Altes supplier guide
Contents
1. Bj to submit the current questionnaire grid or uy to submit all questionnaire grid to the buyer UNCONTROLLED WHEN PRINTED Not to be used before verification of applicable version number This document is the property of Alstom Transport and the recipient hereof is not authorised to divulge distribute or reproduce this document or any part thereof without prior written authorisation from Alstom Transport Filename SCG_GDL_0oo1_wv1_ALTeS_Supplier_Guide_RFx_Supplier_Guide doc 14 7 ALSTOM oo oo gt ALTeS Supplier Guide RFx Supplier Guide Ref SCG GDL 001 Version 01 Date 26 09 2008 3 7 2 Offline process You can work on the questionnaire quotation grid offline by clicking on Export You ll be able to save it as an Excel file on your computer Once the excel file sheet is completed you can import back your answers on the platform by clicking on Import 8 New Questionnaire Fal Save E Publish tab Li Publish all tabs ef Undo Back to overview Level Question 1 Description Z Summary 2 1 Manufacturing costs 2 1 Sum of bought in parts Fields marked with an asterisk are mandatory Bought in parts UNCONTROLLED WHEN PRINTED Not to be used before verification of applicable version number This document is the property of Alstom Transport and the recipient hereof is not authorised to divulge distribute or reproduce this document or any part thereof without prior written authorisation2. Comment 3 Browse the file to eee Apply i New Close h A Eventually enter your comments 5 Click here to validate UNCONTROLLED WHEN PRINTED Not to be used before verification of applicable version number This document is the property of Alstom Transport and the recipient hereof is not authorised to divulge distribute or reproduce this document or any part thereof without prior written authorisation from Alstom Transport Filename SCG_GDL_001_v1_ALTeS_Supplier_ Guide _RFx_ Supplier_Guide doc 11 7 ALSTOM oo oo gt ALTeS Supplier Guide RFx Supplier Guide Ref SCG GDL 001 Version 01 Date 26 09 2008 3 6 3 Doc expired and upload a new version By clicking on doc expired you ll change the status of your document The buyer will know that this version of the document Is not the good one anymore But your document will remain on the tool to keep the historic of the project E https alstom transport training synertrade com RFX Microsoft Internet Explorer EEJ x Project TGS Tram TER Track rail Project status Closed Your user role Supplier 20 08 2008 15 32 GMT 01 00 ALTES ww 3 Project details My team Documents Tender elements You have downloaded 1 of 5 document s You have uploaded 2 document s Search kog y Filter F Upload your document Export S Customize A Type Number Status Document link Responsible Lastcha
3. Internet Explorer EE Fr x Project TGS Tram TER Track rail Project status Closed Your user role Supplier 20 08 2008 15 32 GMT 01 00 ALTES tal 3 Project details My team Documents Tender elements You have downloaded 1 of 5 document s You have uploaded 2 document s Search sy Filter F Upload your document 2 Export Customize Nol m Actions Name Type Number Status Document link Responsible O HSA technical data File DOC0O001432 1 Active TGS Tram TER Track rail fournisseur caroline 16 07 2006 10 26 19 eaea plans File DOCO01433 1 Active TGS Tram TER Track rail fournisseur caroline 16 07 2008 10 26 e e spec particuli re File DOC001430 1 Active TGS Tram TER Track rail Ms charlotte Guyon 16 07 2008 10 26 Non Disclosure Agreement File DOCO01426 1 Active TGS Tram TER Track rail Ms charlotte Guyon 16 07 2008 10 29 ais spec technique File DOCO01429 1 Active TGS Tram TER Track rail Ms charlotte Guyon 16 07 2008 10 26 Select action for selected iterns S 5 Records Found Return 10 Records Termin rf ff B internet 3 7 Answer a questionnaire and or a quotation grid In the Actions column click on in order to open the call for tender you are Invited to Then click on the tab L tender ements access to the elements of the call for tender Project details Hy team Documents Tender elements gt 9 Export
4. Supplier Has just the read only rights 3 6 Documents On the documents page you can download project specific documents and upload your own documents There is no weight limit 3 6 1 Download documents Project details Hy team Documents Tender elements You have downloaded 0 of 2 documents You have uploaded 0 docum Y Fitter F New Export Customize Wem lacio L ames apo Number Stusiccesafowed Document imi Rexpnmble os chanas 070531 demo david totalM David Ly 01 06 2007 15 19 er doc 1 File DOCOOO000536 1 Active OFO531 demo david totalM David Ly 01 06 2007 15 19 1 Select the document to 2 Click on to download the download by ticking the check documents one by one box Select action for selected items B Select action for selected items Download selected documents down menu Choose your option then click on lt 2 to validate 3 To download all documents at a same time click on the drop UNCONTROLLED WHEN PRINTED Not to be used before verification of applicable version number This document is the property of Alstom Transport and the recipient hereof is not authorised to divulge distribute or reproduce this document or any part thereof without prior written authorisation from Alstom Transport Filename SCG_GDL_0oo1_v1_ALTeS_Supplier_Guide_RFx_Supplier_Guide doc 10 7 ALSTOM o oo gt ALTeS Supplier Guide RFx Supplier Guide Ref SCG GDL 001 Version 01 Date 26 09 2008 3 6 2
5. Te Customize Noj Ml Actions Message Name amp Status Type Material group Saved Published Deadline Phase 1 ff Not answered New Questionnaire Online Questionnaire 17 06 2007 14 32 00 Sourcing 0 2 N 2YE Not answered Total Training Online Grid 02 07 2007 14 52 00 RFP In the Actions column click on the icon place values in order to select the questionnaire quotation grid to be completed 3 7 1 Online process The questionnaire grid can be filled online UNCONTROLLED WHEN PRINTED Not to be used before verification of applicable version number This document is the property of Alstom Transport and the recipient hereof is not authorised to divulge distribute or reproduce this document or any part thereof without prior written authorisation from Alstom Transport Filename SCG_GDL_0oo1_wv1_ALTeS_Supplier_Guide_RFx_Supplier_Guide doc 13 7 ALSTOM ALTeS Supplier Guide RFx Supplier Guide Ref SCG GDL 001 Version 01 Date 26 09 2008 New Questionnaire H sae Publish ta Qz Publish all tabs A Undo Export amp Import Back to overview Level uestion 1 Jescription Purchased part vw Gear 2 mmary 2 1 Ma ufacturing costs 2 1 Sun of bought in parts R 1 Complete the questionnaire grid by J filling those fields a COUN gt O 1 2 2 1 Bought in parts 2 Click on hl to save your answers 3 Click on
6. lt j Auction Z5 ke gt gt Cockpit Start page Auction Edit cockpit pages Customize current page Welcome e Welcome to Z st6 synertrade ro Please select one of the modules to start the application In case of questions or comments please don t hesitate to Cockpit My account Help contact system synertrade ro Find out more at http iIwww synertrade com Section 3 Reply to an RFQ a Lag err f To access the list of projects you are invited to click the RFx basho on your cockpit page Azer Mrs S amp Thompson Logout Cockpit My account Help 27 06 2007 14 55 GMT 01 00 ia eRFx Auction ZS k gt gt UL A Cockpit Start page Auction Edit cockpit pages Customize current page Welcome to st6 synertrade ro Please select one of the modules to start the application In case of questions or comments please don t hesitate to contact system synertrade ro Find out more at http iIwww synertrade com In the Actions column click on in order to open the call for tender you are Invited to Project list e Customize oS Export O E ee Cell phones 2007 Anne Kathrin Tretau AGRE 04 2007 26 06 i Open RFQ Pay attention to the start and end date of the RFQ After the end date you can t answer the RFQ anymore UNCONTROLLED WHEN PRINTED Not to be used before verification of applicable version number This document is the prop
7. ALTeS Supplier Guide RFx Supplier Guide Reference SCG GDL 001 Version 01 Application date 26 09 2008 Purpose This is the user manual on the supplier side It will assist suppliers to get through the tool and to answer an RFQ Control Sheet Version Date Content of Modification Author 1 20 08 2008 Creation Charlotte Guyon P2 table of signature E Sourcing Signed on Electronic specia st 25 09 200 signature 8 Prisma Transport Sourcing Signed on Electronic Process Owner 25 09 200 signature 8 Prisma ARABI Written by KATBI Nidal Verified and FALZONE Approved by Rino TRANSPORT ALSTOM ALSTOM ALTeS Supplier Guide RFx Supplier Guide Ref SCG GDL 001 Version 01 Date 26 09 2008 Content Section 1 Logon to the platform cccccsssecseeseessseeeceeseecenseeeeseesensessensenees 4 Section 2 Account SetuUp ssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn nnne 5 Secon 3 Reply to an RFPQ sssosseseunssodnsosnanceunsanna aaia 6 3 1 MDA CONEMAONS cissi anna AA EAA AA aras 7 3 2 Contaci Conima ODNOM ad irsinin senatin O a E set aE a ae 7 3o Project 1 0 n er men ee So men ea ser Ne oe etre eee ap ee eee ne eee an ee peee ee enere eee Se eeeer eee 8 ow Ae cerca nese ecm acento wate ps acc ayes op eaaih essen va sno en psehiocc cu nen ba py neepeadicc abtinaa va oats ats vues ca ac pon is dean gmaane paint ate ass eusasudeeseeaiael 9 RUN FROGS risa cee csc ces e
8. Upload documents On the following page click on ilto add one or several document s 3 https alstom transport training synertrade com RF Microsoft Internet Explorer as la x Project TGS Tram TER Track rail Project status Closed Your user role Supplier 20 08 2008 15 32 GMT 01 00 ALTES ig 3 Project details My team Yocuments Tender elements You have downloaded 1 of 5 document s You have uploaded 2 document s Search 7 Filte F Upload your document O Export Customize technical data File DOC001432 1 Active TGS Tram TER Track rail fournisseur caroline 16 07 2008 10 26 plans File DOCOO1433 1 Active TGS Tram TER Track rail fournisseur caroline 16 07 2008 10 26 spec technique File DOCO01429 1 Active TGS Tram TER Track rail Ms charlotte Guyon 16 07 2008 10 26 spec particuli re File DOC001430 1 Active TGS Tram TER Track rail Ms charlotte Guyon 16 07 2008 10 26 Non Disclosure Agreement File DOCOO1428 1 Active TGS Tram TER Track rail Ms charlotte Guyon 16 07 2008 10 29 Select action for selected items 5 Records Found Return io Records x E Termin I I I By internet In the pop up window you can add your documents as described below Multiple attachment 1 Choose the kind of document you re about to upload eA oo ese 2 Enter the document title 2 me eg 3 rile we Racor 4 rile we Racor File ___ E AL TA Content
9. a eds ESAE NES SAES aAA 10 3 6 BPO GUNES aar NE 10 3 7 Answer a questionnaire and or a quotation grid 2 ccccceeeeeeeeeeeeeeeen en eeeeeeeeeeeeeeeeeanen saa eeeeseeeaeeneanansaseeeeeeeseaeaeenooes 13 OCU TF ers 16 4 1 SAVA VOUI SUS ES souio ca vecteabnunaueadbawuas bendenuccsdadvanvealdedeek das tdacesbbuvsuesamiacsnacnsbiacclonineueseaesaenscinaaes 16 4 2 Nee VOUT Sa aaa sek race irerwncantepecean nee spacennansancennesacnans Eaa E 16 4 3 Contact the Global Customer Services snennunnennnnnnnnunnnnnnnnennnnnnnnnnunnnnnnnnnnnnnnnnnnnnnnnennnnnnnnn nenn anton ecmeainsanneeenantenes 16 Seclhon 5 LOgOU DPIrOCOSS iiiiiccaccsicc cies sicesisecivessweseuesizerssecatacauessvecstecdiensbecatcces 17 UNCONTROLLED WHEN PRINTED Not to be used before verification of applicable version number This document is the property of Alstom Transport and the recipient hereof is not authorised to divulge distribute or reproduce this document or any part thereof without prior written authorisation from Alstom Transport Filename SCG_GDL_001_v1_ALTeS_Supplier_ Guide _RFx_ Supplier_ Guide doc 2 17 ALSTOM ALTeS Supplier Guide RFx Supplier Guide Ref SCG GDL 001 Version 01 Golden Rules ALSTOM Commitment oa invite qualified suppliers to bid gt When an award decision is taken be kind enough to ee all suppliers and thank them for their ici Mitte oplier Complianc ppe submit bids offline 5 fto bidder does not automatically win
10. anced Project Settings Non disclosure agreement NDA Non Disclosure Agreement Q Rannaral canditinne fari Termin E ei i EJ internet is UNCONTROLLED WHEN PRINTED Not to be used before verification of applicable version number This document is the property of Alstom Transport and the recipient hereof is not authorised to divulge distribute or reproduce this document or any part thereof without prior written authorisation from Alstom Transport Filename SCG_GDL_0oo1_wv1_ALTeS_Supplier_Guide_RFx_Supplier_Guide doc 8 17 ALSTOM Ref SCG GDL 001 ALTeS Supplier Guide RFx Supplier Guide Version 01 Date 26 09 2008 3 4 My Team In the My Team tab you have the possibility to add one or multiple co workers If they don t have an account yet you have to request the creation to the buyer To add a colleague click on New choose the one you want to add and click on Apply You can add a colleague team member for different reasons e f you leave on vacation you can delegate the RFQ to one of your colleague e Invite one of your team members In order to add documents e To answer grids the RFQ on your behalf Project details My team Documents Tender elements Search amp Export gt Customize mi Actions Company Username Role Status Email address Telephone numbe TESTFIRMASimon BachofnerSupplierAcceptedsimon bachofnen synertrade comO0 http st6 test synertrade ro M
11. erty of Alstom Transport and the recipient hereof is not authorised to divulge distribute or reproduce this document or any part thereof without prior written authorisation from Alstom Transport Filename SCG_GDL_001_v1_ALTeS_Supplier_ Guide _RFx_ Supplier_Guide doc 6 7 ALSTOM oo oo gt ALTeS Supplier Guide RFx Supplier Guide Ref SCG GDL 001 Version 01 Date 26 09 2008 3 1 NDA confirmations Before entering any RFQ you ll have to accept the ALSTOM Non Disclosure Agreement You have the possibility to download the NDA file on your computer and to enter your comments Non disclosure agreement NDA Attention Prior to access the project contents you have to accept the non disclosure agreement NDA Please use the following link to open the NDA NDA doc You can find the NDA also in the documents section If you do not accept the NDA you may not take part in the project The acceptance is valid for all members of your company In case of questions please contact Tel 0033156982485 email anne kathri 1 Click the link to download the document CI have read the NDA and am agree to its content Enter comment 250 characters left 3 Check this box 2 Eventually enter your comments Reject Back to overview 4 Click accept to enter the RFQ 3 2 Contract confirmation optional In case the project leader added a General Contract Conditions you are only able to p
12. factors other han price matter should be taken into account UNCONTROLLED WHEN PRINTED Not to be used before verification of applicable version number This document is the property of Alstom Transport and the recipient hereof is not authorised to divulge distribute or reproduce this document or any part thereof without prior written authorisation from Alstom Transport Filename SCG_GDL_001_v1_ALTeS_Supplier_Guide_RFx_Supplier_Guide doc Date 26 09 2008 Communication with each supplier ALTeS does not replace the face to face communication with your suppliers Call every supplier to motivate them Ensure suppliers have read the RFQ documents Answer their questions as quickly as possible less than 24 hours Make sure they will participate Ensure that suppliers fully reviewed the contract conditions Identify possible mistakes or misunderstandings Remind suppliers that they can contact Synertrade Support in case of technical problems Remind suppliers that you remain available to answer their questions Ensure that your suppliers followed the training to use the tool before the end of your RFQ FEW PRINCIPLES FORA PARTNERSHIP OF EXCELLENCE 3 47 ALSTOM oo oo gt ALTeS Supplier Guide RFx Supplier Guide Ref SCG GDL 001 Version 01 Date 26 09 2008 Section 1 Logon to the platform e Logon to the platform by using the link you received via email e Enter your Login and password ALSTOM Login Page Pass
13. from Alstom Transport Filename SCG_GDL_0oo1_wv1_ALTeS_Supplier_Guide_RFx_Supplier_Guide doc 15 7 ALSTOM oo oo gt ALTeS Supplier Guide RFx Supplier Guide Ref SCG GDL 001 Version 01 Date 26 09 2008 Section 4 FAQ 4 1 Save your answers The icon bell is used to save your answers When your answers are saved you can log out and log back in later on to complete your answers You can erase and correct them the buyer won t see your changes as long as you do not publish them 4 2 Publish your answers The icons E or is are used to publish your answers so they will be send to the buyer 4 3 Contact the Global Customer Services For any technical question s or comment s do not hesitate to contact the Global Customer Services team Please inform the buyer in charge of the RFQ of your demands to the Global Customer Services so that you can both follow the demand By Phone 00 33 1 56 98 29 36 French English By Email support transport alstom synertrade com UNCONTROLLED WHEN PRINTED Not to be used before verification of applicable version number This document is the property of Alstom Transport and the recipient hereof is not authorised to divulge distribute or reproduce this document or any part thereof without prior written authorisation from Alstom Transport Filename SCG_GDL_0oo1_wv1_ALTeS_Supplier_Guide_RFx_Supplier_Guide doc 16 7 ALSTOM oo oo gt ALTeS Supplier Guide RFx Supplier Gu
14. ide Ref SCG GDL 001 Version 01 Date 26 09 2008 Section 5 Logout process In order to disconnect to the platform first quit the current page by clicking the double arrow icon on left menu and choosing the Exit option Then in the Cockpit page click on Logout 1 Click here to open the left menu search 0 de Export Customize No Actions NUA GC CC Project name L eader Status Start date tnd date Remaining days 2 Click exit 0 Records Found Return 40 Records In the cockpit page click on logout User zak kaLter i Logout Cockpit My account Help 12 12 2007 19 35 GMT 01 Supplier Procurement Contract S23 a al nF ii te and ordering t management 3 i Cockpit en UNCONTROLLED WHEN PRINTED Not to be used before verification of applicable version number This document is the property of Alstom Transport and the recipient hereof is not authorised to divulge distribute or reproduce this document or any part thereof without prior written authorisation from Alstom Transport Filename SCG_GDL_0oo1_wv1_ALTeS_Supplier_Guide_RFx_Supplier_Guide doc 17A7
15. nge OC HSA technical data File DOC001432 1 Active TGS Tram TER Track rail fournisseur caroline 16 07 2008 10 26 Gesag e plans File DOC001433 1 Active TGS Tram TER Track rail fournisseur caroline 16 07 2008 10 26 amp e spec technique File DOCO01429 1 Active TGS Tram TER Track rail Ms charlotte Guyon 16 07 2008 10 26 ais spec particuli re File DOCOO01430 1 Active TGS Tram TER Track rail Ms charlotte Guyon 16 07 2008 10 26 gies Non Disclosure Agreement File DOCOO01428 1 Active TGS Tram TER Track rail Ms charlotte Guyon 16 07 2008 10 29 Select action for selected items S 5 Records Found Return io Records Termin fff B internet By clicking on upload a new version Mall you can put on ALTeS an updated version of a document for example an updated technical specification without changing the title or name of the document UNCONTROLLED WHEN PRINTED Not to be used before verification of applicable version number This document is the property of Alstom Transport and the recipient hereof is not authorised to divulge distribute or reproduce this document or any part thereof without prior written authorisation from Alstom Transport Filename SCG_GDL_0oo1_wv1_ALTeS_Supplier_Guide_RFx_Supplier_Guide doc 12 7 ALSTOM oo SDa gt ALTeS Supplier Guide RFx Supplier Guide Ref SCG GDL 001 Version 01 Date 26 09 2008 https alstom transport training synertrade com RFX Microsoft
16. ozilla Firefox Invite supplier Search S i User name 4 Company business unit Email address O Jghn Smith TESTFIRMA john smith testaccount com xx Select action for selected 3 James Porter TESTFIRMA james porten testaccount com xx 1 Record found Return 2 Records Found Return 10 Records w wA Undo fg Close Export Customize UNCONTROLLED WHEN PRINTED Not to be used before verification of applicable version number This document is the property of Alstom Transport and the recipient hereof is not authorised to divulge distribute or reproduce this document or any part thereof without prior written authorisation from Alstom Transport Filename SCG_GDL_0oo1_wv1_ALTeS_Supplier_Guide_RFx_Supplier_Guide doc 9 7 ALSTOM oo oo gt ALTeS Supplier Guide RFx Supplier Guide Ref SCG GDL 001 Version 01 Date 26 09 2008 3 5 Supplier s Roles Different roles can be assigned by using the drop down menu as shown below DANE T E Email address TESTFIRMASimon BachotnerSupplier Accepted simon bachofnen synertrade com 4 5 at TESTFIRMA Inhn Srnith Helping Supplier Invited john smith testacequnt cam 3 DO TESTFIRMAJames Porter Helping Supplier sv Invited v James porten testaccount com Supple substitute Helping Supplier Passive Supplier Supplier substitute Has the same rights as the main supplier Helping Supplier Is able to fill out a grid questionnaire but can not publish it Passive
17. ress support synertrade com First name Sabine Phone 1 Last name Klein Mobile number Login bine Klei Fax number 1 Password kkkkkkkkkkkkkkkkk Z Address Department Signature Function Company Test and Co Email signature Address xx Use signature for email F City xx History Postal code x Comment Do not forget to click on LI save Personal setting Company profile Set onal information Personal settings Documents a s eA Undo settings Main language English bec Time zone GMT 01 00 Zurich Be aware about your Date time format MM language time zone and number format settings Mumber format Decimals Default currency UNCONTROLLED WHEN PRINTED Not to be used before verification of applicable version number This document is the property of Alstom Transport and the recipient hereof is not authorised to divulge distribute or reproduce this document or any part thereof without prior written authorisation from Alstom Transport Filename SCG_GDL_0oo1_wv1_ALTeS_Supplier_Guide_RFx_Supplier_Guide doc 5A7 ALSTOM ow oo ALTeS Supplier Guide RFx Supplier Guide Ref SCG GDL 001 Version 01 Date 26 09 2008 You can always change your personal information by clicking on my account in the cockpit page User Mrs Sue Thompson Logout Cockpit My account Help 06 2007 14 55 GMT 01 00 ia eRFx
18. ublish your data after having confirmed the uploaded document which contains the contract conditions By clicking on Lx icon you will get access to these conditions UNCONTROLLED WHEN PRINTED Not to be used before verification of applicable version number This document is the property of Alstom Transport and the recipient hereof is not authorised to divulge distribute or reproduce this document or any part thereof without prior written authorisation from Alstom Transport Filename SCG_GDL_0oo1_wv1_ALTeS_Supplier_Guide_RFx_Supplier_Guide doc 7 7 ALSTOM oo oo gt ALTeS Supplier Guide RFx Supplier Guide Ref SCG GDL 001 Version 01 Date 26 09 2008 3 3 Project details On the project details tab you will find detailed information about the project you are invited to e https alstom transport training synertrade com RFX Microsoft Internet Explorer l la x Project TGS Tram TER Track rail Project status Closed Your user role Supplier 20 08 2008 15 07 GMT 01 00 ALTES ia 3 Project details My team Documents Tender elements Description Project status Closed Remaining days 0 Start date 04 07 2008 17 45 End date 24 07 2008 17 45 Project leader Ms charlotte Guyon Leader phone number 0033 1416683 15 Leader fax number 0033 141 66 80 87 Leader email address charlotte guyon transport alstom com Assignments IGS Business units Track Rail and rail treatment Material groups Adv
19. word 1 Please choose your language Forgot your password If you forgot your Add to favourites T password click Legal notice this link a aTa 1 You have to change your password on your first login 2 Please enter a new password platform you will be asked to change your Minimum length 5 password Please respect the rules displayed Maximum length 10 on your screen Minimal number of digits 1 Maximal number of digits 4 Minimum number of special characters 0 Maximum number of special characters 4 Minimal number of capital letters 0 Number of different passwords 5 Validate password UNCONTROLLED WHEN PRINTED Not to be used before verification of applicable version number This document is the property of Alstom Transport and the recipient hereof is not authorised to divulge distribute or reproduce this document or any part thereof without prior written authorisation from Alstom Transport Filename SCG_GDL_0oo1_wv1_ALTeS_Supplier_Guide_RFx_Supplier_Guide doc 4 7 ALSTOM oo oo gt ALTeS Supplier Guide RFx Supplier Guide Ref SCG GDL 001 Version 01 Date 26 09 2008 Section 2 Account setup Once logged on the platform for the first time you ll be requested to check your personal data anguage Currency etc Personal Information profile Personal information Personal settings Documents contact details Fi Undo Persona formation Contact data Title Email add
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