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M Series User`s Manual

1. QA 25 Draft J uly 31 1998 Printing to the Print Server Paper Source Paper Source is a drop down list that allows you to select a paper source for the job from one of the following options Automatic Default Causes the print server to search for the proper size media in the internal trays of the copier The print server uses the media in the first tray it finds that contains the proper size media as specified by the PostScript print driver Manual Feed Forces the print server to print on the media loaded in the manual feed tray You must usethis setting when you print on the following media Transparency media e Heavy weight paper up to 90Ib e 12in x 17in size paper e Postcard size paper e Special heavy paper 90lb to 120Ib e Coated paper Single step transfer stock Label stock Tray 1 Forces the print server to print on the media loaded into tray number 1 of the copier s internal trays Tray lis the top most of the internal trays Tray 2 Forces the print server to print on the media loaded into tray number 2 of the copier s internal trays Tray 3 Forces the print server to print on the media loaded into tray number 3 of the copier s internal trays Tray 3 is the bottom most tray on the 5790 copier Tray 4 Available only on the 5750 with DocuColor 5750 support enabled Forces the print server to print on the media loaded into tray number 4 of the copier s internal trays This option is on
2. Copies Total number of copies requested Currently Ripping Job Name or title of the job now ripping Ripping Complete Percent of the file that has completed ripping total number of bytes ripped over the total number of bytes in the file Jobs Currently Spooling N umber of jobs currently being spooled to the print server Storage used Space that is currently used on the M Series hard drive over the total size of the drive Copier Status Current state of the copier and status of the copier print engine Some examples of copier states are listed in the table below State Description Pause print server is waiting for the copier to finish its current print Pending cycle before pausing Copier Paused print server is in a paused state The copier may be used to copy off the glass Warming Up Copier is warming up and is not yet ready to print Door Open Copier door is open Some examples of copier print engine status are Printing Black Printing Cyan Printing Yellow Or Printing Magenta When an error occurs text in the Copier Status field describes the error such as Paper Jam Add Manual Feed paper Letter etc 3 4 QA 25 Draft J uly 31 1998 Managing Your Print Jobs Turning the Audio Alarm On and Off The audio alarm is the sound associated with the Exclamation event in Windows or Alter Sounds on the Macintosh The audio alarms sounds as long as the Copier Status tab is displa
3. M Series User s Manual Version 1 0 Q Splash Copyright Splash Technology Inc 1998 All rights reserved Splash Technology Inc 555 Del Rey Avenue Sunnyvale CA 94086 Main Telephone 408 328 6300 Fax 408 328 6400 WWW http www splash com EMail info splash com Splash M Series User s Manual Version 1 0 QA 25 Draft July 29 1998 The information and screens presented in this document are subject to change without notice Every reasonable effort has been made to ensure that Splash product manuals and promotional materials accurately describe Splash product specifications and capabilities at the time of publication However because of on going improvements and updating of Splash products Splash cannot guarantee the accuracy of printed materials and disclaims liability for changes errors or omissions Splash Splash logo M Series ColorVantage DiamondPress and DiamondMerge are trademarks of Splash Inc DocuColor MajestiK Regal and DocuPac are trademarks of Xerox Incorporated Adobe PageMaker Adobe PhotoShop Adobe Type Manager ATM and PostScript are trademarks of Adobe Systems Incorporated AppleTalk EtherTalk LaserWriter Macintosh and TrueType are trademarks of Apple Computer Inc MS DOS and Windows are trademarks of Microsoft Corporation Novell and NetWare are trademarks of Novell Inc Ethernet is a trademark of Xerox Corporation QuarkXPress is a trademark of Quark Inc ITC Avant Garde ITC Boo
4. More Blue 9300 CYMK Press Visual Standard Profile SWOP Euroscale Enhanced SWOP Enhanced Euroscale Brightness 2 2 lightest 2 0 1 8 1 6 1 4 1 2 1 0 default 0 83 0 71 0 62 0 55 0 45 darkest SpotMatch Enabled M410 only Disabled Black Control None Force Black text Force Black text amp Graphics Black text Overprint 3 16 QA 25 Draft J uly 31 1998 Managing Your Print Jobs Table 3 1 Reprint Options Continued Feature Options Output Options To Copier To DiamondPress file To Both Delete after Print Create Form Creates a form with a specific form number Valid values for Create Form from the M410 only Reprint Option tab are Off and 1 through 99 Valid values from the PPD are Off and 1 through 25 Use Form Specifies which form to use as the underlying data for the document Valid values for M410 only Use Form from the Reprint Option tab are Off and 1 through 99 Valid values from Form Repeat Count the PPD are Off 1 through 10 Specify how to repeat the form that is used as the underlying data for your document Valid values are Off 1 through 10 12 16 20 24 28 and 32 M410 only Mirror Off Mirror Account Data entry field In PPD Account is a pull down list Account number and optional comments Maximum length is 20 characters User Name Reprint option only Allows you to enter a user name for the job This field is empty if
5. BUSINESS INTERRUPTION LOSS OF USINESS INFORMATION AND THE LIKE ARISING OUT OF THE USE ORINABILITY TO USE THE APPLE SOFTWARE EVEN IF APPLE HAS EEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE MAY NOT APPLY TO YOU APPLE S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CASE WHATSOEVER AND REGARDLESS OF THE FORM OF THE ACTION WHETHER IN CONTRACT TORT INCLUDING NEGLIGENCE PRODUCT LIABILITY OR OTHERWISE WILL BE LIMITED TO 50 ww
6. ColorCal gt Print id Delete gt Save Figure 5 1 Pull down Logon Menu TheLog on Dialog box shown in Figure 5 2 appears The default value for User ID is Administrator Logon UserID fAcminisvetor wl Password o owe Figure 5 2 Logon Dialog Box QA 25 Draft J uly 31 1998 5 1 Administration 2 Ifthe default does not appear in User ID pull down the User ID list and select Administrator 3 Enter the system administrator password and dick OK The Logon Dialog box closes and you are now in administrator mode If you attempt to logon using and invalid password a Password not accepted message appears and you do not switch into administrator mode CREATING NEW PASSWORD If you have just installed the print server or you have upgraded the print server software you must create a new password for yourself The factory default for the Administrator password is blank Until you create a password any user can log on an perform administrator functions To create a new password follow these steps 1 Logon in Administrator mode Do not specify a password in the password field and click OK 2 Pull down the Administrator menu and select Configure then Passwords as shown in Figure 5 3 Administration Log on Log off Configure User Rights ColorCal ht Print Time and Date Delete Accounting v v v Bd Save Beep on Error Figure 5 3 Config
7. TheRGB color space is used by computer monitors to display data on the screen and by most digital scanners Spooling Process in which a workstation sends a print job to theM Series print server for storage and processi ng thereby freeing the workstation for other work SpotMatch Splash s spot color matching technology The S potM atch feature of the M 410 print server generates spot color output that will simulate the Pantone spot color that was sd ected in theapplication This is an M410 feature only QA 25 Draft J uly 31 1998 G 3 Glossary Startup Test Page Theprint server s built in diagnostic page This page will print every timetheprint server is restarted It contains information about the print server and the network configuration TIFF Tagged I mage File Format a term that refers to a popular imagefile format TIFF files are generally images pictures as scanned from a digital scanner or created in an image manipulation package like PhotoShop Viewer TheM Series Viewer application This utility program is used to monitor the status of the print server and has controls for managing your print jobs It also has facilities for downloading fonts and files and generating accounting reports Workstation Computer attached to the same network as the print server The workstation is typically a Macintosh or Windows based PC that is used to generatethe print jobs that will be printed by the print server G 4 QA 25 Draft J u
8. not match either the length of the form or overlay documents giving rise to some QA 25 Draft J uly 31 1998 6 1 DiamondMerge Variable Data interesting applications BENEFITS DiamondM erge offers the following benefits over traditional merge and variable data technologies Because the form static data is stored in a post ripped format on the print server only the overlay data needs to RIP before printing occurs This saves time especially if the form data is complex or contains high resolution images Becausethe form data is stored on the hard disk of the print server and not in RAM the form can be recalled at any time In addition form size is not limited by available RAM Because any document can be used to create a form any application program can be enabled as a variable data application For example any application program can be used for a mail merge by overlaying the form pages with mail merge pages generated by Microsoft Word DiamondMerge is a general technology and does not require any additional extensions macros add ons or other proprietary software Becausethe print server can store multiple forms up to 99 different versions of variable documents can be available for on demand printing For example two different versions of a product brochure could be stored as two separate forms When the sales person wants to create a personalized brochure they simply select the correct form number and prin
9. which speeds the printing of the document For example assume you have twelve page document with the following page characteristics e Page 1 the cover contains a color logo and some colored text e Pages 2 3 and 4 contain only black text e Page5 contains a color chart Pages 6 and 7 contain only black text e Page8 contains colored text used for emphasis e Pages 9 contains only black text e Page 10 contains a color chart and a color photograph Pages 11 and 12 contain only black text In Automatic mode the copier cycles down between color modes seven ti mes Each cycle down averages about 20 seconds adding a total of more than 2 minutes to your print time When the Force All Color Pages option is set the copier is always in four pass color mode and does not need to cycle down Print Color Pages Only Outputs only the color pages of the document Select Print Color Pages Only to proof only the color pages of your document Here are some things to keep in mind when selecting Color Model Force All Color Pages and Force All B amp W Pages reduce the number of times the copier must cycle down This not only saves time but saves wear and tear on your copier In cases where there are large runs of pages that only contain black data the copier s native black only mode is fast enough to compensate for the time lost in cycling down QA 25 Draft J uly 31 1998 Printing to the Print Server Printer Mode Printer Mode is a dr
10. 1998 Chapter 1 M Seres M Series Print Server Overview INTRODUCTION The Splash M Series digital color print server turns your Xerox color copier into a network color printer By connecting the print server to your copier and the print server to your network you create an extremely efficient high quality color printing solution M Series print servers are very easy to set up and use They support all of your color copier features and can be configured to work with the following major Ethernet network types Ethernet using IPX or TCP IP protocols EtherTalk using AppleTalk protocol TheM Series print server has the ability to run multiple network protocols IPX TCP IP and AppleTalk It also auto senses the data transmission speeds and frame types The supported frame types are Ethernet 802 3 and 802 2 Features There are two models of print servers in the M Series M310 and M410 Table 1 1isa summary of the M Series hardware features Table 1 1 M Series Hardware Features M310 M410 233MHz Pentium II CPU 400MHz Pentium II CPU 64MB RAM 128MB RAM 3GB hard drive and 1 44MB floppy drive 6GB hard drive and 1 44MB floppy drive EtherLink 10 100 network card High speed PCI bus copier interface card QA 25 Draft J uly 31 1998 EtherLink 10 100 network card High speed PCI bus copier interface card 1 1 M Series Print Server Overview 1 2 TheM Series print server incl
11. 33in 25 73cm x 36 40cm NOTE DocuPac is not explicitly supported as a Reprint option However the correct reprint options i e Page Size SEF Paper Source Media Type can be set manually For information refer to the Xerox documentation shipped with the folders Not a separate option in the PPD That is the PPD has Letter and Letter SEF options etc On Off Copies Data entry field Maximum number of copies is 99 Maximum number of characters that can be entered in this field is four Paper Source Automatic Causes the print server to search for the proper size media in the internal trays of the copier The server uses the media in the first tray it finds that contains the proper size media as specified by the PostScript print driver Manual Feed Tray Trays 1 through 4 Tray 4 is for 5750 only Media Type Normal Paper Transparency Transparency Interleave Heavy Paper Special Heavy Paper Use with 5750 only Coated Paper Single Step Transfer Labels 314 QA 25 Draft J uly 31 1998 Managing Your Print Jobs Table 3 1 Reprint Options Continued Feature Options Page Range Reprint option only Data entry field Allows you to specify the range of pages to be printed Maximum number of characters for this field is 20 Page numbers are separated with commas Page runs inclusive page ranges are separated with hyphens The following list is some examples of t
12. Rights Dialog BOX 12 cece 5 4 Figure 5 7 Configure Time And Date 0 0 cece 5 6 Figure 5 8 Time and Date Dialog BOX 0 cece tees 5 6 Figure 5 9 Phint Subtmenl St oe ey eed earns Seer ed eee 5 6 Figure 5 10 Delete Submenu 1 2 2 2 0c eee 5 7 Figure 5 11 Save Accounting e eranmi ce eee 5 7 Figure 5 12 Pull down Print Printer Target Menu cece ee 5 8 Figure 5 13 Sample ColorCal Print Target Window 20 c eee eee 5 9 Figure 5 14 Sample ColorCal Pull down List For Selecting Media Type 5 10 Figure 5 15 Sample Printer Calibration Target 0 0 0 cece eee 5 11 Figure 5 16 ColorCal Calibration Window 00 00 c eee 5 12 Figure 5 17 Sample Scanner Calibration Target 0 00 cece ee 5 13 QA 25 Draft J uly 31 1998 viii List of Tables Table 1 1 M Series Hardware Features 0 ccc nen 1 1 Table 1 2 Summary of LED Activity 0 0 0 ceca 1 5 Table 3 1 Reprint Options 0 cc ete 3 14 Table 5 1 Summary of User Operator Access Rights 20 0 cece ees 5 4 QA 25 Draft J uly 31 1998 ix List of Tables x QA 25 Draft J uly 31 1998 Preface M Series ABOUT THIS MANUAL The Splash M Series User s Manual is for all users It describes the M Series functions and features and can be used as a guide or reference This manual is organization as follows Chapter 1 provides an overview of features a
13. are submitted to this queuethey are not processed i e ripped or printed by the print server until thejob is moved from this queueto the print queue by an authorized user Authorized users are defined by the system administrator Image Part of a printed pagethat contains a pictureor other image based data Generally an image is a high resolution bitmap or scan Instant Reprint When a fileis printed the print server can save a processed image of the file in compressed format In most cases reprint requests for the job can be handled without reprocessing the PostScript file by printing the saved compressed image instead instant reprint If the user makes changes such as changing the Page Order from Collate to Reverse Collate the job is not instantly reprinted becausethejob has to be reprocessed to includethe changes N ote that changes such as of Copies does not causethefileto be reprocessed QA 25 Draft J uly 31 1998 Glossary Novell NetWare Network that utilizes file servers running Noval s NetWare network operating system The print server can be configured to process jobs from a Novell NetWare print queue Off the Glass Process of making a copy of an original on the color copier off the platen or glass Page Order Order in which pages in a document are printed Natural order is theorder that the pages were generated by the application on the workstation Reverse order means that thelast page generated will bethe first pag
14. as an ordinary user and displays the Viewer in ordinary user mode In this mode you can only access the functions the system administrator configured for ordinary users You stay in ordinary user mode until you switch to operator or system administrator mode by logging in with the appropriate password That is if you want system administrator access to the system you must log in with the system administrator password If you want operator access you must login with the operator password When you are in operator mode the title bar of the Viewer window displays your user mode as Operator When you are in system administrator mode the title bar displays Administrator When you arein ordinary user mode no mode is displayed The system administrator can configure Viewer options so that ordinary users and operators are granted or denied access to perform each of the following tasks Pause Resume the copier View jobs in the Hold queue having the user s own name as J ob Owner e View jobs in the Hold queue having noJ ob Owner View jobs in the Hold queue having someone else s name as J ob Owner Delete jobs from the Hold queue Movejobs from the Hold queueto the Print queue e Movejobs from the Print queue to the Hold queue View jobs in the Print queue having the person s own name as J ob Owner e View jobs in the Print queue having no J ob Owner View jobs in the Print queue having someone else s name as J ob Owner Stop jobs in
15. built in or is not available on the workstation the print server substitutes the font and records an error message in the accounting log such as Font not found Using Courier An asterisk also appears next to the job s Done state in the job list which indicates there was an error For example mydoc Done 23 Mar 1998 QA 25 Draft J uly 31 1998 2 5 Printing to the Print Server Most Windows workstations have TrueType substitutions for the above set of 35 fonts so that Users can see accurate representations of the fonts on the screen Users can view and edit the font substation table from the Printer Properties tab True Type fonts need to get downloaded with the job For more information on the job list refer to Chapter 3 Viewing theStatus of J obs SELECTING OPTIONS FOR PRINT For Windows after you have selected the print server queue Figure 2 1 dick on Properties The Printer Properties dialog box shown in Figure 2 4 appears empress print Properties i x Paper Graphics Device Options PostScript N Paper size Letter 8 50 x 11 00 in SEF Letter Legal Tabloid Postcard 12x18 Docu J Layout o fy gt Cup H C 4up Orientation Portrait i C Landscape r Peper source AutoSelect Tray Copies 1 i Unprintable Area About Restore Defaults we m Figure 2 4 Printer Properties Dialog Box Windows Click on the Device Options tab to access the PPD options describe
16. delete by clicking on the Job Title 2 Click on the Delete Job button To delete a job with a Job State of Spooled Ripping or Printing complete the following steps 1 Pausethe copier by clicking on the Pause button 2 Wait for the copier status to changeto Copier Paused Idle Highlight the job you want to stop by dicking on the Job Title 3 Click on the Stop Job button The job is stopped when the Job State changes to Done 4 Click on the Delete Job button Hints You cannot delete a job until its Job State is Done e You cannot delete Forms unless you arein Administrator mode If you are in Administrator mode delete the form s by following the steps for deleting Done jobs QA 25 Draft J uly 31 1998 3 9 Managing Your Print Jobs Moving Jobs from the Hold and Print Queues If the system administrator gave you access rights you can move jobs between the Hold and Print queue To move a job from Hold to Print highlight the Job Title and click on the Move button When the job moves to the Print queue it immediately starts to print When the job has finished printing it transitions to a Done state and remains in the Print queue J obs in the Print queue must have a Job State of Done before they can be moved to the Hold queue To move a job from the Print queue to the Hold queue follow these steps 1 Ifthejobis not in a Done state a Pausethe copier by dicking on the Pause button b Wait for the copier sta
17. eee 3 6 Figure 3 6 Show Error or Reprint J ob Dialog Box 0 0 eee ee 3 10 Figure 3 7 Show Error Dialog BOX sssesseeseeeee nn 3 11 Figure 3 8 Sample Reprint Options Dialog Box Simple Dialog Box lusus 3 12 Figure 3 9 Sample Reprint Options Dialog Box Advanced Tab 2 000 eee eeee 3 13 Figure 3 10 Selecting Options From The Advanced Tab 00 cece eee 3 13 Figure 3 11 Pull down Print Files Menu sssseee eR tee 3 18 Figure 3 12 Files Dialog BOX 2 0 2c e m mn 3 19 Figure 3 13 Pull down Logon Menu 0 0 cece eee nn 3 20 Figure 3 14 Logon Dialog BOX lssssesesseeeee e n 3 20 Figure 4 1 Print Default Account ississleseeseesee hr 4 2 Figure 4 2 Configure Accounting 1 0 eee 4 3 QA 25 Draft J uly 31 1998 vii List of Figures Figure 4 3 Configure Accounting Dialog BOX lssseeseesseeee ees 4 3 Figure 4 4 Save ACCOUNTING 2 ee hr 4 4 Flgure4 5 Save ErTTOFS cua i Ve E Wiad ae Re Rp ele RR Rx we cR ARR CRURA wi wl eae e 4 5 Figure 4 6 Error Log Dialog BOX 1 1 cece e rn 4 6 Figure 5 1 Pull down Logon Menu 0 00 c eee e e rrr 5 1 Figure 5 2 ogon Dialog BOX i sss fee ee we wee EU Be be aad eee eet 5 1 Figure 5 3 Configure PaSSWord 1 ec teens 5 2 Figure 5 4 Change Password Dialog BOX 20 e eee ete es 5 2 Figure 5 5 Configure User Rights 0 0 c eee tees 5 3 Figure 5 6 User
18. file Forms are listed as separate jobs in the Viewer and are positioned at the bottom of the job list Use Form Oncea form has been created it is used by selecting its form number When you use a form the job is ripped and merged with the form document before printing It is important to set the correct Form Repeat Count when using Use Form Form Repeat Count I nstructs the print server how to repeat the use of the form underneath the overlay document If the overlay document is the exact same number of pages as the form then it is not necessary to set this option In some cases however the overlay will contain more pages than the form multiple record merge documents for example In this case set the Form Repeat Count to the number of pages that comprise the form document For example you may have a four page brochure you are using as your form document If you wish to merge 5 customer records onto that form you would create a four page template in the application that is hosting the data and then mergethe data This will in this example create a 20 page document If you did not set a Form Repeat Count the fourth page of the form would be repeated for pages 4 through 20 of the overlay document this is default behavior of the print server at this point but may change To get the proper results you should set a Form Repeat Count of 4 Pages This will cause the form to reset after each four pages Note that the Form Repeat Count need
19. four options To Copier To DiamondPress File To Both and Delete After Print To Copier Default Causes the print server to print the job on the copier The print server does not create a DPI file for the document unless some other option in the job requires it To DiamondPress File Causes the print server to create a DPI file from the job The print server does not print the job To Both Causes the print server to print the job on the copier and create a DPI filefrom the job Delete After Print Causes the print server to delete the filefrom the print server after it has printed This feature causes the print server to deletethe file from the spool and DPI drives after it has printed This option is a check box on the Reprint Option tab In the PPD this option is under the Output Options drop down list Here are some things to keep in mind when using To DiamondPress File Use both To Copier and To DiamondPress File if you need to proof a document before producing large quantities After you have inspected the output reprint the job with a new number of copies and any other settings you need Since a DiamondPress file was originally created the job can start printing immediately without ripping QA 25 Draft J uly 31 1998 2 21 Printing to the Print Server e Changing some settings can cause a job torerip even if a DiamondPress file already exists The settings that require a rerip are any settings that change the
20. front pages print on the paper loaded in the copier s internal tray After all the odd numbered front pages print the message Add paper to Manual Feed tray To print the even numbered back pages for the a job flip the front sides over rotate the page 180 and insert them into the manual feed tray The even numbered back pages will print using the media in the manual feed tray QA 25 Draft J uly 31 1998 Printing to the Print Server e f your copier is not configured with an 11in x 17in paper tray or the media type requires that you use the manual feed tray make sure that the manual feed tray is loaded with the exact number of pages required to print the odd numbered front pages That is if the file has 39 or 40 pages load 20 pages of the correct media type into the manual feed tray After all the odd numbered front pages print the message Add paper to M anual F eed tray To print the even numbered back pages for the a job flip the front sides over rotate the page 180 and re insert them into the manual feed tray f you wish touse Duplex Fronts Only instead you must set this option explicitly Small Folded Booklet Same as Folded Booklet except the image is scaled down 5096 and the job prints on 8 5in x 11in paper to create a 5 5in x 8 5in booklet Perfect Bound Booklet Same as Folded Booklet except the first and the fourth page are imposed on the same sheet Both Folded Booklet and Perfect Bound Book
21. in Figure 1 6 appears QA 25 Draft J uly 31 1998 1 9 M Series Print Server Overview Splash print Properties aE Fonts Device Options PostScript General Details Paper Graphics P Splash_print Printto the following port M Add Port Delete Port Print using the following driver Splash M hd New Driver Capture Printer Port End Capture Timeout settings Not selected seconds M Transmission retry seconds Spool Settings Port Settings care Figure 1 6 Details Tab 3 Click on the Spool Setting button The Spool Setting Dialog box shown in Figure 1 7 appears Spool Settings 2 x C Spool print jobs so program finishes printing faster Star orinting etterlact pede 16 spooled Cancel Restore Defaults Figure 1 7 Spool Settings Dialog Box 4 Click on Print directly to printer then click OK The Spool Setting Dialog box closes but the Details tab Figure 1 6 is still displayed 5 On the Details tab click Apply then switch to the PostScript tab by clicking on PostScript The PostScript tab shown in Figure 1 8 appears 1 10 QA 25 Draft J uly 31 1998 M Series Print Server Overview Splash print Propertie PostScript optimize for speed E Figure 1 8 PostScript Tab 6 Onthe PostScript tab click Advanced The Advanced PostScript Dialog box shown in Figure 1 9 appears d PostScript Option Figure 1 9 Advanced PostScript Dialog Box 7 Setthef
22. in Figure 5 6 appears QA 25 Draft J uly 31 1998 5 3 Administration User Rights x See own Print Queue Jobs See other users Print Queue Jobs See unowned Print Queue Jobs Reprint Print Queue Jobs Stop Print Queue Jobs Delete Print Queue Jobs Move Jobs from Printto Hold Queue See own Hold Queue Jobs See other users Hold Queue Jobs See unowned Hold Queue Jobs Reprint Hold Queue Jobs Delete Hold Queue Jobs Move Jobs from Hold to Print Queue Pause Resume the Copier Setup Accounting parameters Perform Administrative operations Set Operator Password Figure 5 6 User Rights Dialog Box The User ID pull down list allows you to specify options for ordinary users or operators Note that the list of configurable options is the same for both types of users 3 Toenable an option double click on the option The setting switches from No to Yes Table 5 1 describes the rights available when each option is selected These rights are the same for both modes Table 5 1 Summary of User Operator Access Rights Option Description See own Hold Queue Jobs Allows users to see their jobs in the Hold queue See Hold Queue Jobs with no owner Allows users to see unowned jobs in the Hold queue See others Hold Queue Jobs Allows users to see jobs in the Hold queue that belong to all other users Reprint Hold Queue Jobs Allows users to reprint the jobs they have permission to see in the Hold queue Delete H
23. job Print 7 7 98 1 06 40 434674 PSCRIPT DRV adnd xjpg Print 7 7 98 10 52 12 174706 PSCRIPT DRV sorcerer jpg Print 7 7 98 12 55 20 84741 PSCRIPT DRV Drop Files Matrix x Print 1 7 00 2 25 17 5714 Windows NT 4 0 Drop Files Matrixx Print 1 7 00 2 22 48 5906 Windows NT 4 0 Drop Files Matrix x Print 1 7 00 2 21 57 5884 Windows NT 4 0 Drop Files Matrix x Print 1 7 00 2 20 02 5904 Windows NT 4 0 Untitled 1 Print 1 7 00 2 04 19 731092 Windows NT 4 0 Untitled 1 Print 1 7 00 1 50 45 731093 Windows NT 4 0 ACCOUNTING LOG Print 1 7 00 1 59 48 215 SYSTE M Series Viewer Visetxdp ps Print 7 7 98 12 01 50 400137 Color ge M Series Viewer Drop Files Matrixxls Print 7 7 98 11 48 18 28053 PSCRIPT DRV II55 ps Print 7 7 98 11 46 22 433708 ColorAge M Series Viewer ACCOUNTING LOG Print 1 7 00 1 39 13 215 SYSTE M Series Viewer Untitled 1 Print 1 7 00 1 34 54 731093 Windows NT 4 0 Drop Files Matrixxls Print 7 7 98 11 26 20 28108 PSCRIPT DRV es Matrixxls Print 7 7 98 11 21 16 24056 PSCRIPT DRV gt Reuse Resume Reprint J y z E Delete a Idle J i Spooling0 Page Copy Copies Figure 3 5 Sample Job Details Tab 3 6 QA 25 Draft J uly 31 1998 Managing Your Print Jobs The bottom of this tab has six buttons Pause Resume Reprint Job Move Stop Job Delete Job Note that the Reprint Move Stop Job and Delete Job are grayed out until you select a job from the job list As you view the jobs in the J ob Details tab keep the follow
24. job is in the Print or Hold queue J obs in the Hold queue do not print until they are moved from the Print queue by an authorized user State State of each job Possible job states are as follows Spooled J ob that has been fully spooled from a workstation to the print server but has not yet been processed Spooled jobs are processed in the order they are received Ripping J ob that is being ripped by the PostScript interpreter J obs are ripped one at a time As soon as a page is ready to print the job state changes to Printing QA 25 Draft J uly 31 1998 3 7 Managing Your Print Jobs Printing J ob that has pages ready to print on the copier More than one job can have a state of Printing indicating that the print server s memory con tains multiple pages jobs and is ready to print Dpone J ob has either printed generated an error or was manually stopped J obs with a state of Done are available for reprinting If an error occurs during job processing an asterisk appears next to Done Users can view the error by double dicking on the job name Form Special kind of job that contains the static pages of a DiamondMerge variable data print job Forms always show at the bottom of the job list and can not be reprinted Date Day month and year the job was spooled to the print server Time Time the job was spooled to the print server in hours minutes and seconds Size Size of the job in
25. selecting Save then Accounting as shown in Figure 4 4 Administration Log on Configure ColorCal Print Delete Errors Figure 4 4 Save Accounting gt b b gt b 4 Specify the name and location for the file in the dialog box that appears Note that all accounting data is saved in text format The file can be saved to hard disk or floppy After the file is saved it can be opened in a spreadsheet or database application program for printing and analysis QA 25 Draft J uly 31 1998 Accounting And Error Logs ERROR LOG The Error Log feature extracts the error information from the Accounting log and creates a formatted list of errors that indudes Titleof the job Error message string Dateand timethe error occurred Owner of the job This information is displayed in the Error Log dialog box which includes a Save Errors option The Save Errors option saves the Error Logto a text file formatted likethe information displayed in the Error Log dialog box You can also view the errors and exit the dialog box without saving To generate an error log follow these steps 1 Pull down the Administrator menu and select Save then Errors as shown in Figure 4 5 Administration Log on Configure gt ColorCal Print gt gt Delete Save Accounting Figure 4 5 Save Errors The Error Log dialog box show in Figure 4 6 appears QA 25 Draft J uly 31 1998 4 5 A
26. the oemsetup inf file and click OK When Wizard asks you to specify a printer name specify a name and append the name with hold if you are adding a hold queue or print if you are adding a print queue The reason for adding hold or print is because both queues are represented on the network as printer icons as shown in Figure 1 2 QA 25 Draft J uly 31 1998 M Series Print Server Overview Browse for Printer 21x Select the network printer that you want to add Note Printers are usually attached to computers a SA a E SB SplashM310 g M310_hold M310_print S1 mi S2 c Ws te le 8 1 N 3 SplashM410 d M410 hold d MA410 print a SC SD i SE zl Cancel Figure 1 4 Print Server Queues Windows Example Adding print or hold to the name identifies the queue type associated with the icon f When Wizard asks you if you want to print the test page click Yes After the test page prints click Yes again even if the test page print incorrectly After the print server is added to the workstation follow these steps to configure it 1 Open Printer Properties The Printer Properties Dialog box shown in Figure 1 5 appears Splash_print Properties 21x Fonts Device Options PostScript General Details Paper Graphics EA yy Splash print Comment f Print Test Page Figure 1 5 Printer Properties Dialog Box 2 Click on Details The Details tab shown
27. the sorter changes the direction in which it is indexing The print server behaves the same way if you pause the copier by pressing the copier Interrupt button but the Copier Status tab does not display the Copier State as Copier Paused The Pause button and the copier Interrupt button cannot be used interchangeably The Resume button sends a resume request to the print server after it has been paused from the Copier Status tab When the Resume button is dicked the Copier State Copier Paused disappears and the copier begins printing where it left off QA 25 Draft J uly 31 1998 3 5 Managing Your Print Jobs MANAGING PRINT JOBS TheJ ob Details tab gives you access to the information and functions to manage your print jobs Depending on how the system administrator configured your rights you can perform the following tasks from this tab View the status of jobs Pauseand resume the copier Stop jobs Delete jobs Movejobs to and from the Hold and Print queues View job errors Reprint jobs Figure 3 5 is a sample of the J ob Details tab countess print DOCUPRESS print Ei Printers Administration Help Copier Status Job Details Job Tite Que State Dee Time Size JobOwn Creator M310 Customer Prez Print 1 7 00 3 55 53 32407481 Sherm Microsoft Power http e wibble org wi Print 7 7 98 1 47 36 26950 PSCRIPT DRV http e wibble org wi Print 7 7 98 1 43 54 33022 PSCRIPT DRV PicaView32 print
28. this is the first time you selected the job for reprint Data entry field User Name Maximum length is 20 characters Debug PS On Off Force RIP Reprint option only Causes the job to be reripped Use Force Rip to rerip a DiamondMerge job with an updated form On Off Force Print Reprint option only Allows you to force an EPS file to print after it has been downloaded from the Viewer Unlike PostScript files EPS files are not automatically printed after they are downloaded because EPS files do not contain the showpage command On Off QA 25 Draft J uly 31 1998 3 17 Managing Your Print Jobs DOWNLOADING AND PRINTING FILES DIRECTLY FROM THE VIEWER You can download one or more of the following file types tothe M Series print server 3 18 Postscript PS Level 2 Files Generated for later printing on a PostScript printer These files can be created by redirecting the output to a file on your hard disk In Windows this is done by setting the printer s port setting to FILE On the Macintosh this is done by choosing the File option in the Print Dialog box Another way to generate PostScript print file is to create the file with text editor and name it with a ps file extension Encapsulated PostScript Files EPS Version 3 0 or later Generated by an application such as Adobe Illustrator CorelDRAW or Adobe PhotoShop EPS files are meant to be imported into another application and are not meant to be printed dire
29. 6 20 24 28 and 32 If you need to use a form count that is not available from the PPD print the document with the To DiamondPress File option under the PPD Output Options Y ou can then usethe Reprint Options tab of the Viewer which allow you to set any value for Form Repeat Count For more information on Form Repeat Count refer to Chapter 6 DiamondMerge Variable Data Account Account is a drop down list used to add an account number which is entered in the print server accounting log Valid values are Unspecified default and Account 1 through Account 25 Mirror Mirror is a drop down list for selecting the mirror function Valid values are Off default and Mirror Off causes all pages to print right facing Mirror generates a mirror image output The mirror function is most commonly used when printing onto some types of transfer material If the print driver also has a Mirror option make sure only one is on Enabling the Mirror option in both the print driver and Panther Cougar will cause the inverted image to be inverted twice That is the print driver will invert the image and then the PPD will invert the image again Debug PS Debug PS turns the debug PostScript function off and on Off is the default which causes the print server to stop processing the PostScript file when a fatal error occurs No output is generated for the current and remaining pages in the print job An error message is either printed on a sheet
30. J Manual Feed Auto Empty Pause Resume Status bar Spooling 0 Page Copy displays general information about copier status Figure 3 1 Sample Viewer Window The title bar displays network information about the print server to which the Viewer is connected and indicates whether or not you are logged is as an operator or administrator The status bar displays copier status The Viewer has three pull down menus Printers Administration and Help Printer Pull down Menu allows you to connect toa new M Series print server hold or print queue Administration Menu Allows authorized users to perform print server management and administrative functions Help Menu Displays the version number and release date of the Splash M Series software QA 25 Draft J uly 31 1998 3 1 Managing Your Print Jobs Thetwo Viewer tabs Copier Status and J ob Details give you access tothe features and functions for managing and controlling print jobs The extent of your access is dependent on how the system administrator configured user rights and your user mode Access Rights and Modes TheM Series system recognizes three types of users ordinary users operators and system administrator The system gives system administrators unlimited access to all Viewer features and functions including the ability to define the features and functions available to ordinary users and operators When the Viewer is started the system recognizes you
31. Print Server Queues Macintosh Example You can add either queue using the procedures described in this section Procedures for adding a new print server to Windows Workstations are described in the subsection that follows If you have a Macintosh workstation skip ahead to Adding a Print Server to Macintosh Workstati ons on page 15 QA 25 Draft J uly 31 1998 1 7 M Series Print Server Overview Adding a Print Server to Windows Workstations To add the print server to your workstation printer folder complete the following steps 1 If you are using NT log in asa local NT administrator 2 Start Add Printer Wizard and follow the prompts a 1 8 When Wizard prompts you to specify whether you are installing a Local Printer or Network Printer specify Network Printer and dick Next When Wizard prompts you for a network path or queue name dick on Browse and browse for the M Series icon When Wizard asks you for the manufacturer and model and if your client config uration supports the Viewer and you installed it 1 Click on Have Disk then Browse 2 Go to Program Files Splash M Series and select either the Windows95 or Winnt folder If your client configuration does not support the Viewer 1 Insert Splash CD ROM in your workstation CD ROM drive 2 Click on Have Disk then Browse 3 JOpen the Win95nt40 or Winnt3x folder on the CD ROM then open the appropriate language folder 4 In the language folder choose
32. Rendering Style is a drop down list with two options Photographic default to match colors of various photographic image and Graphics for jobs created with computer graphics applications RGB Gamma RGB Gamma is a pull down list used to lighten or darken your workstations RGB color before it is converted to the CMYK color space of the copier Valid values are listed below Lightest 1 0 Light 1 4 Normal 1 8 Dark 2 2 default Darkest 2 6 QA 25 Draft J uly 31 1998 2 19 Printing to the Print Server RGB Whitepoint RGB Whitepoint is a pull down list used to simulate various lighting conditions for proofing color documents Valid values are listed below More yellow D50 proofing Normal D65 MoreBlue 9300 default CYMK Press Profile CYMK Press Profileis a pull down list that converts color data tothe color space of the copier Valid values are listed below Visual Standard SWOP simulates SWOP inks default Euroscale simulates Euroscale press inks e Enhanced SWOP Enhanced Euroscale Brightness Brightness is a pull down list used to adjust the overall brightness and saturation of the printed page Valid Values are listed below 22 lightest 2 0 18 16 14 12 1 0 default 0 83 0 71 0 62 0 55 0 45 darkest 2 20 QA 25 Draft J uly 31 1998 Printing to the Print Server Black Control Black Control is a drop down list that allows yo
33. S ERRAU EE ARENA EET RE GR ERN e NR oT RR 2 20 Brightness Juba D utet os dad abd eere e D Aul SAS Gaba AL quod e d aniline dede Mae 2 20 Black Control 25523 os nos outs ve Ren eate REF M o E E ba ocn Inia xD e Qe 2 21 SpotMatchz u sae ee WR Ye BOE Re EY UEM M ER Ow Mais 2 21 Output OptionSs 4 sae were hoes Ha kek Peewee ay Se ee ad ede XR MERE M ERE 2 21 Create FOE dM MEE 2 22 Use FOM Fiz ses als aa a na A E MESE inhi ATEM acest at EE RR ERR s 2 22 Form Repeat Count ncs sre Ed DR ERO NR REV ut MERDA 2 22 ACCOUNT RE Ici aa EWE RS AEE OEY NE RET DUNT Oa OE eee Oke ee CENE 2 23 MO 04 5 yeaa fap ciate CA odin hele od Rb wee ta bee da hed ake tee hod aaa ead 2 23 DebugiPSs Liga MEER Ede EM XS CENA ERA EORR E 2 23 Discs ic DER 2 24 QA 25 Draft J uly 31 1998 V Table of Contents Chapter 3 Managing Your Print Jobs Introduction tothe Viewer lslsesseeeeee eh mrs 3 1 Access Rights and Modes 000s 3 2 Starting the Viewer and Selecting a Print Server 0 0c cee seres 3 3 Viewing the Status of the Copier 0 ce nh 3 3 Turning the Audio Alarm On and Off 000 e ect eee 3 5 Pausing and Resuming the Copier 0 00 cece tte ee 3 5 Managing PriNt ODS tas a eeto aaa Ea Juries S eee aed ee Sea a ees Shea we 3 6 Viewing the Status Of JOOS 1 ct eee 3 7 Pausing and Resuming the Copier from theJ ob Details Tab 2 0050 3 8 SEOPPING A OD asin twee oan SWS Bee RE ENERO
34. Support is disabled the next four options are not available for selection from thePPD and Reprint Options The sorters for the 5790 and 5799 have 20 bins that can hold a maximum of 50 sheets each The sorter for the 5750 has 10 bins that can hold a maximum of 30 pages each Group In Sorter 111 222 333 Not supported on DocuColor 5750 Groups all copies of each page together into separate sorter bins with the first page of the document in the top bin If you print three copies of a three page document with Group In Sorter pages are ordered as shown in Figure 2 11 Top Bin Last Bin Figure 2 11 Group In Sorter Example This option does not require that the file complete ripping before the first page prints Group In Sorter Reverse 333 222 111 Not supported on DocuColor 5750 Groups all copies of each page together into separate sorter bins with the last page of the document in the top bin If you print three copies of a three page document with Group In Sorter Reverse pages are ordered as shown in Figure 2 12 Top Bin 3 2 1 Last Bin Figure 2 12 Group In Sorter Reverse Example This option requires that the job complete ripping
35. ability to define the features and functions available to ordinary users and operators Access to Administrator privileges requires a password Operator Restricted access to Administrator functions and other functions as defined by the Administrator Access to Operator privileges requires a password Ordinary User Restricted access to Administrator and Operator functions Access to Ordinary User privileges does not require a password The print server can be configured with two passwords one password for Administrator access and one password for Operator access If your site requires multiple Administrators and Operators to manage the print server these types of users must share the passwords Passwords are stored in a password file on the print server hard drive When you log in as Administrator or Operator the print server system verifies the password against the pass word file before allowing you access to these privileges ADDING A NEW PRINT SERVER TO YOUR WORKSTATION This section describes how to add new print servers to your workstation after the initial workstation configuration and setup is performed as described in the Splash M Series Getting Started Guide located on the CD ROM that shipped with the print server If your workstation has not be setup and configured for the M Series print server contact your system administrator As you read this section keep in mind that the M Series print server can be configured with tw
36. able Data In the PPD set the Forms option to Create Form and choose a form number to assign to the document Check the J ob Details tab listing in the Viewer to see which form numbers are already in use Do not select any Page Ordering Duplexing or Imposition settings in the PPD These can be selected when you print your overlay document Do not select Force All B amp W Pages in the PPD Theform will always be created as color You may select Force All B amp W Pages when you print your overlay docu ment Do not set a multiple number of copies Print only one copy when creating the form You can select a larger number of copies when printing the overlay docu ment If you do not want the copier to print the pages in the form document as the form is being created be sureto set the Output Options setting to To DiamondPress 3 After the form document has spooled to and been ripped by the print server confirm that the proper form is listed in the job listing of theJ ob Details tab in the M Series Viewer 4 Create or open the document that will overlay the form This will be the overlay document If you intend to use DiamondMerge for variable data printing it is the overlay document that will contain the variable data This is most easily accomplished by using the mail merge function of a word processor but you can also usethe form creation capability of many database and spreadsheet packages While creating the overlay document ke
37. ackup or modification purposes in support of your use of the program on the single machine Certain programs however may include mechanisms to limit or inhibit copying They are marked copy protected c modify the program and or merge it into another pro gram for your use on the single machine Any portion of this program merged into another program will continue to be sub ject to the terms and conditions of this Agreement and d assign your rights under this Agreement to a third party who notifies SPLASH TECHNOLOGY INC that it agrees to be bound by this Agreement prior to assignment At the same ime of such assignment you must either transfer all copies of he program whether in printed or machine readable form to he same party or destroy any copies not transferred this includes all modifications and portions of the program con ained or merged into other programs If the program includes an M Series Vewer Client Soft ware or Printer Description Files PPD for only the Viewer and Printer Description Files software you may a copy install and use the Remote Viewer and Printer Description Files software on an unlimited number of CPUs and b make one copy of the M Series Viewer disk in machine readable form for backup purposes only in addition to c and d above You must reproduce and include the SPLASH TECHNOL OGY INC copyright notice on any copy modification or portion merged into another program You may
38. actual content of the pages gamma color rendering etc UseTo DiamondPress File if the same documents are reprinted without change That way you can simply download the job to the print server and select new options from the Reprint Options tab when you send the job to reprint Create Form Create Form is only available on the M410 print server This feature allows you to create a form with a specific form number The form is created as one complete document Other print options selected in conjunction to Create Form don t affect the new form For example if you select Folded Booklet and Create Form the new form does not retain the booklet nature for the print job Valid values for Create Form from the Reprint Option tab are Off and 1 through 99 Valid values for Create Form from the PPD are Off and 1 through 25 If you select the Off option noform is created For more information on Create Form refer to Chapter 6 DiamondMerge Variable Data Use Form Use Form is only available on the M410 print server This feature allows you to specify which form to use as the underlying data for your document Valid values for Use Form from the Reprint Option tab are Off and 1 through 99 Valid values for Use Form from the PPD are Off 1 through 10 12 16 20 24 28 and 32 For more information on Use Form refer to Chapter 6 DiamondM erge Variable Data Form Repeat Count Form Repeat Count is only availa
39. ame of job The job name is inserted in this field by the application that sent the job to print For The job owner If the job was submitted from a Macintosh workstation this is the name of the user assigned to the Macintosh to identify the Macintosh on the network If the job was submitted from a Windows workstation this is the user s log in name Creator The name of the application that created the file Creation Date T he date and time the job was created If the application does not supply this information the print server inserts the date from its internal clock Spool Date amp Time Date and time job was spooled to the print server This is the date and time that the application sent the PostScript data stream tothe print server M Series retrieves the spool time from one of two sources If the application that created the PostScript file put a spool timein the file the print server uses the time from the file If the application did not put the spool time in thefile the print server uses thetime from its internal dock which is the timethe job arrived at the server for processing Job Size J ob sizein bytes There are some conditions under which a separator page is not printed even though SEPARATOR is set to true These conditions are as follows When the job is sent to a DPI file instead of the copier When the manual feed tray is being used for the job When one of the sorter options is selected For informati
40. an be easily connected to a nework that uses the AppleTalk protocols Application Software application package Applications reside on the workstation and are used to generatethe PostScript data used by the print server Booklet Output that has been created by imposing sheets in such a way that when the sheets are folded a multiple page bookl amp is made Calibration Process of modifying the print server s color data to compensatefor any changes in how much toner the copier is using to render a given color Chooser Application on an Apple Macintosh computer that allows you to sdect which printer you would liketo print to The Chooser is also used to sdect the PPD you would like to use for that printer Client Workstation that is printing to the print server The term workstation is also used in the M Series documentation to refer to cients CMYK Four color color space consisting of cyan magenta yellow and black components Because thesearethe primary colors supported by the color copier thecopier isreferred toasa CMYK output devi ce QA 25 Draft J uly 31 1998 G 1 Glossary G 2 Collate How the pages of a print job areoutput from the printing device Therearetwo waystheprint Server can order the pages it prints in groups or collated Collating will causethe print Server to output complete sets of the print job in thedesired order CRD Color Rendering Dictionary CRDs are used to finetune color output for specific purpose
41. and invalid password a Password not accepted message appears and you do not switch into Operator mode Try re entering the password If this fails contact your system administrator 3 20 QA 25 Draft J uly 31 1998 Chapter 4 M Series Accounting And Error Logs INTRODUCTION This Chapter describes how to perform the following tasks Print the system default accounting log Configure accounting parameters for customized reports which you can later retrieve print and save Generate an error log which lists all of the PostScript errors encountered during processing BASIC CONCEPTS DEFAULT ACCOUNT LOG The system default account log contains the following information Spool Date Date job was spooled to the print server Spool Time Time job was spooled tothe print server Wote Series retrieves the spool ti me from one of two sources If the application that created the PostScript file put a spool ti mein thefile the print server uses the time from thefile If the application did not put the spool timein thefile theprint server uses thetimefrom its inter nal clock which is thetimethejob arrived at the server Job Size J ob sizein bytes Creator Application that created the file Job For The job owner If the job was submitted from a Macintosh workstation this is the name of the user assigned to the Macintosh to identify the Macintosh on the network If the job was submitted from a Windows workstation this i
42. andard paper media 16 to 28lb that is loaded into the internal trays of the copier or through the manual feed tray This is the only option that allows you to usethe internal paper trays Transparency Prints on transparency media commonly used for overhead projection Transparency Interleave Same as standard Transparency option except the copier inserts a blank sheet of paper taken from the internal paper trays between each sheet of transparency media This helps keep the media from sticking together due tothe static generated from the plastic media Heavy Paper Prints on thicker media 32lb to 90Ib Special Heavy Paper Supported on the DocuColor 5750 only Prints on 90lb to 120lb paper The copier fuses the media at a slower rate Do not use this option on DocuColor 5799 or Regal 5790 Coated Paper Prints on 32lb or 60lb coated paper The copier fuses the media at a slower rate at a slightly higher temperature Single Step Transfer P rints on single step transfer stock The copier fuses the media at a slower rate at a slightly lower temperature Labels Prints on label stock The copier fuses the media at a slower rate at a slightly lower temperature Except for Normal Paper all of the above media types must be printed through the manual feed or manual feed tray on the copier The print server forces Paper Source to Manual Feed for all required media types The print server does not check the Media Type to ver
43. apter 2 Printing to the Print Server 1 18 QA 25 Draft J uly 31 1998 Chapter 2 M Series Printing to the Print Server INTRODUCTION This chapter describes how to select the PostScript Printer Description PPD file options accessible through Printer Specific Options MAC or the Printer Properties box Windows BASIC CONCEPTS Before you begin selecting the M Series PPD features for your print jobs there are a few basic concepts you should understand HowtousetheM Series print server Hold and Print queues What page options are set in the print server configuration file and how they affect your job output e How the print server handles fonts Hold and Print Queues TheM Series print server can be configured with two queues Hold and Print If you are connected to the Hold queue all of the print jobs you send tothe printer are held not printed until they are moved from the Hold queue to the Print queue TheHold queueis useful for jobs that require some sort of user intervention such as jobs that require unusual or special type of media If thetraffictothe print server is heavy you can also move large print jobs from the Print queue to the Hold queue for printing at a later time Refer to Chapter 3 Moving J obs from the Hold and Print Queues for information on moving jobs Connecting to a Queue from Windows You connect toa print server queue by selecting the queue from inside your application s print f
44. before the first page prints This option creates a DPI file QA 25 Draft J uly 31 1998 2 13 Printing to the Print Server Notes on Group In Sorter Options The 5750 does not support Group In Sorter or Group In Sorter Reverse These options are grayed out if the DocuColor 5750 Support option is set correctly Refer to Chapter 1 Adding a Print Server to Windows Workstations or Adding a Print Server to Macintosh Workstations for more information on DocuColor 5750 Support On 5790 and 5799 copiers if you specify more than 50 copies the print server truncates the number of copies to 50 If the job contains morethan 20 pages the print server prints only the first 20 In both cases an asterisk appears in the job details list next to Done indicating an error The error message in the Show Error dialog box states Sorter capacity exceeded Collate In Sorter 321 321 321 Collates all the copies of the document into sets in separate bins E ach set contains one complete document Pages are delivered printed side up with the last page on the top of each set If you print three copies of a three page document with Collate In Sorter pages are ordered as shown in Figure 2 13 Top Bin Last Bin Figure 2 13 Collate In Sorter Example Collate In Sorter requires that the job complete rippi
45. ble on the M410 print server This feature allows you to specify how to repeat the form that is used as the underlying data for your document On the Reprint Option tab you can enter any numeric value in this field In the PPD this option is a drop down list with valid values of Off and 2 through 32 The default is Off When Form Repeat Count is Off the first pages of a multi page form are not repeated If there are more pages in the document to print after whole the form is used once only the last page of the form is used underneath the rest of the document For example if you print a ten page document onto a four page form pages four through ten of the document are printed using the form s last page Values 2 through 10 allow for Form Repeat Counts in one page increments Values 12 through 32 allow for form repeat counts in four page increments Four page increments are important because they are the default boundaries for booklets 22 QA 25 Draft J uly 31 1998 Printing to the Print Server Hints Here are some things to keep in mind when using Form Repeat Count e Practice using Create Form and Use Form with two simple documents Experiment with various Form Repeat Counts gain an understanding of how this option affects your output Set the correct Form Repeat Count when using forms It determines how the two merged documents are synchronized Valid values for Use Form from the PPD are Off and Off 1 through 10 12 1
46. bytes Job Owner If the job was submitted from a Macintosh workstation this is the name of the user assigned to the Macintosh to identify the Macintosh on the network If the job was submitted from a Windows workstation this is the user s log in name Creator N ame of application or Viewer that created the file ote series retrieves the spool time from one of two sources If the application that created the PostScript file put a spool ti mein thefile the print server uses the time from thefile If the application did not put the spool timein thefile print server uses the time from its internal clock which is thetimethejob arrived at the server Pausing and Resuming the Copier from the Job Details Tab The Pause and Resume buttons at the bottom of theJ ob Details tab function just likethe Pause and Resume on the Copier Status tab Refer to Pausing and Resuming the Copier on page 5 for more information 3 8 QA 25 Draft J uly 31 1998 Managing Your Print Jobs Stopping a Job To stop a job complete the following steps 1 Pausethe copier by clicking on the Pause button 2 Wait for the copier status to changeto Copier Paused Idle Highlight the job you want to stop by clicking on the Job Title 3 Click on the Stop Job button The job is stopped when the Job State changes to Done Deleting a Job To delete a job from the Hold or Print queue with a Job State of bone completethe following steps 1 Highlight the job you want to
47. can radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense CAUTION Changes or modifications to this equipment not expressly approved by the party responsible for compliance could void the user s authority to operate the equipment SPLASH TECHNOLOGY INC LICENSE AGREEMENT BY OPENING THE SEALED MEDIA PACKAGE YOU ACCEPT ALL THE TERMS AND CONDITIONS OF THIS AGREEMENT IF YOU DO NOT AGREE WITH THE TERMS AND CONDITIONS OF THIS AGREEMENT RETURN THE UNOPENED PACKAGE WITHIN 10 DAYS TO THE LOCATION WHERE YOU OBTAINED IT FOR A FULL REFUND SPLASH TECHNOLOGY INC LICENSE AGREEMENT SPLASH TECHNOLOGY INC provides this program and licenses its use The program includes the type software and font outlines to which the type vendor retains all right title and interest The type software and font outlines are licensed to you as part of and under the terms and conditions of this license agreement You assume responsibility for the selection of the program to achieve your intended results and for the installation use and results obtained from the program You may a use the program on a single machine b copy the program into any machine readable or printed orm for b
48. ccounting And Error Logs 4 6 View and Save Error Log ACCOUNTI Error invalidfileaccess OffendingCo ACCOUNTI Error invalidfileaccess OffendingCo COLOR TE Error invalidfileaccess OffendingCo COLOR TE Error invalidfileaccess OffendingCo Error invalidfileaccess OffendingCo aiee ps 10 001 ColorDirect error CDL 2003 0 AftersingoffC Error syntaxerror OffendingComman Figure 4 6 Error Log Dialog Box 6 26 98 6 26 98 6 26 98 6 26 98 6 26 98 6 26 98 6 27 98 2 Tosavethe Error log click on Save Errors The file selection dialog box appears 3 Specify a name for the file and save the file The Error log is saved in text format QA 25 Draft J uly 31 1998 Chapter 5 M Series Administration INTRODUCTION This chapter describes how to perform the following system administrator tasks e Configure Passwords ConfigureUsers Rights e Configure Time and Date Print Color Test Pages and Diagnostic reports Delete obs forms and logs from the print server e Run ColorCal to calibrate the copier These tasks can only be performed by users in Administrator mode or when you configure user rights so that users operators are authorized to perform Administrative operations Switching to Administrator Mode To switch to administrator mode follow these steps 1 Pull down the Administrator menu and select Log on as shown in Figure 5 1 Administration Configure gt
49. counting And Error Logs 4 4 This box contains the same parameters included in the system default accounting report plus the following parameters Job Error Number of PostScript errors that occurred while processing job Collate Page Order option for the job You can pick and choose the parameters for your custom report by selecting and deselecting the options I n addition to specifying the information for the report you can specify the record and field delimeters Record Delimeters Three radio buttons Carriage Return and Line Feed CR amp LF Carriage Return only CR Only and Line Feed only LF Only CR amp LF isthe default Field Delimeters T hree radio buttons Tab default Comma and Period File Type Selection T hree radio buttons that pre select Record Delimeters and Field Delimeters values as follows e When you select Text File Type default the Viewer software automatically enables the LF Only and Comma options When you select Database File Type the Viewer software automatically enables the CR amp LF and Tab options When you select Spreadsheet File Type the Viewer software automatically enables the LF Only and Tab options Y ou can go back and modify any of the options that the Viewer pre selected after you have set the File Type Selection 2 Set the options you want toincludein your custom report and click OK The dialog box disappears 3 Savethe data by pulling down the Administrator menu and
50. ctly on a PostScript printer However since these files are encoded in the PostScript language you can print them on the print server EPS files most commonly have a eps file extension Portable Document File pdf Files Created by Adobe Acrobat Version 3 0 or later The Viewer cannot be used to download files that are not PS EPS or pdf To print bit map image files such as TIFF import the image into a page layout or other program and then print the document from that program Be aware of the following issues when printing EPS files EPS files do not contain page size information so the job is printed on the default paper size and orientation specified in the DP INI file For more information on the default refer to the Getting Started Guide EPS files do not normally contain the showpage command which instructs the RIP to print the page If an EPS file downloads and appears torip on the print server but no pages are printed try reprinting the job with the Reprint Options tab s Force Print option To download files to the print server follow these steps 1 Pull down the Administrator menu and select Print then Files as shown in Figure 3 11 Administration Log on Configure gt ColorCal Delete Save Accounting Figure 3 11 Pull down Print Files Menu The Files Dialog box shown in Figure 3 12 appears QA 25 Draft J uly 31 1998 Managing Your Print Jobs Download Files for P
51. d 182 868 2 035 637 KB Tray 3 SEFA4 OK Tray 4 A3 OK Manual Feed Auto Empty e Door Open Spooling 0 Page Copy Copies Copier Status fields Figure 3 3 Sample Copier Status Tab QA 25 Draft J uly 31 1998 3 3 Managing Your Print Jobs From this tab you can view the status of the copier to which the print server is connected Also if you have access you can pause resume the copier to stop print jobs or make copies off the glass TheCopier Status tab indudes an image and model number of the copier If thereis an error a warning triangle appears over the copier s image and an audio alarm sounds at your workstation The audio alarmis the sound associated with the Exclamation event in Windows or Alter Sounds on the Macintosh It sounds as long as Viewer displays the Copier Status tab even when the Viewer is minimized to an icon You can turn the alarm off by followingthe procedures in Turning the Audio Alarm On and Off Underneath the copier icon is a box that lists the trays configured on the copier whether or not thetrays are loaded and what size paper is in each tray Note that the Viewer does not update the paper sizes in the manual feed tray The display fields on the tab contain the following information Currently Printing Job Name or title of job now printing Job State Shows Printing when pages in the job are ready to print Page Page from the job currently printing Copy Copy of currently printing
52. d in this section Figure 2 5is an example of this tab 2 6 QA 25 Draft J uly 31 1998 Printing to the Print Server empress print Properties EHE Paper Graphics Device Options PostScript N Printer features Media Type Normal Paper Page Ordering Group 333222111 Duplexing Off zi Change setting for Media Type Normal Paper E Restore Defaults Figure 2 5 Device Options Tab Windows For Macintosh after you have selected the print server queue Figure 2 3 pull down the General list and select Printer Specific Options The dialog box in Figure 2 6 appears Printer Destination i Printer Specific Options e M M a t T Media Type Normal Paper vj si Page Ordering Group 333222111 vj Duplexing off Imposition Off Color Model Auto Grayscale Detection w Printer ML ERE RGB Monitor ColorCorrection Enabled L s ore M QA 25 Draft J uly 31 1998 Figure 2 6 Printer Specific Options Macintosh Fromthis dialog box you can access the PPD options described in this section 2 7 Printing to the Print Server Paper Size Page Size allows you to select a page size from one of the following options Letter Default 8 50in x 11 00in 21 59cm x 27 94cm If the FORCEPAGE parameter in the DP INI file is set to metric the print server converts this size to A4 SEF Letter 8 50in x 11 00in 21 59cm x 27 94cm short ed
53. d v Destination Printer v General Y k Copies DE Pages amp All Q From To Paper Source amp All pages from Cassette v Q First page from rom Save Settings Cancel Prine Figure 2 3 Selecting A Queue From An Application Macintosh Example To select a new queue from inside the application pull down the Printer list Page Options Set in the Print Server Configuration File Your administrator can configure the following Page options in the print server s configuration file SEPARATOR Specifies whether or not the print server prints a separator page at the end of each job Valid values are true print separator page and false do not print separator page The default value is false FORCEPAGE Causes the print server to convert certain page sizes from english to metric or vice versa Valid values are as follows e metric Converts letter to A4 and converts legal and tabloid to A3 e english Converts A4 to letter and converts A3 to tabloid e off Default value Does not convert page sizes DEFAULTPAGE Specifies what paper size to use when the PostScript file does not contain a page size Valid values are letter 8 5in x 11in and a4 21 00cm x 29 70cm The default is letter 8 5in x 11in QA 25 Draft J uly 31 1998 2 3 Printing to the Print Server Notes on Separator Page The separator page contains the following information about the print job Title N
54. e program is the valuable trade secret of SPLASH TECHNOL OGY INC and is licensed to you on a non exclusive basis You agree to hold such trade secrets in confidence You further agree not to translate disassemble or reverse engineer the program in whole or in part SPLASH TECHNOLOGY INC retains title to the program You may not sublicense assign or transfer the program or license except as expressly provided for in this Agreement Any attempt otherwise to sublicense assign or transfer any of the rights duties or obligations hereunder is void This Agreement will be governed by the laws of the Com monwealth of Massachusetts Should you have any questions concerning this Agree ment you may contact SPLASH TECHNOLOGY INC by writ ing to SPLASH TECHNOLOGY INC Sales and Service 555 Del Rey Avenue Sunnyvale CA 04086 YOU ACKNOWLEDGE THAT YOU HAVE READ THIS AGREEMENT UNDERSTAND IT AND AGREE TO BE BOUND BY ITS TERMS AND CONDITIONS YOU FURTHER AGREE THAT IT IS THE COMPLETE AND EXCLUSIVE STATEMENT OF THE AGREEMENT BETWEEN YOU AND COLORAGE INC WHICH SUPERSEDES ANY PROPOSAL OR PRIOR AGREEMENT ORAL OR WRITTEN AND ANY OTHER COMMUNICATIONS BETWEEN YOU AND COLOR AGE INC RELATING TO THE SUBJECT MATTER OF THIS AGREEMENT NOTICE TO GOVERNMENT END USERS If this program is acquired by or on behalf of any unit or agency of the United States Government this provision applies This software a was developed at private expense and
55. e print server 3 Turn off the copier QA 25 Draft J uly 31 1998 M Series Print Server Overview PRINT SERVER STATUS LEDS TheM Series print server has two status LEDs located on the front panel one green and one that illuminates red or amber The location of the LEDs is shown in Figure 1 1 The LED activity is summarized in Table 1 2 Power indicator green T l Status LED amber or red Figure 1 1 Print Server Status LEDs Table 1 2 Summary of LED Activity LED Description Green not flashing Power indicator Amber slowly flashing Panther Cougar is idle Normal operation Amber quickly flashing Panther Cougar activity such as spooling ripping or printing Red off No problems Red one flash Add paper Red two flashes Toner or fuser oil problem Red three flashes Paper jam Red four flashes Door open copier disconnected or other similar error No amber or red Hardware problem or floppy inserted at the wrong time QA 25 Draft J uly 31 1998 1 5 M Series Print Server Overview VIEWER SECURITY There are three classes of user modes or privileges for the M Series print server Ordinary User Operator and Administrator The print server system allows or restricts user access to specific print server functions depending on the users mode as described below Administrator Unlimited access to all Viewer features and functions induding the
56. e printed PostScript Language used as thefile format for the printing of files to the print server The PostScript language was devd oped by Adobe and is used by all major softwareapplications and operating systems The print server supports PostScript Leva 2 and can bethought of asa PostScript printer PPD PostScript Printer Description A PPD isa filethat contains information about the printer you are using and the features it supports It is the PPD that defines what pagesizes are availableand how the document will be created A PPD for theprint server is supplied and should beinstalled on each workstation that will be used to print to the print server Print Server Devicethat accepts print jobs over a computer network and then prints them to the physical printing device TheM Series is a print server Print Server Account Novdl NetWare account created by your network administrator that is used to authenticate theM Series connection to the print queue or NetWare server Print Queue Novel NetWare print queueas configured in PCONSOLE on the N amp Ware file server You definea print queueto allow NetWare users access to the M Series as a printer Resolution Number of marks that are represented on the page Thecolor copier prints at a resolution of 400 dots per inch DPI in each direction Therefore there are 16 000 dots in onesquareinch of the resulting output RGB Three color color space consisting of Red Green and Blue components
57. e up sothe last page of the document is on the top of each set If you print three copies of a three page document with Collate pages are ordered as shown in Figure 2 9 Figure 2 9 Collate Example Collate is not usually recommended as it negates the benefit of electronic collation That is pages are stacked in reverse order so you have to reorder them Use Collate for duplexed jobs Otherwise use Collate Reverse when printing multiple copies of a multipage document Collate requires that the job complete ripping before the first page prints This option creates a DPI file Collate Reverse 123 123 123 Collates multiple copies of a mutlipage document into Sets that contain one complete document Pages are delivered in reverse order with the first page on top of each set You don t need a sorter and you don t need to reorder If you print three copies of a three page document with Collate Reverse the pages are ordered as shown in Figure 2 10 Figure 2 10 Collate Reverse Example Collate Reverse requires that the job complete ri pping before the first page prints This option creates a DPI file 2 12 QA 25 Draft J uly 31 1998 Printing to the Print Server If Optional Sorter
58. eeded Then click OK PRINT COLOR TEST PAGES AND DIAGNOSTICS REPORT The Color test Page and the Diagnostics Report contain information which is useful for your service representative when troubleshooting problems To print the color test page or diagnostics report pull down the Administration menu and select the appropriate option under the Print submenu shown in Figure 5 9 Administration Log on Log aff Configure gt ColorCal gt TestPage Delete gt Save Accounting Files Figure 5 9 Print Submenu When you select Test Page and or Diagnostics the automatically Test Page and or Diagnostic Log automatically print on the printer copier to which you are connected 5 6 QA 25 Draft J uly 31 1998 Administration DELETE JOBS FORMS AND LOGS FROM THE PRINT SERVER To delete files from the print server hard disk pull down the Administration menu and select the appropriate option from the Delete submenu as shown in Figure 5 10 Administration Log on Log off Configure ColorCal gt Print Jobs and Forms Save Accounting and Errors Figure 5 10 Delete Submenu The Delete Jobs and Forms option deletes all jobs and forms from the job list clearing the print server The print server must be paused before this option works If the print server is not paused a pause prompt appears The Delete Accounting and Errors option deletes the accounting log and all records it contains which resets
59. ep the following in mind The paper size used for your overlay document needs to match that of the form you intend to use There are currently no tools available that assist you in placing elements on the page so they align to the form document If you are using the same application program to create both the form and overlay document you should be able to get your placement exact by using two copies of the same document and deleting out the items that don t apply If you are using different applications check to see if the applications support rulers that can help you place items In general placement using trial and error can yield very good results Any item that is placed in your overlay document will knock out the data beneath it on the form document Because of this be careful not to image any white areas accidentally Y ou may not see them on the screen but you will notice them when you use the form In general you will want to create the same number of pages in your overlay document as you havein your form This is not a requirement but it is easier to create the overlay document when there is a one to one relationship between the overlay and form pages 5 Print the overlay document to the print server When printing the overlay be sure to do the following In the PPD set the Forms option to Use Form and choose the proper form num ber If you choose a form number that does not exist your document will print but no
60. er iis sss mine A dee REIR pedum eed Re rein eda bea ae d Re 5 13 Chapter 6 DiamondMerge Variable Data Basic Concepts ics i aia be e mae Oo aoe exem REDE EUN ee MO eii E 6 1 Berieflte s Sevan MeN estratti teste E E trate wise ner eg t De sk Mints ee TA Nl RP IS S 6 2 Eretan S 2 2 feb Ir tete xem er ea he d med Pacta dore e Bert DE ao chins Pe WE Bel Be X oda 6 2 Procedube 45 suceda Duswacitene sa eoe sva a ee spun Ras CURATI Ata le eia ete Ra et sca derat An Wat 6 2 Glossary QA 25 Draft J uly 31 1998 vi List of Figures Figure 1 1 Print Server Status LEDs 0 0 0 0 cece eres 1 5 Figure 1 2 Print Server Queues Windows Example 0 0 c cece eee eee 1 7 Figure 1 3 Print Server Queues Macintosh Example 0 00 eee eee eee 1 7 Figure 1 4 Print Server Queues Windows Example 00 000 cece eee ee 1 9 Figure 1 5 Printer Properties Dialog BOX 0 0 e cette eee 1 9 Figure 1 6 Details Tab si eed oa Ee de eae eee a ed ERE 1 10 Figure 1 7 Spool Settings Dialog BOX 0 0 cece 1 10 Figure 1 8 PostScript Tab 0 0 00 e a e e rn 1 11 Figure 1 9 Advanced PostScript Dialog BOX 1 2 cece eee 1 11 Figure 1 10 Device Options Tab 0 ce tetas 1 12 Figure 1 11 Sample Chooser Control Panel 0 00 e eee eee 1 15 Figure 1 12 Current Printer Description File Dialog Box 00 0 cece eee eee 1 15 Figure 1 13 Select PostScript Printer Description Dial
61. erver To Your Workstation 0 c cece ene nee eee 1 6 Adding a Print Server to Windows Workstations 0 0 cece cee eee een 1 8 Adding a Print Server to Macintosh Workstations sssaaa cece eee ees 1 15 Chapter 2 Printing to the Print Server t odctl OD 2d e E ee EI WEN aul quem a Reeve neat Lea ue 2 1 Basic Concepts PCT 2 1 Hold and Print QUedles s asiaa a eR eae oh CR a E daw wl dle ale She Aw eae an a 2 1 Connecting to a Queue from Windows 2 1 Connecting to a Queue from Macintosh 2 3 Page Options Set in the Print Server Configuration File 0 cc eee eee eee 2 3 FONTS ttt tse ioe AOAC a etaa DUPLI DPI 2 4 Selecting Options for Print 0 e ees 2 6 Paper Size veu EE uua Was a ARE Gi a bee A EES Re a oe oe ee ees RS 2 8 Paper Sources 2o ay eid hea hed eere Gh Ade a cdi de Mah YER fae a a ae 2 9 Media TYDER ise reet a aia ote atin a wae lee Ue que MUR dba ets cared atl inue 2 10 Page OF Gers ccs rhe ir ERES RE ee Eae S ERE ER RENE EE E 2 11 Dupl xing S svRswvci eekRGW RR eve EE ep Gu TA E ERN ERRARE ERR MEME 2 15 IMPOSITION TTL ED 2 16 Golem ETT 2 18 Penter MOT CDM 2 19 RGB Monitor Color Correction eere anaa A eee I ANERE EAER 2 19 RGB Rendering Style nuusssuennnenenennsarnrrererorerrurrrrarrenerer eee 2 19 RGB Gamma tara Sica AAEE ERE REAA RES SER a Ra eR Meigen a RR a D RERNA 2 19 RGB Whitepalnt oco See eS a ia pA EM RR Er a ERE RM ME E 2 20 CY MK Press POG n uter AE
62. es Print Server Overview options are not selectable or cause errors as described in the following table If the print server is And M400 is set to Then M410 Yes SpotMatch and DiamondMerge are selectable from the PPD and Reprint Options and function correctly M410 No SpotMatch and DiamondMerge cannot be selected from the PPD or Reprint Options even though the are valid M410 features M310 Yes SpotMatch and DiamondMerge are selectable from the PPD and Reprint Options However selecting these options causes a job error M310 No SpotMatch and Diamondmerge cannot be selected from the PPD or Reprint Options b Select the DocuColor 5750 Support option from the Installable options list This option enables disables 12in x 18in Postcard and Tray 4 support This option also disables enables Group in Sorter and Group in Sorter Reverse which arenot supported by the 5750 DocuColor 5750 Support is enabled Yes by default If your print server is connected to a 5750 copier use the default Yes If your print server is connected to a 5790 or 5799 copier set this option to No Make sure you set this option correctly If DocuColor 5750 Support is not set correctly options are not selectable or cause errors as described in the following table l If the copier is And 5750 option is set to Then 5750 Yes 12in x 18in Postcard and Tray 4 are selectable from the PPD and Reprint Options and they f
63. for a Microsoft Word document Because the source documents are not in the PostScript language they do not print and the job fails with a PostScript error On Windows you can use standard Windows procedures to select multiple files e On Macinstosh you can only select one file at a time QA 25 Draft J uly 31 1998 3 19 Managing Your Print Jobs e Files can be downloaded from any source that is attached to your workstation This includes CD ROM drives network servers ZIP drives and floppy disks With the addition of third party software Macintosh disks can also be used You cannot set reprint options when you first download a file but you may reprint a job that has been downloaded to change the number of copies etc SWITCHING TO OPERATOR MODE To switch to operator mode follow these steps 1 Contact your system administrator for the operator password Y ou cannot log on without a valid password 2 Pull down the Administrator menu and select Logon as shown in Figure 3 13 Administration mm Configure gt ColorCal Print gt Delete Save Figure 3 13 Pull down Logon Menu TheLogon Dialog box shown in Figure 3 14 appears Logon User ID Password yo Omen Figure 3 14 Logon Dialog Box 3 Pull down the User ID option and select Operator 4 Enter theoperator password and dick OK The Logon Dialog box closes and you arenow in operator mode If you attempt to logon using
64. form data will be imaged Check theJ ob Details tab listing in the Viewer to QA 25 Draft J uly 31 1998 6 3 DiamondMerge Variable Data 6 4 g see which form numbers are available for use Also in the PPD set the Form Repeat Count option to the number of pages desired In most cases the Form Repeat Count will be set to the number of pages contained in the document For example if you have a four page form that you are overlaying with a four page overlay document the form Repeat Count would be 4 Pages If you do not set a Form Repeat Count and the form document has fewer pages than the overlay document then the last page of the form will be repeated for the extra overlay pages This is useful for applications like letterheads Select any Page Ordering Duplexing or mposition settings you desirein the PPD If you are performing a mail merge within your application as you print you may need to select a Page Ordering Collate if you are also creating booklets Reverse Collate if you are not If you want your output to be black only select Force All B amp W Pages in the Color Mode option of the PPD Select the number of copies you desire For a mail merge type of application you will most likely print just one copy per merged record You may wish to print two copies initially to confirm that the form is being used properly Printing just one copy won t show any effects that the page ordering might have Once the two cop ies prin
65. ge feed Legal 8 50 x 14 00 21 59cm x 35 56cm If the FORCE PAGE parameter in the DP INI file is set to metric the print server converts this size to A3 Tabloid 11in x 17in 27 94cm x 43 18cm If the FORCEPAGE parameter in the DP INI fileis set to metric the print server converts this sizeto A3 Postcard Available only on the 5750 with DocuColor 5750 support enabled 5 83in x 3 93in 14 8cm x 9 98cm This option is only available on print servers connected to the 5750 with DocuColor 5750 Support enabled DocuPac Special paper size option for printing Xerox DocuPac folders For information on how to load print and assemble DocuPac folders refer to the Xerox documentation shipped with the folders 12x18 Available only on the 5750 with DocuColor 5750 support enabled 2in x 18in 30 48cm x 45 72cm This option is only available on print servers connected to the 5750 with DocuColor 5750 Support enabled A5 5 85in x 8 26in 14 85cm x 21 00cm A4 8 26in x 11 69in 21 00cm x 29 70cm If the FORCEPAGE parameter in the DP INI fileis set to english the print server converts this sizeto letter SEF A4 8 26in x 11 69in 21 00cm x 29 70cm short edge feed A3 11 69in x 16 54in 29 70cm x 42 00cm the FORCEPAGE parameter in the DP INI fileis set to english the print server converts this sizeto tabloid Note Unless specifically indicated with SEF short edge feed all Page Size options are long edge 2 8 feed
66. he ColorCal Calibrate window shown in Figure 5 16 appears QA 25 Draft J uly 31 1998 5 11 Administration ColorCal ColorCa Position the target page on the glass Press the Calibrate button to calibrate the printer nis al aissel e nooonansesssam DODOOOGDGOSEBEN Figure 5 16 ColorCal Calibration Window The Calibrate window allow has options that allow you to continue the calibration procedure or cancel 7 Tocontinue calibration click on Calibrate The ColorCal windows disappears The print server attempts to calibrate the printer and when complete prints an information page with the results This page indicates whether or not the calibration was successful The following are the possible messages that could appear on the information page when calibrating the printer Calibration Successful Calibration Successful No Kodak gary test strip was found defaults used instead e Calibration Failed All corner registration marks could not be located Calibration Failed Theupper middleregistration mark was not found Orientati on is wrong e Calibration Failed No Kodak gray test strip was found If the calibration failed the print server leaves the original calibration intact Repeat the calibration procedure again and if calibration is still unsuccessful contact your Xerox service representative 5 12 QA 25 Draft J uly 31 1998 Administration Calibrating the Scanner To ca
67. he page range setting Page Range Specified Pages Printed 1 3 9 Prints 1 3 and 9 only 3 8 Prints 3 through 8 1 5 7 10 Prints 1 through 10 except for page 6 4 8 11 21 Prints 4 8 9 10 11 and 21 There is no error checking in this option Therefore you must specify the page ranges precisely using the comma and hyphen separators correctly You can mix page ranges with other features like Folded Booklet Duplex Both Sides etc for complete control over the job Use Page Range to regenerate lost pages after paper jams Page Order Group Group Reverse Collate Collate Reverse Group in Sorter Group in Sorter Reverse Collate in Sorter Collate in Sorter Reverse Duplexing Off Duplex Fronts Duplex Backs Duplex Both Sides Imposition Off Signature Small Signature Folded Booklet Small Folded Booklet Perfect Bound Booklet Small Perfect Bound Booklet Click Saver Small Click Saver Printer Mode Contone Screened QA 25 Draft J uly 31 1998 3 15 Managing Your Print Jobs Table 3 1 Reprint Options Continued Feature Options Color Model Auto Grayscale Detection Force All B amp W Pages Force All Color Pages Print Color Pages Only RGB Monitor Enabled Color Disabled Correction RGB Photographic Rendering Graphics Style RGB Gamma Lightest 1 0 Light 1 4 Normal 1 8 Dark 2 2 Darkest 2 6 RGB More yellow D50 proofing Whitepoint Normal D65
68. ify that it is supported on the copier Hints Here are some things to keep in mind when selecting the media type e The copier fuses transparency thick heavy coated transfer and label media at a slower ratethan standard paper therefore throughput decreases when you select these options Because blank sheets of paper are inserted between pages Transparency Interleave throughput is decreased even more than that of Transparency e f you having trouble getting the copier to fuse the toner to pages containing large areas of toner coverage while printing to standard thickness paper change to Heavy Weight Paper This may temporarily correct the problem until your Xerox service technician can service the copier 2 10 QA 25 Draft J uly 31 1998 Printing to the Print Server Page Order Before you sd ect a Page Order option turn off all collating optionsin theapplication Refer Note to your application s documentation for information If the application s collation options arenot turned off the ordering options will be applied from both sources application and PPD causing unexpected results Page Order is a drop down list that allows you to select the order in which the pages come off the copier from one of the following options Group 333 222 111 Default Groups all copies of each page together and delivers pages with the printed side up All copies of the last page are on top of the stack If you print three copie
69. igure 4 1 Print Default Account The report automatically prints to the print server and copier to which you are connected 4 2 QA 25 Draft J uly 31 1998 Accounting And Error Logs CREATING A CUSTOM ACCOUNTING REPORT Configure Account allows you to create customized Accounting Reports if you are authorized by the system administrator The print server will extract the specified information from the accounting log and save it in a text file You can then export the information into an application To create a custom accounting report follow these steps 1 Pull down the Administrator menu and select Configure then Accounting as shown in Figure 4 2 Administration Log on Configure gt ColorCal gt Print 1 Vat Dete gt MEE Save gt Beep on Error Figure 4 2 Configure Accounting The Configure Accounting Dialog box in Figure 4 3 appears Included Accounting Fields le Record Delimeter s Iv Run Time CR amp LF iv Spool Time Iv Account Sdn Iv Job Size Iv Copies EDT Iv Creator iv Pages Field Delimeter s Iv Job For Iv Black Pages gius won Creation Date Iv CMYK Pages C Comma f Job Title 7 Peper Size wins Iv Job Error Iv Collate m Type Selection Iv Start Time Iv Special Media Text File Type Iv Manual Feed Iv Error String C Database File Type C SpreadsheetFile Type Cancel Figure 4 3 Configure Accounting Dialog Box QA 25 Draft J uly 31 1998 4 3 Ac
70. indow disappears and the Printer Calibration Target page shown in Figure 5 15 prints on the copier 5 10 QA 25 Draft J uly 31 1998 Administration 2s Place Gray Scale Target Here Server docupress Date Time Fri 07 Jan 2000 20 51 GMT 1 Place Grayscale Strip at top of this target page as shown 2 Place strip and target page face down on the copier glass with arrows aligned 3 Start Printer Calibration from the Splash Viewer Figure 5 15 Sample Printer Calibration Target The bottom of the calibration target indudes the print server name the date time and has numbered instructions on how to proceed 4 Switch to the Viewer J ob Details tab and verify that there are no jobs currently spooling ripping or printing at the copier If there are jobs at the copier wait for them to complete processing before proceeding 5 Locate the Kodak Gray Scale test strip and place the calibration target and gray scale strip face down on the copier glass Be sureto properly align the gray scale as indicated on the calibration target 6 Return to the workstation running the Viewer Pull down the Administration menu and select ColorCal the Calibrate Printer T
71. ing points in mind The maximum number of Done jobs kept by the print server and displayed in the Viewer is 50 The maxi mum number of jobs in the Hold queue kept by the print server and displayed in the Viewer is 10 The maximum number of forms kept by the print server is 99 However the maximum number of forms displayed in the Viewer is 10 Even though a form does not appear in the list it is still available for use as the underlying data for a DiamondM erge document F or more information refer to Chapter 6 Chapter DiamondM erge Variable Data Thejobs in the job list cannot be reordered or reprioritized J obs print in a first in first out order The jobs appear in the job list in the following order 1 2 3 4 All jobs in Print queue with the Job State of Spooled Ripping Printing All jobs in the Print queue with the Job State of Done appear next All jobs in the Hold queue appear after Done jobs All forms Job State is Form appear at the bottom of the job list To speed up the printing of any given job pause the print server and stop the jobs that are ahead of it J obs in the job list of the J ob Details tab can only be selected one at a time Viewing the Status of Jobs TheJ ob Details tab displays the following information about jobs on the print server Job Title N ame of job The job nameis inserted in this field by the application that sent the job tothe print server Queue ndicates whether the
72. int server use the Change Setting pull down list to set this option to No Make sure you set this option correctly If M400 Series Features is not set correctly options are not selectable or cause errors as described in the following table 1 12 QA 25 Draft J uly 31 1998 M Series Print Server Overview If the print server is And M400 is set to Then M410 Yes SpotMatch and DiamondMerge are selectable from the PPD and Reprint Options and function correctly M410 No SpotMatch and DiamondMerge cannot be selected from the PPD or Reprint Options even though the are valid M410 features M310 Yes SpotMatch and DiamondMerge are selectable from the PPD and Reprint Options However selecting these options causes a job error M310 No SpotMatch and Diamondmerge cannot be selected from the PPD or Reprint Options b Select the DocuColor 5750 Support option from the Installable options list This option enables disables 12in x 18in Postcard and Tray 4 support This option also disables enables Group in Sorter and Group in Sorter Reverse which arenot supported by the 5750 DocuColor 5750 Support is enabled Yes by default If your print server is connected to a 5750 copier use the default Yes If your print server is connected to a 5790 or 5799 copier set this option to No Make sure you set this option correctly If DocuColor 5750 Support is not set correctly options are not selectable or cause error
73. is a general technology for merging two documents together In concept DiamondM erge is quite simple The applications derived from this technology however are boundless and can become quite complex DiamondM erge will merge any two PostScript data streams together to create a single output document One of these data streams is referred to as the form The form s image is used as the underlying data for the final document The second data stream is referred to as the overlay The overlay will be merged with the form in such a way as to make transparent any areas of the page that are not explicitly marked upon The merge follows PostScript imaging rules This allows you to knock out data on the form with the data on the overlay page DiamondM erge can be used to create variable content documents I n this case the form would contain data that is static letterhead logos images form fields etc The overlay document would contain the personalized or variable data Because this data is often text based and can be generated from applications that handle data well the overlay data is quick to spool rip and print There arethree PPD reprint options that control DiamondM erge Create Form Allow you to create a form and choose a form number That form number is later used to select the form you wish to merge onto using Use Form Create Form instructs the print server to rip the file print it and store the compressed DiamondPress
74. ive Splash product under this warranty policy If you ship any such product we suggest you package it securely using the original packing materials if possible and insure it for value as Splash assumes no liability for any loss or damage occurring during shipment EXCEPT FOR THE EXPRESS WARRANTY STATED ABOVE SPLASH MAKES NO OTHER WARRANTIES WHETHER EXPRESSED OR IMPLIED WITH RESPECT TO THIS SPLASH PRODUCT ALL IMPLIED WARRANTIES INCLUDING THOSE OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE LIMITED TO THE DURATION OF THE EXPRESS WARRANTY SET FORTH ABOVE The limited warranty set forth above constitutes the sole and exclusive remedy of the original consumer purchaser with respect to any defective Splash product and is in lieu of all other obligations or liabilities of Splash In no event shall Splash be liable for any costs of procurement of substitute goods loss of profits or any consequential incidental and or other damages of any kind resulting from a breach of any applicable express or implied warranty breach of any obligation arising from breach of warranty or otherwise with respect to the manufacture and sale of any Splash product whether or not Splash has been advised of the possibility of such loss or damage The provisions of the foregoing warranty are only valid in the United States of America The limited warranty set forth above gives you specific legal rights and you may also have other rights which vary from state to s
75. kman ITC Zapf Chancery and ITC Zapf Dingbats are trademarks of International Typeface Corporation Palatino Times and Helvetica are trademarks of Linotype Hell AG and or its subsidiaries All other brand or product names are trademarks of their respective holders Other product and brand names are trademarks of their respective holders All the above trademarks may be registered in the U S A and certain jurisdictions Mention of third party products is for informational purposes only and constitutes neither an endorsement nor a recommendation Splash Inc assumes no responsibility with respect to the performance or use of these products This software is based in part on the work of the Independent JPEG Group Restricted Rights Legend Use duplication or disclosure by the Government is subject to restrictions as set forth in subparagraph c 1 ii of the Rights in Technical Data and Computer Software Clause at Defense Federal Acquisition Regulation 252 227 7013 OCT 88 Unpublished rights reserved under the copyright laws of the United States Splash Inc 555 Del Rey Avenue Sunnyvale CA 94086 Frequency Interference Statement This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and
76. let are offered because of a problem known as creep Creep is when too many pages are folded inside of one another the inner most sheets creep out of the center Perfect Bound Booklet may require more manual finishing but it can produce more professional results for large documents Small Perfect Bound Booklet Same as Perfect Bound Booklet except the image is scaled down 50 and the job prints on 8 5in x 11in paper to create a 5 5in x 8 5in booklet Click Saver Designed for multiple copies of a single page Prints the same 8 5in x 11in page twice two up on an 11in x17in sheet saving copier meter clicks If Click Saver is used for multi page documents it works the same as Signature with one excepti on for documents with an odd number of pages the last page is printed twice on the same sheet Small Click Saver Same as Click Saver except the image is scaled down 50 and the job prints two up on an 8 5in x 11in sheet to save copier meter clicks Wote When thejob contains a single page the print server imposes the page as follows e If Signature Folded Booklet or Perfect Bound Booklet are selected the imposition option is ignored and the pageprints on 8 5in x 11in paper e f Small Signature Small Folded Booklet or Small Perfect Bound Booklet are selected the option works as expected That is thesingle pageis scaled down 9650 and printed on the left side of the shed the right side of the sheet is blank Hints Here are so
77. librate the scanner follow the printer calibration procedure Note that the scanner calibration target is different from the printer target A sample of the scanner target is shown in Figure 5 17 Place Gray Scale Target Here Server docupre Date Time Fri 07 Jan 2000 20 51 GMT 1 Place Grayscale and Color Strips at top of this target page as show 2 Place strips and target page face down on the copier glass with areas aligned 3 Start Scanner Calibration from the Splash Viewer Figure 5 17 Sample Scanner Calibration Target Also note that scanner calibration requires both the gray scale and color scale test strips The following are the possible messages that could appear on the information page when calibrating the scanner Calibration Successful e Calibration Failed N o Kodak gray test strip was found e Calibration Failed No Kodak Color Control Patches test strip was found If the calibration failed the print server leaves the original calibration intact Repeat the calibration procedure again and if calibration is still unsuccessful contact your Xerox service representative QA 25 Draft J uly 31 1998 5 13 Administration 5 14 QA 25 Draft J uly 31 1998 Chapter 6 M Series DiamondMerge Variable Data BASIC CONCEPTS This chapter describes M Series DiamondM erge Variable Data feature which is availabe on the M410 only This feature is not limited to variable data applications it
78. ly 31 1998 Limited Warranty on Splash Technology Inc Computer Products Valid only in the U S A Splash Technology Inc Splash warrants to the original customer purchaser that this Splash computer product shall be free fom defects in materials and workmanship for a period of ninety 90 days from the original date of purchase At its option Splash will repair or replace at no charge any Splash product which proves to be defective within such warranty period This limited warranty shall not apply if the Splash product has been damaged by unreasonable use accident negligence service or modification by anyone other than a Splash Factory Authorized Service Center or by any other causes related to defective materials and workmanship The original consumer purchaser must return the Original Owner Registration Card as a condition precedent to warranty coverage and performance To receive in warranty service a defective product must be delivered to a Splash Factory Authorized Service Center no later than one 1 week after the end of the warranty period The product must be accompanied by proof of date of purchase satisfactory to Splash and by a Return Merchandise Authorization RMA number issued by Splash For an RMA number and the location of the nearest authorized service center contact Splash Technology Inc 555 Del Rey Avenue Sunnyvale CA 94086 408 328 6300 Purchasers must prepay all delivery costs or shipping charges to return any defect
79. ly available on print servers connected to the 5750 with DocuColor 5750 Support enabled Hints If Automatic is selected when the current tray is empty the print server searches other internal trays for more paper that is of the same size and orientation LEF or SEF If the print server finds the correct paper it automatically switches to that tray and continues printing It will continue this cycle until the job is finished or it can t find paper If the print server does not find the correct paper size orientation one of the following conditions occur e fthejobis not using the sorter the job pauses and a message appears on the Copier Status field that informs the user to add paper to any tray e fthejobis using the sorter the job pauses and a message appears on the Copier Status field that informs the user to add paper to the current tray This only works with Automatic When specific tray Manual Feed or Tray 1 through 4 is selected the print server waits until the user reloads the tray before it resumes printing To reduce paper reloads select Automatic and fill as many trays as possible with same paper size required for the job Make sure the paper is oriented the same way in every tray QA 25 Draft J uly 31 1998 2 9 Printing to the Print Server Media Type Media Type is a drop down list that allows you to select a media source for the job from one of the following options Normal Paper Default Prints on st
80. me things to keep in mind when selecting Imposition e You donot need to change the media size in the application program to use the Imposition option The print server automatically uses the correct size You cannot use either booklet options with Transparency media type QA 25 Draft J uly 31 1998 2 17 Printing to the Print Server Color Model Hints 2 18 Color Model is a drop down list with the following color mode options Auto Grayscale Detection Default Outputs each page using the color mode of the copier that corresponds to the color information on the page That is any page that has color information on it is printed using CMYK any pagethat contains only black white and grayscale data is printed using black only Force All B amp W Pages Outputs each page using the black only color mode of the copier Use Force All B amp W Pages under the following circumstances You want to print your document quickly or you want to proof your document text and layout Black only pages print up to four times faster than CMYK pages You want to save money Xerox charges you less for black only meter clicks Your document contains color information that isn t important Force All Color Pages Outputs each page using the CMYK color mode of the copier even if the page only contains black data Force All Color Pages helps to avoid copier cycle downs the time it takes to switch the copier from one color mode to another
81. nd functions and describes the system requirements for using the M Series print server on your network e Chapter 2 describes how to use the M Series print server to print your documents Chapter 3 describes theM Series Viewer which allows you to manage the print server and control print jobs Chapter 4 describes how to print the M Series system default accounting log how to create custom accounting reports and how to generate error reports Chapter 5 describes the system administration features for the print server e Chapter 6 describes the M410 s DiamondM erge feature that allows you to merge two PostScript data streams to create a single document RELATED DOCUMENTS Other M Series print server documents include the Initial S amp up Card and Getting Started Guide Thelnitial Setup Card lists the steps for connecting the M Series print server to your copier print server to the network and configuring the client workstation s A copy of the Getting Started Guide in pdf format can be found on the Splash CD ROM that shipped with the print server The Getting Started Guide provides step by step instructions for connecting the M Series In addition to the M Series print server documentation you may want to refer to the documentation that was shipped with your copier application software workstation system software and network operating system QA 25 Draft J uly 31 1998 xi Preface xii QA 25 Draft J uly 31
82. ng M Series are as follows Xerox color copier DocuColor 5750 DocuColor 5799 Regal 5790 Network types Windows Networks TCP IP over EtherNet EtherTalk Phasell AppleTalk over EtherNet Novell NetWare IPX over EtherNet Macintosh clients PowerMac System 7 5 5 or later EtherNet network interface 8MB free RAM 4MB hard disk space 640x480 video resolution Open Transport 1 1 1 or above LaserWriter driver 8 3 4 or above Windows Network clients Microsoft Windows Network client software installed on the workstation PostScript print driver Microsoft recommended 2MB hard disk space Windows 95 or NT 3 51 4 0 TCP IP protocol on workstation Additional minimum requirements for Novell NetWare NetWare dient software installed on the workstation PostScript print driver Microsoft recommended 2MB hard disk space NetWare file server running NetWare NOS version 3 11 or later Application software on the Client that can produce PostScript language output e 10baseT twisted pair or 100baseT network cable Note If your network uses BNC Thinne media you must usea 10 100baseT hub that includes a BNC port to connect theM Series print server to the network For information on how to install and configure your M Series print server refer tothe Splash M Series Initial Setup Card and Splash M Series Ge
83. ng before the first page prints This option creates a DPI file Collate In Sorter Reverse 123 123 123 Collates all the copies of the document into sets in separate bins Each set contains one complete document Pages are delivered in reverse order with the first page on the top of each set If you print three copies of a three page document with Collate In Sorter Reverse pages are ordered as shown in Figure 2 14 Top Bin Last Bin Figure 2 14 Collate In Sorter Reverse Example Collate In Sorter Reverse requires that the job complete ripping before the first page prints This option creates a DPI file 2 14 QA 25 Draft J uly 31 1998 Printing to the Print Server Notes on Collate In Sorter Options On 5750 copiers if you specify more than 10 copies the print server truncates the number of copies to 10 If the document contains more than 30 pages the print server only prints the first 30 pages On 5790 and 5799 copiers if you request more than 20 copies the print server truncates the number of copies to 20 If the document contains more than 50 pages the print server prints only the first 50 pages In all of the above cases an asterisk appears in the job details list next to Done indicating an error The error message in the Show Error dialog box states Sorte
84. no part of it was developed with government funds b is a trade secret of SPLASH TECHNOLOGY INC for all purposes of the Freedom of Information Act c is restricted computer software submitted with restricted rights in accordance with 52 227 19 a d of the Commercial Computer Software Restricted Rights Clause and its successors as expressly stated in SPLASH TECHNOLOGY INC s standard commer cial agreement incorporated into the contract or purchase order between SPLASH TECHNOLOGY INC and the govern ment entity d in all respects is proprietary data belonging solely to SPLASH TECHNOLOCY INC and e is unpublished and all rights are reserved under the copyright laws of the United States For units of the Department of Defense DOD this pro gram is licensed only with Restricted Rights as that term is defined in the DOD Supplement to the Federal Acquisition Regulations 252 227 7013 c 1 ii and its successors and Use duplication or disclosure by the Government is subject to restrictions as set forth in subparagraph c 1 ii of the Rights in Technical Data and Computer Software clause at 252 227 7013 SPLASH TECHNOLOGY INC 555 Del Rey Avenue Sunnyvale CA 04086 If this program was acquired under a GSA Schedule the Government has agreed to refrain from changing or removing any insignia or lettering from the program or the documenta tion that is provided or from producing copies of manuals or media except for backup pu
85. not use copy modify or transfer the program or any copy modification or merged portion in whole or in part except as expressly provided in this license The license is effective until terminated You may terminate it at any other time by destroying the program together with all copies modifications and merged portions in any form It will also terminate if you fail to comply with any term or condition of this Agreement You agree upon such termination to destroy the program together with all copies modifications and merged portions in any form DISCLAIMER AND LIMITED WARRANTY SPLASH TECHNOLOCY INC warrants the media on which the program is furnished to be free from defects in materials and workmanship under normal use for a period of ninety 90 days from the date of delivery to you as evidenced by a copy of your receipt SPLASH TECHNOLOGY INC s entire liability and your exclusive remedy as to a medium shall be at SPLASH TECH NOLOGY INC s option either the return of the purchase price or replacement of the medium that does not meet SPLASH TECHNOLOGY INC s Limited Warranty and which is returned to SPLASH TECHNOLOGY INC or an authorized SPLASH TECHNOLOGY INC dealer with a copy of your receipt If failure of any medium has resulted from accident abuse or misapplication SPLASH TECHNOLOGY INC shall have no responsibility to replace the medium or refund the pur chase price Any replacement medium will be warran
86. ns and exclusions concerning Splash software may not apply to you Every reasonable effort has been made to ensure that Splash product manuals and promotional materials accurately describe Splash product specifications and capabilities at the time of publication However because of on going improvements and updating of Splash products Splash cannot guaranty the accuracy of printed materials after the date of publication and disclaims liability for changes errors or omissioris Apple Disclaimer The following disclaimer is required by Apple Computer Inc It applies only to Apple software All other software is covered by Splash Inc s limited warranty APPLE COMPUTER INC APPLE MAKES NO WARRANTIES EXPRESS OR IMPLIED INCLUDING WITHOUT LIMITATION THE IMPLIED ARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE REGARDING THE APPLE SOFTWARE APPLE DOES OT WARRANT GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE APPLE SOFTWARE IN TERMS OF ITS CORRECTNESS ACCURACY RELIABILITY CURRENTNESS OR OTHERWISE THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE APPLE SOFTWARE IS ASSUMED BY YOU THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOMESTATES THE ABOVE EXCLUSION MAY NOT APPLY TO YOU zz IN NO EVENT WILL APPLE ITS DIRECTORS OFFICERS EMPLOYEES OR AGENTS BE LIABLE TO YOU FOR ANY CONSEQUENTIAL INCIDENTAL OR INDIRECT DAMAGES INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS
87. o queues Hold and Print If you are connected to the Hold queue all of the print jobs you send to the printer are held not printed until they are moved from the Hold queue to the Print queue The Hold queue is useful for jobs that require some sort of user intervention such as jobs that require unusual or special type of media On Windows networks both queues are represented on the network with printer icons but to distinguish one queue from another the printer icon name contains the word hold or print For example the factory default names for the print and hold queues are Splash hold and Splash print Figure 1 2 is an example of how the queues appear on the network 1 6 QA 25 Draft J uly 31 1998 M Series Print Server Overview Browse for Printer x Selectthe network printer that you wantto add Note Printers are usually attached to computers S SA SB SplashM310 M310_hold 3 M310 _print S1 a S S3 N SplashM410 d M410_hold g M410_print 0 8 8 0 2 N je Un Ue Ln a Gla fm HON moo m Figure 1 2 Print Server Queues Windows Example On Macintosh workstations both queues are displayed by the Chooser as shown in Figure 1 3 Chooser S amp S p i B M310_hold eSha i ImageWriter M310 print AppleShare i p i M410 hold i M410 print Laser Writer 8 5 1 AppleTalk Zones Background Printing QU Active Q Inactive AppleTalk Figure 1 3
88. of paper or entered into the account log depending on the print driver Note that this option should be used in lieu of any include error handler options provided by the user s application On overrides the PostScript error handler and outputs the offending page up to the point of the error This is useful in identifying the item on the page that is causing the PostScript error In addition a separate page is printed with the PostScript error information This includes the error the offending command and a dump of the PostScript stack up to the point of the error QA 25 Draft J uly 31 1998 2 23 Printing to the Print Server About This pull down menu displays the version number and date of release for the PPD software you have installed 2 24 QA 25 Draft J uly 31 1998 Chapter 3 M Series Managing Your Print Jobs INTRODUCTION TO THE VIEWER The Viewer allows you to monitor and control your print jobs from your workstation The interface for the Viewer is a window with pull down menus and tabs A sample Viewer window is shown in Figure 3 1 Title bar displays network E Empress M410 Empress Administrator information Printers Administration Help and your user f mode Currently Printing Job Currently Ripping Job Ripping Completed Job storage Xerox 5750 Currently Spooling 0 Jobs Tray 1 Letter OK Tray 2 Tabloid OK Storage used 54 084 2 035 637 KB Tray 3 SEFA4 OK a Tray 4 A3 OK
89. og BOX 000 02 ee eeee 1 16 Figure 1 14 Installable Options Dialog BOX lssees eese 1 16 Figure 2 1 Selecting A Queue From An Application Windows Example 2 2 Figure 2 2 Selecting A Default Queue Windows Example 000 cee eee eee 2 2 Figure 2 3 Selecting A Queue From An Application Macintosh Example 2 3 Figure 2 4 Printer Properties Dialog Box WindOWS 000 ccc ete 2 6 Figure 2 5 Device Options Tab Windows 00 00 eect eh 2 7 Figure 2 6 Printer Specific Options Madintosh 0 00 c eee eere 2 7 Figure 2 7 Group Examples eccle SHE ash gh bate eer MEX n NER ER 2 11 Figure 2 8 Group Reverse Example 200 cece cette ee 2 11 Figure 2 9 Collate Example overtone mex Re ah ee eee ee ee den ex ee 2 12 Figure 2 10 Collate Reverse Example 2 0 0 0 0c 2 12 Figure 2 11 Group In Sorter Example 0 00 cee eren 2 13 Figure 2 12 Group In Sorter Reverse Example 00 0 e eee eee eee 2 13 Figure 2 13 Collate In Sorter Example 0 0000 cee ttt 2 14 Figure 2 14 Collate In Sorter Reverse Example 0 0 cece eee eee ee 2 14 Figure 3 1 Sample Viewer WindOow llle nn 3 1 Figure 3 2 Sample Pull down Printer Menu 2 2 0 0000 eee 3 3 Figure 3 3 Sample Copier Status Tab 0 0 cect eee 3 3 Figure 3 4 Turning Off the Audio Alarm 0 000 e ee nes 3 5 Figure 3 5 Sample ob Details Tab 6 0
90. old Queue Jobs Allows users to delete the jobs they have permission to see from the Hold queue Move Jobs from Hold to Print Queue Allows users to move the jobs they have permission to see from the Hold queue to the Print queue See own Print Queue jobs Allows users to see their own jobs in the Print queue 5 4 QA 25 Draft J uly 31 1998 Administration Table 5 1 Summary of User Operator Access Rights Option Description See Print Queue Jobs with no owner Allows users to see unowned jobs in the Print queue See others Print Queue Jobs Reprint Print Queue Jobs Allows users to see jobs in the Print queue that belong to all other users Allows users to reprint the jobs they have permission to see in the Print queue Stop Print Queue Jobs Allows users to stop the jobs they have permission to see in the Print queue These jobs have job states of spooling ripping and printing Users must also have permission to Pause Resume the copier in order to stop jobs Move Jobs from Print to Hold Queue Allows users to move the jobs they have permission to see from the Print queue to the Hold queue Delete Print Queue Jobs Pause Resume Copier Allows users to delete the jobs they have permission to see from the Print queue Allows users to Pause Resume the copier Setup Accounting Parameters Allows users to configure the parameters they want to include in a customized Accounting rep
91. ollowing options Use PostScript Level 2 features e Pure Binary data e Compress bitmap images QA 25 Draft J uly 31 1998 1 11 M Series Print Server Overview 8 Click OK The Advanced PostScript Dialog box closes but the PostScript tab is still displayed 9 On the PostScript tab Figure 1 8 set Job timeout and Wait timeout to 0 seconds and click on Apply 10 Switch from the PostScript tab to the Device Options tab by clicking on Device Options The tab shown in Figure 1 10 appears Splash_print Properties 2h General Details Paper Graphics Fonts Device Options PostScript Available printer memory in KB Printer features E Normal Paper Page Ordering Group 333222111 Duplexing Off xz Change setting for Media Type Normal Paper z Installable options M400 Series Features es Installable B Oocucoior57505 Yes options Optional Sorter Not Installed Change setting for M400 Series Features Change Setting _ ves z N pull down list Restore Defaults Figure 1 10 Device Options Tab 11 Follow these steps to configure all of the Installable options a Select the M400 Series Features option from the Installable options list This option enables disables the M 410 specific software options SpotMatch and DiamondMerge M400 Series Features is enabled Yes by default If you have an M410 print server use the default Yes If you have an M310 pr
92. on on sorter options Page Order in this chapter When a printing job is cancelled Recall that separator pages print at the end of jobs Note that the separator page is part of the print job If you reconfigure the print server from SEPARATOR true to SEPARATOR false and then reprint old jobs jobs sent to print while SEPARATOR true a separator page will print Fonts TheM Series print server supports all Type 42 fonts and comes with 35 built in PostScript fonts that correspond to the set built into the Apple LaserWriter II NT printer The35 built in fonts are listed below 2 4 Times Roman Times Italic Times Bold Times Boldltalic Helvetica H elvetica Oblique Helvetica B old Helveti ca BoldOblique QA 25 Draft J uly 31 1998 Courier Courier Oblique Courier Bold Courier BoldOblique Palantino Roman Palantino Italic Palantino Bold Palantino Boldltalic AvantGarde B ook AvantGarde Demi AvantGarde B ookOblique AvantGarde Demi Oblique Helvetica N arrow Helveti ca N arrow Bold Helveti ca N arrow Oblique Helveti ca N arrow BoldOblique Bookman Light Bookman Demi Bookman L ightltalic Bookman Demiltalic NewCenturySchlbk Roman NewCenturySchlbk Bold NewCenturySchlbk I talic NewCenturySchlbk Boldltalic ZapfChancery M ediumltalic ZapfDingbats Symbol Printing to the Print Server Other fonts that are used in the job must be available on the workstation when the job goes to print If a job uses a font that is not
93. ons From The Advanced Tab 3 Toselect a new setting click on the setting in the drop down list then click on the next option name or if you are done click OK Note the Reprint Option Dialog box contains some options that are not available from the PPD Table 3 1 summarizes the reprint options available from the Simple and Advanced dialog boxes and notes the options that are exclusive to the Reprint Option QA 25 Draft J uly 31 1998 3 13 Managing Your Print Jobs Table 3 1 Reprint Options Feature Options Page Size Short Edge Feed SEF Automatic Reprint option only Causes the print server to use the page size specified in the PostScript file If that paper size is not loaded in the copier and add paper message appears If the PostScript file does not specify a paper size the print server prints the job on the page size and orientation specified by the DEFAULTPAGE parameter in the DP INI file Postcard Available for the 5750 only 5 83in x 3 93in 14 8cm x 9 98cm Letter 8 50in x 11 00in 21 59cm x 27 94cm Legal 8 50 x 14 00 21 59cm x 35 56cm 11x17 Tabloid 1 1in x 17in 27 94cm x 43 18cm 12x18 Available for the 5750 only 12in x 18in 30 48cm x 45 72cm A5 5 85in x 8 26in 14 85cm x 21 00cm A4 8 26in x 11 69in 21 00cm x 29 70cm A3 11 69in x 16 54in 29 70cm x 42 00cm B5 Reprint option only 7 17in x 10 13in 18 20cm x 25 73cm B4 Reprint option only 10 13in x 14
94. op down list with two modes for color depth Contone Default Outputs the data using the full 8 bit per pixel capability of the copier For black only output this is 256 levels of grayscale For color output this is full 32 bit color or millions of colors All data even data specified using screening is output as contone H owever the contone capability of the copier may generate output you don t expect For example some applications use PostScript screening and halftones to generate special effects and fill patterns These effects may not print as you expect on a contone device like your color copier You may wish to use the Halftone option in these cases Screened E mulates halftone output on your contone copier by creating a contone image of the halftone output Screened allows you to see the halftone dots and screening effects as if they were printed on a 400 dpi halftone device Wote Thecopier is a 400 dpi deviceand the print server can only emulate halftone effects It is not reasonableto usethis featureto proof halftone output M oire effects dot gain and dot shape may not be accurate y represented because of these factors RGB Monitor Color Correction RGB Monitor Color Correction is a drop down list that allows users to enable disable RGB Monitor Color Correction The default is Enabled RGB Monitor Color Correction converts your workstation s RGB color data to the CYMK color space of the copier RGB Rendering Style RGB
95. or Duplex Fronts Only is Automatic or Manual Feed Duplex Backs Only Prints only the even numbered back side pages Duplex Backs Only always uses Manual Feed as the media source because in most cases users have already printed the odd numbered front side pages and the pages are loaded into the manual feed tray QA 25 Draft J uly 31 1998 2 15 Printing to the Print Server Duplex Both Sides Before selecting this option make sure the manual feed tray is empty One dick duplexing Rips the entire job and prints the odd numbered front pages using the internal paper trays for media After all the front pages print the message Add paper to Manual Feed tray appears in the Viewer s Copier Status field to alert you to remove the front pages from the output tray and flip and insert them into the copier s manual feed tray The print server then prints the even numbered back pages using the media in the manual feed tray As you usethe Duplex Both Sides keep the following points in mind e Before you send the job to print make sure the manual feed tray is empty faBooklet option Imposition is used with Duplex Both Sides print the back sides by flipping the front sides over rotating the page 180 and inserting them into the manual feed tray faBooklet option Imposition is NOT used with Duplex Both Sides print the back sides by flipping the front sides over and inserting them into the manual feed tray Do not ro
96. ort Perform Administrative operations Allows users to perform the operations described in this Chapter without logging in as Administrators Set Operator Password Allows users to create new passwords for operators With the operator password any user can log into Operator mode and perform the tasks that you configure for operators SET PRINT SERVER TIME AND DATE You can set an internal time and datethat will be used by the print server when recording information in the accounting log If you want times and dates to be accurate set the time and date when you first set up the print server It is recommended that you set the time and date on a periodic basis just to be sureit maintains its accuracy To set the time and date follow these steps 1 Pull down the Administration menu and select Configure then Time and Date as shown in Figure 5 7 QA 25 Draft J uly 31 1998 5 5 Administration Administration Log on Log aff Configure gt Passwords ColorCal gt User Rights Print Delete Accounting Save Beep on Error Figure 5 7 Configure Time And Date The Time and Date Dialog box shown in Figure 5 8 appears Set Time and Date x Time p 00 02 PM Cancel Figure 5 8 Time and Date Dialog Box 2 Verify that the values listed in the edit boxes are accurate these will reflect the current date and time as set on your workstation and change them if n
97. print server The print server PPD file ships with a set of default values You can use these defaults specify new defaults which will apply to all your print jobs or select new values on a job by job basis For more information refer to Chapter 2 Printing to the Print Server 5799 5790 No 12in x 18in Postcard and Tray 4 cannot be selected 1 14 QA 25 Draft J uly 31 1998 M Series Print Server Overview Adding a Print Server to Macintosh Workstations To add a print server to a Macintosh workstation follow these steps 1 Fromthe Apple Menu select Chooser The Chooser Control Panel shown in Figure 1 11 appears o Chooser EH Empress hold HP LaserJet 4 CQ HP LaserJet 4 CQ 600dpi HP LaserJet 4 CQ Hold amp Active AppleTalk Q Inactive Figure 1 11 Sample Chooser Control Panel 2 Select a LaserWriter 8 4 3 or above and a Zone if configured 3 Make surethat AppleTalk is enabled 4 Whenthe printer list appears click on the M Series printer name and then click on Setup The Current Printer Description File Dialog box shown in Figure 1 12 appears Current Printer Description File PPD Selected Figure 1 12 Current Printer Description File Dialog Box 5 Click on Auto Setup The Select PostScript Printer Description Dialog box shown in Figure 1 13 appears QA 25 Draft J uly 31 1998 1 15 M Series Print Server Overview Select a PostScrip
98. r capacity exceeded Hints Here aresome things to keep in mind when selecting Page Order e Todetermine the best page ordering option consider how many pages are in your document and how many copies you need The default option Group does not require the job to be pre ripped before it starts printing Group may be the best choice for small jobs Manually collating the job may take less time than waiting for the job to complete ripping If you need morethan a few sets Collate Reverse may bethe best setting The mechanical sorters for the 5790 5799 cannot handle more than 20 copies or documents larger than 50 pages The mechanical sorters for the 5750 cannot handle more than 10 copies or documents larger than 30 pages Use Collate Reverse without the sorter for jobs that exceed these limits Collate Reverse may also print fast A mechanical sorter must beinstalled and the Optional Sorter option in the PPD must be set to Installed in order to select any In Sorter options from the PPD Duplexing Duplexing is a drop down list that allows you to select the type of duplexing for double sided printing from one of the following options Off Default All pages are printed on the front side of the page Duplex Fronts Only Causes the entire print job to be ripped but only the odd numbered front side pages are printed This option creates a DPI file so the back sides are ready for reprint with Duplex Backs Only The media source f
99. rinting x File Name File Size Bytes Spooling File File Progress Figure 3 12 Files Dialog Box 2 Click on the Select Files button The file selection dialog box appears On Windows by default the file selection dialog displays all files in the chosen directory You can change the file filter to display PS only ps using the drop down list at the bottom of the dialog box Be aware however that files created on other platforms may not have any extensions at all and files from Windows may havea prn extension On Macinstosh you can only select one file at a time 3 Inthe file selection dialog box select the file you wish to download and click Open The pathname and size of the file you selected appears in the list box of the Files Dialog box You can select additional files by clicking the Select Files button again However be aware that the Viewer does not allow you to pick and choose files from the list you created All files in the list are downloaded 4 Oncethe list of files is complete click the Download File s button The files are downloaded and printed in the order in which they appear in the list Once a file has completed spooling it disappears from the top of the list Hints Here are some things to keep in mind On Windows because the default is to display all files you may be tempted to select the source document for downloading For example you may select the doc file
100. ror Dialog Box 3 Todosethe dialog box dick OK If you choose to reprint the job instead of viewing the error dick Reprint Job and follow the instructions described in Reprinting J obs QA 25 Draft J uly 31 1998 3 11 Managing Your Print Jobs Reprinting Jobs You can reprint a job directly from the J ob Details tab by double dicking on the Job Title or highlighting the job in the job list and clicking on the Reprint Job button at the bottom of the dialog box Either of these actions cause the Reprint Options Dialog box shown in Figure 3 8 to appear Reprint Options x Advanced Is m Job Details Title NewSysCard fm Non Default Settings None Paper Size automatic o H Short Edge Feed jor rl Copies po Paper Source awmeic r Media Type Normal Paper H cnai Figure 3 8 Sample Reprint Options Dialog Box Simple Dialog Box Reprint Options lists all of the current settings for the job and allows you to change these settings before submitting the job for reprinting Reprint Options has two tabs Simple and Advanced The Simple tab contains the following information Title Job Title assigned to the selected job User Job Owner assigned to the selected job If the job was submitted from a Macintosh workstation this is the name of the user assigned to the Macintosh to identify the Macintosh on the network If the job was submitted from a Windows workstation this is the
101. rposes and in accordance with the terms hereof and 1 Title to and ownership of this program and documentation or any reproduction thereof shall remain with SPLASH TECHNOLOGY INC 2 Use of this program and documentation shall be limited to the facility for which it is acquired and 3 If the use of this program is discontinued at the installation specified in the purchase delivery order and the Government desires to use it at another location it may do so by giving prior written notice to SPLASH TECHNOLOGY INC specifying the type of equipment and new location site Gov ernment users other than under a DOD contract or GSA schedule are hereby notified that use of this program is subject to restrictions that are the same or similar to those set forth above EUROPEAN COMMUNITY PROVISIONS If this Software is used within a country of the European Community nothing in this Agreement shall be construed as restricting any rights available under the European Community Software Directive O J Eur Comm No L 122 42 1991 Rev 6 94 Table of Contents Preface Chapter 1 M Series Print Server Overview I aidgeo i adio D 1 1 Featut8s oi RE XWARRIMULS WERDEN REESE ge 1 1 System Requirements leuce nierien e Enie pa e mr 1 3 Power U p Power Down Procedure ccc hn 1 4 Print Server StatusLEDs 1 ieee ehh hh han 1 5 Viewer Security c xvcnbreicRrCieg ees ae ives yal es Pe ae ee Abe BA 1 6 Adding A New Print S
102. s DiamondPress I mage File A compressed image of thejob that is saved on the print server for later use When thejob is reprinted the print server uses the DPI fileinstead of reripping the original filesothejob starts printing immediate y DPI files are created when the user selects certain print options such as Heverse Collate or when theuser selects To DiamondPress Image File from the PPD or Viewer DiamondMerge Splash s variable data feature for M410 only DiamondM erge merges any two PostScript data streams together to createa single output document Error Log Log file kept on the print server This log file will record any errors that occur while processing or printing each print job Theerror log can be viewed or saved from insidetheM Series Viewer EtherTalk Network that uses Ethernet network cards and cabling to connect devices that usethe AppleTalk protocol The current level of EtherTalk is called Phasell The print server is an EtherTalk Phasell printing device Form Preripped document that resides on the M 410 print server and can beutilized as the underlying data of a DiamondMerge DiamondMergeis only available on the M 410 Grouping How the pages of a print job areoutput from the printing device Therearetwo waystheprint Serve can order the pages it prints in groups or collated Grouping will causethe print Server to output all copies of a given page together in a group Hold Queue A special queuefor print jobs When jobs
103. s as described in the following table If the copier is And 5750 option is set to Then 5750 Yes 12in x 18in Postcard and Tray 4 are selectable from the PPD and Reprint Options and they function correctly Also Group in Sorter and Group in Sorter Reverse which are not supported on the 5750 are not available for selection from the PPD and Reprint options 5750 No 12in x 18in Postcard and Tray 4 cannot be selected from the PPD and Reprint Options even thought the copier supports these features Also Group in Sorter and Group in Sorter Reverse which are not supported on the 5750 are available for selection from the PPD and Reprint options If these options are selected the resulting page order is unpredictable QA 25 Draft J uly 31 1998 1 13 M Series Print Server Overview If the copier is And 5750 option is set to Then 5799 5790 Yes 12in x 18in Postcard and Tray 4 are selectable from the PPD and Reprint Options However selecting these options causes a job error Also Group in Sorter and Group in Sorter Reverse are not available for selection from the PPD and Reprint options even though these options are supported from the PPD and Reprint Options Group in Sorter and Group in Sorter Reverse are available for selection from the PPD and Reprint options and function correctly The installation is now complete and you can start sending print jobs to the
104. s of a three page document with Group pages are ordered as shown in Figure 2 7 3 1 3 N31 3 3 2 1 Figure 2 7 Group Example Group is recommended when printing single page documents or documents that contain pages such as forms or leaflets where the pages of the document are not meant to be kept together in document sets Group does not require the job to complete ripping before the first page prints This allows the job to print on the copier while other pages are ripped Group Reverse 111 222 333 Groups all copies of each page together but delivers the pages in reverse order so that all copies of the first page are on the top of the stack If you print three copies of a three page document with Group Reverse pages are ordered as shown in Figure 2 8 iN a S3 3 Figure 2 8 Group Reverse Example QA 25 Draft J uly 31 1998 2 11 Printing to the Print Server Group Reverse requires that the job complete ripping before the first page prints This allows the print server to print the last page first which isthe last pageripped This option creates a DPI file Collate 321 321 321 Collates all the copies into sets with each set containing one complete document The pages are delivered printed sid
105. s the user s log in name Creation Date The date the job was created If the application does not supply this information Panther Cougar inserts the date from its internal date and time Job Title N ame of job The job nameis inserted in this field by the application that sent the job to print Start Time Time the job started ripping and printing Run Time Total time it took to rip or print the job Account Account number specified for the job Copies N umber of copies printed Pages Total number of pages in the job Black Pages Total number of pages in the job printed with K black CMYK Pages Total number of pages in the job that printed CMYK Paper Size Page size used for the job QA 25 Draft J uly 31 1998 4 1 Accounting And Error Logs Special Media Specifies media type if the job used a media type other than Normal Paper If normal paper is used this field is None Manual Feed Specifies whether the M anual Feed tray was used for the job If the Manual Feed tray was used this field is ON If the Manual Feed tray was not used this field is OFF Error String Any error messages that occurred whilethe job was processing PRINTING THE DEFAULT ACCOUNTING LOG To print the default accounting report pull down the Administrator menu and Print then Accounting as shown in Figure 4 1 Administration Log on Configure gt ColorCal gt gt Delete aie Files F
106. se Se ee eee 3 9 Deleting a ODi ri co sss on be ae ee A GA Hien Ru XM A Clee ale a E EN eS 3 9 Moving obs from the Hold and Print Queues 0 0 ce eens 3 10 Viewing OD Errors ers nie ns OA Aerie ee a E bia Bi Re ERE 3 10 Reprinting J oDs stupet koe ae pex be ERR and AE ee Be ge Re ee EE 3 12 Downloading and Printing Files Directly From the Viewer 00 cee eee eee 3 18 Switching to Operator Mode 0 tees 3 20 Chapter 4 Accounting And Error Logs introductione i cute dece Ye Sy ea ty Ss a ache Wa sea ee eee E 4 1 Basic Concepts Default Account Log 0 cece n 4 1 Printing the Default Accounting Log cece eee tenes 4 2 Creating a Custom Accounting Report ssassn aaeeea 4 3 ERROR 50g ds ree estes E ta E ER act a EDU Wet Bis BN ER AES SAE eee da 4 5 Chapter 5 Administration ntfodUctl om 24 s eee stasis Ses Uv xgeREQURETemAEEUREEXIASRETU KE ELI Re pe Ea 5 1 Switching to Administrator Mode ilsleslsseleeee nnn 5 1 Creating New Password 0 ccc ehh 5 2 Configure Users and Operator Rights saaa cece ett tees 5 3 Set Print Server Time and Date 0 ccc eee 5 5 Print Color Test Pages and Diagnostics Report 0 20 eects 5 6 Delete obs Forms and Logs fromthe Print Server lesen 5 7 Calibrating the Copier Using ColorCal 0 00 cette 5 8 CalibratingthePrinter sslslleeeeseeeeeeee tees 5 8 Calibrating the Scann
107. t DiamondMerge can be used in conjunction with almost all of the other M Series features booklet making duplexing page ordering etc As with any powerful technology however there are some limitations LIMITATIONS DiamondM erge does impose some limitations on the merge process e The form static data and overlay documents must be created using the same paper size They need not have the same number of pages but their paper sizes must match F or example you cannot print a letter sized overlay document using a tabloid sized form e Whilethe print server can store up to 99 forms the M Series PPD will only allow you to use up through form number 25 If you need to use a form whose number is greater than 25 you will need to print the job without using any form and then reprint the form and specify the form number in the Reprint Options tab PROCEDURE Below are listed the steps you will need to take to use the DiamondM erge feature N ote that these steps define a general procedure and may not be appropriate to your particular workflow 1 Create or open the document that will become the form This is the document that will contain all of the static data data that will not be changed from print to print Be sure to usethe paper size that you would like for your final output 2 Print the form document tothe print server When printing the form be sure to do the following 6 2 QA 25 Draft J uly 31 1998 DiamondMerge Vari
108. t Calibrate Printer k Delete d Print Scanner Target Save Calibrate Scanner Figure 5 12 Pull down Print Printer Target Menu The Color Cal Print Target window shown in Figure 5 13 opens 5 8 QA 25 Draft J uly 31 1998 Administration ColorCal ColorCal des Press the Print button to printthe Target Trey 1 Tabloid xi E E 5 B Qm dw once a Ba BE 00 oo Figure 5 13 Sample ColorCal Print Target Window The window has a pull down list that allows you to select paper size tray for the target The options availabe for paper sizes and the trays are dependent on the paper you have currently loaded and the trays you have configured 2 Pull down the Paper Size Tray list and select the page size and tray for the Printer Calibration Target f you selected an option using the manual feed tray a second pull down list shown in Figure 5 14 appears QA 25 Draft J uly 31 1998 5 9 Administration ColorCal Press the Print button to printthe Target Manual Feed SEF Letter Normal Paper Cancel Figure 5 14 Sample ColorCal Pull down List For Selecting Media Type The second pull down list allows you to select a media type for the target from one of the following options Normal Paper e Heavy Weight e Special Heavy Paper use with the 5750 only e Coated Paper 3 Pull down the Media Type list and select a media type and dick OK The ColorCal w
109. t Printer Description File Cp Printer Descriptions e Power LaserWriter Pro 810f Eject LaserWriter Select 360 C LaserWriter Select 360f LaserWriter Select 610 C Splash 5 50 v5 0 C Splash 5799 v5 0 Splash M Series PPD Splash M Series v1 0 Splash Regal v5 0 Printer Model Splash M Figure 1 13 Select PostScript Printer Description Dialog Box 6 Highlight the Splash M Series PPD and dick on Select The Current Printer Description File Dialog box Figure 1 12 re appears when the workstation has finished setting up the printer 7 Click on Configure The Installable Options Dialog box shown in Figure 1 14 appears Current Printer Description File PPD Selected Splash M Series v1 0 Installable Options M400 Series Features Yes v DocuColor 5750 Support Yes v Optional Sorter Not Installed w k Figure 1 14 Installable Options Dialog Box 8 Follow these steps to configure all of the Installable options a Select the M400 Series Features option from the Installable options list This option enables disables the M 410 specific software options SpotMatch and DiamondMerge M400 Series Features is enabled Yes by default If you have an M410 print server use the default Yes If you have an M310 print server set this option to No Make sure you set this option correctly If M400 Series Features is not set correctly 1 16 QA 25 Draft J uly 31 1998 M Seri
110. t correctly you can reprint from the M Series Viewer Confirm that the Output Options setting in the PPD is set to To Copier the default Set any other PPD options that you desire before printing Having followed the above steps the form and overlay documents will be merged together and printed as one document QA 25 Draft J uly 31 1998 Glossary M Series Throughout this manual and the other M Series print server documentation there are terms used that may not be familiar to you Below is a list of terms that may fall into this category along with a quick explanation of each Accounting Log Usage data that is kept on the M Series print server such as the name of the user that submitted the job thetimethejob was submitted etc Information about printing errors is also kept in this log The Viewer indudes features that allow users to create standard or customized accounting reports from thelog The Viewer also includes a featurethat extracts theerror information from this log to createan error listing that can be viewed and saved In addition to the featurein the Viewer the media shipped with theM Series print server includes an Print Accounting Log diskette part of the Utility Disks set which will forcethe print server to print the default Accounting log AppleTalk Network protocol used to connect Apple M acintosh computers and ther peripherals together Many desktop printers arecalled AppleTalk printers because they c
111. tate Some states do not allow limitations on how long an implied warranty lasts and or do not allow the exclusion of incidental or consequential damages so the limitations and exclusions set forth here may not apply to you OUT OF WARRANTY REPAIR If your Splash computer product requires service other than under warranty please contact Splash for available repair information There are no operator user replaceable parts inside Refer servicing to qualified service personnel ALL SPLASH COMPUTER SOFTWARE IS SOLD ON AN AS IS BASIS WITHOUT WARRANTY OF ANY KIND The entire risk as to the quality and performance of such software is with the purchaser Should such software prove defective following its purchase the purchaser and not the manufacturer distributor or retailer assumes the entire cost of all necessary servicing or repair Splash shall have no liability or responsibility to the original purchaser or any other person or entity with respect to any claim loss liability or damage caused or alleged to be caused directly or indirectly by any Splash software This disclaimer includes but is not limited to any interruption of services loss of business or anticipatory profits or any incidental consequential and or other damages of any kind resulting from the purchase use or operation of any Splash software Some states do not allow the limitation or exclusion of implied warranties or of incidental or consequential damages so these limitatio
112. tate the page This option creates a DPI file Imposition 2 16 Imposition is a drop down list that allows you to select imposition for the job from one of the following options Off Default No imposition All pages print on the media size specified by the application Signature mposes the pages two up on 11lin x 17in paper The first page is imposed on the left side of the paper whilethe next page is imposed on the right The output is not duplexed unless a duplexing option is specified Any number of pages and copies can be generated in this way Small Signature Same as Signature except the image is scaled down 5096 and the job prints on 8 5in x 11in paper Folded Booklet R e orders imposes and duplexes the pages onto 11in x 17in paper so that the output can be folded to create an 8 5in x 11in booklet If the number of pages in the original document is a multiple of four the first and last page areimposed onto the same sheet If the number of pages is not a multiple of four the print server pads the end of the document with blank pages Any number of pages and copies booklet sets can be generated The output is automatically duplexed using Duplex Both Sides so keep the following points in mind when you select Folded Booklet e f your copier is configured with an 11in x 17in paper tray make sure the manual feed tray is empty and that the 11in x 17in paper tray is specified as the paper source The odd numbered
113. ted for the remainder of the original warranty period or 30 days whichever is longer This warranty gives you specific legal rights You may have other rights which vary from state to state EXCEPT AS EXPRESSLY PROVIDED ABOVE THE PRO GRAM IS PROVIDED AS IS WITHOUT WARRANTY OF ANY KIND EITHER EXPRESSED OR IMPLIED INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE THE ENTIRE RISK AS TO THE QUALITY AND PERFORMANCE OF THE PROGRAM IS WITH YOU SHOULD THE PROGRAM PROVE DEFECTIVE YOU AND NOT COLORAGE INC ITS DISTRIBUTORS OR DEALERS ASSUME THE ENTIRE COST OF ALL NECESSARY SER VICING REPAIR OR CORRECTION SPLASH TECHNOLOGY INC does not warrant that the functions contained in the program will meet your require ments or that the operation of the program will be uninter rupted or error free IN NO EVENT WILL COLORAGE INC ANY DISTRIBUTOR OR DEALER BE LIABLE TO YOU FOR ANY DAMAGES INCLUDING ANY LOST PROFITS LOST SAVINGS OR OTHER INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE SUCH PROGRAM EVEN IF COLORAGE INC ITS DEALERS OR DISTRIBUTORS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES OR FOR ANY CLAIM BY ANY OTHER PARTY SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THEREFORE THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU You acknowledge that the structure and organization of th
114. ted to your print server has a sorter attached set this option to Installed If the copier does not have a sorter use the default Not Installed Make sure this option is set correctly If Optional Sorter is not set correctly options are not selectable or cause errors as described in the following table If a sorter is And Optional Sorter is set to Then Installed Yes The sorter options Collate in Sorter Collate in Sorter Reverse Group in Sorter and Group in Sorter Reverse are selectable and function correctly Group in Sorter and Group in Sorter Reverse are not supported on the 5750 Installed Not installed No Yes The sorter options are not selectable from the PPD and Reprint Options even though the copier has a sorter installed The sorter options are selectable from the PPD and Reprint Options However if an option is selected the job prints as if one of the corresponding non sorter options Collate Collate Reverse Group Group Reverse was selected Not installed No The sorter options are not selectable from the PPD and Reprint Options The installation is now complete and you can start sending print jobs to the print server The print server PPD file ships with a set of default values You can use these defaults specify new defaults which will apply to all your print jobs or select new values on a job by job basis For more information refer to Ch
115. the Print queue Delete jobs from the Print queue Reprint jobs in the Print queue Reprint jobs in the Hold queue e Set up the accounting parameters All administrative operations except change passwords and configure user operator rights Set Operator password For more information on configuring ordinary user and operator access rights refer to Chapter 5 3 2 QA 25 Draft J uly 31 1998 Managing Your Print Jobs STARTING THE VIEWER AND SELECTING A PRINT SERVER Tostart the Viewer from Windows click on Start and click on M Series Viewer under the Program menu To start the Viewer from the Macintosh dick on the Viewer icon The Viewer window shown in Figure 3 1 appears To connect the Viewer to a M Series print server pull down the Printers menu as shown in Figure 3 2 Empress hold Empress print countess hold countess print Exit Figure 3 2 Sample Pull down Printer Menu This menu lists all of the print server hold and print queues configured on your workstations Viewing the Status of the Copier The Copier Status tab shown in Figure 3 3 is the first tab displayed when you start the Viewer Empress_print M410 Empress L E Printers Administration Help us Job Details Currently Printing Job Door Open Currently Ripping Job aiee ps Ripping Completed Page5 260 414 3 771 925 Job storage Xerox 5750 Currently Spooling 0 Jobs Tray 1 Letter OK Tray 2 Tabloid OK Storage use
116. the accounting log and frees up disk space It is recommended that you periodically delete the accounting log after you have successfully saved the information to disk using the following procedure 1 Pull down the Administrator menu and select Save then Accounting as shown in Figure 5 11 Administration Log on Configure gt ColorCal Print gt Delete gt Errors r Figure 5 11 Save Accounting 2 Specify the name and location for the filein a dialog box that appears N ote that all accounting data is saved in text format QA 25 Draft J uly 31 1998 5 7 Administration CALIBRATING THE COPIER USING COLORCAL ColorCal is a Viewer application that performs the following functions to calibrate the copier e Print a printer calibration target page Print a scanner calibration target page Calibratethe printer Calibratethe scanner Before you begin verify that you have the envelope containing the Kodak test strips Xerox part number 1E 039230 The envelope shipped with your print server and contains a Kodak Gray Scaletest strip and a Kodak Color Control Patch test strip Calibrating the Printer To calibrate the copier printer log in as Administrator and follow these steps 1 Pull down the Administration menu and select ColorCal the Print Printer Target as shown in Figure 5 12 Administration Log on Log off Configure gt ColorCal Print Printer Target Print g
117. tting Started Guide which is located on the CD ROM that shipped with the print server QA 25 Draft J uly 31 1998 1 3 POWER UP POWER DOWN PROCEDURE To power up the M Series print server for normal operation follow these steps 14 1 Turn on the copier and wait for it to reach a ready state 2 Makesurethere are no disks in the print server floppy drive 3 Turn on the print server As the print server powers up a b C f The green led illuminates indicating that power is on The print server beeps one long and two short After about 30 to 45 seconds the green activity light on the floppy drive illumi nates briefly and the print server beeps one short After about 45 seconds the print server beeps again two short two long two short This is a signal from the print server indicating that it is ready to accept service utility disks If a disk is not inserted the print server will continue to ini tialize The beeps are a normal part of the initialization process The status indicator alternately flashes between yellow and red several times then change to flashing yellow The print server prints its startup test page Besure to power on the copier before turning on the print server If the copier is not powered on and ready the print server may not set up proper communication with the copier To power down the M Series print server follow these steps 1 Wait for all jobs to finish 2 Turn off th
118. tus to change to Copier Paused Idle Highlight the job you want to stop by clicking on the Job Title c Click on the Stop Job button The job is stopped when the Job State changes to Done 2 Highlight the Job Title and click on the Move button Thejob moves towards the bottom of the job list If you reprint the job without moving it from the Hold queue when the job is done it returns to the Hold queue Viewing Job Errors When a job encounters a PostScript error the job s state in the J ob Details tab list appears as Done With an asterisk To view the error complete the following steps 1 Doubleclick on the Job Title The Show Error or Reprint J ob Dialog box shown in Figure 3 6 appears This dialog box allows you to show the error or reprint the job Attention x This Job had an error Do you wantto Show the Error or Reprintthe Job Reprint Job Figure 3 6 Show Error or Reprint Job Dialog Box 2 Toshow the error dick on the Show Error button A wait dialog box appears whilethe print server retrieves the error information When the information is retrieved the Show Error Dialog box shown in Figure 3 7 appears 3 10 QA 25 Draft J uly 31 1998 Managing Your Print Jobs Job Error Job Name Mydocumentitm 7770 Job Owner IIT Job Creator peve Job Dete py 0 M Job Time mE f Job Error Error syntaxerror OffendingCommand Figure 3 7 Show Er
119. u to select the type of black control for your job The black control type determines when the print server will substitute process black CYM with K black for the text and graphics in the file The following options are available None Default Prints the text and line art using the type of black assigned process black CMY or K black Force Black Text Causes print server to search the file and substitute a pure CaY 2M 0 black for all R G 8 black Force Black Text amp Graphics default Causes print server to search the file for text and line art and substitute a pure C2Y 2M 0 black for all R G 8 black Black Text Overprint P rimarily for transparencies with color backgrounds Prints the color background over the entire page and then overprints the background with black text and graphics This printing method eliminates the halo affect around characters in the text and graphics When you select Black Text Overprint the system also automatically enables Force Black Text amp Graphics SpotMatch SpotMatch is only available on the M410 print server The SpotMatch option is a drop down list that enables and disables the SpotM atch feature Enabled is the default When SpotM atch is enabled the M410 performs a SpotM atch look up for each spot color on the page looking for matches in Pantone Toyo DIC and HKS SpotM atch supports 10096 color and tints Output Options Hints Output Options is a pull down list with
120. udes the following unique software features not found on other digital print servers All software features are supported on both the M 310 and M410 unless otherwise stated Simple setup procedure Multiple simultaneous network protocols Full 400x400 dpi output Full 32 bit color depth Support for Color Rendering Dictionaries CRDs and ColorSync profiles Support for PostScript PS Level 2 Encapsulated PostScript EPS V3 0 and Portable Document File PDF files created by Acrobat 3 0 A Viewer application for workstation based control of print jobs and reprinting Extremely fast PostScript processing that occurs while other jobs are spooling and printing RIP once electronic collation that does not require a sorter induding reverse order Continuous print with copier cycle down when printing multiple unique pages Color calibration to compensate for copier drift using the built in ColorCal application Extensive document printing features such as one step duplexing imposition options and booklet creation Instant reprint DiamondM erge variable data merge feature supported on M410 only Splash SpotM atch supported on M 410 only Antialiasing Black text overprint Click saver RIP color pages only Support for DocuPac special heavy paper 5750 only coated paper single step transfer and labels QA 25 Draft J uly 31 1998 M Series Print Server Overview SYSTEM REQUIREMENTS The minimum system requirements for usi
121. unction correctly Also Group in Sorter and Group in Sorter Reverse which are not supported on the 5750 are not available for selection from the PPD and Reprint options from the PPD and Reprint Options even thought the copier supports these features Also Group in Sorter and Group in Sorter Reverse which are not supported on the 5750 are available for selection from the PPD and Reprint options If these options are selected the resulting page order is unpredictable 5799 5790 Yes 12in x 18in Postcard and Tray 4 are selectable from the PPD and Reprint Options However selecting these options causes a job error Also Group in Sorter and Group in Sorter Reverse are not available for selection from the PPD and Reprint 5750 No 12in x 18in Postcard and Tray 4 cannot be selected options even though these options are supported QA 25 Draft J uly 31 1998 1 17 M Series Print Server Overview 5799 5790 If the copier is And 5750 option is set to No Then 12in x 18in Postcard and Tray 4 cannot be selected from the PPD and Reprint Options Group in Sorter and Group in Sorter Reverse are available for selection from the PPD and Reprint options and function correctly C Select the Optional Sorter option from the Installable options list This option enables disables the M Series sorter features This option is disabled Not Installed by default If the copier connec
122. unction just as you would connect to any network printer Figure 2 1is an example for connecting to a print queue in a Windows environment QA 25 Draft J uly 31 1998 2 1 Printing to the Print Server Print BES Printer Name regal hold Properties E COLI or int SEDE g empress hold Type GP empress_print Where S amp P regal hold T Print to file Comment 5Pregal print Page range amp All TY er goproer 1 ES C Current Selection C Pages F Collate Enter page numbers inm page ranges separated by commas For example Print what Document Print fal pages in range Options Cancel Figure 2 1 Selecting A Queue From An Application Windows Example In Windows you can also select a queue as your default printer from the Start menu select Settings then Printers The Printers window opens Figure 2 2 is an example Printers olx Eile Edit View Help E Printers a e xj a SSempress_print SS empress hold gf Default PostScript gf Acrobat PDFWriter a Add Printer 1 object s selected Figure 2 2 Selecting A Default Queue Windows Example Click on the queue name pull down the File menu and select Set As Default 2 2 QA 25 Draft J uly 31 1998 Printing to the Print Server Connecting to a Queue from Macintosh In a Macintosh environment you can also connect to a new print server queue Figure 2 1is an example 65 1 Printer Empress hol
123. ure Password The Change Password Dialog box shown in Figure 5 4 appears Change Password x UserID Pe AELE OK LK Old Password Cancel New Password Verity Figure 5 4 Change Password Dialog Box 3 Sincethe old password is blank leavethis field empty Enter the new password in the New Password field 4 Reenter the new password in the Verify field and click OK 5 2 QA 25 Draft J uly 31 1998 Administration If the passwords you entered in the New Password and Verify fields do not match the error message The new passwords don t match appears 5 fthe passwords do match the message Password accepted appears Click OK 6 Tocreate a new password for operators select Operator from the User ID menu and repeat steps 3 through 5 7 When you have finished creating new passwords dick Close CONFIGURE USERS AND OPERATOR RIGHTS As a system administrator you can configure ordinary user and operator access rights to system functions to suit the needs of your installation To configure user rights follow these steps 1 Logon in Administrator mode 2 Pull down the Administrator menu and select Configure then User Rights as shown in Figure 5 5 Administration Log on Log off Configure gt ColorCal Print Delete Save User Rights Time and Date Accounting Beep on Error Y Yo Y Figure 5 5 Configure User Rights TheUser Rights Dialog box shown
124. user s log in name Size Size of the selected job in bytes Non Default Settings Displays the PPD options you changed from their default values when you first sent the job to print Also the pull down lists on the Simple tab allow you to respecify some of the basic print options To respecify the more advanced print options switch to the Advanced tab shown in Figure 3 9 3 12 QA 25 Draft J uly 31 1998 Managing Your Print Jobs Reprint Options Lx Simple N m Configuration Paper Size Automatic Short Edge Feed Off Copies 0 Paper Source Automatic Media Type Normal Paper Page Range Page Ordering Group 333222111 Duplexing Off Imposition Off Printer Mode Contone Color Model Auto Grayscale Detection RGB Monitor Color Correction Enabled RGB Rendering Style Photographic RGB Gamma Dark owes Figure 3 9 Sample Reprint Options Dialog Box Advanced Tab To change options in the Advanced tab follow these steps 1 Highlight the option by clicking on the option name 2 Position the cursor arrow tothe right of the colon that appears after the option name and dick again A drop down list of settings for the options appears similar to the list shown in Figure 3 10 Page Ordering Group 333222 E Group reverse 111222333 Collate 321321321 Collate reverse 123123123 Collate in sorter 321 321 321 Collate in sorter reverse 123 123 123 Figure 3 10 Selecting Opti
125. yed by the Viewer even when the Viewer is minimized to an icon Toturn the audio alarm off pull down the Administrator menu and select Configure then Beep on Error as shown in Figure 3 4 Administration Log on Configure gt ColorCal Print gt me gt gt Delete Save Accounting Figure 3 4 Turning Off the Audio Alarm The audio alarm is on a check appears next to Beep on Error When the audio alarm is off the check does not appear Pausing and Resuming the Copier If the system administrator has given you permission you can pause and resume the copier by dicking on the Pause and Resume buttons If you don t have permission these buttons are grayed out The Pause button sends a pause request tothe print server This interrupts the printing of the current job so the job can be stopped or so you can make copies off the glass Often when this button is first clicked the Copier State is Pause Pending After the copier has finished printing the pages in its memory it cycles down and becomes idle The Copier State then reads Copier Paused Because of the continuous printing feature and page buffering the print server does not necessarily pause the job as soon as the current page prints After the print server has received the pause request the job pauses as follows e Ifa sorter is not being used the job pauses sometime within the next 4 pages e Ifa sorter is being used the job pauses when

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