Autologue User`s Manual – Lost Sales File Page i Table Of Contents
Contents
1. option to scroll through the lost sale records call up a specific part number or print a report of all lost sale records Autologue User s Manual Lost Sales File Page 2 10 1 1 Part Scrolling e With the cursor positioned at the OPTION prompt within the Lost Sales Update Program screen the user can scroll to the 1st part number record by pressing the lt F8 gt Part Scrolling key The 1st part number will automatically be displayed and the user can continue scrolling forward or backward through the file by pressing the lt F8 gt Scroll To Next Page or lt F9 gt Scroll To Prior Part keys 10 1 2 Calling Up A Specific Part e With the cursor positioned at the OPTION prompt within the Lost Sales Update Program screen the user can call up a specific part number lost sale record by pressing the lt F1 gt Call Up Part key e With the cursor positioned at the ENTER PART prompt enter the specific part number lost sale record to be viewed and press lt Return gt If the part number entered exists as a lost sale record the record information will be displayed If not a PART NOT FOUND message will be displayed 10 1 3 Printing A Lost Sales Report e With the cursor positioned at the OPTION prompt within the Lost Sales Update Program screen the user can print a report of all lost sale records by pressing the lt F10 gt Print Report key The Lost Sales Report will begin printing e To print the Lost Sales file after2. Autologue User s Manual Lost Sales File Page i Table Of Contents 10 Introduction Lost Sales File cccsseosccscesseocecsessscececnecescccsncecsssssssncecsessssesaseseonee 1 TOA Accessing Lost Sales escsscssdiessescassvasticvssscactazoatacrscsssieaiecsiechsecsuccetssutacivessnctasensis ieas iS 1 TOLD Part Stolni asnosi iisen o aio S S Shan nsi eased 2 10 1 2 Calling Up A Specific Part ssesssssoesssissersvoisossssiversisssisvesiseriei osiris seise 2 10 1 3 Printing A Lost Sales Report eesesesesesesesesrosososerereecosososeseseseseseoseseseseseseseeresososose 2 10 1 3 1 Sample Lost Sales Report sessesesesesesesesesesesrosososeserereesososeseseseseseseesesesoseses 2 10 2 Creating Lost Sales Records esesesesesossssesososososessesesesososesessssssssssososososossssesesesesosssesessss 2 10 3 Using The Customer Numbe ccccccsscsscsrssssessscesecsessscecessesecsesseseseesssecseeeseoseree 3 10 4 Deleting Lost Sales Records cccsscscscessesscersessessscececsessssecessesecsessececeesessecsseesesseree 3 10 5 Improved Inventory Stocking sesssssessssssosososcssssosososososssesssosossssososssososescososesesosssessssss 3 10 6 Fields Of Information xesscericcsscssiceisessosiesasscssieetiacsedaiaieescensensedchsiseieed sestessteseosdelssnsdusonseees 4 10 7 BUTCH OD Key 8 ccccscassscyscssicdeduaveseunesivacudvessscyactssteeviuseseassbuacsdvaveeseas e SEASSA T Seri rS o Eais 4 Revision 3 02 Version 7 1 Aut
3. ETE CURRENT PART F8 SCROLL TO NEXT PAGE i F9 SCROLL TO PRIOR PART F11 EXITS PROGRAM Listed below is an explanation of the screen fields Field Name LAST SUMMARY Accumulates total sum of previous Current Detail The 4th 7th 10th etc request of a Lost Sales record will add the Current Detail Totals to the Last Summary Totals and delete the 3 lines of Current Detail CURRENT DETAIL Total sum of up to three lines of detail by the number of times and units requested TOTAL Total sum of last summary plus current detail 10 7 Function Keys Function Key Oo Action S Call Up Part Number Restart Program po Delete Current Part PoC Pat Serolling Scroll To Next Page po Soolo PriorPat S
4. ologue User s Manual Lost Sales File Page 1 10 Introduction Lost Sales File The Lost Sales File menu option tracks the part number date customer number and units requested of non stocked merchandise within point of sale Non stocked merchandise is defined as a part number not found within the inventory file A lost sale record can only be created for a part number if the number requested does not exist within the inventory file and the counterman enters 2 and presses lt Return gt within the PART NOT FOUND pop up selection window The Lost Sales File will accumulate up to three lines of current detail per part number listing date customer number and units requested If the part number is requested a fourth time the three lines of current detail will be totaled and will reappear under the Last Summary Heading Current detail will now only display the fourth request with date customer number and units requested Lost sales records may be screen displayed one at a time or a report of the entire file can be printed at any time 10 1 Accessing Lost Sales e From the Autologue Main Menu enter 9 Lost Sales File and press lt Return gt The Lost Sales Update Program screen will appear as shown LOST SALES UPDATE PROGRAM DATE CUST UNITS TIMES REQ UNITS REQ FI CALL UP PART F8 PART SCROLLING i FIG PRINT REPORT Fil EXITS PROGRAM With the cursor positioned at the OPTION prompt the user has the
5. viewing individual lost sales records press the lt F1 gt Restart Program key to restart the program and then press the lt F10 gt Print Report key 10 1 3 1 Sample Lost Sales Report DATE MM DD YY LOST SALES TRACKING REPORT PART NUMBER OCCUR UNITS DATE CUST UNITS FRM PH12 2 MM DD YY 335 2 MM DD YY 360 1 1 1 MM DD YY 325 1 4 MM DD YY 360 4 RED 0S99012 TOTAL PART NUMBERS TRACKED 4 TOTAL UNITS REQUESTED 3 8 10 2 Creating Lost Sales Records Lost sales are requests for part numbers not stocked within the Inventory file when entered through point of sale When an entered part number is not found within the inventory file or was entered incorrectly a PART NOT FOUND pop up window will be displayed Autologue User s Manual Lost Sales File Page 3 e Select the 2 RECORD LOST SALE option and the screen will display a LOST SALE QUANTITY prompt Enter the number of units to record as a lost sale and press lt Return gt The Lost Sales file will now have a record of the part number date customer number and units requested 10 3 Using The Customer Number The customer number of each lost sales detail is very important in determining the type and frequency of a lost sale before stock is added Using the customer number helps to determine if the same customer is calling 3 times for a part or are 3 different customers calling for the part Beware of 3 different garages calling for the same part number in a 3 da
6. y period It could be one customer going from garage to garage 10 4 Deleting Lost Sales Records Individual lost sales records can be deleted one at a time by displaying the part number to be deleted and pressing the lt F4 gt Delete Current Part key Optionally the entire Lost Sales file can be deleted during month end processing by entering Y to the CLEAR LOST SALES RECORDS prompt see Month End Processing As part of normal file maintenance the Lost Sales file should be cleared out occasionally Depending upon the storage capacity of the system a maximum of 500 or 1000 lost sales records are available 10 5 Improved Inventory Stocking Based upon customer demand it is recommended that stocking levels on parts with frequent lost sales and stock out activity be increased Slow moving and zero sale items should be decreased Printing Lost Sales and Stock Out Reports See Report Processing will supply the information necessary for determining increases to inventory stocking levels A Zero Sales Report an Overstock Report and a Best Seller Report will supply the information necessary for decreasing inventory stock See Report Processing for more information Autologue User s Manual Lost Sales File Page 4 10 6 Fields Of Information LOST SALES UPDATE PROGRAM DATE CUST UNITS TIMES REQ UNITS REQ 81 12 00 1 2 LAST SUMMARY 0 0 CURRENT DETAIL 1 2 TOTALS 1 2 FRM CA921 F1 RESTART PROGRAM Fd DEL
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