pdfaPilot - Callas Software
Contents
1. Please note that 3D annotations can currently not be displayed with the pdfaPilot Standalone version and that form fields cannot be edited JavaScripts will be ignored pdfaPilot on Windows offers the possibility to convert files from Office applications to PDF A see Office to PDF A Therefore Microsoft Office 2007 or newer needs to be installed If there is no PDF or XPS entry under the File Save as menu you also need to install SaveAsPDFandXPS If you want to convert OpenOffice files OpenOffice 3 2 needs to be installed In either case pdfaPilot needs to be activated see Activation and the Microsoft NET Frame work Version 3 5 or newer needs to be installed Installing the Software To install the software start pdfaPilot Installer The installation program will then take you through the necessary steps If you installed the Plug In version you will find the entries for pdfaPilot under the Plug Ins menu and a new toolbar icon the next time you start Adobe Acrobat In addition the accompanying documentation to pdfaPilot is installed This will make it easier for you to learn how to use the software Activation In order to use pdfaPilot you need to have a valid activation code If you want to buy callas pdfaPilot you can do so via one of our resellers or via our webshop Further information can be found on our website under Buy As soon as you have purchased a license for pdfaPilot you will receive a registra2. Fix font encoding CIDToGIDMap Fix glyph width information Flatten transparency high resolution Inser CMap for CID fonts Insert missing Type entry in StructElem objects Make document XMP Metadata compliant with PDF A 1 Make spot color appearance consistent Move all annotations out of page area except TrapNet and PrinterMark annotations Prepare annotations for PDF A 1 Prepare encoding entry in TrueType fonts for PDF A Prepare forms for PDF A 1 Recompress LZW as ZIP Reduce bit depth for 16 bit images to 8 bit Reduce structure to predefined types pdfaPilot Manual Appendix callas software gmbh Sch nhauser Allee 6 7 10119 Berlin Germany Tel 49 30 44390310 www callassoftware com info callassoftware com 26 callas software Action Performed fixups PDF A amp PDF X e Remove all alternate images Follow up e Remove Differences array from TrueType fonts Remove all form fields Remove ArtBox Remove document structure compression Remove page scaling factor Remove XMP Metadata if not compliant with PDF A Save as PDF 1 3 Acrobat 4 Set Creation date entry Set Modification date entry Set Outputintent Set Rendering Intent to Relative Colorimetric if it is unknown Set Title to file name if missing Set transparency blend color space Set Trapped key to false if Trapped key is neither true nor false e Set TrimBox to CropBox Metadata e Remove XMP Metadata if not compliant with PDF
3. Sch nhauser Allee 6 7 10119 Berlin Germany Tel 49 30 44390310 www callassoftware com info callassoftware com 23 callas software Behind the Scenes Following you find a list of selected actions in the Switchboard that perform certain fixups when executed PDF A PDF A 1 level PDF A 1a Add _A1a to PDF file name after processing Add missing SPACE glyphs Apply transfer curves Change Launch Action into GoToR Action Convert NChannel to DeviceN remove NChannel entries Convert SMask to image mask Convert to PDF A 1a Convert uncalibrated CMYK and spot color alternates to sRGB Discard OPI information Discard all JavaScripts Discard all actions that are not compliant with PDF A 1 Discard all embedded files Discard embedded PostScript Discard hidden layer content and flatten visible layers Discard image interpolation flag Embed missing fonts Fix font encoding CharSet Fix font encoding CIDSet Fix font encoding CIDToGIDMap Fix glyph width information Flatten transparency high resolution Insert CMap for CID fonts Insert missing Type entry in StructElem objects Make document XMP Metadata compliant with PDF A 1 Prepare annotations for PDF A 1 Prepare encoding entry in TrueType fonts for PDF A Prepare forms for PDF A 1 Recompress LZW as ZIP Reduce bit depth for 16 bit images to 8 bit Reduce structure to predefined types Remove Differences array from TrueType fonts Remove XMP Metadata if not compliant with PDF A
4. Tel 49 30 44390310 www callassoftware com info callassoftware com 7 callas software The Switchboard Besides the automatical corrections pdfaPilot applies when converting a file to PDF A it offers a lot of actions for ad ditional manipulation of a file like optimizing it for publishing on the internet or creating slide presentations These actions are accessible via the Switchboard which can be opened with the respective menu entry The Switchboard has a very simple and clear user interface that will make it easy for you to start working in no time In the main view you will find the different groups of actions offered each group contains several single actions Overview PDF A Actions for converting your file to PDF A and PDF X and other helpful features PDF A Converts to PDF A with the chosen conformance level Office to PDF A Converts Office documents directly to PDF A PDF A amp PDF X Converts to PDF A 1b and PDF X 3 taking the provisions of both standards into account You can define the Output Intent to be used Remap to base tags Remaps custom structure elements of tagged PDFs to predefined elements as some assistive devices only support predefined elements Display status Displays the compliancy with the ISO standards PDF X PDF A and PDF E Fur thermore the Output Intent and destination profile is shown Embed font Embeds missing fonts in the PDF if they are installed on the system Subset font Creates font subse
5. A pdfaPilot Manual Appendix callas software gmbh Sch nhauser Allee 6 7 10119 Berlin Germany Tel 49 30 44390310 www callassoftware com info callassoftware com 27 callas software Document Action Performedfixups Optimize for printing Add _X1a to PDF file name after processing e Add Altered by pdfaPilot to document information e Apply transfer curves e Auto correct nesting of page geometry boxes e Compress all uncompressed objects using lossless ZIP compression e Convert Color Convert RGB elements to the defined Output Intent Calibrated CMYK and Gray is decalibrated Convert NChannel to DeviceN remove NChannel entries Convert to PDF X 1a 2001 Discard all actions including JavaScript actions Discard all embedded files Discard all external cross references Discard all form submission import and reset actions Discard all JavaScripts Discard Black Generation BG parameters Discard embedded PostScript Discard flatness tolerance Discard halftone information Discard hidden layer content and flatten visible layers Discard image interpolation flag Discard OPI information Discard smoothness tolerance Discard Under Color Removal UCR parameters Downsample bitmap images to 2400 ppi if above 3600 ppi Downsample color images to 300 ppi if above 450 ppi JPEG maximum quality Downsample grayscale images to 300 ppi if above 450 ppi JPEG maximum quality Embed fonts even if text is invisible Flatt
6. Reduce structure to predefined types Remove Differences array from TrueType fonts Remove XMP Metadata if not compliant with PDF A Remove all alternate images Remove document structure compression Remove page scaling factor Set Outputintent Set Rendering Intent to Relative Colorimetric if it is unknown pdfaPilot Manual Further Steps callas software gmbh Sch nhauser Allee 6 7 10119 Berlin Germany Tel 49 30 44390310 www callassoftware com info callassoftware com 25 callas software PDF A amp PDF X Add _A1b to PDF file name after processing Add X3 to PDF file name after processing Add missing SPACE glyphs Apply transfer curves Auto correct nesting of page geometry boxes Change Launch Action into GoToR Action Convert Color Convert NChannel to DeviceN remove NChannel entries Convert SMask to image mask Convert to PDF A 1b Convert to PDF X 3 2002 Discard all actions including JavaScript actions Discard all actions that are not compliant with PDF A 1 Discard all embedded files Discard all external cross references Discard all form submission import and reset actions Discard all JavaScripts Discard Black Generation BG parameters Discard embedded PostScript Discard hidden layer content and flatten visible layers Discard image interpolation flag Discard OPI information Discard Under Color Removal UCR parameters Embed missing fonts Fix font encoding CharSet Fix font encoding CIDSet
7. document This can also be opened via the entry Layer in the Acrobat File menu or the entry Explore Layers in the Plug In or Standalone menu e pdfToolbox 4 Layer Explorer Views Default configuration Only Text Mm Only layout MW UD TD MP ks i Layers EN images EN text objects All vector objects The upper part ofthe layer explorer wndow shows the layer views which are named OCCD in PDF syntax A layer view defines the visibility of each individu al layer The Actions menu allows for creating modifying and saving layer views Such layer groups will show up as such in the Acrobat 9 layer palette if the PDF is saved as PDF X 4 file This can easily be achieved by using the PDF X 4 action of the Standards group The lower part of the window shows the individual layers which are named OCG in PDF syntax The Actions menu allows for creating renaming or de leting existing layers Saved layer view settings can also be applied via the Power Tools Fixup Apply OCCD 0 callas pdfaPilot Layer Explorer Layer views No layers present This PDF document does not contain any layers In order to create lavers tre one of the lawer functions Click below to create layers Make layer Import as layer Put comments on layers 17 The Visualizer The Visualizer lets you inspect a page in regard to relevant printing aspects such as ink cove
8. software gmbh Sch nhauser Allee 6 7 10119 Berlin Germany Tel 49 30 44390310 www callassoftware com info callassoftware com 21 callas software Results and Reports Each check has a defined severity Error Warning or Info with which it will hit Ifa hit is created for a particular object you can have a look at the object properties when you open up the tree entry for that object hit You can locate the ob ject in the PDF via double clicking on the entry or hitting the Show button When you click on Show in Snap a new window will be opened that shows you this object isolated from the other document s contents You can influence the richness of detail in the result view via the Preferences dialog of pdfaPilot All results can be saved as a report Available report types are Text XML and PDF whereas the last can either contain problems highlighted as masks comments or layers Also you can create an inventory report for the current PDF which will list used resources like fonts and colorspace with more details pdfaPilot 2 Create Inventory Create Inventory for the following types of objects and resources vi Fonts wi Colors Til Smooth shades vi Patterns vi Images Minimum number of pixels in each dimension vi Form XObjects vi Include XMP Metadata El Include advanced fields Preflight only pages 1 Cancel Cox gt pdfaPilot Manual Further St
9. with images in the PDF see Explore Metadata Removes metadata that is not compliant with PDF A Allows you to review and edit extension schemas see Extension schema editor Actions for creating different reports for your files Creates a detailed report about the fonts of the active document Creates a detailed report about the images of the active document Creates a detailed report about the colors of the active document Allows to create layers in the PDF Imports the chosen PDF document as a layer in the active PDF Puts comments from all authors on separate layers Allows you to see and modify layers and OCCDs in the PDF Allows for visualizing print relevant characteristics of PDF documents Allows the visual comparison of two PDF documents by highlighting changes callas software gmbh Sch nhauser Allee 6 7 10119 Berlin Germany Tel 49 30 44390310 e callas pdfaPilot Switchboard aja Embedded Files Metadata Explore Get in touch Arrange Workspace Because of different rendering of font and vectorized text Acrobat might display objects differently after con verting fonts to outlines As this is an Acrobat rendering issue the difference is no longer visible when zooming closer or outputting on a high resolution device www callassoftware com info callassoftware com 9 callas software C Document Optimize for printing Optimize for B W prints Optimize PDF Image to P
10. 0 www callassoftware com info callassoftware com 20 callas software Settings The Settings menu in the Power Tools varies depending on where you are offering options for the current section 6 callas pdfaPilot Profiles Create Report Create Inventory Insert pdfaPilot Results as Comments Remove pdfaPilot Comments Create New pdfaPilot Profile Check Fixup Edit pdfaPilot Profiles Checks Fixups Duplicate pdfaPilot Profile Check Fixup Delete pdfaPilot Profile Check Fixup Export pdfaPilot Profile Import pdfaPilot Profile Create Profile Summary pdfaPilot Manual Further Steps Create a report of the current results Create an inventory report of the active PDF file Add results as comments to the current PDF file Remove added comments from PDF file Create a new profile check fixup Edit existing profiles checks fixups Duplicate the selected profile check fixup Delete the selected profile check fixup Export the selected profile to your file system Import a profile from your file system Create summary of the selected profile listing all checks fixups Create Inventory Remove pdfaPilot 2 Comments Create New pdfaPilot 2 Profile Import pdfaPilot 2 Profile Create Report Create Inventory Insert pdfaPilot 2 Results as Comments Remove pdfaPilot 2 Comments 100 ppi 100 and 76 match Import pdfaPilot 2 Profile age callas
11. Checks and Fixups which can be opened via the Plug Ins Te menu of Acrobat pdfaPilot Profiles or the Tools menu in the Standalone version Here you have countless pos a gas A A Acrobat PDF version compatibility sibilities to create own checks and corrections in whatever combination you need them Convert colors Create PDF layers Digital printing and online publishing f PDF analysis PDF fixups PDF A compliance fi PDF E compliance PDF WT compliance A PDF X compliance n Profiles Preflight Certificate Profiles offers action plans combining analysis and adjustments You can choose from a list of predefined profiles or i 5 2 m g F Magazine Ads it r set up your own with various checks and or corrections In order to do so choose Create new pdfaPilot profile from J E Verifies compliance with and applies fixups required the Settings menu by the recommendations of the Ghent PDF Workgroup as defined in the 2008 specification MagazineAds_l1w4 In the upcoming dialog you can select common checks for the different areas or create custom fixups and checks Mu Magazine Ads apan E Fields marked with this symbol might be filled with variables that can be altered during runtime When clickingon All Power Tools keep their options organized in groups this symbol a new dialog will open where you can define a variable
12. DF PostScript to PDF Overlay Image export PostScript export Content export Pages Scale to format Scale by percent Scale page format only Scale page content only Move content Rotate Flip Enlarge Organize pages pdfaPilot Manual First Steps with pdfaPilot Actions for changing your document properties Optimizes the PDF for printout Optimizes the PDF for black and white printout Optimizes the PDF to minimize the file size and fast web view Converts Images from several formats directly to PDF Converts PS and EPS files directly to PDF in the selected PDF setting Places the chosen content on top of the active PDF Saves the PDF in various image formats with selected settings Saves the PDF as PostScript file Extracts the content of the PDF into a new file Extraction into a plain text file or as a XML formatted file for words or characters with link annotations Actions for changing the page layout Scales the PDF proportionally to fit into the specified paper size Scales the PDF to a given percentage Adjust the page dimensions without changing the page content Scales the page content to a given percentage without changing the page dimension Moves the content of a page by a given distance Rotates pages by the defined angle Flips the pages horizontally or vertically Enlarges the page area without modifying the page content Allows organizing pages of one or several PDF docum
13. Remove all alternate images Remove document structure compression Remove page scaling factor Set Outputintent Set Rendering Intent to Relative Colorimetric if it is unknown pdfaPilot Manual Further Steps callas software gmbh Sch nhauser Allee 6 7 10119 Berlin Germany Tel 49 30 44390310 www callassoftware com info callassoftware com 24 callas software Action Performed fixups PDF A 1 level PDF A 1b Add _A1b to PDF file name after processing e Add missing SPACE glyphs Apply transfer curves Change Launch Action into GoToR Action Convert NChannel to DeviceN remove NChannel entries Convert SMask to image mask Convert to PDF A 1b Convert uncalibrated CMYK and spot color alternates to sRGB Discard OPI information Discard all JavaScripts Discard all actions that are not compliant with PDF A 1 Discard all embedded files Discard embedded PostScript Discard hidden layer content and flatten visible layers Discard image interpolation flag Embed missing fonts Fix font encoding CharSet Fix font encoding CIDSet Fix font encoding CIDToGIDMap Fix glyph width information Flatten transparency high resolution Insert CMap for CID fonts Insert missing Type entry in StructElem objects Make document XMP Metadata compliant with PDF A 1 Prepare annotations for PDF A 1 Prepare encoding entry in TrueType fonts for PDF A Prepare forms for PDF A 1 Recompress LZW as ZIP Reduce bit depth for 16 bit images to 8 bit
14. WG_v1_AD GWG_v1_AD AdsML IPTC Core IPTC Extension PDF A Extension Schema Photoshop PLUS LDF Version 1 2 0 Preflight Ticket http ns adobe com DICOM DICOM Namespace URI http ns adobe com pd http ns adobe com ca http ns adobe com DI http purl org dc elem http ns adobe com exi http ns adobe com tiff http ns adobe com exi http gwg org jt xmins http adsml org xmins http iptc org std Iptc4 http iptc org std Iptc4 http www aiim org pdf http ns adobe com ph http ns useplus org Id http www gwg org ns de exif tiff aux gwg at adsml at Iptc4xmpCore Iptc4xmpExt pdfaExtension photoshop plus gwg_preflight Photoshop has a set of requirements that require conversions from DICOM data types to XMP data types for the purposes of displaying information in the File Information panels This A document discusses the high level requirements and describes in detail the proposed mapping Y h Fam Fam pdfaPilot 2 Edit Schema AT TAN http fwww callassoftware comp cust Description his scheme defines custom properties il Ready for use during PDF A conversion Cancel OK 19 callas software The Power Tools e PT Besides the predefined single actions you can perform custom analysis and correction of your files Profiles A n non i e n gt n S n Therefore pdfaPilot offers the power tools Profiles
15. a Type Namespace URI Prefix Manifest Manifest XMP Media Management hti ApprovalTicket http gwg org spt xml gwg spt Adobe PDF ES ArtworkOrObjectDetails http iptc org std Iptc4 Iptc4xmpExt Document Metadata Y Property beatSpliceStretch CFAPattern Colorant Contactinfo CopyrightOwnerDetail CuePointParam DeviceSettings Dimensions EndUserDetail Field Filelnfo Flash http ns adobe com xm http ns adobe com exi http ns adobe com DI http ns adobe com xa http iptc org std Iptc4 http ns useplus org Id http ns adobe com xm http ns adobe com exi http ns adobe com xa http ns useplus org Id http www aiim org pdf http ns adobe com DI http ns adobe com exi xmpDM exif xmpG Iptc4xmpCore plus xmpDM exif stDim plus pdfaField DICOM exif pdf Trapped http ns adobe com pdf 1 3 lt DESCRIPTION gt DICOM Code String http ns adobe com DICOM A string of characters with leading or trailing spaces 20H being non significant Via the drop down list or the Find field you can easily look for schemas fields or value types already defined Y O ud gt a hd O O O w A di A eS O O A Q B EC e dl 44444444444 Bs a DICOM pdfaPilot 2 PDF A Extension Schemas Schema Adobe PDF Camera Raw Schema Dublin Core EXIF for EXIF specific Pro EXIF for TIFF Properties EXIF schema for addition G
16. callas iC software pdfaPilot Manual callas software pdfaPilot Version 3 0 Manual Last modified December 2011 2009 2011 by callas software gmbh Berlin Germany All rights reserved All trademarks are the property of their respective owners pdfaPilot Manual Contents Contents General Installing System Requirements Installing the Software Activation First Steps with pdfaPilot Overview Analysis and Conversion Preferences General Output Intents Highlighting The Switchboard Overview Further Steps Learn More Get in Touch Examples Example 1 Booklet Example 2 Replace font Explore Explore Metadata Explore Layers The Visualizer Extension schema editor The Power Tools Profiles Checks Fixups Settings Results and Reports The Expert Tools callas software gmbh Sch nhauser Allee 6 7 10119 Berlin Germany Tel 49 30 44390310 www callassoftware com info callassoftware com o ON NNN QU UT WW WW UW NwpNNN N a a aana a 2 m N O O O O VOU ON AODOU A fh UY U UW N Uy Behind the Scenes PDF A Metadata Document Pages 24 24 27 28 29 callas General software Installing Below you will find general information on the system specifications for pdfaPilot as well as how to install and activate the soft ware System Requirements pdfaPilot runs as a Plug In under Adobe Acrobat Professional as of version 8 or as a Standalone version
17. ces dialog can be opened via the Edit Windows or pdfaPilot menu Mac The latter contains also the About entry on Mac callas software gmbh Sch nhauser Allee 6 7 10119 Berlin Germany Tel 49 30 44390310 www callassoftware com info callassoftware com 5 Analysis and Conversion callas pdfaPilot Validating and creating PDF A files is quite easy with pdfaPilot if you open the PDF A in one click dialog this is ex RJ k iii actly it Convert to or validate for PDF A in just one simple click No valid PDF A file Just open a PDF file In the lower part of the dialog you see general file information and the PDF A state callas pdfaPilot Invalid PDF gt PDF A in one click ko Check for PDF A Check current PDF document for compliance with the PDF A standard Convert to PDF A 1b A Convert current PDF document to PDF A 1b file i The document does not comply with the PDF specification Transparency problem The PDF contains transparent objects Font encoding insufficient Tae The encoding for embedded fonts does not comply with PDF A No PDF A document Author lt No Entry gt Comment visualization not clear Origin Adobe InDesign CS4 6 0 6 The open file has not been validated yet If you want to find out if your file sedis for visualizing comments in the PDF Created with Adobe PDF Library 9 0 already is compliant to the PDF A standard click on Check for PDF A If
18. ctions that help you start working with pdfaPilot Can be accessed in Standalone when no document is opened Opens the provided sample files Opens the loupe window which shows a magnification of the current document See Activation Opens About where you can view or update your license state Opens the current PDF in the default PDF application pdfaPilot 3 pdfaPilot 3 Switchboard pdfaPilot 3 Profiles pdfaPilot 3 Miscellaneous gt Organize pages Compare documents Explore Metadata Explore PDF Explore Fonts Preferences Help Reference Getting started Sample files Activation or trial version About The Acrobat Plug In menu will be extended with 4 entries e pdfaPilot opens the PDF A in one click dialog e pdfaPilot Switchboard opens the Switchboard e pdfaPilot Profiles opens the Power Tools e pdfaPilot Miscellaneous offers access to other options amp pdfaPilot Edit Tools Window Help 3 Open 0 n Open sample files Save aS Save As TES Revert Close W pdfaPilot File Edit J Window Help Y PDF A in one click 1 Switchboard 2 Profiles 3 Checks 4 Fixups 5 Explore Metadata Explore PDF Explore Fonts Extension schema editor View in default PDF application D faPilot File Edit Tools Window odfaPilot 2 Help Fl pdfaPilot 2 Reference Activation or trial version In the Standalone version the Preferen
19. e 5 1 MBytes o Created using Adobe InDesign CS2 4 0 5 o Saved as PDF using Adobe PDF Library 7 0 o Created last modified D 20090708145557 02 00 D 20090708145629 02 00 673 081 pt x 576 926 pt 1778 pixel x 1524 pixel o 190 194 ppi o 24 bit 0619 KBytes ZIP compressed o uncompressed 7 8 MBytes 34 128 pt x The Metadata Explorer does not only display the document s XMP Metadata but also Metadata belonging to the differ ent page objects It lists all objects including a small preview and their position on the page The Metadata can be exported as configurable XML report A detailed explanation on how to create XML export set tings can be found in the callas pdfEngine Reference View mode Structured view callas pdfaPilot 2 Manual EN 30 pages o PDF 1 4 o File size 5 1 MBytes o Created using Adobe InDesign CS2 4 0 5 o Dublin Core Format application pdf Producer Adobe PDF Library 7 0 Trapped False XMP Basic CreateDate Mittwoch 8 Juli 2009 13 55 Uhr CreatorToo Adobe InDesign C52 4 0 5 MetadataDate Mittwoch 8 Juli 2009 13 56 Uhr ModifyDate Mittwoch 8 Juli 2009 13 56 Uhr Format JPEG JPEG Haight 256 Explore Layers Make layer Import as layer Put comments on layers Visualizer Compare documents In the section Expore you will find a button Browse Layer that opens up another dialog that gives you a complete overview of all layers contained in the current
20. earn about some tips and tricks The callas pdfEngine Reference is an accompanying manual which gives you more insight on the PDF A standard and the additional features of pdfaPilot e g the Power Tools It can be opened via the menu entry pdfaPilot Refer ence Get in Touch Besides that you can use the Get in touch actions from the Switchboard for submitting support questions entering feature requests filing bug reports joining the online discussion forum viewing online tutorials EH OCER Please note We provide end user support in English and German language In case you need a different language consult our reseller list at www callassoftware com pdfaPilot Manual Further Steps Support a ar orum ba User forum callas pdfaPilot Get in touch Feature Request Tutorials callas software gmbh Sch nhauser Allee 6 7 10119 Berlin Germany Tel 49 30 44390310 www callassoftware com info callassoftware com Bug report 15 callas software callas pdfaPilot 6 Example 1 Booklet Booklet ry Qi In the Arrange section you will find the Booklet action which allows you to create booklet of a file with multiple f Prepares a PDF document for double pages You can define if cutting marks should be added to each resulting page automatically as well as the sheet size sided printing such that the printout can and the horizontal and vert
21. ebsite of the User forum in your web browser Opens a website with video tutorial in your web browser callas software gmbh Sch nhauser Allee 6 7 10119 Berlin Germany Tel 49 30 44390310 www callassoftware com info callassoftware com 11 callas software Workspace Here you can collect your favorite or often used actions To add remove an action from the workspace click on the chainwheel sign in the lower left corner of the action window and select deselect the option for inclusion in the workspace You can also right click on an action inside the workspace to remove it Workspace Remove this action from Workspace vv Batch Include this action in the Workspace Remove Metadata Batch pdfaPilot Manual First Steps with pdfaPilot callas software gmbh Sch nhauser Allee 6 7 10119 Berlin Germany Tel 49 30 44390310 www callassoftware com info callassoftware com inset IrimBox to 3U pt trom Mediabox gt Remove ArtBox Edit E IM Removes the ArtBox from all pages of a PDF document Favorite Q Remove empty pages Y Remove page objects which are completely outside of page area LJ S p e 1 i e You can also add profiles fixups and checks by selecting Workspace from the menu next to the chosen entry 12 callas software Further Steps Learn More Ifyou are interested in more information you can visit our pdfaPilot corner on www callassoftware com to l
22. en transparency high resolution Make spot color appearance consistent Merge spot color name if appearance is identical Move all annotations out of page area except TrapNet annotations Move annotations out of page area remove TrapNet PrinterMark Custom and all multimedia annotations Recompress LZW as ZIP Reduce bit depth for 16 bit images to 8 bit Remove all alternate images Remove all form fields Remove ArtBox Remove document structure compression Remove page objects which are completely outside of page area Save as PDF 1 3 Acrobat 4 pdfaPilot Manual Appendix callas software gmbh Sch nhauser Allee 6 7 10119 Berlin Germany Tel 49 30 44390310 www callassoftware com info callassoftware com 28 callas software Action Performed fixups Optimize for printing e Set black text to overprint Follow up e Set Creation date entry e Set Cropbox to Mediabox e Set Modification date entry Set Outputintent ISOcoated v2 ECI e Set Title to file name if missing Set Trapped key to false if Trapped key is neither true nor false Set transparency blend color space to DeviceCMYK Set TrimBox to CropBox if no TrimBox defined Set white text to knock out Optimize for B W prints Add Altered by pdfaPilot to document information Apply transfer curves Auto correct nesting of page geometry boxes Compress all uncompressed objects using lossless ZIP compression Convert color to B W Convert registrat
23. ents callas software gmbh Sch nhauser Allee 6 7 10119 Berlin Germany Tel 49 30 44390310 www callassoftware com info callassoftware com 10 callas software Arrange Booklet Reader spreads Split in half New page Duplicate page Presentation Handout Light table Get in touch Support Feature Request Bug report User forum Video tutorials pdfaPilot Manual First Steps with pdfaPilot Actions for impositioning Prepares a PDF document for double sided printing such that the printout can be folded and saddle stitched Prepares a PDF document for double sided printing The pages are sorted continuously Splits double pages into single pages Recognizes whether single and double pages are present and only splits the double pages leaving the single pages as they are Creates an empty page in the active PDF document Duplicates pages Optimize PDF for use as a slide presentation Add progress thermometer to each page except first page Creates a handout containing several slides on one page and optionally some lines for notes Puts several pages on one new page to give the impression of a light table Actions for contacting callas or other users see Further Steps Opens a form in your web browser to enter your support request Opens a form in your web browser to enter your feature request Opens a form in your web browser to enter a bug report Opens the w
24. eps Color Space 8 out of 46 on page 8 Color Space properties Indexed color space Maximum valid index 126 Base color space DeviceCMYK color space pdfaPilot 2 e 00 o F r pdfaPilot 2 profile Digital printing color found the following information TA Pages 1 30 from callas pdfaPilot 2 Manual EN pdf amp Discard flatness tolerance 96 objects amp Flatten transparency medium resolution 1 object amp Compress all uncompressed objects using lossless ZIP compressit amp Convert color to 4c for digital printing 65 objects a a Line thickness less than 0 14 points 14 matches on 14 pages gt Text smaller than 9 pt uses more than 1 colorant 57 matches on je a Resolution of color and grayscale images is higher than 450 pixel j a Resolution of color and grayscale images is lower than 100 pixels p a Uses CID Type O font 9 matches on 4 pages gt Uses CID Type 2 font 1 match on 1 page be in Overview p pdfaPilot 2 information O Show in Snap All Power Tools provide detailed and clear results callas software gmbh Sch nhauser Allee 6 7 10119 Berlin Germany Tel 49 30 44390310 www callassoftware com info callassoftware com K4 Create Report 22 callas software The Expert Tools pdfaPilot provides two more tools giving you insight into the internal structure of PDF files This usually is not needed for common use but might be helpful ifyou enc
25. formation below h wed to create your activation code Request activation code Activate via text or license file www callassoftware com info callassoftware com 3 callas software Drop this license file in the bottom part of the window and press the Activate button Alternatively you can copy the In order to activate pdfaPilot for all user accounts of body text from the response email to the Response text field one machine the license file can be moved from the user folder of the user who has performed the activation to the following location Windows lt All Users user preferences gt Application data callas software callas pdfaPilot lt version gt Macintosh Library Preferences callas software callas pdfaPilot lt version gt Be sure to keep your license file in a safe place and do not forget to send a copy of your completed registration card to callas software Only registered clients are entitled to updates and technical support Should you ever mislay your license code we can replace it quickly and easily WN If you have any questions or problems please contact support callassoftware com pdfaPilot Manual General callas software gmbh Sch nhauser Allee 6 7 10119 Berlin Germany Tel 49 30 44390310 www callassoftware com info callassoftware com 4 callas software First Steps with pdfaPilot Overview The following chapters apply likewise for the Standalone and Plug In ve
26. ical offset ee cai Examples Add cut marks on each resulting page Sheet size 4 3 Async inspektor e d3 Async inspektor Horizontal offset o E Vertical offset o E Execute pdfaPilot Manual Further Steps callas software gmbh Sch nhauser Allee 6 7 10119 Berlin Germany Tel 49 30 44390310 www callassoftware com info callassoftware com 14 Example 2 Replace font callas pdfaPilot in the current PDF with a different font available on the system CS Replace font ry Q F Replaces an embedded font in the PDF g F with another font In the PDF A section you will find the Replace font action which offers the possibility to replace any font contained Replace embedded font from current document JFTDUE QuadraatSans Italic With font Times New Roman Embed fonts Fully Execute 15 Explore Explore Metadata A callas pofaPilot Browse Metadata Remove Metadata Extension schema editor In the section Metadata you will find a button Browse Metadata that opens up another dialog that gives you a complete overview of all the metadata contained in the current document This can also be opened via the entry Metadata in the Acrobat File menu or the entry Explore Metadata in the Plug In or Standalone menu pdfaPilot 2 Metadata Explorer xmp callas pdfaPilot 2 Manual EN 30 pages o PDF 1 4 oFile siz
27. ion color to CMYK black only Discard all JavaScripts Discard flatness tolerance Discard halftone information Discard smoothness tolerance Downsample bitmap images to 1200 ppi if above 1800 ppi Downsample color images to 300 ppi if above 450 ppi JPEG maximum quality Downsample grayscale images to 300 ppi if above 450 ppi JPEG maximum quality Flatten transparency medium resolution Move annotations out of page area remove TrapNet PrinterMark Custom and all multimedia annotations Remove document structure compression Remove page objects which are completely outside of page area Save as PDF 1 3 Acrobat 4 Set Cropbox to Mediabox Set minimum line width to 0 14 pt Pages Scale by percent e Scale pages pdfaPilot Manual Appendix callas software gmbh Sch nhauser Allee 6 7 10119 Berlin Germany Tel 49 30 44390310 www callassoftware com info callassoftware com 29 callas software callas software gmbh Sch nhauser Allee 6 7 D 10119 Berlin Germany Tel 49 30 4439031 0 Fax 49 30 4416402 info callassoftware com www callassoftware com
28. name and a default value When running this profile a dialog will come up and ask you for the actual value to use palaPlot 2 Edi Profile Detailed information on creation and modification of pdfaPilot profiles as well as the use of dynamic profiles is de wna tie Name Magazine Ads Custom oe 2 Magarme A Newspaper Purpose Verifies compliance with and applies fixups required by the recommendario ms of the Chem POF Workgroup as defined in the 2 008 specification MagazincAds lwt scribed in the section Profiles of the callas pdfEngine Reference manual see Learn More Author callas pdfaPilot 2 L Checks Checks offers quick analysis of your PDF files fed of Emai support callassoftware com fed of Group Prepress 4 M Fixups VBVSBSVBSSSs sss Sos Fixups offers manipulation of PDF files in many ways iv When running a profile you can decide whether you only want to analyze your file or if you also want to perform fixes gt a contained in the profile You can export all profiles checks and fixups as kfpx files to use in pdfaPilot Server CLI SDK Of course you can also The different sections of the Edit dialog are described in import existing profiles into pdfaPilot Plug In or Standalone ff f detail in the callas pdfEngine Reference manual pdfaPilot Manual Further Steps callas software gmbh Sch nhauser Allee 6 7 10119 Berlin Germany Tel 49 30 4439031
29. objects in the result view how problems should be highlighted when creating a report and also offers an editor to create and modify Output Intents General CUYO callas pdfaPilot Preferences Here you can limit the number of hits per page and document and define the amount of de tails which should be shown in the result dialog General Output Intents Highlighting PDF A in one click Maximum number of results to be displayed per type of check Output intents per page rec Here you can create and modify Output Intents export or capture ICC profiles 20 Highlighting For the entire document 1000 Here you can define the highlighting colors and style which should be used for showing ob Degree of detail when displaying results jects in the PDF document or for the transparent masks in the PDF with masks report O Show list of results without any details O Show list of results with most important details PDF A in one click Show list of results with all details Here you can choose the requested PDF A standard and define some more settings for details regarding the conversion with PDF A in one click It is also possible to deactivate the addi tional steps to be performed if the regular conversion to PDF A fails Empty Font Cache A H s 2 2mom Reset All Warnings ee Save y Cancel o pdfaPilot Manual First Steps with pdfaPilot callas software gmbh Sch nhauser Allee 6 7 10119 Berlin Germany
30. ounter a damaged file or ifyou simply are interested in learning more about the internal structure The entries Explore PDF and Explore Fonts can be found inside the Plug Ins menu of Acrobat pdfaPilot Miscellaneous or the Tools menu in the Standalone version e adfToolbox 4 Browse Internal Font Structure Y c QuadraatSans Bold b Summary Y c Internal Structure gt Header hb Name Index gt Top Dict Index TH File name pdfToolbox_4 Huelle pdf y Page 1 hb CropBox 4 B f r Parent 3 2 0 R wey Contents 2 875 0 R 45 Length 70274 f Filter FlateDecode Y q Content stream a Save graphics state ore Append rectangle to path W Set clipping path using nonzero winding number rule on End path without filling or stroking q Save graphics state re Append rectangle to path W Set clipping path using nonzero winding number rule n End path without filling or stroking k Set CMYK color for non stroking operations i Set flatness tolerance gs Set parameters from graphics state parameter dictionary In the Explore Fonts dialog you will find information O ae about e g font type and embedding state of all fonts pres ent in the current document With the Explore PDF tool you can have a look into the data structure of a PDF file exposing the several commands and details that are forming the page objects pdfaPilot Manual Further Steps callas software gmbh
31. rage color spaces or page object types You will find it in the section Reports and in the Standalone version under the menu entry View The Visualizer will open up as modal dialog in the Plug In version In the Standalone version it will appear as a tool bar above the current document view pdfToolbox 4 pdfToolbox 4 Hana Hanwal Mode Peopri paration Wes i chanel ony Extension schema editor Ifa user wants to add custom metadata to a PDF A file an extension schema is required that covers this custom prop erties callas pdfaPilot comes with its own extension schema editor which can be accessed via the action Extension schema editor in the Metadata section in the Switchboard Here you can have a look at predefined schemas data fields and value types or create your own to be embedded during conversion to PDF A You can also capture properties which are present in the document metadata For more information on XMP metadata see http www adobe com products xmp Created extension schemas are stored in your pdfaPilot user folder within PDFAExtSchema Custom pdfaschema These can be used in the CLI Server version by copying the file to the appropriate folder e g callas software gmbh callas pdfaPilot lt version gt PDFAExtSchema on Unix e pdfaPilot 2 e pdfaPilot 2 PDF A Extension Schema Properties PDF A Extension Schema Value Types BBO 500 az Display Name Schema N
32. rsion of pdfaPilot Both versions offer nearly the same range of functionality which you can access via the respective application menu Following you will find all available menu entries and if present the related chapters in this manual pdfaPilot PDF A in one click pdfaPilot Switchboard Switchboard pdfaPilot Profiles Profiles Checks Standalone only Fixups Standalone only Organize pages Standalone only Explore Metadata Explore Layers Explore PDF Explore Fonts Extension schema editor Standalone only Preferences Help pdfaPilot Help Reference pdfaPilot Reference Getting started Plug In only Sample files Open sample files Loupe Standalone only Activation or trial version About About pdfaPilot View in default PDF application Standalone only pdfaPilot Manual First Steps with pdfaPilot See Analysis and Conversion See The Switchboard See The Power Tools See The Power Tools See The Power Tools Allows organizing pages of one or several PDF documents See Explore Metadata Allows you to see and modify layers and OCCDs in the PDF See The Expert Tools See The Expert Tools See Extension schema editor this can be accessed in the Plug In version v a the button Extension schema editor in section Metadata in the Switchboard See Preferences Opens this manual Opens the reference manual Fun
33. the ee age file contains properties which are not allowed in PDF A they are listed in a short overview afterwards callas pdfaPilot PDF A in one click E Transparency problem callas pdfaPilot PDF A in one click ko Check for PDF A Check current PDF document for compliance with the PDF A standard Convert to PDF A 1b A Convert current PDF document to PDF A 1b file i PDF A 1b document Transparent page objects are not permitted in PDF A 1 files PDF A 2 defines some rules for transparent objects in order to make sure that they will always be rendered in the same way Transparency used page is a transparency group 29 matches Impa Author lt No Entry gt You will find a detailed overview of possible problems their causes and ways E 5 n 7 Transparency used blend mode not Normal nor Compatible Origin Adobe InDesign CS4 6 0 6 to avoid as well as fix them in the callas pdfEngine Reference see Learn 58 matches on 28 pages Created with Adobe PDF Library 9 0 n i More Filled areas RGB ICC 58 matches Last Change 09 12 2011 9 38 Uhr Most problems can simply be solved by clicking the Convert to PDF A button in pdfaPilot Transparency used soft mask 86 matches on 28 pages Color image 162 871 194 619 ppi 7 matches callas software Preferences The Preferences dialog offers options to define the amount of details for
34. tion card This contains a license code with which you can request the code to activate the software The activation dialog will open up automatically on startup of pdfaPilot if it has not been activated already Alternatively you can access this dialog via the menu entry Ac tivation or trial version under pdfaPilot Miscellaneous or the Activate button in the About window To request an activation code enter your name the name of your company and select the desired license type If you already purchased a license code enter it in the license code field Otherwise select trial to receive a time limited activation for evaluation purposes The button Request will open up a new window with an email text which can either be copied or send directly via your default email application by clicking Send Shortly you will receive a reply with a license file which is needed for activation pdfaPilot Manual General callas software gmbh Sch nhauser Allee 6 7 10119 Berlin Germany Tel 49 30 44390310 e Mac OS X 10 5 or newer Intel or PPC e Windows 2000 SP3 or newer Windows Server 2003 Windows XP Windows Vista Windows Server 2008 Windows 7 pdfaPilot can not run as a plug in with the free version of Adobe Reader a pdfaPilot toolbar icon Your activation of callas pdfaPilot Desktop 2 in order to use callas polafiica Desktop 2 the is and setect t Enter license a RR information Dee in
35. ts of fully embedded fonts to minimize the filesize Replace font Replaces an embedded font in the PDF with another font Font to outlines Converts fonts to outline so that these fonts do not remain in the PDF amp To enhance performance you should keep your system s font folder as small as possible pdfaPilot Manual First Steps with pdfaPilot callas software gmbh Sch nhauser Allee 6 7 10119 Berlin Germany Tel 49 30 44390310 www callassoftware com info callassoftware com 8 callas software Embedded Files Create file package Embed files Extract files Metadata Browse Metadata Remove Metadata Extension schema editor Explore Fonts Images Colors Make layer Import as layer Put comments on layers Layers Visualizer Compare documents pdfaPilot Manual First Steps with pdfaPilot Actions to embed and extract files Creates a new PDF containing all files from the chosen folder The file package has a summary and bookmarks for direct access to the embedded files The folder structure of the input files is preserved All file types are embedded Embeds the chosen files into the current PDF All file types can be embedded Extracts files that are embedded in the PDF to the chosen folder Existing folder structures are reconstructed Actions for working with XMP Metadata Allows you to review metadata for the whole PDF document as well as meta data associated
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