Education and Faculty Credentialing User`s Manual
Contents
1. Step 4 Select the file format Choose Microsoft Word from the drop down list DM should default to this option Step 5 Select the page size Note The report will print in landscape format Click the BUILD REPORT button on the lower right portion of the screen Page 6 A report will display listing faculty members within the parameters of your search along with the most recent dates of Chair Dean verification of the faculty member s credentialing Faculty members who do not have dates indicated in the two verification columns an indication of new faculty members usually will need degree and credentialing information verification entered in the Education and Faculty Credentialing screen in DM You may save this report to your computer and or print it out for reference WARNING The report you have generated is a Word document and is NOT in Digital Measures Edits made to this document will not appear in Digital Measures You may need to click the Enable Editing button to allow you to print and or save the document NAVIGATING THE EDUCATION AND FACULTY CREDENTIALING SCREEN To enter education and credentialing data for a specific faculty member click on Manage Data on the upper left portion of the DM homepage Select the faculty member from your Manage Data drop down list either by clicking on the arrow next to Select individual and scrolling down to select the name or by typing the facult2. Administrative Assignments Awards Honors and Biographical Listings Consulting le br Education and Faculty Credentialing Externat Connections and Partnerships Faculty Development Activities Attended Licensures and Certifications Media Contributions iv f fe Professional Memberships The Education and Faculty Credentialing link will open to UTSA display a summary screen with the iDigital ieasures faculty member s degrees If the Welcome iii You are currently managing data wo End faculty member is new there may gt Manage Data i Run Ad Hoc Re S be one record labeled Other This record should be edited by the Activities Database Contact Our Helpdesk Wednesday July 23 2014 End POWERED BY Digital V ica Wednesday July 23 2014 Education and Faculty Credentialing department to display the faculty E Privacy Statement member s highest degree Other E change Your Password petere degrees held by the faculty member Items added to Edycayjag acuity Credentialing EDIT COPY should be added as new records W a See how to Add a New Item on S Pg 11 NOTE When entering or editing information in the Education and Faculty Credential Screen please use upper and lower case type Please do not enter information in all caps Page 8 If the faculty member is not new the record for each of his her degrees
3. Inthe address field of your preferred browser type http my utsa edu e Click on Digital Measures under Faculty Staff Resources WebMail fa Cu Ity Faculty Center staff UTShare PeopleSoft eH ECs Interim Workflow Solutions Account Passphrase Reset DigitalMeasures RowdySpace e You will be taken to the Digital Measures landing page You may wish to save this landing page to your Favorites or Bookmarks in your preferred browser e From the landing page click on the orange UTSA Digital Measures button on the upper right side of the page to reach the Digital Measures log in page UTSA Digital Measures Click to log in e Log in using your myUTSA ID abc123 and passphrase GENERATING THE UTSA FACULTY QUALIFICATION VERIFICATION REPORT The UTSA Faculty Qualification Verification Report is a college department list of your faculty To run this report Click Run Custom Reports in the dark blue area on the left side of the screen A menu will open where you will specify instructions to generate your report There are five selections to be made Page 4 POWERED 8Y Digital Manage Your Activities Welcome nn Wednesday July 23 2014 Manage Data Run Custom Reports allows you to obtain reports that use specialized formatting and other Run Ad Hoc Reports custom data manipulations Contact Our Helpdesk Run a Report Privacy Statement Select the report to run gt Change Your Password UTSA
4. to the highest earned degree in the discipline We also consider competence effectiveness and capacity including as appropriate undergraduate and graduate degree research in the subjects taught related work experiences in the field professional licensure and certifications or other demonstrated competencies and achievements that contribute to effective teaching and student learning outcomes For all cases SACS expects us to justify and document the qualifications of our faculty B Faculty must be qualified to teach each discipline of courses sometimes course title can be a red flag assigned e Academic Credentials o Hold appropriate degree major for the discipline taught and o Hold appropriate degree level for level of course taught The instructor should hold the terminal degree If not the degree should be one level above level of course assigned o If bachelor s degree is highest degree held must have SUBSTANTIAL alternate credentials very rarely assign to graduate level courses o An instructor of record teaching an undergraduate course without a completed graduate degree in the discipline may be qualified by having completed 18 graduate credit hours in the topic prior to start of course assigned Page 1 e Alternate Credentials o If the required minimum academic credentials are not held see above a faculty member must have Research in topic or Extensive work experience or other major accomplishments rel
5. vouched on the paper FOF and brought over to Digital Measures from our previous faculty information system Section Education Information R Degree y Explanation of Other R Degree Pending R ii Institution Location of Institution Emphasis Major R Supporting Areas of Emphasis Dissertation Thesis Title Honor Distinction x Highest Degree You Have Earned R v For ABD or Degree in Progress select No Terminal Degree R e Degree Select the correct degree from the list Please refer to the faculty member s official transcript on file in the department for making this selection The selections Baccalaureate Degree tt Master s Degree or Doctoral Degree may be used as equivalent designations for a degree earned from a foreign university Use Other if the degree designation you need is not listed Each degree earned by a faculty member should be entered as a separate record e Explanation of Other If Other is selected you must enter the name of the degree exactly as it reads on the official transcript in the Explanation of Other field e Degree Pending ABD can be used when appropriate Page 11 e Institution Enter the name of the institution from which the degree was earned using the official transcript of the faculty member to insure the institution is named and spelled correctly e Location of Institution Enter the loc
6. Department chairs are required to fill out this text box Section IV Chair Program Director and Dean Approvals Once the first three sections of the screen have been completed the department chair and dean need to verify the information Section IV Chair Program Director and Dean Approvals F Chair Program Director Verification Dean s Office Verification F 7 The department chair program director should review the information and verify approval for each faculty member not previously verified by electronically dating the form in the space provided for the Chair Program Director Verification Once the department chair program director has verified the credentialing the dean should review the information and verify approval for each faculty member not previously verified by electronically dating the form in the space provided for the Dean s Office Verification Note Once the Education and Faculty Credentialing screen has been date signed by the department chair and dean it will not be necessary for them to reverify credentialing or sign the verification again unless new degrees are obtained and entered Page 14 Section V Provost Office Approvals COLLEGES AND DEPARTMENTS PLEASE 5TOP AT THIS POINT Data in Section V is uploaded from Banner and reflects courses that the faculty member has taught and or is teaching Information is verified by the Provost Office Any necessary changes to the data will be mad
7. Faculty Quatification Verification e Logoff Details of how this report is built Select the date range to use More Information gt gt Start Date Jan u v 2014 End Date Apr 30 2014 Select whom to include More Information gt gt Click here to select whose data to include Data selected All Include these accounts Enabled Accounts Only X Microsoft Word v Select the page size More Information gt gt 4 Select the file format 0200000 More Information gt gt Letter v BUILD REPORT Step 1 Choose UTSA Faculty Qualification Verification Report from the drop down list of available reports Step 2 Choose the Start Date and End Date for the term of the report from the drop down lists Check to make sure the appropriate year is selected Term date ranges used to load reports in DM are Fall September 01 December 31 Spring January 01 April 30 Summer May 15 August 31 Step 3 This step has two elements Page 5 First to select the data that you would like to include in the report click on Click here UTSA Digital Measures iDigital casures Dashboard Welcome nn Wednesday July 23 2014 Manage Data Run Custom Reports allows you to obtain reports that use specialized formatting and other custom data manipulations Run Ad Hoc Reports Run a Report Usage Statistics Users and t N Select the report to run Work Requests 1 UTSA Faculty Qualification
8. TION AND CREDENTIALS The following sections of the Education and Faculty Credentialing EFC screen require data input The red asterisks on the screen indicate fields that must be completed before saving The red R designation indicates fields that are Read Only for the faculty member and may not be edited by the faculty member It is extremely important that all information i e name of degree majors areas of concentration etc is derived from the faculty member s official transcript and not altered in any way Page 10 Section I Education Information UTSA iDigital Vieasures Manage Your Activities Manage Data Run Ad Hoc Reports Run Custom Reports gt Contact Our Helpdesk gt Privacy Statement Change Your Password gt Logoff POWERED BY Digital Vicasures Welcome am Wednesday duly 23 2014 You are currently managing data gt End Activities Database Education and Faculty Credentialing RETURN TO MAIN MENU __ SAVE AND RETURN SAVE AND ADD ANOTHER RETURN CANCEL Beginning with the spring 2013 semester the Education and Faculty Credentialing screen in Digital Measures provides faculty teaching qualifications that have been verified by the department chair college dean and provost s office This screen replaces the paper Faculty Qualification Form FQF Those faculty members with generic verification approval dates of December 31 2012 were
9. The University of Texas at San Antonio Office of the Vice Provost for Institutional Effectiveness Digital Measures Education and Faculty Credentialing User s Manual Revised 7 23 2014 UTSA Official Vita User s Manual In this manual you will find e The UTSA Faculty Qualifications rationale e The calendar and overview of the credentialing process e How to log in to Digital Measures e How to document faculty credentials in Digital Measures Page i TABLE OF CONTENTS TOPIC PAGE EGO GUC LION Ig accctcessateescrsecivece ana sesame N 1 UTSA Faculty Qualifications Rationale sassu so eicgees ax eeiten Seatsen EE E een 1 Overview of the Credentialing Process and Deadline s ccccccsscccssecceseccesecececeseneeeeeceeeceeeneens 2 Instructions for Documenting Faculty Credentials in Digital Measures cccceccceeeceeeeeeeeeeenees 4 toein LO Dieta Meds Ures ccsarictesSycclaes neta cad asics acd sasanieebine cusau raced tos saens aeaneeasunccaueneee das ines seamee reas 4 Generating the UTSA Faculty Qualification Verification REPoOrt ccccceecccsseseeseseceseeenseseneeeens 4 Navigating the Education and Faculty Credentialing SCree n ccccccssscccessccceeseeeceeceseeeceseenees 7 Entering Faculty Degree Information and Credentials ccccccsecccsececsecetenecseeceeeceeenseseeetens 10 SECTION EQUGATION INTOLIN AL ON ean EE E EA 11 Section Il Supportive Graduate Semest
10. Verification Resource Center Details of how this report is built Contact Our Helpdesk Select the date range to use More Information gt gt 2 Start Date Jan 0i 2014 End Date Apr v wwe Wit Privacy Statement Change Your Password 3 elect whom to include More information gt gt Logon Click here to select whose data to include Data selected All Include these accounts Enabled Accounts Only Select the file format More information gt gt 4 Microsoft Word Select the page size More information gt gt 5 Letter v BUILD REPORT and then select College Department or Individual in the dialog box that opens The University of Texas at San Antonio Digital Measures M _ X https www digitalmeasures com login utsa faculty report showQueryParam Once you make your selection a dro p d own list will display where you can choose the appropriate Digital ee college department or individual s Click the SAVE Select whom to include by clicking a heading below button once You have made your selection The College dialog box will close Department oes The second part of this step is to select Enabled Accounts Only from the drop down list beside the label Include these accounts See screen shot above If you choose either of the Disabled Accounts options the report will include faculty members who are no longer active in DM
11. ated to topic Regarding level further issues If master s is the highest degree qualified to teach undergraduate but rarely qualified to teach graduate courses only with SUBSTANTIAL alternate credentials C For instructors of record every active NTT and TA faculty member must have the following documents entered uploaded into DM e Official transcripts with highest degree and e If TAlls are assigned as instructor of record an official transcript showing the graduate hours relied upon D For every faculty member copies of the following must be entered uploaded into DM e Documentation supporting all alternate qualifications claimed Note If any of this documentation is missing it must be obtained OVERVIEW OF THE CREDENTIALING PROCESS AND DEADLINES e Before registration opens for an upcoming semester and continuing after registration opens department chairs assign faculty to classes The department administrative staff should work with the Office of Academic and Faculty Support to resolve assignment issues e The following Banner screens must be completed for each faculty member hired in order for the faculty member s profile to be automatically created in DM with the correct personal information and courses taught SPAIDEN SIAFPER SIAINST SIAASGN Note SIAFDEG is no longer required for faculty credentialing Degree information will be entered directly into DM by the departments Page 2 The Facult
12. ation of the institution using the official transcript of the faculty member for reference e Emphasis Major Enter the emphasis major earned using the official transcript of the faculty member for reference Please use the exact wording found on the transcript e Supporting Areas of Emphasis If the faculty member has a general degree such as an MBA you should enter in the area of emphasis using the official transcript of the faculty member for reference Please use the exact wording found on the transcript e Dissertation Thesis Title Optional e Honor Distinction Optional e Highest Degree You Have Earned Select Yes or No based on the degree information you are entering This may need to be changed if newly conferred degrees are added later e Terminal Degree Select Yes or No based on the degree information you are entering e Year Completed Enter the year the degree was earned using the official transcript of the faculty member for reference Section II Supportive Graduate Semester Hours If a faculty member is required to have 18 credit hours in a teaching discipline enter that information in Section Il Section Il Supportive Graduate Semester Hours ONLY IF the Faculty Member lOR does NOT have a masters or doctoral degree in the teaching discipline the following information is required Provide a list of 18 graduate semester hours in the teaching discipline taken from the official
13. e by the Provost Office as well Colleges Departments should not enter or delete data in this section section V Provost Office Approvals Course Course Prefix Course Number R Course Level R Verified F No Add another Course 1 Provost Office Verification F i Section V is reserved for VPIE approvals Departments colleges should enter all faculty degree information and credentials for new faculty in Sections I IV by census date of the effective term At census date the VPIE office will audit this information for accuracy completeness and department chair and dean verifications The VPIE office will also verify any new courses assigned to an existing faculty member COURSES WILL UPLOAD TO THIS SECTION AUTOMATICALLY WHEN ASSIGNED TO A FACULTY MEMBER DEPARTMENTS SHOULD NOT ADD COURSES TO THIS SECTION The Provost Office Verification field will be dated once the VPIE audit is complete Note The SACS Faculty Roster required for accreditation is created using information from the Education and Faculty Credentialing screen in DM It is archived each semester after the credentialing process is complete SAVING DATA AND LOGGING OFF Save and Return Once all fields in Sections I IV have been correctly completed click on SAVE AND RETURN to preserve your data entry If you do not do this you will lose your work If you have not completed the screen but need to stop working click SAVE AND RETURN You will be able
14. e screen and save it Click on SAVE AND RETURN You will be returned to the summary screen for Education and Faculty Credentialing and you will see that a new record has been added It will display highlighted in green for a brief time Page 9 o DELETE To delete a record click the box to the left of the record and then click the Delete box at the top of the summary screen A dialogue box will ask if you are sure you want to delete the record click on OK or Cancel as appropriate If there are no existing records on the summary screen for Education and Faculty Credentialing you will need to add a record To do so click the ADD A NEW ITEM button near the top of the screen UTSA wie DigitallMeasures Wednesday July 25 2014 Manage Your Activities We lcome ae Manage Data You are currently managing data a End Run Custom Reports re 2 z Activities Database University Le Contact Our Helpdest Education and Faculty Credentialing RETURNS AATINEN Privacy Statement DELETE Change Your Password Lr Logoff Items added to Education and Faculty Credentialing No items have been added The screen that displays is the Education and Faculty Credentialing screen Instead of manually completing the Faculty Qualification Form as was done in the past we now electronically complete this page for each degree held by a faculty member ENTERING FACULTY DEGREE INFORMA
15. er HOUTFS cccccsccceseccesecceescecnseeeseeeneceeeceeeeseeeneess 12 Section IIl Department Chair Overall Assessment Statement Faculty Qualifications 13 Section IV Chair Program Director and Dean Approvalls ccccccccccccccccsseeeeeeeeeeeeeeeesseeeeees 14 Section V Provost OMICS ADDI OV ANS iassstcittscaratsincehscqusaheauenclieccncabaan eta dcur a acueaclesaect eats 15 Saving Data and Logging Oli ncsiariacsiiac naaa ean abasic eauneatanie a cana Saeeap and aearectaneess 15 Page ii EDUCATION AND FACULTY CREDENTIALING USER S MANUAL INTRODUCTION This manual is to be used by administrators in the colleges and departments to verify faculty qualifications in accordance with SACSCOC requirements The repository for faculty qualifications their education and credentials is now Digital Measures DM The fall 2012 term was the last semester that faculty credentials were entered in the previous faculty database system FAIR and verified on paper Faculty Qualification Forms All existing verified faculty degree information including credentialing data was transferred from FAIR to DM and given a verification date of December 31 2012 UTSA FACULTY QUALIFICATIONS RATIONALE A SACS Comprehensive Standard 3 7 1 UTSA states that it employs competent faculty members qualified to accomplish the mission and goals of the institution When determining acceptable qualifications of its faculty we give primary consideration
16. ng the experience and knowledge that supports the qualifications of the Faculty Members lIOR Please ensure that this information accurately represents the knowledge and skills necessary to teach effectively F e Type of Qualification Click on the drop down list and choose the type of alternate credentialing being used to qualify the faculty member to teach this course e Official Documentation on File Click on the drop down list and chose Yes or No to indicate whether or not the document used to qualify the faculty member in the Type of Qualification field is on file Page 13 Transcript s and Degree s Official transcripts for every active NTT and TA must be stored electronically in DM by the department Click on Store file and follow the prompts to do this NOTE It is very important that you thoroughly review transcripts documentation prior to uploading and redact any occurrences of the faculty member s Social Security number or Student ID number Official transcripts for tenured tenure track T TT faculty provided in the hiring packet for new faculty members will be scanned into Xtender by the Office of the Vice Provost for Academic and Faculty Support Licensure s and Certification s Departments are required to store a copy of licensures and certification documents electronically in DM Click on Store file and follow the prompts to do this Please provide an overall assessment Note
17. should be listed on the summary screen UTSA iDigital ieasures Manage Your Activities Run Ad Hoc Reports Run Custom Reports Contact Our Helpdesk r Privacy Statement Change Your Password Logoff You are currently managing data gt o Activities Database Education and Faculty Credentialing ADD A NEW ITEM DELETE Items added to Education and Faculty Credentialing Doctor of Philosophy The University of Texas at Austin Health Education 2003 Master of Education Texas State University Health Education 1999 Bachelor of Science Sam Houston State University Health 1996 POWERED 8Y Digital Wednesday July 23 2014 End _RETURN TO MAIN MENU SEARCH EDIT COPY 7 7 B 7 amp From the summary screen for Education and Faculty Credentialing where there are existing records you have three options o EDIT To view or edit an existing record click on the d icon to the right of the item o COPY This will allow you to copy duplicate a record if you wish For example if you enter a Master of Arts degree for a faculty member and he she obtained a doctoral degree at the same institution you could copy the record for the M A degree and just change the type of degree and the dates on the duplicate copy To copy a record click on the icon to the right of the pencil icon An exact copy of the selected record will open You can make edits changes to th
18. to complete your changes later by editing the record To edit click on the P icon next to the record on the summary screen Page 15 Save and Add Another If you need to add another degree record for the same faculty member click on SAVE AND ADD ANOTHER This will save your work and open a new blank data entry screen Logging Off and Automatic System Time Out When you are finished with your work session click on Logoff in the gray area in the upper left portion of the screen If you are logged in but are not actively working the Digital Measures system will time you out and log you off of the system after 90 minutes It will give you a warning message before doing so but be sure to save the work you have completed if you have to interrupt your work Page 16
19. transcript F Teaching Discipline Institution F Number of Hours Course Number Title and Credit Hours Earned Add another Teaching Discipline 1 Page 12 e Institution Enter the name of the institution where the faculty member earned the supportive graduate semester hours e Number of Hours Enter the number of supportive graduate semester hours the faculty member has earned 18 is required e Course Number Title and Credit Hours Earned Enter the course information here Please enter the course number title and the credit hours in the following format ACC 5153 Intermediate Accounting Topics 3 ACC 5913 Corporate Valuation 3 ACC 6103 International Tax 3 ACC 6973 Special Problems 3 ACC 7023 Seminar in Behavioral Res in ACC 3 ACC 7053 Current Topics in ACC Research 3 Note The Course Title text box can be expanded by clicking on the blue down arrow next to it Click on the blue arrow again to reduce the box Section III Department Chair Overall Assessment Statement Faculty Qualifications If a faculty member is qualified to teach a course through alternate credentialing enter that information in this section Section Ill Department Chair Overall Assessment Statement Faculty Qualifications Type of Qualification Official Documentation on File R T Transcript s and Degree s F Store file Licensure s and Certification s F Store file Please provide an overall assessment summarizi
20. y Qualification Form is not required as a paper document because it exists electronically in DM All new faculty members who need to be loaded into DM will be tracked via the UTSA Faculty Qualification Verification report As new faculty members are hired colleges departments must complete education and faculty credentialing data electronically in DM Additionally department chairs and deans must verify the accuracy of each new faculty member s credentials in DM and signify approval with an electronic signature Before 5 p m on census date for fall soring and each term in summer all classes must have faculty assigned or be closed and new faculty degree and credentialing information or edits to existing faculty information must be entered in DM Note In order for UTSA to receive credit for tenured tenure track and full time teaching on THECB Teaching Load Credit Reports faculty assignments should not be changed after census date unless an emergency rises After census date the Office of the Vice Provost for Institutional Effectiveness VPIE will audit the faculty credentialing information in DM and notify associate deans of outstanding information to be resolved and of department chair or dean verifications that are still needed For further information contact Linda Starnes at 458 4706 or linda starnes utsa edu Page 3 INSTRUCTIONS FOR DOCUMENTING FACULTY CREDENTIALS IN DIGITAL MEASURES LOG IN TO DIGITAL MIEASURES e
21. y member s last name into the Select individual field UTSA gt i Digital POWERED BY Digital Vieasures Manage Your Activities Welcome in Wednesday July 23 2014 Manage Data You are not currently managing data for others Run Ad Hoc Reports Run Custom Reports Manage Data enables you to manage data for other users If you are entering a lot of data it may be faster to load data from csv files rather than by using this utility All changes made using this gt Contact Our Helpdesk utility are audited gt Privacy Statement Manage Data Change Your Password Logoff Manage Data for Indlivi Select individual CONTINUE Show Enabled Accounts Only All Accounts Once you have selected the appropriate name click CONTINUE This will take you to the Activities Database Main Menu for that faculty member Page 7 From the Activities Database Main Menu click on Education and Faculty Credentialing UTSA DigitalMeasures sos iDigital ieasures Welcome in gt Manage Data You are currently managing data Go Run Ad Hoc Reports Run Custom Reports Click here to review a guide on how to manage your activities Contact Our Helpdesk Privacy Statement Activities Database Main Menu Change Your Password General Information i Logoff Personal and Contact Information gt Administrative Data Permanent Data Yearly Data
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