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User Manual for Exchange Visitor Program Sponsor Users

1. 122 2 7 4 2 Cancel Student Employment EV in Active 124 2 7 4 3 Update Student Employment EV in Active Status 125 2 7 4 4 Student Employment History 125 2 12 MENU s sod e teet ut i e t E Sak 126 Event HISO o a Mea LET 126 2 123 270 Of Co ntry HIStory 126 2 7 6 Academic Training Menu iio teen 127 2 7 6 1 Add Student Academic Training eese 127 2 7 6 2 Cancel Student Academic Training eee 130 2 7 6 3 Update Student Academic Training 5e ee ee 130 2 7 6 4 Student Academic Training History sene 131 2 8 Exchange Visitor Information Screen Inactive Status esee 131 2 8 1 Correct Minor or Technical Infraction EV in Inactive Status 132 2 8 2 Reinstatement Request EV in Inactive Status eee 133 2 8 3 Reinstatement Request for G 7 Participants EV in Inactive Status 135 2 8 4 Cancel Reinstatement Request EV in Inactive Status sess 137 2 8 5 Terminate Exchange Visitor EV in Inactive Status eee 137 2 9 Transfer Procedures for Receiving 2 137 2 9 1 Transfer Exchange Visitor Personal Informati
2. Make the necessary changes to the name address for the site of activity 5 Enter optional comments in the Remarks text box Click the Update Site of Activity button to complete the process A message displays stating that the record has been updated successfully If data for the primary site of activity have been updated click the Print Final DS 2019 button on the message screen to print an updated copy of the Form sign it in blue ink and provide it to the EV and dependents if any See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions 115 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2 7 2 4 2 ADD SITE OF ACTIVITY EV IN ACTIVE STATUS EVs must have at least one site of activity and may have multiple sites of activity but one site must be identified by the RO or ARO as the primary site of activity To add another site of activity to the EV s record perform the following 1 Access the Exchange Visitor Information screen for the EV whose record is being updated perform a search for the record or use the EV Lists link Click the Site of Activity link on the Edits menu The Site of Activity Menu screen displays It contains summary data for the EV and information for the existing site s of activity Click the Add Site of Activity link near the bottom of the screen The Add Site of Activ
3. 96 Alternate Between Professor and Research Scholar 99 Biographical Information Screen teen enne 104 Terminate Dependent 110 Dependent End of Status Serenade ode eo a 112 Exchange Visitor Information Edit Site of Activity Screen 115 POU SCG Field Scree me een de ea et 117 SEVIS to SEVIS Exchange Visitor Transfer Screen eese 120 Add Student Employment Screen eese 123 Add Student Academic Training Screen eese eene 128 New Exchange Visitor Screen for Transfer 139 Correct SEVIS Status Screen o eat qun quita a e dU sui 155 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Exhibit 44 Exhibit 45 Exhibit 46 Exhibit 47 Exhibit 48 Reinstatement Update SEVIS Status for Exchange Visitor 160 Listing of Programs Screen Alerts Link eene 166 Alerts for Agricultural Institute of America Screen sse 167 Message Board Screen ei cie oo WERE 171 System Message Screen dps ke usate gua Mund 172 vi June 24 2011 User Manual for Exchange Visitor Program Sponsor Users
4. 4 Click one of the following buttons e Reset Values Click this button to return all unsaved entries to the previous values e Save Draft Click this button to save the data that have been entered e Next Click this button to automatically save the data entered and advance to the next page of the EV s Form DS 2019 If any fields and sections have not been completed or contain incorrect information the system will display an error message indicating the error s Make the necessary corrections and click the Next button again to display the Site of Activity Menu screen Note When the EV is a professor or research scholar the Visitor Eligibility screen will display This screen contains a reminder that the person must be eligible to participate in this type of program Click the Continue button to display the Site of Activity Menu screen See Section 2 9 2 Transfer Add Site of Activity for further instructions e Print Draft DS 2019 Click this button to print a draft copy of the Form DS 2019 See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions Note It is recommended that you print a draft copy of the transfer Form DS 2019 and review it for accuracy Necessary corrections can be made to the data before submitting the Form to SEVIS 2 9 2 Transfer Add Site of Activity Page 2 of the electronic Form DS 2019 Site of Activity Menu screen Exhibit 14 is used to collect program information for t
5. Has actually arrived at the site of activity in the United States identified by the program sponsor Is participating in his or her exchange program Note Failure to validate an EV s participation within 30 days of the program start date listed in SEVIS will result in cancelation of the EV s record in SEVIS as stipulated in the Exchange Visitor Program regulations 22 CFR 62 Active The sponsor has validated an EV s participation in his or her program by entering the current U S address for the EV The current U S address is the location where the EV will live while participating in his or her program The current U S address is collected in SEVIS but does not print on the Form DS 2019 When the Form DS 2019 is printed from SEVIS the address of the primary site of activity entered in SEVIS for the EV will print on the Form Following the validation of the EV in SEVIS the EV is considered to be in Active or valid program status Note An RO or ARO may use the Correct Minor or Technical Infraction process to change an EV from Inactive status to Active status if today s date is not greater than 120 days since the EV s status changed to Inactive This option should only be used when the EV is currently in the United States and is pursuing or intending to pursue his or her original program objective When today s date is greater than 120 days and less than 270 days after the EV s status changed to Inactive the RO or ARO must su
6. Select EI Select One 77 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 3 Below is a list with a brief description or explanation for the fields and sections on this screen An asterisk precedes the fields and sections that must be completed Enter the following data Field Section Description Explanation 1 Exchange Visitor Category Select the J visa participant category for the EV The options available on the drop down list relate to those authorized for your organization by DoS 2 Occupational Category The data in this field cannot be changed 3 Subject Field Description To change the current subject field description perform the following a Click the Select button to display the Select Subject Field Code screen b Make a selection from the Category drop down list c Click the Search button to view the list of subjects fields associated with the selected category d Find the subject that most closely matches the EV s field of study and click its code at the left end of the row The system automatically returns to the Change of Category Request screen and the final selection is displayed Note If necessary click the Select button to delete this information and repeat Steps a through d to make another selection 4 Subject Field Remarks Enter addition
7. Note Under Regulation 8 CFR 214 5 an EV from a country on the restricted country list may not engage in or seek to obtain training in aviation maintenance flight operations or nuclear related studies or training Therefore you may not create or update an EV s personal or program information as follows e EV s or is on the restricted 33 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 Field Section Description Explanation country list you may not select or update his or her field of study to training in aviation maintenance flight operations or nuclear related studies or training e Ifan EV s field of study is in aviation maintenance flight operations or nuclear related studies or training you may not select or update his or her COB or COC to a country that is on the restricted country list Subject Field Remarks Enter additional comments regarding the EV s program while in the United States or enter None Do not use hard returns that 15 do not press the Enter key when entering text doing so may make the text wrap and print in Section 5 of the Form DS 2019 Exhibit 13 Subject Field Remarks shows how the text may print when hard returns are used Note The text may be shortened on the printed Form DS 2019 if it is longer than the available space However the entire text can be viewed in
8. User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 4 Click the Add Student Academic Training button to save these data to SEVIS Otherwise click the Cancel button to return to the Exchange Visitor Information screen without adding a segment of student academic training 5 On the message screen click the Print Final DS 2019 button to print an updated form and provide it to the EV and all active dependents The Purpose of Form section will show Amend a previous form Academic Training Added 2 7 6 2 Cancel Student Academic Training A segment of student academic training can be canceled at any time prior to the training end date The information for the canceled segment will remain on the student s SEVIS record and can be viewed on the Student Academic Training History screen To cancel a segment of student academic training perform the following 1 Access the Exchange Visitor Information screen for the EV whose record is being updated perform a search for the record or use the EV Lists link 2 Click the Student Academic Training History link on the Academic Training menu left side of the screen the Student Academic Training History screen displays 3 Click the Cancel link for the appropriate segment of training The Cancel Student Academic Training screen displays 4 Enter a date in the Cancelation Date field this is a required field The date ca
9. for instructions on editing dependent data e Terminate See Section 2 7 2 2 1 Terminate Dependent in Active Inactive or Transferred Status for instructions on how to terminate a dependent e End Status See Section 2 7 2 2 2 End Status of Dependent in Active or Transferred Status for instructions on how to end the status of a dependent e No Show See Section 2 7 2 2 3 Set Dependent s Status to No Show Dependent in Active Status for instructions on how to change the dependent s status to No Show to indicate that the dependent is not with the EV and will not be joining the EV 2 7 2 2 1 TERMINATE DEPENDENT IN ACTIVE INACTIVE OR TRANSFERRED STATUS In SEVIS termination implies a change from Active or valid program status prior to the EV s program completion Termination has an adverse or negative effect on the dependent s record A dependent can be terminated separately from an EV which will have no effect on the EV s SEVIS record The status of a dependent may be terminated prior to the end of the EV s program for the following reasons e Conviction of a crime 108 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 e Other e Unauthorized employment To terminate a dependent perform the following 1 Access the Dependent Information screen for the dependent who is being terminated perform a search for the record or use the EV Lists li
10. He rir I2 Wa RTA IAP 66 Number TEHI SIH 1 9 F Dependents SEVIS ID Family Name First Name Relationship Gender Status Commands Kova Maria SPOUSE FEMALE DRAFT Edit Delete Add Dependent To complete Page 3 perform the following 1 Click the Add Dependent link in the lower left part of the screen Exhibit 17 Exchange Visitor Information Add Dependent Screen is an example of the screen that displays In Exhibit 17 the Add Dependent section of the screen has been completed 42 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Exhibit 17 Exchange Visitor Information Add Dependent Screen Whispering Pines Institute Program Number P 1 00468 Exchange Visitor Information Name Kovaleskie Date of Birth 25 1990 of Birth GERMANY m Number P 1 00468 Position 215 UNIVERSITY UNDERGRADUATE STUDENTS Student Intern n Field of t Remarks none at this time End Date 06 15 2015 m End Date Add Dependent Required fields are marked with an asterisk Maria Select One z gt i 8 City of Birth 10 Country of 43 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2 Below is a list with explanations of the fields on this screen An
11. Note If Other is selected enter the name of the organization in the text box provided The name and amount of funding will print on the Form DS 2019 The Exchange Visitor s Government Enter the amount in U S dollars that the EV s government is contributing The Binational Commission of the Exchange Visitor s Country Enter the amount in U S dollars that the Binational Commission is contributing All other organizations providing support Enter the amount in U S dollars that all other organizations are contributing Enter names of other organizations below Enter each organization name and the amount of money being given to the EV For example ABC Agency 500 DEF Organization 2500 XYZ 2000 Only 80 characters can be entered into this field The names and amounts of funding will print on the Form DS 2019 Personal Funds Enter the amount in U S dollars that the EV is contributing 4 Click the Submit button to save these data to SEVIS A message displays stating that the change of category request has been successfully submitted to SEVIS and the non refundable fee must be submitted using the Pay gov website Also the request a copy of the Pay gov confirmation page and supporting paper documentation must be submitted prior to the expiration of the exchange visitor s program end date in order to preclude the exchange visitor from falling out of valid progr
12. Student College University e Private Sector Programs Division Office of Designation Private Sector Programs Division Bureau of Educational and Cultural Affairs U S Department of State SA 5 5 Floor June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2200 C Street NW Washington DC 20522 0505 Phone 202 632 2805 Fax 202 632 2701 Responsible for the administration and oversight of the following categories Alien Physician Au Pair Camp Counselor Intern Secondary School Student High School Summer Work Travel Teacher Trainee To obtain assistance with the SEVIS application contact the SEVIS Help Desk at 800 892 4829 The SEVIS Help Desk is available from 8 a m to 8 p m Eastern Time Monday through Friday questions relative to regulation or policy must be directed to the appropriate Division within the Office of Designation Private Sector Exchanges See Attachment A Resources for additional resource information 1 2 Purpose of SEVIS SEVIS facilitates timely reporting and monitoring of international students EVs and their dependents in the United States SEVIS is an Internet based application for electronically monitoring and reporting on these individuals SEVIS enables program sponsors and schools to transmit electronic information to the Immigration and Customs Enforcement ICE bureau a
13. To use the jump feature perform the following 1 When viewing the Online Help text for a topic in the right panel click an underlined word or phrase to jump to a new topic 2 return from a jump click the Back button on the browser toolbar Note Some underlined phrases are web links They are identified by the text that precedes them When clicked the appropriate web page opens in a new browser window When finished viewing a web page click the Close button in the upper right corner of the browser window 2 1 3 6 Close Online Help Close Online Help by clicking the Close button in the upper right corner of the Help screen 2 1 4 Print Online Help Topics The entire Online Help cannot be printed Only the topic currently being viewed may be printed that is one topic at a time To print an Online Help topic using Internet Explorer perform the following 1 Click anywhere in the right panel 2 Click the Print amp button on the browser toolbar The topic currently being viewed prints to the designated printer or Click anywhere in the right panel Select Print from the File menu A Print window displays If necessary click the General tab to move it on top of the other tabs PY qm rs Ensure that the appropriate printer is selected in the Select Printer list If not select the correct printer from the list 5 Click the Print amp button to print to the designated printer June 24 2011 Use
14. 2000 Only 80 characters can be entered into this field The names and amounts of funding will print on the Form DS 2019 Personal Funds Enter the amount in U S dollars that the EV is contributing 49 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2 Click one of the following buttons e Previous Click this button to return to the previous page of the Form DS 2019 WARNING Be sure to save the data entered on this page before selecting the Previous button The unsaved data that were entered on this page will be lost if not saved first e Reset Values Click this button to return all unsaved entries to the previous values e Submit DS 2019 Click this button to save the EV s Form to SEVIS See Section 2 5 5 Submit the Form DS 2019 for additional information e Save Draft Click this button to save the data entered Saving the data will allow an RO or ARO to return to the record later and complete and or submit it to SEVIS e Print Draft DS 2019 Click this button to print a draft copy of the Form DS 2019 See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions Note It is recommended that you print a draft copy of the EV s Form DS 2019 and review it for accuracy Necessary corrections can be made to the data before submitting the Form to SEVIS 2 5 5 Submit the Form DS 2019 To sub
15. A separate application Form DS 3036 must be completed for this category An intern 22 CFR 62 22 is a foreign national who either Is currently enrolled in and pursuing studies at a degree or certificate granting post secondary academic institution outside the United States or Graduated from such an institution no more than 12 months prior to his or her exchange visitor program begin date and who enters the United States to participate in a structured and guided work based internship program in his or her specific academic field The maximum duration of participation for this category shall not exceed 12 months Extensions may be submitted to DoS for approval Note For program exclusions see 22 CFR 62 22 j International Visitor This category 22 CFR 62 28 is reserved for use by the U S Department of State International visitors are potential or recognized leaders in their own countries The maximum duration of participation for this category shall not exceed 1 year Extensions may be submitted to DoS for approval Professor This category 22 CFR 62 20 is for individuals who are involved primarily in teaching lecturing observing or consulting at accredited post secondary educational institutions museums libraries or similar institutions A professor may also conduct research unless disallowed by the program sponsor The maximum duration of participation for this category shall not exceed 60 months If
16. An asterisk precedes the fields that must be completed To complete this screen enter the following data Site of Activity Enter the name of the place where the EV will participate in his or her program Note For an au pair enter the host family s name For secondary school students high school students enter the name of the high school Site of Activity Address Enter the physical location of the site Do not include a post office box number in this address Note For an au pair enter the host family s address For secondary school students high school students enter the address of the high school Note The address that prints on the Form DS 2019 is the primary site of activity address Therefore if the EV has multiple sites of activity the site selected by the RO or ARO as the primary site of activity the Primary Site of Activity radio button is selected will be the one that prints on the Form DS 2019 Remarks Enter optional comments Click one of the following buttons Add Site of Activity Click this button to save the data entered for this EV The system will display the Site of Activity Menu screen and the information for the site will display near the bottom of the screen Note Multiple sites of activity can be added for an EV but an EV can have only one Primary Site of Activity Follow the procedures above to add other sites of activity Reset Values Click this button to return all unsav
17. Date of Birth of Birth y of Birth Country ci Chizanahips Country of Legal Permanent Residence Email Address Status Active Initial Count mber ion Catesanh tional Category Student dium amiga Degree Student Intern Foreign Field of Stu ur S ject eld Description ubject Field Remarks Initial 66 Numberi Program 8 n Date Program End Date Reinstatement Program Begin Date Previous Program End Date Visa Foil Number Visa Issue Date Visa Expiration Date Vi 1 94 Admission Number Port of Departure Date of Departure Required fields are marked with an asterisk DE beer Whi Gershwen Erica FEMALE m 1990 sors GERMANY GERMANY ACTIVE 1 P 1 00468 nstitute 215 UNIVERSITY UNDERGRADUATE STUDENTS STUDENT BACHELORS ESSE and Electronic Engineering Technologies Technicians Other 08 01 2010 12 31 2014 1 Minor or Select On Technical Infraction EN C Correct Minor or Technical Infraction Reset Values Cancel 83 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Select the reason for the infraction from the drop down list 4 Enter an explanation in the Remarks text box this is a required field 5 To complete the process click the Correct Minor or Technical Infraction button A message displays stating that the EV s S
18. EV in Active 5 76 2 7 1 2 Cancel Change of Category Request EV in Active Status 82 2 7 1 3 Correct Minor or Technical Infraction EV in Active Status 83 2 7 1 4 End Program for Exchange Visitor EV in Active Status 84 2 7 1 5 Extension Beyond the Maximum Duration of Participation Request EV in Active Status zie ca te ev iG EN ede Greer s 85 2 7 1 6 Cancel Extension Beyond the Maximum Duration of Participation Request EV in Active Status eiae ette nete Rer ie ee 89 2 7 1 7 Extension Within the Maximum Duration of Participation Request 89 2 7 1 8 Matriculation EV in Active Status sess 91 2 7 1 9 Reprint Form DS 2019 EV in Active Status sse 92 2 7 1 10 Shorten Program for Exchange Visitor EV in Active Status 92 2 7 1 11 Terminate Exchange Visitor EV in Active or Inactive Status 93 2 7 1 12 Create Out of Country Record Professor and Research Scholar EVs in Acti Ve Status rn ht re ete ee eA aks eT Soe hes cues 95 2 7 1 13 Cancel Out of Country Record EV in Active Status 97 2 7 1 14 Alternate Between Professor and Research Scholar 98 2 7 2 Edits Menu EV in Active 102 2 7 2 1 Edit Biographical Information and U S Address EV in Active Status 1
19. Exchange Visitor Categories Below is a brief explanation for each of the fifteen exchange visitor categories Alien Physician The Educational Commission for Foreign Medical Graduates ECFMG is the only sponsor authorized to use this category This category 22 CFR 62 27 is for foreign physicians pursuing American medical board certification through graduate education or training at accredited U S schools of medicine or other U S institutions through a Clinical Exchange Program All foreign physicians in this category must successfully complete ECFMG administered examinations that measure their command of the medical sciences All foreign physicians are subject to the Two Year Home Country Physical Presence Requirement as stipulated in Section 212 e of the Immigration and Nationality Act and Public Law 94 484 Note The J visa does not provide for programs with hands on or direct patient contact such as veterinarian dental or nursing training The maximum duration of participation for the Alien Physician category shall not exceed 7 years Extensions may be submitted to DoS for approval Au Pair The Au Pair Program 22 CFR 62 31 is designed to give foreign nationals the opportunity to live with an American host family and participate directly in the home life of that family while providing limited child care services The au pair participant is also required to enroll in an accredited U S post secondary educational institutio
20. Exhibit 34 Biographical Information Screen is an example of the screen that displays 103 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Exhibit 34 Biographical Information Screen Whispering Pines Institute P 1 00468 Biographical Information Required fields are marked with an asterisk Gershwen oo po Select One 05 17 1990 e 205 UNIVERSET Y UNDERGRADUATE STUDENTS 5 X N o e o LJ 104 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 3 Below is a list with a brief description or explanation for each field section on this screen An asterisk precedes the fields sections that must be completed Some of these fields and sections contain text boxes drop down lists radio buttons and command buttons To complete this screen enter the following data Field Section 1 Family Name 2 First Name 3 Middle Name 4 Suffix 5 Date of Birth 6 Gender 7 City of Birth 8 Country of Birth Description Explanation Enter the surname or last name of the EV If the person has only one name enter it in this field Note The DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on
21. RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 1 INTRODUCTION This manual was written as a resource for Exchange Visitor Program Sponsor users that is Responsible Officers ROs and Alternate Responsible Officers AROs of the Student and Exchange Visitor Information System SEVIS It is presented in two separate volumes in order to delineate the Form DS 2019 and Form DS 3036 DS 3037 and other program updates This volume addresses the procedures for creating issuing and modifying Forms DS 2019 for exchange visitors EVs and dependents This user manual reflects the changes to SEVIS effective with Release 6 8 1 1 Resources To obtain administrative guidance on the Exchange Visitor Program the Exchange Visitor Program regulations 22 Code of Federal Regulations CFR Part 62 or program or EV issues or concerns contact the Office of Designation Private Sector Exchanges Bureau of Educational and Cultural Affairs Department of State e Academic and Government Programs Division Office of Designation Academic and Government Programs Division Bureau of Educational and Cultural Affairs U S Department of State SA 5 5 Floor 2200 C Street NW Washington DC 20522 0505 Phone 202 632 9310 Fax 202 632 2701 Responsible for the administration and oversight of the following categories Government Visitor International Visitor Professor Research Scholar Short Term Scholar Specialist
22. program s designation expiration date This reminder displays 6 months before the program s designation authorization expires The alert includes the program s designation expiration date Note An application for redesignation must be submitted in SEVIS 3 months in advance of the expiration date This reminder displays when a program has used 80 or more of its total allotment of Forms DS 2019 The alert shows the number of Forms remaining This reminder displays 30 days prior to the annual report due date It will display for 30 days beginning on the second day of the month that the report is due to DoS This reminder displays 90 days prior to a dependent child s 21st birthday Action Required Complete the redesignation process in SEVIS and submit a signed and notarized copy of the request Form DS 3036 to DoS Complete the redesignation process in SEVIS and submit a signed and notarized copy of the request Form DS 3036 to DoS Note An application for redesignation must be submitted in SEVIS 3 months in advance of the expiration date Complete the allotment request in SEVIS Generate and print the report using SEVIS Submit the report to DoS each year by the date stipulated on the program s designation or redesignation letter An RO or ARO may notify the EV to take appropriate action such as request change of status for the dependent or have the 168 June 24 2011 U
23. s status changed to Inactive you may submit a request for reinstatement to DoS for review and approval 22 CFR 62 45 Reinstatement to Valid Program Status Reinstatement cannot be requested when the current date is greater than 270 days after the status changed to Inactive In that case the EV is in Inactive status and the EV s information cannot be updated Note A non refundable fee is required when submitting a Reinstatement request for an EV 22 CFR 62 17 Fees and Charges DoS will not begin to process the request until the supporting documentation and copy of the Pay gov confirmation page showing payment of the non refundable fee have been received To request reinstatement for an EV whose status has been Inactive for at least 121 days and not more than 270 days perform the following 1 Access the Exchange Visitor Information screen for the EV whose reinstatement request is being submitted perform a search for the record or use the EV Lists link 2 Click the Reinstatement Request link on the Actions menu The Reinstatement Request screen displays 3 Enter the new program end date which must follow the DoS Maximum and Minimum Duration of Participation rules see Attachment B DoS Maximum and Minimum Duration of Participation Rules 4 Enter an explanation for the request in the Remarks text box this is a required field Click the Submit Reinstatement button A message displays stating that the request is not complete
24. 10 SEVIS Correction Procedures for instructions Change of Category Correct Minor or Technical Infraction Correct SEVIS Status See Section 2 10 SEVIS Correction Procedures for instructions Create Out of Country Should only be used to identify a professor or research scholar EV who is continuing to participate in the program activity for which he or she has been sponsored and who is currently in the United States the EV is not outside the country End Program for Exchange Visitor Extension Beyond the Maximum Duration of Participation Extension Within the Maximum Duration of Participation Matriculation Only available for college and university students Reinstatement Update SEVIS Status See Section 2 10 SEVIS Correction Procedures for instructions Reprint Form DS 2019 Shorten Program for Exchange Visitor Terminate Exchange Visitor The following sections provide detailed instructions for the options listed above except for the Correct SEVIS Status Reinstatement Update SEVIS Status and Cancel Reinstatement Update SEVIS Status options See Section 2 10 SEVIS Correction Procedures for detailed instructions for these processes 75 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2 7 1 1 Change of Category Request EV in Active Status A change of category request for an EV may be submitted to DoS Any change must be clearly co
25. 2 2 1 Guidelines for Passwords for instructions on creating a password 4 Enter your new password again in the Confirm Password field 5 Click the Set Password button The system displays a message stating that you have successfully created a password If the password is not successfully created a message indicating the reason will display and you will be able to enter the appropriate data 6 Once the password is successfully created click OK and the system will display the SEVIS Login screen Exhibit 4 SEVIS Login Screen is an example of the screen Note After creating your password use the SEVIS Login screen https egov ice gov sevis to access SEVIS and perform all of your SEVIS related tasks REMINDER You must log into SEVIS at least once every 45 days to keep your SEVIS user ID active June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Exhibit 4 SEVIS Login Screen US Immigratio and Customs Enforcement p 2 2 1 Guidelines for Passwords The email you receive from SEVIS when approved to use the system and the Online Help provide the specific requirements for SEVIS passwords General guidelines for SEVIS passwords are as follows e You cannot reuse your previous six passwords e SEVIS passwords have a maximum life span of 90 days When logging into SEVIS after 90 days the system automatically displays the Change Password scr
26. 5 8 Reprint a Form DS 2019 for printing instructions Note If an error occurs when printing the Form DS 2019 the Reinstatement reprint reason will be removed from the list of reprint reasons Select the Other option and enter the following text in the Remarks field Reinstate an On going Program e Additional Information Required The submitter of the request will receive email notification of the request for information A letter from the DoS Office of Designation Private Sector Exchanges identifying the areas that require additional information and or documentation will be sent to the submitter of the request by fax or the U S Postal Service in order for the review to continue Note The response must be submitted within 30 calendar days of the email notification If DoS has not noted in SEVIS the receipt of a response within 30 calendar days of the notification the reinstatement request will be automatically canceled in SEVIS Submit the supporting documentation along with the EV s full name and SEVIS ID to the appropriate address See Section 1 1 Resources or Attachment A Resources for the appropriate address 134 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 e Request Denied A letter from the DoS Office of Designation Private Sector Exchanges regarding the denial decision will be sent by fax or the U S Postal Service to the
27. 89 should be entered in SEVIS as 25058 U S Government Agency ies Select the agency from which the EV has received maximum of 2 funding and enter the amount in U S dollars Note If Other is selected enter the name of the organization or agency in the text box provided The name and amount of funding will print on the Form DS 2019 101 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Field Section Description Explanation International Organization s Select the organization from which the EV has received maximum of 2 The Exchange Visitor s Government The Binational Commission of the Exchange Visitor s Country All other organizations providing support Enter names of other organizations below Personal Funds funding and enter the amount in U S dollars Note If Other is selected enter the name of the organization or agency in the text box provided The name and amount of funding will print on the Form DS 2019 Enter the amount in U S dollars that the EV s government is contributing Enter the amount in U S dollars that the Binational Commission is contributing Enter the amount in U S dollars that all other organizations are contributing Enter the names of the organizations in the text box provided For example ABC Agency 500 DEF Organization 2500 XYZ 2000 Only 80 characters
28. ACTIVE 3 Program End Date MM DD YYYY Address 1 Main Avenue City JFAIRFAX VIRGINIA Zip Code 20108 Joooz B 3 Below is list with explanations of the fields on this screen An asterisk precedes the fields that must be completed To complete this screen enter the following data Field Description Explanation 1 Change Status To 2 Program Begin Date Note This field is not available when requesting to change an EV s SEVIS status from Terminated to Active Select an option from the drop down list Enter the date in MM DD YYYY format Note When requesting to change the EV s status from e Active to Initial The begin date must be the current date or a future date e Invalid to Initial The begin date must be the current date or a future date 160 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 Field Description Explanation e Invalid to Active The begin date must be the current date or a date in the past it cannot be a future date e No Show to Active The begin date must be the current date or a date in the past it cannot be a future date e Terminated to Active The begin date must be the current date or a date in the past it cannot be a future date 3 Program End Date Enter the date in MM DD Y Y YY format The end
29. Cancel Student Employment e Update Student Employment e Student Employment History The following sections provide detailed instructions for using these options 121 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2 7 4 1 Add Student Employment EV in Active Status Employment information can be added to the SEVIS record of a college university student whose status in SEVIS is Active The student EV must be participating in one of the following types of programs e Associate Degree e Bachelor s Degree e Master s Degree e Doctoral Degree e Non Degree The student may have multiple employment segments on his or her SEVIS record The employment segments can overlap and the maximum length of a segment of student employment is 12 months Note A written letter is no longer required when authorizing student employment However you must enter the data in SEVIS complete the fields on the Add Student Employment screen See 22 CFR 62 74 b for additional information To enter employment data for a student perform the following 1 Access the Exchange Visitor Information screen for the EV whose record is being updated perform a search for the record or use the EV Lists link 2 Click the Add Student Employment link on the Employment menu left side of the screen A message screen displays 3 Read the information about On Campus and Off Campus employme
30. Click the Update link for the appropriate segment of employment The Update Student Employment screen displays 4 Make the necessary changes to the data 5 Enter an explanation in the Comments text box completion of this field is optional 6 Click the Update Student Employment button to complete the process 2 7 4 4 Student Employment History If a college university student s employment information has been entered into SEVIS it can be viewed in SEVIS You can only view the EV s data that are specific to your program For example if the EV was employed before transferring to your program you will not see that information To view the student employment data for a college university student EV perform the following 1 Access the Exchange Visitor Information screen for the EV whose record you wish to view perform a search for the record or use the EV Lists link which includes a link titled Exchange Visitors With Student Employment 2 Click the Student Employment History link on the Employment menu left side of the screen to display the Student Employment History screen 3 Click one of the following e Add Student Employment Click this link to access the Add Student Employment screen and add a segment of student employment e Update If available click this link to access the Update Student Employment screen and change the information for an existing segment of student employment e Cancel TIf available click
31. Dependents list or the Exchange Visitor Information screen to view the effective date of transfer An RO or ARO may set the EV s status to Active if the EV reports validate his or her program participation No Show or Invalid In addition the RO or ARO may amend the program start date and or end date if it is known that the EV will be arriving at a later date An RO or ARO may set the EV s status to Active if the EV reports validate his or her program participation No Show or Invalid In addition the RO or ARO may amend the program start date and or end date if it is known that the EV will be arriving at a later date Validate the transfer EV s program participation otherwise the system will automatically set the status of the EV and dependents if any to No Show 30 days after the effective date of transfer identified in SEVIS See the Transferred Status Exchange Visitors and Dependents list or the Exchange Visitor 169 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Alert Type Exchange Visitor s Nearing the Program End Date in 60 Days Out of Country Exchange Visitors Professor s Research Scholar s in a G 7 Program Within 90 Days of Program End Date See 22 CFR 62 20 for additional information Professor s Research Scholar s in a G 7 Program Within 180 Days of Program End D
32. DoS reviews the Reinstatement Update SEVIS Status request the following outcomes are possible e Request Approved The submitter of the request will receive email notification of the approval and the dependent s status will change to the same status as the EV Print an updated copy of the Form DS 2019 sign it in blue ink and provide it to the dependent Use the Reprint DS 2019 link on the Exchange Visitor Information screen to reprint the Form e Additional Information Required tThe submitter of the request will receive email notification of the request for additional information The email will identify the areas that require additional information and or documentation in order for the review to continue Note The response must be submitted within 30 calendar days of the email notification If DoS has not noted in SEVIS receipt of the response within 30 calendar days of the notification the Reinstatement Update SEVIS Status request will automatically be canceled in SEVIS Submit the supporting documentation including the dependent s full name and SEVIS ID to DoS See Section 1 1 Resources or Attachment A Resources for the appropriate address e Request Denied The submitter of the request will receive email notification of the denial decision 2 10 4 Cancel Reinstatement Update SEVIS Status Request The option for canceling a Reinstatement Update SEVIS Status request is only available when a Reinstatement
33. EV screen 3 Enter an explanation for the cancelation in the Remarks text box this is a required field 4 Click the Cancel EV button to complete the process The system displays a message stating that the EV s record has been canceled the status of the EV and any dependents is Invalid Note When an EV s record is canceled the system increases the allotment of Forms DS 2019 available to the program by one 2 6 1 3 Set EV s Status to No Show EV in Initial Status The No Show status is used to indicate that the EV s program participation has not been validated by the RO or ARO in SEVIS When an EV s status is No Show the EV has violated the Exchange Visitor Program regulations This has an adverse or negative effect on the EV s record and on the record of each dependent of the EV EVs with a SEVIS status of No Show have no benefits for example extension change of category or reinstatement If a program sponsor receives information that a potential EV participant has entered the United States and has not reported for participation an RO or ARO may e Set the EV s status to No Show or e Allow SEVIS to automatically change the EV s status to No Show for the following reasons Itis 30 days after the program begin date listed on the Form DS 2019 that was issued to an EV to begin a new program and the EV has entered the United States through a port of entry but has not been validated Ifan EV whois in Ini
34. EV entering the United States on J visas must be entered into SEVIS Note If the spouse or child dependent plans to enter the United States on a different type of visa do not enter his or her information in SEVIS Note If both a husband and wife are entering the United States on J 1 visas add the dependent child s information to only one SEVIS record Form DS 2019 Do not add the dependent child s information to both parents records Forms Doing so will give the dependent child two SEVIS records Exhibit 16 Exchange Visitor Dependents Menu Screen is an example of Page 3 of the Form In Exhibit 16 a dependent has already been added for this EV Because the record is still in Draft status the EV and dependent have not been assigned their SEVIS IDs 41 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 Exhibit 16 Exchange Visitor Dependents Menu Screen Whispering Pines Institute Program Number P 1 00468 Exchange Visitor Dependents Menu Exchange Visitor Information Name Kovaleskie Date of Birth 03 25 1990 Cou of Birth GERMANY Permanent Residence GERMANY Status DRAFT m Number P 1 00468 Position 215 UNIVERSITY UNDERGRADUATE STUDENTS Student Intern ign Field of 8 ject Field Remarks at this time a aa Category ACNE SS SP a aT ree ERE umm oe Des HIM UR ERE
35. EV s Status to No Show EV in Initial 57 2 6 1 4 Reprint Form DS 2019 EV in Initial Status 58 2 6 1 5 Validate Program Participation EV in Initial Status 58 2 6 2 Edits Menu EV in Initial Status uci rene tate esteso 61 2 6 2 1 Edit Category and Subject Field EV in Initial Status 62 2 6 2 2 Edit Biographical Information and U S Address EV in Initial Status 65 2 6 2 3 Add Edit Dependent Galea ia 66 2 6 2 3 1 Add Dependent EV in Initial or Active Status 66 2 6 2 3 2 Edit Dependent Data Dependent in Initial or Active Status 68 2 6 2 3 3 Reprint Form DS 2019 for a Dependent in Initial Status 69 2 6 2 3 4 Set Dependent s Status to No Show EV in Initial Status 70 2 6 2 4 Edit Financial Information EV in Initial Status 70 2 6 2 5 Edit Site of Activity EV in Initial Status ees 71 2 6 2 6 Add Site of Activity EV in Initial Status eene 71 2 6 2 7 Change Primary Site of Activity EV in Initial Status 72 2 6 2 8 Delete Site of Activity EV in Initial Status ee sess 73 2 7 Exchange Visitor Information Screen Active Status esee 73 2 7 1 Actions Menu EV in Active 75 2 7 1 1 Change of Category Request
36. Enter optional comments 8 During the period covered by Note The EV must have at least one source of this program the total funding listed in Sections 8 and or 9 of the Financial estimated financial support in Information screen U S dollars is to be provided to the exchange visitor by Enter the following information as applicable Current Program Sponsor If applicable enter the amount in U S dollars that the program sponsor will contribute to the EV This program sponsor has has Select has or has not to indicate whether the EV has not received funding for received direct or indirect funding from U S international exchange from Government agencies This is a required field one or more U S Government e Direct Funding Financed in whole or in part Agency ies to support this by the U S Government or the EV s exchange visitor If any U S government with funds contributed directly to Government Agency ies the EV in connection with his or her provided funding indicate the participation in an Exchange Visitor Program Agency ies by code below e Indirect Funding Financed by one of the following international organization with funds contributed by either the U S Government or the EV s government for use in financing international educational and cultural exchanges organization or institution with funds made available by either the U S Government or the EV s government for the purpos
37. Find the subject that most closely matches the EV s field of study and click to highlight the code or press the Ctrl key and click to highlight two codes e Click the Select button and the selected code s will display on Exchange Visitor Search screen Note The results may include both the 2000 and 2010 CIP codes If a code is listed twice the 2000 and 2010 codes have different descriptions The 21 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Field Search by Termination Reason Termination Reason Termination Date Range Search by Inactive Reason Inactive Reason Inactive Date Range Search by Invalid Reason Invalid Reason Invalid Date Range Search by Student Employment Employment Type Category Employment Date Range Description Explanation description for the 2000 code will be listed first Note If necessary click the Clear button to delete this information from the Exchange Visitor Search screen Click this radio button and complete the following fields as applicable Completion of the Termination Reason field is required the other field in this section is optional Select an option from the drop down list Enter the dates for a specific period of time For example 01 01 2011 to 03 31 2011 would return a list of nam
38. Form DS 2019 See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions Note It is recommended that you print a draft copy of the EV s Form DS 2019 and review it for accuracy Necessary corrections can be made to the data before submitting the Form to SEVIS 2 9 5 Validate the EV s Program Participation EV in Transferred Status When an EV transfers to another program his or her record in SEVIS must be validated Validation of program participation requires you to acknowledge that the EV has reported as required and collect the EV s current U S address actual physical location where the EV will reside while in the United States no later than 30 days after the effective date of transfer WARNING PROGRAMS LESS THAN 30 DAYS IN DURATION TIf the EV s program is less than 30 days in length failure to validate the EV s SEVIS record to indicate his or her participation before the program end date listed in SEVIS will result in cancelation of the EV s record in SEVIS The SEVIS status of the EV and dependents if any will automatically change to No Show WARNING PROGRAMS GREATER THAN 30 DAYS IN DURATION Failure to validate the transfer EV s participation 30 days after the effective date of transfer listed in SEVIS will result in SEVIS changing the status of the EV and dependents if any to No Show See 22 CFR 62 76 b v Transfer Procedures Validation of program participation may take place at an
39. Help Table of Contents To use the Online Help table of contents perform the following 1 Click the Contents button 2 In the left panel click a folder to display a list of topics 3 Click a topic name to view the Online Help text for that topic in the right panel 2 1 3 2 Online Help Index To use the index perform the following 1 Click the Index w button 2 Enter a keyword or partial keyword in the text box provided and press the Enter key or Scroll through the list using the scroll bar on the right side of the left panel 3 Click a keyword in the left panel to view the Online Help text for the topic in the right panel 2 1 3 3 Search Online Help To search on a word or phrase perform the following 1 Click the Search button June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 2 Type search criteria in the text box provided and press the Enter key The search results will display in the left panel as a list of topics containing the word or phrase entered 3 Click a topic name to view the Online Help text for that topic in the right panel 2 1 3 4 Show Hide Left Panel To hide and show the left panel of the Help screen perform the following 1 To hide the left panel click the Hide button in the upper right corner of the left panel 2 Click the Contents 2D Index A or Search i button to restore the left panel 2 1 3 5 Jumps
40. June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 3 Click the Update link for the appropriate segment of training The Update Student Academic Training screen displays 4 Make the necessary changes to the data Click the Update Student Academic Training button to complete the process 6 On the message screen click the Print Final DS 2019 button to print an updated Form and provide it to the EV and all active dependents The Purpose of this Form section will show Amend a previous form Academic Training Updated 2 7 6 4 Student Academic Training History If a college university student EV s academic training data have been entered into SEVIS they can be viewed in SEVIS You can only view the EV s data that are specific to your program For example if the EV participated in academic training before transferring to your program you will not see that information To view the student academic training information perform the following 1 Access the Exchange Visitor Information screen for the EV whose record is being updated perform a search for the record or use the EV Lists link 2 Click the Student Academic Training History link on the Academic Training menu left side of the screen The Student Academic Training History screen displays 3 Click one of the following e Add Student Academic Training Click this link to access the A
41. RO or ARO may also set the EV s status to No Show A list of all EVs that have transferred to a non SEVIS Exchange Visitor Program EV names display on this list after the effective date of transfer and will remain on this list indefinitely Note The ability to transfer EVs to a non SEVIS program is no longer available However there may be EVs who will always have this status they transferred prior to the date mandated for enrollment of all Exchange Visitor Programs in SEVIS 27 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 2 5 Create an Exchange Visitor Form DS 2019 The eligibility process enables designated program sponsors to create maintain and print records Form DS 2019 for EVs and dependents In addition SEVIS provides the capability to access and update previously created records The Listing of Programs screen includes the list of programs associated with your user ID Exhibit 11 Listing of Programs Screen New Exchange Visitor Link shows the location of the New Exchange Visitor link on the Listing of Programs screen Exhibit 11 Listing of Programs Screen New Exchange Visitor Link Listing of Programs Indicates an alert for that program Name of Program Location City State Status Role Commit i i Anytown V PROGRAM ACTIVE RO Searchl New Exchange Visitor FAIRFAX VA PROGRAM ACTIVE ARO Searchf New Exchange Visito
42. S Government or the EV s government with support this exchange visitor funds contributed directly to the EV in connection If any U S Government with his or her participation in an Exchange Agency ies provided Visitor Program funding indicate the Agency ies by code below e Indirect Funding Financed by one of the following international organization with funds contributed by either the U S Government or the EV s government for use in financing international educational and cultural exchanges An organization or institution with funds made available by either the U S Government or the EV s government for the purpose of furthering international educational and cultural exchanges Note If has is selected in response to this statement Section 5 of the electronic Form DS 2019 must be completed Financial Support from The EV must have at least one source of funding listed in organizations other than the Sections 4 and or 5 on the Alternate Between Professor sponsor will be provided by and Research Scholar screen If necessary complete one one or more of the following or more of the fields in this section Note Financial data should reflect the amount of financial support provided to the EV for the duration of his or her program shown on all Forms DS 2019 Note AII dollar amounts must be entered in SEVIS without commas and periods and should be rounded to the nearest dollar For example 25 057
43. Update Student Academic Training e Student Academic Training History The following sections provide detailed instructions for using these options 2 7 6 1 Add Student Academic Training A college university student EV may participate in academic training during his or her studies with the approval of the academic dean or advisor and the RO The student must have a SEVIS status of Active He or she can have multiple segments of academic training and the training segments can overlap See 22 CFR 23 College and University Students and 22 CFR 62 73 Academic Training for details Note The student must present to the RO or ARO a letter of recommendation from the student s academic dean or advisor 22 CFR 62 23 f 5 1 setting forth 1 The goals and objectives of the specific academic training program 2 A description of the academic training program including its location the name and address of the training supervisor number of hours per week and dates of the training 3 How the academic training relates to the student s major field of study 4 Why it is an integral or critical part of the academic program of the student The RO or ARO must review the letter of recommendation He or she must also make a written determination of whether the academic training currently being requested is warranted and the criteria and time limitations are satisfied see 22 CFR 62 23 f 5 ii C To meet the regulatory requirement of 22 CFR 62 73
44. an EV To add a site of activity perform the following 1 Access the Exchange Visitor Information screen for the EV for whom a site of activity is being added perform a search for the record or use the EV Lists link 2 Click the Site of Activity link on the Edits menu The system displays the Site of Activity Menu screen 3 Click the Add Site of Activity link near the bottom of the screen The Add Site of Activity screen displays 4 Below is a brief description or explanation of the fields on this screen An asterisk precedes the fields that must be updated To complete this screen enter modify the following data e Site of Activity Enter the name of the place where an EV will participate in his or her program 71 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Note For an au pair enter the host family s name For secondary school students high school students enter the name of the high school Site of Activity Address Enter the physical location of the site Do not include a post office box number in this address For an au pair enter the host family s address For secondary school students high school students enter the address of the high school Note The address that prints on the Form DS 2019 is the EV s primary site of activity address Therefore if the EV has multiple sites of activity the site selected by the RO
45. b you must enter this information into SEVIS To add a segment of academic training to a student s SEVIS record perform the following 1 Access the Exchange Visitor Information screen for the EV whose record is being updated perform a search for the record or use the EV Lists link 2 Click the Add Student Academic Training link on the Academic Training menu left side of the screen the Add Student Academic Training screen displays Exhibit 41 Add Student Academic Training Screen is an example of the screen 127 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Exhibit 41 Add Student Academic Training Screen Add Student Academic Training Required fields are marked with an asterisk Exchange Visitor Information 1 128 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 3 Below is a list with explanations of the fields on this screen An asterisk precedes the fields that must be completed To complete this screen enter the following data Field Description Explanation 1 Name of Supervisor Complete the following fields in this section e Family Name Enter the last name of the person who will supervise the EV while he or she is participating in academic training Completion of this field is
46. being used see Appendix C Download the Latest Version of Adobe Flash Player for installation instructions Only authorized users with an active password may access SEVIS Users may be associated with a program sponsor that has a status of Active or Suspended or at least one EV whose status is Active and the program s status is one of the following e Denial Pending e Revocation Pending e Termination Pending e Withdrawn June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 An authorized user must have a permanent user ID and password to access SEVIS When approved to use SEVIS you will receive an email message containing your user ID and a second message containing a secure link to SEVIS The secure link is associated with your user ID only and is active for 30 days It can only be used to create a password for your user ID To use the link and create your password perform the following 1 Click the link contained in the email message The system displays the Set Password screen as shown in Exhibit 3 Set Password Screen Exhibit 3 Set Password Screen Rey US Immigration and Customs WS Enforcement spi SEVIS Welcome to the SEVIS system Username Jt Password 3 Confirm password Set Password 2 Enter your user ID in the Username field 3 Enter your password in the Password field Refer to Section
47. contributing 2 When finished click one of the following buttons e Previous Click this button to return to the previous page of the Form DS 2019 WARNING Be sure to save the data entered on this page before selecting the Previous button The unsaved data that were entered on this page will be lost if not saved first e Reset Values Click this button to return all unsaved entries to the previous values e Submit DS 2019 Note It is recommended that you print a draft copy of the EV s Form DS 2019 and review it for accuracy Necessary corrections can be made to the data before submitting the Form to SEVIS Click the Submit DS 2019 button to save the EV s Form to SEVIS A message displays stating that the EV has been successfully transferred into your program the EV s status is Transferred Click the Print Final DS 2019 button to print the Form sign it in blue ink 150 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 and provide it to the EV and dependents if any See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions REMINDER Be sure to validate the EV s participation See Section 2 9 5 Validate the EV s Program Participation EV in Transferred Status for instructions e Save Draft cClick this button to save the data entered e Print Draft DS 2019 Click this button to print a draft copy of the
48. date in combination with the program begin date must e Beequal to or greater than the minimum duration of participation and e Cannot exceed the maximum duration of participation for the selected category as identified in the Exchange Visitor Program regulations 4 Current U S Address If necessary update the address where the EV resides in the United States 22 CFR 62 70 b SEVIS Reporting Requirements Address 1 City State and Zip Code are required fields Completion of the Address 2 field is optional Note When entering data for secondary school students high school students enter the host family name in the Address 1 field and enter the street address for the residence in the Address 2 field For an au pair enter the host family s name and address 5 Remarks Enter an explanation for this correction request this is a required field A maximum of 500 characters can be entered into the Remarks text box Note DoS will not begin to process this request until the fee and supporting documentation have been received If DoS has not noted in SEVIS receipt of the fee and supporting documentation within 30 calendar days of submission of the request the Reinstatement Update SEVIS status request will automatically be canceled in SEVIS 161 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 4 Select the Submit button A messa
49. down list this is a required field 4 Enter the new program end date which should be later than today s date and must follow the DoS Maximum and Minimum Duration of Participation rule This is a required field 5 Enter an explanation in the Remarks text box this is a required field 6 Click the Correct Minor or Technical Infraction button A message displays stating that the EV s record has been successfully updated Note This process sets the EV s status back to Active 7 On the message screen click the Print Final DS 2019 link to print the Form Sign the Form in blue ink and provide it to the EV and dependents if any Note Immediately following submission of the correct minor or technical infraction the Form may be printed one time If printing the Form at this time fails use the Reprint Form DS 2019 option on the Exchange Visitor Information screen See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions 132 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2 8 2 Reinstatement Request EV in Inactive Status Use the Correct Minor or Technical Infraction process to change an EV s SEVIS status from Inactive to Active as long as regulatory requirements are met and the process is used prior to 121 days after the EV s status changed to Inactive When the current date is between 121 days and 270 days after the EV
50. e One of the following requests has been submitted to DoS for processing Change of Category Extension Beyond the Maximum Duration of Participation EVs in G 7 programs Reinstatement Update SEVIS Status To create an Out of Country record for an EV perform the following 1 Access the Exchange Visitor Information screen for the EV whose record is being updated perform a search for the record or use the EV Lists link 2 Click the Create Out of Country link on the Actions menu left side of the screen The Create Out of Country Record screen displays Exhibit 32 Create Out of Country Record Screen is an example of the screen 95 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Exhibit 32 Create Out of Country Record Screen Create Out of Country Record Required fields are marked with an asterisk 3 Complete the following fields e Out of Country Begin Date Enter the date on which the EV s program participation outside the United States will begin e Out of Country End Date Enter the date on which the EV s program participation outside the United States will end 96 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 e Out of Country Location Name Enter the name of the place where the EV will be participa
51. field of study the college university student intern EV is participating in at an accredited post secondary academic institution outside the United States This field is only required for EVs participating in student internship programs Note The CIP contains code numbers for instructional programs in all areas of education and is the accepted Federal Government statistical standard on instructional program classifications To select the field the EV will be studying or participating in while in the United States perform the following a Click the Select button to display the Select Subject Field Code screen b Make a selection from the Category drop down list c Click the Search button to view the list of subjects associated with the selected category The codes that display are from the CIP 2010 list Appendix F Lookup Tables for the Student and Exchange Visitor Information System Batch Interface of the API document for the SEVIS Batch Interface contains a complete listing of the 2010 CIP categories and major minor codes and is located at http www ice gov sevis schools batch htm d Find the subject that most closely matches the EV s field of study and click its code at the left end of the row The system automatically returns to the New Exchange Visitor screen and the final selection is displayed e To change the Subject Field code click the Select button and repeat Steps b through d This is a required field
52. in the past 118 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Out of Country End Date Enter the date on which the EV s program participation outside the United States will end Out of Country Location Name Enter the name of the place where the EV will be participating in his or her program activity outside the United States Out of Country Location Address Enter the address for the location where the EV will be participating in his or her program activity outside the United States 4 Click the Update Out of Country button to save the data to SEVIS 2 7 3 Transfer Menu EV in Active Status The SEVIS to SEVIS Transfer link is used to transfer an EV from a program to another active SEVIS program The procedure for transferring an EV out of a program is detailed below See Section 2 9 Transfer Procedures for Receiving Program for the procedures to complete the transfer of an EV into your program Note The following guidelines also apply when transferring an EV An EV may only transfer to a SEVIS program that is designated for the category in which the EV is currently participating The status of the program the EV is transferring to must be Active On the effective date of transfer if the status of the program sponsor is NOT Active the transfer will be canceled The RO from the transfer out program and the RO at the receiving progra
53. may be entered into this field Note The names and amounts of funding will print on the Form DS 2019 Enter the amount in U S dollars that the EV is contributing 4 Click the Submit button to save these data to SEVIS A message displays stating that this request has been submitted to SEVIS The change in activity takes place immediately and the new category will display on the Exchange Visitor Information screen 5 If necessary click the Print Final DS 2019 button to print an updated copy of the EV s Form DS 2019 2 7 2 Edits Menu EV in Active Status The links on the Edits menu provide access to the following options when an EV is in Active Status Biographical Information Dependents Financial Information Site of Activity Subject Field Update Out of Country Only available if a current Out of Country record exists for a professor or research scholar EV The following sections provide detailed instructions for these options 102 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2 7 2 1 Edit Biographical Information and U S Address EV in Active Status To edit an EV s biographical data perform the following 1 Access the Exchange Visitor Information screen for the EV whose personal data are being updated perform a search for the record or use the EV Lists link Click the Biographical Information link on the Edits menu
54. no later than 30 days after the program begin date identified in SEVIS to show that the EV e Has actually arrived at the site of activity in the United States identified by the program sponsor e 5 participating in his or her exchange program 25 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 List Title Invalid Status Exchange Visitors and Dependents No Show Status Exchange Visitors and Dependents Out of Country Exchange Visitors Port of Entry Arrivals Description Explanation A list of all EVs that are in Invalid status Invalid status indicates that e The EV did not enter the United States through a port of entry POE within 30 days of the program start date identified in SEVIS e AnROor ARO set the EV s record to Invalid status Note When an EV s Form becomes Invalid the system increases the allotment of Forms DS 2019 available to the program by one A list of all EVs and dependents whose SEVIS status is No Show An EV and dependents if any will attain the status of No Show for the following reasons e It is 30 days after the program start date listed on the Form DS 2019 that was issued to an EV to begin a new program and the EV has entered the United States through a POE but has not been validated e EV who is in Initial status has not had his her program participation validated 30 days after
55. option from the f the United States or U S Territory is chosen drop down list 105 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Field Section 9 Country of Citizenship 10 Country of Legal Permanent Residence Description Explanation Note Under Regulation 8 CFR 214 5 an EV from a country on the restricted country list may not engage in or seek to obtain training in aviation maintenance flight operations or nuclear related studies or training Therefore an EV s personal or program information may not be created or updated as follows e Ifan EV s COB or COC is on the restricted country list you may not select or update his or her field of study to training in aviation maintenance flight operations or nuclear related studies or training e EV s field of study is in aviation maintenance flight operations or nuclear related studies or training you may not select or update his or her or to a country that is on the restricted country list Select the country in which the EV maintains citizenship Note Under Regulation 8 CFR 214 5 an EV from a country on the restricted country list may not engage in or seek to obtain training in aviation maintenance flight operations or nuclear related studies or training Therefore you may not create or update an EV s personal or program information as foll
56. organization by DoS The following optional data may be entered for an au pair e Residential Address Information Local community coordinator first and last name e Host Family Information Primary contact first and last name Secondary contact first and last name Telephone number The following optional data may be entered for a secondary student e Residential Address Information Local community coordinator first and last name e Residential Address Type Select either Host Family or Boarding School Note This field is required when any Host Family or Boarding School fields are completed e Host Family Information Primary contact first and last name Secondary contact first and last name Telephone number e Boarding School Information Boarding school name Telephone number Select an occupational category for the EV This field is only available for EVs participating in Trainee and Intern programs Enter the degree the college university student intern EV is pursuing at an accredited post secondary academic institution outside the United States This field is only required for EVs participating in student internship programs 32 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 Field Section 16 Student Intern Foreign Field of Study 17 Subject Field Description Description Explanation Enter the
57. passport In the event the nonimmigrant does not have a passport enter the name as it displays on the National ID card Enter the first name of the dependent Leave this field blank if the dependent has only one name Note Even though this is not a required field in SEVIS the DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the nonimmigrant does not have a passport enter the name as it displays on the National ID card Enter the middle name of the dependent Leave this field blank if the dependent has no middle name or the middle name is unknown Note Even though this is not a required field in SEVIS the DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the nonimmigrant does not have a passport enter the name as it displays on the National ID card Select a title such as Junior that may display at the end of a person s name Enter the dependent s date of birth in MM DD YYYY format Select the dependent s gender male or female Select Spouse or Child A dependent child must be younger than 21 years of age Enter the unabbreviated name of the city where the dependent was born Select the country in which the dependent was born Note United States may be selected as the COB if the dependent was born to a foreign diplomat or is an expatriate If the person was born in t
58. receive email notification of the approval The new program begin date will be the date entered or the date approved whichever is later Note Following approval of the change of category request an RO or ARO must print the Form DS 2019 sign it in blue ink and provide it to the EV and dependents if any Access the Exchange Visitor Information screen for the EV and click the Reprint DS 2019 link on the Actions menu On the Reprint DS 2019 screen select the reprint reason Begin New Program Change of Category See Section 2 5 8 Reprint a Form DS 2019 for printing instructions e Additional Information Required The submitter of this request will receive email notification of the request for additional information A letter from the DoS Office of Designation Private Sector Exchanges identifying the areas that require additional information and or documentation will also be sent either by fax or the U S Postal Service in order for the review to continue A request in the status of Awaiting Additional Information for more than 60 calendar days will be automatically deleted from SEVIS e Request Denied The submitter of this request will receive notification via a fax or the U S Postal Service regarding the denial 81 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 2 7 1 2 Cancel Change of Category Request EV in Active Status The option for
59. required e First Name Enter the first name of the person who will supervise the EV while he or she is participating in academic training Completion of this field is required e Telephone Number Enter the telephone number of the person who will supervise the EV while he or she is participating in academic training Include the three digit area code and an extension if applicable Completion of this field is optional e Email Address Enter an email address for the person who will supervise the EV while he or she is participating in academic training Completion of this field is optional Site of Academic Training Name Enter the name of the place where the EV will be participating in academic training Site of Academic Training Address Enter the address of the place where the EV will be participating in academic training Number of Hours Per Week Enter the number of hours per week the EV will be participating in academic training at this location Training Begin Date Enter the date on which the EV will begin participating in academic training at this location The date must be after the EV s program begin date Training End Date Enter the date on which the EV will complete training at this location The date must be on or before the EV s program end date Objectives Enter the goals objectives for the EV s training at this location 129 June 24 2011
60. search for the record or use the EV Lists link 2 Click the Biographical Information link on the Edits menu The Biographical Information screen displays 3 Make the necessary updates to the EV s biographical information For detailed instructions on how to complete this screen see Section 2 5 1 Complete Page 1 of the Form DS 2019 Personal Information Note Under Regulation 8 CFR 214 5 an EV from a country on the restricted country list may not engage in or seek to obtain training in aviation maintenance flight operations or nuclear related studies or training Therefore you may not create or update an EV s personal or program information as follows e EV s COB or COC is on the restricted country list you may not select or update his or her field of study to training in aviation maintenance flight operations or nuclear related studies or training e Ifan EV s field of study is in aviation maintenance flight operations or nuclear related studies or training you may not select or update his or her COB or COC to a country that is on the restricted country list 4 Click the Update Information button to save the changes The system displays a message stating that the record has been successfully updated 5 Click the Print Final DS 2019 button to print a new Form sign it in blue ink and provide it to the EV and dependents if any See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions 6
61. the change of status benefit start date or the program start date whichever is earlier e Ina transfer situation the EV has not been validated in SEVIS 30 days after the effective date of transfer identified in SEVIS e An RO or ARO changed EV s SEVIS status from Initial to No Show or from Transferred to No Show e When a dependent is in Initial status an RO or ARO can set the dependent s status to No Show Note Dependent records are automatically set to No Show when the EV s record is set to No Show A list of professor and research scholar EVs who are currently participating in their programs outside the United States or have an Out of Country record in SEVIS that has a future out of country begin date Note This list is only available for program sponsors designated to utilize the Professor and or Research Scholar categories A list of all EVs and dependents who have entered the United States through a POE 26 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 List Title Saved Exchange Visitors and Dependents Terminated Status Exchange Visitors and Dependents Transferred Out Status Exchange Visitors and Dependents Transfer In Exchange Visitors and Dependents Transferred to a Non SEVIS Sponsor Status Exchange Visitors and Dependents Description Explanation A list of all EVs and dependents whose S
62. the person has only one name Note Even though this is not a required field in SEVIS the DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the nonimmigrant does not have a passport enter the name as it displays on the National ID card 3 Middle Name If necessary change the middle name of the EV Leave this field blank if the person has no middle name or the middle name is unknown Note Even though this is not a required field in SEVIS the DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the nonimmigrant does not have a passport enter the name as it displays on the National ID card 4 Suffix If necessary change the title such as Junior that appears at the end of a person s name 5 Date of Birth If necessary change the EV s date of birth 6 Gender If necessary select the EV s gender male or female 7 City of Birth If necessary change the unabbreviated name of the city where the EV was born 8 Country of Birth If necessary change the country in which the EV was born Note United States may be selected as the COB if the EV was born to a foreign diplomat or is an expatriate If the person was born in the United States or a U S territory perform the following a Complete the Country of Birth field b Select an optio
63. this link to access the Cancel Student Employment screen and cancel an existing segment of student employment e Return Click this button to return to the Exchange Visitor Information screen 125 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2 7 5 View Menu The options links on the View menu provide access to the following screens that contain read only data e Event History e Out of Country History The following sections provide detailed information about these options 2 7 5 1 Event History Event History is a list of the actions taken on an EV s or dependent s SEVIS record When on the Exchange Visitor Information screen or the Dependent Information screen click the Event History link on the View menu to view the person s event history In addition to summary data for an EV or dependent the Event History screen includes e Event Name A brief description of the action taken on the SEVIS record e Event Date The date the action occurred e Resulting Status The status of the record as a result of the action e Performed By These data can be any of the following Name of the RO or ARO who performed the action DoS Official if someone from DoS performed the action DHS Official if someone from DHS performed the action System Interface if the change occurred because of information received from an appli
64. updated perform a search for the record or use the EV Lists link 2 Click the No Show link on the Actions menu to display the No Show screen 3 Review the data to ensure that this is the EV whose SEVIS status is being changed to No Show 4 Click the No Show button The system displays a message stating that the EV s record has been successfully updated the EV s status will immediately change to No Show Note Dependent records are automatically set to No Show when the EV s record is set to No Show 2 10 SEVIS Correction Procedures Two different types of corrections may be requested for EV and dependent SEVIS records e 30 Day Correction When this option is used EV and or dependent SEVIS records are corrected immediately e Reinstatement Update SEVIS Status When this option is used DoS must review and process the request These options are discussed in detail in the following sections 2 10 1 30 Day Correction Period for SEVIS Status Note DoS anticipates that this functionality will be used on rare occasions since sponsors are required to validate an EV s program participation no later than 30 days after the program begin date For programs with durations less than 30 days the EV s program participation must be validated before the program end date DoS reviews SEVIS reports that provide information about programs that utilize this functionality If the EV s SEVIS status has changed to Active Invalid or No Show within t
65. will automatically be set to Inactive when the EV s SEVIS status is set to Inactive Invalid An EV s status is Invalid when He or she does not enter the United States through a port of entry within 30 days of the program start date identified in SEVIS AnRO or ARO sets the EV s record to Invalid status Note Dependent records are automatically set to Invalid when the EV s SEVIS status is set to Invalid No Show The EV s program participation has not been validated SEVIS Itis 30 days after the program start date listed on the Form DS 2019 that was issued to an EV to begin a new program and the EV has entered the United States through a port of entry but has not been validated in SEVIS June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Inatransfer situation the EV has not been validated in SEVIS 30 days after the effective date of transfer identified in SEVIS The RO or ARO changed the EV s status from Initial to No Show or from Transferred to No Show When a dependent is in Initial status an RO or ARO may set the dependent s status to No Show Note Dependent records are automatically set to No Show when the EV s record is set to No Show June 24 2011 APPENDIX E EXCHANGE VISITOR CATEGORIES User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019
66. window from displaying in the future click the box next to always ask before opening this type of file to remove the check mark Select the Open button to view the Form DS 2019 2 When the Form DS 2019 displays in the Adobe Reader window use the scroll bar on the right side of the window to view additional pages of the Form 3 Click the Print Sh button on the Adobe Reader toolbar The Print window displays 4 Ensure that the name of the printer is listed in the Name field in the Print window If it does not show the correct printer click the down arrow to the right of the field and select the correct printer 5 Click OK and the Form will be printed on the designated printer 6 Click the Close button on the Adobe Reader window to close the window 7 Sign the final SEVIS generated Form DS 2019 in blue ink and forward it to the EV and dependents if any See Section 2 5 7 Signature on SEVIS Form DS 2019 for instructions regarding the signature on the Form Note If an EV is subject to the Two Year Home Country Physical Presence Requirement Section 212 e of the Immigration and Nationality Act and Public Law PL 94 484 as amended the appropriate boxes will be checked on the printed Form DS 2019 51 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2 5 7 Signature on SEVIS Form DS 2019 According to regulations SEVIS generated Forms DS 2019 s
67. work for this employer The date must be after the EV s program begin date e Employment End Date Enter the date on which the EV will stop working for this employer Note The length of employment cannot exceed 12 months e Employment Type Select Assistantship Fellowship Off Campus On Premises or Scholarship e Off Campus Remarks Required if Employment Type is Off Campus Enter comments regarding the EV s employment which will take place off campus Completion of this field is only required if the EV will be participating in off campus employment e Comments Enter optional comments regarding the EV s employment 5 Click the Add Student Employment button to save these data to SEVIS Otherwise click the Cancel button to return to the Exchange Visitor Information screen without adding employment information 2 7 4 2 Cancel Student Employment EV in Active Status A segment of student employment can be canceled at any time prior to the employment end date The information for the canceled segment will remain on the student s SEVIS record and can be viewed on the Student Employment History screen See Section 2 7 4 4 Student Employment History for additional information about this screen To cancel a segment of student employment perform the following 1 Access the Exchange Visitor Information screen for the EV whose record is being updated perform a search for the record or use the EV Lists link which in
68. 0 b SEVIS Reporting Requirements When data are first entered for an EV applicant who has not yet entered the country current U S address will be the address where he or she expects to reside if known Otherwise it can be the address of the program sponsor When the EV enters the country and is validated however his or her current U S address where the EV will reside must be entered if different from the one originally used Please note it is the EV s primary site of activity address that prints on the Form DS 2019 Note When entering data for secondary school students high school students enter the host family name in the Address 1 field and enter the street address for the residence in the Address 2 field For an au pair enter the host family s name and address The following optional data may be entered for an au pair e Residential Address Information Local community coordinator first and last name e Host Family Information Primary contact first and last name Secondary contact first and last name Telephone number The following optional data may be entered for a secondary student e Residential Address Information Local community coordinator first and last name e Residential Address Type Select either Host Family or Boarding School Note This field is required when any Host Family or Boarding School fields are completed e Host Family Information Primary contact first and last name Secon
69. 03 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2342 2 Add Edit Dependent Data eec gies 108 2 7 2 2 1 Terminate Dependent in Active Inactive or Transferred DEGBUS ou eumd tocan te ten ls I UM 108 2 7 2 2 2 End Status of Dependent in Active or Transferred Status 111 2 7 2 2 3 Set Dependent s Status to No Show Dependent in Active THE 113 2 7 2 3 Edit Financial Information EV in Active 113 2 2 4 Ste TOR usi odi ede ete i De d sequela e d eee 114 2 7 2 4 1 Edit Site of Activity EV in Active or Transferred Status 114 2 7 2 4 2 Add Site of Activity EV in Active 5 116 2 7 2 4 3 Change Primary Site of Activity EV in Active Status 116 2 7 2 5 Edit Subject Field EV in Active Status esses 117 2 7 2 6 Update of Country Record EV in Active Status 118 2 7 3 Transfer Menu EV m Active Status aes 119 2 7 3 1 Transfer an Exchange Visitor EV in Active Status sss 119 2 7 3 2 Cancel Transfer Request EV in Active 5 121 2 7 4 Employment Menu College University Students in Active Status 12 2 7 4 1 Add Student Employment EV in Active 5
70. 1 07 31 2011 Sample Message Board message Mesage may have a direct hyper link e g http www ice qov Messages may also have hyperlinked text Return 2 View the details of the listed message board postings Below is a brief description explanation of the fields on the screen sevis index htm which will open in new browser window Posting Begin Date The date that the message board posting begins displaying on the message board Posting End Date The date that the message board posting will be removed from the message board Subject A brief summary of the message board posting Roles The users to whom the message board posting applies Message The detailed message to the users Attachment Additional supporting documentation for the message board posting 3 Click the Return button to return to the Message Board screen 2 13 2 Print Message Board Postings Perform the following steps to print a message board posting Click the link to view the attachment The attachment will open in a new browser window To print the attachment click File on the browser toolbar then click Print The Print window displays Ensure that the proper printer is highlighted and click the Print button When finished viewing and or printing the attachment click the Close 2 button in the upper right corner of the screen to close the window 1 Choose whether just one message board posting or all current message boa
71. 2019 6 Access the Pay gov web site https www pay gov and submit your electronic payment following the instructions provided by DoS See Section 2 14 Electronic Submission of Payment for additional information regarding electronic payment of fees 7 Submit a copy of the Pay gov confirmation page showing payment of the required non refundable fee to DoS This request will not be processed until a copy of the Pay gov confirmation page EV s full name and SEVIS ID and supporting documentation have been received by DoS See Section 1 1 Resources or Attachment A Resources for the appropriate address Note The copy of the Pay gov confirmation page showing payment of the non refundable fee must be submitted within 30 calendar days of the email notification of submission of the request If DoS has not noted in SEVIS the receipt of the copy of the Pay gov confirmation page within 30 calendar days of this notification the extension request will automatically be canceled by SEVIS DoS must review this request the following outcomes are possible e Request is Approved The submitter of the request will receive email notification of the approval Note Following approval of the extension request an RO or ARO must print the Form DS 2019 sign it in blue ink and provide it to the EV and dependents if any Access the Exchange Visitor Information screen for the EV and click the Reprint DS 2019 link On the Reprint DS 2019 screen s
72. 2019 button to submit the data to SEVIS A message displays stating that the data have been successfully submitted to SEVIS Note The EV is not in Active status The EV s program participation must be validated continue with the following steps to validate the EV s participation 4 the message screen click Print Final DS 2019 button to print a final copy of the Form sign it in blue ink and provide it to the EV and dependents if any See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions Note The current U S address where the EV will reside is collected in SEVIS but does not print on the Form DS 2019 The address of the primary site of activity for the EV will print on the Form If the EV has multiple sites of activity the selected site of activity radio button is selected will print on the Form 5 After printing the Form the EV s participation must be validated Access the Exchange Visitor Information screen for the EV whose program participation is being validated if necessary perform a search for the record or use the EV Lists link 6 On the Exchange Visitor Information screen click the Validate Program Participation link to display the Validate Program screen 7 Ensure the accuracy of the current U S address residence for this EV and make corrections as necessary Note When entering data for secondary school students high school students enter the name of the host famil
73. 4 Cancel Reinstatement Request EV in Inactive Status After a reinstatement request has been submitted to DoS for review the request may be canceled before it is processed by DoS This option can be used for both regular reinstatement requests and reinstatement requests for G 7 participants Note This option is only available following the submission of a reinstatement request to DoS To cancel a reinstatement request perform the following 1 Access the Exchange Visitor Information screen for the EV whose request is being canceled perform a search for the record or use the EV Lists link 2 Click the Cancel Reinstatement link on the Actions menu to display the Cancel Reinstatement Request screen Enter optional comments in the Remarks text box 4 Click the Cancel Reinstatement Request button A message displays stating that the request has been canceled the EV s record will remain in Inactive status 2 8 5 Terminate Exchange Visitor EV in Inactive Status See Section 2 7 1 11 Terminate Exchange Visitor EV in Active or Inactive Status for instructions on terminating an EV or Section 2 7 2 2 1 Terminate Dependent in Active Inactive or Transferred Status for instructions on terminating a dependent separately from an EV 2 9 Transfer Procedures for Receiving Program When an EV transfers to another program his or her record in SEVIS must be updated and validated no later than 30 days after the effective date of transfer l
74. 5 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Note If the EV s SEVIS record is in Initial status and the EV has not obtained a visa when biographical data are updated the purpose that will print on the Form will be Begin New Program Biographical Information Modified 2 6 2 3 Add Edit Dependent Data The Dependents link on the Exchange Visitor Information screen for an EV in Initial or Active status provides the capability to make the following additions corrections and or updates to dependent records e Add dependents e Edit dependent data e Reprint the dependent s Form DS 2019 e Indicate that the dependent is a no show The following sections contain detailed instructions for completing each of these processes 2 6 2 3 1 ADD DEPENDENT EV IN INITIAL OR ACTIVE STATUS Dependents can be added to an EV s record when the EV s SEVIS status is Initial However the Add Dependent option is not available after a visa has been issued to the EV To adda dependent after the EV has obtained a visa and is still in Initial status you must wait until the EV arrives in the United States and has his or her program participation validated in SEVIS The dependent will have to travel to the United States later to join the EV Note If both a husband and wife are entering the United States on J 1 visas add the dependent child s information to onl
75. 5 3 1 Edit Dependent Data EV in Draft Status Dependent data may be edited To edit the dependent s data while the EV s record is in Draft status perform the following 1 Access the Exchange Visitor Information screen for the EV whose record is being updated perform a search for the record or use the EV Lists link 2 Click the Edit DS 2019 link on the Actions menu The New Exchange Visitor screen displays 3 Click the Next button to advance to the Site of Activity Menu screen Exhibit 14 4 Click the Next button to advance to the Exchange Visitor Dependents Menu screen Exhibit 16 5 Click the Edit link in the Commands column for the dependent whose data are being updated The Exchange Visitor Information Edit Dependent screen displays 6 Make the necessary changes to the data See Section 2 5 3 Complete Page 3 of the Form DS 2019 Dependent Information for detailed instructions for completing the fields on this screen 7 Click the Submit Edit button to complete the process The Exchange Visitor Dependents Menu screen displays 2 5 3 2 Delete Dependent EV in Draft Status The Delete Dependent option is available when the EV s SEVIS record is in Draft status To delete a dependent when the EV s status is Draft perform the following 1 Access the Exchange Visitor Information screen for the EV whose dependent is being deleted perform a search for the record or use the EV Lists link 2 Click the Edit DS 2019 lin
76. ADOBE FLASH PLAYER User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 In order to view the tutorial Adobe Flash Player must be installed on the computer being used Perform the following steps to download the latest version of Adobe Flash Player 1 Click the Get Plug Ins link on the SEVIS navigation bar The SEVIS Plug Ins screen will display Click the Adobe Flash button A message will display indicating that you are leaving SEVIS Click OK and the Adobe Flash Player web page http get adobe com flashplayer will display in a new browser window Follow the instructions on the Adobe Flash Player web page to download the Flash Player June 24 2011 APPENDIX D STATUS VALUES FOR EXCHANGE VISITORS AND DEPENDENTS User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Status Values for Exchange Visitors and Dependents Below is an explanation of each status that EVs and their dependents may have in SEVIS Saved Draft EV and or dependent records that have been saved but not submitted to the SEVIS database These records are considered Draft records An RO or ARO may review edit and submit a saved draft record to SEVIS Initial EV and or dependent records that have been created and submitted to SEVIS saved to the SEVIS database but the EV s program has not been validated by the program sponsor
77. ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Field Section 9 Country of Citizenship 10 Country of Legal Permanent Residence Description Explanation Territory is chosen drop down list Note Under Regulation 8 CFR 214 5 an EV from a country on the restricted country list may not engage in or seek to obtain training in aviation maintenance flight operations or nuclear related studies or training Therefore an EV s personal or program information may not be created or updated as follows e Ifan EV s COB or country of citizenship COC is on the restricted country list you may not select or update his or her field of study to training in aviation maintenance flight operations or nuclear related studies or training e Ifan EV s field of study is in aviation maintenance flight operations or nuclear related studies or training you may not select or update his or her COB or COC to a country that is on the restricted country list Select the country in which the EV maintains citizenship Note Under Regulation 8 CFR 214 5 an EV from a country on the restricted country list may not engage in or seek to obtain training in aviation maintenance flight operations or nuclear related studies or training Therefore you may not create or update an EV s personal or program information as follows e Ifan EV s or COC is on the restricted country list you may not select or update his or her f
78. Access the Pay gov web site https www pay gov and submit your electronic payment following the instructions provided by DoS See Section 2 14 Electronic Submission of Payment for additional information regarding electronic payment of fees 7 Submit a copy of the Pay gov confirmation page showing payment of the non refundable fee EV s full name and SEVIS ID and supporting documentation to DoS at the appropriate address This request will not be processed until a copy of the Pay gov confirmation page and supporting documentation have been received by DoS See Section 1 1 Resources or Attachment A Resources for the appropriate address Note Sixty days after this request is submitted the system will automatically cancel the reinstatement request if DoS has not noted in SEVIS receipt of the fee and or supporting documentation The submitter of the request will receive email notification of this cancelation DoS must review this request the following outcomes are possible e Request Approved The submitter of the request will receive email notification of the approval Note Following approval of the reinstatement request an RO or ARO must print the Form DS 2019 sign it in blue ink and provide it to the EV and dependents if any Access the Exchange Visitor Information screen for the EV and click the Reprint DS 2019 link On the Reprint DS 2019 screen select the reprint reason Reinstate an On going program See Section 2
79. B or COC is on the restricted country list you may not select or update his or her field of study to training in aviation maintenance flight operations or nuclear related studies or training e Ifan EV s field of study is in aviation maintenance flight operations or nuclear related studies or training you may not select or update his or her COB or COC to a country that is on the restricted country list 10 Country of Legal If necessary change the country in which the EV is an LPR Permanent For most EVs the country of legal permanent residence will Residence be the same as the COC Some EVs however will be permanent residents of other countries Note the difference between permanent and temporary residence For example a French citizen who is teaching in Italy on a 1 year contract and applying for a J visa from Italy would not be considered an LPR of Italy 11 Email Address Enter an email address for the EV Completion of this field is optional 141 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Field Section Description Explanation 12 Position Select an option from the list that most closely matches the EV s position in his or her home country 13 Exchange Visitor This field defaults to the category in which the EV has been Category approved to participate in while in th
80. EVIS record has been successfully updated Note There is no change to the EV s status his or her SEVIS status will remain Active 2 7 1 4 Program for Exchange Visitor EV in Active Status An EV s program participation can be concluded non adverse termination for the following reasons e Completed e Death of EV e Inability to continue program e Program completed 30 days or more before program end date e Withdrawal from the program Note Concluding an EV s program participation affects each dependent whose record is in Active status changing their SEVIS status to the status of the EV If a dependent is currently Inactive for example has turned 21 years of age or Terminated for example has committed a crime then there is no change in that dependent s status To end an EV s program perform the following 1 Access the Exchange Visitor Information screen for the EV whose record is being updated perform a search for the record or use the EV Lists link 2 Click the End Program for EV link on the Actions menu Exhibit 27 End Program for EV Screen is an example of the screen that displays It contains summary information for the selected EV 84 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 Exhibit 27 End Program for EV Screen End Program for EV Required fields are marked with an asterisk Family Name Gers
81. EVIS status is Saved or Draft The EV and dependent records have been saved but not submitted to the SEVIS database A list of all EVs and dependents whose status is Terminated Termination implies a change from Active or valid program status prior to program completion Termination has an adverse or negative effect on the EV s record and on the record of each dependent of the EV Terminated EVs have no benefits for example they cannot apply for an extension reinstatement or change of category A list of all EVs and dependents whose status is Transferred The EV has transferred to another program A list of EVs including each dependent whose SEVIS status is Active who are transferring into your program Their transfer out requests have been submitted by the releasing program sponsors The SEVIS status of the EVs and their dependents will change to Transferred on the effective date of transfer entered by the releasing program sponsor The EV s and dependent s SEVIS status will change from Transferred to Active when the EVs participation in your program has been validated which must take place no later than 30 days after the effective date of transfer Failure to validate the EVs participation within 30 days will cause the status of the SEVIS record s to change to No Show Note When an EV on this list has a status of Transferred his or her record may be updated and validated by the program to which the EV is transferring An
82. Exchange Visitor s Government The Binational Commission of the Exchange Visitor s Country All other organizations providing support Enter names of other organizations below Description Explanation The EV must have at least one source of funding listed in Sections 25 and or 26 of the Financial Information screen If necessary complete one or more of the fields in this section Note All dollar amounts must be entered in SEVIS without commas and periods and should be rounded to the nearest dollar For example 25 057 89 should be entered in SEVIS as 25058 Select the agency from which the EV has received funding and enter the amount in U S dollars Note If Other is selected enter the name of the organization in the text box provided The name and amount of funding will print on the Form DS 2019 Select the organization from which the EV has received funding and enter the amount in U S dollars Note If Other is selected enter the name of the organization in the text box provided The name and amount of funding will print on the Form DS 2019 Enter the amount in U S dollars that the EV s government is contributing Enter the amount in U S dollars that the Binational Commission is contributing Enter the total amount in U S dollars that all other organizations are contributing Enter each organization name and the amount of money being given to the EV For example ABC Agency 500 DEF Organization 2500 XYZ
83. Extension within the maximum duration of of Birth participation ee Matriculation of Citizenship GERMANY Reinstatement Update SEVIS Status Email Address Reprint DS 2019 Active Initial Dependent Count 1 Shorten Program for Terminate EV Address Current U S Address Edits Address 1 1 Main Avenue Address 2 Biographical NS CIFAIRFAX Information State VIRGINIA Exchange Visitor Information Status Information Status ACTIVE 212 e Government Financing Program Information Student Intern Foreign Field of t Subject Field Remarks Test Program Dates IAP 66 Number iram End Date w Pa Pet ames FEED eet p emerge wp Subiect Field RA UNS Employment Termination Reason Add Student S M at Academic Training S NNNM 1 901 SEVIS Fee payment Information Add Student Academic Visu Issus Transaction Date me SEVIS to SEVIS ite Transfer View Event History 8 aM 9 Funds U S Government Agency DEPARTMENT OF EDUCATION Exchange Visitor s Government All other organizations providing support Total 35 750 00 Primary Site Site of Activity Address Remarks of Activity c crga 1000 Main Street Farifax VA 20108 Institute Fairfax Cam Dependents SEVIS ID Family Name First Name Relationship Gender Status N0004650260 Gershwen Irwin SPOU
84. IS Login screen at https egov ice gov sevis A Security Alert window displays June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2 Click Yes to continue to the SEVIS Login screen Exhibit 4 3 Enter your user ID in the User Name field 4 Enter your password in the Password field WARNING Be careful when entering a password e Caps Lock Passwords are case sensitive When creating a password using a mix of uppercase and lowercase letters it must always be entered that way If the Caps Lock key on the keyboard is turned on and you intend to enter abcdeF9 the system reads the following password ABCDEf9 To SEVIS these passwords are not the same e Numeric Keypad TIf using the numeric keypad to enter numbers be sure to turn on the Num Lock key Otherwise enter numbers using the keys above the top row of alphabetic characters on the keyboard 5 Press the Enter key or click the Login button The system displays the Paperwork Reduction Act notice 6 Read the information and then click the I Have Read and Understand This Notice button to continue One of the following will occur e If there are message board postings the Message Board screen will display e If there are no message board postings and you are authorized as an ROor ARO only the Listing of Programs screen will display ROor ARO and a school official that is PDS
85. IVERSITY UNDERGRADUATE STUDENTS 1 66 Number i is 1n 8 s 26 Financial support from organizations other than the sponsor will be provided by one or more of the following International Organization s max of 2 If OTHER is selected enter the name of the Organization or Agency below 47 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 1 Below is a list with explanations for the fields and sections on this screen An asterisk precedes the fields and sections that must be completed To complete this screen enter the following data Field Section 25 During the period covered by this program the total estimated financial support in U S dollars is to be provided to the exchange visitor by Current Program Sponsor This program sponsor has has not received funding for international exchange from one or more U S Government Agency ies to support this exchange visitor If any U S Government Agency ies provided funding indicate the Agency ies by code below Description Explanation The EV must have at least one source of funding listed in Sections 25 and or 26 of the Financial Information screen Enter the following information as applicable Note All dollar amounts must be entered in SEVIS without commas and periods and should be rounded to the nearest whole dollar For
86. None Do not use hard returns that is do not press the Enter key when entering text doing so may make the text wrap and print in Section 5 of the Form DS 2019 Exhibit 13 is an example of how the text may print when hard returns are used Note The text may be shortened on the printed Form DS 2019 if it is longer than the available space However the entire text can be viewed in SEVIS 18 Current U S Enter the actual U S address where the EV will reside while Address in the United States Note When entering data for secondary school students high school students enter the name of the host family in the Address 1 field and enter the street address for this residence in the Address 2 field For an au pair enter the host family s name and address 19 Foreign Address Enter the person s foreign address Completion of these fields is optional 20 Creation Reason The only valid creation reason for a transfer EV is 143 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Field Section Description Explanation Transferred 21 Program Begin Date This field defaults to the EV s original program begin date and cannot be changed 22 Program End Date The date determined by the program sponsor on which an EV s program will end The Program End Date cannot be changed at this time
87. O or DSO the Main screen will display You must select a link to view the Listing of Programs screen or the Listing of Schools screen Note After 18 minutes of inactivity a message will display informing you that your session is about to expire Click OK to continue working in SEVIS If you click this button after 20 minutes of inactivity a message will display to inform you that your session has expired Click OK to display the SEVIS Login screen Any unsaved data will be lost REMINDER You must log into SEVIS at least once every 45 days to keep your SEVIS user ID active Note In Exhibit 5 Listing of Programs Screen the user is an ARO If he or she was also authorized as a PDSO or DSO for a SEVIS school two additional links would display on the navigation bar Listing of Schools and Listing of Programs June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 Exhibit 5 Listing of Programs Screen Listing of Programs Indicates an alert for that program Name of Program Location City State Status Role Commands ir ney I American Au Anytown V PROGRAM ACTIVE RO Search New Exchange Visitor Alerts EV Lists Reports FAIRFAX VA PROGRAM ACTIVE ARO Search New Exchange Visitor Alerts EV Lists Reports 2 2 4 Log Out of SEVIS To exit SEVIS at any time click the Logout link on the navigation bar as shown in Exhibit 6 Navigat
88. P 166 dll ah VOW ATTS on Aer oe cae eae atic tton teat au at 167 ZH BAN Et Qv Alerts er 168 PN PAM 171 2 13 Message Board asset ew e ORA EN ER PA ER RO US 171 2 13 1 View Message Board Postings ante aaa 171 2 13 2 Print Message Board Postings eue out 172 2 14 Electronic Submission of Payment sensed ets ce eee ende eiae 173 3 OPERATING INSTRUCTIONS aa cue D a 174 9S L boues eode dela secede Lambini Dat uda uat orm MEE 174 22 Maintain pera on docs indc dr iut Tide 174 3 3 Terminate and Restart Operations 174 4 ERROR HANDLING 174 5 HELP FACILITIES ana tati LC E E uo E EE LR E EE 175 APPENDIX A ACRONYMS AND ABBREVIATIONS APPENDIX B DOWNLOAD THE LATEST VERSION OF ADOBE READER APPENDIX C DOWNLOAD THE LATEST VERSION OF ADOBE FLASH PLAYER APPENDIX D STATUS VALUES FOR EXCHANGE VISITORS AND DEPENDENTS APPENDIX E EXCHANGE VISITOR CATEGORIES ATTACHMENT A RESOURCES ATTACHMENT B DOS MAXIMUM AND MINIMUM DURATION OF PARTICIPATION RULES June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibi
89. Password field 4 Click the Change Password button The system displays a message stating that the password has been changed If the password is not successfully created a message stating the reason displays and you will be able to enter the appropriate data 5 Click OK to access SEVIS Note If at any time you suspect that your password has been compromised and you are not able to change it using the Request Password Reset link or the Change Password link contact the SEVIS Help Desk at 800 892 4829 to have your password reset REMINDER You must log into SEVIS at least once every 45 days to keep your SEVIS user ID active 2 2 1 2 Change Password Voluntarily The navigation bar contains a link that enables you to change your password which can only be changed once every 7 days To change your password perform the following 1 Log into SEVIS 2 Click the Change Password link on the navigation bar The system displays the Change Password screen 3 Enter your current password in the Old Password field 4 Enter your new password in the New Password field Note You cannot reuse your previous six passwords 5 Enter your new password again in the Confirm New Password field 6 Click the Change Password button The system displays a message stating that the password has been changed 7 Click OK to return to SEVIS REMINDER You must log into SEVIS at least once every 45 days to keep your SEVIS user ID active 2 2 1 3 Requ
90. Read the message carefully it lists the materials that must be submitted to DoS before the request will be processed Note DoS will not begin to process this request until a copy of the Pay gov confirmation page showing payment of the non refundable fee and the supporting documentation have been received The request must be submitted via SEVIS and a copy of the Pay gov confirmation page and supporting documentation must be submitted to DoS The supporting documentation can include but is not limited to the following e Copies of all of the EV s Forms DS 2019 issued to date e Evidence that the SEVIS I 901 Fee has been paid required by PL 104 208 e A written statement and documentary information supporting the statement declaring that the EV is pursuing or has at all times intended to pursue the original Exchange Visitor Program activity for which he or she was admitted to the United States 133 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 e A written statement declaring that the EV failed to maintain valid program status due to circumstances beyond the control of the EV or from administrative delay or oversight unintentional or excusable neglect on your part or the EV s part or A written statement declaring that it would be an unusual hardship to the EV if DoS does not grant the reinstatement request and return the EV to valid program status 6
91. S Login screen to request a password reset However he or she may contact the RO to request a password reset To request a password reset for an ARO the RO must perform the following 1 On the Listing of Programs screen click the link in the Name of Program column for the program whose ARO is requesting a password reset June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 2 3 4 2 2 2 Click the Add Update Officials link on the Edits menu to display the Official Information screen Click the Request Password Reset link in the Actions column for the ARO who is requesting a password reset The Request Password Reset screen displays Note The Request Password Reset link will only display when an ARO has not logged into SEVIS for more than 45 days Click the Request Password Reset button The following will occur e Anemail will be sent to the email address associated with this SEVIS user It will provide instructions for creating a new SEVIS password The email will be valid for 30 days a password must be created within 30 days of the date on the email e An email informing users that a password reset has been requested for this ARO will be sent to each RO for the programs to which this user is associated If the ARO is also a PDSO or DSO for a school or campus the email will be sent to each PDSO at the schools campuses to which the user is associ
92. S Version 6 8 Volume II Form DS 2019 Exhibit 28 Extension Beyond the Maximum Duration of Participation Request Screen Extension Beyond the Maximum Duration of Participation Request Required fields are marked with an asterisk Family Name Harmon Date of Birth 09 10 1990 Cou of Birth ARUBA Cou of ial Permanent Residence ARUBA Status ACTIVE m Number P 4 12158 Position 900 CATEGORY OTHER 9 Student Intern e Field Remarks N A IAP 66 Number ogram End Date 07 01 2011 Program End Date Passport Number The new Program End Visa Tasua Dat r Date must be entered Visa Issue Post Date of Entry Port of Departure 3 the lower half of the screen enter the new program end date for the EV s program 4 Enter optional comments in the Remarks text box Note This text box may be used to adequately address the reasons that justify this request or forward the justification to DoS when submitting the required fee Click the Submit Extension button to submit the request to DoS A message displays stating that the request has been submitted to SEVIS and the non refundable fee must be submitted using the Pay gov website Also the request will not be processed until DoS receives a copy of the Pay gov confirmation page and all supporting documentation 87 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS
93. S without authority or in excess of their authority are subject to having all of their activities on this system monitored and recorded by system personnel In the course of monitoring individuals improperly using this system or in the course of system maintenance the activities of authorized users may also be monitored Anyone using SEVIS expressly consents to such monitoring and is advised that if such monitoring reveals possible evidence of criminal activity system personnel may provide the evidence of such monitoring to law enforcement officials Department of Homeland Security DHS has designated SEVIS to be a Privacy Act system of records and SEVIS information will be used and disclosed in accordance with 5 U S C 552a Privacy Act of 1974 as amended 1 4 Security Reminder SEVIS was developed to maintain multiple levels of security in both the real time and batch systems to help protect against unauthorized access One of the most important actions that you can take is to safeguard your user ID and password Your SEVIS user ID and password are intended for your use only Do not share your user ID and password with any other person and do not keep a written record of your user ID and or password in a location that can be accessed by others For program sponsor officials the Exchange Visitor Program regulations 22 CFR 62 71 b and 62 79 a 3 specifically address this issue If you suspect that your password has been compromised you ca
94. SE MALE ACTIVE The following sections provide information about each of the options on the Actions Edit Employment available for college university students only Transfer and View menus 74 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2 7 1 Actions Menu EV in Active Status The options links on the Actions menu provide access to the following processes which are listed in alphabetical order Alternate Between Professor and Research Scholar Only available for Professor and Research Scholar EVs if the program sponsor has been designated for both Professor and Research Scholar categories Cancel Change of Category Request Only available if a Change of Category Request has been submitted to but not processed by DoS Cancel Extension Beyond the Maximum Duration of Participation Request Only available if an Extension Beyond the Maximum Duration of Participation Request has been submitted to but not processed by DoS Cancel Out of Country Only available if a professor or research scholar EV has been identified by the RO or ARO as currently participating in his or her program while outside the United States and the out of country end date has not been reached Cancel Reinstatement Update SEVIS Status Request Only available if a Reinstatement Update SEVIS Status request has been submitted to but not processed by DoS See Section 2
95. SEVIS Exhibit 13 Subject Field Remarks DRAFT 1 Family Name First Na me Na me Gender Beauregard Bonita Date of Birth feni City of Birth Country of Birth Country Code Citeensh Ip Country 12 30 1980 Paris FRANCE FR FRANCE Legal Permanent Residence Country Legal Permanent Residence Country Position Code Position FRANCE 214 UNIVERSITY GRADUATE STUDENTS Primary Site of Activity 2 Program Sponsor Exchange Visitor Program Number Whispering Pines Institute P 1 00468 Partkipating Program Offidal Dewription GOVERNMENT VISITOR INTERNATIONAL VISITOR PROFESSOR RESEARCH SCHOLAR SPECIALIST STUDENT ASSOCIATE STUDENT BACHELORS STUDENT DOCTORATE STUDENT INTERN STUDENT MASTERS STUDENT NON DEGREE Purpow ofthis orm Begin new program accompanied by number 0 of immediate family members 3 Form Covers Pertod pory ga DENT MASTERS From 02 04 2009 E Code Subject Fleld Code Remarks 6 0202 fam iiyny 12 31 2010 34 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Field Section 18 Current U S Address 19 Foreign Address 20 Creation Reason 21 Program Begin Date 22 Program End Date Description Explanation Sponsors are required to enter the actual and current U S address of all participants into SEVIS see 22 CFR 62 70 b SEVIS Repo
96. State Maximum and Minimum Duration of Participation Rules Research Scholar Short Term Scholar Non Degree Student Secondary School Student Summer Work Travel Minimum Duration of Participation NA es One academic semester 5 months Minimum Duration of Participation for Sponsors with Program Serial G 1 G 2 or G 3 N A N A N A N A N A N A N A N A N A N A One academic semester 5 months N A N A Duration of Maximum Duration of Participation Participation is Permitted requires DoS approval 7 years 1 year 4 months 18 months 1 year 1 year 5 years 5 years 6 months lt lt ii lt 1 c n N A N A N A N A 2 years I 1 1 year o o 4 months 3 years lt 3 Trainee Flight Trainee Other Trainees Section 62 8 General program requirements N A N A g 24 months 18 months Yes b Minimum duration of program Sponsors other than the Federal Government agencies identified by the program serial G 1 G 2 and G 3 shall provide each exchange visitor except short term scholars with a minimum period of participation in the United States of 3 weeks Extension beyond maximum duration of participation for professors and research scholars is
97. Terminated to Active will always require the approval of DoS and therefore must be processed as a Reinstatement Update SEVIS Status request Note If an EV has dependents with the same status and the status of the EV and dependents changed at the same time the Reinstatement Update SEVIS Status link will be available on the Exchange Visitor Information screen only If the dependent s status changed separately from the EV s status approval of this request will not affect the dependent s status For example if the dependent s status changed to No Show and the next day the EV s status changed to No Show approval of the Reinstatement Update SEVIS Status request will only affect the EV s status The dependent s SEVIS status will remain No Show Requests may be submitted to DoS to change the SEVIS status of a dependent whose status changed to Invalid No Show or Terminated separately from the EV s status See Section 2 10 3 2 Reinstatement Update SEVIS Status Request for Dependent for instructions on submitting a Reinstatement Update SEVIS Status request for a dependent Note A non refundable fee is required when submitting a Reinstatement Update SEVIS Status request for an EV DoS will not begin to process the request until the supporting 158 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 documentation and a copy of the Pay go
98. Update SEVIS Status request has been submitted to DoS for approval To cancel a Reinstatement Update SEVIS Status request perform the following 1 Access the Exchange Visitor Information or Dependent Information screen for the EV or dependent whose request is being canceled perform a search for the record or use the EV Lists link 2 Click the Cancel Reinstatement Update SEVIS Status link on the Actions menu Either the Cancel Reinstatement Update SEVIS Status Request or the Cancel Reinstatement Update SEVIS Status Request for Dependent screen displays 3 Enter an explanation in the Remarks text box this is a required field 4 Click one of the following buttons e Cancel Request Click this button to cancel the Reinstatement Update SEVIS Status request The EV and or dependent s status will not change e Reset Values Click this button to clear the data entered in the Remarks text box Note This button is only available on the Cancel Reinstatement Update SEVIS Status Request screen It is not available on the Reinstatement Update SEVIS Status Request for Dependent screen 165 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 e Cancel Click this button to return to the Exchange Visitor Information or Dependent Information screen without canceling the request 2 11 Alerts Alerts are notices to users identifying task
99. User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 June 24 2011 ey Homeland WS Security User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Revision History The following is a summary of the revisions to this manual for release 6 8 All references to the Aviation category have been removed from this manual Section 2 5 2 Complete Page 1 of the Forms DS 2019 Personal Information o Additional fields have been added for Secondary School Students and Au Pairs Section 2 7 1 5 Extension Beyond Maximum Duration of Participation Request EV in Active Status o Extension beyond maximum duration requests may be submitted for exchange visitors in the Specialist category o Extension beyond maximum duration requests may not be submitted for exchange visitors in the Student Intern category Section 2 7 2 1 Edit Biographical Information and U S Address EV in Active Status o Additional fields have been added for Secondary School Students and Au Pairs Section 2 8 1 Correct Minor or Technical Infraction EV in Inactive Status o Users may print a copy of the Form DS 2019 immediately following submission of the Correct Minor or Technical Infraction in SEVIS Section 2 9 1 Transfer Exchange Visitor Personal Information and U S Address o Additional fields have been added for Secondary School Students and Au Pair
100. Visitor Required fields are marked with an asterisk Visa T aust 2 First Name 4 Suffix Select One v 6 Gender 20 7 1 Select One If the United States or a U S is chosen select one of the following Select One z r SEMEN setOne x On 18 Current U S Address Address 141223 Main St Address z City FAIRFAX State VIRGINIA 1 Zip Code 20108 1 29 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2 Below is a list with a brief description or explanation for each field and section on this screen An asterisk precedes the fields sections that must be completed Some of these fields and sections contain text boxes drop down lists radio buttons and command buttons To complete this screen enter the following data 1 e uu Field Section Family Name 2 First Name 3 Middle Name Suffix Date of Birth Gender City of Birth Country of Birth Description Explanation Enter the surname or last name of the EV If the person has only one name enter it in this field Note The DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the nonimmigrant does not have a passport enter the name as it displays on the National ID card Enter the first name of
101. Volume IT Form DS 2019 3 Select the reason for termination from the drop down list If Other is selected enter an explanation in the text box provided 4 Enter the effective date of the termination 5 Enter optional comments in the Remarks text box 6 Click the Terminate EV button to complete the process The EV and dependents if any will be terminated on the effective termination date entered on the Terminate EV screen Note When terminated the EV s program end date will not change it will always reflect the original intention of the program 2 7 1 12 Create Out of Country Record Professor and Research Scholar EVs in Active Status Note This function should only be used to identify a professor or research scholar EV who is continuing to participate in the program activity for which he or she has been sponsored and who is currently in the United States not outside the country When a professor or research scholar EV has a SEVIS status of Active an Out of Country record can be created for the EV When this option is used on the out of country begin date the EV s SEVIS record will show that the EV is actively participating in his or her current program activity outside the United States An Out of Country record cannot be created when e An Out of Country record either current or future already exists for the EV e The EV s record contains transfer information the EV is transferring to another program sponsor
102. XXXXX Enter the effective date of transfer the date on which the EV will become the responsibility of the receiving sponsor This date should be discussed and agreed upon with the RO or ARO at the receiving program In the Receiving Program Sponsor Number field enter the program number for the program to which the EV is transferring Contact the receiving program to obtain this number Click one of the following buttons e Validate Transfer Click this button to display another SEVIS to SEVIS Exchange Visitor Transfer screen It contains the name of the program sponsor whose program number you entered If this is the program the EV is transferring to click the Approve 120 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Transfer button to complete the transfer process The EV s status will remain Active until the effective date of transfer His or her status will change to Transferred on the effective date of transfer listed in SEVIS If this is not the correct program sponsor click the Cancel button and repeat Steps 3 through 5 e Reset Values Click this button to return all unsaved entries to the previous values e Cancel Click this button to return to the Exchange Visitor Information screen Note If your program is expecting to receive a transfer EV from another SEVIS program that EV s name will appear on the Transferred S
103. ability to generate and print a variety of reports that reflect current SEVIS information for the data elements that are included in the report See Volume I of this manual for detailed instructions on generating and printing reports 2 13 Message Board The message board allows you to view system wide postings The Message Board screen automatically displays when you log into SEVIS if there are any current message postings from DHS and or DoS The Message Board screen can be accessed at any time by clicking the Message Board link on the navigation bar Exhibit 47 Message Board Screen is an example of the screen Exhibit 47 Message Board Screen Message Board Posting Begin Date Posting End Date Subject Commands 06 01 2011 07 31 2011 Sample Message Board Posting View View Print All 2 13 1 View Message Board Postings Perform the following steps to view the details of a message board posting 1 Click either the View link to the far right of a specific message or the View Print link at the bottom of the Commands menu on the Message Board screen The System Message screen displays Exhibit 48 System Message Screen is an example of the screen 171 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 Exhibit 48 System Message Screen Posting Begin Date Posting End Date Subject Roles Message Attachment System Message 06 01 201
104. al remarks regarding the EV s program while in the United States or enter None Do not use hard returns that is do not press the Enter key when entering text doing so may make the text wrap and print in Section 5 of the Form DS 2019 Exhibit 13 is an example of how the text may print when hard returns are used Note The text may be shortened on the printed Form DS 2019 if it is longer than the available space However the entire text can be viewed in SEVIS 5 Program Begin Date Enter the date determined by the program sponsor on which the EV s participation in the new category will begin It must be entered in MM DD Y YY Y format 6 Program End Date Enter the date determined by the program sponsor on which an EV s participation in the new category will end It must be entered in MM DD YYYY format The end date in combination with the begin date 78 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 Field Section Description Explanation must e Be equal to or greater than the minimum duration of participation and e Cannot exceed the maximum duration of participation for the EV s selected category as identified in the Exchange Visitor Program regulations or the program sponsor s designation See Attachment B DoS Maximum and Minimum Duration of Participation Rules for guidance 7 Remarks
105. am status 80 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 Note When a change of category request is submitted for an EV some of the options on the Actions and Edits menus will not be available until the request has been processed by DoS or the request has been canceled 5 Access the Pay gov web site https www pay gov and submit your electronic payment following the instructions provided by DoS See Section 2 14 Electronic Submission of Payment for additional information regarding electronic payment of fees 6 Submit a copy of the Pay gov confirmation page showing payment of the non refundable fee to DoS This request will not be processed until the copy of the Pay gov confirmation page EV s full name and SEVIS ID and supporting documentation have been received by DoS See Section 1 1 Resources or Attachment A Resources for the appropriate address Note The copy of the Pay gov confirmation page showing payment of the non refundable fee must be submitted within 30 calendar days of submission of this request in SEVIS If DoS has not noted in SEVIS the receipt of a copy of the confirmation page and or supporting documentation within 30 calendar days the change of category request will automatically be canceled by SEVIS DoS must review this request the following outcomes are possible e Request Approved The submitter of this request will
106. ample e joh may return a list containing family names such as Johnson Johanson and Johannes e son may return a list containing family names such as Mathison Johnson and Gleson e ang may return a list containing family names such as Angelus Langley and Wang Enter the first name of the EV or dependent Enter a date of birth in MM DD Y YYY format Select an option from the drop down list June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 Field Country of Birth Country of Citizenship Country of Legal Permanent Residence All Exchange Visitors or Dependents Search Criteria section None Search By Category Category Subject Field Code Description Explanation Select a country from the drop down list Select a country from the drop down list Select a country from the drop down list Click this radio button to search on all EVs or dependents in this program Click one radio button and complete the associated fields Click this radio button when searching on a SEVIS ID This option is valid only when the Search Type is SEVIS ID Click this radio button and complete the following fields as applicable Select a category from the drop down list To select the field the EV will be studying or participating in while in the United States p
107. and Federal Reserve Bank and credit card collections with settlement provided by Bank of America The ACH is a funds transfer network that provides for interbank clearing of electronic entries by participating financial institutions Your organization must identify at least two Pay gov users to DoS to register to use the Exchange Visitor Program EVP Fee Payment form via Pay gov This form is private and exclusively for the use of 7 1 designated sponsors to submit requests for services 1 redesignation extensions reinstatements reinstatement update SEVIS status and change of category Please contact DoS to obtain registration information and instructions for submitting payments electronically via Pay gov Note ECFMG Sponsorship and Permission to Issue requests are not CURRENTLY processed using SEVIS However fee payments for ECFMG Sponsorship and Permission to Issue must also be made via the Pay gov web site 173 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 3 OPERATING INSTRUCTIONS 3 1 Initiate Operation Access SEVIS via the Internet using Internet Explorer Version 5 0 or higher Also a SEVIS user ID and password are required to access the system To log into SEVIS perform the following 1 Access the Internet and go to the SEVIS Login screen at https egov ice gov sevis 2 Enter your user ID in the User Name fiel
108. ary changes to the data See Section 2 5 4 Complete Page 4 of the Form DS 2019 Financial Information for details regarding the fields and sections on the Edit Financial Information screen 113 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Note All dollar amounts must be entered in SEVIS without commas and periods and should be rounded to the nearest whole dollar for example 15 678 49 should be entered as 15678 Click the Update Information button to complete the process A message displays stating that the data have been successfully updated in SEVIS On the message screen click the Print Final DS 2019 button to print the Form sign it in blue ink and provide it to the EV and dependents if any See Section 2 5 7 Signature on SEVIS Form DS 2019 for information about signing the EV s Form 2 7 2 4 Site of Activity for EV The Exchange Visitor Information screen displays summary data for the selected EV and a list of the site s of activity for the EV Using this screen sites of activity can be added and or edited and the primary site of activity for an EV can be changed These functions are described in the following sections 2 7 2 4 1 EDIT SITE Activity EV IN ACTIVE OR TRANSFERRED STATUS To edit the data for an existing site of activity perform the following l 2 Access the Exchange Visitor Information screen for the EV whos
109. asterisk Date of Birth 06 15 1992 Cou of Birth SAINT BARTHELEMY of Permanent Residence SAINT BARTHELEMY Status ACTIVE m Number P 4 01371 Position 210 UNIVERSITY LEVEL GROUP Field of t i End Date 09 15 2010 T HR m End Date 1 Change Status To mrriac zl ROMS mmm 3800 Houston St New York To change the EV s status perform the following 1 Access the Exchange Visitor Information screen for the EV whose status is being updated perform a search for the record or use the EV Lists link 2 Click the Correct SEVIS Status link on the Actions menu A confirmation screen displays 3 Read the message and click the I Agree button to continue to the Correct SEVIS Status screen or click the Cancel button to return to the Exchange Visitor Information screen without changing the EV s status 155 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Note As the sponsor s official you have been granted permission to make this change of SEVIS status without the direct involvement of the Department of State s Office of Designation Private Sector Exchanges However you must maintain and provide the supporting documentation for this change to DoS or DHS upon request Below is a list with explanations of the fields on this screen An asterisk precedes the fields tha
110. asterisk precedes the fields that must be completed To complete this screen enter the following data Field 1 Family Name 2 First Name 3 Middle Name 4 Suffix Date of Birth Gender 7 Relationship e 8 City of Birth 9 Country of Birth 10 Country of Citizenship Description Explanation Enter the surname or last name of the dependent If the dependent has only one name enter it in this field Note The DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the nonimmigrant does not have a passport enter the name as it displays on the National ID card Enter the first name of the dependent Leave this field blank if the dependent has only one name Note Even though this is not a required field in SEVIS the DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the nonimmigrant does not have a passport enter the name as it displays on the National ID card Enter the middle name of the dependent Leave this field blank if the dependent has no middle name or the middle name is unknown Note Even though this is not a required field in SEVIS the DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the nonimmigrant does not have a passport enter t
111. ata See Section 2 9 3 1 Transfer Add Dependent for detailed instructions for completing the fields 3 Click the Submit Edit button The Exchange Visitor Dependents Menu displays 4 Click the Next button to advance to the Financial Information screen 2 9 3 3 Transfer Terminate Dependent If a dependent must be terminated complete this process before updating the EV s record and prior to validating the EV s participation The Terminate Dependent link will not be available after the EV s record is updated See Section 2 7 2 2 1 Terminate Dependent in Active Inactive or Transferred Status for instructions on how to terminate a dependent Note In SEVIS termination implies a change from Active or valid program status prior to the EV s program completion Termination has an adverse or negative effect on the dependent s record A dependent can be terminated separately from an EV which has no effect on the EV s SEVIS record 2 9 3 4 Transfer End Status of Dependent If a dependent s status must be ended complete this process before updating the EV s record and prior to validating the EV s participation The End Status link will not be available after the EV s record is updated See Section 2 7 2 2 2 End Status of Dependent in Active or Transferred Status for instructions on how to end the status of a dependent 2 9 4 Transfer Financial Information Page 4 of the electronic Form DS 2019 Financial Information screen
112. atch the status of the EV For example if the RO ARO terminated the dependent by mistake the dependent s status will be Terminated and the EV s status will be Active When the Correct SEVIS Status option is used the dependent s SEVIS status will immediately change to match the status of the EV Note If the status of both the EV and dependent changed to Invalid No Show or Terminated on the same date the Correct SEVIS Status option will not be available for the dependent To change the dependent s status perform the following 1 Access the Dependent Information screen for the dependent whose status is being updated perform a search for the record or use the EV Lists link 2 Click the Correct SEVIS Status link on the Actions menu A confirmation screen displays 3 Read the message and click the I Agree button to continue or click the Cancel button to return to the Dependent Information screen without changing the dependent s status Note As the sponsor s official you have been granted permission to make this change of SEVIS status without the direct involvement of the DoS Office of Designation Private Sector Exchanges However you must maintain and provide the supporting documentation for this change to DoS or DHS upon request 4 Onthe Correct SEVIS Status for Dependent screen enter an explanation in the Remarks text box this is a required field A maximum of 500 characters can be entered into this text box 157 Jun
113. ate Number Visa Issue Date 3 S 9 STUDENT MASTERS x None at this time 3 To change the EV s category select an option from the Exchange Visitor Category drop down list 4 To change the EV s occupational category select an option from the drop down list This option is available for EVs participating in Training and Internship programs only 5 To change the EV s field of study perform the following a Click the Select button to display the Select Subject Field Code screen b Make a selection from the Category drop down list 63 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 c Click the Search button to view the list of subjects associated with the selected category Exhibit 22 Select Subject Field Code Screen is an example of the screen that displays Exhibit 22 Select Subject Field Code Screen Select Subject Field Code Select a category and click Search to display related subject field codes Search Cancel ubje ield Codes 26 0912 Aerospace Physiology and Medicine Anatomy Animal Behavior and Ethology Animal Genetics Animal Physiology Aquatic Biology Limnology Biochemistry Biochemistry and Molecular Biology Biochemistry Biophysics and Molecular Biology Other Bioinformatics Biological and Biomedical Sciences Other Biology Biological Sciences General Biomathematics Bioinform
114. ate See 22 CFR 62 20 for additional information Description This reminder displays 60 days prior to the program end date listed in SEVIS This reminder displays 30 days prior to the out of country end date for professor and research scholar EVs who are currently actively participating in their programs outside the United States This reminder displays for professor and research scholar EVs in programs with a program serial of G 7 Their status in SEVIS is Active their program is 5 years or more in length and it will end in 90 days or less This reminder displays for professor and research scholar EVs in programs with a program serial of G 7 Their status in SEVIS is Active their program is 5 years or more in length and it will end in 180 days or less Action Required Information screen to view the effective date of transfer An RO or ARO may complete an extension within the maximum duration of participation or submit a request to DoS for an extension beyond the maximum duration of participation If no action is taken by an RO or ARO the EV s status will change from Active to Inactive the day after the program end date identified in SEVIS An RO or ARO may update the out of country end date If no action is taken by an RO or ARO the out of country reason will be removed from the EV s SEVIS record on the out of country end date The EV s SEVIS status will remain Active if the EV s program end d
115. ate Department of Education for each state in which foreign teachers will be placed must be submitted to DoS with this application The maximum duration of participation for this category shall not exceed 3 years Extensions may be submitted to DoS for approval Trainee A trainee 22 CFR 62 22 is a foreign national who has either degree or professional certificate from a post secondary academic institution outside the United States and at least 1 year of prior related work experience in his or her occupational field in his or her home country or Five years of work experience in his or her occupational field and who enters the United States to participate in a structured and guided work based training program in his or her specific occupational field Although training often occurs in a workplace setting the training must be bona fide and not merely employment A generic training plan for each requested training occupational category and duration of training being offered must be submitted with the application for E 4 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 designation Designated program sponsors are required to ensure that individualized Trainee Internship Placement Plans Form DS 7002 are prepared for selected trainees and forwarded to them prior to entry into the United States Sponsors must also ensure continuous supervision a
116. ate is later than the out of country end date An RO or ARO may submit a request to DoS for an extension beyond the maximum duration of participation If no action is taken by an RO or ARO the EV s status will change from Active to Inactive the day after the program end date identified in SEVIS An RO or ARO may submit a request to DoS for an extension beyond the maximum duration of participation If no action is taken by an RO or ARO the EV s status will change from Active to Inactive the day after the program end date identified in SEVIS 170 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Alert Type Description Action Required RO ARO Users Who Have This reminder displays for The RO or ARO must log into Not Logged In to SEVIS all ROs and AROs who SEVIS If the RO or ARO does 30 Days have not logged into not log into SEVIS for more than SEVIS for 30 days 45 days his or her user ID will be inactivated Saved Record s not This reminder displays Complete and submit the records Submitted for 15 Days when EV records are in in SEVIS Otherwise the system Draft status and the current will automatically delete any date is 15 days or more records in Draft status if no past the date of the last action has been taken on the update in SEVIS records within 45 days 2 12 Reports SEVIS provides the cap
117. ated as well Additional Information About the SEVIS Login Screen Additional information about the SEVIS Login screen follows Note Reset button Click this button to clear all entries on this screen Register for New Account link This link is used to create a temporary user ID and password and complete the Form DS 3036 Exchange Visitor Program Application This link is not used to obtain a permanent user ID and password Request Password Reset link Use this link if you have forgotten your password or your SEVIS account is locked See Section 2 2 1 3 Request Password Reset for instructions After 18 minutes of inactivity a message will display informing you that your session is about to expire Click OK to continue working in SEVIS If you click this button after 20 minutes of inactivity a message will display to inform you that your session has expired Click OK to display the SEVIS Login screen Any unsaved data will be lost Note If you log out of the system improperly that is using the Close J button in the upper right corner of the browser window you will have to wait 20 minutes and then log into the system again Always use the Logout link on the navigation bar to exit SEVIS properly 2 2 3 Log Into SEVIS After creating your initial password you will use the SEVIS Login screen to access SEVIS and perform all of your SEVIS related tasks To log into SEVIS perform the following 1 Access the SEV
118. atics and Computational Biology Other Biomedical Sciences General Biometry Biometrics Biophysics Biostatistics Biotechnology Botany Plant Biology Botany Plant Biology Other Cardiovascular Science Cell Biology and Anatomy iwaiology and Anatomical Sciences uad Histoloay Category BIOLOGICAL AND BIOMEDICAL SCIENCES x Find the subject that most closely matches EV s field of study and click its code at the left end of the row The screen automatically returns to the Category and Subject Field screen and the final selection is displayed If necessary repeat Step 5 to change the subject field of study 6 Enter an explanation in the Subject Field Remarks text box this is a required field Do not use hard returns that is do not press the Enter key when entering text doing so may make the text wrap and print in Section 5 of the Form DS 2019 Exhibit 13 Subject Field Remarks is an example of how the text may print when hard returns are used Note The text may be shortened on the printed Form DS 2019 if it is longer than the available space However the entire text can be viewed in SEVIS 7 Fora college university student intern update the Student Intern Foreign Degree and or Student Intern Foreign Field of Study field if necessary 8 Click the Submit button A message displays stating that the EV s record has been successfully updated 64 June 24 2011 User Manual f
119. atus Name ame Date Date Update Change 0004647759 Fenstermacher Nickolas J 1 ACTIVE 07 10 2009 12 31 2011 08 31 2010 07 10 2009 N000465025 rica J 1 ACTIVE 08 01 2010 12 31 2014 06 30 2010 06 30 2010 N000464982 atashia J 1 ACTIVE 06 01 2010 05 14 2014 03 16 2010 03 16 2010 N000464676 ary J 1 ACTIVE 04 30 2009 12 31 2012 04 30 2009 04 30 2009 N0004649585 appy J 1 ACTIVE 04 05 2010 12 31 2014 03 24 2010 03 24 2010 N000014583 en J 1 ACTIVE 05 30 2007 12 31 2011 06 30 2010 05 22 2007 6 Recs 4 Locate the name of the EV or dependent whose record you wish to view and or update and click the appropriate link in the Family Name column The system will display the EV s record To view dependent data click the dependent s SEVIS ID link near the bottom of the Exchange Visitor Information screen Note Click the New Search link at the top of the Search Results screen to return to the Exchange Visitor Search screen and begin a new search all search criteria will be deleted from the screen Click the Refine Search link to return to the Exchange Visitor Search screen and enter additional search criteria or change the existing search criteria and perform another search 23 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2 4 Exchange Visitor Lists SEVIS provides quick access to lists of EVs and dependents to view From these lists EV and or dependent records may b
120. bmit a reinstatement request to DoS for review and approval 22 CFR 62 45 Reinstatement to Valid Program Status cannot occur when the current date is greater than 270 days after the EV s status changed to Inactive Terminated In SEVIS the program sponsor has terminated the EV s participation termination implies a change from Active or valid program status prior to program completion Termination has an adverse or negative effect on the EV s record and on the record of each dependent of the EV Terminated EVs have no benefits and cannot apply for an extension reinstatement or change of category Note Dependent records are automatically terminated when the EV s participation is terminated Also an RO or ARO may terminate the status of a dependent prior to the end of the EV s program for reasons such as the conviction of a crime or violation of the Exchange Visitor Program regulations June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Transferred SEVIS to SEVIS The EV has transferred between two program sponsors authorized access to SEVIS Note If a program is expecting to receive a transfer EV from another SEVIS program this EV s name will display on the All Exchange Visitors and Dependents list with the status of Transferred once the effective date of the transfer is reached The EV s name will also display on the Transferred Status Exchange Visitor
121. canceling a change of category request is available only when a change of category request has been submitted to DoS for approval To cancel a change of category request perform the following 1 Access the Exchange Visitor Information screen for the EV whose request is being canceled perform a search for the record or use the EV Lists link 2 Click the Cancel Change of Category Request link on the Actions menu Exhibit 25 Cancel Change of Category Request Screen is an example of the screen that displays Exhibit 25 Cancel Change of Category Request Screen Cancel Change of Category Request Required fields are marked with an asterisk Family Name Gershwen Suffix Date of Birth 05 17 1990 Cou of Birth GERMANY of Permanent Residence GERMANY Status ACTIVE m Number P 1 00468 Position 215 UNIVERSITY UNDERGRADUATE STUDENTS Student Intern Foreign Field of Study u Field Remarks Test IAP 66 Number ram End Date 31 2014 Previous ram End Date a Number Visa Issue Date Visa Issue Post Date of Port of Departure 3 Enter optional comments in the Remarks text box 4 Click the Cancel Change of Category Request button to complete the process A message displays stating that the request has been canceled 82 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 5 Click the Return to Exchange Visitor bu
122. cation outside SEVIS SEVIS Maintenance if the change occurred because of automated system processing for example on the effective date of transfer listed on an EV s record the EV s status automatically changes to Transferred 2 7 5 2 Out of Country History If a professor or research scholar EV currently has an Out of Country record or had one in the past the out of country data can be viewed in SEVIS You can only view the EV s data that are specific to your program For example if the EV participated in his or her program outside the United States before transferring to your program you will not see that information To view the out of country data for an EV perform the following 1 Access the Exchange Visitor Information screen for the EV whose record you wish to view perform a search for the record or use the EV Lists link which includes a link titled Out of Country Exchange Visitors 2 Click the Out of Country History link on the View menu left side of screen to display the Out of Country History screen 126 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 3 Click the Return button to return to the Exchange Visitor Information screen 2 7 6 Academic Training Menu The options links on the Academic Training menu provide access to the following processes e Add Student Academic Training e Cancel Student Academic Training e
123. cludes a link titled Exchange Visitors With Student Employment Click the Student Employment History link on the Employment menu left side of the screen The Student Employment History screen displays Click the Cancel link for the appropriate segment of employment The Cancel Student Employment screen displays Enter a date in the Cancelation Date field this is a required field This entry can be today s date or a date in the past or in the future Enter an explanation in the Cancelation Comments text box this is a required field Click the Cancel Student Employment button to complete the process Note The segment of employment will be canceled on the date entered in the Cancelation Date field 124 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2 7 4 3 Update Student Employment EV in Active Status A segment of student employment can be updated at any time prior to the employment end date or cancelation date To update a segment of student employment perform the following 1 Access the Exchange Visitor Information screen for the EV whose record is being updated perform a search for the record or use the EV Lists link which includes a link titled Exchange Visitors With Student Employment 2 Click the Student Employment History link on the Employment menu left side of the screen The Student Employment History screen displays 3
124. creen contains summary information for the EV and dependents if any It also contains a link to add dependents or edit the data for an existing dependent Procedures for both options are described in the next two sections Note Only the data for the spouse and children of an EV coming to the United States on J 2 visas are entered into SEVIS If the spouse and child dependents plan to enter the United States on other types of visas do not enter their information in SEVIS 2 9 3 1 Transfer Add Dependent Dependents can be added to the EV s SEVIS record However if both a husband and wife are entering the United States on J 1 visas add the dependent child s information to only one SEVIS 145 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 record Form DS 2019 Do not add the dependent child s information to both parents records Forms Doing so will give the dependent child two SEVIS records To add a dependent for an EV transferring into your program perform the following 1 Click the Add Dependent link on the Exchange Visitor Dependents Menu screen The Exchange Visitor Information Add Dependent screen displays 2 Below is a list with explanations of the fields and sections on the Exchange Visitor Information Add Dependent screen Exhibit 17 An asterisk precedes the fields and sections that must be completed To complete this screen enter t
125. ction 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions 2 7 1 9 Reprint Form DS 2019 EV in Active Status See Section 2 5 8 Reprint a Form DS 2019 for printing instructions 2 7 1 10 Shorten Program for Exchange Visitor EV in Active Status The Shorten Program for EV option is available when an EV is in Active status The option is used to reduce the length of the EV s program by changing the program end date For example 92 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 an EV s duration of program participation was originally scheduled to last 36 months However the funding for that program has been cut and the program will last only 24 months Use the Shorten Program for EV option to change the EV s program end date Note If a professor or research scholar EV is currently participating in his or her program outside the United States and the new program end date will be prior to the current out of country end date you must update the out of country end date before you can shorten the program You will receive an error message if you attempt to enter a date in SEVIS that is prior to the out of country end date To shorten an EV s program perform the following 1 Access the Exchange Visitor Information screen for the EV whose record is being updated perform a search for the record or use the EV Lists link 2 Click the Sho
126. d 3 Enter your password in the Password field 4 Press Enter or click the Login button Note SEVIS may respond faster or slower depending on the number of users accessing SEVIS 3 2 Maintain Operation After 18 minutes of inactivity a message will display informing you that your session is about to expire Click OK to continue working in SEVIS If you click this button after 20 minutes of inactivity a message will display to inform you that your session has expired Click OK to display the SEVIS Login screen Any unsaved data will be lost 3 3 Terminate and Restart Operations The Logout link on the navigation bar is used to log off SEVIS at any time To close the browser window click the Close XJ button in the upper right corner of the browser window Note If SEVIS locks up click the Close 24 button in the upper right corner of the browser window and initiate operation again You must wait 20 minutes before accessing SEVIS again Should there be an unscheduled termination of your SEVIS session due to external causes such as a timeout power failure or a computer malfunction repeat the login procedures described in Section 3 1 Initiate Operation SEVIS user IDs and passwords are suspended after three unsuccessful login attempts Call the SEVIS Help Desk at 800 892 4829 to have access to SEVIS reinstated 4 ERROR HANDLING SEVIS includes automatic validation of the data entered into many fields For example if the dat
127. d country list To update these data perform the following 1 Access the Exchange Visitor Information screen for the EV whose subject field of study is being updated perform a search for the record or use the EV Lists link 2 Click the Subject Field link on the Edits menu Exhibit 38 Subject Field Screen is an example of the screen that displays It contains summary data for the selected EV including the current Subject Field description Exhibit 38 Subject Field Screen Whispering Pines Institute P 1 00468 Subject Field Required fields are marked with an asterisk 15 ID N0004650258 Family mm men First N FEMALE Date or ue City of irti Country Birth GERMANY untry of Citizenship GERMANY Country of Legal zu rmanent Residence GERMANY Email Address tatus ACTIVE Active Initial Dependent Count 1 Program Number P 1 20468 Program Sponsor osition 215 UNIVERSITY UNDERGRADUATE STUDENTS canines STUDENT BACHELORS Electrical and Electronic Engineering Technologies Technicians Other Test Initial Program te IAP 66 Number Program Begin Date 08 01 2010 Program End Date 12 31 2014 RAISERIRETRREDRGGIAEESSQIEUHR TAS Previous Program End Date isa J 1 Passport Number Misi Nicks Visa D iration Date Visa Issue Post Dal I Number Departure Date of Departure 1 Subject Field Description Electrical and Electronic Engineering Technologies Technic
128. d or dependent s data The menu options are discussed in detail in the following sections 55 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2 6 1 Actions Menu EV in Initial Status When an EV is in Initial status the Actions menu contains the following five options e Amend Program e Cancel EV e No Show e Reprint DS 2019 e Validate Program Participation The following sections contain detailed instructions for using each of these options 2 6 1 1 Amend Program EV in Initial Status The Amend Program link is available to update an EV s program start date and or end date in SEVIS at any time prior to validation of the EV s program participation Note If an EV will be arriving late his or her program begin date must be amended before validating his or her program participation To amend an EV s program perform the following 1 Access the Exchange Visitor Information screen for the EV whose record is being updated perform a search for the record or use the EV Lists link 2 Click the Amend Program link on the Exchange Visitor Information Screen Initial Status see Exhibit 19 The system displays the Amend Program screen which contains summary data for the selected EV including the program begin and end dates 3 Change the program begin date must be today s date or a date in the future and or end date s 4 Enter an explana
129. dary contact first and last name Telephone number e Boarding School Information 107 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Field Section Description Explanation Boarding school name Telephone number Enter the person s foreign address Completion of these fields is optional 15 Remarks Enter optional comments 14 Foreign Address 4 Click the Update Information button to save the changes to SEVIS A message displays stating that the information has been saved 5 Click the Print Final DS 2019 button to print the Form sign it in blue ink and provide it to the EV and dependents if any See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions 2 7 2 2 Add Edit Dependent Data For life changes such as an EV s spouse and or children wish to join him or her in the United States or the EV has had a baby the dependent s information must be added to the EV s SEVIS record The following options are available for adding and or updating dependent records e Add Dependent See Section 2 5 3 Complete Page 3 of the Form DS 2019 Dependent Information for instructions on adding a dependent to an EV record e Reprint DS 2019 See Section 2 5 8 Reprint a Form DS 2019 for printing instructions e Edit See Section 2 6 2 3 2 Edit Dependent Data Dependent in Initial or Active Status
130. dd Student Academic Training screen and add a segment of academic training e Update If available click this link to access the Update Student Academic Training screen and change the information for a current or future segment of academic training e Cancel If available click this link to access the Cancel Student Academic Training screen and cancel a current or future segment of academic training e Return Click this button to return to the Exchange Visitor Information screen 2 8 Exchange Visitor Information Screen Inactive Status The Actions menu may contain the following options when an EV s SEVIS record is in Inactive status e Correct Minor or Technical Infraction e Reinstatement Request e G 7 Reinstatement e Cancel Reinstatement Request e Terminate EV The following sections contain detailed instructions for each of these options 131 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2 8 1 Correct Minor or Technical Infraction EV in Inactive Status The Correct Minor or Technical Infraction option provides the capability to correct a minor or technical infraction of the regulations for a J 1 within the first 120 days of the infraction When the EV is in Inactive status the only technical infraction option available is Failure to extend a Form DS 2019 in a timely manner Note This option should only be used when the EV is c
131. ddress Enter an explanation for this correction request this is a required field A maximum of 500 characters can be entered into the Remarks text box 156 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 5 Select one of the following buttons e Correct SEVIS Status Click this button to save this information to SEVIS and update the status of the EV and associated dependents if any On the Update Successful screen click the Print Final DS 2019 button to print a new Form DS 2019 sign it in blue ink and forward it to the EV and dependents if any See Section 2 5 6 Print a Draft or Final Form DS 2019 for instructions Note When the SEVIS status of an EV changes from Invalid to Initial or Invalid to Active the allotment of Forms DS 2019 will be decreased by one e Reset Values Click this button to clear the data entered on this screen e Cancel Click this button to return to the Exchange Visitor Information screen without changing the SEVIS status of the EV and dependents 2 10 2 30 Day Correction Period for SEVIS Status for Dependent The Correct SEVIS Status option may be used to change the dependent s status to the same status as the EV if the dependent s status meets all of the following criteria 1 Is currently Invalid No Show or Terminated 2 Changed to Invalid No Show or Terminated within the past 30 days 3 Does not m
132. display stating User is inactive due to 45 days of inactivity Contact your PDSO or RO to request a password reset See Section 2 2 1 4 Request Password Reset for ARO for information on how an ARO can request to have his or her password reset Note An email will be sent to the email address associated with the SEVIS user ID It will provide instructions for creating a new SEVIS password The email will be valid for 30 days a password must be created within 30 days of the date on the email REMINDER You must log into SEVIS at least once every 45 days to keep your SEVIS user ID active 2 2 1 4 Request Password Reset for ARO Users must log into SEVIS at least once every 45 days or they will lose access to SEVIS When a user has not logged into SEVIS for 30 days the following will occur e An alert will be generated to inform the RO and AROs of the programs to which the user is associated that this user has not logged into SEVIS within the past 30 days The alert will list the RO and any AROs who have not logged into SEVIS for 30 days e An email reminding the user to log into SEVIS will be sent to the RO and AROs of the programs to which the user is associated If the user is also a PDSO or DSO for a school or campus all users at those schools campuses will receive the email too When an ARO has not logged into SEVIS for 45 days his or her user ID is inactivated An inactive ARO cannot use the Request Password Reset link on the SEVI
133. ditional remarks regarding the EV s program activity including the begin and end dates for this change in activity Do not use hard returns that is do not press the Enter key when entering text doing so may make the text wrap and print in the wrong field on the Form DS 2019 Note The text may be shortened on the printed Form DS 2019 if it is longer than the available space However the entire text can be viewed in SEVIS Enter optional comments Note The EV must have at least one source of funding listed in Sections 4 and or 5 on the Alternate Between Professor and Research Scholar screen Note All dollar amounts must be entered in SEVIS without commas and periods and should be rounded to the nearest dollar For example 25 057 89 should be entered in SEVIS as 25058 Enter the following information if applicable If applicable enter the amount in U S dollars that the program sponsor will contribute to the EV 100 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Field Section Description Explanation This program sponsor Select has or has not to indicate whether the EV has has has not received funding received direct or indirect funding from U S Government for international exchange agencies This is a required field from one or more U S e Direct Funding Financed in whole or in part by Government Agency ies to the U
134. e Appendix B Download the Latest Version of Adobe Reader for instructions To reprint the Form for a dependent perform the following 1 Access the Exchange Visitor Information screen for the EV whose dependent s Form is being reprinted perform a search for the record or use the EV Lists link Click the Dependents link on the Edits menu The system displays the Exchange Visitor Dependents Menu screen Click the dependent s SEVIS ID link for example N1234567890 to access the Exchange Visitor Information Dependent Information screen Click the Reprint DS 2019 link on the Actions menu to display the Reprint DS 2019 screen Select a reprint reason from the drop down list If Other is selected provide an explanation in the text box provided Click the Reprint DS 2019 button A message displays stating that the update has been successful the reason for reprinting the Form has been saved to SEVIS The reprint reason selected will print on the Form 69 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 7 Click the Print Final DS 2019 button on the message screen to print a new Form See Section 2 5 6 Print a Draft or Final Form DS 2019 for detailed printing instructions 2 6 2 3 4 SET DEPENDENT S STATUS TO No SHow EV IN INITIAL STATUS The status of the dependent can be set to No Show separately from the EV When a dependent s sta
135. e 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 5 Select one of the following buttons e Correct SEVIS Status Click this button to update the dependent s status and save this information to SEVIS A message displays stating that the dependent s status has been updated the dependent s SEVIS status is immediately updated to match the EV s status e Reset Values Click this button to clear the data entered in the Remarks text box e Cancel Click this button to return to the Dependent Information screen without changing the SEVIS status of the dependent 2 10 3 Reinstatement Update SEVIS Status Request If it is more than 30 days and less than 271 days since the SEVIS status of the EV changed to Active Invalid or No Show a Reinstatement Update SEVIS Status request may be submitted to DoS to change the status from e Active to Initial e Invalid to Initial e Invalid to Active e No Show to Active The Reinstatement Update SEVIS Status option will also be available on the Exchange Visitor Information screen to submit a request to DoS to change an EV s SEVIS status from Terminated to Active This option will immediately become available when the EV s SEVIS status is changed to Terminated The option will remain available for up to 270 days following the date the EV s status changed to Terminated A change in the status of a SEVIS record from
136. e Exchange Visitor Information screen for the EV whose record is being updated perform a search for the record or use the EV Lists link 2 Click the Site of Activity link on the Edits menu The Site of Activity Menu screen displays 3 Click the radio button to the left of the primary site of activity 4 Click the Change Primary Site of Activity button A message displays stating that the primary site of activity has been changed 5 Click the Print Final DS 2019 button on the message screen to print an updated copy of the Form sign it in blue ink and provide it to the EV and dependents if any See Section 2 5 6 Print a Draft of Final Form DS 2019 for printing instructions Otherwise click the Return to Exchange Visitor button to return to the Exchange Visitor Information screen 72 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2 6 2 8 Delete Site of Activity EV in Initial Status All EVs must have at least one site of activity However if an EV has multiple sites of activity the EV s SEVIS status is Initial and the EV has not obtained a visa sites of activity can be deleted To delete a site of activity perform the following 1 Access the Exchange Visitor Information screen for the EV whose record is being updated perform a search for the record or use the EV Lists link 2 Click the Site of Activity link on the Edits menu The Sit
137. e United States and it cannot be changed Au Pair EV The following optional data may be entered for an au pair e Residential Address Information Local community coordinator first and last name e Host Family Information Primary contact first and last name Secondary contact first and last name Telephone number Secondary Student The following optional data may be entered for a secondary EV student e Residential Address Information Local community coordinator first and last name e Residential Address Type Select either Host Family or Boarding School Note This field is required when any Host Family or Boarding School fields are completed e Host Family Information Primary contact first and last name Secondary contact first and last name Telephone number e Boarding School Information Boarding school name Telephone number 14 Occupational Select an occupational category for the EV This field is Category only available for EVs participating in Trainee and Intern programs 15 Student Intern This field cannot be edited at this time Foreign Degree 16 Student Intern This field cannot be edited at this time Foreign Field of Study 17 Subject Field To change the current subject field description perform the Description following a Click the Select button to display the Select Subject Field Code screen b Make a selection from the Category drop down list c Click the Search button to vi
138. e accessed for processing On the Listing of Programs screen see Exhibit 5 Listing of Programs Screen click the EV Lists link to the right of the name of a program and the system will display a screen containing the lists of EVs and dependents that can be generated Exhibit 10 Exchange Visitors and Dependents Menu Screen is an example of the screen that displays Exhibit 10 Exchange Visitors and Dependents Menu Screen Whispering Pines Institute Program Number P 1 00468 Exchange Visitors and Dependents Menu All Exchange Visitors and Dependents Saved Exchange Visitors and Dependents Initial Status Exchan Active Status Exchange Visitors and Dependents Terminated Status Exchange Visitors and Dependents Visitors and Dependents Transfer In Exchange Visitors and Dependents Transferred OUT Status Exchange Visitors and Dependents Transferred to Non SEVIS Sponsor Status Exchange Visitors and Dependents Port of Entry Arrivals Out of Country Exchange Visitors Exchange Visitors With Student Employment Exchange Visitors With Student Academic Training Clicking one of these links will display the appropriate list of EVs and or dependents When viewing a list click a link in the Family Name column to see the full record for that person or click the Return to Lists link to return to the Exchange Visitors and Dependents Menu screen The following lists in alphabetical order may be generated List Title D
139. e entire text can be viewed in SEVIS Enter comments regarding the update in the Comment text box or enter None this is a required field For a college university student intern update the Student Intern Foreign Degree and or Student Intern Foreign Field of Study fields if necessary Click the Update Subject Field button to complete the process A message displays stating that the data have been successfully updated Click the Print Final DS 2019 button to print the Form sign it in blue ink and provide it to the EV and dependents if any See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions 2 7 2 6 Update Out of Country Record EV in Active Status When a professor or research scholar EV has a current Out of Country record in SEVIS the data on the record can be updated before the out of country end date arrives To update an Out of Country record for an EV perform the following 1 Access the Exchange Visitor Information screen for the EV whose record is being updated perform a search for the record or use the EV Lists link Click the Update Out of Country link on the Edits menu The Update Out of Country Record screen displays Update the following fields as necessary e Out of Country Begin Date Enter the date on which the EV s program participation outside the United States will begin Note This field cannot be updated if the out of country begin date is today s date or a date
140. e is entered in an incorrect format the system will prompt you to correct the error by providing the proper format These messages are self explanatory and are not addressed in this manual 174 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 The system also includes a SEVIS Connection Error The message reads Your connection to SEVIS was unsuccessful Please try your request again If the error persists and you need assistance please contact the SEVIS Help Desk at 800 892 4829 You will be redirected to the SEVIS Login screen When returned to the SEVIS Login screen log into the system and continue working If the message displays again contact the SEVIS Help Desk 5 HELP FACILITIES To report SEVIS related issues or problems contact the SEVIS Help Desk at 800 892 4829 during the hours of 8 a m to 8 p m Eastern Time Monday through Friday Calls received outside these hours will be recorded for response on the next business day 175 June 24 2011 APPENDIX A ACRONYMS AND ABBREVIATIONS User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 ACH ARO CFR CIP COB COC DHS DoS DSO ECFMG EV EVP FMS ICE ID LPR MB PDSO PL POE RAM RO SEVIS SEVP US U S C Automated Clearing House Alternate Responsible Officer Code of Federal Regulations Classification of Instructio
141. e of Activity Menu screen displays 3 Click the Delete link in the Commands column for the site of activity that is being deleted The Delete Site of Activity screen displays Note The primary site of activity cannot be deleted If necessary change the primary site of activity and then continue with the deletion process 4 Review the data to ensure that this is the correct site of activity 5 Click the Delete Site of Activity button to complete the process A message displays stating that the deletion has been successful 6 If necessary click the Print Final DS 2019 button to print the Form sign it in blue ink and provide a copy to the EV and dependents if any 2 7 Exchange Visitor Information Screen Active Status The Exchange Visitor Information screen provides a snapshot of the information that has been entered on the Form DS 2019 On the left side of the screen are links to the actions edits and transfer possibilities appropriate to the EV s current status Exhibit 23 Exchange Visitor Information Screen Active Status is an example of the screen 73 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 Exhibit 23 Exchange Visitor Information Screen Active Status Actions Change of Category Request Correct Minor or Technical Infraction Personal Information Family Name Gershwen Middle Name End Program for EV lisse
142. e of furthering international educational and cultural exchanges Note If has is selected in response to this statement complete Section 9 of the electronic Form DS 2019 79 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Field Section Description Explanation 9 Financial Support from organizations other than the sponsor will be provided by one of the following The EV must have at least one source of funding listed in Sections 8 and or 9 of the Financial Information screen If necessary complete one or more of the fields in this section Note Financial data should reflect the amount of financial support provided to the EV for the duration of his or her program shown on all Forms DS 2019 Note All dollar amounts must be entered in SEVIS without commas and periods and should be rounded to the nearest dollar For example 25 057 89 should be entered in SEVIS as 25058 U S Government Agency ies maximum of two Select the agency from which the EV has received funding and enter the amount in U S dollars Note If Other is selected enter the name of the organization in the text box provided The name and amount of funding will print on the Form DS 2019 International Organization s maximum of two Select the organization from which the EV has received funding and enter the amount in U S dollars
143. e site of activity information is being updated perform a search for the record or use the EV Lists link Click the Site of Activity link on the Edits menu The Site of Activity Menu screen displays It contains summary data for the EV and the existing site s of activity Near the bottom of the screen click the Edit link to the right of the address for the site of activity to update Exhibit 37 Exchange Visitor Information Edit Site of Activity Screen is an example of the screen that displays 114 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 Exhibit 37 Exchange Visitor Information Edit Site of Activity Screen Whispering Pines Institute Program Number P 1 00468 Exchange Visitor Information Family Name Gershwen Date of Birth 05 17 1990 Cou of Birth GERMANY Permanent Residence GERMANY iram Number P 1 00468 j Occupational Student Intern Foreign Field of t Su Field Remarks Test IAP 66 Number ram End Date 31 2014 End Date Pa Number Visa Issue Date m Edit Site of Activity Required fields are marked with an asterisk Electrical Engineering Institute 2 Site of Activity Address Address 4 4590 EE Drive Address Eo See Gty Herndon OSS state vireina O x Zip Code 20171 Will participate in an unpaid internship at the Institute
144. ect the dependent s gender male or female 7 Relationship Select Spouse or Child A dependent child must be younger than 21 years of age 8 City of Birth Enter the unabbreviated name of the city where the dependent was born 146 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Field Section Description Explanation 9 Country of Birth Select the country in which the dependent was born Note United States may be selected as the COB if the EV was born to a foreign diplomat or is an expatriate If the person was born in the United States or a U S territory perform the following a Complete the Country of Birth field b Select an option from the f the United States or U S Territory is chosen drop down list 10 Country of Select the country in which the dependent maintains Citizenship citizenship 11 Country of Legal Select the country in which the dependent is an LPR Permanent For most EV applicants the country of legal permanent Residence residence will be the same as the COC Some applicants however will be permanent resident residents of other countries Note the difference between permanent and temporary residence For example a French citizen who is teaching in Italy on a 1 year contract and applying for a J visa from Italy would n
145. ed entries to the previous values Cancel Click this button to return to the previous page without adding a site of activity After returning to the Site of Activity Menu screen click one of the following buttons Previous Click this button to return to the previous page of the Form DS 2019 Change Primary Site of Activity Click this button to change the EV s primary site of activity See Section 2 5 2 1 Change Primary Site of Activity EV in Draft Status for details Next Click this button to advance to the next page of the Form DS 2019 Print Draft DS 2019 Click this button to print a draft copy of the Form DS 2019 See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions Note It is recommended that you print a draft copy of the EV s Form DS 2019 and review it for accuracy Necessary corrections can be made to the data before submitting the Form to SEVIS 39 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2 5 2 1 Change Primary Site of Activity EV in Draft Status The U S address that prints on the EV s Form DS 2019 is the primary site of activity address To change the EV s primary site of activity perform the following 1 Access the Exchange Visitor Information screen for the EV whose record is being updated perform a search for the record or use the EV Lists link 2 Click the Edit DS 2019 link on
146. edi uscito eM qi 37 Exchange Visitor Information Add Site of Activity Screen 38 Exchange Visitor Dependents Menu 42 Exchange Visitor Information Add Dependent Screen sess 43 Financial Information Ere itd aed 47 Exchange Visitor Information Screen Initial Status sess 55 Program Screen deinceps a ea uev a aoa Hd ve eae aes 60 Category and Subject Field Screens eia od oet e peto ite 63 select Subject Field Code ti ta eoe oed tb sdet pdt 64 Exchange Visitor Information Screen Active Status esses 74 Change of Category Request Sereen eese etui sede usate de eda EY Ye PE de ee RE Roe to 77 Cancel Change of Category Request Screen 2 82 Correct Minor or Technical Infraction Screen esee 83 End Proeram Tor EV oe ott der ooa ud ue od atado i dite t audeat 85 Extension Beyond the Maximum Duration of Participation Request Screen 87 Extension Within the Maximum Duration of Participation Screen 90 M atriculdtiGIUS6Teeli s veterani eese edlen ee oh etia 97 Teominate EV Sere Dao ore dite Pod ee a eee 94 Create Out of Country Record Screen
147. een See Section 2 2 1 1 Change Password Every 90 Days for instructions e Protect your password If you suspect that your password has been compromised and you are unable to change it using the Change Password link or the Request Password Reset link contact the SEVIS Help Desk at 800 892 4829 to have your password reset 11 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 e SEVIS user IDs and passwords are suspended after three unsuccessful log in attempts Use the Request Password Reset link on the SEVIS Login screen see Section 2 2 1 3 Request Password Reset for instructions or contact the SEVIS Help Desk at 800 892 4829 to have your access to SEVIS reinstated e Deactivation will occur if your account is inactive unused for 45 consecutive days In this case ROs may use the Request Password Reset link and AROs must contact their RO to request a password reset e Do not share your SEVIS user ID and password At no time and under no circumstances is your SEVIS user ID and password to be shared with anyone either on a transitory or permanent basis see 22 CFR 62 71 b Control and Production of the Electronic Form DS 2019 and 62 79 a 3 Sanctions Note Your password can only be changed once every 7 days REMINDER You must log into SEVIS at least once every 45 days to keep your SEVIS user ID active 2 2 1 1 Change Password Every 90 Days Yo
148. een for Transfer EV New Exchange Visitor For Whispering Pines Institute P 1 00468 Enter Initial Information about Exchange Visitor Required fields are marked with an asterisk Visa Type J 1 2 First Name mm ANDORRA x 1 If the United States or a U S is chosen select one of the following Select One ns DIGNE ML Permanent 215 UNIVERSITY UNDERGRADUATE STUDENTS x 12 Position 14 Occupational Category 1223 Main St 2 City FAIRFAX VIRGINIA Zip 20108 1 22 Program End Date 139 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 3 Below is a list with explanations of the fields sections on this screen Some of this information is filled in by SEVIS and may be updated An asterisk precedes the fields and sections that must be completed To complete this screen enter the following data Field Section Description Explanation 1 Family Name If necessary change the surname or last name of the EV If the EV has only one name enter it in this field Note The DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the nonimmigrant does not have a passport enter the name as it displays on the National ID card 2 First Name If necessary change the first name of the EV Leave this field blank if
149. efundable fee have been received If DoS has not noted in SEVIS receipt of a copy of the Pay gov confirmation 162 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 page and supporting documentation within 30 calendar days of submission of the request in SEVIS the Reinstatement Update SEVIS status request will be automatically canceled in SEVIS Once DoS reviews the Reinstatement Update SEVIS Status request the following outcomes are possible Request Approved The submitter of the request will receive email notification of the approval and must print an updated copy of the Form DS 2019 sign it in blue ink and provide it to the EV and dependents if any Use the Reprint DS 2019 link on the Actions menu to print the Form See Section 2 5 8 Reprint a Form DS 2019 for printing instructions Note This correction to the EV s SEVIS status will automatically update the dependent s SEVIS status when at the time the request was submitted the and dependent had the same status Status of the EV and dependent changed to Active Invalid No Show or Terminated at the same time Note When the SEVIS status of an EV changes from Invalid to Initial or Invalid to Active the allotment of Forms DS 2019 will be decreased by one Additional Information Required The submitter of the request will receive email notification of the request for addi
150. eived funding for received direct or indirect funding from U S international exchange from Government agencies This is a required field one or more U S Government e Direct Funding Financed in whole or in Agency ies to support this part by the U S Government or the EV s exchange visitor If any U S government with funds contributed directly to Government Agency ies the EV in connection with his or her provided funding indicate the participation in an Exchange Visitor Program Agency Ges by code below Indirect Funding Financed by one of the following An international organization with funds contributed by either the U S Government or the EV s government for use in financing international educational and cultural exchanges An organization or institution with funds made available by either the U S Government or the EV s government for the purpose of furthering international educational and cultural exchanges Note If has is selected in response to this statement complete the applicable fields in Section 26 Financial Support from The EV must have at least one source of funding organizations other than the listed in Section 25 and or Section 26 of the sponsor will be provided by one Financial Information screen If necessary complete of the following one or more of the fields in this section Note All dollar amounts must be entered in SEVIS 149 June 24 2011 User Manual for Exchange Visitor Pr
151. elect the reprint reason Extend an On going Program See Section 2 5 8 Reprint a Form DS 2019 for printing instructions e Additional Information Required The submitter of this request will receive email notification of the request for additional information A letter from the DoS Office of Designation Private Sector Exchanges identifying the areas that require additional information and or documentation will be sent to the submitter of the request by fax or the U S Postal Service in order for the review to continue Note The response containing the additional documentation and or information must be submitted within 60 calendar days of the email notification If DoS has not noted in SEVIS the receipt of the response within 60 calendar days of the notification the extension request will be automatically deleted from SEVIS Submit the supporting documentation along with the EV s full name and SEVIS ID to the appropriate address see Section 1 1 Resources or Attachment A Resources for the appropriate address e Request Denied The submitter of this request will receive notification via fax or the U S Postal Service regarding the denial decision 88 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2 7 1 6 Cancel Extension Beyond the Maximum Duration of Participation Request EV in Active Status An EV s request for an extension beyond
152. emoved from many of the SEVIS screens depicted in this manual Links Click underlined text to advance to a different screen within SEVIS Additional SEVIS Screen Components Additional screen components that display on some SEVIS screens include the following 2 1 3 Scroll Bar This is the part of a window that enables users to see additional information SEVIS uses scrollbars on the bottom and or the right side of some windows Fields These are areas on the windows where data may be typed or selected or in which system generated data are displayed Buttons tThese buttons allow users to process data and move between screens SEVIS uses the following types of buttons Command Buttons Click to execute a command For example clicking this button __Print Ds 2019 enables you to print a copy of the Form DS 2019 Radio Buttons cick to make a selection Only radio button be selected at a time Other Input Methods Check Boxes EL cick to make one or more selections Click the box again to remove the check mark Drop Down Lists z Click the down arrow to display a list and then make a selection Online Help Functions Online Help is always available by clicking the Help link on the navigation bar at the top of SEVIS screens Doing so opens a new browser window containing Online Help The left panel part of the window contains a list of Online Help topics and the right panel contai
153. eret e tenete ee reas eI 7 2 1 3 2 O0nlme Help Index veiut o HI Ho epoca deo tidie uU 7 2 1 5 3 Search Online debo o redi Ua ds CMT UE RES 7 Zl od SOW MIG Left Panel tea caer eaten cate Sencha ult hares rah ute et ade enis 8 2959 qiiis re eoa tese de PO Ree REE m a um pU uen id 8 21 3 6 C lose Online cao te eeu a a ad idees 8 21 4 Peint Online Help ei uisi Heind idee tutae dps 8 PN M Tutorial nsin 9 2 2 ACCESSIA SEVIS cep kcal Seth esas cand dace oae teta i esed 9 2 2 1 Guidelines Passwords ec tete eet osea uq ee cet ebd copines 11 2 2 1 1 Change Password Every 90 Days sd ip SUA Gu edu 12 2 2 1 2 Change Password Voluntarily seen 13 2 2 3 Request Password Reset eoe ipe pet radio Bae ade I3 2 2 1 4 Request Password Reset for ARO 14 2 2 2 Additional Information About the SEVIS Login 15 2 2 3 Log Into SEVIS toes evo Ue ease sd e pev iun day 15 2 2 4 Log Out of SEVIS eie Usi stes RUEDA A A ation essen 17 253 Hxohange VISItOLSe ALC uide eiut tissue iiuct 17 24 Exchange Visitor LAStS ecce e e n aat ense RENS PYEUSTA RM Ue dan NUES RBS TU GRE 24 2 5 Create an Exchange Visitor Form DS 2019 sess 28 2 5 1 Complete Page 1 of the Form DS 2019 Perso
154. erform the following a Click the Select button to display the Select Subject Field Codes screen b Make a selection from the Category drop down list c Click the Search button to view the list of subjects associated with the selected category Appendix F Lookup Tables for the Student and Exchange Visitor Information System Batch Interface of the API for the SEVIS Batch Interface contains a complete listing of the 2010 Classification of Instructional Programs CIP categories and major minor codes and is located at http www ice gov sevis schools batch htm d Find the subject that most closely matches the EV s field of study and click to highlight the code or press the Ctrl key and click to highlight two codes e Click the Select button and the selected code s will display on the Exchange Visitor Search screen Note The results may include both the 2000 and 2010 CIP codes If a CIP code is listed twice the 2000 and 2010 codes have different descriptions The 2000 code will be listed first f If necessary click the Clear button to delete this 20 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 Field Search by Status Status Program Start Date Range Program End Date Range Country of Birth Country of Citizenship Category Subject Fie
155. ernal systems may have been compromised should follow their local formal security procedures System security is a serious matter SEVP is committed to addressing any system security concerns or issues that may arise If you need assistance please contact the program office at 703 603 3400 1 5 Acronyms and Abbreviations Appendix A Acronyms and Abbreviations includes a list of terms abbreviations and acronyms used in this document 1 6 Disclaimer All persons schools programs email addresses and events depicted in this document are fictitious and no similarity with any real persons or entities living or deceased is intended or should be inferred The term status is used extensively throughout this manual Unless otherwise noted the term status refers to the EV s or dependent s status in SEVIS 2 DESCRIPTION OF SYSTEM FUNCTIONS The following sections provide step by step instructions for using SEVIS Included are directions for creating issuing and modifying Forms DS 2019 for EVs and dependents Program sponsor updates and reports are discussed in Volume I of this manual 2 1 Overview of Screen Components This section explains SEVIS screens screen components and how to navigate through the application Exhibit 1 Listing of Programs Screen and Screen Components is an example of a screen that displays when logged into SEVIS It includes various options that are available on the navigation bar and links t
156. es of EVs or dependents who were terminated between January 1 and March 31 2011 Click this radio button and complete the following fields as applicable Completion of the Inactive Reason field is required the other field in this section is optional Select an option from the drop down list Enter the dates for a specific period of time For example 01 01 2011 to 03 31 2011 would return a list of names of EVs or dependents whose status became Inactive between January 1 and March 31 2011 Click this radio button and complete the following fields as applicable Completion of the Invalid Reason field is required the other field in this section is optional Select an option from the drop down list Enter the dates for a specific period of time For example 01 01 2011 to 03 31 2011 would return a list of names of EVs or dependents whose status became Invalid between January 1 and March 31 2011 Click this radio button and complete the following fields as applicable Completion of the Employment Type field is required the other fields in this section are optional Select an option from the drop down list Note Only employment data for college university students are captured in SEVIS Select an option from the drop down list Enter the dates for a specific period of time For example 06 01 2011 to 08 30 2011 would return a list of names of college university student EVs who are employed will begin employment or were employed b
157. escription Explanation A list of all EVs and dependents whose SEVIS status is Active The program sponsor has validated the EV s participation in his or her program by entering the current U S address residence for the EV Following validation of the EV in SEVIS the EV is considered to be in Active or valid program status A list of all EVs and dependents regardless of status for the selected program See Appendix D Status Values for Exchange Visitors and Dependents for a detailed explanation of each status value Active Status Exchange Visitors and Dependents Exchange Visitors and Dependents 24 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 List Title Exchange Visitors with Student Employment Exchange Visitors With Student Academic Training Exchange Visitors With Student Employment Inactive Status Exchange Visitors and Dependents Initial Status Exchange Visitors and Dependents Description Explanation A list of college university student EVs who have a current or future segment of employment listed on their SEVIS record Note This list is only available for program sponsors designated to utilize the college university Student catego A list of college university student EVs who have a current or future segment of academic training listed on their SEVIS records This list is available t
158. est Password Reset The Request Password Reset option is available for users to request a new SEVIS password Use this function for any of the following reasons e You have forgotten your SEVIS password e Your SEVIS account is locked due to three unsuccessful log in attempts e You suspect that your SEVIS password has been compromised and you are unable to use the Change Password function June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 e Your user ID has been inactivated because you have not logged into SEVIS for more than 45 days ROs only Note When an ARO has not logged into SEVIS for more than 45 days his or her user ID will be inactivated An inactive ARO cannot use the Request Password Reset link on the SEVIS Login screen to request a password reset See Section 2 2 1 4 Request Password Reset for ARO for information on how an ARO can request to have his or her password reset Note Your password can only be changed once every 7 days To request to have your password reset perform the following 1 Click the Request Password Reset link on the SEVIS Login screen The Request Password Reset screen displays 2 Enter your SEVIS user ID in the User Name field 3 Click the Submit Request button A message displays stating that the request has been submitted to SEVIS However if an ARO has not logged into SEVIS for more than 45 days a message will
159. etween June 1 and August 30 2011 22 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 Field Description Explanation Search by Student Academic Training Click this radio button and complete the following fields as applicable Completion of the Category field is required the other field in this section is optional Note Only academic training data for college university students are captured in SEVIS Category Select a category from the drop down list Academic Training Date Enter the dates for a specific period of time For Range example 06 01 2011 to 12 31 2011 would return a list of names of college university student EVs who are participating in academic training will begin participation in or participated in academic training between June 1 and December 31 2011 3 Click the Search button The system displays a list containing the EV or dependent names that match your search criteria if any Exhibit 9 Search Results Screen shows an example of the search results list Exhibit 9 Search Results Screen Whispering Pines Institute Program Number P 1 00468 Search Results New Search Refine Search Search Criteria Status ACTIVE SEVIS ID irst Visa Status Program Start Program End Date of Last Date of Last St
160. evious values e Cancel Click this button to return to the Exchange Visitor Dependents Menu screen without adding a dependent 2 6 2 3 2 DEPENDENT DATA DEPENDENT IN INITIAL OR ACTIVE STATUS Dependent biographical information can be updated while the EV s SEVIS status is Initial or Active However when the EV is in Initial status the Edit Dependent option is not available after a visa has been issued to the EV To edit a dependent s data after the EV has obtained a visa and is still in Initial status you must wait until the EV arrives in the United States and has his or her program participation validated in SEVIS To edit the dependent s biographical data perform the following 1 Access the Exchange Visitor Information screen for the EV whose dependent s information is being changed perform a search for the record or use the EV Lists link 2 Click the Dependents link on the Edits menu The system displays the Exchange Visitor Dependents Menu screen 3 Click the dependent s SEVIS ID link for example N1234567890 to access the Exchange Visitor Information Dependent Information screen 4 Click the Edit link on the Actions menu to display the Exchange Visitor Information Edit Dependent screen 68 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Scroll to the Edit Dependent section of the screen and make the necessary changes t
161. ew browser window opens and the Form DS 2019 displays using the Adobe Reader from which a copy of the Form can be sent to a designated printer Note During the launch of Adobe Reader a File Download window may display To prevent this window from displaying in the future click in the box next to always ask before opening this type of file to remove the check mark Click the Open button to view the Form DS 2019 7 When the Form DS 2019 displays in the Adobe Reader window use the scroll bar on the right side of the window to view additional pages of the Form 8 Click the Print Sh button on the Adobe Reader toolbar The Print window displays 9 Ensure the name of the printer in the Name field is the printer from which the Form will print If it does not show the correct printer click the down arrow to the right of the field and select the correct printer 10 Click OK and the Form DS 2019 will be printed on the designated printer 11 Click the Close button on the Adobe Reader window to close the window Note The Form DS 2019 must be signed in blue ink by the RO or ARO whose name is printed on the Form Note If an EV is subject to the Two Year Home Country Physical Presence Requirement Section 212 e of the Immigration and Nationality Act and PL 94 484 as amended the appropriate boxes will be checked on the printed Form DS 2019 53 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Ver
162. ew the list of subjects fields associated with the selected category 142 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Field Section Description Explanation d Find the subject that most closely matches the EV s field of study and click its code at the left end of the row The system will automatically return to the New Exchange Visitor screen and the final selection will be displayed e Ifnecessary repeat Steps a through d to select a different code This is a required field Note Under Regulation 8 CFR 214 5 an EV from a country on the restricted country list may not engage in or seek to obtain training in aviation maintenance flight operations or nuclear related studies or training Therefore you may not create or update an EV s personal or program information as follows e EV s COB or COC is on the restricted country list you may not select or update his or her field of study to training in aviation maintenance flight operations or nuclear related studies or training e IfanEV s field of study is in aviation maintenance flight operations or nuclear related studies or training you may not select or update his or her COB or COC to a country that is on the restricted country list Subject Field Enter additional comments regarding the EV s program Remarks while in the United States or enter
163. example 25 057 89 should be entered in SEVIS as 25058 If applicable enter the amount in U S dollars that the program sponsor will contribute to the EV Select has or has not to indicate whether the program sponsor has received direct or indirect funding from U S Government agencies This is a required field e Direct Funding Financed in whole or in part by the U S Government or the EV s government with funds contributed directly to the EV in connection with his or her participation in an Exchange Visitor Program e Indirect Funding Financed by one of the following international organization with funds contributed by either the U S Government or the EV s government for use in financing international educational and cultural exchanges An organization or institution with funds made available by either the U S Government or the EV s government for the purpose of furthering international educational and cultural exchanges Note If has is selected in response to this statement complete Section 26 of the electronic Form DS 2019 48 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Field Section 26 Financial Support from organizations other than the sponsor will be provided by one of the following U S Government Agency ies maximum of two International Organization s maximum of two The
164. followed up with supporting documentation that can include but is not limited to the following letter of explanation describing the need for the correction Copies of the EV s and the dependent s Forms DS 2019 issued to date of the dependent s Form I 94 Remit the supporting documentation along with the dependent s full name and SEVIS ID for this request to be processed Submit the materials to DoS See Section 1 1 Resources or Attachment A Resources for the appropriate address Note DoS will not begin to process this request until the supporting documentation including the full name and SEVIS ID of the dependent has been received If DoS has not noted in SEVIS receipt of the supporting documentation within 30 calendar days of submission of this request the request will automatically be canceled in SEVIS e Reset Values Click this button to clear the data entered in the Remarks text box e Cancel Click this button to return to the Dependent Information screen without requesting a change to the dependent s status 5 Remit the supporting documentation along with the dependent s full name and SEVIS ID for the request to be processed Mail the materials to the appropriate address see Section 1 1 Resources or Attachment A Resources for the appropriate address 164 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Once
165. for accuracy Changes to the Form can be made prior to submission When the Form DS 2019 for a new EV and or dependent s is submitted in SEVIS the status of the records for the EV and dependent s will change from Draft to Initial status 50 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 A final Form DS 2019 should be printed for a new EV following submission of the Form in SEVIS The final Form includes the bar code and SEVIS ID and draft is removed from the top of the Form Note The printed final Form will have the EV s or dependent s SEVIS ID in the upper right comer above the bar code It begins with the letter which is followed by 10 digits for example 1234567890 Note See Section 2 6 2 3 3 Reprint Form DS 2019 for a Dependent in Initial Status for instructions on reprinting the Form for dependents Note If Adobe Reader Version 5 0 or higher is not installed on the computer being used see Appendix B Download the Latest Version of Adobe Reader for instructions To print a copy of the Form DS 2019 perform the following 1 Click the Print Draft DS 2019 or the Print Final DS 2019 button A new browser window opens and the Form DS 2019 displays using Adobe Reader from which a copy of the Form can be sent to a designated printer Note During the launch of Adobe Reader a File Download window may display To prevent this
166. from administrative delay or oversight unintentional or excusable neglect on your part or the EV s part or A written statement declaring that it would be an unusual hardship to the EV if DoS does not grant the reinstatement request and return the EV to valid program status 7 Access the Pay gov web site https www pay gov and submit your electronic payment following the instructions provided by DoS See Section 2 14 Electronic Submission of Payment for additional information regarding electronic payment of fees 8 Submit a copy of the Pay gov confirmation page showing payment of the non refundable fee EV s full name and SEVIS ID and supporting documentation have been received by DoS This request will not be processed until a copy of the Pay gov confirmation page and supporting documentation have been received by DoS See Section 1 1 Resources or Attachment A Resources for the appropriate address Note Sixty days after this request is submitted the system will automatically cancel the reinstatement request if DoS has not noted in SEVIS the receipt of the fee and or supporting documentation The submitter of the request will receive email notification of this cancelation Once DoS reviews the reinstatement request the following outcomes are possible Request Approved The submitter of the request will receive email notification of the approval An RO or ARO must print an updated copy of the Form DS 2019 sign it in blue
167. fter the effective date of transfer listed in SEVIS Click an alert to see the specific list of records that require processing Click the EV s or dependent s SEVIS ID or name link to access his or her record Process the record For example for the 25 Days Beyond Effective Date of Transfer alert click the EV s name and select the Edit DS 2019 link on the Exchange Visitor Information screen Review and complete the Exchange Visitor Information screens and then validate the EV s participation in your program 167 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2 11 2 List of Alerts Below is an alphabetical listing of the Exchange Visitor Alerts including the alert title description and an explanation of the action required Alert Type 3 Month Redesignation alert See Volume I for details on the redesignation process 6 Month Redesignation alert See Volume I for details on the redesignation process 80 of Program s Allotment for DS 2019s Used See Volume I for details on requesting an allotment of Forms Annual Report Reminder 30 days prior to due date See Volume I for instructions on submitting the Annual Report Child Dependent s Nearing Their 21st Birthday in 90 Days Description This reminder displays 3 months before the program s designation authorization expires The alert includes the
168. ge displays stating that the request is not complete Read the message carefully it provides additional information about the Reinstatement Update SEVIS status request including mailing instructions Note DoS will not begin to process this request until the supporting documentation and a copy of the Pay gov confirmation page showing payment of the non refundable fee have been received The request must be submitted via SEVIS and the supporting documentation and a copy of the Pay gov confirmation page must be submitted to DoS The supporting documentation can include but is not limited to the following e Copies of all of the EV s Forms DS 2019 issued to date e Evidence that the SEVIS I 901 Fee has been paid required by PL 104 208 e A written statement and documentary information supporting the statement declaring that the EV is pursuing or has at all times intended to pursue the original Exchange Visitor Program activity for which he or she was admitted to the United States e A written statement declaring that the EV failed to maintain valid program status due to circumstances beyond the control of the EV or from administrative delay or oversight unintentional or excusable neglect on your part or the EV s part or A written statement declaring that it would be an unusual hardship to the EV if DoS does not grant the reinstatement request and return the EV to valid program status Note If requesting to change the EV s stat
169. hat are available from within the list of program sponsors The screen components are labeled with the terms used in this manual June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 Exhibit 1 Listing of Programs Screen and Screen Components SEVIS J Eligibility Launch Page Microsoft Internet Explorer H File Edit View Favorites Tools Qs x 2 PN J search 5 Favorites MAN x LJ rel 33 Address https Jegov ice gov sevis U S Immigration nd Customs r Student amp Exchange Visitor nforcement i j Information System Main Help Tutorial Logout ARO RO Message Board Change Password Get Plug fhs Listing of Programs Indicates an alert for that program Name of Program Location City State Status Role Commands American Au Pair Aq Anytown VA PROGRAM ACTIVE RO Search New Exchange Visitor Alerts EV Lists Reports Research Center Washington DC PROGRAM ACTIVE ARO Search New Exchange Visitor EV Lists Reports ispering Pine FAIRFAX VA PROGRAM ACTIVE ARO Search New Exchange Visitor Lists Reports Navigation Bar Browser Toolbar SE VIS Role 2 1 4 SEVIS Screen Components The following is a list of components that may be available on SEVIS screens e Browser Toolbar tThe toolbar displayed by the browser used to access SEVIS e Na
170. hat is entered in the If Other Please Comment text box will print in the Purpose of the Form section of the Form DS 2019 Note If Adobe Reader Version 5 0 or higher is not installed on the computer being used see Appendix B Download the Latest Version of Adobe Reader for instructions To reprint a Form perform the following 1 Access the Exchange Visitor Information screen see Exhibit 19 Exchange Visitor Information Screen Initial Status or Exhibit 23 Exchange Visitor Information Screen Active Status or the Exchange Visitor Information Dependent Information screen 2 Click the Reprint DS 2019 link on the Actions menu left side of screen The Reprint 08 2019 screen displays 52 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 3 Select the appropriate reason for reprinting the Form If Other is selected enter an explanation in the text box provided For example if reprinting the Form for a participant in Initial status because the first attempt to print failed select Other as the reason and enter the following comment in the If Other Please Comment text box Begin New Program 4 Enter optional comments in the Remarks text box 5 Click the Reprint DS 2019 button A message displays stating that the update has been successful the reason for reprinting the Form has been saved to SEVIS 6 Click the Print Final DS 2019 button A n
171. he Exchange Visitor Program regulations This has an adverse or negative effect on the dependent s record Note Setting a dependent s status to No Show has no effect on the EV s record To change a dependent s status to No Show perform the following 1 Access the Dependent Information screen for the EV whose dependent is being marked as show perform a search for the record or use the EV Lists link 2 Click the No Show link on the Actions menu to display the No Show screen 3 Review the data to ensure that this is the dependent whose status is being changed to No Show 4 Click the No Show button The system displays the Exchange Visitor Dependents Menu screen and the dependent s status is No Show 2 7 2 3 Edit Financial Information EV in Active Status Existing financial information for the selected EV displays on the Edit Financial Information screen where it may be updated The date entered on this screen will print on the EV s Form DS 2019 Note Financial data should reflect the amount of financial support provided to the EV for the duration of his or her program shown on all Forms DS 2019 To edit the financial information perform the following 1 Access the record for the EV whose financial information is being updated perform a search for the record or use the EV Lists link 2 Click the Financial Information link on the Edits menu to display the Edit Financial Information screen 3 Make the necess
172. he name as it displays on the National ID card Select a title such as Junior that may display at the end of a person s name Enter the dependent s date of birth in MM DD Y YYY format Select the dependent s gender male or female Select Spouse or Child A dependent child must be younger than 21 years of age Enter the unabbreviated name of the city where the dependent was born Select the country in which the dependent was born Note United States may be selected as the COB if the dependent was born to a foreign diplomat or is an expatriate If the person was born in the United States or a U S territory perform the following a Complete the Country of Birth field b Select an option from the Jf the United States or U S Territory is chosen drop down list Select the country in which the dependent maintains citizenship 44 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 11 12 Field Description Explanation Country of Legal Select the country in which the dependent is an LPR Permanent Residence For most dependent applicants the country of legal permanent residence will be the same as the COC Some applicants however will be permanent residents of other countries Note the difference between permanent and temporary residence For example a French citizen who is teaching in Italy on a 1 year contract and making a
173. he EV It provides a summary of the information entered for the EV and an option for adding sites of activity All EVs must have at least one site of activity To enter information about the EV s site of activity perform the following 1 Click the Add Site of Activity link in the lower left part of the Site of Activity Menu screen The system displays the Exchange Visitor Information Add Site of Activity screen 2 In the Site of Activity field enter the name of the place where the EV will participate in his or her program For an au pair enter the host family s name For a secondary school student high school student enter the name of the high school 3 In the Site of Activity Address fields enter the physical location of the site For an au pair enter the host family s address For secondary school students high school students enter the address of the high school 144 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Note Do not enter post office box numbers in this address 4 Enter optional comments in the Remarks text box Note See Section 2 7 2 4 1 Edit Site of Activity EV in Active or Transferred Status for detailed instructions on how to edit an EV s site of activity 5 Click the Add Site of Activity button to save the data entered for this EV The system displays the Site of Activity Menu screen Summary information for the site
174. he Search link for the appropriate program June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 Exhibit 7 Listing of Programs Screen Search Link Name of Program Whispering Pines Institute Listing of Programs Indicates an alert for that prgaua Location City State Status Role Comm4nds Anytown VA PROGRAM ACTIVE RO f Search fiev Exchange Vi FAIRFAX VA PROGRAM ACTIVE Search ev Exch h o ange Visitor EV Lists Alerts EV Lists Reports To perform a search complete the following l On the Listing of Programs screen click the Search link to the right of the name of the program whose records are being searched The system displays the Exchange Visitor Search screen Exhibit 8 Exchange Visitor Search Screen is an example of the screen Exhibit 8 Exchange Visitor Search Screen Program Number Sort Option Sort By Sort Direction Search By sevis 10 Family Name First Name Date of firth Gender Country of Birth Inactive Reason Whispering Pines Institute Search Type select one radio button and complete the associated field s The Search By field is disregarded when searching by SEVIS ID Personal Information Country of Citizenship Contry of Legal Permanent Residence C Exchange Visitors or Dependents Search Criteria select one radi
175. he United States or a U S territory perform the following a Complete the Country of Birth field b Select an option from the f the United States or U S Territory is chosen drop down list Select the country in which the dependent maintains citizenship 67 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Field Description Explanation 11 Country of Legal Select the country in which the dependent is an LPR Permanent Residence For most dependent applicants the country of legal permanent residence will be the same as the COC Some applicants however will be permanent residents of other countries Note the difference between permanent and temporary residence For example a French citizen who is teaching in Italy on a 1 year contract and making application for a J visa from Italy would not be considered an LPR of Italy Enter an email address for the dependent Completion of this field is optional 12 Email Address 5 Click one of the following buttons e Add Dependent Click this button to complete the process A message displays stating that the dependent has been successfully added Click the Print Final DS 2019 button to print the dependent s Form See Section 2 5 6 Print a Draft or Final Form DS 2019 for instructions e Reset Values Click this button to return all unsaved entries to the pr
176. he following data Field Section Description Explanation 1 Family Name Enter the surname or last name of the dependent If the dependent has only one name enter it in this field Note The DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the nonimmigrant does not have a passport enter the name as it displays on the National ID card 2 First Name Enter the first name of the dependent Leave this field blank if the dependent has only one name Note Even though this is not a required field in SEVIS the DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the nonimmigrant does not have a passport enter the name as it displays on the National ID card 3 Middle Name Enter the middle name of the dependent Leave this field blank if the dependent has no middle name or the middle name is unknown Note Even though this is not a required field in SEVIS the DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the nonimmigrant does not have a passport enter the name as it displays on the National ID card 4 Suffix Select a title such as Junior that may appear at the end of a person s name 5 Date of Birth Enter the dependent s date of birth in MM DD YYYY format 6 Gender Sel
177. he past 30 days the Correct SEVIS Status option may be used to change the EV s status from e Active to Initial e Invalid to Initial e Invalid to Active e No Show to Active 153 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 The EV s SEVIS status will change immediately when using this function Also if the EV s and dependent s status changed to Active Invalid or No Show on the same date when the EV s status is corrected using this option the dependent s status will change to the same SEVIS status as the EV For example the SEVIS status of the EV and dependent changed to Invalid on the same date When the Correct SEVIS Status option is used to change the EV s status to Active the dependent s status will change to Active at the same time Note If a dependent s status changed separately from the EV s SEVIS status and the Correct SEVIS Status option is used the EV s status will not change See Section 2 10 2 30 Day Correction Period for SEVIS Status for Dependent for additional information Exhibit 43 Correct SEVIS Status Screen is an example of the screen used to change an EV s status 154 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Exhibit 43 Correct SEVIS Status Screen Correct SEVIS Status Required fields are marked with an
178. hould be printed in black ink and the original copy of the Form DS 2019 must be signed in blue ink Signing the Form in blue ink permits anyone viewing the Form to easily distinguish an original copy from a photocopy Note The Form must be signed by the RO or ARO whose name is printed on the copy of the Form that will be provided to the EV and dependents if any Do not send copies of the SEVIS Forms DS 2019 to DoS There is no longer a need to send a copy of the Form DS 2019 to the Department SEVIS electronically collects and maintains information submitted to generate Forms DS 2019 issued to potential EVs and their dependents 2 5 8 Reprint a Form DS 2019 When an EV is in Initial or Active status or a dependent is in Active status his or her Form DS 2019 may be reprinted for the following reasons e Replace a Form DS 2019 Damaged e Replace a Form DS 2019 Lost e Replace a Form DS 2019 Stolen e Other Text that is entered in the If Other Please Comment text box will print in the Purpose of the Form section of the Form DS 2019 When a dependent is in Initial status his or her Form DS 2019 may be reprinted for the following reasons e Permit EV s count dependents to enter United States separately where count is the number of dependents for the selected EV e Begin new program accompanied by number count of immediate family members where count is the number of dependents for the selected EV e Other Text t
179. hwen Date of Birth 05 17 1990 Cou of Birth GERMANY of Permanent Residence GERMANY Status ACTIVE m Number P 1 00468 Position 215 UNIVERSITY UNDERGRADUATE STUDENTS Student Intern n Field of t 5 Field Remarks Test IAP 66 Number m End Date 12 31 2014 Previous End Date Pass Number Ja 18 Select One 2 Effective Completion Date y MM DD YYYY El 8B Select a reason for ending the EV s program from the drop down list Enter the effective date of completion for the EV Enter optional comments in the Remarks text box Click the End Program for EV button A confirmation message displays pu up cpm de Click Yes to end the program for the EV or click No to return to the End Program for EV screen without changing the EV s status Note The EV s program end date will not change it will always reflect the original intention of the program 2 7 1 5 Extension Beyond the Maximum Duration of Participation Request EV in Active Status A request to extend an EV s program beyond the maximum duration of program participation must be submitted to DoS for review and approval See Attachment B DoS Maximum and Minimum Duration of Participation Rules for the maximum and minimum duration rules for the various categories The EV must have a status of Active and the request must be submitted to 85 June 24 2011 User Manual for Exchange Visitor Program Sponsor U
180. ians Other Select 2 Subject Field Remarks The text may be truncated on the printed Form DS 2019 if it is longer than the available space However you will be able to view the entire text in SEVIS 3 Comment Ej Update Subject Field Reset Values Cancel 117 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Click the Select button to the right of the Subject Field Description label The Select Subject Field Code screen displays Make a selection from the Category drop down list 5 Click the Search button to view the list of subjects associated with the selected category 10 11 Find the subject that most closely matches the EV s field of study and click its code at the left end of the row The system automatically returns to the Subject Field screen and the new subject field of study displays on the screen If necessary repeat Steps 3 through 6 to change the subject field of study Enter additional information about the EV s program in the Subject Field Remarks text box this is a required field Do not use hard returns that is do not press the Enter key when entering text doing so may make the text wrap and print in Section 5 of the Form DS 2019 Exhibit 13 shows how the text may print when hard returns are used Note The text may be shortened on the printed Form DS 2019 if it is longer than the available space However th
181. idate Program Participation EV in Initial Status When an EV arrives in the United States to begin his or her program the SEVIS record Form DS 2019 must be validated WARNING PROGRAMS LESS THAN 30 DAYS IN DURATION If the EV s program is less than 30 days in length failure to validate the EV s SEVIS record to indicate his or her participation before the program end date listed in SEVIS will result in cancelation of the EV s record in SEVIS The EV s SEVIS status will automatically change to e No Show if SEVIS has received information that the EV entered the country through a POE e Invalid if SEVIS has not received information that the EV entered the United States through a POE WARNING PROGRAMS GREATER THAN 30 DAYS IN DURATION If the EV s program is greater than 30 days in length failure to validate the EV s SEVIS record to indicate his or her participation within 30 days of the program start date listed in SEVIS will result in cancelation of the EV s record in SEVIS as stipulated in the Exchange Visitor Program regulations See 22 CFR 62 70 d Validation of Program Participation The EV s SEVIS status will automatically change to e No Show if SEVIS has received information that the EV entered the country through a POE e Invalid if SEVIS has not received information that the EV entered the United States through a POE Note If an EV arrives at a time that is different from the program start date listed in SEVIS his or her
182. ield of study to training in aviation maintenance flight operations or nuclear related studies or training e EV s field of study is in aviation maintenance flight operations or nuclear related studies or training you may not select or update his or her COB or COC to a country that is on the restricted country list Select the country in which the EV is a legal permanent resident LPR For most EV applicants the country of legal permanent residence will be the same as the COC Some applicants however will be permanent residents of other countries Note the difference between permanent and temporary residence For example a 31 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Field Section 11 Email Address 12 Position 13 Exchange Visitor Category Au Pair EV Secondary Student EV 14 Occupational Category 15 Student Intern Foreign Degree Description Explanation French citizen who is teaching in Italy on a 1 year contract and applying for a J visa from Italy would not be considered an LPR of Italy Enter an email address for the EV Completion of this field is optional Select an option from the list that most closely matches the EV s position in his or her home country Select the J visa participant category for the EV The options available on the drop down list relate to those authorized for your
183. ill exhibit specialized knowledge or skills while in the United States Such exchanges are primarily non academic and provide opportunities to increase the exchange of knowledge and ideas between American and foreign specialists The maximum duration of participation for this program shall not exceed 1 year Extensions may be submitted to DoS for approval Student College University Participants in this category must be pursuing a full course of study at accredited post secondary educational institutions in the United States 22 CFR 62 23 Academic training is permitted if approved by the program sponsor but study must be the primary purpose of the EV s program in the United States Students are eligible for participation when they are not substantially supported by personal funds and when they meet the funding requirements outlined in 22 CFR 62 23 c 4 The duration of participation for college and university students is unlimited as long as they are enrolled full time in programs that lead to a degree If enrolled in a non degree program the duration of participation shall not exceed 24 months including academic training Student Intern 22 CFR 62 23 The student intern is a foreign national enrolled in and pursuing a degree at an accredited post secondary academic institution outside the United States and is participating in a student internship program in the United States that will fulfill the educational objectives for his o
184. in Draft Status EVs must have at least one site of activity However if the EV has multiple sites of activity and the EV s record in SEVIS is in Draft status sites of activity can be deleted To delete a site of activity perform the following 1 Access the Exchange Visitor Information screen for the EV whose record is being updated perform a search for the record or use the EV Lists link 2 Click the Edit DS 2019 link on the Actions menu Page 1 of the Form DS 2019 displays 3 Click the Next button to advance to the Site of Activity Menu screen 40 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 4 Click the Delete link in the Commands column for the site of activity that is being deleted The Delete Site of Activity screen displays Note The primary site of activity cannot be deleted If necessary change the primary site of activity see Section 2 5 2 1 Change Primary Site of Activity EV in Draft Status and then delete the other site of activity 5 Review the data to ensure that this is the correct site of activity 6 Click the Delete Site of Activity button to complete the process The Site of Activity Menu screen displays 2 5 3 Complete Page of the Form DS 2019 Dependent Information Page 3 of the electronic Form DS 2019 is used to collect dependent information for the EV Data for the spouse and child dependent s of an
185. ining Therefore you may not create or update an EV s personal or program information as follows e EV s COB or is on the restricted country list you may not select or update his or her field of study to training in aviation maintenance flight operations or nuclear related studies or training e fan EV s field of study is in aviation maintenance flight operations or nuclear related studies or training you may not select or update his or her COB or COC to a country that is on the restricted country list To modify these data perform the following 1 Access the Exchange Visitor Information screen for the EV whose information is being changed perform a search for the record or use the EV Lists link 2 Click the Category and Subject Field link on the Edits menu Exhibit 21 Category and Subject Field Screen is an example of the screen that displays 62 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 Exhibit 21 Category and Subject Field Screen Category and Subject Field Required fields are marked with an asterisk Family Name Arnaut Suffix Date of Birth 12 13 1983 Cou of Birth SAINT BARTHELEMY Cou of Permanent Residence SAINT BARTHELEMY Status INITIAL m Number P 1 00468 Position 214 UNIVERSITY GRADUATE STUDENTS n Field of t Remarks None at this time m End Date 12 31 2011 End D
186. ink and provide it to the EV and dependents if any See Section 2 5 8 Reprint a Form DS 2019 for printing instructions Note If an error occurs when printing the Form DS 2019 the Reinstatement reprint reason will be removed from the list of reprint reasons Select the Other option and enter the following text in the Remarks field Reinstate an On going Program Additional Information Required The submitter of the request will receive email notification of the request for additional information A letter from the DoS Office of Designation Private Sector Exchanges identifying the areas that require additional information and or documentation will be sent to the submitter of the request by fax or the U S Postal Service in order for the review to continue Note The response must be submitted within 30 calendar days of the email notification If DoS has not noted in SEVIS the receipt of a response within 30 calendar days of the notification the reinstatement request will automatically be canceled in SEVIS Include the EV s full name and SEVIS ID when submitting the supporting documentation to DoS Request Denied A letter from the DoS Office of Designation Private Sector Exchanges regarding the denial decision will be sent by fax or the U S Postal Service to the program sponsor 136 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2 8
187. ion Bar Logout Link WARNING If you click the Close button in the upper right corner of the browser window you must wait 20 minutes before you can log back into SEVIS If you try to access the system before the end of 20 minutes the following message will display A user is already logged on with this user name Use the Logout link on the navigation bar to exit SEVIS properly Exhibit 6 Navigation Bar Logout Link p US Immigrationes nd Customs nforcement Student amp Exchange Visitor Information System Get Plug Ins EXENCI N Message Board Logout link Note If the system should lockup at any time click the Close button in the upper right corner of the browser window to exit SEVIS If you try to access the system before the end of 20 minutes the following message will display user is already logged on with this user name 2 3 Exchange Visitor Search The Listing of Programs screen displays a list of programs associated with your user ID You may search for an EV or dependent record in any of the programs for which you are assigned a role Exhibit 7 Listing of Programs Screen Search Link shows the location of the Search link on the screen Note When performing a search the system queries only the sponsor data associated with the search link selected This search function does not query any other records To search for EVs in another program click t
188. ion Rules for guidance Enter the date determined by the program sponsor on which the EV s program will end It must be entered in MM DD YYYY format The end date in combination with the program begin date must e Be equal to or greater than the minimum duration of participation and 35 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Field Section Description Explanation e Cannot exceed the maximum duration of participation for the EV s selected category as identified in the Exchange Visitor Program regulations or the program sponsor s designation See Attachment B DoS Maximum and Minimum Duration of Participation Rules for guidance 3 Click one of the following buttons e Reset Values Click this button to return all unsaved entries to the previous values e Save Draft Click this button to save the data entered Saving the data will allow an RO or ARO to return to the record later and complete and or submit it to SEVIS e Next Click this button to automatically save the data entered and advance to the next page of the Form DS 2019 If any fields and sections have not been completed or contain an incorrect entry the system will display an error message indicating the error s Make the necessary corrections and click the Next button again Note If an existing EV record contains the same family na
189. is used to collect financial information for the EV This screen represents the final step in creation of a transfer record for an EV Note Financial data should reflect the amount of financial support provided to the EV for the duration of his or her program shown on all Forms DS 2019 148 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 To complete the Financial Information screen perform the following 1 Below is a list with explanations of the fields and sections on this screen An asterisk precedes the fields and sections that must be completed To complete this screen enter the following data Field Section Description Explanation 25 During the period covered by The EV must have at least one source of funding this program the total listed in Section 25 and or Section 26 of the estimated financial support Financial Information screen in U S dollars is to be Note All dollar amounts must be entered in SEVIS provided to the exchange without commas and periods and should be rounded visitor by to the nearest whole dollar for example 15 459 87 should be entered as 15460 Enter the following information as applicable Current Program Sponsor If applicable enter the amount in U S dollars that the program sponsor will contribute to the EV 26 This program sponsor has has Select has or has not to indicate whether the EV has not rec
190. isitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 program sponsor and the RO of the receiving program sponsor will receive email notification of the cancelation The following sections provide detailed instructions for the receiving sponsor on how to complete the transfer process for an EV or set the EV s status to No Show 2 9 1 2 9 1 2 9 2 2 9 3 2 9 4 2 9 5 2 9 6 Transfer Exchange Visitor Personal Information and U S Address Transfer Add Site of Activity Transfer Add Dependent Edit Dependent Data Transfer Financial Information Validate the EV s Program Participation EV in Transferred Status Transfer No Show Transfer Exchange Visitor Personal Information and U S Address When an EV transfers the receiving sponsor must update his or her Form DS 2019 in SEVIS before validating the EV s program participation To update the Form perform the following 1 Access the Exchange Visitor Information screen for the EV whose personal information is being updated perform a search for the record or use the EV Lists link 2 Click the Edit DS 2019 link on the Actions menu to begin updating the EV s Form Exhibit 42 New Exchange Visitor Screen for Transfer EV is an example of the screen that displays 138 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 Exhibit 42 New Exchange Visitor Scr
191. isted in SEVIS Validation of program participation requires the receiving sponsor to acknowledge that the EV has reported as required and to collect the EV s current U S address actual physical location where the EV will reside while in the United States Updating the EV s record and validation of program participation can take place at any time after the effective date of transfer Failure to validate the transfer EV s program participation 30 days past the effective date of transfer will result in SEVIS changing the EV s status to No Show Note In accordance with 22 CFR 62 12 c 8 Issuance of Form DS 2019 the EV s site of activity should also be reviewed and updated at the time of validation In the event that more than one site of activity has been listed for the EV in SEVIS the primary site of activity must be specified Note When a program is expecting to receive a transfer EV from another SEVIS program that EV s name will display on the All Exchange Visitors and Dependents list and the Transferred Status Exchange Visitors and Dependents list after the effective date of transfer identified in SEVIS This EV s status will change to Transferred once the effective date of transfer arrives Note If the status of the receiving program is NOT Active on the effective date of transfer listed on the EV s record in SEVIS the transfer will be canceled The RO of the transferring out 137 June 24 2011 User Manual for Exchange V
192. ite of Activity link on the Edits menu The Site of Activity Menu screen displays 3 Click the radio button to the left of the primary site of activity Click the Change Primary Site of Activity button A message displays stating that the primary site of activity has been changed Click the Print Final DS 2019 button to print a new copy of the Form sign it in blue ink and provide it to the EV and dependents if any See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions 116 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2 7 2 5 Edit Subject Field EV in Active Status The subject field of study for an EV may be updated However under Regulation 8 CFR 214 5 an EV from a country on the restricted country list may not engage in or seek to obtain training in aviation maintenance flight operations or nuclear related studies or training Therefore you may not create or update an EV s personal or program information as follows e Ifan EV s COB or COC is on the restricted country list you may not select or update his or her field of study to training in aviation maintenance flight operations or nuclear related studies or training e fan EV s field of study is in aviation maintenance flight operations or nuclear related studies or training you may not select or update his or her COB or COC to a country that is on the restricte
193. ity screen displays Enter the place where the EV will participate in his or her program and the site of activity address Do not include post office box numbers in this address For an au pair enter the host family s name and address For secondary school students high school students enter the name and address of the high school Enter optional comments in the Remarks text box Click the Add Site of Activity button to complete the process A message displays stating that the site of activity has been added Note If the EV has multiple sites of activity see Section 2 7 2 4 3 Change Primary Site of Activity EV in Active Status for instructions on changing the primary site of activity If the primary site of activity has not changed there is no need to print the Form DS 2019 If data for the primary site of activity have been updated click the Print Final DS 2019 button to print the Form sign it in blue ink and provide it to the EV and dependents if any See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions 2 7 2 4 3 CHANGE PRIMARY SITE OF ACTIVITY EV IN ACTIVE STATUS The U S address that prints on the EV s Form DS 2019 is the primary site of activity address To change the EV s primary site of activity perform the following 1 Access the Exchange Visitor Information screen for the EV whose record is being updated perform a search for the record or use the EV Lists link Click the S
194. k on the Actions menu The system displays the New Exchange Visitor screen 3 Click the Next button to advance to the Site of Activity Menu screen 4 Click the Next button to advance to the Exchange Visitor Dependents Menu screen 5 Locate the name of the dependent and click the Delete link in the Commands column to delete his or her SEVIS record 6 Onthe Delete Dependent screen click the Delete Dependent button The dependent is deleted and the Exchange Visitor Dependents Menu screen displays 2 5 4 Complete Page 4 of the Form DS 2019 Financial Information Page 4 of the Form DS 2019 is used to collect financial information for the EV and dependents if any This screen represents the final step in the creation of a record for a new EV and the data entered on this screen will print on the EV s Form DS 2019 Exhibit 18 Financial Information Screen is an example of Page 4 46 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Note Financial data should reflect the amount of financial support provided to the EV for the duration of his or her program shown on all Forms DS 2019 Exhibit 18 Financial Information Screen Whispering Pines Institute Program Number P 1 00468 Financial Information Required fields are marked with an asterisk nge Visitor Informati 3 Name Kovaleskie Date of Birth of Birth GERMANY Position 215 UN
195. ld Code Description Explanation information from the Exchange Visitor Search screen Click this radio button and complete the fields as applicable Completion of the Status field is required the other fields in this section are optional Select a status from the drop down list Enter the dates for a specific period of time For example 10 01 2011 to 12 31 2011 would return a list of names of EVs whose program start date is was between October 1 and December 31 2011 Enter the dates for a specific period of time For example 10 01 2013 to 12 31 2013 would return a list of names of EVs whose program end date is between October 1 and December 31 2013 Select a country from the drop down list Select a country from the drop down list Select a category from the drop down list To select the field the EV will be studying or participating in while in the United States perform the following a Click the Select button to display the Select Subject Field Code screen b Make a selection from the Category drop down list c Click the Search button to view the list of subjects for the selected category Appendix F Lookup Tables for the Student and Exchange Visitor Information System Batch Interface of the API for the SEVIS Batch Interface contains a complete listing of the 2010 Classification of Instructional Programs CIP categories and major minor codes and is located at http www ice gov sevis schools batch htm d
196. m will receive email notification of the cancelation A participant in a program with a program serial of G 7 can only transfer to another G 7 program 2 7 3 1 Transfer an Exchange Visitor EV in Active Status To transfer an EV to another program perform the following 1 Access the Exchange Visitor Information screen for the EV who is being transferred perform a search for the record or use the EV Lists link 2 Click the SEVIS to SEVIS Transfer link on the Transfer menu Exhibit 39 SEVIS to SEVIS Exchange Visitor Transfer Screen is an example of the screen that displays 119 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 Exhibit 39 SEVIS to SEVIS Exchange Visitor Transfer Screen Whispering Pines Institute Program Number P 1 00468 SEVIS to SEVIS Exchange Visitor Transfer Required fields are marked with an asterisk Family Name Suffix Date of Birth 07 25 1975 Cou of Birth UNITED KINGDOM Permanent Residence UNITED KINGDOM Status ACTIVE m Number P 1 00468 Position 213 UNIVERSITY TEACHING STAFF INCLUDING RESEARCHERS upational Student Intern n Field of Study Subject Field Remarks None IAP 66 Number ram End Date 12 31 2010 Previous ram End Date Pass Number Visa Issue Date Port of Entry I 84 Admission Number Date of Departure 2 Receiving Program Sponsor Number kz X X
197. me first name date of birth country of birth and gender entered on the Exchange Visitor Personal Information screen a message will display To determine whether a record already exists for the EV review the list of EVs whose personal information matches the information entered If it is possible that a record already exists for the EV perform a search on the EV s last name and view the existing records If a record already exists for the EV continue to process the existing record do not create a second record Otherwise to continue to creating a new record for the EV click the Continue button Note When creating a record for a professor or research scholar a message screen will display after clicking the Next button Users must review the information on the message screen and acknowledge their understanding of the information by clicking the Continue button 2 5 2 Complete Page 2 of the Form DS 2019 Site of Activity Page 2 of the electronic Form DS 2019 is used to collect program information for the EV All EVs must have at least one site of activity Exhibit 14 Site of Activity Menu Screen is an example of Page 2 In Exhibit 14 two sites of activity have already been added for the EV 36 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 Exhibit 14 Site of Activity Menu Screen Whispering Pines Institute Program Number P 1 00468 Site of Activit
198. mit an EV s record to SEVIS click the Submit DS 2019 button on the Financial Information screen the last page of the electronic Form DS 2019 The system will display a message stating that the record has been successfully created This message screen will also show the first and last name and the SEVIS ID for the EV and each dependent if any Note If the submission is not successful an error message will display stating the reason Correct the error s indicated and then submit the Form again When the Form is successfully submitted print a final copy of the Form DS 2019 for the EV and dependents if any See Section 2 5 6 Print a Draft or Final Form DS 2019 for instructions Click the Return button to go to the Listing of Programs screen Note The purpose that prints on the Form will be Begin New Program accompanied by number count of immediate family members where count indicates how many dependents an EV has if any 2 5 6 Print a Draft or Final Form DS 2019 A draft or final copy of the Form DS 2019 can be printed from various screens within SEVIS The final Form can also be printed following submission of the Form in SEVIS A draft copy of the Form DS 2019 is identified by the word draft printed on the top of the Form The SEVIS ID for the EV and or dependent s and bar code will not be printed on the draft Form The draft Form DS 2019 can be printed prior to submission of the Form so that the data can be reviewed
199. n be any date on or between the training begin date and training end date The segment of academic training will be canceled on the date entered in this field 5 Enter an explanation in the Cancelation Comments text box this is a required field 6 Click the Cancel Student Academic Training button to complete the process Otherwise click the Cancel button to return to the Exchange Visitor Information screen without completing the cancelation of the segment of student academic training Note Once the cancelation date has been reached if you must print an updated Form DS 2019 the canceled segment of academic training will not be printed on the Form use the Reprint DS 2019 link on the Exchange Visitor Information screen Select Other as the reason for reprinting the Form Enter the following information in the If Other Please Comment text box Amend a previous form Academic Training updated 2 7 6 3 Update Student Academic Training A segment of student academic training can be updated at any time prior to the training end date or cancelation To update a segment of student academic training perform the following 1 Access the Exchange Visitor Information screen for the EV whose record is being updated perform a search for the record or use the EV Lists link 2 Click the Student Academic Training History link on the Academic Training menu left side of the screen the Student Academic Training History screen displays 130
200. n for not less than 6 hours of academic credit or its equivalent The EduCare Program component of this category limits work hours to 30 hours per week and requires 12 hours of academic credit or its equivalent The maximum duration of participation for this program shall not exceed 1 year Extensions may be submitted to DoS for approval Camp Counselor The Camp Counselor Program 22 CFR 62 30 facilitates the entry of foreign nationals to serve as counselors in U S summer camps Under no circumstances shall program sponsors facilitate the entry into the United States of a participant for whom a camp placement has not been pre arranged The maximum duration of participation for this program shall not exceed 4 months No extensions will be permitted Government Visitor This category 22 CFR 62 29 is reserved for use by Federal State or local Government agencies Participation in this category is for participants who are recognized as influential or distinguished persons and who are selected by a Federal State or local Government agency to participate in observation tours discussions consultations professional meetings conferences workshops and travel June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 The maximum duration of participation for this category shall not exceed 18 months Extensions may be submitted to DoS for approval Intern
201. n from the f the United States or U S Territory is chosen drop down list Note Under Regulation 8 CFR 214 5 an EV from a country 140 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Field Section Description Explanation on the restricted country list may not engage in or seek to obtain training in aviation maintenance flight operations or nuclear related studies or training Therefore you may not create or update an EV s personal or program information as follows e EV s COB or COC is on the restricted country list you may not select or update his or her field of study to training in aviation maintenance flight operations or nuclear related studies or training e IfanEV s field of study is in aviation maintenance flight operations or nuclear related studies or training you may not select or update his or her COB or COC to a country that is on the restricted country list 9 Country of If necessary change the country in which the EV maintains y g y Citizenship citizenship Note Under Regulation 8 CFR 214 5 an EV from a country on the restricted country list may not engage in or seek to obtain training in aviation maintenance flight operations or nuclear related studies or training Therefore you may not create or update an EV s personal or program information as follows e Ifan EV s CO
202. n reset it using the Request Password Reset link on the SEVIS Login screen or the Change Password link on the navigation bar Alternatively you can contact the SEVIS Help Desk at 800 892 4829 to have your password reset If you believe that an unauthorized person has obtained access to international student or EV data in one of your internal systems e g local batch system or if you believe an unauthorized person has gained access to SEVIS please notify the DHS Help Desk immediately at 888 347 7762 The DHS Help Desk is staffed 24 hours a day and can assist with security concerns only All other SEVIS concerns or questions should still be directed to the SEVIS Help Desk at 800 892 4829 When calling the DHS Help Desk to report a security concern it will be helpful to have the name s and contact information for the RO ARO and program technical and security contacts as appropriate The DHS Help Desk will contact the Student and Exchange Visitor Program SEVP office immediately SEVP will work with you to take appropriate steps to protect and prevent loss of SEVIS information Such actions to be taken may include issuing new SEVIS user IDs and passwords as well as loading new security certificates for the SEVIS batch upload process if June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 applicable Additionally school and sponsor officials who believe that their int
203. n teaching and lecturing Because these activities are intertwined such a change of activity is not considered a change of category necessitating formal approval by DoS and does not require the issuance of a new Form 05 2019 to reflect a change in category Such change in activity does not extend the EV s maximum duration of program participation The RO and AROs for program sponsors designated with both the Professor and Research Scholar categories may use the Alternate Between Professor and Research Scholar function This option is available for a professor or research scholar EV when e The EV s SEVIS status is Active e There are no pending requests for the EV for example a request to transfer e The change is submitted prior to the EV s program end date To enter an EV s change of activity information perform the following 1 Access the Exchange Visitor Information screen for the EV whose record is being updated perform a search for the record or use the EV Lists link 2 Click the Alternate Between Professor and Research Scholar link on the Actions menu The Alternate Between Professor and Research Scholar screen displays which contains summary data for the selected EV Exhibit 33 Alternate Between Professor and Research Scholar Screen is an example of the screen 98 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Exhibit 33 Alternate Between P
204. nal Information 28 2 5 2 Complete Page 2 of the Form DS 2019 Site of Activity eese 36 2 5 2 1 Change Primary Site of Activity EV in Draft Status 40 2 5 2 2 Edit Site of Activity EV in Draft Status sese 40 2 5 2 3 Delete Site of Activity EV in Draft 5 40 2 5 3 Complete Page 3 of the Form DS 2019 Dependent Information 41 2 5 3 1 Edit Dependent Data EV in Draft Status sene 46 2 5 3 2 Delete Dependent EV in Draft Status 0 ee eee 46 2 5 4 Complete Page 4 of the Form DS 2019 Financial Information 46 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2 9 9 Submit the Form DS 019s ter ERU DEUS 50 2 5 6 Print a Draft or Final Form DS 2019 5 iti t id NH HO banded rt 50 2 5 7 Signature on SEVIS Form DS 2019 es tutos 52 2 5 8 Reprint a Form DS 2019 52 2 6 Exchange Visitor Information Screen Initial Status eese 54 2 6 1 Actions Menu EV in Initial Status eene 56 2 6 1 1 Amend Program EV in Initial Status eee 56 2 6 1 2 Cancel Exchange Visitor EV in Initial Status sess 56 2 6 1 3 Set
205. nal Programs Country of Birth Country of Citizenship U S Department of Homeland Security U S Department of State Designated School Official Educational Commission for Foreign Medical Graduates Exchange Visitor Exchange Visitor Program U S Department of Treasury s Financial Management Service U S Immigration and Customs Enforcement Identification Legal Permanent Resident megabyte Principal Designated School Official Public Law Port of Entry random access memory Responsible Officer Student and Exchange Visitor Information System Student and Exchange Visitor Program United States United States Code June 24 2011 APPENDIX B DOWNLOAD THE LATEST VERSION OF ADOBE READER User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 SEVIS enables you to print Forms such as the Form DS 2019 to a designated printer through Adobe Reader Perform the following steps to download the latest version of Adobe Reader 1 Click the Get Plug Ins link on the SEVIS navigation bar The SEVIS Plug Ins screen will display 2 Click the Adobe Reader button A message will display indicating that you are leaving SEVIS 3 Click OK and the Adobe Reader web page http get adobe com reader will display in a new browser window 4 Follow the instructions on the Adobe Reader web page to install the Adobe Reader June 24 2011 APPENDIX C DOWNLOAD THE LATEST VERSION OF
206. nd the Department of State DoS throughout a student s or EV s program in the United States SEVIS enables the submission of designation applications Once designated as an Exchange Visitor Program sponsor users may update program sponsor information submit updates to DoS that require approval and create and update J 1 EV and J 2 dependent records that is records of an accompanying spouse and dependent children The DoS Office of Designation Private Sector Exchanges has the capability to review and approve updates made to program sponsor and EV records using SEVIS and ROs and AROs will be notified of the results This manual contains instructions for accessing SEVIS with a permanent user identification ID and password creating and processing Forms DS 2019 Certificate of Eligibility for Exchange Visitor J 1 Status and viewing alerts on EVs June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Once a program sponsor has been authorized to use SEVIS all Forms DS 2019 must be created in and issued from SEVIS Once an EV s data are entered in SEVIS program sponsor officials must update the EV s record and report on the events as required by the regulations See 22 CFR 62 Subpart F of the Exchange Visitor Program regulations for a detailed explanation 1 3 Privacy Act Considerations SEVIS is for the use of authorized users only Individuals using SEVI
207. nd periodic evaluations are completed Program Exclusions Refer to 22 CFR 62 220 for program exclusions Maximum Duration of Participation Refer to 22 CFR 62 22 k for the maximum duration or participation permitted for the Trainee category June 24 2011 ATTACHMENT A RESOURCES Resources The following are additional resources to assist with the administration of your U S Department of State designated exchange visitor program EXCHANGE VISITOR PROGRAM J VISA Visit the U S Department of State s website http exchanges state gov jexchanges To obtain administrative guidance on the Exchange Visitor Program the Exchange Visitor Program regulations 22 CFR Part 62 or program or exchange visitor issues or concerns contact the Office of Designation Private Sector Exchanges Bureau of Educational and Cultural Affairs Department of State Academic and Government Programs Division Office of Designation Academic and Government Programs Division Bureau of Educational and Cultural Affairs U S Department of State SA 5 5 Floor 2200 C Street NW Washington DC 20522 0505 Phone 202 632 9310 Fax 202 632 2701 Responsible for the administration and oversight of the following categories e Government Visitor e International Visitor e Professor e Research Scholar e Short Term Scholar e Specialist e Student College University Private Sector Programs Division Office of Designation Private Sector Programs Divisi
208. nk 2 Click the Terminate link on the Actions menu Exhibit 35 Terminate Dependent Screen is an example of the screen that displays It contains summary data for the EV and the dependent 109 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Exhibit 35 Terminate Dependent Screen Whispering Pines Institute Program Number P 1 00468 Terminate Dependent Required fields are marked with an asterisk Exchange Visitor Information Dependent Information 110 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 3 Select a termination reason from the drop down list If Other is selected enter an explanation in the text box provided 4 Enter the effective date of termination this is a required field Enter optional comments in the Termination Comment text box 6 Click the Terminate Dependent button to complete the process The dependent will be terminated on the effective date of termination 2 7 2 2 2 END STATUS OF DEPENDENT IN ACTIVE OR TRANSFERRED STATUS The status of a dependent may be ended prior to the end of the EV s program for reasons such as death and divorce When this option is used the dependent s status will immediately change to Inactive To end the status of a dependent perform the following 1 Access the Dependent Informati
209. ns the text associated with the topic selected Exhibit 2 Help Screen is an example of the screen that displays after clicking the Help link June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 Note The Online Help requires the use of Java Script it does not function properly if Java Script is disabled Exhibit 2 Help Screen Contents Index Search Help on Help y General Topics Help on Help E SEVIS Overview Background Informal System Requirements Department of State Information Help Information Log Into Out of SEVIS Message Board Information User ID and Password Information Alert Information Programs Exchange Visitors Batch Interface Data Definitions d amp EXCHANGE VISITOR INFORMATION SYSTEM hy How to Use SEVIS Help Help is always available in SEVIS Click the Help link on the navigation bar at the top of the screen to open this new browser window Then The table of contents displays in the left panel click a folder to display a list of topics Click a topic name to view the Online Help text for that topic in the right panel this is the right panel or M Click the Index button Enter a keyword or the text box provided or scroll through the E es dist using the scroll bar on the left panel to view the 2 1 3 1 Online
210. nsistent with and closely related to the participant s original exchange objective and necessary due to unusual or exceptional circumstances See Appendix E Exchange Visitor Categories for a list and explanation of all categories DoS must review and approve this request Note The change of category request a copy of the Pay gov confirmation page showing payment of the required non refundable fee 22 CFR 62 17 Fees and Charges and all supporting documentation must be submitted to DoS prior to the EV s program end date so that the EV does not fall out of status To request a change of category for an EV perform the following 1 Access the Exchange Visitor Information screen for the EV whose request is being processed perform a search for the record or use the EV Lists link 2 Click the Change of Category Request link on the Actions menu The Change of Category Request screen displays It contains summary information for the selected EV and the lower half of the screen is used to make the change of category request Exhibit 24 Change of Category Request Screen is an example of the screen 76 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Exhibit 24 Change of Category Request Screen Change of Category Request Required fields are marked with an asterisk STUDENT BACHELORS est 15000 has DEPARTMENT OF EDUCATION
211. nsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 3 Review the EV s data The system displays the U S address currently in SEVIS Update the current U S address residence for the EV 22 CFR 62 79 d Sanctions if necessary Note When entering data for secondary school students high school students enter the name of the host family in the Address 1 field and enter the street address for this residence in the Address 2 field For an au pair enter the host family s name and address Note Check the program begin date for the EV to make sure that it is a valid date and that it accurately reflects the original program begin date for the EV If the program begin date is incorrect make the necessary adjustments using the Amend Program link on the Exchange Visitor Information screen do not continue with the validation process 4 Passport visa and POE information may be received from other systems However if the fields are not filled in the following data may be entered if available Passport Number Passport Issuing Country Passport Expiration Date Visa Number Post Country of Visa Issuance Visa Expiration Date Visa Issue Date Admission Number Port of Entry Date of Entry 5 Click one of the following buttons e Validate Program tThe system will display the Listing of Programs screen The SEVIS status of the EV and dependents if any is Active There is no need to print a new Form for the EV and
212. nt Request screen 4 Enter the program end date which may be up to 5 years after the current program end date 5 Enter an explanation for the request in the Remarks text box this is a required field 6 Click the Submit Reinstatement button A message displays stating that the request is not complete Read the message carefully it provides additional information about the reinstatement request Note DoS will not begin to process this request until supporting documentation and a copy of the Pay gov confirmation page showing payment of the non refundable fee have been received The request must be submitted via SEVIS and a copy of the Pay gov confirmation page and supporting documentation must be submitted to DoS The supporting documentation can include but is not limited to the following e Copies of all of the EV s Forms DS 2019 issued to date e Evidence that the SEVIS I 901 Fee has been paid required by PL 104 208 e A written statement and documentary information supporting the statement declaring that the EV is pursuing or has at all times intended to pursue the original Exchange Visitor Program activity for which he or she was admitted to the United States 135 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 e A written statement declaring that the EV failed to maintain valid program status due to circumstances beyond the control of the EV or
213. nt and click the Continue button The Add Student Employment screen displays as shown in Exhibit 40 Add Student Employment Screen 122 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 Exhibit 40 Add Student Employment Screen Add Student Employment Required fields are marked with an asterisk Exchange Visitor Information Fa Name Mi Suffix Date of Birth 12 1990 Cou of Birth ICELAND 8 Permanent Residence ICELAND ACTIVE m Number P 1 00468 l ject Field Remarks None at this time IAP 66 Number m End Date 12 2013 m End Date Visa Issue Date Visa Issue Post of Address MM DD YYYY e 4 Below is a list with explanations of the fields on this screen An asterisk precedes the fields that must be completed To complete this screen enter the following data e Employer Name Enter the name of EV s employer e Employer Address Enter the address for the place where the EV will be employed e Number of Hours Per Week Enter the number of hours per week that the EV will work at this location 123 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 e Employment Begin Date Enter the date on which the EV will begin to
214. o Exchange Visitor Program sponsors with the Student college university designation only A list of college university student EVs who have a current or future segment of employment listed on their SEVIS records This list is available to Exchange Visitor Program sponsors with the Student college university designation only A list of all EVs and dependents whose status is Inactive SEVIS assigns the status of Inactive EV and or dependents are out of program status for one of the following reasons e The EV completes his or her program as scheduled Form DS 2019 expires the EV s name will display on the list the day after the program end date e The RO or ARO ends the program of an EV for example the EV completes his or her program early or withdraws from the program The status of the EV s dependents will also be set to Inactive on the effective date of completion entered into SEVIS by the RO or ARO e The RO or ARO ends the status of the spouse or dependent for reasons such as the accompanying spouse got divorced from the EV or the spouse and or dependent died e The dependent s status is automatically ended in SEVIS on the day the dependent turns 21 years of age A list of all EVs and dependents whose status is Initial The EV and or dependent records have been created and saved to the SEVIS database but the EV s participation has not been validated Validation is the process for updating the EV s record in SEVIS
215. o button and complete the associated field s None Valid only when the Search Type is SEVIS ID Search by Category Category Subject Freld Code Select Search by Status States Program Start Date Range From To MM DO Yvvv Program End Date Range From MM DO YYYY Country of Birth E Country of Citizenship Category i 3A Subject Field Coder Select J C search by Termination Reason Termination Reason Termination Dale Range C Search by Inactive Reason Inactive Date Range Search by Invalid Reason Invalid Reason 2 Tavald Date Range From To MM DO Yvvv C Search by Student Employment Employment Type Category Employment Date Range Te MM DO YYYY Search by Student Academic Training P 1 00468 Exchange Visitor Search Required fields are marked with an asterisk 7 Select Sort Option Search By Search Type and Search Criteria ascending Descending catego Academic Training Date Range From To MM ODYYYYY Search _Resetvaies 18 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Enter or select the necessary search criteria Required sections and fields are marked with an asterisk The following is a list with explanations of the sections and fields on this screen Note Provide as many search cri
216. o the screen See Section 2 5 3 Complete Page 3 of the Form DS 2019 Dependent Information for detailed instructions on completing the fields on this screen Click one of the following buttons e Submit Edit Click this button to complete the process The system displays a message stating that the update to the dependent s data has been successfully saved to SEVIS Note Click the Print Final DS 2019 button on the message screen to print a copy of the dependent s Form See Section 2 5 6 Print a Draft or Final Form DS 2019 for instructions e Reset Values Click this button to return all unsaved entries to the previous values e Cancel Click this button to return to the Exchange Visitor Dependents Menu screen without updating the dependent s data 2 6 2 3 3 REPRINT FORM DS 2019 FOR A DEPENDENT IN INITIAL STATUS When a dependent is in Initial status his or her Form DS 2019 can be reprinted for the following reasons e Permit EV s count dependents to enter United States separately where count is the number of dependents for the selected EV e Begin new program accompanied by number count of immediate family members where count is the number of dependents for the selected EV e Other Text that is entered in the If Other Please Comment text box prints in the Purpose of the Form section of the Form DS 2019 Note If Adobe Reader Version 5 0 or higher is not installed on the computer being used se
217. ogram Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Field Section Description Explanation without commas and periods and should be rounded to the nearest whole dollar for example 15 459 87 should be entered as 15460 U S Government Agency ies Select the agency from which the EV has received maximum of 2 funding and enter the amount in U S dollars Note If Other is selected enter the name of the organization in the text box provided The name and amount of funding will print on the Form DS 2019 International Organization s Select the organization from which the EV has maximum of 2 received funding and enter the amount in U S dollars Note If Other is selected enter the name of the organization in the text box provided The name and amount of funding will print on the Form DS 2019 Enter the amount in U S dollars that the EV s Government government is contributing the Exchange Visitor s Country Commission is contributing Enter the total amount in U S dollars that all other providing support organizations are contributing Enter names of other Enter each organization name and the amount of organizations below money being given to the EV For example ABC Agency 500 DEF Organization 2500 XYZ 2000 Only 80 characters can be entered into this field The names and amounts of funding will print on the Form DS 2019 Personal Funds Enter the amount in U S dollars that the EV is
218. on Bureau of Educational and Cultural Affairs U S Department of State SA 5 5 Floor 2200 C Street NW Washington DC 20522 0505 Phone 202 632 2805 Fax 202 632 2701 Responsible for the administration and oversight of the following categories 1 April 8 2011 Resources Alien Physician Au Pair Camp Counselor Intern Student Secondary School High School Summer Work Travel Teacher Trainee STUDENT AND EXCHANGE VISITOR INFORMATION SYSTEM SEVIS SEVIS Security Concerns For system security and data integrity issues contact the DHS Help Desk at 888 347 7762 24 hours a day 7 days a week SEVIS Technical Issues For system functionality issues contact the SEVIS Help Desk at 800 892 4829 8 a m to 8 p m Eastern Time Monday through Friday The SEVIS Help Desk is available to address SEVIS concerns or questions other than security SEVP Web Site http www ice gov sevis index htm It is recommended that you visit this site often to stay informed regarding events affecting SEVIS SEVIS I 901 Fee Web Site http www ice gov sevis i901 index htm Online Help is available by clicking the Help link on the navigation bar when logged into the SEVIS application The Online Help is updated every release User Manuals are available on the Internet at http exchanges state gov jexchanges sevis html SOCIAL SECURITY ADMINISTRATION Main page Social Security OnLine http www ssa gov Employer Reporting amp Instruc
219. on and U S Address 138 2 9 2 Transfer Add Site of Activity 4 eso Gud oM Me Np bait Mies ebore itid 144 2 9 3 Transfer Add Dependent Edit Dependent Data sese 145 2 9 3 1 Transfer Add Dependent so one oot ete e ed t fees 145 2 9 3 2 Transfer Update Dependent Data e eer Eher ea 148 2 9 3 3 Transfer Terminate Dependent esc tr 148 2 9 3 4 Transfer End Status of Dependent sse 148 2 9 4 Transfer Financial Information e oen ecd 148 2 9 5 Validate the EV s Program Participation EV in Transferred Status 151 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 22967 tanster NO 5DO WS 153 2 10 SEVIS Cotr ction Procedures 5 aie p tora o LI B REOR UI RM 153 2 10 1 30 Day Correction Period for SEVIS Status see 153 2 10 2 30 Day Correction Period for SEVIS Status for Dependent 157 2 10 3 Reinstatement Update SEVIS Status Request eene 158 2 10 3 1 Reinstatement Update SEVIS Status Request for EV 159 2 10 3 2 Reinstatement Update SEVIS Status Request for Dependent 163 2 10 4 Cancel Reinstatement Update SEVIS Status 165 PANES V P
220. on expires The next alert is a reminder that the program must submit the annual report and the third alert is for EVs To view an alert for EVs click the Alerts link See Section 2 11 1 Viewing Alerts for further details 166 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Exhibit 46 Alerts for Agricultural Institute of America Screen Agricultural Institute of America Program Number P 4 02076 Alerts for Agricultural Institute of America The following alerts deserve your attention This program s designation authorization will expire on 07 23 2011 5 DS 2019 Allotment s Remaining You have 2 Saved Record s Not Submitted for 15 Days 2 11 1 Viewing Alerts To view alerts available for a specific program perform the following l On the Listing of Programs screen click the Alerts link for a specific program The list of alerts for that program displays Each row in the list represents a SEVIS situation that requires the attention of the RO or ARO For example 25 Days Beyond Effective Date of Transfer indicates that there are EV records in Transfer status and the current date is 25 days or more past the their effective date of transfer These records must be validated if the EV has arrived and is participating in his or her program Otherwise the system will automatically set the status of the EV and dependents if any to No Show 30 days a
221. on screen for the dependent whose status is being changed to Inactive perform a search for the record or use the EV Lists link 2 Click the End Status link on the Actions menu Exhibit 36 Dependent End of Status Screen is an example of the screen that displays It contains summary data for the EV and the dependent 111 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Exhibit 36 Dependent End of Status Screen Whispering Pines Institute Pi rogram Number P 1 00468 Dependent End of Status Required fields are marked with an asterisk Exchange Visitor Information 1 B8 1 1 8 112 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 3 Select an end of status reason from the drop down list If Other is selected enter an explanation in the text box provided 4 Enter optional comments in the End of Status Comment text box 5 Click the End Status button to complete the process The Exchange Visitor Dependents Menu screen displays Notice that the dependent s status has changed to Inactive 2 7 2 2 3 SET DEPENDENT S STATUS TO No SHOW DEPENDENT IN ACTIVE STATUS The status of a dependent can be set to No Show separately from the EV and will have no effect on the EV s record When a dependent s status is No Show the dependent has violated t
222. only allowed if the sponsor s program serial is G 7 The maximum duration of participation for a trainee is 18 months for all occupational categories except in the occupational fields of Agriculture Forestry and Fishing and Hospitality and Tourism Training in the fields of Hospitality and Tourism are limited to a maximum of 12 months Training in the fields of Agriculture Forestry and Fishing is limited to 12 months unless 6 months contain an academic classroom component which allows a maximum of 18 months The Department may limit the designation to a lesser amount of time for example a 6 or 12 month training program An extension of a program beyond the 18 months would be considered an extension beyond the maximum duration of participation and require DoS approval June 24 2011
223. or ARO as the primary site of activity the Primary Site of Activity radio button is selected will be the one that prints on the Form DS 2019 Remarks Enter optional comments 5 Click one of the following buttons Add Site of Activity Click this button to save the data entered for this EV A message displays stating that the data have been successfully saved to SEVIS On the message screen if data for the primary site of activity have been updated click the Print Final DS 2019 button to print the Form and provide it to the EV and dependents if any See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions Otherwise click the Return to Exchange Visitor button to view the Exchange Visitor Information screen some of the information for the site that has been added will be included below the EV s information Note Multiple sites of activity can be added for an EV follow the procedures above to add other sites of activity Reset Values Click this button to clear all entries on the screen Cancel Click this button to return to the previous page without adding a site of activity 2 6 2 7 Change Primary Site of Activity EV in Initial Status The U S address that prints on the EV s Form DS 2019 is the primary site of activity address When an EV has more than one site of activity the primary site of activity can be changed To change the EV s primary site of activity perform the following 1 Access th
224. or Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 9 On the message screen click the Print Final DS 2019 button to print a new Form sign it in blue ink and provide it to the EV and dependents if any See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions Note The following will print in the Purpose of the Form section of the Form Begin New Program Category Subject Field Modified 2 6 2 2 Edit Biographical Information and U S Address EV in Initial Status The Biographical Information option provides access to the Edit Biographical Information screen for the selected EV which is used to modify biographical data including a U S address In accordance with the regulations 22 CFR 62 70 b SEVIS Reporting Requirements an RO or ARO must update the actual and current U S address information within 21 days of being notified by a participant of a change in his or her address Note The Biographical Information option is not available after a visa has been issued to the EV To edit the biographical data after the EV has obtained a visa and is still in Initial status you must wait until the EV arrives in the United States and has his or her program participation validated in SEVIS To edit the EV s biographical information perform the following 1 Access the Exchange Visitor Information screen for the EV whose information is being changed perform a
225. or dependent unless the Form has been lost stolen or damaged Note The current U S address where the EV will reside is collected in SEVIS but does not print on the Form DS 2019 Therefore do not print a new Form for the EV e Reset Values Click this button to return all unsaved entries to the previous values e Cancel Click this button to return to the Exchange Visitor Information screen without validating the EV s program participation e Print Draft DS 2019 There is no need to use this button 2 6 2 Edits Menu EV in Initial Status Prior to receipt of visa information for an EV the Edits menu will contain the following options e Biographical Information e Category and Subject Field 61 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 e Dependents e Financial Information e Site of Activity The following sections provide detailed instructions for using these options 2 6 2 1 Edit Category and Subject Field EV in Initial Status The Category and Subject Field option is only available when the EV is in Initial status This option is used to modify the EV s category and or subject field of study prior to the EV obtaining a visa Note Under Regulation 8 CFR 214 5 an EV from a country on the restricted country list may not engage in or seek to obtain training in aviation maintenance flight operations or nuclear related studies or tra
226. ot be considered an LPR of Italy 12 Email Address Enter an email address for the dependent Completion of this field is optional Click the Add Dependent button to automatically save the data entered and return to the Exchange Visitor Dependents Menu screen To add another dependent repeat the process described above Click one of the following buttons e Previous Click this button to return to the Site of Activity Menu screen e Next Click this button to advance to the Financial Information screen See Section 2 9 4 Transfer Financial Information for further instructions e Print Draft DS 2019 Click this button to print a draft copy of the Form DS 2019 See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions Note It is recommended that you print a draft copy of the transfer Form DS 2019 and review it for accuracy Necessary corrections can be made to the data before submitting the Form to SEVIS 147 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2 9 3 2 Transfer Update Dependent Data To update dependent data perform the following 1 the Exchange Visitor Dependents Menu screen click the Edit link to the right of the name of the dependent whose data are being updated The Exchange Visitor Information Edit Dependent screen displays 2 Make the necessary updates to the dependent s d
227. ows e Ifan EV s COB or COC is on the restricted country list you may not select or update his or her field of study to training in aviation maintenance flight operations or nuclear related studies or training e EV s field of study is in aviation maintenance flight operations or nuclear related studies or training you may not select or update his or her COB or COC to a country that is on the restricted country list Select the country in which the EV is an LPR For most EV applicants the country of legal permanent residence will be the same as the COC Some applicants however will be permanent residents of other countries Note the difference between permanent and temporary residence For example a French citizen who is teaching in Italy on 1 contract and applying for a J visa from Italy would not be considered an LPR of Italy 106 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Field Section 11 Email Address 12 Position 13 Current U S Address Au Pair EV Secondary Student EV Description Explanation Enter an email address for the EV Completion of this field is optional Select an option from the list that most closely matches the EV s position in his or her home country Sponsors are required to enter the actual and current U S address of all participants into SEVIS see 22 CFR 62 7
228. perform the following 1 Access the Exchange Visitor Information screen for the EV whose extension request is being submitted perform a search for the record or use the EV Lists link 2 Click the Extension Within the Maximum Duration of Participation link on the Actions menu Exhibit 29 Extension Within the Maximum Duration of Participation Screen is an example of the screen that displays It contains summary data for the selected EV and a field for changing the program end date 89 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 Exhibit 29 Extension Within the Maximum Duration of Participation Screen Extension within the maximum duration of participation Required fields are marked with an asterisk Fa Name Manovich Date of Birth 05 12 1995 Cou of Birth SAINT BARTHELEMY of Permanent Residence SAINT BARTHELEMY Status ACTIVE m Number G 2 01013 Position 223 SECONDARY SCHOOL STUDENT Student Intern ign Field of Study Subject Field Remarks None at this time IAP 66 Number m End Date 12 31 2011 m End Date Passport Number wise Issue Date The new Program End Visa Issue Post Date must be entered Date of Entry Port of Departure 3 Enter the new program end date for the EV Enter optional comments in the Remarks text box 5 Click the Submit Extension button to complete the process A mes
229. pplication for a J visa from Italy would not be considered an LPR of Italy Email Address Enter an email address for the dependent Completion of this field is optional 3 Click one of the following buttons Add Dependent Click this button to automatically save the data entered and return to the Exchange Visitor Dependents Menu screen To add another dependent repeat the process described above Note The dependent s Form DS 2019 will print along with the EV s Form when the print feature is used Reset Values Click this button to return all unsaved entries to the previous values Cancel Click this button to return to Page 3 of the Form DS 2019 without adding a dependent 4 After returning to the Exchange Visitor Dependents Menu screen click one of the following buttons Previous Click this button to return to the previous page of the Form DS 2019 Next Click this button to advance to the next page of the Form DS 2019 Print Draft DS 2019 Click this button to print a draft copy of the Form DS 2019 See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions Note It is recommended that you print a draft copy of the EV s Form DS 2019 and review it for accuracy Necessary corrections can be made to the data before submitting the Form to SEVIS 45 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2
230. program begin date must be amended before validating the EV s program participation see Section 2 6 1 1 Amend Program EV in Initial Status for instructions 58 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Note Once validated the EV s program begin date cannot be changed If necessary change the EV s begin date by amending his or her program see Section 2 6 1 1 Amend Program EV in Initial Status for instructions Then validate the EV s program participation To validate an EV s program participation perform the following 1 Access the Exchange Visitor Information screen for the EV whose program participation is being validated perform a search for the record or use the EV Lists link 2 Click the Validate Program Participation link on the Actions menu left side of screen to access the Validate Program screen Exhibit 20 Validate Program Screen is an example of this screen 59 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Exhibit 20 Validate Program Screen Whispering Pines Institute Program Number P 1 00468 Validate Program uired fields are marked with an asterisk 1223 main ste __ ol ____ sf N e o T 60 June 24 2011 User Manual for Exchange Visitor Program Spo
231. program sponsor 2 8 3 Reinstatement Request for G 7 Participants EV in Inactive Status When the current date is less than 271 days after the EV s SEVIS status changed to Inactive and the professor or research scholar s program is greater than 5 years in length a G 7 reinstatement request can be submitted to DoS for review and approval 22 CFR 62 45 Reinstatement to Valid Program Status Reinstatement cannot be requested when the current date is greater than 270 days after the status changed to Inactive When an EV is in Inactive status his or her information cannot be updated Note A non refundable fee is required when submitting a reinstatement request for an EV 22 CFR 62 17 Fees and Charges DoS will not begin to process the request until supporting documentation and a copy of the Pay gov confirmation page showing payment of the required fee have been received To request reinstatement of an EV participating in a G 7 program perform the following 1 Access the Exchange Visitor Information screen for the EV whose reinstatement request is being submitted perform a search for the record or use the EV Lists link 2 Click the G 7 Reinstatement link on the Actions menu to display the Visitor Eligibility screen This screen contains a reminder that the person must be eligible to participate in this type of program 3 Review the information on the Visitor Eligibility screen and click the Continue button to display the Reinstateme
232. r Alerts EV Lists Reports Alerts EV Lists Reports ROs and AROs have the option to create a New Exchange Visitor complete Form DS 2019 for an EV and dependents if any for any of the programs for which they are assigned a role Instructions for completing the Form are provided in the subsequent sections Note One RO or ARO may begin and save a Form DS 2019 for an EV Another RO or ARO may complete and submit the Form The name of the official who submits the record to the SEVIS database will print on the Form DS 2019 WARNING When creating a record for a new EV the system will delete the unsubmitted Form 05 2019 within 45 days of the last update to the Form 2 5 1 Complete Page 1 of the Form DS 2019 Personal Information To create a Form DS 2019 for a new initial EV perform the following 1 Click the New Exchange Visitor link on the Listing of Programs screen to the right of the name of the program in which the EV will be participating The system displays the New Exchange Visitor screen for the selected program as shown in Exhibit 12 New Exchange Visitor For Whispering Pines Institute Screen 28 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Exhibit 12 New Exchange Visitor For Whispering Pines Institute Screen New Exchange Visitor For Whispering Pines Institute P 1 00468 Enter Initial Information about Exchange
233. r Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2 1 5 Tutorial To view a SEVIS demonstration click the Tutorial link on the navigation bar Follow the instructions on the screens of the demonstration Click the Close button in the upper right corner of the window to close the demonstration at any time Note It is recommended that the online tutorial be viewed using a 17 inch or larger monitor with a monitor setting of 1024x768 Note Adobe Flash Player must be installed on the computer in order to view the tutorial If Adobe Flash Player is not installed on the computer being used see Appendix C Download the Latest Version of Adobe Flash Player for downloading instructions 2 2 Accessing SEVIS A user ID and password are required to access SEVIS The system also requires use of the following e Internet Explorer Version 5 0 or higher e Adobe Reader Version 5 0 or higher If Adobe Reader Version 5 0 or higher is not installed on the computer being used see Appendix B Download the Latest Version of Adobe Reader for installation instructions e Laser printer Laser Postscript printer with 32 MB of random access memory RAM 96 MB is recommended or a Laser printer with 32 MB of RAM 64 MB is recommended e Adobe Flash Player Adobe Flash Player must be installed on the computer in order to view the tutorial If Adobe Flash Player is not installed on the computer
234. r Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 The Reinstatement Update SEVIS Status option is only available on the Dependent Information screen if it is more than 30 days and less than 271 days since the SEVIS status of the dependent changed to Invalid No Show or Terminated Note There is no fee required for processing a Reinstatement Update SEVIS Status request for a dependent However supporting documentation must be submitted to DoS To submit a Reinstatement Update SEVIS Status request for a dependent perform the following 1 Access the Dependent Information screen for the dependent whose status is being updated perform a search for the record or use the EV Lists link 2 Click the Reinstatement Update SEVIS Status link on the Actions menu to display the Reinstatement Update SEVIS Status for Dependent screen 3 Enter an explanation in the Remarks text box this is a required field A maximum of 500 characters can be entered into the Remarks text box 4 Click one of the following buttons Submit A message displays stating that the request is not complete Read the message carefully it provides additional information about the reinstatement request including mailing instructions Note DoS will not begin to process this request until the fee and supporting documentation have been received The request must be submitted via SEVIS and then
235. r her current degree program at his or her home institution Participants in this category must meet the following five criteria 1 In addition to satisfying the general requirements set forth in 22 CFR 62 10 a the student intern must have sufficient English language skills to function on a day to day basis in the internship environment 2 Heor she is primarily in the United States to engage in a student internship program 3 He or she has been accepted into a student internship program at the post secondary accredited academic institution listed on his or her Form DS 2019 4 The student intern is in good academic standing with the post academic institution outside the United States from which he or she is enrolled in and pursuing a degree 5 The student intern will return to the academic program and fulfill and obtain a degree from such academic institution after completion of the student internship program The maximum duration of participation for student interns shall not exceed 12 months No extensions will be permitted Student Secondary School High School This subcategory affords students an opportunity to study in an accredited U S secondary school while living with an American host family 22 CFR 62 25 Participants in this category must meet the following three requirements June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 1 Secondary
236. rd postings will be printed 172 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 e To print only one message board posting click the View link to the far right of the applicable posting The System Message screen displays e To print all message board postings click the View Print All link at the bottom of the Commands menu The System Message screen displays 2 Click File on the browser toolbar then click Print The Print window displays 3 Ensure that the proper printer is highlighted 4 Click the Print button 2 14 Electronic Submission of Payment The U S Department of State has entered into an agreement with the U S Department of Treasury s Financial Management Service FMS to participate in an electronic payment system known as Pay gov All Exchange Visitor Program fee payments must be submitted via the Pay gov web site Currently the following requests require payment of a non refundable fee e Change of Category e Extension Beyond the Maximum Duration of Participation e Reinstatement e Reinstatement Update SEVIS Status e Redesignation Pay gov is a secure Government wide financial management transaction portal managed by FMS and developed in cooperation with Cleveland Federal Reserve Bank and Bank of America The Department accepts payments from checking and savings accounts via Automated Clearing House ACH at Clevel
237. rofessor and Research Scholar Screen Alternate Between Professor and Research Scholar Required fields are marked with an asterisk 99 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 3 Below is a list with a brief description or explanation for the fields and sections on this screen An asterisk precedes the fields and sections that must be completed Enter the following data 1 2 w Field Section Subject Field Description Subject Field Remarks Remarks During the period covered by this program the total estimated financial support in U S dollars is to be provided to the exchange visitor by Current Program Sponsor Description Explanation To change the current subject field description perform the following a Click the Select button to display the Select Subject Field Code screen b Make a selection from the Category drop down list c Click the Search button to view the list of subject field codes for the selected category d Find the subject that most closely matches the EV s field of study and click its code at the left end of the row The system automatically returns to the Alternate Between Professor and Research Scholar screen and the final selection is displayed Note If necessary repeat Steps a through d to select a different subject field code Enter ad
238. rten Program for EV link to access the Shorten Program for EV screen which displays summary data for the selected EV On the Shorten Program for EV screen change the program end date 4 Enter an explanation for the date change in the Remarks text box this is a required field 5 Click the Shorten Program for EV button to save the information to SEVIS A message displays stating that the information has been saved 6 Onthe message screen click the Print Final DS 2019 button to print an updated copy of the Form sign it in blue ink and provide it to the EV and dependents if any See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions Note The following will print in the Purpose of this Form section of the new Form DS 2019 Amend a previous form Shorten Program 2 7 1 11 Terminate Exchange Visitor EV in Active or Inactive Status This option is available for EVs whose SEVIS status is either Active or Inactive Termination has an adverse or negative effect on the EV s record and on the record of each dependent of the EV Terminated EVs have no benefits and cannot apply for an extension reinstatement or change of category EVs who are terminated and all dependents must leave the United States immediately Termination reasons are the following e Conviction of a crime e Disciplinary action e Engaging in unauthorized employment e Failure to pursue EV program activities e Failure to submi
239. rth Smalltown country of Birth GERMANY 0000 Read Nri Student Intern Foreign Field of 5 A Subject Field Remarks none at this time Cou of Citizenship GERMANY Email Address Active Initial Dependent Count 1 Address Current U S Address Address 2 State VIRGINIA Postal Code Visa POE Information Number Visa Issue Date Visa Issue Post 3 ES at Government Agency DEPARTMENT OF EDUCATION Exchange Visitor s Government All other organizations providing support Status Information Status INITIAL 212 e Government Financing Program Information Program Dates IAP 66 Number End Date 06 15 2015 Previous End Date Effective Date of Com t n Remarks Termination Reason 1 901 SEVIS Fee Payment Information Transaction Date 3 Fee Payment Cancelation Receipt t Primary Site SUM of Activity Site of Activity Address Remarks Whispering Pines 5 A c Institute Fairfax Campus 2000 Main St Fairfax VA 20108 Dependents SEVIS ID Family Name First Name Relationship Gender Status N0004653494 Kovaleskie Maria SPOUSE FEMALE INITIAL The links on the Actions menu left side of screen provide the capability to amend the EV s program validate the EV s participation reprint the EV s Form DS 2019 and perform other processes on the record of an EV The options on the Edits menu provide the capability to edit the EV s an
240. rting Requirements When data are first entered for an EV applicant who has not yet entered the country Current U S Address will be the address where he or she expects to reside if known Otherwise it can be the address of the program sponsor When the EV enters the country and is validated however his or her current U S address where the EV will reside must be entered if different from the one originally used Please note it is the EV s primary site of activity address that prints on the Form DS 2019 Note When entering data for secondary school students high school students enter the host family name in the Address 1 field and enter the street address for the residence in the Address 2 field For an au pair enter the host family s name and address Enter the person s foreign address Completion of these fields is optional The only valid creation reason is Begin New Program This field is filled in by SEVIS Enter the date determined by the program sponsor on which the EV s participation in his or her program is expected to begin It must be entered in MM DD YYYY format The end date in combination with the program begin date must e Be equal to or greater than the minimum duration of participation and e Cannot exceed the maximum duration of participation for the EV s selected category as identified in the Exchange Visitor Program regulations See Attachment B DoS Maximum and Minimum Duration of Participat
241. s Section 2 9 6 Transfer No Show new section o When an exchange visitor is in Transferred status at the transfer in program users may change the status of exchange visitor and associated spouse dependents to NO Show status Attachment B DoS Maximum and Minimum Duration of Participation Rules o The matrix has been updated to show that an exchange visitor in the Specialist category may submit an extension request and Student Interns may not June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 TABLE OF CONTENTS TZ INTRODUG PION uicit nadie 1 Pel Cornu ME 1 1 2 Purpose otiSE VS scent ettam detuvo aeg adc t M ted eo 2 1 3 Privacy Act Considerations ssis rri re RAIN qU EUR IS E aa 3 La sSecunti Reminder usu E E E 3 1 5 Acronyms AbbrevidttHS ocio sehn PR M d ps tata NU Asc uM esu i ied at su td 4 dM cm 4 2 DESCRIPTION OF SYSTEM FUNCTIONS 4 2T Overview of Screen Components bhi ee aie 4 2 LSE VIS Screeni Omiponents soe alee SAA odit 5 2 1 2 Additional SEVIS Screen 6 2 1 3 Online Help EUnetolls o iss e ha ese ep NUR NERA NS 6 2 1 3 1 Online Help Table of Contents eerte p
242. s and Dependents list To view this list click the EV Lists link to the right of the appropriate program on the Listing of Programs screen the first screen that displays when logged into SEVIS Then select the appropriate link on the Exchange Visitors and Dependents Menu screen Transferred to a Non SEVIS Sponsor The ability to transfer EVs to a non SEVIS program is no longer available However there may be EVs who will always have this status they transferred prior to the date mandated for enrollment of all Exchange Visitor Programs in SEVIS Inactive An EV and or dependent can become Inactive out of valid program status for the following reasons The EV completes his or her program as scheduled Form DS 2019 expires The EV s name will display on the Inactive Status Exchange Visitors and Dependents list the day after the program end date The RO or ARO ends the program of an EV for example the EV completes his or her program early or withdraws from the program The status of the EV s dependents will also be set to Inactive on the effective date of completion entered by the RO or ARO The RO or ARO ends the status of the spouse or dependent because the accompanying spouse got divorced from the EV or the spouse and or dependent died The dependent s status is automatically ended in SEVIS on the day the dependent turns 21 years of age Note When dependents have the same SEVIS status as the EV their status
243. s that need to be completed in SEVIS In most cases these alerts are indicators that according to the information currently in the system a deadline is approaching for some type of process For example the EV s status will change in many cases from Active to Terminated or Completed if some type of action or update is not taken by the RO or an ARO within a certain number of days If no action is taken by the RO or ARO the system will automatically take action Note When an alert exists the Alerts link will display on the Listing of Programs screen SEVIS does not send email notification for alerts You must access SEVIS to view and process alerts Exhibit 45 Listing of Programs Screen Alerts Link shows the location of the Alerts link on the screen If there are no alerts for a program the Alerts link will not display on the Listing of Programs screen Exhibit 45 Listing of Programs Screen Alerts Link Listing of Programs Indicates an alert for that program Name of Program Location City State Status Role Commands American Au Pair Agency Inc Anytown VA PROGRAM ACTIVE RO Search New Exchange Visitor Alerts JEV Lists Reports Whispering Pines Institute FAIRFAX VA PROGRAM ACTIVE ARO Search New Exchange Visitor Alerts JEV Lists Reports Exhibit 46 Alerts for Agricultural Institute of America Screen is an example of an alerts screen In Exhibit 46 the first alert is a reminder that the program s designati
244. sage displays stating that the EV s record has been successfully updated Click the Print Final DS 2019 button on the message screen to print an updated copy of the Form sign it in blue ink and provide it to the EV and dependents if any See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions 90 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2 7 1 8 Matriculation EV in Active Status When a college university student EV matriculates from one level of education to another for example progresses from an Associate to a Bachelor s degree program this change can be made in SEVIS Matriculation applies to an EV who is continuing as a full time student by moving to a higher level of education The EV can matriculate to any level higher than his or her current level for example e Associate to Bachelor s degree e Associate to Master s degree e Associate to Doctoral degree e Bachelor s to Master s degree e Bachelor s to Doctoral degree e Master s to Doctoral degree Note Matriculation is available only for EVs in the Student college university category However the Matriculation option is not available to student interns or students participating in non degree programs To complete the matriculation process perform the following 1 Access the Exchange Visitor Information screen for the EV whose matriculation req
245. ser Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Alert Type Exchange Visitor s 15 Days Beyond Effective Date of Transfer Exchange Visitor s 15 Days Beyond Program Start Date Exchange Visitor s 15 Days Beyond Program Start Date With Approved Change of Status Exchange Visitor s 25 Days Beyond Effective Date of Transfer Description This reminder displays for the receiving sponsor when the EV s status is Transferred and the current date is greater than or equal to 15 days after the effective date of transfer identified in SEVIS This reminder displays only when an EV record has a status of Initial and it is 15 days or more after the EV s program begin date identified in SEVIS This reminder displays only when an EV record has a status of Initial and it is 15 days after the change of status request was approved This reminder displays for the receiving sponsor when the EV s status is Transferred and the current date is 25 days or more after the effective date of transfer identified in SEVIS Action Required dependent prepare to leave the United States Validate the transfer EV s program participation otherwise the system will automatically set the status of the EV and dependents if any to No Show 30 days after the effective date of transfer identified in SEVIS See the Transferred Status Exchange Visitors and
246. sers RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 DoS early enough so that it can be reviewed and approved by DoS prior to the EV s program end date Also the request will not be processed until DoS receives a copy of the Pay gov confirmation page showing payment of the required non refundable fee 22 CFR 62 17 Fees and Charges and all supporting documentation Note If necessary an RO or ARO may cancel the request DoS cannot cancel this request To submit an extension beyond the maximum duration of participation request perform the following 1 Access the Exchange Visitor Information screen for the EV whose record is being updated perform a search for the record or use the EV Lists link 2 Click the Extension Beyond the Maximum Duration of Participation link on the Actions menu Exhibit 28 Extension Beyond the Maximum Duration of Participation Request Screen is an example of the screen that displays It includes summary information for the selected EV Note When requesting an extension for a professor or research scholar EV participating in a program sponsored by the Federally Funded National Research and Development Center or a U S Federal Laboratory a Confirmation screen displays Review the screen and click the I Agree button to continue to the Extension Beyond the Maximum Duration of Participation Request screen 86 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVI
247. side the United States next month The option will not be available when the out of country begin date listed in SEVIS is today s date or a date in the past To cancel an Out of Country record perform the following 1 Access the Exchange Visitor Information screen for the EV whose record is being updated perform a search for the record or use the EV Lists link which includes a link titled Out of Country Exchange Visitors 2 Click the Cancel Out of Country link on the Actions menu The Cancel Out of Country Record screen displays 3 Click the Cancel Out of Country button to remove this information from the EV s SEVIS record This out of country listing will be deleted from the EV s record as though it never existed The EV s SEVIS record will remain in Active status Note The out of country information will only display on the Out of Country History screen when the out of country begin date is today s date or a date in the past The data will not be part of the EV s out o f country history if the Out of Country record has been canceled However the canceled out of country information will show on the Event History screen 97 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2 7 1 14 Alternate Between Professor and Research Scholar At the discretion and approval of the RO professors may freely engage in research and research scholars may freely engage i
248. sion 6 8 Volume IT Form DS 2019 2 6 Exchange Visitor Information Screen lInitial Status The Exchange Visitor Information screen provides a snapshot of the information that has been entered on the Form DS 2019 On the left side of the screen there are links to the actions available for EVs whose records are in Initial status Exhibit 19 Exchange Visitor Information Screen Initial Status is an example of the screen Note Initial status indicates that the EV and or dependent records have been created and submitted saved to the SEVIS database but the EV has not entered the United States or has not reported to the program sponsor and has not been validated in SEVIS Validation is the process of updating the record to show that the EV has actually arrived at the site of activity in the United States identified by the program sponsor and is participating in his or her program 54 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 Exhibit 19 Exchange Visitor Information Screen Initial Status Actions Amend Program Cancel EV No Show Reprint DS 2019 Validate Program Participation Edits Biographical Information Category and 5 Field Dependents Site of Activity View Event History Financial Information Exchange Visitor Information Personal Information Family Name Kovaleskie Middle Name Gender MALE of Bi
249. students who have not completed more than 11 years of primary and secondary schooling excluding kindergarten in their home country 2 Atleast 15 but not more than 18 1 2 years of age on the date the student will begin his or her program 3 Without previous participation as an EV for high school studies in the United States Factors such as English language proficiency maturity character and scholastic aptitude are critical The maximum duration of participation for secondary school students high school students is a minimum of 1 academic semester and a maximum of 1 academic year No extensions will be permitted Summer Work Travel This program 22 CFR 62 32 is designed to provide foreign post secondary students the opportunity to work and travel in the United States for a 4 month period during summer vacations The maximum duration of participation for this program shall not exceed 4 months No extensions will be permitted Teacher This category 22 CFR 62 24 is for individuals teaching full time in an accredited primary or secondary educational institution A participant in this category must satisfy all of the following 1 Meet the qualifications for teaching in primary or secondary schools in his or her home country 2 Satisfy the standards of the U S state in which he or she will teach 3 Have a minimum of 3 years of teaching or related professional experience Copies of the approval letters obtained from the St
250. t 6 Exhibit 7 Exhibit 8 Exhibit 9 Exhibit 10 Exhibit 11 Exhibit 12 Exhibit 13 Exhibit 14 Exhibit 15 Exhibit 16 Exhibit 17 Exhibit 18 Exhibit 19 Exhibit 20 Exhibit 21 Exhibit 22 Exhibit 23 Exhibit 24 Exhibit 25 Exhibit 26 Exhibit 27 Exhibit 28 Exhibit 29 Exhibit 30 Exhibit 31 Exhibit 32 Exhibit 33 Exhibit 34 Exhibit 35 Exhibit 36 Exhibit 37 Exhibit 38 Exhibit 39 Exhibit 40 Exhibit 41 Exhibit 42 Exhibit 43 EXHIBITS Listing of Programs Screen and Screen 5 Help SOLE esee secet vi tiae cie e ber sc va cue 7 Set Password Sereen does esu dte e aD cm a Used 10 SEVIS Logit SEIBBD nearen 11 Listing of Programs Screen oec ou tees 17 Navigation ie ope ld eo oed eu ee aci sedan 17 Listing of Programs Screen Search Link eene 18 Exchange Visitor Search Screen 18 earch Results os i ote siege esc 23 Exchange Visitors and Dependents Menu Screen eee 24 Listing of Programs Screen New Exchange Visitor Link sss 28 New Exchange Visitor For Whispering Pines Institute Screen 20 SubjecU Eie kE Rear Dit a deo d Ode a te 34 Site or Activity Menu SCEESTE um er
251. t change of current address within 10 days 93 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 e Failure to maintain a full time course of study 22 CFR 62 45 d 6 Reinstatement to Valid Program Status e Failure to maintain health insurance e Involuntary suspension 22 CFR 62 45 b 3 Reinstatement to Valid Program Status e Other e Violation of Exchange Visitor Program regulation e Violation of sponsor rules governing the program To terminate an EV perform the following 1 Access the Exchange Visitor Information screen for the EV whose SEVIS status is being terminated perform a search for the record or use the EV Lists link 2 Click the Terminate EV link on the Actions menu Exhibit 31 Terminate EV Screen is an example of the screen that displays Exhibit 31 Terminate EV Screen b 3 t et m lt Required fields are marked with an asterisk Family Name Liu Date of Birth 06 09 1986 Cou of Birth CHINA i ji T m Number P 1 00468 Position 215 UNIVERSITY UNDERGRADUATE STUDENTS Student Intern ign Field of 8 Subject Field Remarks This test IAP 66 Number m End Date 12 31 2010 Visa Issue Date d Select One required if T 1 1d i 94 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8
252. t must be completed To complete this screen enter the following data Field 1 Change Status To 2 Program Begin Date 3 Program End Date 4 Current U S Address 5 Remarks Description Explanation Select an option from the drop down list Enter the date in MM DD YYYY format Note When requesting to change the EV s status from e Active to Initial The begin date must be the current date or a future date e Invalid to Initial The begin date must be the current date or a future date e Invalid to Active The begin date must be the current date or a date in the past it cannot be a future date e No Show to Active The begin date must be the current date or a date in the past it cannot be a future date Enter the date in MM DD YY YY format The end date in combination with the program begin date must e Be equal to or greater than the minimum duration of participation and e Cannot exceed the maximum duration of participation for the EV s selected category as identified in the Exchange Visitor Program regulations If necessary update the address where the EV resides in the United States 22 CFR 62 70 b SEVIS Reporting Requirements Note When entering data for secondary school students high school students enter the host family name in the Address 1 field and enter the street address for the residence in the Address 2 field For an au pair enter the host family s name and a
253. tatus perform the following 1 Access the Exchange Visitor Information screen for the EV whose data are being updated perform a search for the record or use the EV Lists link 2 Click the Site of Activity link on the Edits menu The system displays the Site of Activity Menu screen 3 Click the Edit link for the Site of Activity listed near the bottom of the screen The Exchange Visitor Information Edit Site of Activity screen displays 4 Make the necessary changes to the name and address for the site of activity 5 Click the Update Site of Activity button A message displays stating that the data have been successfully updated in SEVIS 6 If the updated site of activity is the primary site of activity print a copy of the Form DS 2019 sign it in blue ink and provide it to the EV and dependents if any See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions 2 6 2 6 Site of Activity EV in Initial Status When an EV is in Initial status sites of activity can be added to his or her Form DS 2019 However the Site of Activity option is not available after a visa has been issued to the EV To add a site of activity after the EV has obtained a visa and is still in Initial status you must wait until the EV arrives in the United States and has his or her program participation validated in SEVIS EVs must have at least one site of activity However multiple sites of activity may be added for
254. tatus Exchange Visitors and Dependents list once the effective date of transfer arrives Search the list for the transferred EV and proceed to update the EV s SEVIS record and validate his or her program participation 2 7 3 2 Cancel Transfer Request EV in Active Status Prior to an EV s effective date of transfer an RO or ARO for the program that the EV is transferring from may cancel the transfer request for either of the following reasons e Following the submission of a transfer request the EV decides not to transfer e The effective date of transfer that was entered on the transfer request in SEVIS must be changed To cancel an EV s request to transfer perform the following 1 Access the Exchange Visitor Information screen for the EV whose transfer request is being canceled perform a search for the record or use the EV Lists link WARNING Be sure this is the correct request to cancel The transfer request will be canceled immediately 2 Click the Cancel Transfer link on the Transfer menu A message displays stating that the request has been canceled 3 Click the Return to Exchange Visitor button to view the EV s record Note The RO at the transferring in program will receive email notification that the EV s transfer request has been canceled 2 7 4 Employment Menu College University Students in Active Status The options links on the Employment menu provide access to the following processes e Add Student Employment e
255. teria as possible to obtain a manageable list of results The system may require additional time to obtain the results of a search that includes only one search criterion Field Sort Option section Sort By Sort Direction Search By section Search Type section SEVIS ID Personal Information Family Name First Name Date of Birth Gender Description Explanation The sort options are required fields both must be completed Select an option from the drop down list Select either Ascending or Descending Select either Exchange Visitor or Dependent Select one radio button and complete the associated fields Click this radio button and enter a valid SEVIS ID in N1234567890 format Note When searching by the SEVIS ID it does not matter whether Exchange Visitor or Dependent is selected in the Search By section If the SEVIS ID matches the results will display Therefore if the SEVIS ID of a dependent is entered but Exchange Visitor is selected in the Search By section the dependent s record will show in the results Click this radio button and complete the following fields as applicable Completion of the Family Name field is required the other fields in this section are optional Enter the family name of the EV or dependent If necessary use the asterisk wildcard Enter at least three characters of the family name preceded and or followed by for ex
256. that has been added displays below the EV s personal information Note Multiple sites of activity may be added for an EV follow the procedures above to add more sites of activity If the EV has multiple sites of activity the site selected as the primary site of activity the Primary Site of Activity radio button is selected will be the one that prints on the Form DS 2019 6 If multiple sites of activity have been added to the EV s record perform the following to change the primary site of activity Click the radio button to the left of the EV s primary site of activity b Click the Change Site of Activity button and a message will display stating that the primary site of activity has been changed c Click OK and the Site of Activity Menu screen will display 7 Click one of the following buttons e Previous Click this button to return to the New Exchange Visitor screen e Next Click this button to advance to the Exchange Visitor Dependents Menu screen e Print Draft DS 2019 Click this button to print a draft copy of the Form DS 2019 See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions Note It is recommended that you print a draft copy of the transfer Form DS 2019 and review it for accuracy Necessary corrections can be made to the data before submitting the Form to SEVIS 2 9 3 Transfer Add Dependent Edit Dependent Data Page 3 of the electronic Form DS 2019 Exchange Visitor Dependents Menu s
257. the Actions menu Page 1 of the Form DS 2019 displays 3 Click the Next button to advance to the Site of Activity Menu screen 4 On the Site of Activity Menu screen click the radio button to the left of the desired primary site of activity 5 Click the Change Primary Site of Activity button A message displays stating that the primary site of activity has been changed 6 Click OK to return to the Site of Activity Menu screen 2 5 2 2 Edit Site of Activity EV in Draft Status If necessary the site of activity information for an EV can be edited To edit the site of activity for an EV whose record is in Draft status perform the following 1 Access the Exchange Visitor Information screen for the EV whose record is being updated perform a search for the record or use the EV Lists link 2 Click the Edit DS 2019 link on the Actions menu Page 1 of the Form DS 2019 displays 3 Click the Next button to advance to the Site of Activity Menu screen 4 Click the Edit link in the Commands column for the site of activity to edit The Exchange Visitor Information Edit Site of Activity screen displays 5 Make the necessary updates to the data See Section 2 5 2 Complete Page 2 of the Form DS 2019 Site of Activity for detailed instructions on completing the fields on this screen 6 Click the Update Site of Activity button to complete the process The Site of Activity Menu screen displays 2 5 2 8 Delete Site of Activity EV
258. the EV Leave this field blank if the person has only one name Note Even though this is not a required field in SEVIS the DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the nonimmigrant does not have a passport enter the name as it displays on the National ID card Enter the middle name of the EV Leave this field blank if this person has no middle name or the middle name is unknown Note Even though this is not a required field in SEVIS the DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the nonimmigrant does not have a passport enter the name as it displays on the National ID card Select a title such as Junior that may display at the end of a person s name Enter the EV s date of birth in MM DD YYYY format Select the EV s gender male or female Enter the unabbreviated name of the city where the person was born Select the country in which the person was born Note United States may be selected as the country of birth COB if the EV was born to a foreign diplomat or is an expatriate If the person was born in the United States or a U S territory perform the following a Complete the Country of Birth field b Select an option from the Jf the United States or U S 30 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO
259. the maximum duration of participation can be canceled before the request is processed by DoS To cancel the request perform the following 1 Access the Exchange Visitor Information screen for the EV whose extension request is being canceled perform a search for the record or use the EV Lists link 2 Click the Cancel Extension Beyond the Maximum Duration of Participation Request link on the Actions menu The Cancel Extension Beyond the Maximum Duration of Participation Request screen displays Enter comments in the Remarks text box this is a required field 4 Click the Cancel Extension Request button to confirm the cancelation The system displays a message stating that the request has been canceled 5 Click the Return to Exchange Visitor button to view the Exchange Visitor Information screen Notice that the Cancel Extension Beyond the Maximum Duration of Participation Request link is no longer available 2 7 1 7 Extension Within the Maximum Duration of Participation Request An EV s participation in the program may be extended up to the limit of the permissible period of participation authorized for his or her specific program category or as specified in the Letter of Designation or Redesignation from DoS See Attachment B DoS Maximum and Minimum Duration of Participation Rules for the maximum and minimum duration rules for the various categories To extend an EV s participation within the maximum duration of participation
260. the passport In the event the nonimmigrant does not have a passport enter the name as it displays on the National ID card Enter the first name of the EV Leave this field blank if the person has only one name Note Even though this is not a required field in SEVIS the DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the nonimmigrant does not have a passport enter the name as it displays on the National ID card Enter the middle name of the EV Leave this field blank if this person has no middle name or the middle name is unknown Note Even though this is not a required field in SEVIS the DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the nonimmigrant does not have a passport enter the name as it displays on the National ID card Select a title such as Junior that may display at the end of a person s name Enter the EV s date of birth in MM DD YYYY format Select the EV s gender male or female Enter the unabbreviated name of the city where the person was born Select the country in which the person was born Note United States may be selected as the COB if the EV was born to a foreign diplomat or is an expatriate If the person was born in the United States or a U S territory perform the following a Complete the Country of Birth field b Select an
261. the sponsor s program serial is G 7 extensions may be submitted to DoS for approval Research Scholar Research scholars 22 CFR 62 20 primarily conduct research observe or consult in connection with a research project at research institutions corporate research facilities museums libraries accredited post secondary educational institutions or similar types of institutions The research scholar may also teach and lecture unless disallowed by the program sponsor provided that these activities are incidental and do not extend the period of participation beyond the maximum duration The maximum duration of participation for this category shall not exceed 60 months If the sponsor s program serial is G 7 extensions may be submitted to DoS for approval Short Term Scholar A short term scholar 22 CFR 62 21 is a professor research scholar or person with similar education or accomplishments coming to the United States on a short term visit to lecture observe consult train or demonstrate special skills at research institutions museums libraries accredited post secondary educational institutions or similar organizations June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 The maximum duration of participation for this category shall not exceed 6 months No extensions will be permitted Specialist This category 22 CFR 62 26 is for experts who w
262. tial status has not had his her program participation validated 30 days after the change of status benefit start date or the program start date whichever is earlier The No Show option is only available for an EV when he or she is in Initial status WARNING DO NOT use the No Show option to cancel a duplicate record or a record that has been issued in error Use the Cancel EV option otherwise duplicate records will be canceled automatically by the system 57 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 To set the EV s SEVIS status to No Show perform the following 1 Access the Exchange Visitor Information screen for the EV whose record is being updated perform a search for the record or use the EV Lists link 2 Click the No Show link on the Actions menu The system displays the No Show screen 3 Review the data to ensure this is the potential EV participant whose status is being changed to No Show 4 If this is not the correct record click the Cancel button Otherwise click the No Show button The system displays a message stating that the record has been successfully updated 5 Click the Return to Exchange Visitor button to view the EV s record The EV and dependents if any now have a status of No Show 2 6 1 4 Reprint Form DS 2019 EV in Initial Status See Section 2 5 8 Reprint a Form DS 2019 for printing instructions 2 6 1 5 Val
263. ting in his or her program activity outside the United States e Out of Country Location Address Enter the address for the location where the EV will be participating in his or her program activity outside the United States e Remarks Enter comments regarding the EV s program participation outside the United States this is a required field 4 Click the Submit Out of Country button to save the out of country data When the EV begins his or her participation outside the United States the Status Information section of the Exchange Visitor Information screen will show that the EV is in Active status and will have a Reason field that shows of Country Note After submitting an Out of Country record for an EV some of the links on the Actions menu will not be available For example if the EV wishes to transfer to another program the Out of Country record must be canceled or ended before the transfer request can be submitted in SEVIS It is anticipated that the EV will be in the United States in order to transfer to another program sponsor 2 7 1 13 Cancel Out of Country Record EV in Active Status The Cancel Out of Country Record option is only available if a professor or research scholar EV has an Out of Country record in SEVIS that shows an out of country begin date in the future For example the EV is participating in his or her program activity in the United States and will continue participating in the program activity out
264. tion Information Telephone Numbers for Wage Reporting Assistance http www ssa gov employer wage reporting specialists htm Employer Responsibilities When Hiring Foreign Workers http www socialsecurity gov employer hiring htm U S DEPARTMENT OF STATE Main page http www state gov Bureau of Educational and Cultural Affairs http exchanges state gov Bureau of Consular Affairs http www travel state gov 2 April 8 2011 Resources Visa Services Public Inquiries Division Telephone 202 663 1225 Fax 202 663 3899 Internet Visa Information Sources Bureau of Consular Affairs Visas http www travel state gov visa visa 1750 html National Visa Center NVC public Provides general information on immigrant visa processing and case specific information based on the U S Citizenship and Immigration Services formerly INS receipt number or NVC case number Telephone 603 334 0700 Email NVCINQUIRY state gov U S DEPARTMENT OF HOMELAND SECURITY Main page http www dhs gov U S Immigration and Customs Enforcement http www ice gov index htm U S Citizenship and Immigration Services http www uscis gov portal site uscis U S Customs and Border Protection http www cbp gov US VISIT U S Visitor and Immigrant Status Indicator Technology Program http www dhs gov files programs usv shtm 3 April 8 2011 ATTACHMENT B DOS MAXIMUM AND MINIMUM DURATION OF PARTICIPATION RULES Department of
265. tion in the Remarks text box this is a required field 5 Click the Amend Program button to save the changes to the SEVIS database 6 On the message screen click the Print Final DS 2019 button to print an updated copy of the Form sign it in blue ink and provide it to the EV and dependents if any See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions 7 Click the Return to Exchange Visitor button to return to the Exchange Visitor Information screen and view the new data 2 6 1 2 Cancel Exchange Visitor EV in Initial Status The Cancel EV option is available only when the EV is in Initial status Examples of when to use this option include e The EV has duplicate records that you wish to mark invalid the record will remain in the SEVIS database with a status of Invalid 56 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 e You have learned that the EV is not coming to your program for reasons such as the inability to obtain a visa personal issues etc e You have knowledge that the EV used fraudulent documents to enroll in your program To cancel an EV record perform the following 1 Access the Exchange Visitor Information screen for the EV whose record is being canceled perform a search for the record or use the EV Lists link 2 Click the Cancel EV link on the Actions menu left side of screen to access the Cancel
266. tional information The email will identify the areas that require additional information and or documentation in order for the review to continue Note The response must be submitted within 30 calendar days of the email notification If DoS has not noted receipt of the response in SEVIS within 30 calendar days of the notification the reinstatement request will be automatically canceled in SEVIS Note When requesting to change the EV s status from Active to Initial if DoS has not noted in SEVIS receipt of the additional information within 30 calendar days of the request for information notification the status of the EV and dependents if any will change to Invalid Submit the supporting documentation including the EV s full name and SEVIS ID to DoS See Section 1 1 Resources or Attachment A Resources for the appropriate address Request Denied If denied the submitter of the request will receive email notification of the denial decision Note If the request to change the EV s status from Active to Initial is denied by DoS the status of the EV and dependents if any will change to Invalid 2 10 3 2 Reinstatement Update SEVIS Status Request for Dependent A request may be submitted to DoS to change the SEVIS status of a dependent whose status changed to Invalid No Show or Terminated separately from the EV s status For example the EV s SEVIS status is Active and the dependent s status is No Show 163 June 24 2011 Use
267. tton to view the Exchange Visitor Information screen Notice the options available on the Actions and Edits menus When a request must be processed by DoS some menu options are not available Once the request is processed by DoS or canceled those options become available again 2 7 1 3 Correct Minor or Technical Infraction EV in Active Status The Correct Minor or Technical Infraction option is used to correct the minor or technical infraction of the regulations for an EV within the first 120 days of the infraction This option should only be used if the EV is currently in the United States and is pursuing or intending to pursue his or her original program objective Minor or technical infractions are the following Failure to receive RO or ARO approval and or an amended Form DS 2019 before accepting an honorarium or other type of payment for engaging in a normally appropriate activity Other To correct a minor or technical infraction perform the following 1 Access the Exchange Visitor Information screen for the EV whose record is being updated perform a search for the record or use the EV Lists link Click the Correct Minor or Technical Infraction link on the Actions menu Exhibit 26 Correct Minor or Technical Infraction Screen is an example of the screen that displays Exhibit 26 Correct Minor or Technical Infraction Screen Correct Minor or Technical Infraction SEVIS ID Family Name First cH uffix
268. tus is No Show the dependent has violated the Exchange Visitor Program regulations This has an adverse or negative effect on the dependent s record Note Setting a dependent s status to No Show has no effect on the EV s record To change a dependent s status to No Show perform the following 1 Access the Exchange Visitor Information screen for the EV whose dependent is being marked as no show perform a search for the record or use the EV Lists link 2 Click the Dependents link on the Edits menu The system displays the Exchange Visitor Dependents Menu screen 3 Click the dependent s SEVIS ID link for example N1234567890 to access the Exchange Visitor Information Dependent Information screen 4 Click the No Show link on the Actions menu to display the No Show screen 5 Review the data to ensure that this is the dependent whose status is being changed to No Show 6 Click the No Show button The system displays the Exchange Visitor Dependents Menu screen and the dependent s status is No Show 2 6 2 4 Edit Financial Information EV in Initial Status An EV s financial information can be edited when the EV is in Initial status However the Financial Information option is not available after a visa has been issued to the EV To edit financial data after the EV has obtained a visa and is still in Initial status you must wait until the EV arrives in the United States and has his or her program participation
269. u must change your password every 90 days After 75 days when you log into SEVIS the system displays a message asking if you would like to change your password at that time If you click e Yes the Change Password screen will display e No you will be logged into the system After 90 days when logging into SEVIS the system automatically displays the Change Password screen and you must change your password Note Your password can only be changed once every 7 days To change your password perform the following 1 Enter your current password in the Old Password field 2 Enter your new password in the New Password field Note You cannot reuse your previous six passwords WARNING Be careful when entering a password e Caps Lock Passwords are case sensitive When creating a password using a mix of uppercase and lowercase letters it must always be entered that way If the Caps Lock key on the keyboard is turned on and you intend to enter abcdeF9 the system reads the following password ABCDEf9 To SEVIS these passwords are not the same e Numeric Keypad If using the numeric keypad to enter numbers be sure to turn on the Num Lock key Otherwise enter numbers using the keys above the top row of alphabetic characters on the keyboard June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 3 Enter your new password again in the Confirm New
270. uest is being submitted perform a search for the record or use the EV Lists link 2 Click the Matriculation link on the Actions menu Exhibit 30 Matriculation Screen is an example of the screen that displays The fields in Exhibit 30 have already been completed 91 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 Exhibit 30 Matriculation Screen et 3 Required fields are marked with an asterisk Family Name p Date of Birth 05 16 1985 Country of Birth IRELAND Permanent Residence IRELAND Status ACTIVE m Number 1 00468 Position 215 UNIVERSITY UNDERGRADUATE STUDENTS Occupational t Student Intern Foreign Field of Study Subject Field Remarks None at this time IAP 66 Number ram End Date 12 31 2011 Previous Program End Date Visa Issue Date The Program End Date Visa Issue Post may be changed Date of Entry 2 12 31 2011 3 81 RT Select the degree level from the drop down list 4 Enter the new program end date for the EV 5 Click the Matriculate button to complete the process A message displays stating that the EV s record has been successfully updated 6 On the message screen click the Print Final DS 2019 button to print an updated copy of the Form sign it in blue ink and provide it to the EV and dependents if any See Se
271. urrently in the United States and is pursuing or intending to pursue his or her original program objective If the EV does not obtain a program extension within the maximum duration before his or her status changes to Inactive you have the authority to extend the EV s program within the maximum duration of participation using the Correct Minor or Technical Infraction option The extension may occur if it is less than 121 days after the EV s status changed to Inactive However when the current date is between 121 days and 270 days after the EV s status changed to Inactive you may submit a request for reinstatement to DoS for review and approval 22 CFR 62 45 Reinstatement to Valid Program Status See Section 2 8 2 Reinstatement Request EV in Inactive Status for details Note The Correct Minor or Technical Infraction option is not available for participants in professor and research scholar programs with a program serial of G 7 if the EV has already reached the maximum duration of participation for his or her program To correct a minor or technical infraction perform the following 1 Access the Exchange Visitor Information screen for the EV whose record is being updated perform a search for the record or use the EV Lists link 2 Click the Correct Minor or Technical Infraction link on the Actions menu The Correct Minor or Technical Infraction screen displays see Exhibit 26 Select the reason for the infraction from the drop
272. us from Active to Initial the SEVIS record will be locked while the request is being processed by DoS Some of the options on the Actions and Edits menus will not be available until the request has been processed by DoS or canceled Also if DoS has not noted in SEVIS receipt of the supporting documentation and a copy of the Pay gov confirmation page showing payment of the non refundable fee within 30 calendar days of submission of the request the status of the EV and dependents if any will change to Invalid Note Click the Reset Values button to return the unsaved data to the previous values or click the Cancel button to return to the Exchange Visitor Information screen without requesting a change to the EV s status 5 Access the Pay gov web site https www pay gov and submit your electronic payment following the instructions provided by DoS See Section 2 14 Electronic Submission of Payment for additional information regarding electronic payment of fees 6 Submit a copy of the Pay gov confirmation page showing payment of the non refundable fee to DoS Include the EV s name and SEVIS ID and supporting documentation for this request to be processed Mail the materials to the appropriate address See Section 1 1 Resources or Attachment A Resources for the appropriate address Note DoS will not begin to process this request until the supporting documentation and a copy of the Pay gov confirmation page showing payment of the non r
273. v confirmation page showing payment of the required fee have been received The following sections provide instructions for submitting a Reinstatement Update SEVIS Status request for an EV and a dependent 2 10 3 1 Reinstatement Update SEVIS Status Request for EV To submit a Reinstatement Update SEVIS Status request for an EV perform the following 1 Access the Exchange Visitor Information screen for the EV whose status will be changed perform a search for the record or use the EV Lists link 2 Click the Reinstatement Update SEVIS Status link on the Actions menu to display the Reinstatement Update SEVIS Status for Exchange Visitor screen Exhibit 44 Reinstatement Update SEVIS Status for Exchange Visitor Screen is an example of the screen 159 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume II Form DS 2019 Exhibit 44 Reinstatement Update SEVIS Status for Exchange Visitor Screen Reinstatement Update SEVIS Status for Exchange Visitor Required fields are marked with an asterisk Family Name Date of Birth 07 12 1985 Cou of Birth GERMANY Permanent Residence GERMANY Status NO SHOW m Number P 1 00468 Student Intern n Field of t Sul Field Remarks Test IAP 66 Number iram End Date 04 30 2010 Previous ram End Date Number Visa Issue Date i d 1 Change Status To
274. validated in SEVIS To edit an EV s financial data while the EV is in Initial status perform the following 1 Access the Exchange Visitor Information screen for the EV whose data are being updated perform a search for the record or use the EV Lists link 2 Click the Financial Information link on the Edits menu The system displays the Edit Financial Information screen 3 Make the necessary updates See Section 2 5 4 Complete Page 4 of the Form DS 2019 Financial Information for a detailed description of each field and or section on the screen Note Financial data should reflect the amount of financial support provided to the EV for the duration of his or her program shown on all Forms DS 2019 4 Click the Update Information button A message displays stating that the data have been successfully updated 70 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2 6 2 5 Edit Site of Activity EV in Initial Status An EV s site of activity information can be edited when the EV is in Initial status However the Site of Activity option is not available after a visa has been issued to the EV To edit a site of activity after the EV has obtained a visa and is still in Initial status you must wait until the EV arrives in the United States and has his or her program participation validated in SEVIS To edit the site of activity information for an EV in Initial s
275. vigation Bar The navigation bar lists the role s for the logged in user on the right side and the following functions Main Used to access the Main screen or if authorized as an RO or ARO and official for a SEVIS school that is Principal Designated School Official PDSO or Designated School Official DSO the screen from which you select either the Listing of Programs J visa or Listing of Schools F and M visas link to display the list of programs or schools for which you are an authorized user Listing of Schools Used to access the listing of schools for which you are authorized if you are an RO or ARO and an official for a SEVIS school that is PDSO or DSO Listing of Programs Used to access the listing of programs for which you authorized if you are an RO or ARO and an official for a SEVIS school that is PDSO or DSO June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2 1 2 Help Used to access Online Help for SEVIS Tutorial Used to view a brief demonstration of how to use SEVIS Logout Used to exit the system Message Board Used to view SEVIS messages from DHS and or DoS Change Password Used to change your SEVIS password see Section 2 2 1 2 Change Password Voluntarily for instructions Get Plug Ins Used to access the plug ins used by SEVIS Note The navigation bar has been r
276. y Menu Exchange Visitor Information To enter information about the EV s site of activity perform the following 1 Click the Add Site of Activity link in the lower left part of the screen Exhibit 15 Exchange Visitor Information Add Site of Activity Screen is an example of the screen that displays In Exhibit 15 the Site of Activity fields have been completed 37 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Exhibit 15 Exchange Visitor Information Add Site of Activity Screen Whispering Pines Institute Program Number P 1 00468 Exchange Visitor Information Fa Name Kovaleskie Date of Birth 03 25 1990 Cou of Birth GERMANY Permanent Residence GERMANY Status DRAFT m Number P 1 00468 Position 215 UNIVERSITY UNDERGRADUATE STUDENTS B emer a a UD H nn 1 NIE FEFE Add Site of Activity Required fields are marked with an asterisk Whispering Pines Institute Fairfax Campus 2 Site of Activity Address Address 1 10000 Main St Address 2 peen E eem uxsmm 8 State VIRGINIA Zip Code 20108 Add site of Activity _ ResetValues Cancel 38 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Below is a list with explanations of the fields on this screen
277. y in the Address 1 field and enter the street address for this residence in the Address 2 field For an au pair enter the host family s name and address Note Passport visa and POE information may be received from other systems However if the fields are not filled in the following data may be entered if available e Passport Number e Passport Issuing Country e Passport Expiration Date e Visa Number e Post Country of Visa Issuance e Visa Expiration Date e Visa Issue Date e Admission Number e Port of Entry e Date of Entry 8 Click the Validate Program button The Listing of Programs screen displays and the status of the EV and dependents if any is Active 152 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2 9 6 Transfer No Show The No Show option is used to indicate that the EV s program participation has not been validated in SEVIS When an EV s status is No Show the EV has violated the Exchange Visitor Program regulations This has an adverse or negative affect on the EV s record and on the record of each dependent of the EV When an EV is in Transferred status an RO ARO may set the EV s status to No Show The No Show option is available prior to validating an EV s program participation in SEVIS To change an EV s status to No Show perform the following 1 Access the Exchange Visitor Information screen for the EV whose status is being
278. y one SEVIS record Form DS 2019 Do not add the dependent child s information to both parents records Forms Doing so will give the dependent child two SEVIS records To add a dependent to the record of an EV who is currently in Initial status perform the following 1 Access the Exchange Visitor Information screen for the EV whose information is being updated perform a search for the record or use the EV Lists link 2 Click the Dependents link on the Edits menu The system displays the Exchange Visitor Dependents Menu screen 3 Click the Add Dependent link near the bottom of the screen The system displays the Exchange Visitor Information Add Dependent screen 4 To complete this screen enter the following data an asterisk precedes the fields that must be completed Field Description Explanation 1 Family Name Enter the surname or last name of the dependent If the dependent has only one name enter it in this field Note The DoS Bureau of Consular Affairs has advised 66 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 Field 2 First Name 3 Middle Name 4 Suffix 5 Date of Birth 6 Gender 7 Relationship 8 City of Birth 9 Country of Birth 10 Country of Citizenship Description Explanation that names should be entered in SEVIS exactly as they appear on the
279. y time after the effective date of transfer but no later than 30 days after the effective date of transfer However if the EV s program participation has not been validated a reminder will display on the Alerts list 15 days following the effective date of transfer A final reminder will display 25 days following the effective date of transfer if the EV s participation has not been validated Note When a sponsor is expecting to receive a transfer EV from another SEVIS program sponsor the EV s name will display on the All Exchange Visitors and Dependents list with the status of Transferred once the effective date of transfer arrives The EV s name will also display on the Transferred Status Exchange Visitors and Dependents list Validating a transfer EV s participation is a two step process The EV s SEVIS record must first be updated and then validated To update the record and validate the participation of an EV transferring into your program perform the following 1 Access the Exchange Visitor Information screen for the EV whose program participation is being validated perform a search for the record or use the EV Lists link 151 June 24 2011 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Version 6 8 Volume IT Form DS 2019 2 Click the Edit DS 2019 link on the Edits menu and update the EV s data see Section 2 9 1 through Section 2 9 4 for detailed instructions 3 Click the Submit DS

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