Scan Secure GTS Software user manual 1
Contents
1. Information 9000 Cascade Change profile map Open profile map Vertical Horizantal This menu is used to administrate all maps used in the program Information Brings up a window with all the map information EE Maps E e Notdeleted C Deleted Mame Description w is File name Ze B deck Generic a B Deck n Boat deck Generic plan Boat Deck bmp C deck Generic plan C Deck bmp Compass deck Generic plan Compas Deck bmp pr CH Promenade Generic plan Promenade Deck bmp Tank top Generic plan TT bmp 0000000 wheelhouse Generic plan l wheelhouse bmp View map Delete map Change map Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 13 of 60 Buttons View map Brings up the picture of the map selected Delete map Deletes the map that you have selected Change map Changes the picture path for this map Add map A new map may be added to the system Opens a separate windows Close Closes the window and saves the changes Add map Adds a new map to the system by letting you choose a picture for the new map Add amap Click the eclipses button to select an image file for te new map Then enter mapname and click Add Map Click Finis2. Issue 1 22 06 2009 Page 23 of 60 6 10 Custom Reports Report generator available when the License for CR or CRA is purchased See Chapter 13 Custom reports where the use and setup is described further Custom reports may look like the below image Fra 1 oktober 2008 00 00 v Til 7 april 2009 23 59 y Oppdater Standard y Logo 010 vekter 179 Control point Maxbo Lagerbygg Storl kka 4 1607 02 10 2008 22 feiere 016 vekter 181 m Control point Maxbo Lagerbygg Storl kka 4 1607 03 10 2008 03 010 Vekter 179 7 010 vekter 179 m Control point Maxbo Lagerbygg Storl kka 4 1607 03 10 2008 05 010 vekter 179 _ 012 vekter 185 B Control point Maxbo Lagerbygg Storl kka 4 1607 03 10 2008 21 010 Vekter 1793 013 Vekter 152 Control point Maxbo Lagerbygg Storl kka 4 1607 04 10 2008 02 010 Vekter 179 ee ei M Control point Maxbo Lagerbygg Storl kka 4 1607 04 10 2008 05 010 vekter 179 018 vekter 191 wl Control point Maxbo Lagerbygg Storl kka 4 1607 04 10 2008 21 010 vekter 179 019 vekter 173 m Control point Maxbo Lagerbygg Storl kka 4 1607 05 10 2008 01 010 Vekter 179 1 020 Vekter 181 _ Control point Maxbo Lagerbyag Storl kka 4 1607 05 10 2008 03 010 Vekter 179 H 023 vekter 206 024 vekter 202 wl Control point Maxbo Lagerbygg Storl kka 4 1607 05 10 2008 20 010 Vekter 179 025 vekter 187 Usndales Blak bese Control point Maxbo Lagerb Storl kka 4 1
3. a name and a description for the new round to be registered Press Read Pen Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 33 of 60 EE Add new round Hame Promenade deck inspection Description Seen areas on Promenade deck Selected tags Available tags in system Tag ID Tag ID No Description O0005639 42 No Description 0007639900 No Description 000054387 Read Pen The new round will appear in the left hand area of the dialog box The first TAG in the column is the START TAG All the strips are shown in the order they where registered in the Pen When you select Save the following dialog box will appear EE Rounds registered in the system e Not deleted Deleted Description Tags in this round Sork key Description Active Starttag 1 No Description 2 SEE REPORT 3 No Description 4 No Description 5 Mo Description 6 No Description A 1 BE 1 H No Description Mew round Delete round Report Close When all control points TAGs are named and the round is OK press Save and the round will be saved If more rounds are to be registered select Yes when prompted as shown below Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 34 of 60 The Pen will now be cleared and ready for registering of the new round data strips Repeat ALL above steps if further rounds are to be registered After the last round is registered select No
4. it should e g a round has been performed but the TAG have not been read Buttons New Add new TAGs You can here register any number of either new event or new control point TAG Delete Delete the current TAG Report Gives you a report of every registration of this TAG stored in the database Close Closes this dialog box and saves all changes done Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 19 of 60 6 4 Guard 4D This icon will bring up the dialog box showing all guards and guard information registered Guards e Notdeleted Deleted Mame Address Address Posto City Tel private Tel mobile E mail b Cabin 301 Cabin 315 000000102 Read behaviour Must read guardtag y Hew Delete Pririt list Close Information about the guards can be entered here Buttons New Adds a new guard Se above Delete Deletes the selected guard Print List Prints the list of registered Guards Read behaviour Sets the functionality of the Guard TAG Described in chapter 7 2 Guard TAG functionality settings Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 20 of 60 6 5 Rounds information a NB Not available when the Custom Reports is enabled Brings up information about all rounds registered in the system including all TAGS in the round Rounds registered in the system e Hot deleted f Deleted Description Tags in this round Sort key Description Active Starttag 1
5. location Scan Secure GTS Database and have it ready to be mailed Zipping down this file before mailing is preferred Contact Scan Secure as on Tel 47 3303 0550 Fax 47 3303 0558 E mail scan secure no Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 56 of 60 13 Custom Reports Custom Reports is an additional module in the GTS developed to give increased flexibility With the Custom Reports module you may customize your recorded readings and data according to your company application customers and needs Columns may be added re arranged re named etc This also applies for the report generator Typical applications for the Custom Reports are Guarding companies HMS tasks technical inspections fire and safety tours etc The setup may be customized for your company but default templates will be available to get you started At the moment only a Gurading company template is available 13 1 How to use the columns Guarding company example Press TAGs Information and the below window will be opened The column text may be different for each application so the header text is for guidance only 1 Rounds Here you may describe the type of tour you are to perform l e Night tour Shopping center Emergency lights Fire dampers Emergency exits etc 2 Customers The name of the customer for this tour 3 Object In this column you type in the various objects related to a customer It may be a buildin
6. on a map recommended Delete all readings in the Pen by selecting gt Register the control point TAG in the Pen and place the Pen the Com Unit Select the appropriate detail map move the mouse to the position of the new control point and right click Select Add TAGs A Deck en Pa E A Pm nn E 8 UU EP opd d i eke We P E AM E Era oa IV t Sil H H TH wee Lan d Add tag d D mii cee 7 A T A SG Move Ve gt ble Le E Ra ds A DECK The new control point TAG must be the only TAG registered in the Pen The new TAG will now be read and placed on the detail map where the mouse was placed when you right clicked Double click the new control point and allocate it to one of the rounds in the dialog box that appears Ref chapter 8 15 TAG Allocating a control TAG to a round Enter a description and other relevant details ref chapter 8 12 Control points Editing description Close all dialog boxes and maps 8 3 2 New control point TAG in a round Include the new control point TAG in the appropriate round when performing the patrol round When the round is read into the system the program will ask you if the new TAG is to be included and what type it should be Select No Nei as this is to be a Control point 2 The round was added to the system Do you wish to add more rounds The old data in the Pen will be deleted Confirm and after all rounds are read properly you must register t
7. profile map Point your mouse on any grey area and right click Select Move again to disable the move function for all the new section maps Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 41 of 60 8 12 Control points Editing description The Control Point description may be edited in two ways By entering the rounds detail in which the control point is included see below or in the TAG information dialog box 8 12 1 TAG Editing in the Rounds registered dialog box Select the Rounds Icon The below dialog box will appear EE Rounds registered in the system e Not deleted C Deleted Description Tags in this round Sort key Ceman Active Starttag 2 1 No Description 2 SEE REPORT 3 Mo Description d No Description 5 Mo Description 6 No Description reelle BR ll 7 Mo Description Mew round Delete round Report Close Press for the round you want to work with to get details Click in the Description field of the applicable Control Point and the Description may now be altered Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 42 of 60 8 12 2 TAG Information Editing in the dialog box Select the TAG Information Icon and the following dialog box will appear Tags Information x f Not deleted C Deleted Tag ID Description 0000000103 001 Start strips Promenade deck inspection round 0000000108 002 Promenade deck Forward 0000000109 003 P
8. the new round All other control points TAGs registered in the system already are available except those used as START TAG Guard TAG or Event TAG When the round is OK press Save and the round will be saved and you will get the following Select No After the last round is registered select No The following dialog box will then appear maybe without details for each round Use the to show the details Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 37 of 60 ES Rounds registered in the system e Not deleted C Deleted Description Tags in this round Sort key Description Active Starttag I fo Description 2 SEE REPORT 3 No Description d No Description 5 Mo Description 6 No Description KE A 1 1 1 Ls 7 Mo Description Mew round Delete round Report Close Click in the Description field of each new control point and enter a description The TAGs are shown in the order they where read into the Pen with the start TAG on top Then you must allocate the new control points to a map and then position the new control point on that map Ref chapters 8 13 TAG Assigning to a map 8 14 TAG Moving on the section map 8 7 Battery Change ProxiPen the battery may be replaced by any NON RECHARGEABLE 1 5V AA size battery When getting the message to replace battery whilst downloading from the DAU perform the battery replacement as soon as possible after the message in order to ma
9. will appear Click on the to the left of Event to show all event TAGs already registered in the system Tags Information e Not deleted l Deleted Tag ID Description Type Control point i Type Event oooo000001 SEE REPORT O000000002 OTHER EMERGENCY 000000003 BROKEN GLAS 0000000004 DRUNK PERSON oooo000005 ROUND INTERRUPTED oooo000006 SMOKE DETECTED O000000007 ss spas D Related to Object 0000000003 al D Active 1 Mone Rie Tag type Description Hotes SEI BROKEN GLAS l Event Control point Creation date Date removed L Guard 26 09 2007 13 07 23 Available rounds Selected round s Promenade deck inspection Full passenger area round Checked H Not checked 0 0 New Delete Report Cloze Register the new event TAG into the Pen Make sure that you write down the intended meaning of each individual event TAG s Select New and the following selection box will pop up Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 31 of 60 Choose the type of tage you want to read and then press Head Hen Control point se coa Select Event as type and then Read Pen The Event TAG read into the Pen will now be presented at the bottom of the list Type the intended meaning of the event strips in the Description field and continue to the next event strips Repeat the above until all event strips have been registered and described Finish by closing the dialog box This will s
10. 5 B license the graphical functionality will be available but not the Client Objects CR CRA or PAS 4 1 Starting the GTS5 for the first time r gt Nr Scan Secure GTS Click the GTS5 Icon on your desktop z This will bring up the below Login dialog box Enter Administrator both as User and Password Graphical Software Solution for BlueCard amp GCS Hardware Developed by Systor 45 Username License Password Cancel The GTS5 will start and you will be promted If Demo License is pending please see Installation Manual Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 7 of 60 There is no profile map defined Click OK Eo define your own map or click Cancel to use the default map came Select OK and enter your Profile map following the instructions given in the dialog box EE Profile of the ship Profile map name Current main profile image file Select mapimage file UK Cancel Then you will be given the following warning Select OK and follow the instructions in the next dialog box to enter your first section map Add a map Click the eclipses button to select an image file for te new map Then enter mapname and click Add Map Click Finished when you re done adding maps Select map image file Type a name for the new map A Continue until all section maps are registered and described by using Add Map Chapter 8 10 Sec
11. 607 06 10 2008 01 010 Vekter 179 AS m 5 cates e o Cancel m Control point Maxbo Lagerbygg Storl kka 4 1607 06 10 2008 05 010 vekter 179 EG i m Control point Maxbo Lagerbygg Storl kka 4 1607 13 10 2008 22 010 Vekter 179 m Control point Maxbo Lagerbygg Storl kka 4 1607 25 11 2008 05 010 Vekter 179 Control point Maxbo Lagerbygg Storl kka 4 1607 25 11 2008 23 010 Vekter 179 vakt 010 Vekter 179 And Objekt Lagerbygg Forh ndsvisning utskrift Gjenopprett standard tabelllayout 6 11 PAS PAS Personnel Attendant System is a separate module in the GTS software for administration of personnel designing and printing of ID cards and logging of who s onboard and who s onshore See Chapter 14 PAS where the use and setup is described further 5 x Refresh hte Slettet 7 Brukerdefinerte Gjenopprett standard tabelllayout Read mode Print selected ID cards Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 24 of 60 7 Selectable functions in the GTS There are several selectable functions in the GTS that you may select 7 1 Pen functionality settings It is possible to select the way the Pen is functioning related to deleting registered data e Hot deleted C Deleted Pen ID Mo Date registered Delete Per Always delete after read M Ask after read Delete Pen New Pen Always delete after read Manually delete Manually delete Ask afte
12. Bal Group By Box Paper y zc 2 Column Chooser x ot Best Fit v 2 etg vest j kken v 2 etg nord Best Fit all columns v 1 etg syd Punkt v kasse og bakd r v Kanalveien 4 Punkter v alle hj rner v Kanalveien 4 Punkt nordre og vestre hj rne v This forms a basis setup in GTS Custom Reports It is possible to create more columns if you want to include more information To add more columns right click in the Description field of the column 1 and select Column chooser 2 Click and drag the columns you want over to the column area and name it as desired To remove a column click it and drag it out of the column area Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 57 of 60 When you have a suitable setup you may store this setup by selecting the Save button and name the setup as you want Several setups may be created and stored NB What is created on Administrator level can not be changed by a lower level user 13 2 Report generator By clicking the CustomReport button you will find a similar setup as under TAGS Information This is the report module in GTS when you have the Custom Reports module and is used to generate reports based upon the recorded readings and data PS You need to have readings in the database to create a report Example Ka Fra 1 oktober 2008 00 00 w Type Runde Kunde Til 7 april S Oppdater Standard Je
13. Beskrivelse Sjekket Lest dato Vakt A Uandalen Rlak skew Objekt baw gt z 07 02 10 2008 010 Vekter 179 El show sl a Ge E 3 Ti PLA 016 vekter 181 Control point Maxbo Lagerbygg Storl kka 4 1607 03 10 2008 03 010 vekter 179 vekter 179 Control point Maxbo Lagerbygg Storl kka 4 1607 03 10 2008 05 010 vekter 179 1012 Control point Maxbo Lagerbygg Storl kka 4 1607 03 10 2008 21 010 vekter 179 013 Vekter 014 vekter 177 Control point Maxbo Lagerbygg Storl kka 4 1607 04 10 2008 02 010 Vekter 179 geg 017 vekter 200 Control point Maxbo Lagerbygg Storl kka 4 1607 04 10 2008 05 010 vekter 179 M 018 vekter 191 Control point Maxbo Lagerbygg Storl kka 4 1607 04 10 2008 21 010 vekter 179 019 Vekter 173 Control point Maxbo Lagerbygg Storl kka 4 1607 05 10 2008 01 010 Vekter 179 020 Vekter 181 Control point Maxbo Lagerbygg Storl kka 4 1607 05 10 2008 03 010 Vekter 179 023 Vekter 206 _ 024 Vekter 202 Control point Maxbo Lagerbygg Storl kka 4 1607 05 10 2008 20 010 vekter 179 T 025 vekter 187 g Control point Maxbo Lagerbygg Storl kka 4 1607 06 10 2008 01 010 vekter 179 ok Ve WW ance Control point Maxbo Lagerbygg Storl kka 4 1607 06 10 2008 05 010 vekter 179 e Control Maxbo Lagerbygg Storl kka 4 1607 13 10 2008 22 010 Vekter 179 Es Control Maxbo Lagerbygg Storl kka 4 1607 25 11 2008 05 010 Vekter 179 Corp Maxbo Lage
14. FLOOD 07 04 2009 10 13 00 Event 06 A Deck aft 07 04 2009 10 13 00 Control point 09 B Deck aft 07 04 2009 10 13 00 Control point 08 B Deck fwd 07 04 2009 10 13 00 Control point 10 C Deck 07 04 2009 10 13 00 Control point 07 A Deck fwd Control point OR EI GE GI 1 6 1 Report Close Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 53 of 60 Routines for the Supervisor Daily usage of the GTS when installed and configurated correctly should be very simple Below you will find some hints about configuration and daily use U N e 4 Guards using the system should not have Administrator access to the system Do instead create a new user level for these guards if the default one does not match your wishes Back up the database file on a regular basis SEE CHAPTER 9 2 Data Maintenance amp Back up Open every Section map that is flashing RED Right click on the flashing red control point and Accept it or Click the flashing red control point select More in the dialog box and study the control point history in the Marker dialog box You may Accept the status by double clicking in the status field if you have the access to this function Look at all Finished Rounds look for details and or print the reports IT IS ADVISED NOT TO HAVE TOO MANY ROUNDS REGISTERED IN THE PEN BEFORE DOWNLOADING THE SYSTEM CAN TAKE IT BUT IT MAY TAKE SOME TIME TO PROCESS ALL ROUNDS ESPECIALLY ON COMPUTERS WITH A LOW CLOC
15. K PROCESSOR FREQUENCY OR WITH A SMALL RAM CAPACITY Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 54 of 60 12Trouble Shooting 12 1 The ProxiPen does not register the TAGs Whenever the Proxi Pen is left without battery for a while or you receive a new unit the Proxi Pen is in a safety mode called Boot mode The Pen will in this mode not read data strips nor function properly To get the Proxi Pen out of the Boot Mode log in as an Administrator and perform the following Select Security gt Manage and press the button Sync This will synchronize your DAU with the date and time of your computer Ref Below picture al D Security Database maintenance User name Password E Administrator Administrator Security settings Object Type p Edit map name and picture Main map Edit main map name and picture Map Delete map Map Change map color Map Undelete map Map Add map Map Design mode move map within profile map DAL DAU Read Com port for reading the Hen Communication type COM 1 e BlueCard ProwiPen 12 2 BlueCard Does not register TAGs Please Se Blue card manual Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 55 of 60 12 3 No Communication between Pen and Computer There may be several reasons why the GTS software does not communicate with the Pen ProxyPen Please always check the following v Does the Pen indicate reading with both LEDs and sound o If NO change battery v Wit
16. No Description 2 SEE REPORT 3 No Description d No Description 5 No Description 6 No Description HHT E 7 No Description Mew round Delete round Report Close New round Will start a routine to register a completely new round Delete round Will delete a registered round Report Will print a report showing all TAG1 in the selected round Active tick off box Will set the TAG active de active for this round only Both the Round name description and TAG description may be edited in this dialog box Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 21 of 60 6 6 Objects Brings up a window showing all objects if any registered EN Objects All objects in use In system Deck Dep Hotel Dep Resaurant Dep Objetes may be edited added or deleted only while editing Print list NB Objects may ONLY BE ADDED in the TAGs information dialog box 6 7 Read Pen Starts the downloading of data from the Pen placed in the Com Unit Read data from Pen Fress Start reading to read rounds from the Pen If any Information regarding guards round and Pen are missing dialog bos will appear and you can fill inn the missing information if applicable Perform battery check Cancel Perform battery check Checks the battery during download and gives you the battery voltage reading ProxyPen Only Start reading Starts the downloading from the Pen Scan Secure GTS5 User m
17. PENDANT ON YOUR LICENCE sseeeeeeeeeeeenees 47 9 USERS AND DATA MAINTENANCE a ananannnnnnsnnnsnsnsnsnsnsnsnsnsnsnsnsnsusnsnsnnnun 48 9 1 USER ADDING NEW avuvununvnruvunvnrnrneunvnrnrnnvnvnrnrnennrururueunvururuennnunne 48 9 2 DATA MAINTENANCE amp BACK UP 49 10 OTHER INFORMATION ABOUT THE GTS SOFTWARE FUNCTIONALT YV EE EEN 50 10 1 DATES ee 50 10 2 DIALOG Let EE E E E 50 10 3 COM PORT SELECTION ae EE a 50 10 4 PEN SELECTION 2 50 11 DAILY USAGE OF THE GTIS5S unne 51 11 1 ROUTINES FOR THE GUARD 51 ROUTINES FOR THE SGSUPERVISOR usssssnnnnnnnnrnnnnnnrrnnrnnrnrrnrrnrrnrrrrrrrrrrrrrrrrrnne 52 12 TROUBLE SHOOTIN Guia ii as 53 12 1 THE PROXIPEN DOES NOT REGISTER THE TAGS cccececececeueueuauaueuenes 53 12 2 BLUECARD DOES NOT REGtsSrERTAtGoe aoaaa nanan nnnnnnnnnnnnnnnnnnn 53 12 3 No COMMUNICATION BETWEEN PEN AND COMPUTER 54 12 4 CONTACT SCAN SECURE Lese 54 13 CUSTOM REPORTS cutis ati 55 13 1 HOW TO USE THE COLUMNS GUARDING COMPANY EXAMPLE 55 13 2 REPORT GENERATOR Ee eege e baade 56 14 PASS eee 57 14 1 NEVNER 57 14 2 DELETE oi EE EE 57 14 3 READ MODE o rand 57 14 4 ID CARD EE 58 14 5 IMPORTANT BUTTONS AND COLUMNS 58 Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 3 of 60 1 Introduction This User Manual will describe how to use and operate the Guard Tour System GTS from Scan Secure Please note that the most common or recommended ways to use and maintain the system is describe
18. Scan Secure GTS 5 1 User manual Issue 2 Based upon V5 0 11 Graphical Software Solution for BlueCard amp GCS Hardware Developed by Systor 45 Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 1 of 60 SCAN SECURE GTS 5 Birisini iriri aiad 1 1 INTRODUCTION mms 4 2 SYSTEM REQUIREMENTS BOTH FOR SERVER AND LOCAL PC 4 3 IMPORTANTE je 6 4 HOW TO SET UP A NEW INSTALLATION OF GTS5 RECOMMENDED 7 4 1 STARTING THE GTS5 FOR THE FIRST TIME 7 4 1 PREPARATIONS c 0c0occcocccoc rr 9 4 2 REGISTER USERS CONTROL POINTS EVENTS GUARDS OBJECTS ETC 10 5 MENU e Lenger EE 11 5 1 FILE 2 11 5 2 MAPS aaa A 11 Deo SECURITY EE 13 B ee 14 6 ICONS AND THEIR FUNCTIONS seen ke ka KN KN KN KN KN KN KN KN KN KN KN KN KN KN KN KN KN KN KN KR Kn 15 6 1 DELETE PEN amp 6 2 PEN INFORMATION 6 3 TAGS INFORMATION ooo 16 DA GUARD 4D EE 18 6 5 ROUNDS INFORMATION o AT 19 6O OBJECTS Ae ses 20 6 7 READ PEN eege 20 6 8 FINISHED ROUNDS eebe Eeer 21 6 9 REPORTS EE EN ET EE EET 21 6 10 CUSTOM REPORTS EE 22 6 11 PAS 7 SELECTABLE FUNCTIONS IN THE GTS 7 1 PEN FUNCTIONALITY SETTINGS cccececcccccacecccueuaceeueuavaveeununvanenununvanes 23 7 2 GUARD TAG FUNCTIONALITY SETTINGS ununununununvnvnvnvnvnvnvnvnnnunnnunnnunn 24 8 USING THE SY Sl EM cocinan ds 25 8 1 GUARD NEW 25 8 2 PEN NEW 26 8 3 TAGS NEW CONTROL POINT 27 8 3 1 ADD TAG FUNCTION ON A MAP RECOMMENDED cececececececau
19. The following dialog box will then appear maybe without details for each round Use the to show the details EE Rounds registered in the system e Not deleted C Deleted Description Prom deck Tags in this round Sort key Description Active Starttag I fo Description 2 SEE REPORT 3 No Description 4 No Description 5 ha Description 6 No Description KA A 1 1 BE Ls 7 Mo Description Mew round Delete round Report Close Click in the Description field of each new control point and enter a description The TAGs are shown in the order they where read into the Pen with the start TAG on top Repeat this for all new rounds registered and then select Close Then you must allocate the new control points to a map and then position the new control point on that map Ref chapters 8 13 TAG Assigning to a map 8 14 TAG Moving on the section map Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 35 of 60 8 6 Round New by including already registered TAGs When adding new TAGs to the system ALWAYS FIRST give the TAGs a number written ON the TAG itself place them on a tape and then read them by using the Pen This is to avoid mixing the TAGs at a later stage A round may also be established by using TAGs already registered in the system and used by other rounds The only unique TAG really needed is the START TAG It is recommended to perform this only when all other data TAGs have been properly name
20. View map Select Add Map and get the map file and enter a name for the new map in the dialog box shown below Add a map Click the eclipses button to select an Image file for te new map Then enter mapname and click Add Map Click Finished when ponte done adding maps Select map image file Type a name for the new map EE EE Repeat this procedure until all relevant maps are registered Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 40 of 60 8 11 Section map move to the appropriate position The section maps are to be placed on the main profile map as a graphical area When you select the main profile map you will see a grey area in the upper section of this map fy SJ KURS o o Do as follows Right click with your mouse on the grey area in upper left corner and select move to enable moving of all the section maps Point on the grey area with your mouse The name of the map will appear Left click and keep pressed while moving the grey area to the correct position Drag the moved grey area until it gets the size and shape of the area on the main profile map that this section map covers Move your mouse back to the grey area in the upper section of the main profile map and repeat the above procedure for this new section map Repeat until all section maps are positioned on the main profile map No more grey areas in the upper section of the main
21. al tab displays the CPU type and speed and the amount of installed memory RAM Microsoft NET Framework Prerequisite software Microsoft Internet Explorer 6 0 Service Pack 1 SP1 or later prerequisite for NET Framework Minimum 192 MB RAM Recommended 512 MB or higher Hard Disk space 600 MB free space Pentium III Compatible or higher Processor Minimum 500 MHz Recommended 1 GHz or higher Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 4 of 60 Operating System Windows Server 2003 SP1 Windows Server 2003 Enterprise Edition SP1 Windows Server 2003 Datacenter Edition SP1 Windows Server 2003 Web Edition SP1 Windows Small Business Server 2003 Standard Edition SP1 Windows Small Business Server 2003 Premium Edition SP1 Windows XP Professional SP2 Windows XP Home Edition SP2 Windows XP Tablet Edition SP2 Windows XP Media Edition SP2 Windows 2000 Professional Edition SP4 Windows 2000 Server Edition SP4 Windows 2000 Advanced Edition SP4 Windows 2000 Datacenter Server Edition SP4 Virtual PC Virtual Server Note There is no support in this release for Windows XP Embedded Edition Full Administrator access to the server and PC is required during the installation of the GTS Software Please also see the Installation manual for all details The above requirements are to be considered as minimum requirements to have the GTS working to your satisfaction If these requirements are not met the result may be a very slow ap
22. anual Issue 1 22 06 2009 Page 22 of 60 6 8 Finished rounds NB Not available when the Custom Reports is enabled Brings up a complete list of all rounds carried out and registered in the system GE Finished rounds registered in the system Description Startdate Enddate Guard Events Guard OK Round OK MissingStrips f Daily every hour between 22 0 07 04 2009 10 13 00 07 04 2009 10 13 00 Cabin 301 a a Finished tags in round Description Time checked Type Read Cabin 301 07 04 2009 10 12 00 Guard START Level 1 07 04 2009 10 13 00 Control point 05 Promenade Deck Lounge 07 04 2009 10 13 00 Control point FLOOD 07 04 2009 10 13 00 Event 06 A Deck aft 07 04 2009 10 13 00 Control point 09 B Deck aft 07 04 2009 10 13 00 Control point 08 B Deck Fwd 07 04 2009 10 13 00 Control point 10 C Deck 07 04 2009 10 13 00 Control point 07 A Deck fwd Control point DO RI RI GB BJ BI BI BI EI Report Close Each round can be opened showing all details of guard control TAGS Events etc Report Will generate a printable version of the selected round report 6 9 Reports A wide selection of reports are available Rounds Events Events Current All controlpoints available All events available By selecting one of the report types you will have the possibility to select the date and time for the report and object if applicable to your selected report Scan Secure GTS5 User manual
23. ap it is time to allocate it to one or more rounds This may have been done when registered depending on the way you registered the new Tag Select the TAG Information 2 and select one of the TAGs in the list The following dialog box will appear Ee Tags Information E e Notdeleted 0 Deleted Tag Description 0000000103 001 Start strips Promenade deck inspection round 0000000108 002 Promenade deck forward 0000000109 003 Promenade deck dining area port 0000000110 004 Promenade deck afk stb 0000000105 101 4 deck forward corridor 0000000106 102 A deck mid ship 0000000104 100 Start strips Full round 103 4 deck aft area E ae ES 1 Bocas Type Event Related to Ubject 0000000107 D D Active i None amet Tag type Description Notes ae 103 4 deck aft area l Event Control point Creation date Date removed Map 27 09 2007 15 27 18 A dock D Guard Available round e Selected round s Promenade deck inspection Full passenger area round Checked Not checked 1 New Delete Report Cloze Click the arrow in the Rounds area A list of registered rounds will appear Select one or more rounds in which this TAG shall be included Repeat for all TAGs to be allocated to a round then Close This will save all changes Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 46 of 60 8 16 TAG Activating and de activating In GTS5 activating and deactivating of the d
24. ave all changes and new TAGs Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 32 of 60 8 5 Round New with only new control points When adding new TAGs to the system ALWAYS FIRST give the TAGs a number written ON the TAG itself place them on a tape and then read them by using the Pen This is to avoid mixing the TAGs at a later stage Be aware that the START TAG of each round is unique and cannot be used for other purposes as a unique start strips in the system Once used it cannot be reused Custom Report can be used without START TAG To prepare each new round determine how many control points round data TAGs are to be in the round where they are to be placed and what number name description you want to give each control point in the round Mark each control point TAG with its name and position and then proceed as described below After the below operation you mount the control points TAGs according to their marking Delete all readings in the Pen by selecting Register all the control point TAGs into the Pen Make sure to start with the START TAG of this round This TAG will forever identify the start of this round and can t be changed Select the Rounds Icon and then New Round The following dialog box will appear Description Selected tags Available tags in system No Description 00005691 42 Mo Description 0007639900 Mo Description 000054304 Read Pen Enter
25. ctions may only be done from the TAG Information dialog box Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 49 of 60 9 USERS AND DATA MAINTENANCE 9 1 User Adding new To be able to maintain the user database back up and restore your data some facilities are built into the GTS Software To access these select Security gt Manage The following dialog box will appear m Security Database maintenance User name Password Administrator Administrator Security settings Object Type Level Main map Edit main map name and picture Map Delete map Map Change map color Map Add map 1 1 1 Map Undelete map 1 1 Map Design mode move map within profile map 1 3 CALI DAU Read Com port for reading the Pen Communication type COM 1 e BlueCard ProxiPen Here you can add users with different security levels The program comes with one Administrator which has the highest security level If you add a user with user level 3 he will not get access to the features with level 2 or 1 You can also change the security level for any of the type listed in the Security features section NOTE Make sure at least one user has security level 1 because only a user with level 1 get access to the security management features In this dialog box you will also be able to select the correct COM port and the type of DAU In the upper right corner of this dialog box you will find a button named Sync By pressing th
26. d additional functionality may be available An Installation Manual is also available if you want to study the aspects of a complete new installation of the GTS The GTS Software is a program for use with RFID Tags and readers The program s task is to register the Guard Tour data from the Pen and present the data in reports and windows A lot of work has been put in to make the use of the software as easy as possible GTS Software can be used on a variety of installations including cruise ships office buildings hotels industrial sites factory buildings prisons military campus and so on This User Manual describes all versions and modules of the GTS Software SS GTS5 L Light version without maps and graphical functionality SS GTS5 B Standard version for network and 1 user SS GTS5 W Workstation module for multiple users workstations SS GTS5 C Objects Clients module to handle multiple objects clients SS GTS5 CR Custom Reports module SS GTS5 CRA Custom Reports Advanced module SS GTS5 PAS Personnel Attendance System amp ID Badging module LNNN NANA 2 System requirements Both for Server and local PC The following table lists the prerequisite software and minimum hardware and software requirements for running Microsoft SQL Server 2005 Express Edition SQL Server Express To determine if the computer meets the system requirements from the Start menu right click My Computer and then click Properties The Gener
27. d and placed on the section maps to avoid misunderstandings Delete all readings in the Pen by selecting gt 7 Register the new start TAG and the NEW Control point TAGs that are not already registered in the system into the Pen Select the Rounds Icon and then New Round The following dialog box will appear Add new round mo Description Selected tags Available tags in system 05 Promenade Deck Lou 000000005 OG Deck aft O0000007 06 07 4 Deck f d O000000107 08 B Deck f d N000000108 09 B Deck aft 0000007 09 10 C Deck 0000000710 Read Pen Save Lloze All the control strips already registered and named in the system will be displayed in the right section of this dialog box Enter a name and a description for the new round to be registered s Press Read Pen The new START TAG and possible other NEW TAG will now appear in the left area of the dialog box Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 36 of 60 El Add new round Name Full passenger round Description pe deck amp Promenade Selected tags Avallable tags in system Tag ID Tag ID 0000000710 06 4 Deck att 00000004 06 07 4 Deck f d 000000010 OG B Deck had 00000007 dg 03 B Deck aft 0000000103 Read Pen Use your mouse and drag all relevant control TAGs that you also want to be part of this new round from the right window to the left window to establish
28. data is described in chapter 7 1 6 3 Tags information O This icon will bring up a dialog box where all TAGS in the system is registered and managed Tags Information e Hotdeleted 0 Deleted Tag ID Description 0000000103 001 Start strips Promenade deck inspection round 0000000108 002 Promenade deck Forward 0000000109 003 Promenade deck dining area port 0000000110 004 Promenade deck afk stb 0000000105 101 4 deck forward corridor 00000000106 102 A deck mid ship 0000000104 100 Start strips Full round 103 4 deck aft area osas Related to Ubject 0000000107 D D Active i None a Tag type Description Notes AR 103 A deck aft area Event e Control point Creation date Date removed Map 27 09 2007 15 27 18 A dock D Guard Available round e Selected rounds Promenade deck inspection Full passenger area round Checked Not checked i New Delete Report Cloze At the top of the dialog box you may select to view all valid TAGs Not deleted or all deleted TAGs registered in the system In the main window you may select either main type of TAG to be viewed and also select the individual TAG The information and registrations for this TAG is then shown in the lower part of the dialog box Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 18 of 60 Areas and buttons have the following functionality or meaning Left Corner Unique alpha numeric TA ID Read only Status The current status of
29. ecauauavavavenas 27 8 3 2 NEW CONTROL POINT TAG IN A ROUND 0cocococococo norris 27 8 3 3 NEW TAG IN THE TAG INFORMATION DIALOG BON 28 8 4 EVENT TAG NEW ccccccccececccecccecececucecececuvetetetavetevatetetenenanenenans 29 Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 2 of 60 8 5 ROUND NEW WITH ONLY NEW CONTROL POINTS cccecececccuevacecueuavanes 31 8 6 ROUND NEW BY INCLUDING ALREADY REGISTERED TAGS 34 8 7 BATTERY CHANGE joe 36 8 8 DATE amp TIME ADJUSTMENT OF THE PEN cccecececececececececececenetenenenans 37 8 9 PROXI PEN OUT OF THE BOOT MODE cccececcccccececccuavaveeueuuvarenunuavanes 37 8 10 SECTION MAPS ADD MORE cccccccecececucuecaceeueunvateeunuavanenunuavanenans 38 8 11 SECTION MAP MOVE TO THE APPROPRIATE POSITIONS ccececccucueveceuues 39 8 12 CONTROL POINTS EDITING DESCRIPTION cccecececececucecacacacevavenens 40 8 12 1 TAG EDITING IN THE ROUNDS REGISTERED DIALOG BON 40 8 12 2 TAG INFORMATION EDITING IN THE DIALOG BOX aununvnvnvnvnvnvnvnvnn 41 8 13 TAG ASSIGNING TO A MAP ccccccceccccccccccueueueuauauauauauauauauauauananas 42 8 14 TAG MOVING ON THE SECTION MAP 43 8 15 TAG ALLOCATING A CONTROL TAG TroAaBOUND 44 8 16 TAG ACTIVATING AND DE ACTIDNATING 45 8 17 OBJECTS CREATE NEW DEPENDANT ON YOUR LICENSE 46 8 18 OBJECTS EDITING DEPENDANT ON YOUR LICENSE 47 8 19 OBJECTS LIST DE
30. ed background In addition you may add additional fields and areas I e company logo etc By clicking Customize cardlayout 4 you get access to a window with available functions Click and drag the wanted function to the main window to add When the card layout is as you want it you may save it for later use 5 To print the card you need to have an ID card printer installed and connected Click Print 6 and the ID card is previewed Click the printer Icon to print on the ID card printer 14 5 Important buttons and columns e New Used to create a new entry e Delete Sets the selected as inactive e Last read Shows when the person was last registered by the system e Checked Number of times the person has been registered by the system e Refresh Updates the window with the latest registrations e Read Mode Shows information related to the card being read e ID Cards Opens the ID card designer Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 60 of 60
31. g or a shop in a shopping center A customer may have several objects 4 Details Detailed description of the object I e where the TAG is positioned 5 Read frequency In this column the expected read frequency for the TAG can be set Blank is no expectations 1 is every day 2 is every second day and so on Setup example EN Tags Informasjon Ikke slettet Slettet Type Tag ID Runder Kunder Objekt Nakaliar Beskrivelse Aktiv ReadFrequency days Control point Control point Control point Control point Control point Control point Control point Control point Control point Control point Control point Control point 3200B360BE 8200ED4272 8200ED7F0B 8200ED4946 6200ED473E 8200E0C9ED 3200B37E43 3200631D06 3200632226 01042B75CD 8200ED8814 04006141C0 Nattrunde Nattrunde Nattrunde Nattrunde Nattrunde Nattrunde Dagrunde Dagrunde Dagrunde Dagrunde Dagrunde Dagrunde Aqua Cam Maxbo Maxbo Aqua Cam Bussekspressen Maxbo Storsenteret Storsenteret Storsenteret Storsenteret L kka barneskole L kka barneskole Lager Alnabru 5ag Hovedbygg Hovedkontor sentrum Bussgarasjene Lagerbygg Nille Burger Bob Sko for alle Sportsbutikken 1 Hovedbygg Gymsalbygg ion CL Sort Ascending E Storl kka 4 Sort Descending El Storl kka 4 Clear Sorting rne v med sn Group By This Column i El Yardeveien 23 25
32. h the Pen in the Communication unit which LEDs are lit o No Power LED Check the mains connection and the adapter o No Online LED Check the cable between the Com Unit and the USB RS232 port of your computer o No Pen LED Check position of pen Battery voltage of Pen is too low Replace v If both Power Online Pen LED is lit try to read from the Pen and observe the DATA LED o If flashing note down the error message and contact Scan Secure as o If not flashing check COM port connection the selection of COM ports as shown above in 12 1 BlueCard Please always check the following v Does the Pen indicate reading with both LEDs and sound o If NO change battery v With the Pen in the Communication unit which LEDs are lit o Red LED upper left Power OnLine o Green LEDs flashing Transfering Data v If Red LED is not lit o Check cable o Check COM port connection o Is driver installed v If the green LEDs is not flashing o Check cable o Check COM port connection o Is driver installed o Check position of Pen v Se Blue card manual for more information 12 4 Contact Scan Secure If support is needed from Scan Secure please prepare the following first v A short report of what is wrong and what you have done v Copy the errlog txt file from C Programfiles Scan Secure GTS5 N and have it ready to be mailed v Copy the last back up file from C Programfiles Scan Secure GTS5 or for network versions Server
33. he description of the new control point allocate it to a map and place it on a local map Ref chapters 8 12 Control points Editing description 8 13 TAG Assigning to a map 8 14 TAG Moving on the section map Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 29 of 60 8 3 3 New TAG in the TAG Information dialog box Select O New and continue by reading the new control TAG from the Pen NB The new TAG must then be the only one contained in the Pen If several new data TAGs are to be included all these may be read at the same time The new data TAGs should then be allocated to a map a round etc Ref chapters 8 12 Control points Editing description 8 13 TAG Assigning to a map 8 14 TAG Moving on the section map Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 30 of 60 8 4 Event TAG New When adding new TAGs to the system ALWAYS FIRST give the TAGs a number written ON the TAG itself place them on a tape and then read them by using the Pen This is to avoid mixing the TAGs at a later stage An event book containing 12 20 standard event TAGs is normally supplied with the system These event TAGs are already registered in the system but are not given any description In addition any data TAG may be registered as an event To register these please continue as follows Delete all readings in the Pen by selecting Ki Click the TAG Information and a dialog box showing all registered TAGs
34. hed when you re done adding maps Select map Image file Type a name for the new map wm HEN Main profile map Lets you choose change the name of the profile map and its picture EE Profile of the ship Profile map name Curent main profile image file Select map image file OK Lancel Open main map Opens the profile map if it is closed Open Opens any of the section maps that are registered in the system Arrange Arranges the windows any which way you prefer Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 14 of 60 5 3 Security Security Help Manage Manage The following dialog box will appear ES Security Advanced Database maintenance User name Password E Administrator Administrator Guard Guard Officer Officer Officer HE Security settings Object Type Level Main map Edit main map name and picture Map Delete map Map Change map color Map Add map 1 1 1 1 Map Undelete map 1 1 Map Design mode move map within profile map 1 3 DAU DAU Read Lom port for reading the DAL Communication type COM 3 le BlueCard ProsiFen Here you can add users with different security levels The program comes with one Administrator which has the highest security level If you add a user with user level 3 he will not get access to the features with level 2 or 1 You can also change the security level for any of the type listed in the Security features secti
35. ifferent control points has been made very easy It may be done via the TAG Information Icon and thereby ticked on off in the dialog box directly or you may select the Rounds Registered Icon and a list of all rounds registered in the system will pop up as shown below Select the appropriate round and a detailed list of all the control points allocated to this round will appear In this list simply unselect the control point to make it in active or vice versa if the control point already is de activated See the example below EE Rounds registered in the system e Not deleted C Deleted Description hour between 22 00 07 00 Tags in this round Sort key Description Active Starttag I fo Description 2 SEE REPORT 3 No Description d No Description 5 ha Description 6 No Description KE A A 1 E Es 7 Mo Description Mew round Delete round Report Close Please observe the following e The rounds downloaded from the Pen will always be compared with the current list of active control points in a round and reports generated accordingly e A de activated control point will not be shown on the detail map e Ifa control point which is already flashing red is set in active the control point will not be shown on the detail map but the map itself will still be flashing red NB Remember that a control point may be part of several rounds If set in active this will be applicable for all the round
36. intain uninterrupted functionality NB The unit must not be left without battery for more than 2 minutes If so the unit goes into boot mode as a safety precaution and must be reset by Administrator by syncronizing the pen See chapter 8 8 Date amp Time adjustment of the Pen or Ref chapters 12 1 Trouble Shooting BlueCard Pen the battery may be replaced by a NON RECHARGEABLE CR123A 3v Lithiumbattery which can be obtained from Scan Secure together with seals and labels needed The battery is easily replaced by using a special tool Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 38 of 60 8 8 Date amp Time adjustment of the Pen To enable setting or adjustment of the Pen time and date you must be logged in as an administrator Then select Security gt Manage and press the button Sync This will synchronize your Pen with the date and time of your computer Also to be used for changing between Daylight Saving Time amp Standard time E Security Database maintenance User name Password E Administrator Administrator Security settings Object Type Lewel Main map Edit main map name and picture Map Delete map Map Change map color Map Add map 1 1 1 Map Undelete map 1 1 Map Design mode move map within profile map 1 3 DAU Read Com port for reading the Pen Communication type COM 1 e BlueCard C ProxiPen 8 9 Proxi Pen out of the Boot mode Whenever the Proxi Pen is left without bat
37. is button the time and date of your computer is transferred to the DAU This will also bring any Proxy Pen out of the boot mode Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 50 of 60 9 2 Data Maintenance Back up Pressing the Database Maintenance will bring up the following dialog box EN Backup amp maintenance gis 2009 04 22 104702 bak Delete old data Thiz operation deletes round data older gts 20090422 104702 SOLA bak than the date specified This data will gts 2009 04 22 131036 bak show in the above list gts 2009 04 27 135647 Sola bak gts 2009 04 23 112112 bak Delete data before this date gts_hourly bak 23 04 2009 Delete Backup How Restore selected Export selected Import Here you may Back up your database by pressing Back up now The back up will be named automatically with the current date If more back ups are done on the same day the old back up will be over written by the new back up There will be automatic back ups generated for every hour day week and month You may also restore the database from the selected back up file Old data may be deleted by entering a date and the pressing Delete You will be asked if you want to back up the database first and in any case a HTM document of the deleted data will be stored automatically NB If you want to delete a significant amount of old data it is recommended to do this in steps Otherwise the HTM document will be h
38. ke sure all readings are deleted in the Pen by selecting E Read one or more guard TAG into the Pen Press the Guard Icon 4D f The following dialog box will appear ES Guards le Notdeleted 0 Deleted Mame Tag ID Address Address2 Posto City Tel private Tel mobile E mail Cabin 315 0000000102 Read behaviour Must read guardtag y Mew Delete Print list Close Press New Guard and the new Guard TAG registered in the Pen will be registered in the GTS Software Name the guard Fill in the appropriate information for this guard in the table displayed Delete all readings in the Pen by selecting Ki Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 27 of 60 8 2 Pen New Select the Icon for the Pen The following dialog box will appear e Hot deleted Deleted Pen ID Mo Date registered Delete Per Ask after read ll up cose Press New Pen and follow the instructions After the Pen is registered the Description field may be edited Continue until all new Pens have been registered Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 28 of 60 8 3 TAGs New Control point When adding new TAGs to the system ALWAYS FIRST give the TAG a number written ON the TAG itself place them on a tape and then read them by using the Pen This is to avoid mixing the TAGs at a later stage There are three ways to include a new control point TAG 8 3 1 Add TAG function
39. lacing None If you want to create another object repeat the procedure above This may be done on any other control point or event TAG or it may be done on the same control point event TAG The control point is now assigned to the object you just last registered All other control points or event TAGs may be assigned to any of the registered objects by clicking the arrow in the Related to Object area and selecting from the list that appears Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 48 of 60 8 18 Objects Editing Dependant on your License All objects are related to each marker TAG If you want to edit an object name you must proceed as follows Edit the object in one of the markers where it is used Anew object is now generated with the edited name the old object is still in the list Go to all other markers using the old object name and select the edited object When all the markers are assigned to the new object the old object will disappear 8 19 Objects List Dependant on your Licence A list of all objects currently registered and in use in the system is available by Press the Objects Icon The below dialog box will appear Objects All objects in use In system Deck Dep Hotel Dep Resaurant Dep Objetes may be edited added or deleted only while editing Print list From this box you may only print the list Editing creating new objects and other fun
40. leted 5 button and select the applicable person and change the status back to active 14 3 Read mode This function brings up and displays information connected to the ID card that is being read In addition to the name and a photo this window gives a list of the latest readings Example BER TagID Firstname Albert Lastname Einstein State Ute Log Albert 15 04 2009 13 59 52 Ute This information may be used to control that the information and person on the photo is the same as the person passing Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 59 of 60 14 4 ID Cards This button opens the ID card designer Here you may easily create new users in the system Example HE ID Cards Je Doe amp Co Custom ats E Employee EN B 5 John Hidden Items Layout Tree View Doe I Empty Space Item A Label Sales JE Separator Splitter CompanyLogo Custi Custi0 Custz Cust3 cust4 Insert the necessary information in the white fields 1 To add a photo right click in the photo frame 2 and select the applicable function Fonts and size may be changed by right clicking in the appropriate area 1 and selecting Fonts This menue also gives access to other functions for that area To change the background image click Set 3 and select the want
41. mmend that you follow the order below Place the Pen in the Com Unit and press D Register the Pen by selecting New Penn Ref Chapter 8 2 Pen New If you have more Pens to register register these now Select and open each of the pre registered Event TAG and enter the description Ref Chapter 8 12 2 Control points Editing description It is recommended to enter by using the Caps Lock as the events then will be far more visible in the reports If you have more Event TAG to be registered do this now Ref Chapter 8 4 Event TAG New Now register the Guards into the system by selecting 4D and register as described in Chapter 8 1 Guard New Place all the numbered and marked Control point TAGs for your first round including the Start TAG press and follow the procedure described in Chapter 8 5 Round New with only new control points Itis HIGHLY recommended to complete one round and finish registering it including all descriptions for the Control points etc before you register the next round If you have more rounds follow Chapter 8 5 Round New with only new control points If no of the Control points from the previous round registered is to be used or follow the instructions in Chapter 8 6 Round New by including already registered TAGs All TAGs should now be registered and it is time to place the Control points on section maps etc Select and follow the instructions given in Chapte
42. n any case a htm document of the deleted data will be stored automatically NB You must type in the date in the format selected on your computer Regional Settings 5 4 Help Get Help Choose Language Get Help Will bring up the User Manual Choose Language Selection of language for the GTS application Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 16 of 60 6 Icons and their functions Scan Secure Guard Tour System Fil Maps Security Help SOOHOOSOO The Icons shown above are available when logged in as administrator For other security levels only some of the Icons may be available 6 1 Delete Pen vi Pressing this Icon will bring up the following box K re vou sure vou want to delete the information in the pen MC Selecting Yes Ja will delete all registrations in the Pen 6 2 Pen Information This will bring up a window that contains information about the Pens registered in the system e Notdeleted Deleted Pen ID No Date registered Delete Per Ask after read tenen cose Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 17 of 60 Buttons Delete Pen Deletes the selected Pen New Pen Adds a Pen to the system The Pen in the reader will be read and the unique number for this Pen will be registered in the system The new Pen must have at least one valid TAG registered and NOT be in boot mode Selection of the Pen performance after download of
43. nistration and handling of personnel It may be used as a separate application or as an addition to the existing GTS solution Example EE Tags Informasjon S Ge Ikke slettet Slettet Refresh JDL x TagID Type Firstname Lastname State Pho A r EmployeeNo Title Department Dato oppret Aktiv Sjekket F rst lest Sist lest Slettet Dato sle DH 0000569142 Jon Finneru d Inne Ga ov O IT 15 04 2009 0 0007639900 Maja Finnerud Inne Bnager Sales 15 04 2009 v o a k E D Cancel Brukerdefinerte Gjenopprett standard tabelllayout Read mode ID cards Hint selecter Ny Slett Lukk The main window in PAS shows a list of all personnel registered in the system 14 1 New To create a new registration of a person select New 1 og inputs relevant information in the new row In the column State 2 input the current state of the person In or out personal photo may be entered by clicking the picture Icon in the Photo column 3 and the right click for the appropriate selection 14 2 Delete To delete a registered person select the applicable row and click Delete 4 The person will now change status from active to deleted and will no longer be visible in the main window Persons deleted in the system will not be permanently deleted from the database but will be saved as inactive They may be activated again at any time Just click the De
44. on NOTE Make sure at least one user has security level 1 because only a user with level 1 get access to the security management features In this dialog box you will also be able to select the correct COM port and the type of DAU In the upper right corner of this dialog box you will find a button named Sync By pressing this button the time and date of your computer is transferred to the DAU This will also bring any Proxy Pen out of the boot mode Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 15 of 60 Pressing the Database Maintenance will bring up the following dialog box EN Backup amp maintenance gts 2009 04 22 104702 bak Delete old data This operation deletes round data older gts_2009 04 22_104702_S5OL4 bak than the date specified This data will gts 2009 04 27 131036 bak show in the above list gis 2009 04 22 135647 Sola bak gts 2009 04 23 112112 bak Delete data before this date gts hourly bak 23 04 2009 Delete Backup How Restore selected Export selected Import Here you may Back up your database by pressing Back up now The back up will be named automatically with the current date If more back ups are done on the same day the old back up will be over written by the new back up You may also restore the database from the selected back up file Old data may be deleted by entering a date and the pressing Delete You will be asked if you want to back up the database first and i
45. plication too little disk space for data reports etc and may even cause the application or the computer to malfunction The higher the processor speed the quicker the GTS Software will perform as it is a relatively capacity consuming application Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 5 of 60 3 IMPORTANT Below are some important notes for the use and understanding of this program e Try to avoid mounting the Tag on aluminium surfaces as this will disturb the reading of the TAG If mounting on aluminium can not be avoided the TAG MUST be lifted at least 5mm from the surface Use a self adhesive spacer Can be obtained from Scan Secure as A start Tag is unique and can only be used once and to identify that round only If deleted it can never be reused For GTS5 CR amp CRA no Start Tag is required When you register data into system during the installation make sure to delete all data in the pen DAU prior to and between each operation We also recommend to take a backup prior to and between each operation Go to Security Database maintenance Backup now Syncronize the date amp time in the pen with the computer by using SYNC When adding new TAGs to the system place them on a double sided tape and ALWAYS FIRST give the TAGs a number corresponding to list written ON the TAG itself then read them by using the Pen This ts to avoid mixing the TAGs at a later stage The Com s
46. r 8 13 TAG Assigning to a map and 8 14 TAG Moving on the section map If your license includes Client Objects register objects and assign the applicable Control points and Events to the Clients Objects by following the instructions in Chapter 8 17 Objects Create new Dependant on your License and 8 18 Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 11 of 60 Objects Editing Dependant on your License If several users or user levels are to be included in your installation select Security gt Maintenance and follow the instructions given in Chapter 9 1 User Adding new Please also see Chapter 11 1 Routines for the Guard Functionality settings for the Pen and the Guard TAG may be changed Ref Chapter 7 Selectable functions in the GTS The last thing to do is to create a back up of your work Please see Chapter 9 2 Data Maintenance Back up Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 12 of 60 5 Menu Choices Scan Secure Guard Tour System File Maps Security Help In this section you will find the description of all the Menu Choices in the GTS Availability of these choices will be dependant on your security level 5 1 File Maps Security Help Profile map Active map Exit Exits the program without asking Data that you are currently working on will be saved Print You can choose whether to print the Profile Map or the Active map window 5 2 Maps Security Help
47. r download You will always be asked after downloading data from the Pen if you want to delete the data in the Pen This is regardless whether you have user level for this or not The Pen will be deleted if you select Yes Always delete after download Recommended The Pen will always be deleted after downloading the data No questions asked Manually delete Deleting the Pen is controlled by the user level settings under Security gt Manage Ref Chapter 9 1 User Adding new Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 25 of 60 7 2 Guard TAG functionality settings In the Guard dialog box shown above three different functionality settings are possible ES Guards Ze Notdeleted Deleted Address Address Posto City Tel private Tel mobile E mail Cabin 315 0000000102 Read behaviour Must read guardtag Mew Delete Print list Close Must read Guard TAG Recomended Requires the Guard TAG to be registered prior to every round Must read amp Inherit A Guard TAG must be read once into the system After this all rounds registered will be related to this Guard until a new Guard TAG is registered No read Use default No Guard TAG is required to be registered when performing rounds Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 26 of 60 8 Using the system Please note that the below description requires that you are logged in as an Administrator 8 1 Guard New e Ma
48. rbygg Storl kka 4 1607 25 11 2008 23 010 vekter 179 vakt 010 vekter 179 And Objekt Lagerbyagq y Forh ndsvisning utskrift Gjenopprett standard tabelllayout The report generator enables filtering of data and information so that only the wanted and applicable information is contained in the report In the upper right corner of each column description 1 you will find a small pull down menu 2 that shows the filtering possibilities for that column I e under Vakt you will find a list of all the guards registered in the GTS By ticking off in the box adjacent to the applicable guards 3 the report will only show the selected guards The same applies for all columns and you may create reports based upon and sorted filtered on all data contained in all columns A very flexible solution If you filter too much or are unable to get back to the standard setup you may select the red cross in the lower left corner 4 This will undo all filtering selections and you are back to default Once you have finished your report setup you may store this setup for later use Press the Save button 5 and name the report setup Several setups may be stored and recalled later NB What is created on Administrator level can not be changed by a lower level user Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 58 of 60 14PAS PAS Personnel Attendance System is a module in the GTS software for admi
49. romenade deck dining area port 0000000110 004 Promenade deck aft stb 0000000105 101 4 deck forward corridor oo00000106 102 4 deck mid ship 0000000104 100 Start strips Full round 103 A deck aft area II ocaso Status Related to Ubject 0000000107 D 0 a Active O None te Tag type Description Notes le 103 4 deck aft area l Event e Control point Creation date Date removed Map 27 09 2007 15 27 18 A deck a Guard Available rounds Selected round s Promenade deck inspection Full passenger area round Checked Not checked 1 New Delete Report Cloze Click in the Description field and enter or alter the description Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 43 of 60 8 13 TAG Assigning to a map When all new data TAGs have been registered into the system they must be positioned on a section map Select the TAG Information 2 and then select the TAG The following dialog box and tree will appear ES Tags Information Not deleted C Deleted Tag ID Descripticn Active Type Control point Q000000103 Shark stripe Prut ade deck inspection rod d Promenade deck 1 0000000109 Promenade deck 2 0000000110 Promenade deck 3 Type Event Type Guard Status 0000000108 D 0 a Active D SE Tag type Description Notes Ser a Promenade deck 1 Event Control point Lreaton date Late remover L Guard 27 09 2007 14 39 11 Available
50. round s Checked Not checked Promenade deck Wheelhouses New Delete Report Cloze Press the arrow to the right of the Map area A list of registered Maps will be displayed Please see the picture above Select the appropriate section map for this control point Select the next control strips and do the same as above When all new data TAGs are attached to a section map close the Rounds info window This will save all changes Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 44 of 60 8 14 TAG Moving on the section map Select a section map on the main profile map All new control points relevant to this map will be placed in the upper left corner of this section map By pointing on the green square the description of this control point will appear Right click on the control point and select Move Move the control point to the appropriate position Right click again and deselect Move A deck Li Y rite al S i pal e rtrd PL ok A CH de e EFF SE Repeat the last 4 above steps until all control points for this section map have been repositioned Repeat all the above steps until all control points have been positioned on all the section maps Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 45 of 60 8 15 TAG Allocating a control TAG to a round When one or more new control TAGs have been registered in the system described and positioned on a section m
51. s where this control point is included Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 47 of 60 8 17 Objects Create new Dependant on your License In the GTS5 C Edition it is possible to have multiple objects Each control point TAG and event TAG may be assigned to a Client or Object It is only possible to create new objects from the TAGs Information box How to create an object Select to get the below dialog box and select the TAG you want to assign or allocate to a client or object The following dialog box will appear ES Tags Information e Not deleted C Deleted Tag ID Description O000000103 001 Start strips Promenade deck inspection round 0000000108 002 Promenade deck forward O000000109 003 Promenade deck dining area port 0000000110 004 Promenade deck aft stb 0000000105 101 4 deck forward corridor 0000000106 102 A deck mid ship o000000404 100 Start strips Full round b 0000000107 103 4 deck aft area Type Event Bosa as Related to Object 0000000107 a al Active i None Hane Promenade deck 103 A deck aft area Control point Creation date Date reroved Map 27 09 2007 15 27 18 A deck Li C Guard Available round s Selected rounds Promenade deck inspection Full passenger area round 4 Checked H Mot checked 1 Mew Delete Heport Close Click the arrow in the Related to Object area None will appear Write in your Object name by rep
52. tation must be connected to a USB port BC 2002S use COM 3 ProxiPen use COM 9 NB If you are using a GCS Proxi Pen DAU the unit must not be left without battery for more than 2 minutes If so the unit goes into boot mode as a safety precaution and must be reset by a service facility Security gt Manage gt Sync When the program is running and you are logged in as an Administrator Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 6 of 60 4 How to set up a new installation of GTS5 recommended In this section we will give you a step by step procedure on how to set up a new installation of the GTS5 References are made to later Chapters of this manual We base this procedure on the fact that the GTS5 has been installed in accordance with the Installation Manual and that the installation was successful NB The graphical functionality the Client Objects Custom Reports Custom Reports Advanced and the PAS requires an additional licensed module to be purchased The installation files of the GTS5 will install the full version After 30 downloads of the Pen DAU your GTS5 installation will start acting according to your purchased license Meaning that if you have the SS GTS5 L Light version or this is a Demo version all graphical functionality and the Client Object functions are disabled All your work will however be saved and available as soon as you have purchased the applicable license If you have the SS GTS
53. tery for a while or you receive a new unit the Proxi Pen is in a safety mode called Boot mode The Proxi Pen will in this mode not read data strips nor function properly To get the Proxi Pen out of the Boot Mode log in as an Administrator and perform the following Select Security gt Manage and press the button Sync This will synchronize your Proxi Pen with the date and time of your computer Ref Above picture Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 39 of 60 8 10 Section maps Add more Select Map gt Information Help Cascade Security Information Change profile map Open profile map Vertical Horizontal The following dialog box will appear Ce Notdeleted 0 Deleted Mame Description File name 4 deck Generic re Deck bmp B deck Generic Be Deck bmp Boat deck Generic Boat Deck bmp C deck Generic E Deck bmp Compass deck Generic Compas Deck bmp Promenade Generic Promenade Deck bmp Tank top Generic TT bmp wheelhouse Generic wheelhouse bmp
54. the TAG Red means that it has not been read on a round yellow means that it is an event on a round Read only If you have high enough security level you can double click in this box to change the status of this TAG to white e g 0 Active By deselecting this you can temporarily deactivate the TAG The TAG will not be a part of the round until you activate it again Not applicable to Start TAG Start TAG If the TAG is a start TAG e g denotes the beginning of a round this box will be checked Read only Related to Object s Here you may select object and or create new objects Depending on license Description General description about the TAG and its function Shown on reports etc Notes Here you can type in additional information about the TAG TAG Type The type of the TAG it can be Control Point Event Guard or Programming TAG Creation date The date the TAG was added to the system Read only Date removed The date the TAG was deleted from the system Map The name of the section map this TAG belongs to Available Round Available rounds in the system Selected Round The name of the round that the TAG belongs to Here multiple rounds may be selected by selecting more rounds whilst pressing the Ctrl key To unselect just do not select any round and click OK Checked The number of time this TAG has been read on the round that it belongs to Not checked The number of times this TAG have not been read when
55. tion maps Add more Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 8 of 60 You should now have the following on your desktop 1 Scan Secure Guard Tour System AEA File Maps Security Help 90060958900 TR S SJSKURS o o e Move all registered section maps by following the instructions in Chapter 8 11 Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 9 of 60 Section map move to the appropriate position 4 1 Preparations You should prepare the following before you proceed from here Guard Tags should be prepared and marked s Events should be defined Guard tours should be planned and number of Control Points determined including the description and position of each Control Point Control point TAGs should be numbered i e starting from 001 for the first round and 101 for the second round etc Place the control points on a double sided tape and give each point a number corresponding with your list using a red permanent speed marker All Pens should be available Open Security Manage to set the COM port o Blue Card is normaly COM 3 amp choose Blue Card or o ProxiPen is COM 9 amp Choose ProxiPen Synchronize the time date in the pen o Sync Take a backup Database Maintenance o Backup now Delete the pen a 6 1 Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 10 of 60 4 2 Register users control points events guards objects etc We strongly reco
56. uge The date format must be written in the same format as set on your computer in Regional Settings Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 51 of 60 10 Other information about the GTS software functionality 10 1 Dates All finished rounds and the control points included will be with the correct time and dates 10 2 Dialog boxes When reading the DAU a status boxes will indicate what is going on and what tasks the program is performing 10 3 Com port selection The correct COM port may be selected by Security gt Manage and then selecting the appropriate COM port 10 4 Pen selection The correct type of Pen may be selected by Security gt Manage and then selecting the appropriate Pen type Please note that some versions of Windows require the PC to be restarted before change of Pen type is effective Scan Secure GTS5 User manual Issue 1 22 06 2009 Page 52 of 60 11 Daily usage of the GTS5 11 1 Routines for the Guard Most daily users does only need to be able to download the Pen delete the downloaded data and to see the status and the reports If you create Users in the GTS with a security level lower than the top i e 2 or 3 the will only have the following soft keys to operate Scan Secure Guard Tour System File Maps Help 09800 The daily use will the consist of the following routine 1 For every Guard Tour Register the Guard TAGs If applicable Ref Chapter 7 2Guard TAG functionalit
57. y settings the Start TAG and then all control points 2 Repeat the above for all Guard Tours to be performed before registering the data in the PC 3 Make sure the rounds are as complete as possible 4 Put the Pen in the Com Unit and select the Read Pen E soft key 5 Select Start reading and pay attention to the PC screen 6 If the download was successful select Yes to delete the data in the Pen if asked Ref Chapter 7 1 Pen functionality settings 7 When the readings have been registered in the database areas where all control points have been registered on all rounds will remain grey 8 Areas including one or more unregistered control points in one or more of the guard tours will start flashing red 9 If you have this access double click on that area 10 Unread control points will now flash red 11 Right click this control point and reset the red status by selecting Accept 12 It is recommended to write a comment a report after each time a round is finished Open Finished Rounds last round on top Then comment in details events and missing Tags GS Finished rounds registered in the system Description Startdate Erddste Guard Events Guard OK Round OK MissingStrips Finished tags in round l l l i l y l Description Time checked Type Read Notes Cabin 301 07 04 2009 10 12 00 Guard START Level 1 07 04 2009 10 13 00 Control point 05 Promenade Deck Lounge 07 04 2009 10 13 00 Control point
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