Furnish and Deliver two LED Video Displays for the UA
Contents
1. 2 If you or any owner officer partner board or director member employee or holder of more than 5 of the fair market value of your firm or any member of their households is an employee of The University of Alabama and you or your firm is awarded a contract as a result of this solicitation then within ten 10 days after the contract is entered into you agree to file a copy of that contract with the State of Alabama Ethics Commission in accordance with Code of Alabama Section 36 25 11 and upon request by the University furnish evidence of such filing 3 By accepting payments agreed to in any purchase order resulting from this bid Contractor certifies that to its knowledge no University employee or official and no family members of a University employee or official will receive a benefit from these payments except as has been previously disclosed in writing to the University on the Disclosure Statement of Relationship Between Contractors Grantees and Employees Officials of The University of Alabama AUTHENTICATION OF BID AND STATEMENT OF NON COLLUSION AND NON CONEFLICT OF INTEREST hereby swear or affirm under the penalty for false swearing as provided in Code of Alabama 6 5 180 that 1 In accordance with Code of Alabama Section 41 16 25 amended 1975 that the attached response has been arrived at independently and has been submitted without collusion with and without any agreement understanding or planned common course of action with a2. REFERENCES References must include at least three 3 other universities institutions or businesses which the bidder has successfully provided products services or installation of equipment similar to those required in this Solicitation in terms of manufacturer size features service or type of installation The references must include company name address project delivery date contact name phone number and email address PRODUCT SPECIFICATIONS Specify all terms and conditions of the warranties associated with your products with your bid response PRICE QUOTATION 5 1 IMPORTANT It is required that the PRICE QUOTATION SHEET S furnished with this Request for Price Quotation be completed and submitted with your proposal DO NOT send generated price lists as your bid Failure to comply with this request may eliminate your bid from consideration in the bid award 5 2 All prices shall be quoted furnish and install if applicable FOB The University of Alabama Tuscaloosa AL 35487 prepay and allowed Unit prices quoted must include any and all shipping and handling charges Any freight claims will be the responsibility of the Bidder The successful Bidder must transport at the time of set up the equipment and supplies necessary for this installation to campus No direct shipments will be accepted 5 3 It is the Bidder s responsibility to verify any information measurements and obtain any clarifications prior to submitting the bid resp
3. Total Points of Contact View MOU U S Department of Homeland Security www dhs gov U S Citizenship and Immigration Services www uscis gov Accessibility Download Viewers THE UNIVERSITY OF ALABAMA DISCLOSURE STATEMENT 1 Contract Purchase Order No 2 Name of Contract Grantee Address Telephone Fax 3 Nature of Contract Grant 4 Does the contractor grantee have any relationships with any employee or official of the University or a family member of such employee or official that will enable such employee or official or his her family member to benefit from this contract If so please state the names relationships and nature of the benefit For employees of the University family members include spouse and dependents For members of the Board of Trustees officials family members include spouse dependents adult children and their spouses parents in laws siblings and their spouses This Disclosure Form will be available for public inspection upon request The above information is true and accurate to the best of my knowledge Signature of Authorized Agent of Contractor Grantee Date RETURN FORM TO The University of Alabama Purchasing Dept Box 870130 Tuscaloosa AL 35487 0130 Ph 205 348 5230 Fax 205 348 8706 www purchasing ua edu THE UNIVERSITY OF ALABAMA INVITATION FOR BID T054322 Furnish and Deliver two LED Video Displays for the UA Aquatic Center ADDENDUM 1 July
4. any other component parts the component part first enumerated shall govern 4 This Agreement and any disputes hereunder shall be governed by the laws of the State of Alabama without regard to conflict of law principles Title Displays for the UA Aquatic Center CERTIFICATION PURSUANT TO ACT NO 2006 557 Alabama law section 41 4 116 code of Alabama 1975 provides that every bid submitted and contract executed shall contain a certification that the vendor contractor and all of its affiliates that make sales for delivery into Alabama or leases for use in Alabama are registered collecting and remitting Alabama state and local sales use and or lease tax on all taxable sales and leases in Alabama By submitting a response to this solicitation the bidder is hereby certifying that they are in full compliance with Act No 2006 557 they are not barred from bidding or entering into a contract pursuant to 41 4 116 and acknowledges that The University of Alabama may declare the contract void if the certification is false DISCLOSURE STATEMENT 1 If you or any owner officer partner board or director member employee or holder of more than 5 of the fair market value of your firm or any member of their households is an employee of The University of Alabama this information must be included in your solicitation response Failure to disclose this information in your response may result in the elimination of your proposal from evaluation
5. failed part the Vendor shall return a repaired or replacement part to The University within fifteen 15 business days from receipt of failed part Warranty shall cover all equipment including processors controllers operations systems and software Warranty shall include one 1 annual on site system check by a qualified technician who is a full time employee of the awarded Vendor Visits shall occur as determined by The University Annual on site checks shall include all regular maintenance including filter changes a complete inspection of all systems brightness level readings of LED displays parts replacement where required and a complete written report of all findings The Vendor shall have telephone service assistance and technical support from 8am to 11pm CST seven 7 days a week All service calls and requests for information shall be answered within eight 8 hours during the warranty period Scope of Work The following outlines the turnkey delivery responsibilities that define the project scope of work Any and all work outlined in this section is the responsibility of the awarded Vendor unless otherwise noted Any and all dates referenced in this document are approximate projected dates and are subject to change The awarded Vendor is required to provide materials and equipment to perform the following Provide equipment and displays listed in Section 10 0 Technical Product Specifications including any and all equ
6. testing calibration and correction procedures described herein Include the following information Performance date of the given procedure Condition of performance of procedure Type of procedure and description Parameters measured and their values including values measured prior to calibration or correction as applicable The names of personnel conducting the procedure The equipment used to conduct the procedure Upon completion of initial tests and adjustments submit written report of tests to the Owner along with all documents diagrams and recorded drawings required herein Close out Procedures Perform any and all punch list work to correct inadequate performance or unacceptable conditions as determined by the Owner at no additional expense to the Owner Furnish all portable includes spare parts equipment to the Owner along with complete inventory documentation All portable equipment shall be presented in the original manufacturers packing complete with all included instructions miscellaneous manuals and additional documents Provide new acceptance testing in the same format as initial test reports Check inspect and if necessary adjust all systems equipment devices and components specified at the Owner s convenience approximately thirty 30 days after the Owners acceptance Upon completion of the Work the Owner may elect to verify test data as part of acceptance procedure Provide personnel an
7. your Spare Parts Inventory List amp Quantity Suggestion Here attach separately if necessary 4 Service Facility Location Distance to The University of Alabama Campus Service Facility Operation hours Service Facility Phone Number Service Facility Contact Name Email 5 Delivery is needed no later than Wednesday September 23 2015 Can your company meet this delivery requirement YES NO If NO state your earliest delivery after receipt of order DAYS 6 Warranties attach separately if necessary INVITATION FOR BID 7 Primary Contact Persons Name Primary Contact Persons E Mail Primary Contact Persons Phone Company Web Address 8 Unanticipated Items In the event the University should need to purchase additional items not listed above the vendor agrees to sell the additional items to The University of Alabama on a percentage off catalog list price basis PLEASE LIST YOUR PERCENTAGE DISCOUNT OFFERED TO THE UNIVERSITY BELOW PERCENTAGE MUST INCLUDE SHIPMENT FOB THE UNIVERSITY OF ALABAMA TUSCALOOSA AL FREIGHT PREPAID AND ALLOWED PERCENTAGE DISCOUNT 9 The awarded vendor must have the ability to accept the University s Visa Purchasing Card as well as Purchase Orders The University prefers Level 3 Reporting be available for University Purchase Card Orders Does your company accept Purchase Cards YES NO Please indicate if Level 3 Reporting is available from your company YES NO 10 Prompt
8. 1405 watts 1320 Ibs 600kg 1 67 Cabinet Area Dimension ft Display Power watts Total Weight Display Aspect Ratio PARAMETER VALUE 2000 cd m2 Horizontal 120 60 60 deg Vertical 120 60 60 deg Brightness Viewing Angle Front Service 10 meters 39 37 feet 100 levels Service Access Minimum Viewing Distance Brightness Control Gray scale 4096 level Refresh frequency gt 1500 Hertz Driving mode 1 4 Constant Current Drive Input power frequency 50 or 60 Hertz Input Voltage 120vac or 220vac or 208vac 3 phase 4 wire lt 1 10000 100000 hours Blind spot rate Lifetime at 50 brightness Ingress Protection Front IP40 Rear IP43 0 40 C 10 90 CAT5 cable lt 100 m Single mode dual core fiber lt 10 km AV S Video VGA DVI YPbPr HDMI SDI Windows XP Windows 7 Operating temperature Operating humidity Control distance Signal input format Operating system INVITATION FOR BID 11 0 QUOTE SHEET QUOTE ON THE FOLLOWING ITEMS AS INDICATED OR EQUAL SCOPE THE UNIVERSITY OF ALABAMA REQUESTS SEALED BIDS TO FURNISH AND DELIVER TWO 2 LED VIDEO DISPLAYS FOR THE UA AQUATIC CENTER AS PER ATTACHED GENERAL AND TECHNICAL SPECIFICATIONS OR EQUAL IMPORTANT NOTES 11 1 The manufacturer and product number for each item that you are quoting must be completed for your bid to receive consideration 11 2 INCLUDE PRODUCT TECHNICAL SPECIFICATIONS FOR YOUR BIDTO RECEIVE CONSIDERATION 11 3 All items must be fully
9. 28 2015 ATTENTION This is not an order Read all instructions terms and conditions carefully Offeror must acknowledge receipt of this and any addendum as stated in the Invitation For Bid The following shall become part of the Invitation For Bid Please find below clarification and changes to the Specifications provided in Bid T054322 Section 9 8 Warranty and Service Warranty shall include one 1 annual on site system check by a qualified technician who is a full time employee of the awarded Vendor Visits shall occur as determined by The University This would be One 1 Annual On Site Check for each year of the valid warranty service agreement A minimum of five 5 system checks over the course of the five 5 year warranty period would be expected Section 9 9 Scope of Work Provide required electrical and data cable The University will provide the electrical power to the two LED Displays but the vendor must provide Power Specifications to the Installing Contractor and University Data Cables will be installed along the path of structure building The University will not install two data conduits from the point of operation to the two LED Displays There will be two 2 points of operation Section 10 1 Primary LED Video Display Technical Specifications Minimum of a horizontal viewing angle Defined at 50 of full intensity with automatic color correction on at stated angle maximum Minimum of a ver
10. EMENTS 6 1 Proposed delivery dates shall be stated in number of calendar days after receipt of order 6 2 All items must be delivered directly to the University by the successful Bidder and placed according to the instructions supplied by the University INSURANCE 7 1 See General Terms and Conditions for general Insurance Requirements Additional Insurance requirements may be listed in the Special Conditions Section 7 2 The successful Bidder shall provide the University Purchasing Department a certificate of insurance listing the required types of insurance and minimum liabilities specified in the General Terms and Conditions unless otherwise modified in the Special Conditions 7 3 The certificate must be received by The University of Alabama Purchasing Department within three 3 days of request Failure to comply with this request may eliminate your bid from consideration in the bid award 7 4 The University reserves the right to terminate any resulting contract if the Bidder fails to keep these policies in force for the above amounts or for the duration of the contract period 7 5 The umbrella policy must be listed on the insurance certificate with an explanation of the coverage RESTRICTIONS ON COMMUNICATIONS WITH UNIVERSITY STAFF From the issue date of this Solicitation until a Contractor is selected and a contract award is made Bidders are not allowed to communicate about the subject of the IFB with any University administrator f
11. ITY OF ALABAMA i PURCHASING DEPARTMENT palnten ne PADAT PAA AANVOER Street Address 1101 Jackson Ave Suite 3000 Tuscaloosa Alabama 35401 Buyer Tara Fuhrman OR Mailing Address Box 870130 Phone 205 348 5035 Tuscaloosa Alabama 35487 Email tfuhrman fa ua edu PHONE 205 348 5230 FAX 205 348 8706 Bid Responses may NOT be faxed or emailed IMPORTANT SEALED BIDS MUST BE RECEIVED BY 07 30 2015 2 00 P M CST TIME Bid number and opening date must be clearly marked on the outside of all bid packages 1 Pursuant to the provisions of the State of Alabama Competitive Bid Law Section 41 16 20 and or 39 2 rules and regulations adopted there under sealed bids will be received on the items noted herein by The University of Alabama Purchasing Department until the date and time stated above In accordance with Alabama State Bid Law Section 41 16 27 where applicable the University reserves the right to enter into negotiations within thirty 30 days of the bid opening 2 The University s General Terms and Conditions and Instructions to Bidders apply to this Solicitation and shall become a part of any contract issued hereunder 3 For purposes of this Solicitation the Solicitation documents shall consist of the following components a Invitation for Bid and any Addenda b General Terms and Conditions c Instructions to Bidders In the event that any provision of the component parts of the Solicitation conflicts with any provision of
12. Payment Discount NET DAYS THE UNIVERSITY OF ALABAMA CERTIFICATION OF COMPLIANCE WITH THE STATE OF ALABAMA IMMIGRATION LAW The undersigned officer of Company certifies to the Board of Trustees of the University of Alabama that the Company does not employ an individual or individuals within the State of Alabama SIGNATURE OF COMPANY OFFICER PRINT COMPANY NAME PRINT NAME OF COMPANY OFFICER PRINT TITLE OF COMPANY OFFICER DATE PALS k pi SE Up f a a fe VisTRe f 4 lfe 5 J gt AS LAND Str Employment Eligibility Verification Welcome User ID Last Login Log Out Click any Bro help ill Company Information My Cases New Cases o View Cases Company Name View Edit Search Cases Company ID Number Doing Business As DBA My Profile Edit Profile Name Change Password DUNS Number Change Security Questions Edit Company Profile Physical Location Mailing Address Add New User Address 1 Address 1 View Existing Users Address 2 Address 2 Close Company Account City City State State View Reports Zip Code Zip Code View Essential Resources County Take Tutorial View User Manual Additional Information Contact Us Employer Identification Number Total Number of Employees Parent Organization Administrator Organization Designation Employer Category Federal Contractor Category Employees being verified NAICS Code Total Hiring Sites
13. Products provided by Vendor shall be suitable for an installation in an indoor aquatics facility Vendor shall ensure all steel hardware LED cabinets signage and electronics are protected to withstand exposure for 10 years Bolts nuts and other fasteners shall be stainless steel or aluminum as appropriate for the application Electronics shall be conformal coated and fan filters shall be outdoor rated The vendor is required to replace any components that fail due to environmental conditions within the 10 year period INVITATION FOR BID 10 5 LED DISPLAY 1 10mm 28 35 ft by 12 59 ft MODULE Dimensions w x h 320mm wide x 160mm high Resolution w x h 32 pixels wide x 16 pixels high Pixelpith Indoor 10 Pixel Density 10000 pixels sq meter STANDARD PANEL Max Power sqm watts 825 watts m2 maximum DISPLAY DATA Ooo o o om i O Height Pranesie metes OOOO OoOo i arera O i INVITATION FOR BID 10 6 LED DISPLAY 2 10mm 15 75 ft x 9 45 ft Dimensions w x h 32 pixels wide x 16 pixels high Pixel Density 10000 pixels sq meter Saas ae Dimensionstw x hx di Weigh a Average Power sqm watts 825 watts m2 maximum ITEM Total Panel size meters 0 9216 Panel Quantity pcs Panel size meters Panel Quantity pcs Screen Area Dimension m 13 82 sq meters 148 84 sq ft 138240 total pixels Screen Area Dimension ft A oo o Display Resolution pixels Cabinet Area Dimension m 13 83 sq meters 148 81 sq ft 1
14. THE UNIVERSITY OF ALABAMA INVITATION FOR BID T054322 Furnish and Deliver two LED Video Displays for the UA Aquatic Center ADDENDUM 2 August 4 2015 ATTENTION This is not an order Read all instructions terms and conditions carefully Offeror must acknowledge receipt of this and any addendum as stated in the Invitation For Bid The following shall become part of the Invitation For Bid Please find below clarification and changes to the Specifications provided in Bid T054322 The IFB may be found at http purchasing ua edu pdfs PendingBids T 054322 pdf THE UNIVERSITY OF ALABAMA INVITATION FOR BID T054322 Furnish and Deliver two LED Video Displays for the UA Aquatic Center ADDENDUM 1 July 28 2015 ATTENTION This is not an order Read all instructions terms and conditions carefully Offeror must acknowledge receipt of this and any addendum as stated in the Invitation For Bid The following shall become part of the Invitation For Bid Please find below clarification and changes to the Specifications provided in Bid T054322 Section 9 8 Warranty and Service Warranty shall include one 1 annual on site system check by a qualified technician who is a full time employee of the awarded Vendor Visits shall occur as determined by The University This would be One 1 Annual On Site Check for each year of the valid warranty service agreement A minimum of five 5 system checks over the course of the five 5 yea
15. aculty staff or members of the Board of Trustees except e The Purchasing Department representative any University Purchasing Official representing the University administration or others authorized in writing by the Purchasing Office and e University Representatives during Bidder presentations If violation of this provision occurs the University reserves the right to reject the Bidder s response to this Solicitation INVITATION FOR BID 9 0 SPECIAL CONDITIONS 9 1 9 2 9 3 9 4 9 5 9 6 9 7 The University of Alabama is requesting sealed bids to Furnish and Deliver Two 2 LED Video Displays for the UA Aquatic Center as per attached Technical Specifications Quotation Sheet or equal Delivery is needed no later than Wednesday September 23 2015 and may be a criterion of bid award Specify your earliest possible delivery after receipt of order in section 11 0 WHEN THE AWARDED VENDOR CANNOT MEET DELIVERY REQUIREMENTS ON ANY ORDER THE UNIVERSITY OF ALABAMA RESERVES THE RIGHT TO CONTACT THE NEXT LOWEST RESPONSIBLE BIDDER FOR AVAILABILITY The University reserves the right to cancel orders that are not received in the delivery time frame quoted in response to this solicitation Installation Installation will be done by a third party However per section 9 9 the awarded Vendor shall supply a competent supervisor acceptable to The University during the entire installation process Change of supervisor during the p
16. aring elsewhere in this solicitation shall become a part of the terms and conditions of any resulting contract Any deviations there from must be specifically defined If accepted by the University the deviations shall become part of the contract but such deviations must not be in conflict with the basic nature of this solicitation Note Bidders shall not submit their standard terms and conditions or purchase order terms as exceptions to or modification of the terms and conditions of this solicitation Each exception to or modification of a University term and condition shall be individually listed by the bidder Failure to follow this instruction may result in the determination that a bid submission is non responsive to a solicitation and the rejection of that bid The issuance of a University Purchase Order P or a signed Contract document is required to constitute a contract between the successful Bidder and the University which shall bind the successful Bidder to furnish and deliver the commodities ordered at the prices terms and conditions quoted and in accordance with the specifications of this Solicitation as well as the terms and conditions of the University s Purchase Order or Contract No shipments are to be made to The University of Alabama without the issuance of a Purchase Order P Bidders are not to accept or ship items against a requisition number R Any questions concerning these specifications should be directed to
17. d equipment at the convenience of the Owner to reasonably demonstrate system performance and to assist with such tests without additional cost to the Owner Bid Award It is the intent of the University to award this contract to a single Vendor that is deemed to be the most qualified cost effective responsible bidder submitting the best overall proposal To be considered in the bid evaluation bidders shall complete all the price quotation sheets included in this request The University reserves the right to negotiate pricing with the successful Vendor when quantities needed exceed those listed on the quotation sheets An electronic version of University s Terms and Conditions and Instructions to Bidders are available through The University of Alabama website https finance estus fa ua edu financepub procpub Purchasing General_ Terms and Conditions pdf https finance estus fa ua edu financepub procpub Purchasing instructions to bidders pdf 10 0 INVITATION FOR BID TECHNICAL PRODUCT SPECIFICTATIONS 10 1 10 2 Primary LED Video Display s Quantity Two 2 Video Display Pixel Resolution 10mm physical pixel resolution LED Supplier Only Nichia Cree or an approved alternate will be accepted Minimum Active Area of Displays 12 5 tall by 28 3 wide and 9 5 tall x 15 7 wide Minimum Resolution 384 x 864 and 288 x 480 based on maximum pixel pitch of 10mm Minimum Brightness 2000nits 100 white with automa
18. essing to allow for independent images on each display The vendor is responsible for providing all required components racks and wiring necessary to manage and control the video display from a location outside of the display housing System architecture must allow for 100 processing and control redundancy Back up units shall be installed in the equipment racks and shall be hot swappable Primary Video Displays Operating System The awarded vendor shall provide a fully functional operating system capable of production CG and game operation The system must have the ability to support switching between full screen and vectored views with areas for sponsor ads statistics and game in progress data for the scoring system The system must provide ability to display still and animated overlays crawl text and manipulate graphics The system must be capable of accepting and displaying a serial feed from the Colorado Timing scoring system and any and all 3 party stats and sport ticker feeds and closed captioning as required System to allow for independent images on each display The awarded vendor is responsible for providing all required components and wiring necessary to manage and control the video display from a location outside of the display housing A portable control computer any applicable cabling and input devices shall be provided that performs all functions listed in the specifications Environmental Requirements
19. for employment or continue to employ an unauthorized alien within the state of Alabama Furthermore a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting therefrom To the fullest extent permitted by law the Contractor shall defend indemnify and hold harmless the University from any and all losses consequential damages expenses including but not limited to attorneys fees claims suits liabilities fines penalties and any other costs arising out of or in any way related to Contractor s failure to fulfill its obligations contained in this paragraph or contained in the Alabama Immigration Law Act 2011 535 as amended State of Alabama Immigration Law Act 2011 535 The successful contractor will be required to provide written certification they are in compliance with Section 9 of the State of Alabama Immigration Law Act 2011 535 One of the two required documents must be submitted prior to issuance of a University contract or purchase order Please complete and submit the form or document that applies to your company Complete this document only if your company is not located in Alabama and your company does not have employees or subcontractors that work in the State of Alabama e Certification of Compliance and affidavit forms included with this solicitation see Appendix Certification of Compliance Complete the E Ve
20. ion F C C Rules and Regulations Part 76 Society of Cable Television Engineers S C T E Society of Motion Picture and Television Engineers S M P T E American Society of Testing Materials A S T M National Cable Television Association N C T A Electronic Industries Association E 1 A Telecommunications Industries Association T I A The vendor must verify all dimensions and site conditions prior to fabrication The vendor will be responsible for coordinating structural connections after award of bid with the installing contractor Warrant and Service The Awarded Vendor shall warrant materials for a minimum of five 5 years following the date of final acceptance During the warranty period the system shall be free of defects and deficiencies and conform to the specifications with respect to quality function and characteristics stated The Awarded Vendor shall repair or replace defects that occur in materials within the warranty period If repair is affected using The University s spare parts allotment the Vendor shall replenish all parts used to keep the University s inventory at the amount required by the contact Failed Parts shall be returned to the Vendor at the Vendor s expense for repair at a service facility located in the United States The Vendor shall identify the location and its service facility in section 11 0 Group 2 The vendor shall replace failed parts that cannot be repaired Upon receipt of a
21. ipment not specifically listed that is required to provide a completely functional system Provide an on site installation supervisor Provide required electrical and data cable Deliver all Equipment to site and convey to appropriate locations within site as directed by the University Representative or Installing Contractor 9 10 9 11 INVITATION FOR BID Provide training to University Representative s on all equipment and displays after installation Training The awarded Vendor will provide operator and maintenance training to University personnel responsible for maintaining and operating the equipment described in this proposal Training shall be performed on site by a qualified technician and shall occur immediately following substantial completion O amp M Manuals per Section 9 4 shall be provided to The University prior to training The training shall cover the operation routine maintenance and troubleshooting of the displays and control equipment Training shall consist of at least 24 hours over the course of 3 5 days of instruction The awarded Vendor will be required to have a control systems operator and LED technician on site for the first event and continue to be on site for one 1 consecutive problem free event Control system operator and LED technician shall be direct employees of the Vendor Problem free constitutes an event where the video and fascia displays control system and any other components insta
22. justments or to adjust repair or replace the components necessary to meet the specifications The Owner will not be responsible for any added costs as a result of an unsuccessful acceptance test Certain LED video displays included in this bid package are required to maintain minimum parameters over a specified period of time The Owner at its sole discretion may engage an independent testing agency to verify the display s specifications at any time during the specified period of time Cost for this testing will borne by the Owner if display is in compliance If the testing exhibits the display in noncompliance with the specifications the cost of the testing will be the responsibility of the Vendor The Vendor will also be responsible to make the necessary adjustments or repair or replace the components necessary to meet the specifications The Owner will not be responsible for any added costs as a result of an unsuccessful test Functionality of each of the displays and their control systems as specified shall be demonstrated in its entirety Acceptance of the system includes but not limited to the completed installation of all physical components and the issuance of the Certificate of Approval for code compliance by the Code Authority having Jurisdiction Tests of the system shall not occur until after the system has been installed and all work completed on the display systems 9 12 9 13 INVITATION FOR BID Document all acceptance
23. l unless otherwise specified in the Special Conditions All Bidders submitting a bid must read all specifications carefully and respond accordingly Failure to do so may eliminate your bid from consideration due to non compliance 1 0 GENERAL SPECIFICATIONS 1 1 1 3 1 4 1 5 1 6 1 7 Any contract resulting from this request will be made available to other eligible entities This may include but is not limited to The University of Alabama System comprised of The University of Alabama The UAB Enterprise consisting of The University of Alabama at Birmingham the UAB Health System and their related foundations and affiliates and The University of Alabama in Huntsville Huntsville AL and other state entities Contracts resulting from the award of this request cover shipments by any entity listed above Each entity will generate its own purchase orders payments etc and delivery must be made according to the instructions on the purchase order The thrust of the contract is to obtain greater volume price discounts by combining the volume of purchases from participating entities within the State of Alabama All bid responses technical information and any other attachments furnished to The University of Alabama in response to this request shall be submitted sealed in two formats as an original copy WITH SIGNATURE and an electronic PDF preferred copy on a USB flash drive unless otherwise stated The stated requirements appe
24. lled are without failure during an event The successful event will need to be signed off by the Owner until achieved Testing The awarded Vendor will be responsible for performing an operation test after Installation The date and time of testing shall be coordinated with The University Representative responsible for coordination of this project The Vendor must demonstrate the full capabilities of the provided systems and prove performance meets contractual sspecifications Confirmation will be required of but not limited to the following functions operation of each system component including back up systems control functionality integration with existing systems diagnostic capabilities screen brightness color temperature and viewing angles The awarded Vendor must provide all necessary testing equipment for acceptance Upon notice from the Installing Contractor of substantial completion and at a time to be mutually agreed upon the Vendor will arrange for the testing of all operations of the systems comprised in this request The following items must be completed and signed off by an appropriate University official before the University will deem the system Accepted LED Screens Brightness and color uniformity shall be demonstrated and must meet the specification described If the demonstration exhibits the display in noncompliance with the specifications it will be the responsibility of the Vendor to make the necessary ad
25. n order for Bidders to qualify the following requirements must be fulfilled 2 1 The Bidder if requested must provide in writing a statement that the Bidder has been regularly engaged in business for a minimum three 3 years engaging in furnishing delivering servicing repairing and installing equipment goods or services required in this Solicitation In lieu of the minimum number of years in business a performance bond may be required in the amount of one hundred 100 percent of the contract price This bond will be used to secure the completion of the project should the successful Bidder default for any reason Failure to comply with this requirement may eliminate your bid response from consideration 2 2 Each bidder required to provide a bond shall submit a letter from a bonding agent licensed to do business in the State of Alabama stating that if the bidding company is the successful bidder said bonding agent will furnish a 100 performance and payment bond covering and including products and service for the duration of the contract period Said bond shall be subject to the approval and acceptance of The University of Alabama The Letter and Bond shall be submitted to the University Purchasing Department and must be furnished within forty eight 48 hours after request The premium of the bond shall be paid by the successful bidder Failure to provide the bond letter or bond will eliminate your bid from consideration in the bid award
26. ny other vendor of materials supplies equipment or services described in the Invitation for Bids designed to limit independent bidding or competition 2 The contents of the bid or bids have not been communicated by the bidder or its employees or agents to any person not an employee or agent of the bidder or its surety on any bond furnished with the bid or bids and will not be communicated to any such person prior to the official opening of the bid or bids 3 The bidder is legally entitled to enter into contracts with The University of Alabama and is not in violation of any prohibited conflict of interest including those prohibited by the Code of Alabama 13A 10 62 as amended 1975 4 Ihave fully informed myself regarding the accuracy of the statement made above THIS AREA MUST BE COMPLETED DELIVERY AFTER RECEIPT OF ORDER NAME OF COMPANY FEDERAL EMPLOYER ID NO ADDRESS FAX PAYMENT TERMS ADDRESS E MAIL SHIPPING TERMS CITY STATE amp ZIP CODE DATE F 0 B DESTINATION PREPAID AND ALLOWED QUOTE VALID UNTIL SIGNATURE Typed Printed Name of Signor SIGNATURE REQUIRED This bid cannot be considered valid unless signed and dated by an authorized agent of the bidder Type or print the information requested in the spaces provided An Equal Opportunity University Revised February 4 2015 INVITATION FOR BID The University of Alabama requests sealed bids as per attached general and technical specifications or equa
27. onse The University is not liable for any errors or misinterpretations made by the Bidder in response to this Solicitation 5 4 The successful Bidder under the specifications required in this Solicitation shall furnish at its expense all equipment labor tools supplies transportation insurance and other expenses necessary to fully perform any phase of the requirements of this Solicitation 5 5 Quote prices firm for a period of ninety 90 days following the bid opening date unless otherwise stated in the Special Conditions Bids that do not guarantee pricing firm for this period may be eliminated Failure to quote the term for which your prices will remain firm may eliminate your bid from consideration 6 0 7 0 8 0 INVITATION FOR BID 5 6 The quoted price must include but not be limited to all cables wires connectors etc to make a complete functioning unit unless specifically stated in the special conditions 5 7 Include with your bid response complete details of your company s Return Merchandise policy including but not limited to amount of any restocking fee required procedures limitations contact person and phone number While the University does not enter into any purchase with the intent to return items ordered we do require this information be included with your bid response Failure to include this information may be grounds for elimination of your bid from consideration DELIVERY INSTALLATION AND TRAINING REQUIR
28. r warranty period would be expected Section 9 9 Scope of Work Provide required electrical and data cable The University will provide the electrical power to the two LED Displays but the vendor must provide Power Specifications to the Installing Contractor and University Data Cables will be installed along the path of structure building The University will not install two data conduits from the point of operation to the two LED Displays There will be two 2 points of operation Section 10 1 Primary LED Video Display Technical Specifications Minimum of a horizontal viewing angle Defined at 50 of full intensity with automatic color correction on at stated angle maximum Minimum of a vertical viewing angle Defined at 50 of full intensity with automatic color correction on at stated angle maximum The Viewing Angles shall be 120 60 for both Horizontal and Vertical Section 10 3 Primary Video Displays Operating System The system must be capable of supporting integrating and displaying a serial feed from the Colorado Timing Scoring System and the Hy Tek Meet Manager Software The IFB may be found at http purchasing ua edu pdfs PendingBids T 054322 pdf THE UNIVERSITY OF ALABAMA INVITATION FOR BID ATTENTION This is not an order Read all instructions and terms and conditions carefully INVITATION NO 1054322 RETURN ALL COPIES OF BIDS TO Issue Date 07 23 2015 THE UNIVERS
29. rify document online if your company is located in Alabama or your company has employees working in Alabama e Contractor s one page E verify Employment Eligibility Verification form see example included in Appendix E Verify If you have previously enrolled in E Verify follow these instructions e Log onto www uscis gov everify Click Edit Company Profile and print this one page document This one page document must be submitted prior to a contract or purchase order being issued If you are not currently enrolled in E Verify follow these instructions e Log onto www uscis gov everify Click Enroll in E Verify and follow the directions to begin enrollment process When enrollment process is complete click Edit Company Profile and print this one page document This one page document must be submitted prior to a contract or purchase order being issued e For further assistance please consult the E Verify Quick Reference Guide 2 0 3 0 4 0 5 0 INVITATION FOR BID QUALIFICATIONS AND STANDARDS Due to the importance of maintaining a safe University environment it is imperative that the successful bidder meet certain qualifications that will guarantee The University of Alabama the successful Bidder is qualified to furnish and deliver products equipment and services or furnish deliver install service and or repair equipment whichever is applicable as required in this Solicitation I
30. roject shall not be permitted without prior written approval from The University The Vendor shall also be responsible for providing drawings and installation information to the third party after award of contract as well as all display equipment described or necessary for installation Operation and Maintenance Manual The awarded Vendor shall provide two 2 final Operation amp Maintenance Manuals O amp M Manuals O amp M Manuals shall be logically organized to provide easy access to information without the need to research through the entire manual All documents provided in the O amp M Manual shall be written in English and shall provide sufficient detail as to be understood by an individual with no knowledge of LED displays or the associated control equipment and or operating systems Equipment amp General Specifications All equipment and materials shall be new and the latest version at the time of bid and shall conform to applicable UL ULC CSA or ANSI provisions whichever is applicable Re manufactured or B stock equipment will not be accepted without prior written consent from The University Evidence of unauthorized re manufactured or B stock equipment on the project site will be deemed evidence of the vendor s failure to perform the work Any damaged equipment and or materials shall be repaired or replaced at The University s discretion The awarded Vendor shall perform either option selected by The University at no addi
31. romaticity value Au v within 0 006 of the mean chromaticity value for the screen o 100 of the adjacent modules in a screen must have a chromaticity value Au v within 0 003 of each other All uniformity specifications above apply across all specified minimum horizontal and vertical viewing angles and are to be met for an all White all Red all Green and all Blue screen display All listed specifications must be maintained throughout the first 10 000 hours of use or 36 months from the time of acceptance whichever is longer Minimum of a 140 70 horizontal viewing angle Defined at 50 of full intensity with automatic color correction on at stated angle maximum Minimum of a 140 70 vertical viewing angle Defined at 50 of full intensity with automatic color correction on at stated angle maximum Primary Video Displays Process and Controls Video screen control system must provide the ability to manage brightness multi level video input and image position size and scale adjustable gamma correction remote power function power on off color color temperature contrast and sharpness 10 3 10 4 INVITATION FOR BID Processing to allow for electronic color and brightness calibration block to block and pixel to pixel The processor shall support the following inputs HD SDI video in either 720p or 1080i SD SDI 480p and SDI 16x9 anamorphic signal and DVI video Proc
32. the Buyer listed on the signature page No department school or office at the University has the authority to solicit or receive official Solicitations nor authorize Solicitation or Contract changes other than the Purchasing Department All solicitations are issued under the direct supervision of the Associate Director for Purchasing and in complete accordance with the State of Alabama Bid Law Section 41 16 20 and University policies and procedures The terms and conditions included in this Solicitation along with any addenda any University contract and or University purchase order s issued referencing this Solicitation the University s General Terms and Conditions Instructions to Bidders shall constitute the entire and exclusive Contract between the University and the successful Bidder 1 8 INVITATION FOR BID State of Alabama Immigration Law Compliance Compliance Notice By submitting a proposal to this RFP a Respondent agrees that it will fully comply with the State of Alabama Immigration Law Act 2011 535 as amended A Respondent also shall enroll in the E Verify Program prior to performing any work or continuing to perform any on going work and shall remain enrolled throughout the entire course of its performance of the contract awarded pursuant to this RFP By signing this contract the contracting parties affirm for the duration of the agreement that they will not violate federal immigration law or knowingly employ hire
33. tic color correction on at startup System must maintain a minimum brightness level of 1500nits throughout the first 10 000 hours of use or 36 months from the time of acceptance whichever is longer Display s intensity shall be adjustable to a minimum of 32 levels Minimum 4 096 levels of intensity for each color red blue pure green 14 bit processing 6 500 9 000 Kelvin color temperature Color temperature shall remain constant across specified horizontal and vertical viewing angles Refresh rate shall be greater than 1500 Hz Video frame rate at or greater than 60 frames per second Service accessibility for all components of the displays shall be from the front Pixel to Pixel Variation o 95 or more of pixels within each module must have a luminance within 4 of the mean luminance for the module o The average luminance of a column or row of pixels at the edge of a module or panel must be within 2 of the average luminance of the module or panel o 95 or more of the pixels within each module must have a chromaticity value Au v within 0 006 of the mean chromaticity value for the module Module to Module Variation o 100 of the modules in a screen must have a luminance within 4 of the mean luminance for the screen o 100 of the adjacent modules i e modules sharing a border in a screen must have a luminance within 3 of each other o 100 of the modules in a screen must have a ch
34. tical viewing angle Defined at 50 of full intensity with automatic color correction on at stated angle maximum The Viewing Angles shall be 120 60 for both Horizontal and Vertical Section 10 3 Primary Video Displays Operating System The system must be capable of supporting integrating and displaying a serial feed from the Colorado Timing Scoring System and the Hy Tek Meet Manager Software The IFB may be found at http purchasing ua edu pdfs PendingBids T 054322 pdf
35. tional cost Each Devise shall meet all of its published manufacturer s specifications All items not indicated or mentioned in the specifications that are necessary required or appropriate for a complete and fully operational system that performs in a stable and safe manor must be provided Spare Parts Vendor shall supply a spare parts inventory containing spare lighting unit s spare power supplies and every other critical component including fiber modems and LED digits The Vendor shall provide a proposed spare parts inventory list and quantity in section 11 0 Group 2 Spare parts inventory shall be based on quantity of components used to manufacture the display s At the time of final completion the Vendor shall supply the specified spare parts inventory regardless of spare parts used during initial shake out burn in and or testing of newly installed displays Quality Assurance If applicable all requirements of the latest published editions of the following standards shall apply unless otherwise noted In the event of conflict between cited or referenced standards the more stringent shall govern e National Electric Code NEC National Electrical Manufacturers Association NEMA American National Safety Institute ANSI Occupational Safety and Health Administration OSHA American Iron and Steel Institute AISI Underwriters Laboratories UL 9 8 9 9 INVITATION FOR BID Federal Communications Commiss
36. warranted for a minimum period of five 5 years or the specified manufacturer s warranty whichever is greater Service or replacements of any defective items are to be proved by the successful Vendor at no charge to the University during the period of guarantee 11 4 THE UNIT COST OF EACH ITEM must include any shipping handling or delivery charges Do NOT list shipping and handling as a separate charge QUOTE FOB THE UNIVERSITY OF ALABAMA TUSCALOOSA AL 35487 GROUP 1 ITEM APPROX DESCRIPTION UNIT TOTAL NO QTY COST COST 1 1 LED MASTER DISPLAY 28 35ft X 12 59ft lea Personal Computer LED Manager Software Content Scheduler 100 Compatible w Colorado Timing Systems Testing after Installation Spare Parts MANUFACTURER PRODUCT NO 2 1 LED MASTER DISPLAY 15 75ft X 9 45ft lea Personal Computer LED Manager Software Content Scheduler 100 Compatible w Colorado Timing Systems Testing after Installation Spare Parts MANUFACTURER PRODUCT NO INVITATION FOR BID GROUP 2 1 Per section 9 3 amp 9 9 an Installation Supervisor is required Please state your Supervisor Cost if not included in the base price group 1 2 Per section 9 10 24 hours of Training as well as On Site assistance for the first meet and one consecutive meet is required after Installation is complete Is your training included in the base price Group 1 YES NO If NO state your total cost 3 Per section 9 6 list
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