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1. ccceeeeceeeece ceca eeeeeeceeeeeeeesaees Setting up groups for DrOAdCASTING cccc ccc eeece cece eceeeeeeeeeeeeeeeeeeeeeseeeeeeees Dialing Access codes and credit card NUMDELS ccc cece eee eece eee eeseeeeeeaes Message Center MFC 665CW and MFC 845CW only Message Center mode rrnnnrnrarnnnnnvanennanvvannnnnrnnnnnnnannanennernnannnnesnnanennannnnernanennne Setting up the Message Center cccccccccecce sees eeceeeese eee eeeeeeeaeeeseeeeseeeseeees Outgoing message OGM rrrnnnnanrrnnnnvannnnnnnnnnnnnnvnannnnernnnnnnernnennnnennannnnsennene Fax Tel OGM Announcement rarnannnnnrnnnnnnnarnannrnnrnnennnnnrnnennanennennnnnnnnsnnnn Activating Message Center mode rrrnnnnnnnrnarnnnnrnnnnnnnernnnnnnnernanennennnnsnnnsnnnn Managing your MESSagesS rrranranernnrnnernarnnernannrannnnennernnernernnarnannnuennnennernnernannnene Message indicator cocsiccuscadccnntescanenvocanceniuescos onddereaceiasyiceimncemcunssiatanuinnaectaqedsemseace Playing voice messages rrrrrrnnrrarnrarnnnrnnernnrrnarnnennannnannannnnennnennernnsnnennnennnsene Erasing INCOMING MESSageS rrrrrrnnnrrannanernrrnnernarnnernarnrannnnennarnennnernnernannnene Additional Message Center operations rrrarrrnrrnnrrnanrrvrnrnnrrnernrnernnennnnernannnnne Setting maximum time for INCOMING messages rarrrnrrrrnnrrnarvvarrrvrrrnnrrnannnne Setting toll SAV OR ices so nccccevsswnatceenadaneacetnnshanm
2. rrrrrrnnrrrrnrrnnnr 56 Outgoing Message Msg Ctr OGM 71 P Packing the machine c cceeeeeees 154 Fr IT PADET Feen 13 19 177 CAP see Gea 16 loading EE 17 19 21 Printable area orrnnrnnrnnornnnannnnnarnnnnn 23 AE EN 27 size of document cc cece eee eeeeeeeee ees 11 DE aa EE seca acer EA 15 26 PaperPort SE with OCR See Software User s Guide on the EDR GEN Phone line CONNECNONS sisisessssGoiorcacvbeashaitvacenmnmorieaa 58 difficulties ciicicacssntsecantvuieenisaneaiiassucantand 132 interference mmmnarennennrnnannarnarnuvnuenene 143 multi line PBX rrrrrrererorrnnennernnnvnnnnr 61 roll over lines rrrrerrnnrnnnnarvnenurnernennnnne 59 two line phone system rrrnrnnrrvnnnvannnn 59 Photo Bypass Tray USA rrrrnnnrnnnrnnnnr 21 Photo Paper Tray Canada 06 21 PhotoCapture Center Borderless rrrrurnnenannannnnunnnennensrnennre 108 CompactFlash o on 100 Go 0 og gt EE 106 108 DPOF printing wxocsecssabastiosaniGcbecntevnnnnt 104 from PC See Software User s Guide on the CD ROM Gare Memory Stick Pro mmmmmmeereseernn 100 Memory Stick mme 100 197 MultiMediaCard runnnnrrnerennnrnnernnnnnn 100 Preview photos mrrunnunnnannarnnrnnennennnn 102 Print settings Brightness ccccccseeceeceeeeeseeeeeaes 106 COMES suser 106 Paper amp print size r rrrrrrrnrrnvrnvennnrr 106
3. Press A or V to choose White Balance Sharpness or Color Density Press OK 4 Press Yor to adjust the degree of the setting Press OK Do one of the following E f you want to customize other color enhancement press A or V to choose other option E f you want to change other settings press A or V to choose Exit and then press OK 6 If you do not want to change additional settings press Color Start to print EG Note White Balance This setting adjusts the hue of the white areas of an image Lighting camera settings and other factors will effect the appearance of white By using this adjustment you can correct this effect and bring the white areas back to pure white PhotoCapture Center e Sharpness This setting enhances the detail of an image It is similar to adjusting the fine focus on a camera If the image is not in focus and you cannot see the fine details of the picture then adjust the sharpness Color Density This setting adjusts the total amount of color in the image You can increase or decrease the amount of color in an image to improve a washed out picture 107 Chapter 14 Cropping If your photo is too long or wide to fit the available space on your chosen layout part of the image will automatically be cropped The factory setting is On If you want to print the whole image turn this setting to Off amp Press A or V to choose Cropping Press OK D Pr
4. Note You can also view the Caller ID list by pressing lt Fax See Caller ID history on page 65 Printing Caller ID List ap Press Menu 2 Press A or V to choose Fax Press OK Press A or V to choose Miscellaneous Press OK d Press A or V to choose Caller ID Press OK Press A or V to choose Print Report Press OK If no ID is stored the beeper will sound and No Caller ID will appear on the LCD Press Black Start or Color Start Q After printing has finished press Stop Exit Telephone Services and External devices Connecting an external TAD telephone answering device You may choose to connect an external answering device However when you have an external TAD on the same telephone line as the machine the TAD answers all calls and the machine listens for fax calling CNG tones If it hears them the machine takes over the call and receives the fax If it does not hear CNG tones the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message The TAD must answer within four rings the recommended setting is two rings The machine cannot hear CNG tones until the TAD has answered the call and with four rings there are only 8 to 10 seconds of CNG tones left for the fax handshake Make sure you Carefully follow the instructions in this guide for recording your outgoing message We do not recommend using the toll saver
5. Access codes storing and dialing 70 Accessories and Supplies ccc0cc80 lil ADF automatic document feeder 11 38 Answering machine TAD 00c00 57 COnnecting rrrnrrrernanennennnernnennarnnennasnaen 58 Apple Macintosh See Software User s Guide on the CD ROM 0 ccc cc ccecececececcccccecececececececeeauaeees Automatic fax receive oo eee cecceecceece sees eee eeseeeaeeseeeees 46 Easy Receive rrarnnnrnnrnarnarnnernarnarnen 50 B Broadcasting cecsecesseceeeceeeeeeeaeeeeeeeees 40 setting up Groups for rrrnrerunennennnennne 68 Brother accessories and supplies 06 lil Brother numbers rrrrrnnrrnnnnnnnannannnnnnnnnn i Customer Service rmrrrrrrrerrarennernnrnnsrnne i FAQs frequently asked questions i fax back system rrrnnrnranennernvanrnnnnnannnnn ii product support cece ec cece eeeeeeeeeeeeeeees i Solutions Center rrrrrrarennrrnnvrnnrvnnnnannnn i warranties rmmrrrrererrenrrannrrnenernene iv v vii C Caler ID NE 56 BLS 2 57 VIEW OU netics csetitecxiedactescsauassedammscisacinctwasis 56 Canceling Fax Forwarding cccssccseecseeeeeeeees 81 84 Fax Preview ccecce 81 82 Fax Storage snorris pennen 81 jobs awaiting redial rrrannnnnrnnnrnnnnann 43 FACING re 81 84 PC Fax Receive mmmmmmmmee 81 82 Cleaning paper pick up roller cccceeee eens 147 MI
6. DL 4 3 x 8 7 in 110 x 220 mm Envelope COM 10 4 1 8 x 9 1 2 in 105 x 241 mm Monarch 3 7 8 x 7 1 2 in 98 x 191 mm JE4 4 1 x 9 3 in 105 x 235 mm Envelope i Transparencies Letter 8 1 2 x 11 in 216 x 279 mm Y Yes A4 8 3 x 11 7 in 210 x 297 mm Ye Yes 15 Chapter 2 Paper weight thickness and capacity aa i a E sheets Envelopes 20 to 25 Ib 75 to 95 g m Up to 0 02 in Up to 0 52 mm Up to 50 sheets for Legal size paper 20 Ib 80 g m Up to 100 sheets of 20 Ib 80 g m paper For Photo 4 x6 and Photo L 3 5 x5 paper use the photo bypass tray in USA or the photo paper tray in Canada See Loading photo paper on page 21 16 Loading documents and paper a oa Press and slide the paper side guides Loading paper and 1 and paper length guide 2 to fit the other media paper size EG Note To print on Photo 4 x6 or Photo L 3 5 x5 paper see Loading photo paper on page 21 If the paper support flap is open close it and then pull the paper tray completely out of the machine Lift the output paper tray cover 1 Fan the stack of paper well to avoid paper jams and misfeeds Note Always make sure that the paper is not curled 17 Chapter 2 D Gently put the paper into the paper tray Gently adjust the paper side guides with print side down and top edge first both hands to the paper Check that the paper is flat in the tray Make sure the pape
7. E may serve as confirmation of the purchase date of your product should you lose your receipt E may support an insurance claim by you in the event of product loss covered by insurance and E will help us notify you of enhancements to your product and special offers Please complete and fax the Brother Warranty Registration And Test Sheet or for your convenience and most efficient way to register your new product register on line at http www brother com registration FAQs frequently asked questions The Brother Solutions Center is our one stop resource for all your Fax Machine Multi Function Center needs You can download the latest software documents and utilities read FAQs and troubleshooting tips and learn how to get the most from your Brother product http solutions brother com EG Note e You can check here for Brother driver updates e To keep your machine performance up to date check here for the latest firmware upgrade for Windows only For Customer Service In USA 1 800 284 4329 voice 1 901 379 1215 fax 1 800 284 3238 TTY service for the hearing impaired In Canada 1 877 BROTHER voice 514 685 4898 fax Service Center Locator USA only For the location of a Brother authorized service center call 1 800 284 4357 Service Center Locations Canada only For the location of a Brother authorized service center call 1 877 BROTHER Brother fax back system USA only Brother has installed
8. Resolution GODY ve 183 E EE 178 DE seren 186 CANN EE EE 185 setting for next fax rrrrarernrrnrnrrnnnnnnne 41 Ring Delay setting rrranernnrnnnnnennnnnnerr 49 S Safety Instructions rrrrerennnnnnr 119 123 Scannable area arrrnnnnnnnnnnnvrnnnenerseneneveunnn 12 Scanning See Software User s Guide on the CPRani Serial Number how to find See inside front COVET cccece seen eee Shipping the machine rererrnnnnnnnnnnn 154 Speed Dial CNANGING ccosecxisiteccedescsssienisdecencnsesar 66 67 CAIN EEE EN 63 SONNO ee 66 T TAD telephone answering device external mmmsnnunnvnnnnnnnnnnerarnevennene 46 57 60 CONNECTING rranrrnnnnnnrnanennnnnnennsen 57 58 receive MOE mrmruurernennenennennenennevene AG 47 recording OGM rrarnnnnnnnnrnnnnnnnnnnnnennnnn 59 with two line Jack rrrnnrnrnrnannrnnnnnennnrnn 60 Text entering arrarrannnnrnnnnannnrnannnenen 174 special characters rrrrnnrnnnnrrnnvnrnnene 174 Transferring your faxes or Fax Journal report rrrnrnnrranrannnennannnnnr 139 Transparencies rrrnnrnurnrnnnner 13 16 177 Troubleshooting rrrrrrrnrannvnnnnnennnrvnnnner 130 checking ink volume ccseeeeeee es 150 document jam rrnnnnnennannnnnnnnernnrvnnnner 140 error messages on LCD 060088 136 if you are having difficulty PN 134 document Jam rorrnnnrnnnnnonnnnnvnvnn
9. USER S GUIDE MFC 440CN MFC 665CW MFC 845CW If you need to call Customer Service Please complete the following information for future reference Model Number MFC 440CN MFC 665CW and MFC 845CW Circle your model number Serial Number 1 Date of Purchase Place of Purchase 1 The serial number is on the back of the unit Retain this User s Guide with your sales receipt as a permanent record of your purchase in the event of theft fire or warranty service Register your product on line at http www brother com registration By registering your product with Brother you will be recorded as the original owner of the product Your registration with Brother E may serve as confirmation of the purchase date of your product should you lose your receipt E may support an insurance claim by you in the event of product loss covered by insurance and E will help us notify you of enhancements to your product and special offers The most convenient and efficient way to register your new product is on line at http www brother com registration O 2006 Brother Industries Ltd Brother numbers IMPORTANT For technical help you must call the country where you bought the machine Calls must be made from within that country Register your product By registering your product with Brother International Corporation you will be recorded as the original owner of the product Your registration with Brother
10. You can restore all the settings you have changed to the factory settings These settings will stay until you change them again Press Copy Press A or V to choose Factory Reset Press OK Press 1 to choose ves Press Stop Exit 97 Chapter 13 Out of Memory message Ifthe Out of Memory message appears while scanning documents press Stop Exit to cancel or Black Start or Color Start to copy the scanned pages You will need to clear some jobs from the memory before you can continue To free up extra memory do the following m Turn off Advanced Fax Operation See Turning off Advanced Fax Operations on page 81 E Print the faxes that are in the memory See Printing a fax from the memory on page 51 When you get an Out of Memory message you may be able to make copies if you first print incoming faxes in the memory to restore the memory to 100 98 Walk up Photo Printing PhotoCapture Center 100 PictBridge 111 PhotoCapture Center Operations Printing from a media card without a PC Even if your machine is not connected to your computer you can print photos directly from digital camera media See Print Images on page 102 Scanning to a media card without a PC You can scan documents and save them directly to a media card See Scan to Card on page 109 Using PhotoCapture Center from your computer You can access the media card that is in the media drive slo
11. ap Press Menu Lift the scanner cover to release the lock 1 Gently push the scanner cover 2 Press A or V to choose support down 2 and close the scanner Initial Setup cover 3 Press OK Press A or V to choose Dial Tone Press OK 4 Press or V to choose Detection or No Detection Press OK Press Stop Exit Phone line interference If you are having problems sending or receiving a fax due to possible interference on the phone line we recommend that you adjust the Equalization for compatibility to reduce the modem speed for fax operations D Press Menu B Press A or V to choose Fax Press OK Press A or V to choose Miscellaneous Press OK Compatibility 4 Press A or V to choose Press OK Press A or V to choose Normal or Basic E Basic reduces the modem speed to 9600 bps Unless interference is a recurring problem on your phone line you may prefer to use it only when needed E Normal sets the modem speed at 14400 bps factory setting Press OK Press Stop Exit EG Note When you change the compatibility to Basic the ECM feature is only available for color fax sending Troubleshooting and Routine Maintenance Routine maintenance Replacing the ink cartridges Your machine is equipped with an ink dot counter The ink dot counter automatically monitors the level of ink in each of the 4 cartridges When the machine detects an ink cartridge is running out o
12. gt amp a m E PhotoCapture light is on the media card is properly inserted E PhotoCapture light is off the media card is not properly inserted E PhotoCapture light is blinking the media card is being read or written to 101 Chapter 14 Q CAUTION DO NOT unplug the power cord or remove the media card from the media drive slot while the machine is reading or writing to the card the PhotoCapture key is blinking You will lose your data or damage the card The machine can only read one media card at a time so do not put more than one card in a slot Entering PhotoCapture mode After you insert the media card press the PhotoCapture key to illuminate it in green and display the PhotoCapture options on the LCD The LCD shows View Photo s Print Index Print All Photos Print Photos Select amp Press OK Press A or to scroll through the PhotoCapture key options E View Photo s See page 102 E Print Index See page 103 E Print All Photos See page 103 E Print Photos See page 104 EG Note If your digital camera supports DPOF printing see DPOF printing on page 104 When the option you want is highlighted press OK 102 Print Images View Photo s You can preview your photos on the LCD before you print them If your photos are large files there may be a delay before each photo is displayed on the LCD Make sure you have put the media card in th
13. three colors at a time Cyan Y ellow Magenta or all four colors at once Cleaning the print head consumes ink Cleaning too often uses ink unnecessarily Q CAUTION DO NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty ov Press Ink Press A or V to choose Cleaning Press OK Press A or V to choose Black Color or All Press OK The machine cleans the print head When cleaning is finished the machine will go back to standby mode automatically EG Note If you clean the print head at least five times and the print has not improved call Brother Customer Service See Brother numbers on page i 148 Checking the print quality If faded or streaked colors and text appear on your output some of the nozzles may be clogged You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern op Press Ink D Press A or V to choose Test Print Press OK O Press A or V to choose Print Quality Press OK Press Color Start The machine begins printing the Print Quality Check Sheet Check the quality of the four color blocks on the sheet 9 The LCD asks you if the print quality is OK Do one of the following E f all lines are clear and visible press 1 Yes to finish the Print Quality check E f you can see missing short lines as shown below press 2 to choose No OK Poor Q The LCD
14. EUR EU FAS ada OT EE A E Go EEE SEE EEE PhotoCapture Con esse staccato estes 115 1 0 gt ENE EE EE RT E eee INNIS EE EE T E AT FU HEEE E a E ES Computer requirements ccccecceecceeccseeeeeeeeceeeeeeeceeeseeceeecneeteeueeseeeeeeeseeseeees Consumable ICIS scssi EN tintni TEGE EE EEE EEE Glossary Index General General Information 2 Loading documents and paper 11 General setup 24 Security features 33 Using the documentation Thank you for buying a Brother machine Reading the documentation will help you make the most of your machine Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation Bold Bold typeface identifies specific keys on the machine s control panel Italics Italicized typeface emphasizes an important point or refers you to a related topic Courier Text in the Courier New font New identifies messages on the LCD of the machine Warnings tell you what to do to prevent possible personal injury Electrical Hazard icons alert you to possible electrical shock Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects o gt p gt Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features EN Improper Setup icons alert you to devices and operations that are not co
15. Make sure you have set PC Fax Receive on the machine See PC Fax Receive on page 80 If faxes are in the machine s memory when you set up PC Fax Receive the LCD will ask if you want to transfer the faxes to your PC ED Do one of the following m To transfer all faxes to your PC press 1 You will be asked if you want a backup print E To exit and leave the faxes in the memory press 2 Press Stop Exit 139 Transferring Fax Journal report to another fax machine If you have not set up your Station ID you cannot enter fax transfer mode Press Stop Exit to interrupt the error temporarily 2 Press Menu Press A or V to choose Service Press OK d Press A or V to choose Date Tr nster Press OK Press A or V to choose Report Trans Press OK Enter the fax number to which Fax Journal report will be forwarded amp Press Black Start Document jam Documents can jam if they are not inserted or fed properly or if they are too long Follow the steps below to clear a document jam Document is jammed in the top of the ADF unit amp Take out any paper from the ADF that is not jammed D Open the ADF cover 140 D Pull the jammed document up and to the left Close the ADF cover Press Stop Exit EG Note To avoid document jams close the ADF cover properly by pressing it down in the center Document is jammed inside the ADF unit 1 Take out any paper
16. Paper type rrannannnnnnannnnnnnrnnrnnennnnene 106 Quality Loseneednedrmsseitiie 105 106 Return to factory setting 108 Set new default cece cece eeeee 108 True2Life iiir 107 Printing INdex ccccececeecseeeeseeeeeees 103 Printing photos rrrrrrenvrurnnnnnnr 103 104 Scan to Card suinerasmenesmnsdeiedan 109 SecureDigital oo eee cecceeee seen eee ees 100 SPECIFICATIONS mrrurnnnennrvnrererrarrnennenn 184 xD Picture Card rrrennrernarennrrnnernere 100 PictBridge DPOP PANUNG sescincecacissonsintesigdesaaxienes 112 Power failure ccccecceceeeeeeeeeeeeeeeeeeees 158 Presto PageManager See Help in Presto PageManager to access the User s Guide on the CD ROM Print difficulties unne 130 132 AVS een 186 fax from MEMOory rrrererrnrnnnrrvrnrnnnvrvannne 51 paper jamS NE 141 EN re 88 PESOIUTON secsccescessisccacesseevacc snd seeanenoesacon 186 SPECIFICATIONS cc cee cee ceecee eee eeeeeeeeeeee ees 186 Printing 1115 gt EEE 103 ON small paper rrrrrrrrnnrnnernnnnnnnannnnner 22 RAO Sr 103 104 See Software User s Guide on the CORON arearen Programming your machine 6 158 Q Quick Dial Access codes and credit card PIMOS Langres 70 Broadcasting ccccseceseeceeeeeeeeeeaeeeees 40 USING Groups rrernnnarranennarvranrnnnrnvannnne 40 Group dial Changing cece eceseece seca eeeeeeeeeeees 66 67 se
17. click OK Repeat this step adding Port 54926 for network PC FAX receiving and Port 137 for both network scanning and network PC FAX receiving Make sure the new settings are added and the box is checked and then click OK Your computer cannot find your lt Windows users gt machine Firewall setting on you PC may be rejecting the necessary network connection For detail see the instruction above lt Macintosh users gt Re select your machine in the DeviceSelector application located in Macintosh HD Library Printers Brother Utilities or from the model of ControlCenter2 135 Error messages As with any sophisticated office product errors may occur If this happens your machine identifies the error and shows an error message The most common error messages are shown below You can correct most errors by yourself If you need more help the Brother Solutions Center offers the latest FAQs and troubleshooting tips Visit us at http solutions brother com Poor phone line quality caused a communication error Comm Error Send the fax again or connect the machine to another telephone line If the problem continues call the telephone company and ask them to check your phone line Connection Fail You tried to poll a fax machine Check the other fax machine s polling that is not in Polled Waiting mode setup Cover is Open The scanner cover is not closed completely The ink cartridge cover is not completely c
18. e Always make sure the plug is fully inserted e To reduce the risk of shock or fire use only a No 26 AWG or larger telecommunication line cord caution Lightning and power surges can damage this product We recommend that you use a quality surge protection device on the AC power line and on the telephone line or unplug the cords during a lightning storm IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to people including the following 1 DO NOT use this product near water for example near a bath tub wash bowl kitchen sink or washing machine in a wet basement or near a swimming pool 2 Avoid using this product during an electrical storm There may be a remote risk of electric shock from lightning DO NOT use this product to report a gas leak in the vicinity of the leak Use only the power cord provided with the machine Safety and Legal Important safety instructions 1 Read all of these instructions 2 Save them for later reference 3 Follow all warnings and instructions marked on the product A Unplug this product from the wall outlet before cleaning the inside of the machine Do not use liquid or aerosol cleaners Use a damp cloth for cleaning OT Do not use this product near water 6 Do not place this product on an unstable cart stand or table The product may fall causing
19. feature on your external answering machine if it exceeds five rings EG Note e If you do not receive all your faxes reduce the Ring Delay setting on your external TAD e If You Subscribe to your Telephone company s Distinctive Ring Service You may connect an external TAD toa separate wall jack only if you subscribe to your telephone company s Distinctive Ring service have registered the distinctive ring pattern on your machine and use that number as a fax number The recommended setting is at least four rings on the external TAD when you have the telephone company s Distinctive Ring Service You cannot use the Toll Saver setting 57 Chapter 7 e If You Do Not Subscribe to Distinctive Connections Ring Service You must plug your TAD into the EXT The external TAD must be plugged into the jack of your machine If your TAD is jack labeled EXT Your machine cannot work plugged into a wall jack both your properly if you plug the TAD into a wall jack machine and the TAD will try to control the unless you are using Distinctive Ring phone line See the illustration below Plug the telephone line cord from the telephone wall jack into the jack labeled LINE Plug the telephone line cord from the external TAD into the jack labeled EXT Make sure this cord is connected to the TAD at the TAD s telephone line jack and not its handset jack Set your external TAD to four rings or less The machine s Ring Del
20. press 18005551234 7 Do one of the following E f your pager needs a PIN enter the PIN press press Redial Pause and then enter your fax number followed by Press OK For example press 12345 Redial Pause 180055 56789 F Advanced fax operations Black amp White only E f you do not need a PIN press Redial Pause and then enter your fax number followed by Press OK For example press Redial Pause 180055567 89 3 Press Stop Exit EG Note e You cannot change a paging number or PIN remotely e If Paging is turned on your machine cannot receive a color fax unless the sending machine converts it to black amp white e MFC 665CW and MFC 845CW only If you want to be paged for voice messages make sure you pressed MC on off key to turn the Message Center on 7 Chapter 10 Fax Storage If you choose Fax Storage your machine stores the received fax in the memory You will be able to retrieve fax messages from another location using the remote retrieval commands If you have set Fax Storage a backup copy will automatically be printed at the machine ED Press Menu 2 Press A or V to choose Fax Press OK Press A or V to choose Advanced Fax Operation Press OK 4 Press A or V to choose Fwd Page Store Press OK Press A or V to choose Fax Storage Press OK Press Stop Exit EG Note If Fax Storage is turned on your machine cannot receive a color
21. simple setup with your SecureEasySetup capable access point router See the Computer Requirements chart on page 188 Glossary This is a comprehensive list of features and terms that appear in Brother manuals Availability of these features depends on the model you purchased ADF automatic document feeder The document can be placed in the ADF and scanned one page ata time automatically Auto Reduction Reduces the size of incoming faxes Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy Backup Print Your machine prints a copy of every fax that is received and stored in memory This is a safety feature so you will not lose messages during a power failure Batch Transmission Black and white faxes only As a cost saving feature all delayed faxes to the same fax number can be sent as one transmission Beeper Volume Volume setting for the beep when you press a key or make an error Brightness Changing the Brightness makes the whole image lighter or darker Broadcasting The ability to send the same fax message to more than one location Caller ID A service purchased from the telephone company that lets you see the number or name of the party calling you CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that a fax machine i
22. without condensation 20 to 80 without condensation Specifications Print media Paper Input Paper Tray m Paper type Plain paper inkjet paper coated paper glossy paper transparencies ne and envelopes m Paper size Letter Legal Executive A4 A5 A6 JIS B5 envelopes commercial No 10 DL C5 Monarch JE4 Photo 2L 5 x7 Index card and Post card gt Width 3 5 in 89 mm 8 5 in 216 mm Height 5 0 in 127 mm 14 0 in 356 mm For more details see Paper weight thickness and capacity on page 16 E Maximum paper tray capacity Approx 100 sheets of 20 Ib 80 g m plain paper Photo Bypass Tray USA Photo Paper Tray Canada m Paper type Plain paper inkjet paper coated paper and glossy paper m Paper size Photo 4x6 in and Photo L 3 5x5 in Width 3 5 in 89 mm 4 0 in 101 6 mm Height 5 0 in 127 mm 6 0 in 152 4 mm E Maximum paper tray capacity Approx 20 sheets Paper Output Up to 50 sheets of 20 Ib 80 g m plain paper face up print delivery to the output paper tray 2 Use only transparencies recommended for inkjet printing For glossy paper or transparencies we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid smudging See Paper type and size for each operation on page 15 177 Fax Compatibility Coding System Modem Speed Document Size Scanning Width Printing Width Gray Scale Po
23. CONTRACT TORT INCLUDING NEGLIGENCE PRODUCT LIABILITY OR OTHERWISE WILL BE LIMITED TO 50 Compilation and Publication Notice Under the supervision of Brother Industries Ltd this manual has been compiled and published covering the latest product descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages including consequential caused by reliance on the materials presented including but not limited to typographical and other errors relating to the publication Brother One Year Limited Warranty and Replacement Service USA only Who is covered m This limited warranty warranty is given only to the original end use retail purchaser referred to in this warranty as Original Purchaser of the accompanying product consumables and accessories collectively referred to in this warranty as this Product E f you purchased a product from someone other than an authorized Brother reseller in the United States or if the product was used including but not limited to floor models or refurbished roduct rior to our purchase you are not the Original Purchaser and the product that you purchased is not covered by this warranty What is covered m This Product includes a Machine
24. Corporation created this standard to make it easier to print images from a digital camera If your digital camera supports DPOF printing you will be able to choose on the digital camera display the images and number of copies you want to print Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are using the PictBridge you can easily identify and troubleshoot any problems Mout of Memory This message will appear if you are working with images that are too large for the machine s memory E Wrong USB device This message will appear if you connect a non PictBridge compatible or broken device to the PictBridge port To clear the error unplug the device from the PictBridge port then press On Off to turn the machine off and then on again See Error messages on page 136 for the detailed solution PictBridge 113 Chapter 15 114 Software Software and Network features 116 The CD ROM includes the Software User s Guide and Network User s Guide for features available when connected to a computer for example printing and scanning These guides have easy to use links that when clicked will take you directly to a particular section You can find information on these features m Printing E Scanning E ControlCenter3 for Windows E ControlCenter2 for Macintosh E Remote Setup E Faxing from your computer E PhotoCapture Center m Net
25. Delete by pressing 1 7 mas Go back to the previous page Go to the next page Go to the next step Print Back and Exit are available Go back to the fax list Cae Print the fax Black Start Advanced fax operations Black amp White only How to delete all faxes in the list op Press Fax Preview 2 Press A or V to choose Delete All Press OK Then confirm the Delete by pressing 1 How to print all faxes in the list D Press Fax Preview Press A or V to choose Print All Press OK 79 Chapter 10 PC Fax Receive If you turn on the PC Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically You can then use your PC to view and store these faxes Even if you have turned off your PC at night or on the weekend for example your machine will receive and store your faxes in its memory The number of received faxes that are stored in the memory will appear at the bottom left side of the LCD When you start your PC and the PC FAX Receiving software runs your machine transfers your faxes to your PC automatically To transfer the received faxes to your PC you must have the PC FAX Receiving software running on your PC For details see PC FAX receiving in the Software User s Guide on the CD ROM If you choose Backup Print On the machine will also print the fax ED Press Menu 2 Press A or V to choose Fax Press OK 3 Press A or
26. Doing this may cause injury DO NOT put your hands on the edge of the paper tray under the output paper tray cover Doing this may cause injury A DO NOT touch the paper feed roller Doing this may cause injury 120 Safety and Legal A DO NOT touch the area shaded in the illustration Doing this may cause injury When moving the machine you must lift it from the base by placing a hand at each side of the unit as shown in the illustration Do not carry the machine by holding the scanner cover If the machine becomes hot releases smoke or generates any strong smells immediately unplug the machine from the AC power outlet Call Brother Customer Service See Brother numbers on page i If metal objects water or other liquids get inside the machine immediately unplug the machine from the AC power outlet Call Brother Customer Service See Brother numbers on page i 121 e Use caution when installing or modifying telephone lines Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall jack Never install telephone wiring during a lightning storm Never install a telephone wall jack in a wet location e This product must be installed near an AC power outlet that is easily accessible In case of an emergency you must unplug the power cord from the AC power outlet to shut off the power completely
27. E f you do not want to change any settings press Color Start to print 104 print from the Index page Thumbnails DPOF printing DPOF stands for Digital Print Order Format Major digital camera manufacturers Canon Inc Eastman Kodak Company Fuji Photo Film Co Ltd Matsushita Electric Industrial Co Ltd and Sony Corporation created this standard to make it easier to print images from a digital camera If your digital camera supports DPOF printing you will be able to choose on the digital camera display the images and number of copies you want to print When the memory card CompactFlash Memory Stick Memory Stick Pro SecureDigital MultiMediaCard or xD Picture Card with DPOF information is put into your machine you can print the chosen image easily Make sure you have put the media card into the proper slot Press PhotoCapture The machine will ask you if you want to use DPOF setting Press 1 to choose Yes O Do one of the following m Change the print settings See page 105 E f you do not want to change any settings press Color Start to print PhotoCapture Center PhotoCapture Center print settings You can change the print settings temporarily for the next printing These settings are temporary and the machine returns to its default settings 180 seconds after printing unless you have set the Mode Timer to 2 minutes or less See Mode Timer on page 26 EG
28. Group numbers 193 Speed Dial A pre programmed number for easy dialing You must press Search Speed Dial the two digit code and Black Start or Color Start to start the dialing process Standard resolution 203 x 97 dpi It is used for regular size text and quickest transmission Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number Super Fine resolution 392 x 203 dpi Best for very small print and line art TAD telephone answering device You can connect an external device or answering machine to the EXT jack of your machine Telephone Answer Code For Fax Tel mode only When the machine answers a voice call it pseudo double rings You can pick up at an extension phone by pressing this code 5 1 Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings Tone A form of dialing on the telephone line used for Touch Tone telephones Transmission The process of sending faxes over the phone lines from your machine to the receiving fax machine Transmission Verification Report A listing for each fax sent that shows its date time and number 194 True2Life Adjusts the color in the image for better print quality by improving sharpness white balance and color density User Settings A printed report that shows the current settings of the machine Index A
29. Indent a Ring What does your telephone company s Distinctive Ring do Your telephone company s Distinctive Ring service allows you to have more than one number on the same phone line If you need more than one phone number it is cheaper than paying for an extra line Each phone number has its own distinctive ring pattern so you will know which phone number is ringing This is one way you can have a separate phone number for your machine Note Please call your telephone company for availability and rates 54 What does Brother s Distinctive Ring do The Brother machine has a Distinctive Ring feature that allows you to use your machine to take full advantage of the telephone company s Distinctive Ring service The new phone number on your line can just receive faxes EG Note You must pay for your telephone company s Distinctive Ring service before you program the machine to work with it Do you have Voice Mail If you have Voice Mail on the phone line that you will install your new machine on there is a strong possibility that Voice Mail and the machine will conflict with each other while receiving incoming calls However the Distinctive Ring feature allows you to use more than one number on your line so both Voice Mail and the machine can work together without any problems If each one has a separate phone number neither will interfere with the other s operations If you decide to get the Disti
30. Nad 04 002 Men 77 HE i 2 3 4 56 1 Current Receive Mode Lets you see the current receive mode E Fax Fax only E F T Fax Tel E TAD External TAD MFC 440CN m mc Msg Ctr MFC 665CW and MFC 845CW E Mnl Manual 2 Faxin the machine s memory Shows how many received faxes are in the memory Voice message in the machine s memory MFC 665CW and MFC 845CW Shows how many received voice messages are in the memory 4 Memory Status Lets you see the available memory in the machine 5 Wireless Status MFC 665CW and MFC 845CW A four level indicator shows the current wireless signal strength if you are using a wireless connection 0 Max 6 Ink indicator Lets you see the available ink volume Chapter 1 Basic Operations The following steps show how to change a setting in the machine In this example the Mode Timer setting is changed from 2 minutes to 30 seconds Press Menu Press A or V to choose General Setuo MENU General Setup Fax LAN Print Reports Machine Info Select amp Press OK Press OK D Press A or V to choose Mode Timer Mode Timer PAINE Paper Type Plain Pap Paper Size Letter Volume Select amp Press OK Press OK 6 Press or V to choose 30 Secs Select amp Press OK 10 T Press OK You can see the current setting on the LCD Mode Timer 30 Secs Paper Type Plain Pap Paper Size I Lette
31. Note You can save the print settings you use most often by setting them as default See Setting your changes as new default on page 108 0001 1 Print Quality Photo Paper Type Other Ph Paper Size 4 x 6 Brightness 0 Contrast 0 Print Start gt Press 1 No of prints For View Photo s You can see the total number of photos that will be printed For Print All Photos Print Photos You can see the number of copies of each photo that will be printed Menu Selections Print Quality Normal Photo Paper Type Plain Paper Inkjet Paper Brother Photo Other Photo Paper Size Letter A4 4 x 6 5 x 7 When A4 or Letter is chosen Ae SV Te INA T s 518 x 6 Max Size Brightness oa A gt Dark Light ee True2Life On Off White Balance f Sharpness lt 1 gt Color Density lt 1 gt Exit 105 Chapter 14 Print Quality D Press A or V to choose Print Quality Press OK Press A or V to choose Normal or Photo Press OK 3 If you do not want to change additional settings press Color Start to print Paper options Paper Type D Press A or V to choose Paper Type Press OK 2 Press A or V to choose the type of paper you are using Plain Paper Inkjet Paper Brother Photoor Other Photo Press OK If you do not want to change additional settings press Color Start to print Paper and print size D Press A or V to choose Paper Size Press OK Press A or V
32. OK Adjust the volume by pressing Volume lt lt or P d DB Press Stop Exit Erasing your OGM ap Press Menu 2 Press A or V to choose Fax Press OK 3 Press A or V to choose Setup Msg Ctr Press OK Press A or V to choose OGM Press OK Press A or V to choose either Msg Ctr OGM Or F T OGM Press OK Press A or V to choose Erase OGM Press OK 6009 Press Aor V to choose Playing OGM A Do one of the following m Press 1 to erase the OGM m Press 2 to exit without erasing 3 Press Stop Exit Fax Tel OGM Announcement If your machine is set to Fax Tel receive mode this message will be played by your Brother machine to a caller Unlike the Msg Ctr OGM the caller will not be able to leave a message To record your Fax Tel OGM follow the instructions on Outgoing message OGM on page 71 and choose F T OGM not Msg Ctr OGM If you need to review the steps for setting up the Fax Tel receive mode see Receive modes on page 46 Activating Message Center mode When the light glows Message Center mode is active Press to enter MC mode Message Center MFC 665CW and MFC 845CW only Managing your messages Message indicator The light flashes if you have any new messages waiting for you The LCD displays the total number of voice and fax messages stored in the Message Center memory Fax messages are only stored when Fax Storage or Fax Preview is turned on See Advanced fax
33. Type Print Method LCD liquid crystal display Power Source Power Consumption Specifications 32 MB Up to 10 pages Temperature 68 F 86 F 20 C 30 C Humidity 50 70 Paper 20 Ib 80 g m A4 or Letter size 100 Sheets 20 Ib 80 g m Ink Jet Black Piezo with 94 x 1 nozzles Color Piezo with 94 x 3 nozzles MFC 440CN 2 0 in 50 8 mm Color LCD MFC 665CW and MFC 845CW 2 5 in 63 5 mm Color LCD AC 100 to 120 V 50 60 Hz MFC 440CN Off Mode Average 4 W Standby Average 6 W Operating Average 31 W MFC 665CW Off Mode Average 6 W Standby Average 8 W Operating Average 34 W MFC 845CW Off Mode Average 6 5 W Standby Average 9 W Operating Average 34 W 175 Dimensions MFC 440CN 7 1 in 180 MFC 665CW 15 7 in 398 mm MFC 845CW 7 1 in 180 mm Weight MFC 440CN MFC 665CW MFC 845CW Noise Operating Temperature Operating Best Print Quality Humidity Operating Best Print Quality 1 This depends on printing conditions 176 468 mm 14 6 in oe a E 15 7 in 13 8 in 398 mm 351 mm 18 7 in zi 17 4 in 476 mm 443 mm 17 9 Ib 8 1 kg 18 5 Ib 8 4 kg 19 2 Ib 8 7 kg 50 dB or less 1 50 F to 95 F 10 to 35 C 68 F to 91 F 20 to 33 C 20 to 80
34. and sides of the envelopes or post cards to Open the envelope flap make them as flat as possible Make sure the open flap is either to the EG Note side of the envelope or to the back edge If the envelopes or post cards are double By ee velo eg feeding put one envelope in the paper Adjust the size and margin in your tray at a time application 2 Put the envelopes or post cards into the paper tray with the address side down and the leading edge in first as shown in the illustration Slide the paper side guides 1 and paper length guide 2 to fit the size of the envelopes or post cards 20 Loading photo paper EG Note In Canada the photo bypass tray is called the photo paper tray Use the photo bypass tray which has been assembled on the top of the output paper tray cover to print on photo 4 x6 and photo L 3 5 x5 size paper When you use the photo bypass tray you do not have to take out the paper that is in the tray beneath it op Press the photo bypass tray 1 release button with your left thumb and push the photo bypass tray backward until it clicks into the photo printing position 1 Photo Bypass Tray Press and slide the paper side guides 1 and paper length guide 2 to fit the paper size Loading documents and paper Put the photo paper into the photo bypass tray and gently adjust the paper side guides to
35. and MFC 845CW communication with your wireless LAN using Infrastructure only mode or a wireless Peer to Peer connection in Ad hoc Mode 1 Your machine has a USB 2 0 Full speed interface This interface is compatible with USB 2 0 Hi Speed however the maximum data transfer rate will be 12 Mbits s The machine can also be connected to a computer that has a USB 1 1 interface Third party USB ports are not supported for Macintosh 3 See the Network User s Guide on the CD ROM for detailed network specifications A wireless network connection is supported only between the machine and an access point for PCs running Windows XP Professional x64 Edition Ad hoc connection is not supported 187 Computer requirements Minimum System Requirements and Supported PC Software Functions Computer Platform amp Supported Operating System PC Version Software Functions Windows 98 98SE Printing aperang PC Fax 4 1 5 Systems 2000 Professional Scanning Removable XP Home Disk 3 XP Professional XP Professional x64 Edition Apple OS X 10 2 4 Printing Macintosh Of greater PC Fax Operating Send 4 systems Scanning Removable Disk gt Microsoft Internet Explorer 5 or greater Third party USB ports are not supported Removable disk is a function of PhotoCapture Center PC Fax supports black and white faxing only A wireless network connection is supported only between the machine and an acce
36. asks you if the print quality is OK for black and three colors Press 1 Yes or 2 No 8 The LCD asks you if you want to start cleaning Press 1 Yes The machine starts cleaning the print head After cleaning is finished press Color Start The machine starts printing the Print Quality Check Sheet again and then return to step Press Stop Exit If you repeat this procedure at least five times and the print quality is still poor replace the ink cartridge for the clogged color After replacing the ink cartridge check the print quality If the problem still exists repeat the cleaning and test print procedures at least five times for the new ink cartridge If ink is still missing call Brother Customer Service see Brother numbers on page i caution DO NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty A Note When a print head After the print nozzle is clogged head nozzle is the printed cleaned the sample looks like horizontal lines this are gone Troubleshooting and Routine Maintenance Checking the printing alignment You may need to adjust the printing alignment after transporting the machine if your printed text becomes blurred or images become faded O Press Ink Press A or V to choose Test Print Press OK Press A or V to choose Alignment Press OK Press Black Start or Color
37. dd Pack the printed materials in the original carton as shown below Do not pack the used ink cartridges in the carton Note Brother as part of the Exchange Service pack only the machine Keep all separate parts and printed materials to use with If you are returning your machine to your Exchange machine 156 Troubleshooting and Routine Maintenance MFC 665CW and MFC 845CW LS Ls MFC 665CW MFC 845CW B Close the carton and tape it shut 157 On screen programming Your machine is designed to be easy to use with LCD on screen programming using the menu keys User friendly programming helps you take full advantage of all the menu selections your machine has to offer Since your programming is done on the LCD we have created step by step on screen instructions to help you program your machine All you need to do is follow the instructions as they guide you through the menu selections and programming options Memory storage Even if there is a power failure you will not lose the settings you have chosen using the Menu key because they are stored permanently Also you will not lose your settings in the PhotoCapture Fax and Copy mode key menus if you have chosen Set New Default You may have to reset the date and time EA Note During a power failure the MFC 665CW and MFC 845CW will retain messages that are in the memory for approximately 24 hours 158 Menu and Features Men
38. delete it You can choose a number from the Caller ID history and then make a phone call to it send a fax to it add it to Speed Dial or delete it You can send the same fax message to more than one fax number Sets the time of day in 43 24 hour format that the delayed faxes will be sent Combines delayed faxes to 43 the same fax number at the same time of day into one transmission You can send a fax without using the memory Sets up your machine with an document to be retrieved by another fax machine Sets up your machine to poll another fax machine If you are having difficulty sending faxes overseas set this to On Adjust the scan area of the scanner glass to the size of the document You can save your fax settings You can restore all the settings to factory settings Menu and Features Scan Scan to E 2 EE EE CE can scan a black amp white See or a color document into your Software E mail application User s Scan to Image You can scan a color picture ren into your graphics de application Scan to OCR You can have your text document converted to an editable text file Scan to File You can scan a black amp white or a color document into your computer Scan to Card 150 dpi Color PDF JPEG File Name You can choose the scan when a card is m resolution file format and i 300 dpi Color PDF JPEG XXXXXXXX inserted enter a file name for your 600 dpi Color PDF
39. document is a photograph The transmission time is slower than Standard resolution If you choose S Fine or Photo and then use the Color Start key to send a fax the machine will send the fax using the Fine setting Dual access Black amp White only You can dial a number and start scanning the fax into memory even when the machine is sending from memory receiving faxes or printing PC data The LCD shows the new job number and available memory The number of pages you can scan into the memory will vary depending on the data that is printed on them 42 EG Note Ifthe Out of Memory message appears while scanning documents press Stop Exit to cancel or Black Start to send the scanned pages Real time transmission When you are sending a fax the machine will scan the documents into the memory before sending Then as soon as the phone line is free the machine will start dialing and sending lf the memory is full the machine will send the document in real time even if Real Time TX Is set to Of f Sometimes you may want to send an important document immediately without waiting for memory transmission You can turnon Real Time TX To send a document at once without waiting for memory transmission set Real Time TX1to On 2 Press A or V to choose Real Time TX Press OK Press A or V to choose On Press OK EG Note e In real time transmission the automatic redial feature does not work w
40. fax unless the sending machine converts it to black amp white 78 Fax Preview MFC 665CW and MFC 845CW only If you choose Fax Preview you can view received faxes on the LCD by pressing the Fax Preview key When the machine is in Ready mode a popup message will appear on the LCD to alert you of new faxes You can continue all operations Setting Fax Preview ap Press Menu Press A or V to choose Fax Press OK O Press A or V to choose Advanced Fax Operation Press OK D Press or V to choose Fwd Page Store Press OK Press A or V to choose Fax Preview Press OK QO Press Stop Exit Note When Fax Preview is turned on your machine can only print the color faxes it receives It cannot store them in memory How to preview a fax When you receive a fax you will see the pop up message on the LCD For example New Fax es 02 D Press Fax Preview You can see the new fax list EG Note You can also see your old fax list by pressing Press to go back to your new fax list 2 Press A or V to choose the fax you want to see Press OK EG Note If your fax is large there may be a delay before it is displayed on the LCD Press Stop Exit When a fax is open the control panel keys will perform the operations shown below Zz Enlarge the fax TT Reduce the fax Scroll vertically Scroll horizontally TT Rotate the fax clockwise Delete the fax Then confirm the
41. from the ADF that is not jammed Lift the document cover amp Pull the jammed document out to the left 4 Close the document cover Press Stop Exit Troubleshooting and Routine Maintenance Printer jam or paper jam a Remove the Jam Clear Cover 1 from the back of the machine Pull the jammed paper out of the machine Take out the jammed paper depending on where it is jammed in the machine D Pull the paper tray 1 out of the machine Reset the machine by lifting the scanner cover from the front of the machine and then closing it m f you cannot remove the jammed OP Put the Jam Clear Cover back on paper from the front of the machine Make sure the cover is set properly or the error message still appears on the LCD after you have removed the jammed paper please go to the next step 141 Using both hands use the plastic tabs E Push the paper tray firmly back into the on both sides of the machine to lift the machine scanner cover 1 until it locks securely into the open position EG Note Make sure that there is no jammed Make sure you pull out the paper support paper left in the corners of the machine until it clicks EG Note Dial Tone If the paper is jammed under the print head unplug the machine from the power source and then move the print head to Setting the dial tone to Detection will shorten the dial detect pause take out the paper 142
42. last incoming and outgoing faxes TX Transmit RX Receive E User Settings Lists your settings E Network Config Lists your Network settings How to print a report D Press Menu Press A or V to choose Print Reports Press OK want Press A or V to choose the report you Press OK Press Black Start 88 Polling Polling overview Polling lets you set up your machine so other people can receive faxes from you but they pay for the call It also lets you call somebody else s fax machine and receive a fax from it so you pay for the call The polling feature needs to be set up on both machines for this to work Not all fax machines support polling Polling receive Polling receive lets you call another fax machine to receive a fax Setup to receive polling Press Fax Press A or V to choose Polling RX Press OK Press A or V to choose On or Of Press OK Enter the fax number you are polling Press Black Start or Color Start The LCD shows Dialing Sequential polling Black amp White only Sequential polling lets you request documents from several fax machines in one operation Afterwards a Sequential Polling Report will be printed Press Fax 27 Press A or V to choose Polling RX Press OK Press A or V to choose On or Of Press OK Press A or V to choose Broadcasting Press OK Press A or V to choose Add Number Press OK Enter a nu
43. machine or to your PC See Transferring faxes to another fax machine on page 139 or Transferring faxes to your PC on page 139 You can also transfer the Fax Journal report to see if there are any faxes you need to transfer See Transferring Fax Journal report to another fax machine on page 140 EG Note If there is an error message on the machine s LCD after the faxes have been transferred disconnect the machine from the power source for several minutes and then reconnect it Transferring faxes to another fax machine If you have not set up your Station ID you cannot enter fax transfer mode Press Stop Exit to interrupt the error temporarily DB Press Menu Press A or V to choose Service Press OK 4 Press A or V to choose Data Transit Press OK Troubleshooting and Routine Maintenance Press A or V to choose Fax Transfer Press OK QO Do one of the following E f the LCD shows No Data there are no faxes left in the machine s memory Press Stop Exit E Enter the fax number to which faxes will be forwarded o Press Black Start Transferring faxes to your PC You can transfer the faxes from your machine s memory to your PC Press Stop Exit to interrupt the error temporarily eo Make sure you have installed MFL Pro Suite on your PC and then turn on PC FAX Receiving on the PC For details see PC FAX receiving for Windows in the Software User s Guide on the CD ROM
44. of Apple Computer Inc PaperPort is a registered trademark of ScanSoft Inc Presto PageManager is a registered trademark of NewSoft Technology Corporation Microdrive is a trademark of International Business Machine Corporation CompactFlash is a registered trademark of SanDisk Corporation Memory Stick is a registered trademark of Sony Corporation SecureDigital is a trademark of Matsushita Electric Industrial Co Ltd SanDisk Corporation and Toshiba Corporation SanDisk is a licensee of the SD and miniSD trademarks MultiMediaCard is a trademark of Infineon Technologies and licensed to the MultiMediaCard Association xD Picture Card is a trademark of Fujifilm Co Ltd Toshiba Corporation and Olympus Optical Co Ltd PictBridge is a trademark Memory Stick Pro Memory Stick Pro Duo Memory Stick Duo and MagicGate are trademarks of Sony Corporation BROADCOM SecureEasySetup and the SecureEasySetup logo are trademarks or registerd trademarks of Broadcom Corporation in the United States and or other countries Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs All other brand and product names mentioned in this User s Guide the Software User s Guide and the Network User s Guide are registered trademarks of their respective companies 129 Troubleshooting and Routine Maintenance Troubleshooting IMPORTANT For technical help you
45. of font sizes within your application software Printing Received Faxes Difficulty Suggestions Condensed print and white streaks You probably had a bad connection with static or interference on the telephone across the page or the top and line Ask the other party to send the fax again bottom of sentences are cut off Vertical black lines when receiving The sender s scanner may be dirty Ask the sender to make a copy to see if the problem is with the sending machine Try receiving from another fax machine Received color fax prints only in Replace the color ink cartridges that are empty or nearly empty and then ask the black and white other person to send the color fax again See Replacing the ink cartridges on page 143 Check that Advanced Fax Operation is set to off See Turning off Advanced Fax Operations on page 81 Left and Right margins are cut off or Turn on Auto Reduction See Printing a reduced incoming fax on page 51 a single page is printed on two pages Phone Line or Connections Difficulty Suggestions Dialing does not work No dial Check that the machine is plugged in and that the On Off key is on tone Check all line cord connections Canada only Change Tone Pulse setting See Quick Setup Guide Send a fax manually and wait to hear the fax receiving tone before you press Black Start or Color Start See Sending a fax manually on page 44 The machine does not answer Make sure the machi
46. page 174 E If you do not want to change the name press OK Do one of the following m Enter the new fax or telephone number up to 20 digits Press OK E f you do not want to change the number press OK Do one of the following E Enter the second new fax or telephone number up to 20 digits Press OK E f you do not want to change the number press OK 10 Press Stop Exit 68 Setting up groups for broadcasting Groups which can be stored on a Speed Dial location allow you to send the same fax message to many fax numbers by pressing only Search Speed Dial the two digit location and Black Start First you ll need to store each fax number in a Speed Dial location Then you can include them as numbers in the Group Each Group uses up a Speed Dial location You can have up to six Groups or you can assign up to 158 numbers MFC 440CN and MFC 665CW or 198 numbers MFC 845CW in large Group if you have 2 numbers in each location See Storing Speed Dial numbers on page 66 and Broadcasting Black amp White only on page 40 B Press Menu 2 Press A or V to choose Fax Press OK Press A or V to choose Set Quick Dial Press OK Press A or V to choose Setup Groups Press OK Press A or V to choose GROUP 1 GROUP 2 GROUP 3 GROUP 4 GROUP 5 or GROUP 6 for the Group name where you will store the fax numbers Press OK 6 Press or V to choose the 2 digit location where you wa
47. password 8 Press Menu Press A or V to choose Fax Press OK Press A or V to choose Miscellaneous Press OK Press A or V to choose TX Lock Press OK Press A or V to choose Set Password Press OK Enter a 4 digit number for the current password Press OK Enter a 4 digit number for a new password Press OK 33 Chapter 4 When the LCD shows Veri fy re enter the password Press OK Press Stop Exit Turning the TX Lock on off Turning TX Lock on D Press Menu Press A or V to choose Fax Press OK Press A or V to choose Miscellaneous Press OK Press or V to choose TX Lock Press OK Press OK 6 Enter the registered 4 digit password Press OK The machine goes offline and the LCD shows TX Lock Mode Turning TX Lock off D Press Menu 2 Enter the registered 4 digit password Press OK TX lock is automatically turned off EG Note If you enter the wrong password the LCD shows Wrong Password and stays offline The machine will stay in TX Lock mode until the registered password is entered 34 Press A or V to choose Set TX Lock Memory Security MFC 665CW and MFC 845CW only Memory Security lets you prevent unauthorized access to the machine You will not be able to continue to schedule Delayed Faxes or Polling jobs However any pre scheduled Delayed Faxes will be sent even if you turn on Memory Security so they will not
48. the Caller ID History to make a phone call MFC 665CW and MFC 845CW only send a fax add it to Speed Dial or delete it from the history See Caller ID history on page 65 After a few rings the LCD shows the telephone number of your caller and name if available Once you answer a call the Caller ID information disappears from the LCD but the call information stays stored in the Caller ID memory E You can see the first 15 characters of the number or name E The Out of Area message means the call originated outside your Caller ID service area E The Private Call message means the caller has intentionally blocked transmission of information You can print a list of the Caller ID information received by your machine See Printing Caller ID List on page 57 EG Note e This feature may not be available in certain areas of the USA and Canada e Caller ID service varies with different carriers Call your local telephone company to find out about the kind of service available in your area 56 Setting up your area code USA only Your machine will automatically dial 1 plus the area code for any number that does not originate in your area code The machine can identify local calls from your area code by entering your area code in the Area Code setting With this setting calls returned from the caller ID history to your area code will be dialed using only 7 digits If you must dial the area code to call within
49. the WINS configuration mode Static The factory settings are shown in Bold with an asterisk 2 163 TCP IP Continued MFC 440CN only Continued Setup Misc Factory Reset LAN TCP IP Wired MFC 665CW and MFC 845CW only WINS Server DNS Server APIPA Ethernet BOOT Method IP Address Subnet Mask Gateway Node Name WINS Config 000 000 000 000 Secondary 000 000 000 000 Primary 000 000 000 000 Secondary 000 000 000 000 Auto Static RARP BOOTP DHCP 000 255 000 255 000 255 000 255 000 255 000 255 000 255 000 255 000 255 000 255 000 255 000 255 The factory settings are shown in Bold with an asterisk 2 164 Levert revez keves Options Deseriplons Page gt LAN See Primary Specifies the IP address of the primary or secondary server Specifies the IP address of the primary or secondary server Automatically allocates the IP address from the link local address range Chooses the Ethernet link mode Restores all network settings to the factory default Chooses the BOOT method that best suits your needs Enter the IP address Enter the Subnet mask Enter the Gateway address BRN XXXXXX Enter the Node name Auto Static Chooses the WINS configuration mode Network User s Guide on the CD ROM See Network User s Guide on the CD ROM Menu an
50. to On but your machine does not connect a fax call when you lift an extension or external phone handset press the fax receive code 5 1 e If you send faxes from a computer on the same phone line and the machine intercepts them set Easy Receive to Off MFC 845CW If you typically carry the cordless handset away from the machine we recommend that you turn on Easy Receive If Easy Receive is turned off and you answer a fax call you will have to go to the machine and press Black Start or Color Start D Press Menu 2 Press A or V to choose Fax Press OK O Press A or V to choose Setup Receive Press OK 4 Press or V to choose Easy Receive Press OK Press A or V to choose On Semi or OFF Press OK 6 Press Stop Exit Additional receiving operations Printing a reduced incoming fax If you choose On the machine automatically reduces each page of an incoming fax to fit on one page of A4 Letter Legal size paper The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting See Paper Size on page 27 D Press Menu 2 Press A or V to choose Fax Press OK Press A or V to choose Setup Receive Press OK D Press A or V to choose Auto Reduction Press OK O Press A or V to choose On or off Press OK Press Stop Exit Receiving a Fax Receiving a fax at the end ofa conversation MFC 440CN and MFC 665CW only At t
51. to choose the type of paper you are using Letter 4 X 6 5 X 7 Or Ad Press OK If you chose Letter or A4 press Aor Y to choose the print size Press OK 106 Example Printed Position for Letter paper 1 2 3 A x 3 D X 3 5 6 X FA 4 6 7 X 5 EX 6 Max Size Hal 4 If you do not want to change additional settings press Color Start to print Adjusting Brightness Contrast and Color Brightness B Press A or V to choose Brightness Press OK Press lt to make a darker copy or press to make a lighter copy Press OK If you do not want to change additional settings press Color Start to print Contrast You can choose the contrast setting More contrast will make an image look sharper and more vivid D Press A or V to choose Contrast Press OK amp Press to increase the contrast or press to decrease the contrast Press OK If you do not want to change additional settings press Color Start to print Color Enhancement True2Life The color enhancement True2Life feature will produce more vivid images Your photographs will take slightly longer to print B Press A or V to choose True2Life Press OK 2 Do one of the following m f you want to customize the White Balance Sharpness or Color Density press lt or to choose On and then go to step E f you do not want to customize press lt or to choose off Press OK and then go to step
52. way is the easiest Buy a triplex adapter You can plug a triplex adapter into an RJ14 outlet It separates the wires into two separate RJ11 jacks Line 1 Line 2 anda third RJ14 jack Lines 1 and 2 If your machine is on Line 1 plug the machine into L1 of the triplex adapter If your machine is on Line 2 plug it into L2 of the triple adapter Triplex Adapter Installing machine external two line TAD and two line telephone When you are installing an external two line telephone answering device TAD and a two line telephone your machine must be isolated on one line at both the wall jack and at the TAD The most common connection is to put the machine on Line 2 which is explained in the following steps The back of the two line TAD must have two telephone jacks one labeled L1 or L1 L2 and the other labeled L2 You will need at least three telephone line cords the one that came with your machine and two for your external two line TAD You will need a fourth line cord if you add a two line telephone ap Put the two line TAD and the two line telephone next to your machine 60 Plug one end of the telephone line cord for your machine into the L2 jack of the triplex adapter Plug the other end into the LINE jack on the back of the machine Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter Plug the other end into the L1 or L1 L2 jack of the two line TAD 4 Plug
53. will have to go to the machine so you can press Hook or Speaker Phone to send the call to the cordless handset Using remote codes Fax receive code If you answer a fax call on an extension or external telephone you can tell your machine to receive it by dialing the fax receive code X 5 1 Wait for the chirping sounds then replace the handset See Easy Receive on page 50 Your caller will have to press Start to send the fax 62 Telephone answer code If you receive a voice call and the machine is in F T mode it will start to sound the F T double ring after the initial ring delay If you pick up the call on an extension phone you can turn the F T ring off by pressing 5 1 make sure you press this between the rings Changing the remote codes The preset Fax Receive Code is 51 The preset Telephone Answer Code is 5 1 If you want to you can replace them with your own codes Press Menu Press A or V to choose Fax Press OK Press A or V to choose Setup Receive Press OK Press A or V to choose Remote Codes Press OK Press A or V to choose On or Off Press OK Enter the new Fax Receive Code Press OK O O 000 Enter the new Telephone Answer Code Press OK Press Stop Exit Note e If you are always disconnected when accessing your external TAD remotely try changing the Fax Receive Code and Telephone Answer Code to another three digit code such as f and 99 9 e R
54. your area code do not enter this setting If your dialing plan does not follow the standard 1 area code 7 digit number dialing system for calling outside your area code you may experience problems returning calls automatically from the caller ID history If this is not the procedure followed by your dialing plan you will not be able to return calls automatically Press Menu Press A or V to choose Fax Press OK Press A or V to choose Miscellaneous Press OK Press A or V to choose Caller ID Press OK Press A or V to choose Area Code Press OK Use the dial pad to enter your area code Press OK Press Stop Exit 309090 000 Viewing Caller ID List Your machine stores information for the last thirty calls in the Caller ID list You can view or print this list When the thirty first call comes in to the machine it replaces information about the first call ap Press Menu Press A or V to choose Fax Press OK Press A or V to choose Miscellaneous Press OK a Press A or V to choose Caller ID Press OK Press A or V to choose Display Press OK The Caller ID list will appear on the display If no ID is stored the beeper will sound and No Caller ID will appear on the display Press A or to scroll through the Caller ID memory to view the Caller ID information The LCD shows the caller s number or name and the date and time of the call D To finish viewing press Stop Exit
55. 15 9 mm ADF Height 5 8 in to 14 in 148 mm to 355 6 mm Scanner Glass Width Max 8 5 in 215 9 mm Scanner Glass Height Max 11 7 in 297 mm Copy Width Max 8 26 in 210 mm Black Up to 18 pages minute Letter paper i Color Up to 16 pages minute Letter paper Black Up to 20 pages minute Letter paper 1 Color Up to 18 pages minute Letter paper Stacks Sorts up to 99 pages 25 to 400 in increments of 1 Black amp White m Scans up to 600x1200 dpi m Prints up to 1200x1200 dpi Color m Scans up to 600x1200 dpi m Prints up to 600x1200 dpi Based on Brother standard pattern Fast mode Stack Copy Copy speeds vary with the complexity of the document 183 PhotoCapture Center Available Media File Extension Media Format Image Format Color Enhancement Number of Files Folder Borderless CompactFlash Type I only Microdrive is not compatible Compact I O cards such as Compact LAN card and Compact Modem card are not supported Memory Stick Memory Stick Pro Not available for music data with MagicGate MultiMediaCard Secure Digital xD Picture Card 1 DPOF EXIF DCF Photo Print JPEG 2 Scan to Card JPEG PDF Color TIFF PDF Black True2Life Up to 999 files in the media card including the folder inside media File must be in the 3rd folder level of the Media Card Letter A4 Photo 4 x 6 Photo 5 x 7 xD Pictu
56. 2 and the white plastic 3 with isopropyl alcohol on a soft lint free cloth 27 In the ADF unit clean the white bar 1 and the glass strip 2 under it with isopropyl alcohol on a lint free cloth Troubleshooting and Routine Maintenance Cleaning the machine printer Cleaning the paper pick up platen roller GET Pine paper tray completely out of the machine Be sure to unplug the machine from the AC power outlet before cleaning the printer platen 1 Unplug the machine from the AC power outlet and remove the Jam Clear Cover 1 If ink is scattered on or around the printer platen wipe it off with a soft dry lint free cloth LP1155 clean the Paper Pick up Roller 1 with isopropyl alcohol on a cotton swab ap Using both hands use the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open position Clean the machine printer platen 1 Put the Jam Clear Cover back on Make sure the cover is set properly Put the paper tray firmly back in the machine Re connect the power cord 147 Cleaning the print head To ensure the good print quality the machine will regularly clean the print head You can start the cleaning process manually if needed Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on your printed pages You can clean Black only
57. 9 Important safety instructions rrrrarernrrrrarranrrnerrrnnrrnernraernnennnnernannnnnennene 123 Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only 0 125 Federal Communications Commission FCC Declaration of Conformity VNR E T N 126 Industry Canada Compliance Statement Canada only cccceeeeee ees 127 LANCE 127 Legal limitations for COPYING arrnnnrranrrnnarranrrnrrrrarrnnnrranennnanrannnnernnannanennen enn 128 ENKE 129 Troubleshooting and Routine Maintenance Troubleshooting Luse nmsemnnde 130 If you are having difficulty with your machine rrrannnrnnnrnrrrnnnnnnvrnannnnnennnnn 130 Error 113120 SER RE 136 Transferring your faxes or Fax Journal report rrrnrrnnrnnnrnannrnnennnrnennnnnnnnnnn 139 Documentjam EEE EE 140 Printer jam or paper jam r arennnrnnvrnnrnnnrnannnnnnnnnnnvnnnvnnennnennnrnnnsnannnnnnnnennennn 141 Dal TONG desentassautes cacsee so E E E nase 142 C D xiv E F Phone line WILE CLENG C occrieectennaaecnescccuanmetnasnedccadacrnadenddnediade Soeheameeedaunibesavaccsbek ROUTING MAINTENANCE cc ccc cece sees ceceeceeccueccueeaueeaeeceeseecsuecsaecsaesaueeaeeseessessses Replacing the ink cartridges ccccccescceeeceeeceeseecceeeceeecueeaeeseeeaeeseesneesnes Cleaning the outside of the machine arnnnnrnrnrrnnnnranernarnrannnnrnnnnnnnnrnnsnnner Cleaning
58. D Press D Press A or V to choose Factory Reset Press OK Press 1 to choose Yes 4 Press Stop Exit 44 Sending a fax manually Manual transmission lets you hear the dialing ringing and fax receiving tones while sending a fax Z Load your document To listen for a dial tone do one of the following E MFC 440CN Press Hook or pick up the handset of an external phone E MFC 665CW Press Speaker Phone or pick up the handset E MFC 845CW Press Speaker Phone on the machine Z Dial using the machine s dial pad When you hear the fax tone press Black Start or Color Start If you are using the scanner glass press 1 to send a fax 6 If you picked up the machine s handset or an external handset replace it Sending a fax at the end of a conversation MFC 440CN and MFC 665CW only At the end of a conversation you can send a fax to the other party before you both hang Ask the other party to wait for fax tones beeps and then to press the Start or Send key before hanging up Load your document Press Black Start or Color Start E f you are using the scanner glass press 1 to send a fax C Gs 5 Replace the handset Sending a fax Out of Memory message If you get an Out of Memory message while scanning the first page of a fax press Stop Exit to cancel the fax If you get an Out of Memory message while scanning a subsequent page you will have the option to press Black S
59. EEE EE EE EEE EEE 41 Changing fax TSS ONION siasii rn e aa aN 41 Dual access Black amp White ONy ccccccccseeceeeceeeeeeeeseeeeeesseeeaeeeeeeeseeees 42 Real time transmission 2 scssicscivcteecscecsesvandevsriewnscntutedarendedadecomndaadaadomsdudehmmondensed 42 Overseas MOE ee 43 Delayed Faxing Black amp White only rrrarernrrnrnrrrnrrranrrnnrrranrrnarnnernnnernannnnnr 43 Delayed Batch Transmission Black amp White only rrrrerrnnrrrarernrrrrnnrnnnnnnn 43 Checking and canceling waiting JODS ccccccccseecceeeceeeeseeeseeeaeeeeeeeaeeaes 43 Setting your changes as a new default rrranrrnnrrrrarrnnnrvanennnnnrannnnnrnnannnnnnn 44 Restoring all the settings to factory settings c cece secceeeceeeeeeeeeseeeeeeeeaes 44 Sending a fax manually cccccececseecesceceeceseeceeseeeecaeeseeecesesaesaseeceesseeees 44 Sending a fax at the end of a conversation MFC 440CN and MFC 665CW only arrrnnnranrrnnnnranernarnnnnvanernennnnnnnnnnnnn 44 Out of Memory message rrrnnnrnanrrnnnnnnnnanrrnnnnnannnnannnnrnnnnnnnnernnnnnnnennnsnnnnnnnsen 45 6 Receiving a Fax RECEIVE modes r arnnanrnnrrnnrnnnrnnrnnnrnannnnnnannnnvnnnnnnnrnnnrnannnnnnnnnnnnnnnnnnennnennnrnnnnnnnnnnene 46 Choosing the Receive Mode rrarnnannnnnnnnnnrnannnnnnnvannnnnrnnnnnnnnsnanennnnnnnnnnnnsnnnnen 46 Using receive modes sag vrede iiedankd nse 48 FONN 48 FLG 48 MIN 48 Message Center MC
60. Items 4 Consumable and Accessory Items that expired in accordance with a rated life and 5 Problems arising from other than defects in materials or workmanship 6 Normal Periodic Maintenance Items such as Paper Feeding Kit Fuser and Laser Units This limited warranty is VOID if this Product has been altered or modified in any way including but not limited to attempted warranty repair without authorization from Brother and or alteration removal of the serial number What to do if you think your Product is eligible for warranty service Report your issue to either our Customer Service Hotline at 1 800 284 4329 for Fax MFC and DCP and 1 800 276 7746 for Printers or to a Brother Authorized Service Center within the applicable warranty period Supply Brother or the Brother Authorized Service Center with a copy of your dated bill of sale showing that this Product was purchased within the U S For the name of local Brother Authorized Service Center s call 1 800 521 2846 What Brother will ask you to do After contacting Brother or a Brother Authorized Service Center you may be required to deliver by hand if you prefer or send the Product properly packaged freight prepaid to the Authorized Service Center together with a photocopy of your bill of sale You are responsible for the cost of shipping packing product and insurance if you desire You are also responsible for loss or damage to this Product in shippi
61. JPEG document 200x100 dpi B W TIFF PDF 200 dpi B W TIFF PDF The factory settings are shown in Bold with an asterisk Eg 169 Copy _ Levert tove heves Options Descriptions Page Quality Fast Normal Best Enlarge Reduce Paper Type Plain Paper Inkjet Paper Brother Photo Other Photo Transparency Paper Size Letter Legal A4 A5 PT me 2 A4 A5 LGL LTR LGL A4 A4 gt LTR LTR A4 100 104 EXE LTR 142 A5 A4 186 4 x6 LTR 198 4 x6 A4 200 Custom 25 400 The factory settings are shown in Bold with an asterisk Choose the Copy resolution 93 for your type of document You can choose the 94 enlargement or reduction ratio for your type of document Choose the paper type that 97 matches the paper in the tray Choose the paper size that 97 matches the paper in the tray Adjusts the brightness of copies Adjusts the contrast of copies 170 Menu and Features JG gt JO I a a ne a EN ne Set New Default TT i 2 The factory settings are shown in Bold with an asterisk Adjusts the amount of Red in copies Adjusts the amount of Green in copies Adjusts the amount of Blue in copies You can choose to stack or sort multiple copies You can make N in 1 or Poster copies You can save your co
62. MFC 665CW and MFC 845CW only 06 48 External TAD MFC 440CN Only cc cccccecceeeeceeeeeeeeseeeeeeeeseseeseeeseeeaeeesaeees 48 Receive mode settings ccc ceccceece cece eeeeeeee eee eaeeeseecseeeeeeeeseeseeeegeeseeaeeeaeeeseeeaes 49 RD Ve 49 F T Ring Time Fax Tel mode Only cccccccceecceeceaeeeeeseeeeeeeeeeeeeesaeeeaneeaees 49 ES PNG 50 Additional receiving operationS rrrarrarrrrranrrnrrnnrrnervrenrarnnnennnennarnnsrnarnnannsnnnennn 51 Printing a reduced INCOMING fax rrannrnarnnanrrrernrnnrnnnnnnnernrnnanennennnennnnennanennene 51 Receiving a fax at the end of a conversation MFC 440CN and MFC 665CW only rrronnrnanonnrnnnnnnnnrrnnnnnnnennernnnernnnnnnnr 51 Printing a fax from the memory cccccccce cece eeeceeeceeceaeeeseeeeeeesaeeeeeeaeeeseeeaes 51 7 Telephone Services and External devices VOICES OPE ANS ere 52 Making a telephone call MFC 665CW and MFC 845CW only 6 52 Answering calls with the Speaker Phone MFC 665CW and MFC 845CW only c ccc cece eeceseeeeeeeee esse eesaeeeeneeaees 52 Hold MFC 665CW and MFC 845CW only rrornnrnrrnnrnnnnrrnnnnnnnrnnernvnernnnnnnnr 52 Tone or Pulse Canada Only cccccccscccsecceseeceecseeeceeecseeeenecseseseeesseeseneesaes 53 Fax Tel mode when the power Key IS ON ccccceccseeeceseeeeeeaeeeeeeesaeeeaeeeaees 53 Fax Tel mode when the power key IS Off cccccccsscceeeeeeseceee
63. NT Nead cessor en 148 printer platen arnnrrnnrnnrnnrvnnnnannnnnnr 147 SCENEN ceicsrcesiaticecedincnssscursiesiciesonanegekd 146 Connecting external TAD rrrarnannnnnnnrnnrnnrnnnnnnnnnnnnr 57 external telephone ccccceeeeeee ees 61 two line external TAD or telephone 60 Consumable items cccceceeeeeeeees 189 Control panel Overview cccceeeeeeeeee ees 6 ControlCenter See Software User s Guide on the CD ROM ccccccecececececececececcecececececececs Copy DIIQINNGSS vamser nerien i 96 color saturation cece eee eee seca eeeeeene 96 COMMAS 2 96 enlarge reduce rrnrrrnnarannrennnnenuennnnne 94 enter Copy mode rrranrnnnrvrnrnnnnnnnnernne 92 MONDE underst 93 out Of MEMOTy rrrerrrnnrrnannnnvrvanennnanvannnn 98 page layout N in 1 rrrranonnnnrarnnnnnnnn 94 PAPE scivarivatrntxcasnevesoosanausncseccentenenees 97 paper type inensenben edge 97 UN va 93 return to default rrrrarnnnnnranrrnnnvvannnn 97 set new default r rrnrnnnnnnarnannnnnrnnnnr 97 1 0 gt RE ET 92 sort ADF Only rrrernnnnnnnnrrnnnrnannnnnrnnnnr 95 SING ADP sees 93 using scanner glass rrrrrrernnrennnrnnernnr 12 Cordless handset MFC 845CW only See Digital Cordless Handset Users GUIE unsesememessennivandenen Cordless phone rrnrnnunnnnnnenunnuvevervnnnern 62 Custom telephone features on a single WING csccvicsetencsilunet
64. OGM E Msg Ctr OGM This message will be played when a call is received The caller will be able to leave a voice or fax message Message Center MFC 665CW and MFC 845CW only E F T OGM This message is played when a call is received and your machine is set to Fax Tel mode The caller will not be able to leave a message See Fax Tel OGM Announcement on page 72 op Press Menu 2 Press A or V to choose Fax Press OK Press A or V to choose Setup Msg Ctr Press OK B Press A or V to choose OGM Press OK The LCD prompts you to choose an OGM Press A or V to choose either Msg Ctr OGMorF T OGM then press OK FA Note If callers tell you they cannot leave a message on your machine make sure you have chosen Msg Ctr OGM not F T OGM 6 Press A or V to choose Record OGM Press OK o Record your message using one of the options below E MFC 665CW only Pickup the handset record your message and replace the handset when finished E MFC 845CW only Speak clearly toward the microphone to record your message Press Stop Exit when finished 71 Chapter 9 The Message Center will play your OGM back to you 3 Press Stop Exit Listening to your OGM Press Menu Press A or V to choose Fax Press OK amp Press A or V to choose Setup Msg Ctr Press OK Press A or V to choose OGM Press OK Press Aor V to choose Msg Ctr OGM or F T OGM Press OK 0909 Press
65. Print time for 5 Images Line will be slower than 6 Images Line but the quality is better Press Color Start to print PhotoCapture Center Print All Photos You can print all the photos on your media card D Make sure you have put the media card in the proper slot Press PhotoCapture D Press A or V to choose Princ AlL Photos Press OK amp Enter the number of copies you want using the dial pad ee Do one of the following E Change the print setting See page 105 E f you do not want to change any settings press Color Start to print 103 Chapter 14 Print Photos Before you can print an individual image you have to know the image number Make sure you have put the media card in the proper slot Press PhotoCapture Print the Index See Print Index Thumbnails on page 103 Press A or V to choose Print Photos Press OK Enter the image number that you want to Press OK Repeat step until you have entered all the image numbers that you want to print EG Note You can enter all the numbers at one time by using the key for a comma or the key for a hyphen For example Enter 1 X 3 X 6 to print images No 1 No 3 and No 6 Enter 1 5 to print images No 1 to No 5 After you have chosen all the image numbers press OK again D Enter the number of copies you want using the dial pad Do one of the following m Change the print setting See page 105
66. Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax Tel mode If you have external or extension phones on the same line as the machine or subscribe to the telephone company s Distinctive Ring service keep the ring delay setting of 4 See Using external and extension telephones on page 61 and Easy Receive on page 50 If toll saver is on then the ring delay setting has no effect See Setting toll saver on page 74 MFC 665CW and MFC 845CW only ep Press Menu amp Press A or V to choose Fax Press OK Press A or V to choose Setup Receive Press OK Press A or V to choose Ring Delay Press OK MFC 665CW and MFC 845CW Press A or V to choose Ring Delay again Press OK 6 Press A or V to choose how many times the line rings before the machine answers 0 4 Press OK If you choose 0 the line will not ring at all Gp Press Stop Exit Receiving a Fax F T Ring Time Fax Tel mode only If you set the Receive Mode to Fax Tel you need to decide how long the machine will signal you with its special pseudo double ring when you have a voice call If it s a fax call the machine receives the fax This pseudo double ring happens after the Initial ringing from the phone company Only the machine rings and no other phones on the same line will ring with the special pseudo double ring However you can still answer the call on any telephone on the same line a
67. Scan to Image Scan to OCR Scan to File Scan to Card Select amp Press OK Press A or V to choose Scan to Card Press OK If you are not connected to your computer only the Scan to Card selection will appear on the LCD See Scanning for Windows or Macintosh in the Software User s Guide on the CD ROM for details about the other menu options PhotoCapture Center How to scan to card You can scan black amp white and color documents into a media card Black amp white documents will be stored in PDF PDF or TIFF file formats TIF Color documents may be stored in PDF PDF or JPEG JPG file formats For color documents the factory setting is 150 dpi Color and the default file format is PDF File names default to the current date that you set using the control panel keys For details see Quick Setup Guide For example the fifth image scanned on July 1 2006 would be named 07010605 PDF You can change the color quality and file name Quality Selectable File Format D insert a CompactFlash Memory Stick Memory Stick Pro SecureDigital MultiMediaCard or xD Picture Card into your machine F F F Do not take out the media card while PhotoCapture is blinking to avoid damaging the card or data stored on the card VW 2 Load your document Press Scan amp Press A or V to choose Scan Co Card Press OK 109 Chapter 14 Do one of the foll
68. Start The machine starts printing the Alignment Check Sheet Check the 600 dpi and 1200 dpi test prints to see if number 5 most closely matches number 0 Do one of the following E If the number 5 sample of both the 600 dpi and 1200 dpi are the best matches press 1 Yes to finish the Alignment Check E f another test print number is a better match for either 600 dpi or 1200 dpi press 2 No to choose it For 600 dpi press the number of the test print that most closely matches the number 0 sample 1 8 For 1200 dpi press the number of the test print that most closely matches the number 0 sample 1 8 Press Stop Exit 149 Checking the ink volume Although an ink volume icon appears on the LCD you can use the Ink key to see a large graph showing the ink that is left in each cartridge Press Ink Press A or V to choose Ink Volume Press OK The LCD shows the ink volume Press Stop Exit EG Note You can check the ink volume from your computer See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM 150 Uninstalling and installing the handset and handset cradle MFC 665CW only If you do not use the handset you can remove the handset and handset cradle Uninstalling the handset and handset cradle D Unplug the curled handset cord from the machine L NA C Cu S ye Pull the tab 1 back and hold it in positi
69. TML format How to find Scanning instructions There are several ways you can scan documents You can find the instructions as follows Software User s Guide E Scanning For Windows 98 98SE Me 2000 Professional and Windows XP m ControlCenter3 For Windows 98 98SE Me 2000 Professional and Windows XP E Network Scanning General Information PaperPort SE with OCR User s Guide m The complete ScanSoft PaperPort SE with OCR User s Guide can be viewed from the Help selection in the ScanSoft PaperPort SE with OCR application How to find Network setup instructions MFC 665CW and MFC 845CW only Your machine can be connected to a wireless or wired network You can find basic setup instructions in the Quick Setup Guide For more information or if your access point Supports SecureEasySetup please see the Network User s Guide on the CD ROM Chapter 1 Viewing Documentation For Macintosh D Turn on your Macintosh Insert the Brother CD ROM into your CD ROM drive The following window will appear e00 MFL Pro Suite vw Start Here Presto PageManager L2 Documentation Brother Solutions Center On Line Registration Double click the Documentation icon Double click your language folder Double click the top page file to view the Software User s Guide and Network User s Guide in HTML format Click the documentation you want to read E Software User s Guid
70. TNESS FOR A PARTICULAR PURPOSE ARE HEREBY DISCLAIMED m This Limited Warranty is the only warranty that Brother is giving for this Product It is the final expression and the exclusive and only statement of Brother s obligations to you It replaces all other agreements and understandings that you may have with Brother or its representatives m This warranty gives you certain rights and you may also have other rights that may vary from state to state m This Limited Warranty and Brother s obligation to you may not be changed in any way unless you and Brother sign the same piece of paper in which we 1 refer to this Product and your bill of sale date 2 describe the change to this warranty and 3 agree to make that change Important We recommend that you keep all original packing materials in the event that you ship this Product 2003 2006 Brother International Corporation vi BROTHER MULTIFUNCTION CENTER FACSIMILE MACHINE LIMITED WARRANTY Canada only Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts Brother International Corporation Canada Ltd Brother or its Authorized Service Centers will repair this MFC Facsimile machine free of charge if defective in material or workmanship This Limited Warranty does not include cleaning consumables including without limitation print cartridges print head toner and drum or damage caused by accident neglect misuse
71. V to choose Advanced Fax Operation Press OK Press A or V to choose Fwd Page Store Press OK Press A or V to choose PC Fax Receive Press OK Press A or V to choose lt USB gt or the PC you want to receive Press OK O 9 TA Press A or V to choose Backup Print On or Backup Print Off Press OK 3 Press Stop Exit Note PC Fax Receive is not supported in the Mac OS e Before you can set up PC Fax Receive you must install the MFL Pro Suite software on you PC Make sure your PC is connected and turned on For details see PC FAX Receiving in the Software User s Guide on the CD ROM MFC 665CW and MFC 845CW only In the event of a power failure the machine will store your faxes in the memory for approximately 24 hours However if you choose Backup Print On the machine will print the fax so you will have a copy if there is a power failure before it is sent to the PC If you get an error message and the machine cannot print the faxes in memory you can use this setting to transfer your faxes to your PC For details see Error messages on page 136 When PC Fax Receive is turned on only black amp white faxes can be received into the memory and sent to the PC Color faxes will be received in real time and printed in color Changing the destination PC Press Menu 2 Press A or V to choose Fax Press OK Press A or V to choose Advanced Fax Operation Press OK Press A or
72. V to choose Fwd Page Store Press OK Press A or V to choose PC Fax Receive Press OK Press A or V to choose Change Press OK Press A or V to choose lt USB gt or the PC you want to receive Press OK 8 O O 6 Press A or V to choose Backup Print Onor Backup Print Off Press OK Press Stop Exit Advanced fax operations Black amp White only Turning off Advanced Fax Operations D Press Menu D Press A or V to choose Fax Press OK Press A or V to choose Advanced Fax Operation Press OK DQ Press A or V to choose Fwd Page Store Press OK 5 Press A or V to choose Off Press OK 6 Press Stop Exit GY Note The LCD will give you more options if there are received faxes still in your machine s memory See Changing Advanced Fax Operations on page 82 81 Chapter 10 Changing Advanced Fax Operations If received faxes are left in your machine s memory when you change the Advanced Fax Operations the LCD will ask you one of the following questions E Frase All Fax Yes Press 1 No Press 2 E Print All Fax Yes Press 1 No Press 2 e If you press 1 faxes in the memory will be erased or printed before the setting changes If a backup copy has already been printed it will not be printed again e If you press 2 faxes in the memory will not be erased or printed and the setting will be unchanged If received faxes are left in the machine s memory when you cha
73. acklight If you are having difficulty reading the LCD try changing the brightness setting D Press Menu 2 Press A or V to choose General Setup Press OK Press A or V to choose LCD Settings Press OK 4 Press A or V to choose Backlight Press OK General setup Press A or V to choose Light Med or Dark Press OK 6 Press Stop Exit Setting the Dim Timer for the backlight You can set how long the LCD backlight stays on after the last key press D Press Menu 2 Press A or V to choose General Setup Press OK Press A or V to choose LCD Settings Press OK ED Press A or V to choose Dim Timer Press OK Press A or V to choose 10 Secs 20 Secs 30 Secs oroOff Press OK Press Stop Exit Setting the Off Timer You can set how long the LCD stays on after the last key press This is a power saving feature The machine can print scan and receive faxes and voice calls when the LCD is off ep Press Menu Press A or V to choose General Setup Press OK Press A or V to choose LCD Settings Press OK 31 Chapter 3 D Press A or V to choose Off Timer Press OK Press A or V to choose 1 Min 2 Mins 3 Mins 5 Mins 10 Mins 30 Mins or Off Press OK Press Stop Exit EG Note When the display is off you can press any key to turn it back on Setting the Wallpaper You can change the wallpaper D Press Menu 2 Press A or V to choose Gener
74. aded in the bs paper tray Refill the paper in the paper tray and then press Black Start or Color Start m Remove the paper and load it again and then press Black Start or Color Start The paper is jammed in the See Printer jam or paper jam on page 141 machine No Response Busy The number you dialed does not Verify the number and try again answer or Is busy Not Registered You tried to access a Speed Dial Set up the Speed Dial number See number that is not programmed Storing Speed Dial numbers on page 66 137 Out of Memory Paper Jam Unable to Change XX Unable to Clean XX Unable to Init XX Unable to Print XX Unable to Scan XX Unable to use Phone XX Wrong Paper Size Wrong USB device 138 The machine s memory is full Paper is jammed in the machine The machine has a mechanical problem OR A foreign objects such as a clip or ripped paper is in the machine Paper is not the correct size A non PictBridge compatible or broken device has been connected to the PictBridge port Fax sending or copy operation in progress Do one of the following E Press Stop Exit and wait until the other operations in progress finish and then try again m Clear the data in the memory To gain extra memory you can turn off Advanced Fax Operation See Turning off Advanced Fax Operations on page 81 m Print the faxes that are in the memory See Printing a fax from the memo
75. al Setup Press OK Press A or V to choose LCD Settings Press OK D Press A or V to choose Wallpaper Press OK Press A or V to choose a wallpaper Press OK 6 Press Stop Exit 32 TX Lock MFC 440CN only TX Lock lets you prevent unauthorized access to the machine You will not be able to continue to schedule Delayed Faxes or Polling jobs However any pre scheduled Delayed Faxes will be sent even if you turn on TX Lock so they will not be lost While TX Lock is On the following operations are available E Receiving faxes E Fax Forwarding If Fax Forwarding was already On E Remote retrieval If Fax Storage was already On m PC Fax Receive if PC Fax Receive was already On While TX Lock is On the following operations are NOT available E Sending faxes E Copying m PC printing E Scanning m PhotoCapture Note If you forget the TX Lock password please call Brother Customer Service Setting and changing the TX Lock password EG Note If you have already set the password YOU will not need to set it again Security features Setting up the password 6 Press Menu Press A or V to choose Fax Press OK Press A or V to choose Miscellaneous Press OK Press A or V to choose TX Lock Press OK Enter a 4 digit number for the password Press OK When the LCD shows Verify re enter the password Press OK Press Stop Exit Changing the TX Lock
76. all the devices does not exceed five Brother International Corporation 100 Somerset Corporate Boulevard P O Box 6911 Bridgewater NJ 08807 0911 USA Brother International Corporation Canada Ltd 1 rue Hotel de Ville Dollard des Ormeaux QC Canada H9B 3H6 orother Visit us on the World Wide Web http www brother com These machines are made for use in the USA and Canada only We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi function center may not be compatible with the power available in foreign countries Using USA or Canada models overseas is at your own risk and may void your warranty LP5196001 US CAN Printed in China
77. an easy to use fax back system so you can get instant answers to common technical questions and product information for all Brother products This system is available 24 hours a day 7 days a week You can use the system to receive faxed instructions and an Index of fax back subjects In USA only 1 800 521 2846 Ordering accessories and supplies For best quality results use only genuine Brother accessories which are available at most Brother retailers If you cannot find the accessory you need and you have a Visa MasterCard Discover or American Express credit card you can order accessories directly from Brother In the USA you can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase In USA 1 888 879 3232 voice 1 800 947 1445 fax http www brothermall com In Canada 1 877 BROTHER voice Description Hem Ink Cartridge Standard lt black gt Premium Glossy Photo Paper Letter size 20 sheets BP61GLL I 4 x6 size 20 sheets BP61GLP 1 Matte Inkjet Paper BP60ML USA only Letter size 25 sheets Inkjet Plain Paper BP60PL USA only Letter size 250 sheets Telephone Handset LE5803016 USA only Handset Curled Cord UL8019005 USA only Cordless Handset BCL D10 Battery BCL BT10 User s Guide LP5196001 English for USA and Canada LP3290002 French for Canada 1 Available in the USA and from November 2006 in Canada Notice Disclaimer
78. and Consumable and Accessory Items Consumable and Accessory Items include but are not limited to print heads toner drums ink cartridges print cartridges refill ribbons therma PLUS paper thermal paper and the cordless handset battery m Except as otherwise provided herein Brother warrants that the Machine and the accompanying Consumable and Accessory Items will be free from defects in materials and workmanship when used under normal conditions m This warranty applies only to products purchased and used in the United States For products purchased in but used outside the United States this warranty covers only warranty service within the United States and does not include shipping outside the United States What is the length of the Warranty Periods m Machines one year from the original purchase date E Accompanying Consumable and Accessory Items 90 days from the original purchase date or the rated life of consumable whichever comes first What is NOT covered This warranty does not cover 1 Physical damage to this Product 2 Damage caused by improper installation improper or abnormal use misuse neglect or accident including but not limited to transporting this Product without the proper preparation and or packaging 3 Damage caused by another device or software used with this Product including but not limited to damage resulting from use of non Brother brand parts and Consumable and Accessory
79. and push it until it clicks and then close the ink cartridge cover Q CAUTION If you are not able to find the yellow protective part DO NOT remove the ink cartridges before shipping It is essential that the machine be shipped with either the yellow protective part or the ink cartridges in position Shipping without them will cause damage to your machine and may void your warranty Unplug the machine from the telephone wall jack and take the telephone line cord out of the machine Unplug the machine from the AC power outlet MFC 845CW Unplug the AC adapter from the AC power outlet and remove the AC adapter cord from the guide on the side of the machine D Using both hands use the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open position Then unplug the interface cable from the machine if it is connected Troubleshooting and Routine Maintenance Lift the scanner cover 1 to release the lock Gently push the scanner cover support down 2 and close the scanner cover 3 If your machine has a handset remove it and the handset curled cord MFC 845CW Rotate the machine s antenna to the down position 155 A NARI AASE Ep Q Ny K OSV IL Vy WEEE GAL ASE MFC 440CN Wrap the machine in the bag and put it in the original carton with the original packing material
80. ane esse nested dese tatcertoen eercen ts N E EE 106 xii 15 Adjusting Brightness Contrast and Color ccccccccesceseeeeeeeseeeeeeeeeneeees 106 OBIT EEE mesa shaeancala E 108 Borderless PANG aars eee 108 Setting your changes as new default rrrrrrnnnnrrnrernnrrrarnnnnrvrnrnnnnnranennnnnnn 108 Restoring all the settings to factory settings rrrrrrrnnrrrrrrrnnrrrarnrnrrrrannnnen 108 AI 10 AIO EE EE EE 109 Entering SCAN mode vsameneesanerandaednasmdkekasemdesenamtessekdndasise 109 HOw TOS Gai Le CaN EE EEE E En O 109 Understanding the Error Messages rrrnrrnnrnnrrnnrvrernarnnnrrnnennnrnnarnnnnnnnanennnnnnnnn 110 PictBridge Before Using PIGBIdGE esasen aan e E Ea a aea 111 PictBridge requirements ccceceecccseceeeceecseeceeccensueceeecaueeaueceeeseessenseeses 111 USNO SNC VIGO AE 111 Setting your digital camera cccceccceecceeeeceeeeeeeceeecseeeseeeseeeaeesseeeaaeeeseeeaes 111 Printing Mago S EEE 112 DPOF DININ EE EE aaceessedreccusetors 112 Understanding the Error M SSQQE S ccc cece eecaeeee ceca eeseeeeeeeeeeeeeeaeeeneesaeeaeeeas 113 Section V Software 16 Software and Network features Section VI Appendixes A B Safety and Legal CHOOSING a location wi cssiiceconcsdvic senna vorecaienidesnuntennennntatdecumatenabevmeecceeumatboroeddinedden 118 To use the machine Safely ccccececssceceecceseeceeceeeeceeecueeeeesseseeaeessaeeaeeesaeees 11
81. at your machine is powered on and is online and in Ready mode Print a Network Configuration list see Reports on page 88 and check the current Network settings printed in this list Reconnect the LAN cable to the hub to verify that the cabling and network connections are good If possible try connecting the machine to a different port on your hub using a different cable If the connections are good the machine shows LAN Active for 2 seconds If you are using a wireless connection MFC 665CW and MFC 845CW only or are having Network problems see the Network User s Guide on the CD ROM for more information The network scanning feature does For Windows users only A Firewall setting on your PC may be rejecting the not work necessary network connection Follow the instructions below to configure the The network PC Fax Receive Firewall If you are using a personal Firewall software see the User s Guide for feature does not work your software or contact the software manufacturer lt Windows XP SP2 users gt Click the Start button Control Panel and then Windows Firewall Make sure that Windows Firewall on the General tab is set to On Click Advanced tab and Settings button in Network Connection Settings Click Add button and in the Description of service field enter any name In the Name or IP Address field enter localhost In the internal and external port numbers fields enter 54925 for network scanning Choose UDP and
82. ation advice or representation provided by Brother its Authorized Service Centers Distributors Dealers Agents or employees shall create another warranty or modify this warranty This warranty states Brother s entire liability and your exclusive remedy against Brother for any failure of the MFC Facsimile machine to operate properly Neither Brother nor anyone else involved in the development production or delivery of this MFC Facsimile machine shall be liable for any indirect incidental special consequential exemplary or punitive damages including lost profits arising from the use of or inability to use the product even if advised by the end user purchaser of the possibility of such damages Since some Provinces do not allow the above limitation of liability such limitation may not apply to you This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence Warranty Service is available at Brother Authorized Service Centers throughout Canada For Technical Support or for the name and location of your nearest Authorized Service Center call 1 877 BROTHER Internet support support brother ca or browse Brother s Web Site www brother com Brother International Corporation Canada Ltd Ayers 1 Rue H tel de Ville gt Dollard Des Ormeaux QC H9B 3H6 vii Table of Contents S viii ection General 1 General Information Using the documentation EE 2 Sym
83. ation is not available E IBM Microdrive is not compatible with the machine m The machine can read up to 999 files including the folder inside memory ona media card E CompactFlash Type Il is not supported m This product supports xD Picture Card Type M Type H Large Capacity Please be aware of the following m When printing the INDEX or IMAGE the PhotoCapture Center will print all the valid images even if one or more images have been corrupted A portion of the corrupted image may be printed m Your machine is designed to read media cards that have been formatted by a digital camera When a digital camera formats a media card it creates a special folder into which it copies image data If you need to modify the image data stored on a media card with your PC we recommend that you do not modify the folder structure created by the digital camera When saving new or modified image files to the media card we also recommend you use the same folder your digital camera uses If the data is not saved to the same folder the machine may not be able to read the file or print the image PhotoCapture Center Getting started Firmly put the card into the proper slot Com pactFlash SecureDigital MultiMediaCard 1 2 3 Memory Stick Memory Stick Pro 4 xD Picture Card PhotoCapture key lights W w amp l amp N a a Noto Capture a a 4 v4 p i N amp
84. ave set the Distinctive Ring feature to on the receive mode is set to Manual automatically You cannot change the receive mode to another mode while the Distinctive Ring is set to on Telephone Services and External devices D Press Menu 2 Press A or V to choose Fax Press OK Press A or V to choose Miscellaneous Press OK Press A or V to choose Distinctive Press OK Press A or V to choose Set Press OK 6 Press A or V to choose the stored ring pattern you want to use Press OK You hear each pattern as you scroll through the four patterns Make sure you choose the pattern that the telephone company gave you D Press Stop Exit Distinctive Ring is now set to on Turning off Distinctive Ring Press Menu Press A or V to choose Fax Press OK Press A or V to choose Miscellaneous Press OK Press A or V to choose Distinctive Press OK Press A or V to choose Off Press OK Press Stop Exit FA Note If you turn off Distinctive Ring the machine will stay in Manual receive mode You will need to set the Receive Mode again See Choosing the Receive Mode on page 46 55 Chapter 7 Caller ID The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies Call your telephone company for details This service shows the telephone number or name if it is available of your caller as the line rings You can use a number in
85. ay cause decreased output quality Transparencies designed for laser printers copiers may stain your next document Use only transparencies recommended for inkjet printing 13 Chapter 2 Q Improper Setup DO NOT use the following kinds of paper e Damaged curled wrinkled or irregularly shaped paper 1 0 08 in 2 mm or longer Extremely shiny or highly textured paper Paper already printed on by a printer Paper that cannot be arranged uniformly when stacked Paper made with a short grain Paper capacity of the output paper tray Up to 50 sheets of 20 Ib Letter or 80 g m A4 paper E Transparencies or photo paper must be picked up from the output paper tray one page at atime to avoid smudging 14 Loading documents and paper Choosing the right media Paper type and size for each operation Copy Photo Capture Cut Sheet Letter 8 1 2 x 11 in 216 x 279 mm Y A4 8 3 x 11 7 in 210 x 297 mm Y Legal 8 1 2 x 14 in 216 x 356 mm Y Executive 7 1 4 x 10 1 2 in 184 x 267 mm JIS B5 7 2 x 10 1 in 182 x 257 mm A5 5 8 x 8 3 in 148 x 210 mm Y A6 4 1 x 5 8 in 105 x 148 mm Y es es es es es es S Cards Photo 4 x 6 in 10 x 15 cm Photo L 3 1 2 x 5 in 89 x 127 mm Photo 2L 5x7 in 13 x 18 cm Index Card 5x 8 in 127 x 203 mm Post Card 1 3 9 x 5 8 in 100 x 148 mm PostCard2 5 8 x 7 9 in 148 x 200 mm Double Envelopes C5 6 4 x 9 in 162 x 229 mm Envelope
86. ay setting does not apply Record the outgoing message on your 1 ta external TAD When the TAD answers a call the LCD shows Telephone MFC 440CN or Ext Tel in Use MFC 665CW and MFC 845CW Set the TAD to answer calls oOo Do one of the following E For MFC 440CN Set the Receive Mode to External TAD E For MFC 665CW and MFC 845CW Set the Receive Mode to Manual with Easy Receive turned on See Choosing the Receive Mode on page 46 58 Recording outgoing message OGM on an external TAD Timing is important in recording this message The message sets up the ways to handle both manual and automatic fax reception D Record 5 seconds of silence at the beginning of your message This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop Limit your speaking to 20 seconds End your 20 second message by giving your Fax Receive Code for people sending manual faxes For example After the beep leave a message or send a fax by pressing 5 1 and Start EG Note We recommend beginning your OGM with an initial 5 second silence because the machine cannot hear fax tones over a resonant or loud voice You may try omitting this pause but if your machine has trouble receiving then you must re record the OGM to include it Telephone Services and External devices Special line considerations Roll over phone lines A roll over phone
87. be lost While Memory Security is On the following operations are available E Receiving faxes into memory limited by memory capacity E Fax Forwarding If Fax Forwarding was already On E Remote retrieval If Fax Storage was already On m Cordless handset MFC 845CW only e Making a call e Receiving a call e Viewing Caller ID with subscriber service While Memory Security is on the following operations are NOT available E Printing received faxes E Sending faxes E Copying m PC printing E Scanning m PhotoCapture m PC Fax Receive m Cordless handset MFC 845CW only e Intercom e Transfer a call e Register cordless handset EG Note e To print the faxes in memory turn off Memory Security e You must turn off PC Fax Receive before you can turn on Memory Security See Turning off Advanced Fax Operations on page 81 e If you forget the Memory Security password please call Brother Customer Service Setting and changing the memory security password EG Note If you have already set the password YOU will not need to set it again Setting a password for the first time PD Press Menu Press A or V to choose Fax Press OK Press A or V to choose Miscellaneous Press OK Press A or V to choose Mem Security Press OK Press OK When the LCD shows Verify re enter the password Press OK OO Ss Press Stop Exit Enter a 4 digit number for the password Se
88. bols and conventions used in the documentation ccccceeeeeeeeeeees 2 Accessing the Software User s Guide and Network User s Guide 0 0005 2 Viewing Documentation ccccceeccececeeeceeceeeceecsecsuseceesaueeaeecaueceeseessenssessaes 2 Accessing Brother Support For Windows PEE PE EEE 5 Control panel OVervieWw cccccecce cece eceseceeeeeecseeseecseececteecseeseesseeseesseeeeeeeeeenaes 6 CCD ALPAY SCIE ss vecaceteninnansattn ives anasecnucetedecemmaste soph nienscnadencadecadeuonet daamneeeriancees 9 Basie OPSratONS EE Re eee eee eee ee 10 2 Loading documents and paper Loading OC UII gt EE EE EE EEE 11 NE PL 11 USING the scanner glass Lisasdssedn senat de dakedarnseenddendkekesnsnndagddensdaedessdendadnddanee 12 Scannabple dle EEE a eee 12 Acceptable paper and other media rrrnrarrrernarnnnrnarnarnnernnrnnnvannannnarnannerunnnannene 13 Recommended media Lassen erd A 13 Handling and using media cccccccccece cece eeee ees eecaeeseeeeeeeeeeeeeseeeseeeseeseneeaees 13 Choosing the right MeCia cccccccscccseecseeceeceeneceueeeeeecsueeaueessucssaeesueeaees 15 Loading paper and other MedIa ccccc ccc eecc eee eecceceeeceeceeeseeseeeeeeeeseeeeeseeeeegees 17 Loading envelopes and post Cars ccccccccceccece ce eseeeeeeeceeceeeceeceeesessesseees 19 Loading e 0110 paper EE 21 Removing small printouts from the machine rrranrnnnrnnnnrnnnrn
89. brightness to make copies darker or lighter Press Copy Load your document Enter the number of copies you want Press A or V to choose Brightness Press OK Press to make a darker copy or press to make a lighter copy Press OK O 900 If you do not want to change additional settings press Black Start or Color Start Contrast You can adjust the copy contrast to help an image look sharper and more vivid od Press Copy Load your document Enter the number of copies you want Press A or V to choose Contrast Press OK Press to increase the contrast or press to decrease the contrast Press OK O 900 If you do not want to change additional settings press Black Start or Color Start Color Saturation Press Copy Load your document Enter the number of copies you want Press A or V to choose Color AG ust Press OK Press A or V to choose Red Green or Blue Press OK O 80000 Press to increase the color saturation or press to decrease the color saturation Press OK Do one of the following E f you want to change another color saturation go to step E f you want to change additional settings press A or V to choose Exit Press OK E f you do not want to change additional settings press Black Start or Color Start Paper Options Paper Type If you are copying on special paper set the machine for the type of paper you are usin
90. ceive On Customizes the On Off key to receive faxes even Fax Receive 0ff in off mode LCD Settings LCD Contrast Adjusts the contrast of the LCD Backlight i ij You can adjust the brightness of the LCD backlight Dim Timer You can set how long the 31 LCD backlight stays on after the last key press Off Timer You can set how long the 31 LCD stays on for after the last key press Wallpaper You can choose the 32 wallpaper of the LCD Echo Control Adjusts the Echo Control See F level Digital Cordless Handset User s Guide Setup Receive Ring Delay Sets the number of rings MFC 440CN before the machine only answers in Fax Only or Fax Tel mode 2 The factory settings are shown in Bold with an asterisk 160 Menu and Features gt age Setup Receive Ring Delay Ring Delay Sets the number of rings Continued Continued MFC 665CW before the machine and answers in Fax Only or MFC 845CW Fax Tel mode only Toll Saver Cost saving feature the machine rings 2 times if there are messages and 4 times if there are no messages So you can hang up and not pay for the call F T Ring Sets the pseudo double Time ring time in Fax Tel mode On Remote Codes On Allows you to answer all calls at an extension or X51 51 external phone and use codes to turn the machine on or off You can personalize these codes On Auto Reduces the size of Reduct
91. choose the enlargement or reduction ratio you want Press OK E Press A or V to choose Custom 25 400 and then enter an enlargement or reduction ratio from 25 to 400 Press OK For example press 5 3 to enter 53 78 LGL LTR 97 LTR A4 186 4 x6 lt LTR Custom 25 400 6 If you do not want to change additional settings press Black Start or Color Start 94 EG Note Page Layout Options are not available with Enlarge Reduce Making N in 1 copies ora poster page layout The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page You can also produce a poster When you use the poster feature your machine divides your document into sections then enlarges the sections so you can assemble them into a poster If you want to print a poster use the scanner glass Important m Please make sure paper size is set to Letter or A4 E You can not use the Enlarge Reduce setting with the N in 1 and Poster features E f you are producing multiple color copies N in 1 copy is not available E P means Portrait and L means Landscape E You can only make one poster copy ata time on Press Copy Load your document 3 Enter the number of copies you want ED Press A or V to choose Page Layout Press OK Press A or V to choose OFFA an 1 4 16 1 r 2 in L L 4 in 1 P 4 in 1 6 or Poster 3 X 3 Press OK 6 If you do n
92. ciseauciticsnantddeniucacsaudveconcnestmacbenes 143 J Jams document ranrnnonnonannnnnennnnnnnnnnnnnenen 140 DET Lee 140 L LCD liquid crystal display 0 158 Brightness EEE 31 32 COMMOASE EE eaneeiainns 31 BI TIMET siosioina 31 5 2 0 LAST ao cease ancceasGenequncnrearisan 88 ON IS EEE 31 M Macintosh See Software User s Guide on the CD ROM a 2 nen Maintenance routine rrrrrnenrnrnnrnnnnn 143 Manual dialing sereisas eee ae i 63 POCONO vr ae 46 transmission a 2aseics0i2 25ccielaveecratesicanensnice 44 Memory Security cccccceeceseeseeeeeeeeeeees 36 Memory Storage rrorrranernennnnrrnnnnnnnerne 158 Message Center mode erasing MESSAGES rrrnrrrarnrrnnrnnnrrnnennn 73 Fax Tel announcement F T OGM 72 outgoing message Msg Ctr OGM 71 playing voice messages cceee eee 73 recording a conversation 00008 75 setting toll Saver rrarranorarnarnrnnnnvennn 74 setting Up are 71 72 Mode entering ON sanee A 92 FI ee 38 PhotoCapture ccacsvancacsssnnowncatnousaneataennaitesenn 8 SCAN EEE 8 Multi line connections PBX 008 61 N Network Printing See Network User s Guide on the CD ROM vicahuidevivicetncnsieaenstiniaatanmbaautanntout Scanning See Software User s Guide on the CD ROM ccccthinitanhioheccasthivectcte e O On Off Key rarrrnrnnanrrnnnnvnnernnnnnarnnnsrnanennne 24 Out of Area Caller ID
93. ctric shock and injury to people note the following E Do not use this product near appliances that use water a swimming pool or in a wet basement E Do not use the machine during an electrical storm there is the remote possibility of an electrical shock or to report a gas leak in the vicinity of the leak 18 Caution To reduce the risk of fire use only No 26 AWG or larger telecommunication line cord 124 Safety and Legal Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only This equipment is hearing aid compatible MFC 665CW and MFC 845CW only When programming emergency numbers or making test calls to emergency numbers E Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up E Perform these activities in the off peak hours such as early morning or late evening This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA On the backside of this equipment is a label that contains among other information a product identifier in the format US AAAEQ T XXXX If requested this number must be provided to the telephone company You may safely connect this equipment to the telephone line by means of a standard modular jack USOC RJ11C A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and req
94. curity features Changing your memory security password D Press Menu Press A or V to choose Fax Press OK Press A or V to choose Miscellaneous Press OK Press A or V to choose Mem Security Press OK Press A or V to choose Set Password Press OK Enter the registered 4 digit number for the current password O Press OK Enter a 4 digit number for a new password Press OK When the LCD shows Verify re enter the new password Press OK Press Stop Exit 35 Chapter 4 Turning the memory security on off Turning on the memory security lock PD Press Menu 2 Press A or V to choose Fax Press OK Press A or V to choose Miscellaneous Press OK Press A or V to choose Mem Security Press OK Press A or V to choose Set Security Press OK O 9 Enter the registered 4 digit password Press OK The machine goes offline and the LCD shows Secure Mode EG Note If there is a power failure the data will stay in memory for approximately 24 hours Turning off the memory security D Press Menu 29 Enter the registered 4 digit password Press OK Memory Security is automatically turned off EG Note If you enter the wrong password the LCD shows Wrong Password and stays offline The machine will stay in Secure mode until the registered password is entered 36 Fax Sending a fax 38 Receiving a Fax 46 Telephone Services and Exte
95. d Features lever tavle keves Options Deserpions Page LAN See TCP IP Wired WINS Server Primary Specifies the IP address MFC 665CW Continued 000 000 000 000 of the primary or AOIN and MFC 845CW Secondary secondary server Users only 000 000 000 000 a EG the CD ROM Continued DNS Server Primary Specifies the IP address 000 000 000 000 of the primary or secondary server Secondary y 000 000 000 000 APIPA Automatically allocates the IP address from the link local address range TCP IP WLAN BOOT Method Auto Chooses the BOOT ree method that best suits your needs RARP EE er DHCP IP Address 000 255 Enter the IP address 000 255 000 255 000 255 Subnet Mask 000 255 Enter the Subnet mask 000 255 000 255 000 255 Gateway 000 255 Enter the Gateway 000 255 address 000 255 000 255 BRW_XXXXXX Enter the Node name WINS Config Auto Chooses the WINS configuration mode Stat c WINS Server Primary Specifies the IP address 000 000 000 000 of the primary or secondary server Secondary y 000 000 000 000 DNS Server Primary Specifies the IP address 000 000 000 000 of the primary or secondary server Secondary y 000 000 000 000 APIPA On Automatically allocates the IP address from the OFF link local address range The factory settings are shown in Bold with an asterisk 165 even teve bevel Options Descripti
96. d fax operations Black amp White only D Press A or V to choose Backup Print On or Backup Print Off Press OK EG Note If you choose Backup Print On the machine will also print the fax at your machine so you will have a copy This is the safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine MFC 665CW and MFC 845CW only The machine can store faxes approximately 24 hours if there is a power failure When Fax Forwarding is turned on your machine will only receive black amp white faxes into memory Color faxes will not be received unless the sending machine converts them to black amp white before sending 8 Press Stop Exit Paging When you choose Paging your machine dials the pager number you have programmed and then dials your PIN Personal identification Number This activates your pager so you will know that you have a fax message in the memory If you have set Paging a backup copy of the received fax will automatically be printed at the machine D Press Menu Press A or V to choose Fax Press OK Press A or V to choose Advanced Fax Operation Press OK Press A or V to choose Fwd Page Store Press OK Press A or V to choose Paging Press OK Enter your pager phone number followed by up to 20 digits Press OK Do not include the area code if it is the same as that of your machine For example
97. delayed fax 40 e If the memory is full press Stop Exit to stop the job If more than one page has been scanned press Black Start to send the portion that is in the memory Canceling a Broadcast in progress op Press Menu 2 Press A or V to choose Fax Press OK Press A or V to choose Remaining Jobs Press OK The LCD will show the fax number being dialed and the Broadcast job number 4 Press OK The LCD will ask you the following message Cancel Job Yes Press 1 No Press 2 Press 1 to clear the number being dialed The LCD will then show the Broadcast job number Press OK The LCD will ask you the following message Cancel Job Yes Press 1 No Press 2 o Press 1 to cancel the Broadcast Press Stop Exit Additional sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings resolution contrast overseas mode delayed fax timer polling transmission and real time transmission D Press Fax The LCD shows Fax Resolution Standard Contrast Auto Speed Dial Outgoing Call Fax Start gt Press Press A or V to choose any settings you want to change Press OK After each setting is accepted you can continue to change more settings EG Note e Most settings are temporary and the machine returns to its default settings after you send a fax e You can save some of the settings you us
98. e E Network User s Guide How to find Scanning instructions There are several ways you can scan documents You can find the instructions as follows Software User s Guide E Scanning For Mac OS X 10 2 4 or greater E ControlCenter2 For Mac OS X 10 2 4 or greater E Network Scanning For Mac OS X 10 2 4 or greater Presto PageManager User s Guide m The complete Presto PageManager User s Guide can be viewed from the Help selection in the Presto PageManager application How to find Network setup instructions MFC 665CW and MFC 845CW only Your machine can be connected to a wireless or wired network You can find basic setup instructions in the Quick Setup Guide For more information or if your access point supports SecureEasySetup please see the Network User s Guide on the CD ROM Accessing Brother Support For Windows You can find all the contacts you will need such as Web support Brother Solutions Center Customer Service and Brother Authorized Service Centers on page i and on the Brother CD ROM m Click Brother Support on the main menu The following screen will appear f Macromedia Flash Player 6 DE brother 2 ICE Back Top Menu gt gt Brother Support gt Brother Home Page Support Information Brother Mall com Brother Solutions Center m To access our web site www brother com click Brother Home Page E To view all Brother Numbers including Cus
99. e press 1 or gt 1 to adjust the volume level The LCD shows the current setting and each key press will change the volume to the next level The machine will keep the new setting until you change it You can also change the volume through the menu by following the instructions below Setting the Ring Volume from the menu D Press Menu Press A or V to choose General Setup Press OK Press A or V to choose Volume Press OK a Press A or V to choose Ring Press OK Press A or V to choose Low Med High or Off Press OK Press Stop Exit Beeper Volume When the beeper is on the machine will beep when you press a key make a mistake or after you send or receive a fax You can choose a range of volume levels from High to Off D Press Menu 27 Chapter 3 Press A or V to choose General Setuo Press OK Press A or V to choose Volume Press OK Press A or V to choose Beeper Press OK Press A or V to choose Low Med Highorofet Press OK Press Stop Exit Speaker Volume You can choose a range of speaker volume levels from High to Off vo Press Menu 2 Press A or V to choose General Setup Press OK Press A or V to choose Volume Press OK 4 Press A or V to choose Speaker Press OK 5 Press or V to choose Low Med High or Off Press OK Press Stop Exit You can also adjust the speaker volume by pressing Hook or Sp
100. e 49 Manual Manual mode turns off all automatic answering functions unless you are using the Distinctive Ring feature or you are using an external TAD with the MFC 665CW or the MFC 845CW To receive a fax in manual mode press Black Start or Color Start when you hear fax tones short repeating beeps You can also use the Easy Receive feature to receive faxes by lifting a handset on the same line as the machine Also see Easy Receive on page 50 48 Message Center MC MFC 665CW and MFC 845CW only Message Center MC helps you automatically manage incoming calls by recognizing whether they are fax or voice calls and handling them in one of the following ways m Faxes will be automatically received m Voice callers can record a message To set up the Message Center mode see page 71 If Message Center Mode is On it will override your receive mode setting The screen shows MC If Message Center Mode is Off the receive mode returns to your original setting See Message Center mode on page 71 External TAD MFC 440CN only External TAD mode lets an external answering device manage your incoming calls Incoming calls will be handled in one of the following ways E Faxes will be automatically received m Voice callers can record a message on the external TAD For more information see Connecting an external TAD telephone answering device on page 57 Receive mode settings Ring Delay The
101. e Fax Press OK Press A or V to choose Setup Msg Ctr Press OK d Press A or V to choose ICM Rec Monitr Press OK Use A or V to choose off or On Press OK Press Stop Exit Recording a conversation MFC 665CW only If you are using the handset you can record a telephone conversation by pressing Play Record during the conversation Your recording can be as long as the incoming message maximum time up to 3 minutes The other party will hear an intermittent beeping while recording To stop recording press Stop Exit 75 You can only use one advanced fax operation at a time m Fax Forwarding E Paging E Fax Storage m Fax Preview MFC 665CW and MFC 845CW only E PC Fax Receive m Off You can change your selection at any time If received faxes are still in the machine s memory when you change the advanced fax operations an LCD question will appear See Changing Advanced Fax Operations on page 82 Fax Forwarding When you choose Fax Forward your machine stores the received fax in the memory The machine will then dial the fax number you have programmed and forward the fax message ED Press Menu 2 Press A or V to choose Fax Press OK Press A or V to choose Advanced Fax Operation Press OK Press A or V to choose Fwd Page Store Press OK Press OK 9 Enter the forwarding number up to 20 digits Press OK Press A or V to choose Fax Forward Advance
102. e most often by setting them as default These settings will stay until you change them again See Setting your changes as a new default on page 44 Sending a fax Contrast If your document is very light or very dark you may want to change the contrast Use Light when sending a light document Use Dark when sending a dark document D Press Fax Press A or V to choose Contrast Press OK Press A or V to choose Auto Light or Dark Press OK EG Note Even if you choose Light or Dark the machine will send the fax using the Auto setting in any of the following conditions e When you send a color fax e When you choose Photo as the Fax Resolution Changing fax resolution The quality of a fax can be improved by changing the fax resolution Press Fax Press A or V to choose Fax Resolution Press OK Press A or V to choose the resolution you want Press OK 41 Chapter 5 EG Note You can choose four different resolution settings for black amp white faxes and two for color Black amp White Standard Suitable for most typed documents Fine Good for small print and transmits a little slower than Standard resolution Good for small print or artwork and transmits slower than Fine resolution Use when the document has varying shades of gray or is a photograph This has the slowest transmission Standard Suitable for most typed documents Fine Use when the
103. e not covered by the limited warranty iii the proper packaging instructions are not followed and has caused damage to the product or iv the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase bill of sale The replacement Machine you receive even if refurbished or remanufactured will be covered by the balance of the limited warranty period remaining on the original Product plus an additional thirty 30 days You will keep the replacement Machine that is sent to you and your original Machine shall become the property of Brother Retain your original Accessory Items and a copy of the return freight bill signed by the courier Limitations Brother is not responsible for damage to or loss of any equipment media programs or data related to the use of this Product Except for that repair or replacement as described above Brother shall not be liable for any direct indirect incidental or consequential damages or specific relief Because some states do not allow the exclusion or limitation of consequential or incidental damages the above limitation may not apply to you THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES WRITTEN OR ORAL WHETHER EXPRESSED BY AFFIRMATION PROMISE DESCRIPTION DRAWING MODEL OR SAMPLE ANY AND ALL WARRANTIES OTHER THAN THIS ONE WHETHER EXPRESS OR IMPLIED INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FI
104. e on the machine and then slide the bracket toward the front of the machine until it clicks into place Route the AC power cord through the guide on the side of the machine _ Make sure you plug the connector into the jack 1 and route the cable through the hook 2 as shown below D Plug the AC adapter into the AC power outlet 4 Press the tab 1 and place the front of the cradle in position 153 Machine Information Checking the serial number You can see the machine s serial number on the LCD ED Press Menu Press A or V to choose Machine Info Press OK Press or V to choose Serial No Press OK Press Stop Exit 154 Packing and shipping the machine When you transport the machine use the packing materials that came with your machine If you do not pack the machine properly you could void your warranty caution It is important to allow the machine to park the print head after a print job Listen carefully to the machine before unplugging it to make sure that all mechanical noise has stopped Not allowing the machine to finish this parking process may lead to print problems and possible damage to the print head D Open the ink cartridge cover Pull the lock release levers down and take out all the ink cartridges See Replacing the ink cartridges on page 143 Install the yellow protective part lift each lock release lever
105. e proper slot Press PhotoCapture D Press A or V to choose View Photo s Press OK Press or to choose your photo EG Note Instead of scrolling through your photos you can use the dial pad to enter the 3 digit number of the image from the index page See Print Index Thumbnails on page 103 4 Press A to Wto increase or decrease the number of copies Repeat step and step until you have chosen all the photos GY Note Press Clear Back to go back to the previous level After you have chosen all the photos do one of the following m Press OK and change the print setting See page 105 E f you do not want to change any settings press Color Start to print Print Index Thumbnails The PhotoCapture Center assigns numbers for images such as No 1 No 2 No 3 and so on No 1 01 01 2003 DEI JPG 100KB The PhotoCapture Center does not recognize any other numbers or file names that your digital camera or PC has used to identify the pictures You can print a thumbnail page Index page with 6 or 5 images per line This will show all the pictures on the media card D Make sure you have put the media card in the proper slot Press PhotoCapture Press A or V to choose Print Index Press OK Press A or V to choose 6 Images Line Fast or 5 Images Line Photo Press OK Oooo OOOOO rmmmna OOoOOO OOOUOO d 5 Images Line 6 Images Line Photo Fast
106. e the Group you want to delete Press OK Press OK Then confirm the Delete by pressing 1 Press A or V to choose Complete Press OK Press A or V to choose Delete Press Stop Exit 69 Chapter 8 Deleting a number from a Group dd Press Menu Press A or V to choose Fax Press OK amp Press A or V to choose Set Quick Dial Press OK Press A or V to choose setup Groups Press OK Press A or V to choose the Group you want to change Press OK O 9 Press A or V to choose the number you want to delete Press OK Then confirm the Delete by pressing 1 Press A or V to choose Complete Press OK Press Stop Exit 70 Dialing Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call Rates may vary depending on the time and destination To take advantage of low rates you can store the access codes of long distance carriers and credit card numbers as Speed Dial numbers You can store these long dialing sequences by dividing them and setting them up as separate Speed Dial numbers in any combination You can even include manual dialing using the dial pad See Storing Speed Dial numbers on page 66 For example you have stored 555 on Speed Dial 03 and 7000 on Speed Dial 02 Press Search Speed Dial 2 Enter 03 FA Note If you stored 2 numbers in one Speed Dial location y
107. eaker Phone ED Press Hook or Speaker Phone 2 Press lt or P d This setting will stay until you change it again E Press Hook or Speaker Phone 28 EG Note MFC 665CW and MFC 845CW only You can adjust the speaker volume while you are listening to your outgoing message OGM and incoming messages ICM s by pressing 0 or P 1 Handset Volume MF C 665CW Press Menu Press A or V to choose General Setup Press OK Press OK Press A or V to choose Handset Press OK Press A or V to choose Low or High Press OK Press A or V to choose Volume Press Stop Exit EG Note e You can adjust the handset volume any time you are talking on the telephone There are two handset volume levels Low and High The default setting is Low e Press 1 or P x1 to adjust the volume level The LCD shows the setting you are choosing The new setting will remain until you change it again Choosing the Handset Volume For Volume Amplify MFC 665CW only Before you begin to use the machine you must decide if you need to set the handset volume to Volume Amplify On for a user who is hearing impaired The AMPLIFY volume level complies with FCC standards Volume Amplify Off This default setting is appropriate if none of the users are hearing impaired During a conversation users can press 1 lt 4 or P on the control panel to adjust the volume to Low or High When t
108. ecdevewesnavactiedeasanedees 133 D Dialing a PAUSE rarrernernernrnennnnernnnannnnnnnsnnnnennenere 66 Caller ID history rarrrrarnnnnnnanennnnnvnnnnn 65 GROUNDS pa A 40 ML sasan E 63 Outgoing Call rrrnrrrennrerrnnrnnernnennerner 64 Speed Dial issir danasin 63 Distinctive RING c ccc eeeceeeeeeeceeeea een eeees 54 setting ring pattern 0 eee eee 55 UNN ON urene 59 Document loading EE ne ensninanenin 11 12 Dual ACcesSS ccesicseccscsurnmnescecdyacwinmitomwamanens 42 E Easy Receive cccecceeeceeseeeceecceesnecsaes 50 Envelopes rrrrnnennnnurvnennnner 15 16 19 20 Error messages ON LCD rrrnnnnenanennnnnnn 136 Com ENO sroine einan 136 K EMD seseina 136 Near Empty c cscccseceeeceeeeenseeees 137 No Paper Fed rarranononnnnnnnnnnrnnrnnrnnnnnne 137 Not Registered cccccseccseceeeeeeeeees 63 Out of Memory rrrnnnnrnnennnnnvnnnnnnnnvnnnn 138 while scanning a document 98 Unable to Change cccccceeeee eee 138 Unable to Clean rrararnnrnnnrrnnrnnnnernnrr 138 Unable to Init rrnnrnernrnnranernnrnnrvnnrnnr 138 Unable to Print ranrnnnrnnnnnnnnvnvnnnvvnnnn 138 Unable to Scan rrrnnrranennennvannnnsnnvennn 138 Unable to use Phone rrrrnrenrnnennnnnnn 139 Extension telephone using 06008 62 External telephone connecting 61 Fax codes CHANGING dacica
109. ee On Off setting on page 24 Fax Tel mode will work in the following ways For MFC 440CN Fax Tel mode does not work when the power key is off The machine will not answer telephone or fax calls and will keep ringing If you are at an external or extension phone lift the handset and talk If you hear fax tones hold the handset until Easy Receive activates your machine If the other party says they want to send you a fax activate the machine by pressing 5 1 MFC 665CW and MFC 845CW only When the machine is in Fax Tel mode and pseudo double rings to tell you to pick up a voice call you can only answer by picking up the machine s handset or cordless handset and pressing ED Talk If you answer before the machine pseudo double rings you can also pick up the call at an external or extension phone 53 Chapter 7 Telephone services Your machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telephone companies offer Features like Voice Mail Call Waiting Call Waiting Caller ID RingMaster answering services alarm systems or other custom features on one phone line may affect the way your machine works If you have Voice Mail on your phone line please read the following carefully Distinctive Ring Brother uses the term Distinctive Ring but different telephone companies have other names for this service such as SmartRing RingMaster Teen Ring Indent a Call or
110. eeeeesaeeeeneeaees 53 Telephone SEPVICES ccc cece cece cc eee eecceeceeceecseececeeeseecseeeesecsesseesesseeseeaseeeeeeeeeeees 54 DENE Ree 54 ETP 56 Connecting an external TAD telephone answering device rrrnrrarrnnrrnrrnnnnns Di Go o 1 oa EE EE ET 58 Recording outgoing message OGM on an external TAD rrrarannrnnnrnnnnnn 59 Special line considerations ccc cece cece eee eeceeeeeeceeeeeeeseeseeeseceeeeesseeseeaeersees 59 Multi line connections PBX cccccececeeeceeeeeeeceeeeseeesseeeseeeseeeeseeeseeeseeesseees 61 External and extension phones cc cece sce eeccecceeceece eee eeseeceececeecseeseseeeseeeeseees 61 Connecting an external or extension telephone cccecceeceeeeeeeeeeeee sees 61 Using external and extension telephones r rrarrnnrranrnnrrnnrrnrrrnenrennnennernnr 61 Using a Non Brother cordless external telephone MFC 440CN and MFC 665CW only rrronnrnanonnrnnnnnnanernnnnrnnennennrnrrnnnnnnnr 62 Using remote CODES une ddaeede taisen sine de cemueteuseeneaanmecanseenacdenees 62 8 Dialing and storing numbers HO AE 63 Manual ADAM EE acces NE 63 Speed Dialing EE 63 NNN 63 FR ee 64 MENT Un 64 Caler IO NISO riesen TE E EE 65 SR pcre rsces tart eeane cart as tetera a Ea E E aN aN SLO MEIC SS EE AA ENEDES Storing Speed Dial numbers ccc ccc seccseeceeeceeeeeeeeeeeeneaeeeeeecseeseeeeeeeneeeees Changing Speed Dial names or numbers
111. emote Codes might not work with some telephone systems How to Dial Manual dialing Press all of the digits of the fax or telephone number Speed Dialing ap Press Search Speed Dial MFC 440CN Search Speed Dial MFC 665CW and MFC 845CW Search Speed Dial You can also choose Speed Dial by pressing Fax 2 Press the two digit Speed Dial number See Storing Speed Dial numbers on page 66 Dialing and storing numbers If you have two numbers in the location press A or V to choose the number you want to call Press OK FA Note If the LCD shows Not Registered when you enter a Speed Dial number a number has not been stored at this location Search You can search for names you have stored in the Speed Dial memory D Press Search Speed Dial You can also choose Speed Dial by pressing Fax Press A or V to choose Alphabetical Order or Numerical Order Press OK FA Note e Press to make the LCD font size larger Press to make the LCD font size smaller If you chose Alphabetical Order in step use the dial pad to enter the first letter of the name and then press A or V to choose the name and number you want to call Press OK 63 Chapter 8 Fax Redial If you are sending a fax manually and the line is busy press Redial Pause and then press Black Start or Color Start to try again If you want to make a second call to a number you rece
112. erations on page 81 print fax messages in memory see Printing a fax from the memory on page 51 or cancel a Delayed Fax or Polling Job see Canceling a fax in progress on page 39 If the problem continues ask the telephone company to check your phone line If you often get transmission errors due to possible interference on the phone line try changing the menu setting of Compatibility to Basic See Phone line interference on page 143 Poor fax send quality Try changing your resolution to Fine or S Fine Make a copy to check your machine s scanner operation If the copy quality is not good clean the scanner See Cleaning the scanner on page 146 Vertical black lines when sending If the copy you made shows the same problem clean the scanner See Cleaning the scanner on page 146 Handling Incoming Calls Difficulty Suggestions The machine Hears a voice as a If Easy Receive is set to on your machine is more sensitive to sounds It may CNG Tone mistakenly interpret certain voices or music on the line as a fax machine calling and respond with fax receiving tones Deactivate the machine by pressing Stop Exit Try avoiding this problem by turning Easy Receive to off See Easy Receive on page 50 Sending a fax call to the machine If you answered on an external or extension phone press your Fax Receive Code the factory setting is 5 1 When your machine answers hang up Custom features on a single line If you
113. es See Replacing the ink cartridges on page 143 Troubleshooting and Routine Maintenance The print head is too cold Allow the machine to warm up Media Error The media card is either Put the card firmly into the slot again to corrupted improperly formatted make sure itis in the correct position If the or there is a problem with the error remains check the media drive by media card putting in another media card that you know is working Near Empty One or more of the ink cartridges Order a new ink cartridge See Ordering are running out of ink Ifa sending accessories and supplies on page iii machine has a color fax the machine s handshake will ask that the fax be sent as black and white If the sending machine has the ability to convert it the color fax will be received into memory as a black and white fax No Caller ID There is no incoming call history If you want to use the Caller ID feature call You did not receive calls or you your telephone company See Caller ID have not subscribed to the Caller on page 56 ID service from your telephone company No Cartridge An ink cartridge is not installed Reinstall the ink cartridge See Replacing properly the ink cartridges on page 143 No File The media card in the media drive Put the correct media card into the slot does not contain a JPG file again No Paper Fed The machine is out of paper or Do one of the following paper is not properly lo
114. ess A or V to choose Off or On Press OK If you do not want to change additional settings press Color Start to print Cropping On TLL LLL LLL LLL LLL LLL LLL LLL mmn my Pa gt D z SN NN x Borderless printing This feature expands the printable area to the edges of the paper Printing time will be slightly slower D Press A or V to choose Borderless Press OK B Press A or V to choose Off or On Press OK If you do not want to change additional settings press Color Start to print 108 Setting your changes as new default You can save the print settings you use most often by setting them the default settings These settings will stay until you change them again op Press A or V to choose your new setting Press OK Repeat this step for each setting you want to change 2 After changing the last setting press A or V to choose Set New Default Press OK Press 1 to choose Yes gD Press Stop Exit Restoring all the settings to factory settings You can restore all the settings you have changed to the factory settings These settings will stay until you change them again DB Press or V to choose Factory Reset Press OK Press 1 to choose Yes Press Stop Exit Scan to Card Entering Scan mode When you want to scan to card press Scan to illuminate it in green Scan A Scan p L2 j GN The LCD shows Scan to E mail
115. essing 1 Caller ID history This feature requires the Caller ID subscriber service offered by many local telephone companies See Caller ID on page 56 The last 30 numbers of phone calls MFC 665CW and MFC 845CW only or faxes you received will be stored in the Caller ID history You can choose one of these numbers to telephone MFC 665CW and MFC 845CW only fax to add to Speed Dial or delete from the history Gp Press Press A or V to choose Caller ID hist Press OK E Press A or V to choose the number you want to call Press OK d Do one of the following E MFC 665CW and MFC 845CW only To make a phone call press A or V to choose Make a Phone Call Press OK m To send a fax press A or V to choose Send a Fax Press OK E f you want to store the number press A or V to choose Add to Speed Dial Press OK See Storing Speed Dial numbers from Outgoing Calls on page 66 E Press A or V to choose Delete Press OK Then confirm the Delete by pressing 1 Dialing and storing numbers EG Note e USA only If you redial from the Caller ID history outside your area code you must set up your AREA CODE in advance See Setting up your area code USA only on page 56 e You can print the Caller ID list See Printing Caller ID List on page 57 65 Chapter 8 Storing numbers You can set up your machine to do the following types of easy dialing Speed Dial and Groups for broadcastin
116. f ink the machine will tell you with a message on the LCD The LCD will tell you which ink cartridge is low or needs replacing Be sure to follow the LCD prompts to replace the ink cartridges in the correct order Even though the machine tells you that an ink cartridge is empty there will be a small amount of ink left in the ink cartridge It is necessary to keep some ink in the ink cartridge to prevent air from drying out and damaging the print head assembly D Open the ink cartridge cover If one or more ink cartridges are empty for example Black the LCD shows Ink Empty and Black Pull the lock release lever down and take out the ink cartridge for the color shown on the LCD 143 EG Note If the protective yellow caps come off when you open the bag the cartridge will fe lt E not be damaged 2 SX EE EB gt 2 TA 5 Each color has its own correct position gt A i k Insert the ink cartridge in the direction of G vo the arrow on the label My i 7 LZ TI l l 6 Lift the lock release lever and push it Open the new ink cartridge bag for the until it clicks and then close the ink ee ao ne LCD and then take cartridge cover out the ink cartridge eg SS CX ED Remove the protective yellow cap 1 Q SS O b a AS AD Q mproper setup If you replaced an ink cartridge the LCD DO NOT touch the area shown in the may ask you to verify that it was a brand illust
117. g faxes When you dial a Quick Dial number the LCD shows the name if you stored it or the number Note If you lose electrical power the Quick Dial numbers that are in the memory will not be lost Storing a pause Press Redial Pause to put a 3 5 second pause between numbers If you are dialing overseas you can press Redial Pause as many times as needed to increase the length of the pause Storing Speed Dial numbers You can store up to 80 MFC 440CN and MFC 665CW or 100 MFC 845CW 2 digit Speed Dial locations with a name and each name can have two numbers When you dial you will only have to press a few keys For example Search Speed Dial the two digit number and Black Start or Color Start av Press Menu Press A or V to choose Fax Press OK amp Press A or V to choose Set Quick Dial Press OK Press A or V to choose Speed Dial Press OK Press A or to choose the 2 digit Speed Dial location you want to store the number in Press OK 6 Do one of the following E Enter the name up to 16 characters using the dial pad Press OK To help you enter letters see Entering Text on page 174 m To store the number without a name press OK D Enter the fax or telephone number up to 20 digits Press OK 3 Do one of the following m Enter the second fax or telephone number up to 20 digits Press OK E f you do not want to store a second number press OK Do one of the fo
118. g paper and other media on page 17 Make sure the Jam Clear Cover is set properly Smudged stain at the top center of Make sure the paper is not too thick or curled See Acceptable paper and other the printed page media on page 13 Printing appears dirty or ink seems Make sure you are using the proper types of paper See Acceptable paper and to run other media on page 13 Don t handle the paper until the ink is dry Stains appear on the reverse side Make sure the printer platen is not dirty with ink See Cleaning the machine printer or at the bottom of the page platen on page 147 Make sure you are using the paper support flap See Loading paper and other media on page 17 There are some dense lines Check Reverse Order in the Basic tab of the printer driver The printouts are wrinkled In the printer driver Basic tab click Settings and uncheck Bi Directional Printing Cannot perform 2 in 1 or 4 in 1 Check that the paper size setting in the application and in the printer driver are the printing same Print speed is too slow Try changing the printer driver setting The highest resolution needs longer data processing sending and printing time Try the other quality settings in the printer driver Basic tab Also click the Settings tab and make sure you uncheck Color 9 Enhancement True2Life Turn the borderless feature off Borderless printing is slower than normal printing See Printing for Wind
119. g to get the best print quality D Press Copy 2 Load your document Enter the number of copies you want 4 Press A or V to choose Paper Type Press OK amp Press A or V to choose Plain Paper Inkjet Paper Brother Photo Other Photo or Transparency Press OK 6 If you do not want to change additional settings press Black Start or Color Start Paper Size If copying on paper other than Letter size You will need to change the paper size setting You can copy only on Letter Legal A4 A5 or Photo 4 in W x 6 in H or 10 cm W x 15 cm H paper ev Press Copy Load your document Enter the number of copies you want Press A or V to choose Paper Size Press OK Press A or V to choose Letter Legal A4 A5or4 x 6 Press OK O 900 If you do not want to change additional settings press Black Start or Color Start Making copies Setting your changes as new default You can save the copy settings for Quality Paper Type Brightness Contrast and Color Adjust that you use most often by setting them the default settings These settings will stay until you change them again ap Press Copy Press A or V to choose your new setting Press OK Repeat this step for each setting you want to change After changing the last setting press A or V to choose Set New Default Press OK 4 Press 1 to choose Yes 5 Press Stop Exit Restoring all the settings to factory settings
120. ges of a book one at a time The documents can be up to letter or A4 size You cannot send multiple pages for color faxes EG Note Since you can only scan one page at a time it is easier to use the ADF if you are sending a multiple page document ap Press Load your document face down on the scanner glass amp Enter the fax number using the dial pad Speed Dial or Search Press Black Start or Color Start E f you press Black Start the machine starts scanning the first page Go to step E f you press Color Start the machine starts sending the document Do one of the following m To send a single page press 2 to choose No or press Black Start again The machine starts sending the document m To send more than one page press 1 to choose Yes and go to step 6 Put the next page on the scanner glass Press OK The machine starts scanning the page Repeat steps and for each additional page EG Note If the memory is full and you are faxing a single page it will be sent in real time Sending a fax Faxing A4 size documents from the scanner glass When documents are A4 size you need to set Scan Size to A4 If you do not the bottom portion of the faxes will be missing D Press A or V to choose Scan Size Press OK amp Press A or V to choose A4 Press OK Note You can save the setting you use most often by setting it as default See page 44 Color fax tran
121. git Speed Dial location you want to store the number in Press OK Dialing and storing numbers 6 Do one of the following E Enter the name up to 16 characters using the dial pad Press OK To help you enter letters see Entering Text on page 174 m To store the number without a name press OK Press OK to confirm the fax or telephone number Do one of the following m Enter the second fax or telephone number up to 20 digits Press OK E f you do not want to store a second number press OK Press Stop Exit Changing Speed Dial names or numbers You can change or delete a Speed Dial number that has already been stored Press Menu Press A or V to choose Fax Press OK Press A or V to choose Set Quick Dial Press OK Press A or V to choose Speed Dial Press OK Press A or V to choose the 2 digit Speed Dial location you want to change Press OK 89 000 Do one of the following E Press A or V to choose Change Press OK E Press A or V to choose Delete Press OK Then confirm the Delete by pressing 1 and Stop Exit 67 Chapter 8 EG Note How to change the stored name or number If you want to change a character press or to position the cursor under the character you want to change and then press Clear Back Re enter the character D Do one of the following E Enter the name up to 16 characters using the dial pad Press OK See Entering Text on
122. have Call Waiting Call Waiting Caller ID Voice Mail an alarm system or other custom feature on a single phone line with your machine it may create a problem sending or receiving faxes For example If you subscribe to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax the signal can temporarily interrupt or disrupt the faxes Brother s ECM feature should help overcome this problem This condition is related to the telephone system industry and is common to all devices that send and receive information on a single shared line with custom features If avoiding a slight interruption is crucial to your business a separate phone line with no custom features is recommended 133 Copying Difficulties Difficulty Suggestions Cannot make a copy Make sure that the Copy key is illuminated See Entering Copy mode on page 92 Vertical streaks appear in copies If you see vertical streaks on copies clean the scanner See Cleaning the scanner on page 146 Poor copy results when using the Try using the scanner glass See Using the scanner glass on page 12 ADF Scanning Difficulties Difficulty Suggestions TWAIN WIA errors appear while Make sure the Brother TWAIN WIA driver is chosen as the primary source In scanning PaperPort SE with OCR click File Scan and choose the Brother TWAIN WIA driver Poor scanning results when using T
123. he long beep then replace the handset 85 Chapter 10 Retrieving fax messages You can call your machine from any touch tone phone and have your fax messages sent to a machine ad Dial your fax number D When your machine answers enter your remote access code 3 digits followed by at once If you hear one long beep you have messages E When you hear two short beeps press 96 2 Wait for the long beep enter the number up to 20 digits of the remote fax machine you want your fax messages sent to using the dial pad then enter Note You cannot use and as dial numbers However press if you want to create a pause Press 9 0 to reset the machine when you ve finished Hang up after you hear your machine beep Your machine will call the other fax machine which will then print your fax messages 86 Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine amp Dial your fax number When your machine answers enter your remote access code 3 digits followed by at once If you hear one long beep you have messages When you hear two short beeps press 954 ic Wait for the long beep enter the new number up to 20 digits of the remote fax machine you want your fax messages forwarded to using the dial pad then enter EG Note You cannot use and as dial nu
124. he end of a conversation you can ask the other party to fax you information before you both hang up op Ask the other party to place the document in their machine and to press the Start or Send key When you hear the other machine s CNG tones slowly repeating beeps press Black Start or Color Start O Press 2 to receive a fax 4 Replace the handset Printing a fax from the memory If you have chosen paging or fax storage you can still print a fax from the memory when you are at your machine See Turning off Advanced Fax Operations on page 81 Press Menu Press A or V to choose Fax Press OK Press A or V to choose Advanced Fax Operation Press OK Press A or V to choose Print Fax Press OK Press Black Start 51 devices Voice operations Voice calls can be made either with the handset the cordless handset MFC 845CW only the speaker phone an extension or external telephone by dialing manually or by using Quick Dial numbers EG Note If you have the MFC 845CW please see the Digital Cordless Handset User s Guide Making a telephone call MFC 665CW and MFC 845CW only Do one of the following E MFC 665CW Pick up the handset or press Speaker Phone E MFC 845CW Pick up the cordless handset and press Talk or press Speaker Phone on the machine D When you hear the dial tone enter a number using the dial pad Speed Dial or Search Speaker phone speak clearly t
125. he handset Is replaced the handset volume will remain until you change it again Volume Amplify On Temporary This setting is appropriate if some of the users are hearing impaired During a conversation users can press lt or P on the control panel to adjust the volume to Low High or Amplify When the handset is replaced the handset volume returns to the default setting of Low Volume Amplify On Permanent Choose Volume Amplify On Permanent if all of the users are hearing impaired During a conversation users can press or gt x1 on the control panel to adjust the volume to Low High or Amplify When the handset is replaced the handset volume returns to the default setting of Amp laity General setup EG Note When you press 9 or lt on the control panel to adjust the volume the LCD shows the setting you are choosing Each key press changes the volume to the next setting It is important that you do NOT choose Permanent unless ALL the users are hearing impaired Otherwise the default setting of Amplify may damage the hearing of some users 29 Chapter 3 Setting Volume Amplify MFC 665CW only Please carefully read Choosing the Handset Volume For Volume Amplify MFC 665CW only on page 29 Press Menu Press A or V to choose General Setup Press OK Press A or V to choose Volume Press OK Press A or V to choose Volume Amplify Press OK Do one of
126. hen current published rates The foregoing are your sole i e only and exclusive remedies under this warranty What happens when Brother elects to replace your Machine When a replacement Machine is authorized by Brother and you have delivered the Machine to an Authorized Service Center the Authorized Service Center will provide you with a replacement Machine after receiving one from Brother If you are dealing directly with Brother Brother will send to you a replacement Machine with the understanding that you will after receipt of the replacement Machine supply the required proof of purchase information together with the Machine that Brother agreed to replace You are then expected to pack the Machine that Brother agreed to replace in the package from the replacement Machine and return it to Brother using the pre paid freight bill supplied by Brother in accordance with the instructions provided by Brother Since you will be in possession of two machines Brother will require that you provide a valid major credit card number Brother will issue a hold against the credit card account number that you provide until Brother receives your original Product and determines that your original Product is entitled to warranty coverage Your credit card will be charged up to the cost of a new Product only if i you do not return your original Product to Brother within five 5 business days ii the problems with your original Product ar
127. hen using the scanner glass e If you are sending a color fax the machine will send it in real time even if Real Time TX Is set to Of f Overseas Mode If you are having difficulty sending a fax overseas due to possible interference on the phone line we recommend that you turn on the Overseas mode After you send a fax using this feature the feature will turn itself off 2 Load your document Press A or V to choose Overseas Mode Press OK D Press A or V to choose On or off Press OK Delayed Faxing Black amp White only During the day you can store up to 50 faxes in the memory to be sent within 24 hours These faxes will be sent at the time of day you enter in step 1 Press Load your document Press A or V to choose Delayed Fax Press OK 4 Press A or V to choose On Press OK Enter the time you want the fax to be sent in 24 hour format For example enter 19 45 for 7 45 PM Press OK EG Note The number of pages you can scan into the memory depends on the amount of data that is printed on each page Sending a fax Delayed Batch Transmission Black amp White only Before sending the delayed faxes your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time D Pres
128. hey may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock Never spill liquid of any kind on the product Do not attempt to service this product yourself because opening or removing covers may expose you to dangerous voltage points and other risks and may void your warranty Refer all servicing to a Brother Authorized Service Center For the location of your nearest Brother Authorized Service Center please call the following In USA 1 800 284 4357 In Canada 1 877 BROTHER 123 15 Unplug this product from the AC power outlet and refer all servicing to Brother Authorized Service Personnel under the following conditions m When the power cord is damaged or frayed E f liquid has been spilled into the product E If the product has been exposed to rain or water E If the product does not operate normally when the operating instructions are followed adjust only those controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation E If the product has been dropped or the cabinet has been damaged E f the product exhibits a distinct change in performance indicating a need for service 16 To protect your product against power surges we recommend the use of a power protection device Surge Protector 17 To reduce the risk of fire ele
129. hones on page 61 6 Press Stop Exit EG Note You can change your code at any time by entering a new one If you want to make your code inactive press Clear Back in step to restore the inactive setting and press OK Using your Remote Access Code Dial your fax number from a touch tone telephone or another fax machine When your machine answers enter your remote access code 3 digits followed by at once The machine signals if it has received messages E 1 long beep Fax messages E 2 long beeps Voice messages MFC 665CW and MFC 845CW only E 3 long beeps Fax amp Voice messages MFC 665CW and MFC 845CW only E No beeps No messages When the machine gives two short beeps enter a command The machine will hang up if you wait longer than 30 seconds to enter a command The machine will beep three times if you enter an invalid command Press 90 to reset the machine when you have finished Hang up Advanced fax operations Black amp White only EG Note If your machine is set to Manual mode and you want to use the remote retrieval features wait about 2 minutes after it starts ringing and then enter the remote access code within 30 seconds 83 Chapter 10 Remote Fax commands Follow the commands below to access features when you are away from the machine When you call the machine and enter your remote access code 3 digits followed by the system
130. ion incoming faxes Easy Receive Receives fax messages without pressing the Black Start or Semi Color Start key MFC 665CW and MFC 845CW only Set Quick Dial Speed Dial Stores Speed Dial numbers so you can dial by pressing only a few keys and Start Setup Groups Sets up a Group number for Broadcasting The factory settings are shown in Bold with an asterisk K 161 tn tew freen options essrptons Page Report Setting Transmission Continued Journal Period Advanced Fax Operation Fwd Page Store Remote Access Print Fax Backup Print ICM Max Time ICM Rec Monitr The factory settings are shown in Bold with an asterisk Eg Remaining Jobs Setup Msg Ctr MFC 665CW and MFC 845CW only 162 On Image of f Off Image Off Every 50 Faxes Every 6 Hours Every 12 Hours Every 24 Hours Every 2 Days Every 7 7 Days off Fax Forward Paging Fax Storage Fax Preview MFC 665CW and MFC 845CW only PC Fax Receive Access Code Msg Ctr OGM F T OGM Initial setup for Transmission Verification Report and Fax Journal Report Sets the machine to forward fax messages to call your pager to store incoming faxes in the memory so you can retrieve them while you are away from your machine to preview faxes or to send faxes to your PC Set your own code for Remote Retrieval Prints incoming faxes stored in the memory Check which
131. isdvicsancedtinesicianaebsessosseen 62 82 Fax Receive Code acc 50 61 62 Remote Access Code ccceceeeeeeeee 82 Telephone Answer Code 61 62 USINO Gan 62 Fax Forwarding changing remotely arrrnrnnnrnnrrnnr 84 86 programming a number r rrrnnrnnrrnnnnnrr 76 Fax Storage mrrrnnnrnnnnvnnnnnnnvrnnnnnnnnnnnnnnnre 78 printing from memory rrarrrnrrranvrnnnnnnnr 51 turning Off senonnoonnennennsennennnnnnnnerrnnnennne 81 turning ON eee 78 Fax from PC See Software User s Guide on the CD ROM woccsiesactensssQinanstidainawraane devaiieeauminnddendians Fax stand alone receiving rrrnrnnnnnvnvnanrnnernnrnnnrnnnnnennnnnnen 46 at end of conversation 0 48 51 difficulties rrrrerrnnrrvrnnnnnnrre 130 132 Easy Receive mmm rmmsrrerssersorovsrrsrrnn 50 F T Ring Time setting rrrranernnrnns 49 Fax Forwarding renrrnnrnnnrnnnvnenvnnnnenn 84 Fax Preview mmmnernennrnvererversenereen 78 79 from extension phone 61 62 MP Qu E PA E E E 80 196 AGING rer IT phone line interference 143 printing from memory rrerrnnerranennnrr 51 Receive Mode choosing 6 46 reducing to fit on paper 51 retrieving from a remote site 84 86 Ring Delay setting cee 49 SENG var 38 89 at end of conversation 006 44 Broadcasting rrren
132. jobs are in the memory and lets you cancel chosen jobs Play Record or erase the outgoing message Choose the maximum length of incoming messages Allows you to turn the speaker volume for voice messages as they come in On or Off Menu and Features gt ge Prohibits most operations other than receiving faxes TX Lock MFC 440CN only Miscellaneous Continued Mem Security Prohibits most functions 34 MFC 665CW except receiving faxes into and memory MFC 845CW only Compatibility Normal Adjusts the transmissions 143 that are having problems Basie Distinctive OEE Uses the Telephone 54 Set on company s Distinctive Ring subscriber service to register the ring pattern with the machine Caller ID Display View or print a list of the 56 last 30 Caller IDs stored in Print Report the memory o ay Set up your 3 digit area code only if you do not dial it within your own area code LAN TCP IP BOOT Method Auto Chooses the BOOT See MFC 440CN method that best suits Network only your needs Static User s Guide on the CD ROM RARP BOOTP DHCP IP Address 000 255 Enter the IP address 000 255 000 255 000 255 Subnet Mask 000 255 Enter the Subnet mask 000 255 000 255 000 255 Gateway 000 255 Enter the Gateway 000 255 address 000 255 000 255 BRN_XXXXXX Enter the Node name Node Enter the Node name WINS Config Auto Chooses
133. l numbers that are stored in the memory E Redial Pause Redials the last 30 numbers called It also inserts a pause when programming quick dial numbers m Hook MFC 440CN Press before dialing if you want to make sure a fax machine will answer and then press Black Start or Color Start Also press this key after picking up the handset of an external telephone during the F T double pseudo ring m Hold MFC 665CW Lets you place telephone calls on hold m Hold Intercom MFC 845CW Lets you place telephone calls on hold Also press this key to speak on the intercom or to transfer an incoming call to the cordless handset 3 Mode keys m 19 Fax Lets you access Fax mode EI Scan 4 Menu keys E Volume keys pA Pa In Fax mode you can press these keys to adjust the ring volume A Search Speed Dial MFC 665CW and MFC 845CW Lets you look up and dial numbers that are stored in the memory lt or gt Press to scroll backward or forward to a menu selection Aor Vv Press to scroll through the menus and options Menu Access the main menu OK Selects a setting Clear Back Press to cancel the current setting 5 Start keys i Color Start Lets you start sending faxes or making copies in full color Also lets you start a scanning operation in color or black amp white depending on the scanning setting in the ControlCenter software km Black Start Lets you start sending faxes o
134. less On Borderless Off Printer ut Settings Default setting 2 pors Print Quality Normal Fine Printer seg ot st Color On Off Printer Settings 1 See DPOF printing on page 112 for more details 2 f your camera is set to use the Printer Settings Default setting the machine will print your photo using the settings below Glossy Paper Paper Size Paper Type Layout Borderless On Color Off Enhancement E The names and availability of each setting depend on the specification of your camera Please refer to the documentation supplied with your camera for more detailed information on changing PictBridge settings 111 Chapter 15 Printing Images Make sure that your camera is turned off Connect your camera to the PictBridge port on the machine using the USB cable 1 PictBridge port EG Note Remove any media cards from the machine before connecting the digital camera D Turn on the camera When the machine has recognized the camera the LCD shows Camera Connected When the machine starts printing a photo the LCD will show Printing To prevent damage to your machine do not connect any device other than a PictBridge compatible camera to the PictBridge port DPOF printing DPOF stands for Digital Print Order Format Major digital camera manufacturers Canon Inc Eastman Kodak Company Fuji Photo Film Co Ltd Matsushita Electric Industrial Co Ltd and Sony
135. liances or other equipment that might disrupt the power supply Avoid interference sources such as speakers or the base units of non Brother cordless phones e DO NOT place the MFC 845CW and the cordless handset near electro medical equipment 118 Safety and Legal To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance KA Note MFC 665CW and MFC 845CW only If there are faxes in the machine s memory you need to print them or save them before you unplug the machine from the AC power outlet for more than 24 hours To print the faxes in memory see Printing a fax from the memory on page 51 To save the faxes in memory see Transferring faxes to another fax machine on page 139 or Transferring faxes to your PC on page 139 I WARNING Oe A There are high voltage electrodes inside the machine Before you clean the inside of the machine make sure you have unplugged the telephone line cord first and then the power cord from the AC power outlet Doing this will prevent an electrical shock SPT Q A DO NOT handle the plug with wet hands Doing this might cause an electrical shock Always make sure the plug is fully inserted A DO NOT pull on the middle of the AC power cord Doing this might cause an electrical shock 119 A DO NOT put your hands on the edge of the machine under the document cover or the scanner cover
136. ll print the report by following the steps on How to print a report on page 88 The factory setting is Every 50 Faxes D Press Menu 27 Press A or V to choose Fax Press OK Press A or V to choose Report Setting Press OK Press A or V to choose Journal Period Press OK Press A or to choose an interval Press OK If you choose 7 days the LCD will ask you to choose the first day for the 7 day countdown m 6 12 24 hours 2 or 7 days The machine will print the report at the chosen time and then erase all jobs from its memory If the machine s memory becomes full with 200 jobs before the time you chose has passed the machine will print the Journal early and then erase all jobs from the memory If you want an extra report before it is due to print you can print it without erasing the jobs from the memory m Every 50 Faxes The machine will print the Journal when the machine has stored 50 jobs 87 Chapter 11 6 Enter the time to start printing in 24 hour Re ports format Press OK For example enter 19 45 for 7 45 PM The following reports are available E Transmission Q IES STOD EXI Prints a Transmission Verification Report for your last transmission E Help List A help list about how to quickly program your machine E Ouick Dial Lists names and numbers stored in the Speed Dial memory in alphabetical or numerical order E Fax Journal Lists information about the
137. lling Types Contrast Control Resolution Speed Dial Broadcasting Automatic Redial Auto Answer Communication Source 178 ITU T Group 3 MH MR MMR JPEG Automatic Fallback 14400 bps ADF Width 5 8 in to 8 5 in 148 mm to 215 9 mm ADF Height 5 8 in to 14 in 148 mm to 355 6 mm Scanner Glass Width Max 8 5 in 215 9 mm Scanner Glass Height Max 11 7 in 297 mm 8 2 in 208 mm 8 03 in 204 mm 256 levels Standard Sequential Black only Automatic Light Dark manual setting m Horizontal 203 dot in 8 dot mm m Vertical Standard 98 line in 3 85 line mm Monochrome 196 line in 7 7 line mm Color Fine 196 line in 7 7 line mm Monochrome Color Photo 196 line in 7 7 line mm Monochrome Superfine 392 line in 15 4 line mm Monochrome MFC 440CN 80 stations x 2 numbers MFC 665CW MFC 845CW 100 stations x 2 numbers MFC 440CN 210 stations MFC 665CW MFC 845CW 250 stations 1 time after 5 minutes 0 1 2 3 or 4 rings Public switched telephone network Specifications Memory Transmission Up to 480 1 400 pages Out of Paper Reception Up to 480 1 400 pages Pages refers to the Brother Standard Chart No 1 a typical business letter Standard resolution MMR code Specifications and printed materials are subject to change without prior notice Pages refers to the ITU T Test Chart 1 a typical business letter Standard resolution MMR code Specification
138. llowing E To store another Speed Dial number go to step E To finish the setting press Stop Exit Storing Speed Dial numbers from Outgoing Calls You can also store Speed Dial numbers from the Outgoing Call history D Press Redial Pause You can also choose Outgoing Call by pressing 2 Press A or V to choose the name or number you want to store Press OK Press A or V to choose Add to Speed Dial Press OK Press A or V to choose the 2 digit Speed Dial location you want to store the number in Press OK Do one of the following E Enter the name up to 16 characters using the dial pad Press OK To help you enter letters see Entering Text on page 174 m To store the number without a name press OK Press OK to confirm the fax or telephone number Do one of the following E Enter the second fax or telephone number up to 20 digits Press OK E f you do not want to store a second number press OK Press Stop Exit Storing Speed Dial numbers from the Caller ID history If you have the Caller ID subscriber service from your telephone company you can also store Speed Dial numbers from incoming calls in the Caller ID History See Caller ID on page 56 2 Press A or V to choose Caller ID hist Press OK Press A or V to choose the number you want to store Press OK Press A or V to choose Add to Speed Dial Press OK Press A or V to choose the 2 di
139. losed Print data is left in the machine s memory Data Remaining Print data is left in the machine s memory The USB cable was unplugged while the computer was sending the data to the machine Disconnected The other person or other person s fax machine stopped the call Document Jam The document was not inserted or fed properly or the document scanned from the ADF was too long DR Mode in Use The machine is set to Distinctive Ring mode You cannot change the Receive Mode from Manual to another mode The print head is too warm Allow the machine to cool down Ink Empty One or more of the ink cartridges is empty The machine will stop all print operations While memory is available black and white faxes will be stored in the memory If a sending machine has a color fax the machine s handshake will ask that the fax be sent as black and white If the sending machine has the ability to convert it the color fax will be stored in the memory as a black and white fax 136 Lift the scanner cover and then close it again Firmly close the ink cartridge cover until it clicks Re start printing from your computer Press Stop Exit The machine will cancel the job and clear it from the memory Try to print again Try to send or receive again See Using the ADF on page 11 See Document jam on page 140 Set Distinctive Ring to off See Turning off Distinctive Ring on page 55 Replace the ink cartridg
140. m is intended to be a guide rather than a complete listing of every possible prohibition In case of doubt we suggest that you check with counsel as to any particular questionable documents The following documents issued by the United States Canadian Government or any of its Agencies may not be copied E Money E Bonds or other certificates of indebtedness m Certificates of Deposit E Internal Revenue Stamps canceled or uncanceled m Selective Service or draft papers m Passports E United States Canadian Postage Stamps canceled or uncanceled m Food Stamps E Immigration Papers m Checks or drafts drawn by Governmental agencies E Identifying badges or insignias Copyrighted works cannot be copied Sections of a copyrighted work can be copied for fair use Multiple copies would indicate improper use Works of art should be considered the equivalent of copyrighted works Licenses and Certificates of Title to motor vehicles may not be copied under certain state provincial laws 128 Safety and Legal Trademarks The Brother logo is a registered trademark of Brother Industries Ltd Brother is a registered trademark of Brother Industries Ltd Multi Function Link is a registered trademark of Brother International Corporation 2006 Brother Industries Ltd All rights reserved Windows and Microsoft are registered trademarks of Microsoft in the U S and other countries Macintosh and TrueType are registered trademarks
141. mber using Speed Dial a Group or the dial pad Press OK OO 0 Repeat steps and for all the fax numbers you want to poll and then press Aor V to choose Complete Press OK Press Black Start The machine polls each number or Group number in turn for a document Press Stop Exit while the machine is dialing to cancel the polling process To cancel all sequential polling receive jobs see Checking and canceling waiting jobs on page 43 89 Chapter 12 Polled transmit Black amp White only Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it The document will be stored and can be retrieved by any other fax machine until you delete it from the memory See Checking and canceling waiting jobs on page 43 Set up for polled transmit D Press Fax D Load your document Press A or V to choose Polled TX Press OK Press A or V to choose On or off Press OK Press A or V to choose any settings you want to change Press OK After each setting is accepted you can continue to change more settings O Press Black Start 90 Copy Making copies How to copy Entering Copy mode When you want to make a copy press Copy to illuminate it in green 2 amp J GN The LCD shows I Normal 100 Paper Type Plain Pap Paper Size Letter Brightness 0 Copy Start gt Press 1 No of Copie
142. mbers However press if you want to create a pause Press 9 0 to reset the machine when you have finished 6 Hang up after you hear your machine beep Fax reports You need to set up the Transmission Verification Report and Journal Period using the Menu keys Transmission Verification Report You can use the Transmission Verification Report as proof that you sent a fax This report lists the time and date of transmission and whether the transmission was successful OK If you choose On or On Image the report will print for every fax you send If you send a lot of faxes to the same place you may need more than the job numbers to know which faxes you must send again Choosing On Image or Of Image will print a section of the fax s first page on the report to help you remember When the Transmission Verification Report is turned Off or Of f Image the Report will only print if there is a transmission error with NG in the RESULT column op Press Menu Press A or V to choose Fax Press OK 3 Press A or V to choose Report Setting Press OK 4 Press A or V to choose Transmission Press OK Press A or V to choose On On Image Off or Of f Image Press OK Press Stop Exit Printing Reports Fax Journal activity report You can set the machine to print a journal at specific intervals every 50 faxes 6 12 or 24 hours 2 or 7 days If you set the interval to Off you can sti
143. mote Fax commands ccccccceeceeeceeeceeeeeeeeeeaeeeaeeeeeeeeeeseeeseeeeeaeeaeeaeeses Retrieving fax MESSAGES cccccceeccc cece eeeceeeeee cece eeeeeeeseeeeeeeseeseeeeesesseeeeaeesaees Changing your Fax Forwarding Number cc cccceecce essen eeceeeeeeeeseeeeseeeseeees Printing Reports xi 12 Polling Polling overview ccccceeccececeeceeeceecseecceeesecauecsueceeecaessensueesaesauessesuseeseseeseessensaes 89 FOG Fe ONE ape 89 Setup to receive polling arrrrrrarerarrnnrrnnrvnnrrenvrernannnnernnennarnnnnnarnnannennunenunenee 89 Sequential polling Black amp White only rrrrarrrnrrranrrnnrrrnnernrrrranrnnnrnaennnnnnn 89 Polled transmit Black amp White ONnly ccccecccecceseeceeeese esses eeeeesseeeeeeeseeeeeneeaees 90 Set up for polled tranSmMit ccc ccc ecc cece eee eece eee ceeeeeseeeeegeeeeeeeeeseeseeeeeneeseees 90 Section Ill Copy 13 Making copies HOWTO CODY EEE EE 92 Enternng Copy MOUE EE EE ED EEEE 92 Making a single CODY nixinacconcssncscncesitscvlnceneitacucacdenddnsbeadensiinwsntinsctindcieudseieinacidenons 92 Making multiple copies 0 cece cece cece ceceeeeeeeeeseceeeeeeseeseeeseessesseeseeseeaeeaees 93 NNN 93 CO SSU 0 EE 93 Changing COPY QUANY vvs enapanke 93 Enlarging or reducing the image copied rrranrrnrnnnrrvnrrnnnernnrrnnnernernnnrennernnn 94 Making N in 1 copies or a poster page layout rrrrarrnnrrrrnrrnnrrnarnvnrr
144. mpatible with the machine General Information Accessing the Software User s Guide and Network User s Guide This User s Guide does not contain all the information about the machine such as how to use the advanced features of the Fax Printer Scanner PC Fax and Network When you are ready to learn detailed information about these operations read the Software User s Guide and Network User s Guide that are on the CD ROM Viewing Documentation Viewing Documentation For Windows To view the documentation from the Start menu point to Brother MFC XXXX where XXXX is your model name from the programs group and then choose User s Guide If you have not installed the software you can find the documentation by following the instructions below ep Turn on your PC Insert the Brother CD ROM into your CD ROM drive If the model name screen appears click your model name If the language screen appears click your language The CD ROM main menu will appear f Macromedia Flash Player 6 brother Top Menu a Install MFL Pro Suite D Install Other Drivers or Utilities User s Guide On Line Registration ml Brother Support Repair MFL Pro Suite EG Note If this window does not appear use Windows Explorer to run the setup exe program from the root directory of the Brother CD ROM d Click User s Guide to view the Software User s Guide and Network User s Guide in H
145. must call the country where you bought the machine Calls must be made from within that country If you think there is a problem with your machine check the chart below and follow the troubleshooting tips Most problems can be easily resolved by yourself If you need additional help the Brother Solutions Center offers the latest FAQs and troubleshooting tips Visit us at http solutions brother com If you are having difficulty with your machine Printing Difficulty Suggestions No printout Check the interface cable or wireless connection MFC 665CW and MFC 845CW only on both the machine and your computer See the Quick Setup Guide Check that the machine is plugged in and that the On Off key is on One or more ink cartridges are empty See Replacing the ink cartridges on page 143 Check to see if the LCD is showing an error message See Error messages on page 136 Check that the correct printer driver has been installed and chosen Make sure that the machine is online Click Start and then Printers and Faxes Right click and choose Brother MFC XXXX where XXXX is your model name and make sure that Use Printer Offline is unchecked Poor print quality Check the print quality See Checking the print quality on page 148 Make sure that the Media Type setting in the printer driver or the Paper Type setting in the machine s menu matches the type of paper you are using See Printing for Windows or Printing and Faxi
146. n in the diagram below Connect the telephone line cord to the jack labeled EXT 1 Extension telephone 2 External telephone When you are using an external or extension phone the LCD shows Telephone MFC 440CN or Ext Tel in Use MFC 665CW and MFC 845CW Using external and extension telephones If you answer a fax call on an extension or an external telephone connected to the EXT jack of the machine you can make your machine take the call by using the Fax Receive Code When you press the Fax Receive Code 5 1 the machine starts to receive the fax 61 Chapter 7 If the machine answers a voice call and pseudo double rings for you to take over use the Telephone Answer Code 5 1 to take the call at an extension phone See F T Ring Time Fax Tel mode only on page 49 If you answer a call and no one is on the line You should assume that you re receiving a manual fax Press 5 1 and wait for the chirp or until the LCD shows Receiving and then hang up EG Note You can also use the Easy Receive feature to make your machine automatically take the call See Easy Receive on page 50 Using a Non Brother cordless external telephone MFC 440CN and MFC 665CW only If your non Brother cordless telephone is connected to the EXT jack of the machine and you typically carry the cordless handset elsewhere it is easier to answer calls during the Ring Delay If you let the machine answer first you
147. ncdoxicionadesixneteedastemedstiaedaeneeeistaaeaedtes ICM Recording MOnitor ccccccccceccceseceeecceeeceeceeeeeeeessuseeeeessueeauesseseeaeessaes Recording a conversation MFC 665CW only cccccseceeeeeseeeeeeeseeeeeseeees Advanced fax operations Black amp White only Fax FOM TING nr Fl FR STN Fax Preview MFC 665CW and MFC 845CW only rrrerrnnrrranernnrrrarnnnnrnvnnnnnnrr Setting Fax Preview rnnanrnnnnnnanrvnnnnnnnrnannnannnnnrnanennnnnnnnnnnnsnnunnnnennannnnnennnssnn How to preview a fax rranrranrnnnrnnnrrernanennnnnnnrnnnnnvrnarnnnrnannnennunenunnnnennennnsnnasnnene How to delete all faxes in the list rrrnrrranrrnrrnrarrnnrrranrrnnnnrnnernernrnrrnnnnnnnennne How to print all faxes in the list rronrrnrrrnrrrorrrrrrarernrrnnernarnnernarnnnnnennnennannnn PC Fax RECEIVE Lead e E A aai Changing the destination PC ararranranernernrarrnnrrvanernnnnrnnennernnennanennennnnsennsnnnn Turning off Advanced Fax Operations cccccccsseceeeeeseeeeeeeseeeeeeeeseeeeeeeeseesaees Changing Advanced Fax Operations cccceccceececeeceeeeaeeeseeeeeeeesseeeeeseeeeaeeeaes Remote Retrieval cccccccccscceeeeeceeeseeceeecusecssecueeceesaeeceesseeseesseesseeseeecueeaeesaes Setting a Remote Access Code rrraranrarnnnnnvvrnnnanrarnrnnrnnannnnennnannannnnennnnennnenn Using your Remote Access COde cccccccceccesecceeeceeeeseeeeeeeeseeeeaeeeseeeeeeeeaees Re
148. nctive Ring service from the telephone company you will need to follow the directions on next page to register the new Distinctive Ring pattern they give you This is so your machine can recognize its incoming calls Note You can change or cancel the Distinctive Ring pattern at any time You can switch it off temporarily and turn it back on later When you get a new fax number make sure you reset this feature Before you choose the ring pattern to register You can only register one Distinctive Ring pattern with the machine Some ring patterns cannot be registered The ring patterns below are supported by your Brother machine Register the one your telephone company gives you Ring Pattern let 4 very long normal T li pattern EG Note If the ring pattern you received is not on this chart please call your telephone company and ask for one that is shown E The machine will only answer calls to its registered number m The first two rings are silent on the machine This is because the fax must listen to the ring pattern to compare it to the pattern that was registered Other telephones on the same line will ring E f you program the machine properly it will recognize the registered ring pattern of the fax number within 2 ring patterns and then answer with a fax tone When the voice number is called the machine will not answer Registering the Distinctive Ring pattern After you h
149. ne is in the correct receiving mode for your setup See when called Choosing the Receive Mode on page 46 Check for a dial tone If possible call your machine to hear it answer If there is still no answer check the telephone line cord connection If there is no ringing when you call your machine ask your telephone company to check the line Receiving Faxes Difficulty Suggestions Cannot receive a fax Check all line cord connections Make sure the machine is in the correct receiving mode for your setup See Receive mode settings on page 49 If you often have interference on the phone line try changing the menu setting of Compatibility to Basic See Phone line interference on page 143 132 Troubleshooting and Routine Maintenance Sending Faxes Difficulty Suggestions Cannot send a fax Check all line cord connections Make sure that the Fax key is illuminated See Entering Fax mode on page 38 Ask the other party to check that the receiving machine has paper Print the Transmission Verification Report and check for an error See Reports on page 88 Transmission Verification Report There is probably temporary noise or static on the line Try sending the fax again says Result NG If you send a PC FAX message and get Result NG on the Transmission Verification Report your machine may be out of memory To gain extra memory you can turn off Advanced Fax Operation see Turning off Advanced Fax Op
150. ng What Brother will do If the problem reported concerning your Machine and or accompanying Consumable and Accessory ltems is covered by this warranty and if you first reported the problem to Brother or an Authorized Service Center within the applicable warranty period Brother or its Authorized Service Center will repair or replace the Machine and or accompanying Consumable and Accessory Items at no charge to you for parts or labor The decision as to whether to repair or replace the Machine and or accompanying Consumable and Accessory Items is made by Brother in its sole Brother One Year Limited Warranty and Replacement Service USA only discretion Brother reserves the right to supply a refurbished or remanufactured replacement Machine and or accompanying Consumable and Accessory ltems and use refurbished parts provided such replacement products conform to the manufacturer s specifications for new product parts The repaired or replacement Machine and or accompanying Consumable and Accessory Items will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center If the Machine and or accompanying Consumable and Accessory Items are not covered by this warranty either stage you will be charged for shipping the Machine and or accompanying Consumable and Accessory Items back to you and charged for any service and or replacement parts products at Brother s t
151. ng for Maci ntosh in the Software User s Guide on the CD ROM and Paper Type on page 26 Make sure that your ink cartridges are fresh The following may cause ink to clog m The expiration date written on the cartridge package has passed Cartridges stay usable for up to two years if kept in their original packaging m The ink cartridge was in your machine over six months m The ink cartridge may not have been stored properly before use Try using the recommended types of paper See Acceptable paper and other media on page 13 The recommended environment for your machine is between 68 F to 91 F 20 C to 33 C 130 Troubleshooting and Routine Maintenance Printing Continued Difficulty Suggestions White horizontal lines appear intext Clean the print head See Cleaning the print head on page 148 or graphics Try using the recommended types of paper See Acceptable paper and other media on page 13 If you want to print on Photo 4 X6 or Photo L 3 5 X5 paper make sure you use the photo bypass tray See Loading photo paper on page 21 The machine prints blank pages Clean the print head See Cleaning the print head on page 148 Characters and lines are stacked Check the printing alignment See Checking the printing alignment on page 149 Printed text or images are skewed Make sure the paper is loaded properly in the paper tray and the paper side guide is adjusted correctly See Loadin
152. ng or 4 Fax Forwarding number Paging number has not been registered You can register 6 Fax Storage your Fax Forwarding number by entering 4 See Changing your Fax Forwarding number on page 86 Once you have registered the number Fax Forwarding will work Retrieve a fax 1 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax messages See Retrieving fax messages on page 86 3 Erase faxes from the memory If you hear one long beep fax messages have been erased from the memory Check the receiving status MFC 440CN only 1 Fax You can check whether your machine has received any faxes If yes you will hear one long beep If no you will hear three short beeps 84 Advanced fax operations Black amp White only Remote commands i commands Remote commands Operationdetals Operation details Check the receiving status MFC 665CW and MFC 845CW only 1 A Fas You can check whether your machine has received any faxes or voice messages If yes you will hear one long a ie If no you will hear three short beeps Change the Receive Mode MFC 440CN only _ 1 1 Extemal TAD TAD If you hear one long beep your change has been accepted 2 a ooo 3 Fax Only Fax Moo retaso aaneen MFC 665CW and MFC 845CW only pm 1Msger ss you hear one long beep your change has been accepted 2 Fax Tel 3 Fax 3 Fax Only Pressing 9 0 allows you to exit remote retrieval Wait for t
153. nge to PC Fax Receive from another option Fax Forward Paging Fax Storage or Fax Preview MFC 665CW and MFC 845CW only press A or V to choose the PC The LCD will ask you the following message M Send Fax to PC Yes Press 1 No Press 2 e If you press 1 faxes in the memory will be sent to your PC before the setting changes You will be asked if you want to turn on Backup Print For detail see PC Fax Receive on page 80 e If you press 2 faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged 82 Remote Retrieval You can call your machine from any touch tone telephone or fax machine then use the remote access code and remote commands to retrieve fax messages Setting a Remote Access Code The remote access code lets you access the remote retrieval features when you are away from your machine Before you can use the remote access and retrieval features you have to set up your own code The factory default code is inactive code DB Press Menu Press A or V to choose Fax Press OK Press A or V to choose Advanced Fax Operation Press OK Press A or V to choose Remote Access Press OK Enter a three digit code using numbers 0 9 X or Press OK The preset cannot be changed KA Note Do not use the same code as your fax receive code 5 1 or telephone answer code 5 1 See Using external and extension telep
154. nnnernnrnnnrnennvannenn 40 canceling from Memory 0000 43 COLE TAX ciassa 39 EOS sere 41 delayed batch transmission 43 delayed fax cisicsaccanidedecasetiescstzassieieunats 43 enter Fax mode rarnannnnnnannnnnnarnnnner 38 from memory Dual Access 42 from scanner glass rranrrnarnrnrrvnnnnnnr 39 MONTEL oeio 44 NERE rn 43 phone line interference 143 Real Time Transmission 6 42 FRESOIMMIOMN acid cccsecipesdiedeecseccaaeteseeudiaancs 41 return to factory setting 00 44 set new default rrarrrnrrnorrrrnranennnrr 44 Fax Tel mode Announcement rrnnrnarnannnnnnnnannnnnnenn 71 answering at extension phones 61 62 double ringing voice calls 6 49 F T Ring Time cccccececeeceeeeeeee scenes 49 Fax Receive Code accessen 61 62 FRING Delay ie dcnecsasicudtiienadetdevensdncnesaeemeccnat 49 Telephone Answer Code 61 62 PGC DOUCES Lae 125 G Gray Scale mmrrerernnrrnrrnnrrnrnnnnnnnnn 178 185 Groups for Broadcasting m rrrnnnnennnenns 68 H HELP LCD messages rrnrrranrnnnrnrnnrnnnnnnnennnnn 158 using Menu Keys rrnrnnnnrnannnannnnnnnr 158 Menu Table ererrnornrrennarnonnnnnennensrnenn 159 HOOK KEY Leser 8 Ink cartridges checking ink volume ccseeeeeee es 150 INK dot counter arrrrrnornarrnarnnonnenannnn 143 replacing s
155. nnnn 140 INCOMING calls rrernrrnnnnnernnnnnannnenn 133 Network ccc ccc cece eeceeceeeeeeeeeeeeeeees 135 phone line or connections 132 PhotoCapture Center aiaiai 134 MUNA EEE 130 printing received faxes 008 132 receiving faxes rrrrrrrranennvrnnrrnnrnvnn 132 sending FAXES rrnrrnrnrrnnnrvarennnnnvannnn 133 software cciavecsossiebivgascgniavancscasieoancasens 134 paper Jam rrnnnnnnnannnnrnarnnrnnannnnnnnnanner 141 True2Life PhotoCapture Center oiiaii 107 Two line phone system rrrnnrnnnrnnrrnnrnnrr 59 TAR oorr OE 34 V Volume setting PENT re 27 HNOS or R 28 volume amplify for hearing impaired c00 29 0 NE EN 27 EE SN 28 W Warranties cccccccccceccececeececeeceuceceuceneaees IV ANGE NE vii Notice Disclaimer ccccceceececeececenees iV USA re V Wireless Network See Quick Setup Guide and Network User s Guide on the CD ROM World Wide Web rrrnarnrnnnnnnnnnnnnnnnnnnerennnnennr i 199 EQUIPMENT ATTACHMENT LIMITATIONS Canada only NOTICE This product meets the applicable Industry Canada technical specifications NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of
156. nnnnnnnr 94 Sorting copies using the ADF r rrnrrnnnrrnnrrnanernnrrrnnnnnsrnnennnnernannnnnennannnnsennnnnn 95 Adjusting Brightness Contrast and Color ccccccccsecceecee cece ceseeeeeeeseeeeees 96 Peri 97 Setting your changes as new default rrrnrrrrnrrnnrnrarernnrrrarnnnnrnnannnnennanennnnn 97 Restoring all the settings to factory settings rrrrrrrrrrnrrrrrrnnnrrrnrrrnnrrnannnnnnr 97 Out of Memory message r rrrnanrrnarnvanrvnrrnnrnnnnennarnnnernnennnnernannnnnennannnnernnennanenneee 98 Section IV Walk up Photo Printing 14 PhotoCapture Center PhotoCapture Center Operations EE 100 Printing from a media card without a PC rerrnnnrnanernernrnnnnnnrvrnrnnnnrnanennnnnnnnnn 100 Scanning to a media card without a PC rrrrrnrnrrnnnnrnnennennrannnnnnnrernnnnnnannner 100 Using PhotoCapture Center from YOUr COMPUTE cccccceece eee eeeee esas eee 100 Using Media CAN GS are 100 Media card folder Structure rrrrrrrrrarrvrrrranrrnnrrrnnrnnnrnrarrnnennanernnnnnnsrnnsnnner 100 Eda 0 SUA SO EE EE EEE 101 Entering PhotoCapture mode rrarnnnnrnannnnnavrannnnnrnnannanennannnannnnnnnnaennnnnnanener 102 Parr 102 VINN J ossririeca ccc cetines ac E REER AE 102 Print Index Thumbnails cece cece cece eeeceeeeeeeeceeeeeeeeseeeeeeeseeeseeeeaaesseeees 103 PT POST E 103 PIPIN 104 PPOF Narr 104 PhotoCapture Center print SSO EE 105 LG OT EE EEE ET EE EE 106 PT ON ena a
157. nnrrnennvnnrnnnnnnnr 22 Paintable aled EEE gust soaepaieatestesemosactnest cess 23 3 General setup NN EEE AE a sence cesar AA A ET eaeb acne unnasusneiece E 24 Turning the machine Off ccccccccssscceeceececeeeseecceeeceeesageeseessseeeseeeseeeseeesaes 24 Turning the machine ON ccccesceececeeceeeceeceeeceeceeeceseceecueeceessesseessaesasesanes 24 NTN 24 PMO SN TOT EEE REE EEE ER 26 Paper ANNE Se 26 PE ING 26 Pr 27 Volume SeUNS serisinin kes aoneecadecnneceddeannioutntentoaten AREE RAEG 27 RINO EE EE 27 Beeper Volume rranrnnnnnnnarnnnnnarnnnnnenannannnannannnnrnarnnnnnennnnnnnnnnnarnnennennnnnnnnnnnene 2 Speaker V OUI C wiscccaisdvanisnaiesasienvnvieisuien auteur snide autuessiorionsin sineesutyounaiteweunednaieeinsudiareadentuns 28 Handset Volume MFC 665CW only ccccccccecseceeeeseeeeeeeceeeeeeeesaeeeaneeaees 28 Choosing the Handset Volume For Volume Amplify MFO 665C W ONIY Liane aaa n EEEE EEEE 29 Setting Volume Amplify MFC 665CW only rerrrnrrrnnrrnrnrnnnnnrrrnrnnnnennannnnnnn 30 Automatic Daylight Savings Time cccccccccececeeeeeeeeceeeeeeeseeeeeeeeseeeseeeaeeeseeeaes 30 EDEA 31 KE PL CONTAS EEE A en 31 Setting the backlight brightness rrrrarrrnrrnrrrrrrrarvrrrnereernnernvrnarnnernnnnanenn 31 Setting the Dim Timer for the backlight rrrrrranernnrrranernrnnrarnnnnrvannnannnnnnnnn 31 Setting the OT eies 31 Setting the Wallpaper Luanda needed dead 32 4 Securi
158. nt to add to the Group Press OK D Press A or V to choose Add Number Press OK 3 Press A or V to choose the number you want to add Press OK See Search on page 63 After you have finished adding numbers by repeating steps and press A or V to choose Complete Press OK 10 Press Stop Exit EG Note You can print a list of all the Speed Dial numbers Group numbers will be marked in the GROUP column See Reports on page 88 Changing Group name D Press Menu Press A or V to choose Fax Press OK Press A or V to choose Set Quick Dial Press OK 4 Press A or V to choose setup Groups Press OK Press A or V to choose the Group name you want to change Press OK 6 Press A or V to choose Change Group name Press OK EG Note How to change the stored name or number If you want to change a character press or to position the cursor under the character you want to change and then press Clear Back Re enter the character Dialing and storing numbers QD Enter the new name up to 16 characters using the dial pad Press OK See Entering Text on page 174 For example type NEW CLIENTS Press A or V to choose Complete Press OK Press Stop Exit Deleting a Group D Press Menu 2 Press A or V to choose Fax Press OK D Press A or V to choose Set Quick Dial Press OK Press A or V to choose Setup Groups Press OK Press A or V to choos
159. ntinuous printing at a resolution of 600 x 600 dpi in normal mode after installing new ink cartridge m The printing frequency E The number of pages printed m Periodic automatic print head assembly cleaning Your machine will clean the print head assembly periodically This process will use a small amount of ink and E Ink remaining in cartridge identified as empty It is necessary to leave a small amount of ink in the ink cartridge to prevent air from drying out and damaging the print head assembly Replacement lt Black gt LC51BK lt Cyan gt LC51C Consumables lt Magenta gt LC51M lt Yellow gt LC51Y 189 Network LAN LAN Support for Protocols Network Security MFC 665CW and MFC 845CW only SecureEasySetup MFC 665CW and MFC 845CW only 1 190 You can connect your machine to a network for Network Printing Network Scanning and PC Fax Send and PC Fax Receive Windows only Also included is Brother BRAdmin Professional Network Management software Windows 98 98SE Me 2000 XP XP Professional x64 Edition Mac OS X 10 2 4 or greater Ethernet 10 100 BASE TX Auto Negotiation Wired LAN IEEE 802 11 b g Wireless LAN MFC 665CW and MFC 845CW only TCP IP ARP RARP BOOTP DHCP APIPA Auto IP NetBIOS Name Resolution WINS DNS Resolver LPR LPD Custom Raw Port Port9100 FTP Server mMDNS TELNET SNMP SSID ESSID 128 104 64 40 bit WEP WPA WPA2 PSK TKIP AES Yes
160. ntly dialed you can press Redial Pause and choose one of the last 30 numbers from the Outgoing Call List Redial Pause only works if you dialed from the control panel f you are sending a fax automatically and the line is busy the machine will automatically redial once after five minutes D Press Redial Pause Press A or V to choose the number you want to redial Press OK Press A or V to choose Send a Fax Press OK 4 Press Black Start or Color Start EG Note In Real Time Transmission the automatic redial feature does not work when using the scanner glass 64 Outgoing Call The last 30 numbers you telephoned MFC 665CW and MFC 845CW only or sent a fax to will be stored in the outgoing call history You can choose one of these numbers to telephone MFC 665CW and MFC 845CW only fax to add to Speed Dial or delete from the history Press Redial Pause You can also choose Outgoing Call by pressing Fax 27 Press A or V to choose the number you want to call Press OK Do one of the following E MFC 665CW and MFC 845CW only To make a phone call press A or V to choose Make a Phone Call Press OK E To send a fax press A or V to choose Send a Fax Press OK E f you want to store the number press A or V to choose Add to Speed Dial Press OK See Storing Speed Dial numbers from Outgoing Calls on page 66 E Press A or V to choose Delete Press OK Then confirm the Delete by pr
161. of Warranties USA and Canada BROTHER S LICENSOR S AND THEIR DIRECTORS OFFICERS EMPLOYEES OR AGENTS COLLECTIVELY BROTHER S LICENSOR MAKE NO WARRANTIES EXPRESS OR IMPLIED INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE REGARDING THE SOFTWARE BROTHER S LICENSOR S DOES NOT WARRANT GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS ACCURACY RELIABILITY CURRENTNESS OR OTHERWISE THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA THE ABOVE EXCLUSION MAY NOT APPLY TO YOU INNO EVENT WILL BROTHER S LICENSOR S BE LIABLE TO YOU FOR ANY CONSEQUENTIAL INCIDENTAL OR INDIRECT DAMAGES INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS BUSINESS INTERRUPTION LOSS OF BUSINESS INFORMATION AND THE LIKE ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER AND REGARDLESS OF THE FORM OF THE ACTION WHETHER IN
162. on as you push the cradle 2 to the back of the machine Attach the side cover y N Q Wit VG Rds AIRS NS FR Installing the handset and handset cradle ap Remove the side cover NN TG Bs ws I Rede Note If you cannot open the cover with your hand use a coin to open it Troubleshooting and Routine Maintenance 2 Align the recessed arrows on the cradle with those on the machine and then slide the cradle toward the front of the machine until it clicks into place Connect the curled handset cord to the machine IG SAG A CG S 5 S93 ADD V 151 Uninstalling and installing the cradle and the bracket MFC 845CW only Uninstalling the cradle and the bracket lf you want to use the cordless handset separately from the machine you can remove the cradle and the bracket D Unplug the AC adapter from AC power outlet Remove the AC adapter cord from the guide on the side of the machine Press the ta b 1 and lift the cradle 2 152 Pull the tab 1 back and hold it in position as you push the bracket 2 to the back of the machine Installing the cradle and the bracket D Remove the side cover A gt g G gt MNS AR I te EG Note If you cannot open the cover with your hand use a coin to open it Troubleshooting and Routine Maintenance Align the recessed arrows on the Push the cradle down bracket with thos
163. one end of the second telephone line cord for your TAD into the L2 jack of the two line TAD Plug the other end into the EXT jack on the left side of the machine 1 Triplex Adapter 2 Two Line Phone 3 External Two Line TAD 4 Machine You can keep two line telephones on other wall outlets as always There are two ways to add a two line telephone to the machine s wall outlet You can plug the telephone line cord from the two line telephone into the L1 L2 jack of the triplex adapter Or you can plug the two line telephone into the TEL jack of the two line TAD Multi line connections PBX We suggest you ask the company who installed your PBX to connect your machine If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system This prevents the machine being activated each time the system receives telephone calls If all incoming calls will be answered by a switchboard operator we recommend that you set the Receive Mode to Manual We cannot guarantee that your machine will operate properly under all circumstances when connected to a PBX Any difficulties with sending or receiving faxes should be reported first to the company who handles your PBX Telephone Services and External devices External and extension phones Connecting an external or extension telephone You can connect a separate telephone or telephone answering device directly to your machine as show
164. ons Page LAN Setup WLAN Setup Wizard You can configure your See MFC 665CW print server Network You can configure the wireless network easily User s Guide on the CD and MFC 845CW only SecureEasySetup Continued ROM WLAN Status Status You can see the current wireless network status Signal You can see the current wireless network signal strength SSID You can see the current SSID Comm Mode You can see the current Communication Mode Setup Misc Wired LAN Auto Chooses the Ethernet link 100B FD 100B HD 10B FD 10B HD mode Network I F Wired LAN You can choose the network connection type WLAN Yes Restores all wired and y wireless network settings i to the factory default Prints these lists and reports Factory Reset Print Reports Transmission Help List Quick Dial Fax Journal User Settings Network Config Machine Info Serial No Initial Setup Receive Mode Date Time The factory settings are shown in Bold with an asterisk K Lets you check the serial 154 number of your machine Fax Only Choose the receive mode that best suits your needs Fax Tel External TAD MFC 440CN only Manual Puts the date and time on the LCD and in headings of faxes you send 166 Menu and Features gt age Initial Setup Station ID Set your name and fax number to appear on each Continued PP page you fax Tone Pulse Choose
165. ook or thick scan pages of a book or one page at a time document DO NOT slam the cover down or press on it Document Sizes Supported Up to 11 7 in 297 mm Up to 8 5 in 215 9 mm Scannable area Up to 4 4 Ib 2 kg The scannable area depends on the settings in the application you are using The figures How to load documents below show the areas you cannot scan on paper EG Note To use the scanner glass the ADF must 3 4 be empty 11 ap Lift the document cover Using the document guidelines on the left center the document face down on the scanner glass t2 Document Top 1 Left 3 Size Bottom 2 Right 4 Fax Letter 0 12 in 0 16 in 3 mm 4 mm A4 0 12 in 0 04 in 3 mm 1 mm Copy Letter 0 12 in 0 12 in 3 mm 3 mm A4 0 12 in 0 12 in 3 mm 3 mm Scan Letter 0 12 in 0 12 in 3 mm 3 mm A4 0 12 in 0 in 3 mm 0 mm Close the document cover 12 Acceptable paper and other media The print quality can be affected by the type of paper you are using in the machine To get the best print quality for the settings you have chosen always set the Paper Type to match the type of paper you load You can use plain paper inkjet paper coated paper glossy paper transparencies and envelopes We recommend testing various paper types before buying large quantities For best results use Brother paper m When you print on inkjet paper coated paper tran
166. operations Black amp White only on page 76 Playing voice messages All messages are played in the order they were recorded The LCD shows the number of the current message the total number of messages and the time and date the message was recorded Follow the steps below to listen to your voice messages D Press Play Record or Play The following commands are available when playing messages X MA RWD Repeats a message PPI FWD Skips to the next message ord Adjusts the volume 2 Press Stop Exit Erasing incoming messages To erase voice messages individually D Press Play Record or Play The machine will sound a two second beep and begins message playback Each message is preceded by one long beep and followed by two short beeps oa To erase a specific message press Erase immediately after the two short beeps or while the message is playing o Do one of the following m Press 1 to erase the message m Press 2 to cancel ED Press Stop Exit 73 Chapter 9 To erase all of your messages ED Press Erase The LCD displays the following E Frase All Voice Yes Press 1 No Press 2 Do one of the following m Press 1 to erase all of your voice messages m Press 2 to cancel 3 Press Stop Exit 74 Additional Message Center operations Setting maximum time for incoming messages Your machine s default setting will save incoming messages up to 30 seconds long To change
167. or improper installation or operation any damage caused from service maintenance modifications or tampering by anyone other than a Brother Authorized Service Representative or from the use of supplies or consumable items that are non Brother products Operation of the MFC Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end user purchaser In order to obtain warranty service the MFC Facsimile machine must be delivered or shipped freight prepaid by the end user purchaser to a Brother Authorized Service Center together with your Proof of Purchase in the form of a Sales Receipt For laser products Failure to remove the Toner Cartridge and Toner Drum Unit on applicable models during shipping will cause severe damage to the MFC Facsimile and will VOID the Warranty Refer to your User s Guide for proper packaging For ink jet products Do not remove the ink cartridges during shipping Damage to your print head resulting from packing without the ink cartridges will VOID your warranty Refer to your User s Guide for proper packaging BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED No oral or written inform
168. ot want to change additional settings press Black Start or Color Start to scan the page If you are making a poster or placed the document in the ADF the machine scans the pages and starts printing If you are using the scanner glass go to step After the machine scans the page press 1 to scan the next page Place the next page on the scanner glass Press OK Repeat steps and for each page of the layout After all the pages have been scanned press 2 to finish EG Note If photo paper has been chosen in the Paper Type setting for N in 1 copies the machine will print the images as if Plain paper had been chosen Place your document face down in the direction shown below m2in1 P et Jal ea BB E 2in 1 L CEE E 4 in 1 P Ca m4in1 L T Ww JEG EEE Making copies Poster 3 x 3 You can make a poster size copy of a photograph Fi p Ad i P t mee fi h Sorting copies using the ADF You can sort multiple copies Pages will be stacked in the order 123 123 123 and so on Press Copy Load your document Enter the number of copies you want Press A or V to choose Stack Sort Press OK Press A or V to choose Sort Press OK 9000 If you do not want to change additional settings press Black Start or Color Start 95 Chapter 13 Adjusting Brightness Contrast and Color Brightness You can adjust the copy
169. ou will be asked which number you want to send to Press A or V to choose Speed Dial Press OK Enter 02 Press Black Start or Color Start You will dial 555 7000 To temporarily change a number you can substitute part of the number with manual dialing using the dial pad For example to change the number to 555 7001 you could press Search Speed Dial 03 and then press 7001 using the dial pad EG Note If you must wait for another dial tone or signal at any point in the dialing sequence create a pause in the number by pressing Redial Pause Each key press adds a 3 5 second delay Message Center mode The Message Center feature will store up to 99 incoming messages Messages are stored in the order in which they are received Voice messages can be up to 3 minutes in length and can also be picked up remotely see Using your Remote Access Code on page 83 The number of messages you can store will depend on how much memory is being used by other features for example delayed and stored faxes Setting up the Message Center Recording the Message Center outgoing message Msg Ctr OGM isthe first step you need to follow before you can use the Message Center To enter Message Center mode follow the steps below ov Record your Message Center OGM Press to activate the Message Center Outgoing message OGM Recording your OGM You can record the following two different types of
170. oward the microphone To hang up do one of the following m MFC 665CW Replace the handset or press Speaker Phone m MFC 845CW Press GR Off on the cordless handset or press Speaker Phone on the machine 52 Telephone Services and External Answering calls with the Speaker Phone MFC 665CW and MFC 845CW only When the machine rings instead of lifting the handset press Speaker Phone on the machine Speak clearly toward the microphone To end the call press Speaker Phone EG Note If you have a bad connection your caller might hear your voice echoed during the call If you experience this problem pick up the handset or hang up and try the call again Hold MFC 665CW and MFC 845CW only For MFC 665CW D Press Hold to put a call on Hold You can replace the handset without disconnecting the call Pick up the machine s handset or press Speaker Phone to release the call from Hold FA Note You can pick up an extension phone and continue speaking without releasing the call from Hold on the machine For MFC 845CW 1 If you answered by pressing Speaker Phone on the machine press Hold Intercom on the machine to puta call on Hold 2 To release the call from Hold press Speaker Phone on the machine FA Note You can pick up an extension phone and continue speaking without releasing the call from Hold on the machine Tone or Pulse Canada only If you have a Pulse dialing ser
171. owing E To change the quality go to step Q E Press Black Start or Color Start to start scanning without changing additional settings Press A or V to choose 150 dpl Color 300 dpi Color 600 dpi Color 200x100 doi B W or200 dpi B W Press OK D Do one of the following E To change the file type go to step E Press Black Start or Color Start to start scanning without changing additional settings 3 Press A or V to choose JPEG PDF or TIPE Press OK Note e If you chose color in the resolution setting you cannot choose TIFF e If you chose black amp white in the resolution setting you cannot choose JPEG Do one of the following E To change the file name go to step m Press Black Start or Color Start to start scanning without changing additional settings 10 The file name is set automatically however you can set a name of your choice using the dial pad You can only change the first 6 digits Press OK EG Note Press Clear Back to delete the current name 11 Press Black Start or Color Start 110 Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are using the PhotoCapture Center you can easily identify and troubleshoot any problems When an error message is displayed on the LCD and you press a key the machine will beep to get your attention E Media Error This message will appear if you put in a media card
172. ows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM True2Life is not working properly If the image data is not full color in your application such as 256 color True2Life will not work Use at least 24 bit color data with the True2Life feature Machine feeds multiple pages Make sure the paper is loaded properly in the paper tray See Loading paper and other media on page 17 Check that more than two types of paper are not loaded in the paper tray at any one time Printed pages are not stacked Make sure you are using the paper support flap See Loading paper and other neatly media on page 17 Printed pages double feed and Make sure you pull out the paper support until it clicks and unfold the paper Cause a paper jam support flap Machine does not print from Paint Try setting the Display setting to 256 colors Brush Machine does not print from Adobe Try to reduce the print resolution See Printing for Windows or Printing and Illustrator Faxing for Macintosh in the Software User s Guide on the CD ROM 131 Printing Continued Difficulty Suggestions Machine cannot print full pages ofa Reduce the print resolution See Printing for Windows or Printing and Faxing for document Macintosh in the Software User s Guide on the CD ROM Cue CE RS MSS e a geoeenn Reduce the complexity of your document and try again Reduce the graphic quality or the number
173. py settings You can restore all the settings to factory settings 171 PhotoCapture amp View Ca s See the print settings table below Print Index 6 Images Line Fast 5 Images Line Photo Print All Photos See the print settings table below Print Photos See the print settings table below Print Settings Print Quality Normal Photo Paper Type Plain Paper Inkjet Paper Brother Photo Other Photo Paper Size Letter When A4 or Letter is chosen 4 Wy 6 Ww 4 xX 3 5 xX 7 EV AA 6 x TX 8 x Max Size Brightness 2 The factory settings are shown in Bold with an asterisk 172 You can preview your photos on the LCD You can print a thumbnail page You can print all photos in your media card You can print an individual image Choose the paper and print Adjusts the brightness Menu and Features 7 a E True2Life White Balance Adjusts the hue of the white Ee areas Sharpness Enhances the detail of the image Color Density Adjusts the total amount of color in the image Crops the image around the margin to fit the paper size or print size Turn this feature off if you want to print whole images or prevent unwanted Cropping cropping Borderless Expands the printable area to fit the edges of the paper Set New You can save
174. quential damages There are no warranties extended or granted by this document This machine has been certified to comply with FCC standards which are applied to the USA only Federal Communications Commission FCC Declaration of Conformity USA only Responsible Brother International Party Corporation 100 Somerset Corporate Boulevard Bridgewater NJ 08807 0911 USA TEL 908 704 1700 declares that the products Product Name MFC 440CN MFC 665CW and MFC 845CW comply with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correc
175. r Volume Select amp Press OK E Press Stop Exit Loading documents You can send a fax make copies and scan from the ADF automatic document feeder and from the scanner glass Using the ADF The ADF can hold up to 10 pages and feeds each sheet individually Use standard 20 Ib 80 g m paper and always fan the pages before putting them in the ADF Recommended environment 68 to 86 F 20 to 30 C 50 to 70 Paper 20 Ib LTR 80 g m A4 Temperature Humidity Document Sizes Supported 5 8 to 14 in 148 to 355 6 mm 5 8 to 8 5 in 148 to 215 9 mm 17 to 24 Ib 64 to 90 g m Loading documents and paper How to load documents Q CAUTION DO NOT pull on the document while it is feeding DO NOT use paper that is curled wrinkled folded ripped stapled paper clipped pasted or taped DO NOT use cardboard newspaper or fabric m Make sure documents written with ink are completely dry op Fan the pages well Make sure you put the documents face down top edge first in the ADF until you feel them touch the feed roller Adjust the paper guides to fit the width of your documents Unfold the ADF Document Output Support Flap 1 caution DO NOT leave thick documents on the scanner glass If you do this the ADF may jam 11 Chapter 2 Using the scanner glass caution You can use the scanner glass to fax copy or lf you are scanning a b
176. r making copies in black amp white Also lets you start a scanning operation in color or black amp white depending on the scanning setting in the ControlCenter software Lets you access Scan mode 6 On Off a Copy You can turn the machine on or off Lets you access Copy mode 7 ammen Stop Exit z PhotoCapture Stops an operation or exits from a menu Lets you access PhotoCapture Center mode 8 10 11 12 13 LCD liquid crystal display Displays messages on the screen to help you set up and use your machine Also you can adjust the angle of the LCD display by lifting it Ink Lets you clean the print head check the print quality and check the available ink volume Fax Preview MFC 665CW and MFC 845CW Lets you preview incoming faxes on the LCD Message Center keys MFC 665CW and MFC 845CW only m MC On Off Turns the Message Center on or off Will also flash if you have new messages E Play Record MFC 665CW Plays voice messages stored in the memory Will also let you record telephone calls E Play MFC 845CW Plays voice messages stored in memory m Erase Deletes voice messages Speaker Phone MFC 665CW and MFC 845CW Turns the speaker phone on or off Microphone MFC 665CW and MFC 845CW Picks up your voice when you speak to another party using Speaker Phone General Information LCD display screen The LCD shows the current machine status when the machine is idle
177. r side guides touch the sides of the paper EG Note When you use Legal size paper press and hold the universal guide release button as you slide out the front of the EG Note paper tray Be careful that you do not push the paper in too far it may lift at the back of the tray and cause feed problems Close the output paper tray cover 18 D Slowly push the paper tray completely into the machine While holding the paper tray in place pull out the paper support 1 until it clicks and unfold the paper support flap 2 Note Do not use the paper support flap for Legal paper Loading documents and paper Loading envelopes and post cards About envelopes E Use envelopes that weigh from 20 to 25 Ib 75 to 95 g m E Some envelopes need margin settings to be set in the application Make sure you do a test print first caution Do not use any of the following types of envelopes as they will cause paper feed problems e That are of a baggy construction e That are embossed have raised writing on them e That have clasps or staples e That are pre printed on the inside Occasionally you may experience paper feed problems caused by the thickness size and flap shape of the envelopes you are using 19 Chapter 2 How to load envelopes and post cards If you have problems when printing on envelopes try the following suggestions Before loading press the corners
178. ration below e er Rape Did You Change Black For each new cartridge you installed press 1 Yes to automatically reset the ink dot counter for that color If the ink cartridge you installed is not a brand new one be sure to press 2 No If you wait until the LCD shows Near Empty and Ink Empty the machine will automatically reset the ink dot counter 144 EG Note If the LCD shows No Cartridge after you install the ink cartridges check that the ink cartridges are installed properly If ink gets in your eyes wash them out with water at once and call a doctor if you are concerned caution DO NOT take out ink cartridges if you do not need to replace them If you do so it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge DO NOT touch the cartridge insertion slots If you do so the ink may stain your skin If ink stains your skin or clothing wash with soap or detergent at once If you mix the colors by installing an ink cartridge in the wrong position clean the print head several times after correcting the cartridge installation Once you open an ink cartridge install it in the machine and use it up within six months of installation Use unopened ink cartridges by the expiration date written on the cartridge package DO NOT dismantle or tamper with the ink cartridge this can cause the ink to leak out of the cartridge Troubleshooting and Ro
179. re Card Conventional Card from 16MB to 512MB xD Picture Card Type M from 256MB to 1GB xD Picture Card Type H from 256MB to 1GB PictBridge Compatibility Interface 184 Progressive JPEG format is not supported See Paper type and size for each operation on page 15 Supports the Camera amp Imaging Products Association PictBridge standard CIPA DC 001 Visit http www cipa jp pictbridge for more information PictBridge USB Port Scanner Color Black TWAIN Compliant WIA Compliant Color Depth Resolution Scanning Speed Document Size Scanning Width Gray Scale Specifications Yes Yes Yes Windows 98 98SE Me 2000 Professional XP Windows XP Professional x64 Edition Mac OS X 10 2 4 or greater Yes Windows XP 1 36 bit color Processing Input 24 bit color Processing Output Actual Input 30 bit color Actual Output 24 bit color Up to 19200 x 19200 dpi interpolated 2 Up to 600 x 2400 dpi optical Black Up to 3 59 sec Color Up to 5 66 sec Letter size at 100 x 100 dpi ADF Width 5 8 in to 8 5 in 148 mm to 215 9 mm ADF Height 5 8 in to 14 in 148 mm to 355 6 mm Scanner Glass Width Max 8 5 in 215 9 mm Scanner Glass Height Max 11 7 in 297 mm 8 26 in 210 mm 256 levels 1 Windows XP in this User s Guide includes Windows XP Home Edition Windows XP Professional and Windows XP Professional x64 Edition 2 Maximum 1200 x 1200 dpi scanning when
180. ressing the On Off key EG Note If you have connected an external telephone or TAD it is always available Turning the machine off Press and hold down the On Off key until the LCD shows Shutting Down The LCD light goes off Turning the machine on ED Press the On Off key 24 General setup On Off setting You can customize the machine s On Off key The factory setting is Fax Receive Off Your machine will not work when it is switched off but it will clean the print head periodically If you turn this setting to Fax Receive On you can receive faxes or calls even when the machine is switched off See On Off key on this page D Press Menu S Press or V to choose General Setup Press OK 2 Press A or V to choose On Off Setting Press OK 4 Press A or V to choose Fax Receive On or Fax Receive Off Press OK Press Stop Exit MFC 440CN Receive mode On Off setting Fax Receive ODE factory setting Fax Receive On Fax Only External TAD Manual Fax Tel 2 Color Start Available operations No machine operations will be available Fax Receive Easy Receive Delayed Fax i Fax Forward 3 Paging i Fax Storage j PC Fax Receive gt Remote Retrieval 3 Easy Receive Delayed Fax gt You cannot receive a fax with Black Start or You cannot receive a fax automatically if you have set the receive mode to Fax Tel Set before yo
181. rnal devices 52 Dialing and storing numbers 63 Message Center MFC 665CW and MFC 845CW only 11 Advanced fax operations Black amp White only 6 Printing Reports 87 Polling 89 Entering Fax mode When the machine is idle the time appears on the LCD When you want to send a fax or change fax send or receive settings press Contrast Auto Speed Dial Outgoing Call Fax Start gt Press Press A or to scroll through the Fax key options Some functions are only available when sending black amp white faxes Fax Resolution See page 41 Contrast See page 41 Speed Dial See page 63 Outgoing Call See page 64 Caller ID hist See page 65 Broadcasting See page 40 Delayed Fax See page 43 Batch TX See page 43 Real Time TX See page 42 Polled TX See page 90 Polling RX See page 89 Overseas Mode See page 43 oO ee Sending a fax E Scan Size See page 39 E Set New Default See page 44 E Factory Reset See page 44 When the option you want is highlighted press OK Faxing from the ADF ED Press Fax Put the document face down in the ADF Q Enter the fax number using the dial pad Speed Dial or Search 4 Press Black Start or Color Start The machine starts scanning the document EG Note e To cancel press Stop Exit e If the memory is full the fax will be sent in real time Faxing from the scanner glass You can use the scanner glass to fax pa
182. ry on page 51 Printing operation in progress Reduce print resolution For details see Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM Open the Jam Clear Cover at the back of the machine and remove the jammed paper See Printer jam or paper jam on page 141 Open the scanner cover and remove any foreign objects inside the machine If the error message continues do one of the following E MFC 440CN only See Transferring your faxes or Fax Journal report on page 139 before disconnecting the machine so you will not lose any important messages Then disconnect the machine from the power for several minutes and then reconnect it MFC 665CW and MFC 845CW only Disconnect the machine from the power for several minutes then reconnect it The machine can be turned off for approximately 24 hours without losing faxes stored in the memory See Transferring your faxes or Fax Journal report on page 139 Load the correct size of paper Letter Legal or A4 and then press Black Start or Color Start Unplug the device from the PictBridge port then press On Off to turn the machine off and then on again Transferring your faxes or Fax Journal report If the LCD shows M Unable to Change XX E Unable to Clean XX M Unable to Init XX M Unable to Print XX E Unable to Scan XX E Unable to use Phone XX We recommend transferring your faxes to another fax
183. ry using the scanner glass Using the scanner glass on page 12 the ADF Software Difficulties Difficulty Suggestions Cannot install software or print Run the Repair MFL Pro Suite program on the CD ROM This program will repair and reinstall the software Make sure the machine is not showing an error message on the LCD PhotoCapture Center Difficulties Difficulty Suggestions Removable Disk does not work 1 Have you installed the Windows 2000 update If not do the following properly 1 Unplug the USB cable 2 Install the Windows 2000 update and see the Quick Setup Guide After the installation the PC will be automatically restarted 3 Wait about 1 minute after you restart the PC and then connect the USB cable Take out the media card and put it back in again If you have tried Eject from within Windows take out the media card before you continue If an error message appears when you try to eject the media card it means the card is being accessed Wait a while and then try again If all of the above do not work turn off your PC and machine and then turn them on again You will have to unplug the power cord of the machine to turn it off Cannot access Removable Disk Make sure you have put the media card into the media slot from Desktop icon 134 Troubleshooting and Routine Maintenance Network Difficulties Difficulty Suggestions Cannot print over the Network Make sure th
184. s You can enter the number of copies you want by using the dial pad Quality Enlarge Reduce 92 Making copies Press A or V to scroll through the Copy key options Quality See page 93 Enlarge Reduce See page 94 Paper Type See page 97 Paper Size See page 97 Brightness See page 96 Contrast See page 96 Color Adjust See page 96 Stack Sort See page 95 Page Layout See page 94 Set New Default See page 97 Factory Reset See page 97 When the option you want is highlighted press OK EG Note The default setting is Fax mode You can change the amount of time that the machine stays in Copy mode after the last copy operation See Mode Timer on page 26 Making a single copy op Press amp 8 Copy 2 Load your document See Loading documents on page 11 Press Black Start or Color Start Making multiple copies You can make up to 99 copies D Press Copy Load your document amp Enter the number of copies you want D Press Black Start or Color Start EG Note To sort the copies press A or V to choose Stack Sort See Sorting copies using the ADF on page 95 Stop copying To stop copying press Stop Exit Copy settings You can change the copy settings temporarily for the next copy These settings are temporary and the machine returns to its default settings 60 seconds after copying unless you have set the Mode Timer to 30
185. s and printed materials are subject to change without prior notice 3 Black amp White only 179 Message Center MFC 665CW and MFC 845CW only Message Center Yes ICM Recording Time Max 29 minutes Max 99 messages Max 180 secs 1 message Toll Saver Yes Recording Conversation Vee MFC 665CW only OGM Yes Recording OGM Time 20 secs 180 Specifications Digital Cordless Handset MFC 845CW only Cordless handset Frequency 5 8 GHz Technology FHSS Frequency Hopping Spread Spectrum Multi Handset Capability Up to 4 handsets Dimensions Weight including battery 5 43 oz 154 g LCD liquid crystal display 16 Digit 3 Line 1 Line for Pict Backlit Orange Charge Indicator Yes LED Full Charge Time 12 hours While in Use TALK 4 hours 6 hours While Not in Use Standby 200 hours 1 When Voice Enhance is set to On 2 When Voice Enhance is set to Off Battery Type BCL BT10 Rating Ni MH 3 6 V 730 mAh 181 Battery cradle Dimensions Weight Power Consumption during charge AC adapter Type Input Output 182 JJ l 3 35 in 85 mm 2 72 in 69 mm 2 53 oz 71 6 g Charging Average 2 W BCL ADA AC 100 to 240 V 50 60 Hz DC 11 0 V Copy Color Black Document Size Copy Speed MFC 440CN MFC 665CW MFC 845CW Multiple Copies Enlarge Reduce Resolution 1 Specifications Yes Yes ADF Width 5 8 in to 8 5 in 148 mm to 2
186. s A or V to choose Batch TX Press OK Press A or V to choose On Press OK 4 Press Stop Exit Checking and canceling waiting jobs You can check which jobs are still waiting in the memory to be sent and cancel a job If there are no jobs the LCD shows No Jobs Waiting D Press Menu 2 Press A or V to choose Fax Press OK Press A or V to choose Remaining Jobs Press OK Any waiting jobs appear on the LCD 4 Press A or to scroll through the jobs and choose the job you want to cancel Press OK Do one of the following E To cancel press 1 to choose Yes If you want to cancel another job go to step m To exit without canceling press 2 to choose No 43 Chapter 5 6 When you have finished press Stop Exit Setting your changes as a new default You can save the fax settings for Fax Resolution Contrast Real Time TX and Scan Size you use most often by setting them the default setting These settings will stay until you change them again DB Press Press A or V to choose your new setting Press OK Repeat this step for each setting you want to change After changing the last setting press A or V to choose Set New Default Press OK D Press 1 to choose Yes Press Stop Exit Restoring all the settings to factory settings You can restore all the settings you have changed to the factory settings These settings will stay until you change them again
187. s No Are you using the voice message Do you want the machine to function of your external TAD gt answer fax and telephone No calls automatically telephone answering device gt Manual No 1 Yes Do you want to use the machine for fax only Yes Rae ONLY Fax Tel No Manual Yes We recommend you set Easy Receive to On To set a receive mode follow the instructions below D Press Menu 2 Press A or V to choose Initial Setup Press OK Press A or V to choose Receive Mode Press OK d Press A or V to choose Fax Only Fax Tel External TAD MFC 440CN only or Manual Press OK Press Stop Exit The LCD will display the current receive mode 47 Chapter 6 Using receive modes Some receive modes answer automatically Fax Only and Fax Tel You may want to change the ring delay before using these modes See Ring Delay on page 49 Fax only Fax only mode will automatically answer every call If the call is a fax your machine will receive it Fax Tel Fax Tel mode helps you automatically manage incoming calls by recognizing whether they are fax or voice calls and handling them in one of the following ways m Faxes will be automatically received m Voice calls will start the F T ring to tell you to pick up the line The F T ring is a fast double ring made by your machine Also see F T Ring Time Fax Tel mode only on page 49 and Ring Delay on pag
188. s calling Coding method Method of coding the information contained in the document All fax machines must use a minimum standard of Modified Huffman MH Your machine is capable of greater compression methods Modified Read MR Modified Modified Read MMR and JPEG if the receiving machine has the same capability Communication error Comm Error An error during fax sending or receiving usually caused by line noise or static Compatibility group The ability of one fax unit to communicate with another Compatibility is assured between ITU T Groups Contrast Setting to compensate for dark or light documents by making faxes or copies of dark documents lighter and light documents darker Delayed Fax Sends your fax at a specified time later Distinctive Ring A subscriber service purchased from the telephone company that gives you another phone number on an existing phone line The Brother machine uses the new number to simulate a dedicated fax line 191 Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax Easy Receive Enables your machine to respond to CNG tones if you interrupt a fax call by answering it ECM Error Correction Mode Detects errors during fax transmission and resends the pages of the fax that had an error Extension phone A telephone using the same line as your fax but pl
189. s of gray for the best representation of photographs PictBridge Allows you to print photos directly from your digital camera at high resolution for photo quality printing Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages Pulse Canada only A form of rotary dialing on a telephone line Glossary Quick Dial List A listing of names and numbers stored in Speed Dial memory in numerical order Real Time Transmission When memory is full you can send faxes in real time Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually Remote Access Code Your own four digit code that allows you to call and access your machine from a remote location Remote Retrieval Access The ability to access your machine remotely from a touch tone phone Resolution The number of vertical and horizontal lines per inch See Standard Fine Super Fine and Photo Ring Delay The number of rings before the machine answers in Fax Only and Fax Tel modes Ring Volume Volume setting for the machine s ring Scanning The process of sending an electronic image of a paper document into your computer Scan to Card You can scan a black and white or color document into a Media Card Black and white images can be in TIFF or PDF file format and color images can be in PDF or JPEG file format Search An electronic alphabetical listing of stored Speed Dial and
190. s the machine See Using external and extension telephones on page 61 D Press Menu Press A or V to choose Fax Press OK Press A or V to choose Setup Receive Press OK Press A or V to choose F T Ring Time Press OK Press A or V to choose how long the machine will ring to alert you that you have a voice call 20 30 40 or 70 seconds Press OK Press Stop Exit FA Note Even if the caller hangs up during the pseudo double ringing the machine will continue to ring for the set time 49 Chapter 6 Easy Receive If Easy Receive is On The machine receives a fax call automatically even if you answer the call When you see Receiving onthe LCD or when you hear chirps through the handset you are using just replace the handset Your machine will do the rest If Easy Receive is Semi MFC 665CW and MFC 845CW only The machine will only receive a fax call automatically if you answered it using the machine s handset or cordless handset or Speaker Phone If you answered at an extension phone press 5 1 See Using external and extension telephones on page 61 If Easy Receive is Off If you are at the machine and answer a call first by lifting a handset then press Black Start or Color Start and then press 2 to receive lf you answered at an extension phone press X 5 1 See Using external and extension telephones on page 61 50 EG Note e If this feature is set
191. s the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If trouble is experienced with this equipment for repair or warranty information please contact Brother Customer Service See Brother numbers on page i If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment call your telephone company or a qualified installer 125 If you are not able to solve a problem with your machine call Brother Customer Service See Brother numbers on page i For protection against the risk of electrical shock always disconnect all cables from the wall outlet before servicing modifying or installing the equipment This equipment may not be used on coin service lines provided by the telephone company or connected to party lines Brother cannot accept any financial or other responsibilities that may be the result of your use of this information including direct special or conse
192. seconds or less See Mode Timer on page 26 If you have finished choosing settings press Black Start or Color Start If you want to choose more settings press or V Note You can save some of the settings that you use most often by setting them as default These settings will stay until you change them again See Setting your changes as new default on page 97 Making copies Changing copy quality You can choose from a range of quality The factory setting is Normal E rast Fast copy speed and lowest amount of ink used Use to save time printing documents to be proof read large documents or many copies E Normal Normal is the recommended mode for ordinary printouts This produces good copy quality with good copy speed E Best Use best mode to copy precise images such as photographs This provides the highest resolution and slowest speed D Press Copy Load your document Enter the number of copies you want Press A or V to choose Quality Press OK Press A or V to choose Fast Normal or Best Press OK O 900 If you do not want to change additional settings press Black Start or Color Start 93 Chapter 13 Enlarging or reducing the image copied You can choose an enlargement or reduction ratio D Press Copy Load your document Enter the number of copies you want Press A or V to choose Enlarge Reduce Press OK Do one of the following E Press A or V to
193. serious damage to the product 7 Slots and openings in the cabinet and the back or bottom are provided for ventilation To ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface This product should never be placed near or over a radiator or heater This product should never be placed in a built in installation unless proper ventilation is provided 8 This product should be operated from the type of power source indicated on the label If you are not sure of the type of power available call your dealer or local power company 9 Use only the power cord supplied with this machine 10 Do not allow anything to rest on the power cord Do not place this product where people can walk on the cord 11 If an extension cord is used with this product make sure that the total ampere ratings of the products plugged into the extension cord do not exceed the extension cord ampere rating Also make sure that the total of all products plugged into the AC power outlet does not exceed 15 amperes USA only 12 Do not place anything in front of the machine that will block received faxes Do not place anything in the path of received faxes 13 Wait until pages have exited the machine before picking them up 14 Never push objects of any kind into this product through cabinet slots since t
194. smission Your machine can send a color fax to machines that support this feature Color faxes cannot be stored in the memory When you send a color fax the machine will send it in real time even ifReal Time TXis set to Off Canceling a fax in progress If you want to cancel a fax while the machine IS scanning dialing or sending press Stop Exit 39 Chapter 5 Broadcasting Black amp White only Broadcasting is when the same fax message is automatically sent to more than one fax number You can include Groups Speed Dial numbers and up to 50 manually dialed numbers in the same broadcast After the broadcast is finished a Broadcast Report will be printed Press D Load your document Press A or V to choose Broadcasting Press OK D Press A or V to choose Add Number Press OK Enter a number using Speed Dial a Group or the dial pad Press OK After you have entered all the fax numbers by repeating steps and press A or V to choose Complete Press OK C Press Black Start GY Note e If you did not use up any of the numbers for Groups you can broadcast faxes to as many as 210 MFC 440CN and MFC 665CW or 250 MFC 845CW different numbers The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting If you broadcast to the maximum numbers available you will not be able to use dual access and
195. sparencies and photo paper be sure to choose the proper media in the Basic tab of the printer driver or in the Paper Type setting of the menu See Paper Type on page 26 m When you print on Brother photo paper load the instruction sheet included with the photo paper in the paper tray first and then put the photo paper on top of the instruction sheet m When you use transparencies or photo paper remove each sheet at once to prevent smudging or paper jams m Avoid touching the printed surface of the paper immediately after printing the surface may not be completely dry and may stain your fingers Loading documents and paper Recommended media To get the best print quality we suggest using Brother paper See table below We recommend using 3M Transparency Film when you print on transparencies Brother paper Letter Plain BP60PL USA only Letter Glossy Photo BP61GLL 1 Letter Inkjet Matte BP60ML USA only 4 x 6 in Glossy Photo BP61GLP 1 Available in the USA and from November 2006 in Canada Handling and using media E Store paper in its original packaging and keep it sealed Keep the paper flat and away from moisture direct sunlight and heat E The coated side of photo paper is shiny Avoid touching the shiny coated side Load photo paper with the shiny side facing down m Avoid touching either side of transparencies because they absorb water and perspiration easily and this m
196. ss A or V to choose Mode Timer Press OK 4 Press A or V to choose 0 Sec 30 Secs 1 Min 2 Mins 5 Mins or Off Press OK Press Stop Exit 26 Paper settings Paper Type To get the best print quality set the machine for the type of paper you are using aD Press Menu B Press A or V to choose General Setup Press OK Press A or V to choose Paper Type Press OK 4 Press Aor V to choose Plain Paper Inkjet Paper Brother Photo Other Photo or Transparency Press OK Press Stop Exit EG Note The machine ejects paper with printed surfaces face up onto the paper tray in front of the machine When you use transparencies or glossy paper remove each sheet at once to prevent smudging or paper jams Paper Size You can use five sizes of paper for printing copies Letter Legal A4 A5 and 4 x 6 in 10 x 15 cm and three sizes for printing faxes Letter Legal and A4 When you change the size of paper you load in the machine you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page op Press Menu 2 Press A or V to choose General Setup Press OK E Press A or V to choose Paper Size Press OK D Press A or V to choose Letter Legal A4 AS or 4 x6 Press OK 5 Press Stop Exit General setup Volume Settings Ring Volume You can choose a range of ring volume lev els from High to Off While in Fax mod
197. ss point for PCs running Windows XP Professional x64 Edition Ad hoc connection is not supported 188 USB Intel Pentium 32MB 128MB 120MB 130MB or equivalent Ethernet 64MB 256MB 128MB 256MB 70MB 220MB Wireless 802 11 big gt MFC 665CW AMD Opteron 256MB 512MB 170MB 220MB and AMD Athlon 64 MFC 845CW Intel Xeon with only Intel EM64T Intel Pentium 4 with Intel EM64T USB 2 PowerPC 128MB 256MB 80MB 200MB G3 G4 G5 Intel Core Ethernet Solo Duo 350MHz Wireless 802 11 big MFC 665CW and MFC 845CW only For the latest driver updates access the Brother Solutions Center at http solutions brother com Interfaces Minimum Recommended Available Hard Processor RAM Disk Space Speed for for Drivers Applications 1 Specifications Consumable items Ink The machine uses individual Black Yellow Cyan and Magenta ink cartridges that are separate from the print head assembly Service Life of The first time you install the ink cartridges the machine will use extra Ink Cartridge ink to fill the ink delivery tubes This is a one time process that enables high quality printing Afterward replacement ink cartridges will print the specified number of pages Replacement Ink Cartridges Standard Black Approximately 500 pages at 5 coverage Yellow Cyan and Magenta Approximately 400 pages at 5 coverage The above figures are based upon the following assumptions E Co
198. system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy The calls are usually passed down or rolled over to the next available phone line in a preset order Your machine can work in a roll over system as long as it is the last number in the sequence so the call cannot roll away Do not put the machine on any of the other numbers when the other lines are busy and a second fax call is received the fax call will be sent to a line that does not have a fax machine Your machine will work best on a dedicated line Two line phone system A two line phone system is nothing more than two separate phone numbers on the same wall outlet The two phone numbers can be on separate jacks RJ11 or mixed into one jack RJ14 Your machine must be plugged into an RJ11 jack RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires black red green yellow To test the type of jack plug in a two line phone and see if it can access both lines If it can you must separate the line for your machine See page 50 59 Chapter 7 Converting telephone wall outlets There are three ways to convert to an RJ11 jack The first two ways may require help from the telephone company You can change the wall outlets from one RJ14 jack to two RJ11 jacks Or you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it The third
199. t of the machine from your PC See PhotoCapture Center for Windows or Remote Setup amp PhotoCapture Center for Macintosh in the Software User s Guide on the CD ROM 100 PhotoCapture Center Using media cards Your Brother machine includes media drives slots for use with popular digital camera media CompactFlash Memory Stick Memory Stick Pro SecureDigital MultiMediaCard and xD Picture Card Memory Stick Memory Stick Pro E xD Picture Card TV CompactFlash SecureDigital MultiMediaCard E minisD can be used with a miniSD adapter E Memory Stick Duo can be used with a Memory Stick Duo adapter E Memory Stick Pro Duo can be used with a Memory Stick Pro Duo adapter m Adapters are not included with the machine Contact a third party supplier for adapters The PhotoCapture Center feature lets YOU print digital photos from your digital camera at high resolution to get photo quality printing Media card folder structure To avoid errors remember the following points m The DPOF file on the media card must be in a valid format See DPOF printing on page 104 m The image file extension must be JPG Other image file extensions like JPEG TIF GIF and so on will not be recognized m Walk up PhotoCapture Center printing must be performed separately from PhotoCapture Center operations using the PC Simultaneous oper
200. t interrupting the cycle LCD liquid crystal display The display screen on the machine that shows interactive messages during On Screen Programming and shows the date and time when the machine is idle Manual fax Depending on your model you can lift the handset cordless handset or handset of the external telephone or you can press Hook or Speaker Phone to hear the receiving fax machine answer before you press Black Start or Color Start to begin sending Menu mode Programming mode for changing your machine s settings OCR optical character recognition The bundled ScanSoft PaperPort SE with OCR or Presto PageManager software application converts an image of text to text you can edit Out of Paper Reception Receives faxes into the machine s memory when the machine is out of paper Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines Paging This feature enables your machine to call your pager when a fax is received into its memory The machine will also page for voice messages Pause Allows you to place a 3 5 second delay in the dialing sequence stored on Speed Dial numbers Press Redial Pause as many times as needed for longer pauses PhotoCapture Center Allows you to print digital photos from your digital camera at high resolution for photo quality printing Photo resolution A resolution setting that uses varying shade
201. t the interference by one or more of the following measures 126 Safety and Legal m Reorient or relocate the receiving antenna E Increase the separation between the equipment and receiver E Connect the equipment into an outlet on a circuit different from that to which the receiver is connected m Call the dealer or an experienced radio TV technician for help m This transmitter must not be co located or operated in conjunction with any other antenna or transmitter E This equipment complies with FCC radiation exposure limits set forth for uncontrolled equipment and meets the FCC radio frequency RF Exposure Guidelines in Supplement C to OET65 This equipment should be installed and operated with at least 20cm and more between the radiator and person s body excluding extremities hands wrists feet and legs IMPORTANT Changes or modifications not expressly approved by Brother Industries Ltd could void the user s authority to operate the equipment Industry Canada Compliance Statement Canada only This Class B digital apparatus complies with Canadian ICES 003 Cet appareil num rique de la classe B est conforme a la norme NMB 003 du Canada LAN connection caution DO NOT connect this product to a LAN connection that is subject to over voltages 127 Legal limitations for copying Color reproductions of certain documents are illegal and may result in either criminal or civil liability This memorandu
202. tart to send the pages scanned so far or to press Stop Exit to cancel the operation EG Note If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory you can send the fax in real time See Real time transmission on page 42 45 Receiving a Fax Receive modes You must choose the receive mode depending on the external devices and telephone subscriber services you have on your line The diagrams below will help you choose the correct mode For more detailed information about the receive modes see page 48 Choosing the Receive Mode MFC 440CN Do you use a Distinctive Ring subscriber service EG See Distinctive Ring No Are you connecting an external telephone or external TAD telephone answering device to the machine No Are you using the voice message Do you want the machine to function of your external TAD amp answer fax and telephone telephone answering device Ne calls automatically Yes gt Manual No Yes Do you want to use the machine for fax only Yes por ONLY gt Fax Tel No External TAD Yes 46 Receiving a Fax MFC 665CW and MFC 845CW Are you using the built in Message Center EG See Message Center no Do you use a Distinctive Ring subscriber service See Distinctive Ring No Are you connecting an external telephone or external TAD telephone answering device to the machine Ye
203. that is either bad or not formatted or when there is a problem with the media drive To clear this error take out the media card E No File This message will appear if you try to access a media card in the drive slot that does not contain a JPG file Mout of Memory This message will appear if you are working with images that are too large for the machine s memory PictBridge af PictBridge Your Brother machine supports the PictBridge standard allowing you to connect to and print photos directly from any PictBridge compatible digital camera Before Using PictBridge PictBridge requirements To avoid errors remember the following points m The machine and the digital camera must be connected using a suitable USB cable E The image file extension must be JPG Other image file extensions like JPEG TIF GIF and so on will not be recognized PhotoCapture Center operations are not available when using the PictBridge feature Using PictBridge Setting your digital camera Make sure your camera is in PictBridge mode The following PictBridge settings may be available from the LCD of your PictBridge compatible camera Depending on your camera some of these settings may not be available Camera Menu Selections Paper Size Letter A4 4 x6 Printer Settings Default setting 2 Paper Type Plain Paper Glossy Paper Inkjet Paper Printer Settings Default setting 2 Layout Border
204. the Scanner rrranrrnnnnranrrnannvnrrnnnnnanernnnnnanrnnnnnnnrrnnnsnanernnnnnnnennnnsnen Cleaning the machine printer platen ccccecesecceeeceeeeeeeeeeeseeseeeseeeneees Cleaning the paper pick up roller rarrarerarrarernrrnnrrrrrrnrrrernrennnennernnannsnnnen Cleaning the print head rrrrrarrnnrnnanrrnanennnrvnennnnnrnnennnnsrnannnnnsnnannnnnsnnnennnsene Checking the print quality oerranernrrrnrrnnnrvanrrnnnrranrnnnrnraernnnnnanennnannnnrnnsnnner Checking the printing alignment rernnnrrannnnrrrrnrrnnnrranernnrvrnnnnrrnnannnnrnnennnen Checking the ink Volume rrrrnrrnnnananrnnnnnrnnnnnnrnvnrnnnnnnanennnrnnnnnnnnnnnnnnnnennnnenee Uninstalling and installing the handset and handset cradle MF SN Uninstalling and installing the cradle and the bracket MFO 49 CVV ONIY kuene a a E EE Machine INMOrnNatON siirsin E Aai Checking the serial number rarrrnnrnnnnnnnarnarnnnnennennnnernnennnnernannnunnnnernanennnen Packing and shipping the machine rrarnnnrrnnrnnavnnennarnnnnnernnennannnnennnennernnannennnen Menu and Features On screen programming rrrarrnnnrvanvrnnnvvanrnnnnnnarrnnnrnanernanenanennannnnsrnnnnnnnsnnannnnen Memory SEGA ET GI NE EEE EET VETA 5 gt EE EE EE ETEN Specifications Message Center MFC 665CW and MFC 845CW only rrrranernnrrnnrnnnrrnanrennnrr Digital Cordless Handset MFC 845CW only rrarrrnrrnanrrnnrnrnnernernrnnnnnrrnannnnner ETA eee
205. the dialing mode Canada only Detection You can shorten the dial tone detect pause Dial Tone No Detection Register Sets the machine to See Handset register the cordless Digital MFC 845CW handset Cordless only Handset User s Guide Local English Allows you to change the Language LCD language for your MFC 440CN and country MFC 665CW only Canada only French The factory settings are shown in Bold with an asterisk Fax CD Fax gt E Standard Sets the resolution for outgoing faxes Fine g g S Fine Photo j Changes the lightness or darkness of faxes you send Alphabetical You can dial by pressing only 63 Order a few keys and Start Numerical Order o The factory settings are shown in Bold with an asterisk 2 167 een iee evel Options Descriptions Page You can choose a number from the Outgoing Call Outgoing Call Caller ID hist Broadcasting Delayed Fax Batch TX Real Time TX Polled TX Polling RX Overseas Mode Scan Size Set New Default Factory Reset 2 The factory settings are shown in Bold with an asterisk x 168 Make a Phone Call MFC 665CW and MFC 845CW only Send a fax Add to Speed Dial Delete Make a Phone Call MFC 665CW and MFC 845CW only Send a fax Add to Speed Dial Delete Add Number Complete history and then make a phone call to it send a fax to it add it to Speed Dial or
206. the following E f none of the users are hearing impaired press A or V to choose Off and then press OK and go to step E f some or all of the users are hearing impaired press A or V to choose On and then press OK Do one of the following E f all the users are hearing impaired press A or V to choose Permanent and then press OK E f only some of the users are hearing impaired choose Temporary and then press OK D Press Stop Exit 30 Automatic Daylight Savings Time You can set the machine to change automatically for daylight savings time It will reset itself forward one hour in the Spring and backward one hour in the Fall Make sure you have set the correct date and time in the Date Time setting Press Menu Press A or V to choose General Setuo Press OK Press A or V to choose Auto Daylight Press OK Press A or V to choose On or Off Press OK Press Stop Exit LCD display LCD Contrast You can adjust the LCD contrast for a sharper and more vivid display If you are having difficulty reading the LCD try changing the contrast setting op Press Menu S Press A or V to choose General Setup Press OK Press A or V to choose LCD Settings Press OK 4 Press A or V to choose LCD Contrast Press OK Press A or V to choose Light Med or Dark Press OK Press Stop Exit Setting the backlight brightness You can adjust the brightness of the LCD b
207. the paper Make sure the paper side guides touch the sides of the paper GY Note e Be careful that you do not push the paper in too far it may lift at the back of the tray and cause feed problems e Always make sure that the paper is not curled d When you have finished printing photos return the photo bypass tray to the normal printing position Press the photo bypass tray release button with your left thumb and pull the photo bypass tray forward until it clicks 21 Chapter 2 Removing small printouts from the machine When the machine ejects small paper onto the output paper tray you may not be able to reach it Make sure printing has finished and then pull the tray completely out of the machine 22 Loading documents and paper Printable area The printable area depends on the settings in the application you are using The figures below show the unprintable areas on cut sheet paper and envelopes The machine can only print in the shaded areas when the Borderless print feature is available and turned on Cut Sheet Paper Envelopes oo p 3 4 U i 12 2 Top Bottom 2 Left 3 Right 4 Cut Sheet 0 12 in 3 mm 0 12 in 3 mm 0 12 in 3 mm 0 12 in 3 mm n 0 47 in 12mm 0 95 in 24 mm 0 12 in 3 mm 0 12 in 3 mm EG Note The Borderless feature is not available for envelopes 23 On Off key When the machine is idle you can turn it on and off by p
208. this setting follow the steps below ep Press Menu eS Press A or V to choose Fax Press OK Press A or V to choose Setup Msg Ctr Press OK Press A or V to choose ICM Max Time Press OK Press A or V to choose the maximum time setting for incoming messages 30 60 120 or 180 seconds Press OK Press Stop Exit Setting toll saver When the toll saver feature is on the machine will answer after two rings if you do have voice or fax messages and after four rings if you do not have any messages This way when you call your machine for remote retrieval if it rings three times you have no messages and can hang up to avoid a toll charge The toll saver feature is only available when Message Center mode is on When toll saver is On it overrides your ring delay setting If you are using Distinctive Ring do not use the Toll Saver feature Message Center MFC 665CW and MFC 845CW only Press Menu Press A or V to choose Fax Press OK Press A or V to choose Setup Receive Press OK Press A or V to choose Ring Delay Press OK Press A or V to choose Toll Saver Press OK 000 Press A or V to choose On or Of Press OK D Press Stop Exit ICM Recording Monitor This feature lets you turn the speaker volume for voice messages On or Of When you turn the monitor Of you will not hear messages as they come in PB Press Menu Press A or V to choos
209. to read from the list at the left of the window O cover Vi N a SOFTWARE Ui GUDE Version 0 section I Windows section II Apple Macintosh B Printing and Faxing amp 9 Scanning amp 410 ControlCenter2 11 Network Scanning For models with built in network support 12 Remote Setup amp PhotoCapture Center Index cover4 Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary 118 130 158 175 191 Safety and Legal Choosing a location Put your machine on a flat stable surface that is free of vibration and shocks such as a desk Put the machine near a telephone wall jack and a standard AC power outlet Choose a location where the temperature remains between 50 F and 95 F 10 and 35 C caution e Avoid placing your machine in a high traffic area Avoid placing your machine on a carpet e DO NOT put the machine near heaters air conditioners refrigerators medical equipment chemicals or water e DO NOT expose the machine to direct sunlight excessive heat moisture or dust e DO NOT connect your machine to electrical outlets controlled by wall switches or automatic timers Disruption of power can wipe out information in the machine s memory e Do NOT connect your machine to electrical outlets on the same circuit as large app
210. tomer Service numbers for the USA and Canada click Support Information E To access the USA Brother online shopping mall www brothermall com for additional product and services information click Brother Mall com m For the latest news and product support information http solutions brother com click Brother Solutions Center m To return to the main page click Back or If you have finished click Exit General Information Chapter 1 Control panel overview MFC 440CN Search MULTI FUNCTION CENTER SS ee I Speed Dial P LKNTHNJNGTION GEN Ter MEC n MAI Yerwork G Redial Pause 12 45 im 04 Men MFC 665CW Message Center MFC 665CW O Speaker Phone Gr 04 0402 Mem 13 12 1 2 MFC 845CW MFC 845CW General Information Menu Stop Exit an a 12 45 04 0402 Mem 7 Searc Speed Dial 2 m e Q 5 K OK Chapter 1 Note Most of the illustrations in this User s Guide show the MFC 440CN 1 Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine Canada only The key lets you temporarily switch the dialing mode during a telephone call from Pulse to Tone 2 Fax and telephone keys m Search Speed Dial MFC 440CN Lets you look up and dia
211. tting up Groups for Broadcasting ccccccceeceeeeeeeeeeeeeeeeees 68 198 SANN prenerie er E E 63 Speed Dial CHANGING vaere 66 67 setting up by 2 digit location 66 setting up from Caller ID history 67 setting up from outgoing calls 66 UN EE 63 R Receive Mode eccecc eee eeceeeceece eee eeeeeees 46 External TAD rrannnnnnnnnannnnnnnrnarnnnnnnnn 46 FO Le 46 Fl raina a EET 46 MANUAL saccetecaesaccentecdacnen beatcdmadnemosiedeaseinedts 46 Redial Pause cccccceccc eee eeeee eee eeeeeseeees 64 Reducing COPIES ee ee ee ee ee 94 INCOMING faxes 20 ccc ceecceeccceeeeeeeeeeeeee eens 51 Remote Retrieval ccccecece eee eee eens 82 ACCESS COOP mmmrereeversenrvennersenernenene 82 83 COMMANOS rrerrernnarnnrnarnnrnnnnnnnnannarnnenee 84 getting your faxes rrrranrrrnrrnanrrrannnnnnr 86 Remote Setup See Software User s Guide on the CD ROM cccccccccececececececececcccacecacccaeaees RS dr 87 Caller ID List sic scnssssscveesssiesainesaisewnrinmmece 57 Fax JOUMA oo ccensectaedslastacennnitceeecsantexors 88 Journal Period rrrennennnnrnarnnrnnennnnnen 87 Re CISU Led 88 how to print 2 0 eee ce cee cc eee eece ee eeeeeeees 88 Network Configuration rronrrranernnnnns 88 Quick Dial List r rerronornrrrnrrnernrernnnnnennn 88 Transmission Verification 87 88 User Settings cccceccsseccseeseeeeseeeeees 88
212. ty features TX Lock MFC 440CN only errernnnoranernnrnrarnnnnrvrnennnnnrannrnennnnennnennnannunennsennuennneee 33 Setting and changing the TX Lock password cceccceeceeeeeeeeeeeeeeeeeeeeeees 33 Turning the TX Lock on off rrrarrnnrnnnrnnnrrornrernanvanevnnnnnennnennarnnannennunenunnnnennee 34 Memory Security MFC 665CW and MFC 845CW only rrrererernanrernrrnnvrnnrnnnrr 34 Setting and changing the memory security password rrranernvrnnrnnnnnnnnnnnnnn 35 Turning the memory security on off rrrrrannnnnnnnnrnnrnarnrannnnernnnnnennannnnnnannnnnn 36 Section Il Fax 5 Sending a fax EN IG 38 FANT POM Me ADP re 38 Faxing from the scanner glass cccceccceeceeeeceeeeceeeeeeeeaeeeeeeeeaeeeeeeesaeeeeeeeaes 39 Faxing A4 size documents from the scanner glass rrrrnrrrranrnnnrvarnvnnrnnnnnnn 39 Color fax UANSMISSION sccessscestecdss0nsvicssestcasasanticacnehecdaceciid ee aeaa 39 Canceling a fax in progress ccccccsecccececeeceseeseeceeeeceeeeeeceageeseeseaeesseseseeses 39 Broadcasting Black amp White only cece ccc cececeeceaeeeeeeeaeeeseeeeaeeeseeeeaeeeaeeeeeeeaes 40 Canceling a Broadcast in PrOQreSs cccceccseeceeeecseeeeeeeeeeeeeeeaeeeseeeeseesenees 40 Additional sending OPeratiONS cccccceceeecaeceseeceeeceeeeeeeeeeeeeeeeeeseeseeeseeeseeseeeeees 41 Sending faxes using multiple settings rrrnrrrrarranrrnrrvrnrrrrrrrnrrrnrrnnnrrnannnnnr 41 Eg
213. u keys ry Access the main menu Photo Capture Scroll through the current menu level Go to the next menu level E Go to the next menu level m Accept an option 4 Go back to the previous menu leve OK an m Cancel the current operation Clear Bac E Go back to the previous menu level Stop Exit E Stop the current operation P Menu table Menu and Features The menu table will help you understand the menu selections and options that are found in the machine s programs The factory settings are shown in Bold with an asterisk Menu Menu dm gt age o BE Paper Type Plain Paper Inkjet Paper Brother Photo Other Photo Transparency Paper Size Letter Legal Volume Ring Beeper Handset MFC 665CW only 2 The factory settings are shown in Bold with an asterisk Sets the time to return to Fax mode Sets the type of paper in the paper tray Sets the size of the paper in the paper tray Adjusts the ring volume Adjusts the volume level of the beeper Adjusts the speaker volume Adjusts the handset volume 159 gt age General Setup Continued Volume For the hearing impaired Amplify Ce you can set the volume to MFC 665CW Temporary the only Of Vo lume Amplify On setting on a permanent or temporary basis Volume Continued Auto Daylight Changes for Daylight Savings Time automatically On Off Setting Fax Re
214. u switch off the machine General setup MFC 665CW and MFC 845CW On Off Receive setting mode Fax Receive Off factory setting Fax Fax Only Receive 3 12 Fax Tel n O 4 Manual Manual Fax Tel Color Start Available operations No machine operations will be available Fax Receive Easy Receive Delayed Fax Fax Forward Paging o Fax Storage Fax Preview PC Fax Receive Remote Retrieval 6 Fax Receive Recording Incoming Message Easy Receive Delayed Fax 6 Fax Forward Paging o Fax Storage 6 Fax Preview PC Fax Receive 6 Remote Retrieval 6 Easy Receive Delayed Fax You cannot receive a fax with Black Start or You can receive telephone calls by lifting the handset MFC 665CW or using the cordless handset MFC 845CW 3 MFC 665CW Receive is turned on When an external TAD is connected and Easy You cannot receive a fax automatically if you have set the receive mode to Fax Tel MFC 845CW Set before you switch off the machine 25 Chapter 3 Mode Timer The machine has four temporary mode keys on the control panel Fax Scan Copy and PhotoCapture You can change the amount of time the machine takes after the last Scan Copy or PhotoCapture operation before it returns to Fax mode If you choose Off the machine stays in the mode you used last D Press Menu 2 Press A or V to choose General Setup Press OK Pre
215. ugged into a separate wall jack External phone A telephone that is plugged into the EXT jack of your machine F T Ring Time The length of time that the Brother machine rings when the Receive Mode setting is Fax Tel to notify you to pick up a voice call that it answered Fax Forwarding Sends a fax received into the memory to another pre programmed fax number Fax Receive Code Press this code 5 1 when you answer a fax call on an extension or external phone Fax Storage You can store received faxes in memory Fax tones The signals sent by sending and receiving fax machines while communicating information Fax Tel You can receive faxes and telephone calls Do not use this mode if you are using a telephone answering device TAD 192 Fine resolution Resolution is 203 x 196 dpi It is used for small print and graphs Gray scale The shades of gray available for copying scanning and faxing photographs Group number A combination of Speed Dial numbers that are stored in a Speed Dial location for Broadcasting Help list A printout of the complete Menu table that you can use to program your machine when you do not have the User s Guide with you Fax Journal Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Journal Period The pre programmed time period between automatically printed Fax Journal Reports You can print the Fax Journal on demand withou
216. uirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for details The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENS contact the local telephone company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ T XXXX The digits represented by are the REN without a decimal point e g 06 is a REN of 0 6 For earlier products the REN is separately shown on the label If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice isn t practical the telephone company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary The telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of the equipment If this happen
217. using the WIA Driver for Windows XP resolution up to 19200 x 19200 dpi can be selected by using the Brother scanner utility 185 Printer Printer Driver Resolution Print Speed MFC 440CN MFC 665CW MFC 845CW Printing Width Disk Based Fonts Borderless print media Based on Brother standard pattern Letter size in draft mode When printing on letter size paper 186 When you set the Borderless feature to On Windows 98 98SE Me 2000 Professional XP Windows XP Professional x64 Edition driver supporting Brother Native Compression mode Mac OS X 10 2 4 or greater Brother Ink Driver Up to 1200 x 6000 dpi 1 1200 x 2400 dpi 1200 x 1200 dpi 600 x 600 dpi 600 x 300 dpi 600 x 150 dpi Up to 25 pages minute Black Up to 20 pages minute Color 2 Up to 27 pages minute Black Up to 22 pages minute Color 2 8 26 in 8 5 in borderless 9 gt 210 mm 216 mm borderless gt 35 TrueType Letter A4 A6 Photo 4 x6 Index Card Photo L 3 5 x5 Photo 2L 5 x7 Post Card 4 Output image quality varies based on many factors including but not limited to input image resolution and quality and See Paper type and size for each operation on page 15 Specifications Interfaces USB A USB 2 0 interface cable that is no longer than 6 feet 2 0 m 1 LAN cable 3 Ethernet UTP cable category 5 or greater Wireless LAN Your machine supports IEEE 802 11b g wireless MFC 665CW
218. utine Maintenance Brother strongly recommends that you do not refill the ink cartridges provided with your machine We also strongly recommend that you continue to use only Genuine Brother Brand replacement ink cartridges Use or attempted use of potentially incompatible ink and or cartridges in the Brother machine may cause damage to the machine and or may result in unsatisfactory print quality Our warranty coverage does not apply to any problem that is caused by the use of unauthorized third party ink and or cartridges To protect your investment and obtain premium performance from the Brother machine we strongly recommend the use of Genuine Brother Supplies Cleaning the outside of the machine Q CAUTION Use neutral detergents Cleaning with volatile liquids such as thinner or benzine will damage the outside surface of the machine DO NOT use cleaning materials that contain ammonia DO NOT use isopropyl alcohol to remove dirt from the control panel It may crack the panel 145 Clean the outside of the machine as follows D Pull the paper tray 1 completely out of the machine 2 Wipe the outside of the machine with a soft cloth to remove dust Remove anything that is stuck inside the paper tray 4 Wipe the paper tray with a soft cloth to remove dust Put the paper tray firmly back in the machine 146 Cleaning the scanner 1 Lift the document cover 1 Clean the scanner glass
219. vice but need to send Tone signals for example for telephone banking follow the instructions below D Do one of the following E MFC 440CN Pick up the handset of an external phone or press Hook E MFC 665CW Pick up the handset or press Speaker Phone E MFC 845CW Pick up the cordless handset and press 0 Talk or press Speaker Phone on the machine 2 Press on the machine s control panel Any digits dialed after this will send tone signals When you hang up the machine will return to the Pulse dialing service Fax Tel mode when the power key is on When the machine is in Fax Tel mode it will use the F T Ring Time pseudo double ringing to alert you to pick up a voice call Telephone Services and External devices If you are at an extension phone you ll need to lift the handset during the F T Ring Time and then press 5 1 between the pseudo double rings If no one is on the line or if someone wants to send you a fax send the call back to the machine by pressing X 51 MFC 440CN Lift the external telephone s handset and then press Hook to answer MFC 665CW If you are at the machine you can lift the handset or press Speaker Phone to answer MFC 845CW Press Speaker Phone on the machine or use the cordless handset Fax Tel mode when the power key is off You can change the default setting of the On Off key to Fax Receive On so that you can receive faxes when the power key is off S
220. will give two short beeps and you must enter a remote command Remote commands commands Remote commands Operation details Playing Voice messages After one long beep the machine plays the ICM MFC 665CW and MFC 845CW only 1 Repeat or Skip Backward Press 1 while listening to an ICM to repeat it If you press 1 before a message you will hear the previous message 2 Skip Forward While playing the ICM you can skip to the next message 9 STOP Playing Stop Playing the ICM Erase all ICM If you hear one long beep the erase is accepted If you hear MFC 665CW and MFC 845CW only three short beeps you cannot erase because all voice messages have not been played or there are no voice message to erase i This code erases all recorded ae not one at a time Play and Record OGM in Memory MFC 665CW and MFC 845CW el 1 Play 1 Msg Ctr OGM The machine plays the selected OGM You can stop playing 2 FIT OGM OGMs by pressing 9 2 Record 1 Msg Ctr OGM After one long beep you can record the selected OGM You 2 FIT OGM will hear the message played once You can stop recording aon the message by pressing 9 Change the Fax Forwarding Paging or Fax Storage settings 1 OFF You can choose Off after you have retrieved or erased all your messages 2 Fax Forwarding One long beep means the change is accepted If you hear three short beeps you cannot change because something 3 Paging has not been set up for example a Fax Forwardi
221. work Printing m Network Scanning E Wireless Network Users MFC 665CW and MFC 845CW only How to read HTML User s Guide This is a quick reference for using the HTML User s Guide For Windows EG Note If you have not installed the software see Viewing Documentation on page 2 D From the Start menu point to Brother MFC XXXX where XXXX is your model number from the programs group then click User s Guide click SOFTWARE USER S GUIDE or NETWORK USER S GUIDE from the top menu W Brother Multi Function Ceni MFC XXXXX 116 Software and Network features Click the heading you would like to view from the list at the left of the window Sen jeep NETWORK USER S GUIDE a ES S SOFTWARE Ui GUIDE Version 0 O cover amp section I Windows G2 mv amp 3 ControlCenter3 a amp 4 Network Scanning For models with built in network support 5 Remote Setup Not available for DCP models and MFC 2400 6 Brother PC FAX Software MFC models only amp 7 PhotoCapture Center For Macintosh Make sure your Macintosh is turned on Insert the Brother CD ROM into your CD ROM drive 2 Double click the Documentation icon Double click your language folder and then double click the top page file 4 Click SOFTWARE USER S GUIDE or NETWORK USER S GUIDE in the top menu and then click the heading you would like
222. your print Default settings Factory Reset You can restore all the settings to factory settings The factory settings are shown in Bold with an asterisk 173 Entering Text Special characters and symbols Press or 0 repeatedly until you see the When you are setting certain menu special character or symbol you want selections such as the Station ID you may need to enter text into the machine Most dial pad keys have three or four letters printed on Press X for space amp keys The keys for 0 and do not have Ea printed letters because they are used for Press for OG special characters PressO for EAEEICEOO By pressing the proper dial pad key repeatedly you can access the character you want Press one two three four Key time times times times Putting spaces To enter a space in a fax number press once between numbers To enter a space in a name press twice between characters Making corrections If you entered an incorrect letter and want to change it press to move the cursor under the incorrect character Then press Clear Back Re enter the correct character You can also back up and insert letters Repeating letters If you need to enter a letter that is on the same key as the letter before press to move the cursor to the right before you press the key again 174 General Memory Capacity ADF automatic document feeder Paper Tray Printer

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