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V1.4 User Manual - Federal Procurement Data System

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1. 23 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 tates Amounts Date Signed REET Previous Current Total E 12 01 2007 mm dd yyyy Acton Obligaton 50 000 00 5 000 00 55 000 00 eee 42 01 2007 Base And Exercised Options Value 50 000 00 5 000 00 55 000 00 jmmsdd yyyy Base And All Options Value 50 000 00 5 000 00 55 000 00 Completion Date 05107 2008 immidd yyyy Est Ultimate 05 07 2008 Fee Paid for Use of IDV 0 00 Completion Date mm ddvyyyy Action Obligation Input 5 000 00 Base and Exercised Options Value Input 5 000 00 Base and all Options Value Input 5 000 00 When the document is saved validated and approved the final screen shown in Figure 21 will reflect the new total of 55 000 Figure 20 Final Total Det Fs Date Signed friiod yyyy 2 ososi2005 Action Obligation 55 000 00 Effective Date jamvod yyyy Oafs0 2005 Base And Exercised Options Value 55 000 00 Completion Date jrmiod yyyy 2 09302005 Base And All Options Value 55 000 00 Est Utimate Completion Date frivicolpyyyl O9lS0 2005 Fee Paid for Use of IDV 0 00 4 3 3 EXAMPLE 3 NEW 10 000 CONTRACT This example shows a new contract for 10 000 with four one year options at 12 500 each year The initial award is a 10 000 obligation The Base and Exercised Options Value also shows 10 000 while the Base and All Options Value shows the total of 60 000 Figure 21 10 000 Co
2. Date Signed pmrddiyyyy 05 30 2005 Action Obligation 50 000 00 Effective Date jrmicctyyyy 05 31 2005 Base And Exercised Options Value 50 000 00 Completion Date frimidctyyyy 05 30 2006 Base And All Options Value 50 000 00 Est Ultimate Completion Date riodtyyyy 2 05 30 2008 Fee Paid for Use of IDY 0 00 Figure 33 shows the modification deobligating 5 000 00 Figure 33 Modification Deobligating 5 000 Date Signed Previous Current Total 07 0112005 pimwa y yp i Action Obligation 50 000 00 5 000 00 45 000 00 Effective Date 07101 2005 Base And Exercised Options Value 50 000 00 5 000 00 45 000 00 favo yyy amp i Base And All Options Value 50 000 00 5 000 00 45 000 00 Completion Date OAAR woo yyy Est Ultimate ogsorzoo0 Fee Paid for Use of Inv 0 00 Completion Date ba pnmo yp yy Figure 34 shows the results of a 5 000 00 deobligation in the delivery order amount Figure 34 Validated and Approved Deobligation for 5 000 Date Signed jrinod yyyy 2 06 16 2005 Current Total Effective Date jrmicdtyyyy 06 16 2005 Action Obligation 45 000 00 45 000 00 Completion Date mrda yyy 0530 2006 Base And Exercised Options Value 5 000 00 45 000 00 Est Ultimate Completion Date jmmvdeyyyy 05 30 2008 Base And All Options Value 45 000 00 45 000 00 Fee Paid for Use of IDV 0 00 4 3 8 EXAMPLE 8 INCREMENTAL FUNDING Figure 35 through Figure 39 are
3. 7 Contracting Office ID 8 Action Obligation 9 1 CHANGE PIID Awards The functionality for a Change PIID modification for a Delivery Order is the same as for an IDV 1 If the Change PID is the first modification after a Delivery Order was transferred the PHD fields will open and all the fields that would normally open for a base Delivery Order will also open The fields in a Delivery Task Order that are populated from the Referenced IDV will not be available for change 2 For actions that have been transferred from a Civilian Agency to DoD the 90 days reveal rule shall apply from the date of the transfer action and any subsequent modifications that fall within that time period 3 If a mistake is made in one of the PIID fields on a Change PHD modification it cannot be corrected after the Draft version has been saved You will have to delete the Draft document and create another Change PHD modification A record in final status that has the Reason for Modification as Change PID cannot be deleted by the user The record can only be deleted by data management If a user attempts to delete a Change PIID modification in final status the following message will be displayed A record that is in final status and has the Reason for Modification as Change PIID cannot be deleted Please contact your System Administration for
4. Correction To fix a mistake in a record that is in final status It should be noted that the correction should not change the legal intent of the contract action You can only use this function when a contract action report is in final status Modifications Use modifications to report information on a document where the legal intent of the contract has changed To report modifications to an existing Award IDV document the base document must already be in final status in FPDS NG 2 SYSTEM ADMINISTRATION COLUMN Your Department Agency System Administrator controls access to these functions The FPDS NG contractor maintains control of the reference tables for Product and Service Codes PSCs North American Industry Classification System NAICS codes Department Agency and Location Codes under their respective Federal Information Processing Standards FIPS directory and Special Publicataion 800 87 Revision 1 Contact your System Administrator if you need assistance in this area 2 8 REPORTS There are four methods for retrieving data from FPDS NG Standard Reports Adhoc Reports ezSearch and Interagency Contract Directory ICD Additional information is available in Section 7 2 9 USER S AWARDS AND IDV INBOX At the bottom of the Main Menu screen you will notice that there are two inboxes Figure 2 One will contain the information on your awards and the other will be for your IDVs Figure 2 User s Award and IDV Inbox Award
5. Forgot your Password Sir ifia eguisiti resh l ma R a Simplified Acquisition Threshold amp Sustainabilty Report Haiti Earthquake Report pena and Piracy Report Hurricane Katrina Report Contact Help Desk The purpose of the Simplified Acquisition Threshold The purpose of this new standard report is to Hurricane Rita Report You must click here for very Report is to provide Funding Agencies with atoolthey determine the type and usage of Recovered Other Hurricane Disaster Relief Important D amp B Information can use to analyze their small business performance Materials This report will be placed in the HOW on contracts within the Simplified Acquisition Threshold Category t displays the actions and dollars for each of SAT 3 150K range Contracts within the SAT are the Recovered Materials values reserved for small business SB per 15 USC Sec 644 ie Latest News i 1 and FAR 13 003 b 1 Read more i Registration Data Archives Read more gt gt NIA Hurricane Sandy gt gt Register inherently Governmental can gt gt Who Should Register Functions Software Releases NIA Hurricane Sandy FPDS NG shall mandate on all actions with a Product or plone Robes Service Code as a Service and that are signed on or Data Management Fikes A new National Interest Action value Hurricane later than 03 01 2012 to indicate whether they are Top 100 Contractors Report id FAQs Sa
6. Native Hawaiian Organization Owned Firm Actions This column is an aggregation of Number of Actions when Native Hawaiian Organization Owned Firm Y Native Hawaiian Organization Owned Firm Dollars This column is an aggregation of Dollars Obligated when Native Hawaiian Organization Owned Firm Y Tribally Owned Firm Actions This column is an aggregation of Number of Actions when Tribally Owned Firm Y Tribally Owned Firm Dollars This column is an aggregation of Dollars Obligated when Tribally Owned Firm Y Native American Owned Actions This column is an aggregation of Number of Actions when Native American Owned Y Native American Owned Dollars This column is an aggregation of Dollars Obligated when Native American Owned Firm Y American Indian Owned Actions This column is an aggregation of Number of Actions when American Indian Owned Y American Indian Owned Dollars This column is an aggregation of Dollars Obligated when American Indian Owned Y US Tribal Government Actions This column is an aggregation of Number of Actions when US Tribal Government Y US Tribal Government Dollars This column is an aggregation of Dollars Obligated when US Tribal Government Y Alaskan Native Corporation Owned Firm Actions This column is an aggregation of Number of Actions when Alaskan Native Corporation Owned Firm Y 86 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Alaskan
7. Allows you to prepare a document to be used as a template for recurring awards Templates are created to allow you to quickly complete additional records using the same basic contract information _ Delete _ Allows you to Delete a record entirely from the system Nothing is saved in FPDS NG However the PIID may be re used FPDS NG will not allow the user to delete a base record if there are modifications or orders against it ST Allows you to print the document that is currently on the screen dos 4 Closes the current document without saving The user will see a dialog box asking if the document should be saved elp _ Provides the user on line help that includes a glossary You can also access the help by it the Help button at the top right corner of the main FPDS NG screen NOTE The Void functionality has been deprecated form FPDS NG as of July 10 2009 4 1 AWARDS COLUMN An award is a contractual vehicle that cannot have orders placed against it Use this column when entering the following types of documents Delivery Task Order Purchase Order Definitive Contract and BPA Call Awards are accessed via the Navigation screen of the FPDS NG system as shown in the Awards module This allows the user to add and modify awards Awards are divided into four types See Section 2 4 for definitions TRANSACTION INFORMATION Figure 15 Award Transaction Information Section Award Type Definitive Contract Prepared Date OOS 2008
8. Midwest Storms and Flooding 2008 T10S American Samoa Earthquake American Samoa Earthquake Tsunami and Flooding 2010 Tsunami and Flooding 2010 This code is valid for actions signed starting 9 30 2009 through 12 31 2009 Q10H Haiti Earthquake 2010 Haiti Earthquake 2010 This code is valid for actions signed 64 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 P44 3 2010 through 1 15 2012 Hurricane Earl EARL 2010 This code is valid for actions signed H10E Hurricane Earl 2010 O10G H11 Q11J Pacific Earthquake Tsunami 2011 O12F Operation Enduring Freedom OEF H12 Hurricane Isaac 2012 H13S Hurricane Sandy 2012 T130 Oklahoma Tornado and Storm 2013 O14E Operation United Assistance OUA Ebloa Outbreak West Africa 2014 014S Operations in Iraq and Syria 2014 O15F Operation Freedom s Sentinel OFS Gulf Oil Spill 0410 Hurricane Irene 2011 starting 9 03 2010 through 10 03 2010 Gulf Oil Spill 0410 This code is valid for actions signed starting 4 25 2011 through 8 23 2013 Hurricane Irene 2011 This code is valid for actions signed starting 8 22 2011 through 10 22 2012 Pacific Earthquake Tsunami 2011 This code is valid for actions signed starting 3 11 2011 through 9 12 2011 Operation Enduring Freedom OEF This code is valid for actions signed starting 10 01 2011 through 12 31 2014 Hurricane Isaac ISAAC2012 Th
9. Tricare DODAAC H94002 based on Contracting Office Code Tricare DODAAC HT9402 based on Contracting Office Code Centers for Medicare amp Medicaid Services CMS non appropriated funded contracts OONAF based on Contracting Office Code Department of Education s Not for Profit NFP Loan Servicing contracts listed below Base and any Modification plus any Award Base or Modification which references one of these contract numbers should be excluded data are excluded when the signed date is equal to or greater than October 1 2013 Contract Number Servicer EDFSA11D0012 MISSOURI HIGHER EDUCATION LOAN AUTHORITY EDFSA12D0003 UTAH HIGHER EDUCATION ASSISTANCE AUTHORITY EDFSA12D0005 EDUCATIONAL SERVICES OF AMERICA INC EDFSA12D0006 ASPIRE RESOURCES INC EDFSA12D0007 NEW HAMPSHIRE HIGHER EDUCATION LOAN CORP EDFSA12D0012 OKLAHOMA STUDENT LOAN AUTHORITY EDFSA13D0001 VERMONT STUDENT ASSISTANCE CORPORATION US Territories AMERICAN SAMOA UNITED STATES UNITED STATES MINOR OUTLYING ISLANDS MIDWAY ISLANDS UNITED STATES NORTHERN MARIANA ISLANDS UNITED STATES GUAM UNITED STATES PUERTO RICO UNITED STATES NAVASSA ISLAND UNITED STATES JARVIS ISLAND UNITED STATES BAKER ISLAND UNITED STATES HOWLAND ISLAND UNITED STATES JOHNSTON ATOLL UNITED STATES KINGMAN REEF UNITED STATES PALMYRA ATOLL UNITED STATES VIRGIN ISLANDS UNITED STATES WAKE ISLAND UNITED STATES UNITED STATES MISCELLANEOUS PACI
10. 9700 NASA department ID 8000 and United States Coast Guard contracting agency 6950 or 7008 the following additional logic shall apply Vendor flag is either Historically Black Colleges or Universities or Minority Institution Effective 10 14 2014 this shall no longer apply to new actions awarded by DoD and USCG Small Disadvantaged Business Percentage of Dollars Obligated This column is computed as follows Small Disadvantaged Business Dollars Total Small Business Eligible Dollars 8 a Procedure Actions This column is an aggregation of Number of Action when the Contracting Officer s Business Size Selection is equal to Small Business and the Type of Set Aside is one of the following values 8 a Sole Source 8 a with HUB Zone 8 a Competed 8 a Procedure Dollars This column is an aggregation of Dollars Obligated when the Contracting Officer s Business Size Selection is equal to Small Business and the Type of Set Aside is one of the following values 8 a Sole Source 8 a with HUB Zone 8 a Competed 124 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 8 a Procedure Percentage This column is computed as follows 8 a Procedure Dollars Total Small Business Eligible Dollars NOTE Some legacy data does not carry over the Type of Set Aside value of the reference IDVs in order to capture these contract values the special handling below must be applied 1 For DOs
11. E System Equipment Data Ownership About FPOS NG Foran audit log please To submit comments ple The Advanced Search screen is shown below To use Advanced Search you must enter information in at least one or more fields for example PIID Vendor Name and or Prepared By User ID The Agency ID Agency ID field is auto populated based on user ID Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 o _ Fig ure 4 Advanced Search Criteria Screen Agy 0 PHD How to find migrated documents Mod No Award ID 4700 ina Referenced IDV ID Prepared By User ID E Contracting Office ID Contracting Office Name Vendor Name NAICS Code Funding Agency ID Funding Office ID WOO Status Final z Award Indefinite Delivery Vehicle Type Award From To Action Obligation Range Base And All Options Value Range Signed Date Range mii dolyyyy Last Modified Date Range mim dol yyyy Search J e Clear Clase Help NOTE The search may take about 5 to 10 minutes to return the results Try new ezSearch BETA If you are looking for documents belonging to another agency enter the appropriate Agency ID such as 4 00 GSA If you are unsure of the Agency ID use to find the ID or leave this field blank Enter the PIID or part of the PIID at least five characters or four with a wildcard to find a document matching the information in the Agency
12. GSA and Veteran Affairs VA If the DO TO are for medical supplies and or services the schedule will usually begin with VA The BPA Call will reference the BPA that may have been created from a VA FSS schedule or other type of Indefinite Delivery Vehicle If a DO TO has a GSA referenced PIID that is in the following format it is a schedule 122 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Position 1 2 Position 3 4 _ Position 5 Position 6 9 Position10 GS NN F NNNN Alpha A Y Please note that the N in this example represents numbers A 16 Does the location of the Contracting Office have any bearing on where the item being purchased will be used or the services provided In many instances the products or services are located in the same area as the Contracting Office However there are as many times where the products and services are used in a Field Office that is not co located with the Contracting Office An example of awards made a one location and used at another is the purchase of fleet vehicles The actions are awarded in Washington DC by the Federal Acquisition Service FAS and the vehicles are shipped to a number of the Fleet Management Centers throughout the United States A 17 What are federal departments and agencies doing to assure that the data they submit to FPDS NG are as accurate as possible The federal government is committed to improving the acquisition data it reports to FRPD
13. New York and time Fiscal Year of 2007 Attributes are the factors that determine the value of the metric You will be creating your reports based on the available metrics and attributes 7 5 2 The query panel and tabs that you will see when first clicking on is shown below 100 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Figure 83 Adhoc Reporting Screen New Find ay Reports Close Help A Name tasted wer No items Q Personal Folder The first time the query panel is accessed by the user the reporting screen will display without information or settings as shown above The following describes the functions of the buttons Figure 84 Function Buttons F New b F Find j My Reports E Close b F Help j New Button The new button allows you to create analytic reports from the FPDS NG data Find Button The Find button allows the user to search for reports and shared documents that they want to view The Adhoc reporting tool keeps all reports in the Personal Folder of each user To find reports browse through the Personal Folders The user can also search for a specific report When you click this button you will be shown the following screen Figure 85 Find Selection Button Screen f HOME Advanced Search sd GO New gt a Find D ayy Reports Close Cretp A Name O dat
14. Select One Through Business Services the users can send only ARRA in the initiative XML tag The Treasury Account Symbol consisting of Agency Identifier Main Account Code and Sub Account Code has to be valid This data element is also used to identify if the funds were part of the American Recovery and Reinvestment Act If you do not know your Treasury Account Symbol TAS please contact your budget finance office Note If you are trying to update the Initiative or Treasury Account Symbol fields through Business Services using the update or correct request Send all the values for each of the following within listOfTreasuryAccounts XML tag Treasury Account Symbol Agency Identifier Main Account Code Sub Account Code and Initiative 4 2 DATES AND AMOUNTS SECTION Figure 17 Dates Date Signed mm dadyyyy Action Obligation 0 00 Effective Date jmmdd yyyy 5 Base And Exercised Options Value 0 00 Completion Date jmm dd yyyy Base And All Options Value 0 00 Est Ultimate Completion Date mmdd yyyy Fee Paid for Use of IDV 0 00 Dates are to be entered in the mm dd yyyy format For example 12 19 2008 4 2 1 DATE SIGNED Data Dictionary Element 2A This data element is required for all Awards and Modifications for both Civilian Agencies and DoD The date signed is when a mutually binding agreement is reached as specified below For funded action
15. Small Business Innovation Research SBIR Program Use this code if the award was related to a Phase I contract in support of the SLIR Phased Small Technology Transfer Research STTR Program Use this code if the award was related to a Phase II contract in support of the S Pee nese Small Technology Transfer Research STTR Program Use this code if the award was related to a Phase III contract in support of the Small Technology Transfer Research STTR Program ST3 STTR Phase III 49 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 4 11 6 FAIROPPORTUNITY LIMITED SOURCES Data Dictionary Element 10R This data element is Required for Delivery Order and a Part 8 BPA and Part 8 BPA Calls against a Multiple Award IDV FSS GWACS and IDCs for both Civilian Agencies and DoD It populates on a Modification and is Not Applicable for the other Awards Select the appropriate value from the drop down menu See Data Dictionary Element 10R Use Case for appropriate data entry requirements Definitions for each value are listed below Short Description Full Description Fair Opportunity Given pre CLOD DoD only No Exception Fair Opportunity Given Report this code if Fair Opportunity was given on this order Follow on Delivery Order Following Competitive Initial Order Economy and Efficiency Report this code if the action was justified pursuant to FAR16 505 B 2 iii Report this code when
16. TECHNICAL SERVICES 2 0136 5435 494 574 52 17 2489 56 1 6078 4 744 134 77 1 0894 7 041 4 0705 407 120 683 66 16 1250 17 0 2414 12 605 06 0 0031 3 328 1 9239 394 239 518 80 15 6148 1 099 33 0228 1 288 510 13 0 3268 T T T T T T If you select Drill you will be returned with a selection block of the various levels you can select to drill down to The options are as follows Figure 74 Primary Drilling Path Selections Total Actions by NAICS Report F a g Active filters Send Export Highlighting Drill Charts Workflow f M4 of 2h Primary Path pe carpe rag de Total Actions b ee ee ee eee JAICE ee 5 H 0 0940 65 805 00 0 0103 NAICS Sub pean Description 23 CONSTRUC cee Economic Report 6 digit NAICS Code Description 1 6078 4 744 134 77 1 0854 ward Detail Sor Department lela asia 7 041 i 0 2414 12 605 06 0 9081 0031 Contacting Agency 54 PROFESSIONAL Major Command Code SCIENTIFIC AND Sub Command Code 33 0228 31 288 510 13 a i Sub Gommand2 Code SEI E Sub Commands Code 33 MANUFACTURING Contracting Office Region METALS Contracting Office paphpeiadunshiny Referenced IDV FIID PID Modification Number a 16 202 365 15 TRANSPORTATION Transaction Number If you select the Award Detail you will be given every field that is associated with each of the records 20 220 However due to the row return restri
17. The Davis Bacon Act applies to contracts in excess of 2 000 for construction alteration or repair including painting and decorating of public buildings or public works within the United States Otherwise select No or Not Applicable FAR 22 403 1 Select Not Applicable if the procurement is not for construction or if the dollar threshold was not met See Data Dictionary Element 7D Use Case for appropriate data entry requirements 36 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 4 9 5 INTERAGENCY CONTRACTING AUTHORITY Data Dictionary Element 7E The data element is required for all Awards and Modifications If the transaction was made subject to Other Statutory Authority select the appropriate value from the drop down box If you select Other Statutory Authority then you must complete the Other Interagency Contracting Statutory Authority text field with the name of the authority give citation number See Data Dictionary Element 7E Use Case for appropriate data entry requirements Definitions for each value are listed below Short Description Long Description subject to the Economy Act 4 9 6 OTHER INTERAGENCY CONTRACTING STATUTORY AUTHORITY Data Dictionary Element 7F For the initial load of a Multi Agency Contract or other IDC enter the citation for the law if the award is authorized pursuant to legislation other than the Economy Act This data element is Optional for all awards and modifi
18. The PIID field is required for all IDVs and Modifications Please consult your agency requirements for the agency PIID prefix and numbering scheme that may be used by your agency FPDS NG allows up to 50 characters for this field 5 2 1 3 MODIFICATION NUMBER Data Dictionary Element 1B Enter a Modification Number when reporting modifications to contracts agreements or orders Report the modification number sequence as prescribed by your agency This number must be unique for any given PIID FPDS NG requires this field for all modifications This field contains up to 25 characters 5 2 1 4 REFERENCED IDV ID Data Dictionary Element 1C Enter the contract or agreement number of the IDV against which your Part 8 Blanket Purchase Agreement BPA is placed This field can only have an entry for the initial entry of a Part 8 BPA For all other IDV types the field is grayed out meaning that no entry is allowed FPDS NG allows up to 50 characters 5 2 1 5 REASON FOR MODIFICATION Data Dictionary Element 12C This field will only be available when performing a modification to an existing contract Select the appropriate entry from the drop down menu The entries are as follows Please note that you will not see the codes on the FPDS NG input screen 57 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Code Short Description Code Short Description Additional Work new agreement FAR part 6 applies Suppl
19. against a Multiple or Single Award IDV and Modification for both Civilian Agencies and DoD It is Optional for BPA Calls and Orders against a BOA for Civilian Agencies and DoD This field displays whether the synopsis requirements of FAR Subpart 5 2 have been observed Select the appropriate value from the drop down menu See Data Dictionary Element 10S Use Case for appropriate data entry requirements Definitions for each value are listed below Code Short Description Transaction subject fo FedBizOpps N Wo Transaction subject to FAR 5 102 or 5 202 exception x Not Applicable Transaction with Action Obligation less than or equal to 25K 5I Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 4 11 10 A 76 FAIR ACT ACTION Data Dictionary Element 10L This data element is required for a DCA Purchase Order and populates on all orders PBA Calls and Modifications Select Yes if the contract action resulted from an A 6 Fair Act competitive sourcing process Otherwise select No See Data Dictionary Element 10L Use Case for appropriate data entry requirements 4 11 11 COMMERCIAL ITEM ACQUISITION PROCEDURES Data Dictionary Element 10H This data element is required for a DCA Purchase Order and populates on all orders and PBA Calls and Modifications This designates whether the solicitation used the special requirements for the acquisition of commercial items or other supplies or services auth
20. than one contract type identify the type with greater contract value or for agencies that report multiple actions follow agency instructions Select the appropriate value from the drop down menu See Data Dictionary Element 6A Use Case for appropriate data entry requirements Values are listed below 32 Federal Procurement Data System FPDS User s Manual Version 1 4 ne 2015 Cost ho Fee Cost Plus Award Fee Cost Plus Fixed Fee Cost Plus Incentive Fee Cost Sharing Firm Fixed Price Fixed Price Award Fee Fixed Price Incentive Fixed Price Level of Effort Fixed Price Redeterminatian Fixed Price with Economic Price Adjustment Labor Hours Order Dependent ID allows pricing arrangement to be determined separately for each order Time and Materials The value Combination Applies to Awards where two or more of the above apply cannot be selected on documents with a date signed of October 1 2009 and later and the value Other Applies to Awards where none of the above apply cannot be selected on documents with a date signed of October 1 2008 and later 4 8 2 UNDEFINITIZED ACTION UNDEFINITIZED ACTION DATA DICTIONARY ELEMENT 6B This element is required on all documents and modifications except for an FSS and GWAC 4 8 3 MULTI YEAR CONTRACT Data Dictionary Element 6C This data element is required for a DCA and is Not Applicable on a Modification for both Civilian Agencies and DoD Multi Year contracts are issued under
21. 7 4 2 4 DRILL Drin The Drill Down capability provides the user with the ability to view information at various levels If additional information is needed concerning the awards made by the Public Buildings Service for the first quarter you can RIGHT click on NAICS Code This will bring up two options for drilling down This is shown below Figure 79 Drilling Capabilities Total Actions by NAICS Report amp a J Active fitters Sera Eee oriori Ril E E E M4 1 Joab Ul 53 REAL ESTATE AND RENTA Drill eas x 11 6893 639 948 674 34 25 3468 19 0 0940 ill 65 805 00 0 0103 LEASING 23 CONSTR NAICS Socio Economic Report 20126 f Award Detail NO NAICS CaATeCuorT 07 7 1 a 16 1 ar 2414 1 SPECIFIED 7 041 4 0705 407 120 683 66 6 1250 0 2 ia 12 605 06 54 PROFESSIONAL 425 494 574 52 17 2489 56 1 6078 4 744 134 77 1 0894 0 0031 SCIENTIFIC AND i 1 94 518 15 61 1 1 510 1 TECHNICAL 3 328 9239 394 239 518 80 5 6148 099 33 0228 1 288 510 13 SERVICES 0 3268 If you select Drill you will be returned with a selection block of the various levels you can select to drill down to The options are as follows 98 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Figure 80 Drilling Selection Screen Total Actions by NAICS Report i i g Active filters BEE onionine Bailes z Maji
22. Agencies and DoD This field indicates if the contract action was funded by a foreign entity Select the appropriate entry from the following drop down list See Data Dictionary Element 4F Use Case for appropriate data entry requirements Short Description Long Description Foreign Funds FMS Report this code if a foreign government or international organization bears some of the cost of the acquisition through Foreign Military Sales Foreign Funds non FMS Report this code if a foreign government or international organizations bears some cost of the acquisition by means other than Foreign Military Sales Report this code if a foreign government or international organization does not bear any of the cost of the acquisition CONTRACTOR INFORMATION Figure 54 Contractor Information for IDV 60 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 SAM Exception PLEASE SELECT SAM EXCEPTION BY CLICKING THE ELLIPSIS BUTTON a ii DUNS No Street Vendor Name ale street DBAN City state Zip Country Phone Fax No Congressional District 5 6 1 SAM EXCEPTION Data Dictionary Element 9J All vendors must have a DUNS NUMBER All vendors are required to register in the System for Award Management SAM database except when one of the following seven exceptions applies If a SAM Exception is selected for the award choose one of the following from the drop down menu Awards made to for
23. Agency Name PUBLIC BUILDINGS SERVICE Referenced IDW ID Office Name GSA PUBLIC BUILDINGS SERVICE NAICS Code 221210 Vendor Name SPRAGUE ENERGY CORP Base And All Options Value 15903 00 Other AWARD ID Action Obligation 15903 00 AWARD ID 4740 6 5071P11BWC0059 Doc Type DCA Mod Number PAO Status Final Agency Name PUBLIC BUILDINGS SERVICE Referenced IDV ID Office Name GSA PUBLIC BUILDINGS SERVICE NAICS Code 641310 Vendor Name BARGMANN HENDRIE amp ARCHETYPE INC Base And All Options Value 0 00 Other AWARD ID Action Obligation 0 00 AWARD ID 4740 G5071P117BWVC0059 Doc Type DCA Mod Number P501 Status Final Agency Name PUBLIC BUILDINGS SERVICE Referenced IDV ID Office Name GSA PUBLIC BUILDINGS SERVICE NAICS Code 541310 Vendor Name BARGMANN HENDRIE amp ARCHETYPE INC Base And All Options Value 0 00 Other AWARD ID Action Obligation 0 00 Notice that the search returned 4 documents matching the entered criteria To return fewer documents use more search fields or a date range on the search criteria screen Field 4 Mod No Modification Number You can use a Mod number in conjunction with a PIID to find a specific document The Mod number can be alphanumeric For any given PIID the Mod number must be unique The maximum number of characters that you can enter in this field is 25 Field 5 Referenced IDV Indefinite Delivery Vehicle ID By entering a Referenced IDV PIID in this field the system will
24. Appendix The Appendix for every report reflects any and all exclusions that may have been made and the actual way in which the information in the report is calculated Therefore if you feel that the report you have executed does not contain the information that you believe should be included in the specific report you should always check the Appendix to determine if your information may fall under any of the exclusions for that report The Appendix will also show how the report is calculated The following is an example of the Appendix from the Awards by Contractor Type report Appendix This report displays actions and dollars for awards and IDVs in an approved status for the specified date signed range Total Actions This column displays the sum of Number of Actions Total Dollars This column displays the sum of Dollars Obligated Large Business Actions This column is an aggregation of Number of Actions when Contracting Officer s Selection of Business Size is equal to Other than Small Business and the following vendor business types are No Local Government State Government Federal Government US Tribal Government JWOD HBCU Minority Institution Non Profit Organization Hospital Flag Indian Tribe Federally Recognized Native Hawaiian Organization Owned Firm Tribally Owned Firm Native American Owned American Indian Owned Alaskan Native Corporation Owned Firm Large Business Dollars
25. Business Type Federal Agency or How Competed indicates Simplified Acquisition Procedures 74 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 5 10 9 DESCRIPTION OF CONTRACT REQUIREMENT Data Dictionary Element 6M This data element is Required on all IDVS and Modifications Enter a brief meaningful description of the end item or service being procured 5 11 COMPETITION INFORMATION FIGURE 60 COMPETITION INFORMATION FOR IDVS Extent Competed For Referenced IDV Extent Competed Select One o Solicitation Procedures Select One i sts Type Of Set Aside Select One Evaluated Preference Select One ss lt s SBIR STTR Select One a Fair Opportunity Limited Sources SelectOne Other Than Full And Open Competition Select One ss i s Commercial tem Acquisition Procedures Select One o ATG Action Select One FedBizOpps SelectOne Local Area Set Aside Select One Humber Of Offers Received Small Business Competitiveness Demonstration E Program Commercial Item Test Program Select One Y 5 11 1 EXTENT COMPETED FOR REFERENCED IDV When reporting BPA calls BOA orders or Task Delivery orders the information in this field is auto populated from the Referenced IDV 5 11 2 EXTENT COMPETED Data Dictionary Element 10A This data element is Required on an FSS GWAC and IDC It is Not Applicable for a BOA and Part 13 BPA It Populates
26. CONSOLIDATED CONTRACT Data Dictionary Element 8P This data element is required for all awards and populates to the Modification If a contract or order with an estimated total value that exceeds the thresholds stated in the FAR at time of contract award and the action is a consolidation of contract requirements then select Yes It is DoD s responsibility to identify consolidated requirements in the Interagency Agreement Enter No if the contract or order is not funded by DoD or if the contract or order 1 Has an estimated total value less than or equal to the appropriate threshold 2 Has been reported as a Bundled Contract or 3 Is not a consolidation of contract requirements Civilian agencies may assume it is not a consolidated requirement if DoD has not specified this in the Interagency Agreement Thresholds change over time Please verify the threshold in place for the contract s Date Signed 35 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 4 8 11 NUMBER OF ACTIONS Data Dictionary Element 6Q This data element is Optional on all Awards and Modifications for DoD and Civilian Agencies This field indicates the number of actions that are reported in one transaction when multiple actions are reported using Express Reporting If left blank FRDS NG defaults to the value of one See Data Dictionary Element 6Q Use Case for appropriate data entry requirements LEGISLATIVE MANDATES AND PRINCIPAL PLACE OF P
27. Contracting Office ID SCF EUROPEAN REGION SP0S03 HAICS Code DAIRY PROOUCT EXCEPT DRIED OR CANNED MERCHANT PSC Codek DAIRY FOODS AND EGGS 8910 WHOLESALERS 424430 Sort Order Descending x POC Emait monika schoetlenGdis mil Last Date to Order Requirement Description Fresh Mik Products Program Acronym None Fee for Use of Service s Who Can Use Type of Contract yandor Name Fee for Use of Service iina A we Ebved Frios with Economic Pilot Adjustment This section maintains a list of SPOGDIO7OC2S2 O View Avuneds IDV Type Vendor Mame LANDGCENOSSENSCHAFT ENNSTALENNSTALMILCHKG Contracting Agency DEFENSE LOGISTICS AGENCY Last Date to Order January 05 2009 Coiling Remaining k 173 191 18 Agency Hame DEPT OF DEFENSE Contracting Office ID BECP EUROPEAN REGION HAICS Coder DAIRY PROOUCT EXCEPT DRIED OR CANNED MERCHANT PSC Codek DAIRY FOODS AND EGGS 6919 429430 WHOLESALERS hittn iwi tp ds gow POC Emai a 8 1 6 AVAILABLE SEARCH CRITERIA The user will be able to perform searches using the following search criteria Agency Name Description of Contract Requirement Contract Identifier PIID Type of contract pricing description Contracting Agency Name Contracting Office ID Contracting Office Name Major Program Name Program Acronym NIA Short Description NAICS Code or Description PSC Code or Description Vend
28. DESCRIPTION OF THE REPORT Bundled and Consolidated Contracts Report This Report Displays the actions and dollars for Bundled and Consolidated Contracts that exceed the threshold that was in place on the date signed of the action Competition Report This report displays actions and dollars for each department against different categories of extent competed Not Competed numbers are shown in three columns labeled Not Competed Follow On to a Competed Action and Not Available for Competition Funding Report This report provides data pertaining to federal funding It provides total actions dollars an agency has awarded on behalf of another agency as well as the total actions dollars the agency has awarded using their own funds Local Area Set Aside Report This report displays the federal actions and the dollars for those activities of major disaster or emergency where preference was given to the local firms through a local area set aside Official Small Business Goaling Report For FY 2005 and FY 2006 This is the Official Small Business Goaling Report for FY 2005 and FY 2006 based on static data as it appeared in FPDS NG on 7 01 2007 This report displays the dollars actions and percentages for small business contracts for FY 2005 and 2006 only Official Small Business Goaling Report For FY 2007 This report is not currently available This is the Official Small Business Goaling Report for FY 2007 based on Static data as it app
29. Disabled Veteran Owned Small Business Actions This column is an aggregation of Number of Actions when the Contracting Officer s Selection of Business Size is equal to Small Business AND the vendor s business type is Service Disabled Veteran Owned Service Disabled Veteran Owned Small Business Dollars This column is an aggregation of Dollars Obligated when the Contracting Officer s Selection of Business Size is equal to Small Business AND the vendor s business type is Service Disabled Veteran Owned Service Disabled Veteran Owned Small Business Percentage of Dollars Obligated This column is computed as follows Service Disabled Veteran Owned Small Business Dollars Total Small Business Eligible Dollars Women Owned Small Business Actions This column is an aggregation of Number of Actions when Contracting Officer s Selection of Business Size is equal to Small Business AND the vendor s business type is Women Owned Women Owned Small Business Joint Venture Women Owned Small Business Economically Disadvantaged Women Owned Small Business or Economically Disadvantaged Joint Venture Women Owned Small Business Women Owned Small Business Dollars This column is an aggregation of Dollars Obligated when the Contracting Officer s Selection of Business Size is equal to Small Business AND the vendor s business type is Women Owned Women Owned Small Business Joint Venture Women Owned Small Business Economically Disadvantaged Women Owned Sm
30. FAR 6 302 1 b 2 The award was justified pursuant to FAR 6 302 1 b 2 Public Interest FAR 6 302 7 The award was justified pursuant to FAR 6 302 7 SAP Non Competition FAR 13 The award was a non competitive acquisition and simplified acquisition procedures in FAR 13 3 were used Pre CLOD Civilian only Standardization FAR 6 302 1 b 4 The award was justified pursuant to FAR 6 302 1 b 4 Unique Source FAR 6 302 1 b 1 The award was justified pursuant to FAR 6 302 1 b 1 Unsolicited Research Proposal FAR 6 302 1 a 2 i The award was justified pursuant to FAR 6 302 1 a 2 i Urgency FAR 6 302 2 The award was justified pursuant to FAR 6 302 2 Utilities FAR 6 302 1 b 3 The award was justified pursuant to FAR 6 302 1 a 2 and FAR 6 302 1 b 3 and the source is a regulated utility for which no competition is available 78 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 5 11 9 COMMERCIAL ITEM ACQUISITION PROCEDURES Data Dictionary Element 10H This data element is Required on all IDVs and populates on a Modification This designates whether the solicitation used the special requirements for the acquisition of commercial items intended to more closely resemble those customarily used in the commercial marketplace as defined by FAR Part 12 Select if the contract action is for a commercial item procured pursuant to the procedures in FAR Part 12 Acquisition
31. Federal Government agencies may place orders against the contract Defense Only Department of Defense agencies may place orders against the contract Civilian Only civilian agencies may place orders against the contract Other Provide a text statement of which agencies may place orders against the contract 5 9 3 CODES OTHER TEXT If you select Codes or Other under Who Can Use this field will allow you to enter the four position agency codes for agencies that can use this contracting vehicle For example 4730 9700 8000 etc 5 9 4 EMAIL CONTACT Data Dictionary Element 18R This data element is Required on a FSS and is Optional on all other IDVs and Populates to the Modification The email address of the point of contact for an IDV contractor contracting agency reporting agency customer or offset officer 5 9 5 MAXIMUM ORDER LIMIT Data Dictionary Element 5C This data element is Required on all IDVs and is Optional on a Modification This is the maximum dollar amount that applies to a single order against an Indefinite Delivery Vehicle If this action is an initial load of an IDV then enter the maximum dollar amount that applies to a single order against the IDV 5 9 6 FEE FOR USE OF SERVICE Data Dictionary Element 5D E F amp G This data element is Not Applicable for an FSS It is Required on a GWAC and is Optional on all other IDVs and Populates to the Modification The administrative fees
32. Figure 69 Adding A Report to My Favorites 92 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 BFobarc AVEC sane tS og HOME Search Ad EE 0 A Log Off Favorites Who Submit Jv AlE se D E LE 20G SA Who is winning government contracts by vendor name or type Name Description This report displays the dollars and actions for Awards by Contractor Type The p be Award By EOn aera Type report also allows drilling down to the PID level A VEJ Contractor Search This Report shows Total Actions and Dollars for a given Contractor The report along with any search criteria will be added to the Favorites category You can then execute the report from either the Favorites category or the Report category by clicking on the report name Once you have selected the report you want the Search Criteria Screen will appear 7 4 SEARCH NAME The Search Criteria screens are used to run all Standard Reports The Search Name shown in the following figure is displayed with the name Default This field is used to name the search criteria entered for a selected report Saving the search criteria with a designated name stores the information on the My Favorites Screen The saved search criteria are associated with the user s login ID The user can retrieve this information by selecting the saved name in the My Favorites screen This function eliminates the repeated entering of search criteria for those
33. ITOPS SEWP and DT IV 5 7 7 COST OR PRICING DATA Data Dictionary Element 6J This data element is required for an ICD and is Not Applicable for all other IDVs The value will populate to the Modification Select the appropriate value from the drop down menu Values are listed below 5 7 8 COST ACCOUNTING STANDARDS CLAUSE Data Dictionary Element 6L This data element is required on all IDVs and the populates to the Modification This field indicates whether the contract includes a Cost Accounting Standards clause Code Short Description Long Description Yes CAS clause included Select this code if the action includes a Cost Accounting Standards clause Not Applicable exempt from CAS Select this code if the action 1s exempted from CAS No CAS waiver approved Select this code if the action was subject to CAS but a waiver was approved 66 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 5 7 9 CONSOLIDATED CONTRACT Data Dictionary Element 8P This data element is Not Applicable for an FSS and GWAC It is required on all other IDVs and populates to the Modification Enter Yes if the contract action is awarded with an estimated total value that exceeds the threshold stated in the FAR at time of contract award and the action is a consolidation of contract requirements Enter No if the contract is not a consolidation of contract requirements Thresholds change over time Please verify the
34. Jor2 hh 53 REAL ESTATE 7 en Total Actions by NAICS Report NAICS Category Desenption AND RENTAL Angee Boa i i H 0 0940 305 805 00 0 0103 NAICS Sub Category Description 23 CONSTRUC NAICS Socio Economic Report 6 digit NAICS Code Description 16078 6078 4 744 134 77 1 0884 36 0834 Award Detail MD CS CAT Coemi Depar tment i 7 041 be 0 2414 312 805 06 0 0031 SPECIFIED Contracting Agency 54 PROFESSIONAL EAN ZTE TESTES SCIENTIFIC AND 3 328 ALa Tomaanal oane 1 099 33 0228 51 288 510 13 0 3258 TECHNICAL Sub Command Code SERVICES Sub Commands Code 23 MANUFACTURING Contracting Office Region METALS Contracting Office MACHINERY Referenced IDV PIID COMPUTER a ELECTRONICS i PEN 3 gga i 2 385 1 5 8975 paee 57 447 E 3 062 5 3319 16 202 385 15 5 8975 TRANSPORTATION ie Once you have completed using a report you can just click on the 2 button and you can exit the Reports section of the FRPDS NG Menu or select another report to be executed This function allows you to create a number of different types of charts to reflect the data that was returned from your Informatica query Figure 81 Chart Selection Screen Send Export Highlighting Drill Charts Workflow gt Chart Data Select a chart type below to view data graphically Standard bar Stacked bar Horizontal bar Horizontal stacked bar Pie Stand
35. Native Corporation Owned Firm Dollars This column is an aggregation of Dollars Obligated when Alaskan Native Corporation Owned Firm Y Other Education Actions This column is an aggregation of Number of Actions when Education Institution Y HBCU Historically Black College or University N and MI Minority Institution N Other Education Dollars This column is an aggregation of Dollars Obligated when Education Institution Y HBCU Historically Black College or University N and MI Minority Institution N U S Hospital Actions This column is an aggregation of Number of Actions when Hospital Flag Y U S Hospital Dollars This column is an aggregation of Dollars Obligated when Hospital Flag Y UNICOR Actions This column is an aggregation of Number of Actions when the DUNS Number is among the list of UNICOR DUNS numbers provided below 014723167 025866133 027435366 042811430 056435894 057272486 060771920 068638951 072724859 075399977 085119121 086854069 088695218 096356964 098736291 103385519 118882161 126924018 127300429 127607732 129794269 147374714 148033947 148071236 152000998 161114251 177021870 178845053 183606490 185501798 185930542 187651752 199234480 618879423 622178747 624770475 626627459 626979314 794034553 801970971 801977273 801983800 801984964 801991969 883387995 932169972 932793250 933631806 933631814 933631939 942195132 UNICOR Dollars Th
36. Negotiated Proposal Quote NONE No solicitation procedure used SB Sealed Bid SP1 Simplified Acquisition This value will be available for DoD action post CLOD only sss Single Source Solicited Subject to Multiple Award Fair MAFO opportunity pre CLOD Multiple Award Fair opportunity TS Two Step Full Description Report this code if the action resulted from the use of procedures that provide for full and open competition after exclusion of sources to reduce overall costs pursuant to FAR 6 202 a 1 to have a facility available for national defense or industrial mobilization pursuant to FAR 6 202 a 2 to establish or maintain an essential engineering research or development capability pursuant to FAR 6 202 a 3 to ensure the continuous availability of a reliable source of supply for such property or service pursuant to FAR 6 202 a 4 to satisfy projected needs for such product or service based on a history of high demand pursuant to FAR 6 202 a 5 to satisfy a critical need for medical safety or emergency supplies pursuant to FAR 6 202 a 6 Report this code if the action resulted from selection of sources for architect engineer contracts pursuant to FAR 6 102 d 1 Report this code if the action resulted from competitive selection of basic research proposals pursuant to FAR 6 102 d 2 Report this code for contract award over 100K using negotiated procedures FAR 12 FAR 13 FAR 15 Report
37. Options Value 275 000 00 150 000 00 425 000 00 prooi y yyy i Base And All Options Value 500 000 00 0 00 500 000 00 aa 0930 2006 pray yy Est Ultimate 093012009 Fee Paid for Use of IDY 0 00 Completion Date A pwo ony ypy When the document is saved validated and approved the final screen shown in Figure 26 will reflect the new total obligation and current value of 425 000 Figure 26 Validated and Approved for 150 000 jate Signed jrnvddlyyyyl E 08 2 2006 Current Total fective Date pmmidatpyyy 08122005 Action Obligation l 150 000 00 4275 000 00 ompletion Date jmvodiyyyyi 09302006 Base And Exercised ee E 150 000 00 425 000 00 st Ultimate Completion Date oaraoroog Base And All Options Value 0 00 500 000 00 mmo py Fee Paid for Use of IDV 0 00 Action Obligation Input 150 000 00 Base and Exercised Options Value Input 150 000 00 Base and all Options Value Input 0 00 4 3 6 EXAMPLE 6 ISSUING MODIFICATIONS FOR 225 000 25 000 Figure 27 shows a contract awarded for 500 000 Figure 27 New Contract with 500 000 in Obligations 25 Federal Procurement Data System FPDS User s Manual Jates Version 1 4 May 201 Mounts Date Signed frnvods yyy y 07705 2005 Effective Date pmnvaoyyyyl 07215 2005 Completion Date prrwidadiyyyy i 077142006 Est Ultimate Completion Date prmimiodiyyyy t 07 14 2008 Action Obligation 500 000 00 Base And Exercised Options Value 500 000 0
38. PRODUCTS INC 19 WATKINS AND ASSOCIATES INCORPORATED 952 16 KAUFMAN COMPANY INCORPORATED 13 CABEZ0N GROUP INCORPORATED 12 STAG ENTERPRISE INCORPORATED 12 ALON INCORPORATED 12 FOCUSED SOLUTIONS LIMITED LIABILITY COMPANY 11 The Top 10 Fee for Use of Service names are displayed to the left from the search results 112 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Figure 98 Top 10 Fee for Use of Service Names Top 10 Fee for Use of Service Ho Fee mio Range wanes by Other Factor Fixed 19 Range vanes by Amount Ct The Search criteria entered in the Search field is displayed in the Search Criteria to the right of the search results Figure 99 Search Criteria File Search Criteria 7 To remove the criteria or a portion of the search criteria click the button nest to each search level X general The Search criteria can be deleted from the Search criteria by using the D button The Sort By allows the user to sort the existing results right of the search results in ascending and descending order Figure 100 Sort Selections Sort By 2 This section allome the user to sort the existing list of contract by warlous fields within the contract For example you can sort the existing list of contracts by Date Signed or Contract Type Click on the appropriate field to Sort By Only one Sort can be conducted at a time Sort Order De
39. This column is an aggregation of Dollars Obligated when Contracting Officer s Selection of Business Size is equal to the value Other than Small Business and the following vendor business types should be No Local Government 85 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 State Government Federal Government US Tribal Government JWOD HBCU Minority Institution Non Profit Organization Hospital Flag Indian Tribe Federally Recognized Native Hawaiian Organization Owned Firm Tribally Owned Firm Native American Owned American Indian Owned Alaskan Native Corporation Owned Firm Small Business Actions This column is an aggregation of Number of Actions when Contracting Officer s Selection of Business Size is equal to the value Small Business Small Business Dollars This column is an aggregation of Dollars Obligated when Contracting Officer s Selection of Business Size is equal to the value Small Business Total Education Actions The Total Education Actions consists of the following sub columns HBCU Historically Black College or University Actions MI Minority Institution Actions HBCU MI Actions Other Education Actions Total Education Dollars The Total Education Dollars consists of the following sub columns HBCU Historically Black College or University Dollars MI Minority Institution Dollars HBCU MI Dollars Other Education Do
40. Ul TABLE OF CONTENTS gt 8 e pac cece cm en serene le esa gsc ete caer desc le eet nor emcee ays A A ENE E E A Me RESPONSIBILITIES acdsee ee serenetdengeccteet teres E ar a e a sal INTRODUCTION TO DATA ENTR cp ceas ttecees nteeernev evade uvaceaeuneecsdaesd caavekeussaeeeessicasnnn 2 DATA ACCURACY INTEGRITY and TIMELINESS 5 cvcccasscucnneevaaeseasrawesaesvaaeesaeraseasaesaw es 2 ATION Fe TING eres seats A ane eee aeareenausesencneeeneun 2 PATE e ON aa E AAAA AAAA EAA OAE 4 BASIC nar cacanoiaacdwietenesaetanasie int E E r 4 TRANSACTION MODIFICATIONS COLUMN accdvaveewacassiewdsacwiscateendentwarseusouewsduetiawedwns 5 SYSTEM ADMINISTRATION COLUMN sisauceesunccctvaduwesdewunsisdavecssddecensanteraesisseeensimiawans 5 PO el cata ude sucaanie E E EE E E a 5 USER S Awards and IDV INBOX icswsixisisrrinrsisridne onina 5 Py A SEARCH da satenanaonnenasaracduanacatanatacdadeanacawanis E 6 ACCESSING ADVANCED SEARCH wesetsviacacsincentctusnaeen test eetiwasceebileuneokadeemeetiwaunwabawd 6 ea Se PERELE S ee nee een eee ee ee eee mee ee ee ee ee ee 9 LET eT gt EL cacancaaeeeatenneaoacatedseadecunsequmiaeena wares gnanesanaeatesnseiaediat seadaesteecune 15 PVE era a E E A EEA 17 PO N aa NEE 18 TRANSACTION INFORMATION wicccnnsavewnsavesedasancsandaawenesaeasnnensescaonseresdnauteasuwoneracann 18 DOCUMENT INFORMATION SECTION vasisscccennsaniianseneciauntaweieusssaaimucdaveiwenaeecieeaasns 18 Dates es aca aes a ee a cs ve ee ca ee 20 PURCHASER INFORMATION vuvas
41. You will now click on Box 2 Select Attributes All attributes and attribute folders display for which you have read permissions Depending on the metrics you selected for the report the related attribute folders will be displayed The Award and IDV Information selection folder will appear Double click on this folder and you will then be given additional folders with attributes for each of the categories shown In order to see all of the attributes you will need to double click on the respective files that you want to review and make selections from The following is an example of what you will see Figure 90 Selecting the Attributes for the report 1 2 Select attributes Prompt values Prompt values Avard IDV Information Time all available 1 filter s GE GE J Department And Age Q Contract Identificatio J Contract Dates No items J Funding Source C Contract Marketing D Q Contract Information Q Legislative Mandates J Product or Service Ini fl fe e Principal Place of Per J Product Origin J Competition Informa Q Transaction Informat amp H J Vendor Information J Vendor Socio Econorr v The following example shows the Contract Identification folder open with the selections that are available under this category Figure 91 Selecting the Attribu
42. a fixed price contract when services are not performed or do not meet contract requirements see FAR 46 407 Includes performance incentives where appropriate For FPDS NG reporting purposes a minimum of 50 of the anticipated obligations under the procurement action must meet the above requirements Select the correct value from the drop down box For FY 2004 and prior this is a contract for services and 80 or more of the requirement specified as a performance requirement For FY 2005 and later this is a contract for services and 50 or more of the requirement is specified as a performance requirement See Data Dictionary Element 6F Use Case for appropriate data entry requirements Definitions for each value are listed below Short Description Long Description Yes Service where PBA is used Enter Yes for contract actions for services where For FY2004 and prior 80 of the requirement is performance based as measured in dollars for FY2005 and later 50 of the requirement or performance based as measured in dollars Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 N No Service where PBA is not Enter No for contract actions for services where used the above PBA standards are not met X Not Applicable Enter Not Applicable for contract actions where PBA does not apply 4 8 7 CONTINGENCY HUMANITARIAN OR PEACEKEEPING OPERATION Data Dictionary Element 6H This data element is R
43. and wage determination or the collective bargaining agreement is included in the award Otherwise select No or Not Applicable FAR 22 10 Select Not Applicable if the award does not meet the dollar threshold or was listed as exempt under FAR 22 10 See Data Dictionary Element 7C Use Case for appropriate data entry requirements 4 9 3 WALSH HEALEY ACT Data Dictionary Element 7B This data element is required for all Awards and populates on the modifications Delivery Task Orders and BPA Calls for both Civilian Agencies and DoD Select Yes if the award is subject to the Walsh Healey Act and the Walsh Healy Act clause is included in the award The Walsh Healey Act applies to the manufacture or furnishing of materials supplies articles and equipment referred to as supplies in any amount exceeding 10 000 Otherwise select No or Not Applicable FAR 22 6 Select Not Applicable if the dollar threshold was not met or if the award was exempt based on the fact that it was not a manufactured item See Data Dictionary Element 7B Use Case for appropriate data entry requirements 4 9 4 DAVIS BACON ACT Data Dictionary Element 7D This data element is required for all Awards and populates on the modifications Delivery Task Orders and BPA Calls for both Civilian Agencies and DoD Select Yes if the award is subject to the Davis Bacon Act and the Davis Bacon Act clause and wage determination or the collective bargaining agreement is included in the award
44. certifies SDBs to make them eligible for special bidding benefits Service Contract Act Is the short name for The McNamara O Hara Service Contract Act of 1965 SCA requires general contractors and subcontractors performing services on prime contracts in excess of 2 500 to pay service employees in various classes no less than the wage rates and fringe benefits found prevailing in the locality as determined by DOL or the rates contained in a predecessor contractor s collective bargaining agreement Service Disabled Veteran Owned Small Business SDVOSB The term small business concern owned and controlled by service disabled veterans shall mean a small business concern which is at least 51 percent owned by one or more service disabled veterans or in the case of any publicly owned business at least 51 percent of the stock of which is owned by one or more service disabled veterans and whose management and daily business operations are controlled by one or more service disabled veterans or in the case of a veteran with permanent and severe disability the Spouse or permanent care giver of such veteran Small Business Competitiveness Demonstration Program This Program was established by the Small Business Competitiveness Demonstration Program Act of 1988 Public Law 100 656 15 U S C 644 note The program is implemented by a joint OFPP and SBA Policy Directive and Implementation Plan dated May 25 1999 The program consists of two major co
45. charged for using an 70 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Indefinite Delivery Vehicle other than the Federal Supply Schedule FSS Vehicle The types include Fixed Fixed Fee Fee for Use of Service For example 2 is entered as 2 the system will round to two decimal places and 4 7565 will be rounded to 4 76 Varies by Amount Lower Value Enter the whole dollar lower fee value amount if Varies by Amount Varies by Other factor are selected for Fee for Use of Service Upper Value Enter the whole dollar upper fee value amount if Varies by Amount Varies by Other factor is selected for Fee for Use of Service Varies by Other Factor Select this if none of the above applies No Fee Select this if there is no fee applied for use of services 5 9 7 ORDERING PROCEDURE Data Dictionary Element 5H This data element is Not Applicable for an FSS and is Optional on all other IDVs and Populates to the Modification For the initial load of the IDV describe ordering procedures unless included in the Government website listed in the Web Site URL data element 5 10 PRODUCT OR SERVICE INFORMATION Figure 59 Product or Service Information for IDVs Product Service Code ee Description Principal NAICS Code ee Description Claimant Program Code Description Bundled Contract Select One GFEIGFP Provided Under This Action Select One U
46. contract actions to FPDS NG within three 3 workdays after contract award FAR 4 604 3 The agency system administrator determines the users privileges including the contract writing system CWS privileges Assignment of these privileges is NOT the responsibility of the FRPDS NG contractor or GSA Users will refer FPDS NG design issues to the agency system administrator who will forward the appropriate IAE Change Request Form to the CCB for resolution Executive agencies will not direct any work to be done by the FPDS NG contractor Only GSA has this authority 1 1 2 GENERAL SERVICES ADMINISTRATION GSA GSA hosts and chairs the Change Control Board CCB GSA s FPDS NG Program Manager directs the activities of the contractor as they relate to modifications to the system 1 1 3 CHANGE CONTROL BOARD CCB The FPDS NG CCB serves as the primary communication liaison to the agencies and is ultimately responsible for tracking all approved changes to the FREDS NG The CCB proposes and reviews configuration items required to keep the FPDS NG database current with Federal requirements including Standard Reports and the support contract 1 2 SUPPLEMENTAL INSTRUCTIONS Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 See Agency supplements for Agency specific instructions 2 INTRODUCTION TO DATA ENTRY 2 1 DATA ACCURACY INTEGRITY and TIMELINESS To reiterate the importance of accuracy integrity and timeli
47. ee 14 Function Buttons New Save nu E Validate j il F j Save Tmplt F il f Print Close sf Help J __New _ Creates a new entry screen for the Award section Save Draft j Saves the information in your document Use this when you report data in the system whether complete or in part If you have made changes to the action please hit the Save Draft button before validating or closing the action This process will ensure that your data will not be lost _ Validate 4 Determines if there are any errors Use this when the record is complete If there are errors the screen will display error messages at the top of the document All fields in error status are shown in Red and must be corrected in order to Validate and Approve the action Approve Allows you to Approve the document Use this when the document is error free The record will then be in final status Correct Allows you to fix mistakes in FPDS NG that do not change the legal intent of the contract action You can only use this function when a contract action is in final status The data wa use cases refer to Correct type actions as Change Modify J Allows you to prepare a modification to a base record This button is on the header of your entry screen You can also use the Modification selection from the main menu under Transactions Modifications 17 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Save Tmplt
48. feature allows you to perform complex searches for an award or IDV by using several criteria Advanced Search produces search results based on fields on the award and IDV documents After using Advanced Search the Search Results screen displays a link for each document that matches the search criteria To conveniently access these reported contracts click the link This allows you to access and view any reported contract that is available in FPDS NG This includes records in final draft void and error status 2 10 1 ACCESSING ADVANCED SEARCH Advanced Search is located at the top of the screen Use the following steps to access the Advanced Search function Click Wiii at the top of the FRFDS NG main screen as shown Figure 3 FPDS NG Main Menu FPDS l GO A Log Of L Next Generation Am w i So Spa O __ Transactions System apa i5 omer A win Modifications i Administration a manara Srog Delivery Task T oe l4 C Order Against IDV 7n 4 fl v a S anr eg A a Purchase Order aWAC i H Modifications Locations i Ad Hoc Reports 4 Corrections 10 Users Standard Reports Definitive ir me er c YA Contract Hea iY ezSearch oe ee ag BPA Cal ir 7 E m Interagency Bi Department Contract Directory E Agency F Functional Dimension Organization E Funding amp Contracting Offices eh ei Classifications E NAICS E PSC l Awards Inbox j IDV Inbox E Claimant Program
49. for Award Management SAM whether generic or actual the system will not allow an exception An error message will appear upon saving the document 5 6 2 DUNS NUMBER Data Dictionary Element 9A All vendor entries in FPDS NG must have a DUNS NUMBER There are two types of DUNS NUMBERS Individual or Vendor DUNS NUMBERs and Generic DUNS NUMBERS You must have a DUNS NUMBER or you cannot complete a contract action report in FPDS NG Individual or Vendor DUNS NUMBER The vendor obtains a DUNS NUMBER through DUN and Bradstreet and enters it into SAM FPDS NG uses the DUNS number provided by the user reporting the contract action report to access the vendor information registered in SAM Generic DUNS NUMBER The government has established a small subset of Generic DUNS numbers registered with Dun amp Bradstreet and SAM which may be used in limited circumstances according to your agency procedures Contact your agency system administrator regarding questions on your agency s use of generic DUNS When you use a generic DUNS number FPDS NG will populate the vendor name and address related to that generic DUNS number registered in SAM The use of generic DUNS numbers obscures the identification of the 61 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 actual contractor and should therefore be used sparingly so as not to limit transparency to the public Report the DUNS number f
50. foreign military sales and non foreign military sales It is not required for a Change Modification or Delete for DoD See Data Dictionary Element 1D Use Case for appropriate data entry requirements 4 1 2 6 REFERENCED IDV ID Data Dictionary Elements 1C 1G and 1H This data element is required for all Delivery Task orders and BPA calls It is not required for a DCA Purchase Order and a Modification Enter the contract or agreement number of the IDV against which your order is placed FPDS NG allows for up to 50 characters This data element consists of three parts The Referenced IDV agency identifier Referenced IDV PIID and the Referenced IDV Modification Number See Data Dictionary Element 1C 1G and 1H Use Case for appropriate data entry requirements 4 1 2 7 REASON FOR MODIFICATION Data Dictionary Element 12C This field will only be available when performing a modification to an existing contract Select the appropriate entry from the drop down menu See Data Dictionary Element 12C Use Case for appropriate data entry requirements NOTE When a modification changes the vendor information i e name and or address you must select Novation Agreement Otherwise the system will not allow changes to the vendor information on a Modification Additionally Transfer Action is a new entry in the Reason for Modification field 19 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Anyone can select this ent
51. further assistance 4 If the PID was changed on a multiple award IDV and it is a Referenced IDV ID on a Delivery Order the Referenced IDV ID will be changed on the base Delivery Order and all the mods to the delivery order which reference the IDV whose PHD has changed This 1s also the case for a BPA Call against a BPA 142
52. menu under Transactions Modifications Save Tmplt Allows you to prepare a document to be used as a template for recurring awards Templates are created to allow you to quickly complete additional records using the same basic contract information See Appendix X for instructions for creating a template f Delete gt Allows you to Delete a record entirely from the system Nothing is saved in FPDS NG However the PIID may be re used FPDS NG will not allow the user to delete a base record if there are modifications or orders against it _ Print Allows you to print the document that is currently on the screen The landscape mode oug be used to capture all fields on the document dos _ Closes the current document without saving The user will see a dialog box asking if the umen should be saved Help _ Provides the user on line help that includes a glossary You can also access the help at https fpds gov or click the Help button at the top right corner of the main FPDS NG screen NOTE The Void functionality has been deprecated from FPDS NG as of July 10 2009 TRANSACTION INFORMATION Figure 50 Transaction Information for IDV F New f Save Draft Validate Save Tmplt F Print close d Help ansaction Information Help IDV Type Other IDE Prepared Date 08242009 14 15 19 Prepared User GITP_FPDSMG_cClvILIah IDV Status MEW Last Modified Date Last Modified User FPDS NG automatically generates the follow
53. numbers Both fields are required because statute requires some reports to be based on NAICS information some on PSC information and some such as the Competitive Demonstration Program must use both codes It also helps narrow a search if we allow users to select what they want from two or three filters For example we do not buy PHOTOGRAPHIC AND PHOTOCOPYING EQUIPMENT MANUFACTURING PHOTOGRAPHIC EQUIPMENT AND SUPPLIES WHOLESALERS or CAMERA AND PHOTOGRAPHIC SUPPLIES STORES we buy cameras A 29 Why do my reports time out The report may be too large or the search criteria may be too broad Refine your search criteria by changing the date range or adjusting other search fields Some time out issues may be due to your agency s particular system configuration A 30 What does Place of Performance really mean The information is this field should reflect where the items will be produced manufactured mined or grown or where the service will be performed This field refers to the contractor s final manufacturing assembly point processing plant construction site place where a service is performed location of mines or where the product is grown A 31 What can Prevent Successful Downloading or Sending of files There is a 5 000 line restriction on the Informatica tool used for Standard and Adhoc Reports However it should be noted when e mailing a large report the recipient may not receive the report until after local b
54. of Commercial Items and clause 52 212 4 was included in the contract Definitions for each value are listed below Short Description Long Description A Commercial Item Select this value when the action is for a commercial item using FAR Part 12 Commercial item procedures Select this value for any acquisition of supplies or services determined by the head of the agency to be used to facilitate defense against or recovery from nuclear biological chemical or radiological attack pursuant to FAR 12 102 f that uses commercial item procedures Select this value for any acquisition of services that does not meet the definition of commercial item but meets the criteria in FAR 12 102 g Specifically 4 Is entered into on or before November 24 2013 ii Has a value of 27 million or less 411 Meets the definition of performance based acquisition at FAR 2 101 iv Uses a quality assurance surveillance plan v Includes performance incentives where appropriate vi Specifies a firm fixed price for specific tasks to be performed or outcomes to be achieved and vii Is awarded to an entity that provides similar services to the general public under terms and conditions similar to those in the contract or task order This code was ended effective November 25 2013 Commercial Item Select this value when commercial item Procedures Not used procedures were not used Supplies or services pursuant to FAR 12 102 f C Servi
55. of the following fields Agency ID PIID Prepared By User ID Field 2 Agency ID Agency ID To use this field you must enter at least 2 characters of the agency code plus the wildcard The maximum length of this field is 4 characters If you do not know the four character code for an agency click 9 to use a pick list Field 3 PIID Procurement Instrument Identifier This field is a unique identifier for each contract agreement or order in FPDS NG To search on this field enter at least 4 characters plus the wildcard The maximum length of the PIID is 35 characters For example if you know the PIID has the characters GS01P11BWC you can add the to assist in the search The Advanced Search screen displayed in the following figure has the characters GSO1P11BWC in the PIID field The example also shows the Agency ID as 97AS 10 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Figure 8 Award Search Results Screen HOME Ji exSearch Advanced Search GO A Log Off 20 Documents Found 1 10 Of 20 Next AWARD ID 4740 6 5071P11BWCO006 Doc Type DCA Mod Number POO Status Final Agency Name PUBLIC BUILDINGS SERVICE Referenced IDV ID Office Name GSA PUBLIC BUILDINGS SERVICE NAICS Code 221210 Vendor Name SPRAGUE ENERGY CORP Base And All Options Value 1237 83 Other AWARD ID Action Obligation 0 00 AWARD ID 4740 6501 P11BVVC0006 Doc Type DCA Mod Number 0 Status Final
56. on a Part 8 BPA and on a Modification This is a code that represents the competitive nature of the contract The drop down lists the following Full and Open Competition The action resulted from an award pursuant to FAR 6 102 a Sealed Bid FAR 6 102 b Competitive Proposal FAR 6 102 c Combination or any other competitive method that did not exclude sources of any type Not Available for Competition The contract is not available for competition Not Competed The contract is not competed Full and Open Competition after exclusion of sources Some sources are excluded before competition Follow On to Competed Action The action is a follow on to an existing competed contract FAR 6 302 1 Competed under SAP The action is competed under the Simplified Acquisition Threshold Not Competed under SAP The action is NOT competed under the Simplified Acquisition Threshold 5 11 3 SOLICITATION PROCEDURES Data Dictionary Element 10M This data element is required for an FSS GWAC and IDC It is Not Applicable for a BOA Part 13 BPA and is populates on a Modification A Part 8 BPA is populated with Subject to Multiple Award Fair Opportunity fe Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Select the appropriate procedure from the drop down menu This is the designator for the solicitation procedures available Report this code for the type of solicitation procedure
57. order under a contract or call under an agreement citing the rerepresentation and the change in size status 2 Ensure the contract file documents the change in size status that the contractor has made in the On line Representations and Certifications Application ORCA and 3 Submit a modification contract action report to FPDS NG The contracting officer must complete the contract action report as follows 1 In order to report a rerepresentation action in FPDS NG and incorporate the latest contractor information from the System for Award Management SAM system the Reason for Modification data element 12C must be either a Novation Agreement code J use this for reporting novation agreements as they automatically include a rerepresentation requirement b Rerepresentation of Non novated Merger Acquisition code P use this for reporting rerepresentations that result from merger acquisition but do not require novation of the contract see FAR 42 1204 b or c Rerepresentation code R use this for reporting rerepresentations that result from growth or contraction of a business This code is the one that should be used to report business size changes that do not result from either 1 a or 1 b 2 If the Reason for Modification 12C is 1 a 1 b or 1 c a The data element Contracting Officer s Selection of Business Size IIA will be required to be completed Choose Small Business S or Other than Small Bus
58. reports that you use on a recurring basis Once you have saved the specific query criteria that report will appear under the main report name An example of two reports that have been saved is as follows with one being for the Department of Transportation for FY 2007 and the other for the Department of State for FY 2007 This report displays the federal contract actions and dollars for the specified date A F Federal Contract Actions and Dollars signed range FR DOT Highway Adm FY2007 FR Department of State FY2007 Figure 70 Search Criteria Screen 1 Heed Help Using This Report Click here a Please enter the criteria for the report Search Hame Default From Date nm ddAyyy To Date feavddAyyy Ei Department ID ATOg late Agency ID 4700 Ea Organization Code A Contracting Office Region Contracting Office ID wet From Date and To Date correspond to the Date Signed on the FPDS NG documents Execute Save Clear Cancel __Clear _Gancel 7 4 1 Enter the search criteria that are mandatory Field Names shown in orange Search criteria screens are used to run all reports The user enters the data in this screen that determines the data displayed in the report Search criteria screens have features that are consistent regardless of the data the user is asked to enter 93 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Mandatory Fields Fields in the search criteria
59. representative only Additional values may have been added since this document was last updated Values are listed below Code Short Description Long Description NONE HO5K Hurricane Katrina 2005 Hurricane Katrina 2005 This code is valid for actions starting 8 23 2005 HO50 Hurricane Ophelia 2005 Hurricane Ophelia 2005 This code is valid for actions starting 9 06 2006 HO5SR Hurricane Rita 2005 Hurricane Rita 2005 This code is valid for actions starting 9 17 2005 HOSW Hurricane Wilma 2005 Hurricane Wilma 2005 This code is valid for actions starting 10 17 2005 HO6C Hurricane Chris 2006 Hurricane Chris 2006 This code is valid for actions starting signed 8 1 2006 through 8 30 2006 HO6E Hurricane Ernesto 2006 Hurricane Ernesto 2006 This code is valid for actions signed Starting 8 25 2006 W081 California Wild Fires 2008 California Wildfires 2008 This code is valid for actions signed 10 1 2007 through 5 11 2009 Midwest Storms and Flooding 2008 This code is valid for actions signed 6 26 2008 through 5 11 2009 HO8G Hurricane Gustav 2008 Hurricane Gustav 2008 This code is valid for actions starting 8 29 2008 HO8H Hurricane Hanna 2008 This code is valid for actions signed starting 9 4 2008 through 1 31 2009 HO8I Hurricane Ike 2008 This code is valid for actions starting 9 4 2008 Inauguration 2009 Inauguration Emergency Declaration 2009 This code is valid for actions signed 1 15 2009 through 1 24 2009 FO8I
60. shows the validated and approved initial incremental funding obligation of 100 000 Figure 37 Validated and Approved for 100 000 Date Signed jrmivcovyyyy i 09 01 2005 Current Total Effective Date marani ogowo08 Action Obligation 100 000 00 300 000 00 Complaints aaa OBOrz008 Base And Exercised n Value 0 00 500 000 00 Est Ultimate Completion Date 063072008 Base And All Options Value 0 00 500 000 00 niay yyy Fee Paid for Use of IDY 0 00 Figure 38 Incremental Funding of Mod 2 Nate n Amounts a _ lt m Date ULES 09152005 Previous Current Total pridy yy Action Obligation 300 000 00 100 000 00 400 000 00 Effective Date P 09 1 5 2005 Base And Exercised Options Value 500 000 00 0 00 500 000 00 pyy pp m C letion Dat Base And All Options Value 500 000 00 0 00 500 000 00 SS 06302006 mmn yyy Est Uktimate ORO 008 Fee Paid for Use of IDV 0 00 Completion Date ren fondo yp yl Figure 39 shows the final 100 000 incremental funding obligation against the contract Figure 39 Final Ob ligation for 100 000 Date Signed jrniddiyyyy t 06 05 2004 Current Total Effective Date jnmiddiyyyy 06 05 2004 Action Obligation 100 000 00 500 000 00 Completion Date frmiddiyyyy 06 30 2005 Base And Exercised Options Value 0 00 500 000 00 Est Ultimate Completion Date frmitdiyyyy 06 30 2005 pase Ame AS pions vue sna UL Fee Paid for Use of IDV 0 00 4 4 FEE PAID F
61. the 123 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 D amp B data once it is downloaded or accessed The D amp B data is provided as is without warranty of any kind The D amp B data is the intellectual property of D amp B In no event will D amp B or any third party information supplier be liable in any way with regard to the use of the D amp B data Systematic access electronic harvesting or extraction of content from the website including the use of bots or spiders is prohibited Competition values label names may have changed Please refer to the Data Dictionary for further details CLOD is an acronym for Competition Line of Demarcation The official CLOD date is 10 31 2009 Pre CLOD is any action signed earlier than the CLOD date Post CLOD is any action signed on or later than the CLOD date This is a Department level report that displays Small Business data for a specified date range by Funding Agency Please note if the Funding Agency is empty the Contracting Agency is the Funding Agency and will be used for this report Data for this report is calculated as follows Total Small Business Eligible Actions This column is an aggregation of Number of Actions after exclusions are applied Total Small Business Eligible Dollars This column is an aggregation of Dollars Obligated after exclusions are applied Small Business Actions This column is an aggregation of Number of Actions when t
62. the PID or the PID Agency ID when the Reason for Modification is Change PHD 3 The Date Signed on the Change PIID modification cannot be earlier than any of the prior modifications or the base document 4 When the Change PIID is chosen as the Reason for Modification and is the first modification after a contract has been transferred the PID fields will open in addition to the rest of the fields and all the validation rules will fire including the ones for the PHD 5 A record in final status that has Change PIID as the Reason for Modification cannot be corrected to change the Reason for Modification or the PID fields All other fields that are valid on the Change PHD modification can be changed A record in final status that has the Reason for Modification as Change PIID cannot be deleted by the user The record can only be deleted by data management If a user attempts to delete a Change PIID modification in final status the following message will be displayed A record that is in final status and has the Reason for Modification as Change PI D cannot be deleted Please contact your System Administration for further assistance 6 Ifa mistake is made in one of the PIID fields on a Change PHD modification it cannot be corrected after the Draft version has been saved You will have to delete the Draft d
63. the Federal Government This instrument guarantees performance of the contract the transferee assumes all obligations under the contract and the Government recognizes the transfer of the contract and related assets Office of Federal Procurement Policy Act 41 U S C requires the Administrator for Federal Procurement Policy to establish a computer based Federal Procurement Data System FPDS for collecting developing and disseminating procurement data to the Congress the Executive branch and the private sector The General Services Administration manages the FPDS NG Performance Based Service Contract PBSC a Describes the requirements in terms of results required rather than the methods of performance of the work b Uses measurable performance standards i e terms of quality timeliness quantity etc and quality assurance surveillance plans see 46 103 a and 46 401 a c Specifies procedures for reductions of fee or for reductions to the price of a fixed price contract when services are not performed or do not meet contract requirements see 46 407 and d Includes performance incentives where appropriate For FPDS reporting purposes a minimum of 50 of the anticipated obligations under the procurement action must meet the above requirements PIID Procurement Instrument Identifier is the contract number or order number identifying the agreement between the government and the awardees The PIID field is required for all act
64. the course of military operations including but no limited to contingency operations as defined in 10 U S C 101 a 13 or humanitarian or peacekeeping operations as defined in 10 U S C 2302 7 4 Contracting Officers in the conduct of emergency operations such as responses to natural or environmental disasters or national or civil emergencies e g Robert T Stafford Disaster Relief and Emergency Assistance Act 42 U S C 5121 5 Contracts to support unusual or compelling needs see 6 302 2 6 Awards made to foreign vendors for work performed outside the United States if it is impractical to obtain SAM registration 7 Micro purchases that do not use the electronic funds transfer EFT method for payment and are not required to be reported See subpart 4 6 Small Business Innovation Research SBIR The Small Business Administration Office of Technology administers the Small Business Innovation Research SBIR Program and the Small Business Technology Transfer STTR Program Through these two competitive programs SBA ensures that the nation s small high tech innovative businesses are a significant part of the federal government s research and development efforts Small Disadvantaged Business SDB The SBA administers a business assistance program for small disadvantaged businesses SDBs known as the Small Disadvantaged Business Certification Program SDB certification strictly pertains to benefits in federal procurement SBA
65. the requirement specified as a performance requirement For FY 2005 and later this is a contract for services and 50 or more of the requirement is specified as a performance requirement See Data Dictionary Element 6F Use Case for appropriate data entry requirements Definitions for each value are listed below Short Description Long Description Yes Service where PBA is used Enter Yes for contract actions for services where For FY2004 and prior 80 of the requirement is performance based as measured in dollars for FY2005 and later 50 of the requirement or performance based as measured in dollars N No Service where PBA is not Enter No for contract actions for services where im a X Not Applicable Enter Not Applicable for contract actions where Ee U onmetaions hee 4 8 12 CONTINGENCY HUMANITARIAN OR PEACEKEEPING OPERATION Data Dictionary Element 6H This data element is Not Applicable for an FSS and Required on all other IDV s and Modifications This is a designator of contract actions and supports a declared contingency operation a declared humanitarian operation or a declared peacekeeping operation Choose the appropriate selection from the drop down menu See Data Dictionary Element 6H Use Case for appropriate data entry requirements Definitions for each value are listed below Short Description A Contngency operation as defined m 10 U S C 10113 Humamitanan or peacekeeping operation as defined m 1
66. this code if no solicitation procedure was used in this action Report this code for contract award over 100K using seal bidding procedures FAR 14 Report this code whenever simplified acquisition procedures are used competitive or non competitive Report this code if no solicitation procedure was used in this action Report this code if order was Subject to Multiple Award Fair Opportunity Report this code for contract awards over 100K that uses a combination of sealed bids and negotiated procedures FAR 6 102 46 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 4 11 3 TYPE SET ASIDE Data Dictionary Element 10N This value populates on a DO against a multiple award IDV a single award IDC a Part 8 BPA and Part 8 BPA Call and Modifications unless one of the two new values available in the Fair Opportunity Limited Source data element drop down is selected If one of the new values is not selected the function does not changes Please see NOTE below for explanation It is Required on a DO against a BOA a BPA Part 13 Call a PO and a DCA It is the code that represents the competitive nature of the contract Pre CLOD this is a required data element for all Awards for DoD and Civilian agencies with the exception of a Delivery Task Order for DoD which is not required It is not required for a Modification Change or Delete for both Civilian Agencies and DoD Post CLOD this field will be
67. top of the screen you can also perform these functions To perform any of these functions you must have a PIID Procurement Instrument Identifier Correction To fix a mistake in a record that is in final status It should be noted that the correction should not change the legal intent of the contract action You can only use this function when a contract action report is in final status Modifications Use modifications to report information on a document where the legal intent of the contract has changed To report modifications to an existing Award IDV document the base document must already be in final status in FPDS NG 7 INTRODUCTION TO REPORTS 7 1 The reports document describes the Standard Adhoc ezSearch and Interagency Contract Directory reporting capabilities in FPDS NG There are certain reports that are reserved for those individuals who have System Administration permissions The Report functions are accessed via the Navigation screen shown in the following figure 81 FPDS NG reporting allows the Federal Government to track users performance contract statistics and goal accomplishments FPDS NG gathers information on reported procurement transactions and stores this information in a database for analysis and reporting The reports are generated using two types of functionality Standard These reports have been programmed to allow the user to run them with a minimum of additional input Adhoc These
68. with an asterisk The mandatory fields are also designated by the color orange A value must be entered before the report will execute An error message is displayed When no data is entered in a required field 2 Conflicting date parameters such as a Quarter being selected in the From Date field and a specific date entered into the To Date filed and 3 An error message will be sent if the user selects a date range that covers more than one year Non mandatory Fields Fields in the search criteria that do not have an asterisk are not required and may be left blank When left blank all values for that field are shown in the report Wildcard The is the wildcard character that may be used in the data entry fields Enter a wildcard after entering the first part of the data string For example when a user enters COM in a data field the search will return anything that starts with COM i e company complete composition etc Saving Report Criteria The Search Name field allows the user to save the report criteria so that it can be executed again without having to enter all of the data The user may save as many different criteria for a report as they wish The name of the criteria is displayed on the My Reports screen below the associated report _ Eeue Runs the report based on the criteria entered in the search criteria screen If mandatory fields are not filled in an error message will display S
69. 0 Base And All Options Value 500 000 00 Fee Paid for Use of IDV 0 00 Action Obligation Base and Exercised Options Value Base and All Options Value Input 500 000 00 Input 500 000 00 Input 500 000 00 Figure 28 shows the user issuing a modification in the amount of 225 000 Figure 28 Modification for 225 000 ke eee EE OO Date Signed 09512005 Previous Current Total frnivoo yy yyy Action Obligation 500 000 00 225 000 00 725 000 00 Effective Date t O09 5 2005 Base And Exercised Options Value 500 000 00 225 000 00 725 000 00 aaa A C letion Dat Base And All Options Value 500 000 00 225 000 00 725 000 00 ee 09 30 2006 prno yey Est Ultimate Oo 40 2006 Fee Paid for Use of IDY 0 00 Completion Date bd a aa A After creating the modification for 225 000 the user has validated and approved the modification in Figure 29 Figure 29 Validate and Approve for 225 000 Dates ts O Date Signed imnwdoiyyyy OF 1872005 Current Total Effective Date jrri ddiyyyy 07 19 2005 Action Obligation 225 000 00 725 000 00 Completion Date frivvcotyyyy 07 14 2006 Base And Exercised Options Value 25 000 00 725 000 00 Est Ultimate Completion Date jrnvidctyyyy 07 14 2008 SUES SUE CUBR t 225 000 00 725 000 00 Fee Paid for Use of IDV 0 00 An additional modification for 25 000 is added to the existing total obligated value of 725 000 for a new total of 750 000 in Figure 30 Figur
70. 0 U S C 23048 5 8 LEGISLATIVE MANDATES AND INTER AGENCY CONTRACTING AUTHORITY Reis 97 EECA aciei cle a Agency Contracting Authority Clinger Cohen Act SelectOne Y interagency Contracting Authority Select One Service Contract Act Select One Other Interagency Contracting l Statutory Authority Walsh Healey Act Select One Davis Bacon Act Select One ied 7000 characters 5 8 1 CLINGER COHEN ACT Data Dictionary Element 7A The data element is Required on an FSS GWAC BOA IDC and Part 13 BPA It populates to the Modifications and a Part 8 BPA populates from the FSS Select Yes if the contracting agency or the funding agency is DoD and this procurement is for computer hardware or services Select a value certified by the funding office as to whether the planning requirements at 42 USC 1422 and 42 USC 1423 are met If the funding agency is not DoD or the planning requirements were other than those cited above select No See Data Dictionary Element 7A Use Case for appropriate data entry requirements 68 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 5 8 2 SERVICE CONTRACT ACT Data Dictionary Element 7C The data element is Required on an FSS GWAC BOA IDC and Part 13 BPA It populates to the Modifications and a Part 8 BPA populates from the FSS Select Yes if the award is subject to the Service Contract Act and the Service Contract Act clause and wage determ
71. 135200 Prepared User LHORMSBY Award Status NEV Last Modified Date Last Modified User The system automatically generates all of the following information Award Type Award Status Prepared Date Last Modified Date Prepared User Last Modified User 4 1 2 DOCUMENT INFORMATION Figure 16 Document Information iF 78 Bak z rer tee orm gt I al on _ z z _ OO z Agency Procurement Boxter Modification Mo Trans Mo Award ID 4700 0 0 Referenced IDV ID eel Reason For Modification nea Solicitation ID Agercy iain Sub Atexntifier Account Account Treasury Account Symbol Select One fiitiative 4 1 2 1 AWARD ID 18 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Consists of the Agency code Procurement Instrument Identifier and Modification Number and the Transaction Number as described below 4 1 2 2 AGENCY Data Dictionary Element 1F This data element is required for all awards Modifications Changes and Delete for both DoD and Civilian Agencies It is automatically populated based on the user s log in information 4 1 2 3 PIID PROCUREMENT INSTRUMENT IDENTIFIER Data Dictionary Element 1A As defined in FAR 4 605 a this data element is required for all Awards Modifications Changes or Delete for both DoD and Civilian Agencies Enter the u
72. 4 Office Of The Comptroller Of The Currency 2046 data are included when the signed date is equal to or greater than October 1 2013 Office Of Thrift Supervision 2047 data are included when the signed date is equal to or greater than October 1 2013 Transportation Security Administration 6965 7013 data are included when the signed date is equal to or greater than July 1 2008 Federal Aviation Administration 6920 Tennessee Valley Authority 6400 Administrative Office of the US Courts 1027 Architect of the Capitol 0100 Bankruptcy Courts 1021 Central Intelligence Agency 5600 Congressional Budget Office 0800 Court Services and Offender Supervision Agency 9594 data are included when the signed date is equal to or greater than October 1 2013 Pretrial Services Agency 959P Federal Judicial Center 1028 Overseas Private Investment Corporation 7100 data are included when the signed date is equal to or greater than October 1 2013 Supreme Court of US 1001 US Courts of Appeals Judicial Circuits 1002 US District and Territorial Courts 1012 Acquisitions with a Reason Not Competed value of RES for Resale Product Service codes for Leases in the format X data are included when the signed date is equal to or greater than October 1 2013 126 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Product Service codes for Utilities S112 Electric
73. 41 USC 46 48c and the AbilityOne Program creates employment and training opportunities for people who are blind or those who have other severe disabilities This is a preferred supply source for Federal Government MAIS Major Automated Information Systems MDAP Major Defense Acquisition Program Modification The term modification means any written change in the terms of a contract There are two types of modification and they are either a Bilateral or Unilateral A bilateral modification supplemental agreement is a contract modification that is signed by the contractor and the contracting officer Bilateral modifications are used to Make negotiated equitable adjustments resulting from the issuance of a change order definitized letter contracts and reflect other agreements of the parties modifying the terms of contracts A unilateral modification is a contract modification that is signed only by the contracting officer Unilateral modifications are used for example to Make administrative changes issue change orders make changes authorized by clauses other than a changes clause e g Property clause Options clause or Suspension of Work clause and issue termination notices Modifications within FPDS NG fall into one of the following areas Additional Work new agreement FAR Part 6 applies Change Order Close Out Definitized Change Order Definitized Letter Contract Exercise an Option Funding Only Action Legal Contract Cancellat
74. 5 3 CONTRACTING OFFICE ID Data Dictionary Element 4B This data element is required for all Awards IDVs and Modifications for both Civilian Agencies and DoD This field may be pre populated based upon your user profile If not enter the Contracting Office code that identifies your contracting office Your agency system administrator or a designated individual maintains the list of valid contracting offices 4 5 4 CONTRACTING OFFICE NAME FPDS NG automatically populates this field based on the name associated with the Contracting Office ID from the list maintained within FPDS NG by the agency 4 5 5 FUNDING AGENCY ID Data Dictionary Element 4C This data element is required for all actions for both Civilian Agencies and DoD Enter the code on each action which identifies the agency that provided the obligated funds It is not required for a Change or Delete for both Civilian Agencies and DoD See Data Dictionary Element 4C Use Case for appropriate data entry requirements 4 5 6 FUNDING AGENCY NAME FPDS NG automatically populates the agency name based on the agency code entered in the Funding Agency ID 4 5 7 FUNDING OFFICE ID Data Dictionary Element 4D This data element is required for all Civilian Agencies and DoD Awards and Modifications Do not enter a code unless it is a valid funding office code in the FPDS NG Contracting Office Funding Office Lookup Table for the agency If Program Funding Agency is DoD the Program Funding Office Code
75. 6 302 5 a 2 i FAR 6 302 5 and a specific program is not listed RES Authorized Resale FAR Report this code if the action was justified pursuant to 6 302 5 a 2 ii FAR 6 302 5 a 2 ii Report this code if an acquisition used a brand name BND Brand Name Description description or other purchase description to specify a FAR 6 302 1 c particular brand name product or feature of a product peculiar to one manufacturer FOC Follow On Contract FAR For a Definitive Contract report this code if the action 6 302 1 a 2 ii ili International Agreement Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 was justified pursuant to FAR 6 302 1 a 2 ii or FAR 6 302 1 a 2 iii Report this code if the action was justified pursuant to IA FAR 6 302 4 FAR 6 302 4 Civ a aE aaah Report this code if the action was justified pursuant to MPT Micro Purchase FAR 13 202 Threshold MES Mobilization Essential Report this code if the action was justified pursuant to R amp D FAR 6 302 3 FAR 6 302 3 a 2 NS National Security FAR Report this code if the action was justified pursuant to 6 302 6 FAR 6 302 6 Report this code if the action was justified pursuant to Only One Source Other ONE FAR 6 302 1 other FAR 6 302 1 situation other than the examples cited above PDR Patent or Data Rights Report this code if the action was justified pursuant to FAR 6 302 1 b 2 FAR 6 302 1 b 2 P
76. 8 with the identity of the organization providing the MIPR note that it is often depicted as the first six characters of the MIPR number in block 5 or clearly identified on any other type of purchase requisition provided 2 Complete the FPDS NG data field 4C entitled Program Funding Agency Code with the code shown on the attached matrix that correctly corresponds to the DoDAAC being reported in the Program Funding Office Code data field This code should not be confused with similar codes that are often seen in a line of accounting or in block 14 of a MIPR Office of Management and Budget s OMB s Intergovernmental Transactions team s draft Inter Agency Agreement IAA template includes these data elements as required fields in the funding section of the document 139 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 APPENDIX F Instructions for Transferring a Contract TRANSFER ACTION IDVs Below is the functionality of the FPDS NG when the Transfer Action is chosen as the Reason for Modification for an Indefinite Delivery Vehicles IDVs contract that is in final status An Indefinite Delivery Contract IDC was used for this example However other IDVs will have the same functionality with the exception of Federal Supply Schedules Only the Agency System Administrator has the privilege to create a Transfer Action modification However the privilege can be delegate
77. A works with each agency to set goals The SBA submits an annual Small Business report with achievements against the goals to Congress The report is generated by FPDS NG and is published officially on the SBA web site www sba gov Achievements are credited to the agency funding the award not the agency issuing the contract action A 20 What is included in the Small Business Goaling Report Only actions covered by the Small Business Act are included in the report This is a Department level report that displays small business data for a specified date range by Funding Agency The criteria for the Small Business Goaling Report are listed in the appendix at the end of the report Data for this report are calculated as follows Limitation of liability on the DUNS number This website contains data supplied by third party information Suppliers one of which is D amp B The D amp B data which includes but is not limited to information related to the DUNS number is provided for internal use only By using this website you agree that the D amp B data will be used for internal purposes only Under no circumstances are you authorized to use the D amp B data for commercial resale or marketing purposes e g identifying quantifying segmenting and or analyzing customers and prospective customers Federal Government entities are authorized to use the D amp B data for purposes of acquisition as defined in FAR 2 101 GSA assumes no liability for the use of
78. Advanced Search a GO ats amp amp Ye heroes SysAdmin Help caubmit The Reports Sections is broken down by Favorites Who What Where When How Adhoc Reports System Admin and Help The Favorites frequent basis _ a category is used to acquire and store selected reports that you may run on a The Who vendor and type category reports contain information on who is winning government contracts by The What category reports contain information on the types of Products and Services the government has been buying om aed The Where category reports allow you to view where the government is spending its money both in the U S and abroad The When Ecs Category reports tell you when a procurement was made The How category reports will provide you information on how the government made the award Small Business Type of Competition etc Also in this category you will be able to view how the government is meeting their statutory goals Before we move into the description of the various reports under each category there are a few handy features that have been built into the Reports Module to assist you in selecting the appropriate report to suit your needs If you are not quite sure of the report that you want or does a given report contain the information that you are looking for you can select the following button IG When this preview button is selected a view provides the type of in
79. E E Ey F Internet 110 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 8 INTERAGENCY CONTRACT DIRECTORY ICD 8 1 Introduction Interagency Contract Directory is a searchable database that can be used to identify government contracts that are used to place orders against The information retrieved through this search is almost real time data However the report information is accurate for the last update made to the index ICD is designed to be efficient by only taking the user seconds to bring up search results ICD provides the ability to search for contracts based on free text All contracts searched are in Final status Any DOD contract that is less than 90 days old will not be included in the search Free text refers to matching search criteria entered with any of the 20 elements displayed on the ICD results screen 8 1 1 Access to ICD There are 3 ways to access ICD From the FPDS NG login page From the FPDS NG Home Page and By launching a browser and typing www contractdirectory gov in the address bar Enter any text in the search box and click _S _Search__ Figure 93 Initial Keyword Search Type one or more keywords you would like to search on LTC 6 C Clear Clears the search text entered in the text box Contract The l Contracts tab provides a view of all the active IDVs and Awards in a Final status The 2006 The tab allow users to v
80. ERFORMANCE Figure 45 Legislative Mandates and Principal Place of Performance Clinger Cohen Act Select One Y Principal Place Of Performance State Location Country t ET Service Contract Act Select One Code A Walsh Healey Act Select One Principal Place Of Performance County Hame Davis Bacon Act Select One A Principal Place Of Performance City Interagency Contracting Hame Select One g Authority Congressional District Place Of Other Interagency Contracting Statutory Authority Performance 4 7000 characters Place Of Performance Zip Code 4 USPS ZIP Codes E E 4 9 1 CLINGER COHEN ACT Data Dictionary Element 7A This data element is required for all Awards and populates on the modifications Delivery Task Orders and BPA Calls for both Civilian Agencies and DoD Select Yes if the contracting agency or the funding agency is DoD and this procurement is for computer hardware or services Select a value certified by the funding office as to whether the planning requirements at 40USC11312 amp 40USC11313 are met See Data Dictionary Element 7A Use Case for appropriate data entry requirements 4 9 2 SERVICE CONTRACT ACT Data Dictionary Element 7C This data element is required for all Awards and populates on the modifications Delivery Task Orders and BPA Calls for both Civilian Agencies and DoD Select Yes if the award is subject to the Service Contract Act and the Service Contract Act clause
81. Element 11A Use Case for appropriate data entry requirements Definitions for each value are listed below Short Description Long Description 5 Small Business The Contracting Officer determines that the awardee is a small busmess for this procurement O Other Than Small Business Enter if it 1s other than small busmess NOTE Because the contractor can be considered large in some NAICS and small in others the contracting officer buyer will determine the business size based on the NAICS being purchased 4 12 2 SUBCONTRACT PLAN Data Dictionary Element 11B This data element is Required for a DCA a Purchase Order and is Not Applicable for all other Awards and Populates on Modifications It is not required for a Modification Change or Deleted for both Civilian Agencies and DoD This field indicates whether the contract award required a Subcontracting Plan This field is also used to provide information to eSRS on awards that have subcontracting plans Failure to complete this field accurately impacts vendors ability to report subcontracting achievement to the Electronic Subcontracting Reporting System eSRS Select the appropriate value from the drop down menu See Data Dictionary Element 11B Use Case for appropriate data entry requirements Definitions for each value are listed below Code Short Description Long Description A A Subcontracting Plan was not included in Plan Not Included No Subcontracting the contract because su
82. FIC ISLANDS APPENDIX A List of DUNS UNICOR Federal Prison Industries 014723167 177021870 025866133 178845053 027435366 183606490 042811430 185501798 056435894 185930542 057272486 187651752 060771920 199234480 068638951 618879423 072724859 622178747 075399977 624770475 085119121 626627459 086854069 626979314 088695218 794034553 096356964 801970971 098736291 801977273 103385519 801983800 118882161 801984964 127 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 126924018 801991969 127300429 883387995 127607732 932169972 129794269 932793250 147374714 933631806 148033947 933631814 148071236 933631939 152000998 942195132 161114251 199221480 The following UNICOR DUNS shall be excluded effective 10 1 2013 118575729 196069173 198353984 806788407 878435213 139397371 621502173 801972068 170419167 139611631 782184956 Report Drill Down capabilities include MACOM SUBCOM and Functional Dimensions as selection criteria and are relevant to DOD data only The Federal Procurement Data System Next Generation FPDS NG is a dynamic real time database Updates to data including new actions modifications and corrections are made on a regular basis Such updates could result in changes to the FPDS NG data used to compile reports on actions for current and or prior fiscal years Accordingly all reports need to be viewed with this in mind It should also be noted that availability of DoD data enter
83. FPDS NG Government User s Manual FPDS Next Generation Version 1 4 May 2015 The FPDS NG User s Manual and Data Dictionary were developed to familiarize users with FPDS NG data requirements and assist them with FPDS NG data entry They are not intended to serve as a substitute for the Federal Acquisition Regulation Defense Federal Acquisition Regulation Supplement or Department Agency procedures They do not relieve FPDS NG users from reviewing these regulations and procedures which form the basis and set the context for FPDS NG data entry requirements If an FRPDS NG user has questions regarding how a particular procurement was conducted he she should discuss them with the servicing contracting officer or procurement policy officials prior to attempting to enter data into FPDS NG Information entered into FPDS NG is post award information Contract formation or pre award decisions and actions such as the type of contract to be used applicability of certain statutes extent of competition must be concluded prior to contract award and therefore prior to FPDS NG data entry FPDS NG is designed to capture and summarize a variety of information on pre award decisions and actions after the fact This manual is not intended to guide contracting personnel s pre award decisions which are directed by regulation and procedure eT rPreePoOOUNrHrEH rPerPOoOONAUANE N roo m a NF oo SS a ee eee ee eee Rr A Mee CSO UIR WN WN e a
84. Figure 88 Sort by Relevance sort By This section allows the user to sort the existing list of contracts by various fields within the contract For example you can sort the existing list of contracts by Date Signed or Contract Type Click on the appropriate field to Sort By Only one Sort can be conducted at a time Relevance Contract Type Agency Code Agency Full Mame Date Signed Contracting Agency ID Contracting Agency Mame Department Full Name Obligated Amount Principal MACS Code Product or Service Code Vendor State PoP Country Mame PoP State Mame 7 6 5 Recent Searches The Recent Searches box maintains a list of recent searches that were performed Click on the desired search criteria link to conduct the search FPDS NG maintains the list of searches until the clear link is selected When you click on Clear all searches are removed Clicking on the links inside the documents allows you to further refine your search and drill down to specific information For example by clicking on a specific PSC Code you will only see contracts for that PSC Code Figure 89 Recent Searches Made 108 Federal Procurement Data System FPDS User s Manual erie 1 4 May 2015 Recent S T his section maintains a list of recent searches that were performed Click on the desired search criteria link to conduct the search FPFOS Hc maintains the list of searches until the clear link is Selected When wou click on Cle
85. I Public Interest FAR Report this code if the action was justified pursuant to 6 302 7 FAR 6 302 7 SAP Non Competition Report this code for a non competitive acquisition SP2 FAR 13 Pre CLOD when the simplified acquisition procedures in FAR Civilian only 13 3 are used STD Standardization FAR Report this code if the action was justified pursuant to 6 302 1 b 4 FAR 6 302 1 b 4 UNQ Unique Source FAR Report this code if the action was justified pursuant to 6 302 1 b 1 FAR 6 302 1 b 1 Ynsouciten Researci Report this code if the action was justified pursuant to UR Proposal FAR 6 302 FAR 6 302 1 a 2 i 1 a 2 i Report this code if the action was justified pursuant to URG Urgency FAR 6 302 2 FAR 6 302 2 Report this code if the action was justified pursuant to UT Utilities FAR 6 302 FAR 6 302 1 a 2 and FAR 6 302 1 b 3 and the 1 b 3 source is a regulated utility for which no competition is available 4 11 8 LOCAL AREA SET ASIDE Data Dictionary Element 10U This data element populates on a DO against a single award IDC and all Modifications This is a required data element for all other Awards for Civilian Agencies and DoD Select the appropriate response for the award being entered See Data Dictionary Element 10U Use Case for appropriate data entry requirements 4 11 9 FEDBIZOPPS Data Dictionary Element 10S This data element is required for a DCA Purchase Order and it Populates on a Delivery Task Order
86. ID and PIID The Status does not need to be selected as a search criteria for final and draft records However if you need to search for records in error or voided records you need to select the appropriate status Select Award as the Award IDV Type to narrow the search by the type of documents you want to view Once the search criteria information is entered in the Advanced Search screen select Search The following Advanced Search screen displays this information The Advanced Search will generate links to documents that match the criteria you enter The following screen displays the links matching the search criteria Figure 5 Award Search Results Screen Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 og ersearch A Log Off AWARD ID 4740 6 501P17BWC0005 Doc Type DCA Mod Number 0 Status Final Agency Name PUBLIC BUILDINGS SERVICE Referenced IDV ID Office Name GSA PUBLIC BUILDINGS SERVICE NAICS Code 221210 Vendor Name SOUTHERN CONNECTICUT GAS COMPANY Base And All Options Value 27500 00 Other AWARD ID Action Obligation 27500 00 AWARD ID 4740 G501P126BWC0006 Doc Type PO Mod Number 0 Status Final Agency Name PUBLIC BUILDINGS SERVICE Referenced IDV ID Office Name GSA PUBLIC BUILDINGS SERVICE NAICS Code 221122 Vendor Name NATIONAL GRID CORPORATE SERVICES LLC Base And All Options Value 190000 00 Other AWARD ID Action Obliqation 19000 00 Selecting a contr
87. NCY DECA 8700 O bran perense cowrractavorraceucy poo prea DEFENSE CONTRACT MANAGEMENT AGENCY DCMA 9700 O brez DEFENSE FMANCE AND ACCOUNTING SERVICE DFAS 9700 O prak DEFENSE INFORMATION SYSTEMS AGENCY DISA W700 ao Obs DEFENSE LOGISTICS AGENCY 9700 Cancel FL DEFENSE MEDIA CENTER DMC aT ATT 3 1 T H STOO DEFENSE MICROELECTRONICS ACTIVITY DMEA 9700 516 DEFENSE NUCLEAR FACILITIES SAFETY BOARD i v ii a 1 out of 12 tems found Find items that match the following criteria Department ID Parent Agency ID Agency ID Agency Hame DEFENSE The following Advanced Search options should have drop downs to be able to select for specific values Fee for use of Service IDV Type NIA Short Description Socio Economic Data Who Can Use If the value chosen is Only My Agency then a text box should be provided to enter the agency Name 119 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Figure 110 Example of Selection Drop Down on Advanced Search Screen Advanced Search Search Within Results New Search X Socio Economic Data ka AIOB AMERICAN INDIAN OWNED BUSINESS AIRPORT AUTHORITY ALASKAN NATIVE CORPORATION APAOB ASIAN PACIFIC OWNED BUSINESS To ARCHITECTURE AND ENGINEERING 4 BAOB BLACK OWNED BUSINESS se provide search criteria and click o COMMUNITY CORP OWNED FIRM COMMUNITY DEVELOPMENT CORP CONSTRUCTION FIRM CONTRACTS CONT
88. OMMITS ITOP STARS and SEWP BOA Basic Ordering Agreement A written instrument of understanding negotiated between an agency contracting activity or contracting office and a contractor that contains 1 terms and clauses applying to future actions orders between the parties during the term 2 a description as specific as practical of supplies or services to be provided and 3 methods for pricing issuing and delivering future orders under the BOA A BOA is not a definitive contract BPA Blanket Purchasing Agreement A vehicle against an FSS in accordance with FAR Part 8 or following simplified acquisition procedures in accordance with FAR Part 13 IDC Indefinite Delivery Contract A terms and conditions vehicle against which you can write orders The IDC type awards can be made to one or more vendors to facilitate the delivery of Supply and or service orders These may include MAC Multiple Award Contracts Indefinite Delivery Indefinite Quantity IDIQ Indefinite Delivery Definite Quantity IDDQ and Indefinite Delivery Requirements IDR contracts 2 6 TRANSACTION MODIFICATIONS COLUMN Use this column when selecting a contract action report to correct or modify By using Advanced Search Advanced Search see the Advanced Search section 2 10 capability at the top of the screen you can also perform these functions To perform any of these functions you must have a PIID Procurement Instrument Identifier
89. OR USE OF IDV Data Dictionary Element 5J This data element is required on Delivery Task Orders for both Civilian Agencies and DoD It is also required for BPA Calls and Not Applicable fora DCA and a PO The agency placing the order will enter the dollar value of the fee charged for this action See Data Dictionary Element 5J Use Case for appropriate data entry requirements Figure 40 Fee Paid Screen Fee Paid for Use of IDV 0 00 4 5 PURCHASER INFORMATION Figure 41 Purchaser Information 28 Federal Procurement Data System FPDS User s Manual T OFINA Contracting Office Agency ID 4700 a Contracting Office Agency Hame GENERAL SERVICES ADMINISTRATION Contracting Office ID E Contracting Office Hame Funding Agency ID a Funding Agency Hame Funding Office ID A Funding Office Hame Foreign Funding Select One ba 4 5 1 CONTRACTING OFFICE AGENCY ID Data Dictionary Element 4A FPDS NG automatically populates this field based on the user s profile This code cannot be changed when the document is in final status unless you issue a modification to specifically transfer responsibility to another office See Data Dictionary Element 4A Use Case for appropriate data entry requirements 4 5 2 CONTRACTING OFFICE AGENCY NAME This data element is required for all Awards for both Civilian Agencies and DoD FPDS NG automatically populates this field based on the name associated with the Contracting Office Agency ID 4
90. PA designated products were required to be purchased that contain the required minimum recovered material content Justification Price EPA designated products were required to be purchased without the required minimum 72 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 recovered material content and a justification was completed based on inability to acquire the product s competitively within a reasonable time FAR 23 404 b 1 Justification Performance EPA designated products were required to be purchased without the required minimum recovered material content and a justification was completed based on inability to acquire the product s at a reasonable price FAR 23 404 b 1 11 Not Required EPA designated products were required to be purchased without the required minimum recovered material content and a justification was completed based on inability to acquire the product s to reasonable performance standards in the specifications FAR 23 404 b 1 i1 E Justification Time No EPA designated product s were required Note When EPA Designated Product s is coded as Not Required E then Recovered Materials Sustainability must be No Clauses Included and No Sustainability Included C Energy Efficient D Bio based E or Environmentally preferable F 73 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Short Descrip
91. RACTS GRANTS CORP ENTITY NOT TAX EXEMPT CORP ENTITY TAX EXEMPT COUNCIL OF GOVERNMENTS COUNTRY OF INCORPORATION DOMESTIC SHELTER DOT CERTIFIED DISADY BUS EDUCATIONAL INSTITUTION FEDERAL AGENCY FEDERAL GOVERNMENT FEDERALLY FUNDED R AND D CORP FIRMOA JOINT VENTURE FOR PROFIT ORGANIZATION FOREIGN GOVERNMENT FOREIGN OVWNED AND LOCATED FOUNDATION GRANTS HAQB HISPANIC OWNED BUSINESS HBCU HISTORICALLY BLACK COLLEGE UNIVERSITY 120 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 APPENDIX A FPDS NG FREQUENTLY ASKED QUESTIONS A 1 Why is contract reporting in FPDS NG necessary Through the Office of Federal Procurement Policy OFPP Act Congress mandated that contract actions using appropriated funds must be reported to FPDS NG The Government has a compelling need to understand where your tax dollars are spent Collecting data about Government procurements provides a broad picture of the overall Federal acquisition process The ability to look at all contracts across many agencies in great detail is a key ingredient to establishing transparency in published Government procurement data and credibility in the professionals who use these contracts With a view of the federal spending we can hope to conduct analyses to structure strategic procurements and save money improve government wide management and establish interoperation with other government wide data systems In addition there i
92. S NG While progress has been made additional process improvements are underway For example the Administrator of the Office of Federal Procurement Policy now requires that agencies establish and document procedures for validating and verifying contract data submitted to FPDS NG A 18 Why does accuracy in small business contracting data matter Federal contracting preference programs are intended to promote a vibrant National industrial base which provides the government an ample pool of vendors To ensure full participation in the Federal marketplace statutory goals have been established for each of these programs Each year performance against these goals is evaluated Because the purpose of contracting goals is so important performance evaluation must be accurate With accurate contract data federal agencies can take appropriate credit for their small business contract awards A 19 What is the Small Business Goaling Report This is a report mandated by the Small Business Act generated using FRDS NG data In that Acct Congress mandated that the Executive Branch provide contracting opportunities to small businesses owned by women veterans service disabled veterans small disadvantaged businesses or businesses located in historically underutilized business zones and awards using 8 A procedures The Small Business Administration SBA is responsible for setting goals for small business participation in federal contracts Annually the SB
93. SAM Exception as explained in the SAM Exception section Use ORCA hitps www sam gov to get the socio economic information needed for the vendor in the case of a SAM Exception 5 7 CONTRACT DATA Figure 56 Contract Data for IDV 62 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Type of Contract Major Program National Interest Action Type of IDC Multiple Or Single Award IDV Program Acronym Cost Or Pricing Data Cost Accounting Standards Clause Consolidated Contract Undefinitized Action Multryear Contract Performance Based Service Acquisition F S004 aad prior 0 or nore specified as performance raguirenent FY 2005 aad iater 50 or More specitred 25 Porforigece ragquiranent Contingency Humanitarian Peacekeeping Operation 5 7 1 Select One Select One Select One X Select One SelectOne SelectOne x Select One gt SelectOne Select One SelectOne Select One TYPE OF CONTRACT Data Dictionary Element 6A This data element is required for all IDVs and Modifications for both Civilian Agencies and DoD This field displays the type of contract from FAR 16 that applies to this procurement If an award has more than one contract type identify the type with greater contract dollar value or for agencies that report multiple actions follow your agency instructions Select the appropriate value from the drop down menu Selec
94. T DESCRIPTION LONG DESCRIPTION Justification Time EPA designated products were required to be purchased that contain the required minimum recovered material content Justification Price EPA designated products were required to be purchased without the required minimum recovered material content and a justification was completed based on inability to acquire the product s competitively within a reasonable time FAR 23 404 b 1 Justification Performance EPA designated products were required to be purchased without the required minimum recovered material content and a justification was completed based on inability to acquire the product s at a reasonable price FAR 23 404 b 1 ii1 Not Required EPA designated products were required to be purchased without the required minimum recovered material content and a justification was completed based on inability to acquire the product s to reasonable performance standards in the specifications FAR 23 404 b 1 i1 Justification Time No EPA designated product s were required 4 10 14 DESCRIPTION OF REQUIREMENT Data Dictionary Element 6M This field is required for all Awards and Modifications for both DoD and Civilian Agencies 44 Federal Procurement Data System FPDS User s Manual 4 11 COMPETITION INFORMATION Figure 47 Competition Information Version 1 4 May 2015 Extent Competed For Referenced IDV Mo value was selected an the Referenced ID
95. TUTION Contracting Office ID SMITHSONIAN INSTITUTION 10000 NAICS Code COMMERCIAL AND INSTITUTIONAL BUILDING PSC Code MAINT REP 4LTVEXHIBITION BUILDINGS 2191 CONSTRUCTION 236220 Website URL POC Email Requirement Description Dla Contract tor Construction Services Program Acronym IDV National Interest Action Hone Fee for Use of Service Major Program Who Can Use Only the Agency awarding the contract may place orders Type of Contract Order Dependent doy allows pricing arrangement to be determined separately foreach orderi Socio Economic Data 54 FIRM VOB VETERAN AMEL BUSINESS MINORITY CANED BUSINESS SMALL CISADYANTAGE BUSINESS 8 1 2 EXPORT The options you have available with exporting the results aj PDF Provides the ability to save the data as a PDF n aj csv Provides the ability to save the data as or a command delimited file CSV NOTE There is a 5 000 row limit on both the Standard and AdHoc reports when creating a PDF File When creating a CSV file for the Standard and AdHoc report is limit is 10 000 rows 8 1 3 HELP The Quick Help feature is available to provide navigation instructions It also provides a link to the Help file Figure 103 Help File 114 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Cluick Help 1 To begin your Easy Search type in one or more keywords that will be searched for in the contracts that you woul
96. V Extent Competed Select One solicitation Procedures Select One tists Type Of Set Aside Select ne ef Evaluated Preference Select One i s lt s SBIR STTR Select One ef Fair Opportunity Limited Sources Select One mw Other Than Full And Open Competition Select One i s lt isis sSs Local Area Set Aside Select One Y FecdiBizOpps Select One ATG Action Select One Commercial tem Acquisition Procedures Select One o YS Humber Of Offers Received j Small Business Competitiveness Demonstration Program ia Commercial tem Test Program Select One 4 11 1 EXTENT COMPETED Data Dictionary Element 10A This value populates on a DO against a multiple award IDV a single award IDC a Part 8 BPA and Part 8 BPA Call and Modifications It is Required on a DO against a BOA a BPA Part 13 Call a PO and a DCA It is the code that represents the competitive nature of the contract See Data Dictionary Element 10A Use Case for appropriate data entry requirements Short Description Full Description Select this code when the action is Competed under SAP competed under the Simplified Acquisition Threshold Select this code when the action is a follow on to an existing competed contract FAR 6 302 1 Follow On to Competed Action This value is not available for Post CLOD actions Report this code if the action resulted from an award pursuant to FAR 6 102 a sealed bid FAR 6 102 b Ful
97. VICE ORIGIN Data Dictionary Element 9E This field is required for DoD and Civilian Agencies on all Awards and Populates on the Modifications Enter US if the product being procured is a domestic end product If the product is not a domestic end product enter the FIPS 10 4 Country Code or use the ellipses button on the screen to find the appropriate country code This field provides information to support the Buy American Act Trade Agreement Act and Small Business Act See Data Dictionary Element 9E Use Case for appropriate data entry requirements 4 10 6 PLACE OF MANUFACTURE Data Dictionary Element 9H This data element is required for all Awards and Populates on the Modification Select the appropriate option from the drop down menu When a product has substantial foreign components this field indicates whether the contract is still technically a U S contract Buy American Act NOTE Beginning in FY2007 codes A and B are not valid options for actions See Data Dictionary Element 9H Use Case for appropriate data entry requirements 39 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Definitions for each value are listed below Code Short Description Long Description A Performed or Manufactured in US but The action is for 1 A foreign end product services performed by a foreign concer that is manufactured in the United States or more than 50 foreign content but still determined to be foreign bec
98. a department agency or activity for supplies or services that previously have been provided to or performed for that department agency or activity under two or more separate contracts Contract Bundling The contracting officer determines this contract action is a result of consolidating two or more requirements previously solicited provided or performed under separate Small contracts into a solicitation for a single contract likely to be unsuitable for award to a small business concern Contracting Officers Determination of Business Size The Contracting Officer s determination of whether the selected contractor meets the small business size standard for award to a small business for the NAICS code that is applicable to the contract All Standard reports within FPDS NG use the CO s Determination of Business Size for counting Small Business included in various reports 131 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Contract Writing Systems CWS Administrator Individuals responsible for the implementation maintenance and user privileges for the agency s CWS Davis Bacon Act The Davis Bacon Act of 1931 is a United States federal law which established the requirement for paying prevailing wages on public works projects All federal government construction contracts and most contracts for federally assisted construction over 2 000 must include provisions for paying workers on site no less th
99. a multiple award IDV a single award IDC a Part 8 BPA and Part 8 BPA Call and Modifications It is Required on a DO against a BOA a BPA Part 13 Call a PO andaDCA This is the designator for the type of preference determined for the contract action Report a code from the drop down menu when a contract was made pursuant to the socio economic program price evaluation preferences see FAR 19 11 and FAR 19 13 See Data Dictionary Element 10P Use Case for appropriate data entry requirements 4 11 5 SBIR STTR Data Dictionary Element 10Q This data element populates on a DO against a single award IDC and a multiple IDV and is Optional on all other Awards This is the designator which identifies awards under the Small Business Innovation Research or Small Technology Transfer Research programs Select the appropriate value from the drop down menu See Data Dictionary Element 10Q Use Case for appropriate data entry requirements Definitions for each value are listed below Short Description Full Description Use this code if the award was related to a Phase I contract in support of the Small Business Innovation Research SBIR Program SBIR Program Phase I Action Use this code if the award was related to a Phase II contract in support of the Small Business Innovation Research SBIR Program Use this code if the award was related to SR3 SBIR Program Phase III Action a Phase III contract in support of the T2 SBIR Program Phase II Action
100. act link will display a document like the one shown in the following figure Figure 6 Definitive Contracts Screen New Save Draft Validate T j a Save Tmplt Print jJ E Close 6 Help 101112010 10 27 47 Prepared User LHORNSBY Award Type Detinitive Contract Prepared Date Award Status MEW Last Modified Date Last Modified User Agency Procurenmant Wontar Modification Mo Trans No Award ID 4700 y 0 0 Referenced IDV ID bh Reason For Modification ele Solicitation ID Agercy Jain Sub S Mertifier Accoust Account BORER Treasury Account Symbol Select One Date Signed jrmvod yyyy t Action Obligation 0 00 Effective Date jrwvodsyyyy gt Base And Exercised Options Value 0 00 Completion Date jmvdclyyyy 2 Base And All Options Value 0 00 Est Ultimate Completion Date paridat yyy 2 Fee Paid for Use of IDV 40 00 2 11 SEARCH RULES 2 11 1 WILDCARD The Advanced Search fields allow you to use a wildcard The percent sign is the wildcard character that you may use in the data entry fields You can place the wildcard in the middle or end of a data string in any of the fields on the Advanced Search screen For example you can enter a wildcard after entering the first part of the data string When a user enters COM in a data field the search will return anything that starts with COM such as Company Complete and Composition If you use a wildcard while searching for a docu
101. al Procurement Data System FPDS User s Manual Version 1 4 May 2015 Figure 72 Report Display Screen eo CED Total Actions by NAICS Report amp g Active filters EE o o I E M4 of2 gt 53 REAL ESTATE AND RENTAL AND LEASING 23 CONSTRUCTION NO NAICS CATEGORY SPECIFIED 54 PROFESSIONAL SCIENTIFIC AND TECHNICAL SERVICES 33 MANUFACTURING 20 220 11 6893 629 948 674 34 25 3468 19 0 0940 65 805 00 0 0103 3 483 2 0136 435 494 574 52 17 2489 56 1 6078 4 744 124 77 1 0894 7 041 4 0705 407 120 683 66 16 1250 17 0 2414 12 605 06 0 0031 3 328 1 9239 394 239 518 80 15 6148 1 099 33 0228 1 288 510 13 0 3268 57 447 33 2106 274 730 780 88 10 8814 3 063 5 3319 16 202 385 15 5 8975 TRANSPORTATION If additional information is needed concerning the awards made by the Public Buildings Service for the first quarter you can RIGHT click on NAICS Code This will bring up two options for drilling down This is shown below Figure 73 Drilling Down Capability Total Actions by NAICS Report Cf Dj Active filters Es T M4 of 20 eH Ll 53 REAL ESTATE AND RENTA nanna 41 6893 829 948 874 24 25 2483 19 0 0940 65 805 00 0 0103 LEASING D I gt 23 CONSTR NAICS Socio Economic Report ESSE ard Detail NO NAICS Caregen SPECIFIED 54 PROFESSIONAL SCIENTIFIC AND
102. all Business or Economically Disadvantaged Joint Venture Women Owned Small Business Women Owned Small Business Percentage of Dollars Obligated This column is computed as follows Women Owned Small Business Dollars Total Small Business Eligible Dollars Certified HUBZone Small Business Actions This column is an aggregation of Number of Actions when the Contracting Officer s Selection of Business Size is equal to Small Business AND the vendor s business type is HUBZone Certified Certified HUBZone Small Business Dollars This column is an aggregation of Dollars Obligated when the when Contracting Officer s Selection of Business Size is equal to Small Business AND the vendor s business type is Certified HUBZone Certified HUBZone Small Business Percentage of Dollars Obligated This column is computed as follows Certified HUBZone Small Business Dollars Total Small Business Eligible Dollars 125 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 A 21 What is excluded from the Small Business Goaling Report Only actions covered by the Small Business Act are included in the report There are many other actions that are excluded from the goaling report FRPDS NG standard reports identify the query at the bottom of the report to assist report users in understanding the report criteria Exclusions are referenced below Appendix The following goaling exclusions apply to the Small Business Goaling Report N
103. amp environmentally FAR 52 223 4 amp environmentally preferable procurement index green pm igi a a FAR 52 2254 amp bio based amp energy FAR 30 034 amp bin bated amp energy FAR 52 2334 amp bio based amp FAR 32 223 4 amp bio based amp environmentally preferable ally preferable hitp wuw whitehouse gov omb http of Awww EEE gow omb as ea Jawan S environmen ally peer a ih Www were a fee ales E mat procurement mdex green 4 10 9 INFORMATION TECHNOLOGY COMMERCIAL ITEM CATEGORY Data Dictionary Element 8H This data element is optional on all awards for DoD and Civilian Agencies and Populates on Modifications It is required if Funding Agency is DoD begins 17 21 57 96CE or 97 and Product Service Code begins with 70 D3 H170 H270 H370 H970 J070 K070 LO70 NO070 U012 or W070 This is a code that designates the commercial availability of an information technology product or service Please select the appropriate value from the drop down list See Data Dictionary Element 8H Use Case for appropriate data entry requirements Definitions for each value are listed below Short Description Long Description Commercially Available Other Commercial Item Non developmental Item Report this code if the item meets the definition of commercial item in FAR 2 101
104. an the locally prevailing wages and benefits paid on similar projects DUNS Data Universal Numbering System number means the 9 digit number assigned by Dun and Bradstreet Inc D amp B to identify unique business entities which is used as the identification number for Federal contractors Economy Act Provides authority for placement of orders between major organizational units within an agency procedures for such intra agency transactions are addressed in agency regulations The Act applies when more specific statutory authority does not exist Emerging Small Business This is a small business concern whose size is no greater than 50 percent of the numerical size standard applicable to the North American Industry Classification System NAICS code assigned to a contracting opportunity Emerging small business reserve amount for the designated groups described in FAR 19 1005 means a threshold established by the Office of Federal Procurement Policy of 1 30 000 for construction refuse systems and related services non nuclear ship repair landscaping and pest control services and 2 50 000 for architectural and engineering services EPA Designated Product s The Resource Conservation and Recovery Act RCRA Section 6002 and Executive Order 13101 require the purchase of Environmental Protection Agency EPA designated products with a required minimum recovered material content as described in an agency s Affirmati
105. and BPA Calls that reference a V1 4 BOA and a V1 4 Part 13 BPA the 8 a procedures shall consider the Type of Set Aside on the DO and BPA Call 2 For Multiple Award Delivery Task Orders MDO Part 8 BPAs and Part 8 BPA Calls when the Fair Opportunity Limited Sources value on these documents is either Competitive Set Aside or Sole Source 8 a procedures shall consider the Type of Set Aside on the DO and BPA Call 3 For DOs and BPA Calls that reference IDVs other than those in above cases the 8 a procedures shall consider the Type of Set Aside on the referenced IDV 4 For Standalone contracts PO DCA IDC FSS GWAC BOA Part 13 BPA 8 a procedures shall consider the Type of Set Aside on the contract Delivery Task Orders referencing Multiple Award IDVs FSS GWAC or Multiple Award IDC Veteran Owned Small Business Actions This column is an aggregation of Number of Actions when the Contracting Officer s Selection of Business Size is equal to Small Business AND the vendor s business type is Veteran Owned Veteran Owned Small Business Dollars This column is an aggregation of Dollars Obligated when the Contracting Officer s Selection of Business Size is equal to Small Business AND the vendor s business type is Veteran Owned Veteran Owned Small Business Percentage of Dollars Obligated This column is computed as follows Veteran Owned Small Business Dollars Total Small Business Eligible Dollars Service
106. ar all searches are removed computers A CONTRACTS SMAL BUSINESS OMInS TRS TION computers A computers so0yheant tarming lear 7 6 6 Advanced Search To conduct an Advanced Search Advanced Search Search Click on the Advanced Search button tsb ne Figure 90 Advanced Search Screen Advanced Search Search Within Results C New Search You can select to conduct a search from an existing search or you can choose to conduct a new search Click on the Add button Click in the dropdown box and make a selection When making a selection from the drop down list of field names you may access the data dictionary which will provide you with a description of acceptable values to enter in the search criteria Like box Use this link to access the data dictionary http www fpdsng com downloads FPDSNG_DataDictionary pdf to view the field descriptions Enter a value in the Like box 109 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Figure 91 Advance Search Selections Type one or more keywords you would like to search on Go Clear f Advanced Search C Search Within Results New Search Socio Economic Indicators A Type of Contract Pricing Ultimate Contract Value Vendor City Vendor Congressional District Code Vendor Country Code Vendor Country Mame List Of Cont vendor DUNS Results 1 0of0 as of Aug 20 2007 12 19 41 PM E Vi
107. ard line 2 Y Line Stacked line Area Stacked z Line bar combo Stacked bar combo Scatter Standard waterfall Horizonta oY bar 4Y bar 5Y bar Bubble Pareto More options Workflow 7 4 2 6 WORKFLOW The Workflow tab allows you to return to a selection of the report that was produced by Informatica If you want to return to the initial report you will select the Primary Report If you want to see the Award Detail of all the records you will select the Award Detail 99 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Figure 82 Workflow Selection Screen Export Highlighting Drill Charts Workflow Se E Analytic Workflows To move to another workflow report click the report name Any table selection will be canied forward as a filter Primary Report Federal Contract Actions and Dollars Worndiow 7 Award Detai 7 5 FPDS NG Adhoc Reporting Tool This section of the manual will provide instructions for creating reports based on your selected criteria Agencies companies and private individuals can create reports that answer their business questions and analyze processes Custom reports are created using queries A query is one or more statements that request data from the database If data is available then the requested data will be returned in the form of a table which is presented in rows and columns 7 5 1 Basics o
108. asaseswncudeadacetenanawesaeasieenaaasveieradennnacexdvatsvateumanaxaus 28 CANTA T EA T aaa SA 32 PEG SLA MANDATES soreistso pianis na Cewasnniaiaseneeaaresanedeaeueees 36 PRODUCT OR SERVICE INFORMATION saswiweneccncecnasauususanancsanaonmanadavessanenavenurdnacuwe 37 COMPETITION INFORMATION eacccnscsadiaecaveciesonstisesnsnrecauscaspiawtamesiessed pitetannckexoeans 45 PREFERENCE PROGRAMS OTHER DATA ascaiededssateciaanedadeswreiadaswendadadsnuadenasiadesaaada 54 Indefinite Delivery Vy CU G prscanasaiacdsasanadasasteaceeenriaddanseassensseananeigaaasvciananrersaeenesa 57 Document M ornato Ihe eens scab zane nE AAE S 57 DES SG IMOLE da sete de catesttactcadadadcenaerdacedesatecuiaesdasidanedaciendetaiedatacenisriasesaaate 58 PUTS araa T E dade atwedgeacaedianaseedasisaeededaneesaasepsaas 59 PURCHASER INFORMATION ncn cam anewditenaus caenneawdaceasne AAAS 59 CONTRACTOR INFORMATION a tdadevacadacanasetacenasacaseuasadadenenpdsdaneatiadetuseiacanasaiaderesaia 60 CONTRACT peices tegen aire dain a pede sc ep EINA 62 PRODUCT OR SERVICE INFORMATION wicscciccesccnecccucntessoadesesaeacsdesaveasecacerssaseeanenis 71 COMPETITION INFORMATION ciscivaiatadiactataseoiatadesasadateseredetotasedeteaasenadunarniavedesran 75 PREFERENCE PROGRAMS OTHER DATA cccccecceuceeuceuceeueeueseuecuseuuseuseuuseuseuuseues 80 TRANSACTION MODIFICATIONS COLUMN cccceceecccuceeuceusseuseuseuuseueeuueeueeuueuunse 81 CEAR CA NOPE wesesatacuters aides eobiaciiasbdechterbiacedaasas
109. ate contract Federal schedule contracts are not Basic Ordering Agreements BPA In accordance with Federal Acquisition Regulation FAR 8 405 3 ordering activities may establish BPAs under any GSA Schedule contract A GSA Schedule BPA simplifies the filling of recurring needs for supplies or services while leveraging a customer s buying power by taking advantage of quantity discounts saving administrative time and reducing paperwork CCB Change Control Board The FPDS NG CCB serves as the primary communication liaison to the agencies and is ultimately responsible for tracking all approved changes to the FPDS NG The CCB member proposes and reviews configuration items required to keep the Federal Procurement Data System database current with Federal requirements including Standard Reports The FPDS NG Program Manager chairs the CCB Clinger Cohen Act Planning Compliance This procurement is for computer hardware or services certification by the funding office as to whether the planning requirements have been met Congressional District A congressional district is an electoral constituency which is any cohesive corporate unit or body bound by shared structures goals or loyalty that elects a single member of the Congress Consolidated Contract A consolidated contract results when DoD funds are involved and a solicitation is used to obtain offers for a single contract or a multiple award contract to satisfy two or more requirements of
110. ation was Change PID If the reason for modification is Change PIID then the PIID fields will also open The receiving agency shall be very careful to only enter the information that they require 6 For contracts that have been transferred from a Civilian Agency to DoD the 90 days reveal rule shall apply from the date of the transfer action and any subsequent modifications that fall within that time period 7 Once a Transfer Action action has been successfully completed another Transfer Action modification cannot be done on the same contract CHANGE PHD IDVs Below is the functionality of the FPDS NG when the Change PIID is chosen as the Reason for Modification for an action that is in final status An IDC was used for this example However other IDVs will have the same functionality 140 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 1 The Change PIID functionality is only available on actions that are in a final status Only the Agency System Administrator has the privilege to create a Change PHD modification However the privilege can be delegated FPDS NG shall open only the following data elements on a Change PIID modification PIID Agency PID ID Modification Number Date Signed Effective Date Contracting Office Agency ID Contracting Office ID PE A 2 The user has to at least change
111. ause 50 percent or more of the cost of its components is not mined produced or manufactured inside the United States or inside qualifying countries or 11 Services performed in the United States by a foreign comcern Performed or Manufactured outside US The action 1s for 1 Any other foreign end product or 41 Services performed outside the United States by a foreign concern Not a manufactured end product Not a manufactured end product action Mfg in U S The action is predominantly for acguisition of manufactured end products that are manufactured in the United States Mfes outside U S Use outside the The foreign manufactured end products United States acquired are predominantly for use outside the United States FAR 25 100 Mfg outside U S Resale The foreign manufactured end products acquired are predominantly for resale FAR 25 103 d Mis outside U S Trade Agreements The foreign manufactured end products are predominantly eligible products acquired under Trade Agreements FAR 25 402 a 1 Mfg outside U S Commercial The foreign manufactured end products information technology are predominantly commercial information technology items FAK 25 103 e Mig outside U S Public interest The head of the agency has made a determination determination that domestic preferences would be inconsistent with the public interest FAR 25 103 a Mifs outside U S Domestic The foreign manufactured end product
112. aves the search criteria with the name shown in the Criteria Name field The saved search is then placed below the report name on the My Reports screen Clear Deletes the entries made in the search and allows re entering without leaving the search screen Cancel Closes the search criteria screen The report is not executed and the search criteria will not be saved Some fields can be auto filled by clicking the and using the associated Search Select screen The Search Criteria Screen shown above as it is presently completed is requesting information for the 1 Quarter of FY 2008 for the Department equaling General Services Administration and the Agency equaling the Public Buildings Service 4740 Click Ete to start the search While the report is running the report you will see the following screen Figure 71 Report Execution Screen HOME Q ezSearch _ Advanced Search re exe A Log Off FPDS NG is processing your request If your request is taking too long click Cancel this request to return to the previous page Total Actions by NAICS Report Report has been processing for 0 01 Estimated time to run the report 5 49 Cancel this Request DoD report data are delayed 90 days for non DoD users To print a complete version of the sectioned report you must first download the report to PDF mode The report will display See the sample below of the Total Actions by NAICS Report 94 Feder
113. bcontracting Possibilities possibilities do not exist FAR 19 705 a No Subcontracting Plan was required The action did not meet the dollar fete in Plan Not Required FAR 19 02 a Includes a Subcontracting Plan but does not include additional incentives FAR 19 702 a and FAR 19 708 c This value Plan Required Incentive Not Included is end dated as of May 1 2015 Includes a Subcontracting Plan and also Plan Required Incentive Included includes additional incentives FAR Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 19 702 a FAR 19 708 c and DFARS 219 708 c This value is end dated as of May 1 2015 Plan Required Pre 2004 Plan Required Pre 2004 F Applies to a specific contract with goals that covers the entire contract period Individual Subcontract Plan including option periods FAR 19 701 Commercial Subcontract Plan Commercial plan means a subcontracting plan including goals that covers the offerer s fiscal year and that applies to the entire production of commercial items sold by either the entire company or a portion thereof e g division plant or product line FAR 19 701 H DoD Comprehensive Subcontract Plan A subcontracting plan based on a plant division or company wide basis This value is only valid for DoD DFARS 219 702 4 12 3 PRICE EVALUATION PERCENT DIFFERENCE Data Dictionary Element 11C This data element is optional for a DCA and Populates
114. begin your Easy Search type in one or more keywords that will be searched forin the contracts that you would like to find 2 Click on the Go button A list of contracts will be displayed that matches your search criteria in the Results page section To remove yoursearch criteria text click the Clear button 3 You can refine yoursearch by using the four filter boxes on the left side of the screen You can drill down by Department Agency Vendor and Vendor State The information in each filter box is displayed in descending order Only top 10 results will be displayed We can further drill down on a Department or Vendor State Click on the appropriate link in each filter box Your results will be displayed in Done Internet The following Advanced Search options should have look up screens to be able to search for specific values Contracting Agency Contracting Agency ID Contracting Agency Name Contracting Agency ID Contracting Office Name Contracting Office ID Vendor DUNS Vendor Name NAICS Code or Description PSC Code or Description 118 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Figure 109 Example of Agency Selection Screen Select Agency ID Agency Name Department ID Agency Short Name Me praE DEFENSE ADVANCED RESEARCH PROJECTS AGENCY DARPA 9700 praz DEFENSE commissary AGE
115. cations However it is required if the Interagency Contracting Authority has a value of Other Statutory Authority 4 9 7 PRINCIPAL PLACE OF PERFORMANCE CODE STATE LOCATION COUNTRY Data Dictionary Element 9C FPDS NG auto populates this field based on the choice made in the PLACE OF PERFORMANCE ZIP CODE 4 The only entry that is required is the Country Code ISO 3166 if the Place of Performance is outside of the US For V1 2 awards or earlier the Location Code will appear and will be blank in V 1 3 documents The following fields are all auto populated based on the Place of Performance Zip Code 4 PRINCIPAL PLACE OF PERFORMANCE COUNTY NAME PRINCIPAL PLACE OF PERFORMANCE CITY NAME CONGRESSIONAL DISTRICT PLACE OF PERFORMANCE 4 9 8 PLACE OF PERFORMANCE ZIP CODE 4 Data Dictionary Element 9K This data element is required for all Awards and Modifications This is the location of the principal plant or place of business where the items will be produced supplied from stock or where the service will be performed For construction contracts enter the site of construction If more than one location is involved in performance enter the principal place of performance where the predominant amount of work is performed FPDS NG auto populates the Principal Place of Performance State Country County City and Congressional District based on this field FPDS NG provides a link to the United States Postal Service website if you d
116. ces pursuant to FAR 12 102 g 5 11 10 A 76 ACTION Data Dictionary Element 10L This data element populates on a Part 8 BPA and Modfiication It is Required on all other IDVs If the contract resulted from an A 76 Fair Act competitive sourcing process then select Yes Otherwise selection No 5 11 11 FEDBIZOPPS Data Dictionary Element 10S This data element is Required for an FSS GWAC and IDC It is Optional for a BOA Part 13 BPA Part 8 BPA and it populates on a Modification This field displays whether the synopsis requirements of FAR Subpart 5 2 have been observed Select the appropriate value from the drop down menu 5 11 12 LOCAL AREA SET ASIDE Data Dictionary Element 10U This data element is Required for an FSS GWAC Part 8 BPA and IDC It is Not Applicable for a BOA and Part 13 BPA and it populates on a Modification When awarding emergency response actions during the term of a major disaster or emergency declaration by the President of the United States under the authority of the Stafford Act preference 79 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 shall be given to the extent feasible and practicable to local firms Preference may be given through a local area set aside or an evaluation preference 5 11 13 NUMBER OF OFFERS RECEIVED Data Dictionary Element 10D Enter the actual number of offers received These are the actual offers bids you received in response to t
117. consolidated requirements 1s critical to the agency s mission but the measurably substantial benefits do not meet the thresholds set forth in the FAR 7 107 to determine that the consolidation is necessary and justified OMB Circular A 6 Enter code B if the agency used the OMB Circular A 76 process to determine that the consolidation of the requirements is necessary and justified rather than applying the substantial benefits analysis required by FAR 7 107 Enter Code C when the requirement is bundled and Codes A and B do not apply Definitions for each value are listed below D Not a bundled requirement 5 10 5 GFE GFP PROVIDED UNDER THIS ACTION Data Dictionary Element 8J This data element is Required on all IDVs and Modifications If the contractor is authorized to use Government Furnished Equipment GFE or Government Furnished Property GFP pursuant to FAR 45 make the appropriate selection from the drop down menu 5 10 6 USE OF RECOVERED MATERIALS Data Dictionary Element 8L This data element is Not Applicable for an FSS BOA and BPA Itis Required on a GWAC and IDC and populates to the Modification This designates whether the contracting officer included clauses in the contract for the Recovered Material Certification and or Estimate of Percentage of Recovered Material Content for EPA designated Products The drop down lists the following options CODE SHORT DESCRIPTION LONG DESCRIPTION Justification Time E
118. ct Select the appropriate entry from the drop down menu See Data Dictionary Element 6R Use Case for appropriate data entry requirements 4 8 3 COST OR PRICING DATA Data Dictionary Element 6J This data element is required on a DCA It Populates on a Delivery Task Order against a single and multiple award IDC and a Modification It is Optional on a Delivery Task Order against a BOA and a Part 8 and Part 13 BPA Call and is Not Applicable for a PO Select from the drop down list the code that indicates whether cost or pricing data was obtained and certified not obtained or waived DFARS 253 204 70 c 4 xi See Data Dictionary Element 6J Use Case for appropriate data entry requirements 33 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 4 8 4 PURCHASE CARD AS PAYMENT METHOD Data Dictionary Element 6N This data element is required for all Awards and Modifications Select Yes from the drop down menu if the method of payment under an award is the Purchase Card Agencies may issue formal contract documents and make payment using the Purchase Card If the Purchase Card was not used as a method of payment select No An award made using the Purchase Card that is above the micro purchase threshold must have a contract vehicle and must mark this data element YES because a purchase card used over the micro purchase threshold is being used as a payment method See Data Dictionary Element 6N Use Case for appropriate data e
119. ctions of Informatica you will have to reduce the 95 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 timeframe or other criteria used in the selection criteria The row return restriction is limited to 10 000 rows 7 4 2 There are a number of new features that are built into this reporting tool Figure 75 Menu Toolbar Within Executed Report With Informatica you can email the report to anyone who has an email address When you select Send the following screen will appear for you to complete Figure 76 Sending Creation Screen Total Actions by NAICS Report i ig D Active filters Eroe O e BH Email Report To email this report enter a recipient and subject choose a format and then click Send For multiple recipients use comma to seperate email addresses Bcc Subject Send report as POF Document yr If you would like to Export your report you will need to click the Export button on the Informatica Tool Bar Once you have clicked Export you will be given options on how you would like to see your report Please select one of the following options shown below and click on 96 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 7 4 2 2 EXPORT Figure 77 Choices Of Types of Export Screen EE co coin RN EE Export Report Export this report to another fonmat Choose the format for export Microsoft Exc
120. ctual vehicle that cannot have orders placed against it Basic IDV The basic award that allows you to place orders in accordance with the terms and conditions of the basic IDV 2 2 2 REPORTABLE ACTIONS Agencies will report on all contract actions using appropriated funds as specified in FAR 4 606 AbilityOne formerly JWOD Nonprofit Agency or Sheltered Workshop awards and UNICOR Federal Prison Industries awards are reportable as they are not interagency agreements Below is a partial list of types of awards reportable to FPDS NG See FAR 4 606 for the full list Agencies will report unclassified information on all contract actions using appropriated funds including but not limited to those made With replenishable stock and revolving funds With appropriated funds transferred from one executive agency to another where the servicing agency contracts for the supplies or services With appropriated funds obligated pursuant to the provisions of PL 85 804 By one agency to another For supplies and equipment For construction alteration or maintenance of real property For services including research and development and Utilities AbilityOne formerly JWOD Nonprofit Agency or Sheltered Workshop awards Telecommunications from regulated carriers and Federal Prison Industries i e UNICOR awards orders from GSA stock for UNICOR products are not reportable Agencies will report all cont
121. curement Data System Program Management Office FPDS PMO within the Office of the Integrated Acquisition Environment IAE oversees the operation of the Federal Procurement Data System Next Generation FPDS NG The General Services Administration s GSA contractor operates and maintains the FPDS NG Executive departments and agencies are responsible for collecting and reporting data to FPDS NG as required by the Federal Acquisition Regulation FAR The Federal Government uses the reported data to measure and assess the impact of Federal procurement on the nation s economy the extent to which awards are made to businesses in the various socio economic categories the impact of full and open competition on the acquisition process and other procurement policy purposes FPDS NG contains data that the Federal Government uses to create recurring and special reports to the President the Congress the Government Accountability Office Federal executive agencies and the general public The Office of Federal Procurement Policy OFPP requires that each Department and Agency certify annually that all data within FPDS NG is valid and complete 1 1 RESPONSIBILITIES 1 1 1 EXECUTIVE AGENCIES Executive agencies must establish an agency point of contact to handle FRDS NG agency specific issues Agency FPDS NG points of contact represent the agency on the FPDS NG Change Control Board CCB Contracting offices must submit complete and accurate data on
122. d 1 FPDS NG shall open only the following data elements on a Transfer Action modification Modification Number Date Signed Effective Date Last Date to Order Contracting Office Agency ID Contracting Office ID Action Obligation Base And All Options Value a ee 2 The Date Signed on the Transfer Action modification cannot be earlier than any of the prior modifications or the base document 3 After the Transfer Action is Saved Validated and Approved the agency that is transferring the document will no longer be able to access it The contract and all modifications prior to the Transfer Action will no longer be available to either the transferring or the receiving agency Both agencies will be able to view the prior documents but all function keys will be disabled This Transfer Action will never be allowed to be Corrected or Deleted 4 When the receiving agency opens the transferred document only the Modify function key will be enabled 5 On clicking the Modify button on the transferred document all of the fields will open and the validation rules will apply except for the PID The PID fields will not open and the PID validation rules will not apply When the receiving agency executes this modification all of the fields will open except the PID fields unless the Reason for Modific
123. d 75 000 Dates 00 WU SS he e Signed fnnvddiyyyy on25 2005 Previous Current Total Effective Date mmiddiyyyy 2 07 01 2005 Action Obligation l 200 000 00 P5000 200 000 00 Completion Date T Base And Exercised Options Value 200 000 00 f5000 200 000 00 frre yyy E Base And All Options Value 425 000 00 75000 425 000 00 Est Utimate Completion 05731 2006 Date jinamdclyyyy i Fee Paid for Use of IDY 0 00 When the document is saved validated and approved the final screen shown in Figure 24 will reflect the new total obligation and current value of 275 000 This modification also increases the Base and All Options Value to 500 000 Figure 24 Validated and Approved for 75 000 aE 1 a j i jA Date Signed immiddiyyyp S 06 25 2005 Current Total Effective Date jmowvodiyyyy 070172005 Action Obligation 75 000 00 275 000 00 Completion Date frmiddiyyyy 2 05 31 42006 Base And Exercised Options Value 75 000 00 275 000 00 Est Ultimate Completion Date jrenitdtyyyy 0573172006 Base And All Options Value 75 000 00 500 000 00 Fee Paid for Use of IDV 0 00 4 3 5 EXAMPLE 5 CREATING A MODIFICATION TO EXERCISE AN OPTION YEAR Figure 25 shows an example of creating a Modification to Exercise an Option Year in the amount of 150 000 lates Date Signed Figure 25 Option for 150 000 ner 22005 Previous Current Total prar ye E Action Obligation 275 000 00 150 000 00 425 000 00 Zuo Bate 081232005 Base And Exercised
124. d like to find 2 Click on the Go button A list of contracts will be displayed that matches your search criteria in the Results page section To remove your search criteria text click the Clear button 3 YOU can refine your search by using the four filter boxes on the lett side of the screen You can drill down by Department Agency Wendor and Vendor State The information in each filter box is displayed in descending order Only top 10 results will be displayed Wre can further drill dawn on a Depantment or Vendor State Click on the appropriate link in each filter box Your results will be displayed in the Results Page section 4 Clicking on the links inside the documents allows you to further refine yoursearch and drill down to specific information For example by clicking on a specific PSC Code you will only see contracts for that PSC Code Also see ICD Help file for additional information 8 1 4 REFINING YOUR SEARCH Refine Search as desired by either using the advanced search options or using the drill down feature Click the link view beside the IDV ID to view the IDV in a new screen Click the link Awards to view all the associated awards in a new screen The view will display all the awards that reference the selected IDV Click the drop down FESsults per page 30 Mito configure the number of results to be displayed per page 8 1 5 ADVANCED SEARCH The Advanced Search feature all
125. d with Dun amp Bradstreet and SAM which may be used in limited circumstances according to your agency procedures Contact your agency system administrator regarding questions on your agency s use of generic DUNS When you use a generic DUNS number FPDS NG will populate the vendor name and address related to that generic DUNS number registered in SAM The use of generic DUNS numbers obscures the identification of the actual contractor and should therefore be used sparingly so as not to limit transparency to the public The following information is automatically populated from SAM unless a SAM exception is used VENDOR NAME DBAN DOING BUSINESS AS NAME STREET STREET 2 CITY STATE ZIP CODE COUNTRY PHONE FAX No CONGRESSIONAL DISTRICT 4 7 1 BUSINESS CATEGORY Obtained from SAM and cannot be changed by user 31 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Figure 43 Business Catego Business Category f Hide Detaik Organization Type Vendor is not selected Number of Employees 0 State of Incorporation Country of Incorporation Annual Revenue The FPDS NG vendor file receives the information in this section from the System for Award Management SAM FPDS NG receives a file nightly from SAM to update its internal vendor file FPDS NG only opens these fields for the user input when a SAM Exception is selected Use the On Line Representations a
126. ddress httos 10 0 20 196 dbsight search dovindexName icdindexitemplateName icdindex s CDGq CONTRACTING_AGENCY _NAME 34 22DEFENSE L OGISTICS AGENCY 22 CONTRACT_TYPE_DESCRIPTIONN 34 221DC Eo lus Type one or more keywords you would like to search on CONTRACTING_AGENCY_NAME DEFENSE LOGISTICS AGENCY CONTRACT TYPI Go A Clear Advance sauret Ei ror J csv __ jSubseribe KI v 2c 5 40 44 PMI Sear teria SEma02070C253 O View Amada IDV Type ARLA FOODS AMBA Contracting Agency Top 10 Contracting Agency January 05 2009 Ceiling Remaining k 1 432 737 4 Contacting Ans eo Agency Hame REPT OF DEFENSE Contracting Office Dk 2SCP EUROPEAN REGION SEM393 N DEFENSE LOGISTICS NAICS Code DAIRY PROOUCT EXCEPT DRIED OR CANNED MERCHANT psc Code DAIRY FOODS AND EGGS 8910 AGENCY Top 10 Vendor Name WHOLESALERS 424430 F IDV Type IDC INSTAL ENNSTAL MILCH KGa Wepeme URL POC Emelt Wedate URL gt ARLAFOODS AMBAS Requirement Description Fresh Mik Products Program Act onym s http Aaaa tpds gov CAMPINA NEDERLAND PAAY Fee for Use of Service gt Who Can Use Hens Fixed Price with Economic Price Adjurtment SPOSO307DC239 0 View Amsaeds wc IDV Type Vendor Mame CAMPINA NEDERLAND BV Comt acting Agency DEFENSE LOGISTICS AGENCY Last Date to Order Janusey 05 2009 Ceiling Remaining 3675 700 Agency Hame DEPT OF DEFENSE
127. de if the action was a partial set aside for small business and Partial SB Set Aside preferential consideration resulted in an award to an SDB The SDB Preferential Consideration Partial Set Aside can only be selected with a Date Signed on or prior to October 13 2014 HUBZone Price Evaluation Preference The award was made through full and open competition with award to a HUBZone small business concern as a result of the HUBZone price evaluation preference see FAR 19 1307 Combined HUB SDB Preference The award was made through full and open competition after the application of both the HUBZone Price Evaluation Adjustment Preference see FAR 19 13 and the Small Disadvantaged Business Price Evaluation Adjustment see FAR 19 11 The SDB Price Evaluation can only be selected with a Date Signed on or prior to October 13 2014 5 11 6 SBIR STTR Data Dictionary Element 10Q This data element is Not Applicable for an FSS and GWAC It is Optional for all other IDV s and Populates to the Modfiication This is the designator for the type of research determined for the contract action Report this code when you are awarding a contract for any of the values listed below SBIR Program Phase Action The award was related to a Phase contract in support of the Small Business Innovation Research SBIR Program SBIR Program Phase II Action The award was related to a Phase II contract in support of the Small Business Innovat
128. der Number if it exists e Contract Number C 1 1 The formula used for the PIID number can be used to perform an Advanced Search For example to find a Delivery Order created in October 1995 with e Agency U S Coast Guard 7008 e Contracting Office 23 e Order Number DTCG2394FTACX0O1 e Contract Number DTCG2391DTTMB12 C 1 2 The PIID is calculated by the following e 00023 Contracting Office ID with leading zeros e 199510 Action Date in YYYYMM format e C Contract Action type Delivery Order e DTCG2394FTACX01 Order Number e DTCG2391DTTMB12 Contract Number Referenced PIID The PIID would equal 00023199510CDTCG2394FTACX01DTCG2391DTTMB12 NOTES The PIID number format must be uppercase alphanumeric without embedded spaces or special characters FPDS NG converts lowercase letters to uppercase removes leading or trailing blank spaces and removes any non alphanumeric characters prior to validation The Contract Action type is a single character representing the award type 137 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 APPENDIX D Instructions for Reporting Rerepresentation Actions in FPDS NG When the contractor makes a rerepresentation in accordance with Federal Acquisition Regulation FAR Subpart 19 3 requirements and its size status has changed the contracting officer must 1 Issue a contract modification modifying the base award not the task delivery
129. ding an 8 a contract by either 8 a Competed or 8 a Sole Source for the Type of Set Aside you will receive credit in the following categories 8 a Small Disadvantaged Business and Small Business Additional credits would be given if the vendor is a Woman Owned Business Service Disabled Veteran Owned Small Business etc However if you award an 8 a vendor an award using Full and Open Competition you will only get credit for Small Disadvantaged Business and Small Business and any of the additional credits mentioned above if appropriate We consider the 8 a vendor in this case a Got Lucky as he was competing for work with the large vendors as well as other small businesses The reason that you would not get credit for an 8 a award is that you did not use the SBA 8 a procedures in making the award 128 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 A 25 Why don t my queries match the standard reports FPDS NG is a dynamic real time system therefore every time a new contract action report CAR is entered into FPDS NG it has the potential to change data Contracts can run for years and data changes In addition contractors change their information too For example if you run a report or query on Monday you can get a different answer on the same report or query on Friday because additional CARS have been reported and are now included in the output Only CARS that have been finalized are included in an
130. does not require any modifications and is available in the commercial marketplace Report this code if the item meets the definition of commercial item in FAR 2 101 but requires minor modifications or is not yet available in the commercial marketplace but will be in time to meet our needs Report this code if the item meets the definition of a non developmental item in FAR 2 101 1 any previously developed item of supply used exclusively for governmental Federal agency purposes by a state or local government or foreign government with which the United States has a mutual defense cooperation agreement 2 1s used as a paragraph 1 but requires only minor modifications or modifications of a type customarily available in the commercial market Non Commercial Item Report this code if the item does not meet 42 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 the definitions of commercial item or non developmental item in FAR 2 101 Commercial Service Report this code if the item meets the definitions of commercial service in FAR 2 101 services of a type offered and sold competitively in substantial quantities in the commercial marketplace based on established catalog or market prices for specific service performed Non Commercial Service Report this code for all other services Not IT Products or Services 4 10 10 CLAIMANT PROGRAM CODE Data Dictionary Element 8F This field i
131. ds by Contractor Type The report also allows drilling down to the PIID level Contractor Search This Report shows Total Actions and Dollars for a given Contractor d WHAT Reports are defined as What types of products and services the government has been buying REPORT TITLE DESCRIPTION OF THE REPORT Contract Detail Report This Report shows the complete contractual data for the specified PIID Federal Contract Actions and Dollars This report displays the federal contract actions and dollars for the specified date signed range Procurement History for Market Research Report This report provides total dollars awarded to all vendors for a Product and Service Code PSC given in the search criteria The dollars are aggregated by the unique entry reported in the Description of Requirements field Total Actions by NAICS Report The report displays actions and dollars for North American Industry Classification System NAICS Categories and how many of them are acquired by Commercial Item procedures at the Federal Government level Total Actions by PSC Report The report displays actions and dollars for Product or Service Code PSC Categories and how many of them are acquired by Commercial Item procedures at the Federal Government level 4 WHERE Reports are defined as Where is the government spending its money both in the US and abroad REPORT TITLE DESCRIPTION OF THE REPORT Buy American Act Place of Manufacture Report This
132. e office 5 3 DATES AND AMOUNTS Figures 52 Dates and Amounts for IDV Date Signed mm dalyyyy Action Obligation 0 00 Effective Date mm ddyyyy Base And All Options Value 0 00 Last Date to Order mm dad yyyy rs 5 3 1 DATE SIGNED Data Dictionary Element 2A The data element is required for all IDVs and Modifications The date signed is when a mutually binding agreement is reached The date signed by the Contracting Officer or the Contractor whichever is later The format is mm dd yyyy For basic agreements or IDVs for which there is no funding on the basic document the date signed is the date mutually agreed upon by the contracting 58 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 officer and the contractors When funds are obligated the date signed should be the date of the written obligation of funds NOTE All reports unless otherwise stated in the report criteria will be programmed to use the Date Signed 5 3 2 EFFECTIVE DATE Data Dictionary Element 2B The data element is required for all IDVs and Modifications This date can be the same date as the Date Signed The format is mm dd yyyy The effective date is the date that the parties agree will be the starting date for the contract s requirements In certain cases the effective date may be delayed so that it is later than the date signed Reasons could include avoiding major holidays or to wait for the availability of funds The e
133. e within a designated industry group under the Small Business Competitiveness Demonstration Program see FAR Subpart 19 10 Emerging Small Business Set Aside Report this code for contract awards directed to HBCU or MI Set Aside Historically Black College University of Minority Partial Institution per DFARS 235 016 This value cannot be selected after 10 13 2014 Report this code for an award directed to a HBCU or MI Set Aside Historically Black College University or Minority Total Institution per DFARS 226 7003 This value cannot be selected after 10 13 2014 Report this code if the award was made to a HUB Zone small business concern after being competed among only HUB Zone small business concerns See FAR 19 1305 HUB Zone Set Aside Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Report this code if the award was made through noncompetitive procedures to a HUBZone small business concern under the authority of FAR 19 1306 NONE Na cepasideused Report this code if the contract award was not a socio economic program set aside Reserved for Small Report this code if awards exceeds the micro Business 2501 to 100K purchase threshold but does not exceed the available only pre CLOD simplified acquisition threshold FAR 13 HUBZone Sole Source SDB Set Aside 8 a Report this code for a small disadvantaged Deprecated on business award made under a competitive 8 a 11 18 2005 prefe
134. e 30 Modification for an Additional 25 000 Date amed 09142005 Previous Current Total priy yy Action Obligation 725 000 00 25 000 00 750 000 00 Effective Date 0a 32005 Base And Exercised Options Value 7 25 000 00 25 000 00 750 000 00 avd yp yp C letion Dat Base And All Options Value r 25 000 00 25 000 00 750 000 00 oenpeenheS 991302006 pr y yy Completion Date ado y FEE After creating the modification for 25 000 the user has validated and approved the modification in Figure 31 Figure 31 Validated and Approved for 25 000 MIE e e Date Signed pamwadiyypl E Oa 22005 Current Total Effective Date menan 081 22006 Action Obligation l 25 000 00 750 000 00 Competent aaa 1314 4 2006 Base And Exercised e 25 000 00 750 000 00 Est Ultimate Completion Date 121412008 Base And All Options Value 25 000 00 750 000 00 framito yyy E Fee Paid for Use of IDV 0 00 4 3 7 EXAMPLE 7 MODIFICATION DEOBLIGATING 5 000 Figure 32 shows a delivery order for 50 000 26 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Figure 32 Delivery Order for 50 000 Award Type Delivery Task Order Award ID 4755 J G5T02050L6114 0 T Prepared By MONEARY GSA GOW a EEFE Ref d IDY ID Prepared Date 08 09 2005 13 38 20 a D Last Modified By MONESRY osa coy Reason For Modification si Last Modified Solicitation ID OS0824005 13 35 56 Date
135. e MACOM SUBCOM and Functional Dimensions as selection criteria and are relevant to DOD data only The Federal Procurement Data System Next Generation FPDS NG is a dynamic real time database Updates to data including new actions modifications and corrections are made on a regular basis Such updates could result in changes to the FPDS NG data used to compile reports on actions for current and or prior fiscal years Accordingly all reports need to be viewed with this in mind It should also be noted that availability of DoD data entered into FPDS NG is subject to a 90 day delay for non DoD users 7 2 SAMPLE OF AVAILABLE STANDARD REPORTS BY CATEGORY Figure 66 Available Standard Reports Q ezSearch _ Advanced Search re ele A Log Off J Favorite Reports are defined by the user and consist of a collection of reports that have been specifically chosen This section will be blank if you are a new user until the user bookmarks reports to be added to the Favorites section Otherwise with the deprecation of the Business 87 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Objects Reports the Favorites category was populated with the reports that had previously existed in My Reports sits WHO Reports are defined as Who is winning government contract by vendor name or type REPORT TITLE DESCRIPTION OF THE REPORT Awards By Contractor Type This report displays the dollars and actions for Awar
136. eared in FRDS NG on 8 01 2008 This report displays the dollars actions and percentages for Small business contracts for FY 2007 only Performance Based Acquisition Report This report displays actions dollars and percentages for the performance based acquisition contracts for the specified 90 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Purchase Card as a Payment Method Recycled Content Product by Awarding Org Small Business Achievements by Awarding Org Small Business Competitiveness Demonstration Small Business Goaling Report Buying Through Government Acquisition Vehicle Report ADHOC Reports are defined as 91 date range It also provides drill down capability to view specific report details including field values for the contract This report displays the procurement actions within a specified date range where the Purchase Card was used not used as a method of payment This report displays EPA Designated Product and Recovered Material Clauses data for the specified date range and PSC range The Small Business Achievements by Awarding Agency displays the dollars actions and percentages for small business contracts The goaling exclusions apply to this report This report is run by awarding agency This report displays Program Report actions and dollars for the ten agencies that participate in the Small Business Competitiveness Demonstration Program See Appendix
137. ed into FRPDS NG is subject to a 90 day delay for non DoD users A 22 What is the difference between Small Disadvantaged Business SDB and 8 a in the Small Business Goaling Report All 8 a s are SDBs but not all SDBs are 8 a s The 8 a category is included to separately identify those actions and dollars which used SBA 8 a procedures Just because a vendor is identified in SAM as 8 amp a does not automatically give an agency credit for an 8 a award The award must have been an 8 a set aside for the agency to get credit in the small business goaling report The small business goaling report does not goal 8 a vendors it goals participation in the SBA 8 a Program A 23 Where do the Contracting Officers get the information to put in the Contracting Officer s Business Size Selection The contracting officers should check with the Online Representations amp Certifications Application ORCA to contracting officers selection of business size should come from ORCA ORCA is the official source for business size A 24 Why don t get credit for all of my 8 a awards SBA is monitoring the use of the 8 a program procedures not the vendor being certified by SBA as an 8 a concern When Agencies and Contracting Offices are reviewing their Small Business Goaling Report they question why all 8 a awards do not appear in the agency s accomplishments for 8 a concerns It should be noted that if you are using the SBA s 8 a procedures for awar
138. ed wer No items J Personal Folder If there are any reports that have been previously created and saved they will appear when you double click on the Personal Folder and the following information will be provided 101 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Figure 86 Find Screen with Saved Queries 7 New Find MyReports Close Help N C p Meme at dite wer DHS Orders Against FSS schedules Apr 23 2008 9 20 20 dneary DHS Orders Against FSS schedulesi Apr 24 2008 14 11 39 dneary FSS Schedules Coded HROOO and Region Code is May 17 2007 15 51 36 dneary es Funded by Foreign Entity coded Yes Apr 15 2008 14 25 52 dneary Interior with DodMigrator Issue Mar 13 2007 9 55 04 dneary Number of Orders against schedules Jan 24 2008 15 33 29 dneary Pat Brooks GS35F0702 Aug 24 2007 17 23 02 dneary Region 9 JWOD Actions Aug 30 2007 14 00 59 dneary Report Process Review for Nancy Aug 21 2007 15 22 22 dneary State Department 2_6_2008 Feb 6 2008 9 30 33 dneary State Department FY 2005 actions with Place of Pe Nov 1 2007 15 40 47 dneary State Obligations equal to or over 1 000 000 Feb 7 2008 16 29 42 dneary State Obligations equal to or over 1 000 000a Apr 14 2008 10 36 10 dneary To Create reports the user must have the Reporting Tools privilege While the report is displayed use the Edit Report button to return to the report Do not click the brows
139. een multiple year and multi year contracts is that multi year contracts authorize performance beyond the period for which funding has been appropriated without having to exercise options for each program year They normally include a cancellation ceiling i e the maximum amount the government will pay for termination if the remaining funding is not appropriated FAR 17 103 Select No if the transaction is not a multi year contract 5 7 12 PERFORMANCE BASED SERVICE ACQUISITION Data Dictionary Element 6F This data element is required on all IDVs and Modifications The PBSA process Describes the requirements in terms of results required rather than the methods of performance of the work Uses measurable performance standards e g terms of quality timeliness and quantity and quality assurance surveillance plans see FAR 46 103 a and 46 401 a Specifies procedures for reductions of fee or for reductions to the price of a fixed price contract when services are not performed or do not meet contract requirements see FAR 46 407 Includes performance incentives where appropriate For FPDS NG reporting purposes a minimum of 50 of the anticipated obligations under the procurement action must meet the above requirements Select the correct value from the drop down box 67 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 For FY 2004 and prior this is a contract for services and 80 or more of
140. eginning Your Query To begin your ezSearch type in one or more keywords that will be searched for in the contracts that you would like to find Figure 84 Key Word Search Type one or more keywords you would like to search on soybean farmingl Go Click on the P button A list of contracts will be displayed that matches your search criteria in the Results page section To remove your search criteria text click the Oe button Report results will be as follows 106 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Figure 85 Report Results Top 10 Department Full Name gt DEPT OF DEFENSE 1559 PAGRICULTURE DEPARTMENT OF 316 gt HOMELAND SECURITY DEPARTMENT OF 82 gt STATE DEPARTMENT OF 63 gt VETERANS AFFAIRS DEPARTMENT O 33 AGENCY FOR INTERNATIONAL DEVELOPMENT 28 gt BROADCASTING BOARD OF GOVERNORS 25 gt HEALTH AND HUMAN SERVICES DEPARTMENT OF 21 gt INTERIOR DEPARTMENT OF THE 21 gt COMMERCE DEPARTMENT OF 13 Top 10 Contracting Agency Name gt DEFENSE LOGISTICS AGENCY 1152 gt FARM SERVICE AGENCY 240 gt DEPT OF THE ARMY 225 DEPT OF THE NAVY 111 gt STATE DEPARTMENT OF 63 gt AGRICULTURAL RESEARCH SERVICE 58 gt U S COAST GUARD 55 gt VETERANS AFFAIRS DEPARTMENT O 39 gt DEPT OF THE AIR FORCE 31 gt AGENCY FOR INTERNATIONAL DEVELOPMENT 28 List Of Contract Acti
141. eign vendors for work performed outside the United States if it is impractical to obtain SAM registration Classified Contracts see FAR 2 101 when registration in the SAM database or use of SAM data could compromise the safeguarding of classified information or national security Contracting Officers deployed in the course of military operations including but not limited to contingency operations as defined in n10 U S C 101 a 13 or humanitarian or peacekeeping operations as defined in 10 U S C 2302 7 Contracting Officers conducting emergency operations such as responses to natural or environmental disasters or national or civil emergencies For example the Robert T Stafford Disaster Relief and Emergency Assistance Act 42 U S C 5121 Contracts to support unusual or compelling needs see FAR 6 302 2 Government wide Commercial Purchase Card used as both the purchasing and payment mechanism as opposed to using the purchase card only as a payment method Micro purchases that do not use the EFT method for payment and are not required to be reported FAR 4 6 NOTE Even if an exception is authorized you must enter a DUNS NUMBER If you choose an exception the vendor information fields open for manual data entry In addition to completing the name address and DUNS information You must check all of the appropriate socioeconomic and business related fields See the screen shot below If the vendor DUNS NUMBER is in the System
142. el Retain PA Formatting 4 O CSV Comma Separated Values Document CC HTML HyperText Markup Language Document O PDF Porteble Document Format Document Choose export options Onentation Show the tollo report informat Portrait Name Landscape Filters Layout Descrig Fit width to Page Fit to Page of nomal size Wrap Tables Headers Footers Size of header inches Size of footer i inches Pagination Insert page break after each report section Margins Top 0 25 Inches Bottom 0 25 Left i inches Right i inches Ez With the Export feature you can download the report to one of the above cited formats 7 4 2 3 HIGHLIGHTING 809ntng In order to create a highlighting rule you will select Highlighting and you will be requested to select values within the report that you would like to have highlighted You will then be provided the following options 97 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Figure 78 Highlighting Capabilities Screen Ie l _Send Export Highlighting Drill Charts Workflow BE Create Highlighting Rule Use the tools below to enter a name specify threshold ranges and select a display format for your highlighting rule Name highlighting rube Specify highlighting rule Enter values ssid show 3 bande v a se Yl A 10 000 A 5000 A 2000 state Active O Inactive gt More options
143. emental Agreement for work within scope Funding Only Action Change Order Terminate for Default complete or partial Terminate for Convenience complete or partial Merger Acquisition NOTES When a modification changes the vendor information i e name and or address you must select Novation Agreement Otherwise the system will not allow changes to the vendor information on a modification Transfer Action is a new entry in the Reason for Modification field Anyone can select this entry however you will not be able to save draft if you do not have the Transfer privilege 5 2 1 6 SOLICITATION ID Data Dictionary Element 1E The data element is optional for all Awards for both DoD and Civilian and populates on Modifications However it is now required if the Data Element FedBizOpps is Yes See Data Dictionary Element 1E Use Case for appropriate data entry requirements 5 2 1 7 Treasury Account System TAS Data Element 6SG thru 6SI The data element is required on all civilian documents if the Action Obligation is more than or less than zero 0 00 For DoD this data element is Optional irrespective of the Action Obligation value except for American Recovery and Reinvestment Act actions when it is required for DoD This data element is also used to identify if the funds were part of the American Recovery and Reinvestment Act If you do not know your Treasury Account Symbol TAS please contact your budget financ
144. en shot You can scroll up and down your selections using the scroll bar at the right of the selected Attributes If you want to remove a category from your selected Attributes all you need to do is highlight the title and then click the button This screen reflects that want to remove the NAICS Description from the categories to be included in the report PID Date Signed Product or Service Code NAICS Desoiption 7 5 3 3 Creating Filters After you select metrics and attributes for a report you can enhance your report by completing the following tasks Creating Filters Filters allow you to set a range for the data you want to display in the report You can use a filter in your report to set a range for the report data When creating a report you often need to set a range for the report data This range depends on the business question that you want to answer You can create the following types of filters Attribute Filters An attribute filter sets a range for the report data based on selected attributes values You select the attribute values by selecting an attribute name an operator for the filter and values for the operator Metric Filters A metric filter sets a range for the report data based on selected metric values You select the metric values by selecting a metric name an operator for the filter and values for the operator Data Parameter Selection Once your filters are established and you Execute the Report you wi
145. endor name by entering partial information and a wildcard Goodwill Industries After the criteria are entered you can select Sear Figure 10 Vendor Selection Continued 13 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Select Vendor Hame DUHS Humber Street Added GOODWILL INDUSTRIES KHOXVILLE INC 074901455 5307 KINGST _ GOODWILL INDUSTRIES BIG BENDING Deo6e67st B00 MABRY 5810 INDIAN C GOODWILL INDUSTRIES OF ACADIANA HOUSING CORPORATION 961221546 5718 CAMER GOODALL INDUSTRIES OF ASHTABULAINC 094505884 621 GOODI GOODWILL INDUSTRIES OF CENTRAL ALABAMA 796165300 AIRBASE Select D GOODWILL INDUSTRIES OF CENTRAL ARIZONA INC 072460678 2626WBERY Cancel 531 S ORAM 635 W MICH 4 eo Select List Of Vendor Doing Business As Hames Find tems that match the following criteria Vendor Hame GOODWILL INDUSTRIES City DUNS Humber State Doing Business As Hame ZIP Code Country Code To choose the vendor Goodwill Industries select the appropriate radio button and then select Select This populates the vendor name shown below in the Advanced Search screen Figure 11 Document Search Criteria Screen Agy iD PHD Howto find migrated documents Mod No Award ID 8000 43 Referenced IDV ID Prepared By ter iD Contracting Office ID Contracting Office Name Vendor Name GOODWILL INDUSTRIES HAICS Code Funding Agency ID Funding Office ID S
146. entaniatenestdaseddandacetiariaceeacsiadenasada 93 INTRODUCTION TO REPORTS wiecassiedencscdsduinansasiwacnwdaewsansieyansecddiessciasbeskoateiesavadas 115 EA A E aaan E EE 93 INTERAGENCY CONTRACT DIRECTORY ICD scccncsusccesncnsissadcdotncnsesivatsinwusmnceadisavninduesaiicenanes 124 ADVANCED SEARCH ag kendeacncwaaacwdcenaaaseaoraieasnouiasaaneedagiasieanaaaaesdeadsneandaenenaaadiatieen 115 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 APPENDICES APPENDIX A Pee or FREQUENTLY ASKED QUESTIONS ciceeterieora etna n E NE R 129 APPENDIX B re O TERTE a AAE A AA ANEA AINS A AANEEN 136 APPENDIX C MIGRATED PIIDS FORMATING from FPDS to FPDS NG ccenicscusicvctcnniunpsassinnatepsiausaensiniesons 142 APPENDIX D INSTRUCTIONS FOR REPORTING REPRESENTATION ACTIONS IN FPDS NG eee 143 APPENDIX E REPORTING FUNDING ORGANIZATION DATA TO FPDS NG tt ti i ities 144 APPENDIX F INSTRUCTIONS FOR TRANSFERRING A CONTRACT wcscecsmiernnmecdecesacesntnesiencenanomeiatasinoterscaxbasmantete 145 il Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 1 SCOPE The Office of Federal Procurement Policy as amended 41 U S C 401 et seg and FAR Subpart 4 6 requires the Administrator for Federal Procurement Policy to establish a computer based Federal Procurement Data System for collecting developing and disseminating procurement data to the Congress Executive Branch and private sector The Federal Pro
147. entifies the agency that provided the obligated funds See Data Dictionary Element 4C Use Case for appropriate data entry requirements 5 5 6 FUNDING AGENCY NAME FPDS NG automatically populates the agency name based on the agency code entered in the Funding Agency ID 5 5 7 FUNDING OFFICE ID Data Dictionary Element 4D This data element is required for all IDVs and Modifications for both Civilian Agencies and DoD Do not enter a code unless it is a valid funding office code in the FPDS NG Contracting Office Funding Office Lookup Table for the agency If Program Funding Agency is DoD the Program Funding Office Code must be a DoD Activity Address Code DODAAC that aligns to the code provided in the Funding Agency ID The Program Funding Office Code is NOT the payment office such as DFAS it is the requiring organization providing the preponderance of funding for the contract action If another agency provided the funds for the award their four digit agency code should be entered in this field This field is important because the Small Business Goaling Report is based on Funding Agency See Data Dictionary Element 4D Use Case for appropriate data entry requirements 5 5 8 FUNDING OFFICE NAME FPDS NG automatically populates the office name based on the funding contracting office code entered in the Funding Office ID 5 5 9 FOREIGN FUNDING Data Dictionary Element 4F This data element is required for all IDVs and Modifications for both Civilian
148. eport the code that represents the predominance of the dollars obligated or de obligated for the contract action See Data Dictionary Element 8A Use Case for appropriate data entry requirements 4 10 2 PRINCIPAL NAICS CODE Data Dictionary Element 8G This data element is required for a DCA Purchase Order and IDVs for both Civilian Agencies and DoD It Populates for all Delivery Task Order BPA Calls Modification Report the 6 digit code from the North American Industry Classification System NAICS Manual or use the ellipses button on the screen to find the appropriate NAICS Code The Code that was used when the solicitation was issued is what should be reported in FPDS The Product or Service Code PSC must correlate to the selected NAICS See Data Dictionary Element 8G Use Case for appropriate data entry requirements 4 10 3 BUNDLED CONTRACT Data Dictionary Element 8N This data element is required on all Awards for both Civilian Agencies and DoD and it Populates on the Modifications A contract is bundled if the contracting officer determines that the contract action is a result of consolidating two or more requirements previously solicited provided or performed by small businesses under separate contracts into a solicitation unsuitable for small business FAR 19 2 FAR 2 101 For DoD bundling is a subset of consolidated contract Thresholds change over time Please verify the threshold in place for the date signed of the contract Select t
149. equired on all Award and Modifications This is a designator of contract actions and supports a declared contingency operation a declared humanitarian operation or a declared peacekeeping operation Choose the appropriate selection from the drop down menu See Data Dictionary Element 6H Use Case for appropriate data entry requirements Definitions for each value are listed below Short Description A Contngency operation as defined m 10 U S C 101 ay 13 Humamtanan or peacekeeping operation as defined m 10 U S C 2502 8 4 8 8 CONTRACT FINANCING Data Dictionary Element 6K This data element is required for DoD and optional for Civilian Agencies for all Awards and populates to the Modifications Select the appropriate option from the drop down menu See Data Dictionary Element 6K Use Case for appropriate data entry requirements Definitions for each value are listed below Short Description A _ s FAR 52 232 16 Progress Payments C Percentage of Completion Progress Payments Unusual Progress Payments or Advance Payments Commercial Financing Pertormance Based Financing F Performa 4 8 9 COST ACCOUNTING STANDARDS CLAUSE Data Dictionary Element 6L This data element is required for a DCA and Not Applicable for all other awards The value will populate to the Modification Select the correct value from the drop down menu See Data Dictionary Element 6L Use Case for appropriate data entry requirements 4 8 10
150. er Back button or the Create Report tab If the back button on the web browser is used the system might clear the data on the page When you are creating anew report use the Reset button to clear the data from the report The reset button removes any metrics attributes filters rankings or formatting that may have been added to the report and takes the report back to Step 1 of the Create Report tab Once the report is saved the reset button can be used to clear all settings and create a new report 7 5 3 TO CREATE REPORTS The first step in creating reports is to specify the data and the format for the report To create a report select the New button Depending on the data that you want to be displayed in the report one or more of the following steps will be completed Select metrics for the report Select attributes for the report Set the filters for the report Set Layout and Format for the report 102 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 7 5 3 1 Selecting the Metrics for the report Figure 87 Selecting the Metrics for the report New y Find gt MyReports Close Help D Create Report Reset ff Execute Save Report Name 1 Select metrics a Time g all available 1 filter s a _ Prompt values _ Prompt values E a G Meris Metriename O pesen Q Av rd IDV Information No items v Na
151. eria To remove specific search criteria click on the remove icon next to the search criteria you would like to delete from your search The search will then recompute based on the search criteria that remains Figure 87 Removing Search Criteria 107 DEPT OF THE ARMY AR W4TS USA SMOC HUNTSVILLE ADPE SYSTEM CONFIGURATION 7010 Data Parameters For The Re Search Criteria To remove the criteria ora portion of the search criteria click the button next to each 3 A hi search level X dell VY Product or Service Code 7070 This section allows the user Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 arch Criteria 1 To remove the criteria ora portion of the search criteria click the button next ta each search level wa Socka Economic Indicator women Cepatment Full Hame HOMELAND SECURITY DEPARTMENT OF yw Product or Senrice Code a The Search Criteria box located in the top right corner of the screen displays your current search criteria To remove the criteria or a portion of the search criteria click the button next to each search level 7 6 4 Sort By The Sort By box allows the user to sort the existing list of contracts by various fields within the contract For example you can sort the existing list of contracts by Date Signed or Contract Type Click on the appropriate field to Sort By Only one Sort can be conducted at a time
152. eries Note that if a government employee wants to use FPDS NG from their home personal computer they will need to be registered A 5 What if forget my user ID Contact your Department or Agency FPDS NG System Administrator not the support desk A 6 What if forget my password Use the forgotten password function on the Log In screen A 7 What if get locked out after 5 unsuccessful attempts at logging in Contact your Department or Agency FPDS NG System Administrator A 8 Is there any intelligence in the contract numbers PIID Each agency is responsible for the development of their contracting numbering system including the fiscal year type of contract and activity location At this time there is no federal wide contract numbering schema A 9 Why is there no Federal mandate on the format of contract numbers PIID Agency numbering systems were established long before we used automated systems Historically automated systems were developed around existing data requirements As we are in the process of streamlining the procurement phases that all agencies perform similarly we are increasingly interested in areas that must be standardized to allow data sharing Although having contract numbers PIID that are similar would be helpful it is not absolutely necessary As such making all agencies follow a mandated scheme is not presently a crucial factor A 10 Can I geta copy of the contract file including the terms and condi
153. ess a look up table for NAICS Field 11 Funding Agency ID This is the code for the agency that provided the funding for this transaction Field 12 Funding Office ID This is the code provided by the funding agency that identifies the office or other organizational entity that provided the funds for this transaction If the Funding Agency is not DoD the code must be valid in the contracting funding office table If the Funding Agency is DoD the code must be valid in the DoD Activity Address Code DODAAC table This is a required field on all actions Field 13 Status The Status field defaults to Final Draft Error or Void records can be obtained by selecting the appropriate status from the drop down list Field 14 Award Indefinite Delivery Vehicle Type This field defaults to Award Types of awards include Purchase Orders PO Delivery Orders DO BPA Calls and Definitive Contracts Types of IDVs include Government Wide Acquisition Contract GWAC Multi Agency Contract Other Indefinite Delivery Contract IDC Federal Supply Schedule FSS Basic Ordering Agreement BOA and Blanket Purchase Agreements BPA Select either Both Award or Indefinite Delivery Vehicle from the drop down Field 15 Action Obligation Range Use this field when searching for contracts in specific dollar ranges To use the search criteria enter a dollar range for example 25 000 00 100 000 00 Field 16 Base and All Options Use this field when search
154. et Aside A small disadvantaged business award made under a competitive 8 a preference program pursuant to FAR 19 800 d Combination HUBZone and 8 amp a The award was a combination HUBZone set aside and 8 a award This value was deprecated on 10 02 2008 SDB 8 a with HUBZone The primary preference program was 8 a and priority was given to the 8 a concern that was also a HUBZone small business concern see FAR 19 800 d 5 11 5 EVALUATED PREFERENCE Data Dictionary Element 10P This data element is required for an FSS GWAC and IDC It is Not Applicable for a BOA Part 13 BPA and is populates on a Part 8 BPA and a Modification This is the designator for the type of preference determined for the contract action Report a code from the drop down menu when a contract was made pursuant to the socio economic program price evaluation preferences see FAR 19 11 and FAR 19 13 No Preference used No evaluation preference was used in this action SDB Price Evaluation Adjustment An award made through full and open competition with award to a small disadvantaged business as a result of the application of a price evaluation adjustment pursuant to FAR 19 11 The SDB Price Evaluation can only be selected with a Date Signed on or prior to October 13 2014 SDB Preferential Consideration Partial Set Aside The award was made through Full and Open Competition after Exclusion of Sources pursuant to FAR 6 2 Enter this co
155. eweleae BETTEN Dice M a hl n To submit comme Click on Seat Figure 92 Advanced Search Results Search took amp T7 second List Of Contracts Matching Your Criteria Results 1 30 of 1367147 as of Aug 20 2007 12 23 26 PME Search Criteria Top 10 Department Full Narne GENERAL SERMICES ADMINISTRATION B09895 DEPT OF DEFENSE 63520 gt VETERANS AFFAIRS DEPARTMENT OF 147037 To remowe the criteria ora portion of the search criteria click the button next to each search lewel Award ID Moda p000 120010906101511W948 2 view Award Type Purchase Order Contracting Vendor Hame INTER ARCHAEOLOGICAL RESEARCH U S FISH AND WILDLIFE SERVICE Agency RISER RETR NE EROS PIC SERRE Date Signed December 08 2003 Action Obligation 345 707 Contracting X Socio Economic Indicators women INTERIOR DEPARTMENT Referenced IDV U S FISH AND WILDLIFE SERVICE OF THE 38038 Office JUSTICE DEPARTMENT 0 an ADMINISTRATIVE MANAGEMENT AND GENERAL EDUCATIONAL STUDIES AND ANALYSES Sort By NAICS Code MANAGEMENT CONSULTING SERVICES PSC Code 541611 Vendor City HONOLULU Vendor DUNS 60583 16430000 Vendor State HI Vendor ZIP ggz262731 HEALTH AND HUMAN SERVICES DEFAR TMIEN OF 26039 HOMELAND SECURITY DEPARTMENT OF 3848 AGRICULTURE DEPARTMENT OF 2074 TREASURY DEPARTMEN OF THE 18159 COMMERCE DEPARTMEN B542 This section allows the use
156. examples of Incremental Funding The contract is for one year and the Base and All Options Value is 500 000 The initial obligation is 200 000 with incremental funding of 100 000 Figure 35 Incremental Funding taa M OA U u u U U UMMM late Signed meee yyy 05 15 2004 Action Obligation 200 000 00 ffective Date mento pyy y 06701 2004 Base And Exercised Options Value 500 000 00 ompletion Date svuuelyyy 05 31 2005 Base And All Options Value 500 000 00 st Ultimate Completion Date mm dd yyrp 05 31 2005 Fee Paid for Use of IDV 0 00 CO C O O l ontracting Office Agency mn 4740 Contracting Office Agency Name PUBLIC BUILDINGS SERVICE omtracting Office I BWO000 J Contracting Office Name GSA PUBLIC BUILDINGS SERVICE Funding Agency ID P Funding Office ID m Figure 36 shows the first incremental obligation of 100 000 after initial award obligation Figure 36 Incremental Funding for 100 000 21 lates Date Signed Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 ogo e005 Previous Current Total pono yyy 5 Action Obligation 200 000 00 100 000 00 300 000 00 Effective Date 0901 2005 Base And Exercised Options Value 500 000 00 0 00 500 000 00 fwd C letion Dat Base And All Options Value 500 000 00 0 00 500 000 00 6 30 2006 favo ype Est Ultimate 06730 2008 Fee Paid for Use of IDY 0 00 Completion Date favo ype Figure 37
157. f Adhoc Reporting When creating queries all of the Adhoc features do not have to be used to access information needed to run a report Users can customize a dashboard to directly access key reports and documents from one place A number of analytic tasks can be completed when a report is viewed FPDS NG uses the Informatica Power Analyzer tool to create custom reports Informatica has an analytics engine that extracts filters and presents information in easy to understand reports It uses a web browser interface to design develop and deploy analytic reports Before creating your first query please become familiar with several terms that will be used throughout this section and when you execute the Adhoc capabilities Metrics Attributes Metrics and attributes are central to this Adhoc process Any analysis of a business process involves measurements of its performance In the Adhoc reporting tool a measurement is recognized as a metric For example you may be requested to run a report for use in the analysis of the average dollars obligated to small businesses in New York for FY 2007 with the information broken down by quarters In this instance the measurement or metric that the individual wants to evaluate is the average dollars obligated The parameters involved in the metric are called dimension attributes If we use the previous example the attributes that affect the metric are awards Dollars Obligated Place of Performance
158. f the users enter incorrect passwords the FPDS NG system will fire the error message Invalid username password If the users enter incorrect passwords the FRPDS NG Login screen allows the user four attempts to enter the correct password After the fourth attempt the users are automatically redirected to the Forgot Your Password screen Four is a cumulative number it is not the number that is calculated on that same day For example a user could log into the FPDS NG system incorrectly a few months ago and that incorrect login attempt would be counted as the first time Depending on the circumstance you may be asked to enter a Captcha value Registration 3 2 REGISTRATION This segment of the Log In screen explains the registration process and allows both Government and Public users to register for access to FPDS NG It should be noted that if you are a Government user and you register via this method you need to have your Agency FPDS NG System Administrator set up your User Privileges prior to being able to access the system Contact your agency system administrator since many agencies have different registration requirements 2 FAQ S 3 3 This section contains Frequently Asked Questions on the FPDSNG and the ezSearch query function a Links 3 4 This section contains link to Recovery Gov and eGov Initiatives 3 5 This section lists the reports that are of the most interest to the Government and the public 4 AWARDS
159. ferenced IDV ID Ree Reason For Modification Ree Solicitation ID Agency 4am Sub kientifier Accouxt Account Mritiative Treasury Account Symbol Select One Date Signed frmitdiyyyy t 08 01 2005 Action Obligation 50 000 00 Effective Date fmmila tyyyy t 0801 2005 Base And Exercised Options Value 0 000 00 Completion Date jannidd yyyy 03 30 2005 Base And All Options Value 50 000 00 Est Ultimate Completion Date raruida yyypl 03 30 2005 Fee Paid for Use of IDY 0 00 Action Obligation Input 50 000 00 Base and Exercised Options Value Input 50 000 00 Base and all Options Value Input 50 000 00 4 3 2 EXAMPLE 2 REPORTING A 5 000 MODIFICATION In this example the user is reporting a 5 000 modification to the original 50 000 purchase order in FPDS NG Figure 19 shows an obligation of 5 000 00 entered in the Current column The Total column will continue to reflect the previous amount until Save Draft is selected Figure 19 5 000 Modification New gt Save Draft Validate A Se la Gave Tmplt T pint oll j cae A Help Award Type Purchase Order Prepared Date 101 2010 10 16 45 Prepared User LHORNSBY Award Status MEW Last Modified Date Last Modified User Agercy Procaeremant Aentifier Modification Mo Trans No Award ID 4700 Fy 0 0 Referenced IDV ID ala Reason For Modification aa Solicitation ID Agency Jain Sub Kextifier Account Account BEELER Treasury Account Symbol Select One
160. ffective date can also be before the date signed when a contractor started work before a formal agreement was signed 5 3 3 LAST DATE TO ORDER Data Dictionary Element 2E The data element is required for all IDVs and Modifications Last date on which an order may be placed against an indefinite delivery vehicle The format is mm dd yyyy 5 4 AMOUNTS 5 4 1 Action Obligation Data Dictionary Element 3C This data element is Optional for all IDVs and Modifications Enter the net amount of funds in dollars and cents obligated or deobligated by this transaction If the net amount is zero enter zero If the net amount is a deobligation enter a minus sign at the beginning of the amount Enter dollars and cents 5 4 2 Base and All Options Value Data Dictionary Element 3A This data element is Required for all IDVs and Modifications Enter the mutually agreed upon total contract or order value including all options if any For Indefinite Delivery Vehicles this is the total estimated value for all orders which are expected to be placed against the vehicle For modifications this is the change positive or negative if any in the mutually agreed upon total contract value Enter dollars and cents PURCHASER INFORMATION Figure 53 Purchaser Information for IDV Contracting Office Agency io 4740 ie Contracting Office Agency Hame PUBLIC BUILDINGS SERVICE Contracting Office ID Boog i Contracting Office Hame GSAIPUBLIC BUILDINGS SERVICE Fund
161. for a Modification and is Not Applicable for all other Awards for both Civilian Agencies and DoD Enter a number between 00 and 20 which represents the percent difference between the award price and the lowest priced offer from a responsive responsible non HUBZone or non SDB Report this percent difference for HUBZone and SDB Price Evaluation Adjustment Programs The SDB Price Evaluation can only be selected with a Date Signed on or prior to October 13 2014 Calculate the percentage by dividing the difference award price minus the lowest priced non small or HUBZone business by the lowest priced offer from a non small business and enter it as a two digit number rounded to the nearest percent If no premium was paid enter two zeros 00 See Data Dictionary Element 11C Use Case for appropriate data entry requirements 5 BASIC INDEFINITE DELIVERY VEHICLES IDVs A basic Indefinite Delivery Vehicle is a contract that the contracting officer awards to one or more vendors to facilitate the delivery of supply and service orders A contracting officer establishes an Indefinite Delivery Vehicle by awarding a Federal Supply Schedule FSS Government Wide Acquisition Contract GWAC Basic Ordering Agreement BOA Blanket Purchasing Agreement BPA or other Indefinite Delivery Contract IDC FAR Part 17 Special Contracting Methods defines the types of IDVs IDV is not a term found in the FAR but serves as an umbrella that covers several differen
162. for the list of participating agencies This report displays the dollars actions and percentages for small business contracts The goaling exclusions apply to this report This report is run by funding agency The Buying Through Government Acquisition Report displays actions and dollars for all contract actions Awards IDVs and Modifications based on Who Can Use on the IDV and based on Department ID for Awards referencing an IDV The actions and dollars are divided into two workflows Single Agency Vehicle and Multi Agency Vehicle usage This report generating tool is used for creating reports based on your selected criteria Agencies Companies can create reports that answer their business questions and analyze processes Adhoc reporting is a user friendly feature designed for all levels of users Custom reports are created using queries A query is one or more statements that request data from a database If the data is available then the requested data returns in the form of a table which contains rows and columns Queries are sent to the Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 databases in a language called SQL However when using the Report Panel SQL knowledge is not required Users have the option to save customized queries and reports on a User ID specific Adhoc Screen The data are refreshed nightly SYSTEM ADMINISTRATION Reports are for system administrators and are
163. formation that will be displayed for the given report that you may be running The following view is of the Awards by Contractor Type Figure 64 Awards By Contractor Type Report Results 83 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Awards By Contractor Type g Active filters 3 EES ESB ionising ov E B Description This report displays the dollars and actions for Awards by Contractor Type The report also allows drilling dowm to the PIID level GENERAL SERVICES ADMINISTRATION 4700 2 960 00 0 00 40 00 40 00 0 00 0 00 0 00 0 00 40 00 0 00 84 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 If the report has the drill down or Detail capability it will be shown as follows Figure 65 Awards By Contractor Type Drill Down Award Detail Contracting Contracting Contracting Contracting Contracting Agency ID Agency Name Office ID Office Name OF OFFICE OF THE GSA IAE OFF CHIEF CHIEF ACQUISITION ACQUISITION eee gn eres ae OFFICER GSA OFF CHIEF ACQUISITION GSTRANSFERB2O1 B1 OFFICER 12 13 2007 12 13 2007 12 13 2008 N A N A FOREIGN FUNDS 12 13 2007 4745 PDOOO NON FMS Please note that we are not going to show the entire Award Detail view of the example as this report reflects all of the fields that are maintained within FPDS NG 7 1 2 This following section is called the
164. furnish the Supplies or services including construction and the buyer to pay for them For purposes of data collection in FPDS NG it includes all types of commitments that obligate the Government to an expenditure of appropriated funds except purchase orders delivery orders and BPA Calls Data on these types of awards are collected separately Contracts do not include grants and cooperative agreements covered by 31 U S C 6301 et seq BPA Call A purchase under a Blanket Purchase Agreement that does not exceed the simplified acquisition threshold unless otherwise specified by your agency 2 5 BASIC IDV COLUMN A Basic IDV is a contract agreement awarded to one or more vendors to facilitate the delivery of supply and service orders The only types of awards which may have orders placed against them are Federal Supply Schedule GWAC BOA BPA and IDC Refer to FAR Parts 8 13 and 16 to determine the type of IDV Use this column when entering the following type of document FSS Federal Supply Schedule The creation of Schedules is restricted to creating this type of awards by GSA and VA only GWAC Government Wide Acquisition Contract When creating a government wide vehicle for ordering IT services or supplies OFPP grants the Delegation of authority to award these types 4 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 of basic IDVs Examples of GWACs include but are not limited to C
165. he Contracting Officer s Business Size Selection is equal to Small Business Small Business Dollars This column is an aggregation of Dollars Obligated when the Contracting Officer s Business Size Selection is equal to Small Business Small Business Percentage of Dollars Obligated This column is computed as follows Small Business Dollars Total Small Business Eligible Dollars Small Disadvantaged Business Actions This column is an aggregation of Number of Actions when the Contracting Officer s Business Size Selection is equal to Small Business AND the vendor s business type is SBA Certified Small Disadvantaged Business or Self Certified Small Disadvantaged Business or 8 a Program Participant or 8 a Joint Venture For DoD department ID 9700 NASA department ID 8000 and United States Coast Guard contracting agency 6950 or 7008 the following additional logic shall apply Vendor flag is either Historically Black Colleges or Universities or Minority Institution Effective 10 14 2014 this shall no longer apply to new actions awarded by DoD and USCG Small Disadvantaged Business Dollars This column is an aggregation of Dollars Obligated when the Contracting Officer s Business Size Selection is equal to Small Business AND the vendor s business type is SBA Certified Small Disadvantaged Business or Self Certified Small Disadvantaged Business or 8 a Program Participant or 8 a Joint Venture For DoD department ID
166. he appropriate value from the drop down menu See Data Dictionary Element 8N Use Case for appropriate data entry requirements Definitions for each value are listed below 38 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Code Short Description A Mission Critical Enter Code A if the agency has determined that the consolidated requirements 15 critical to the agency s mission but the measurably substantial benefits do not meet the thresholds set forth in the FAR 7 107 to determine that the consolidation is necessary and justified OMB Circular A 6 Enter code B if the agency used the OMB Circular A 6 process to determine that the consolidation of the requirements is necessary and justified rather than applying the substantial benefits analysis required by FAR 7 107 Enter Code C when the requirement is bundled and Codes A and B do not apply D Nora bundled requirement Ce 4 10 4 SYSTEM EQUIPMENT CODE Data Dictionary Element 8B This field is required for DoD only on all Awards and Populates on the Modification and a Part 13 BPA Call It is Not Applicable for IDCs This is the MDAP MAIS or other 4 digit program code The first character is a number from 1 4 that identifies the DoD component The last three characters identify the component s program system or equipment See Data Dictionary Element 8B Use Case for appropriate data entry requirements 4 10 5 COUNTRY OF PRODUCT OR SER
167. he solicitation or number of multiple award contracts schedules received for Delivery Orders This data element is Required for an FSS GWAC Part 8 BPA and IDC It is Not Applicable for a BOA Part 13 BPA and it populates on a Modification 5 11 14 SMALL BUSINESS COMPETITIVENESS DEMONSTRATION PROGRAM Data Dictionary Element 10K FPDS NG auto populates this field when awards are made to U S business concerns as a result of solicitations issued on or after Jan 1 1989 for the designated industry groups or the ten targeted industry categories as defined by FAR 19 10 Yes FPDS NG will return Yes if Contracting Agency Code indicates a participating agency listed in FAR 19 1004 and NAICS indicates one of the Industry Groups listed in FAR 19 1005 and or Agency Specified Industry Categories and the Referenced PIID does not point to an IDV for which IDV Type FSS and Business Types does not indicate a governmental entity or educational or non profit organization and other provisions of FAR 19 10 are met No This is the value defaulted in FPDS NG if the box in not selected 5 11 15 COMMERCIAL ITEM TEST PROGRAM Data Dictionary Element 10J This data element is Required for an FSS GWAC and IDC It is Not Applicable for a BOA and Part 13 BPA It populates for a Part 8 BPA and for a Modification PREFERENCE PROGRAMS OTHER DATA Figure 61 Preference Programs Other Dat reference Pro qra me Other Data Contracting Officer s Business Si
168. ial Terminate for Convenience complete or partial Close Out S Close Out Definitize Change Order Merger Acquisition 4 1 2 8 SOLICITATION ID Data Dictionary Element 1E The data element is optional for all Awards for both DoD and Civilian and populates on Modifications However it is now required if the Data Element FedBizOpps is Yes See Data Dictionary Element 1E Use Case for appropriate data entry requirements 4 1 2 9 TREASURY ACCOUNT SYSTEM TAS DATA ELEMENT 6SG THRU 6S1 The data element is required if the Action Obligation is more than or less than zero 0 00 20 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 6SG The data element Treasury Account Symbol Main Account is required on all documents if the Action Obligation is more than or less than zero 0 00 It is required on all American Recovery and Reinvestment Act actions irrespective of the Action Obligation If you do not know your Treasury Account Symbol TAS please contact your budget finance office 6SH The data element Treasury Account Symbol Sub Account is required when the only entry for that Agency and Main Account includes a Sub Account 6SI The data element Treasury Account Symbol Initiative has a drop down with American Recovery and Reinvestment Act as the only value that can be selected If this action is not American Recovery and Reinvestment Act leave it as
169. iew all the active IDVS and Awards in a Final status where the funds were part of the American Recovery and Reinvestment Act tab allows users to view all the active IDVs created on or after October 1 The Top 10 IDV types are displayed to the left from the search results This display represents the frequency of the occurrence of the search data from the search results Figure 94 Top 10 IDV Results Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 The Top 10 Department names are displayed to the left from the search results Figure 95 Top 10 Department Names Top 10 Department Name GENERAL SERVICES ADMINISTRATION 20 VETERANS AFFAIRS DEPARTMENT OF 103 Fz DEPT OF DEFENSE 5 JUSTICE DEPARTMENT OF 16 HOMELAND SECURITY DEPARTMENT OF 5 NATIONAL ARCHIVES AND RECORDS ADMINISTRATION CH SOCIAL SECURITY ADMINISTRATION 3 COMMERCE DEPARTMENT OF VETERANS AFFAIRS DEPARTMENT OF i103 FOREST SERMICE 36 DEPT OF THE ARMY 23 FEDERAL PRISON SYSTEMA id PUBLIC BUILDINGS SERMICE 3 BUREAU OF LAND MANHAC EWEN E HATIONAL ARCHIVES AND RECORDS ADMINISTRATION 4 FOOD SAFETY AND INSPECTION SERVICE 3 U S COAST GUARD 3 The Top 10 Vendor names are displayed to the left from the search results Figure 97 Top 10 Vendors Top 10 Vendor Name GIGA INCORPORATED 48 KIPPER TOOL COMPANY INCORPORATED 40 KENNAMETAL INCORPORATED 22 CONTINENTAL MACHINE
170. ination or the collective bargaining agreement is included in the award Otherwise select No or Not Applicable FAR 22 10 Select Not Applicable if the award does not meet the dollar threshold or was listed as exempt under FAR 22 10 See Data Dictionary Element 7C Use Case for appropriate data entry requirements Note The base document propagates the value to all the modifications The FSS propagates the value to BPAs that reference FSS 5 8 3 WALSH HEALEY ACT Data Dictionary Element 7B The data element is Required on an FSS GWAC BOA IDC and Part 13 BPA It populates to the Modifications and a Part 8 BPA populates from the FSS Select Yes if the award is subject to the Walsh Healey Act and the Walsh Healy Act clause is included in the award The Walsh Healey Act applies to the manufacture or furnishing of materials supplies articles and equipment referred to as supplies in any amount exceeding 10 000 Otherwise select No or Not Applicable FAR 22 6 Select Not Applicable if the dollar threshold was not met or if the award was exempt based on the fact that it was not a manufactured item See Data Dictionary Element 7B Use Case for appropriate data entry requirements 5 8 4 DAVIS BACON ACT Data Dictionary Element 7D The data element is Required on an FSS GWAC BOA IDC and Part 13 BPA It populates to the Modifications and a Part 8 BPA populates from the FSS Select Yes if the award is subject to the Davis Bacon Act and the Davi
171. iness 0 as appropriate to identify the rerepresented size status of the contractor b All socioeconomic information will refresh from the contractor s record in SAM c If l a is chosen the contractor s name and address will also refresh from SAM 3 Complete the remainder of the data elements as they would be completed for any other contract action report 138 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 APPENDIX E Reporting Funding Organization Data to FPDS NG In order to correctly report the DoD organizations for which contract actions are accomplished to FPDS NG as is required in the system federal contracting offices shall follow the instructions below for completing the FRDS NG contract action reports CARs These instructions apply to those requisitions received from DoD organizations that result in new contracts e g DCAs IDVs purchase orders and delivery task call orders 1 Complete the FPDS NG data field 4D entitled Program Funding Office Code with the Department of Defense Automatic Addressing Code DODAAC identified on the purchase requisition most often on a Military Interdepartmental Purchase Request MIPR Department of Defense Form 448 representing the requisitioner for the transaction Ona MIPR this is NOT the Pay Office DoDAAC nor the Accounting Station DoDAAC identified in blocks 13 and 14 respectively The requisitionerss DOoDAAC should be identified in block
172. ing 4gency ID ia Funding Agency Hame Funding Office ID alae Funding Office Hame Foreign Funding Select One 5 5 1 CONTRACTING OFFICE AGENCY ID Data Dictionary Element 4A FPDS NG automatically populates this field based on the user s profile This code cannot be changed when the document is in final status unless you issue a modification to specifically transfer responsibility to another office 5 5 2 CONTRACTING OFFICE AGENCY NAME FPDS NG automatically populates this field based on the name associated with the Contracting Office Agency ID in 5 1 1 5 5 3 CONTRACTING OFFICE ID Data Dictionary Element 4B This data element is Required for all IDVs and Modifications Enter the code that identifies your contracting office Must be a valid value in the contracting office table Agency system administrators are responsible for maintaining their agency s list of valid contracting offices 59 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 5 5 4 CONTRACTING OFFICE NAME FPDS NG automatically populates this field based on the name associated with the Contracting Office ID in 5 1 3 5 5 5 FUNDING AGENCY ID Data Dictionary Element 4C This data element is required for all IDVs and Modifications for both Civilian Agencies and DoD If funding has been provided by more than one agency a separate action should be prepared to reflect the obligations from each agency Enter the code on each action which id
173. ing for contracts in specific dollar ranges To use the search criteria enter a dollar range for example 5 000 00 100 000 00 Field 17 Signed Date Range Use this field to search for documents that were signed during a specified date range The Signed Date Range format is mm dd yyyy Field 18 Last Modified Date Range To search using this criterion enter the Last Modified Date Range in mm dd yyyy format 2 11 3 FINDING INFORMATION To access a list of information select ee to display a selection screen For example if you want to find a reported contract using a vendor name but you are not sure how the vendor is listed in FPDS NG you can use the ellipsis button to access a vendor selection list The vendor selection screen will display as shown below 12 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Figure 9 Vendor Selection Screen Select Vendor Hame DUHS Humber Street Address Street Address 0 out of 0 tems found List Of Vendor Doing Business As Hames Find tems that match the following criteria Vendor Hame City DUNS Humber State Doing Business As Hame ZIP Code Country Code In the vendor selection screen you can enter the vendor DUNS NUMBER or a partial name for that vendor FPDS NG will generate a list matching your search criteria so you can choose the appropriate vendor name In the vendor selection screen shown below a search is to be performed for the v
174. ing information IDV Type IDV Status Prepared Date Last Modified Date Prepared User Last Modified User 5 1 1 IDV TYPE Data Dictionary Element 12A The IDV types include FSS Federal Supply Schedule A simplified process of acquiring commonly used supplies and services in varying quantities at lower prices while obtaining discounts associated with volume buying GSA and VA are the only agencies authorized to award this type of contract GWAC Government Wide Acquisition Contract When creating a government wide vehicle for ordering IT services or supplies Delegation of authority must be received from OFPP to award this type of vehicle such as COMMITS ITOP STARS and SEWP BOA Basic Ordering Agreement A written instrument of understanding negotiated between the Government and a contractor that contains 1 terms and clauses applying to future actions orders between the parties during the term 2 a description as specific as practical of Supplies or services to be provided and 3 methods for pricing issuing and delivering future 56 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 orders under the Basic Ordering Agreement Each order against a BOA is a separate contract Federal Schedule Contracts are not Basic Ordering Agreements BPA Blanket Purchasing Agreement A BPA simplifies the filling of recurring needs for supplies or services whi
175. international organizations bears some cost of the acquisition by means other than Foreign Military Sales Report this code if a foreign government or international organization does not bear any of the cost of the acquisition 46 CONTRACTOR INFORMATION Figure 42 Contractor Information SAM Exception PLEASE SELECT SAM EXCEPTION BY CLICKING THE ELLIPSIS BUTTON ime ir l DUNS No Street Vendor Name hee street2 DBEAN City state Zip Country Phone Fax No Congressional District 4 6 1 SYSTEM FOR AWARD MANAGEMENT SAM EXCEPTION Data Dictionary Element 9J All vendors must have a DUNS NUMBER All vendors are required to register in the SAM database unless one of the exceptions applies These exceptions are outlined in FAR 4 1102 a 1 6 If a SAM Exception is selected for the award choose one of the following from the drop down menu Awards made to foreign vendors for work performed outside the United States if it is impractical to obtain SAM registration Classified Contracts FAR 2 101 when registration in the SAM database or use of SAM data could compromise the safeguarding of classified information or national security Contracting Officers deployed in the course of military operations including but not limited to contingency operations as defined in 10 U S C 101 a 13 or humanitarian or peacekeeping operations as defined in 10 U S C 2302 7 Contracting Officers conducti
176. ion Novation Agreement Other Administrative Action Rerepresentation Rerepresentation of Non Novated Merger Acquisition Supplemental Agreement for Work Within Scope Terminate for Convenience Complete or Partial Terminate for Default Complete or Partial Transfer Action Vendor DUNS Change and Vendor Address Change Multiple or Single Award IDC A Multiple Award IDC contract is one of many that resulted from a single solicitation A Single Award IDC contract indicates that only one award has been made from a single solicitation 133 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Multi year Contract A Multi year contract means a contract for the purchase of supplies or services for more than 1 but not more than 5 program years Such contracts are issued under specific congressional authority for specific programs The key distinguishing difference between Multi year contracts and multiple year contracts is that Multi year contracts buy more than 1 year s requirement of a product or service without establishing and having to exercise an option for each program year after the first NAICS Code The North American Industrial Classification Systems classifies commercial activity into broad business categories such as agriculture mining construction manufacturing wholesale trade retail trade and services Novation This a legal instrument executed by the contractor or successor in interest and
177. ion Research SBIR Program SBIR Program Phase III Action The award was related to a Phase III contract in support of the Small Business Innovation Research SBIR Program STTR Phase The award was related to a Phase contract in support of the Small Technology Transfer Research STTR Program TI Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 STTR Phase ll The award was related to a Phase II contract in support of the Small Technology Transfer Research STTR Program STTR Phase Ill The award was related to a Phase III contract in support of the Small Technology Transfer Research STTR Program 5 11 7 FAIR OPPORTUNITY LIMITED SOURCES Data Dictionary Element 10R This data element is Required on a Part 8 BPA and Populates to the Modification It is Not Applicable on all other IDVs This field is used to determine the extent of competition on delivery orders under a multiple award IDIQ contract in accordance with the Fair Opportunity Act Pre CLOD this data element was open for input however it does not apply to an IDV Post CLOD this data element will be grayed out and uneditable Note This data element is named STATUTORY EXCEPTION TO FAIR OPPORTUNITY PRE CLOD and FAIR OPPORTUNITY LIMITED SOURCES POST CLOD 5 11 8 OTHER THAN FULL AND OPEN COMPETITION Data Dictionary Element 10C This data element is Optional for an FSS GWAC and IDC Itis Not Applicable for a BOA Pa
178. ions Product or Service Code PSC The code that best identifies the product or service procured Codes are defined in the Product Service Code Manual Record Type The category of record being entered by this transaction Types of records include IDV I Award A Modification M Recovered Material Clauses Designates whether Recovered Material Certification and or Estimate of Percentage of Recovered Material Content for EPA Designated Products clauses were included in the contract Referenced IDV This is the contract or agreement number of the IDV against which your order is placed This field is mandatory for all delivery task order and BPA calls SAM System for Award Management database means the primary Government repository for contractor information required for the conduct of business with the Government SAM Exception The reason a vendor contractor not registered in the mandated SAM system was used in a purchase These reasons outlined in the FAR are 1 Purchases that use a government wide commercial purchase card as both the purchasing and payment mechanism as opposed to using the purchase card only as a payment method 2 Classified contracts see 2 101 when registration in the SAM database or use of SAM data could compromise the safeguarding of classified information or national security 134 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 3 Deployed contracting officers in
179. irements 4 2 4 ESTIMATED ULTIMATE COMPLETION DATE Data Dictionary Element 2D The data element is required for all Awards and Modifications for both Civilian Agencies and DoD This field represents the estimated or scheduled completion date including the base contract or order and all options if any whether the options have been exercised or not For delivery orders this refers to the delivery order completion only not the referenced indefinite delivery vehicle See Data Dictionary Element 2D Use Case for appropriate data entry requirements 4 2 5 ACTION OBLIGATION Data Dictionary Element 3C This data is required for all Awards and Modifications Enter the net amount of funds in dollars and cents obligated or deobligated by this transaction If the net amount is zero enter zero If the net amount is a deobligation enter a minus sign at the beginning of the amount See Data Dictionary Element 3C Use Case for appropriate data entry requirements 4 2 6 BASE AND EXERCISED OPTIONS VALUE Data Dictionary Element 3B This data element required on all Awards and Modification Enter the contract value for the base contract and any options modifications that have been exercised See Data Dictionary Element 3B Use Case for appropriate data entry requirements 4 2 7 BASE AND ALL OPTIONS VALUE Data Dictionary Element 3A This data element is required for all Awards and Modifications Enter the mutually agreed upon total contract or order value i
180. is code is valid for actions signed starting 8 30 2012 through 12 28 2012 Hurricane Sandy SANDY2012 This code is valid for actions signed starting 10 28 2012 through 09 30 2015 Oklahoma Tornado and Storm 2013 This code is valid for actions signed starting 5 20 2013 through 11 19 2013 Operation United Assistance OUA Ebloa Outbreak West Africa 2014 This code is valid for actions signed starting 9 15 2014 through 10 01 2015 Operations in Iraq and Syria 2014 This code is valid for actions signed starting 9 14 2014 through 9 30 2015 Operation Freedom s Sentinel OFS 2015 This code is valid for actions signed starting 1 1 2015 through 12 31 2015 5 7 4 TYPE OF IDC Data Dictionary Element 6D This data element is Required on a IDC and Populates to the Modification It is Not Applicable for all other IDVs This field identifies whether the IDC or Multi Agency Contract is Indefinite Delivery Requirements Indefinite Delivery Indefinite Quantity or Indefinite Delivery Definite Quantity FAR 16 5 Select the appropriate value from the drop down menu An entry is required for civilian agency and DoD IDCs Values are listed below 65 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Short Description Indefinite Delivery Requirements Indefinite Delivery Definite Quantity 5 7 5 MULTIPLE OR SINGLE AWARD IDV Data Dictionary Element 6E This data element is Auto Populated as Multi
181. is column is an aggregation of Dollars Obligated when the DUNS Number is among the list of UNICOR DUNS numbers provided above U S Government Actions This column is an aggregation of Number of Actions when Local Government or State Government or Federal Government or Tribal Government Y U S Government Dollars This column is an aggregation of Dollars Obligated when Local Government or State Government or Federal Government or Tribal Government Y Non Profit Actions This column is an aggregation of Number of Actions when Non Profit Organization Y Non Profit Dollars This column is an aggregation of Dollars Obligated when Non Profit Organization Y JWOD Actions This column is an aggregation of Number of Actions when JWOD Y JWOD Dollars This column is an aggregation of Dollars Obligated when JWOD Y Foreign Concern Entity Actions This column is an aggregation of Number of Actions when the vendor country is not equal to USA Foreign Concern Entity Dollars This column is an aggregation of Dollars Obligated when the vendor country is not equal to USA U S Business Performing Overseas Actions This column is an aggregation of Number of Actions when the vendor country is U S and Place of Performance is not USA U S Business Performing Overseas Dollars This column is an aggregation of Dollars Obligated when the vendor country is U S and Place of Performance is not equal to USA Report Drill Down capabilities includ
182. it was necessary to place an order to satisfy minimum amount guaranteed to the contractor See FAR Part 16 505 b 2 iv Minimum Guarantee Report this code if the action was Only One Source Other Other Statutory Authority Pre CLOD DoD only Urgency justified pursuant FAR 16 505 B 2 ii Report this code when you have other Statutory Authority Report this code if the action was justified pursuant to FAR 16 505 B 2 Report this code if action was justified pursuant FAR 19 502 4 and in accordance with 1331 of Public Law 110240 Competitive Set Aside Report this code if action was justified pursuant FAR 19 502 4 and in accordance with 1331 of Public Law 110240 Sole Source 4 11 7 OTHER THAN FULL AND OPEN COMPETITION Data Dictionary Element 10C This value populates on a DO against a multiple award IDV a single award IDC a Part 8 BPA and Part 8 BPA Call and Modifications It is Optional on a DO against a BOA a BPA Part 13 Call a PO and a DCA This field indicates the reason the award was not competed or limited competition was used Select the code from the drop down menu See Data Dictionary Element 10C Use Case for appropriate data entry requirements NOTE This data element was formerly called Reason Not Competed Definitions for each value are listed below Code Short Description Full Description OTH Authorized by Statute Report this code if the action was justified pursuant to FAR
183. itehouse gov omb http www whitehouse gov omb procurement index green procurement index green 5 10 7 DOMESTIC OR FOREIGN ENTITY Data Dictionary Element 8Q This data element is Required on all IDVs and Modifications Select the appropriate value for the vendor from the drop down vendor that denotes if the contractor is a domestic or foreign firm Short Description U S Owned Business Other U S Entity e g Government Foreign Owned Business Incorporated in the U S Foreign Owned Business Not Incorporated in the U S Other Foreign Entity e g Foreign Goverment 5 10 8 SEA TRANSPORTATION Data Dictionary Element 8M This data element is Not Applicable for a FSS and is Optional for all other IDVs and Populates to the Modification This is a code designating whether the contractor anticipates some of the supplies may be transported by sea Select Yes when the contractor s response to the provision at 252 247 7022 Representation of Extent of Transportation by Sea or 252 212 7000 c 2 Offer Representations and Certifications Commercial Items indicates that the contractor anticipates that some of the supplies provided may be transported by sea The drop down lists the following Yes Positive Response to DFARS 252 247 7022 or 252 212 7000 c 2 No Negative Response to DFARS 252 247 022 or 252 212 000 c 2 Unknown No response or Provision Not Included in Solicitation NA Not DOD or
184. l and Open Competition competitive proposal FAR 6 102 c Combination or any other competitive method that did not exclude sources of any type Full and Open Competition after exclusion of Select this code when some sources sources are excluded before competition Not Available for Competition peled me Coor waen m ee a not available for competition Not Competed Select this code when the contract is not competed Select this code when the action is Not Competed under SAP NOT competed under the Simplified Acquisition Threshold Definitions for each value are listed below 4 11 2 SOLICITATION PROCEDURES Data Dictionary Element 10M This data element is required for a DO against a BOA PO DCA and a Part 13 PBA call For a DO against a single award IDC is will populate the value from the parent For a DO Part 8 BPA Part 8 BOA Call against a multiple award it will system generate the value Subject to Multiple Award Fair Opportunity for Solicitation Procedures All modifications will be populated This is the designator 45 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 for the solicitation procedures used Select the appropriate procedure from the drop down menu See Data Dictionary Element 10M Use Case for appropriate data entry requirements Definitions for each value are listed below Code Short Description AS Alternative Sources AE Architect Engineer FAR 6 102 BR Basic Research NP
185. le leveraging a customer s buying power by taking advantage of quantity discounts saving administrative time and reducing paperwork Ordering Offices may establish BPAs against a Federal Supply Schedule IDC Indefinite Delivery Contract A vehicle that has been awarded to one or more vendors to facilitate the delivery of supply and service orders These may include Multiple Award Contract MAC Indefinite Delivery Indefinite Quantity IDIQ Indefinite Delivery Definite Quantity IDDQ and Indefinite Delivery Requirement IDR The IDV type is determined by your selection from the Basic IDVs column on the main screen 5 2 DOCUMENT INFORMATION Figure 51 Document Information for IDV Document Information Agency Procerenest Boxter Modification Mo Trans Mo Award ID 4700 0 0 Referenced IDV ID Reason For Modification saa Solicitation ID Agency iain Sub identifier Accoust Account deitiative Treasury Account Symbol Select One 5 2 1 IDV ID Consists of the Agency Code Procurement Instrument Identifier PIID and Modification Number as described below 5 2 1 1 AGENCY This data element is required for all IDVs and is automatically populated based on the user s profile Note that all of DOD uses the 9700 agency code identifier 5 2 1 2 PROCUREMENT INSTRUMENT IDENTIFIER PIID Data Dictionary Element 1A As defined in FAR 4 605 a enter the unique PIID that identifies your IDV The PIID is the contract number
186. ll Awards and Modifications This field designates if the contract authorizes the use of Government Furnished Equipment GFE or Government Furnished Property GFP pursuant to FAR 45 Please select the appropriate value from the drop down list See Data Dictionary Element 8J Use Case for appropriate data entry requirements 4 10 13 USE OF EPA DESIGNATED PRODUCTS Data Dictionary Element 8K This field is required for all Awards for both DoD and Civilian Agencies and populates on the Modification This field indicates the use of EPA Designated Products pursuant to the Resource Conservation and Recovery Act RCRA Section 6002 and Executive Order 13101 which requires the purchase of Environmental Protection Agency EPA designated products with a required minimum recovered material content as described in an agency s Affirmative Procurement Program APP This list of EPA designated products is available at http www epa gov cpg This requirement applies to all contracts that require EPA designated products If more than one exception applies report the predominant exception code or the code for the highest cost EPA designated item for which a justification was completed Please select the appropriate value from the drop down list See Data Dictionary Element 8K Use Case for appropriate data entry requirements 43 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Definitions for each value are listed below SHOR
187. ll be provided with one final screen to establish the date parameter for your query o Note The maximum date parameter is a 12 month period 105 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Figure 83 Selecting Date Parameter For The Report New Find gt MyRepons Close Help Prompted for report State Obligations equal to or over 1 000 000 Please review the contents of this report below and optionally make new selections Once you re done click the Display Report button st right to view the report Attribute Filters Date Signed only show values between 10 01 2008 and 12 31 2006 Fi Prompt me with these settings the next time run the report _ Ensble progressive filtering The date signed is required criteria on all adhoc queries to ensure optimal response time for all users The maximum range allowed is one year Use MM dd yyyy format 1001 2006 and 42 31 2006 Select attribute values Select attribute values Select global variable as value Select global variable as value More in depth instructions for creating Adhoc reports can be found at the FPDS NG Project Website at http fpdsng com under Downloads under Training Manuals 7 6 ezSearch ezSearch provides the ability to search for contracts based on free text All contracts searched are in Final status Any DoD contract that is less than 90 days old will not be included in the search 7 6 1 B
188. llars HBCU Actions This column is an aggregation of Number of Actions when HBCU Historically Black College or University Y and MI Minority Institution N HBCU Dollars This column is an aggregation of Dollars Obligated when HBCU Historically Black College or University Y and MI Minority Institution N MI Actions This column is an aggregation of Number of Actions when HBCU Historically Black College or University N and MI Minority Institution Y and Hispanic Servicing Institution Y MI Dollars This column is an aggregation of Dollars Obligated when HBCU Historically Black College or University N and MI Minority Institution Y and Hispanic Servicing Institution Y HBCU and MI Actions Flagged as both in SAM This column is an aggregation of Number of Actions when HBCU Historically Black College or University Y MI Minority Institution Y and Hispanic Servicing Institution Y HBCU and MI Dollars Flagged as both in SAM This column is an aggregation of Dollars Obligated when HBCU Historically Black College or University Y MI Minority Institution Y and Hispanic Servicing Institution Y Indian Tribe Federally Recognized Actions This column is an aggregation of Number of Actions when Indian Tribe Federally Recognized Y Indian Tribe Federally Recognized Dollars This column is an aggregation of Dollars Obligated when Indian Tribe Federally Recognized Y
189. mall Business Competitiveness Demonstration Program see FAR Subpart 19 10 HUBZone Set Aside The award was made to a HUBZone small business concern after being competed among only HUBZone small business concerns see FAR 19 1305 Service Disabled Veteran Owned Small Business Set Aside Contract awards exceeding the micro purchase threshold set aside for competition restricted to service disabled veteran owned small business concerns see FAR 19 1405 Buy Indian If applicable this code is authorized for use only by the Department of Interior and the Department of Health and Human Services HUBZone Sole Source The award was made through noncompetitive procedures to a HUBZone small business concern under the authority of FAR 19 1306 76 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 SDVOSB Sole Source Contract awards exceeding the micro purchase threshold set aside for non competitive award to service disabled veteran owned small business concerns see FAR 19 1406 8 a Sole Source Actions with the Small Business Administration pursuant to FAR 19 8 or directly with an 8 a contractor pursuant to a memorandum of understanding between the SBA and the reporting agency see FAR 19 811 Reserved for Small Business 2501 to 100K The award exceeds the micro purchase threshold but does not exceed the simplified acquisition threshold see FAR 13 This value was deprecated Post CLOD SDB S
190. ment it can be used for Agency ID PIID or Prepared By User ID You will still need to enter the minimum number of characters for the respective field according to the rules as defined in this section Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 2 11 2 DATA ENTRY The more information you enter in the Advanced Search the faster your search will return results Additionally entering as much information as possible will limit the number of records returned which will make your search more efficient 2 11 3 FIELD RULES The following figure shows the fields of the Advanced Search screen numbered from 1 through 18 Each numbered field is described in a respective section following the figure Award ID Referenced IDV ID Prepared By ter 9 Contracting Office ID Contracting Office Harmes Vendor Hame HAICS Code Funding Agency ID Funding Office ID Status AwardlDW Type Action Obligation Range Base And All Options Value Range Signed Date Range pamridd yyy Last Modified Date Range frum dtodAyyy elkell SMES Neeley fellel Search Char Ta lira i Help ee emit a da NOTE The search may take about 4 to 10 minutes to return the results Field 1 Award ID This element is composed of three fields used to identify each reported contract as a unique document in FPDS NG The fields are AGY ID PIID Mod No You must enter information in at least one
191. mically Disadvantaged Women Disadvantaged Women Owned Small Business Set Owned Small Business Aside made pursuant to FAR 19 15 This code is only valid for actions signed on or after 4 01 2011 NOTE Beginning on or after November 1 2011 two new values Competitive Set Aside and Sole Source under FAIR Opportunity Limited Sources will be available for these document types Delivery Task Order against a Multiple Award IDV FSS GWAC or Multiple Award IDC Part 8 BPA and Part 8 BPA Call The valid Type of Set Aside values for the Competitive Set Aside are as follows 8 a Competed Small Business Set Aside Partial Small Business Set Aside Total HUBZone Set Aside Service Disabled Veteran Owned Small Business Set Aside CS 48 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 6 HBCU or MI Set Aside Partial This valid is not value when the Date Signed is on or after 10 14 2015 7 HBCU or MI Set Aside Total This valid is not value when the Date Signed is on or after 10 14 2015 8 Women Owned Small Business 9 Economically Disadvantaged Women Owned Small Business The valid Type of Set Aside values for the Sole Source are as follows 1 8 a Sole Source 2 HUBZone Sole Source 3 Service Disabled Veteran Owned Small Business Sole Source 4 11 4 EVALUATED PREFERENCE Data Dictionary Element 10P This value populates on a DO against
192. mplete record as it appears in the database 3 LETS GET STARTED NOTE For the purposes of this document the definition of CLOD is Competition Line of Demarcation The CLOD date is October 31 2009 Actions signed on or after October 31 2009 will have the designation of Post CLOD when appropriate Action signed before October 31 2009 will be referred to as Pre CLOD when appropriate Accessing FPDS NG through the Web Portal will require that you use one of the Internet browsers such as Internet Explorer Version 6 0 and above Opera Version 7 0 and above Firefox Mozilla Version 5 0 and above etc The URL that you will need to enter is https www fpds gov Press the enter key You will then be provided with the Log In screen as shown below 15 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Figure 13 FPDS NG Partial Log In Screen Home Page Federal Procurement Data System Next Generation Home Newsroom Reports Status gt Worksite Archives Training Help Login LOp Requests l_Log In Z S a r C h Recovery Report Hurricane Sandy Report Password Google like search to help you find federal contracts gt gt Hurricane Irene Report aT erSearch contains procurement data as well a5 additional MASA data for example financial assistance actions Pacific Earthquake Tsunami Log lin Log gt Hurricane Earl Report gt Gulf Oil Spill Report
193. mponents a Unrestricted competition in designated industry groups and b Enhanced small business participation in 10 agency targeted industry categories Socio Economic Categories These categories identify certain contractor business characteristics e g Women Owned Business Small Disadvantages Business Educational Institution minority owned business Solicitation Any request to submit offers or quotations to the government Solicitations under sealed bid procedures are called invitations for bids Solicitations under negotiated procedures are called requests for proposals Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer STTR Small Business Technology Transfer Program The Small Business Administration Office of Technology administers the Small Business Innovation Research SBIR Program and the Small Business Technology Transfer STTR Program Through these two competitive programs SBA 135 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 ensures that the nation s small high tech innovative businesses are a significant part of the Federal Government s research and development efforts Veteran Owned Small Business Concern This identifies a small business concern where 51 percent or more is owned by one or more veterans as defined at 38 U S C 101 2 or in the case of any publicly owned business 51 percent or mo
194. must be a DoD Activity Address Code DODAAC that aligns to the code provided in the Funding Agency ID The Program Funding Office Code is NOT the payment office such as DFAS it is the requiring organization providing the preponderance of funding for the contract action If another agency provided the funds for the award their four digit agency code should be entered in this field This field is important because the Small Business Goaling Report is based on Funding Agency See Data Dictionary Element 4D Use Case for appropriate data entry requirements 4 5 8 FUNDING OFFICE NAME FPDS NG automatically populates the office name based on the funding contracting office code entered in the Funding Office ID 29 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 4 5 9 FOREIGN FUNDING Data Dictionary Element 4F This data element is required for all Awards Modifications and Changes and is not required for Delete for both Civilian Agencies and DoD This field indicates if the contract action was funded by a foreign entity Select the appropriate entry from the following drop down list See Data Dictionary Element 4F Use Case for appropriate data entry requirements Definitions for the entries are as follows Long Description Report this code if a foreign government or international organization bears some of the cost of the acquisition through Foreign Military Sales Report this code if a foreign government or
195. n Owned Business NOT Incorporated in the U S Incorporated in the U S Other Foreign Entity e g Foreign Other Foreign Entity e g Foreign Government Government 4 10 8 Recovered Materials Sustainability Data Dictionary Element 8L This data element Populates on a DO against a single award IDV and modifications It is required on a DO against a multiple IDV and BOA and all other awards This field designates whether the contracting officer included clauses in the contract for the Recovered Material Certification and or Estimate of Percentage of Recovered Material Content for EPA Designated Products Please select the appropriate value from the drop down menu See Data Dictionary Element 8L Use Case for appropriate data entry requirements NOTE When EPA Designated Product s is coded as Not Required E then Recovered Materials Sustainability must be No Clauses Included and No Sustainability Included C Energy Efficient D Bio based E or Environmentally preferable F Definitions for each value are listed below The included the provision at FAR 32 2234 Recovered Matenal The solicitation included the provision at FAR 52 2234 Recovered Material Environmentally preferable hitp wanw whitehouse gov omb e a L r FAR 53 734 T energy I FAR TEIE amp noted FAR 52 223 4 amp bio based 41 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 FAR 52 223 4
196. n Requests SF87 Authorizes travel for Federal employees Government wide Acquisition Contracts GWACs defined in Part 2 of the Federal Acquisition Regulation FAR as task order or delivery order contracts for Information Technology IT established by one agency for government wide use Each GWAC is operated by an executive agent designated by the Office of Management and Budget OMB pursuant to section 5112 e of the Clinger Cohen Act The Economy Act does not apply when placing orders under GWACs To use GWACs agencies must obtain a delegation of authority from the GWAC Program Office Examples for GWACS include but are not limited to COMMITS ITOP SEWP and 8 a STARS HBCU or MI Historically Black College and or University or Minority Institutions HUBZone Historically Underutilized Business Zone IDC An Indefinite Delivery Contract is a vehicle that has been awarded to one or more vendors to facilitate the delivery of supply and service orders These may include Multiple Award Contract MAC Indefinite Delivery Indefinite Quantity IDIQ Indefinite Delivery Definite Quantity IDDQ and Indefinite Delivery Requirement IDR All DoD basic ordering vehicles shall use the Other IDC format IDV Indefinite Delivery Vehicle A basic award that allows you to place orders in accordance with the terms and conditions of the specific IDV JWOD Javits Wagner O Day Created in 1938 and amended in 1971 the Javits Wagner O Day Act
197. n contracts within the Simplified Acquisition Threshold Category It displays the actions and dollars for each of SAT 3 150K range Contracts within the SAT are the Recovered Materials values reserved for small business 36 per 15 USC Sec 644 C1 and FAR 13 003 b 1 gt You must click here for very Read more h Danictratinn There are seven areas within the Home Logon screen Login 3 1 LOG IN This is where you will enter your User ID and Password For security purposes your password must be at least 8 characters with a combination of alpha and numeric characters and at least one special character such as amp etc Your password must be changed every 90 days Government user accounts not used within a 90 day period will become inactive The FPDS NG Support Desk cannot re activate users accounts If you have not accessed FPDS NG for 90 days or more you will have to contact your Agency FEDS NG System Administrator to reactivate your account If you are accessing FPDS NG through your Contract Writing System CWS you will not be logging in as described above Once you are in your CWS there will be an 16 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 option that interfaces with the FPDS NG and you will not see the Logon Screen When this interface function is selected you will be taken directly into the FRPDS NG Main Navigation Screen as shown in Figure 1 I
198. ncluding all options if any For modifications this is the change positive or negative if any in the mutually agreed upon total contract value See Data Dictionary Element 3A Use Case for appropriate data entry requirements 4 3 REPORTING DOLLAR AMOUNTS IN FPDS NG The FAR states you must report modifications to actions that change previously reported contract action report data regardless of dollar value When zero dollar Modifications are reported the system automatically defaults to 0 00 The following examples are scenarios for completing the dollar fields in FRPDS NG Please note that the dollars in the Action Obligation Base and Exercised Option Value and Base and All Options are calculated in the order in which they are entered into the system The total values will reflect the latest modification by the date that the award was finalized or corrected 4 3 1 EXAMPLE 1 ADDING A 50 000 PURCHASE ORDER In Figure 18 the user is reporting a purchase order for 50 000 in FPDS NG Figure 18 Adding a 50 000 Purchase Order 22 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 d New Save Draft f Validate f 5 f D f 3 Save Tmplt f D b f Print Fal Close f Help J Award Type Purchase Order Prepared Date 10172010 10 31 20 Prepared User LHORNSBY Award Status MEW Last Modified Date Last Modified User Agency Procaerement kdentifier Modification Mo Trans No Award ID 4700 ioe 0 0 Re
199. nd Certifications ORCA https www sam gov to get the socio economic information needed for the vendor in the case of a SAM Exception The information below is also populated from SAM If you click on the Show Details button you can see all of the information available in each of the following categories BUSINESS TYPES SOCIOECONOMIC DATA LINE OF BUSINESS RELATIONSHIP WITH FEDERAL GOVERNMENT OTHER GOVERNMENT ENTITIES ORGANIZATION FACTORS EDUCATIONAL ENTITIES CERTIFICATIONS 4 8 CONTRACT DATA Figure 44 Contract Data Type of Contract Select One Multryear Contract Select One gt Major Program Hational Interest Action Select One Cost Or Pricing Data Select One Purchase Card Used As Payment Method Select One Undefinitized Action Select One Performance Based Service Acquisition Select One o w FY 2004 aNd prior 02 or Wore specified gs performance requirenant FY 2005 and iater 50 or More specified as performance requirenrant Contingency Humanitarian Peacekeeping Operation Select One ae Contract Financing Select One Cost Accounting Standards Clause Select One Consolidated Contract Select One Humber Of Actions 1 4 8 1 TYPE OF CONTRACT Data Dictionary Element 6A This data element is required for all Awards The value will populate for a Modification This field displays the type of contract from FAR 16 that applies to this procurement If an award has more
200. ndy 2073 has been added to the FPOS NG Closely Associated Critical Functions Other gt Sustainabaty Report Production system Functions or a combination of Closely Associated and l pe Critical Functions in the Description of Requirements Inherently Governmental For Web Portal users the value Hurricane Sandy TT 2013 is available for selection in the National interest Functions ezSearch Action field drop down The Contract Writing systems Read more Section 1331 of the Small ATOM Feed shall use the code H135 when creating updating Business Jobs Act of 2010 documents through Business Services ew hiemjeny Conia National Interest Action value Hurricane Sandy 2013 New Web Services to 5 i ae ps eee Bisel i vats a E Directory ICD i Login ezSearch Log In ae Google like search to help you find federal contracts Password ezSeanch contains procurement data as well as additional NASA data for example financial assistance actions Login ur P d Simplified Acquisition Threshold Erer Security and Privacy Report Contact Help Desk The purpose of the Simplified Acquisition Threshold The purpose of this new standard report is to Report is to provide Funding Agencies with atoolthey determine the type and usage of Recovered a can use to analyze their small business performance Materials This report will be placed in the HOW Mapania CAE On o
201. ne ED internet H nne v When you double click on the Award IDV Information folder you will see two additional dropdowns Dollar Values and Contract Actions If you are interested in having the dollars shown in your report double click on Dollar Values The following screen will appear Figure 88 Dollar Value Metrics aHa ee ee E Y Award IDW Information Base and Exercised Options Value Add LJ Dollar Values Action Obligation Add J Contract Actions Base and All Options Value Add You can select one Metric Name and then hit the Add button If you would like to see all of the dollars associate with the information you will be extracting from the database you can follow the same process of selecting a Metric Name and selecting Add Now that the dollars you want to see have been selected you can also select Contract Actions which is a count of actions Figure 89 Selecting the Contract Actions Metrics J Meric Metric Name o Deseripioa dk E Sy Award IDV Information Actions J Dollar Values Contract Actions You will use the same process of selecting a value as you did with the Dollar Values 7 5 3 2 Selecting Attributes for a Report This section describes the selection of attributes to be reflected in your report For example you may want to see the Date Signed Product Service Codes and the Contracting Office names 103 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015
202. ness of reporting to FPDS NG the system contains data that the Federal Government uses to create recurring and special reports to the President Congress Government Accountability Office Federal executive agencies and the general public The data is also used to populate the USAspending gov website in accordance with the Federal Funding Accountability and Transparency Act Therefore it is extremely important that data contained in FPDS NG is accurate complete and submitted in a timely manner Data that passes validation rules is not necessarily accurate As an example NAICS 111110 is Soybean farming While this code will pass all validations there is a good chance that this is not what you are buying It is incumbent on the Contracting Officers and Agencies to assure the accuracy of all information submitted In order to ensure timeliness and up to date information within the system contracting officers must submit complete and accurate data on all required contract actions in accordance with FAR 4 604 2 2 METHODS OF REPORTING There are two methods of reporting to FPDS NG Web Portal and Contract Writing Systems CWS The information provided in this document is based on Web Portal access If you are reporting via CWS you may not see the main navigation screen 2 2 1 ACTION REPORTING FPDS NG makes a distinction between types and methods of contracting Within this document the titles for classes of Awards and IDV are Award A contra
203. ng emergency operations such as responses to natural or environmental disasters and national or civil emergencies For example the Robert T Stafford Disaster Relief and Emergency Assistance Act 42 U S C 5121 Contracts to support unusual or compelling needs see FAR 6 302 2 Government wide Commercial Purchase Card used as both the purchasing and payment mechanism as opposed to using the purchase card only as a payment method Micro purchases that do not use the EFT method for payment and are not required to be reported see FAR 4 6 30 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 The data is populated from the parent contract for Delivery Task orders and BPA Calls NOTE Even if an exception is authorized you must enter a DUNS NUMBER If you choose an exception the vendor information fields open for manual data entry Therefore in addition to completing the name address and DUNS NUMBER information You must check all of the appropriate Business Type Socioeconomic Line of Business Relationship with Federal Government Other Government Entities Organization Factors Educational Entities and Certification fields which will appear on the screen once an exception is selected If the vendor DUNS NUMBER is in the SAM whether generic or actual the system will not allow an exception An error message will appear upon saving the document See Data Dictionary Element 9J Use Case f
204. ng transfer of supplies within and among agencies and sub agencies Orders from GSA Stock and GSA Consolidated Purchase Program Additionally civilian agencies will not report actions for petroleum or petroleum products ordered against a Defense Logistics Agency DLA Indefinite Delivery Contract as the funds are reported by DLA 2 3 USER ID AND PASSWORD Individuals must have a User Account to enter data into FPDS NG Your access level is determined by Agency System Administrators or Contract Writing System Administrators and you may not have access to all of the available features Users entering data through a contract writing system CWS will not see the FRDS NG main navigation screen shown in Figure 1 Accounts will be become inactive if not accessed within 90 days If your account is de activated contact your Agency System Administrator NOT the FPDS NG Help Desk Figure 1 Main Navigation Screen _ a Y Di D 2 4 AWARDS COLUMN The awards column consists of the following types of actions Delivery Task Order against IDV an order for supplies placed against an established contract or with Government sources Purchase Order an offer by the Government to buy supplies or services including construction and research and development upon specified terms and conditions using simplified acquisition procedures Definitive Contract a mutually binding legal relationship obligating the seller to
205. nique PIID that identifies your award The PIID is the contract or order number Please consult your agency requirements for the numbering scheme FPDS NG allows up to 50 characters for this field Each Agency must use its unique Agency Identifier which can be found in a file located on the FPDS project website http www fpdsng com under the Downloads tab in the Important Documents section The file titted Agency PIID Prefix Information lists the valid agency prefixes See Data Dictionary Element 1A Use Case for appropriate data entry requirements PO DC AS Basic TIDY 4 Digit Agency Code acts Leave Blanks Contract if Leave Blank Leave Blank Deliverz T ask Order 4 Digit Agency Code ee Ref IDV Order Leave Blank Leave Blank Contract 4 1 2 4 MODIFICATION NUMBER Data Dictionary Element 1B Enter a Modification Number in accordance with your agency s policy when reporting modifications to contracts agreements or orders This number must be unique for any given PIID This is a required field for all modifications and can be up to 25 characters Otherwise leave blank See Data Dictionary Element 1B Use Case for appropriate data entry requirements 4 1 2 5 TRANSACTION NUMBER Data Dictionary Element 1D This data element is not required for Civilian Agencies It is required for DoD when completing multiple reports on a single contract action in the limited cases identified in the DFARS where this is required e g actions combining
206. not available to the public BA 7 3 CREATING YOUR QUERY 7 3 1 Opening the Standard Reports Screen The Standard Reports screen displays a list of selected reports associated with the user s profile To access the Standard Reports list use the following steps 1 To open the Standard Reports screen from the Main Navigation screen under Reports select we 2 FPDS NG will display the Standard Reports screen shown in the following figure Figure 67 My Favorites Selection Screen ol ezSearch Advanced Search o GO A Log Off Favorites Name Description This report displays actions and dollars for each department against A iun Competition Report different categories of extent competed Not Competed numbers are shown in three columns labeled Not Competed Follow On to a Competed Action and Hot Available for Competition This report displays the dollars and actions for Awards by Contractor Type fe i Awards By Contractor Type The report also allows drilling down to the PID level fer Pl Contractor Search This Report shows Total Actions and Dollars for a given Contractor 7 3 2 Selecting Available Reports Reports must be added to the My Favorites screen to generate or print reports To add reports to the My Favorites screen use the following steps e Click on one of the six Report category buttons rere 68 Report Category Buttons e Click on the Add to Favorites icon next to the specific report you want to add
207. nsportation The Department of Veterans Affairs The Environmental Protection Agency The General Services Administration The National Aeronautics and Space Administration Definitions for each value are listed below Short Description Long Description FPDS NG will retum Yes if Contracting Agency Code mdicates a participating agency listed m FAR 19 1004 and NAICS indicates one of the Industry Groups listed in FAR 19 1005 and or Agency Specified Industry Categories and Referenced FID does not pomt to an IDV for which IDV Type FSS and Busmess Types does not indicate a governmental entity or educational or non profit organization and other provisions of FAR 19 10 are met FPDS NG will retum No if Yes does not apply 4 11 14 COMMERCIAL ITEM TEST PROGRAM Data Dictionary Element 10J This data element is required for a DCA Purchase Order and populates on all orders and PBA Calls and Modifications This field designates whether the acquisition utilized FAR 13 5 Test Program for Certain Commercial Items The FAR 13 5 Test Program provides for the use of simplified acquisition procedures for the acquisition of supplies or services in amounts greater than the simplified acquisition threshold when 1 the acquisition does not exceed the threshold and the contracting officer reasonably expects that offers will only include commercial items 2 the acquisition does not exceed the threshold and is for commercial items that a
208. ntract Date Signed jrmicovpyyy E 5 10 2005 Action Obligation 10000 00 Effective Date jrinvdoyyyy E 057 1272005 Base And Exercised Options Value 10000 00 Completion Date frnidciyyyyl 03 30 2006 Base And All Options Value 0000 00 Est Ultimate Completion Date jrnvod pyyy 2 09 30 2009 Fee Paid for Use of IDV 0 00 Action Obligation Input 10 000 00 Base and Exercised Options Value Input 10 000 00 Base and all Options Value Input 60 000 00 4 3 4 EXAMPLE 4 EXISTING CONTRACT FOR 200 000 Figure 22 shows an existing contract awarded for 200 000 with Base and All Options totaling 425 000 Figure 22 Existing Contract for 200 000 es Mounts Date Signed jrnviddiyryy 06 01 2005 Action Obligation 200 000 00 Effective Date jrnivddltyyyyl y 06701 2005 Base And Exercised Options Value 200 000 00 Completion Date frinvod yyyy E 05731 2006 Base And All Options Value 425 000 00 Est Ultimate Completion Date frnvcdyyyy t 0631 2008 Fee Paid for Use of IDV 0 00 Purchaser Infonnatgn e e Contracting Office Agency ID 445 Contracting Office Agency Hame OFFICE OF GOVERNMENT WIDE POLICY Contracting Office ID POOOU ia Contracting Office Hame GS4 0FC GOVERNMENT WIDE POLICY Figure 23 shows a new work modification for 75 000 that also has a Required completion date earlier than the base Ultimate Completion Date 24 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Figure 23 Modification to Ad
209. ntry requirements 4 8 5 UNDEFINITIZED ACTION Data Dictionary Element 6B This data element is required for all Awards and Modifications Select the appropriate value from the drop down box See Data Dictionary Element 6B Use Case for appropriate data entry requirements Definitions for each value are listed below Short Description Long Description Letter Contract Report this code if the DCA or IDV contract is a Letter Contract Also report this code for funding modifications to a letter contract prior to definitization Other Undefimtized Action Report this code for unpriced POs unpriced delivery task orders BPA calls or unpMiced contract modifications except for funding mods reported as letter contracts Also report this code for funding mods pror to definitization of actions reported as Other Undefimitzed Achon Report this code if the action 1s neither a Letter Contract nor an Undefimiized Acton 4 8 6 PERFORMANCE BASED SERVICE ACQUISITION Data Dictionary Element 6F This data element is required for all Awards and Populates on a Modification The PBSA process Describes the requirements in terms of results required rather than the methods of performance of the work Uses measurable performance standards e g terms of quality timeliness and quantity and quality assurance surveillance plans see FAR 46 103 a and 46 401 a Specifies procedures for reductions of fee or for reductions to the price of
210. o not know the four digit extension to the place of performance zip code See Data Dictionary Element 9K Use Case for appropriate data entry requirements 4 10 PRODUCT OR SERVICE INFORMATION Figure 46 Product or Service Information 37 Federal Procurement Data System FPDS User s Manual Product Service Code lle Description Principal NAICS Code F Description Bundled Contract System Equipment Code F Description Country of Product or Service TE Origin Select One Select One Select One Place of Manufacture Domestic or Foreign Entity Use Of Recovered Material fiabech Commercial tem Seles One a Category Claimant Program Code Description Sea Transportation GFENGFP Provided Under This Select One we Action Use Of EPA Designated Select One wt Products Description Of Regui rement 4000 characters 4 10 1 PRODUCT OR SERVICE CODE Data Dictionary Element 8A This data element is required for Awards and Populates on the Modification for both Civilian Agencies and DoD It is not required on a Change or Delete for DoD and Civilian Agencies Report the four character code from the FPDS Product and Service Codes Manual http www fpdsng com downloads service_product_codes pdf or use the ellipses button on the screen to find the appropriate Product or Service Code identifying research and development services or supplies and equipment If more than one code applies r
211. ocument and create another Change PHD modification 7 Once a Change PIID modification has been successfully completed another Change PIID modification cannot be done on the same contract 8 When the PIID and or the Agency PID ID are changed the new data will also be applied to all previous modifications and the base document The old PHD will appear as a text identifier on the advance search when a search is done on the new PIID However you cannot search on the old PHD 9 If the PID was changed on a multiple award IDV and it is a Referenced IDV ID on a Delivery Order the Referenced IDV ID will be changed on the base Delivery Order and all the mods to the delivery order which reference the IDV whose PHD has changed This is also the case for a BPA Call against a BPA TRANSFER ACTION Awards The functionality is no different when transferring a Delivery Order than it is for an IDC except that different fields open FPDS NG shall open only the following data elements on a Transfer Action modification 1 Modification Number 141 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Base And Exercised Options Value 0 Base And All Options Value 2 Date Signed 3 Effective Date 4 Completion Date 5 Est Ultimate Completion Date 6 Contracting Office Agency ID
212. on 5 11 4 TYPE SET ASIDE Data Dictionary Element 10N This data element is required for an FSS GWAC and IDC It is Not Applicable for a BOA Part 13 BPA and is populates on a Part 8 BPA and a Modification Select from the drop down menu This is the designator for type of set aside determined for the contract action Report this code when you use any of the following set asides to award a contract No set aside used The contract award was not a socio economic program set aside For example Full and open competition work performed overseas and real property leasing Small Business Set Aside Total A small business set aside excluding Small Business Innovation Research SBIR made pursuant to FAR 19 502 2 8A Competed An 8 a award pursuant to FAR 19 805 2 Small Business Set Aside Partial A partial small business set aside made pursuant to FAR 19 502 3 HBCU or MI Set Aside Total An award directed to a Historically Black College University or Minority Institution see DFARS 226 7003 This code cannot be selected when the Date Signed is on or after 10 14 2014 HBCU or MI Set Aside Partial Contract awards directed to Historically Black College University of Minority Institution see DFARS 235 016 This code cannot be selected when the Date Signed is on or after 10 14 2014 Emerging Small Business Set Aside The action was an emerging small business reserve award set aside within a designated industry group under the S
213. onary Element 8F 71 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 This data element is Not Applicable and Populates to the Modification Report the appropriate code if funding agency is DOD begins with 17 21 57 96CE or 97 A claimant program number designates a grouping of supplies construction or other services Enter the appropriate code from the DOD Procurement Coding Manual Section II DOD Claimant Program Number available at http web1 whs osd mil peidhome quide mn02 mn02 htm The DOD program office should provide this code to the civilian agencies on the requesting document 5 10 4 BUNDLED REQUIREMENTS Data Dictionary Element 8N This data element is Required on all IDVs and Populates to the Modification An IDV contract is bundled if the contracting officer determines that the contract action is a result of consolidating two or more requirements previously solicited provided or performed by small businesses under separate contracts into a solicitation unsuitable for small business FAR 19 2 FAR 2 101 For DoD bundling is a subset of consolidated contract Thresholds change over time Please verify the threshold in place for the date signed of the contract Select the appropriate value from the drop down menu See Data Dictionary Element 8N Use Case for appropriate data entry requirements A Mission Critical Enter Code A if the agency has determined that the
214. ons Matching Your Results 1 30 of 2215 as of Aug 11 2008 7 55 35 Criteria AM Purchase Order AGRICULTURAL RESEARCH SERVICE Award ID Mod AG amp 125P060025 0 View SOYBEAN TESTING AND RESEARCH SER Award Type Contracting Agency Action Obligation Contracting Office Vendor Name Date Signed August 09 2006 5 208 Referenced IDV USDA ARS MWA 6125 MISC TEST amp INSPECT SVC H999 Vendor DUNS 1774322390000 NAICS Code SOYBEAN FARMING 111110 PSC Code Vendor City LU VERNE Vendor State IA Vendor ZIP 505608512 Award ID Mod AGEODVVEPDO5108 0 View Award Type Stand Alone Contract Contracting Vendor Name ARCHER DANIELS MIDLAND COMPANY Ag FARM SERVICE AGENCY Action Obligation Contracting Office PSC Code FOOD OILS AND FATS 8945 Vendor DUNS 0013075860000 Vendor ZIP 625265666 Date Signed May 26 2006 3 602 718 Referenced IDV AGRIC STABILIZ AND CONS SVC NAICS Code SOYBEAN PROCESSING 311222 Vendor City DECATUR Vendor State IL 7 6 2 Refining Your Search You can refine your search by using the four filter boxes on the left side of the screen You can drill down by Department Agency Vendor and Vendor State The information in each filter box is displayed in descending order Only the top 10 results will be displayed The user can further drill down on a Department or Vendor State El PoF i csv L Subscribe Search Cri
215. or appropriate data entry requirements 4 7 DUNS NUMBER Data Dictionary Element 9A This data element is required for Awards and IDVs for both Civilian Agencies and DoD The data is populated from the parent contract for Delivery Task Orders and BPA Calls It is not required on Modifications for either Civilian Agencies or DoD The DUNS NUMBER is a 9 digit code issued to an individual or business by Dun amp Bradstreet The contractor must be registered in the System for Award Management SAM database NOTE You must have a DUNS NUMBER or you cannot complete a contract action report in FPDS NG See Data Dictionary Element 9A Use Case for appropriate data entry requirements Report the DUNS number for the contractor location that received the award NOTE The contractor registration in SAM must be complete including Core Assertions Representations and Certifications and Points of Contact sections The Purpose of Registration must include All Awards code Z2 or Z5 There are two types of DUNS NUMBER Individual or Vendor and Generic DUNS Numbers Individual or Vendor DUNS NUMBER The vendor obtains a DUNS NUMBER through DUN and Bradstreet and enters it into SAM FPDS NG uses the DUNS number provided by the user reporting the contract action report to access the vendor information registered in SAM Generic DUNS NUMBER The government has established a small subset of Generic DUNS numbers registere
216. or name Website URL Who Can Use Fee for use of service Vendor Socio Economic categories Type of IDV 117 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Figure 108 Advance Search Screen Reflecting Available Search Criteria F http 38 118 10 196 9080 common jsp icdSearchView jsp Microsoft Internet Explorer File Edit Yiew Favorites Tools Help ay e f E A j X 3S Oo Back lt A x a A A Search P Favorites E k S w rel 3 Address amp http 38 118 10 196 9080 common jsp icdSearchview jsp Eco Links Type one or more keywords you would like to search on G0 Clear gt Easan Select One Contract ID Contracting Agency Contracting Agency ID A ICD IN psa ID To submit comments please click here Department Code 5 took 0 00 Department Name Please provide dFee for Use of Service IDY Type Major Program NAICS NAICS Code National Interest Action PSC PSC Code Program Acronym Go button Recent Searches 2 This section maintains a list of recent searches that were performed Click on the desired search criteria link to conduct the search FPDS NG maintains the list of searches until the clear link is selected When you click on Clear all searches are removed Clear Requirement Description Socio Economic Data Type of Contract vendor DUNS vendor Name Website URL Who Can Use 1 To
217. or the contractor location that received the award NOTE The contractor registration in SAM must be complete including Core Assertions Representations and Certifications and Points of Contact sections The Purpose of Registration must include All Awards code Z2 or Z5 The following information is automatically populated from SAM unless a SAM exception is used VENDOR NAME DBAN DOING BUSINESS AS NAME STREET STREET 2 CITY STATE ZIP CODE COUNTRY PHONE FAX No CONGRESSIONAL DISTRICT BUSINESS CATEGORY OBTAINED FROM SAM AND CANNOT BE CHANGED BY USER Populated from SAM except when there is a valid SAM exception When there is a SAM exception the checkboxes are not grayed out and the user can click on each business element which applies to the action s vendor and use the On Line Representations and Certifications Application ORCA located at https www sam gov to get the socio economic information needed Figure 55 Business Catego Business Category ide Details Organization Type Vendor is not selected Number of Employees 0 State of Incorporation Country of Incorporation Annual Revenue The FPDS NG vendor file receives the information in this section from the System for Award Management SAM FPDS NG receives a file nightly from SAM to update it s internal vendor file The only time FPDS NG opens these fields for the user to complete is when using a
218. orized to use commercial item procedures intended to more closely resemble those customarily used in the commercial marketplace as defined by FAR Part 12 Select the appropriate value from the drop down menu See Data Dictionary Element 10H Use Case for appropriate data entry requirements Definitions for each value are listed below Short Description Long Description A Commercial Item Select this value when the action is for a commercial item using FAR Part 12 Commercial item procedures Supplies or services Select this value for any acquisition of pursuant to FAR supplies or services determined by the 12 102 f head of the agency to be used to facilitate defense against or recovery from nuclear biological chemical or radiological attack pursuant to FAR 12 102 f that uses commercial item procedures C Services pursuant to Select this value for any acquisition of FAR 12 102 g services that does not meet the definition of commercial item but meets the criteria in FAR 12 102 g Specifically 1 Is entered into on or before November 24 2013 Gi Has a value of 27 million or less 111 Meets the definition of performance based acquisition at FAR 2 101 iv Uses a quality assurance surveillance plan v Includes performance incentives where appropriate vi Specifies a firm fixed price for specific tasks to be performed or outcomes to be achieved and vii Is awarded to an entity that provides similar services to the gene
219. ote The exclusions that appear on the Small Business Goaling Report are the same goaling exclusions that apply to the Small Business Achievements by Awarding Organization Report and the Simplified Acquisition Threshold SAT Report Javits Wagner O Day Program JWOD Sheltered Workshop Awards that have a contractor with a SAM based Sheltered Workshop designation Flag equal to Y are excluded UNICOR Exclude the UNICOR DUNS numbers specified in the APPENDIX A American Institute in Taiwan Awards with the American Institute in Taiwan designated as the contractor for the award and determined by a DUNS number of 161174503 Contracts performed outside of the United States Awards performed outside of the US are designated when the country in the place of performance is NOT the United States United States and its territories are included Acquisitions by agencies on behalf of foreign governments or entities or international organizations Actions that are funded by foreign entities Funded by Foreign Entity Yes OR Foreign Funding Foreign Funds FMS or Foreign Funds non FMS are excluded from the report Contracts funded predominately with agency generated sources Accordingly the following Federal Government agencies are excluded FDIC 5100 Postal Service 1800 Bureau Of Engraving And Printing 2041 data are included when the signed date is equal to or greater than October 1 2013 United States Mint 204
220. ows you to do complex searches for an IDV by using different criteria In order to perform a more in depth search please follow the steps below Advanced Searct Click the S20 Yon the top of the screen The Advanced Search screen will be displayed The user will be able to search from within the search results or perform a new search es 115 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Figure 104 Advanced Search Add Selection Screen Search Click the C button to add search criteria A dropdown field will be displayed Figure 105 Advanced Search Select Box d Search Multiple search criteria can be added on the Advanced Search screen using Add button Figure 106 Select Options Advanced Search Search Within Results New Search a a X Contracting Agency Like DEFENSE LOGISTICS f IDV Type linc p Search Cancel In the remaining fields you may enter other information to customize your search For most fields you may use a as a wildcard hea ae ae You may use the e to see a pick list You may use the drop down to select values You may enter values in the text boxes provided against some fields Click Seah A list of IDVs will display 116 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Figure 107 Results From Your Criteria File gdt yew Favortes Joos Heb A Qix O x a A lh Faes O O aa DO A
221. ple for an FSS and GWAC and is Required for all other IDVs and it Populates to the Modification This field indicates whether the contract is one of many that resulted from a single solicitation or all of the contracts are for the same or similar items and contracting officers are required to compare their requirements with the offerings under more than one contract or are required to acquire the requirement competitively among the awardees Select the appropriate value from the drop down menu Note BPA Multiple or Single Award IDV value does not pull the Multiple or Single Award IDV value of the referenced FSS to the BPA The Multiple or Single Award IDV value shall be required and selected by the user for all BPA bases created Values and descriptions are listed below Code Short Description Long Description M Multiple Award Enter code M 1f the contract is one of several awarded under a single solicitation when contracting officers are required to compare or compete their requirements among several vendors Single Award Enter code when the contract does not meet the definition of a multiple award contract 5 7 6 PROGRAM ACRONYM Data Dictionary Element 6P This Data Element is Not Applicable for an FSS It is required on a GWAC and is Optional on all other IDVs and the value will populate to the Modification The short name title or code used for a GWAC or other major contracting program Examples include COMMITS
222. populated on a Delivery Order with the value from the Multiple or Single IDV This is the designator for the type of set aside determined for the contract action Select the appropriate value from the drop down menu when you use any of the following set asides that exclude some potential sources and limit competition in some way Local Area Set Asides are addressed in a separate field 10U See Data Dictionary Element 10N Use Case for appropriate data entry requirements Definitions for each value are listed below Short Description Full Description Report this code for actions with the Small Business Administration pursuant to FAR 19 8 or 8 a Sole Source directly with an 8 a contractor pursuant to a memorandum of understanding between the SBA and the reporting agency per 219 811 Report this code when the primary preference 8 a with HUB Zone program was 8 a and priority was given to the Preference 8 a concern that was also a HUB Zone small business concern See FAR 19 800 d 8A Competed aaa code for an 8a award pursuant to FAR Report this code if applicable This code is Buy Indian authorized for use only by the Department of Interior and the Department of Health and Human Services Combination HUBZone and 8 a This value was deprecated on 10 02 2008 Report this code if the award was a combination HUB Zone set aside and 8 a award Enter this code if the action was an emerging small business reserve award set asid
223. procurement actions assures its continued accessibility by members of the public media congressional staffs and by federal officials who must reference the data they have submitted The system provides substantial report generating capability including many standard reports that allow users to retrieve information about federal procurements Contracting information captured in FPDS NG is used by SBA in preparation of annual Small Business Goaling Reports SBGRs In turn these reports are used to evaluate federal agencies performance under socioeconomic procurement preference programs and achievement of goals under those programs A 4 Who needs to be registered and why If you do not use a contract writing system and input your contract action reports through Web portal you need to be registered If you use a contract writing system the standard is a single sign on which is established for that server and you do not need an individual registration However if you are a system administrator or other individual who generates reports or queries you will need to be registered as you must access FPDS NG through an internet browser not your contracting writing system at https fpds gov Government employees who are registered through their 121 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 agency s FPDS NG System Administrator may have additional capabilities over and above running reports or creating qu
224. r to sort the existing list of contract by various fields within the contract For example you can sort the existing list of contract by Date Signed or Contract Type Click on the appropriate field to Sort By Only one Sort can be Award ID Mods g00012001096101811MW945 1 Mien Award Type Purchase Order Contracting Vendor Hame BISHOP MUSEUM U S FISH AND WILDLIFE SERVICE Agency Date Signed December 08 2003 Action Obligation 40 000 Contracting Referenced IDV Office U S FISH AND WILDLIFE SERVICE ADMINISTRATIVE MANAGEMENT AND GENERAL NAICS Code MANAGEMENT CONSULTING SERVICES PSC Code 544611 Vendor City HONOLULU Vendor DUNS OF Fe 32420000 ae conducted at a time Top 10 Contracting Agency Mame FEDERAL SUPPLY SERVICE 508377 VETERANS AFFAIRS DEPARTMENT OF 147087 DEPT OF THE ARMY Contract Type Agency Code Agency Full Name Date Signed EDUCATIONAL STUDIES AND ANALYSES 542 134741 Contracting Agency ID DEFENSE LOGISTICS Vendor State HI Vendor ZIP Sees Contracting Agency Name LONTaCIING agency Marie AGENCY 98259 gt DEPT OF THE NANT aaa Full ae 7300 NOON1200304 COSHOFSOOS4SS07FOR62K 10 igated Amou DEPTOFTHEAR Force Award ID Mod jemi Award Type Delivery Order Principal NAICS Code PEIE s Product or Service Code PUBLIC BUILDINGS Contracting ae PUBLIC BUILDINGS Wendor Name COASTAL INTERNATIONAL SECURITY GEOLOGICAL SURVEY TE be be
225. ract actions made with funds held in trust accounts for foreign governments or procurements for foreign governments regardless of the nature of the funds The term foreign governments include international organizations Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 2 2 3 NON REPORTABLE ACTIONS Agencies shall not report Procurement actions with an action date of five 5 years earlier than the current fiscal year with the exception of Federal Supply and VA schedules leases and utilities Financial assistance actions e g grants cooperative agreements subsidies and contributions except for those Agencies who have a special module to accumulate information on these types of actions imprest fund transactions SF 44 purchases training authorizations and micro purchases obtained through the use of the government purchase card The term micro purchase has the same meaning as set forth in FAR 2 101 Interagency agreements with other federal agencies e g Tennessee Valley Authority independent federal establishments e g Export Import Bank of the US or federally chartered sources e g Howard University or the Smithsonian Institution Government Bills of Lading and Government Transportation Requests Actions using predominantly non appropriated funds except pursuant to funds held in trust accounts mentioned FEDSTRIP and MILSTRIP requisitions Actions involvi
226. ral public under terms and conditions similar to those in the contract or task order This code was ended effective November 25 2013 Commercial Item Select this value when commercial item Procedures Not used Procedures were not used 4 11 12 NUMBER OF OFFERS RECEIVED Data Dictionary Element 10D This data element populates on a DO against a single award IDC modifications and is Required on all other Awards 52 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Enter the number of offers received in response to the solicitation or number of multiple award contracts schedules received for Delivery Orders See Data Dictionary Element 10D Use Case for appropriate data entry requirements 4 11 13 SMALL BUSINESS COMPETITIVENESS DEMONSTRATION PROGRAM Data Dictionary Element 10K FPDS NG auto populates this field when awards are made to U S business concerns as a result of solicitations issued on or after Jan 1 1989 for the designated industry groups or the ten targeted industry categories as defined by FAR 19 10 See Data Dictionary Element 10K Use Case for appropriate data entry requirements This data element only applies to the following ten agencies The Department of Agriculture The Department of Defense except the National Imagery and Mapping Agency The Department of Energy The Department of Health and Human Services The Department of the Interior The Department of Tra
227. re of the stock is owned by one or more veterans and the management and daily business operations of which are controlled by one or more veterans The Walsh Healey Act or Walsh Healey Public Contracts Act passed in 1936 as part of the New Deal is a United States federal law which protects employees of government contractors whose contracts exceeds 10 000 For these employees it establishes overtime as hours worked in excess of 8 hours per day or 40 hours per week sets the minimum wage equal to the prevailing wage in an area and sets standards for child and convict labor as well as job sanitation and safety standards Woman Owned Small Business Concern This identifies a small business concern that is at least 51 percent owned by one or more women or in the case of any publicly owned business at least 51 percent or more of the stock is owned by one or more women and whose management and daily business operations are controlled by one or more women 136 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 APPENDIX C MIGRATED PIIDS FORMATING FROM FPDS TO FPDS NG C 1 For migrated IDVs the PIID is the same as the original contract number coming from FPDS to FPDS NG For migrated Awards the PIID is a combination of the following e Contracting Office Code e Action Date format YYYYMM e Contract Action Type A BPA Call B Purchase Order C Delivery Task Order D Definitive Contract Action e Or
228. rence program pursuant to FAR 19 800 d Report this code for contract awards exceeding the micro purchase threshold set aside for non competitive award to service disabled veteran owned small business concerns FAR 19 1406 SDVOSBS_ SDVOSB Sole Source Report this code for contract awards exceeding the micro purchase threshold set aside for competition restricted to service disabled veteran owned small business concerns FAR 19 1405 SBP Small Business Set Aside Report this code for a partial small business set Partial aside made pursuant to FAR 19 502 3 aren PURE SS Set Aside Report this code for a small business set aside Report this code if the acquisition is between Very Small Business Set 2 501 and 50 000 and was awarded to a very Aside Deprecated on small business concern as a result of using set aside 1 17 2006 procedures under the very small business pilot program set forth in FAR 19 9 Expired VSA Veteran Set Aside Report this code for actions with Veteran Owned Businesses Only VA can use this value VSS Veteran Sole Source Report this code for actions with Veteran Owned Businesses Only VA can use this value Women Owned Small Report this code for a Women Owned Small Business Business Set Aside made pursuant to FAR 19 15 This code is only valid for actions signed on or after 4 01 2011 Service Disabled Veteran SDVOSBC Owned Small Business Set Aside EDWOSB Economically Report this code for an Econo
229. report displays the Actions and Dollars for manufactured end items 88 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Geographical Report by Place of Performance Geographical Report by Vendor Location _ When WHEN Reports are defined as When were the procurements made REPORT TITLE Contract Detail Report Procurement History for Market Research Report 89 across the Federal Government using the values of Place of Manufacture This report provides data on all Awards Indefinite Delivery Vehicles and Modifications based on the Place of Performance The report displays the Place of Performance state or country name This report provides data on all Awards Indefinite Delivery Vehicles and Modifications based on the vendor location The report displays the vendor state or country name DESCRIPTION OF THE REPORT This report provides the complete contractual data for the specified PIID This report provides total dollars awarded to all vendors for a Product and Service Code PSC given in the search criteria The dollars are aggregated by the unique entry reported in the Description of Requirements field Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Aa a uma How HOW Reports are defined as How did the government make the award Small Business Type of Competition etc How is the government meeting its statutory goals REPORT TITLE
230. reports allow you to create your own reports for those times when you need a unique combination of values that are not in the Standard Reports ezsSearch This is a Google like tool that allows you to perform searches on the various fields within the FPDS NG system Interagency Contract Directory ICD This is also a Google like tool that presently contains all active Federal Supply Schedules FSS Government wide Acquisition Contracts GWAC Blank Ordering Agreements BOA Blank Purchase Agreements BPA and the various types of Indefinite Delivery Contracts awarded after October 1 2006 Figure 62 FPDS NG Navigation Screen 7 1 1 The following sections provide instructions for accessing and generating reports in FPDS NG Public and Government users have similar procedures for accessing reports with the exception of static reports developed and shown on the Log In screen To access the reports in FPDS NG you must be a registered Government or public user in the FRPDS NG system The following instructions can be used based on the designation of the user public or government Some reports are not accessible to the public user and there are some reports that users without System Administration permissions will not be able to access 82 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 The following is a view of the reports toolbar Figure 63 Reports Toolbar t HOME Q ezsearch
231. return a list of all task delivery orders placed against the contract Field 6 Prepared By User ID FPDS NG populates the Prepared By field with the user ID of the person logged in when a new document is created To search for documents prepared by an individual type their user ID in this field There is no minimum constraint on this field The maximum length of this field is 28 characters Field 7 Contracting Office ID Contracting Office ID is a variable code not to exceed 6 characters You can use this office code to find documents in much the same way as you use the Agency ID code If you do not know this code use Fei to look up the contracting office by name You can also use 2 digits plus the wildcard in this field Field 8 Contracting Office Name This information is automatically filled in based on the Contracting Office Code selected Field 9 Vendor Name 11 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 You must enter at least 3 characters in this field The maximum length of this field is 80 characters The FPDS NG vendor table contains only vendors that have registered in the System for Award Management SAM If you are not sure how the Vendor Name will appear in FPDS NG use bee to access a Vendor pick list Field 10 NAICS Code North American Industry Classification System E Use this field to look up awards for a specific NAICS code If you are not sure of the NAICS use bee to acc
232. rt 13 BPA and is populates on a Part 8 BPA and a Modification This is the designator for solicitation procedures other than full and open competition pursuant to FAR 6 3 or other statutory basis This data element was formerly named REASON NOT COMPETED Authorized by Statute FAR 6 302 5 a 2 i The award was justified pursuant to FAR 6 302 5 and a specific program is not listed Authorized Resale FAR 6 302 5 a 2 ii The award was justified pursuant to FAR 6 302 5 a 2 ii Brand Name Description FAR 6 302 1 c The award used a brand name description or other purchase description to specify a particular brand name product or feature of a product peculiar to one manufacturer Follow On Contract FAR 6 302 1 a 2 ii ili The award was Definitive Contract and the action was justified pursuant to FAR 6 302 1 a 2 ii or FAR 6 302 1 a 2 iil International Agreement FAR 6 302 4 The award was justified pursuant to FAR 6 302 4 Less than or equal to the Micro Purchase Threshold Civilian Only The award was justified pursuant to FAR 13 202 Mobilization Essential R amp D FAR 6 302 3 The award was justified pursuant to FAR 6 302 3 a 2 National Security FAR 6 302 6 The award was justified pursuant to FAR 6 302 6 Only One Source Other FAR 6 302 1 other The award was justified pursuant to FAR 6 302 1 situation other than the examples cited in this list Patent or Data Rights
233. ry however you will not be able to Save Draft if you do not have the Transfer privilege Rerepresentation reasons should be used when a contract modification exercises an option and the vendor socioeconomic status has changed For example a contract was awarded to an amp a firm five years ago the firm graduated from the program three years after award When the modification is issued to exercise an option the rerepresentation is required to change the vendor information associated with the award From that point in time forward the vendor will no longer show as an 8 a vendor in FPDS NG The following are additional instructions for these specific Reasons for Modification 1 Use the Termination for Default complete or partial value to report Termination for Cause actions on contracts for commercial items 2 Use the Transfer Action value to transfer the ownership of a contract to a new contract office Transfer Action is not to be used when only delegating contract administration subject to FAR Subpart 42 2 Follow the instructions in Appendix D for reporting these transactions 3 Follow the instructions in Appendix D for reporting Novation Agreements Rerepresentations and Rerepresentations of Non Novated Mergers Acquisitions Short descriptions for the entries are as follows Code Short Description Code Short Description 6 applies scope Funding Only Action Change Order Terminate for Default complete or part
234. s non availability were predominantly not domestically available as shown by one of the following 1 The item is listed at FAR 25 104 FAR 25 103 b 1 1 The agency did an individual determination FAR 25 103 b 2 1 No offer of a domestic end product was received even though the acguisition was synopsized and conducted through full and open competition FAR 25 103 b 3 Mig outside U S Unreasonable cost The cost of the offered domestic end products was unreasonable FAR 25 103 c 25 105 and Subpart 25 5 Nig outside U S Qualifying country For DoD only the foreign manufactured DOD only end products are predominantly qualifying country end products DFARS 225 003 and 225 8 72 1 40 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 4 10 7 DOMESTIC OR FOREIGN ENTITY Data Dictionary Element 8Q This data element is required for a DCA Purchase Order Modification for DoD and Civilian Agencies It populates on a Delivery Task Order and BPA Calls Select the appropriate value from the drop down menu See Data Dictionary Element 8Q Use Case for appropriate data entry requirements Select one of the following options Short Description Long Description A JU S Owned Business U S Owned Business aa U S Entity e g Government Other U S Entity e g Government Foreign Ow ned Business Incorporated Foreimn Owned Business Incorporated in the U S Forei im Owned Business Not Foreig
235. s the date signed is the date funds were obligated For awards that will be funded at a future date the award date is the date signed by the contracting officer For basic agreements or IDVs for which there is no funding on the basic document the award date is the date mutually agreed upon by the contracting officer and the contractors NOTE All FPDS NG standard reports unless otherwise stated in the report criteria will use the Date Signed See Data Dictionary Element 2A Use Case for appropriate data entry requirements 4 2 2 EFFECTIVE DATE Data Dictionary Element 2B 21 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 This data element is required for all Awards and Modifications for both Civilian Agencies and DoD This is the date that the Period of Performance starts This can be the same date as the Date Signed or later The effective date CANNOT be earlier than the date signed Apply agency rules regarding Effective Date and Date Signed See Data Dictionary Element 2B Use Case for appropriate data entry requirements 4 2 3 COMPLETION DATE Data Dictionary Element 2C This data element is required for all Awards and Modifications for both Civilian Agencies and DoD This field is defined as the end of the base contract plus any exercised options Completion Date must be less than or equal to Estimated Ultimate Completion Date See Data Dictionary Element 2C Use Case for appropriate data entry requ
236. s Bacon Act clause and wage determination or the collective bargaining agreement is included in the award The Davis Bacon Act applies to contracts in excess of 2 000 for construction alteration or repair including painting and decorating of public buildings or public works within the United States Otherwise select No or Not Applicable FAR 22 403 1 Select Not Applicable if the procurement is not for construction or if the dollar threshold was not met See Data Dictionary Element 7D Use Case for appropriate data entry requirements 5 8 5 INTERAGENCY CONTRACTING AUTHORITY Data Dictionary Element 7E The data element is Required on an FSS GWAC BOA IDC Part 13 BPA and Modifications It populates to the Part 8 BPA from the FSS If you select Other Statutory Authority you must complete the Other Interagency Contracting Statutory Authority data element See Data Dictionary Element 7E Use Case for appropriate data entry requirements Short Description Long Description Economy Act Report this code if the transaction 15 subject to the Economy Act p s Statutory J gt Applicable the field does not apply No Statutory p E E T to the ion 5 8 6 OTHER INTERAGENCY CONTRACTING STATUTORY AUTHORITY Data Dictionary Element 7F This data element is Optional unless the Interagency Contract Authority has a value of Other Statutory Authority This field indicates whether the transaction is subject to other statutory authority For the ini
237. s Inbox IDV Inbox Draft Awards i Craft IDs 3 Final Awards i Final IDWs Eror Awards Error IDs Unssved Awards Unssved ID s Template Awards Template IDWs 3 hs maa tL j raps awal i The following is an explanation of the terms used within the Awards and IDV inboxes Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Draft Awards Number of records that have been saved in draft that may or may not have been validated and are awaiting approval Final Awards Number of records the user has in Final Status Error Awards Number of records that are missing required information Unsaved Awards When a session has been terminated any records in process will be stored here When the record is opened it will be identified in an Error Status Template Awards Users can create a template which contains the majority of the data elements needed to be reported The user can open the template and complete the fields that are unique to the action being reported This will eliminate the re keying of elements that are identical for multiple records Agencies are responsible for maintaining templates they create Transfer Awards Identifies the number of records that are waiting for acceptance by the receiving Agency 2 10 ADVANCED SEARCH Contracts are reported in FPDS NG in real time under two categories Award and IDV Indefinite Delivery Vehicle The Advanced Search
238. s Optional for all Awards for DoD and Civilian agencies and populates on the Modification Report the appropriate code if funding agency is DoD begins with 17 21 57 96CE or 97 A claimant program number designates a grouping of supplies construction or other services Enter the appropriate code from the DOD Procurement Coding Manual Section Ill DOD Claimant Program Number available at http siadapp dmdc osd mil procurementhistorical_reports guidance MN02 SECT3 HTM See Data Dictionary Element 8F Use Case for appropriate data entry requirements 4 10 11 SEA TRANSPORTATION Data Dictionary Element 8M This field is Optional for all Awards for DoD and Civilian agencies and populates on the Modification This field designates whether the contractor anticipates some of the supplies may be transported by sea Please select the appropriate value from the drop down list See Data Dictionary Element 8M Use Case for appropriate data entry requirements for each value are listed below Code Short Description Yes Positive Response to DFARS 252 247 7022 or 252 212 7000 c 2 N N Negative Response to DFARS 252 247 7022 or 252 212 7000 c 2 Unknown No response or Provision Not Included in Solicitation Not DoD or Business Type Federal Agency or How Competed indicates Simplified Acquisition Procedures 4 10 12 GFE GFP PROVIDED UNDER THIS ACTION Data Dictionary Element 8J This data element is required for a
239. s determined by the head of the agency are to be used in support of a contingency operation or to facilitate the defense against or recovery from nuclear biological chemical or radiological attack or 3 the acquisition does not exceed the threshold and can be treated as an acquisition of commercial items in accordance with FAR 12 102 f 1 agency head determines the supplies or services are to be used to facilitate defense against or recovery from nuclear biological chemical or radiological attack 53 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Definitions for each value are listed below Lame eee 4 12 PREFERENCE PROGRAMS OTHER DATA Figure 48 Preference Programs Other Data Preference Programs Other Data Contracting Officer s Business Size Selection Select One ied Subcontract Plan Select One bi Price Evaluation Percent Difference of 4 12 1 CONTRACTING OFFICER S BUSINESS SIZE SELECTION Data Dictionary Element 11A This is a required data element for a DCA and a Purchase Order and it populates on all other Awards and Modifications This field indicates if the selected contractor meets the small business size standard for award to a small business based on the NAICS code assigned to the action Select the appropriate value from drop down menu This field is important because the Small Business Goaling Report is based on whether or not the business size is small See Data Dictionary
240. s now the ability to independently access Government wide information globally This increases the need for data accuracy Agencies also use this information for management purposes As an example some agencies use this information to calculate workload and buyer productivity A 2 Whatis not included in FPDS NG Following are examples of data not reported in the FPDS NG Subcontracting data Financial information other than instant obligation and estimated values Accounting data CLIN information Detailed contract information such as terms and conditions deliverables statements of work proposals contractor employee information line items and wage determinations A 3 What are the roles of federal departments and agencies including SBA in federal contract reporting Federal contracting data is entered into the Federal Procurement Data System Next Generation FPDS NG by acquisition agencies each of which has primary responsibility for the quality of the data that they submit to the system After each fiscal year submitting departments and agencies verify to the Office of Federal Procurement Policy in the Office of Management and Budget that their procurement data is properly entered into the system FPDS NG is managed by the General Services Administration s GSA s Integrated Acquisition Environment Program Office IAEPMO This office assures proper maintenance of FPDS NQG s online database of federal
241. scending v Last Date to Order Contracting Office Type of Contract Vendor Mame Fee for Use of Service Ceiling Remaining i The Search criteria entered in the Search field is displayed in the Recent Searches to the right of the search results Figure 101 Recent Searches 113 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Recent Searches This section maintains a list of recent searches that were pemtormed Click an the desired Search criteria link to conduct the search FF OS NHG maintains the list of searches until the clear link i selected When you click on Clear all searches are remoyved general idc GENERAL SERVICES ADMINISTRATION Shs IM ooORPORA TED idc GEMERAL SERVICES ADMINIS TRS Thor dic te lear Clicking on the links inside the documents allows you to further refine your search and drill down to specific information For example by clicking on a specific Contracting Agency you will only see contracts for that Contracting Agency Figure 102 Results From Your Criteria List Of Contracts Matching Your Criteria Results 1 1 of 1 as of May 14 4006 1 01 46 PM Contract ID Modz FOFCCW261 0 view Awards IDV Type IDE Vendor Hame INTELLIGENT INFORMATION TECHNOLOGY SOLUTIONS Contracting Agency SMITHSONIAN INSTITUTION LIMITED LIABILITY COMPANY Last Date to Order May 24 2012 Ceiling Remaining 0 Agency Name SMITHSONIAN INSTI
242. se Of Recovered Material Select One ka Domestic or Foreign Entity select One ea Transportation Select One Y Description Of Contract Requirement 4000 characters 5 10 1 PRODUCT OR SERVICE CODE Data Dictionary Element 8A This data element is required for all IDVs and Populates to the Modification Report the four character code from the FPDS Product and Service Codes Manual http www fpdsng com downloads service_product_codes pdf or use the ellipses button on the screen to find the appropriate Product or Service Code identifying research and development services or supplies and equipment If more than one code applies report the code that represents the predominance of the dollars obligated or de obligated for the contract action See Data Dictionary Element 8A Use Case for appropriate data entry 5 10 2 PRINCIPAL NAICS CODE Data Dictionary Element 8G This data element is required for all IDVs and Populates to the Modification Enter the NAICS Code or use the ellipses button on the screen to find the appropriate NAICS Code Report the 6 digit code from the North American Industry Classification System NAICS Manual If more than one code applies report the code that best identifies the product or service acquired and represents the predominance of the dollars obligated or deobligated for the contract action The Product or Service Code PSC must correlate to the selected NAICS 5 10 3 CLAIMANT PROGRAM CODE Data Dicti
243. specific Congressional multi year authority for specific programs The key distinguishing difference between multiple year contracts and multi year contracts is that multi year contracts authorize performance beyond the period for which funding has been appropriated without having to exercise options for each program year They normally include a cancellation ceiling i e the maximum amount the Government will pay for termination if the remaining funding is not appropriated FAR 17 103 Select No if the transaction is not a multi year contract See Data Dictionary Element 6C Use Case for appropriate data entry requirements 4 8 4 MAJOR PROGRAM Data Dictionary Element 6G This data element is Not Applicable on a Modification and it Populates on a Part 8 and Part 13 BPA Call It is optional for all other award types for both Civilian Agencies and DoD This is the agency determined code for a major program within the agency For an Indefinite Delivery Vehicle this may be the name of a GWAC such as ITOPS or COMMITS See Data Dictionary Element 6G Use Case for appropriate data entry requirements 4 8 2 NATIONAL INTEREST ACTION Data Dictionary Element 6R This data element is required for all Awards IDVs and Modifications for both Civilian Agencies and DoD It identifies the awards made in response to national interest actions The events included in this list are determined by the Department of Homeland Security in accordance with the Stafford A
244. t One Cost Mo Fee Cost Plus Award Fee Cost Plus Fixed Fee Cost Plus Incentive Fee Cost Sharing Firm Fixed Price Fixed Price Award Fee Fixed Price Incentive Fixed Pric Level of Effort Fixed Price Redeterminatian Fixed Price with Economic Price Adjustment Labor Hours Order Dependent HD allows pricing arrangement to be determined separately for each order Time and Materials The value Combination Applies to Awards where two or more of the above apply cannot be selected on documents with a date signed of October 1 2009 and later and the value Other Applies to Awards where none of the above apply cannot be selected on documents with a date signed of October 1 2008 and later 5 7 2 MAJOR PROGRAM Data Dictionary Element 6G This field is not required but you may enter it on all IDVs except for an FSS This is the agency determined code for a major program within the agency For an Indefinite Delivery Vehicle this may be the name of a GWAC such as ITOPS or COMMITS 5 7 3 NATIONAL INTEREST ACTION Data Dictionary Element 6R The data element is required for all IDVs and Modifications This field identifies the awards made in response to national interest actions The actions included in this list are determined by the Department of Homeland Security Select the appropriate entry from the drop down menu 63 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 CAUTION The list below is
245. t special contracting methods _ Figure 49 Function Buttons E New Greeny Validate j Save Tmplt f Ee Print Close Ee Help NOTE Depending on the type of action selected the appropriate button will be enabled 5w__J Creates a new entry screen for the Award section Save Draft j Saves the information in your document Use this when you report data in the system whether complete or in part If you have made changes to the action please hit the Save Draft button before validating or closing the action This process will ensure that your data will not be lost Validate _ Determines if there are any errors Use this when the record is complete If there are errors the screen will display error messages at the top of the document All fields in error status are shown in Red and must be corrected in order to Validate and Approve the action 55 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 f Approve Allows you to Approve the document Use this when the document is error free The record will then be in final status _ Correct Allows you to fix mistakes in FPDS NG that do not change the legal intent of the contract action You can only use this function when a contract action is in final status Modify Allows you to prepare a modification to a base record This button is on the header of your entry screen You can also use the Modification selection from the main
246. tatus Final 7 Award ndefinite Delivery Vehicle Type Both x From To Action Obligation Range Base And All Options Value Range Signed Date Range m ddAyyy Last Modified Date Range t ddAyyy f Search Clear La Close gt E Help 5 HOTE The search may take about 5 to 10 minutes to return the results Try new ezSearch BETA Select Search A list of documents displays as shown will be returned Figure 12 Award Search Results Screen 14 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 HOME ol ez Search Advanced Search Po GO Ai Log Off 2 Documents Found 1 2 Of 2 AWARD ID 4730 FP0012604 Doc Type PO Mod Humber 0 Status Final Agency Hame FEDERAL ACOUISITION SERVICE Referenced IDY ID Office Hame GS4 F55 GEHERAL PROCUREMENT HAICS Code 561910 GOODWILL INDUSTRIES OF SAH JOAQUIN VALLEY 7 Vendor Hame IHCORPORATED Base And All Options Value 29517 10 Other AWARD ID Action Obligation 29817 10 AWARD ID 4730 FP0012605 Doc Type PO Mod Number o Status Final Agency Hame FEDERAL ACOUISITIOH SERVICE Referenced IDY ID Office Hame GSAFSS GENERAL PROCUREMENT HAICS Code 561910 GOODMLL IHDUSTRIES OF SAH JOAQUIH VALLEY Vendor Name INCORPORATED Base 4nd All Options Value 304 49 04 Other AWARD ID Action Obligation 30449 04 2 Documents Found 1 27 OF Select the link for the document that you want to view and the system will show you the co
247. teria To remove the citeris or a portion of the search iteria click the button next to each search level X soybean This section allows the user to sort the existing list of contracts by various fields within the contract For example you can sort the existing list of contracts by Date Signed or Contract Type Click on the appropriate field to Sort By Only one Sort can be conducted at a time Sort Order Descending Relevance Contract Type Agency Code Agency Full Name Date Signed Contracting Agency ID Contracting Agency Name Department Full Name Action Obligation Click on the appropriate link in each filter box Your results will be displayed in the Results Page section as shown in Figure 108 7 6 2 1 Further Refining Your Search If you would like to refine your search further you can click on any of the links shown in blue within the list of documents to drill down For example by clicking on the PSC Code your search results will only contain those documents with the specific PSC Code The Search Criteria box will be updated to reflect the new search Figure 86 Selecting CBO1 0 View Award Type Delivery Order Contracting Agency Action Obligation 9 914 Contracting Office DELL MARKETING LP October 18 2006 WS 1 QUZDBDO002 ELECTRONIC COMPUTER MANUFACTURING 334111 ROUND ROCK Vendor DUNS TX Vendor ZIP PSC Code 8779365180000 78682 7 6 3 Remove Search Crit
248. tes for the report E E Attributes Attribute Name eseriptiom S oadd E Award IDV Information Modification Number Add Ea Department And Age PIID Add Contract Identificatio PIID Agency ID Add J Contract Dates Referenced IDV PIID lAdd ta Funding Source Referenced IDV Agency ID ladd i J Contract Marketing D Referenced IDV Mod Number Add J Contract Information Solicitation ID Add J Legislative Mandates Transaction Number Feri 5 Product or Service Int a Once you have satisfied your requirements of the fields that you want to see data on your screen will appear similar to this screen 104 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Figure 92 Selected the Attributes for the report 2 Select attributes Time all available 1 filter s Pu Date Signed Action Obligstion Actions gt Product or Service Code NAICS Description Contractor Name i _ Prompt values _ Prompt values YY Attributes J Averd IDV Information Reason Not Awarded To Small Business Add Contracting Officers Business Size Selection Department And Age Contract Identificatio Contract Dates Reason Not Awerded To Small Disadvantaged Busin D oc It should be noted that there were additional fields that were requested however they do not appear on this scre
249. threshold in place for the date signed of the contract 5 7 10 UNDEFINITIZED ACTION Data Dictionary Element 6B This data element is Not Applicable for an FSS and GWAC It is required on all other IDVs and Modification If the contract is a Letter Contract then select Letter Contract If the contract action is an Undefinitized Action then select Other Undefinitized Action If the Contract action is neither a Letter Contract nor an Undefinitized Action then select Not Applicable Code Short Description A Letter Contract Report this code if the DCA or IDV contract 1s a Letter Contract Also report this code for funding modifications to a letter contract prior to detinitization Other Undefinitized Action Report this code for unpriced POs unpriced delivery task orders BPA calls or unpriced contract modifications except for funding mods reported as letter contracts Also report this code for funding mods prior to definitization of actions reported as Other Undetfinitized Action Report this code if the action is neither a Letter Contract nor an Undetinitized Action 5 7 11 MULTIYEAR CONTRACT Data Dictionary Element 6C This data element is only Required on an IDC It is Not Applicable for all other IDVs and Modifications This field indicates that this transaction is a multi year contract These are contracts issued under specific Congressional multi year authority for specific programs The key distinguishing difference betw
250. tial load of a Multi Agency Contract or other IDC enter the citation for the law if the award is authorized pursuant to legislation other than the Economy Act 9 9 CONTRACT MARKETING DATA 69 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 Figure 58 Contracting Marketing Data Section Website URL itp fpd gov Who Can Use Select One FIPS 95 codes Other Text Email Contact Maximum Order Limit Fee for Use of Service l Seared af Lower Value Upper Value Varies by Amount Varies by Other Factor 0 Ho Fee Ordering Procedure 1000 characters al Optional if Website GAL is provided othenvise mandatory 5 9 1 WEBSITE URL Data Dictionary Element 5A This data element is required on an FSS and is Optional on all Other IDVs and is Not Applicable for Modifications This is the web site URL for inter agency Indefinite Delivery Vehicles Enter the web site URL where users may go to get more information on the contract or program Maximum length is 100 positions This data element is required on an FSS 5 9 2 WHO CAN USE Data Dictionary Element 5B This data element is required on all IDVs and is Not Applicable for Modifications This field designates agencies that may place orders against this indefinite delivery vehicle For the initial award of an IDV select one of the following Only My Agency Only the agency awarding the contract may place orders All Agencies All
251. ting Possibilities possibilities do not exist FAR 19 705 21 No Subcontracting Plan was required Ex The action did not meet the dollar thresholds in Plan Not Required FAR 19 02 a Includes a Subcontracting Plan but does not include additional incentives FAR 19 702 a and FAR 19 708 c This value Plan Required Incentive Not Included is end dated as of May 1 2015 Includes a Subcontracting Plan and also includes additional incentives FAR 19 702 a FAR 19 708 c and DFARS 219 708 c This value is end dated as of Plan Required Incentive Included May 1 2015 E Plan Required Pre 2004 Plan Required Pre 2004 F Applies to a specific contract with goals pacman that covers the entire contract period Individual Subcontract Plan including option periods FAR 19 701 Commercial Subcontract Plan Commercial plan means a subcontracting plan including goals that covers the offerer s fiscal year and that applies to the entire production of commercial items sold by either the entire company or a portion thereof e g division plant or product line FAR 19 701 H DoD Comprehensive Subcontract Plan A subcontracting plan based on a plant division or company wide basis This value is only valid for DoD DFARS 219 702 6 TRANSACTION MODIFICATIONS COLUMN Use this column when selecting a contract action report to correct or modify By using Advanced Search see the Advanced Search section 2 10 capability at the
252. tion Long Description A FAR 52 2234 Included The solicitation included the provision at FAR 52 223 4 Recovered Matenal Certification FAR 52 223 4 and FAR 52 223 9 The solicitation mcluded the provision at Included FAR 52 223 4 Recovered Material Certification and the contract includes the clause at FAR 52 223 9 Estimate of for EPA Designated Products No Clauses Included and No Neither clause 1s included in the contract Sustainability Included Environmentally preferable Environmentally preferable http www whitehouse gov omb http www whitehouse gov omb procurement index green procurement index green FAR 52 2234 amp energy efficient FAR 52 223 4 amp bio based FAR 52 223 4 amp environmentally FAR 52 2234 amp environmentally preferable preferable http www whitehouse gov omb http www whitehouse gov omb procurement index green procurement index green FAR 52 223 4 amp bio based amp energy FAR 52 223 4 amp bio based amp energy efficient efficient FAR 52 223 4 amp bio based amp FAR 52 223 4 amp bio based amp environmentally preferable environmentally preferable http www whuitehouse gov omb http www whitehouse gov omb procurement index green procurement index green FAR 52 223 4 amp bio based amp energy FAR 52 225 4 amp bio based amp energy efficient amp environmentally preferable efficient amp environmentally preferable http www wh
253. tions from FPDS NG No Only designated data about the contract is in FPDS NG A 11 If not where can get a copy of the contract Frequently these requests are handled as Freedom of Information Act FOIA requests You will need to contact the awarding agency s FOIA Office for further information A 12 Is there a central repository of all active contract documents No The active contract files are not stored in a federal sponsored central repository Only closed out contracts are maintained in an archival status The active contract files are maintained by the appropriate contracting office A 13 Where can I see the items that were purchased or delivered on a contract We refer to this level of detail as the contract line item or the contract line item number CLIN data FPDS NG collects data at the contract level not at the CLIN level Usually CLIN data is available to the public through a formal request made to the awarding agency s FOIA office A 14 Where can find the type of contract awarded This information is available in FRPDS NG Please refer to the FRDS NG Data Dictionary for specific data elements and definitions A 15 How can tell if a contract action is referencing a Federal Supply Schedule When a Delivery Order Task Order BPA or BPA Call is placed in the system the record is required to have a reference PIID There are only two Agencies that award Schedules and they are General Services Administration
254. used Negotiated Proposal Solicitation using negotiated procedures RFP other than simplified acquisition procedures RFQ FAR 12 FAR 13 FAR 15 Sealed Bid Solicitation using seal bidding procedures IFB FAR 14 Two Step Solicitation that uses a combination of sealed bids and negotiated procedures FAR 6 102 Simplified Acquisition Simplified Acquisition Procedures means the methods prescribed in Part 13 for making purchases of supplies or services Architect Engineer An Architect Engineer action is solicited pursuant to FAR 6 102 d 1 Basic Research A Basic Research action is solicited pursuant to FAR 6 102 d 2 Alternative Sources The action resulted from the use of procedures that provide for full and open competition after exclusion of sources to reduce overall costs pursuant to FAR 6 202 a 1 to have a facility available for national defense or industrial mobilization pursuant to FAR 6 202 a 2 to establish or maintain an essential engineering research or development capability pursuant to FAR 6 202 a 3 to ensure the continuous availability of a reliable source of supply for such property or service pursuant to FAR 6 202 a 4 to Satisfy projected needs for such product or service based on a history of high demand pursuant to FAR 6 202 a 5 to satisfy a critical need for medical safety or emergency supplies pursuant to FAR 6 202 a 6 No solicitation procedure used No solicitation was used in this acti
255. usiness hours These hold time standards are established by each agency based on their peak load times 129 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 130 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 APPENDIX B GLOSSARY OF TERMS 8 a The Small Business Administration SBA administers the 8 a Business Development Program that offers a broad scope of assistance to socially and economically disadvantaged firms 8 a firms automatically qualify for SDB certification Agency System Administrator Overall responsibility for the administration of FRDS NG within the respective agency These responsibilities include but are not limited to establishing user profiles privilege and functions associated with passwords and respond to user s questions Award Types of awards within FPDS NG include Purchase Orders PO Delivery Orders DO BPA Calls and Definitive Contracts BOA Basic ordering agreement Please Note A basic ordering agreement is NOT a contract A basic ordering agreement is a written instrument of understanding negotiated between the government and contractor that contain a terms and clauses applicable to future contracts orders between the parties during its term b a description as specific as practicable of supplies or services to be provided and c methods for pricing issuing and delivering future orders Each order against a BOA is a separ
256. ve Procurement Program APP Federal Acquisition Regulation FAR The regulation for use by federal executive agencies for acquisition of supplies and services with appropriated funds FEDSTRIP MILSTRIP Federal and Military Standard Requisitioning and Issue Procedures These procedures allow for automated processing by the supply system not only of GSA but also the Department of Defense and the Department of Veterans Affairs the three supply sources for both civilian and military agencies FPDS NG Federal Procurement Data System Next Generation The FPDS NG is the current central repository of information on Federal contracting The system contains detailed information on contract actions over 3 000 FY2004 and later data The Executive departments and agencies award over 200 billion annually for goods and services The system can identify who bought what from whom for how much when and where Federal Supply Schedule FSS The Federal Supply Schedule program directed and managed by the General Services Administration GSA provides Federal agencies with a simplified process for obtaining commonly used commercial supplies and services at prices associated with volume buying GBL Government Bill of Lading GFE Government Furnished Equipment GFP Government Furnished Property 132 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 GSA General Services Administration Government Transportatio
257. y reports or queries Another reason reports and queries will not match is that data requests are not identically written FPDS NG standard reports identify the query at the bottom of the report to assist report users in understanding the report criteria Most reports are based on which contracting office issued the award The SBA requirement for reporting purposes is based on the agency that is funding these contracts not the awarding agency A 26 What does Purchase Card Used as Method of Payment mean The order or contract provides for payments to the contractor to be made through the use of the purchase card These are charges backed by a contract vehicle document It allows the government and the contractor to avoid the use of expensive invoices A 27 Does FPDS NG have purchase card data Purchase card transactions less than or equal the micro purchase threshold are not reportable to FPDS NG The banks that issue the cards collect purchase card data A 28 What is the difference between the North American Industrial Classification System NAICS and Product and Service Codes PSC Why does FPDS NG have both The North American Free Trade Agreement NAFTA requires the use of NAICS by the Government The NAICS classifies commercial activity into broad business categories such as soybean farming manufacturer wholesaler retail and services PSCs describe specific products and services which form the basis for national stock
258. ze Selection Select One T Subcontract Plan Select One 5 12 1 CONTRACTING OFFICER S BUSINESS SIZE SELECTION Data Dictionary Element 11A This data element Populates on a Part 8 BPA and on a Modification It is Required on all other IDVs This field indicates if the selected contractor meets the small business size standard for award to a small business based on the NAICS code Select one of the following from the drop down menu Small Business The Contracting Officer determines that the selected vendor is a small business for this procurement Other Than Small Business If the selected vendor is other than small business NOTE Because the contractor can be considered large in some NAICS and small in others the contracting officer buyer will determine the business size based on the predominant NAICS for the products or services being procured as specified in On Line Representations and Certifications Application ORCA 80 Federal Procurement Data System FPDS User s Manual Version 1 4 May 2015 5 12 2 SUBCONTRACT PLAN Data Dictionary Element 11B This data element is Not Applicable on a Part 8 BPA and Populates on a Modification It is Required on all other IDVs Select from the drop down menu the code for the subcontracting plan requirement See FAR 19 702 Code Short Description Long Description A A Subcontracting Plan was not included in Plan Not Included No Subcontracting the contract because subcontrac

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