Revised: April 29, 2011 - Virginia Elks Association
Contents
1. org What kind of information can we post on our lodge Virtual Home Page Each Virtual Home Page includes space for Lodge News Post your newsletter on the Internet With your Virtual Home Page you can publish your news immediately no more waiting for printers or the U S Post Office Even better your news will available to all of Elkdom not just the folks on your mailing list Lodge Facilities Do you have a lounge Restaurant RV Hookups Golf Course Post your facilities on your Virtual Home Page and they ll become a part of our searchable databases so traveling Elks can find the services they need when they re on the road Lodge Officers Publish your lodge directory online Each directory listing can optionally include a name spouse current office past offices address telephone number and email address Lodge Calendar Lodge events can be posted in a familiar calendar format with a hot linked detail screen where you can include a full description of the event contact information and lots more Your members can even display a printer friendly version to create a hard copy of your calendar Lodge Links You can post links to external web pages that feature additional information about your lodge your programs or your community Extra Pages You can customize your site with extra pages for topics like Lodge History Lodge Location or any topic that s appropriate to your lodge These pages will be included au2. to you within hours Elks org User Manual What if forget my password No problem Type the Elks org keyword reminder to have your password emailed to the address at which you originally registered If your email address has changed since you originally registered use the Elks org keyword reset to delete your original registration so that you can register again How can change my password Although your initial password is assigned automatically by the system it can be changed at any time by typing the Elks org keyword password This form will also allow you to change your user name and email address What if my password doesn t work If you re prompted repeatedly to supply your user name and password your browser is probably rejecting our cookies which are a device used to by web browsers to remember your identity as you move from page to page on the web Check the options preferences or privacy menu and set your browser to accept cookies and you should be able to access the site without difficulty Chapter Three Getting Acquainted Online Once you have your password one of your first destinations should be the Elks org message boards where members exchange views on a wide variety of topics The message boards are a great place to ask or answer questions related to the business of Elkdom To visit the message boards type the Elks org keyword mb How can meet members from other lodges The Elks org Direct
3. Eleven Extended Access Privileges How do I register for online access as a Secretary or Cyber Assistant It is no longer necessary to register separately for online secretarial access If you ve been elected secretary simply sign onto the Elks org website with your regular Elks org user name and password and the system will recognize you and provide you with the appropriate access level NOTE if the system does not recognize you as secretary contact the Office of the Grand Secretary via email at grandlodge elks org to make sure they ve been notified of your election to office If you don t yet have an Elks org password see Chapter Two Your Elks org Password To register for Cyber Assistant access your lodge secretary can appoint you online Elks org keyword appointment Note that appointments can no longer be processed via postal mail telephone or FAX What s the difference between a Secretary and Cyber Assistant account Secretary access can only be given to the current duly elected secretary of your lodge This level of access allows membership changes to be submitted online supplies to be ordered and other secretary specific functions Online secretaries are also allowed to update to your lodge Virtual Home Page Cyber Assistants are only allowed to update your lodge Virtual Home Page Secretarial functions such as membership changes etc are not accessible through this access level How can transfer my S
4. Y USA Elks org User Manual Grand Lodge Website Frequently Asked Questions www elks org Revised April 29 2011 Elks org User Manual Chapter One Chapter Two Chapter Three Chapter Four Chapter Five Chapter Six Chapter Seven Chapter Eight Chapter Nine Chapter Ten Chapter Eleven Elks org User Manual Getting Started with Keywords Your Elks org Password Getting Acquainted Online Staying Informed via Email Grand Lodge Program Info Youth Activity Program Info The Elks National Foundation The Elks Magazine Newsletter Services Your Virtual Home Page Extended Access Privileges Page 2 Page 2 Page 3 Page 4 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 12 Elks org User Manual Chapter One Getting Started with Keywords The Elks org web site features a huge amount of information for members of the Order as well as members of the general public Luckily the Elks org keyword search system makes it easy to find the information you need What s an Elks org Keyword An Elks org keyword is a short word or phrase that you can use to navigate the Elks org web site Simply type the keyword into the Keyword Search Box located on the upper right side of any page of the site and you ll be taken directly to the feature you need For example type the keyword registration to register for your Elks org user name and password For a list of all available Elks org keywords simply ty
5. ecretary or Cyber Assistant Registration to another member If the lodge year is not over your lodge secretary can transfer your account to another member by typing the Elks org keyword appointment Important Note Please do not transfer your access privileges by giving your user name and password to another member User names and passwords are specific to your account as an individual member and are not transferable Sharing your password with another member is a violation of the Elks org Terms of Service http www elks org members termsofservice cfm 12
6. lks org keyword reports Note that membership reports are online for each of the last several years Chapter Six Youth Activity Program Info The Elks support a wide variety of youth activities keyword youth from Hoop Shoot to Drug Awareness to the scholarship programs of the Elks National Foundation Hoop Shoot Each year more than 3 million boys and girls participate in the Elks Hoop Shoot Free Throw Competition The Hoop Shoot web site features news results rules and a new feature that allows web site visitors to send good luck greetings to Hoop Shoot finalists Elks org keyword Hoop Shoot Scholarships The Elks National Foundation provides more than 3 million in college scholarships each year to graduating high school seniors The Most Valuable Student scholarships are open to any graduating high school senior Legacy Awards and Emergency Educational Fund Grants are available only to children of Elks Scholarship applications are available online Elks org keyword scholarships Drug Education Elks org User Manual Since its inception in 1983 the Elks Drug Awareness Program has worked to prevent drug use by youths through education The Elks Drug Awareness web site features program news and links as well as downloadable drug education brochures Elks org keyword drugs Americanism Essay Contest Each year the Elks Americanism Committee sponsors an essay contest for students with themes such as Why I A
7. m Proud to Say the Pledge of Allegiance and What Does Freedom Mean to Me Rules and results are available online Elks org keyword essay Antlers The Antlers a Junior Elks program originally instituted in the 1930s has returned under the direction of the Grand Lodge Youth Activities Committee Downloadable program information is available to help lodges establish this program locally Elks org keyword antlers Youth Activities Committee The Grand Lodge Youth Activities Committee now oversees the Soccer Shoot as well as the Marvin Lewis Awards which were established by the Boy Scouts of America in recognition of the Elks significant contributions to Scouting and the development of America s youth Elks org keyword youth activities Chapter Seven The Elks National Foundation The Elks National Foundation keyword ENF offers a wide variety of online news reports and services designed to help the Elks build stronger communities Scholarship Applications Scholarship applications for the Most Valuable Student Awards keyword mvs and Legacy Awards Elks org keyword legacy are available online in electronic format Per Capita Standings Per capita lodge donation data is available online through an interactive report that can be filtered by state or lodge size Elks org keyword standings Elks org User Manual Online Donations Support the ENF at any time of day from the convenience of your own home Y
8. nd Exalted Ruler Need a picture of the GER biographical information a postal address or phone number Type the Elks org keyword GER for information about our current Grand Exalted Ruler Officers For a roster of the current Grand Lodge officers with contact info type the Elks org keyword officers Grand Lodge Committees For a roster of committee members from every Grand Lodge Committee plus committee news and updates type the Elks org keyword committees Veterans Services To check out the latest programs and news from the Elks National Veterans Service Commission type the Elks org keyword veterans Grand Lodge Newsletter To read past issues of the Grand Lodge Newsletter type the Elks org keyword grand lodge newsletter Elks org User Manual Convention To check out information for the upcoming Grand Lodge Convention type the Elks org keyword convention Audit Forms To download the Audit Form required by the Grand Lodge Audit amp Accounting Committee type the Elks org Keyword audit forms Grand Lodge Headquarters To contact an employee or department at the Grand Lodge headquarters by telephone or FAX type the Elks org keyword directory To contact an employee or department by email type the Elks org keyword contact Grand Lodge Reporting To access Grand Lodge Annual and Semi Annual Membership reports Charitable Reports and an on line version of Grand Lodge State Associations Directory type the e
9. ory of Online Members allows you to search for members of the Order by lodge number city state or special interest Elks org keyword members How can learn about activities at other lodges The Elks org Directory of Lodges keyword lodges allows you to search for lodges by name city zip code state or district You can also search our database for upcoming local lodge events keyword events or lodge facilities such as golf courses swimming pools or restaurants keyword facilities You can even search for lodges with RV parking and hookups keyword rv Elks org User Manual Chapter Four Staying Informed via Email One of the simplest ways to stay informed about developments in Elkdom is to register for our Elks org Newsletter This monthly email also includes The Grand Lodge Newsletter and an online edition of The Elks Magazine You can add yourself to receive this email subscription by typing the Elks org keyword email How can stay informed about developments at the Elks National Foundation Funny you should ask The Foundation publishes an email newsletter of its own titled Pulse You can subscribe by typing the Elks org keyword pulse Chapter Five Grand Lodge Program Info Whether you re a new member of the Order or a Past Just About Everything PJAE you ll find all the information you need about Grand Lodge programs in the Grand Lodge Resource Center Elks org keyword grand lodge For example Gra
10. our online donation will be put to work immediately and with your Online Giving Account ID and password you can track your account status 24 hours a day Elks org keyword donate Email Newsletter Subscribe to Pulse the email newsletter of the Elks National Foundation Elks org keyword pulse ENF Logo Download the new ENF logo for use in your newsletter website or other publications Elks org keyword ENF Logo ENF Donor Hall of Fame Search the ENF s online tribute to the Foundation s exceptionally generous donors Elks org keyword HOF ENF Manual Download the ENF Chairman manual in Adobe PDF format Elks org keyword ENF Manual Promise Grants Learn how to get reimbursed for up to 500 for holding drug alcohol and violence free events for community youths Elks org keyword promise Chapter Eight The Elks Magazine The Elks Magazine keyword magazine is published ten times a year and each issue s Table of Contents is available online Starting in 2011 there is an online version of the agazine available to Elks org members Fraternal News Guidelines For information about how to submit information to The Elks Magazine check out the magazine s fraternal news guidelines Elks org keyword fraternal news Elks org User Manual Change of Address Moving Submit your new address to the Elks Magazine online Elks org keyword moving Chapter Nine Newsletter Editors Did you kno
11. pe the Elks org keyword keyword Clever huh Chapter Two Your Elks org Password Although most features on the Elks org web site are available to anyone without restriction pages pertaining to Grand Lodge business or program procedures are restricted by user name and password to members only Passwords are free and can be obtained by submitting a simple online registration form using the registration keyword cited above Registration Reminders 1 You ll need to submit your membership number in order to register so be sure to have that handy 2 Your password will be sent to you via email so be sure you have access to your email account 3 The email address you submit must be unique If another member is already registered under that address your registration will be rejected For security and privacy reasons members are strongly encouraged to register with a personal email address rather than a more generic address such as secretary1234 aol com Remember that your elks org account belongs to you and not the lodge so you are the only person who should have access to the address that you use to register Note that free web based email addresses are available from Hotmail com Yahoo com and other sites on the Internet 4 If your name is not recognized by the system follow the links to request a manual registration and your registration will be handled personally by the Elks org webmaster Your password will be emailed
12. r Assistant access is now a free service of the Grand Lodge Appointments can be made or removed at any time by your duly elected lodge secretary State Association Virtual Home Pages are also free What s the difference between a regular web site and a Virtual Home Page A Virtual Home Page is not as flexible as an external web site that is hosted by an Internet Service Provider or a Web Hosting Provider but it s much easier to create and maintain Although you ll have limited control over the look and feel of your site you ll be able to post information quickly and without any sort special software or programming expertise If you can browse the Internet you re qualified to create a Virtual Home Page Can I post graphics and photographs on my Virtual Home Page Yes Each lodge can now upload up to 200 images that can be easily attached to any of the pages on your Virtual Home Page What if we already have an extemal web site or we re planning to create one No problem Submit the address of your external web site and a link will appear automatically on your Virtual Home Pages 10 Elks org User Manual Is there any point in having both an external and a Virtual Home Page Yes Information posted to your Virtual Home Page is included in a searchable database that can be accessed by members nationwide Traveling Elks looking for a particular type of facility for example will be able to search the database fo
13. r matching lodges in a given area This type of feature is not available through regular web sites All lodges are encouraged to develop a Virtual Home Page even those that have an established home page elsewhere Once I m registered how do I create my Virtual Home Page Actually Virtual Home Pages don t need to be created they exist automatically for every lodge To update your pages simply select the EDIT VHP button on the left side of your Virtual Home Page You ll be taken the main editing area where you ll find options for editing all of the pages on your site Can create a Virtual Home Page for my State Association Yes Virtual Home Pages are available for State Associations at no charge Like the VHPs for local lodges State Association Virtual Home Pages are easy to establish and maintain and offer a wide range of features Who can update the Virtual Home Page for our State Association Your State President or State Association PR Chairman can appoint an Internet representative by mailing a letter of authorization on Association letterhead to BPO Elks Internet Department 2750 N Lakeview Avenue Chicago IL 60614 State Association Virtual Home Pages are a free service of the Grand Lodge so there are no access fees to submit Where can find more information about VHP editing procedures Download the Elks org Virtual Home Page Owners Manual Elks org keyword VHP 11 Elks org User Manual Chapter
14. tomatically in the menu of options that appear on the left side of your Virtual Home page Images You can upload up to 200 images for display on your Virtual Home Pages You can even create a multi page photo gallery with captions ENF Reports A variety of reports from the Elks National Foundation are available from within your Virtual Home Page You don t have to do anything the reports for your lodge are included and updated automatically by the Foundation Elks org User Manual Who can update our Virtual Home Page Only your Lodge Secretary or an authorized Cyber Assistant can update your Virtual Home Page Cyber Assistant access is now FREE and Cyber Assistants can be appointed online by your lodge secretary at this address http www elks org ChicagoLMS assistant cfm CLMS1 http www elks org clms2web manageUsers cfm CLMS2 Important Cyber Assistant appointments will no longer be accepted via postal mail fax or phone All appointment must be made online by your duly elected secretary If you d like to be appointed Cyber Assistant of your lodge be sure to register as a member of the Elks Org web site if you haven t done so already For more information about Secretary and Cyber Assistant registration procedures see Chapter Eleven Extended Access Privileges Is the 25 access fee an annual or one time charge Nope Starting with the 2011 2012 lodge year the 25 registration fee has been eliminated Cybe
15. w that articles from the Elks org web site can be included in your Local Lodge or State Association newsletter All we ask is that you include our web page address www elks org so that your readers will know where to go for additional information The Newsletter Editors Resource Center is a great place to help you put together your newsletter Clip Art Need to spruce up your newsletter Browse the Elks clip art gallery for Elks themed images Elks org keyword clip art Newsletter Articles Download each month s GER Membership Committee and Veterans Service Message You ll also find great materials from the Elks National Foundation Elks org keyword newsletter Logos The copyrighted BPO Elks logos may not be used for commercial purposes such as the creation of t shirts or other items for sale However the Elks logos are available for your lodge newsletters letterhead business cards etc To receive the logos via email send a message to grandlodge elks org explaining how they will be used Postal Regulations Read about the postal regulations that govern non profit mailings Elks org keyword postal tips Elks org User Manual Chapter Ten Your Virtual Home Page What is a Virtual Home Page A Virtual Home Page VHP is a fast simple and inexpensive way to put your lodge on the Internet Just submit a few simple online forms and you ll have an effective web presence within the Grand Lodge web site http www elks
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