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1. Put the object in My documents v Show project group documents Save Cancel 3 Select where to put the document under the header Put the object in 4 Save Get started with PING PONG User guide for lecturers Version 1 Page 7 of 31 You have now created a document If the document is saved in a project group the document is shared among the members and it s possible to collaborate at the same time using PING docs 4 5 1 2 Upload files PDF Word PowerPoint etc 1 Choose Upload file Click on Browse to search in your computer for the file you want to upload to PING PONG 2 3 Search for your file when you have found it mark it and click Open 4 Ifyou have done everything right then you will come back to the following view where you see the name of your file Documents Upload files and or zip archives Upload file s Academic rank in Sweden pdf Delete Browse No file selected Maximum file size 100 MB Upload Cancel 5 Click Upload a Documents Y Edit Name Academic rank in Sweden Description Academic rank in Sweden pdf Keywords Put the object in My documents Show project group documents Save Cancel 6 Fill in a suitable Name for the document it will be called that in the PING PONG s archive 7 Place the file in My documents or a folder you have created earlier 8 Choose Save The file will now be seen under My documents Documents 5 My d2. URL Description http schema hb se setup jsp Schem schedule Kronox E Th New link Tip Good links are the course schedule in KronoX and the syllabus in the Programme Portal 6 Toolbox 6 1 Content Editor PING PONG s Content Editor is the part of a course event in which you as a lecturer create web pages The pages can contain texts tests surveys forms assignments videos and much more The content is published under the Contents in the course event To the left in the Content Editor you will see Contents and the pages that have been created in the event You can also see the functions Add Tools and Resource bank To the right you will see information about the top menu Content in the tabs Overview Properties and Versions Get started with PING PONG User guide for lecturers Version 1 Page 17 of 31 La Kurs 42 PING PONG H14 os Welcome Fis Go to the published page D Part 2 7 About the status column icons Add A means that the page or folder is unpublished P means thatthe page or folder has unpublished changes Y Tools means that the page or folder will not be included in event publishing A means that access to the page or folder is limited Publishing e means that a group can edit the page or folder Recycle Bin 2 means thatthe page or folder will be shown in the event s open pages Style You can also use your mouse to right click in the page structure to add export move publish and
3. 3 Choose type Anonymous or Non anonymous Save and publish Get started with PING PONG User guide for lecturers Version 1 Page 22 of 31 4 Give the survey a Name and Save 5 It s good to write an introduction text about the survey Choose Create Text and write the text in the field Text 6 Then you create the questions Choose Create Question 7 Choose question type and choose template In course evaluations there are multiple or single choice and free writing suitable alternatives 6 1 7 1 Multiple single choice question 8 Write the question in the field Question setting 9 Write the alternatives in the field Alternative text 10 To add further alternatives click Create Alternative New question Type Multiple single choice Question setting Edit Insert View Format Table Tools Paragraph A HB B 3 Bilt E 2 Bie la e E 3 o What do you think about the literature p Alternatives Alternative text 4 3 Delete 4 Mowe down Very good Comment after submission 4 Alternative text A a Delete Move up Good 4 Move down Comment after submission 4 11 Decide how many alternatives that must be filled in minimum max if there are questions with multiple choices 12 In Metadata write the question s Name This makes it easier for you to find the question again when using Fetch question You also give or choose a Category for the question 13 If you want a comment field you mark
4. Enable comment on question under Other setting 14 Save Get started with PING PONG User guide for lecturers Version 1 Page 23 of 31 Number of selected alternatives Requirement for minimum total selected alternatives 1 Max total alternatives to choose from 1 Radio buttons are used if both the max and minimum selected alternatives are one Presentation FJ Present rows in random order Metadata Name Description What do you think about the literature Categories Anita Eklof kursv rdering A Add e Other settings Save Cancel 6 1 7 2 Matrix questions If you create a survey course evaluation with the same answer it s good to use the question type Matrix 1 Choose template in the drop down menu Choose question type O m Multiple single choice mn Choose template a O Fill in the blanks Place in order 11 Matrix H Choose template Choose template Text scale Numerical scale Yes No Trus False Cancel 2 Write the question in Question setting 3 Write the answers in Columns if you don t use the alternatives in the template Get started with PING PONG User guide for lecturers Version 1 Page 24 of 31 4 Write the sub questions in Rows Create a new row to make a new alternative Choose Create Row 6 In Metadata write the questions Name This makes it easier for you to find the question again when using Fetch question You also give or choose a Catego
5. Search amp My contacts Search in Kurs 42 PING PONG H14 v among Show images e All 2 You search by name You can search for people by a certain Event and then search by All Participants or Trainers 3 When you have made your choices click on Search 4 Mark the box at the name of that person who you want to have in your contact list and choose Add selected to Contact list Get started with PING PONG User guide for lecturers Version 1 Page 6 of 31 4 5 Personal Under Personal in the main menu you will find things concerning your personal tasks and documents in the system Personal Communicatio Documents Portfolio i Objectives and Progress i Log book 4 5 1 Documents In My documents you can collect all your documents and files and sort them in folders It is only you who can see the files in My documents You can then easily move files from My documents to event documents in events courses If you are a member of a project group in PING PONG you can see the project group s document here You can choose if you want to show or hide documents from project groups with Show Hide project group documents 4 5 1 1 Create a new document 1 Choose Create new document Documents Create new document C Upload file GF New link c New folder 8 Information 2 Edit H Comment e Download Delete 2 Insert a Name of the document New document Name Project assignment Description Keywords
6. Y UNIVERSITY OF BOR S Y Y DKE Get started with PING PONG User guide for lecturers Version 1 Get started with PING PONG User guide for lecturers Version 1 Anita Ekl f Faculty of Librarianship Information Education and IT University of Bor s 20150319 1 GET STARTED WITH PING PONG siciscisccsdsnsssosssvcstesdavastnsasscthussnrastvassoadhlessnnsseescnbedseuduscsenecssasiusevsc usesswestoce 1 2 TOTOGAN sg Bosca ec ecce a A a E A os couummanaadeunercodsuavensdeescnsoddastenscuor er oesasunasmancerewed 1 3 START PAGES aaa 1 4 MAIN MENU Sa tiacasscasas tonces clica Meadas 2 4 1 PERSONALINFORMATION AND P REFERENCES liada 2 izo SUPPORT aa A A a 2 A A ONE 2 4 3 1 OTTO 3 did COMMUNICATION ecatan cadete Sasaaseuarsnacauatsoaneahaacena acond rales 4 AAT AN OPIPICOLIONS tos 4 4 4 2 NA ON 4 4 4 3 AE A E EE E A A EE 6 JAA Yoma aain TTE TAOTE O 6 4 4 5 CONTA Enanos 6 A PERSONAL o asias 7 4 5 1 DOCU NES a 7 A IO ee r a RRA ae OR eee oe SR AEE ee mA ne ere Tee 9 4 5 3 ODJOCtIVES ANG PIOGIeSS wiccicccsicsicetisccasvescndeacestanadccasesdecevssdadcesvedendevdcavdsdeds dsdecaauevasveseedredsacevasdeeaesdes 9 AA TOG DOOKS ccm tied EE Ae hore Geese iets tua Neh eases Soma utes he Aneel eae Conon a eel ami 9 5 EVENTS notorio E E eaeaeaeuseceiees A T A sans deassonseacheapeesaeieces 9 Dds ME EVENTS STARE PAGES eatin atelus Saad eesbagnctuat ed dearcmaote let vrcsdanieesei eis ed suaeceraeitesdaced umagiats 10 De PRERE RENC
7. after submitting e Show scores lf you wish to hide the result for the participant click this box e Multiple attempts Set the number of times a participant may submit the test Should it be a minimum time between each attempt e Assessment Here you can insert messages according to the results achieved Get started with PING PONG User guide for lecturers Version 1 Page 25 of 31 Mavigation Browsing only between consecutive pages 1 question on each page a Free browsing between pages Page breaks Show tithe on each page El Page break for new visible section Max No limit total number of questions per page Extra functions El Start button always for tests with a time limitideadline or with time limited visibility See Access gt Time limited Time limit whole minutes O El The test locks other pages Allow submission no later than After submission the following will be displayed to the participant Show questions Reveal comect answers El Only show the participants answers Show marks received Show comments EJ Use Show current result Displays statistics on the curent submitted answerer beside each question when the testSurvey is submitted For anonymous surveys ihe same mules apply as used in the Progress fool The function currently operates on Multiple single choice and Matrix questions Delay showing results until Show each participant their scores for questions and total result Show eac
8. can t delete or change files but can download them to their own archives Get started with PING PONG User guide for lecturers Version 1 Page 11 of 31 Project groups documents Here members of different groups can share documents with each other You have to click on Show project groups in order to make the project group documents visible Note that you can move documents between Event documents My documents and Project groups documents 5 3 5 Tests If the course contains Tests completed in PING PONG then they can be collected under this heading But it is not necessary tests will also be under Content 5 3 6 Surveys If the course contains Surveys then they can be collected under this heading But it is not necessary surveys will also be under Content 5 3 7 Assignments If your course contains Assignments they can be collected under this heading But it is not necessary assignments will also be under Content 5 38 FAQ In FAQ you as a lecturer can post questions and answers that occur in the course event 5 3 9 Portfolio If you as a lecturer choose to link tests and assignments to the Portfolio this will be contained in the left menu The student can see the same here as in the main menu Personal but this portfolio is linked to the current course event 5 3 10 Statistics In Statistics the students get access to information about their own participation in the course event 5 4 Communication Via Communication
9. email as well Send To get more information about the Progress Tool please use the Help function in PING PONG 6 4 Answer questions Here you can answer questions sent in by participants via Ask a question You can choose if the question and answer should be added to the FAQ 6 5 Send message Here you as a lecturer can send e mail and PIM to the participants in the course event 1 Goto Progress tool Choose Send message 2 Insert Subject and Message 3 Choose Recipients 4 Mark Send the message as if the message should be sent as an e mail or a PIM Tip The function message templates The message will be saved as a new template is useful if you often send nearly the same messages Get started with PING PONG User guide for lecturers Version 1 Page 30 of 31 Send message You can send email PIM or SMS text messages to participants and trainers in the event show message log Message amp Recipients e Message templates To textline only for E mail Members DY Remove all Text message e Information about the use of variables Subject Schedule Search Y Spel checking Message Fl Use HTML only possible for e mail i or 2 A Passed T eS ES E E Passive T There are a pe b E Project groups D pa Select all abowe Le Spellchecking Attached files and documents Add file Send the message as Fl E mail pim IC Hide Recipients T Copy to myself E The message will b
10. lecturers and students communicate with each other There are several communication channels in PING PONG and the lecturer decides which one to use in the course event El Communication amp Members Message Board G Discussion 2 Ask Answer questions A Project groups El Chat E Log book 5 4 1 Members Listed in Members are all the Participants students and Trainers lecturers that have access to the course event You can send PIM from here 5 4 2 Message Board Messages in courses events are found here It s only you as a lecturer who can create a message Get started with PING PONG User guide for lecturers Version 1 Page 12 of 31 5 4 2 1 1 2 Create a new message Go to the Message Board Click on New message New message New Heading Change in the schedule abe Spell checking message amp Message for Members 7 Groups Message E Mark all Edit Inset Vieww Format Table Tools Y Members A Trainers Gi Paragraph A M 3 gt Ele E Participants E a H a E Passed GD Please note the change in the schedule on friday F Mark all p H Visibility Displayed Hidden Chosen time period From 2075 03 09 09 00 To 2015 03 13 23 00 id Cancel Save 3 Fill in Heading and Message 4 Choose which Groups who the messages are for Choose Members if you want the messages to be shown for all in the course event 5 Choose Visibility gt Chosen time
11. on a Message to follow the discussion or to answer a message As a lecturer you have the possibility to e Create messages Delete messages from students e Move subjects with all their messages to another forum e Mark as important for all You can only do this when you are in the discussion forum and in the specific subject Go to the dropdown menu Functions and choose what you want to do Functions a Move the subject Read by 2 Label for all Y None 1 Important Label personal Y None Work Darennal 5 4 4 Project groups You can create Project groups in the course event and let the group members work together in PING PONG Project groups can have their own Message board Discussion forum Chat and their Documents You can either choose to Create one group at a time or Create multiple groups at the same time by following the guide You can also let the students make their own project groups which you choose in the Toolbox gt Preferences 5 4 4 1 Create a project group 1 Choose New project group 2 Choose Create one group 3 Fillin Name and Description for the project group 4 Choose participants the persons or groups that should be members of the project group by marking persons or groups in the list Participants to the right 5 Choose which preferences you want for the project group If you choose Discussion a discussion forum with the same name as the project group will be created automatically Get s
12. period and date From for when the message will be shown 6 Choose date To for when the message is removed Note It s important to put an end date 7 Click Save 5 4 3 Discussion Discussion is PING PONG s discussion forum When you go to Discussion you will come to a page where a column Il discussion forums which you are a member in will be shown Click on the name in the to choose a specific forum Lecturers can create new forums As a lecturer you also can see discussion boards you are not a member in 5 4 3 1 1 2 Create a new discussion forum Click on New discussion forum Choose who are going to be Members Choose whole groups or click on the triangle to see lists of persons to mark Fill in Name and Description for the discussion forum Click Create Get started with PING PONG User guide for lecturers Version 1 Page 13 of 31 New discussion forum Create a new discussion forum in the event New discussion forum 2 Members Name Members DE General Forum Remove all Description In this discussion board we are asking and answering general questions about the course Search Tie Spell checking b Y Members D Allow participants to edit their own messages p Passed EY El Allow participants to delete their own messages Passive ww Allow every message to have its own heading b Project groups G Y Allow attachments to replies Select all above Hide subject
13. 1 Choose PIM under the main menu Communication 2 Choose Received in the left menu 3 Click on the received PIM to the right to read it Get started with PING PONG User guide for lecturers Version 1 Page 4 of 31 4 4 2 2 To send PIM 1 Click on PIM under the main menu Communication 2 Then choose Send PIM in the left menu Li Send PIM You can send a PIM here PIM PIM Send PIM Recipients 4 Ra aied Emil TestareCLU X Ida TestareCLU X Sent Text content See you in the library at 11 00 Settings e Spell checking Manage labels Add file J Hide Recipients Send 3 Choose Recipients from your Contact list 4 Write your message in the field Text content 5 Send Note You can only send PIM to people in your Contact list as well as to all who are in the same course event as you To send PIM to people who are in a course event with you but are not on your contact list you need to open the course event and go to the Toolbox and choose Send message 4 4 2 3 Manage labels It is possible to add labels and then it is easy to find special PIMs 1 Click at PIM in the main menu Communication 2 Choose Manage labels in Settings to the left 3 Click at Create new label and give a label name click OK hi PIM labels Y Create new label PIM Show at least 50 of 1 Send PIM Y ceive y Rae Label Functions X Sent Cose43 Course 43 3 Edit Delete Settings Manage label
14. 6 28 31 BLR Testare17 har stigit in 16 28 46 BLR Testare18 har stigit in 16 29 01 BLR Testare17 Hello 16 29 06 BLR Testare18 Hi 16 29 53 BLR Testare18 Thanks for the suggestion earlier today managed to find the course litterature Type your message here and press enter 5 4 6 Log book As a lecturer you can see all participants log books in the Log book You can read and write messages in the participants log books Get started with PING PONG User guide for lecturers Version 1 Page 16 of 31 5 5 Choose a start page for the event 1 To choose a start page for the event you go to Toolbox gt Preferences 2 In Start page for the event click for your alternative e g Contents gt Welcome 3 Click Save at the bottom of the side Note If you choose Contents as the start page you can choose a specific content page in the dropdown menu Start page for the event Select type of first page for the event Whats new Overview Objectives and Progress Documents Calendar Contents Welcome The menu for pages under Content Message Bookmark the page the participant visited most recently 5 FAQ Welcome gt Members M mningsuppgii 1 _ Kursvardering demo Tip Use the possibility to change the start page of the event during the course 5 6 Links In Toolbox gt Preferences gt Own links in the left menu you can add links to the left menu Own link in the left menu
15. E cio te E se ld tee den lee acen 10 Ra EXPLANATIONS TO THE FUNCHUON Sii io 11 5 3 1 INES a ta E E ee wre 11 BOOZ QOD CCHVESONG Progress seas 11 5 3 3 CONTENE baaa 11 5 3 4 Docume NT aeaa o dr bd 11 5 3 5 A O AEE AE E 12 OS UV St 12 DIR ASINE aa a o 12 S30 FAO E NR ene Ee 12 De PJO a e ial nines pace saan auie pense A 12 5 3 10 RA ORE UR Pr ene eet PTAC Toe Ce aR eT RTT PREC RTE REE eT ene te ae ere nee eee 12 DS HOOMIMUNIGAMION wtetiacoeatiae tact caleisec can eaten edits tea tea cal lacie ias eats cit as Ma ofl td ae etait ee ee acta aac 12 5 4 1 MEDOS tati 12 SA2 Message BOGIO cai 12 5 4 3 LIS CUTS SOM eaten erates cs do e eros 13 DiGi PROC CE OLOU serseri O 15 5 4 5 CODES AA ENS 16 O LO DOCK A ts 16 9 CHOOSEASTART PAGE FORTHE EVENT ladilla 17 FO UNS e a a e a E E NEO 17 6 TOOLBOX wasccaiciccscis tors deen dunansvancscncentuanscouacoctcaecaniedawecaeseae Gawaucvuacoonene ET 17 OL CONTENT EDITOR vu id id NS 17 E A A E ae tinct A AE ete aucun eluates A NE A oa lane A 18 6 1 2 TOO cis 18 G13 DIFErEALODICCES Ia tre even 18 6 1 4 TT 19 6 1 5 ECU A DOGO io amici hid flees at ds ts e ed Oe 19 616 Gredtednassignmen l errean a anuase dn ncimavieneaes Gea eadewionuaas a 21 6 1 7 Create d course CV DUO TION di AA A A A cats 22 6 1 8 Codlea tes RR ee ee ET SATE oD oT ERP RSS ee Rt EER Re Te a ee Re Re ee eae 25 Get started with PING PONG User guide Version 6 6 2 EDIFOBIECTVES as eds e eo ero cos e lie e eos cea nos ee l
16. delete content Y Add Publish the whole event y Resource bank Files Y Test questions All Name Type Status Published Survey questions ea a 23 feb 2015 SCORM Packages Welcome Page 2 E A 12 32 Part 4 4 mar 2015 Folder 43 59 Part 2 Folder 13 59 6 1 1 Right click Right click on a folder page in the page structure to the left to e Add New page folder will be placed on the place where you click e Publish The page folder and any including pages will be published and be visible for the participants e Exporting Exports the folder page as a SCORM object in a zip file e Remove amp publish The page folder and any including pages will be sent to the Recycle Bin e Cut e Copy e Paste e Move up down Moves a folder page in the page structure You can also use drag and drop to move a folder page 6 1 2 Tools In the left menu you have Tools 6 1 2 1 Publishing When you make changes on a page you must use the Publish command for the change to be visible for the participants With the tool Publishing you can publish everything at the same time On the publishing page under Tool you also can see information about earlier publishing 6 1 2 2 Recycle Bin The Recycle Bin contains deleted pages folders Here you can find and restore deleted pages You can also empty the recycle bin by using Delete the checked pages 6 1 3 Different objects in the event You can create the following forms of online learning materials e Pag
17. e A webpage that can be filled with different types of text links images videos sound e Folder To organise your pages into groups e Test Anonymous or non anonymous e Survey Anonymous or non anonymous e Assignment Individual anonymous or non anonymous project group Get started with PING PONG User guide for lecturers Version 1 Page 18 of 31 6 1 4 Link To external webpages File archive Share your uploaded documents with participants Import For import of SCORM objects Copy Reuse a page from the same or another course event Tabs Common to all types of pages objects listed above is that the possibilities for information and preferences are divided in different tabs 6 1 5 Preview You will see how the page will look when published Edit Here you find the tools to create and edit your page Properties Here you can change name on the page You can do preferences and permit participants to edit the page Note You can permit the participants to edit the page Access Here you choose the visibility and access to the page Versions Here you can view and revert an earlier saved version of the page Connected files All files used on the page are listed here Create a page Click on the link Add to the left La Kurs 42 PING PONG H14 Eai Welcome Place the new object in folder Contents Pb E Part 1 b O Part Create new a Add Page Add a page with text images audio and or video iy Tools 3 F
18. e po Compulsory 4 Choose type of sub objective and which Test Survey Assignment or Other sub objective you create the sub objective for 5 Choose New Sub Objective for each sub objective you want to create Here you configure settings depending on which type of sub objective you create It could be Grades Points and if it is Compulsory 6 Save 7 On the overview page Settings for Objectives all sub objective and folders are shown Get started with PING PONG User guide for lecturers Version 1 Page 27 of 31 SETTINGS FOR OBJECTIVES Here you create and edit the Sub objective for the event Click the edit symbol Es to edit the Sub objective Click New Sub objective to create a new Sub objective You can also click Auto create if you want PING PONG to guide you advanced mode New Sub Objective New Folder Sub Objectives Show extra information Advanced mode 1 Assignment 1 Assignment Move gt TD Description In part 1 Weight 1 50 0 Passing A G Compulsory 2 Mountain test Test El an E Move Description Weight 1 50 0 Passing A Compulsory Passing A Automatic T Trainer P Participant G Grades R Revision required 6 3 Progress tool In PING PONG s Progress tool in the Toolbox you as a lecturer can choose different sorts of statistics you want to see 6 3 1 Parts You will find the following parts in the Progress tool Select time period Total time period Eventv
19. e page you are currently on is listed in a row preceded by the name of the previous page you were on You can return the desired number of steps by clicking on the name of the page you would like to visit In the main menu you can find the dropdown menus Events Personal Communication Tools and Support To the right side of the page under your name you will find a dropdown menu for personal settings and Log out Get started with PING PONG User guide for lecturers Version 1 Page 1 of 31 4 Main menu Here you will find detailed description of the dropdown menus found in the main menu 4 1 Personal information and Preferences Under your name on the right side of the main menu you can enter your personal details Anita Ekl f 9 Personal information Preferences Log out In Personal information you can publish a photo of yourself In About me you can add a brief description about yourself that your students and colleagues can benefit from The personal code number is only visible to you and the PING PONG administrator People who have a user account via the University s computer network don t change password here they change in the University network Only people who don t have a user account in the University network change their password here In Preferences you can choose how you want PING PONG to appear You can choose language if you want to be seen Online which is to recommend and which tools you want to have shortcuts
20. e sawed as a new template Continue 7 Other Note On the University of Boras webpage under Target Group Staff gt For my work gt Utbildningsst d gt PING PONG you will find PING PONG information about support copyright electronic message boards Please take part of these Don t forget to use the Help function in PING PONG Good luck with PING PONG Get started with PING PONG User guide for lecturers Version 1 Page 31 of 31
21. h participant their scores for questions and total result Multiple attempts Number of permitted attempts No limit EJ Keep previous answer when a new attempt is begun Bear in mind that the answers are not kept if the test has been re published since the last attempt El New attempts forbidden after a pass result Minimum time between attempts 0 minutes Assessment 6 2 Edit objectives With the Objectives and Progress function you can visualize the courses events objectives and link them to tests surveys assignments and external events It is shown to the participants in Objectives and Progress Under Edit Objectives in the Toolbox you create the sub objectives for the course event 6 2 1 Create sub objective 1 Choose in the Toolbox Edit objectives 2 Choose New Sub Objective 3 Inserta Name and a Description and Placement in Top level or a folder you have created Get started with PING PONG User guide for lecturers Version 1 Page 26 of 31 EDIT SUB OBJECTIVE Name and description Name Assignment 1 Description Placement Top level e Sub objective type Assignment Assignment 1 A E Approve on first submission Settings Weight 1 Original value 1 Corresponds to 20 of the event Passing Automatic after correction in Progress tool Passing by trainers Passing by the participant Use grades A Use revision A Add the result to the Portfolio Calendar Finish dat
22. iew m Participants Kurs 42 PING PONG iw Search group or user MAIN MENU PROGRESS TOOL MAIN MENU CONTENTS COMMUNICATION CONTENTS DOCUMENTS ee MARK FREE WRITING Last name first name ens liscellaneot Register OVERVIEW SURVEY RESULTS LOG INS HELP ASSIGNMENT TiPs O QUIT PASS FUNCTION __ cache 2 Jk T AS OO 5 CLU Anitas teststud 1 A Communication CREATE LIST G CLU Anitas teststud 2 ASK ANSWER QUESTIONS REPORT CARD SS REPORTS MESSAGE BOARD 6 3 1 1 Contents e Contents Statistics of the Content pages e Mark free writing Here you review free text writing e Test results Here you can see the participants test results e Survey results Here you make a summary to see all the answers e Assignment Here you read correct and mark assignments 6 3 1 2 Communication e Ask Answer questions Questions and answers in the course event Get started with PING PONG User guide for lecturers Version 1 Page 28 of 31 e Discussion Statistics of the Discussion page e Message board Statistics of the Message board 6 3 1 3 Documents e Documents You can see how many who has opened each document 6 3 1 4 Miscellaneous e Overview Here you can get general information about the activity in the course event e Log ins Shows the latest log ins and who has logged in e Pass function Shows statistics and award passes in sub objectives over participants Here yo
23. ion in the course event don t show it in the left menu it is only confusing for the students 5 1 The Events start page The lecturer chooses which page to be displayed when the participant opens the event It can for instance be a content page survey or discussion forum If you don t choose a start page then the page Overview are going to be the start page SZ Preferences Here you can choose which functions you want to use in your course event 1 Choose Toolbox at the left 2 Choose Preferences The first thing you have to do in Preferences is to click the functions you want to use in the course event You can also unclick those you don t want to use The left menu is displayed after your choices Get started with PING PONG User guide for lecturers Version 1 Page 10 of 31 Functions Repetition Archiving You can make adjustments for the event and ifs participants here Functions in the event Select which functions to use Whats new Fl Tests E Message Board El Overview E Surveys Discussion Objectives and Progress E Assignments Ask Answer questions Contents FAQ Project groups Print El Portfolio Chat search Fl Calendar Fl Podcasts Maximize the content Fl Statistics E Log book Save to Pdf E Reports Documents Members 5 3 Explanations to the functions There are a number of functions that can be displayed in the left menu The lecturer chooses which functions to be used in the course event He
24. ns per page 50 Create new invitation Name Events Bookings Confirmed Recipients Functions Create new group invitation Handledning projekt 3 3 2 G Participants Kurs 51 PIN aha call caian 3 4 Archive 20 Tuturing 2 0 0 G Members Kurs 42 PING PON m Show bookings Delete dit dit Show bookings Delete m 3 To confirm a booking click in Confirmed y Show bookings 44 Back r Export participant list Tuturing Occasion 1 Download Excel file Start 2015 03 10 09 00 End 2015 03 10 10 00 Max participants 1 Location B508 Confirmed bookings Bookings Y Emil TestareCLU Malin TestareCLU anita eklof hb se Decline Y Confirmed id my Occasion 2 Not booked Start 2015 03 10 09 00 End 2015 03 10 10 00 Max participants 1 Location B508 Y Anita Ekl f In the list of current invitations you can also see how many invitations that are confirmed Via Export participant list you can get a participant list 4 4 Communication In Communication in the main menu you can find Notifications PIM PING PONG Instant Messaging What s new Information as well as the Contact list Notifications PIM Whats new Information Contact list 4 4 1 Notifications A list of things happening in PING PONG that are linked to you and the courses events you are involved in 4 4 2 PIM Here you read and send messages P M in PING PONG PIM is a simpler e mail function 4 4 2 1 To read PIM
25. o correct 5 Youcan write feedback directly in the Comment box You can also download the file add comments and upload it again 6 When you are done with your correcting you have to change the assignment Status You can give a Grade if you use Objectives and Progress and or Mark 7 Click on Send and Open Get started with PING PONG User guide for lecturers Version 1 Page 29 of 31 CONTENTS Lal Select time period ae Eventview i Emil TestareCLU sil 10 01 19 53 mi are Failed o 2014 10 01 19 53 Participants Kurs 42 PING PONG x 2 Ida TestareCLU a dl 2014 10 01 20 07 Search group or user Lest name fist name Malin TestareCLU Completed 8 2014 10 01 19 36 2014 10 01 20 40 ERAN Pippi TestareCLU Completed 8 2014 10 01 20 13 Regatas ni Loan i To be 1 Stina TestareCLU gt 014 10 Tl C marked 2014 10 02 15 29 e Inl mningsuppgift 22 Closed 16 Paricipants id E Assignment 1 Open E i 6 CLU Anitas teststud 1 a G CLU Anitas teststud 2 Stina TestareCLU 2 okt 2014 15 29 Filename Kattest doc 23 5 KB Status set to To be marked Comment this object p Urkund E kattest doc No similarities with other sources hawe been found Manual status Ok Notok Not checked a Delete T New file Browse_ No file selected IF Check file for plagiarism E Maximum file size 100 MB Comment we Very good work Status Grade Mark Send as
26. ocuments o ll Academic rank in Sweden show project group documents Get started with PING PONG User guide for lecturers Version 1 Page 8 of 31 4 5 1 3 Links It is possible to create Links in My Documents 1 Choose New link 2 Give the link a suitable Name 3 Write or paste the address at URL 4 Save 4 5 1 4 Folders You can also choose to create Folders in My documents to organize your files 1 Choose New folder 2 Give the folder a suitable Name 3 Save 4 5 1 5 Move documents to folders You can move documents to folders by drag and drop Click the icon with the mouse and release it when you have dragged it to the proper folder You can also move files by marking them and then choosing the desired folder in the drop down menu Destination then click on Move You can also choose to Copy the file Destination Folder 1 Move Copy To remove a file mark it and click on Delete 4 5 2 Portfolio In the Portfolio you can see results from tests and assignments if you are in a course where the lecturer has chosen to use portfolio Primarily for students in the main menu 4 5 3 Objectives and Progress Personal gt Objectives and Progress shows objectives and progress in the courses events if the lecturer has chosen to use this function Primarily for students in the main menu 4 5 4 Log books If the Log books are used they will appear here 5 Events Event is PING PONG s learning environment and
27. oe ao ceo nee ee 26 6 2 1 Create SUD OD ECVE dd 26 6 3 PROGRESS TOO cias 28 6 3 1 PTU A AAA A AA AAA TA NEAR 28 A AR sajeivee neces tos th atadeceteat a a toast a a dual oct vale esta cea estas 29 63 37 Progress Ora Group OF OG DCISON A A AAA EA AE 29 63 4 SUE RESUME A das ee 29 Gaa 225 0 2 210 Re oido 29 030 Macana OIM 29 6 4 ANSWER QUESTIONS ie a dE a abel ce EA 30 0 31 SPEND MESSAGE usd 30 7 A aucacasucioccnsnaan sons saanacnctancaanasassacnscenneenounetn goes sarcancoes a a a 31 Get started with PING PONG User guide Version 6 1 Get started with PING PONG Note This user guide does not cover all the parts and functions of PING PONG but is intended to be a Getting started help For more detailed information on the features refer to PING PONG s help function under Support gt Help 2 To log in You find PING PONG at the following address https pingpong hb se Log in with the same username and password you use when logging in to the University network You may be automatically logged out of the system due to inactivity PING PONG uses pop up windows please turn off blocking pop up window in your browser 3 Start page This is the start page of PING PONG Depending on the courses and tools that you have access to it can look somewhat different on your screen Shortcuts to Unread PIM What s new and Contacts online H GSKOLAN I BOR S Dropdown menus Personal Communication Tools Support S
28. often the same as a course But it can also be a project that you take part in or a community Under Events in the main menu you can find My events courses and other events that you are taking part in as well as a Catalogue which is for public events events you can sign up to like PING PONG courses PING PONG workshops etc Under Show My events you also find Archived events On the start page in PING PONG you can find a field titled Recently visited events where events that you have recently visited are listed To go to one of these events click on the name Note As a lecturer you can t create events this is made by the PING PONG administrators Events courses can look different depending on the settings and functions that the lecturer has Get started with PING PONG User guide for lecturers Version 1 Page 9 of 31 chosen for the course To the left you will find the tools you have in the course If you have the role as trainer in a course event in PING PONG then you ve got the Toolbox O Event es What s new O Objectives and Progress O Contents 2 Welcome P Part 1 e Part 2 4 Documents FAO Communication 2 Members O Discussion A Project groups El Chat gt Links Schedule KronoX Y Toolbox fo Preferences 7o Answer questions A Project groups O Send message le Progress tool O Edit objectives Content Editor Every function in the event can be removed or added If you don t use a funct
29. older Publishing Add a folder that can include other content Recycle Bin Test Style Add a test with marks assigned to each question pu Survey Add a survey with questions Resource bank l Assignment Add an assignment for individual or group submission Files Test questions amp Link Add a link to an external object 3 sy rvey questions SCORM Packages _ File archive Add a file archive where users may download files Import Import Add content based on material that you upload Copy Copy Copy object from this or another event Get started with PING PONG User guide for lecturers Version 1 Page 19 of 31 2 Choose Create new Page 3 Give the page a Name and Save Now you entered the text editor It enables you to format your text bold italic change colour and so on You can also insert different objects like images videos and links Edit Properties Access y Connected files Go to the put Edit Inset View v Format Table Tools Heading A A lili hl IIll a i 4 e AO A 8 1 2 0 4 02 Welcome Welcome to the mountains course The course aboutthe swedish and norwegian mountains Note If you copy a text directly from MS word please use the function Paste as text in the menu Edit Edit Insert View For Undo Ctri 7 fe Redo Ctri y af Cut Ctrl x Lh Copy Ctrl C i Paste Ctrl V Paste as text Select all Ct
30. p which groups and users 1 themselves in Invitation name Tuturing Members Kurs 42 PING PONG H14 Max number of occurrences that each participant can book themselves on 9 Limitto 1 Unlimited Instructions for those wanting to make a booking a Search Choose a time you want Start P Send email a Up one level Event 1 Remove event b V Members Kurs 42 PING PONG H1 Copy b Project groups Kurs 42 PING PON aF Select all above Star 2015 03 10 09 00 End 2015 03 10 10 00 Location B508 Max participants 1 Event 2 Remove event Copy Start 2015 03 10 09 00 End 2015 03 10 10 00 Location B508 Max participants 1 Create new event Save Cancel 3 Fill in Invitation name Max number of occurences Instructions 4 Fillin date and time for Start and End Location Max participants 5 Create more occasions by click on Copy and do the changes needed or use Create new event 6 Under Recipients to the right decide who the invitation is visible for Click at the group or user who should get the invitation The marked group shall then be shown in the upper box 7 Save 4 3 1 2 Show bookings To see which bookings you got on your invitation 1 Choose nvitations in the menu Tools 2 Click on Show bookings at the right in the list with current bookings Get started with PING PONG User guide for lecturers Version 1 Page 3 of 31 Ly Manage invitations 2 Create edit invitations Page 1 Invitatio
31. re you get short descriptions of some of the functions 5 3 1 What s new In What s new you can view what is new or unread in your course event One example would be an Unread discussion contribution Note What s new doesn t cover news in Documents and Contents 5 3 2 Objectives and Progress Under Objectives and Progress you can clarify the course objectives and link them to tests surveys or assignments The student can then see their progress in the course 5 3 3 Contents When you click on Contents you will open a menu structure that shows the pages and headlines that have been created by a lecturer The contents can contain text pictures videos sound and other web based material Also surveys assignments and tests created in PING PONG can be found here The pages are sorted using the menu on the left You can choose which page you want to go to by clicking on the headline Q Event Contents Pb Antiplagiermasqguide Pb Anti Plagiarism Guide 5 3 4 Documents Here you can see your course documents Event documents as well as your own documents My documents earlier described in Personal gt Documents and Project groups documents If you click on the green triangles at the upper right corner you can show or hide the document archive in the window You download move and delete documents in the same way as were described in 4 5 1 Documents Event documents Here you find documents that the lecturer has placed here The student
32. rit A Find and replace Ctri F 6 1 5 1 Insert an image 1 Click on the icon Insert image from the resource bank a 2 To upload an image from your computer click on Browse Get started with PING PONG User guide for lecturers Version 1 Page 20 of 31 Ej The eventsimages Images in My documents E Recentlyusedimages fa Images in My events Choose which resource you want to use by navigating the views to Search the left Search Upload image Select the image file you wish to upload No file selected View as List Thumbnails ES All files a 5 Document structure 5 File structure Page structure 3 Find your image 4 Choose Open 5 Click Insert Note that you also can browse for images in The event s images Images in My documents Recently used images and in Images in My events 6 1 5 2 Insert an internal link 1 Click on the icon insert edit internal link S 2 To linkto a special discussion forum in the event click on Communication 3 Under Forum choose the discussion forum you want to link to 4 Click Insert a Statpage A Conen fa Documents a Communication Link address pplink forum 42092 Search Search t Up one level a Allm nna forumet anonymt forum o Course forum General Forum 6 1 6 Create an assignment 1 Click on the link Add in the left menu Choose Create new Assignment Choose type Anonymous or Non anonymous or Group submission Give
33. ry for the question P 7 Ifyou want a comment field you mark Enable comment on question under Other setting 8 Save 6 1 8 Create a test 1 Click on the link Add in the left menu 2 Choose Create new Test 3 Choose type Anonymous or Non anonymous 4 Give the survey a Name and Save 5 It s good to write an introduction text about the test Choose Create Text and write the text in the field Text 6 Then you create the questions Choose Create Question 7 Choose question type and choose template 8 Write Question setting Alternatives eventually Comment after submission and mark which Alternative is correct 9 Put Marks on the questions 10 In Metadata write the questions Name This makes it easier for you to find the question again when using Fetch question You also give or choose a Category for the question 11 If you want a comment field you mark Enable comment on question under Other setting 12 Save 6 1 8 1 Preferences When you create a test under the tab Preferences you can make specific settings for your test e Navigation Free browsing between pages the respondent can move backwards and forward between the pages Browsing only between consecutive pages the respondent can t go backwards after leaving a page e Page breaks Set the total number of questions you want on each page e Extra functions You can set time limits for the test e After submission What do you want to be displayed to the participant
34. s 4 Choose Received or Sent in the left menu Click at the message and choose Add labels in Functions to the left and choose label 6 Now you will find all labels listed in the left menu Click on the label you want and you will find all messages pa Get started with PING PONG User guide for lecturers Version 1 Page 5 of 31 e Course 43 All the incoming outgoing PIMs matching your selected label are listed here PIM Page 1 Y Send PIM All Message Y Received 9 Sant Hej Den rattades i mandags har du inte fatt sas bed mningen Anita Course 43 Sent oK Functions gt gt e O eA 4 4 2 4 Mark as unread You can mark a PIM as unread You use the function Mark as unread 4 4 3 What s new What s new shows new occurrences or what has not yet been read or done in PING PONG for example news in discussion forum unread comments and assignments All news is clickable links that lead to the message task Note What s new doesn t cover news in Documents and Contents 4 4 4 Information In Information all messages are shown that are more of a general character which so to say do not belong to a specific course event Messages can be directed to different groups 4 4 5 Contact list You can create a Contact list of people you would like to easily send PIM to 4 4 5 1 Create contacts 1 Click on Search new contacts E Search new contacts You can add people to your contact list here 2 Contact list Q
35. s and posts initially i Disable the discussion forum for new messages Hide identities for participants Anonymous forum Disable subscription function Time limit Specify the time limit during which the discussion forum should be visible using the format YYYY MM DD hh mm For example 2013 01 31 23 59 From To Create Cancel 5 4 3 2 Create a new subject in a discussion forum 1 When you go to Discussion you are entering a page where all discussion forums are shown To choose and enter a special discussion forum click on the name in the column Discussion forum 2 Click on New subject when you want to write a message in a new subject Discussion forum General Forum In this discussion board we are asking and answering general questions about the course dq All discussion forums Hewsubject amp Print Search Show members own page E Show overview Page 1 Subjects per page 50 of Subject 7 Message Unread Created Most recent message About this forum y 0 today 11 06 today 11 06 Please use this discussion board to asking and answering anita L rare Anita L rare general questions about the course Litterature ae today 11 09 1 0 Malin AN Cant find the book by Andersson Someone else who found it TestareCLU ps A 3 Fill in Heading and write your Message Get started with PING PONG User guide for lecturers Version 1 Page 14 of 31 4 Click Send 5 You click
36. tart page You can navigate in PING PONG via the breadcrumbs o My events t What s new We Choose event y A 1 invitation a E Information Ov Kurs 51 PING PONG V15 2 unmarked assignments B A Kors ii ds V lkommen till PING PONG Welcome to PING PONG T Kurs 51 PING PONG V15 1 H gskolepedagogisk i unanswered questions grundutbildning 15 hp 12HG00 To the Information overview 2 N tverk flexibelt l rande 2 unread messages H14 PING PONG F rvaltning In the field Recently visited events Samarbetslarande HB 20131121 1 unread feedback comments or documents on submitted assignments 2 ppna sidor you can see which courses events Anitas ppna sidor test PING PONG support f r l rare you have access to All vid VHB What s new Riktlinjer f r ppna sidor cou rses events you have access to PING PONG Organisationsanpassning are shown in My events 2 Contact list av Furthest up on the page there is a Main menu in PING PONG From here you can access the different areas of PING PONG You can find the shortcuts to unread messages PIM what s new and can quickly see if one of your contacts is online You can also find a shortcut to the tool Help You can always return to the start page by clicking on the breadcrumbs or the University logo in the upper left corner Breadcrumbs are a normal way of navigating on a website The name of th
37. tarted with PING PONG User guide for lecturers Version 1 Page 15 of 31 Create new project group 2 Participants Write a name and description for the project group as Y Emil TestareCLU D Ja Malin TestareCLU On Group 5 Remove all Description Group 5 project examination Search Preferences Start E Members Fl The project group has access to the Message board Participants Y The project group has access to Discussion _ CLU Anitas teststud 1 a Up one level E V Emil TestareCLU D You can make adjustments to the discussion forum settings here a es se pl ida TestareCLU a 7 Malin TestareCLU D Y Create a common folder in Documents Pippi TestareCLU E The project group will be able to have its own website Select all above Y The project group has a chat channel Fl The project group has a common Todo list and Calendar a Show assigned groups lt Previous Save 2 Guests only Documents If the course event has assignments with group submission then they will be listed and you can choose which assignments this project group can submit 5 4 5 Chat There is a chat function in PING PONG Chat is a quick way of communicating with online students and lecturers The chat history is only saved in chats that are created by the lecturer 4 Visa bilder C BLR Testare17 95 _BLRTestare17 BLR Testare18 Funktioner Deltagare 2 EJ Kanal Test channel ES 1
38. the assignment a Name and Save A a id Get started with PING PONG User guide for lecturers Version 1 Page 21 of 31 Assignment Edit Introductory text Edit Insert View Format Table Tools Heading 1 aie AIESEC A A HE Discuss when is the best time of the year to do a XC ski tour in J mtland in the swedish mountains h1 Preferences Deadline for submission vyyy MM dd yyyy MMM dd HH mm 2015 03 24 00 00 Maximum marks 5 Marking quide Write a marking guide to help other trainers assess submissions The marking guide is not shown to participants e Spellchecking Allowed file types Enter a comma separated list with allowed file types E g jpg gif png Leave blank for no restrictions Delay showing results until While marking is delayed no changes or comments from trainers will be shown to the participant O Show directly after marking Show when you choose to show Show after Plagiarism check Urkund Save without publishing 5 Fill in the form e Introductory text e Deadline for submission e Eventual Maximum marks e Eventual Marking guide e If necessary you can use Allowed file types e Delay showing results unit e You can also use Plagiarism check f you want to use it click Urkund 6 Save without publishing or Save and publish 6 1 7 Create a course evaluation 1 Click on the link Add in the left menu 2 Choose Create new Survey
39. to Try what works best for you 4 2 Support Under this heading you can find everything dealing with Support Help Contact About PING PONG Help is a detailed help of PING PONG s functions Feel free to explore Contact gives addresses to people and or functions so that you can contact them if you are having problems with PING PONG Please observe that the person in charge of the course is to be contacted for specific questions about the course contents or schedule About PING PONG is technical information about the system 4 3 Tools Under Tools in the main menu you can find Notepad Calendar and Invitations If you have rights for administration you also can see Administration here Tools Support Notepad Calendar Invitations Get started with PING PONG User guide for lecturers Version 1 Page 2 of 31 In Calendar you can have access to several calendars including a personal calendar as well as course event calendars for the courses you are enrolled in 4 3 1 Invitations Lecturers can set up times for tutorials labs etc and invite participants In Invitations you can view the invitations you have received An invitation can be individual or to groups 4 3 1 1 Create an invitation 1 Choose Invitations in the menu Tools 2 Choose Create new invitation in the left menu Create edit invitations y Edit invitation Create a new invitation Edit invitation 2 Recipients Preferences Here you can setu
40. u can award passes e Create list Here you can create lists over e g results of an assignment e Reports Here you can create reports with different components from the course event 6 3 2 Select time period You can choose to view statistic for Total time period since the course event started or for the Last 7 days 6 3 3 Progress for a group or a person To the right you have dropdown menus and search fields to show information about individuals or groups If you don t make any choices the statistics for all participants will be shown 6 3 4 Survey results 1 Goto Progress tool Choose Contents 2 Click Survey results 3 Click on the survey s name 4 Click on Summary a new window will open You get a summary of the survey results You can print it out or save it 5 Click Send reminder if you want to send an e mail to users who haven t completed the survey Note At least three persons need to complete the survey If there are less than three submissions you won t be able to make a summary 6 3 5 Test results 1 Goto Progress tool Choose Contents 2 Click Test results You can see results for the whole group and or for individual participants and for each question 6 3 6 Mark an assignment 1 Goto Progress tool Choose Contents 2 Click assignment 3 Click on the plus sign in front of the assignment Then you get a list of the participants groups assignments 4 Click on the name of the participant you want t
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