Top Ten Program Tips
Contents
1. cursor is left at the left margin That symbol is N capital N followed by a colon This symbol is often used for captioning or CART work You can define word s after the new line symbol Example N gt gt 6 The sign shift 2 is the delete space symbol The delete space symbol removes the space between it and the following or preceding word The most common use of the delete space is for prefixes i e re un pre and suffixes i e ed ing s Note that when suffixes are added to the preceding work the program will automatically drop the e or double the constant when necessary Examples make ing becomes making and run ing becomes running 7 Want the translation program to automatically resolve the a an conflict If so simply define your stroke for a an as a conflict a an be sure to use the backslash in a conflict in your personal dictionary When the translation program sees the conflict it will look at the next word to see if it should be resolved to a or an Note that exceptions to the vowel consonant rule i e an hour should be married together in your dictionary 8 Want to bring in an include file when you write an outline such as SWORPB SWORPB You can use any steno which makes sense to you and the English definition for that steno should be defined as df filename inc where filename inc is the name of the include file such as sworn inc 9 Want a very easy way to define spellings or acronyms Define the2. in the first paragraph press Alt J If the following paragraph starts with a question or answer symbol or colloquy speaker the question answer or colloquy will be removed and the rest of the paragraph will be appended to the current paragraph Alt K Ctrl OK or Alt F5 this command will allow you to program a function key shifted and unshifted F1 through F10 to do a specific function or functions For example let s assume a medical term kept coming up during testimony and you wrote it several different ways and it is not possible to global it or you need to global various steno strokes to the same word You can program a function key so that when you come to the text of the medical term you would mark it and then press the function key so that in one keystroke you delete the bad text and replace it with the correct medical term To do this press Alt K and then pick a function key F1 is used for help and you may want to use it Then type in Tword T is Ctrl T which is the word delete command followed by the word you wish to insert followed by a space The T deletes all of the marked text and then the word and space is inserted Note that when you save out the program key will revert back to the original function Alt L this command will change the punctuation at the end of the previous paragraph See the AlttY command to change the punctuation at the end of the current paragraph Alt M Ctrl KB or F5 this command will mark hig
3. programmed differently It is highly recommended that you edit into a test transcript and try each of these commands 1 Ctl KT copy title page If you want to copy a title page from another transcript edit into the second transcript place the cursor at the beginning of the transcript and press CtrltKT You will then be asked for the name of the WRK file you want to copy the title page from Then you will be asked if you want to copy the title page title page plus index exhibit pages or title page plus index exhibit pages plus sworn statement This command works best if you use the ti on off and ex on off dot commands to surround the title and exhibit index pages The command will still work if you don t use these dot commands but you may get more text copied than you want but you can then delete the excess text 2 Alt 1 Alt 2 etc you can define up to ten attorneys or other speakers THE COURT THE WITNESS using an Alttnumber When you press Alt number and if you have not defined a speaker for that number you will be prompted for the speaker name Then place the cursor where you need the speaker and press the Alttnumber The Edit program will automatically format the transcript with the speaker name colloquy If you place the cursor on or before the Q of a question the speaker name will be formatted as a BY Line If you highlight an untranslate or mis translate the speaker name will appear in the define box preceded by an A
4. with the cursor at the beginning of a word this command will cap or uncap that word If you highlight a phrase and press Alt C all of the words of the phrase except prepositions will be capped or uncapped and placed in the define box for globaling and or adding to a dictionary For example city of bend police department becomes City of Bend Police Department Alt D Ctrl or Shift F2 this command will interrupt a question answer or colloquy With the cursor anywhere in a paragraph after pressing AlttD dashes will replace the punctuation at the end of the paragraph and dashes will be placed at the beginning of the next question answer or colloquy Alt E Ctrl QY or Ctrl F9 this command will erase all of the text from the cursor position to the end of the line and will reformat the remainder of the paragraph accordingly 10 Alt F Cri QF or Shift F1 this command will allow you search for text Press Ctrl L or Alt F1 to repeat the last find and replace More Edit Commands Alt G Ctrl QP or Alt F2 this command will ask you for a page and line number and then take you there Alt H Home key or F12 this is the same as the Home key and will take you to the next untranslate or conflict Alt l CtrltKR or Ctrl F7 this command will allow you to insert a file such as an include file text file or WRK file Alt J Ctrl OO or Shift F8 this command will join two paragraphs With the cursor anywhere
5. Top Ten Tips During training sessions our training staff has found out that there are usually some features in each program that even the most experienced customer did not know about Listed below are several programs and the top ten tips for that program More top ten tips for other programs are in the works Read 1 2 3 You can highlight more than one file at a time and read them in as one note file If you click on the wrong file to read or view click on it again to deselect it With the Stentura elan Mira you can check the Convert HMS box and create a time stamp file without having to do real time You can then apply then time stamps to a printed transcript ASCII files or to condensed print If you have more than one reporter code because you have multiple formats you are asked which reporter code you want to use with the note file That reporter code is stored with the note file and when you translate it will translate using that format You can change the reporter code information file by clicking on the New RC button If you need to change writer diskettes click the New Disk button after you have inserted the new diskette This tells the Read program to display the note files on the new diskette If you change the type of writer you are using because you purchased a new one or you had to borrow one go to the AristoCAT icons click on the ACAT Menu program click on the Setup menu item then click on Choose Type of Writ
6. e You can in the View Notes program pre define all of your untranslates and have 100 translation rate If you use tokens to define your attorney speakers i e STPHAO 1234 EUFPLT you can put in the attorney names for the job Press F2 to type in the attorneys names You can change the style of font the notes display in On the View Notes menu click on Options then click Fonts ao the Home key will also stop at Stenomarks the electronic markers on your writer Use F7 to search for steno outlines that you may not have Stenomarked but you wish to add to your job dictionary as something different than their normal translation appears in your personal dictionary 10 If you have the English translation turned on use Ctrl F to search for an English translation as opposed to searching for steno Personal Dictionary Entries Getting entries properly defined in your dictionary can save you hours and hours of editing See Chapter 13 Dictionary Management in the online user s manual for a more detailed description 1 Are your answers showing up in the middle of a sentence rather than starting a new paragraph Then your answer symbols are defined wrong Answer symbols have to be defined in your personal dictionary as A_ i e capital A followed by the underscore or shifted hyphen not A or just a capital A If you want to define an answer symbol defined with another word then define the answer symbol followed by one space followed b
7. e or line delete Alt V Ctrl KV or Ctrl F 12 this commands copies marked text into the clip board so that it can be pasted somewhere else Alt W Ctrl KW or Alt F11 this commands writes out marked lines to another file First mark off the lines you wish to write out using Ctrl F5 to mark the first line and then use the down arrow key to highlight the remaining lines The press Alt W to write out the lines to a file This is commonly used to create new include files Alt X Ctrl KX or F10 this commands saves the file and exits the Edit program Alt Y Ctrl OY or Ctrl F11 this commands changes the punctuation at the end of the current paragraph For example a period is changed to a question mark and visa versa If you press Alt Y a second time in the same paragraph the punctuation becomes dashes 10 Alt Z Ctrl OZ or Shift F3 this command switches the order of two words Miscellaneous 1 Use the cp conditional page break dot command to fill out title pages exhibit index pages rather than blank lines That way if you add or delete lines on the title page you don t have to adjust the number of blanks lines The cp dot command will start a new page Use the cp dot command after the last line of title and exhibit index pages and use the cp dot command at the beginning of include files inserted at the end of the transcript such as the certificate page Make the cp part of the include file so that you don t have to
8. en clicking the Open button click the Cancel button instead You will then have the blank program menu and on these program menus are many program options Did you know for example on the ASCII menu there is a View menu item that allows you to view an ASCII file Did you know there is a function which will go through all of your include files and change the year For example you can change 2003 to 2004 in all of your include files To do this click on the Include Files menu item in the File Management program and then click on Change Date in Files Also under Include Files in the File Management program are dozens of sample include files you can choose and then modify to your exact format Click on Make Include Files Would you like to change the box thickness or text darkness or font on your print jobs Double click the Print icon click on Cancel when asked for the name of the job to print On the Qprint Program click on the File menu item and then click on Print Setup The AristoCAT User s manual is available in PDF format the PDF format is the standard document format for the Internet The advantage of the PDF format is that it is easy to read and print To access the PDF version of the AristoCAT User s Manual click on the ACAT Menu icon click on Help then click User s Manual PDF Note that PDF documents require special software Acrobat Reader which comes pre installed on newer computers or is available as a free download from ww
9. er If you borrow a writer be sure to change back to your writer when you get it back If you have a note diskette with a bad sector and you can t read a note file run the SCANDISK program on the diskette first read all of the other notes files you can SCANDISK will attempt to fix any bad files and if it can will name each file it can recover fileQ000 chk file0001 chk et cetera The Read program will show you these files and you can view and then elect to read them Be sure to use double density diskettes in the SmartWriter Baron TX MeritWriter and all Xscribe writers otherwise the newer computers will not be able to read them View Notes Steno You can use the View Notes program to build a job dictionary for a note file You can use the View Notes program to split a note file into two or more note files i e split out a witness You can use the View Notes program to merge two note files together If you read in a job with the wrong reporter code information or format file you can change it in the View Notes program Use the CtrltOR command to change the reporter code That way you don t have to read the job in again You can see the English associated with the steno by pressing the F9 View English Pressing the Home key will take you to the next untranslate and you can then define that untranslate The untranslate will automatically go into the job dictionary and you can elect to put it in the personal dictionary batch fil
10. hlight a word You can use this command several times to mark several words Alt N Ctrl ON or Ctrl F4 this command will format highlighted text to a number such as spelled out telephone number social security number etc Alt O Ctrl KV or Shift F12 this command will paste text from the clipboard to the cursor position 10 Alt P Ctrl OP or F8 this command will insert a paragraph Even More Edit Commands 4 Alt Q Ctrl QZ or Shift F11 with the cursor placed anywhere on the first line of an question Q this command will change the question symbol to a colloquy speaker i e THE COURT or MR JONES If the cursor is placed on the first line of colloquy the colloquy speaker will be changed to a question symbol If the cursor is placed on the first line of an answer the answer symbol A will be changed to a question symbol Q See Alt A for changing an answer to colloquy 2 Alt R Ctrl QA or Ctrl F1 this command allows you to find text and replace it with different text Press Ctrl L or Alt F1 to repeat the last find and replace Use this command when you only want to change certain instances of a word but not all as with a G global Alt S Ctrl OS or F4 this command recalls steno Alt T Ctrl OM or shift F4 this command will stitch unstitch a word For example stitch becomes s t i t c h and s t i t c h becomes stitch Alt U Ctrl QI or Alt F9 this command undoes undo the last word delet
11. i e A THE SPEAKER and you can then global the speaker name Note that if you use A LEFT1 A RIGHT1 etc when you define the attorney names Alt 1 will automatically be assigned the attorney name for A LEFT1 Alt 2 will be A _LEFT2 Alt 3 will be A RIGHT1 and Alt 4 will be A RIGHT2 3 Alt Hyphen Alt this command will hyphenate a word Place the cursor at the beginning of a word and press Alt A hyphen will be placed at the end of the current word If you highlight a phrase mark word or F5 and press Alt All of the words except the last word will be 9 hyphenated i e son in law becomes son in law and the phrase will be placed in the define box so it can be globaled and or placed in a dictionary Alt this command will place dashes at the end of the current word The format of the dashes is taken from your information file under the Edit Options tab Alt A Ctrl QW or F11 with the cursor placed anywhere on the first line of an answer A this command will change the answer symbol to a colloquy speaker i e THE WITNESS If the cursor is placed on the first line of colloquy the colloquy speaker will be changed to an answer symbol If the cursor is placed on the first line of a question the question symbol Q will be changed to an answer symbol A See Alt Q for changing a question to colloquy Alt B Ctrl QS this command will place the cursor at the beginning of the line Alt C Ctrl OU or Shift F6
12. letters as A a B b et cetera That is each letter should have the delete space on each side of the letter You are probably thinking won t the letter be combined with the words preceding and following the letter No because the translation program recognizes the smart acronym and ignores the beginning delete space symbol of the first acronym and the ending delete space symbol of the last acronym For example if you write word I B M word it will translate as word IBM word without an extra strokes 10 Need a symbol to capitalize the next letter The shift 6 is the cap next symbol You can use it alone or defined with words Example Mr this will cause the word following Mr to automatically cap Translate 1 If you use tokens to define your attorney speakers i e STPHAO 1234 EUFPLT you can type in the attorney names for the job on the translation options dialog box 2 You can type in the names of up to two include files to automatically be inserted at the beginning of the transcript If you have defined these include files in your information file you can change the name s of the include file s at translation time 3 You can type in the names of up to two include files to automatically be inserted at the end of the transcript If you have defined these include files in your information file you can change the name s of the include file s at translation time 4 Many of the RT commands for real
13. time will work in the regular translation as well Refer to the on line user s manual to see which RT commands work in regular translation 5 The automatic text formatting options such as automatically formatting numbers filled out for real time will work with the translation program and visa versa 6 If you retranslate a job that has a WRK file i e it has been edited you will get a warning message indicating that you may lose work if you continue with the translation If you do decide to go ahead with the translation that WRK will be put in the recycle bin 7 f you append a job dictionary from another job a copy of that job dictionary will be made and the new job dictionary will be given the same name of the job you are translating For example if you are translating SMITH2 and you choose to append the SMITH1 job dictionary a copy will be made of SMITH1 and called SMITH2 Then while editing SMITH2 any job dictionary entries you add will go into the SMITH2 job dictionary The SMITH2 job dictionary will then contain both the SMITH1 and SMITH2 job dictionary entries Then the next day when you translate SMITH3 you only need to append the SMITH2 job dictionary 8 In your information file under the Tran Options tab you can set your asterisk delete option Edit Commands Listed below are Alt commands in alphabetically order Also listed are the corresponding Ctrl commands and function key assignments Note that your function keys may be
14. type it in each time If you are already using the pa dot command change it to the cp instead The difference is that if the title page is exactly 25 lines long and you have a pa then you will get a blank page The cp conditional page break will only start a new page if there is less that 25 lines on the page You won t get a blank page with the cp If you don t want your examinations starting at the bottom of the page use the cp x where x is the number of lines left on the page For example you might have the following include file cp 3 DIRECT EXAMINATION BY The cp 3 means that if there is less than 3 lines left on the page then start a new page Do you use the close parenthesis or some other character to block off your caption Example vs Then when you Home to and fill out the plaintiff and defendant the parenthesis will move left or right Instead use a single open bracket and the parenthesis will not move Example et ed 10 VS xw no S aa When you go into most AristoCAT programs the program will ask you the name of the job to work with For example when you go into Edit the Edit program will ask you for the name of the file you want to edit or when you go into the Proofreader program it will ask you which file you want to proofread These programs do this because 99 of the time when you go into the program you want to edit or proofread Instead of picking a job name and th
15. w adobe com You can also find it on the AristoCAT Master Load CD dated February 2002 or later You can create multiple information files for multiple formats i e different deposition firms court work et cetera This is a lot easier than having to changing one information file back and forth The easiest way to do this is go into your information file click on the File menu item and then click Save As Now give the new information file a name eight characters or less
16. y the word Example A_ No How far the A is or isn t indented whether there is a period following the A or Q the indentation of the second line of an answer is controlled by values you set in your information file under the Line Layout tab This allows your Qs As and colloquy to translate differently with each Info file you have without having to redefine them for each format you use 2 Same thing with the question The question symbol is Q_ capital Q followed by the underscore or shifted hyphen Another example Q_ Okay 3 Are your colloquy speakers showing up in the middle of a sentence Colloquy speakers need to be defined with an A capital A followed by a colon preceding the speaker name Example A MS JONES The A will start a new paragraph and automatically put a colon and two spaces after the speaker name Note that the A will not show in the transcript How far the speaker name is indented and the indentation of the second line of colloquy is controlled by values you set in your information file under the Line Layout tab 4 The paragraph symbol is defined as P capital P followed by a colon There are two values in your information file under the Line Layout tab for how much a paragraph is indented or for a Q amp A paragraph and the other for a colloquy paragraph You can define word s after the paragraph symbol Example P Recess 5 There is a symbol which starts a new paragraph but does not do any indentation i e the
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