User manual MWS Operating Room 2.9
Contents
1. Press this button to picture wise play forward or reverse When pressing the button longer than 3 seconds the video changes to slow forward reverse The video is played in slow motion Fast forward fast reverse When pressing this button longer than 3 seconds the video clip jumps to the beginning or the end 18 1 2014 GA_MWS290R_1 2014_EN GA_MWS290R_1 2014_EN Display picture MediaWorkStation Operating Room User Manual When you open a picture from the session or export area the picture area will be displayed You can optimise the picture representation for getting maximum precision or watch details with the zoom function You can horizontally vertically or pixel accurately adjust the picture to the display area For detailed views select a square section which can then be freely shifted over the entire picture MediaWorkStation Operating Room HMHD Figure 19 Picture area To Dataset Press this button to jump to the operation mode selection of a picture section If the mouse cursor is on top of the picture it appears in the form of crosshairs You can select areas for enlargement Press this button to jump to the operation mode shifting of a picture section If the mouse cursor is on top of the picture it appears in the form of a hand You can shift the enlarged area over the entire picture The picture is displayed in the original resolution having assigned exactly one pixel of2. MediaWorkStation Operating Room Version 2 9 User Manual Translation of the german edition Issue 1 2014 GA_MWS290R_1 2014_EN MediaWorkStation Operating Room User Manual Content RFS EE Te AQUA EE 1 1 EEN EE 1 2 EoI O E 2 Lait veel 6 16 E 2 1 Vatter SEN FUNCIONA y aee E E E E E EEE 2 3 ee Ee e en SEU le cc cea veg sc te se cece E E E E 3 1 Requirements on the computer See Required system Components ccc cec eee eeceeceeceeceeeeeeececeeseeseeaeeeeeeeseeseeseeseeseeaeeeseeneegees 3 3 CONTOU Ee aE E N A uae E A E EE 7 ele EE 4 1 Ee E 4 2 EM 4 3 DEE EE 4 4 Paraon By TOUCH CUS 0 EE 4 5 Working mode Operation 10 4 6 More er ale te Brel 15 4 7 Archive area 16 4 8 Sy GUS IN ar WE 20 5 Avoiding identifying and resolving Issues ninakaa annarai 21 O eil CO e 22 ZE BC gg IU SS cia sie cies ie ee oh eh ees eee each E 23 1 2014 GA_MWS290R_1 2014_EN MediaWorkStation Operating Room User Manual 1 General 1 1 Abbreviations and icons MWS OR MediaWorkStation Operating Room MES Medien Elektronik Software F1 control key F1 on the keyboard DVI Digital Visual Interface digital interface for transmitting video data VGA Video Graphics Array analogue interface for transmitting video data GNU GPL GNU General Public License Consult instructions for use User manual is available in folder c mws manual after software installation Visit www mediaworkstation de for the latest v
3. all existing patient and session data Stored data and videos can be analysed edited exported or deleted 2012 08 20 Doe 2012 08 20 amp Select P rez 2012 08 20 Mustermann Patient Dupont Delete 2012 08 20 Rossi 2012 08 20 VELE UO E 2012 08 20 CO CO DC CH E 09 at 2 lt lt ken O S amp el o Find by Oo Find by ABC Sort by 123 Find by 123 Figure 15 Patient area 16 O For directly searching a patient press one of the buttons Find by ABC 123 and start with the input of the search term The data record cursor is automatically positioned to the data set showing the highest degree of congruence The list can be filtered by entering a surgeon Highlight a patient for selection G Select Makes the highlighted patient the current patient and enters his name in the status line After this all existing sessions are listed 1 2014 GA_MWS290R_1 2014_EN GA_MWS290R_1 2014_EN i MediaWorkStation Operating Room User Manual Select session for display and export The session view offers a quick overview over all medical examinations of the patient A mouse click at the picture or symbol opens the attached data set Doe John select the desired session for ne export ihe a G Switch to the export area by Ce clicking the button Export 2012 08 20 16 00 43 Report Session 2012 08 20 16 01 12 new session 201
4. c mws video Net file directory C MWS MWSDB Net PC role Master Slave Master All Default Value Default Figure 1 Settings database Backup recording Easy Secure Version 2 9 0 11 x CO D eu E oO Q O 2 U x he al z amp el 03 eg Settings Values Video 300 Capture KeyPic from live stream YES Delnterlacing Hardware DiVAC Processing YES DiVAC Stroboscope Blind Frames Corrected 2 DiVAC Stroboscope Sensitivity 0 05 HD use DXVA NO HDV Format 1920 x 1080 MPEG2 video quality HIGH Playback enable loop NO Playback speed fast forward 200 Playback speed fast reverse 200 Playback speed slow forward Playback speed slow reverse Prefer YUV Processing Environment Preferred Video Renderer Database Picture NECCOIMG SMOOtN OI OF Safety video enable Safety video interval minutes 1 Swap Fields Recorder Video capture channel Video compression method Video format All Default Value Default Figure 2 Settings Easy Secure MediaWorkStation Operating Room MWS OR has been developed for exporting videos and pictures to mobile data carriers In order to copy the relevant data automatically to the medium in the export area select the standard medium Plug a USB stick into the selected port and then select it as target medium The Easy Secure functionality 4 5 automatically creates backup recordings With the help of the safety pa
5. eee e eee eee eee ee anes eee ee a eee eeseesa esa eeaeeseeseesaeseeseeeaeeaeeseesaees T Figure 4 User interface A 8 PUIG DOUG OCT EE 9 FOUE O NEW OD Ee BEE 10 FOUTE SOON EE 11 Figure 9 Message Retention Period ccccceccseesecceeceeeeeeeeeeeeeeeseeseeeeeeeeeeeeseeseeseeeeeaeeneeaeeneeseeeass 12 POWO TOS Maele AO WE 13 FOUG T Expoon aala So ie eeren EE Err rE E 13 Figure 12 Message Remaining storage time ccccccccsecseeceeeeeeeeeeeeeeeeeeeeeeeeeeeeseeseeeaeeaeeaeeneeseeees 14 Figure 13 Message Remove data carrier cccccccccecceeeeeceeeeeeeeeeeeeeeeeeseeseeeeeeeeseeseeseeeaeeeeeneesenees 14 Figure Reihe le 15 FH EN A A WEE 15 Hogue 10 IP EE 16 Figure 17 Session A WE 17 Figure 16 Session datasel rrr nrn nnne nenne 17 FOW Le CO ATOA E 18 mle Ugo 20 PCU uc kot Penner etn E an an ne E EEA OAA ARA rere err RR NARAR 19 Figure 21 System area authortsaton nnne 20 Figuro 22 System aleae E acetate dacoeinciaroctetrctennc onion roetietaheinbetebinnda dedadedadedndedadedadedseeniel 20 1 2014 23
6. 2 08 20 16 01 42 no comment sa wi E Ba eg N Delete Comment Z O O X en E WI POL O 2 Ce Wal x ho O S amp Ee 0 Figure 16 Session area The list of sessions contains additional and detailed information OR 2012 08 20 16 00 43 Report gt ex Figure 17 Session dataset Date and time of session creation as well as the first line of the comment are displayed The symbol marks the data set as a still picture recording Datasets without this symbol are video recordings This symbol shows the number additional data sets Clicking this symbol links you directly to the export area 1 2014 17 User Manual Playback video MediaWorkStation Operating Room When you open a video from the session or export area the video player will be displayed Doe John Player MediaWorkStation Operating Room MHD 00 00 133 Help m lt Q Back Figure 18 Video area O By shifting the control triangle on the positioning bar you can set it to any play position in the video On the left margin the position will be indicated as time display in the format minutes seconds milliseconds 2 Press this button to play the video The button has different functions depending on the state of playing After starting to play this button has the function of a ll pause button Press this button to stop playing and jump to the start of the video
7. 4_EN GA_MWS290R_1 2014_EN User Manual Record videos photographs and audio data MediaWorkStation Operating Room This is a fully digital video recorder for the recording of videos photographs and audio data Optionally the video or photo recording can be controlled by the foot switch or a remote control Doe John 2 hours left MediaWorkStation Operating Room HD Figure 7 Recorder p Recorder 3 Export O In the display area you see the video preview Start video recording by pressing the button eo This button has different functions depending on the state of recording it stops recording WW in recording state Isl This button takes a photo and displays it for a few seconds as freeze image Export The programme changes to export mode This button is only enabled if recordings exist from current sessions A The duration of a video recording is automatically limited With the setting AVI time limit you can adjust this limit A You absolutely have to consider the impact of enabled ring storage to the database of local storage 1 2014 KE All crucial recordings should be exported as quickly as possible because of the limited capacity 11 MediaWorkStation Operating Room User Manual Using the ring storage If ring storage is enabled before and after recordings the local storage space will be checked In case the disk space is running low a message appears which re
8. epending on how it is used The export of videos does not release hard disk space Calibrating the touch display Usually the touch sensitive surface of the touch screen requires calibration for exact position detection results Please observe the relevant information by the manufacturer Print out of picture findings The picture is printed on the printer selected in the system area devices High quality printers and papers should be used for the print out exclusively 1 2014 21 MediaWorkStation Operating Room User Manual 6 Technical data Value Classification Class 1 according to guideline 93 42 EEC Video format MPEG2 DV AVI Video standard PAL NTSC Full HD 1080i Video resolution Input signal 640x480 pixels NTSC 768x576 pixels PAL 1920x1080 pixels Full HD Video storage 720x480 pixels NTSC 720x576 pixels PAL 1920x1080 pixels Full HD Picture storage 640x480 pixels NTSC 768x576 pixels PAL 1920x1080 pixels Full HD Audio standard MPEG2 MP3 Beene venir File format Video MPEG2 DV AVI cee peter pe Storage space Video max 2 MB s PAL NTSC MPEG2 max 6 MB s Full HD MPEG2 Picture max 8MB Standards EN 60601 1 Labeling CE according to MPG 22 1 2014 GA_MWS290R_1 2014_EN GA_MWS290R_1 2014_EN MediaWorkStation Operating Room User Manual 7 List of figures Po T SCUINGS Gata ASC E 6 liicht 6 Figure 3 Activation dialogue DOX ccccccecceee eee eec
9. eriod is defined to CONTINUOUS OPERATION After 24 hours the system must be rebooted 2 2 Functionality The output signal of visualising devices such as cameras videoscopes and sonographic devices is displayed on the monitor connected to the computer working with MWS OR and can be recorded as individual picture or as video The recorded information is saved to a database which is sorted by patients and sessions Several display and search functions make it possible to directly address and select individual data sets The programme provides text fields to write down additional comments For review and continued documentation MWS OR offers several functions for displaying pictures and videos for visual comparison for adding comments and for exporting picture and video data in standard formats 2 3 Safety guidelines Protect your computer and the programme against unauthorised access by using passwords A Protect your computer against virus attacks and other malware by using antivirus software If the computer is part of a local network or connected to the internet install a firewall in order to protect the computer against unauthorized attacks from outside Please observe the safety requirements by your web administrator too d If the data are saved on a central server make sure the server is started up and linked to the network Make sure that you are fully authorised for access to the central data server MES cannot guarantee unint
10. errupted permanent operation of the MWS OR For this reason the MWS OR may only be used within a redundant system pool if an uninterrupted visualisation must be guaranteed Also observe the hints and explanations of the online help of the product You can find the online help in the relevant part of the programme menu e g Start gt MediaWorkStation gt Help or after starting the software by pressing the keys Help or F 1 4 1 2014 GA_MWS290R_1 2014_EN GA_MWS290R_1 2014_EN MediaWorkStation Operating Room User Manual 3 Installation 3 1 Requirements on the computer You need a medical grade computer with the following key features e Windows 8 7 Vista XP Pro e Processor Intel Core i5 2 4 GHz or comparable e System memory 2 GB DDR3 e Harddisk space 200 GB e Intel HD graphics 3000 e Video converter with DirectShow support e Display 1024x768 pixel color 32Bit The requirements are minimum values A more powerful equipped computer especially in processor speed memory and storage space is recommended d Access right as administrator for use with Winows XP and all installation procedures are necessary 3 2 Required system components Please consider light sources reflections on the screen and lighting conditions Do not expose to direct sunlight or heating In order to document medical examinations or interventions the following additional components are necessary e video camera or another m
11. ersion of the user manual General warning Sections marked with this icon contain important requirements for the safe operation General precept Sections marked with this icon contain important hints for the best operation Symbol of the manufacturer 1 2 Legal information The product MediaWorkStation Operating Room is marked with the CE Sign according to the EU guideline 93 42 EEC The product is protected by the End User License Agreement of MES Parts of the product are protected by the GNU GPL All trademarks and registered trademarks are the property of their respective owners MES Medien Elektronik Software Neuendorfstrasse 18b D 16761 Hennigsdorf Germany fon 49 3302 2094825 fax 49 3302 2094835 e mail info mesnet de CE Sign of conformity to the web www mesnet de EU guideline 93 42 EEC 1 2014 3 MediaWorkStation Operating Room User Manual 2 Introduction 2 1 Intended use Imaging techniques are used in many areas of medicine in endoscopy as well as in sonography for the observance of patients and many other applications MediaWorkStation Operating Room short MWS OR is software for Windows for the recording displaying administration documentation and playing of pictures and videos in medical contexts Permanent storing of the recorded pictures and video is not provided in MWS OR and the pictures and videos may not be used for diagnosis and or therapy The operating p
12. g mode and playing mode as well as selection lists and input masks for editing patient data and findings The tool and message area contains tools for the direct control and manipulation of the display area Action status messages warnings and error messages are also prompted in this area At the right side you find the menu bar and the name of the current mode in the headline section The top section of the menu bar is variable and contains tools for operation control and additional functions The bottom section of this menu bar is invariable and contains the buttons for calling up the help function context sensitive and leaving the current programme mode 8 1 2014 GA_MWS290R_1 2014_EN GA_MWS290R_1 2014_EN MediaWorkStation Operating Room User Manual 4 4 Operation by touch display You can operate the programme almost completely via a screen sensitive to touch All essential functions of the programme can be called up by touching large and clearly arranged buttons on the screen except functional areas of the system configuration and special dialogues for the opening and saving of files Touching the screen substitutes the ee function of the indicating device e g the mouse A _ touch iren CE FirstName Accept corresponds to pressing the primar nun 2012 08 20 ze et NE 00 E e DN en PO ee mouse key For example if you Yes Wd Comment wish to select a picture detail for enlargement to
13. ie comment Date of birth Date of birth of the patient The date will be checked pd pen when loaded By pressing the Yes HNo button E next to the input field for the birth date you open a dialogue for the graphic selection of the date x ei CO D CH ks Oo EI s Q Wu x UR O S amp Tb o ID Patient identification If you enter an existing ID the session will automatically be assigned to the patient with the existing ID Name date of birth and sex will automatically be loaded from the data base and can be edited afterwards Figure 6 New operation Surgeon dentification of the treating physician Patients can be filtered by surgeons in the archive Comment The comment field serves the general description of a session A comment can be edited at any time when creating a session before the export in the session overview or when playing from the archive When searching for a certain term in the comments with the help of the full text search function you can easily find sessions in the archive later on Comments will be exported together with the picture findings Easy Secure If backup recording is activated the system records automatically as long as you are in the record area The manual record control is independent of backup recording Accept When all entries are accepted the session will start and the system jumps to the recorder mode 10 1 2014 GA_MWS290R_1 201
14. nd plugged in anew Do you want to remove destination drive Figure 12 Message Remove data carrier A Removing mobile data carriers without prior logoff can result in data loss 14 1 2014 GA_MWS290R_1 2014_EN GA_MWS290R_1 2014_EN User Manual 4 6 More working modes MediaWorkStation Operating Room If you wish to select more working modes you must quit the main mode operation or export in New operation mode by clicking the button Back Answer the following question with Yes Exit OP workflow Figure 13 Quit workflow Note Newly entered patient data will be cancelled You are at the central entry to the programme From here you may choose between several modes i O O D CO E ON ei E 9 Ce Wu at O z amp CO Q Figure 14 Start area 1 2014 Archive New After selecting a patient a new session will be created and the recorder mode is started 2 Archive This button gives access to all patients and sessions Already existing dates and video clips can be analysed edited or deleted See also 4 7 G System You can edit basic settings and make user specific settings See also 4 8 4 About This button calls up a dialogue displaying version and licence information on the programme 15 User Manual 4 7 Archive area Select patient MediaWorkStation Operating Room In the archive area you have access to
15. nformation details Figure 10 Export dataset 1 2014 16 014693 cd SW ER Comment O Time of creation By individually highlighting the data sets you can adjust the export volume to the data carrier Select a data set and change the status of the export highlighting by clicking at the tick mark or the cross Data sets reserved for the export are marked with the symbol Add a comment to the selected data sets and start exporting The symbol stands for the data set as single picture recording There is no symbol for video recordings The arrow symbolises that the data set is highlighted for export The green tick mark and the red cross serve to highlight the data set 13 MediaWorkStation Operating Room User Manual If not all data have been exported a message will be prompted that informs you on the presumed retention period of the remaining unmarked data Export finished The unmarked data will presumably be kept for one month End OP now Figure 11 Message Remaining storage time The expected retention periods of the recordings signalled by the system are estimated on the basis of the usual handling and may deviate considerably After successful export you can log off the mobile data carrier or keep it logged on for more exports Note The selected storage device is no longer available as export destination In order to use it again the device has to be pulled out a
16. odality with compatible video output e display e keyboard and mouse or touch display The following accessories can be used to control the recording of videos and pictures e USB footswitch one pedal e USB footswitch two pedals e USB remote cable 3 3 Configure the software In the system settings area it is possible to adjust all pre settings to user specific requirements The settings will be saved in the Windows registry database They control many of the functions of the system Modifications of the parameters may result in malfunctions and are thus exclusively reserved to authorised administrators You find the settings in the system area See also 4 8 1 2014 5 User Manual MediaWorkStation Operating Room HD Version 2 8 0 40 Description Nalues Database 1 Settings Arc notify 10 Ask for global session comment YES Auto clean up enable YES Auto clean up granularity 10 Database Backup folder C mws backup Backup interval days 31 Backup max count 5 Default diagnosis default diagnosi Default finding no findings Default session comment no comment Diagnoses D_ENT_EN DB Enable global session comment YES Export path c mws exp ZS Picture ngs a S DE First patient ID 0 99999999 1000 bgegiiiegldieiggig HTML template path c mws templates HTML NoLogo Import path c mws imp Log file folder c mws logfiles MAC Address 00 00 00 00 00 00 Measurement folder c mws video Movie folder
17. on one after the other with the documentation device as the last one It is not allowed to use master slave sockets System shut down You always have to switch off the device properly by repeatedly pressing Back or the icon BC in the status bar Each interruption causes severe often irreparable damage to the database and thus to the data Mobile data carriers Even if the configuration of the destination data carrier has been carried out properly the system might in some cases not be able to find a currently connected data carrier Hence the availability of the data carrier must be checked before export is started Incomplete list of patients If the list of patients was filtered by surgeon using the search function the filter must be deleted by again selecting this search function Data backups Data backups must be made on a regular basis in order to be able to restore the data in the case of a hardware defect When restoring the data must be back transferred from the backup medium into an empty database folder Automatic limitation of recording The recording duration is limited to one hour by standard The maximum duration of a recording can be adjusted in the settings area with the help of the parameter AVI time limit Recording impossible The circle storage automatically organises the availability of sufficient hard disk space for storing new recordings If the circle storage is disabled the hard disk might quickly be full d
18. quests you to archive the data Disk space is running low Please make sure that all important data is exported Depending on the amount of available storage space an enabled ring storage may result in the deletion of not yet exported recordings which will then be permanently deleted The recorded data will presumably be kept for one month Figure 8 Message Retention period The expected retention period of the recordings signalled by the system is an estimation on the basis of the usual handling and may deviate considerably After successful export you can log off the mobile data carrier or keep it logged on for more exports A Removing mobile data carriers without prior logoff can result in data loss The logged off storage device is no longer available as export destination In order to use it Q again the device has to be pulled out and plugged in anew 12 1 2014 GA_MWS290R_1 2014_EN GA_MWS290R_1 2014_EN User Manual Export recordings MediaWorkStation Operating Room You can export the data sets videos pictures patient information and session information that were recorded during the session onto an external data carrier The bar graph below the display area will inform you about the utilisation of the data carrier Doe John 16 00 53 16 00 56 16 00 58 16 01 00 FS ff MediaWorkStation Operating Room MD Figure 9 Export area Each data set contains a number of additional i
19. rameters you can define the size of the single video recordings Furthermore you can choose whether or not the backup recordings will be made by default 1 2014 GA_MWS290R_1 2014_EN GA_MWS290R_1 2014_EN User Manual 4 Operation 4 1 General remarks MediaWorkStation Operating Room The operational sequences explained in this manual describe only the fundamental steps to perform the task The online help gives a complete description of the entire functionality of the programme Open the online help by pressing the key F1 on the keyboard or the Help button Basically the software is a Windows programme Thus all features of use and presentation of Windows are valid e full mouse support e underlined letters are short cuts ALT letter pressing the button e an element which is focussed by a dotted rectangular is to be confirmed with Enter or Space e buttons with greyed letters are disabled and cannot be pressed 4 2 Activation Software Activation DEMO License expires in 10 days In order to activate your software ask for an activation key with the help of the identification then putin the key and activate the software a Identification key ven ososo Mocre emio Banne Product options El Recording Send directly wia e Mail to R549131 or save s file and transmit to activation meciaworkstatian de Depending on the type of message selected you will recelve an activa
20. the display to exactly one pixel of the original picture If the original picture is larger than the display area this corresponds to an enlargement Press this button to switch between the current and the last selected picture display 1 2014 19 MediaWorkStation Operating Room User Manual 4 8 System area Authorisation For highly sensitive settings there are access authorisations These settings are very sensitive and thus it is recommended to consult the responsible authorised service technician Use mwsadmin for the login name and the password RT mwsadmin Password Figure 20 System area authorisation System area The system area allows a number of specific settings and adjustments Only experienced users should modify these settings Version 2 9 0 11 gt click Settings to get to the System software configuration Sp Settings Q Click Devices in order to select and configure all necessary 2 Device devices G with the help of Diagnosis the Control system analyses itself and creates a status report for the service CO X CH E 0D Q O fe Ces Vu x i O z amp Tb o BIET OEG License Figure 21 System area 20 1 2014 GA_MWS290R_1 2014_EN GA_MWS290R_1 2014_EN MediaWorkStation Operating Room User Manual 5 Avoiding identifying and resolving issues System start up The components of the system should be switched
21. tion key Activation key putin and activate software Figure 3 Activation dialogue box the activation request 1 2014 The software is protected against unauthorised use by a protection mechanism which avoids the start of the programme after a certain period of testing usually 30 days When you have bought a licence and installed the programme you must order an activation key with the help of which you can activate the software for unlimited use Please follow the hints given in the activation dialogue The dialogue will appear at every start of the programme as long as the software is not activated yet During the evaluation period you can skip this dialogue by clicking O Activate later Please note that you will have to send your bill of sale receipt or voucher code together with MediaWorkStation Operating Room User Manual 4 3 User front end The main window of the MWS contains the status bar a display area tools messages and the menu The arrangement of the window will not be changed throughout of the duration of the program Recorder Doe John 4 hours left Recorder Export MediaWorkStation Operating Room MD Figure 4 User interface The status bar displays the name of the patient and more mode specific information Our example shows the recorder mode stating the remaining recording capacity The display area displays the picture information in preview mode recordin
22. uch the screen at the first selection point of the rectangle and move your finger or pen on towards the second selection point Conclude the selection by removing your finger or pen The removal of finger or pen from the screen corresponds to the release of the primary mouse key O SI D ei D Q 2 E Ku x ken D z S Oo D Figure 5 Touch operation In addition to the buttons for programme control a screen keyboard exists for text input The keyboard configuration is adjusted to the respective language Under settings you may select whether or not the screen keyboard will be displayed Usually the touch sensitive surface of the touch screen requires calibration for exact position detection results Please observe the relevant information by the manufacturer 1 2014 9 MediaWorkStation Operating Room User Manual 4 5 Working mode Operation New operation A new session will be created by adding information about the patient and surgeon and a description This session combines all following recordings It can be exported after finishing the session or be edited in the archive Last name first name Complete name of the patient If you want to assign the session to an already Last Name rege existing patient you must put in First Name his her ID first Name date of birth Birth Sex mF OM and sex will automatically be loaded ID from the data base Surgeon eer
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