2011-04
Contents
1. 4 To view definitions for any terms on this screen click the Help tab and open VETS Frequently Asked Questions Figure 8 Login enister Contact X ait t Password Reset Password Back VETS100 T E m mmming the link below VETS Frequently Asked Questions rit you need any assistance please contact the Vets 100 Helpdesk at S66 237 0275 or send an email to VETS100 Customersupponttmdol gor Figure 8 Frequently Asked Questions 5 After clicking REGISTER an email confirming successful registration Figure 9 will be sent to your chosen email account NOTE There may be a several minute delay before this message is received Dear Ima Test T Email imatestitesthod com T Please confirm your VETS 100 registration by clicking on the link below T Confirm Vets 100 Reportine System Reaistration T Ifyoudonot see alink please visit https w s dol zov vetsl rezconfirm aspx and copy and paste the following information in the Registration Code box T T QJFCSA1I646DB134EB3C4X30821DIF52E D2853E Ifvouneed anv assistance Please contact the Vets 00 CustomerSupport at 1 866 237 0275 or send an email to Vets100 CustomerSupport dol zov Figure 9 Confirmation Email 6 Openthe email message and click Confirm VETS 100 Report Registration to proceed NOTE You can also access the Registration Confirmation Page from the Registration screen Figure 72. Page 2 of 6 38 What happens if don t comply with the Federal contractor job listing requirements 39 Must develop an affirmative action program 40 As a Federal contractor what is my responsibility towards my subcontractors A Back to Top Federal Contractor Reporting Requirements 1 What are the Federal contractor reporting requirements under VEVRAA VEVRAA requires Federal contractors and subcontractors covered by the Act s affirmative action provisions to report annually to the Secretary of Labor the number of employees in their workforces by job category and hiring location who are qualified covered veterans 38 U S C 4212 d VEVRAA also requires Federal contractors and subcontractors to report the number of new hires during the reporting period who are qualified covered veterans The Veterans Employment and Training Service VETS has issued regulations found at 41 CFR Parts 61 250 and 61 300 to implement the reporting requirements under VEVRAA A Back to Top 2 Why are there two set of regulations implementing the reporting requirements under VEVRAA The Jobs for Veterans Act J VA enacted in 2002 amended the reporting requirements under VEVRAA by 1 raising the dollar amount of the Government contracts and subcontracts that trigger a contractor s obligation to report on their employment of covered veterans and 2 changing the categories of veterans that Federal contractors and subcontractors are to track and report
3. 7 VETS100 VETS100A Contractor User Manual for 2011 7 Copy the validation code from your e mail message 8 Paste this string of letters and numbers into the Registration Confirmation field Figure 10 NOTE You can also write the code on a piece of paper to retype in the form however the electronic copy and paste functions will prevent entry errors Click the SUBMIT button L agir engister Contact Change Password Back MEM Registration Confirmation Please paste in the validation cade fram your confirmation email and press Submit 4FC8A3J646DB134EB3C4X39821D1F52E2D2853E Submit Figure 10 Submit Confirmation Code 8 VETS100 VETS100A Contractor User Manual for 2011 Create a New User for an Existing Company If your company has filed a report during the 2010 cycle and you want to add another contact person click the link within item 4 Create New User for Existing Company Figure 11 Veterans Employment and Training Service Login 2egister Contact Change Password VETS100 Login Current Cycle 2011 Important Hote for all VETS100 Users Due to a necessary system change all historical user accounts and information were removed from the YETS100 system effective 10 31 2011 4s a result ALL USERS are required to complete a new registration for the VET3100 application During the new registration process you vill receive a new account and your company will receive a new Company Code Only
4. Congress made the JVA amendments applicable only to Government contracts and subcontracts entered into on or after December 1 2003 Because some contractors have current Government contracts and subcontracts that were entered into before December 1 2003 two sets of regulations are needed to implement VEVRAA s reporting requirements The regulations in 41 CFR Part 61 250 implement the reporting requirements under VEVRAA prior to amendment by the JVA and require Federal contractors and subcontractors to annually submit the Federal Contractor Veterans Employment Report VETS 100 VETS 100 Report The regulations in 41 CFR Part 61 300 implement the J VA amendments to the reporting requirements under VEVRAA and require the annual submission of the Federal Contractor Veterans Employment Report VETS 100A VETS 100A Report A Back to Top 3 Which contractors are covered by the VETS 100 reporting requirements in the Part 61 250 regulations The VETS 100 reporting requirements in the Part 61 250 regulations generally apply to contractors with a current Government contract or subcontract in the amount of 25 000 or more that was entered into before December 1 2003 However if such a contract was modified on or after December 1 2003 and the contract as modified is in the amount of 100 000 or more the contractor would be covered by the VETS 100A reporting requirements in the Part 61 300 regulations A Back to Top 4 Which contractors are
5. If you are trying to file either the VETS 100 or VETS 100A for 2011 for first time click on either the Login or Register Tab Either tab will bring you to the VETS100 Login Screen Figure 6 1 Click the link Register for the 2011 cycle ITED STATES DEPARTMENT OF LABOR Veterans Employment and Training Service Contact VETS100 VETS100 Login Current Cycle 2011 Important Hote for all VETS100 Users Due to a necessary system change all historical user accounts and information vere removed from the VEIS100 system effective 10 31 2011 45 a result ALL USERS are required ta complete a new registration far the VWETS100 bs During the new registration process you will receive a new account and your company will receive a new Company Cade Only the new company code will alow you ta access your account IE iz important that you retain your new Company Code as it will be required if a new user needs to be added to your company s account in the future To access the YETS100 application please choose fram the options below 1 To register a company for the 2011 cycleg Register for the 2011 cycle 2 Ta lag inta the YVETS100 system for those who have registered for the 2011 cycle EMAIL Password Login 3 If you have already completed a registration for the 2011 cycle but forgot your password Forgot Password 4 f your company haz already completed a registration for 2011 cycleand you want to add another company contact p
6. When are the VETS 100 and VETS 100A Reports due 11 have a current Government contract that was awarded before December 1 2003 but the Federal Contracting Officer modified the scope and conditions of the contract after December 1 2003 Must I still file a VETS 100 Report 12 have a current Government contract in the amount of 75 000 that was awarded on December 15 2003 Must file the VETS 100 Report 13 have a current Government contract that was awarded on September 1 2003 and the original amount of the contract was 50 000 However the contract was modified on February 1 2004 and increased to 300 000 Which report do file in 2010 14 How do obtain the VETS 100 and the VETS 100A Report forms and instructions 15 Can file electronically 16 What is the reporting period for purposes of completing the VETS 100 and VETS 100A Reports 17 What is a NAICS code 18 What is the DUNS number and why is it being requested 19 What is the EIN number and why is it being requested 20 What is considered a parent company 21 What does hiring location mean 22 What is meant by number of employees 23 What is meant by new hires 24 What is meant by maximum and minimum number of employees 25 Where can find information on the wars campaigns or expeditions for which a campaign badge has been authorized 26 Where can find information on the operations that qualify a veteran for an Armed Forces servic
7. w Completed four File Was Processed Successfully View Hiring Locations File Info Company T1302354 ile VETS 100 Electronic tet Total Rome in Data File 7 File Details Import File Type VETS1I004 Company Mo T 130232 Raw 1 Processed Row Processed Rows Processed Row Processed Rows Processed Row Processed Rows Processed File is Walid Repo RepaortlDb RepaortlD RepoartlDb RepartlDb RepartlD RepartlDb 1385768 1385770 1385771 1385772 1385773 1385774 1385775 Figure 25 File Upload Status Message 22 VETS100 VETS100A Contractor User Manual for 2011 7 Upload Electronic Multiple State Consolidated Hiring Location File Follow these steps to upload an electronic multiple state consolidated hiring location file 1 From the Main Menu screen click Upload Multiple State Consolidated Hiring Locations 2 Forinstructions on filing each type of form click the INSTRUCTIONS FOR ELECTRONIC SUBMISSION button Figure 26 3 Click the BROWSE button 4 Navigate to the electronic file on your computer and click the UPLOAD FILE button Change Password Electronic File Upload Import File Browse Instructions For Electronic Submission Upload File Figure 26 Upload Multiple State Consolidated Hiring Locations Electronic File 5 A message will either confirm the successful upload or explain why it was unsuccessful Figure 27 NOTE If there are errors you
8. 12 MONTHS Job Categories EXECUTIVE SENIOR LEVEL OFFICIALS AND MANAGERS FIRST MID LEVEL OFFICIALS HD MANAGERS Er min mj 1 CJI LILI LL ml LJ LI TEE e te A Maximum Humber Minimum Humber Submit Figure 23 VETS 100A Form 20 VETS100 VETS100A Contractor User Manual for 2011 6 Upload Electronic VETS 100 100A Reports Follow these steps to upload an electronic VETS 100 100A report 1 From the Main Menu screen click Upload VETS 100 100A Electronic Submission which brings you to the screen as shown Figure 24 2 For instructions on filing each type of form click either the INSTRUCTIONS FOR VETS100A ELECTRONIC SUBMISSION or INSTRUCTIONS FOR VETS100 ELECTRONIC SUBMISSION button Figure 24 3 Click the BROWSE button 4 Navigate to the electronic file on your computer and click the UPLOAD FILE button NOTE If you need to upload both reports you will need to upload each one separately Change Password Electronic File Upload VetstTOO Vets1OOA Import File VET amp 1 OPvets 1004 Browse Instructions Far VETS1UDA Electronic Submission Instructions Far ETS100 Electronic Submission Upload File Figure 24 Upload VETS100 VETS100A Electronic File 5 A message will either confirm the upload or explain why it was unsuccessful Figure 25 NOTE If there are errors you must make corrections and resubmit 21 VETS100 VETS100A Contractor User Manual for 2011
9. Manual for 2011 Change Password Follow these steps to change your password including forgotten passwords l Click Change Password or Forgot Password from the Home Page screen Figure 31 UNITED STATE DEPARTMENT OF LABOR Veterans Employment and Training Service Login egister elp Contact p d Change Password VETS 100 VETS100 Login Current Cycle 2011 Important Hote for all ETS100 Users Due to a necessary system change all historical user accounts and information were removed from the VEIS100 system effective 10 51 2011 4s aresut ALL USERS are required to complete a neve registration far the YETS100 bano During the new registration process you will receive a new account and your company vill receive a neve Company Code Only the new company code will alow you to access your account It is important that you retain your new Company Code az it vill be required if a new user needs to be added to your company s account in the future Ta access the VETS100 application please choose from the options below 1 To register a company for the 2011 cycle Register for the 2011 cycle 2 To log inta the VETS100 system Tor those who have registered for the 2011 cycle EMAIL Password Login 3 If you have already completed a registration for the 2011 cycle but forgot your passvvorg Forgot Passvvord 4 f your company has already completed a registration for 2011 cycleand you want to add another company contac
10. Name of Hiring Location Address City County state Zip NUMBER OF EMPLOYEES HEW HIRES FREVIOUS 12 MONTHS Total Mew Special Wietnam other Special Mi etriam Recently Other Hires Both Disabled Era Protected Disabled Era Separated Veterans Veterans Veterans Veterans Veterans Veterans Veterans Job ae 1 Fm LT T FT T a n Veterans s 8 Officials and Oficials ana Managers meee See eee LI L3 LT LT ma O O O O Maximum Humber Minimum Humber a ID s ID CL m i l Sai i l 4 cL ILLI HE TIT pepe p HHH e Figure 22 VETS100 Form 19 VETS100 VETS100A Contractor User Manual for 2011 5 File VETS 100A Report Enter company information in this screen to complete the VETS 100A report Figure 23 1 Change any accessible value on this screen NOTE To view definitions for any term on this screen click the Help tab and open VETS Frequently Asked Questions 2 Click the SUBMIT button Change Password errs New Hiring Location Vets 100A E Org Type Form Type MSC Period Ending Company No 7130254 Name of Parent Company Ho4 Test Address 2342 anywhere adfasdf MO 34567 County Culpepper Name of Primary Contact ima Test Telephone 555 555 5555 Name of Hiring Location Address City County State Zip Please enter numbers greater than zero NUMBER OF EMPLOYEES HEW HIRES PREVIOUS
11. Registration If this is your first time accessing the VETS100 system since 11 01 2011 you must register Click Contracting Officer Registration Page from the main screen as shown in Figure 14 Veterans Employment and Training Service Login 2egister Contact Change Password VETS100 Login Current Cycle 2011 Important Hote for all VETS100 Users Due to a necessary system change all historical user accounts and information were removed from the YETS100 system effective 10 31 2011 4s a result ALL USERS are required to complete a new registration for the VET3100 application During the new registration process you vill receive a new account and your company will receive a new Company Code Only the new company code wvill alow you to access your account It is important that you retain your new Company Code az it vvill be required if a new user needs to be added ta your company s account in the future To access the YETS100 application please choose from the options below 1 Ta register a company for the 2011 cycle Register far the 2011 cycle 2 To log inta the VETS100 system for those who have registered for the 2011 cycle EMAIL Password 3 If you have already completed a registration for the 2011 cycle but forgot your password Forgot Password 4 f our company has already completed a registration for 2011 cycleand you want to add another company contact person Create Mew User tor Existing Company 5 If you
12. accounts and information were removed from the VElS100 system effective 10 31 2011 amp z aresut ALL USERS are required to complete a new registration for the YETS100 lagplicatian During the new registration process you will receive a new account and your company vill receive a neve Company Code Only the new company code vill alow you ta access your account IE is important that you retain your new Company Code az rt will be required if a new user needs to be added to your company s account in the future Ta access the VETS100 application please choose from the options below 1 Ta register a company for the 2011 cycle Register for the 2011 cycle 2 To log inta the YETS100 system for those who have registered for the 2011 cycle EMAIL Password Login 3 If you have already completed a registration for the 2011 cycle but forgot your password Forgot Password 4 f your company has already completed a registration for 2011 cycleand you want to add another company contact person Create Mew User for Existing Company 5 f you are a Federal Contracting Officer and want to register for an account Contracting Officer Registration Page Report wizard Use the Report Vizard go determine which report YETS 100 or VETS 100 4 if any your company is required to complete Figure 3 VETS100 Login Screen 3 VETS100 VETS100A Contractor User Manual for 2011 3 Answer each question 4 Click the SUBMIT button NOTE Depen
13. and DUNS numbers if available enter 94 6001347 if your campus does not have an EIN number Proceed to fill out the rest of the form with your campus employment data Once you have completed the form click the Submit button After you have filed your report with the VETS you may view the report by following the instructions on page 26 of the user manual Please forward a copy of the report by mailing it to the Chancellor s Office 401 Golden Shore 4 Floor Attn Ellen Bui or by emailing ebui Q calstate edu If you have any questions or comments please contact Ellen Bui 562 951 4427 ebui calstate edu You may also direct questions to the VETS office by calling the helpline at 1 866 237 0275 or e mailing at VETS100 customersupport dol gov This document is available on the Human Resources Management Web site at http www calstate edu HRAdm memos shtml BG eb TECHNICAL LETTER HR EEO 2011 04 ATTACHMENT A VETS 100 VETS 100A Reporting System User Manual for 2011 Contents cpi C EU X O S 6 2 Le HORN OC SPENT cm 2 jo oi 010 PLC RERO OU mE 2 Do Yoa Nocedo FIE 2 IU TS EN NR RR E E E EN EE AAEE EE EE E EE E EE E ATT 5 Create a New User foram Existing COPIDADY uns oie teto rete Eso iarainn i AA TEERAA E AERE 9 Conmacund CMCSA COIS ALOU scirpe E Ea EEE E CE MN EDE 12 Sae B EO aaa OE N E ete E A E T A E A E A ONO TA E ax PE D
14. are a Federal Contracting Officer and want to register for an accou Contracting Officer Registration Page Report Vizard Use the Report Wizard to determine which report YVETS 100 ar YVETS 1004 if any your company is required ta complete Figure 14 Contracting Officer Registration 12 VETS100 VETS100A Contractor User Manual for 2011 1 Complete the registration form by entering your company s information into the appropriate fields and click the REGISTER button as shown in Figure 15 NOTE To register as a contracting officer you are required to use an email address from a gov mil or edu domain Login 2egister Contact Change Password Back Contracting Officer Registration Contracting Officer Contact Information Organization Government Agency First Name Contracting Last Name Officer Email GAgency testagency gov Phone 595155541212 Password must be at least 8 characters use at least one digit and one alphabetic character and must not contain Special characters Password mmm Confirm scscccce SERBS Password Figure 15 Contracting Officer Registration Data Entry 13 VETS100 VETS100A Contractor User Manual for 2011 1 After you click REGISTER an email confirming successful registration Figure 16 will be sent to your chosen email account Dear Contracting Officer T Emal sAgency testagency gov T Pleaseconfirm your VETS 100 registration by clicking on t
15. covered by the VETS 100A reporting requirements in the Part 61 300 regulations Contractors with a Government contract or subcontract in the amount of 100 000 or more that was entered into on or after December 1 2003 are covered by the VETS 100A reporting requirements in the Part 61 300 regulations The VETS 100A reporting requirements also apply to contractors with a Government contract or subcontract of 100 000 or more that is modified on or after December 1 2003 A Back to Top 5 What is a Government contract Government contract means any agreement or modification thereof between any person and a department agency establishment or instrumentality of the United States for the purchase sale or use of personal services and nonpersonal services A Back to Top 6 Where can find copies of the regulations implementing the reporting requirements under VEVRAA Regulations are available at 41 CFR part 61 250 http www regulations gov search Regs home htmlz documentDetail R2 09000064807954c2 41 CFR part 61 300 http www regulations gov search Regs home html documentDetail R 09000064807954c2 A Back to Top 7 What are the differences between the VETS 100 Report and the VETS 100A Report The most obvious difference is the categories of veterans included on each report The VETS 100 Report reflects the categories of veterans covered under the affirmative action provisions of VEVRAA prior to the JVA amendments Accordingl
16. covered veterans in the employer s workforce Pursuant to this law CSU campuses are required to file the VETS 100A report This year campuses must submit the VETS 100A to the VETS on or before Friday December 30 2011 The VETS recently revamped its online filing system and removed all historical user accounts and information Several changes occur this year as follows All campuses will have to register online to receive a new account and a new company code before they can start completing the VETS 100A form and submitting it The new company code will allow you Distribution Chancellor CSU Presidents Human Resources Officers TECHNICAL LETTER HR EEO 2011 04 Page 2 of 2 access to your account It is important that you retain your new company code as it will be required if a new user needs to be added to your company s account in the future Each campus will only have the ability to view the reports it submitted not the reports of other campuses or employers Copies of reports filed in 2010 or earlier are not accessible online and can only be obtained through a Freedom of Information Act FOIA request and Each campus will only be able to amend its report while the reporting cycle is open November 1 2011 to December 30 2011 after December 30 you will not be able to amend your report Campuses may register and file the VETS 100A form online Instructions on how to do this are in a document titled VETS 100 VETS 100A Re
17. if such contractor did not submit such report 31 U S C 1354 The Secretary of Labor makes a database available to Federal contracting officers listing the Veterans Employment Reports received from Federal contractors and subcontractors A Back to Top 35 We are a small bank Are we required to file this report A bank is covered under VEVRAA if it has a single contract that meets the dollar threshold amount for coverage A current Government contract of 25 000 or more that was entered into before December 1 2003 would subject the bank to the VETS 100 reporting requirement A current Government contract of 100 000 or more that was entered into or modified on or after December 1 2003 would subject the bank to the VETS 100A reporting requirements Government contracts held by banks and other financial institutions include but are not limited to agreements to serve as fund depository agreements for federal share and deposit insurance and agreements to serve as an issuing and paying agent for U S savings bonds and savings notes A Back to Top 36 A State agency is not involved in a Government contract or subcontract Should the State agency complete a VETS 100 or VETS 100A Report No The reporting requirements under VEVRAA apply only to contractors that are subject to the affirmative action provisions of VEVRAA and the implementing regulations in 41 CFR Parts 60 250 and 60 300 issued by OFCCP The affirmative action provisions of VEVRAA a
18. the new company code wvill alow you to access your account It is important that you retain your new Company Code az it vvill be required if a new user needs to be added ta your company s account in the future To access the YETS100 application please choose from the options below 1 Ta register a company for the 2011 cycle Register far the 2011 cycle 2 To log inta the VETS100 system for those who have registered for the 2011 cycle EMAIL Password 3 If you have already completed a registration for the 2011 cycle but forgot your password Forgot Password E amparn has already completed a registration tor 2011 cycleand you want to add another company contact person Create Mew User for Existing Company 5 f you are a Federal Contracting Officer and want ta register for an account Contracting Officer Registration Page Report Vizard Use the Report Wizard to determine which report VETS 100 ar YVETS 1004 if any your company is required ta complete Figure 11 Creating a New User for an Already Registered Company 9 VETS100 VETS100A Contractor User Manual for 2011 1 Enter your company s information Figure 12 NOTE You will need to know your company s VETS100 Company Number and EIN Login egister Contact Change Password New User for Existing Company Registration Note If you are a Contracting Officer please register using the Contracting Officer Registration Page Company Information VETS 1
19. 0 VETS100A Contractor User Manual for 2011 3 Make changes to any non gray text Figure 29 4 NOTE The parent company s information is gray and cannot be edited C chan e Password Xn Edit Hiring Location Vets 100A Prime Contractor Single Establishment MSC p Period Ending 0 10 201 1 Company No 1130254 EIN 32 2322344 Name of Parent Company Ho4 Test Address 2342 anywhere adfasdf MO 34567 County Culpepper Name of Primary Contact Ima Test Name of Hiring Location prime Address 2342 Anywhere City adfasdf County Culpeppe State MO gt zip 20456 NAICS 123435 DUNS 12 345 6789 EIN 12 3456789 Please enter numbers greater than zero Please enter numbers greater than zero HUMBER OF EMPLOYEES HEW HIRES PREVIOUS 12 MONTHS rmed Forces Forces Service Service memes DXESESES ES ESESESES ET mme ee spspspsps pspstspsps meme D TDTESUCS 3 EDT ppp D D meme AL a ca M SD3ESESIES ewe PT m PL menm of AE GO a wenn E SS D m Were Maximum Number 1 Minimum Humber RRRRRRE LLL LEE in CERIO JGLICLLGIE LII S awe Figure 29 Edit Report Previously Filed 5 Click the SAVE button 25 VETS100 VETS100A Contractor User Manual for 2011 9 View Previously Submitted Reports Follow these steps to view a previously submitted report 1 Locate the previously filed report to view 2 Click the View PDF link in the report row 3 The PDF will op
20. 00 4 if any your company is required to complete Figure 18 System Login 15 VETS100 VETS100A Contractor User Manual for 2011 Main Menu After logging in the Main Menu will load Figure 19 Home Logoff Contact Change Password o FER Main Menu Welcome Company Humber T130254 Ima Test Ho4 Test 2347 anywhere adfasdf MO 34557 Update Company Into Wizard Report Wizard to determine which Report VETS 100 ar VETS 100A your company is required to complete File a New Report ile VETS 100 Report File VETS 1004 Report Upload Electronic Files Upload VETS 100 VETS1004 Electronic Submission Upload Multiple Establishment State Consolidated Hiring Locations Reports Previously Filed Generate All Selected PDF s Select All _ Company No Company Name Hiring Location View PDF 1 Ho4 Test prime T130254 2342 anywhere 2342 Anywhere 12 3456769 10 20 2011 8 3 Edit VETS 1004 view PDF adfazdf MO 34567 adfasdt MO 20456 Figure 19 Main Menu Several tasks can be initiated using the links on this screen LINK ACTION Change Password Change your password Update Company Info Update any of your company information except the company number Report Wizard Determine if you have to file and which form s to file if you do File VETS100 Report Electronically file a VETS100 Report File VETS100A Report Electronically file a VETS100S Report Upload VETS 100 100A Electronic Upload your VETS 100 100A Report s in batch format Su
21. 00 Company Number Employer Identification Number EIN Contact Info First Name Last Name Email Phone Password must be at least 8 characters use at least one digit and one alphabetic character and must not contain special characters Password Confirm Password Register If vou have already registered and have a confirmation code please enter the code on the Registration Confirmation Page Figure 12 New User for an Existing Company Registration Page 2 After you click REGISTER an email confirming successful registration Figure 10 will be sent to your chosen email account 3 Open the email message and click Confirm VETS 100 Report Registration to proceed You can also access the Registration Confirmation Page from the Registration Screen Figure 7 10 VETS100 VETS100A Contractor User Manual for 2011 4 Copy the validation code in your e mail message Paste this string of letters and numbers into the Registration Confirmation field Figure 13 NOTE You can also write the code on a piece of paper to retype in the form however the electronic copy and paste functions will prevent entry errors 5 Click the SUBMIT button Login Contact Change Password Registration Confirmation Please paste in the validation code fram your confirmation email and press Submit CEET Figure 13 Submit Confirmation Code 11 VETS100 VETS100A Contractor User Manual for 2011 Contracting Officer
22. 011 U S Department of Labor Veterans Employment and Training Service VETS Page 1 of 6 TECHNICAL LETTER HR EEO 2011 04 ATTACHMENT B Federal Contractor Program Below you will find answers to frequently asked questions about Federal contractor reporting requirements and affirmative action obligations under the Vietnam Era Veterans Readjustment Act of 1972 VEVRAA or Section 4212 38 U S C 4212 The FAQs are arranged by subject area If you have a question that is not addressed on this page please contact the VETS 100 office by e mail at VETS100 customersupport dol gov or by Phone at 866 237 0275 for further assistance Table of Contents Federal Contractor Reporting Requirements 1 What are the Federal contractor reporting requirements under VEVRAA 2 Why are there two sets of regulations implementing the reporting requirements under VEVRAA 3 Which contractors are covered by the VETS 100 reporting requirements in the Part 61 250 regulations 4 Which contractors are covered by the VETS 100A reporting requirements in the Part 61 300 regulations 5 What is a Government contract 6 Where can find copies of the regulations implementing the reporting requirements under VEVRAA 7 What are the differences between the VETS 100 Report and the VETS 100A Report 8 Which Veteran s Employment Report must submit in 2010 9 What contractors will be required to submit both the VETS 100A Report and the VETS 100 Report 10
23. The California State University Office of the Chancellor SYSTEMWIDE HUMAN RESOURCES 401 Golden Shore 4 Floor Long Beach CA 90802 4210 562 951 4411 email hradmin calstate edu Date November 9 2011 Code TECHNICAL LETTER HR EEO 2011 04 To Equal Employment Opportunity Directors From Bruce Gibson P neam Sr Director Systemwide Equal Opportunity Whistleblower Compliance amp Chancellor s Office Human Resources F p fo 24 Ellen Bui C C Ee s TIME SENSITIVE Sr Manager December 30 2011 Systemwide Equal Opportunity Whistleblower Compliance Subject Instructions for Filing the 2011 Federal Contractor Veterans Employment Report VETS 100A Overview Audience Equal Employment Opportunity Directors and campus designees responsible for filing the VETS 100A report Action Items File the VETS 100A report with the Veterans Employment amp Training Services by December 30 2011 Forward a copy of the submitted form to the Chancellor s Office Affected Employee Groups Units Covered veterans Summary This HR Letter provides campuses with instructions issued by the Veterans Employment amp Training service VETS on how to file the VETS 100A report Campuses must file the VETS 100A report with the VETS by December 30 2011 Federal law requires all employers who are federal contractors to annually submit to the Veterans Employment amp Training Service VETS a report providing the number of
24. UM EUN 15 EOD NETT E E 15 E SAPE e Em 16 b 509 0 0 17 2 Update Company Hato marie sate cece ciate re a ance sande eee coe ee 18 SEEMS o0 VA NOM 18 2 We VETS OD REDO eene Maie tiet tote MINIM SNMP MR NUM A UEM 19 SER Pile VETS TO0A SUUM m 20 6 Upload Electromic VETS 100 100 REPOTIS iesus tte nter nts pe hl esed Hb EE Rex bn Ext Ex bR Rund itd EERS Aa 21 7 Upload Electronic Multiple State Consolidated Hiring Location File eeeseeeee 22 5 Edit Previously Submitted REDOING ecoco oiii eo einen e Pee a eben ura a a aE anoo cd dorus uuu c s eed bins ro lx ass Eai Eai Se evan 24 9 View Previously Submitted Reports ssssseneeeeeeen eene enne nnne eene eeen nenne eene esee essen sene ssiis 26 IN deri Cd NN EET m m 21 1 VETS100 VETS100A Contractor User Manual for 2011 Overview The VETS 100 System The VETS 100 System is a system created by the Department of Labor enabling employers to submit their annual report on the number of current employees who are covered veterans as well as to report the number of new hires during the reporting period who are qualified covered veterans It also enables Federal Contracting Officers to view the reports received from Federal contractors and subcontractors To use the system you need to log into the VETS 100 system open a browser wi
25. as hired on J uly 1 2009 How do I report her veterans status on the VETS 100A Report that is to be filed by September 30 2010 NUMBER OF EMPLOYEES NEW HI RES PREVI OUS 12 MONTHS TOTAL NEW RECENTLY RECENTLY HI RES BOTH SEPARATED VETERANS CATEGORI ES VETERANS AND NON VETERANS U On the VETS 100A Report that is to be filed in 2010 she would be reported as an employee in Column O Recently Separated Veterans A Back to Top 29 A veteran who separated from service on J une 10 2008 was hired on J une 1 2010 How do I report her veterans status on the VETS 100A Report that must be filed by September 30 2010 NUMBER OF EMPLOYEES NEW HI RES PREVI OUS 12 MONTHS TOTAL NEW RECENTLY SEPARATED CATEGORI ES VETERANS AND NON VETERANS U On the VETS 100A Report that is to be filed in 2010 she would be reported as a new hire previous 12 months in Column T Recently Separated Veterans A Back to Top 30 Am I required to ask new employees about their past military service or veterans status Under the regulations implementing the affirmative action provisions of VEVRAA issued by the Office of Federal Contract Compliance Programs OFCCP a Federal contractor is required to invite applicants to inform the contractor whether he or she is a veteran belonging to one or more of the categories of veterans covered under VEVRAA who wishes to benefit under the contractor s affirmative action program AAP for c
26. bmission Upload Multiple Establishment Upload your VETS Multiple Establishment State State Consolidated Hiring Locations Consolidated Hiring Locations Report in batch format Edit reports Edit any previously filed report View Reports Previously Filed View any of your previously filed reports 16 VETS100 VETS100A Contractor User Manual for 2011 1 Change Password To change your password click the Change Password link on the Main Menu page The Reset Password screen will appear as shown in Figure 20 1 Enter your new password 2 Re enter it in the confirm password field 3 Click the RESET PASSWORD button 4 A message will either confirm the change or explain why it was unsuccessful i e Password and Confirm Password must match Change Passwnrd Reset Password Password must be at least 8 characters use at least one digit and one alphabetic character and must not contain special characters New Password Confirm Password Reset Password Change Password Reset Password Password must be at least 8 characters use at least one digit and one alphabetic character and must not contain special characters New Password Confirm Password Reset Password Password was successfully changed Figure 20 Reset Password 17 VETS100 VETS100A Contractor User Manual for 2011 2 Update Company Information Your company number is unique and is generated by the system All other company infor
27. ding on your answers you may be asked an additional question Click the SUBMIT button after answering each question 5 Once the Wizard has collected enough detail it will determine whether you are required to file and if so which form s you need to complete 6 Ifno form is required Figure 4 you are encouraged to print and save this screen in case there are any questions about your filing status at a later date Login engister Contact ist otPassword Reset Password Vets100 Report Wizard Welcome This wizard will help you determine which version of the WETS 100 Report your company is required to file Is your firm a Bank or Financial Institution that sells U S savings Bands or are you FDIC insured C ves No Does your firm have a CURRENT Federal contract that was awarded prior ta December 1 2003 with a value of 25k nr more Cyes No Does your firm have a CURRENT Federal contract that was awarded an ar after December 1 2005 with a value of 100k or more Cyes No ubrit Vets100 Farm is MOT required Vets 1004 Farm is MOT required Figure 4 Wizard Results If you are required to file a VETS100 Report you must complete a new registration for the VETS100 application This is true even if you have filed a VETS100 report in the past You will receive a new Company Code Only the new company code will allow you to access your account 4 VETS100 VETS100A Contractor User Manual for 2011 Register
28. e and verifying submission of required reports The EIN also assists VETS in updating and maintaining a current database including removal of employers who are no longer required to submit the VETS 100 or VETS 100A Report A Back to Top 20 What is considered a parent company The term parent company refers to any corporation which owns all or the majority stock of another corporation so that the latter stands in relation to it as a subsidiary A Back to Top 21 What does hiring location mean Hiring location has the same definition as establishment which is defined in the instructions for completing the EEO 1 Report It means an economic unit which produces goods or services such as a factory office store or mine In most instances the establishment is a single physical location engaged in one or predominantly one economic activity See 41 CFR 61 250 2 b 1 and 41 CFR 61 300 2 b 1 Single establishment employers must file appropriate Veterans Employment Report s either the VETS 100 Report or VET 100A Report or both Multi establishment employers file the appropriate report s for the headquarters office and for each hiring location employing 50 or more persons If the multi establishment employer has hiring locations employing fewer than 50 persons the employer may file separate reports for each location or consolidated reports that cover hiring locations within one State A Back to Top 22 What is meant by
29. e is awarded 3 Armed Forces service medal veterans veterans who while serving on active duty in the Armed Forces participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985 and 4 Recently separated veterans veterans within 36 months from discharge or release from active duty The other significant difference between the VETS 100 and VETS 100A Report forms is in the job categories The job categories on the Veterans Employment Report forms are consistent with the job categories used on the EEO 1 Report EEOC revised the EEO 1 Report in 2005 November 28 2005 70 FR 71294 and the revisions included dividing the Officials and Managers category into two subgroups Executives Senior Level Officials and Managers and First Mid Level Officials and Managers The VETS 100A Report adopts the job categories used on the revised EEO 1 Report while the VETS 100 Report has a single Officials and Managers job category A Back to Top 8 Which Veteran s Employment Report must submit in 2010 You must submit the VETS 100A Report in 2010 if you have 1 A current Government contract or subcontract in the amount of 100 000 or more that was entered into on or after December 1 2003 or 2 A current Government contract or subcontract that was modified on or after December 1 2003 and the contract or subcontract as modified is in the amount of 100 000 or more You m
30. e medal 27 hired a recently separated veteran with a service connected disability Must report this veteran in more than one category 28 have an employee who separated from service on June 10 2008 She was hired on July 1 2009 How do report her veterans status on the VETS 100A Report that is to be filed by September 30 2010 29 A veteran who separated from service on June 10 2008 was hired on June 1 2010 How do report her veterans status on the VETS 100A Report that must be filed by September 30 2010 30 Am I required to ask new employees about their past military service or veterans status 31 Can ask my current employees if they belong to one of the veteran categories on the new VETS 100A Report 32 My company employs no covered veterans and have hired no new employees during the reporting period How do complete the VETS 100A Report 33 My company has had no covered Government contracts in the past several years Why am continuing to receive VETS 100 reporting requirements mailings 34 What if don t submit a VETS 100 or VETS 100A Report 35 We are a small bank Are we required to file this report 36 A State agency is not involved in a Government contract or subcontract Should the State agency complete a VETS 100 or VETS 100A Report Affirmative Action Obligations 37 What are the Federal contractor job listing requirements U S Department of Labor Veterans Employment and Training Service VETS
31. employees during the reporting period How do complete the VETS 100A Report Fill in the period covered put zeros in the columns and return the form to the address indicated A Back to Top 33 My company has had no covered Government contracts in the past several years Why am I continuing to receive VETS 100 reporting requirements mailings A company is removed from the Federal contractor database when it has not filed a VETS 100 Report in three years and the Commerce Business Daily CBD or the Federal Procurement Data System FPDS does not list a Government contract for the company If you have not had a Government contract in three years but continue to receive VETS 100 or VETS 100A Reports send a letter to U S Department of Labor Veterans Employment and Training Service VETS 100 VETS 100A Reporting Office P O Box 726 Lanham Maryland 20703 0726 In the letter explain that your company has not been awarded a Government contract in more than three years and request that your company be removed from the Federal contractor data base A Back to Top U S Department of Labor Veterans Employment and Training Service VETS Page 6 of 6 34 What if don t submit a VETS 100 or VETS 100A Report Federal contracting agencies are prohibited from obligating or expending funds to enter into a contract covered by VEVRAA with a contractor from which a VETS 100 or VETS 100A Report was required with respect to previous fiscal year
32. en in a separate window NOTE You need Adobe Acrobat viewer to view the PDF 1 To select more than one report use the SELECT checkboxes 2 Click the Select All link to choose all submitted reports Figure 30 Change Password Main Menu Welcome Company Number 7130254 Ima Test Ho4 Test 2347 anywhere adfasdf MO 34557 LIpdate Company Info Report Wizard Lise the Repart Vizard ta determine which Report VETS 100 or VETS 1004 your company is required ta complete File a Hew Report File VETS 100 Report File VETS 1004 Report Upload Electronic Files Upload VETS 100 VETS1004 Electronic Submission Upload Multiple Establishment State Consolidated Hiring Locations Reports Previously Filed Generate All Selected PDF s Select All 1 Ti30254 Ti30254 Ti30254 T130254 Hod Test 2342 anywhere adfasdf MU 34587 Hod Test 2342 anywhere adfasdf MO 34587 Hot Test z342 anywhere adfasdf MO 34467 Ho Test 2342 anywhere adfasdf MO 34587 prime 2342 Anywhere 12 3456789 adfasdf MO 20456 Pu INC S000 OAK STREET SUITE 188 CONWAY AR 2032 Pu INC 24000 SE TECHNOLOGY CIRCLE SUITE 13 BENTOMMMLLE AR 72712 Pu INC 141270 NEWEROOK DRIVE 32 2322344 CHANTILLY WA 20151 32 2322344 32 2322344 102002011 8 37 20 5M 10 20 2011 10 40 28 Ahi 102002011 10 40 28 AM 10 20 2011 10 40 28 M Figure 30 Select Reports to View 26 dew POF slew POF slew POF VETS100 VETS100A Contractor User
33. erson Create Mew User for Existing Company 5 lf you are a Federal Contracting Officer and want to register for an account Contracting Officer Registration Page Report Wizard Use the Report Wizard to determine which report YETS 100 or VETS 1004 if any your company is required to complete Figure 6 Register for 2011 Cycle 5 VETS100 VETS100A Contractor User Manual for 2011 2 Enter your company s information in the form 3 Click the REGISTER button Figure 7 Mote If vou are a Contracting Officer please register using the Contracting Officer Registration Page If You already have a VETz 1007 0043 Company Number but do not have a login please register using the Existing Company Registration Page Company Information Employer Identification 11 1234 Humber EIH Se Company Name Your company Address Your company address ZIP Ciy SE Your city IVA 201107 County Your county Contact Info First Hame First Last Mame Name Email Youremailname g your emailaddress com Phane Password must be at least 8 characters use at least one digit and one alphabetic character and must nat contain special characters Password ee eeeece Confirm Password 00000000 Register If you have already registered and have a confirmation code please enter the code on thg Registration Confirmation Page Figure 7 Register for 2011 6 VETS100 VETS100A Contractor User Manual for 2011
34. he Veterans Employment amp Training Service VETS Service Center Department of Labor National Contact Center DOL NCC 14120 Newbrook Dr Suite 200 Chantilly VA 20151 A Back to Top U S Department of Labor Veterans Employment and Training Service VETS Page 4 of 6 16 What is the reporting period for purposes of completing the VETS 100 and VETS 100A Reports To determine the reporting period for purposes of completing the VETS 100 and VETS 100A Reports the contractor first selects a date in the current year between August 1 and September 30 that represents the end of a payroll period The 12 month period preceding the selected payroll period ending date is the 12 month reporting period A Back to Top 17 What is a NAI CS code The North American Industry Classification System NAICS is the standard used by Federal statistical agencies in classifying business establishments for the collection analysis and publication of statistical data related to the business economy of the United States NAICS was developed under the auspices of the Office of Management and Budget OMB and adopted in 1997 to replace the old Standard Industrial Classification SIC system You may access various NAICS reference files and tools at the official U S Government Web site http www census gov eos www naics The official 2007 U S NAICS Manual includes definitions for each industry background information tables showing changes bet
35. he link below T Confirm Vets 100 Reporting System Registration T Ifyoudo not see a Imk please visit https webapps dol gov vets100 regconfirm aspx and copy and paste the followimg nformation n the Registration Code box T OACSA3TOA46DBI34EB3CAX30821D1F52E2D4A532E Pv d anv assistance Please contact the Vets 0 CustomerSupport at 1 866 237 0275 or send an email to Vets100 CustomerSupport dol govt Figure 16 Confirmation Email 2 Open the email message and click Confirm VETS 100 Report Registration to proceed NOTE You can also access the Registration Confirmation Page from the Registration Screen Figure 7 3 Copy the validation code from your e mail message Paste this string of letters and numbers into the Registration Confirmation field Figure 17 NOTE You can also write the code on a piece of paper to retype in the form however the electronic copy and paste functions will prevent entry errors 4 Click the SUBMIT button Login enister Contact Change Password Registration Confirmation Please paste in the validation code fram your confirmation email and press Subrmg 9AC8A3J646DB134EB3C4X39821D1F52E2D4532E Figure 17 Submit Confirmation Code 14 VETS100 VETS100A Contractor User Manual for 2011 Enter Edit Information Login If you have already registered your company enter your credentials email and password and click Login as shown in Figure 18 Logi
36. ified is in the amount of 100 000 or more If the modified contract is less than 100 000 you must file the VETS 100 Report A Back to Top 12 1 have a current Government contract in the amount of 75 000 that was awarded on December 15 2003 Must I file the VETS 100 Report No You are not subject to the reporting requirements under VEVRAA A Back to Top 13 I have a current Government contract that was awarded on September 1 2003 and the original amount of the contract was 50 000 However the contract was modified on February 1 2004 and increased to 300 000 Which report do I file in 2010 You must file the VETS 100A Report in 2010 A Back to Top 14 How do obtain the VETS 100 and the VETS 100A Report forms and instructions You may download the VETS 100 and the VETS 100A Report from our website at www dol gov vets100 email us at VETS100 customersupport dol gov or call 866 237 0275 When requesting forms provide the parent company s name address contact person telephone number and e mail address A Back to Top 15 Can file electronically No Federal contractors can not file the 2010 VETS 100 or VETS 100A reports electronically at this time The electronic filing of the report is scheduled to go on line at the start of the 2011 filing session on October 1 2011 Further information is available by contacting the VETS 100 Help Desk at 866 237 0275 by emailing to VETS100 customersupport dol gov or by mailing t
37. mation can be changed by following these steps Figure 21 1 Change any value on this screen except Company Number 2 Click the SAVE RECORD button Eg chan e Password 3m lcm Company HodTest ti tsti Address 2342 anywhere City adasd County Culpepper State MO z zip 24567 Primary Contact Info First Name lima Last Name Te st Tel 555 555 5555 ext limatest testho4 com Status Active EL Ms Invalid Address Inactive Figure 21 Update Company Information 3 Report Wizard This wizard is exactly the same as the one accessed from the login screen For details on how to run the wizard see the Report Wizard section of this manual starting on page 2 18 VETS100 VETS100A Contractor User Manual for 2011 4 File VETS 100 Report Enter company information in this screen to complete the VETS 100 report Figure 22 1 Change any accessible value on this screen NOTE To view definitions for any term on this screen click the Help tab and open VETS Frequently Asked Questions 2 Click the SUBMIT button Change Password New Hiring Location Vets 100 Org Type J Form Type J MSC Period Ending _ Company No T13 EIN 32 232 122344 Name of Parent Company Ho4 Test Address 2342 anywhere adfasdf MO 34557 County Culpepper Name of Primary Contact Ima Test Telephone 555 555 5555
38. must make corrections and resubmit Electronic File Upload Import File Instructions For Electronic Submission Upload File Hiring locations have been Uploaded successfully Figure 27 File Upload Status Message 23 VETS100 VETS100A Contractor User Manual for 2011 8 Edit Previously Submitted Reports Follow these steps to edit a previously submitted report NOTE Once you have submitted a report a list of all submitted reports will be located at the bottom of the Main Menu I 2 Reports Previously Filed Ti30254 Ti30254 Ti30254 T130254 Hod Test 2342 anywhere adfasdt MO 34567 Howl Test 2342 anywhere adtasdt MO 34567 Hao4 Test z342 anywhere adfasdt MO 34567 Hot Test 2342 anywhere adtasdt bi 34567 Locate the report that needs to be edited prime 2342 Anywhere adfasdf MU 204585 PYG INC S000 OAK STREET SUITE 196 CONWAY AR T2032 Pi INC T4000 SE TECHNOLOGY CIRCLE SUITE 13 BENTOMMILLE AR 72712 Pu IHC 14120 HEU BRODK DRIVE CHANTILLY WA 20151 Figure 28 Edit Report Previously Filed 12 3455 788 32 2322344 32 2322344 32 2322344 24 102002011 8 37 20 5M 1o 2D22011 10 40 28 A 10202011 10 40 28 A 10 20 2011 10 40 28 A Edit ETS 100 Edit WETS 100 Edit ETS 100 4 Edit ETS 7100 Click either the Edit VETS 100 or Edit VETS 100A link in the report row Figure 28 Aew POF Aew POF Aew POF Aew POF VETS10
39. n ee Qister Contact Change Password VETS100 VETS100 Login Current Cycle 2011 Important Hote for all VETS100 Users Due to a necessary system change all historical user accounts and information were removed from the VET S100 system effective 10 31 2011 As a rezult ALL USERS are required ta complete a new registration for the VWETS100 application During the new registration process you will receive a new account and your company will receive a new Company Code Only the new company cade will allow you ta access your account It is important that you retain your new Company Code az it will be required if a new user needs to be added to your company s account in the future To access the YETS100 application please choose from the options below 1 Ta register a company for the 2011 cycle Register for the 2011 cycle 2 To log inta the VWETS100 system for those who have registered for the 2011 cycle EMAIL youremail youremaildomain com Password 00000000 3 lf you have already completed a registration for the 2011 cycle but forgot your password Forgot Password 4 f your company has already completed a registration for 2011 cycleand you want to add another company contact person Create Mew User for Existing Company 5 f you are a Federal Contracting officer and want to register for an account Contracting Officer Registration Page Report Wizard Use the Report Wizard to determine which report YETS 100 or VETS 1
40. nd 60 300 40 For contracts entered into before December 1 2003 each contractor or subcontractor that has 1 50 or more employees and 2 a Government contract or subcontract of 50 000 or more must prepare implement and maintain a written AAP for each of its establishments For contracts and subcontracts entered into or modified on or after December 1 2003 each contractor or subcontractor that has 1 50 or more employees and 2 a Government contract or subcontract of 100 000 or more must prepare implement and maintain a written AAP for each of its establishments The AAP requirements under VEVRAA are also administered and enforced by OFCCP Additional information regarding the AAP requirement is also available on the OFCCP website http www dol gov ofccp regs compliance fags jvafags htm A Back to Top 40 As a Federal contractor what is my responsibility towards my subcontractors OFCCP s regulations implementing the affirmative action provisions of VEVRAA prior to amendment by the J VA require Federal contractors to include the equal opportunity clause in every subcontract or purchase order of 25 000 or more so that the provisions of the equal opportunity clause are binding on each subcontractor or vendor 41 CFR 60 250 5 b The regulations in Part 60 300 implementing the JVA amendments similarly require contractors to include the clause in any subcontract or purchase order of 100 000 or more 41 CFR 60 300 5 b
41. nd the implementing regulations do not apply to an agency or subdivision of State or local government that does not participate in work on or under the Government contract or subcontract A Back to Top Affirmative Action Obligations 37 What are the Federal contractor job listing requirements The affirmative action provisions of VEVRAA require covered contractors and subcontractors to take affirmative action to employ and advance in employment qualified covered veterans 38 U S C 4212 a To implement the affirmative action requirement VEVRAA and its implementing regulations found at 41 CFR Parts 60 250 and 60 300 require contractors and subcontractors to list most employment openings with an appropriate employment service delivery system and each such employment service delivery system is to provide protected veterans priority referrals to such openings Positions that will be filled from within the contractor s organization and positions lasting three days or less are exempt from this mandatory job listing requirement Listing employment openings with the State workforce agency job bank or with the local employment service delivery system where the opening occurs will satisfy the requirement to list jobs with the local employment service delivery system OFCCP is responsible for ensuring compliance with requirement in VEVRAA that contractors list their employment openings with the appropriate employment service delivery system For additional i
42. ndow and go to https webapps dol gov vets100 Figure 1 NITED STATES DEPARTMENT OF LABOR Veterans Employment and Training Service Login Register Contact Co ot Password Reset Password VETS 100 Figure 1 Initial VETS100 Screen Before You File Do You Need to File NOTE Due to a necessary system change all historical user accounts and information were removed from the VETS100 system effective 10 31 2011 As a result ALL USERS are required to complete a new registration for the VETS100 application During the new registration process you will receive a new account and your company will receive a new Company Code Only the new company code will allow you to access your account It is important that you retain your new Company Code as it will be required if a new user needs to be added to your company s account in the future 1 Click the Login Tab on the first page Figure 2 2 VETS100 VETS100A Contractor User Manual for 2011 NITED STA TATES DE PARTMENT OF LABOR COM Veterans Employment and Temm Training Service Login egister ajs Contact Change Password Figure 2 Login Tab 2 Atthe bottom of the Login Screen Figure 3 click the Report Wizard link to determine which report VETS 100 or VETS 100A if any your company is required to complete VETS100 VETS100 Login Current Cycle 2011 Important Hote for all ETS100 Users Due ta a necessary system change all historical user
43. nformation regarding compliance with the job listing requirement is available on the OFCCP website in the form of FAQs http www dol gov ofccp regs compliance faqs jvafags htm A Back to Top 38 What happens if don t comply with the Federal contractor job listing requirements OFCCP enforces VEVRAA and its implementing regulations mainly through compliance evaluations but also at times through complaint investigations If a compliance evaluation or complaint investigation discloses evidence of a violation of VEVRAA and its implementing regulations including a violation of the job listing requirements the regulations require OFCCP to attempt conciliation with the contractor and to negotiate a conciliation agreement Where voluntary compliance cannot be achieved OFCCP may refer the matter to the Solicitor of Labor to institute formal administrative enforcement proceedings or refer the case to the Attorney General for the appropriate litigation A contractor in violation of VEVRAA and its implementing regulations may have its contracts canceled terminated or suspended in whole or in part and the contractor may be debarred i e declared ineligible for future government contracts A Back to Top 39 Must develop an affirmative action program Under the regulations implementing the affirmative action provisions of VEVRAA certain contractors and subcontractors are required to have a written affirmative action program AAP 41 CFR 60 250 40 a
44. number of employees Generally the term employee for purposes of the VETS 100 and VETS 100A reporting means any individual on the payroll of an employer who is an employee for purposes of the employer s withholding of Social Security withholding The term employee does not include persons who are hired on a casual basis for a specified time or for the duration of a specified job See 41 CFR 61 250 2 b 2 and 41 CFR 61 300 2 b 2 When completing the VETS 100 and VETS 100A Reports the contractor is to provide data for the number of permanent full time and part time employees who belong to the specified categories of veterans along with the total number of employees both veterans and non veterans as of the ending date of the selected payroll period A Back to Top 23 What is meant by new hires A new hire is a regular full time or part time employee who is hired during the reporting period the 12 month period preceding the ending date of the selected payroll period When completing the VETS 100 and VETS 100A Reports the contractor is to provide data on the total number of new hires both veterans and non veterans and the number of new hires who belong to the specified categories of veterans A Back to Top 24 What is meant by maximum and minimum number of employees The maximum number of employees is the greatest number of employees on board during the 12 month period covered by the report The minimum number is the fewest n
45. overed veterans Except in limited circumstances the contractor is to extend the invitation to self identify as a special disabled veteran or a disabled veteran after an employment offer has been made and before the applicant begins work The contractor may invite applicants to self identify as a veteran belonging to the other categories of covered veterans at any time before the applicant begins his or her employment duties Contractors are to inform applicants that the information is requested on a voluntarily basis and that the request to benefit under the contractor s AAP may be made immediately and or at any time in the future For further explanation of the invitation to self identify requirements see 41 CFR 60 250 42 and 60 300 42 A Back to Top 31 Can I ask my current employees if they belong to one of the veteran categories on the new VETS 100A Report Contractors and subcontractors are not required to survey their workforces to solicit information about veterans status for the purpose of completing the VETS 100 or VETS 100A Report However a contractor is permitted to solicit information about veterans status in any lawful manner So for example if the contractor periodically surveys its employees for the purpose of updating personnel records the contractor could ask the employees to provide information regarding their veterans status at that time A Back to Top 32 My company employs no covered veterans and have hired no new
46. porting System User Manual for 2011 user manual which is posted on the VETS website at http webapps dol gov vets100 webUserGuide aspx For your convenience a copy is attached Attachment A In addition to the user manual you should review the Frequently Asked Questions document http www dol gov vets contractor main htm to familiarize yourself with the terminology and definitions of terms A copy is provided as Attachment B To register go to http webapps dol gov vets100 Once at this webpage click on the Register tab and follow the instructions on how to register which are on pages 5 through 8 of the user manual You will be requested to enter the Employer Identification Number EIN If your campus does not have an EIN number type in 94 6001347 Where you are requested to provide company name and address enter your campus information Once you have successfully completed the registration process and are ready to complete and submit the VETS 100A form you need to login to the system per the instructions on pages 15 16 of the user manual and then click on the File VETS 100A Report link Next follow the instructions on page 20 of the user manual to complete the form online In the field Org Type choose Prime Contractor In the field Form Type choose Single Establishment Leave blank the field Name of Hiring Location Where the form requests the NAICS number enter 611310 Next enter your campus s EIN
47. t person Create Mew User for Existing Company 5 f you are a Federal Contracting Officer and want to register for an account Contracting Officer Registration Page Report wizard Use the Report Vizard to determine which report YETS 100 or VETS 100 4 if any your company is required to complete Figure 31 Links to Change Your Password 27 VETS100 VETS100A Contractor User Manual for 2011 1 Enter your email address Figure 32 2 Click the RESET PASSWORD button Login egister Contact Change Password Reset Password Email Reset Password Figure 32 Reset Password 3 Anemail will be sent to your chosen account Figure 33 Dear New User 4 Please confirm your VETS 100 registration by clicking on the link below 4 T Confirm Vets 100 Reporting Svstem Registration T Ifvou do notsee alink please visit https l gov vetsl regconfirm aspx and copy and paste the following information inthe Registration Code box T JACSA3I6460DBASAEB3CAXA50 SDIFS2E 2DA5327 T fy d anv assistance Please contact the Vets100 CustomerSupport at 1 866 23 0275 or send an email to Vets100 CustomerSupport dol gov4 Figure 33 Reset Password Email 4 Open the email message and click the Confirm VETS 100 Reporting System Registration link to proceed 5 When the VETS system loads in your browser you will be prompted to reset your password 28 VETS100 VETS100A Contractor User Manual for 2
48. umber of employees on board during the 12 month reporting period A Back to Top 25 Where can I find information on the wars campaigns or expeditions for which a campaign badge has been authorized Information on the wars campaigns or expeditions for which a campaign badge has been authorized may be found at http www opm gov veterans html vgmedal2 htm U S Department of Labor Veterans Employment and Training Service VETS Page 5 of 6 A Back to Top 26 Where can I find information on the operations that qualify a veteran for an Armed Forces service medal The following Web site has information about the Armed Forces service medal http www opm gov veterans html vgmedal2 htm A Back to Top 27 1 hired a recently separated veteran with a service connected disability Must I report this veteran in more than one category Yes A veteran that falls into multiple categories must be counted in each category in the VETS 100 or VETS 100A Report for which the individual veteran meets the defined criteria For example a contractor who employs a recently separated veteran who self identifies as a veteran with a service connected disability would report the person as a recently separated and as a disabled veteran If the person has a campaign or expeditionary medal he or she would be reported a third time as an other protected veteran A Back to Top 28 have an employee who separated from service on J une 10 2008 She w
49. ust submit the VETS 100 Report if you have a current Government contract or subcontract in the amount of 25 000 or more that was entered into before December 1 2003 except that you must submit the VETS 100A Report not the VETS 100 Report if such a contract or subcontract was modified on or after December 1 2003 and the contract or subcontract as modified is in the amount of 100 000 or more A Back to Top 9 What contractors will be required to submit both the VETS 100A Report and the VETS 100 Report The contractor that has a current Government contract or subcontract in the amount of 25 000 or more that was entered into before December 1 2003 and not modified on or after that date and a current Government contract or subcontract in the amount of 100 000 or more that was entered into or modified on after December 1 2003 must submit both the VETS 100A and the VETS 100 Reports A Back to Top 10 When are the VETS 100 and VETS 100A Reports due The VETS 100 and VETS 100A Reports must be submitted no later than September 30 of each year following a calendar year in which a contractor held a covered Government contract or subcontract A Back to Top 11 1 have a current Government contract that was awarded before December 1 2003 but the Federal Contracting Officer modified the scope and conditions of the contract after December 1 2003 Must I still file a VETS 100 Report You must file the VETS 100A Report if the contract as mod
50. ween 2002 and 2007 and a comprehensive index The official 2007 U S NAICS Manual is available in print and on CD ROM from the National Technical I nformation Service NTIS at 800 553 6847 or 703 605 6000 or through the NTIS Web site A Back to Top 18 What is the DUNS Number and why is it being requested The DUNS Number is a nine digit business identifier that is assigned and maintained by Dun and Bradstreet The DUNS Number is the standard for all Federal government electronic commerce transactions and is used as the contractor identification code all for procurement related activities The DUNS Number uniquely identifies a single business entity while linking the corporate family structure Employer submission of this number will assist VETS in identifying Federal contractors and subcontractors Government contractors may request a DUNS Number at no cost via the web http fedgov dnb com webform or by contacting the D amp B Government Customer Response Center U S and U S Virgin Islands 1 866 705 5711 Alaska and Puerto Rico 1 800 234 3867 Additional information about the DUNS number can be found at the following web site http www dnb com A Back to Top 19 What is the EI N number and why is it being requested The Employer Identification Number EIN is assigned by the Internal Revenue Service to all employers The EIN assists VETS in correctly identifying the contractors that are to be included in our Federal contractors databas
51. y the VETS 100 Report calls for Federal contractors and subcontractors to report the number of employees and new hires during the reporting period who are 1 Special disabled veterans 2 Veterans of the Vietnam era 3 Other protected veterans veterans who served on active duty in the U S military during a war or in a campaign or expedition for which a campaign badge is awarded and 4 Recently separated veterans veterans within 12 months from discharge or release from active duty U S Department of Labor Veterans Employment and Training Service VETS Page 3 of 6 The JVA amendments eliminated the coverage category of Vietnam era veterans and added the category Armed Forces service medal veterans In addition the JVA amendments expanded the coverage of recently separated veterans from one year after discharge or release from active duty to three years Finally the JVA amendments expanded the coverage of veterans with disabilities to include all veterans with service connected disabilities The VETS 100A Report reflects the categories of veterans covered under the JVA amendments and requests that Federal contractors and subcontractors report the number of employees and new hires during the reporting period belonging to the following categories 1 Disabled veterans 2 Other protected veterans veterans who served on active duty in the U S military during a war or in a campaign or expedition for which a campaign badg
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