user documentation - Support
Contents
1. To Export files select File gt Export from the main menu or use the keyboard shortcut Ctrl E then select the file types you wish to export Exporting Text Your basic plain text file Docsoft TE will generate the txt file in the same location select Formas k as the transcript file ac Exporting ESX ESX ESX is an XML based format for storing audio transcripts with timecodes C AS windows Media Player Docsoft TE will generate the esx file in the same location UIN gk as the transcript file Smil QuickTime Smil Real Plaver Exporting ASX C Timed Text Flash video ASX is a metafile which contains data about another file in this case it is in reference to an ASF file Docsoft TE will generate the asx and smi files in the same location as the transcript file Figure 6 Exporting Smil Quick Time QuickTime Smil documents specify what when and where to present media elements related to the original QuickTime file Docsoft TE will generate the qt txt and qt smil files in the same location as the transcript file Exporting Smil Real Player Real Smil documents specify what when and where to present media elements related to the original RealMedia file Docsoft TE will generate the rt and rt smil in the same location as the transcript file Exporting Timed Text Flash flv The Timed Text XML format is used for caption insertion into your streaming flash video2. Docsoft TE will generate a W3C compliant Timed Text XML file for immediate insertion into your streaming flash video Adobe Flash CS3 and Flash Player v9 recommended Locate Media Media Locations KERM Use the med ia locater to browse for media PEENE O E E files to associate with the current transcript file Figure 7 Dafa Taiu T Media Location Errors If the transcript editor cannot locate the media file associated with a transcript or if the associated file causes an error in the media player you will be prompted to locate the media file yourself Changing the Media Location To change the location of the associated media file select Edit gt Change Media Location from the main menu If the media player detects an error it will prompt you to change the location again Finder The Finder tool is your basic text search tool Ene ese Use it to find exact words to modify or utterances that need attention e Word Textbox Contains the search word e Find Previous Search the document backwards for the word e Find Next Search the document forwards for the word e Match Case Specify if the finder is to match every letter exactly or ignore case differences ex The vs the End of Document Finder will notify you when there are no more words to be found When the end of the document is reached hit the find previous or find next to start the search again If the word does not exist at all in the
3. f Docsoft TE A beach Ce eel ua P ee ee ee DSO C gt C ss 5 ms user documentation version 1 0 8 Table of Contents Docsoft TE Settings Editing Metadata Editing Inserting Words How to Insert a New Word How to Edit an Existing Word Editing Inserting Utterances How to Insert a New Utterance How to Edit an Existing Utterance Exporting Media Locations Media Location Errors Changing the Media Location Finder Go To Time Toolbars Timestamp Formats Supported File Types Docsoft Contact Information Keyboard Shortcuts Oo WO CON NN WDD HD KHUN HH SP HL HB W 10 l DocenftTE Using Docsoft TE to Edit Transcripts Docsoft TE s primary function is to allow for easy correction and modification of transcripts that are generated automatically using the Docsoft AV Audio Mining tool With an easy to use dynamic interface Docsoft TE makes editing transcripts in near real time easier than you ever imagined Docsoft TE Settings Options gt Settings Docsoft TE comes equipped with the tools to handle all transcription editing tasks Use the Docsoft TE settings menu to customize your editing experience Importing E sporting Always Export On Save L Always Export On Save Docsoft TE will always export the selected types of Choose Export Types files whenever a document is saved E T 0 25 Avg Word Length seconds Choose Export Types See the Exporting section of this document for explanation f Figure 1
4. Estimate Word Times When Docsoft TE encounters a word that has invalid information for the word s length and offset it will attempt to estimate these values based on the other words around the word Average Word Length In Seconds If Docsoft TE does not have enough information to make a reasonable estimate for the word length it will use this value Change Font Change the font of Docsoft TE Skip Time In Seconds The time used to skip forward or backwards through keyboard shortcuts Frame Rate Increment max 10 Media Player The value used when increasing decreasing the media player frame rate through keyboard shortcuts E Skip Time seconds z Frame Rate Increment mas 10 Autostart Media Player Autostart Media Player Automatically start playing media after it is loaded ES O Pause the Player On Item Selection Pauses the media player whenever an item is selected Figure 2 Insert On Whitespaces Docsoft TE will begin inserting a new word when you start typing on a whitespace when the movie is paused If this is not checked you will not be able to insert a new word simply by typing DoccenftTE Clear Whitespaces Docsoft TE refers to all types of punctuation as whitespaces When Document Editing you try to delete any punctuation Docsoft TE will clear the punctuation and replace it with a whitespace If this setting is not isbn iate checked the punctuation will be completely removed Clear Whitespaces Show Confiden
5. document you will see the notification continuously Match Case Go To Time Enter the time you wish to go to in the text box The time must me in an accepted format For an explanation of accepted formats go to Timestamp Formats Toolbars Basic Toolbar Use Docsoft TE provides four toolbars to make editing transcripts quicker and easier The File toolbar is always enabled The other three toolbars can be added and removed through the Options menu item on the main menu File Control Toolbar E EJ k k amp e Open Open a transcript file e Save Save the current transcript file e Save As Save the current transcript file under another name e Export Select the types you wish to export See Exporting for more information Edit Control Toolbar A q F SE da ap Wy E a ER j sr di E e Ea 4 Undo Add Word Edit Word Delete Merge Previous Merge Next Split Edit Metadata Edit Media Location Utterance Utterance e Undo Undo the last change made to the document e Add Word Show the word dialog to add a new word DocenftTE e Add Utterance Show the utterance dialog to add a new utterance e Edit Word Show the word dialog filled with the information of the word that is currently selected e Edit Utterance Show the utterance dialog to filled with the information of the utterance that is currently selected e Delete Current Item Delete the current selection If the current selection is a timestamp it
6. will delete the entire utterance including all the words in the utterance e Merge With Previous Merge the current utterance with the previous utterance e Merge With Next Merge the current utterance with the next utterance e Split At Current Selection Split the current utterance at the currently selected word This will create a new utterance after the current utterance The time for the new utterance will be the time of the word at which the utterance was split If that word does not contain a time the transcript editor will search for the closest time to that word Note some times this could result in the new utterance s timestamp to be set to the same time as the old utterance s timestamp e Edit Metadata Show the Edit Metadata Dialog For more information on editing metadata see Edit Metadata k e Edit Media Location Show the Media Location Dialog For more information on locating media see Locating Media Finder Toolbar fo O LJ Word Textbox Find Previous Find Next Match Case e Word Textbox Contains the search word e Find Previous Search the document backwards for the word e Find Next Search the document forwards for the word e Match Case Specify if the finder is to match every letter exactly or ignore case differences The vs the End of Document When there are no more words to be found Docsoft TE will notify you When the end of document is reached hit the find previous or find next to start the
7. ce Levels Show Confidence Levels 7 EG Underline words that are below the current confidence limit Confidence Limit Docsoft TE will not underline words above this value Figure 3 Editing Metadata Editing the metadata of the file can have many benefits From the ability to search across file information down to the ease of file organization the ability to edit metadata is a very useful and p powerful tool by Methods to edit metadata Select Edit gt Edit Metadata from the main menu e Select the Edit Metadata icon from the toolbar e Use the appropriate keyboard shortcuts Media URL Will be auto populated with the source location of the original media file Virtual URI The Virtual URI is the playback file This could be a streaming media server or a compressed version of the file for playback over the internet Title Create Change title of the opened file i Note This does not change the file name only the title in the metadata Author Actual content creator copyright holder Description Keywords or phrases detailing the basic content of the file Editing Inserting Words When you edit a word you are modifying one single word in a larger utterance The utterance timestamp will not change when you add or delete a word To edit utterance length see Editing In serting Utterances in the documentation DocenftTE How to Insert a New Word To insert a new word in your current transcri
8. l End n a Move to End of Document Editor Ctrl Home n a Move to Top of Document Editor Ctrl I n a Insert Word Editor Ctrl Left n a Move to Previous Word Editor Ctrl M n a Merge Utterance Editor Ctrl Right n a Move to Next Word Editor Ctr n a Change capitalization Editor Ctrl T n a Split Utterance Editor Ctrl U n a Insert Utterance Editor Ctrl Up n a Scroll Up Editor Ctrl Z n a Undo Last Change Editor Delete Backspace Delete Item Editor Down n a Move Cursor Down Editor End n a Move to End of Line Editor Enter n a Accept Changes Editor Escape Ctrl Z while editing Cancel Editing Editor F2 n a Edit Word Timestamp Editor Home n a Move to Start of Line Editor Insert n a Change Insert Mode Editor Left n a Move Cursor Left Editor Page Down n a Move to Next Page Editor Page Up n a Move to Previous Page Editor Right n a Move Cursor Right Editor Shift Tab n a Edit Previous Item Editor Tab n a Edit Next Item Editor Up n a Move Cursor Up Editor Dafa Taini
9. nscript How to Insert a New Utterance To insert a new utterance in your current transcript use one of the following methods e Use the keyboard shortcut Ctrl U while editing the transcript Ctrl U will expand Utterance window Figure 5 Start Time The time in seconds of the beginning of the utterance Utterance Length The length in seconds of the utterance Merge Options Combine or merge the utterance with the previous or Start Time 2707 next utterance This is only visible while editing an existing utterance e Right click or use the Context Menu button on any timestamp ooo EE e Select Edit gt Add New Utterance from the main menu O Merge With Previous Utterance e Use the toolbar and select Add gt Utterance Merge With Next Utterance Igure 5 How to Edit an Existing Utterance i Note If you are trying to edit a word in the utterance see Inserting Editing Words To edit an existing utterance use one of the following methods DoccenftTE e Begin typing any number while the utterance timestamp is selected This will edit the start time of the utterance only e Right click or use the Context Menu button on the utterance you wish to edit and select Edit Select Edit gt Edit Utterance from the main menu e Use the toolbar and select Edit gt Utterance Exporting i Note Whenever you export any type of file Docsoft TE will always save the native transcript
10. pt use one of the following methods Text cannot be empty e Use the keyboard shortcut Ctrl l while editing the transcript Ctrl l will expand Word window Figure 4 Text New word addition input must be valid to save document fis Offset Distance in seconds from the utterance timestamp i Length The length in seconds of the word e If Insert On Whitespaces is enabled start typing on any whitespace or punctuation e Right click or use the Context Menu Button at the location where you wish to insert a new word and select Insert e Selected Edit gt Insert Word from the main menu Test Length O Insert Before Ge Insert After Figure 4 How to Edit an Existing Word To edit an existing word use one of the following methods e Pause the movie press Enter to pause see keyboard shortcuts and begin typing on the word you wish to edit i Note that you cannot edit the word s length or offset with this method e Right click or use the Context Menu button on the word you wish to edit and select Edit Select Edit gt Edit Word from the main menu i Note that you don t have to pause the movie but it will continue playing otherwise Editing Inserting Utterances When you edit an utterance you are only modifying the timestamp of the utterance The addition of a sentence or multiple words would require the addition of a new utterance to continue the sync of audio to the tra
11. search again If the word does not exist at all in the document you will see the notification continuously Media Player Toolbar gt il A e Play Play the media player e Pause Pause the media player Stop Stop the media player Pause Stop Timestamp Formats e Displayed Timestamp HH MM SS ss Editing Timestamps Docsoft TE interprets any whole or decimal number as total seconds For example 20 0 converts to 00 00 20 0 and 60 01 converts to 00 01 00 01 Entering a time Stamp in the displayed format will remain unchanged Dafa Taiu EE File types supported by Docsoft TE mpeg mpg mp3 avi Wav wast wma WMV Other files may be supported through DirectShow codecs Docsoft Contact Information Toll Free 1 877 430 3502 Email Info docsoft com Web www Docsoft com l Dafa ai a Keyboard Shortcuts Keys Alternate Keys Action Component n a Speed Down All i n a Revert to Normal Speed All n a Speed Up All Alt F4 Ctrl F4 Quit All Ctrl n a Skip Back All Ctrl n a Skip Forward All Ctrl E n a Export All Ctrl F n a Find All Ctrl G n a Go To All Ctrl O n a Open File All Ctrl P Enter Play Pause All Ctrl S n a Save All Ctrl Shift S n a Save As All Ctrl W n a Close Document All F1 n a Help All F7 n a Rewind All F8 n a Fast Forward All Ctrl D n a Edit Metadata All Ctrl L n a Edit Media Location All Ctrl Down n a Scroll Down Editor Ctr
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