Home

Attendance Management Software User Manual

1. Communication type Serial Port A5485 w Baud Rate 11520 v Port Icom wl unication key lt There are two default communication parameters provided in the system one is RS232 RS485 anther is Ethernet Some specify machine is designed with USB communication way such as H2 etc for more detail please refer to corresponding User Manual the use method please view this explanation Add User may newly add Device input the corresponding connection parameter of Device save it the device name will display on the left side list Device name named the Device which machine has been connecting with system Communication way which way is used in communication between the Device and computer Baud rate the baud rate is same with it in the machine Here IP address Device IP address Communication password if there is the communication password 8 Attendance Management Software User Manual V1 6 to be set in the machine option you must fill the same one password otherwise not need to fill in Serial number Device identity number Port The port is used by computer The RS232 RS485 way is com port the default port of Ethernet is 4370 Deletion If the Device will not be in use any more single click the Device of your choice in the left side list click on Cancel to delete this Device from the system Save If after selecting and modifying connection parameter of t
2. Download data record from Device To download the data record is available through the Device Management menu Upload the personnel information to the Device ability to upload the personnel information through the Device Management menu Downloads Employee and his her fingerprint Under the Device management menu can download the staff fingerprint information Clear the data record in the Device eliminates the Time Attendance data recording in machine through sub item Delete AC log under the Device management menu Device Management Be able to examine the Device information and carries on some operations to the Device through this menu Device Edit can add delete revise the Device the communication information through this sub item under the Device Management menu Synchronized Device time synchronize Device time with Computer time through Under Device Management menu 62 Attendance Management Software User Manual V1 6 2 2 4 Time Period Maintenance Before shift schedule are assigned schedule the Time Period must be set up to complete select Maintenance Option menu click on the Time Period Maintenance in the main menu can set Time Period which is used to arrange staffs shift the interface is following Maintenance OQptions Device managemer E Department List a3 Employee Maintenance Ctrl E E Administrator T Maintenance Timetables T Maintenance Shift Schedules mm Employee schedule
3. Please choose the leave type 110 Attendance Management Software User Manual V1 6 Choose the date time leave style then type into asking leave reason click OK button to save setup click cancel button to cancel the action After saving the window appears as before way Delete If you want to cancel one item setup e g just Click rs asking for leave will be canceled Shown as following figure Attendance Management Program x 4 30 2007 H3000 11 59 00 PM Sick Do vou want to delete this item Click yes key to cancel the setup click No key to abandon the action you can left click on the asking for leave bar which wants to cancel then click DEL key to cancel Or you can drag mouse cursor to end of asking for leave time when cursor become left click hold and drag mouse till all asking for leave time bars disappear by the time the caution box will appear You may select any asking for leave utilize cancel setup to left click cancel button on the setup window after click the following prompt box appear When you add leaving on business time period and if this time period overlap exited time period the following caution box will appear Attendance Management Program amp 9 You can t add this item of 4sking For Leaving Leaving on Business New Time Period will overlap with existing time of Asking For Leave Leaving on Business 111 Attendance Management Software User Manual V
4. TESEN Hame w AC Ho w Clock i70 Time Type w Add You map Modified lt save Curent Option Input a name in Deleted the above Predefined Items List and Reason then press OK w Operator Import Previous Options Choose one Date name that have been saved before in the above Predetined Items List and then press OK Fox Pre definition item The current definition of your choice will be a name when the next time export will be allowed to directly select and save name but not need to choose the field to export in the right box Put tick in font of the fields to export If next time you want to select the same fields to export data you can input an item name in the box of Predefined Items and click OK to save the selected fields in this item If you want to call your previous choices select a name saved in the box of Predefined Items and click OK to enter the following window 189 Attendance Management Software User Manual V1 6 Save in E May Documents Al e File name 2002 1 Save as type Microsoft Excel File le Cancel iMicrasott Excel File xls Dbase T able dbf Text File txt TAB Separated File txt CSW Filej csv Z Enter a filename for this file to save in the column of Filename select the type to save this file and then you will export the selected data to this file You can save a file in five formats Excel
5. lt gt zz Change the Display Color the Shift Time Period maintenance interface may be divided into two parts left part mainly are the Shifts Time Period list right side is the Shift Time Period management May add delete and revise Shift Time Period Add Single click Add button to add a new Time Period then input the Time Period name the coming and going to work time the hour of Clocking in out recording the time as coming lately recording the time as leaves early as well as how many working day are records the Time Attendance record is the effective record only within the hour of Clocking in out take these recording as standard to statistics logs Simultaneously definite this Time Period whether employee must Clock in out or not The input time formate is hh mm which separately corresponds the hour the minute Deletion Selects the Time Period which has already existed single click X Delete the button to delete the Time Period which has been selected 68 Attendance Management Software User Manual V1 6 Save Single clicks t Save to renew when revised or addd a Time Period clicked this button to save the Time Period setting information Record the hour minute as coming lately as above figure show the setting value is5 minutes E g Illustration is on duty time at7 50 A at 7 53 check in time B at 8 OOcheck in time so the A is not coming late because he check in time is not over 5 min
6. 29 Attendance Management Software User Manual V1 6 disk to load in follow we take an example to illustrate how to loadin Enter the attendance software System Option under maintained setting menu put the tick in front of U flash disk management in function configuration box then U flash disk management take effect and may use it Short management SMS 23 SMS MANAGE DE aaa Send SMS Employee SMS customization Delete SMS of attendance machine User customizes message Execute COMMU SETTING commu type Rs232 R s485 SAVE Machinenum 1 EA Browse Sms Info Port COM ind oe lll I app eo baudrate 115200 input SS _browse DELETE REFRESH Password Connect Test Sms Number 0 1 communication setting we offer two connection ways serial port Ethernet determining mode of communication depend on the connection way of your device and PC according to the machine setup complete to fill the number of device and communication password click Test Connection if the connection is successful this item will translate Disconnection if the connection is failure the system will prompt Fail to connect 2 Inquire short massage This system support four inquiring way rely on serial number contents public and person short massage you may select a needful 30 Attendance Management Software User Manual V1 6 way
7. Attendance Management Software User Manual V1 6 Department Management x Me Add Delete Rename Employeed 2pOUR COMPANY By Prompt ae Wr Shift B If you want to edit department names what He f you need to do is just to click on the E ia officer department name twice or to press Fa If n Ke Order picking you want to modify departments Lf Finance subordinate relationship you can drag the E Guard department to modify to a new superior a HER department name Been E Produce El WEE warehouse HE No 1 eft No 2 KE Nod In adding department you first left click the superior department of the new department click on the adding department button input the name of new department in the dialog box click confirm to save In deleting department you only firstly left click the department selected click the cancel department button select confirm in the display caution box OK If you want to modify a department s subordination relationship first selected the department to modify left click hold drag the name within the new superior department Then follow the instruction to operate Click on the Enroll staff button the following appear 36 Attendance Management Software User Manual V1 6 Employ Employees Employee Our Department s Employees F Close Staffs in the Employees box are those who don t belong to any department that 1s who have left their pos
8. CCC 07 05 05 00 00 07 05 05 23 59 23 59 sick 07 05 06 00 00 o7 05 06 23 59 23 59 6iek Ci CSCisS Scat 10 07 04 29 00 00 07 04 29 23 59 23 59 Vacation o O 07 04 30 00 00 07 04 3023 59 23 59 Vacation o 07 05 01 00 00 07 05 01 23 59 23 59 Vacation oo 07 05 02 00 00 07 05 02 23 59 23 59 Vacation o y 07 05 03 00 00 07 05 03 23 59 23 59 vacation o 07 05 04 00 00 07 05 04 23 59 _23 59fvacation S 07 05 05 00 00 07 05 05 23 59 23 59 Vacation s 07 05 06 00 00 07 05 06 23 59 23 59fvacation o Export Export the related record of all asking for leave in period of time into a folder by the text or the list for detailed operation please sees also 3 7 to export the data Inquiry This inquiry way is to demonstrate the record of all staffs asking for leave by the list in period of time this function link with List page label when click this button system will automatically jump to the page label display the record of asking for leave by list 107 Attendance Management Software User Manual V1 6 Shown as follow wl w wo awo awo awo awol ao o o o o o o oje Dep Zk si E rom Name lt All gt To Start Time 07 04 30 00 00 07 05 01 00 00 07 05 02 00 00 07 05 03 00 00 07 05 04 00 00 07 05 05 00 00 07 05 06 00 00 07 04 29 00 00 07 04 30 00 00 07 05 01 00 00 07 05 02 00 00 07 05 03 00 00 07 05 04 00 00 07 05 05 00 00 07 05 06 00 00 Time Rang
9. or click cancel to cancel the action Temporarily schedule is superior to shift schedule 19 Attendance Management Software User Manual V1 6 Add Shift Time Period Select shift category for this time period Select date for adding this period Dayhinne 08 30 1 7 30 wOd 26 Sat Mornings 00 12 00 Afternoont 3 30 18 00 Record this time period as OT OT minutes 0 3 Choose a Time Period you want to add click OK button to confirm the Temporarily schedule will appear in the shift schedule list Before saving this Time Period be allowed to choose this Time Period press this key to cancel it Press I All Delete to delete all Time Period if this temporarily schedule you add have been saved press button to cancel temporarily schedule Shift schedule regularly change there shift schedule regularly change that exist in most company how to arrange the shift schedule regularly change handle various Shift schedule regularly change is a software s strong function Here illustrate change shift method with four shifts three times change a week example there are A B C D four shifts working hours schedule are divided into morning shift day shift night shift three 80 Attendance Management Software User Manual V1 6 Time Period the application beginning date is 1 As before instruction finish the operation the following window appear 7 Shift Timetable Maintenance
10. 2 Upload staff s name and other materials which have been modify in Device in the Employee maintained Connection Device Upload personnel information to Device 3 Assign Employee to department enter Department management 4 Setup Shift Schedule and Time Period enter Shift Schedule and Time Period maintenance 5 Setup Shift Schedule enter Shift schedule management 6 Assign the staff Schedule enter Employee Schedule 7 Download attendance data to software in connection Device download record data from Device 8 Examine Attendance report form enter Time Attendance report form Attendance Management Software User Manual V1 6 CHAPTER 2 2 Management Program 2 1 Exchange Data between Device and Program 2 1 1 Device Management Before downloading or uploading data from the Device with software ensure that the communication between Device and PC has established So attach the device to the system firstly input the related parameter after create connection successful uploading or downloading data is available Device Maintenance Click Device Maintenance in the main interface or right click Device Maintained with mouse in My Device List in here you able to complete to add cancel and modify Device Attendance Management Software User Manual V1 6 Device manage Ex Machine List Machine Name EB New Unitt Device Edit Communication parameter Name New Unitl Device Number 1
11. Columns Advanced Export eh sts Yr rrneararnr Export data export all staffs information of the current department Operation step like as Time Attendance port Create report all staffs information in current department will display by report form the operating method likes to export the data in Time Attendance report Save Grid layout After change setting of data rank save the data rank setting it is allowed to use after through directly write down the data rank setting Show all columns After clicks this option staff s all information appears Hide all columns After using this option staff s all information will be hided Columns show the name of composition rank of staff information in the staff view 48 Attendance Management Software User Manual V1 6 3 Click department settingiih button it is allowed to set the department setting Its method is the same with the operation in department management 4 Click the pagination label of other information The windows will appear as follow LA Employee List o es w 2 Add Save Cancel Next Department include subordinate department Mobile Pager Birt A i OUR COMPANY a 2 Day shift Dailey gt Shitt A Se Jacqueline Female E Shift B Mary Female 3 83 Night Shift Wood Male 3 Shift A Joseph Female pa iz Shift B Mark Male 3 8 officer 2 Order picking Simon 2 Finance Sush 2 Guard Wagner E HR Kent W Produce Mar
12. Holiday List Attendance Rule Leave Class Database Option k a System Options If you has not set the shift schedule while set the Time Period the system will auto prompt you should go on shift scheduled management setting shown as following figure 63 Attendance Management Software User Manual V1 6 System Information 3 Ho schedule There i no shift schedule Shift schedule was combined by timetables which are arrayed repeatedly in certain period Shift schedule is prepared to assign to employees Do You want to open the shift schdule window to add some shift schedules Click Cancel button return main menu windows click on OK button start to set Time Period the window is following Shift Timetable Maintenance x Timetable Name On duty Time Off duty Time Beginning C In Ending C In Beat Timetable Name On Duty Time Off Duty Time Late Time Mins Leave Early Time Mins Beginning In Ending In Beginning Out Ending Out Count as Workday Count as minute minute Must C ln Must C Out gt EE Change the Display Color Select Add to enter Times for on off duty Guide interface follow the guide to set Time Period and shift schedule 64 Attendance Management Software User Manual V1 6 CA Attendance schedule wizard E Times for On Off duty Setting the On OFF duty times in this organization On duty time 99 30 OFF duty time 17 30 O
13. Morning Assigned schedules list Afternoon Start Date End Date Shift Schedule 57172007 1273172999 Normal Employee attendance options 1 Clock In Clock Out H Auto assign timetable Ep timetable By Timetable at G Must Cin Must C Out bea time for EE eoe a ei EATA 1 See oO Sane Sthendance Active Count OT Used timetable T E Holiday Registry for OT Assigned schedules list Start Date End Date Shift Schedule 57172007 1273172999 Normal 78 Attendance Management Software User Manual V1 6 Employee temporary shifts If one or several staff needs to change his her work hours temporarily his her shift can be arranged temporarily click staff temporary arrangement button pop up dialog box window is following Attendance Management Program You selected 1 employee s Simon Arrange temporary scheduler For therm From Sf1 2007 to 6f8f2007 Cancel Click OK button enter temporarily schedule click Cancel button return staff s schedule window First definite schedule hour select staff if you want to select a lot of staffs can hold down Ctrl key simultaneously click staff or use all choice button then click on add period of time button select to add period of time on the window of adding period of time and what day or how many is to add The operation method is the same in shift management to add period of time Click save temporarily schedule button to save temporarily schedule
14. a ne e aa vacation OOO asses Tom oo00 2369 vacation se asa sinon pom pses seal p ss Sca Joo00 2369 vaton s eao i pow e sex ass ss Jacqueline 00 00 2369 Vacation s leo En mo see ve pss eo simon oo fas se hs bo Suey oo 2359 vamo p39 leo _ If need to show much more rows may right click the data row of your choice in the statistical result detailed situation page Time Attendance statistical current data report page to BaD a If need to show much more rows may right click the data row of your choice in the statistical result detailed situation page Export data 156 Attendance Management Software User Manual V1 6 Export the data you inquire to Excel or the text file backup and save it in order to consult in the future For detail operation please see also appendix 6 1 7 to export the data 2 4 3 System operation logs There provide with complete record about all operator operate trip and event when this software is apply to maybe view the log in the future lt System operation log Fo S eee Delete 5 6 2007 w log Delte export COAC G potest ie fis T emp Supervisor 5 7 2007 10 24 49 Ph AB amp larm Event 77 Temp Supervisor 5 7 2007 10 24 41 Ph amp System Options 76 Temp Supervisor 5 7 2007 8 09 28 PM amp Employee Maintenance 75 Temp Supervisor 5 6 2007 6 21 13 4M amp Department
15. click send SMS to achieve exporting user s information or use a U flash disk to export the short massage which has been save in U flash disk 6 Cancel Select all short massage in the attendance machine click execute may cancel all short massage in the attendance machine select a topic massage form the short massage list in the left side click execute to delete all short massage in the T amp A device If a short massage is selected in the left side Click execute the select ed massage will be canceled Select all staff customized short massage click execute to cancel all user short massage in the T amp A device Inquire the Customize staff s short message 33 Attendance Management Software User Manual V1 6 od SMS MANAGE el lel b ae SMS CONTENT MANAGE Employee SMS customization inquiry Employee who have already customized SMS QUERY Condition Smsid input Query Refresh USER SMS SETTING Delete employee SMS customization Inquire This system support four inquiring way rely on serial number of the short massage the department Attendance No Name you may select a needful way via the Condition drag down box Click Inquire button the qualification result will appear on the left side area list click Refresh the all user s customized short massage will appear on left side list area Cancel staff s short massage by def
16. display in the correction Status Correction Statue New State When the Time Attendance machine has option setting this rank is in empty Otherwise in the correction statue system depend on the assigned staff the shift Time Period and the fingerprint verification time to judge whether the staff is in checking in checking out the overtime in or the overtime out system computation of the statistics by this status Exception Exception there are 8 kinds of situations The normal record the invalid record the duplicate record the statue is wrong free working overtime working overtime business trip the auto assign staff shift Invalid record the clocking in clocking out beyond shift Time Period the time scope the record completely regard as invalid The invalid record will be regarded as this record does not exist during Time Attendance statistician it will not to be count Repetition of record when the Time Period of the Time Attendance record is smaller than the effective interval of Time Attendance rule the record regard as repetition of record Free overtime The staff has checking in out record within the Time Period which has not been assigned to staff and maintains this staff s Time Attendance setting page in the staff to count working overtime the item to select Overtime there is a statue setting in the device the Time Attendance record the attendance statue as the overtime in the overtime ou
17. e Device Number P ddes 0 0 0 0 Net Speed a Communication key If you want to fast modify this setting may directly input corresponding item in the text box after modifying it Click Apply to save in Device 2 1 3 Real Time Monitor The real time Monitor function make management software to known staff attendance or door controlling status in time may find and deal with the exception status Run this function It is need to open this software only and attach the fingerprint machine to the network if there are many fingerprint machine you connect just need to hookup all fingerprint machine after normal user verify successfully its verification record will appear in the displaying area 20 Attendance Management Software User Manual V1 6 th Commie cde leg _ Ceara ame Vaai Ha rsii Comi hapis F ken F Foires eiaa Adele pba Pee Login faa fil bieh ome as rel FY Ey lil Dreisi l F sii EP im i5 i a 1 ri TEGANE Walhi z a i i ct Dismay Area ZA Note some device does not support this function 2 1 4 U flash disk management As usual there are following way to download data like as RS232 Ethernet and RS485 When 1f it is difficult to communication or fail to communicate you can use U flash disk to upload or download staff s information and fingerprint save these downloading data in the software Choose the system option from the Maintained Option put tick in U flash disk in
18. whether absence no cause overtime the running time exceptional case should the registration be supposed to clocking out department working day weekend holiday on duty time working day overtime weekend works overtime holiday working overtime If wants to display more may right click data row item in the table after choose other rows that need to be show put tick in front of the row that will be cancel 1 Item explanation Corresponding Time period The staff Clock in clocking out time corresponds Time Period name Coming lately hour the difference value between working hours and actual clocking in time if did not clock in and the time when staff go to work without clocking in record will be regard as coming x1 minute 128 Attendance Management Software User Manual V1 6 late in the Time amp Attendance rule asking its item will be able to corresponding display If has set option in the Time Attendance rule the coming lately time is bigger than a x2 minute time will be regarded as absence from work when x2 is smaller than x1 coming lately time will not display record it as absenting from work on cause When x2 is bigger than x1 coming lately time correspondingly show the x1 minute Leaves early hour the difference value between the working off hour and the clocking out time if did not clock out and the time when staff gets off work without clocking out record in the Time Attendance rule the record
19. 00 Function configuration Time Attendance The Time Attendance function is must select USB Manage it is option under data menu USB flash disk management is available Short message Under the data menu short message management is available Access Control add the function of Access Control software Time Period and group setting and so on in this software when machine mainly is used in Time Attendance field and it with Access Control the function may use this function After selecting this option Access Control the management menu will appears in the software main interface single click to show the detailed menu of Access Control management For detailed setting please see also Access Control Software Manual 102 Attendance Management Software User Manual V1 6 door manage T Timezone oT Group T Unlock Combination sie Access Control Privilege 4 Upload Options Write the card by the fingerprint machine after this option is seleced able to write the card and eliminate the card button under the staff maintenance after it connects with PC the device is available Support 9 digital PIN When software connects with the machine that support 9 digital codes put tick in this option then this software will support 9 digital codes Start option When start up window starts up this program put tick in front of the option when next time windows will start this program will automatically will star
20. 5 l mins count as early elI no clock in count as BU aI mins VIF no clock out count as Early Lear 60 H mins As late exceed 1 g l minutes count as absent As early leave exceed 1 o minutes count as absent ET z min leaving count as Aft 60 t as OT Zo You need to set that the work hour account by minutes this value should be the same with on duty hour because statistics result correct depends on this value In the step how many minutes will be recorded as coming late after expire on duty time how many minute will be recorded as leaving early before near off duty the definition of time period must be the same with time period of the maintenance setup otherwise the statistics result 1s Not correct For the clock in record how many minute means coming late of neglect 91 Attendance Management Software User Manual V1 6 work for the clock out record how many minute means leaving early or neglect work If you re coming late or leaving early is over to definite minutes there will be regard as absent work Can set overtime which are how many minutes it exceeds clock off time so this will be record overtime 3 Click statistic item on the pagination and following window will pop up Formulate attendance checking rule Basic settings Calculation Statistic items No Celn on Leaving Post v Statistical rule de Min unit FRiound off control oso a C Round do
21. Disk size OMBFree Space OMBUsed 0MB There is no user data on USB Flash Disk 5 o The current user data file which have been in U flash disk will display in examine record information left column after choose this file click Import user data to U flash disk system will import data this data will display in the middle list to inform that download data successfully Clear Data from U flash Disk Erase all data from the U flash disk Clear List Clear staff s information in the current list Refresh Refresh Staff s information in the current list Import from local disk Import user data from PC other disk Export User Data to U flash disk Export user data in the software to U flash disk for saving it or transferring other Device here you can select user you want to upload shown as following figure 23 Attendance Management Software User Manual V1 6 ee AU disk data management ee Import user data User data export Record data import Import sms Export the sms Data Browse employee information number of employee 2 Export User Data OUR COMPANY Ac _No Name CardNum A AC NO Name CardNo Day shift gt 102 jack gt Shift amp 103 Sucy Shift B El Night Shift Shift A Shift B officer Order picking Guard H amp R Produce E warehouse No 1 lt No 2 No 3 Browse 1 Export user data to U disk ui gt Disk size OMBFree Space OMBUsed 0MB There is no user data on USB Flas
22. Function Configuration box so U flash disk management in the data menu become valid Because the machine type is different the data construction which has been downloading to U flash disk also is different so before using the U flash disk firstly choose the machine type you use 21 Attendance Management Software User Manual V1 6 gA Usb Import Export co E eee Please Select the below them by Machine C25 Code Mas Ac No is 65535 C Self Service Reader Fo After choosing press the OK to enter U flash disk management maybe the error occur while download data is downloading cause of the mistake choice Import user data to PC Select put U flash disk into the USB slot of the fingerprint device choose Menu U flash disk management Download User Data Press OK when the window inform that system copy data successfully take out U flash disk and then plug it into PC USB slot enter software Data U flash disk management choose import user into PC Following interface will appear 22 Attendance Management Software User Manual V1 6 lt A U disk data management 2J B i Import user data User data export Record data import Import sms Export the sms Data check rec Info Devid Download Time Size AcNo O lt Nme f CardNumbe gt Import user data Delete data from U disk Import from local disk Dm v
23. Time Period May change each Shift Time Period color used to differentiates each different Shift just left clicks the color with the mouse which the color region want to be modified 2 2 5 Shift Management After setting Time Period Be able to set Shift Schedule Select maintenance option menu click shift management sub item and then you can enter shift menu with the following window A Shift Management o Em Shifts Shift Time Period Name Beginning Date Cycle Num Cycle Unil 012345 6 7 8 9 1011121314151617 1819 2021 22 2 24 a Normal 1 1 1900 1 Week Monday Tuesday CAN Wednesday Thursday Friday _ Saturday Sunday u gt 70 Attendance Management Software User Manual V1 6 This interface may be divided into Shift name and Shift Time Period the Shift name box include Shift name Shift Cycling Periodicity Periodicity unit The shift name can t be repeated and all the fields in the form can t be empty Application Beginning Date is in the form of yyyy mm dd for example November the 15 2003 is recorded as 2003 11 15 and March the 6 2003 is recorded as 2003 03 06 Shift cycling periodicity periodicity count periodicity unit Periodicity unit consist of day week months Can set empty shift that is no no duty Shift Management Tool Bar to add cancel modify shift Under the status of adding or modifying
24. Yes oul Sea futeur om eklas Pes jetted fot ees bos Patee ICLEI z mas a a Far q PEO mi CO CS CS eos eo 1 Terms inn i T ee Ol Pas A el PP ka ee Fe S ed Le val eae ae 35 Te aa ee Ee eS e E The most right side row corresponds the shift list the all staff shift which correspond date the time of clocking in out display in the table Above the report tool column is same with daily Time Attendance statistical table Sth Daily Attendance shift table List the staff s shift which is used in Time Attendance every day corresponding date provide convenient for the administrator viewing shift and printing 153 Attendance Management Software User Manual V1 6 ta Ha AYE Daily Anendance Checking Repon o zw y a s eii ina Vaai imag aias man aagi RARA PAR PAG mm r i i f E s j jf jf e jA fe Ff G i H 6 Wela i a fia EE p ded The E L m re A bas nam z pep Lt eo td geese Sees parai papm H H Aa m EEEN ee Ji sp EE BN H m E 220 isss 55 Pores H SESS rif ft E _ E ae SL MELS Hi ee Ala T Bae bimari Laat baben Ea 1 w Above the report tool column is same with daily Time Attendance statistical table 6th Create current data report The create current data report refers to produce report according to the current screen demonstrated format provide convenient for the administrator reading and printing Statistica
25. default time period of the corresponding group So please make sure to define default time periods for each group Group Setting 166 Attendance Management Software User Manual V1 6 Entered the group setting there are two ways to enter 1 Through bar options of the system menu Access Control Settings gt Group set up group access interface 2 Through shortcuts button options of the system Time Period Enter the group setting interface Enter the group setting interface shown as following figure Group Description Timezone Group editing left click item that need to edit with cursor to enter the editing state 167 Attendance Management Software User Manual V1 6 Timezone Timezone Timezones Attention when setting time zone of group time zone 1 can not be 0 otherwise time zone of this Through drop down box to choose the Time Period Timezone Timezone Timezones Attention when setting time zone of group time zone 1 can not be 0 otherwise time zone of this Set up is completed click on Save to save 2 6 3 Unlock Combination Definition of unlock combination function Unlock combination is the direct expression for controlling unlock For 168 Attendance Management Software User Manual V1 6 example if you want that all registered users cannot unlock door then set Unlock Combination to null Definition of unlock combinatio
26. enter the Access Control Privilege Setting and synchronize set information of user groups will display in the list shown as following in the NEW UNIT_1I the No 1 user use the 2 group Time Period in the NEW UNIT_1 the No 10 user use group 3 Time Period the non use group but use 1 2 3 Time Period 177 Attendance Management Software User Manual V1 6 Ac Privilege option Delete All Is Use Group Timezone 1 Timezone 2 Timezone 3 DoorfAC machir 3 Delete the user Access Control Privilege 1 After choose the user who will ready to be deleted and his group move their to the critical areas and moved equipment whose the Privilege will be deleted to the critical shown as below delete the No 2 users in NEW UNIT_1 who use the Group 2 Time Period 178 Attendance Management Software User Manual V1 6 Ac Privilege option Z Edit Privilege x Piven X Delete All ID Name Group Is Use Group Timezone 1 Timezone 2 Timezone 3 DoorfAC machir 3 i 1 1 gt 2 gt 3 gt 1 4 ta 2 0 0 0 1 x Delete All 2 Click on the Privilege button the group Time Period the user use will be deleted in critical area from the selected equipment After deleted successfully the system will prompt shown as following 179 Attendance Management Software User Manual V1 6 Ac Privilege option Delete All x Privilege Is Use Group Timezone 1 Timezone 2 Timezone 3 DoorfAC machir 3 After assigned the privileg
27. features is designed to support for attendance photos function when search staff attendance checking records employee s the attendance photos is available to see at the same time in View the attendance records interface 120 Attendance Management Software User Manual V1 6 Search Employee s Attendance Checking Record SBEN M Condition Dai OUR COMPANY v If you want add edit attendance checking s original records please use the functions of Forgetting to clock inout Coming Name lt All gt xi Late Leaving Early Collectively or Handle Attendance Checking r e Records In Advance 2 In Out From 2008 5 21 w 00 00 F IDi plap Status A EE To 2008 5 21 yw 23 59 Display Workcode Display Null Record 4 Advanced Export Modify Log V Diplay Image Glu Dienlav Ni L Eisner Looe f ae ae 7 Date Time VerifyCode A OUR COMPANY jack 1 2008 05 21 11 17 47 1 Fingerpint JOUR COMPANY jack i a Fingerpint OUR COMPANY jack Fingerpint JOUR COMPANY Lucy Fingerpint OUR COMPANY Lucy Fingerpint OUR COMPANY Lucy Fingerpint OUR COMPANY Lucy Fingerpint JOUR COMPANY Lucy Fingerpint OUR COMPANY Lucy Fingerpint ha If the options Display Images is taken by tick in the Application List click on an attendance record 1f there is a the corresponding attendance photos the system will be displayed 2 Preview and print The module pro
28. leave According to the leave statistical rule under leaves setting as well as for the leave is effective in other exception situation list to by the leave verification carry on the computation of the statistics Which obtains Result from all situations statistical between the start and end 145 Attendance Management Software User Manual V1 6 time the default unit is the hour be able to changes the home leave statistical rule under leaves setting Workday depending on the clocking in out record statistic staffs actually work day from Monday to Friday beyond holiday between the start time and end time the default unit is working day ability to make a change under Normal statistical rule in the Time Attendance statistical rule page Weekend Depending on clocking in clocking out record statistical staffs actually from Saturday to Sunday beyond holiday between start and end time the default unit is working day ability to make a change under Normal statistical rule in the Time Attendance statistical rule page Holidays The holiday in which day staff actually takes work the default unit is working day ability to make a change under Normal statistical rule in the Time Attendance statistical rule page Working Hours Depending on clocking in clocking out record total of staff s hours of on duty between the start and end time the default unit is hours accurate figure inhere after point two di
29. like to select a different folder click Browse C Program Files Att2007 l Browse At least 0 7 MB of free disk space is required tek ie Gite The install interface is used in installing catalog of definition attendance management you can choose default catalog can also choose or create another catalog Confirm Click Next display interface appear following Attendance Management Software User Manual V1 6 Setup Select Components Which components should be installed Select the components You want to install clear the components wou do not want to install Click Hest when You are ready to continue E Attendance Management E Manual Curent selection requires at least 14 8 MB of disk space lt Back Next gt Cancel After selected click on the Next the following interface appear Setup Select Start Menu Folder Where should Setup place the program s shortcuts A Setup will create the program s shortcuts in the following Start Menu folder To continue click Nest IF you would like to select a different folder click Browse Browse lt Back Nests Cancel In the page local folder Start Program to create the program name Click Next the display is following Attendance Management Software User Manual V1 6 Setup Ready to Install Setup is now ready to begin installing Attendance Management on your computer Click Install to continue wit
30. moreover also the staff holiday working overtime will be unable to take effective in the computation according to this kind of situation properly set management system Choose the Holiday List under maintenance Option menu opens the Holiday List maintenance window 82 Attendance Management Software User Manual V1 6 2y Holiday Maintenance Holiday Name Holiday Time Holiday Lengt This interface is mainly divided into the Holiday List and tool column option of the Holiday List maintenance May add delete and modify the Holiday List through maintenance tool column Add Left clickl a blank which is used to add information appears in the holiday list module Put the holiday name the holiday time and the total of holiday into the corresponding blank Following figure 83 Attendance Management Software User Manual V1 6 CA Holiday Maintenance co eee Holiday Mame Holiday Time Holiday Length bH ational day 7 Note when input holiday time the format you input is 06 05 01 after input the default format 2006 05 01 by the system must use mom English inputting method to input this mark Otherwise the system prompts error Attendance Management Program 3 06 7 8 is not a valid date and time After correctly input the information that wants to be add Click a button to save this information Delete Click button to delete the holiday information which does not need to u
31. need to Clock in out the setting privilege in this project is higher than one in Shift Time Period setting Count Time Attendance Refers whether Time Attendance is effective or not after choosing this item according to the Time Attendance rule and the shift schedule total of Time Attendance record is available otherwise this staff will not participate in Time Attendance whose records regard as normal work For example some leaders do not need to count the Time Attendance for normally go to work Records regard as working overtime After choosing this item ability to calculate this staff s working overtime Holiday Valid after choosing this item this time the staff who has been assigned shift will rest in the holiday if he she will go to work his her record will regard as working overtime otherwise this time the staff who has been assigned shift have to go to work in the holiday if he she 19 Attendance Management Software User Manual V1 6 does not go to work his her record will regard as absence from work without an excuse records Working overtime needs obtain approval or the verification Refers to staff s all working overtime which is this time to assign staff shift must pass through the registration or the verification only then it take effective In current arrange shift under the option to be allowed to examine this staff s staff s entire shift may add and delete change staff s shift Click T a
32. record Make system smart schedule record to overtime Handle forgetting check in or clock out Append Clock in Out Log The process is the same as attendance handling operation Search modification record log clock in operation history The process is the same as sub item of search print attendance record operation Right key menu Under the inquiring record window right click the sub item the following menu appear 136 Attendance Management Software User Manual V1 6 _ _ Export Data Create report for current grid Copy data trom first to current Copy data trom current to last Columns Show all columns Hide all columns Save grid layout Load grid layout Advance Export Export data is same with Export data the button function in the interface for detail please see exporting data Create report current grid Is same as Preview record list to establish current data record list function make searched attendance record as record list to export Able to list prints to export save and search for in list etc operation Copy Data from beginning to current position Searched record result copy directly form duplicating to current position and can patch in Excel list directly Copy Data from beginning to ending searched record result copy from current copying position to ending and can patch to Excel list directly Column Data row select item name on the searching window appearing click po
33. record regard as absence without an excuse 2 according to the Time Attendance rule in the computation of Time Attendance time hours of late is bigger than xx minute staff record as absence without an excuse hours of leaves early is bigger than xx minute staff record as absence without an excuse Obtain result from all statistical situations between the start and end time The default unit is the working day can not change it Overtime Work 1 according to the working overtime statistical rule of Time Attendance rule as well as the computation of the Time Attendance rule staff gets off work after x minute whose work is recorded as overtime work obtain hours of overtime from the accumulation 2 In the Shift management there 1s a Time Period which directly to be recorded as the overtime work idea the minutes of overtime work is the hours of overtime 3 According to the option situation in the Time Attendance setting maintenance the staff s work record as overtime work in other exception situation list the overtime work and the free overtime is 143 Attendance Management Software User Manual V1 6 verified as effective work to statistic obtains two results among the start and end time all accumulation situations The default unit is the hour able to make a change under the Overtime work statistical rule in the computation of Time Attendance rule page Egresses According to egresses the stat
34. restore you should change back up filename as ATT2000 mdb copy the file under attendance install dir to cover same name file but the action only restore these data to before back up E g you back up data in 31 3 so that these data be restored are only one before 31 3 2 5 4 Import Attendance Data To import attendance record to another machine or old record to the current attendance software click this command on the menu and this operation window will pop up Import Attendance Checking Data l Ioj x Import from Usb flashdisk C Import from Files ee 0 Import from database Link Database Quickly Choose DB 3 Before V1 2 After V1 Provider MicrosottJet OLEDB 4 0 Data Source D Documents and Seth AJ 1 Import from USB Flash disk All information of original database can be import to Attendance system database file to import attendance clock in staff attendance data is imported 161 Attendance Management Software User Manual V1 6 Select import from USB flash disk click Import following windows pup up 2 Import from database means to import attendance data from attendance database backups and the data include staff information shift information clock in records etc You can import the data from databases of previous version or databases of the same version For the data format of database files of versions previous to 1 2 differs from that of Version 1 2X if the version of the database file that you wa
35. the automatic cleared the number to be able to become 0 Total of failure to connect try connection again the number of times generally to decide as 3 in order to restores the normal the device will automatically reconnect with in the situation Assigns monitoring Time Period May define some the Time Period to start the monitoring If the polling is uninterruptible then the entire monitoring network will bear very big load so define a Time Period to begin using the monitoring like this can reduce the load for the monitoring network Attention writing format for example 06 00 22 00 Images taken into machine U will be preserved after the attendance photos downloaded to the software download only the attendance by the photo that is after the U pass in a folder of all the photos Attendance blacklist photos bad folder of all the photos can only be read after the U Import machinery Pai Zhaopian U session will be kept by the attendance through the photos download software to view U Data delete U intraday attendance through the preservation of the photos Note The software supports attendance cameras can use this feature Synchronized device May define time to complete the computer synch 101 Attendance Management Software User Manual V1 6 up all devices which has been added When this time arrived the auto synch up the entire device those connect with the system Attention writing format for example 10
36. the following prompt all content of short message which has been imported will dispaly on the list Add new short message to PC Add the short message which has not existed in the software into the software Overlay PC data Use the imported data to overlay the data in software Delete data from U flash disk Cancel the short message data in the U flash disk Clear Up list Clear the short message in current list Refresh Refresh Short message in the current list Export short message Export short message in the software to U flash disk or upload this 26 Attendance Management Software User Manual V1 6 message to other Device here may select this short message you want to upload shown as following figure AU disk data management E Import user data User data export Record data import Import sms Export the sms Data Leoal Sms Data list Select all to List Select To List Rec Clear Selected List SMs type Sms Id Timeleng minute Start time d Sms Id Start time Timeleng minute type gt S ll gt Sms Browse Conditior v Export sms to U Disk Input Export sms to U Disk Disk size OMBFree Space 0MBUsed 0MB There is no user data on USB Flash Disk You can view all short message in the software from the left side column this short message still exist in the short message box after it is selected when if there are lot of short message to search for you many utilize following way to find it su
37. time will be regard as leave early x1 minute then the leaving early time correspondingly display If has set option in the Time Attendance rule the leaving early time is bigger than a x2 minute time will be regarded as absence from work when x2 is smaller than x1 leaving early will not display record it as absenting from work on cause When x2 is bigger than x1 the leaving early time correspondingly show the x1 minute Overtime in the Time Attendance rule option put a tick in front of item that clocking out after getting off work xx minute will recorded as working overtime then difference value between after getting off work xx minute to clock out time in clocking out record and the working off hour record is the overtime If the shift has a period of time to count as working overtime in the shift schedule management while add shift Time period Just put a tick in front of this Time Period and record it as working overtime also setup has counted a working overtime minute total of working overtime minute is the overtime Attendance time the difference value between check in time and the check out time 129 Attendance Management Software User Manual V1 6 Work hour the difference value between Work on work off if there are coming lately or leaving early time use the difference value to reduce the coming lately or leaving early time Exceptional case Record exception Sick leave business trip and so on For other
38. times clock in clock out business trip sick leave leave home leave If you want to show much more may right click on data row the option in the table show other rows of your choice there is a tick in front of the row Should arrive depending on the staff shift count the staff s working day which should go to work between the start and end time The defaults unit is the working day may change the statistical rule in the normal of the Time Attendance rule calculation page Actual arrive according to The Clocking in Clocking out record statistic the staff working day which actually goes to work between the start and end time The Defaults unit is the working day able to change the statistical rule in the normal of the Time Attendance rule 141 Attendance Management Software User Manual V1 6 calculation page Normal according to The Clocking in Clocking out record statistic the staff working day which actually goes to work between the start and end time The Defaults unit is the working day able to change the statistical rule in the normal of the Time Attendance rule calculation page Coming lately 1 according to the Coming lately statistical rule in the Time Attendance rule in and the shift manages to record is late x time which in the time establishes to calculate after namely if staff s registration time surpasses x time to record for is late 1s late when the length is the registra
39. to be able to revise the leave in the right side frame 88 Attendance Management Software User Manual V1 6 2 2 9 Attendance Rule All attendance computation of statistical comply with attendance rule 1 Select Maintenance Option menu click Attendance rules option and this window will pop Formulate attendance checking rule eE Basic settings Calculation Statistic items Unit name Zkzottware Inc Abbreviation Zk Shift expands two days From Monday a start a week C 1st day shift 2nd day shift Fran H start a month O 2nd day shi The longest time zone under 840 H mins The shortest time zone exceed 140 a mins Least minutes of shift interval 7 H mins Out State OT State Clgrore the state lgnore the state CAs Out OAs OT directly As Business Out Audit it Audit it This interface consists of three pagination pages It is required to set the beginning day for each week or the beginning date for each month Some companies calculate their attendance record from Sunday and other from the 26th after these setup it is convenience for calculation to select time If a shift expires 0 00 it should be defined which workday this shift 89 Attendance Management Software User Manual V1 6 belong to How many minutes are the max shift Time Period no more than How many minutes is the min shift Time Period no fewer than In order to determine attendance status verify record correctly
40. to save and examine the data Import the Time Attendance data it is able to import recording data in the file to the system through Import AC data under the data menu Leave on business asking for leave click Employee leave on business asking for leave sub item under Attendance menu may set the staff leave on business asking for leave condition and produce the corresponding data sheet Forgetting to clock in out if the staff forgets to clock in out add clocking in out record for this staff through this sub item under Attendance menu Coming late leaves early collectively if staff have forget collectively to clock in out then neglects assigned time clock in out record or add the clock in out record again this sub item under Attendance menu Going out on duty record may search staff s going out on duty record exanimate system and revises the diary through this sub item under Search printing menu 60 Attendance Management Software User Manual V1 6 Current staff at post situation ability to Search the staff current time in the At post not At post situation through Sub item Attendance exception inquires and report Under search printing menu also may click on Attendance Calculation report icon to enter may inquire each kind of exception statistics the Time Attendance produce report and print the report Department management Employee maintenance may set the department in the
41. treaties as well as other intellectual property laws and treaties The SOFTWARE PRODUCT is licensed not sold 1 GRANT OF LICENSE This EULA grants you the following rights Installation and Use You may install and use an unlimited number of copies of the SOFTWARE PRODUCT Reproduction and Distribution You may reproduce and distribute an unlimited number of copies of the SOFTWARE PRODUCT provided 195 Attendance Management Software User Manual V1 6 that each copy shall be a true and complete copy including all copyright and trademark notices and shall be accompanied by a copy of this EULA Copies of the SOFTWARE PRODUCT may be distributed as a standalone product or included with your own product 2 DESCRIPTION OF OTHER RIGHTS AND LIMITATIONS Limitations on Reverse Engineering Recompilation and Disassembly You may not reverse engineer decompile or disassemble the SOFTWARE PRODUCT except and only to the extent that such activity is expressly permitted by applicable law notwithstanding this limitation Separation of Components The SOFTWARE PRODUCT is licensed as a single product Its component parts may not be separated for use on more than one computer Software Transfer You may permanently transfer all of your rights under this EULA provided the recipient agrees to the terms of this EULA Termination Without prejudice to any other rights the Author of this Software may terminate this EULA if you fail
42. user number have not limit to its size number Addition New Staff When usual execute this management program at first time after registering the user in the Device than directly downloads it to software and revise name as well as save it upload it the machine to use again If have to directly add the staff in software in order to guarantee the user information and the fingerprint or the card one to one correspondences connect with Device to go on the real time registration fingerprint and the card is available in this interface After connects the Device every time while add a staff the corresponding person s fingerprint or the card will be registered simultaneously Avoids the trouble which the fingerprint or the card and the personnel does not correspond appears A registration fingerprint Under in fingerprint or card registration drag down box choose the fingerprint Device that have attached to system after connects successfully starts to add the staff Select the department which the staff is at after click the button input staff s register number name and other related information Single clicks register the button to start the fingerprint registration Fingerprint machine registration register the fingerprint with the standalone fingerprint Machine Fingerprint device registration register the fingerprint through the on line fingerprint device to t Picture registration With the saved fingerprint picture to
43. with the inquiring condition on the list area 4 Send short massage From the short massage list in left side choose a topic massage you want to send Click Send SMS 5 Customize staff s short massage Click Employee SMS customize appear following interface 23 Employee SMS customization Co E eee Browse condition Deptment v Input Browse Refresh User Info SMS Select All UnSelectA Denmen Jaeno Name Choos Shift 1219 Ballou Iv Iv Shift 1101 Dailey E Shift 1102 Jacqueline C Shift 1103 Marry Iv Shift 1104 Wood L Shift 1106 Joseph E Shift 1107 Mark L Shift A 1109 Simon L Shift 1110 Sush E Shift 4 1111 Wagner E Shift A 1113 Kent Shift 1114 Mary B L Shift 1115 B k E Shift 1212 L Shift 2102 masts a Shift A 2104 rz E fies ose amp Send immediately C Not send temporarily User Count 77 Sms Number 0 32 Attendance Management Software User Manual V1 6 Staff s information This list shows the staff information that customizes short massage Short massage This list display the shot massage which is customized by staff Operation if the software link with the machine can click send immediately if the software has not been linked with the attendance machine Not send temporarily and return the main interface of the short massage management then choose the topic of the short massage which has not been send
44. 1 6 Click yes key the operation is invalid After click confirmed the added asking for leave business trip is invalid currently After you add the record of business trip asking for leave successfully then the shift detailed situation will belong to the exceptional case in the Time Attendance report the situation of business trip asking for leave will display in other unusual situations default business trip asking for leave take effective system can directly compute the Time Attendance record be allowed to business trip and asking for leave in here the verification verifies for invalid then does not count in the report has verified for is invalid the time which business trip asks for leave 2 3 2 Handle Staff s Forgetting to Clock In Out Handle Staff s Forgetting to Clock In If one staff forgets to check in due to some cause this function of Handle Staff s Forgetting to Clock In can be used to add a clock in record Click Handle Staff s Forgetting to Clock In under the menu of Handle Time Attendance and the following dialog box will pop up 112 Attendance Management Software User Manual V1 6 Append employee s forgot Clock in out Department Employee T i When part or all of employee from one department forgot Clock in out with reasons ae ck JACNo Name employee s clock n clock out time can be added and the changes can be searched by using Modify Log from Employee Attendance Records Search M
45. 1 6 End time end time for abnormal statue Exception there are 8 kinds of statue free overtime work overtime work business trip approval absence sick leave leave home leave Verified statue After the verification show that overtime work or is in invalid statue Before verifies statue Verification statue Total hours The difference value between end time and start time Assigned shift work day The exception situation across the working day which has assigned shift Tool column If the Time Attendance rule limit the business trip and the overtime work statue must through verification then verified statue column is empty if has regulated the statue of verification the corresponding statue column will appear in the verified column Returns to original state before the verification column this operation does not take effective unless the record has been verified return record statue to initial verification state After the return to original status be sure to reinquire and compute All overtime work is invalid Exception list shown that the overtime work record all regard as invalid record All free overtime work effective The system regard personnel s who has not assigned to Time Period Time Attendance record who must own clocking in clocking out record simultaneously as free overtime work if this item in choice systems judge all free overtime work will 139 Attendance Management Software User
46. 6 LA Employee List on 2 Add Save Cancel Next Clinclude subordinate department Department En Gender Title Mobile Pager Birt A 2 OUR COMPANY a Dailey 3 83 Day shift T Jacqueline Female Gs Shita Marry Female y3 Shift B Wood Male J E Night Shift Joseph Female 3 Shift A Mark Male E Shift B eae 2 officer E Order picking Sush B Finance Wagner B Guard Kent Ld I HAR a MaB Mae Operator S E Produce B k Female Operator 13774553128 a g warehouse v B No 1 v i gt AC fo 114 Name Marry B Photo Fingerprint manage Require U are U Scanner supp 2 Gender Male v No Nationality Office Tel z ay ingerprin Title Operator Priviliae User OE sensor O Image File Date of Birth 1990 02 02 Fe Date of 2007 02 21 fE Employment CardNdmber 0000457890 Mobile No Home Add tn A m Basic Information Addition AC Options Record Count 15 If want to add new staff press button to repeat above this operation 2 Add Batch Staffs When some departments enroll a lot of staff you can use this function to add staffs lighten an operator work E g a lot of staffs want to be added to the bill department first select a department click on the Add batch Staffs button the adding batch staffs window appears If there are not staffs in this department the following appear 42 Attendance Management Software User Manual V1 6 Add a batch of employee Number pattern Ci Wildca
47. A IP Address g Machine Bd Machine Number RJ IP Address Bd 1 1 192 168 1 201 1 192 168 1 201 5 Click on the Set Group button and enter the group setting interface select group 2 Attention when setting time zone of group time zone 1 can not be O otherwise time zone of this 6 through the above steps the users will be assigned to the second group shown as following 172 Attendance Management Software User Manual V1 6 User AC Privilege Timezone v vi Department A ID v Name v Bn Department Rd ID Bd Name v Group v R amp D 4 Testing 5 FAE 2 h Administration de 1 f Apply Privilege R amp D 3 i Machine Bd Machine Number BJ IPAddress Bd Machine EJ Machine Number RJ IP Address Bd 1 1 192 168 1 201 2 1 192 168 1 201 7 follow the 4 6 steps set up the group those users respective After the setting completed through gt gt gt button a single or all of users will be moved to the right critical areas waiting for the Privilege setting Shown as following 173 Attendance Management Software User Manual V1 6 User AC Privilege Set Group Timezone v v v Department Rd ID v Name v Group Bd Department Rd ID v Name Ra Group Ba Testing 5 sa 1 R amp D 4 ita if 2 FAE 2 h 1 Administration de 1 g l 1 R amp D 3 li 1 f Apply Privilege gt gt Machine Bed Machine Number BA I
48. Access Control Privilege enter Access Control Privilege interface 2 enter the Access Control privilege interface such as shown Ac Privilege option Delete All Group Is Use Group Timezone 1 Timezone 2 Timezone 3 Doorf AC machir 170 Attendance Management Software User Manual V1 6 3 Click on Edit Privilege button and enter the Access Control Privilege to edit the interface shown such following User AC Privilege Set Group Timezone v v i Department BR ID v Ene Bd Group v Department BR ID v Name v Ee v R amp D 3 i R amp D 4 ta 1 1 Testing 5 sa 1 f 1 aki z PEA as eel h eveerevereeerererererererrerere rrrPererrrrPTre k Apply Privilege Administration de g i rr gt gt Machine Bed Machine Number RJ IP Address Ed Machine Bd Machine Number A IP Address BA 1 1 192 168 1 201 2 1 192 168 1 201 4 default users belong to Group 1 if need be assigned to other user groups the need for users to re allocation group Here we illustrate No 1 users assigned to Group 1 First selected No 1 users shown as following 171 Attendance Management Software User Manual V1 6 User AC Privilege Rd Name v BE v Department D ID R amp D 4 Testing 5 Department v ID v Name Ra Group v 3 i a FE jh f Administration de 1 g R amp D 3 i J Apply Privilege Machine Bd Machine Number D
49. Attendance Management Software User Manual Version 1 6 Date Sep 2009 About this Manual This manual provides software operation instruction eg install and uninstall program collect data assign shift and output report ect Attendance Management Software User Manual V1 6 CONTENTS POPP o SSH Se HEE EEE HEE EEE HEE EEE HEHE EEE HEHE EEE HEHEHE HEHE EEEH EEE EEES ESE EEE EEE EEE EEE OSE EEE OSE EEE EL ESELOOE 2 astal and unitistall prosta esa R E El Msta PTO Sra eaae a OEO 1 2 Stal sofware ow es Sabon tla ranlaweleanssiignealawistua Slane clewewe Lo Work TOW Of Te SOM Water ssiwit ai ieiet canceled iumeterele ES COPS S SEES Eee HEE EEE HSE EEE HEHE EEE EEE EEE HEHE ESE SESE EEE HEHE EEE EEE EEE HEHE ESET ESE EEE ESE SESE LES EEE SELES ES ELOO S 2 Management Prog taisies anya anaataaneaeacmwegenectactenans SN N N BD OF e eR 2 1 Exchange Data between Device and Program ccccsseeesseeeeeeeeeeeeeeees AA Device Manas cenean a e 1 2 How to Upload and download data 0 0 eeesseeeeseeeeeeeeeeeeeeee LO ded REAL Time MONO manecat nta a a a 1 4 U flash disk manageMent ccccsececccceecceeeeessetssssseeseeeeseseeee DL L3 Short Message mManacement 4 irca a a 22 Mamtamed SENE masiina E EO 2 Department Manac emeitersccis edian ona 2 Employee Maintain ssia duncsleilosnenlierdseavecsbidesoue I SAdministrator Seine odre e a 4 Jame Period Maintenance iesssvesssessce sick astelenesiceiseimesaiitceinO3 5 SM Manase
50. B No 2 B No 3 2 Select All Invert All Select all Invert All e Upload Cl Cach d Fingerprint E a Ea Upload 1 choose the staff to be uploaded in the user column 2 Choose the staff who will be uploaded to assigned machine in the fingerprint machine column User information Fingerprint Face Put the tick in the information which will be uploaded Upload in High Speed When if these machine hookup by Ethernet 14 Attendance Management Software User Manual V1 6 and have large quantity of data to upload Delete Choose this user which want to be canceled and then choose Cancel button Device Management Only when the system and the Device are at the connection condition the downloading data is available Directly click Device Management in the column related Device operation on the main interface right side choose the Device Management access Device management menu choose download the personnel information from the Device 1 If the device is a M100 you connect then Advance Option will appear Device manage yr Machine List reraman Tamme Advanced Function Machinen J Ci et Password for 886888 Set Password for login if wnat to enter the machine managemnet inteface you must input the management password firstly the defaut password is 888888 Many pitfall can be avoided by changing this password the password consist of 6 digit
51. List 74 Temp Supervisor 5 6 2007 6 15 33 4M amp Department List 73 Temp Supervisor 5 6 2007 6 10 59 4M amp Forgetting to Clock in out 72 Temp Supervisor 5 6 2007 6 05 04 4M amp System operate log 71 Temp Supervisor 5 6 2007 6 01 14 4M amp Employee Leaving on Business As 70 Temp Supervisor 5 6 2007 5 42 18 4M Upload user info and FP 69 Temp Supervisor 5 6 2007 5 42 09 AM Download attendance logs 68 Temp Supervisor 5 6 2007 5 38 21 4M amp Coming Late Collectively 67 Temp Supervisor 5 6 2007 5 37 10 4M Employee Maintenance 66 Temp Supervisor 5 6 2007 5 36 43 4M amp Coming Late Collectively 65 Temp Supervisor 5 6 2007 5 35 35 4M Employee Maintenance 64 Temp Supervisor 5 6 2007 5 35 17 AM amp Coming Late Collectively 63 Temp Supervisor 5 6 2007 5 29 20 4M amp Forgetting to Clock in out 62 Temp Supervisor 5 6 2007 5 27 16 4M Employee Maintenance 61 Temp Supervisor 5 6 2007 5 26 49 4M amp Forgetting to Clock in out 60 Temp Supervisor 5 6 2007 5 14 53 4M amp Employee Leaving on Business As 59 Temp Supervisor 5 6 2007 5 04 49 4M amp Employee Leaving on Business As 58 Temp Supervisor 5 6 2007 3 13 58 4M Database Option 57 Temp Supervisor 5 6 2007 3 13 52 4M Device 56 Temp Supervisor 5 6 2007 12 09 13 Ab Database Option 2 5 Data Management 2 5 1 Initialize System This function can restore system to original installment status the follow is detailed step 157 Attendance Management Software User Manual V1 6 Click ini
52. Manual V1 6 be showed as overtime work Save the verified record make the confirmation to the verification which has carried on change the statue of the record which will be verified to the statue which has already verified After saving be sure to reinquire and compute Cancels this verification Do not confirm the verification which you have already done the statue which will be verified record save as the initial statue Record all egress record as business trip staff all egress record regard as business Cancel all business trips All the business trip record will be canceled this record will be generally egresses or according to the actual situation handle it Set this record invalid change the record statue of your choice to be invalid The displaying window for inquiring record right click to be possible to operate Is same with the statistical result detailed page Time Attendance Statistic The Time Attendance page is a page to which commonly used count all item in the staff assigned time to produce report is easy to examine and the settlement 140 Attendance Management Software User Manual V1 6 mn i Boe In the Time Attendance statistic table the default data include name ID card number enrolling number should arrive coming lately leaves early absence without an excuse overtime work no checking in no checking out egresses business trip hours of work should sign the number of
53. Microsoft OLE OB Provider for Oracle Microsoft OLE OB Provider for SQL Server Microsoft OLE OB Simple Provider MSD ataShape OLE DE Provider for Microsoft Directory Services SQL Server DTS Flat File OLE OB Provider 2 Click Next to enter next step or create a link to enter following window 95 Attendance Management Software User Manual V1 6 E Data Link Properties Provider Connection Advanced All Specify the following to connect to Access data 1 Select or enter a database name E Program Files 4tt2007 att 000 mdb 2 Enter information to log on to the database User name Admin W Blank password Allow saving password Test Connection ClickZ button select database filename A Fora single computer Through the pop up menu of File Manager attach it in the attendance database file The default file path is C ProgramFiles Att2007 Att2000 mdb Click test connection if the prompt inform you the connection is successful that means that the software have been create link between databases shown as following figure 96 Attendance Management Software User Manual V1 6 User may use the password to guarantee databases security if you do not want to input password please remove tick from blank password put the tick in the password inputting box click confirm to enter next Shown as following figure 2 Enter information to log on to the
54. P ddress B Machine Bd Machine Number Rd IP Address Ed 1 1 192 168 1 201 2 1 192 168 1 201 v lt lt 8 in the equipment list choose the equipment that need to upload Privilege User AC Privilege Set Group Timezone v v Department DA ID v Beene Bd Group v Department Rd ID EJ Name Ra Group Bd 2 Testing 5 R amp D 4 lta FAE 2 Administration de 1 g R amp D 3 li Apply Privilege Machine Bd Machine Number BJ IP Address Bd Machine Bed Machine Number RJ IP Address Y 1 e 8 192 168 1 201 1 192 168 1 201 174 Attendance Management Software User Manual V1 6 9 through gt gt gt button single or all of the equipment will be moved to the right the critical region waiting for Privilege setting Like following equipment known as the NEW UNIT_1 the equipment has been moved to the critical region waiting for Privilege setting User AC Privilege Set Group Timezone v Department A ID v ene v Group v Department Rd ID Bd Name EJ Group B 1 2 Testing 5 sa FAE 2 h 1 Administration de 1 g R amp D 3 i 1 S Apply Privilege R amp D 4 ta Machine Bd Machine Number BJ IP Address Ed Machine Ba Machine Number y IP Address Bd 2 1 192 168 1 201 1 1 192 168 1 201 10 after users and equipment is selected click on V f P button the group Time period which is used by user in the critical periods will be assigned to the selecte
55. Record Count 16 Active AC The item means weather the attendance is valid if this item is defined the staff will be accounted and statistic attendance in accordance with the attendance rule and other select item otherwise this staff doesn t need to keep the attendance record and regard his record as normal on duty E g A leader of the department doesn t go to attendance but his attendance is accounted on normal duty Count OT Sign this item counted by the staff over time Reset Holiday Sign this item the staff will have a rest on holiday if the staff is on duty it will be signed to over time Otherwise the staff have to be on duty if the staff is off duty he will be accounted to absent On duty check in off duty check out This item can control the staff must check in or check out the setup privilege in the item is super than it in the shift schedule Staff Time Attendance setting Click Time Attendance schedule enter staff s Time Attendance setting 50 Attendance Management Software User Manual V1 6 widows shown as following widows Clack In Clack Out Auto assign timetable J By timetable By Timetable Ce Must Cln Ce Must C Out ClA llow no Celn 0 Allow no C Out i Oo Sthendance Active C Count OT F Holiday Registry for OT Assigned schedules list Shift Schedule 2000 11 299971 2731 Normal The method of attendance statistics is similar to the method of attenda
56. SS Produce B k Female Operator 13774553128 a warehouse z E No 1 vil lt gt F AC No 1114 Name Marry B Photo Fingerprint manage Require U are U Scanner supp gt X Connect Device o E 5 ow E Nationality Office Tel z ingerprin BT Operator Priviige ue zE PEN O sensor O Image File Date of Birth 1990 02702 i Date of 2007 02 21 3 Employment CardNumber Mobile No Home Add Ce em F n Basic Information Addition AC Options Record Count 15 The upper half of the window of Employee List is a list of employees and the lower half is designed to select and set staff s varied information The lower half is paginated to three pages click the pagination label on the bottom to enter different pages performance corresponding operation When if there are many staff you can use this way to search for input condition you inquire click inquire button so you can get detail information about this staff 1 Must fill the blank of the staff s information list with the staff s name enrolling number according to the actual need you can add other information about staff Note it is different with old software we have increased a new function in maintained setting item the User number distinguish 38 Attendance Management Software User Manual V1 6 from enrolling number the enrolling number is suit for Device and according to normal Device the enrolling number don t more than 65535 but the
57. Timetable Name On ay Time Off Le Time set Cin Ending Cin B A Morning 02 00 10 00 PS0 1i TlAttemdgn 18 00 02 00 17 30 1890 oO Timetable Name Afternoon Normal 08 00 18 00 18 00 1f On Duty Time 19 00 Off Duty Time 92 00 Late Time Mins 5 Leave Early Timefhins 5 Beginning In 17 30 Ending In 18 00 Beginning Out 91 30 Ending Out 02 30 Count as Workday 1 E Count as minutefminute V Must Cain V Must C Out PA gt EQ Change the Display Color Staff working hours schedule list From schedule list the regular are fund cycle of all staff work hour is four day so A By C D four shifts s four day working hours are divided into four shifts Other shift follows the instruction 81 Attendance Management Software User Manual V1 6 fo amp shift Management sion ex Shifts Shift Time Period Name Beginning Date Cycle Num Cycle Uni Ul e 4 Day Shift 1 1 1900 4 Day Day 1 Day 2 Day 3 Day4 EE _ _ Dayd 3 Check All Beginning Ending time Refers to show all staffs schedule time which day start and which day end Time Period in the below rolling region 2 2 7 Holidays maintenances In the legal holiday according to the related laws and regulations the Staff will take the leave the staff will be unable to Attendance for this period in usually situation if staff has not checked record these staff will be regard as absent from work without an excuse by the system
58. administrators is allowed to add this department administrator and same level perhaps the low level of administrators revise privilege delete this department besides oneself who is not allowed to operate other departments any administrators If only several items have been selected then this administrator who has the operation privilege only can select the corresponding project First level of department s administrator first level of departments administrator may add this department administrator and same level perhaps the low level of administrators revise privilege delete this department besides oneself who is not allowed to operate other departments any administrators If several items have been selected then this administrator who has the operation privilege can select the corresponding project only Department administrators The department administrators may add this department administrator and the same level administrator 59 Attendance Management Software User Manual V1 6 revise privilege delete this department in besides oneself who is not allowed to operate other departments administrators If several items has been select then this administrator who has the operation privilege to select the corresponding project only Authorized project Clear the expired data backup database export the Time Attendance data There are 3 projects under the data menu the administrator own this privilege
59. age fir amp Download Record s Keep the number of device record 30000 i Status of Record s p Times of reconnection due to failedure 1 2 Import User s Data yctivate monitor in designated time zone the start end of a time priod is divided by subtraction sign the many time priod is divided by semicolon E g 8 00 9 00 11 00 1 4 00 Download all log time v many time priod is divided by semicolon e g 8 00 9 00 1 4 00 Synchronize the time for machine Zo when program start up activate the automonitor Start up all device this program connect with cyclically poll if this option does not is selected after starting this program the device is unable to cyclically polling the automonitor Default the periodicity polling while the device continually and cyclically the monitoring because all sorts of reasons can cause some device disconnection temporarily here be able to set a cyclical second number while the device cyclically auto inquire generally decide as 120 Retention recording number in device total of device record refers to the user data record which each device download from may input a 100 Attendance Management Software User Manual V1 6 general number to despots record in here after surpasses over the definite value automatically clear user data record in device For instance here set is 1200 when the recording number downloads to 1201 in the device user recording number will be able
60. al figure Other format is invaild 15 Attendance Management Software User Manual V1 6 Clear all data in the equipemnt system will clear up all data in the equipmet that include User and record Notice if you clear up all data the data will be damage and unable to be restored To help avoid possible lost download all data and keep in system before performance this operation Synch Device time may synch the Device time to the computer 2 Connect Machine of Fingerprint and Face a this page describes the fingerprint machine information though this page you can view the information about this product type product module serial number firmware etc click Read Setting you can know detail about the device Device manage ca Device Info Wiegand Biometric Power Access Control Mifare Advanced Function Comm Set Machine Name gt Information User Count Log Count Fingerprint Count Super log count Administrator Count Product Name Password count Serial Number Manufacture time Firmware version Capacity User Fingerprint Log ZA Note it is unable to modfiy this information view these only b In oder to gurantee machine reliablely run for long time some machines support power management function such as timing idle timing shoutdown etc pagenat 16 Attendance Management Software User Manual V1 6 Device manage a Machine List Machine Name MH Device Info Wiegand B
61. anagement Software User Manual V1 6 Import user data set some parameters for Import of user data System setup Pe Regual Monitor Function Option When Import File has the same AC No b Start Download Record s Ski i Status of Record s Skip A import Users Data O Overwrite Import File Code ANSI Zo When there is a duplicate registration number three choices of ways are available 1 Skip 2 coverage 3 warned Import file coding Set the encoding format to import user data files used by 2 3 Handle Attendance 2 3 1 Employee Leaving on Business Asking for Leave When a staff business trip or ask for leave are unable to attend Normal attendance in order to ensure end statistic result is correct it is required that utilize the function to set Click Staff leaving on business asking 105 Attendance Management Software User Manual V1 6 for leave command on menu the window is following Employee Leaving on Business Asking for Leave Setup Time Range mess Dep OUR COMPANY X Report From 29 2007 v lt All gt v s Mame z To 5 6 2007 Export Li x Sick Vacation Other Add Edit Delete Query 04 29 Sun 04 30 Mon 05 05 Sat 05 06 Sun Reason Day View List View the option page of the staff business trip asking for leave may be divided into two pages that is the daily view and list The situation of sta
62. and the attendance record to export are completely same 4 Restore record Some times as a result of the misoperation or the actual situation change user has to abolish modified to the Time Attendance record by now through function to restore record the to realize Only select the record list which must be restored single clicks the restore record to completes then reinquire it again may get this record of attendance 2 4 2 Attendance exception searching and record list In attendance management we usually need to search exception situation and to print various attendance record Through the Attendance exception searching and record list to modify attendance exception and record list is available there are four operation windows which are attendance record exception situation shift exception situation other exception situation and attendance statistic Click exception search on the main window or exception search sub item under Search print and the following window will appear Select department fristly choose the staff who is your choice detemain beginning ending time click search button to view the statistical record of time amp attendance a View the department through drag down box 125 Attendance Management Software User Manual V1 6 Londition b Select staff there are two way to select staff one way is to select staff through drag down box another way is to search staff by enrolling number
63. ar purpose or no infringement The entire risk arising out of use or performance of the SOFTWARE PRODUCT remains with you 197 Attendance Management Software User Manual V1 6 NO LIABILITY FOR DAMAGES In no event shall the author of this Software be liable for any damages whatsoever including without limitation damages for loss of business profits business interruption loss of business information or any other pecuniary loss arising out of the use of or inability to use this product even if the Author of this Software has been advised of the possibility of such damages Acknowledgment of Agreement I have carefully read and understand this Agreement Radiate Inc s Privacy Policy Statement IF YOU ACCEPT the terms of this Agreement I acknowledge and understand that by ACCEPTING the terms of this Agreement IF YOU DO NOT ACCEPT the terms of this Agreement I acknowledge and understand that by refusing to accept these terms I have rejected this license agreement and therefore have no legal right to install use or copy this Product or the Licensed Software that it incorporates 198 Attendance Management Software User Manual V1 6 CHAPTE 5 Troubleshooting The following is a list of typical troubles you may be annoyed of at the beginning of working with program and their solution as well 1 Due to the personnel changed fail to enter the management program what will I do Answer the compu
64. ation and to return the main menu Click cancel to abandon this action and return main menu 117 Attendance Management Software User Manual V1 6 Leaving early collectively If part or all of the staff of one department leaving early with reason this function can be used to modify staff clock out time the operation process is the same with to handle coming late collectively it is only to select leaving early collectively 2 4 Search Print 2 4 1 Attendance Record This module is used to inquiry all staff attendance record which is download from the device the computation of all attendance statistical base on this record Click Search Print on the main menu pop up menu is following Click Attendance record sub item on the main window of Search print and the following window will pop up 1 Search 1 only search attendance record Department Display all departments in this unit Staff Display all staffs in this unit through drag down box choice needs to inquire sub item Beginning and ending time determine time scope that needs to inquire Inquiry choose the department staff and determine the beginning date the time the ending date time single click inquiry button the inquired result in lower part the window to show the staff s of your choice attendance record in period of time will display in result box in 118 Attendance Management Software User Manual V1 6 low side of windows Q sear
65. attendance clock in data txt back up attendance data attbackup mdb and attendance system database file mdb clickll lbutton a file manger menu will pop up confirm the path and file name for the back file and click open 2 Export to Databases This option means to back up all data such as staff information shift information and clock in record to a database file Click quickly selects database file button and you will open a file manger menu Confirm the path and file name for the back up and click open 163 Attendance Management Software User Manual V1 6 If your database is SQL Server database click Buton to begin setting for detailed please see Database setup Notice you must choose a new filename if the file has existed the system will suggest you to define new file name Exporting record will not lead to clean data in database After finish to export data click X up right screen return main menu 2 6 Access Control Setup Access control setting is to set unlock time and assign privilege for registered users Settings of each user consist of three period time settings and one group setting Relationship between period time and period time is OR Group also consists of three period time settings and by the same token relationship between these three period time is OR Simply put if you want to keep a registered user in unlock status Firstly the group that this user is in should be defin
66. ch Employee s attendance Checking Record fo Ea Condition m D 2 Li Desg Repat If you wont odd edt atiendance checking s ongina records pleare n une the tunctons of Forgetting to clock roat Coming Nome Ab P licah Late Leaving E aly Colecively of Hande Attendance Checking n Flecoeds In Advance Tine Range dh Preview j ri he 5 PES In Fem V 1 2000 y ea E t cal Status To WEA 2359 F Dapil Wark cocks OD Advanced Expos Moddiy Log F Support simple cak F Display Nul Records Pray Loge Simple Cale N 1 1 20070545 17 0719 Cn 1 0 1 1 207050517077 CAn 1 0 Fexpeeperd 1 1 2007 0545 17 07 23 CAn 1 0 Firvgetpart 1 1 2070505170725 CAn 1 0 Ferxpeeperd 1 1 207 0546 170R CAn 1 0 Firoga 1 1 0705W 184403 Cn 1 0 Fexpyped 2 2 2007 05 06 17 07 27 Chn 1 0 Firwpetpert 2 2 2071506 184359 Can 1 0 Freupen List has the department name the register number the serial number the name the date time the machine number has six fields The user also may choose the attendance statue and the working code The display statue The addendance stutue will display in list Clock in out so on In order to distingust the clocking in and clocking out this module give clocking in and clocking out with the different displaying color Note When device does not have the condition key then attendance condition completely display as clock in If needs to revise the displaying colour for the clo
67. ch as short message serial No content Public short message User short message Move the record to right side list choose the short message that want to be uploaded click Move the record to right side list the short message will be transferred to wait for moving to U flash disk list area Move all record to right left list choose and remove all short message in the system to wait for moving to U flash disk list area Clear all record in the list erase all record in the wait for moving to U flash disk it is unable to upload the short message or reselect the short message to upload 2 Attendance Management Software User Manual V1 6 Clear all record of your choice Choose this record which doesn t need to be uploaded and then click clear to clear the record from this list then this short message will be deleted from wait for moving to U flash disk Note this function is vaild only for the machine with U flash disk Images taken into machine U will be preserved after the attendance photos downloaded to the software download only the attendance by the photo that is after the U pass in a folder of all the photos Attendance blacklist photos bad folder of all the photos can only be read after the U Import machinery Pai Zhaopian U session will be kept by the attendance through the photos download software to view U Data delete U intraday attendance through the preservation of the ph
68. choose all users Delete fingerprint face or password only just need to put the tick in front of the corresponding item then click Delete button if want to select many item record may hold down Ctrl key and click with mouse at same time Upload the personnel information to Device When it was careless of user to cancel personnel information or many Device are in use together at same time for convenient use reduce the enrolling work the software provide to upload personnel information 13 Attendance Management Software User Manual V1 6 from the database to machine The upload data operation is unable to execute till system and Device is in connection status Directly click upload personnel information to Device in the related Device operation column or enter Device management menu select upload personnel information to Device Select staff by department E g there are mare many departments in a company if some staffs of the department need to be uploaded you can click this department with mouse the all staff in this department will display in the list Shown as following figure From PC To Device Es pi DUR COMPANY User Device p 2 Day shift Select Jio Name Depart RA Privilege CardN E Shift A Y 102 jack Finance User v New Unit Y Shift B v 103 Sucy Finance User Night Shift B Shift A B Shift B E E officer 2 Order picking A France B Guard HRA B Produce E warehouse B No 1
69. cking in and the clocking out record with the mouse single clicks left key on the colour code block pop up choice box of the color choose the perporly color save it 119 Attendance Management Software User Manual V1 6 Show working code Display working code in this row Note The work code is a symbol to differentiates the staff different classes of working only the device has the work code function the machine need to custom made only able to demonstrate the corresponding symbol Simple analysis historic record After selecting a interface be allowed to see that some software simplely class process the orignal record in this interface completely show staff s record by the day Qi Search Employee s attendance Checking Record C Ea Condition m F D a CiDesign Repon If you wart add pi eeeh tat Dt Oe pease ai ute the huschons of Forgeting bo clock evict Name lt Ab jl 8 aeawch Late Leavirg E aly Cobectively o rage seh Chaba a Flecords in Advance Time Range A Biever In em 27 ver al eceo Eiis aa h v Dinplay Workoode l g Advanced Expor l Mody Log v Suppert omgie cake v Display Nul Records To 57 6 2007 2359 Primary Logs Smole Cale 207m0 aor MO 207 mo I7 0204 07m 2007 02 406 2070207 2007 0208 207 4 08 2007 02 10 2070211 2007 02 12 2070213 2007 02 14 a a D a 2 a 2 a 2 pas a Pa a pas 2 2070215 2 attendance for photo If the software
70. cording to result in Time Attendance statistical table output this item Coming lately minute Total hour of the staff in the assigned time come late The minute is the unit of measurement recommend able to make a change in the Time Attendance rule According to result in Time Attendance statistical table output this item Leaves early minute Total hours of the staff in the assigned time leave early The minute is the unit of measurement recommend able to make a change in the Time Attendance rule According to result in Time Attendance statistical table output this item Working overtime hour Total hours of the staff in the assigned time overtime work The hour is the unit of measurement recommend able to make a change in the Time Attendance rule According to result in 149 Attendance Management Software User Manual V1 6 Time Attendance statistical table output this item Ask for leave hour Total hour of the staff in assigned time ask for leave The hour is the unit of measurement recommend able to make a change in the Time Attendance rule According to result in Time Attendance statistical table output this item Really until working day The staff business trip in the assigned period time The working day is the unit of measurement recommend able to make a change in the Time Attendance rule According to result in Time Attendance statistical table output this item Report upper tool colu
71. d devices After distribution is successful prompt will appear shown as following 175 Attendance Management Software User Manual V1 6 Attendance KI Ed increased by 1 rights 11 In the User Access Control Privilege interface click button and enter the Access Control Privilege Setting and synchronize set up information of user groups will display in the list Shown as following NEW UNIT_1 in the No 1 user group 1 Time Period Ac Privilege option ID Name Group lz Uze Group Timezone 1 Timezone 2 Timezone 3 DooAC machi 4 ta 2 0 01 2 Set up the Access Control Privilege When a user do not use group 1 if a user belongs to the group but she he does not use group Time Period then in the User Access Control Privilege setting interface 176 Attendance Management Software User Manual V1 6 select the Time Period to be used shows as below No 10 users belong to the third group but he she does not use group Time Period and use the 1 2 3 Time Period User AC Privilege Timezone 1 sj 2 i E vj Department A ID Bed Name v Bee v Department v ID Bd Name iv BE 1 R amp D 4 ta 2 R amp D 3 Testing 5 sa FAE 2 h 1 Administration de 1 g 1 f Apply Privilege Machine Bd Machine Number RJ IPAddress Bd Machine Bd Machine Number RJ IP Address 1 1 192 168 1 201 2 1 192 168 1 201 2 After completing in the user Access Control Privilege interface clicked button and
72. database User name Admin i Blank password Allow saving password B For a Network For instance three Time Attendance systems are linked together with their computers labeled with Computerl Computer2 Computer3 respectively and Computer is the host First make the installation directory of the attendance system on Computer to share with other computer and grant Computer2 and Computer3 to read write and access Computer is available The Database link on Computer is pointed to the local Time Attendance database and database link on Computer2 and Computer3 is pointed to the database on Computer1 Thus the three machines are able to share data Link to SQL Server If you want to use a network database first you should establish the Fingerprint Attendance System database on the database server In the installation directory of this Time Attendance system you can find a file with the name of sqlserver sql which is the SQL script for establishing the Fingerprint Attendance System database on Microsoft SQL Server 7 0 If you are using other database server please refer to this document 97 Attendance Management Software User Manual V1 6 to establish the Fingerprint Attendance System database Provider Select Microsoft OLE DB Provider for SQL Server clicks next or connection to enter this following window E Data Link Properties Provider Connection Advanced All Specify the following to connect t
73. dd key the following interface appear fa amp Arrange Employee s Shifts a fos Shifts Shift Time Period Name Beginning Date Cycle Num 1 1 1300 1 Cycle A 012345 6 7 8 9 10111213141516 17 181920 21 22 2 24 _Monday Sa ca Tuesday Thursday Friday m2 ues Saturday esr yt cog a Sunday Time Range From 5 1 2007 v To 12 31 2999 ov All shifts and the shift Time Period display in this interface Chooses a new shift from these shifts which have been set determine its beginning and ending time single click confirmed button to confirm the operation single clicks cancel button to give up operation returns to the assignment staff shift window After arranges successfully the corresponding shift name will display in staff s shift column and time 76 Attendance Management Software User Manual V1 6 list can show on duty Time Period in the interface Auto assign timetable If assignment staff shifts or changing shifts schedule is too frequently and there is not the rule to follow auto assigning staff shifts is available auto assign staff shift refers to staff does not has fixed shift schedule in the definte time but he she has the Time Attendance record the system may automatically judge the Time Period which record belong to After choosing the auto assigning staff shift the following interface appears Employee a
74. department management revises the staff information and staffs Time Attendance setting in the Employee maintenance through sub item Department list Employee maintenance under the Maintenance Option menu Administrator setting Under the maintenance setting menu set up the administrator and assign the privilege Time Period maintenance Shift Schedule management through sub item under the Maintenance Option menu create the working Time Period in the Time Period maintenance manages the shift schedule chooses properly working Time Period or the Time Period combines to establishes the different shift schedule Assignment staff shift schedule Under the Maintenance Option menu assign the Shift Schedule which already set to staff Holiday Maintenance set the holiday under the Maintenance Option menu Leave setting Under the Maintenance setting menu go on a leaves setting and leaves statistical rule in report form Time Attendance rule set up the Time Attendance rule and 61 Attendance Management Software User Manual V1 6 statistical rule for Time Attendance project in report Database setting Set up the database connection through this sub item under the Maintenance Option menu System setting Be able to carry on the setting to software some options under the Maintenance Option menu Connection Device Be able to connect with Device through this sub item under the Device Management menu
75. e 4 29 2007 v 5 6 2007 v f lt Employee Leaving on Business Asking for Leave Setup 07 04 30 23 59 07 05 01 23 59 07 05 02 23 59 07 05 03 23 59 07 05 04 23 59 07 05 05 23 59 07 05 06 23 59 07 04 29 23 59 07 04 30 23 59 07 05 01 23 59 07 05 02 23 59 07 05 03 23 59 07 05 04 23 59 07 05 05 23 59 07 05 06 23 59 Query Leave Class Reson Vacation Vacation Vacation Vacation Vacation Vacation Vacation Vacation Vacation Vacation Vacation Vacation Vacation Vacation Vacation D Add kellel x Edit Delete A Ka Add Add a record of business trip asking for leaves for a staff there are two methods to add leaving on business or asking leave 1 One way After selecting departments staff and date time lift click on the box of Select Set Asking for leave Time and hold drag to draw a time period bar and then loosen the left button of the mouse and the following dialog box of Select Leave Types will pop 108 Attendance Management Software User Manual V1 6 da Add the Item of Leaving on Busin Time Range From 4 29 2007 Oooo Toa 5 6 2007 2359 lt Please choose the leave type Vacation vw Reason Choose asking for leave from the selected style box type reason in the cause box or not to do click OK button to save adding leave click cancel button to cancel all action after the window is following lt Employee Leaving on Business Aski
76. e ability to automatically produce a privilege table click exit to exit the following figure will appear 180 Attendance Management Software User Manual V1 6 Ac Privilege option Delete All Group Is Use Group Timezone 1 Timezone 2 Timezone 3 Doorf AC machir 1 g 1 0 0 01 2 h 1 v D 0 01 3 i 1 v 0 0 01 4 ta 2 v 0 0 01 5 a 1 v 0 0 01 4 through shortcuts delete user privileges in the Access Control Privilege setting interface select the user to be removed and then right click this item the pop up delete button Click this button to delete users 2 6 5 Upload Setting 1 Choose operation device Choose upload equipment click icons to choose the equipment with mouse selected this equipment 181 Attendance Management Software User Manual V1 6 Temp Supervaser 2006 7 23 Banagececnt Progpraa Dete Mtetdance Search Trint Beintenance Options Device sanagement Help Compe Baad Rate Serva Pot 115200 Date Maintenance 4 laperi Attendance Checks Expert Attendence Check D Beckup Databane 2 Upload information IP Adebeas Pot ProductNeme UreCout AdwnCourt FoCout Pasewo Log Co Com click Upload Device show as following interface Upload Choice l AC Options Select the Access control setting which you want the two kind of setting ability to be choused at same time 182 Attendance Management Software User Manual V1 6 CHAPTE 3 Appendices 3 1 Determi
77. e convenience to export later will be allowed to save this setting in the file next time will export this setting but not to need there set again 6th Import the setting Directly Import setting file before save then was allowed to transfer the setting before you setup directly export the data again 7th Export the data After all options completely set finished Exporting Status Finished E sported B Time 0 00 00 Speed Click Export data When indicator inform you completes download data 193 Attendance Management Software User Manual V1 6 then may confirm and gets down the data to directly which the examination Export 194 Attendance Management Software User Manual V1 6 CHAPTE 4 4 END USER LICENSE AGREEMENT FOR THIS SOFTWARE Important read carefully This End User License Agreement EULA is a legal agreement between you either an individual or a single entity and the mentioned author of this Software for the software product identified above which includes computer software and may include associated media printed materials and online or electronic documentation SOFTWARE PRODUCT By installing copying or otherwise using the SOFTWARE PRODUCT you agree to be bound by the terms of this EULA If you do not agree to the terms of this EULA do not install or use the SOFTWARE PRODUCT SOFTWARE PRODUCT LICENSE The SOFTWARE PRODUCT is protected by copyright laws and international copyright
78. e lag Department List Employee Maintenance Administrator Maintenance Timetables Maintenance Shift Schedules Employee Schedule Holiday List Attendance Aule Leave Class Database Option Single clicks each item of front selection box this item is able to switch from choice to no choice W indicated this item has been selected all no choice express that the system give each kind of administrator privilege by default setting After choosing click OK to complete the setting if click Cancel to be allowed to set the privilege in the next time again administrator which will have to revise in administrator interface click operation privilege button to reset For more detail please see authorized the item Note administrator is unable to revise own privilege delete oneself only the upper of administrators is allowed to revise add or delete next level of administrators Be unable to change the privilege or cancel the administrator unless when there is only an administrator 57 Attendance Management Software User Manual V1 6 For more detail please see administrator s classification and the privilege After set the administrator the system default administrator s password is this staff s register number it is better to revises the individual password to guarantee system data security After the administrator has been set in the system the system prompt will appear unable to enter the syste
79. e you want to add it is better to add supper 55 Attendance Management Software User Manual V1 6 administrator after clicking following interface appear Department Employee List E Department Employee af X OUR COMPANY A A E Day shift bel ShiftA Wagner gt gt Shift B 41113 Kent El it officer 1114 Marry B ce HE Order picking 41115 Bk i Finance wi EF on Te L l ll l l lt Choose the administrator you want to add in the interface all administer must be a company s staff Administrators BA Name Jacqueline The 1 administrator has been successfully added administrator s initial password is hisfher own attendance checking number 56 Attendance Management Software User Manual V1 6 Administrator s initial password is heself herself register number clicks OK to enter the administrator privilege interface may set this administrator is allowed to software inthis interface be allowed to software Set Administrator s Purview All 0 choice l Choice ltems that can be authorized w Initialize System p Clear Obsolete Data Backup Database Restore Database Exp jaez Import AC Data I ae Usb Disk Manage SMS management Disconnect Employee Leaving on Business 4 king for Leave Forgetting to Clock in out Coming Late Collectively Curent Employee s On Duty Status Attendance Calculating and Reports System operat
80. ecord or open database att2000 mdb enter check out clock in can see all origin record confirm time of attendance original record is within the range of acquirement pay attention years record specifically some independence equipment set time is not real result in attendance record time isn t correct 9 Why I attendance normally but it is show I stay away from work without leave or good reason Answer examine your period time setting first confirm your attendance record is among the range of clock out time example you setup the clock out time is from 17 00 to 18 00 you clock out time record is16 30 so that the record is invalid system will indicate neglect afternoon in attendance rule no clock out is neglect next examine you attendance time is correct or it s not 10 Why there are come late and gone early in the attendance account and statistics shift but there aren t their records in inquiring record Answer please examine the setting of attendance account in attendance rule see if on duty clock in record come late gone early have been sign or have not if it has been labeled so that the neglect system will indicate come late gone early 201 Attendance Management Software User Manual V1 6 11 Leaders of company don t require clock in out but their attendance demand account how do it to set Answer 1 enter attendance setting under staff maintenance cancel valid attendance 2
81. ed in the system it will reminder you to define a new filename Note you must choose the new name of file if the file exists in the system the system will inform you select a new name of file Input the close date of the data that you want to clear in close date box and the close date should be ten days before the current day you will clear the corresponding data after clicking OK and prompt messages 159 Attendance Management Software User Manual V1 6 will display Attendance time setup data means to clear obsolete staff s shift schedule data select close data for clearing record click OK and you will clear obsolete staff s shift schedule data In the terms of Microsoft Access database can click COM click attendance database file button to compact the database After clearing data click to return the main menu 2 5 3 Back up database In order to make sure data security and to restore we suggest you back up database in regular time click command on the menu pop up following window Please input backup data file Save ir C At2007 w E attz000 My Recent Documents E Desktop My Documents 59 My Computer ane My Network Fleneme EEES o ooo Places Save as type Microsoft Access Database k 160 Attendance Management Software User Manual V1 6 select position to save file input filename may be defined filename click save button When original database was damage it need to
82. ed in unlock combination one group can be defined in one combination together with other group but these groups are required to unlock door together Second current unlock time is in any availability range of user time period and period time of its group Under system default a new registered user is in Group 1 and group combination is Group 1 So new registered user is in unlock status under default If a group that user is in is not defined in group unlock combination setting then the use can only record attendance and cannot unlock door 164 Attendance Management Software User Manual V1 6 2 6 1 Period Time Time period is the smallest time period unit in Access control setting In whole system you can define up to 50 time periods Each time period defines 7 time intervals 1 e one week Each time interval is valid time period in 24 hours everyday Each use can set up to three time periods and the relationship between these three time periods is Or which means the user is valid as long as identification time satisfied one of these three time periods Each time period format of time period is HH MM HH MM i e in term of 24 hours format and precision to second End time less than start time 23 57 23 56 means all day forbidden End time larger than start time 00 00 23 59 means valid in the time interval Valid time period for user unlocks all day open 00 00 23 59 or time period with end time larger than s
83. eep that the Device represent time is same as PC Upgrade firmware may click Upgrade firmware button to upgrade firmware following prompt appear 18 Attendance Management Software User Manual V1 6 Device manage X i You must keep the power and connection betwen PC and device when updating Please restart device after updated Do you want to update firmware Click Yes to upgrade firmware Click No to give up If after clicking yes upgrade file is wrong informing you that the firmware in the Device is the newest one ZA Caution User do not voluntarily upgrade the firmware you must contact and be allowed by the dealer before to upgrade the firmware maybe these trouble and problem which affect normal use occur cause you voluntarily upgrade Capture Fingerprint Image Capture the fingerprint image which present by you currently press finger on the machine sensor face ZA Note this function some machine don t support this function Download Management Record download management record from fingerprint machine to system d Click communiaction setting pagination view the Device communication setting click Read in to lookup all communication setting Attendance Management Software User Manual V1 6 Device manage Machine List Device Info Wiegand Biometric Power Access Control Mifare Advanced Function Comm Set Machine Name ae Communication options BaudRate
84. end employee s forgot Clock in out Department Employee af N When part or all of employee from one k department forgot Clock in out with reasons employee s clock in clock out time can be added and the changes can be searched by using lt Modify Lag from Employee Attendance Records Search Module Mary Press Chl to select muki rows Jack 5 Sucy State Cin Simon Bode C Out OverTime In Jacqueline da QyverTime Out Scat Harry T bay Jeff If need to handle all staff to forget clocking in click all choice button shown as following figure 114 Attendance Management Software User Manual V1 6 Append employee s forgot Clock in out All Department Employee Zk Marry Jack 5 Sucy Simon Tom Choice A JAC No Name gi 1 Jacqueline Scat Harry T bay Jeff Press X No choice button the cursor to return to the previous condition click all choice with mouse If there are lot of staff this module has provided with the function to inquiry to the staff the operating procedure is in the staff view directly input staffs register number the name the name Pinyin as well as the name Pinyin first letter presses the enter key or left click its the mouse If want to inquiry staff named Simon with name Pinyin first letter method inquiry shown as following figure 115 NO Choice when part or all of employee from one department forgot Clock in out with reason
85. eneral company can not be cancel but it is able to be modify in the attendance rule 5 I have assigned shift why no the result of account and statistics indicate leave come late gone early Answer first enter management to check the setup shift in normal condition the name of shift corresponding time period display that appear in blue color in right time box if there isn t any problem enter staff shift list view the starting date of staff shift the starting date is beyond the account and statistics time range isn t it if it isn t assign shift again fix new starting date 6 How to cancel the schedule which have been set up Answer you can add a empty schedule firstly then use the empty schedule replace the schedule which will be canceled in staff assignment enter schedule management to cancel corresponding schedule OK 7 Why the data which is stored record is fewer than loaded down data while in the process to download all data Answer while loaded down and record the attendance program can 200 Attendance Management Software User Manual V1 6 determine loaded down record the repeat record will be cancel automatically the stored record will not be store again 8 Why the loaded record appear but cannot find it while inquire it Answer Confirm time range you inquire is accord with attendance time of loaded record or it s not can check attendance record day month year after loaded down r
86. esult of 1 land 1 9 work hour will be record 2 work hour Round off If the left value which after point figure excess 5 the value add 1 otherwise the left value is abandon Xx Round Down Abandon the value No matter how many it is E g min unit is work hour so that the calculation result s 1 land 1 9 count as 1 work hours 93 Attendance Management Software User Manual V1 6 2 2 10 Database Option The system adopts Microsoft ADO database interface default single Access2000 database filename is att2000 mdb you can set up database link according with real situation When system appear following error prompt you need modify you database link setup Attendance Management Program gt Sukhentication Failed Connect Microsoft Access databases Select sub item Maintenance Option Click data option the following window pop up 1 How to set Link Microsoft Access databases Select Microsoft Jet 4 0 OLE dB Provider 94 Attendance Management Software User Manual V1 6 ES Data Link Properties Provider Connection Advanced All Select the data you want to connect to OLE DB Provider s Microsoft ISAM 1 1 OLE OB Provider Microsoft Jet 4 0 OLE OB Provider Microsoft OLE DB Provider for OTS Packages Microsoft OLE DB Provider for Indexing Service Microsoft OLE OB Provider for Internet Publishing Microsoft OLE OB Provider for ODBC Drivers Microsoft OLE OB Provider for Olap Services 8 0
87. etween the start and end time Attendance rate divide the staff actually goes out on duty the number of times by staff should go out on duty the number of times Above the 151 Attendance Management Software User Manual V1 6 report tool column is same with the Time Attendance daily statistical table 3rd Department Attendance Statistical Report Department Attendance Statistical Report the sum total of the Department Time Attendance statistical result table take the department as the unit sum total of all staffs in the assigned department and period of time attendance status may know the sum attendance of department facilitates reduces the scope carries on the detail inquiry rim F AW X The computation of should arrive actually arrive absence without an excuse coming lately leaves early working overtime asking for leave business trip sick leave leave home leave same with daily Time Attendance statistical table Only completely accumulate each department s personnel s situation Above the report tool column is same with daily Time Attendance Statistical table Ath staff clock in out timetable The time in which each staff actually come and go to work produce report corresponding date and shift Convenient for the administrator viewing and may print 152 Attendance Management Software User Manual V1 6 ta gia AYE a frk Sa e e Se LIL en e a e OR Dt adadan eai F ead ris shows
88. ff businesses trip asking for leave is able to be set in the daily view page Department through this drag down box user can examine and to choose each department the default department in the system is the main corporation Staff through this drag down box user can examine and choose the staff from each department default staff by the system is completely When view the lot of record may set option for staff business trip staff ask for leave by a department Note the staff is in completely by default be unable to add the staff business trip asking for leave Leaves view through the view all leaves name which exist this system will be shown Double click name of leaves may choose the color to 106 Attendance Management Software User Manual V1 6 distinguish the leaves Beginning and ending time Is same with the majority module in beginning and ending time all is used to determine some Time Period perovide user with convenient to inquiry Production report Determined beginning and ending time click this button to produce the staff business trip asking for leave data sheet which display by the report Business Leave AfL List zx From 2007 04 29 To 2007 05 06 Start Tine ind Tine Dustin ie fesa OOOO 1 1 07 05 01 00 00 o7 0s o1 23 59 235a sick CCCs 07 05 02 00 00 o7 06 0223 59 23 59 sick CC 07 05 03 00 00 07 05 03 23 59 23 59 sick 07 05 04 00 00 07 05 04 23 59 23 59 sick
89. files Microsoft Excel File xls DBF formed database files right justified text files text files separated by TAB and text files separated by semicolons 3 7 Advance Export Advance export mainly is used in two developments to transfer the data in our software When needs to export the data choose in here need to export the data the item and its setting attribution Single click Advance Export attendance interface shown as following figure 190 Attendance Management Software User Manual V1 6 Export dialog Export to In utDataods Destination file Export Type Fields Formats Header amp Footer Caption amp Width Excel Options v Open file after export Print file after export Export to MS Excel DEF SYLKE File CMS Word PIF LaT ek RIF Text File CISL HTML CS File Windows Clipboard XML DIF File Formats Options Load Export Options Save Export Options Start Export Here we take the Excel table to export as the example explain advance export the function Ist first chooses Export file format in the Export the file format and the option in the box page 2nd set the parameters in the option page 191 Attendance Management Software User Manual V1 6 Export dialog Export to In utDataods Destination file Export Type Fields Formats Header amp Footer Caption amp Width Excel Options v Open file after export Print file after export Constra
90. ght click data row the item in the list put a tick in front of the row that needs to be demonstrated Shown as following figure 131 Attendance Management Software User Manual V1 6 Export Data Create report for current grid Copy data trom first to current Copy datafrom current to last Columns lt Emp No Show all columns yY AC No Hide all columns vo Name Save grid layout v Time Load grid layout State Advance Export er Exception Shift Operation Deparment After change the setting of data row displaying save the data row setting later directly write down the data row setting is available Staff serial number EMP No in staff maintained option every time add a staff the system will assign a number to the staff Register number AC No number which manager assigns to the staff Checking time Time The staff clock in or clock out by fingerprint the time Checking Status State there are six kinds of status check in check out overtime check in the working overtime check out business trip Business returns ZA Note If the device has the status option the checking status will show corresponding statue in the Time Attendance record If the device does not have the statue option all show as checking in in attendance 132 Attendance Management Software User Manual V1 6 this row the system depend on the Time Period setting in management program to judge the Time Attendance statue
91. gital Overtime work Depending on the overtime work statistical rule in the Time Attendance rule as well as the overtime and free overtime is effective in other exception situation list carry on the computation of the statistical working hours from Monday to Friday beyond holidays between the start time and end time Obtain result from all statistical situations in the start and end time The default unit is the hour able to change it under the Overtime Work statistical rule in the computation of Time Attendance rule page 146 Attendance Management Software User Manual V1 6 Weekend overtime work Depending on the overtime work statistical rule in the Time Attendance rule as well as the overtime and free overtime take effective in other exception situation list carry on the computation of the statistical working hours from Saturday to Sunday beyond holidays between the start time and end time Obtain result from all statistical situations in the start and end time The default unit is the hour able to change it under the Overtime Work statistical rule in the computation of Time Attendance rule page Holiday Overtime Depending on the overtime work statistical rule in the Time Attendance rule as well as the overtime and free overtime is effective in other exception situation list carry on the computation of the statistical working hours in holidays between the start time and end time Obtain resul
92. goes to work or gets off work and fail to count his Time Attendance After setting the Time Period and the Shift Management Select Maintenance Option menu click employee Schedule open the window of schedule employee s A C Here you can maintain data related to staff s shifts LA Schedule Employee s AC fs FoR x Department ey Employee amp S X Zk i a 2 3 Marry Normal 4 Jack Normal 5 5 Normal 6 Sucy Normal 7 Simon Normal v i Time Range From 2872007 To 5 5 2007 Temporary Shifts fb x r H 04 28 Sat 04 29 Sun DEE a a E A 04 30 Mon Hd 2 a T aye Eee RS ec eg eee ee 05 01 Tue 05 02 Wed 05 03 Thu 05 04 Fri 05 05 Sat SSS SSS RGR Da EA Va Wet Left side of the page demonstrates that shift schedule depanding on the department click department name with mouse can show all staffs and its Shift Schedule in the right side staff module Assign Staff Shift by department according to the different department s characteristic to assign staff shift Single click Gy Department Schedule the button on the left angle the following dialog box appears 73 Attendance Management Software User Manual V1 6 Department schedule Default schedule Select a defualt schedule for a new employee while he was registered Mav used schedules Select the schedules may be used for em
93. grant smart schedule demanded so that the valid attendance time is not litter a few minute Otherwise the system will determine record as invalid E g an interval of five minute there is valid record at 8 10 so among 8 10 between 8 15 records are invalid itis valid record only after 8 15 Out state There are four methods to be selected to handle leaving status ww Ignore state This status is ignored while attendance statistic to handle X As Out This out status is signed Normal out xX As Business Out This status is sided on business out XK Audit it make verification for record by hand examine staff whether go out Over time OT state The over time consist of counting over time not counting over time administrator allowing and count over time three status Ignore the state attendance statistic does not count over time As OT directly Over time does not need to be examined count it directly XK Audit it make to verification for record by hand in order to examine whether staffs have over time 90 Attendance Management Software User Manual V1 6 Examine operation is sub item which attendance exception require and record list other exception require 2 Click Calculation pagination account window appear it is following Formulate attendance checking rule Basic settings Calculation Statistic items One workday as 420 mins Clock in over E ming count as late Clock out over
94. h Disk 7 i You can view all staff s information in the left staff s brown column click the button for moving data in the middle area to import data Export User data to U flash disk area l Move all record in the left side Export User Data to U flash disk area P Move the staff that has been selected to Export User Data to U Flash disk area k Remove all record in right side from Export User Data to U Flash disk area L Remove the staff that has been selected to Export User Data to U flash disk area Import the record data to PC Plug U flash disk into Device select Menu U flash Disk Management Press OK the window will inform that download data successfully Take out U flash disk from Device then plug it into USB slot of PC enter Data U flash disk Management and select 24 Attendance Management Software User Manual V1 6 Import record to PC option card shown as following interface i AU disk data management kol Import user data User data export Record data import Import sms Export the sms Data Require Export Data DevID Download Time Size Name Ac_No Time gt Import the rec from U Disk Del Data From U Disk Refresh Import from Local Disk size OMBFree Space OMBUsed 0MB There is no user data on USB Flash Disk The information of user data which has been saved in U Flash disk will display in the left
95. h the installation or click Back if you want to review or change any settings Destination location C Program Files att2007 Setup type Full Selected components Attendance Management Manual Start Menu folder Attendance Management ae Go Enter the window it is show that you already finish all setup of installing program if you want to modify the setup click Back otherwise click on the Install button the installing program will copy file to hard disks and write relate information after finish installing process click Finish the installing process is over Attendance The shortcut will appear on the windows only click thishkkss icon on the windows to enter software 1 2 Uninstall software If you do not need to use this software again and want to uninstall it from the computer then may follow next steps to operate Close the fingerprint management system program complete Attendance Management Software User Manual V1 6 Enter Start Control panel Add Cancel choose the Time amp Attendance management system and click on Cancel Like doing this you still fail to delete all file you have to enter to install directory of the software to delete the folder where the software installed 1 3 Work flow of the software 1 Downloads user s fingerprint or the card which have been enrolled in the Device to software Connection Device Downloads personnel data from Device
96. he Device of your choice click Save to save the information Pa Note Some machine does not support the Ethernet communication It is unable to use the Ethernet way to connect the machine Serial number If the communication way is the RS232 please input a random number which between 1 100 133 255 in blank enough If the RS485 way is used inputs the machine address Connection Device the Device which reside in the system will display in the My Device list single click the Device to choose it then click connect Device button or right click the Device that want to be connected select the attached Device from following menu appeared Attendance Management Software User Manual V1 6 Be Paine belar Ae lee plam Fass LegCo de ELE ri p G By F Gre Me je W Title W Boeke Gy A fort i firs a iaj lt a When the system connect with Device the prompt connecting please wait will appear on below right side status cloumn wether the link success or not will inform you If fail to connect please check 1 Whether the Device connecting parameters equipped with communication parameters of the menu option 2 whether the communication line linking well Disconnect When the system and Device continue to upload and download data the Device is in a work status so it is unable do other operating at this time after uploading and downloading data disconnect Device and click Disc
97. ined condition Select a staff who want to be delete in the customized short massage left side list click execute to cancel the short massage by define condition completely to delete the customization o ZA Note Only the function is valid for this device with SMS function 34 Attendance Management Software User Manual V1 6 2 2 Maintained Setting In order to get correct and accurate Time Attendance result you must configure Maintained Setting in the main windows here you can set up software database and system setting firstly enter department management setting and assign staff to department then performance First set up database password then set up holiday leave style and attendance rule department staff maintenance and administrator setting at the finals maintenance timetable maintenance shift schedule staff shift assignment Pa Note unless the staff has been assigned shift schedule the system don t produce Time Attendance report This system provide with enrolling fingerprint or card by after connecting with PC it is avoid the trouble that personnel don t match the fingerprint and fingerprint please see 2 2 2 Staff maintained 2 2 1Department Management This module provide with convenient to manage each department mainly add cancel department enroll staff for more detail as following Click on the Department list sub item on the menu Maintenance Setup the windows appear 35
98. informing you that the to download data was successfully the communication between the Device and the software already has disconnected The downloaded data should be added to the system if data is too bigger it is possible need to take much more time The downloading record can completely display in the circle record region like as above figure At the same time the new data record will 11 Attendance Management Software User Manual V1 6 be stored in the staff s record data list in the system you will be allowed to view it from the attendance record The new user will be stored in the staff information table of the system it is allowed to view through the staff s maintenance After downloading data the system still cannot automatically clear data which is stored up in Device under this option gt maintenance setting gt Downloads record gt you choose item as that download the record and delete the record data on the Device together at same time system can automatically remove data record from Device ZA Note If the machine model is M100 please note maybe the M100 machine does not need to enroll the user first directly through slip the card to verify user identity therefore the corresponding user information does not possibly along with downloading recorded data after the downloading the software can prompt whether add these user who hasn t been registered but still has the recorded data to the database Dow
99. ints Vv Go to the first record Current record only v Allow export empty data source Skip I records Export all records Export only Formats Op tions Load Export Options Save Export Options Start Export 3rd the input filename and chooses the saving position Export dialog Export to InQutDatasds Destination file TrnoutUata xls v Open file after export Print file after export Ath starts to set the field the form and so on A field Chooses field which want to export There are seven fields PIN SSN Name CHECKTIME SENSORID deptname wokecode separately expresses enrolling number serial number the name date time machine number department name work code B format Set export the field form there are the general formate and user self definite form two formate 192 Attendance Management Software User Manual V1 6 C page head and page foot Here may add the page head foot page for file which Export input the explanation writing in the page head foot these writing will be able to display in the start and the ending of exported the file D title and width There are seven fields which Export PIN SSN Name CHECKTIME SENSORID deptname workcode label it with the easy memory the title and defines each field the display width E Excel option May set typeface of the text demonstration and the style to export Sth After setting the field the formate and so on for provide th
100. iometric Power Access Control Mifare Advanced Function Comm Set Idle Option Idle minutes 0 Click read in setting the machine idle setting will appear on the main interface Device manage Saas List Device Info Wiegand Biometric Power Access Control Mifare Advanced Function Comm Set Machine Name gt Ide Option GE v Idle minutes 0 Modify the setting you want to use after doing this Click Apply Setting c Click other function pagination view other function of Device 17 Attendance Management Software User Manual V1 6 Device manage Machine List Machine Name je Device Info Wiegand Biometric Power Access Control Mifare Advanced Function Comm Set Power off Device Clear admin privilege Sync time Restart Device Update firmware Initial Device DownloadManLog Date Format Voice Clear all data in the Device System will clear all data in the device include fingerprint and record ZA Notice if you clear up all data the data will be damage and unable to be restored To help avoid possible lost download all data and keep in system before performance this operation Elimiate administrtor privilege when 1f the operator forget the name and password in the device and fail to enter the option menu you can use this order to emlimate old administor then reregister the administrtor Synch time Synch Device time to PC k
101. ion definite that status record in displaying box click Change filter the following window will appear OK Invalid Repeat Wrong State Out OT FOT Autos checule 4 4 45 4 4 4 4 Make a check it to show it selected status appear on the display box utilize clicking V to switch status between selected and unselected e Modify it as new status able to make a present status of selected record to become a select status after selected a record click Change state the window is following cAn C Out OverTime In OverTime Out Out Back Out Because Attendance statue all is checking in record therefore this statue is impossible to use may single click other statue to select 135 Attendance Management Software User Manual V1 6 Deletes this Time Attendance record May sign the attendance record of you choice as deletion condition after using this function in the tool column can add two items Applies all the setting operation After selected this item all setting operation which display in operation column is valid before this Cancel all setup operation Cancel all after select this item all setting operation is invalid before this all operation will disappear in operation column Cancel current record operation Cancel operation for selected Only cancel current record operation Make all smart schedule record to become over time change records which auto assigned timetable to OT
102. istical rule in the Time Attendance rule as well as the approval absence is effective in other exception situation list carry on the computation of the statistics Obtain result from all statistical situations in the start and end time The default unit is the hour able to change it under the Egress statistical rule in the computation of Time Attendance rule page Business Trip According to Business trip the statistical rule of it he Time Attendance rule as well as the approval absence is effective in other exception situation list carry on the computation of the statistics Obtain result from all statistical situations in the start and end time The default unit is the hour able to change it under the Business Trip statistical rule in the computation of Time Attendance rule page Hours of work the computation of attendance depends on the time of staff clocking in out Obtains the result from completely accumulation between the start and end time Should checking in times According to the Time Period total of the Clocking in out times between the start and end time Check in actual checking in times between start and end time Check out actual checking out times between the start and end time No clock in between start and end time no clocking in times No clock out between start and end time no clocking out times 144 Attendance Management Software User Manual V1 6 Asking for leave accumulate al
103. item please refer to item explanation about Time Attendance statistical table 2 Tool column Change indication color In order to better distinguishes each kind of displaying statue Be able to change various statues appearance Filter Exception Single clicks the here the choice menu appears which exception may be selected to demonstrate which didn t display Put the tick in the item which is selected Filter Time Period Single clicks the here the choice menu appears may choose the Time Period will display which Time Period is in exception when there is tick in front of the Time Period name that the express this Time Period is selected and in exception Asking for leaves business trip option the operations of Asking for leave Business Trip are same with to handle Time Attendance Statistical result detailed list The page of statistical result detailed list mainly is to examine original record statue which download from the equipment and revise to the Time Attendance record states 1 View the Time Attendance record After inquiring and computation chooses the statistical result detailed situation Shown as the following figure 130 Attendance Management Software User Manual V1 6 In the statistical result detailed list the default data row includes the name the register number Attendance time the working statue the correction statue the exception and operates 7 items if wants to display more may ri
104. l kinds of vacation total sum so obtain the result The default unit is the hour able to change it under the Asking for leave statistical rule in the computation of Time Attendance rule page Approval Absence According to Approval absence statistical rule in the Time Attendance rule as well as the approval absence take effective in other exception situation list carry on the computation of the statistics Obtain result from all statistical situations between the start and end time The default unit is the working day able to change it under the Approval absence statistical rule in the computation of Time Attendance rule page Sick leave According to the sick leave statistical rule under kind of vacation setting as well as the sick leave take effective in other exception situation list by verification carry on the computation of the Statistics Obtain result all from statistical situations between the start and end time the default unit is the hour be able to changes the sick leave statistical rule under leaves setting Leave According to the leave statistical rule under leaves setting as well as for the leave is effective in other exception situation list to by the leave verification carry on the computation of the statistics Obtains Result from all situations statistical between the start and end time The default unit is the hour be able to changes the leave statistical rule under leaves setting Home
105. l result detailed situation page current data report form 154 Attendance Management Software User Manual V1 6 i fom 230 AW x Clock InfOut Log Exceptions WK n ii annie S z p evren bil M ser ee E J a a e e A E E puer wE O o l eo a If need to show much more rows may right click the data row of your choice in the statistical result detailed situation page Shift detailed situation current data report page Shift Exception ic wom oie nt fui rer om fT a a Y 25 Bel 0502jAtemoon 18 00 foz00 Tt 21 Del 0502fAfemoon 18 00 jozo Tt 20 Scat 0502jAtemoon e00 200 f o o o f 8 Wood 05 02 Afternoon 18 00 0200 S Ao o fo o I6 Daley 0502 Afternoon 1800 o200 f So o o fo 15 Weft 05 02 Afternoon 800 foz00 o Tt 13 bay 05 02 Afternoon t800 foz00 o oo o f 1 Hary 05 02 Afternoon 18 00 20 Tt 0 Scat___ 05 02 fAteroon 18 00 foz00_ Tt 9 Jacqueline 05 02 Afternoon 1800 0200 Y o f B Tom 0502fAtemoon 18 00 foz00 J Yo o f Z Simon 0502fAtemoon 1800 20 f o o A fo G Suey 0502fAtemoon 18 00 foz00_ J Y o f 2 E 2 ee ae Wark 6 09 Aftomnaon Hann Inn ff I 4 a d If need to show much more rows may right click the data row of your choice in the statistical result detailed situation page 155 Attendance Management Software User Manual V1 6 Other unusual situation pages current data report pages Misc Exception nn cep on in
106. m untill input the administrator to login umber and the password Login to system x To login to the system Please input your username and password or press your finger on the fingerprint sensor Login Account User Name Password Administrator s privilege and classification Administrators classifications There are four kinds of administrators in the system depending on the privilege height Sequence Super administrator second levels of departments administrators first level of departments administrator department administrators Administrator s privilege the super administrator may manage all 58 Attendance Management Software User Manual V1 6 staffs the department administrators only can manage this department staff Super administrator privilege The super administrator is highest level of administrators in the system the super administrator own privilege to add revise delete administrator besides oneself it is allowed to initialize the management system and set the database His her default privilege is allowed do any operation for the system If any the option is in no choice in the interface of administrator privilege then the default privilege will be used If only several items has been selected then this administrator who has the operation privilege can select the corresponding project only Second levels of departments administrators privilege second levels of departments
107. ment The option box of Department is like this 185 Attendance Management Software User Manual V1 6 With the mouse left click the department name Waite for the department name to change blue It shows chooses successfully Choice department staffs Single clicks department open a drag down box chooses department which the staff is at then single clicks the staff box 3 4 Select Employee in Department Click the department box to extend the tree type framework and select the department where the employee is then click the employee box to extend the drop down list box and select the employee 3 5 Data table tool bar The Datasheet Process Tool Bar contains the following operation buttons 186 Attendance Management Software User Manual V1 6 Prior Last Delete Tave In the datasheet the row marked with symbol is the current row and all operations for he sheet is conducted in the current row Click buttons to carry out corresponding operations for the datasheet First To move the current row to the first row Previous To move the current row one row upward Next To move the current row one row downward Last To move the current row to the last row Add To add a new row in which new data can be entered in and the current row is the new row Delete To delete the current row Edit To modify the data in the current row Save To save the data after edition or in the newly added row Cancel To cancel
108. mn 1 Zoom choose the displaying proportion preview report form 2 Opens the report clicks on here to open the report file which is saved before 3 Save save the current report to the directly of your choice 4 Prints the report Connect with the printer prints the report form 5 searches the text Clicks on the here pop up the search text dialog box input the text you look up click confirm the cursor will locate to the text which you search Fincl text Text to find Options Origin Case sensitive f st page f Current page Cancel 6 Closes preview 150 Attendance Management Software User Manual V1 6 2nd Attendance General Report Attendance General Report the sum total of the Time Attendance Statistical result table is used to show the definite staff attendance statistical status in the assigned time carry on the sum computation of staff attendance status convenience of paying wages depending on the Time Attendance situation for 2S AW x General Attendance Statistics w ANI da MEP the computation of should arrive arrive absence without an excuse come late leaves early working overtime asks for leave business trip the sick leave leave home leave same with daily calculating in the Time Attendance statistical table Working hours Depending on daily staff clock in out time Count the staff working hours Obtains result from all accumulation b
109. n Clock Dut ali sssign tinetabla By timetable By Timetable i n 3 Must Cin G Must C Out aii time for aoaaa Allow no Cin O 4llow no C Out 1 Days 9 Ff Hours Sttendance Active C Count OT Used timetable T T Holiday Registry for OT Assigned schedules list Start Date End Date Shift Schedule 20007141 2999712731 Normal Fo The auto assignment staff s shift function is that while staff who does not assign shift to Time Period but he she has attendance record the system will can define automatically the Time Period This function main use in more changes shifts Min auto assignment shift time when you setup a time period example one day at this time the system will accord with setup time period to determine after it expire more one day otherwise Not to determine Used timetable that is this staff is able to on duty time period click on button the selecting period of time appear this shift Time Period is shift name list which has been set up in shift management The windows following 53 Attendance Management Software User Manual V1 6 Employee attendance options Marry Clock In Clock Dut VIB sig tietable By timetable By Timetable aes Must C ln C Must C Clut sisi time for Pao O Allow no C ln O Allow no C Out 1 Days 10 Sf Hourts Attendance Active Count OT Used timetable Holiday Registry for OT Daytime NMlornin Assigned schedules list Davy Start Date E
110. n date In the box of Date Time click 7 button to select the date and in the box of Time click button to select the time or directly change the time In the dropdown box of Date click 4 or button to move the date one month upward or downward 183 Attendance Management Software User Manual V1 6 Export Attendance Checking Data Export to Files Export to Databases Link Database uickly Choose DB File Provider Microsott Jet OLEDB 4 0 Data Source c att 2 mdb w Conditions and Range for Exporting Data Records he Mw April v es Tuesday Begining Date iday April 2006 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 B f 2 9g 10 11 12 13 14 15 16 Wf 16 129 20 271 2 23 24 25 26 237 wee 29 30 Today 5 6 2007 Click the year number to change the year directly or click button to move the date one year upward or downward Click on the date you want to select the it 3 2 Select Employee The option box of Employee is like this 184 Attendance Management Software User Manual V1 6 Employee Mark pyang 1018 Eliza zhou 1019 Edith zhang 1020 Colin li 1021 Peter mac 1022 Elaine hua 1023 Lewis wang 1024 Jim zhen 1025 Ellen ruo Move the mouse to the row the employee to select is in click the left button of the mouse and this row will turn blue To select more than one employee hold down Ctrl key to select 3 3 Select Depart
111. n duty and Off duty in morning and afternoon 08 30 12 00 14 00 18 00 According to the company real condition the method of on duty and off duty is selected is twice attendance morning and evening oris four times morning Noon Noon evening input correspond to on duty and off duty time Click Cancel button return main windows click Next button to continue setting the window is following a Attendance schedule wizard l E kE Clock In Out The time range of allowing employees clock in out Outside this range is invalid 08 30 17 30 Start Cln 06 30 End Crin 11 30 Must CeIn Start C Out 14 30 End CAOut 22 30 Wust C Out 65 Attendance Management Software User Manual V1 6 This windows may set the begining times for clock in out definite the time range of clock in and clock out and whether at this time employee must be clock in and clock out if want to select this item just put tick in the selection box also can set diffirent option depending on deffirent department and employee click Next the window is following a Attendance schedule wizard ee cy T H es a At Rule Set the attendance rules of the whole organization How many minutes after on duty tine will be counted as Late 5 aj How many minutes before off duty tine will be counted as Leave Early 5 sl On the window set regard as coming lately time and regard as leaving early time click on Next but
112. n is defined to different combinations that can unlock door and each combination consists of different groups Unlock combination directly uses group number and does not consider order for identifying user between each group For example 123 means door will only be unlocked when at least one user in each group of Group 1 Group 2 and Group 3 passes identification together with other two users 4 means door will be unlocked when one user in Group 4 passes identification together with other two users System can define up to 10 unlock combinations at the same time and door will be unlocked as long as one of these 10 unlock combinations passes identification Ed Unlock Combination Unlock Combr Description Group 1 Group 2 Group 3 Group 4 Group 5 Cw oo oo on ee ai l 169 Attendance Management Software User Manual V1 6 2 6 4 User Privileges User privilege mainly applies to user access control setting if a user whose personal No is assigned as 1 2 3 4 and is distributed to No 1 Device in the default period time likes as follow add user to right list first then add device to right side list Click allows passing 1 entered the Access Control Privilege setting there are two ways to provided 1 through the system menu bar options Access Control Settings gt Access Control Privilege enter Access Control Privilege interface 2 through directly shortcuts button of the system
113. name if you need to search a lot of staffs at same time you can put tick in front of staff of your choice click inquiry Condition Dep k ba Mame Ti Fr 9 Jacqueline Frimary Loga 10 Scat 11 Harry 13 T bay c Determine the date scopes of your choice 126 Attendance Management Software User Manual V1 6 Time Range Fom 5 172007 00 00 fo 57 8 2007 sy 2359 EE May 2007 Sun Mon Tue Wed Thu 1 2 3 6 7 m 9 10 gs 14 15 16 17 el 4 23 24 eo ed 0 ol 5 8 2007 d after selecting click inquiry the record of attendance is avaiable Shift Exception The Shift Exception mainly view coming lately leaves early the absent no cause and the working overtime working on off hour and Clock in clock out time may relaxed carry on the computation of each month statistical checkup and calculates whether has error And handle staff business trip forgetting the clocking out in this page setting Shift Exception shown as following interface 127 Attendance Management Software User Manual V1 6 co eee el BN E E A aes IE GGOGGOQOGCGOGGOCONAGGCOOGOQGOGGOOGOGGOOGOG GAG a eee i oe 1 if BRE REL EHR EERE eRe Ree eee eee eec the defaults data in the shift exception list include the register number name date corresponding Time Period working hours working off time clocking in time clocking out time should arrive coming lately time leaves early time
114. nce setup it is only that there increase optional which the over time has to be registered and examined In the option all over time must be registered and examined otherwise the over time will be no pay A current shift list indicate the staff on duty scheduler the box show that the staff shift include beginning stopping date and shift name if need to modify the staff shift first select the shift item in the current shift list it will turn blue then click on button cancel the current shift after this click on button add a new shift the window is following 51 Attendance Management Software User Manual V1 6 a amp Arrange Employee s Shifts kadas Shifts Shift Time Period Day 1 ral pE 2007 1 1 2 i Day2 mum ipavOes Noma 1900717 1 Ww Ye T v lt iil gt Time Range From 2007 5 1 To 2999 12 31 Select a new shift from shift that has setup definite starting and stopping date click on OK button to confirm action click on Cancel button to cancel operation return attendance setup window While a staff shift in Normal work hours you can add a lot of item of schedule E G Starting date _ stopping date shift 03 3 1 03 5 30 springs 03 6 1 3 9 1 summers The intellect assignment staff s shift be selected the window will appear 52 Attendance Management Software User Manual V1 6 Employee attendance options i Marry man Clock I
115. nd Date Shift Schedule Might 2000 1 1 2999 12 91 Normal Fox Left click shift names that select from display shift name list add selected shift If want to cancel shift where there are used period of time first define period of time click on button it will be canceled Employee attendance options Wood Clock In Clock Out Auto assign timetable 0 By timetable By Timetable Ce Must Cln Ce Must C Out CO Allow no Cln Allows no C Out 1 o Qthendance Active C Count OT Holiday Registry for OT Assigned schedules list Shift Schedule 2000 11 299971 2731 Normal After set up click on OK to save setup click on Cancel to give up action return attendance setting label 54 Attendance Management Software User Manual V1 6 2 2 3 Administrator Setting Set administrator To help protect you system from security to prevent the data are changed by unauthorized personnel this management program provide with the function to set administrator Click the maintenance setting sub item on the menu of administrator setting this window will pop up following diag box ga Administrators co El mee a gt gt CB sanien id Click on the administrator button the display is following Ade Super Administrator Ade Department Administrator Ade Level 1 Dep Administrator Ace Level 2 Dep Administrator Cancel Administrator Select the administrator typ
116. ng for Leave Setup fo amp Time Range From 4 29 2007 v Name J2equetne 7 k x Vacation Oike GIER Home Quey Add Edit Delete EE ae eee eee eee ee ee ee 04 29 Sun e 04 30 Mon E mi 05 01 Tue I si 05 02 Wed mmm 05 03 Thu m 05 04 Fri in 05 05 Sat mmmH 05 06 Sun mH ou To 5 6 2007 w Reason Day View List View 2 Another Way select newly L add from tools column 109 Attendance Management Software User Manual V1 6 determine beginning and ending time type correct time into time box and reason in the cause box click OK button to save modify Click cancel button to abandon the operation the pop up window is following Modify You can modify one asking for leave time period on the window You may move the cursor of the mouse to one end of the asking for leave time bar and when the cursor changes to right click and hold drag the mouse to modify asking for leave time You may also move the cursor to the asking for leave bar and when the cursor changes to T right click hold and drag to move the asking for leave time as a whole If you want to modify accurate time and when the cursor changes tof double left click or click button on the setup window The following dialog box will appear da Add the Item of Leaving on Busin Time Range From 4 29 2007 00 00 lt To 5 6 2007 2359
117. nload the personnel information from the Device only when the system and the Device are at the connection condition the downloading data is available Directly clicks on Device Management the main interface right side the column to download the personnel information from the Device access Device management menu choose download the personnel information from the Device View user on the Device Click view User the button Device For new users it will display in the new user column Meanwhile it will suggest new users added to the system database Downloading when the data has to directly download click the 12 Attendance Management Software User Manual V1 6 button to downloads If there is a new user in new user the column At the same time prompts whether add the new user to the system database in If user on the Device were a user which already existed in the system database then these users could display in there is a user in the local database in From Device To PC Device Users In Locale Database New User Not In Locale Database Mn T U ee CN gt New Unitt 4 gt 4 gt Count Select All i OAll Users Browse Users in device amp Download O New Users O Select Users C Only Finger C Only Password Including Finger C High Rate Notice the only user information be deleted by deleting operation in Delete Choose user who want to be canceled from the list area also can
118. nt to import is below 1 2 Not including 1 2 please select versions before1 2 option Otherwise please select 2 2 x options Note Before importing data if it is unnecessary to remain the data in your system please first select initialize the system This is because if some data remaining in the current system overlap with the data that will import errors will appear when importing data and data s importing speed will slow down Click versions1 2 or version 2xbutton and a file manager will pop up Enter the path and file name of the database to import and click Open the system will import data automatically If your database is SQL Server database you can click button to begin settings For detailed information please refer to Database Setup After importing data click to go back to the main menu 2 5 5 Export Attendance Data This function is mainly used to back up all attendance data in the current attendance system or clock in data click this command on the menu and the following operation window will pop up 162 Attendance Management Software User Manual V1 6 da Export Attendance Checking Data Export to Files Export to Databases Link Database uickly Choose DB File Provider Microsoft Jet OLEDB 4 0 Data Source c att 2 mdb Al Conditions and Range for Exporting Data Records Begining Date urday MEA Monday Mew 1 Export to Files Export four file style secret attendance data abt
119. o this data 1 Enter the data source andor location of the data Data Source E7DC567 2 Enter information to log on to the server Test Connection 98 Attendance Management Software User Manual V1 6 Data Link Properties Provider li Connection Advanced All Lt Network settings S E D E seconds Access pemissions L L Readwrite Share Deny None L Share Deny Read L Share Deny Write LI Share Exclusive Defined Name of the server which store up the database severs information and database you logon Click button to complete setting 2 2 11 System Option Set system auto monitor function configure and mainly window display Normal User can change the display mode and the style of some interfaces depending on his her favor a Only need to put tick in front of item Polling provide administrator with convenience to view Time Attendance record 99 Attendance Management Software User Manual V1 6 or open the gate the condition in the first time After the system connect with the device when through the device the user verification is successful its transaction will real time transmisfer to software and display in the demon region of the software main interface System setup Me Regual Automatically monitor v amp Function Opti Function Option Default device polling cycle second 60 i R A b Start Please Setting Monitor Time Ran
120. odule Mary Press Ctrl to select multi rows Jack 5 Suey Stem ooo Simon Add record time Tom Jacqueline day EER oa Scat Harry T bay Pi lett Rep 00 You first select department and staff and choose the record style you add Set record the date and time click Append to add a new clock in record When a new record has been added the add button becomes gray and invalid But it will become bright and valid again after the employee has been changed to another one or the clock out time has been changed Click the close button to close this dialog box and return to the main menu There are many select statuses of not only clock in and clock out but also other option in select box the window is following This module not only may individually add staff s time amp attendance record but also may choice al staff also may carry on option if must carry on option only needed to hold down the Ctrl key to left click the key Single click close button to close dialog box returns to the main 113 Attendance Management Software User Manual V1 6 menu The type of choice box is allowed to choose the condition that not only has clocking in and clocking out but also includes other options if had to operate other types only to need to choose the different type other types step of operation and handle the staff forget checking the sequence of operation to be same interface as follows App
121. of leave If need more kind of leave just Click button to add the new common kind of leave Add Click button to add the new common kind In the right side module May define a leaves name statistical rule as well as performance way of this leaves in the report and whether counts for asking for leave After filling this blank Click to save above these the operation if Click button to abandon current operation While this process the information which needs to add as follows Leave name aname which takes for this kind of leave Statistical rule the certain rule in the Time Attendance report for counting the leave The kind of leave statistics rule Muin unit round off control accumulation by times Round up after the accumulation four kind of rules 86 Attendance Management Software User Manual V1 6 The min unit is the smallest unit of measurement for leave The common unit is the day the hour minute there are several kind of units of measurement in the working day Shown as following figure The round off control refers to if the hour of the leaves is not integer in the attendance report while we ccalculate Time Attendance record in order to get convenience in the computation of the Time Attendance statistice provides with one computing mode Round up round off Round down the computation by the number of times refers to this leaves statistics way in the Time Attendance report The staff ask
122. on which the user chooses the start and end time scope appear on the right cancer ta Faa AYE Afendance Checking Repon cw Fs Sn ba Se ne a Fig i Fs Ts Tm rn as Pca Voc Fo Vn Tou To Te Fo Vn Tam Ts ra afta ies e a oa a ae iens te b i i il il li y 148 Attendance Management Software User Manual V1 6 In the table all shifts Time Period which each person uses will be list and illustrate attendance status in the corresponding time and shift with the mark for mark explain and please see at the end of each page In identification mark setting in Time Attendance computation rule Should arrive working day the working day of the staff should arrive in the assigned time The working day is the unit of measurement recommend able to make a change in the Time Attendance rule According to result in Time Attendance statistical table output this item Actually arrive working day the working day of the staff actually arrive in the assigned time The working day is the unit of measurement recommend able to make a change in the Time Attendance rule According to result in Time Attendance statistical table output this item Absence without an excuse working day the day of the staff in the assigned time who is absence from work without an excuse The working day is the unit of measurement recommend able to make a change in the Time Attendance rule Ac
123. onnect to disconnect the Device communication 2 1 2 How to Upload and download data This is data exchanging windows for between the management software 10 Attendance Management Software User Manual V1 6 and Device The exchanging windows utility is used to download or upload recorded data and the user s information The following procedures demonstrate how to use the windows utility to download and upload data Before come to operation the first complete to hookup Device Download Attendance log from Device Download all records which have pass verification from the Device Download staff information and fingerprint from Device Download staff information the staff s fingerprint can be download at same time Upload staff s information and fingerprint to Device upload the staff s information and fingerprint together at same time Device management Examined the Device information and modify the Device option through software Download attendance log from Device It is unable to download data from the Device unless the system and the Device are at the connection condition Directly click on Device Machine in the main interface right side to download data record from the Device Or enter management menu chooses data to be download from the Device The system could prompt is working by now please wait for moment after the completion of data downloaded the prompts will appear in the right side of table below
124. otos Note The software supports attendance cameras can use this feature Import Images that is taken by machine Download the attendance checking photo contained by the U flash disk to the software only the attendance photo is available to download that is all the photos in a passed folder Attendance blacklist photos all the photos in the bad folder can only be read through the U flash disk 28 Attendance Management Software User Manual V1 6 U disk data management Import user data User data export Record data import Import sms Export the sms Data Import Images Devid Download Ti Size Vi Ee Import Images Delete data from U disk Disk size 123MBFree Space 38MBUsed 2 Import attendance checking photos that is taken by machine downloaded the attendance photos in the U flash disk to software to view Delete Data in the U flash disk delete passed attendance checking photos in the U flash disk Note The software supports attendance cameras can use this feature 2 1 5 Short message management Some type product provide a function which can send a massage to appointed person through public to person way before using the function it is need to setup short massage customize the short massage according to staff Then load the short massage into the device The device fully support two way to load the massage in one is to directly load by connected attendance device anther way is to utilize the U flash
125. ow the staff of your choice the modified attendance record in period of time will dispay in result box in low side of windows 123 Attendance Management Software User Manual V1 6 Conditio Dep zk Name lt All gt 9 Time Rang From 2 1 2007 To 5 6 2007 w x The appended modified deleted records can be seached nd you can select the missing operated records and restore them Press Ctrl key can multiply select records E 5 6 2007 6 10 59AM_ Cn 5 5 2007 6 10 59AM Overlin Ef 5 6 2007 6 10 59AM_C n L EnA iji i DE Dai Pree yee s forgot _Temp Supervisor S mg Append employes s pem 5 5 2007 61059AM Cin of O 2 Preview the content of list to preview and print is available Clicks Preview to view the report style shown as following tte Jas AY History Record of Attendance Log in o Wee Fin idut Tima n et Modi filer 2 z 6 8 elo Cin Wary 1 Ae iri rer Bry 3 Ba l0 Cila 5 0 Ol Cia a F 124 Medi Time Trp Sparin Oe ti Trap Super e 0 Peep Superledt 5h Temp Siperiaa 06 1 i IL eae orgies eset rea Gea Tet ag 01 E r i lvoe Reagan igpded ippruded ipprzdrd ipttaded Appeared emp lores n p a eepleren s ri fap loner kopini plorir Attendance Management Software User Manual V1 6 Single clicks Export the button may search result to export file the operating procedure
126. p up menu is following Show all Column All item name of data row display on search window Hide all column All item name of data row except surname and name hide on the search window only show surname and name Save grid layout item name on which the search window appear can be 137 Attendance Management Software User Manual V1 6 saved load data row setting to use Load grid layout According to store data row to show item Click preview Following window appear Other Exception Other exception mainly is used to verify and appraise staff hour of overtime and business trip default leave sick leave home leave are effective overtime free overtime business trip approval absence are invalid by default it need a calmer appraisal of whether effectively writes down in the statistical report Other exception interfaces show as follow 7 ger ki ki Lid aS k w i Bi ti rE m ka rE i kr k zi In other exception list the default data include department name enroll number start time end time exception verified statue the statue before verifies total hours effective hour Time Attendance date assignment staff shift working day If you want to show much more item just right click data row item of your choice if you want to show anther row put a tick in front of the row you have selected Start time start time for abnormal statue 138 Attendance Management Software User Manual V
127. ployees in the department Hormal Za Default Shift schedule select a shift from down drag menu make it as default Shift which is used for enrolling new staff after enrolling new staff it will give new staff a shift May used Shift schedule able to display name of current setup shift in the shift schedule list when arrange department shift the shift will not display list until selected shift Normal Assign staff Shift The part of the page in right side is the assignment staff shift the module Assign staff shift not only individu all but also by the batch Click all choice button to assign all staffs shift in the staff s list interface hold down the ctrl key and with the mouse single click the staff to complate the multiple choice choose the staff who needs to be assigned to shift then clicks fay Arrange Employee s shifts button the following interface appears 74 Attendance Management Software User Manual V1 6 Employee attendance options 1 Clack In Clack Out Auto assign timetable J By timetable By Timetable Ce Must Cin fe Must C Out O Allow no Cen 0 Allow no C Out 1 E 9 S4lHours Least time for Subo assior Attendance Active Count OT Used timetable T E Holiday Registry for OT Assigned schedules list Shift Schedule 57172007 1273172999 Mormal Clock in out May set whether staff has to Clock in out according to the corresponding time Period to judge whether
128. ponding input box and then press Save button 4 Transfer Employee Click Transfer Employee button to transfer employees from one department to another department and this dialog box will pop up 46 Attendance Management Software User Manual V1 6 Employee Transfer Please choose a department OW FA COMPANY Eb Day shift officer Order picking i Finance In the box of Fold Department select the department to add new employees in and click OK to transfer the employee or Cancel to cancel this action 5 No pay leave Some employees may remain in the company but who don t belong to any department now which is similar to the currently quite popularized lay off phenomenon Leaving post employees can be re employed through Employ Staff in Department Management Click ii button to present this dialog box Attendance Management Program Z Do these employees really want to leave their posts Press Yes Y button to transfer the employee to a new department or 47 Attendance Management Software User Manual V1 6 press No N to abandon this action 2 Right shortcut key operation Right click a region of the staff s list to export staff s basic information production report is available entire rank data also can be hideaway or showed in the current interface Shown as following figure Export Data Create report for current arid Save grid layout Show all columns Hide all columns
129. r Wildcard F length j Birthday From 1 E To a aaa Tel department 1001 Administrator 1002 Nationality 1003 Cardo 1004 Privilege 1005 The asterisk wildcard length That is mean how many figure the symbol indicates E g the forward section of the serial number is 1 its asterisk wildcard range is 3 if the serial number is so its asterisk wildcard length is 2 After the asterisk wildcard width has been defined by use the from box to box to create serial number range E g create the serial number range from 106 tol18 input 6 to from box import 18 to box the symbol wide is 2 but from 6to9 width is one figure at this the system will add zero automatically Shown as following interface 45 Attendance Management Software User Manual V1 6 Add a batch of employee Copy datas fram 2 2 Select fields to be copied AC Mo Copr selected employee att options and schedule AC Ho No 1 F Name Number pattern Gender Title Wildeard length C 3 J aE oe a Add i Ue Le i Home Tel department Administrator MH ationality Cardo Privilege Fo Click on the OK button add staffs and click on the Cancel button return the staff interface 3 Modify Staff Do not modify Staff s enrolling No or name modified randomly Avoid there information don t match corresponding information in the Device Click Elbutton enter new data in the corres
130. rd length 3 From il To il a0 If there are staffs in the department the following appear 43 Attendance Management Software User Manual V1 6 Add a batch of employee Copy datas fram Simonji 109 E E E E E T E E E Select fields to be copied AC No z Hame Number pattern F Gender Title wildcard J length 4 Mobile Pager Birthday Add From 1 I To l Home Tel department a01 Administrator Nationality Cardo Privilege Zor The backup data of staffs witch select from bill department display on the left up corner if the new added staffs and selected staffs own the same the shift and attendance setup left click Copy selected employee attendance option and schedule if there are other same words select relating to words from the selected words box Attendance No batch increase that department on adding batch staff through the asterisk wildcard itis easy to add staff No The number format That means a attendance serial number E g the staff No of this department is the figure 1 at the first so its serial number is 1 input 1 to the serial box the window display following 44 Attendance Management Software User Manual V1 6 Add a batch of employee Copy datas fram 2 2 Select fields to be copied AC Mo Copr selected employee att options and schedule AC Mo Mo Hame Number pattern 10 Gender Title T 3 MM obile Page
131. registers the fingerprint 39 Attendance Management Software User Manual V1 6 Registration flow Single clicks registers the button shown as figure Fingerprint registration Start to register click any finger in the interface with the mouse the fingerprint Device that has been connect with is in the registration condition 40 Attendance Management Software User Manual V1 6 Fingerprint registration SAS follow prompts or press fingerprint on sensor face of the fingerprint device or fingerprint scanner after Press 3 times prompt inform you registers successfully then fingerprint registration finish If want to backup fingerprint for system then chooses a finger registration After the registration complete press OK to return add the staff interface continue to add the staff B registration card Under fingerprint or card registration drag box choose the Device with radio frequency card function after connects successfully and starts to add the staff Selects department which the staff is at Click P button wave the card which want to be registered on the radio frequency card machine after waving the card this staffs register number and the card number can display the corresponding card the information according to needs to change the serial number and the name the card number do not change at random The cursor locates in the name column 41 Attendance Management Software User Manual V1
132. rna E EA E E E NN OD Jel Delerim GALE seccunnea n ena ana aaa OO 3 2 Select EIN PlOy Eansnnrena a a aa A Joelle Dep MAEI eea aaa O 3 4 Select Employee in Department reresiirssriii nie aaah 39 Data table tool Dal saciete sa cietethecccictaisie a a aar LOO OE KPO data ioia i e a a a O ee a a a e e a a e a ee tea ee 4 END USER LICENSE AGREEMENT FOR THIS SOFTWARE 195 Attendance Management Software User Manual V1 6 fetch Sekt Bin hei heeh okt Ol bie et A bette ka et beth ae At bene de O9 Attendance Management Software User Manual V1 6 CHAPTER 1 1 Install and uninstall program 1 1 Install Program It better turn off other application program before installing in order to avoid conflict in installing process Attention some software edition number maybe doesn t tally with CD real contents please allow CD installing program for standard Insert the CD into your CD ROM the CD automatically display the installing menu Pop up follow dialog box Select Setup Language Select a language you want to install click Next to enter follow interface Attendance Management Software User Manual V1 6 Attendance Management Welcome bo the Atteriance Management Se bu Wizard te mi ee eee e e a o ea Eu mameri be pui reer ae es ee ag Click on the Next the window appear Setup License Agreement Pleaze read the following important information before continuing Plea
133. ry B Male Operator 19 g3 warehouse v amp No 1 SA EEA gt off one day Basic Information Addition AC Options Record Count 16 At here be allowed to input the important staff s related information About the staff important information is input in relating page select department select staff press button add an item record type information style in words row input relating material to contents then save it select department and choose staff input information in the field column as well as input related content in content column than just save this information only 5 Attendance rule option Click the pagination label of AC option The windows will appear as follow figure 49 Attendance Management Software User Manual V1 6 LA Employee List Oo es x amp Add Save Cancel Next include subordinate department Department i i il Mobile Pager 2 OUR COMPANY a 2 a g Day shift Dailey gt Shita Se acgueline Female B Shift B Mary Female a g Night Shift Wood Male 3 Shift A Joseph Female 82 Shift B A Mark Male 8 officer Order picking Simon E Finance Sush B Guard Wagner E HR Kent U Produce Mary B Male Operator 19 82 warehouse v B No 1 SA Ea gt v ctive AC Bee oT EZ Schedule AC Rest on Holidays Check Clock In Check Cleok Out O By Time Zone O By Time Zone Must Clock In Must Clock Out O Don t Check O Don t Check Basic Information Addition AC Options
134. s employee s clock in clock out time can be added and the changes can be searched by using Modify Lag from Employee Attendance Records Search Module Press Ctrl to select muli rows Add record time day May 052 ga Attendance Management Software User Manual V1 6 Append employee s forgot Clock in out Department Employee af x When part or all of employee from one department forgot Clock in out with reasons Zk ACNo Name employee s clock in clack out time car be J added and the changes can be searched 4 by using Modify Lag from Employee Attendance Records Search Module Mary Press Ctrl to select multi rows Jack 5 Sucy Simor Add record time Tom Jacqueline day May ov 0529 Zi The goal which after presses the enter key or the left key clicks on inquiry symbol appears must search Handle Staff s Forgetting to Clock In If one staff forgets to clock out due to some special reasons this function of handle staff forgetting to clock out can be used to add a clock out record the operation process is the same with operation of to staff forgetting to clock in See up part 2 3 3 Coming late leaving early collectively Coming late collectively If part or all of the staff of one department come late this function can be used to modify staff clock in time click Coming late collectively on the down drag menu and the following dialog box will pop up 116 Attendance Managemen
135. s for leave in a period of time by the number of times which asking for leave takes the computing mode If chooses this option then the computation of the Time Attendance calculation does not comply with min unit and the round control in the statistical rule Shown as following figure 87 Attendance Management Software User Manual V1 6 Establish Normal Leave Class S DS a for Vacation a Leave Class Mame Other Vacation Sick Home Statistical rule Mir unit Round off control 1 00 a C Round down Round off O Round up 4cc by times Round at Acc Symbol in report 5 Count to leave After accumulating rounding off is to accumulate all time of this project and converts it into the corresponding statistical unit then depending on the smallest unit to setup the method for rounding off The identification sign in report is the symbolic representation way of this leaves appears in the report while print report Regard as asking for leave refers whether set this leaves for asks for leave Attention if put tick in this option then the date of asking for leave which is newly added will statistic as the asking for leave in the this leave computation of Time Attendance report Deletion Be allowed to delete a leaves Selects a leave name which needs to be deleted click button to be able to delete a leave which selects Revision Revises a leaves Selects a leave name which need to revises click button
136. se Revision When need to adjust to the holiday time which has been added 84 Attendance Management Software User Manual V1 6 may click to revise holiday information Then click to save the information which has been revised After adding the holiday while assign staff shift the system cannot schedule these Time Periods Because assign staff shift record does not exist therefore set holiday period in the Time Attendance report form the system cannot count this period of time the Time Attendance If in holiday period had the staff to carry on the Time Attendance registration counted in the Time Attendance report form for this staff freely working overtime 2 2 8 Leave setting It is possible that when staff encounters the serious problem and needs to ask for leave cause the different reason asking for leave can be automatic statistic in the system This system provides with the leave kind of maintenance function Click Leaving Class in down drag menu following window pop up 85 Attendance Management Software User Manual V1 6 Establish Normal Leave Class rr Leave Class Name Vacation Sick Statistical rule 2 Min unit Round off control 1 00 a I Round down Round off O Round up Acc by times Round at Acc Symbol in report B Count to leave The system provides 3 kind of ordinary default leave sick leave leave home leave it is unable to delete and revise these 3 kinds
137. se read the following License Agreement fou must accept the terms of this agreement before continuing with the installation END USER LICENSE AGREEMENT FOR THIS SOFTWARE Important read carefully Thit End User License Agreement EUL amp S t a legal agreement between vou either an individual or 4 single entity and the mentioned author of this Software for the software product identified above which includes computer software and may Include associated media printed materials and online or electronic documentation SOFTWARE PRODUCT By installing copying or otherwise using the SOFTWARE PRODUCT vou agree to be bound by the terme of this EULA If you do not agree to the terms of this EULA do not install or use the SOFTWARE PRODUCT 9 accept the agreement do not accept the agreement This page is an agreement of using program please read carefully If you agree with this agreement contents click on the I Agree Enter the next installing process if you don t agree with the agreement please click on the No to Exit the installing process if you need come back Attendance Management Software User Manual V1 6 the last operating please click Back The next installing window is following Setup Select Destination Location Where should Attendance Management be installed A Setup will install Attendance Management into the following folder To continue click Next If you would
138. set up a period time of unnecessary to clock in out produce a schedule the schedule is used to account with staff OK 202
139. shifts when V button is valid you may Add Modify Delete Shift Time Periods Single Click H button to add a new Shift the blank Shift Time Period will appear in the right side then add a Time Period Following window will pop up 71 Attendance Management Software User Manual V1 6 Add Shift Time Period Select shift category for this time period Select date for adding this period D aptime 0S 30 1 7 30 Record this time period as OT OT minutes 0 3 Select a Time Period which has been setup in down drag menu add shift Time Period directly Which day are you on duty you make a mark V on the day you selected At same time sign the day as over time or not then click OK button to save setup click on cancel button to give up the action Cancel Shift choose a Shift that want to be deleted click X button to delete Modify Choose a Shift that want to be modified Click to complete revise Cancel Time Period Click on button selected Time Period will be cancel display all Time Period will be cancel Save After a Shift has been modified or added Click to save related information 2 2 6 Assign Staff Shift If staff has not been scheduled then at finally system is unable to 72 Attendance Management Software User Manual V1 6 statistic the Time Attendance records if a staff did not belong to shift the system will be unable to distinguish his Time Attendance record which was
140. side wait for importing data list choose this file Click import record from U flash disk system will import data this data will display in the middle list to inform that download data successfully Clear Data from U Flash Disk Erase all data from the U flash disk Clear List Clear short message in the current list Refresh Refresh Staff s information in the current list Import from local disk Import user data from other disk of PC Import Short Message Plug U flash disk into Device select Menu U flash Disk Management Download SMS Press OK the window will inform that download data successfully Take out U flash disk from Device 29 Attendance Management Software User Manual V1 6 then plug it into USB slot of PC enter Data U flash disk Management and select Import SMS to PC option card shown as following interface AU disk data management i Import user data User data export Record data import Import sms Export the sms Data Choose Type type Id Start time TimeLeng Content gt Import Sms From U Disk Add new rec to Local Overwrite the Local Data Del Data From U Disk Clear list Refresh Select All lt u gt Disk size OMBFree Space OMBUsed 0MB There is no user data on USB Flash Disk Click Import Short Message from U flash disk the data will be imported system after import data successfully this total of data will display in
141. t the 133 Attendance Management Software User Manual V1 6 demonstration is working overtime in the abnormal state column Business trip there is a statue setting in the device the Time Attendance record the attendance statue as business trip the demonstration is approval absence in the abnormal state column Auto assign staff shift Staff s checking in out record does not exist in the Time Period that has been normally assigned to the staff but the record is in the staff auto assigned the Time Period then this record show as auto assign abnormal state column Corresponding Time period Is one kind of sign in the software interior do not display it has nothing to do with user operation Operation show the operation for record of your choice Department The staff is at department 2 Revises the Time Attendance record Choose the corresponding operation to revise the Time Attendance record with tool column in the right side page Tool column change color May change each kind of condition that express color single click the here the following interface appear C ok L tnvalid LI Repeat O Vrong State E out LJ oT ret LT autoSchedule 134 Attendance Management Software User Manual V1 6 Single click colorblock in front of each kind of condition may choose the color which you needs in this interface after selecting Be sure to single click OK the button to save change filters condit
142. t N ennenen naana CAsSsiem Statt SHE ree E a A a FIOMCAY SIMAIMICN ANCES ails eicnciatalatnieiunatdalmauiuiaalaateO B Leave Set Sne Gases un atec ait Carlet aul duieon able eeu dutasedaaihsee OD AO Database Op ton siiri a oad cuewadstescive D ZES Ste tl OPO a a a aa O 2 5 Handle Attendance nesai e a eaaa aA 2 3 1 Employee Leaving on Business Asking for Leave 105 Attendance Management Software User Manual V1 6 2 3 2 Handle Staff s Forgetting to Clock In Out ce eeeeeeeeeeeeeee LIQ 2 3 3 Coming late leaving early collectively cc eeeeeeeeeeeeeeeeeee LILO 2 AO CARCI Pr a sued sone tanateue vapseaas varebrecnepe nonetepanen a LO 2A VeNtend ance RCC ON urranna a e lb 2 4 2 Attendance exception searching and record list 125 2 4 3 System operation IOS Si sasinen LT 25 Data Manac eme eea a aaa a Vinales Y SUC Mia a a a O a Clear obsolete dalian en a a aa LOO o Back up databas Euskai i a a a LOU N A Aa MN Alimport Attendance Dataene a OL Oe Export Attendance Data sinc scseveasuenseesscesseeesteracesieeioteesnens cai LOL DO ACCESS Control SeNpPacsncgantnnn mauuna a a cose LOA 1 Period Ti 165 GAl Period TMe usas reso ess cpl E dnc selbane ES BA E O EEA T EE E AE A E E EAE E EL 3 Unlock Combinati 168 Unlock CS OM OI AU IO Hardee ce caree itera EA 4 Pri il 1 0 ARISE Priv CSCS erie aL N NNN i ON ON E e DL plO ad Setini nia e a ls Ol PP PENG 1 CCS ai
143. t Software User Manual V1 6 Handle Coming Late Leaving Early collectively Department Employee wi x ck JAC No Name department come late or leave early with 1 reasons employee s clock n clock out 2 time can be changed and the changes can be searched by using lt Modify Lage When part or all of employee from one Mary from Employee Attendance Records Jack Coming late Leaving early 5 Sucy Simon From day TER 800 0 Tom Neglect Clack in record To Sunday Mes 9 45 00 i Jacqueline Scat Harry T bay Jeff Clock in time after modification Sunday Mow 8200 0014 In the department option select the department to which the staff who come late collectively belong and then click the staff of your choice in the staff option box if you want to choose staff more than one you can click the mouse while press Ctrl key Click all choice buttons to select all staff click X cancel all buttons to call off all selected staff Selected style consists of coming late collectively and leaving early collectively when you select only lift click on item you select Neglect clock in record means to neglect selected staff all clock in record during the time period is defined by the from time box and the to time box clock in time after modification means the time of the clock in records to be adds in Click OK button to delete all neglect clock in records or add clock in record after modific
144. t from all statistical situations in the start and end time The default unit is the hour able to change it under the Overtime Work statistical rule in the computation of Time Attendance rule page Preview report Not only search and modify these Attendance Records in Clock in out log exception List but also able to preview and print these Attendance records these following list include Daily Attendance statistical report Attendance General report Department Attendance Statistical Report Staff s on duty off duty Timetable Daily Attendance shift Create current report for grid click record list preview button pop up following menu 147 Attendance Management Software User Manual V1 6 Daily Attendance Statistic Report Attencance General Report Depart Attendance Statistic Report Staff s On Duty OH Duty Timetable Daily Attendance Shifts Create report for current grid 1 Daily Attendance statistical report Daily Attendance statistical report is used to list the definite staff daily attendance status in assigned period of time in the table and the Statistics absence without excuse coming lately leaves early working overtime asking for leave business trip convenience of the checking whether has the discrepancy with the actual situation za Note In the table it is only can show detailed attendance status from the inquiry time from the month time the report form may count in the start and end time situati
145. t up When start program activate auto monitor Put a tick in the option when next time windows will start this program will automatically will connect to device that has been added Download Record 103 Attendance Management Software User Manual V1 6 Download all Record Download new record select any one option when anyone item is selected press here to download record Downloads the record the progress indicator strip appears When downloads the data from the device the downloading progress indicator strip appear When downloading simultaneously save file When chooses this item download the record at the same time save the data record to file which has been assigned State of showing records show System setup Pe Regual nlp Sado For TFT ine The Setti TFT i Function Opti or Machine The Setting should be as same as Machine s me itabi For Other Machine you are not allowed to modify digital 4 Download Record s Wa Status of Record s F Import User s Data Cin C Out Out Out Back OverT ime In OverT ime Out If the device connect with FTF screen machines assign the meaning of state to the number of symbols here the setting information must be same with the definition of TFT screen machine that is the definition of the work code otherwise the confusion record arise If the device is connected to other machines do not allow changes to the the numbe beforer 104 Attendance M
146. tart time Click Time period from Drag down menu of Access Control Setting window of adding Time period will pop up Click Add button and system will pop up a timetable from Sunday to Saturday Here you can define any time period you may use Then click Confirm to save the time period automatically If you want to use several time periods continue to click Add In addition time period can be edited and deleted 165 Attendance Management Software User Manual V1 6 AC Timezones option po Sunday Monday Tuesday Wednesday Thursday Friday Satdey ID Descriptio Rd Start End Start End Start End Start End Start End Start End Start End Timezone option select time zone ID 1 v Description EE ee En AE Bieter AN T Biles AID i 00 00 00 00 00 00 00 00 00 00 00 00 00 23 59 23 59 23 59 2359 2359 23 59 23 59 2 6 2 Group Group function can divide users into groups and combine different groups to different unlock combinations which make group management of Access control more convenience So user can define many unlock combinations System has defined 5 groups Group 1 Group 2 Group 3 Group 4 and Group 5 Under system default new registered user is in Group 1 and can be re assigned to other group Under system default a new registered user uses time period of Group 1 After the user is re assigned to other group the user uses
147. ter has to have been installed Office2000 at first then enter the attendance program installing directory look for the att2000 mdb file double click it and find the userinfo list in the appear interface double click it to find securityflags field delete the identifier with the value as 15 under this filed 2 I forget the password of database how to do Answer enter maintenance and setting of management program click on the setting password of database then have no need to verify old password so can set up new password of database 3 How to use the business check in clock out Answer when the staff need to go out the staff should check out on attendance device When the staff come back select business clock in 4 While inquire attendance record selected the highest department selected all staff why cannot see record but it s true display that has been saved to downloading data 199 Attendance Management Software User Manual V1 6 Answer 1 it is maybe the data record time expire inquiring range want to view the original record open the attendance database Catt2000 mdb enter clock in out list can see all original record prove that original attendance record is in the range which you inquire specifically pay attention year 2 it is maybe that add a highest department again after the general company name was canceled installing finish the default highest department g
148. the result of adding a new row or editing the data Under the status of adding or editing the result of moving data will be automatically saved In the datasheet click on the row to select it and select multiple rows by pressing Ctrl and clicking at the same time when possible The selected rows will change to blue 187 Attendance Management 3 6 Export data Software User Manual V1 6 Following take staff attendance inquiry as example explain to export data function Fo la As shown in the above picture following window amp Record changing logs keda Condition The appended modified deleted records can be Dep Zk T P seached And you can select the missing operated Name lt ll gt xl records and restore them Press Ctrl key can multiply select records Time Range BESUE oo Clock 1 0 Time Type Add Modified Deleted Reason Operator A bIZk 2 2 5 6 2007 6 10 594M C In Zi O O Append employee s forgot Temp Supervisor Zk Mary 3 5 5 2007 6 10 594M OverTin EZ o O Append employee s forgot Temp Supervisor Zk Marmy 3 5 6 2007 6 10 59AM_ C In zg oO O Append employee s forgot Temp Supervisor Zk Sucy 6 5 5 2007 6 10 594M Ciln iy oO O Append employee s forgot Temp Supervisor Lill v lt click Export button to pop up the 188 Attendance Management Software User Manual V1 6 Export Fields Options Please select the fielde that you want to export Predetined Items List
149. tial system menu this pop up window is follow Attendance Management Program x Initializing the system will clear all registered data Do you want to continue Caution if confirm your selected the system will clear all staff s data and all attendance data Before this operation you must be carefully Click yes Y button the system will clear all data and return initial status just system install Click No N button the system return main menu without clear data 2 5 2 Clear obsolete data After your system has been used for a period of time a big amount of obsolete data are saved in the database which not only occupy hard disk space but also affect operation speed Then you can clear these useless data by using this function Click this item on the menu this pop up menu will appear 158 Attendance Management Software User Manual V1 6 Clear Obsolete Data 7 x AC Clock insoutk Recor Close Date oe July 20 Backup to a991 010 ack Attendance Checking Exceptions Records Close Date o July 20 Backup to Close Date 06 July Ul Ag Compact Database File When clearing attendance clock in and attendance exception records you are required to back up clock in data to files You can click corresponding input box to type file name and click E button to save your data file s saving path and file name notice that you should choose a new filename if the name has exist
150. tion time with the work hours bad value 2 non registration recording according to Time Attendance in the rule Time Attendance computation to go to work the non registration recording time mark to be late xx minute Result which obtains in the beginning and end time all situations statistics The default unit is the minute able to change the statistical rule the Time Attendance rule computation project page late Leaves early 1 according to the statistical rule in the Time Attendance leaves early rule and the time setting in the Shift management record the leaves early time after namely if staff s clock out advance x hours to record as leaves early hours of leaves early is difference value between the Clock out time and the work off time 2 if there is not the clocking out record according to the Time Attendance rule in the computation of attendance statistcal when staff get off work without the clocking out record the time regard as leave early xx minute 142 Attendance Management Software User Manual V1 6 Obtain result from all situations to statistic among the start and end time The default unit is the minute able to change it under the leaves early statistical rule in the computation of Time Attendance rule page Absence without an excuse 1 according to absence without an excuse statistical rule under Time Attendance rule if staff does not have the checking in out record who s attendance
151. to comply with the terms and conditions of this EULA In such event you must destroy all copies of the SOFTWARE PRODUCT and all of its component parts Distribution 196 Attendance Management Software User Manual V1 6 The SOFTWARE PRODUCT may not be sold or be included in a product or package which intends to receive benefits through the inclusion of the SOFTWARE PRODUCT The SOFTWARE PRODUCT may be included in any free or non profit packages or products 3 COPYRIGHT All title and copyrights in and to the SOFTWARE PRODUCT including but not limited to any images photographs animations video audio music text and applets incorporated into the SOFTWARE PRODUCT the accompanying printed materials and any copies of the SOFTWARE PRODUCT are owned by the Author of this Software The SOFTWARE PRODUCT is protected by copyright laws and international treaty provisions Therefore you must treat the SOFTWARE PRODUCT like any other copyrighted material except that you may install the SOFTWARE PRODUCT on a single computer provided you keep the original solely for backup or archival purposes LIMITED WARRANTY NO WARRANTIES The Author of this Software expressly disclaims any warranty for the SOFTWARE PRODUCT The SOFTWARE PRODUCT and any related documentation is provided as is without warranty of any kind either express or implied including without limitation the implied watranties or merchantability fitness for a particul
152. ton to enter next window 66 Attendance Management Software User Manual V1 6 a Attendance schedule wizard ne PISE mg A K System will add a timetable named Daytime and a shift schedule named Mormal And after that you can assign this new shift schedule to employees a this schedule shift to employees who has not assigned any schedule a this shift schedule to ewer department as default schedule Click Finish to commit this operation ia On the window the system prompt that it will add named day a time period and named Normal shift a shift because before we selected method that is twice attendance in a day system will add two new Time Period each is A M and P M There are three options on the window according to need to select then click on finish button complete setup If selected open period of time maintenance window to detail setting click on finish enter period of time maintenance window 67 Attendance Management Software User Manual V1 6 Shift Timetable Maintenance E Timetable Name Off duty Time Beginning C In Ending C In Begir ES Daytime 08 30 1730 06 30 1 30 ieac L_ Add Timetable Name Daytime On Duty Time 08 30 Off Duty Time 17 30 Late Time Mins 5 Leave Early Time Mins 5 Beginning In 96 30 Ending In 11 30 Beginning Out 14 30 Ending Out 23 30 Count as Workday 1 Count as minute minute 0 Must C ln Must C Out
153. ts This is the same as on leave No salary In the box of staffs select those employees that your department wants to employ and click Add button and then those selected employees will be added into your department In the box of Our Department s Employees select those employees that will leave your department and click Remove button and the select employees will leave your department leave their posts After operations click Close button or X to return to Department Management main Window 2 2 2 Employee Maintain Select the Maintenance Setup click staff maintenance item open staff list within this window maintenance staff s various information and attendance setting Through the staff list you can view the department the staff belongs to here to view and modify staff s 3 Edited by Foxit Reader Copyright C by Foxit Software Company 2005 2007 AROMEN NTORO AN Software User Manual V1 6 information is available at here attendance setting privilege is superior to Assign Staff Schedule lt Employee List fo pes t amp Add Save Cancel Next C include subordinate department Department ih i il Mobile Pager 2 OUR COMPANY a Dailey Day shift F Jacqueline Female gt Shita Mary Female E2 Shift B wood Male 3 Night Shift Joseph Female 3 Shift A Mark Male E Shift B Canon 28 officer Order picking Sush i Finance Wagner E Guard Kent i HER a MaB o Mae Operat
154. ttendance options 14 E Clock In Clock Out TAuto assign timetabie 1 By timetable By Timetable he 3 Must Cln Must C Out time For penal O Allow no Cln O Allow no C Out 1 3 Dat 9 SF Hours Attendance Active Count OT Used timetable oP Holiday Registry for OT Assigned schedules list Star Date End Date Shift Schedule 57172007 1273172999 Normal Then choose the least hour of the intelligences to assign staff shifts the least hour of intelligences to assign staff shifts refer to after you have set the time for instance 1 day the system only could not carry on the judgement by the shift Time Period until the time which the staff has not arranged in groups is more than 1 day otherwise did not judge Finally chooses the shifts Time Period which may be used to assign staff shift from the Time Period Possibly Time Period this staff possibly shift 17 Attendance Management Software User Manual V1 6 Time Period single click the button the choice shift Time Period appears these shift Time Period are the name list of the set shift which have already been set in shift management Interface as follows Employee attendance options 1 caj Clock In Clock Out v Auto assign timetable C Ep timetable C By Timetable S G Must CAn Must C Out aii time For aay CAllow no Cln O llow no C Out 1 Dat 9 F Houris Attendance Active Count OT Used timetable F Holiday Registry for OT Daytime
155. ute the B is coming late for 10 minutes because he check in time is over for 5 minute Records hour as leaves early minute it is the same as record coming lately depand on the difference between the clocking out time and the rush hour time Begining Ending in Must input within check in range of This Time Period the record regard as validity outside this scope checking record is the invalid record Beginng Ending out Must input within check in range of This Time Period the record regard as validity outside this scope checking record is the invalid record Begin and End Clocking out time can not overlay How many working days to records Refers to each Shift record how many working day if here the value has been set the program will defer to the setting value to statistics working day otherwise according to Time Attendance rule in option statistics How long time minute to records the period of thisTime Period will be recorded how long time in the statistical report may set it 69 Attendance Management Software User Manual V1 6 by user For example When some o clock Time Period the reality length is 9 hours may record it as 8 hours also records in the Time Attendance statistics this o clock Time Period is 8 hours E Must checking in out According to the different post and the different request may definit the Shift Time Period whether have to check out in E Changes the demonstration color of
156. via the Condition drag down box Click Inquire button the qualification result will appear on the list area 3 maintenance short massage This page also supports to maintain basics information of the short massage The four functions that include adding deleting modifying refresh Add Click add key the following interface appear e ADD SMS f Public Sms S roid 00001 M Set TimeLimit Sms Content Cancel Public short massage for public short as soon as the attendance machine start the short massage will be saw it will appear for ever Personal short massage for a personal short massage it will not show until the user verification is positive Period of validity setting After choose the item a line will add on the interface define the starting time and term of period of validity is available 31 Attendance Management Software User Manual V1 6 Cancel Click cancel key the system will prompt Are you sure to cancel the selected short massage after confirming the system will appear prompt again whether delete the short massage in the attendance machine together or not Click OK the short massage will be deleted absolutely Modify after select a topic massage in the list click modify ability to modify the serial number period of validity setting and short massage contents Refresh after to perform inquire SMS there are only short massage which accord
157. vide user with convenience to view the time amp attendance report print save and so on opteration step as following Click view button to view report in user s favour shown as following 121 Attendance Management Software User Manual V1 6 I Emp S Attandence Records zog TOI O1 to 100 06 06 Dep IE Depl Ik Lili a cou o cfIn G cioun ta Ha A x for printing report only need to left click on the the printing button in report left side 3 Export 122 Attendance Management Software User Manual V1 6 please sees appendix 6 1 7 to export data 4 high level exports This function is equiped with exporting data that has the strictly requestment here will be allowed to export attendancing record depending on the user setting For detailed operation please see appendix 6 1 8 high level to export 5 Modify the diary log If the use has revised the original Time Attendance record the system provide a convenient way to inquiry the Time Attendance record which has been revised and reverse the misoperation Clicks Modify Log the button enter Record changing Logs window shown as following interface 1 Inquire The inquiry method and to inquiry the record of user s attendance is similar after choosing the department the staff determined the beginning date the time the ending date the time single click inquiry the button the inquired result in lower part the window to sh
158. wn C Round off Workday gt C Round up Acc by times Group by time periods Round at Acc Group by holidays Symbol in report G Zo You can set statistical rules and symbols for staff leave on business coming late and leaving early etc on the pagination label 92 Attendance Management Software User Manual V1 6 Freely over time Over timework is not registered in schedule staff attendance is regard as freely overtime Notice the system default setup only qualify with attendance situation which one day is divided into two Time Period if one day is divided into more than three parts for attendance please select all item and total them to ensure the accuracy of the calculation Group by time periods This item will define whether attendance record will be distributed into their corresponding shift Time Period E g select all items that are without clock in item and group them then you will get the total of time without clock in and clock out item Groups by holidays only count the times how many times are to display on the record list No time record After cumulate to round select this item s all time to amount which become into corresponding statistic unit then according to min unit setting rule to round XX Round up when the statistic data have point the system will make after point figure to carry upward as 1 For stance the min unit is 1 work hours so that the calculation r

Attendance Management Software User Manual

Contents

Download Pdf Manuals

Related Search

Related Contents