCH Enhanced program required IRIS to be changed to record information about the Nursery Equipment Program NEP Agencies with the MCH Enhanced case type needed to undertake a minor upgrade to their IRIS to have access to the NEP functionality The 1 7 0 IRIS upgrade incorporates all the minor upgrade changes and data entered by agency staff is now available in reports Access to the NEP screen is via a Nursery Equipment Program button under the Immunization field in any Service Details screen sv04 This service does not have Nurser Equipment Program data Nursery Equipment Program Information about goods actually delivered and eligibility criteria selected is available in Case Statistics Reports The two new sections appear in these reports beneath the MCH Immunization data Note MCH Enhanced Home Visiting must be selected in the Case Type filter field MCH Goods Delivered Booster seat Cot and mattress Double pram High chair Fram single MCH Eligibility Criteria Drug of albohol dependency Family violence suas bha hj a Low intone Mental health issues hr Be b B 16 Parenting Assessment and Skills Development Services PASDS Upgrade Details a In the Case Details screen ca13 a prompt has been placed at the end of the CRIS Client Id field reminding users that 8 numbers are required to be entered CRIS Client Id 8 rur
14. etions User ID f 0AN Access Group z Guest Tiie For Data Ent and Staff Mo deletions h Fil Pon Staff access level a permit data entry Shaft Surname Foster and reporting on Supervisor these case types Administrator Display name loan Foster Family Violence C Financial Counselling Sex Ki C Forgotten Australians Password expired M Reset password d iuan Brief 7 3 Notes Scroll bars Scroll bars now appear where notes are recorded in IRIS and more than one page of text is written or entered This occurs in client notes case notes notes in Projects and in the Add Note box if notes are protected Details Cases Client Notes Add Timestamp Load Template Spell Checker Borm in the small German city of Bonn on or he receiwed his early training from his father and other Scroll bars me he earned zome mone as an assistant to his teack where ever notes gra Ed half of his father s salary as court musici can be entered in order to care for his two vounge brothers as his f BIE Aoveri played viola in various orchestras becom wch as Antoine Reicha Nikolaus Simrock and Franz Firre erg on composition Sapiens TEE theca bare heree a ae ieee lees eel sae 7 4 Client name Change of casing If the casing upper to lower or lower to upper is changed in the First name or Surname field of a client then the client name in the blue title bar will change after applying Previously the t
15. ext in the title bar would not change unless IRIS was restarted Ruby Appleseed First name Ruby Date of Birth Sumame Appleseed Gey Mak aad larar liaek blata 7 5 Service Details New options in the Location field Two new options By Email and By SMS are now included in the Location field in the Service Details screen Service D H OOOO service Type Active halding S5 eide D Date 0 70772011 To SMS are new Ac options inthe j Ot service Location field Duration ss Location lity Bilingual Worker Travel Time Service Provider 7 6 Source of Funding IPPR to Family Coaching Victoria The Integrated Placement Prevention amp Reunification service now has the name Family Coaching Victoria The name of the corresponding source of funding in IRIS has been changed from IPPR to Family Coaching Victoria This will occur across all existing and newly created cases with this source of funding Note this source of funding only applies to the PASDS and Family Services case types PASDS DHS Family Coaching ictona Family Services DHS Family Coaching Yictoria 7 7 Case closure Update case status screen When a case has been closed it will not be possible to edit the Point of Closure Reason for Closure or Case Outcome fields in the Update Case Status screen If an incorrect option has been selected the case will need to be re opened in order to chan
16. ge the option Update Case Status Status Closed Point of Closure fat completion of all service plan actrities Reason for Closure Client family completed service plan activities LCase Outcome Goals reached fully 7 8 Case closure OK button at bottom of screen The OK button at the bottom of the Update Case Status screen will now save to your data base This means that when you are closing a case after filling out the four fields on this screen and clicking the OK button the case will be closed Date of Closure Reopen Case Click to clear date field Point of Closure Jat completion of all service plan activities Reason for Closure Clientt tamily completed service plan activities Case Outcome Goals reached fully d Click the OK olete mandatory requirements will cause button to close d when changes are applied the case a _ on X Cancel Status Closed The case is now The same process occurs in reverse when you re open a case WP Clickthe lel Reopen Case Reopen Click to clear date field l 5 Case buton 4 Point of Closure 5 E CE plan activities Reason tor Closure Client family completed service plan activities Case Outcome E oals reached fully Date of Closure Please note that anu incomplete mandatory requirements will cause the gt Click the a enen changes are applied OK button b d i M Cancel Status Open Complete The case is now
17. nbers b A new service type of Unborn child has been included and two service options case work and indirect can be selected for this service type Ties Select Type for New Service H Referal and Intake H M aintenance active holding chenteFarnly on waiting list Ge Unborn child H CASE WOT oe indirect 14 c Case Outcome is not a field required to be completed when closing a Parenting Assessment and Skills Development Services PASDS case Reference to Case Outcome has been deleted in IRIS case reports when PASDS is selected in the Case Type filter field screen ca50 17 Financial Counselling Upgrade Details An additional issue food insecurity has been included under Financial amp Household issue type ins Select Type for New Issue Financial amp Household T bill not paid services being we d a budgeting amp financial mangement z failure to share household income food Insecurity household management material aid required 18 Forgotten Australians Upgrade Details In the Case Details screen ca14 a A new field Confirmation of Time in Care has been included with the options Yes No and Pending Note Data recorded shows in Case Statistics Reports filter for Forgotten Australians as Case Type in the Case Report Selection screen Confirmation of Time in Care Child Migrant Stolen Generation b Two new fields Chil
18. new lists of Issue types and Service types have been included to reflect Family Services Client Information Advisory Group FSCIAG recommendations The IRIS Family Services Data Dictionary for Child FIRST Integrated Family Services Program has been updated and contains complete lists of the new Issues categories and Service categories together with values options of each definitions and explanations of when they should be selected The July 2011 edition of the Family Services Data Dictionary is available at the following web address www cyf vic gov au family services Click on the IRIS Family Services User Manual button on the left side of the screen The Data Dictionary is a Word document beneath the large IRIS icon El SCS Flexible Support Packages Upgrade Details In the Application Details screen ca11 when the option Yes is selected in the Support Reviewed field the following fields remain mandatory yellow e Support Services After Review e Budget When any other option is chosen the fields backgrounds become non mandatory white yes is selected i support Services After Review and Budget NS fields are mandatory a Te 11 b c In the Support Reviewed field an additional option of Yet to be reviewed has been added Date Reviewed Support Services After 5 et to be reviewed 7 In the Child and Services screen ca11 a new field CRIS Client
19. ore accurate heading Service Delivery Suburb Service Delivery Suburb Carlton South VIC 3053 1 Carlton VIC 3053 21 7 18 Case Statistics Reports Service Location A new section has been added to all Case Statistics reports that list aggregates of the service locations of all services captured in the case report selection filters Service Location At clent family home 2 By Telephone Other than clientfamily home e g office centre 3 7 19 Towns and Suburbs 7 19 1 Victoria The following suburb has had its Local Government Area changed Suburbs Towns Old Local Government Area New Local Government Area Warrandyte North 3113 Nillumbik 7 19 2 New South Wales and South Australia Local Government Areas have now been included for all New South Wales and South Australian town currently in IRIS 7 20 Kindergartens Fields that contain kindergartens have been revised with the latest DEECD list of registered children s services organisations 7 21 Documentation The IRIS User Manual 1 7 0 is included in the upgrade software Agencies can access the User Manual in IRIS by going to Help gt Table of Contents An electronic version is also contained as a PDF document under the IRIS software folder and pages can be printed All other documentation supporting the IRIS program software is being updated 8 Early Years case types El SCS ECIS Flexible Support Packages KIS Package Preschool Field Officer PSFQO Upgrade Det
20. s Bookings for training sessions at Melbourne and Box Hill are available up to All version 1 6 0 referrals and track the end of September 2011 backs not yet processed must be imported before doing the upgrade Training sessions are also scheduled to run at several rural regional locations throughout 2011 4 What is in the upgrade Please direct IRIS training queries and requests to the IRIS Helpdesk Staff in We would like to thank everyone who has rural agencies may want to contact their contacted us with ways to improve the DHS or DEECD regional program staff for software Many suggestions referred to the locations dates and details of IRIS IRIS team have been included in this upgrade training Bookings are essential for all IRIS training The changes contained in the 1 7 0 upgrade sessions are covered in the IRIS TECH TIPS contained on the next page Telephone 9096 6919 The first General section contains information Email IRIS helpdesk dhs vic gov au about changes that apply to most IRIS users Supervisors and administrators Specific changes applying to particular case types are contained in sections following the General section 6 IRIS TECH TIPS The normal IRIS Tech Tips are replaced in this newsletter with details of the new 1 7 0 11194 upgrade released in July 2011 and are described below 7 General Upgrade Details The key following features in this section apply to all copies of IRIS and all case types or program
21. s used in IRIS 7 1 Staff List Staff can be deleted Users can now be deleted from the Staff List This action can only be done by an IRIS Administrator The staff member to be deleted can have no data base reference to them That is the staff cannot have enrolled a client or opened a case Substantive or non substantive or entered any service or activity into IRIS This will be useful where users have been created erroneously or duplicate staff have been created or the wrong User ID has been saved New GS Open X Delete 5 Glick the ON p Ne buton geestes wW SUPERVISOR Supervisor Supervisor SUE ee Sue Whocares Administrator w starr Selectthe stafito Staff Family Services w ROB E deleted b Biggs Supervisor w MARIA Maria Tu Maria Tuli Staff ET 5CS Family Services Family Violence Financial Coun ee eee Joan Foster Staff Family Services General Case Ww JO Jo Smart Jo Smart Staff Family Services 7 2 Access Group Staff no deletions A new staff access group has been included Staff no deletions This access level will offer the same functionality as the Staff level but all Delete buttons will be disabled These users will not be able to remove data themselves Agencies may want to put starters on at this access level if they are new to IRIS These staff can be promoted to a higher access level when they have experience in using IRIS Staff Joan Foster Staff No del
22. ya Puameyamareg a pm a g Page ia p pee pe hm b p Seat ae Fiar ected PAL peg iniiai fun bana ih M beg er pe k e LET a E E i ea ii Une Sea L Gan L Fina 2 VA a ih AD Vo a Cet al UL os eji TL fa i iaa fy fm a puppa emiri rj Ha aara pa Bo ie el baia E NG EU eel 11E oya oa a eT Ni pre att Hh ede td Pe pee ee ie ih Here Hai E e Footie A AN bd it AA LT The upgrade will be downloaded to your computer as a zip compressed file The zip file is then un zipped and saved to a USB stick CD or hard drive You can also contact the IRIS Helpdesk and request a CD ROM to be sent out to you Note Only agencies using any 1 6 version of IRIS can upgrade to version 1 7 0 11194 When you start IRIS for the first time after running the upgrade the following window will pop up information Program and Database Versions do not match Program 1 7 0 Database 1 6 0 IRIS can now attempt to perform an automatic update for you Before continuing itis MOST IMPORTANT that you have a CURRENT BACKUP of your database If you don t or you are not sure select No to exit and perform a backup now When you restart IRIS you will see this prompt again and can then select Yes Press Yes to perform the update and continue The update should only take a few moments If you encounter any errors during or after this process please contact IRIS help desk Click Yes in the above window to proceed with the database upgrade
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