Sol Manual for applicants
Contents
1. Sol Manual for applicants Version 10 10 2012 Contents 5 OMS OM Ss acess esses cree Sera E See crn ne T E oss neds Seis ead memes aeons aeeeateaenctee 1 1 Sita 6 Ie Fe g 216 ee ee eee eee een eee ee ee ET eee eee en ee 3 2 PIC OISIC Ai ACC OU ee E E E 4 3 LOG in for the first time with a NEW user ACCOUNL cccceeecceccseeceeceeeeeeeseeeeeeesueeeeessaeeeeesaaaes 6 LO accent sects e EN N E E EE E tesearieneabeacandecantendeasaens 6 4 LOG in with an existing user ACCOUNL cccccseeccceceeeeeeceeeeeeeceeeeeeesaaeeceeseeeseeseaaeeeeseaaeeeesaaaes 8 4 1 Forgotten your username and or PASSWOI cccceeeeeceseeeeeceeeeeseeeeseeeeesaaeeeeaeeeeas 8 42 ACCOUN OCC apesin E EAE E 8 5 PN NOM OMNG eee A E atone E E E E E 9 5 1 Creating a new profile ec ceccccsesccceeeeeceececcencecseueeeseueeeseeesseeeessueeessueeessensesseneenss 9 5 2 Using your existing profile ccccsecccceescecceececcececceueeessuseeseeeessuseessageessauseeseneeesaaeees 9 99 NUME USEr OI Cy ceee E R EER EERE ETRE TR ERRER ETES 10 6 Application Short Course and Master programme cccccsseeeeeeeeeeeeeeeeeeeeeeeneeeeeneeeeeens 11 SF FINNE TO I A E E 11 62 Upload QocuUmieNiS essersi OE EO tienes E O ENNE deacon 12 6 3 Edit nominating employer ernie sonticrisctesincaeasiesedesiednmnesnieddetsosatiou ted udeetiotexduamediebewdueneddee 12 7 Application for PhD studies ec csessicrwsscucdene tenmdaRoosebens dacddeassadmasenddaexiada2. After submitting your application you can follow its status on this web page Current status Dossiernumber Programme Host institution Submitted NFP MA 12 13562 NFP Masters Business School Nederland Cancel application lf you need help using SOL please consult the SOL manual Remember to submit your application before the applicable deadline Onhy submitted applications wil be assessed Please check if the information is complete and correct Please note that you cannot make any changes or additions to a submitted application even if the fellowship application deadline has not yet passed Only complete applications must be submitted Fellowship applications that are not complete when submitted will be rejected and will not be considered for a fellowship SOL will also inform you by email if the status of your application changes Below is a list of the most important statuses o saved your information has been saved in SOL Your application has not been submitted yet and will therefore not be considered o submitted your application has been submitted in SOL and will be processed for consideration o admitted the educational institution has indicated that you are admitted to the course you applied for o not admitted the educational institution has indicated that you are not admitted to the course you applied for eligible your application is considered eligible not eligible your application is considered not eligible selected you hav
3. Dwie of Barth iiiar Commi ol bert Ohana Place of birth Tamale Hatra Shana r Camek ee acide ea Addas lie 4 Park Street j Adaren low F Aaii lee 3 Eip code Cay Tamia M l Coming Chana mai access 1 Ernai adarei Tehepicese mijm 233 Ji 129 4567 Fam number Pauper Aono name johnsmth Tien hokt marked wiih ani are mandatory Geto gang poor prilike dowbbe chick A you hwa flied in Eee infermation conect Aer parry you can ey pikie Thee ete datada Al other Debis wi et hej Pee rood Thal ager all ie dhe CEE Ge ede jo athe ee eee pe hela ee appii FE im pour epitope wesley io M pul ond ops your profile iniga Batic doe ed gooey ey hity wehbe Poe urey of ur Geile co ech hip apple gt Fillin all the information marked with a red Do not press enter when choosing an item from a drop down list This might generate an unexpected error gt Click on the Save button Sol manual for applicants version 3 10 9 You have now registered your profile in SOL However you have NOT yet applied for an NFP fellowship You can prepare an application now or log out and come back later After saving your personal information you will be directed to the application form for a Short Course Master or PhD programme depending on the option you chose on the NFP website see chapter 1 lf youd like to change to another application form for another programme than the one you initially chose you have to go
4. an NFP fellowship you have 7 days to accept or decline it If you do not accept the fellowship offer within the given 7 days we will not take your application into consideration during the selection Sol manual for applicants version 3 10 23 Are you having Problems Here you will find instructions for the most common problems users face when using SOL I cannot log in When you copy and paste your password make sure you do not include any extra spaces as this might make the system not recognise your password Also do not use your old password s anymore It might also help to reset your password For instructions see My account is blocked below It might also help to empty your browser cache read more about how to clear your cache in different browsers and then try again My account is blocked To unblock your account go to forgot username and or password on the SOL login page and fill out your email address Also see paragraph 4 1 on page 8 e forgot my username password You can request a new password in the log in screen Go to the log in screen and click Forgot username and or password Welcome to Scholarships Online Language Kies taal Log in lf you already have an account log in here If you do not have an account yet please register as a new user Account name Password Register as anew user Forgot username and orpassword lf you need help using SOL pleas
5. back to Chapter 1 and follow the instruction to choose another option Then you can go to Chapter 4 and follow the instruction to login using your existing account gt To prepare an NFP application for Short course or Master degree programme go to chapter 6 on page 11 of the manual gt To prepare an NFP application for PhD programme go to chapter 7 on page 15 of the manual 5 3 Nuffic user policy The current user policy including the privacy policy can be found at http www studyinholland nl files documents scholarships nuffic scholarships netherlands fellowship programmes scholarships online sol sol user policy Sol manual for applicants version 3 10 10 6 Application Short Course and Master programme To prepare a PhD application go to chapter 7 on page 15 After saving your personal information you will be directed to the application form Below is a screenshot of the master application form Application NFP Masters We advise you to save regularly To Save your application you need to fill in at least the fields host institution and course name Remember to submit your application before not know how to convert your documents to pdf please consult the SOL manual Study programme details Host institution 5 Course name 3 Deadline Start date course dd MMiyyyy End date course dd MPMyyyy Copy identity document Upload Employer s statement Upload Government statement Upload Employment his
6. field you can fill in all the information relating to your current employer This information is used to check your eligibility and asses your application in the selection procedure gt click on the red button edit nominating employer The following screen will open Edit nominating employer From To Country Name of employing organisation Name of employing organization Free text Type of organisation Current position Tasks and responsibilities Name superior Name superior Free text Sol manual for applicants version 3 10 16 gt Fill in all the fields with a red which are compulsory fields Start at the top and then fill in all the fields one by one Name of employing organisation if your employing organisation is mentioned in the drop down list select your employer But If your employing organisation is not on this list you can type the name of your employer in the bar name of employing organization free text Please note that The field Current position can contain up to 50 characters including spaces and signs The field Tasks and responsibilities can contain up to 180 characters including spaces and signs Name superior if the name of your superior is mentioned in the drop down list select your superior gt After filling in all the information click on the save button gt To add more nominating employers click again on Edit nominating employer to repeat t
7. name After you save your application you can leave SOL and complete your application at a later time To continue with your saved application go to your personal page Log in with your account and submit your application later but before the deadline Sol manual for applicants version 3 10 18 8 Completing your application After filling in all the fields marked with a red and After uploading all necessary documents Click the cancel and back button to cancel or Click the save button to save and stay on this page or Click on the save and back button to save and go back to the My Applications page or Click on the submit application button to submit VV VV When you choose submit application you are directed to the overview page On the overview page when you click the submit button you will be asked to accept the NFP Rules and Regulations for candidates and fellowship holders You can download the Rules and Regulations from www siudyinholland nl nfp under Document downloads If you do not accept the NFP Rules and Regulations for candidates and fellowship holders your application will NOT be submitted The Rules and Regulations booklet sets out the rules and regulations governing NFP fellowships for candidates as well as for fellowship holders for all NFP sub programmes master s degree programmes short courses PhD studies and refresher courses including e learning programmes By submitting an NFP fell
8. out Please make sure you are using the right link to access SOL SOL has different entry links links to prepare a new application Master degree programme Short Courses or PhD and one to view your existing applications Go to personal account If you see only the two options edit profile and log out and you are unable to start an application and upload documents that means you are in the account part of SOL You need to go to the application part Please go to www studyinholland nl sol and do not use the old address in your browser history or any link that has been sent to you by email To enter the application part of SOL follow the instructions as mentioned under getting started in chapter 1 of this manual gt Click on prepare an application and not on go to your personal account see also page 3 You will then be redirected to the SOL system and you can apply for a scholarship e lam having difficulties uploading my documents An unexpected error will be generated if the file does not match our specifications Check the specifications in paragraph 6 2 or 7 2 in this manual e lam getting an unknown error or unexpected error Please check if you can answer the following questions with yes e Do your documents meet the document specifications Please check the specifications in paragraph 6 2 on page 12 or 7 2 on page 16 for PhD of this Manual An unexpected error will
9. profile or scholarship application This page also gives you an overview of your applications After submitting your application you can follow its status on this web page Current status Dossiernumber Programme Host institution fellowship offered NFP MA 124 13533 NFP Masters Universiteit Leiden Cancel application Confirm If you need help using SOL please consult the SOL manual Remember to submit your application before the applicable deadline Only s applications will be assessed Please check if the information is complete and correct Please note that you cannot make any chan additions to a submitted application even if the fellowship application deadline has not yet passed Only complete applications must Fellowship applications that are not complete when submitted will be rejected and will not be considered for a fellowship To accept the NFP fellowship click on the Confirm button in your personal account page in SOL Confirm acceptance NFP MA 1 13533 Dossier number Programme name MFP Masters Advanced Studies in Air and Space Law Course Name of employing organisation ersitent Leiden 072012 23 59 00 Deadline Start and end date course 013 00 00 00 31 01 2014 00 00 00 Still available Yes Ho Click the Yes button to confirm that you accept the fellowship offer Click OK to submit your confirmation The status of your application will change into Confirmed If you are offered
10. saved and the deadline has not yet passed You can change the documents in your application To change a document simply upload a document again under the right heading and it will replace the document you previously uploaded If for example you already have a document under passport passportold pfd and your upload another document as your passport passportnew pdf the new document will replace the old one gt If The status of you application is submitted and the application deadline has not yet passed You cannot make changes to your application You can prepare a new application see page 3 with your existing personal profile After you have saved your new application you can withdraw your old application and submit the new one Use the same profile username to make the new application You will need to make a new application including uploading all the required documents again Please make sure you SUBMIT your correct ed application well before the deadline passes gt If The status of you application is submitted and the application deadline has passed You can withdraw your application Go to your personal account page and click on the cancel application button next to your application However because the deadline is closed you CANNOT make a new application in this deadline anymore Sol manual for applicants version 3 10 26 I cannot start a new application The only options I see are edit profile and log
11. be generated if the file does not match our specifications Perhaps the file size exceeds the maximum or the filename does not meet the specifications e Do all the fields in the application meet the field specifications lf you encounter an error when saving or submitting your application you may not have filled in one of the required fields or you may not have filled them in correctly All applications An email address contains an anda example name provider com The field relating to employing organisation current position up to max 50 characters tasks and responsibilities cannot contain more than 180 characters Please make sure you have not entered any characters that are not a letter or space like amp 4 PhD application The Supervisor and co supervisor fields cannot contain more than 50 characters Your start date must be within the eligible period Sol manual for applicants version 3 10 27 Your PhD research start date must be within the academic year of the relevant deadline e Did you fill in your current employing organisation It is vital that you fill in your current employer as shown in paragraph 6 3 or 7 3 and 7 3 for Phd of this manual After you have selected your current employer from the list entered in the free text field you will be able to submit your application e My documents are not in the required PDF format The Portable Document File PDF format is commonly used to shar
12. cursor mouse downwards That will select any text on the screen but also move the screen as you are scrolling down Once you can see the ok and cancel buttons you can let go of the mouse button and click the field you want to fill in as usual Sol manual for applicants version 3 10 25 e The current status of my application is saved Does this mean that I have successfully applied for an NFP fellowship No It only means that you have filled in all the required information However you have not yet applied To apply you have to submit your application You have to submit your application before the application deadline If your application still has the status saved at the time has passed the deadline your application will not be considered for a fellowship Please see page 20 for further instructions How can I add information to my fellowship application or my profile Please see chapter 5 My profile and chapter 6 or 7 Application of this manual to see what information is part of your profile and what information is part of your application Changes to your profile lf you want to change your personal information in your profile you can send a request including a copy of your identity document through the online request form which you can find in the FAQ s Changes to your profile can be made any time before or after the deadline Changes to your application gt If The status of your application is
13. e been selected for a fellowship not selected you have not been selected for a fellowship confirmation check you are requested to accept or decline the fellowship offer confirmed you have accepted the fellowship offer not confirmed you have not accepted the fellowship offer O O O O O 9 4 Withdraw a submitted application If you want to withdraw cancel your application click on the Cancel application button You can withdraw a submitted application at any time in the selection procedure When you withdraw your application it will NOT be taken into consideration for an NFP fellowship SOL will always ask you to confirm your choice in case you accidently click the wrong button Are you sure you want to cancel Yes No this application Cancel Sol manual for applicants version 3 10 21 If you choose Yes you will be presented with a list of withdrawal reasons Check one of the reasons and click on the Ok button Are you sure you want to cancel this Yes No application lf yes choose one of the following reasons health issues family matters pregnancy visa was denied accepted other fellowship withdraw application to submit revised application change of work position employer withdrew support admission withdrawn by educational institution other lf your withdrawal reason does not fit one of the specific choices you can choose other If you want to make changes to your already subm
14. e consult the SOL manual Version 2 3 3 3 Fill in the following gt email address Enter the email address that you use for SOL gt captcha numbers Enter the numbers you see in the grey area gt Click on the send button A new password will be sent to your email address Maybe your email provider considers this email as spam so check if your junk spam folder contains an email sent by noreply nufftic nl Sol manual for applicants version 3 10 24 e haven t received my username and or password If you did not receive your username and or password it may be listed as SPAM in your inbox Check in your inbox if in your junk spam folder there is an email from no reply nuffic nl this contains your log in information To make sure your SPAM filter allows this message to arrive in your inbox you can gt add no reply nuffic nl to your safe senders list gt add no reply nuffic nl to your contactlist or address book gt send a message to no reply nuffic nl The message will be bounced but this might automatically add the address to the safe sender list of your SPAM filter My employer is not on the list If your employer is not on the drop down list provided in SOL you can enter the name of your employing organisation in the free text field in edit nominating employer see the instructions in paragraph 6 3 for Master or Short course applications or Fout Verwijzingsbron niet gevonden for PhD When you enter your emp
15. e documents However it may be that your documents are in other formats such as doc jpeg and so on Follow the instruction below to convert your file to PDF format e Save a Microsoft Office word excel powerpoint document in PDF format O If you have Microsoft Office version 2007 or later you can click on File Save as A save as screen will pop up click on the drop down box save as and choose PDF If you have an earlier version of Microsoft Office continue to the instruction on how to save other files in PDF format e Save other files in PDF format O Local desktop software It is possible that you already have software on your computer that can convert files to PDF format Please check with your system administrator If you have administrator rights you can also install a free PDF creator on your computer There are several free PDF creators available for download on the internet An example is PDFCreator http www pdfforge org Go to the download page and download the application On the support page you can find the user manual Online There are several web sites where you can convert your document to PDF format for free An example is http www freepdfconvert com Click on the browse button to choose the file you want to convert to PDF fill in your email address and click on Convert Your File The file will be sent to you in PDF format Please make sure that the website you are usin
16. eccseueecceueeeseuseessuseesaueessseeesseeesaaes 24 haven t received my username and or password cscccceeecceeeeceeeeeeeeeseeseeaeeesaaess 25 My employer IS noton melson a arai raian 25 am missing buttons on my screen s sesnseneennesnnrrrnnrrrrrnrrnrrrnrrrnrrsnrrerrrnrrrnrrennrnner 25 The current status of my application is saved Does this mean that have successfully applied for an NFP fellowship cccccccceececeeceeeeeseeeeseeeeseeeeaeeeeans 26 How can I add information to my fellowship application or my profile 0 26 cannot start a new application The only options see are edit profile and log out 27 am having difficulties uploading my documents cccecceeeeeeeeeeeeeeeeeeeeeeeeeaeeeeens 27 am getting an unknown error or unexpected error ccceeccceeeeceeeeeeeeeceeeeeeeeesaaees 27 My documents are not in the required PDF format cccccccseeeeceseeeseeseeeeeeeeeeees 28 SU MAVING PODIE MIS renee A 28 Sol manual for applicants version 3 10 2 1 Getting started Go to www studyinholland nl nfp and read the information regarding the NFP programme If you wish to start an application for an NFP fellowship you can follow the instructions in this manual gt On the right hand side you will see the following options only the programmes with an open deadline are shown Scholarships Online Apply m Prepare a Masters degree a
17. ever sections of up to five pages of this work may be reproduced or published as long as Nuffic is properly acknowledged as the source of the work Contents Definitions General V 1 Accept Cancel Yes Sol manual for applicants version 3 10 19 9 Personal account page In your personal account page in SOL you can find all your SOL applications Here you can check the status of your application as well as view your application details Go to www studyinholland nl nfp gt On the right hand side you will see the following options scholarships Online Apply a Prepare a Masters degree application a Prepare a Short course application a Prepare a PhD application Manage your acount ia Go to your personal SOL account gt To view saved or submitted applications click on Go to your personal SOL account 9 1 Updating your Profile If you need to update information in your Profile see chapter 5 My profile you click on the button Edit profile on the top left side of the Personal account page You can only update contact information such as your address or phone number Your personal information and primary email address Email address 1 can only be changed by sending a request through the online request form which you can find in the FAQ s with a scan of your identity document 9 2 Continue with your saved application lf the status of your application is Saved this means you haven t submitted you
18. f your employing organisation is not on this list you can type the name of your employer in the bar Name of employing organization free text Please note that The field Current position can contain up to 50 characters including spaces and signs The field Tasks and responsibilities can contain up to 180 characters including spaces and signs Name superior if the name of your superior is mentioned in the drop down list select your superior But If your superior is not on this list you can type the name of your superior in the bar Name superior free text gt After filling in all the information click on the save button gt To add more nominating employers click again on Edit nominating employer to repeat this procedure gt When you finish click on the Save button on the bottom of the page Sol manual for applicants version 3 10 13 The Edit nominating employer screen will close You can save your application after you have filled in the fields host institution and course name After you save your application you can leave SOL and complete your application at a later time To continue with your saved application go to your personal page Log in with your account and submit your application later but before the deadline To complete your application go to Chapter 8 on page 19 Sol manual for applicants version 3 10 14 7 Application for PhD studies After saving your per
19. g has a privacy policy that protects your confidential information Still having problems If you are still having problems please fill in our contact form which you can find in the FAQ s so we can identify the problem NFP application number your application number will become visible after you save your application No application number Please include your date of birth full name and nationality as registered in SOL Sol manual for applicants version 3 10 28 screenshot of the error To take a screenshot press the Print Scrn button on your keyboard Open paint and click paste make a clear description of what you did before you encountered the error the internet address of the page where you are experiencing the problem copy from the address bar in your internet browser and paste in the message Sol manual for applicants version 3 10 29
20. his procedure gt When you finish click on the Save button on the bottom of the page The Edit nominating employer screen will close If needed you can now continue with the rest of your application 7 4 Part two of the PhD Application Below is a screenshot of the second part of the form Binip p Orie det pag hapernaeor 7 oper pjdress 7 Sp nH peba BEDE emul addres Coa phniot ej CEU Pw cer D iipamiig telephone CO FU DE wiser Hess Coe eee eer aire 2 Co nuperrigce lida Slat dais pehara Bad date mrii ahap Dara gt Fillin all the fields marked with a red which are compulsory fields Sol manual for applicants version 3 10 17 Supervisor the person at the Dutch educational institution the host institution who will supervise you during your PhD You are obliged to have a supervisor in the Netherlands A co supervisor is Someone in your own country who will act as a co supervisor You are not obliged to have a co supervisor If you have a co supervisor you must fill in the details of this person If you don t have a co supervisor you can leave the fields relating to this empty NB the last field Duration refers to the number of months of your fellowship period The maximum duration is 48 months If you are having problems filling in this part of the application see page 24 for additional support You can save your application after you have filled in the fields host institution and course
21. itted application and the application deadline has not yet passed you can withdraw your old application and submit a new one This is the only way because you cannot make changes to your application First prepare a new application see page 3 with your existing personal profile After you have saved your new application withdraw your old application and submit the new one When withdrawing please select the withdrawal reason withdraw application to submit revised application Use the same profile username to make the new application You will need to make a new application including uploading all the required documents again Please make sure you SUBMIT your correct ed application well before the deadline passes Sol manual for applicants version 3 10 22 10 Confirmation check During the selection you might be offered an NFP fellowship A request will be sent to you by email and a red Confirm button will appear in your personal account page behind your application This concerns a preliminary selection which is subject to change A candidate cannot claim a fellowship from the fellowship offer My applications On this page you can edit your profile through Edi profile Please note that Nuffic will use the contact details to inform you about your scholarship application it is your explicit responsibilty to fill out and update your profile information Nuffic does not accept any liability whatsoever for accuracy of your
22. loyer in the free text field you do not need to choose an employer in the list even though it is marked with a red e lam missing buttons on my screen If you cannot find the buttons as indicated in the manual it means the webpage does not completely fit on the screen because of the settings on your computer SOL is optimized for a large variety of settings Unfortunately it is impossible to optimise for all possible computer settings However there are several options you can try to resolve this problem gt First close any toolbars google searchbar etc by right clicking in the menu of your browser Depending on your screen settings it is possible that some pop ups do not fit in your browser window and there are no scroll bars If the ok button does not show it probably falls off your screen so you cannot see or click it Try to adapt the screen resolution of your computer screen so all will be shown in a smaller size You will then be able to click on the ok button If that is not enough you can try the following gt Zoom out gt If you have a scroll wheel on your mouse you can zoom out hold down the ctrl key and scroll down with your mouse wheel move the wheel towards you gt OR find the zoom in the settings of your browser often under view or zoom gt OR Scrolling without scrollbars click anywhere in the screen where there is no button or field Hold down the mouse button while you move the
23. max 255 characters Do not copy your research proposal here You can save your application after you have filled in the fields host institution and field of study After you save your application you can leave SOL and complete your application at a later time To continue with your saved application go to your personal page Log in with your account and submit your application later but before the deadline Sol manual for applicants version 3 10 15 7 2 Upload documents gt You need to upload documents in all the fields marked with a red which are compulsory fields gt Formats for several of these documents can be found on http Awww studyinholland nl scholarships scholarships administered by nuffic netherlands fellowship programmes how to apply gt A number of governments of countries on the NFP country list require a statement of the government before candidates can apply for an NFP fellowship Check with the Netherlands embassy if this applies in your country Document requirements An uploaded document has to be smaller than 2MB It also has to be in the pdf format The file name of an uploaded document has to be recognizable by our system This means a file name may not contain spaces extra dots other than the dot prior to the file extension pdf is okay punctuation or other non standard characters Letters numbers underscores _ and dashes are allowed 7 3 Edit nominating employer In this
24. nsevenedyatsaxsetetanetoomentooees 15 De AP WTS O oee EE ER E EAE EEA EE 15 Tee UPOO UNE aen E E ean E EE OE 16 7 3 Edit nominating EMPlOYET cceccceececeseeceececeeeecceeeceueeceuceesseessueeseueessaseseeessneeeens 16 7 4 Parttwo of the PhD Application cccccccsssccceeecceseeceeseceueeceeseceeeeeeeeeseesnseeenseeess 17 8 COMPIETING your AD ONC AU OM ieissa noa a Ee EE Oi 19 9 Personal account page wiintacawersaauwecotatesertxaate cumneenentwgcotedauotad aaesotd danicctiny ewleseessau biotin eaiussaescaetnuessieet 20 gT Updatingyo r PROT Ciscoe ctasissciesnaticieaujsainclens decadieneadanele NEE r EEEE SEERA EERE NE 20 9 2 Continue with your saved application ccccccseccccesseeceeeeeeeceeeeeeseeeeeeeeeeseaeeeeesaeeeees 20 9 3 View submitted applications ccccccsececsseccessecccceeeecceseeccauseeceuseeseuseessaseessaseeesass 20 9 4 Withdraw a submitted APPliCAatiON cccccceecccceececeeeeeseeeeeseeeeesaueeeeeeeeesaeeessaeeeenees 21 10 Gonimauon CNC Ci useissa nn e E Rn 23 Are you having PlODICIIS oancasinsacntiecetennteinesenieickicnnatanciedicn cmdline tuiasiedtioniadebesdunees cxeeisauinnahiapishGsanedadeiueeeaiess 24 LC AIMAOUIOS ieee E R E E E E E E E AE E EAA 24 My account is blocked cccceeccccsececceececceueeecaueeeceueeeesaueeecaueeeseeeesaueeessueeesseneessaees 24 Sol manual for applicants version 3 10 1 forgot My username password ccccsecccceeeccse
25. owship application candidates and fellowship holders agree to comply with the NFP Rules and Regulations Moreover candidates and fellowship holders are expected to prepare themselves properly and to have taken note of the information available on the NFP If you don t want to continue immediately you can click back and save your application After you save your application you can leave SOL and complete your application at a later time To continue with your saved application go to your personal page Log in with your account and submit your application later but before the deadline Click on the I Accept button A Yes button will appear click on this Yes button You will see a pop up screen with the confirmation that your application has been submitted Netherlands Fellowship Programmes NFP Rules and regulations for candidates and fellowship holders Disclaimer The information contained in this publication was compiled with the greatest of care Nevertheless we are unable to guarantee its accuracy or completeness at the time of reading Because information is constantly subject to change Nuffic is unable to accept any liability whatsoever for your use of the information Please note that it is your responsibility to check the accuracy of any information before acting on it Copyright 2010 Nuffic All rights reserved This work may not be reproduced or published without the prior written permission of the author How
26. pplication aj Prepare a Short course application a Prepare a PhD application Manage your acount m SO to your personal SOL account gt To start anew NFP application click on Prepare a Master s degree application Prepare a Short course application Prepare a PhD application Also use this link if you already have a SOL account and you want to prepare a new application using your existing account You will enter the following page this is an example of an application for a master s degree fellowship Knockout Questions Question Answer Link Are you a national of one of the countries on the NFP country list Co yes LONG Explana Are you working and Irving in one of the countries on the NFP country list tyes No Explanation Are you employed by a multinational corporation a UN organization the World Bank the IMF yes No Explanation a bilateral or multilateral donor organization or a large national and or commercial organization Have you already received a NFP fellowship for a masters degree in the past Yes No Explanation gt Answer the questions by clicking on yes or no gt Click on the submit button lf you meet the basic criteria you will be directed to the SOL log in page gt Ifyou do NOT have a SOL account yet you can register an account Go to chapter 2 on page 4 gt If you DO have a SOL account log in with your existing account Go to chapter 4 on page 8 Sol manual for applican
27. r application yet You can then edit your application and change information you have entered at an earlier time or add or change uploaded documents see paragraphs 6 2 for Short Course and Master and 7 2 for PhD Please make sure you submit your Saved application well before the NFP deadline More information about the exact deadline time and date is available on www studyinholland nl nfp 9 3 View submitted applications Once you have submitted your application you can check the status of your application at any time during the NFP application and selection process After an application has been submitted Sol manual for applicants version 3 10 20 the selection procedure has been started Therefore it is no longer possible to change your application after it has been submitted Your status will be shown on the left hand side next to your application On the left hand side you will see a button view If you click on this button you can see the details of your application Below is a screenshot of a status view My applications On this page you can edit your profile through Edi profile Please note that Nuffic will use the contact details to inform you about your scholarship application tis your explicit responsibilty to fill out and update your profile information Nuffic does not accept any liability whatsoever for accuracy of your profile or scholarship application This page also gives you an overview of your applications
28. ruction in chapter 4 on page 8 If you just registered your account following the instruction in chapter 2 you will log in for the first time into SOL At the first log in you have to choose a new password to replace the temporary password you received you have to accept the SOL user policy and you have to fill in your user profile 3 1 Login to SOL You log in to the SOL application via the log in screen see chapter 1 how to arrive at this page gt Account name Enter your account name gt Password Enter your temporary password gt Click on the Login button Welcome to Scholarships Online Language Kies taal If you already have an account log in here If you do not have an account yet please register as a new user Account name johnsmith Password ILILILI Forgot username and or password If you need help using SOL please consult the SOL manual Version 2 3 3 3 You ll be presented with the SOL user policy and with the option to change your password If you d like to read the SOL user policy you can open it by clicking on the link To accept the SOL user policy check the box next to I Accept Also choose a new password and enter it twice From now on you cannot use your temporary password anymore Click on Ok Sol manual for applicants version 3 10 6 Welcome to Scholarships Online Language y Log in If General conditions To register for SOL accept the SOL user polic
29. sonal information you will be directed to the application form Below is a screenshot of a filled in PhD study application Application NFP PhD We advise you to save regularly To save your application you need to fill in at least the fields host institution research title start date scholarship and end date scholarship Remember to submit your application before the applicable deadline Only submitted applications will be assessed for an NFP fellowship All uploaded documents should be in pdf format with a maximum of 2 MB If you do not know how to convert your documents to pdf please consult the SOL manual Study programme details Host institution Erasmus University Rotterdam Field of study Medical Sciences Veterinary science Research title Agricultural safety in Ghana Deadline 02 10 2012 23 59 00 Co supervisor letter Co supery letter pdf Upload Employer s statement emp statement pdf Uploa Government statement gov statement pdf Uploa Employment history Work history pdf Upload i Edit nominating employer Motivation My Motivation pdf Relevance for your organization Org relevance pdt Relevance for your country Country relevance pdf Plan of action after return Action plan pdf 7 1 Fillin the form gt Choose from the drop down list e Host institution the educational institution were you want to do your PhD e Your field of study gt Fill in e The title of your research proposal
30. t here Enter the e mail address that you want to use for all your communication with Nuffic Email address johnsmith qmail com Account name johnsmith Captcha numbers Retype the numbers in the picture 342912 Log in as an existing user Forgot username and or password If you need help using SOL please consult the SOL manual Version 2 3 3 3 On the confirmation page click the link to return to the log in page scholarships Online E mail has been sent An email has been sent with your credentials to the Email address you have provided Please go to the log in pags these credentials to activate your account and complete the registration Note If you do not activate your account within a week we reserwe the right to delete your account If you need help using SOL please consult the SOL manual Go to your email box You will receive a confirmation email with your account name and a temporary password within seconds With this account name and temporary password you can log into SOL When logging into SOL for the first time SOL will ask you to change this temporary password Please note that your email provider may see this email as spam so check if your junk spam folder contains an email sent by noreply nuffic nl Sol manual for applicants version 3 10 3 LOG in for the first time with a new user account If you have logged in into SOL before you can log in using your existing account To do so follow the inst
31. tatement of the government before candidates can apply for an NFP fellowship Check with the Netherlands embassy if this applies in your country Document requirements An uploaded document has to be smaller than 2MB It also has to be in pdf format The file name of an uploaded document has to be recognizable by our system This means a file name may not contain spaces extra dots other than the dot prior to the file extension pdf is okay punctuation or other non standard characters Letters numbers underscores _ and dashes are allowed 6 3 Edit nominating employer In this field you can fill in all the information relating to your current employer This information is used to check your eligibility and asses your application in the selection procedure gt click on the red button edit nominating employer Sol manual for applicants version 3 10 12 The following screen will open Edit nominating employer From To Country Name of employing organisation Name of employing organization Free text Type of organisation Current position Tasks and responsibilities Name superior Name superior Free text cancel Save gt Fill in all the fields with a red which are compulsory fields Start at the top and then fill in all the fields one by one Name of employing organisation if your employing organisation is mentioned in the drop down list select your employer But l
32. tory Upload aa al aaa ieee Edit nominating employer Motivation Relevance for your organization Relevance for your country Plan of action after return Upload Cancel and back Saves Save and Back 6 1 Fill in the form gt Choose from the drop down list e Inthe Host institution field The name of the Dutch educational institution e Inthe Course name field The name of the course you are applying for The start and end dates of the course will be filled in automatically You can save your application after you have filled in the fields host institution and course name After you save your application you can leave SOL and complete your application at a later time To continue with your saved application go to your personal page Log in with your account and submit your application later but before the deadline Sol manual for applicants version 3 10 11 6 2 Upload documents gt You need to upload documents which are compulsory These documents must be in pdf format This is mandatory other formats will not be accepted For instructions on how to convert your documents to pdf format go to the Are you having Problems section in the appendix gt Formats for several of these documents can be found on http www studyinholland nl scholarships scholarships administered by nuffic netherlands fellowship programmes how to apply gt A number of governments of countries on the NFP country list require a s
33. ts version 3 10 3 2 Register an account To be able to use SOL you will need to register first Registering means getting account details to be able to log in and enter your personal information name address et cetera If you have previously registered in SOL you do NOT need to register again If you have registered in SOL before you can log in using your existing account Continue to chapter 4 on page 8 If you have forgotten your username and or password you can retrieve your username and password on the SOL login page See page 8 for instructions on how to retrieve your username and password To get your account details you need a valid email address and an account name of your choice you can choose anything you like but try to choose something that s easy to remember Click on Register as a new user Welcome to Scholarships Online Language Log in If you already hawe an account log in here If you do not have an account yet please register as a new user Account name Password Register as a new user Forgot username and or password If you need help using SOL please consult the SOL manual Version 2 3 3 3 In the register frame Enter your email address Enter an account name Retype the captcha numbers that you see in grey Click on the register button VVVV Sol manual for applicants version 3 10 4 Welcome to Scholarships Online Language Register as anew user Create a new accoun
34. y by checking the box below lt For If yc Ver Accept Choose a new passwo New password eeeeeee Type password again eccccccccccccces A screen with the My profile page will open Continue to chapter 5 for instructions on how to fill in your profile Sol manual for applicants version 3 10 4 LOG in with an existing user account If you just registered a new user account following the instruction in chapter 2 you will log in for the first time into SOL To do so follow the instruction in chapter 3 If you re logging in with an existing user account you can fill in your username and password After you click on the login button you will be redirected to your personal account page Continue to chapter 9 on page 20 4 1 Forgotten your username and or password If you already have an account but you have forgotten your username and or password you can retrieve you username and password on the SOL login page Click on the link Forgot username and or password Welcome to Scholarships Online Language Kies taal Log in lf you already have an account log in here If you do not have an account yet please register as anew User Account name Password Register as anew user Forgot username and or password lf you need help using SOL please consult the SOL manual Version 2 3 3 3 Fill in the following fields gt Email address Enter the email address that you used to register
35. your account for SOL gt Captcha numbers Enter the numbers you see in the grey area gt Click on the send button 4 2 Account blocked lf you enter a wrong account name and password combination five times the account will be blocked You can unblock your account by following the instructions on page 24 of this manual Error occured Your account has been locked Use the Forgot username and or password link to unlock your account and receive your username and a new password by email Sol manual for applicants version 3 10 5 My profile 5 1 Creating a new profile After you log in you can enter your personal information in My profile To make sure that all correspondence contains the right information please enter the information as it is or would be written in your password 5 2 Using your existing profile If you have logged in with an existing profile you will be asked to check if the information is still valid If not you will be able to update your information after you have filled in the application form To update the information in your existing profile see paragraph 9 1 Updating your Profile I Please enter the information correctly After saving this information cannot be changed anymore Below is a screenshot of the My profile screen My profile Pee See naman amd incereutien EAC T LY oe thee paar in your pee or ey cee ume fp Peg ehig Surtees Seri Dien ramels Jo r Gender miae
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