Smart Office Suite 6.1
Contents
1. Default S elect All Deselect All S elect All Deselect All Recalculate Close XXXIX Reports A Daily Attendance Report This report is used for calculate the Employee Attendance on daily basis and generate the Report on Daily Basis Page 44 Trewin Orekaren pam smart office suite 6 1 Help Manual Version 6 1 Daily Attendance Department Wize From Date 13 Jun 2013 v To Date 13 Jun 2013 hal Report Type Filter Employee Absent Early Going Employee Category 1 On Leave On Out Door Duty Employee Designation short forked Missed Qutpunch Select Status Employee Location 4 Employeement Type Select All Deselect All Filter company Filter Department Filter Shift S elect All Deselect All S elect All Deselect All Types of the Daily Reports i Basic Report Report Viewer LI of 2 gt bl amp e EE d 100 x Find Next Default Daily Basic Attendance Report 14 Mar 2014 To 14 Mar 2014 Generated On 15 Mar 2014 05 12 PM Attendance Date 14 Mar 2014 Department Default S No Emp Code Emp Name Shift A InTime A OutTime Work Duration OT T Duration Status Remarks 1 1 1 GS 17 20 17 24 SE 00 01 00 00 00 01 P Generated By essl Page 1 of 2 Page 45 eSSL Techogingy Doereelogreest Compaty Smart office suite 6 1 Help Manual Version 6 1 li Detailed Report 1 of2b M e ii E d u Attendance Date 14 Mar 2014 Department Default S No E Code Emp Name 12. eSSL Teevesegn Orekaren Gram smart office suite 6 1 Help Manual Version 6 1 III Database Settings atabase Settings Database Settings MS Access File Path Is Password Protected Password 77 SQL Server Database Server Roopa Database Name Smartoffice Authentication SQL Server Authentication SQL User ess SQL Password Currently we are providing only two databases e MS SQL Server User need to provide the Database Server Name Database Name Authentication type SQL Username SQL Password if Authentication Type is SQL Server Authentication e MS Access User need to provide only File path where MS Access file is exists Page 8 Trewin Orekaren ram smart office suite 6 1 Help Manual Version 6 1 IV System User System user or the other word we can say Application user who can login into the application with the scope of their permission They can perform only the activities for which they have given the permission eSSL Smart Office Suite 6 Master Utilities Reports Windows Help Sumus jaczenmeezzz Change Password Mail Settings Memo Settings Log Off gt gt Technology Development Company 5 System User List q Login Name Role Name Is Admin easi Admin Ime Mid 9x Records Per Page Page 9 eSSL Temang Orekaren ram Smart office suite 6 1 Help Manual Version 6 1 A Add Edit System User Add or edit t
3. Select Status Employee Category Al Fess On Qut Door Duty Short worked Employee Designation Missed Qutpunch Employee Location l Employeement Type 5 Select Al Deselect All Filter company Filter Department Filter Shift S elect All Deselect All Select All Deselect All Select All Deselect All Page 48 eSSL Trewin Orekaren gay Smart office suite 6 1 Help Manual Version 6 1 Types of the Monthly Reports i Basic Report M4 1 of 1 gt b e d amp E Aa b 100 M Find Next Default Monthly Basic Attendance Report 01 Mar 2014 To 15 Mar 2014 Generated On 15 Mar 2014 05 19 PM Department Default No Code Name 10 1 12 1 e P A L H HP WO WOP Mar Mar Mar Mar Mar 11 1 P P P P P 50000006 Generated By essl Page 1 of 1 li Detailed Report wenvee T CDU CRI l of I T a amp J dj Wi 100 Ferd Nest Default Monthiy Detailed Attendance Report 01 Mar 2034 To 15 Mar 2014 Generated Om 15 Mar 2014 05 28 PM Dsy Day Dey Omi Deyo Cay Dey Dy OsyS Cay t Deyil Dey Dey Caytt Cay Oey t Osy 7 Dey Dayte Day Osydt Deyl Ow Daye Dayit Daydt Dey77 D y 73 Dayz Dwy30 Dayd Deve O dae titer 13 iisr Der 14 Mar Department Defaut Employee Code 1 Empoyee Name B G5 G8 8 O5 Gs jn Tana Ta Co 1730 1730 17328 OuTme 721 VB 1721 1734 17 mE Se Sb se SE mate B ar 6S 0 OG GA any Dy 0500 Ofc oto 01 05 oros eu OT 0000 OG OG MG 0643 Duster 0420 Wor OM 001 OM ta E d r
4. Technology Development Company Smart Office Suite 6 1 User Manual Terap Drape Copan Smart office suite 6 1 Help Manual Version 6 1 Table of Contents LApplication Specificato seen S S 7 SEO Si SCF CC EEE Mm 7 MENE 8 Va 9 NNN NNN 10 VPN 11 EE dg cmm 11 EE Seg C mmm 12 VIIL Master SU NES ammes ude MSN FERPK UE ux dk v Os VERE VERAM CUR ROPPI OE nts GAY VE SES ER SUPR YVRG UK PO RON FR AE IE RA 13 IX Text IVlessage SerLtil1BS sasescenensu vana o ord FER ERER VENAE tX PRIMUM eH Und QRERI ME EAT SNO TEROE dm DEECRDIKVR MNT ULTIO OSqU Ea 14 ON 15 DENN 16 MN 17 ATT 18 BT NNN 18 C Consider only first and last punch in Attendance Calculation eese 18 DERE NETTENE 18 NE E Grace Time Ttor Early ee Lavere 18 __F For Single Punch Mark Out Punch as seien enne enn nnne nnne en nnns 18 EE Sues ae mm 18 NEN Solid MEI ER 18 NS NENNE 18 VNR 18 H Consider Early Coming PUnCh rs ssarvennarnuvnnansevnvnnsnnvnvnnennnvnnansnnnvnnsnnnnnennsannnnnsannannenssnnnvnnensuvnrsnssnvnenee 18 kC Consider Late Golng PN sr 19 J Deduct Break Hours from Work Duration cccccsssecesssecesssecesseceecsssescesaeecssaeecesseeeeaeecssaeeseseueceseas 19 K Consider weekly off present and Holiday present in OT essere 19 _L Calculate Half day if Work Duration is Less than eese enne enne 19 _M Calculate Absent if Work Duration is Less than nn
5. Al Select Al Deselect All Select Al Deselect All M Daily Detailed Status Report This Report is the trouble shooting report for the Production support team to facilitate Employee Attendance for the particular day i441 of 2 gt Med EJ Bar 1 r Find Net Default Daily Detailed Status Report 15 Feb 2014 To 15 Mar 2014 Generated On 15 Mar 2014 05 53 PM Department Default Employee Code 1 Employee Name 1 S No Shift Category A InTime A OutTime Work Duration OT T Duration Detailed S Code Detailed Status 1GS Default 17 20 17 21 SE 260 0 P Present 2GS Default 17 20 17 21 5E 1 0 P Present 3GS Default 17 20 AT 21 SE 1 0 P Present 4GS Default 17 20 17 21 SE 1 0 P Present 5GS Default 17 20 17 21 SE 1 0 P Present 6123 Default 15 04 15 05 SE 26 0 P Present Generated By essl Page 1 of 2 Page 57 eSSL Trewin Orekaren aga Smart office suite 6 1 Help Manual Version 6 1 N Employee details report working Resigned of 2 gt bi dm Ey Aa 2 100 Find Next Default Employee Details Report Working Generated On 15 Mar 2014 05 09 PM Department Default Employee 1 1 Male Email DOJ 1 1 1900 12 00 00 AM DOC 1 1 1900 12 00 00 AM DOR 1 1 3000 12 00 00 AM Employement Type Permanent qememwme Poet puer em 1 Page 58 Trewin Orekaren Gram smart office suite 6 1 Help Manual Version 6 1 O Customize report Through this report user can customi
6. Default S No Emp Code Employee Name In Duration In Hrs Out Duration In Hrs Punch Records 1 1 1 16 35 0 09 10 in 17 20 0ut 17 21 o0ut Generated By essl Page 1 of 2 vi Present Report vii Absent Report vili Late coming Report ix Early Going Report X Missed out Punch Report xi Short worked Records Report xii Leave records Report xiii Outdoor Records Report Page 47 Trewin rient Gram smart office suite 6 1 Help Manual Version 6 1 xiv CSV Export Report Hame insert Page Layout Formulas Dat Review View Netra SOF m AOs Caiibri u cOA OO E mp Wrap Test General k B D 30 oW i omm ST met 43 Coop pu m 3 Fit Feste elit eu iM C ily Cendtions format Cet net Delete format Sort J tomat Painter BW i acis a ETI FF dij Merge amp Center s han 4 23 Formatting as f ble Styles a Z Orm 7 Pites CWwnbcalr l Port la Mygnm ent E tvamtet M Styles zeli kutting Al 7 fe Date C D E f G H j j L M N o p a ijdsate Employee Employee Company Departme Category Deginatio Grade Team Shift In Time OutTime Duration Late By Early By Status Punch Rec Overtime 2 14 Mar 14 1 1 Default Default Default GS 17 20 17 21 5 1 485 65 Present 0 E B Monthly Attendance Report Monthly Report is used to see the Employees Attendance Monthly Wise Daily Attendance Department vise From Date 13 Jun 2013 ToDate 13 Jun 2013 Report Type Filter Employee Absent Early Going
7. c ee Company Owen 3 Desgraten N dd Sum fir gt e Erytoyee larwe 2 3 lt 5 5 7 i 5 un xxx s wx Ww ow ww 20 2301 aaa 23 32417 332 353 Employee Code Note User can export the attendance register in csv format by providing the proper path for the attendance register which has to be exported XXVI SMS logs This window allows viewing all the sms logs as per the date requirement The user can view 10 20 50 100 amp 500 logs per page ES Smart Office Sute 6 BMS log EE 4 Admin Master Utibties Reports Windows Help 8 a s huoe saeniZvdiiri Funde M24 Gy Tole 4x2 Gy Embed Ot Engines lame Re DowribaiDate Srplseslsde Enpoyeellare LogDate Message Tat Status XXVII Attendance Logs This window allows viewing the attendance logs of the employees date wise oss Smet Oe Gui ET ERR p 7 m Fee ka Adme Mester Unite Repote Window Help Reet Gu verve L1 t Am m Date 14 ar 2014 gu Senn 4 l Ben Fae Erpsopse hare Srpices Cim tine Out Tore rem Late By Es Ev On L ren Om Speculo Purch Records Sate Reneta n Note User can select the status according to their choice like All Present Absent late coming Early going on leave on outdoor duty short work and missed out punch Fresent Absent Late Coming Earty Going On Leave On Qut Door Duty Short Worked Missed Outpunch Note User can export the attendance logs in csv format by providing the proper path to
8. 1 XXXII Export Employee Details This window allows exporting employee details in the csv format from database to another location 5 Export Employees Details XXXIII Import Other Details This utility is used for Import the Employee Other Details Import Employees Other Details Example File Format File Format XXXIV Export Employee Other Details This utility is used for Export the Employee Other Details in Excel Export Employees Other Details Export Close XXXV Import Employee Leave Balance This utility is used for import the Employees Balance from the Excel sheet in csv format Page 42 Trewin Orekaren Gram smart office suite 6 1 Help Manual Version 6 1 Import Employee Leave Summary Example File Format File Format XXXVI Export Employee Leave Balance This utility is used for Export the Employee Leave Balance Export Employee Leave Balance XXXVII Employee Annual leave Accrual This utility is used to Credit the Employee at year start by calculating the Carry Forward limit and Yearly Limit for the particular year Total Number of records 1 Page 43 Tog Devoe ore Smart office suite 6 1 Help Manual Version 6 1 XXXVIII Recalculate Attendance This screen is used to recalculate the Employee Attendance between From Date and To Date Recalculate Attendance Recalculate Attendance From Date E Jun 2013 ToDate 13 Jun 2013 Companies Departments
9. 4 OUT 4 IN 5 OUT 5 1 1 1 09 04 15 04 in out Special Speci Off al Off Device Devic e Generated By essl Page 1 of 1 Page 55 ive Denies Cpe smart office suite 6 1 Help Manual Version 6 1 J Log Matrix Report From Date 15 Mar 2014 jv To Date 15 Mar 2014 jv Filter Employee Employee Code O Exact Filter company Employee Name Employee Category Al Employee Designation Al Employee Location Aj Select Al Deselect All Select Al Deselect Al Select All Deselect Al K Random Check Report This report is used for get Employee Status like In or Out on particular day and particular Time Report Viewer id 4 1 of7 b M EM QU p 100 Default Random Check Report 15 Feb 2014 To 15 Mar 2014 Generated On 15 Mar 2014 05 51 PM Attendance Date 10 Mar 2014 S No Employee Code Employee Name Department Punch Records 11 1 Default 09 10 in 17 20 0ut 17 21 out Generated By essl Page 1 of 7 Page 56 Tesvsegs Dreier opa smart office suite 6 1 Help Manual Version 6 1 L Abnormality Report This report is used to get the Employees who are continuously late Absent Early for these many given days From Date 01 Mar 2014 Jv To Date 15 Mar 2014 jv Absent No of continuous Absent days 2 Hm ka Filter Employee Filter Department Employee Code U Bed Employee Name Employee Category LENS Employee Designation mv Employee Location Al Employeement Type
10. Drakten Corngar H Graphical Report This report is used for get the Employees Attendance in term of Pie Graph Types of Graphical Report e Employee Graph Report Viewer E i m l pp H 4 1 fi HA e Ge E A b 1005 M Find Next Default Employee Graph Report 01 Mar 2014 To 15 Mar 2014 Generated On 15 Mar 2014 05 46 PM Department Default Employee Code 1 Employee Name 1 ES Late Coming ES Present SESS Early Going Generated By essl Page 1 of 1 e Department Graph N 4 1 ofi b b e E d wb 100 r Find Net Default Department Graph Report 15 Feb 2014 To 15 Mar 2014 Generated On 15 Mar 2014 05 47 PM Department Default NNN Late Coming ES Present Early Going Generated By essl Page 1 of 1 Page 54 eSSL Trewin Orekaren aga Smart office suite 6 1 Help Manual Version 6 1 e Company Graph Report Viewer P Id 4 1 oflib bM dy Ou 100 M Find Next Comapny Graph Report 15 Feb 2014 To 15 Mar 2014 Generated On 15 Mar 2014 05 48 PM Company Default NNN Late Coming ES Present MW Early Going Generated By essl Page 1 of 1 I Daily Log Matrix Report Viewer IM 4 1 ofib b GO de E id 100 Find Next Default In Out Punch Report 15 Mar 2014 To 15 Mar 2014 Generated On 15 Mar 2014 05 49 PM Attendance Date 15 Mar 2014 Department Default S No ECode Emp Name Shift IN 1 OUT 1 IN 2 OUT 2 IN 3 OUT 3 IN
11. Hours from Work Duration E Consider WeeklyOf Present and Holiday Present in OT FT Calculate Half day if Work Duration islessthan 7 Mins E Calculate Absent if Work Durationislessthan 0 Mins E On Partial Day Calculate Half day if Work Duration islessthan 0 Mins E On Partial Day Calculate Absent day f Work Duration is less than 0 Mins Mark Weekly Off and Holiday as Absent if prefix day is Absent Mark WO and H as Absent if Suffix day is absent Mark Weekly Off and Holiday as Absent if prefix and Suffix day is absent Mare Half Day Day Absent When Late for 2 Days 7 Mark Half Dayif Lateby 0 Mins 7 Mark Half Day if Early Going by 0 Mins Page 17 eSSL Tiama Devern Corpor Smart office suite 6 1 Help Manual Version 6 1 A OT Formula OT not applicable to ignore the Over Time Out Punch Shift End Time OT will be Calculated By subtracting Out Time Last out Punch from Shift End Time if Out Time is Greater Than Shift End Time 3 Total Duration Shift Hours OT will be calculated By subtracting Shift Duration from Total work duration 4 Early Coming late going OT will be calculated by Adding early Coming minutes and Late Going Minutes which is depended on Shift Begin Time and End Time B Min OT and Max OT Min OT OT will be applicable only if OT duration is more than the Specified duration MAX OT To the given limit the Maximum Duration o
12. Off mm Page 11 eSSL Trewin cient ram smart office suite 6 1 Help Manual Version 6 1 VII Memo Settings In case of send the system Generated mail to the folks for unplanned vacation which incurred as Absent Late Coming Early Going Then user can decide his own templates for the respective category Like e Memo Signature e Late Coming Early Going Subject e Late Coming Early Going Body e Absenteeism Subject e Absenteeism Body e Missed Punch Subject e Missed Punch Body As per the above templates mail will get composed automatically and respective folks will get it E Update Memo Subject and Body content Late Coming Earty going Memo Settings Subject EXE AEE E 000 Body thas been observed from the Attendance Record that you were Coming Late or Going Earty from the duty unauthorisedly i e without permission on below said attendance date Please give an explanation to the Absenteeism Memo Settings Subject ABSENTEEISM NOTICE MEMO Body It has been observed from the Attendance Record that you were Absent from the duty unauthorisedly i e without permission on below said attendance date Please give an explanation to the Authorised person Missed Punch Memo Settings Subject MISSED QUT PUNCH MOTICE MEMO Body t has been observed from the Attendance Record that you are not punching property which is resulting into Missed Qut Punch records in our attendance reports Kindly explain the reason and co operate with us
13. Sunday Weekly Off Weekly OF 1 Sunday Page 22 im Dee Ea Smart office suite 6 1 Help Manual Version 6 1 XV Multi shift Admin Master Utilities Reports Windows Help Master Settings ml Text SMS Settings t Company Department EG Category C Shifts 5 Shift Roster Multi Shift Te EZ Leave Type Employee Multi Shift t Public Holiday Department Multi Shift Report Employees ide This window will allow importing multi shift from the shifts which has been created in shifts option i Multi Shift List amp Multi Shift Name Multi Shift Code Begin Time End Time Jeneral cy 123 12 38 14 38 poem 5 Update Multi Shift OtherDetails Punch End After 0 Mins I Grace Time ID Mins Default value will come from Employee Category Settings T Punch Begin Before aem Mins Default value will come from Master Settings Page 23 eSSL Tesvsegs Dreier open smart office suite 6 1 Help Manual Version 6 1 A Employee multi shifts This window will show the employees list which are assigned with the multiple shifts C B Cou P 4 a Admin Mader Uilties Repots Windows Help l i 8 95 huoe e Lzb9 4iri mie 144204 Jv Tola Emol Eee 3f dte Assign employee shift This window will allow assigning the multi shift to the employees 14 Mar 2014 jw Eh Working Permanent Total Number of
14. be download can be selected by click on the link button Collect and Export Logs The following window will be pop up Device List Direction fr Neger Devoe Atente r Pre 14062073005 ag ag Page 62 Temaga aksent Eorpa Smart office suite 6 1 Help Manual Version 6 1 B Sync Employee Bio User can configure this task to download the Employee Bio information at any Schedule Time or at the periodic interval Devices from which the Employee bio to be download can be selected by click on the link button Collect and Export Logs The following window will be pop up Device List Name Direction IP Address Location JP Magar Device Atemate In 192 168 1 201 JF Nagar 14 06 2013 08 54 F Jayanagar Dev Altemate In 192 168 1 206 Jayanagar 14 06 2013 08 54 LEE NM LL angele C Collect and Export Attendance Logs User can configure this task to Calculate and the Attendance Logs at any Schedule Time or at the periodic interval D Send email for late Coming or Early Going User can configure this task for Automated system generated email to Late Coming WEarly Going employee can be send at the Scheduled time E Send email notification to absentee User can configure this task for send Automated system generated email to Absent employee at the Scheduled time F Send Text SMS User can configure this task for sending
15. e r Generated By essi Page 1 ot 1 ii Summary Report IM 4 1 of 1 gt H e D EI fa 100 x Find Next Default Monthly Summary Report 01 Mar 2014 To 15 Mar 2014 Generated On 15 Mar 2014 05 29 PM Department Default Employee Code Employee Name P A H HP WO WOPPL CL SL OtherLeave Total Leave Total Present 1 1 5 0 0 0 0 0 0 0 0 0 0 5 Generated By essl Page 1 of 1 Page 49 eSSL Trewin rient Gram smart office suite 6 1 Help Manual Version 6 1 iv Period Wise Report IM 4 1 fib b e GE d ev 100 Find Next Default Monthly Period Wise Report 01 Mar 2014 To 15 Mar 2014 Generated On 15 Mar 2014 05 31 PM Day Day2 Day3 Day4 Day5 Day8 Day Day8 Day9 Dayt0 Daytt Day 2 Day 3 Dayt4 Day15 Day 8 Day 7 Day 8 Day19 Day20 Day21 Day22 Day23 Day24 Day25 Day28 Day27 Day28 Day29 Day30 Day31 Days 10 Mar 11 Mar 12 Mar 13 Mar 14 Mar Department Default Employee Code 1 Empoyee Name 1 Status P P P P F PiStatus P P P P F P2Status P P P P P P3Status P P P P P Generated By essl Page 1 of 1 v Work Duration Report 100 Find Next G B a 4 Default Work Duration Report 01 Mar 2014 To 15 Mar 2014 Generated On 15 Mar 2014 05 32 PM Dayi Day2 Day3 Day4 Day5 Day8 Day Day amp Day9 Dayt0 Daytt Dayt2 Dayt3 Dayt4 Day15 Day16 Day 7 Dayt amp Day 9 Day20 Day21 Day22 Day23 Day24 Day25 Day26 Day27 Day28 Day29 Day30 Day31 Days 10 Mar 11 Mar 12 Mar 13 Mar 14 Mar Department Default Employee C
16. on higher level activities Labour Tracking ESSL Smart Office Suite Time and Attendance puts the right information at your fingertips By giving you the latest and most detailed labor activity data you will finally know how productive your workforce is and have the information to make swift corrections when needed Page 6 im Dee Smart office suite 6 1 Help Manual Version 6 1 Workforce Activities from ESSL Smart Office Suite gives you the latest and most detailed activity tracking data With the right information at your fingertips you gain the power to make truly effective knowledge based decisions And take action before your bottom line is at risk The unique Workforce Activities offering from ESSL Smart Office Suite provides e Innovative features that help you gain unparalleled real time visibility into your manufacturing operations e Reliable proven easy to use technology that integrates with your ERP system and works seamlessly with the rest of your IT infrastructure e Comprehensive Services that make the most of your IT and budget resources and accommodate your deployment and payment preferences II Login Screen 28 9 z Adma Mate Vee Repeda Windows Hele a rh A W i e ss Al gt Login User Robe Login Time ESSL Smart Office Suite Login screen where user will enter their credential and change the database settings by clicking on Database Settings Link button Page 7
17. the text SMS Schedule at First In First In Punch Cutoff time i e from that time onwards system will start to shoot the message for First In of the day Schedule at Last Out Last Out Punch Cutoff time i e from that time onwards system will start to shoot the message for Last Punch of the day Interval That option is used for all In Out Punch i e to shoot the sms in the interval Page 63
18. 1 1 GS 09 15 Generated By essl ii Summary Report v Find Next Default Daily Detailed Attendance Report 14 Mar 2014 To 14 Mar 2014 Generated On 15 Mar 2014 05 13 PM Shift S InTime S OutTime A InTime A OutTime Work Duration OT T Duration LateBy EarlyGoing By Status Punch Records 17 20 17 21 SE 00 01 00 00 00 01 08 05 01 09 P 09 10 in OD 17 20 out OD Page 1 of 2 Department Default Employee Code 1 S No Attendance Date Shift 1 14 Mar 2014 GS Generated By essl p El Qa A 100 Find Next Default Daily Summary Report 14 Mar 2014 To 14 Mar 2014 Generated On 15 Mar 2014 05 13 PM Employee Name 1 In Time Out Time Total Duration Status Remarks 17 20 17 21 SE 00 01 P Page 1 of 2 Page 46 eSSL Tog Devaar Smart office suite 6 1 Help Manual Version 6 1 iv In Out Report Report Viewer Find Next G EN dd e 100 Default In Out Punch Report 14 Mar 2014 To 14 Mar 2014 Generated On 15 Mar 2014 05 14 PM Attendance Date 14 Mar 2014 Department Default S No ECode Emp Name Shift IN 1 OUT 1 IN 2 OUT 2 IN 3 OUT 3 IN 4 OUT 4 IN 5 OUT 5 11 1 09 10 17 20 in out Special Speci Off al Off Device Devic Generated By essl Page 1 of 1 v In Out Duration Report 1 of 2 b pi EN de 100 Find Next Default In Out Duration Report 14 Mar 2014 To 14 Mar 2014 Generated On 15 Mar 2014 05 15 PM Attendance Date 14 Mar 2014 Department
19. By Ganis Cod 15 Mar 2014 Default Default Default Working Permanent 15 Mar 2014 1111 srewg Default Default Default Working Permanent 1 ess B Assign Employee out Door Entry This window allow to assign the outdoor entries to the employees pe Assign Employee Out Door Entry From Date 15 Mar 2014 Begin Time 1504 Duration To Date 15 Mar 2014 gv End Time 15 04 FT Approved By ess sn Company Category Status av Employee Code Department Alv Designation A1 v eme Type Company Department Category Designation Location Status Emp Type Default Default Default Working Permanent Default Default Total Number of records 2 From Date is the Start Date for the Out Door and To Date is the End Date for the Out Door Begin Time is the Start Time for Out Door and End Time is the End Time for Out Door Duration is the total time for the outdoor entry Is Approved is for approval of the admin Check the Checkbox against the Employee to whom Out Door Entry is to be assign VV VV V Note If the is approved option is not checked then the outdoor entry will be not considered Page 37 Trewin Orekaren pam smart office suite 6 1 Help Manual Version 6 1 XXV Attendance Register Attendance Register is the Summary of the Employee Attendance monthlies l 658 Smart Office Sue d TE per h rt Master Utilities Pepe Windews Help av munus LAFF dg fr l Me Me o Yow 00 el Ge E
20. Doweinat bog Stop Orreninat Locsin A Page 39 Tidndogr Dreier Corgan Smart office suite 6 1 Help Manual Version 6 1 e Device name allows user to enter the name of the device e Short name allows user to enter short name of the device e Serial number allows user enter serial number of the device e Device direction allows user to set the direction of the device like In device out device Alternate In Out device and system direction in out device e Connection type allows user to set the connection type either TCP IP or USB e Device location allows user to set the location of device where it is installed e Device type allows user to set the type of the device either Attendance or Canteen e IP address allows user to enter the Ip address of the device e Com key allows providing the security to the communication Test connection allows testing of the connection between the software and the device Auto Download Logs will download the logs automatically in the given interval Auto Clear after Download will clear the logs from the device after successful downloading Download logs from Beginning will download the Logs from the Beginning from the Device v v NON Parallel db download will download the database from two different platforms E g Ms Access to Ms Sal Download Users Button will Download the Employee Bio Information like Fingerprint Card Y privilege Pin from the Device Download logs Button will contin
21. G Uh D cadacseimenieetentonst 63 D Send email for late Coming or Early Going ese eese eene nennen nnn nnn nen 63 E Send email notification to absentee rrrrrrrrrnnvrnnnenravrnrnenvrennrnnvensrennnvensnennnrsernnveversnnnnnnsnsnvnnsnsnenesesee 63 EH E EEE EE 63 Page 5 eSSL Tesvsegs Dreier opa smart office suite 6 1 Help Manual Version 6 1 I Application Specification ESSL Smart Office Suite makes easy work of the tedious tasks involved with monitoring employee time and attendance Our simplified time tracking software working in tandem with our data collection devices helps you control labor costs minimize compliance risk and improve workforce productivity Time Management Our completely automated time and attendance solutions reduce labor costs by enforcing pay and work rules consistently and accurately across the organization Labor intensive timecard tracking data entry and approval processing are simplified And that reduces the administrative time associated with attendance exceptions and employee inquiries all while minimizing overpayments and compliance risk Having a time clock solution that simply tracks employee punches is first step for reducing payroll inflation and manual errors e Control labor costs with a consistent application of work and pay rules e Minimize compliance risk by enforcing and tracking complex compliance requirements such as government regulations e Impr
22. MP OUT E Aen Menet Uline Sese Windows Hel e 8 n r bu Jr r LAFF mals 15 Mor 2014 j Tose 15 Mar 2014 D Department a 9 Shift Code Sh Ose DA Gage Tore Sint Ered Tire xia DE Department Lan zett nmn B Assign Department Shift This window allow to add and edit the department shifts for the concerning departments 53 Add Department Shift Assign Departiftment Shift Department Default a Shi t 18 0 From Date 15 Mar 2014 gw To Date 15 Mar 2014 Department is the name of the department to which shift has to assign Shift is the Shift code which is to be assigned to the department From Date is the Start Date for the Department Shift To Date is the End Date for the Department Shift VV v ON Page 36 Trewin Orekaren Gram smart office suite 6 1 Help Manual Version 6 1 XXIV Employee out Door Entries If Employee is not present in the office and went outside due to office work then Out Door Entry can be assigned to the respective Employee A Employee Outdoor Entries List This window allow to view the list of employees whom the outdoor entries has been assigned eSSL Smart Office Suite 6 1 Emp jut Do a 5 Admin Master Utilities Reports Windows Help Bwias Bid OSG DES EEE From Date 15 Mar 2014 iv ToDate 15 Mar 2014 jv Conary ax Coa vesen ente Sw Ste A Filter OutDoor E Date Emp Code Emp Name Company Department Category Status Emp Type Is Approved Approved
23. Number of records 2 Page 32 To Dove Cope Smart office suite 6 1 Help Manual Version 6 1 XX Employee Leave Entry A Employee Leave This screen allow viewing the employee list whom the leave has been assigned or yet to be assigned amp eSSL Smart Office Suite 6 1 sa Admin Master Utilities Reports Windows Help STALLEN NORSE TE EA OA EEE From Date 15 Mar 2014 ToDate 15 Mar 2014 jv Company Al Category Designation Al Eme fa Sts A o Filter Leave Date Leave Type Employee Code Employee Name Company Department Category Status Emp Type Is Approved 15 Mar 2014 CL 1 Lu Default Default Default Working Permanent 1 I 15 Ma 2014 CL n srewg Defaut Default Default Working Permanent 1 B Assign Employee Leave Entry This window allow to assign the leaves to the employees Hl Assign Employee Leave Entry Wi Quarter Day gt Half Day Three fourths Day Full Day Is Approved Approved By ess Lame e From Date 15 Mar 2014 gv ToDate 15 Mar 2014 E Bni Company ai Category Av Employee Code ma a T E pipe f Designation Total Number of records 2 VV VV V Leave Type day whether it s Half Day Full Day three fourth day or quarter day From Date to Date Approved by explains the approval of admin Leave Type Code like CL PL SL Select the Employees to whom leave has to be assigned by checking the checkbox against the Employee Pag
24. Summary Report Jan 2014 To Dec 2014 Generated On 15 Mar 2014 05 37 PM Department Default Employee Code 1 P Employee Name 1 MONTH P A L H HP WO WOP PL CL SL Other Leave Total Leave Total Present January 0 0 0 0 0 0 0 0 0 0 0 0 February 0 0 0 0 0 0 0 0 0 0 0 0 March 6 0 0 0 0 0 0 0 0 0 0 6 April 0 0 0 0 0 0 0 0 0 0 0 0 May 0 0 0 0 0 0 0 0 0 0 0 0 June 0 0 0 0 0 0 0 0 0 0 0 0 July 0 0 0 0 0 0 0 0 0 0 0 0 August 0 0 0 0 0 0 0 0 0 0 0 0 September 0 0 0 0 0 0 0 0 0 0 0 0 October 0 0 0 0 0 0 0 0 0 0 0 0 November 0 0 0 0 0 0 0 0 0 0 0 0 December 0 0 0 0 0 0 0 0 0 0 0 0 Page 51 eSSL Temang Orekaren ram Smart office suite 6 1 Help Manual Version 6 1 D Leave Entries Report This screen is used to get Employee Leave Summary by Leave Type like how much availed how much applied reaming balance etc Id 4 1 of i gt pi amp di E a l 100 r Find Next Default Employee Leave Entries 15 Mar 2014 To 15 Mar 2014 Generated On 15 Mar 2014 05 36 PM Date 15 Mar 2014 S No Emp Code Employee Name Department LeaveType IsApproved ApprovedBy Remarks 11 1 Default Casual Leave 1 ess Generated By essl Page 1 of 1 E Employee out Door Entries This Report is used for get the Employee Outdoor Summary report Report Viewer id 4 1 ofib pi amp dp E A be 100 M Find Next Default Employee Out Door Entries 14 Mar 2014 To 15 Mar 2014 Generated On 15 Mar 2014 05 38 PM Date 14 Mar 2014 S No Employee C
25. ame and Code is the Name and Code for the Leave Type e Yearly Limit The Number of leaves allowed per year e Carry Forward Limit the number of maximum leaves which can be carry forward to next year e Applicable to the applicable gender for this particular Leave Type e Allow Negative Balance leaves are allowed more than yearly limit e Description the summary or the Leave Type XVII Public Holiday A Public Holiday List shows the applicable Holidays sa Holiday List Page 28 Trewin rient Gram smart office suite 6 1 Help Manual Version 6 1 B AddNV Edit Holiday s2 AddEditHoliday Public Holiday Holiday Name Company Date 15 Mar 2014 gw Holiday Type Mandatory Restricted Description e Holiday name enter name of the Holiday e Company Name of the company for which this holiday is applicable All means applicable for all the companies e Date the Holiday Date on which holiday has to be given e Holiday Type Mandatory Holiday will be applicable for all Restricted Applicable only for selected employees XVIII Employees A Employee List is the List of the Employees This window allows viewing the list of added employees as well as editing and delete E e55 Smart Office Suis gi ffe AD Admin Mete Utilities Reports Wexdows Hep ww arb au J r LDF Compery 7 Category Deogaten 4 Erg Tyee A Status a h Fiter Narve Employee Code Camper Department Grade Tear ea Emp Ty
26. asic report in context of date employee department category designation grade and team H 4 1 of 2 gt bi EP Ga l 100 Find Next Daily Attendance Multi Shift Report 13 Mar 2014 To 13 Mar 2014 Generated On 14 Mar 2014 05 26 PM Attendance Date 13 Mar 2014 Department Default E Code Emp Name Shift S InTime S OutTime A InTime A OutTime Work Duration LateBy Early By Status Punch Records 1111 srewg General 09 15 13 30 00 00 00 00 0 0 810 Absent 123 14 30 20 30 17 20 17 21 1 170 189 Present 17 20 out OD 123 14 30 20 30 17 20 17 21 1 170 189 Present 17 20 out OD No Shift 00 00 00 00 00 00 00 00 0 0 0 Absent No Shift 00 00 00 00 00 00 00 00 0 0 0 Absent No Shift 00 00 00 00 00 00 00 00 0 0 0 Absent No Shift 00 00 00 00 00 00 00 00 0 0 0 Absent No Shift 00 00 00 00 00 00 00 00 0 0 0 Absent No Shift 00 00 00 00 00 00 00 00 0 0 0 Absent Generated By essl Page 1 of 2 XVI A List Screen will display the List of applicable Leave Type Leave Type 5 Leave Type List M Leave Type List Leave Type Code Carry Forward Yearly Limit Gender Casual Leave Ci E Ti Paid Leave PL 5 10 Al Sick Leave SL 0 110 Al Page 27 Trewin Orekaren ram smart office suite 6 1 Help Manual Version 6 1 B Add Edit the Leave Type Tenue UT Leave Type Name Casual Leave Code CL Yearly Limit 10 Carry Forward Limit 5 Applicable To Allow Negative Balance Description e N
27. cescccssssscecesessceecssseeceeeseeeeceseseeeeeesseees 28 BENN 29 MED 29 _A Employee List is the List of the EMplOyees cceccsecsssecessseceecssseeeeeseeeecessseeeecesseeceeceseeeceseeees 29 BENENE ease os 30 ENE 31 AX Emblayse N DER IuESG MM E UI 32 M E EMD OV E I pM s 32 BE suem vvs 32 DENN EE EN y eeso de 33 EN ENE 33 B ASSIBh Employee Leave Ten 33 DL Employee comp Of NE 34 XXII Employee Restricted Holidays eese enne enne 35 LO TED ENEN EN EN en 36 GE EEE LUNES TN EU EDU aed 36 eSSL Terap Drape Copan Smart office suite 6 1 Help Manual Version 6 1 BANET 36 XXIV Employee out Door Entries rrmmrrnsvrassesrrrrrsnenvresssnnnrnsnenrvrsnsnnnnvenssnnvnnssennnnensnnnesesssnenesessnnnnsnsnensnn 37 Ais Employee Outdoor Entries LSU dae cisei ctn tese Pelri eaaet Renta COP RUE RE o tdoarsisveuentabadeosetiesdacteuaseostenste 37 B Assign Employee out Door Entry eene eene ener enne nennt eterne inna nene na 37 NNN 38 OE o PRO 38 ML eR RR 38 XXVII Employee Leave TN 39 Kl 39 PN 39 00 DON CE Ka REN EE EE se 41 XXXI Import Employee DetailS cc ccssscccesssccecsssceceseseeeecessseseecesseesesceeeceseseaeeceseeeaeecsseeseeeseeeseseees 41 XXXII Export Employee Detalls s eiuciecieeton cans essa iners ise liio Erkvilxcape eueoake rqesaGhD dotass Csrametsp esos Sobre dnP SE dass 42 PM 42 XXXIV Export Employee Other Details sesenta 42 XXXV Import Employee Leave Balanc
28. e eese nennen nemen nennen nennen nnns nennen 42 XXXVI Export Employee Leave Balance mmrrsvrarssrrrrrrnrnrrerssnnrrnrssnvnrsnsnennresnennvnnssenvnvensnennnnsssnnvnseseene 43 XXXVII Employee Annual leave ACCruall ccsscsssssscsesssccrscesssscessesssnsesssenecsssesscescossoncessesseceuavsconesees 43 XXXVIII Recalculate Attendance ccccsscccssssscsscesssecesssecesseecssseseseceseeceseeecsssescessescseceseeeceseeecesseeesesensaes 44 MD 44 _ A Daily Attendance REP ass Gea Pub deo eumd 44 B Monthly Attendance ReporLuuuvrseavasesme cpv2sE duc elvk a roo UE Pe Fete CH Pede D ADDE Ur eer dei 48 C VSI Summary REPO gu RE sae mmmeapasveaceegieseteaeee 51 Ble NON 52 FEN PEN DN 52 _ F Leave Summary RED OM brede 53 CG Generate MEM Oaia a a E EAE EEO EA 53 ae PR SO EE EEE AA 54 tr 55 ENN 56 SONNE 56 TANN 57 M Daily Detailed Status Report rrrannnnnnasnnnnvenrnsnvnrernnnnvvesssnnvenensnvnnsnsnnnvvesnsnnnnnenennnvensnsnnnnensnnnnsesneneee 57 N Employee details report working Resigned eese 58 SENNA 59 eSSL TesvsegsDesekament organ Smart office suite 6 1 Help Manual Version 6 1 Poe CO Ey Ce EEE EE NN 60 XL ESSL Smart Office Suite Task Manager esee nennen enhn nennen ressent anas 62 A Collect and Export DEVICE LOSS saved eo F Le iE dive b Sd kv eras dub 62 BSE NB 63 _ C Collect and Export Attendance LOGS Lus eo rtis Cont asse ater QDUE UE IP RENNES Y S
29. e 33 eSSL Tesvsegs Dreier opa smart office suite 6 1 Help Manual Version 6 1 XXI Employee comp off entries This window allows assigning the employee full day leave along with the approving details by the approving authority 5 Admin Master Utilities Reports Windows Help KE EN Bid OSS KEENE AEE CompOff Date Employee Code Employee Name Company 15 Mar 2014 1111 srewg Default Default Default Working Permanent 1 To Date 15 Mar 2014 jv v Is Approve Code Name Company Department Category Designation Location Status Emp Type Gender Em pana foan foana O N oa emnat fae Total Number of records 2 0 Number of records 2 Page 34 eSSL Tesvsegs Dreier op smart office suite 6 1 Help Manual Version 6 1 XXII Employee Restricted Holidays This window allows us to assign the restricted holidays for the concerning employees 5 Admin Master Utilities NE Windows Help A F ar Ta NEOR STF E DEG ER EE Holiday Date Employee Code iiie Name Soer Department Category Status Emp Type sez m Teo pea oaa oeat voia Pemet f SS LI REMO AC aa C cH Total Number of records 2 5 Page 35 eSSL Temaga Drerren Logon Smart office suite 6 1 Help Manual Version 6 1 XXIII Department Shift A Department Shift This window allow to view all the shifts which has been assigned to the various departments 2581 Smart C ute amp 1 Den
30. export Page 38 Trewin rient Gram smart office suite 6 1 Help Manual Version 6 1 XXVIII Employee Leave Summary Employee Leave summary screen will display the Employee Leave Summary like how much leaves taken how much availed how much is allowed and how much balance are there Admin Master Utlbes Reports Windows Help TEN NESE TT LATE HER gt Show isse sen _ leeveBseme lene med A Egoi impot Leave fave I feDM i EEE Ver 2014 Cowey A v Goy v Desgaion A v impe v Sus Far hane Emp Code Company Depatvent CL owed Cl Ta amp en Qiao Pl lowed Polen Piece Smet SlT en Sane 3 A 1 Dead eae T X 10 gt 10 Y i 10 Employee Code SEAT 1111 Dat Dead 3 i 3 10 10 0 m This window allows importing the employee leave summary from csv format 5 Import Employee Leave Summary Example File Format File Format Year Path XXIX Utilities A Device List This window allows adding new device in the application amp viewing the list of devices which are connected through the TCP IP or Usb UN EI TEST Ces Amn Mater Uie Report Windows Help Ar ES MEU 5e LI 9 1 Ato Dowriood in Every Mns Auto Gear After Downiood Dowdinad Logs from Begewirg Parallel OG Doertood Draca arme Oracion Lannertan Type P Ade Lan Lat Derenicad Ose Derce senda una Upload Lem Dewndoad Use
31. f OT is allowed C Consider only first and last punch in Attendance Calculation It allows calculating attendance by only First and Last Punch or by all punches D Grace Time for Late Coming Whether to take Punches after Shift Begin Time or not E Grace Time for Early Going Whether to take Punches after Shift End Time or not F For Single Punch Mark Out Punch as e In Punch 1Min If the last punch is In then immediate next minute will be considered as Out Punch e Shift End Time If the last punch is In then the Shift end time will be considered as Out Punch e No System Entry Only In Punch will be displayed G Weekly Off Weekly Off1 amp Weekly Off2 is used to set weekly off Where as in Weekly off2 there is criteria to select the off for a month if Saturday is weekly off2 then next we can select 1 2 3 4 g 5 days H Consider Early Coming Punch Whether to accept early coming punch i e all the Punches before the shift begin time is considered as early coming punch Page 18 SSL Temaga Drerren Earp Smart office suite 6 1 Help Manual Version 6 1 I Consider Late Going Punch Whether to accept Late Going punch i e all the Punches after the shift end time is consider as late going punch J Deduct Break Hours from Work Duration Whether to deduct shift break hours from Employee total work duration K Consider weekly off present and Holiday present in OT If employee works on weekly of
32. f and holidays then those timings will be considered as a OT in record L Calculate Half day if Work Duration is Less than If an Employee works less than Specified Work Duration values then it will mark it as half day present 1 2P M Calculate Absent if Work Duration is Less than If an Employee works less than Specified Work Duration value then it will mark it as Absent A N On Partial Day Calculate Half day if Work Duration is Less than If an Employee works less than Specified Work Duration values in half day then it will mark it as half day present 1 2P O On Partial Day Calculate Absent if Work Duration is Less than If Employee works less than Specified Work Duration value on half day then it will mark it as Absent A P Mark Weekly Off and Holiday as absent if prefix day absent If an Employee is absent before the holiday or weekly off then system will mark that Holiday day or Weekly Off as absent Suppose Sunday is marked as Weekly off and Employee is absent on Saturday then that Sunday will be marked as absent instead Weekly Off Same rule is applicable for Holiday also Q Mark Weekly off and Holiday as absent if Suffix day absent If an Employee is absent after the holiday or weekly off then system will mark that Holiday day or Weekly Off as absent Suppose Sunday is marked as Weekly off and Employee is absent on Monday then that Sunday will be marked as absent instead Weekly Off Same rule is applicable for Ho
33. he user with respect to their permission sa Add Edit User Add Edit User Login Name Role Name Companies Allowed Permission Allowed 3 1 Users t Companies H E Departments H EmpCategories H E Shifts H E ShiftCalendars H E Holidays H E Employees H P Leave Types H E Department Shifts H E Employee Shifts H E LeaveEntries 3J T Out DoorEntries H LoaRecords Is Admin Deselect All Select All Note if we are making a user as Administrator by clicking on Is Admin Checkbox full access permission will be there in this application Page 10 eSSL Temang Orekaren ram Smart office suite 6 1 Help Manual Version 6 1 V Change Password User can change the password by providing the details of new password amp eSSL Smart Office Master WA System User Change Password a Change Password Utilities Reports Windows Help amp cesi Mail Settings Memo Settings Log Off VI Mail Settings The Mail sender From details should be provided in the below screen to send the automated mail or sending the mail manually using memo option to the folks for Absent Late Coming Early Going Abnormality Master WA System User Utilities Reports Windows Help i Mail Settings Mail Settings eMail Id 383 com c b RIDE Change Password SMTP Server SMTPHost Mail Settings Memo Settings User Name SMTP UserName Enable SSL Log
34. ilter Company Filter Department Select Al Deselect All Select Al Deselect Al ji 1 qm Il 3 Page 61 eSSL Trewin Orekaren ram Smart office suite 6 1 Help Manual Version 6 1 XL ESSL Smart Office Suite Task Manager KER m 3 43 eSSL Smart Office Suite 6 1 Technology DeveltopmentcCompsarny eSSL Task Manager F Collect and Export Device Logs Schedule at 06 Interval 30__ Last Run at 2013 05 05 06 00 Noi Running 7 Sync Employee Bio Scheduleat 06 45 HH Interval 30 Last Run at 2013 05 05 06 45 M 7 Collect and Export Attendance Logs Scheduleat 10 00 HH Interval 30__ Last Run at 2013 05 05 10 00 Not Running Send eMail for Late Coming Early Going Schedule at 4 Last Run at 2013 05 05 11 00 Not Running Send eMail Notification to Absentees Schedule at 6 01 41 Last Run at 2013 05 05 06 00 Not Running Send SMS for Employee Punches Last Run at 2013 12 23 06 00 Not Running Fen 700 3 LastRun at 20130961213 NN iss out 19 00 2 LastRun at 201309261215 MENHENIENN 7 No Punches 19 00 Last Runt 2013 09 261215 BE nos 30 Last Run at 2013 09 26 12 15 BN 1 Present 19 00 LasRunat20130926 12 15 RR 19 Absent Last Run at 2013 09 26 12 15 Target Directory Settings FTP Settings A Collect and Export Device Logs User can configure this task to download the logs at any Schedule Time or at the periodic interval Devices from which the logs to
35. l Version 6 1 e Name Represents the shift name e Shift Code Assigning the code to shift e Begin Time shift Begin time e End Time shift end time e Break 1 1 break time for the shift e Break2 2 break time for the shift e Punch Begin Before set maximum allowed time before Shift Begin Time Punch Start Time Shift Begin Time Punch Begin Duration e Punch End After set maximum allowed time after Shift End Time Punch End Time Shift End Time Punch End After e Grace Time Number of grace Minutes for Early going and late coming i e Employee is allowed to come late and go Early for that mentioned minutes e Partial Day On To set timings for partial day Half Day XIV Shift Roster Shift roster helps us to create rotational shifts according to week and month This window will show the list of shift rosters which has been created eSSL Smart Office Suite 6 1 Admin WA ap UP Master Settings 7 Text SMS Settings d Company s Department BS Category C Shifts Shift Roster Utilities Reports Windows Help 5 sa Shift RosterList Shift RosterList Shift Roster Name Shift Roster Type Begin Day End Day This window helps us to add as well as edit the shift roster Page 21 Tesvsegs Dres opo smart office suite 6 1 Help Manual Version 6 1 Rotation Name 1 BegnDay 14Mar2014 Y EndDay 14Mar204 jv Rotation Master Occurrence amp Weekly Weekly M
36. liday also Page 19 eSSL Tenge Devaar Smart office suite 6 1 Help Manual Version 6 1 R Mark Weekly Off and Holiday as absent if both prefix and Suffix absent It is applicable for both Suffix and Prefix days S Mark Half Day Full Day Absent When Late for 2 3 4 amp 5 days If Employee is late for mentioned number of days in a month then system will mark next day present as Half Day or Full Day Absent T Mark Half Day if Late By System will mark the half day if Employee is late more than the mentioned minutes U Mark Half Day if Early going By System will mark the half day if Employee is going early more than the mentioned minutes XIII Shift A Shift List screen This window will show the List of the Shift which is applicable in the Company Shift Name Shift Code Begin Time End Time General Add Edit Screen being used for Add or Update the Shift sx Update Shift sl 60 N Shift Details Name General Shift Timing E Break1 Begin Time 30 End Time 12 00 Break Begin Time 16 00 End Time 16 30 Punch Begin Before 0 Mins Default value will come from Master Settings OtherDetails 7 Punch End After Mins Default value is next day shift begin time punch begin duration Grace Time Mins Default value will come from Employee Category Settings Partial Day on Begin Time 09 15 End A 1300 Page 20 eSSL Tesvsegs Drake open Smart office suite 6 1 Help Manua
37. mplate for the All in out of the Day Related with Device Logs Master No Punches the template for No Punches of the Day Related with Device Logs Master Present the template for Present Status of the Day Related with Attendance Master Absent the template for Absent Status of the Day Related with Attendance Master Page 14 eSSL Tesvsegs Dreier opa smart office suite 6 1 Help Manual Version 6 1 X Company User can add multiple companies by giving the appropriate information s in the field Company Name HEET Short Name Default eMail default default com Page 15 eSSL Teg Denies Cpe Smart office suite 6 1 Help Manual Version 6 1 XI Department User can view add as well as edit multiple departments by giving the appropriate information Page 16 Trewin Orekaren ram smart office suite 6 1 Help Manual Version 6 1 XII Category This screen is the heart of the application sa Category List Category Name Full Name Default Detault 52 Update Category OT Formula Total Duration Shift Hours hi MnOT 0 E Max OT 20 Consider Only First and Last Punch in Att Calculation Grace Time for Late Coming 0 For Single Punch Mark out Punch as Inpunch 1mins Grace Time for Early Going 0 Weekly Off 1 Saturday 7 Weekly Off 2 Sunday VY 1 amp Mind 7 3rd 4th 7 5th Consider Early Coming Punch Consider Late Going F Deduct Break
38. ne 19 N On Partial Day Calculate Half day if Work Duration is Less than eene 19 0 On Partial Day Calculate Absent if Work Duration is Less than eee 19 P Mark Weekly Off and Holiday as absent if prefix day absent eese 19 _ Q Mark Weekly off and Holiday as absent if Suffix day absent rrurrrnrnvnnnrnrnnsvvennrnennaveverernenvnvenene 19 eSSL Terap Drape Copan Smart office suite 6 1 Help Manual Version 6 1 _ R Mark Weekly Off and Holiday as absent if both prefix and Suffix absent 20 _S Mark Half Day Full Day Absent When Late for 2 3 4 amp 5 days 20 TIER 20 Us Mark Half Day if Early going Buene 20 EE REE EE EEE NE EEE S 20 NNN 20 OE indi eri MET A leanne 21 ARI IE MT 23 Nuclear d M m 24 SSIS NOI Ae 24 Update employee multi shift sees E entnehmen nenne enne 25 b Department multiple Shifts scere ir repro bep eo seti ak Rn opa ped Sano tnra Ebko eg ue Ped Yp gon dubbavp rp D vas cks abi eeor dixe spams 26 Add Edit Department multiple shifts nennen nnne nnne 26 EPA NNN 27 LENET 27 A List Screen will display the List of applicable Leave Type rrrrnnrrarnanrvrrrrnnnvrersrnnrensnenvnrssrnnvevenene 27 BEEN 28 VEPS 28 _A Public Holiday List shows the applicable HolidayS cc
39. ode 1 Empoyee Name 1 In Time 17 20 17 20 17 20 17 20 17 20 Out Time 17 21 17 21 17 21 17 21 17 21 SE SE SE SE SE Duration 04 20 00 01 00 01 00 01 00 01 Generated By essl Page 1 of 1 vi OT summary Report Be SN EEE 1 of 1 v sgun 100 Find Ned Default OT Summary Report 01 Mar 2014 To 15 Mar 2014 Generated On 15 Mar 2014 05 33 PM Department Defaull Employee D dur 11 bar 1dlar ker t Mar 2090 0026 0000 0030 0026 Generated By essi Page 1 of 1 Page 50 Tesvsegs Dreier opa smart office suite 6 1 Help Manual Version 6 1 vi CSV Export Report Ps 4t t s Jr ec Microsoft Exc Uh eme STEVE AIG i o BS Seo FN CO ome intet Pagelapout Formulas Gata Review View mitro POE ore i gt i P h A cu Calibn u dA mw se gt SF weap tea Gemerat i P ix M ru T Sky Copy muere it ER 4A gt A PORE pram venter PL MEGA EEE e amp Center 24 Conin Format CM eat Dente Pomat ee S00 ee G pme ud ganen OG me 0 shes cay Eating Al Employee Code A E sli E f G ET TT C m M N oO P Q n EmployedPresant D Absent Di Normal WOT Hours Ci PL SL Total Leav Late Comi Late Comi Early Goin Early Goin Weekly Weekly O Holiday Holiday Present 2 i 5 0 43600 00 00 0 0 0 0 5 1625 00 4 4 36 00 g 0 0 D C Yearly Summary Report 4 4 1 fi gt bi e 0 amp EJ Aa v 100 Find Net Default Yearly
40. ode Employee Name Department Duration IsApproved ApprovedBy Out Door Remarks 11 1 Default 490 1 essi 09 10 17 20 Date 15 Mar 2014 S No Employee Code Employee Name Department Duration IsApproved ApprovedBy Out Door Remarks 411 1 Default 360 1 essi 09 04 15 04 Generated By essl Page 1 of 1 Page 52 eSSL Teevesegn reunir smart office suite 6 1 Help Manual Version 6 1 F Leave Summary Report This Report is used for get the Employee Leave Summary like how much availed how much applied how much balance Report Viewer i41 of 1 gt b e de EE d id 10 Find Next Default Employee Leave Summary Generated On 15 Mar 2014 05 39 PM Department Default Employee Code 1 Employee Name 1 Leave Type Yearly Limit Leave Taken Total Leave Balance CL 10 1 10 PL 10 0 10 SL 10 0 10 Generated By essl Page 1 of 1 G Generate Memo min NEM NM GRE GEN NEM Generate Memo Status weary eho gt Company A m Department Date 4Ner2014 Subject LATE COMING EARLY Missed Out Bh Signature Administrator Half D Memo Text It has been observed from trie A scora that you were Coming Late or Going Early from the duty unauthorisedly i e without permission on below said este date Please give an explanation to the Authorised person immediately Designation Total Number of records 2 Individual Summary Page 53 er Smart office suite 6 1 Help Manual Version 6 1 Technology
41. ot This Feature is allowed only for Ms Access Database 5 Master Settings Master Settings Is Employee Code and Employee Code in Device Same F Is Fixed Shift Begin Time 09 00 End Time Attendance Year Starts on 01 Jan Minimum difference between two punches Punch Begin Duration When no shift assigned consider Restricted Holiday Limit for Employee Auto Backup Every Path SS Tenang rebar sper Smart office suite 6 1 Help Manual Version 6 1 IX Text Message Settings This setting allows you to configure the sms settings as per the requirement 49 SMS Settings ls SMS Required Message Settings URL http 58 162 167 52 api MessageCompose admin mayank Samp User Name contactshilpajain amp gmail com Password Sender ld SCHOOL Firstin Text EmployeeCode has First punched at SLogDate Time S5 LastOut Text EmployeeCode has Last punched at LogDateTime NoPunches fmployeeCode has No punched at LogDateS All InOut Text EmployeeCode has punched at SLogDate TimesS Present Text SSEmployeeCodeSS is Present on LogDate Absent Text SSEmployeeCodeS5 is Absent on LogDate Send test SMS UserName Password Senderld SMS text can be configured dynamically First in Text the template for the First in of the Day Related with Device Logs Master Last out the template for the Last out of the Day Related with Device Logs Master All in out Punches the te
42. ove workforce productivity by reducing manual and timely administrative tasks and freeing your staff for more value added activities So why choose ESSL Smart Office Suite Because our solutions are completely automated and easy to own Because they deliver the high quality information you need to make better decisions e Easy to use features that provide timely labour information and save considerable time and effort e Reliable technology that scales to your organization and provides the flexibility you need a swift seamless integration with your existing systems to make sure your operation won t miss a beat e Comprehensive Services that sync up with your IT resources budget and payment preferences plus consulting offerings to help leverage your investment Data Collection A time and attendance system is only as strong as the data you feed it with Choose a data capture option that s reliable and easy to use whether it s a fixed mount time clock a mobile app a telephony system or a browser based solution And put accurate data into your time management solution e Control labor costs by minimizing data entry errors and enforcing pay and attendance policies at the time of the punch e Minimize compliance risk by not allowing employees to work outside their scheduled hours e Improve workforce productivity by giving employees self service access to information like scheduled hours and time off balances freeing managers to work
43. pe U 1111 Detmt Det Worang Permanent Page 29 Todal Debora Coran smart office suite 6 1 Help Manual Version 6 1 Teima ega Doereelogreest Corsgarry B Employee Details This window allows filling the employee application details as well as other details Male Female Designation Employment Type Date of Joining 01 Jan 3000 l Date of Confirmation 01 Jan 1900 Date of Resigning Login Name Password Shift Type Single Shift in a Day Is Receive Notification Page 30 eSSL Teg Denies Cpe Smart office suite 6 1 Help Manual Version 6 1 C Employee other details Nominee 1 f Date of Bith 01 Jan 1900 Page 31 eSSL Tesvsegs Dreier open smart office suite 6 1 Help Manual Version 6 1 XIX Employee Shift A Employee Shift This window allows viewing the employees whom the shifts are assigned e FEE mart Office Sur 7 LEM 53 Admin Master Utilities Reports Windows Help BP S Bid OSS KF DES From Date 15 Mar 2014 jv TobDate 15 Mar 2014 jv Shift date Shift Code Emp Code Employee Name Company Department Category Designation Location Status Emp Type vere 1 qnm sewo Ddmk Defat Ddu Working Permanent A Assign Employee Shift This screen allow assigning shift in accordance with employee shift date amp shift time 1 Code Name Company Department Category Designation Location Status Emp Type m fa fa fa i A ane Total
44. records 1 k Page 24 eSSL Tesvsegs Dreier opa smart office suite 6 1 Help Manual Version 6 1 Update employee multi shift This window allows updating a single employee multi shift PIS i s Admin Master Utilities Reports Windows Help M G0 Bid OSS KIERO OR EE jv ToDate 14 Mar 2014 jw Tom Date 14 Mar 2014 Nome aent From Date 14 Mar 2014 je ToDate 14 Mar 2014 gr Page 25 im Dee Smart office suite 6 1 Help Manual Version 6 1 B Department multiple shifts This window allows viewing the list of department multiple shifts which has been created Add Edit Department multiple shifts This window allows creating a new department multiple shifts as well as editing the already created department multiple shifts i eSSL Smart Office Suite 6 1 Depe Multiple S gt SMIT tm 5 Admin Master Utilities Reports Windows Help av ee BidOse hv NE SG EEE FonDde tein D ewe T4ar2014 D Depsmer Department Shift Date ShiftCode1 ShiftCode2 ShiftCode3 ShiftCode4 ShiftCode5 ShiftCode6 5 Assign Department Multiple Shifts Assign Department Multiple Shifts Depatmert Dead 7 I NE oa NS sas NS sms 0 e sno ooo From Date 14 Mar 2014 Page 26 Trewin Orekaren ram smart office suite 6 1 Help Manual Version 6 1 Daily multi shift Report This window allows us to generate the multi shift report either detailed daily attendance or daily attendance b
45. to Page 12 SSL Temaga len Eorpa Smart office suite 6 1 Help Manual Version 6 1 VIII Master Settings The settings provided in this screen will be applicable for all the folks who is there in this application or it can be called as global settings Page 13 Whether Employee Code and Employee Code Stored in Device are same for application or not Whether to allow a Fixed Shift for application or not If Fixed Shift is checked then it will disable all shift Related options like Shift Details Shift calendar Employee Shift Department Shift etc To set the start Attendance date and Month from which Attendance calculation has to start For e g If you are willing to generate to generate Yearly Report then it will take Attendance date and Month as start of year Minimum difference between two Punches Field will allow to set the difference between two punches If the punches are in between the specified minutes then those punches will be discard amp greater than the specified minutes will be considered Punch Begin duration Field is used to set maximum allowed time before Shift Begin Time If Employee does not have any assigned shift then whether to consider the shift of previous day or Auto Shift Auto Shift will take the shift according to Firth Punch and Shift Begin Time To restrict the holiday limit for all the folks in numbers Whether to take Auto backup after Specified Days and Save it to specified Path or n
46. ue downloading the Device Logs from the Device from the last downloaded logs Stop Download Button will stop the Downloading of the Users and Device logs gt Upload Users Button will trigger the Upload User Screen from where you can upload the users to device This window allows clearing the admin privilege set system date time Restart device clear logs from device and change the IP address of the device Clear Admin Privilege Set System Date Time Restart Device Clear Logs from Device Change IP Address Note Select the device and right click on the device these options will appear and user can perform the required operation Page 40 eSSL Tesvsegs Dreier opa smart office suite 6 1 Help Manual Version 6 1 XXX Device Logs It will display the Employee Device Logs as well as Employee Manual Entry in the log record Pe mart Office Em nb k a Admin Master Utilities Repoti Windows Hep v Raa Gu veers LEe9e rer f ToDate 15 Mar 2014 jv Time 1702 H Direction n Device ME attendance E Code Name Company Department Category Designation Location Status Emp Type F 1111 srewg Default Defaut Default Working Total Number of records 2 o XXXI Import Employee Details This window allows importing the details of employees from another location into the application Example File Format File Format Path Page 41 pe Smart office suite 6 1 Help Manual Version 6
47. ze the report as per requirement Employee Customize Rept gman sn E From Date 15 Mar 2014 ToDate 15 Mar 2014 jv Fiter Employee Filter Company Filter Department Employee Code pog L Exact Employee Name Employee Category Al Employee Designation Al Eus Lovin TR Employeement Type i Select All Deselect Al Select All Select Field Group By Group 1 AtendanceDate v mp2 Deiner Designation Page 59 Tesvsegs Dreier opa smart office suite 6 1 Help Manual Version 6 1 P Export to Excel This feature helps to export the attendance logs and device logs in customized form into Excel format Employee Attendance logs Foro 2 m From Date 15 Mar 2014 E To Date 15 Mar 2014 G Filter Employee Filter Company 1 Fitter Department Employee Category Al Employee Designation Aj Employee Location Al Employeement Type Al v EE Select Al Deselect All Select Al Deselect Al Select Field 7 Report Value Header Serial Number a a Hj bm mm Page 60 SSL Trewin reunir smart office suite 6 1 Help Manual Version 6 1 Employee Device Logs Report From Date E Mar2014 To Date Filter Employee Employee Code C Exact Employee Name Employee Category A Employee Designation Al Employee Location Al EmlyeonertTpe Select Field SerialNumber F
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