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1. NN ST a MW UE e46adm Se e46adm sun46 e46adm 6 cd sun46 e46adm 7 cd BIBOOL sun46 e46adm 8 ls als Gesamt 34 DN MOI CHW K E cues E c Eu n r WW EW Sa WW a N a mms e46adm e46adm e46adm e46adm e46adm e46adm e46adm e46adm e46adm e46adm e46adm e46adm 2 4 T 1 1 1 il ii 1 1 al I 1 1 e46adm e46adm e46adm e46adm e46adm e46adm e46adm e46adm e46adm NAN MON ON CHES sapsys Je OE Sapsys Sapsys sapsys sapsys sapsys sapsys sapsys sapsys sapsys sapsys sapsys sapsys sapsys sapsys sapsys sapsys sapsys sapsys sapsys sapsys sapsys sapsys sapsys sapsys sapsys BELEGE BIBOO1 100AV Lauf 100AV Protokoll INDE Restart KOON 100AV Summen 14090 000000000 1 100C0000000002 J00CODOQDOOODQUO 100c0000000004 100060000000005 TO0D0CUDODODOUOS 100T0000000006 100AV_ZZVFILE 100BV Steuerung 100BV Summen 100EA0000006429 100KA0000001001AG0001 LOOMAL 4OY HHH HH 431 LOONABBLA HHH HH HHH HL Diagram 16 Files of the PBS archive add on CSD after the initial construction The load program creates two sub directories in the archive path Directory BELEGE contains the complete SAP documents in the case of reference to the SAP archive the reference is stored Directory BIBOO1 contains the indices to the documents PBSc software PBS archive add on CSD Administration 33 After the successful run program PBS CSD LDR3 displays a log
2. Example 1 Data fram table BAK 10000000052211997101501 U555B0OLLINGER Example 2 Data from table ADRL 100900000033400010101 999912310003Panik GmbH 100900000035400010101 9999123100035chnecken Schr der 100900000035700010101 999912318001 Siglinde Sunkist Example 3 Data fram table KONY 10000000121 3900 01 001 101 100000001 213900001091501 THB 213900001093001 100000001 213900001093001 100000001 213900001094001 10000000121 3900001094001 18BEBBEHHT2142B88881d 01191wv 1000000121420 95 100000001 214200001093001 THEE 214200001 94001 ATAAMAAANA vss s mmnmnnmnmsd ATAL PRODIIT O CARRARA RADEM MWS TTS PO ded eee Pa eee SK TOBGOOUUO DARA EOP HERR RRS SRT a7 DT HF OPH RR RR RE vPRSEBBBOBBBESCEESEESSSIGSSA2SBDERDEM VYPRS18870102 ERR AE RH HE EH ee OR DEM FRBET38870103LERR ERA A484 CERDEM MW STOOP OIDs dee eee aaa eR RRR SKT BBBBBBBELEESSSTXISSBS BS WPRSEDDDODDOL FERFAU HADEM MMMA ang n i 1 gai g AL AL AL AL A a gan rmr h Diagram 29 Result PBS CSD TSIT BI The functions of the reports are also described comments BEE EIDDO EE EEET 9D 71015CETA SEURAAAAST aid DIIIIIIII HH FRAD T BSEURAASAST Ha lttaeaa o HE HH SEURSASAST AL AL ra DL 3L 4L IL IL 7 HH HeeeD HHHHRREN HHHRRREN HERE HH FERRER HERD HHHRRREN HH AL IL JL AL 1L 1L Brad 4 Ax hx ax hx Ax HE ABBBBEHHd5S3581ERL 10000 SE MUS HEB Bt HB EIE HEB EIE HE EIE ABBBBgddrd1sdtERL 1000000001 3611 MWS HEB IE HEB EI
3. PBS ZVC4 Defnearchivepath amp 1 o PBS ZVT1 lMenuuiilties CD PBS ZVT2 Menu for example repot CSD PBS CSD XVBAK Variable document extract order documents _ PBS CSD XLIKP Variable document extract delivery notes PBS CSD XVBRK Variable document extract billing documents PBSc software PBS archive add on CSD Administration 7 1 10 2 Renaming PBS Transactions PBS display transactions can be renamed with any name that you choose Within the SAP release 3 x you can perform this renaming procedure by copying the trans actions From SAP release 4 x you can create a parameter transaction related to the PBS transaction For this create for example the new transaction ZA03 using the transaction SE93 Select Transaction with parameters parameter transaction as a start object Enter the transaction code PBS VAOS as Default value for transaction in the following screen After the backup you can call the PBS transaction PBS VAOS with transac tion code ZA03 PBSc software PBS archive add on CSD Administration 72 11 Customer Specific Re porting With ABAP means you can access all data stored in the PBS archive add ons The PBS module CSD provides the ABAP PBS CSD READ containing all access rou tines to the archive for this purpose The methods for the access to the PBS archive can be copied from the archive reading programs PBS CSD TSRD and PBS CSD SC
4. PC analysis tool ex Winldea Diagram 38 Concept for the export of data The extract programs can be started either directly from transaction SE38 by enter ing the program name or selected from the CSD menu from the subfolder Archive gt Additional Tools gt Data export Document print 2 C3 Data export a IPBSICED BAE Variable document extract order documents fa IFBSE ICSD LIEF Variable document extract delivery notes tg IFBSICED XVBRK Variable document extract billing documents Archive Diagram 39 Menu tree for the data export PBS ca software PBS archive add on CSD Administration 61 The extract is written in the SAP AIS format whose structure can be seen in the following table Line type No Header 1 Data line 9 Characteristic value field name description field description data type C N P L D T F C text N numeric text on the left filled with zero P packed number digits field length 2 1 This is the SAP internal type The format digits digits is used in the data records Example Type P length 7 decimal places 2 leads to the output 12345678901 23 integer D date with format DD MM YYYY T time with format HH MM SS F floating point number field length number decimal places Currency code or quantity indicator F W M E A currency unit field always comes after a currency field A unit of meas ure field always comes afte
5. The values entered there inform you of the current block sizes for the roll and paging area 1 Block 8 Kilobytes 1 Kilobyte 1024 Bytes On the system side compare the size of the common partition for the roll and the paging area with the values from transaction DB1 1 If the converted values do not reach the size of the partition the parameters rdisp ROLL MAXFS and rdisp PG MAXFS should be adjusted to the value of the provided partition Start your R 3 System again and repeat the last load run In addition we should like to draw your attention to SAP correction no 14779 which provides more information on the error described above PBSc software PBS archive add on CSD Administration 36 4 2 Loading of the Administration Table PBS CSD FILE After creation of the PBS archive add on with the load program see chapter 4 the archive must be activated in SAP R 3 Use program PBS CSD FILE Transaction PBS ZVA3 Activate index to set up an assignment between the archive directory of the PBS archive add on CSD and the SAP R 3 System Only afterwards you can display the documents via the PBS display transactions and access routines 248688 num 55545 mm om Load file directory into database Om ipbsiesde471D0 Diagram 18 Report PBS CSD FILE to load the administration table The administration table does not have to be loaded after each load run but at the latest before the access to the docume
6. PBS VF31 and PBS VL71 then remove the flag in the field Consider mes sage status The output type that is entered in the field Output Type is printed you can enter the partner function and the language in the selection fields of the same name If these fields remain empty the system prints with the partner function PY Payer PBS VF31 or so SH ship to party PBS VL71 in the logon language as standard Diagram 37 Excerpt from the selection screen of the transaction PBS VF31 or PBS VL71 for print control of archived documents Please note that the corresponding adapted see Chapter 7 2 above processing programs must be available for the various message types PBS ca software PBS archive add on CSD Administration 59 8 Data export 8 1 General Information Tax requirements require that SAP data is made available to the tax authorities on external data carriers This is not only the case in Germany extension of the German GDPdU but also in North America From SAP Release 4 6C a data export functionality is provided in the PBS archive add on CSD area SD that comprises not only the database but also the archive documents In contrast to the DART and the Data Export Interface see PBS archive add on CFI the sales documents are exported directly and are not selected by a deviation via the financial accounting documents Three programs are available for the extraction of sales documents corresponds to the archivin
7. procedure can be found in the source code of PBS CSD PROG or ZZCVPROG in the form of a comment 2 Using the PBS print programs as reference The PBS print programs result from a copy of the SAP standard print programs with an additional modification for the archive access These changes are indi cated by the correction mark PBSB respectively PBSD and you should also copy them to your print programs SAP function modules are mainly replaced by PBS function modules PBSc software PBS archive add on CSD Administration 53 3 Modifying enhancements to your print program for the PBS archive add on If your print program works differently to the SAP standard print program with select commands that you have included for data procurement these select commands must also be represented for an archive access To make this easier for you PBS has developed its own utility the Conversion Tool This tool searches for the SELECT commands in ABAP programs and adapts these for the archive accesses using PBS function modules For more information on this see the Conversion Tool manual Besides the Conversion Tool you can also find the Archive access tutorial trans action PBS UTIL ACCESS ARC in the PBS Utilities which contains a number of module specific sample reports for the archive access through the different indices The sample reports of the CSD are described in detail in chapter 6 1 3 of this manual 4 Testing the crea
8. software PBS archive add on CSD Administration 24 3 7 Procedure for CSD Archives from a Previous Release After an upgrade to release SAP ERP 2004 ECC 5 0 CSD indexes that were cre ated in earlier SAP releases can still be used Thus it is not necessary to rebuild existing CSD indexes The following scenarios are possible after a release upgrade 1 Existing CSD indexes from a previous release should no longer be used 2 Existing CSD indexes should still be used The storage location is the same 3 Existing CSD indexes should still be used The storage location has changed The steps to be executed for each scenario are explained below 3 7 1 CSD indexes from previous releases should not be used any more A prerequisite for this alternative is that all required indexes for the archive add on CSD are regenerated in the new release that means the archive is rebuilt see chap ter 3 3 Since the old administrative information of the CSD indexes that were cre ated in the earlier SAP release still exists and is no longer valid problems can occur during read access to the archive data even though the new indexes were created without problems Therefore the old administrative information must be deleted The best way of doing this is to use the SAP database utility transaction SE14 With this utility you can remove the entries in the tables that contain the administrative infor mation by executing the function Activate and adjust
9. SD VTTK handling units archiving object LE HU by clicking on the corresponding button Then enter the tables to be evaluated in the selection screen Diagram 24 PBS ca software Administration 43 Select the index with which the PBS archive add on CSD should be accessed in the lower part of the selection screen Take also care that the access is only possible via one index type a combination of two keys is not intended Enter single document numbers or document intervals in field document number or customer number material number date purchase order number If you enter large intervals you should schedule very long runtimes After having executed the selection you get a split screen Diagram 25 The selected tables are displayed in the dynpro on the left By a double click on the table name or by selecting the menu options pushbuttons the archive data is selected which is displayed in the dynpro on the right CSD Browser ER Documents for table Single Document B Oe ae EB ealz Alaaa Tables for archiving object PS B G sj 5 es Dn IM LIPS SD document Delivery Item data 22 Satze Client Delivery ttem itca Created by Time Created on Material MatEntered Matl group Plant SLoc 80007479 10 TAN BEDAU 08 09 24 21 06 2002 P 402 P 402 001 1000 0001 100 80007478 900001 DLN BEDAU 08 13 02 21 06 2002 PK 101 008 1000 0001 80007480 BEDAU 09 56 16 11 07 2002 001 10
10. also the installation manual Under Unix please ensure when specifying the path name that the R 3 administrator lt SID gt adm is the owner of the specified directory with read and write authorization The activation of write authorizations is explained with the example of directory pbs csd with the command chmod 777 pbs csd Logical paths From May 2003 you can indicate a physical path name instead of a logical one The assignment of logical path physical path is carried out in the transaction FILE Please note that the logical path name is not allowed to exceed 28 digits PBSc software PBS archive add on CSD 4 1 2 The first PBS Load Run Administration 32 Having entered all necessary information in the selection screen of load report PBS CSD LDR3 the selection screen can be saved as a selection variant and started as a background process The PBS archive add on CSD must be constructed for each client Furthermore the load program cannot be used in parallel operations this being prevented technically by the program itself After the initial construction the archive path contains the following files and directo ries sun46 e46adm 1 cd pbs csd e46 df sun46 e46adm 3 ls als Gesamt 12 DNO 4 e46adm o drwxrwxrwx 107 root ren 2 e46adm ern eS 2 e46adm sun46 e46adm 4 cd BELEGE sun46 e46adm 5 ls als Gesamt 128 Oris CW re WW E ru oc re cc oi ENS UM oma a en See i
11. as follows PERFORM SET VALUES PBS CSD AS READ USING X X IF FOUND Exemplarily you will also find the call in the logical database PBS VAV with the correction mark PBSD220503 PBSc software PBS archive add on CSD Administration 74 12 Reference to Archived Sales Documents After the installation of the PBS archive add on CSD the transactions necessary for the display of archived documents can run immediately All objects are within the PBS naming area No SAP originals are modified However if you do not only want to display the archived documents but also to use them as template when reading new documents via transaction VAO1 a modification to SAP standard programs is necessary The following sections describe which programs have to be modified and the proce dure in doing so to enable a reference to archived documents Please take care that the modified programs have to be tested in the test system first before any changes are made in the productive system If the changes sug gested by PBS are not executed correctly in the SAP original programs and or not tested PBS shall not be liable for any damages The names of a modified SAP program are displayed if you edit report PBS CSD_COPYPROG in release 3 1 ZZCVCPRO with transaction SE38 The templates for the modification are listed there as include programs The name of the SAP original program to be modified is indicated in the comment line That is explained with
12. be integrated into the user master You can also create an activity group role directly from the Easy Access menu System Help 4HBHieCaGe BN SAP Easy Access a Other menu ge Ea C Create role You are free to choose the name of the activity group role the name can also be within the PBS naming area A PBS area menu is then transferred by pressing the function key Transfer menus from area menus by indicating the corresponding PBS menu name During the transfer the system query for the resolution of the area menu is to be answered with Yes The role activity group created in this way can now be integrated in the correspond ing user master We recommend assignment of the global activity group role PBS PBS to administrators and the special function menu PBS CSD to the end users N Address Parameters Roles Profiles Groups jj COIE Reference user for additional rights Roe Tre jValidfrom Validto Text L Qmm O m m 000181 12 9999 Please see the current SAP standard documentation for more details on the creation of activity groups roles PBS ca software PBS archive add on CSD Administration 1 1 2 4 Basic Information on the PBS archive add on CSD The administrative task of the PBS archive add on is to construct and activate the PBS archive and in the event of problems to analyze the archive with the tools that are delivered together with the software C
13. database and choosing the option Delete data Diagram 13 This step must be executed for the tables PBS CSD FILE former main archive and PBS CSD FILE OT former long term archives PBSc software PBS archive add on CSD Administration 25 ABAP Dictionary Utility for Database Tables JPBS CSD FILE Execute database operation Processing type amp Direct Background O Enter for mass processing Create database table Delete database table Activate and adjust database T O Save data Delete data Diagram 13 Delete the CSD archive administrative information Individual long term archives can be deactivated with the report PBS CSD FILE OT or the menu option PBS data from prev release gt Long term archive see chapter 5 3 Access to the Transferred Data 3 7 2 CSD indexes should be still used and the storage location remains the same In this case access to the old archive data should be possible via the CSD indexes without any further maintenance If the file directory in which the CSD index files are located on the server has not been changed the administrative information of the archive add on CSD is still valid and can also be evaluated in the new release PBS ca software PBS archive add on CSD Administration 26 However if any error messages occur when the documents are read we recom mend the following procedure to reactivate the existing archive paths Former main
14. is determined from the table PBS CSD INDEX By clicking on a line the archive with the selected index is read and the data is displayed in a technical format as with the archive tool 10001 ob WEAR VBAR VBELM 10002 SD VBAR VBPA KUNMRE VBPA PARWU 10003 SD VBAR YEAP MATNR Diagram 8 List of available indices PBS ca software PBS archive add on CSD Administration 21 3 9 Long Term Archive To set up and to manage long term archives the tab Long term indices is selected in the CSD Administration Board Administration Board CSD 1Lg term index Diagram 9 Long term archive administration in the CSD Administration Board Without activating the long term archive an index record the main archive is always updated If the runtimes of the generation program are too long or if the indices should be kept in different areas for example separated by year it is possible to convert the previously updated main archive into a long term archive menu option 3 Convert main archive into long term archive A long term archive is identified by the fact that it is no longer changed By entering an X in column Actv the path can be activated The entry decides whether the reading routines are to make a reading attempt to this path After this conversion takes place a new main archive is started during the continuation of the creation process Index Activation Frocess main archive 20121 O Activate main
15. lected Further delimitations are optional As can be seen in the example in Diagram 40 all orders of sold to party 4711 from the month August 2005 are exported 5 Order number ta Partner function Cust no SP 4711 to 5 Material no ta Order type to Sales organization to Distribution channel to Order date 11 05 2005 to 31 08 2005 1 DB archive 2 DB 3 archive 1 Diagram 40 Data selection for the export of order documents PBSc software PBS archive add on CSD Administration 63 8 2 2 List format A list layout contains all fields that are to be displayed from the selected data volume The list can be defined via SAP ALV ABAP List Viewer within an export program and can be stored under a name that you define Several list variants are possible per export program in order to meet different requirements List variants which can be used extended or serve as a template for other variants as required are already supplied with the PBS standard Please see the standard documentation for more information about the SAP ALV functions List layaut amp Document list Variant PBS VBAK 5 ltem list Variant PBS VBAP 5 Other document data Variant Define layout Diagram 41 Determination of the list layout In the area Layout List the user can select one of three different basic layout options see Diagram 41 e The first option Document output generates a list that displays header and item lines separat
16. or file system ofthe PBS archive add on CSD s installation manual via the PBS index generation programs PBS CSD LOAD from ECC 5 0 and in Unicode systems or PBS CSD LDR3 up to Enterprise Release During this pro cess secondary indices are created to guarantee efficient access If a PBS archive already exists the load program adds the new data from the SAP archive to this already existing archive PBS ca software PBS archive add on CSD Administration 13 Soc v Existing S Archive files PBS archive New PBS archive Diagram 2 Construction of the PBS archive add on After the PBS archive has been constructed it still has to be activated in the R 3 System For this purpose please run ABAP PBS CSD FILE The documents can now be displayed from the PBS archive add on Chapter 4 of this manual describes the programs for the construction and the acti vation of the PBS archive add on CSD PBSc software 2 5 Original Documents from Optical Archive The PBS display transactions support the display of original documents from optical archives No further settings are necessary in order to do this You just have to en sure that the link in the R 3 System referring to the original document in tables TOAO1 TOAO2 TOAHR is not deleted PBSc software PBS archive add on CSD Administration 15 3 Usage ofthe CSD from Rel ECC 5 0 and in Unicode systems 3 1 Generals In Unicode systems fro
17. program administration entries are automatically written at the same time to the table PBS CSD NFILE This function should always be active because it enables the archive data to be accessed immediately after the index generation pro gram has completed thanks to the automatic update of the administration table If the parameter is not selected the administration table has to be updated manually menu option Activate main archive by executing the report PBS CSD NFILE transaction PBS ZVU3 after the indexing run has completed This indexing variant can be advantageous for the runtime if many load runs are to be performed and the user does not need to access the archive during this time PBSc software PBS archive add on CSD Administration 19 3 4 Archive tool This tool is used to display the generated indices and the archived data that is linked to them in a technical format The archive tool is called with the transaction code PBS ZVAA or by executing the report PBS CSD SCAN You can display not only old CSD indices which means indices constructed in previous releases in the proprietary PBS format but also new ones which means CSD indices constructed under Unicode and from Rel ECC 5 0 respectively in the ADK format with the archive tool The selection is made in the initial screen of the transaction Diagram 5 Diagram 5 Selection of the archive to be evaluated The following descriptions refer to the archi
18. the PBS Archive 41 6 1 1 PBS CSD SCAN 41 6 1 2 PBS CSD TSRD 41 PBSc software PBS archive add on CSD Administration 6 6 1 3 PBS CSD BROWSER 43 6 1 4 Example reports for the archive access 45 6 2 Read SAP Archiving Run 49 7 Printing of Documents from the PBS archive add on CSD 51 7 1 PBS Print Programs 51 7 2 Customer specific print programs 52 rece Printing of Individual Texts 54 7 4 Testing Print Programs 55 7 5 Printing with the PBS archive add on CSD transactions 56 8 Data export 59 8 1 General Information 59 8 2 Extraction reports 62 8 2 1 Selection area 62 8 2 2 List format 63 8 2 3 Free Design of the List Layout 64 8 2 4 Output options 65 9 Rebate Processing of Archived Invoices 66 9 1 Creating Index for archived invoices subject to volume based Rebate67 9 1 1 Operation of report PBS WRITE VBOX 67 9 1 2 Evaluation of the Rebate Agreement 68 10 Transactions of the PBS archive add on CSD 69 10 1 Tabular Overview of Transactions 69 10 2 Renaming PBS Transactions 71 11 Customer Specific Reporting 72 11 1 Instructions for Conversion of own Reports 73 12 Reference to Archived Sales Documents 74 PBSc software PBS archive add on CSD Administration 7 1 Introduction The PBS archive add ons are constructed in modular form and cover the applica tion modules FI SD MM CO etc with a special program package for exactly this application You can easily see from the name which PBS archive add o
19. the following example INCLUDE PBS CSD LV45CFDB Original LV45CFDB By a double click on the name of the program used as an example you can go to the program coding The modifications marked in the example include PBS CSD_LV45CFDB have to be transferred to the original LV45CFDB The same procedure is to be applied for the remaining programs The corrected program lines that can be easily found by the string PBSB in the coding should be transferred to the SAP originals If there is a quotation mark in the first column you do not have to enter this Its only purpose is to make the program which only serves as a template and is not connected to any other programs checkfree It is impossible to transfer the programs as a whole as due to SAP hot packages slight differences are possible If you import hot packages after modifying the SAP coding you have to check each time if one of the mentioned programs is affected If necessary you have to enter the modifications again It might occur that the coding of the SAP original programs differs from the example programs due to different SAP hot packages In this case the modifications have to implemented correspondingly PBSc software PBS archive add on CSD Administration 75 If all steps have been carried out correctly you can now not only copy orders and invoices from the database but also from the archive via transaction VAO1 and the function Create with reference For exampl
20. 00 0001 80007480 BEDAU 09 55 38 11 07 2002 001 1000 10001 80007481 BEDAU 02 08 2002 003 1200 0001 80007481 BEDAU 02 08 2002 003 1200 0001 100 180007481 30 TAN BEDAU 09 27 03 02 08 2002 003 1200 0001 80007481 BEDAU 02 08 2002 003 1200 0001 80007494 FISCHERD 29 04 2003 00207 1200 0001 80007494 DLN FISCHERD 15 44 11 29 04 2003 PK 100 008 1200 0001 100 485000004 10 TAN FISCHERD 15 18 01 128 086 2002 P 101 P 101 001 1000 0001 100 J88000005 19 TAN FSCHERD 52808 28062007 woz M2 00207 1200 foom 100 85000008 10 TAN FISCHERD 11 33 04 02 07 2002 P 108 P 108 001 1000 0001 06 J85000009_ 900001 OLN FSCHERD 114500 02072002 Fici4 foose 1000 foom 100 485000010 10 TAN FISCHERD 11 55 40 02 07 2002 DPC1019 DPC1019 00202 1200 0001 100 185000012 10 TAM FISCHERD 14 53 00 02 07 2002 P 200 P 200 001 1000 0002 100 485000012 900001 DLM FISCHERD 15 08 00 02 07 2002 PIK 104 008 1000 0001 100 85000013 10 TAN FISCHERD 15 43 52 02 07 2002 P 104 P 104 001 1000 0001 ann lesnnnni2 annnn2iniMw lriecHepniteagia in nr ann pi1n1 nna annan nnn4 Diagram 25 Display results with the SAP list viewer ALV PBS ca software PBS archive add on CSD Administration 45 6 1 4 Example reports for the archive access In addition to report PBS CSD_TSRD the following reports are examples for the access to the PBS arch
21. 00i SHBEBH3520 00001A 19 EI BB VBFA 5221 a000i 90005479 000010 19 205 000 00 MAST 100 Y1 0000005221 BABH DE 1900 46 15 10 1997 MAST 100 Y1 DDDEBEEZ21 BABH PT 1900 46 15 10 1997 VBRD 5221 EIEIEIEIEIEI H3 B2 H2 ZBH2 CIP D sseldorf VBUP 5221 HEB VBAP 5221 BHT E2EM 1400 300 1000 205 000 BB VBEP 5221 BET BOT 15 18 1997 18 0 PL VBEP 5221 HHHBETE 0002 20 10 1997 B 18 PC KONNY BBBEOET3273 BOOGIE 811 B1 PREG 15 18 1337 190 BB 15 008 08 Fake naaamaa3 7 7 anmnmin DAR md MUST AR 48 1007 905 nnn AA aan nn Diagram 23 Result PBS CSD TSRD PBS ca software PBS archive add on CSD 6 1 3 PBS CSD BROWSER From release 4 6C the CSD Browser transaction PBS CSD BROWSER ena bles you to read table entries for archived documents via different indices and to display those table entries as ALV list Then as usual you can make use of all eval uation possibilities of the ALV list to display table entries CSD Browser ie P Delivery Arch abject Rv LIKP bles far delivery LIKP LIPS E Invaic am Transport Handling Units Search via index Custindex Customer number 1001 to 2000 Partner role SH Doc date 06 81 2000 to 85 81 2885 gt l A Material ind A Date index Diagram 24 Selection screen CSD Browser First select the document type order archiving object SD VBAK delivery ar chiving object RV LIKP billing invoice archiving object SD_VBRK transport ar chiving object
22. 01 1997 112140 0 v X D d Print Options Diagram 34 Dialog box in Diagram 33 has been confirmed with No display of the NAST records actually in the document w Execute x Diagram 35 Dialog box in Diagram 33 has been confirmed with Yes entry of desired output type partner function and language for printing Messagetype Name Createdon Createdat 1 Invoice 08 01 1997 11 21 40 0 RDOO Invoice 08 01 1997 11 21 40 0 1 08 01 1997 11 21 40 0 v X Dd Print options Diagram 36 selected record has been created virtually and can now be printed PBS software PBS archive add on CSD Administration 58 In transactions PBS VF31 Output from Billing and PBS VL71 Output from Deliv eries it has been attempted to reproduce this functionality This means the following with regard to handling in the transactions If you want to select archive documents that correspond exactly to the conditions entered in the block Message Data set a flag in the field Consider message status Diagram 37 Only those documents that have NAST records that correspond to the selection conditions are then selected from the archive This functionality is the same as the answer No in the dialog box mentioned above Manual input of message fields for printing archived documents Diagram 33 If you want to manually enter the message fields for printing in the same way as the answer Yes in the transac tions
23. 243524 AAR AAA A AAR AR AA AA Diagram 31 Result PBS CSD_TADK PBS ca software PBS archive add on CSD Administration 51 7 Printing of Documents from the PBS archive add on CSD Generally in order to print sales documents that are located in your PBS archive add on CSD customer specific modifications have to be made in the print programs The procedure required for this is explained in Chapters 7 1 to 7 3 Chapter 7 4 describes the options available for testing print programs while the print process from the trans actions of the archive add on CSD is described in Chapter 7 5 7 1 PBS Print Programs The PBS print programs enable data from the PBS archive add on CSD to be trans ferred to a SAPscript form The SAP standard print programs which were extended to include PBS archive accesses served as the basis for these print programs The following PBS print programs are delivered SAP name Description of PBS Name 3 x PBS Name 4 x Standard Print Program muon Sales documents ZZCVADOR PBSIRVADOROI RVADINO1 nn ZZCVADIN PBS RVADINO1 RLB_INVOICE PBS RLB_INOVICE RVADDNO1 Delivery notes ZZCVADDN PBS RVADDNO1 PBSc software PBS archive add on CSD Administration 52 7 2 Customer specific print programs In the event that you have developed your own print programs they must be ex tended to include PBS access routines to be able to read data from the PBS Archive add on Customizing settings regardin
24. AN Furthermore the following reports are available as examples for accessing data of the PBS archive PBS CSD TSRD Bl PBS CSD TSRD Kl PBS CSD TSRD MI PBS CSD TSRD DI and PBS CSD TSIT Bl PBS CSD TSIT KI PBS CSD TSIT MI PBS CSD TSIT DI see chapter 6 1 3 In addition three logical databases are supplied with the CSD module For the conversion of the customer specific reporting the Conversion Tool is sup plied together with all PBS archive add ons This tool is discussed in detail in a sep arate manual which is supplied with the PBS Utilities in the directory Docu PBSc software PBS archive add on CSD Administration 73 11 1 Instructions for Conversion of own Reports If your programs contain many select commands and in regard to the runtime it is more favorable to access the archive not only with function module PBS SELECT INTO TABLE but to access the archived documents directly with the reading routines from report PBS CSD READ You will find examples for pro gramming in chapter 6 Having created the PBS archive with reference to the SAP archive your programs run more performant if you do not use the SAP original function modules for reading of the ADK files but the corresponding PBS counterparts function group PBS ARC_CSD Ths can be achieved by calling the routine SET VALUES PBS CSD AS READ before the first reading access to the archive add on only up to Rel 4 6C The complete call is
25. C 6 0 ECC 6 17 correction levels a to z PBS software PBS archive add on CSD Administration 8 2 Overview on the PBS archive add on CSD 2 1 Nomenclature Although in the days of R 2 the term Reorganization actually meant the Archiving of completed documents today the first term is mainly used to describe the physical reorganization of the database whereas the second means writing completed doc uments to sequential files while removing them from the database In this manual we use the term Archiving completely in the SAP sense Processes controlled by SAP programs such as the checking of documents regarding their ar chivability the writing of these documents to sequential archive files and the remov ing of the documents from the database are collectively called Archiving The archiv ing is controlled centrally by the SAP transaction SARA With the PBS archive add on CSD PBS now provides a program package which allows the user to access the SAP archive files in online operation as if they had never been archived Also in order to completely relieve the database from index data the documents on the SAP archive files are read by our load programs and transferred into the file system complete with all necessary index information This process is called Loading and Construction of the PBS archive add on CSD PBSc software PBS archive add on CSD Administration 9 2 2 Navigation up to Release 4 5 x A global me
26. CSD_STRUCT31H by using the line command w Before doing this you should delete the contents of PBS CSD STRUCTS1H with dd dd In summary The coding created by ZZCVCREA under 3 X substitutes the coding of PBS CSD STRUCTS1H under 4 X PBSc software PBS archive add on CSD Administration 38 9 Long Term Archiving 5 1 General If over the years the directory for the data of the PBS archive add on increases in size it can be of help to create a new directory regularly in order to load the archive data in this directory e g for each calendar year On the one hand this can reduce the run time of the regular load run as the time required for the merging of the indices depends on the number of the already existing indices On the other hand parts of the archive can be stored on other media for example on tape This reduces the disk space that is permanently used Should you need the data again in your SAP system you just have to reload the directory specify the path to the system in a control table and update an administration table So within a short period of time the removed information is again available online Not only the transactions but also the customer programs adjusted to the PBS archive add on consider both data sources This function is first realized from SAP release 4 x 5 2 Customizing Define Archive Paths At first the paths have to be defined in which the date to be removed is to be placed or in whi
27. E Arvannnnmnnmv asp Asa rrnl in the program code by some PBS ca software lb PBS archive add on CSD Administration 49 6 2 Read SAP Archiving Run The ABAP PBS CSD TADK reads the original SAP archiving files that were created with the archiving objects SD VBAK RV LIKP SD VBRK SD VTTK and LE HU from release 4 6C Reading ADK File 01 06 2003 Diagram 30 Selection mask PBS CSD TADK PBS ca software PBS archive add on CSD Administration 50 cList Edit Goto System Help a JH BER SEHR 2742 A Reading ADK File e 20 07 2003 Reading ADE File B rehiwekey 020575 001SD_VBak bject ID 1000000006160 VBUK 1 amp 88mndBBEHE15HB AACCCCECABBBEBEEE TEAR 1000000001 6020000105145032C0NSIDINE BEEDOEGOEDOEGEDDEAEDDETEHECHZRDE JSTO 1B8BVBBBOBBDD6180UBU18 VBP X881 JEST 188v BBBEHBOHETEBDHEEETE 10002 BB JEST 1B88VBBBEHOEHETBDHEEETE 10165 BB JEST 1 EV PEIDIO EE EIEH El 10235 001 JEST 1 B8VBBOBBOBBO516800O018 10398 001 JCDS 1 B8VBBOBBOBBO516800O018 IOOO2001CONSIDINE 20000105145518 IV51 JICDS THEVBEBEE BRET ERHOLEN A THI 65001 CONSIDINE 20000105151553 GJ2B JLDS THOVBEBEE EEE BEEBE El TW235001 CONSIDINE 20000105145518 1W51 JCDS THEVBEBEE EEE BOBO H TQS9S001 CONSIDINE 20000105181336 DP SG IBARC 100000000000000D002558000000000000D0255544HHHHHHFDOD1BD00B05160000018 IBIB 1HE nnonnnnz5 5 ECONSIDINE 4 805 L SRRSEHIHBROU2 xBT2B TRIN 1HHRPz77xwv nnhhllmm n8n NFFAS222 el 332
28. Eventually the modifications should then be transferred again After having finished the modifications verifications of a rebate agreement with ar chived invoices can be displayed Likewise you can create a credit memo for an agreement For this please use transactions VBO3 and VBO2 PBSc software PBS archive add on CSD Administration 69 10 Transactions of the PBS archive add on CSD 10 1 Tabular Overview of Transactions The transactions of the PBS archive add on are explained in detail in manual part C User manual This chapter only provides a general overview PBS VASS Display item proposal 1 PBS VA55 Listofiempropals 1 PBSIVF31 Output from billing documents PBS VLOON Display outbound delivery rom 4 6 PBS VL33 Display inbound delivery 0 PBS VL33N Display inbound delivery from 4 6 PBS VL71 Output from outbound deliveries PBS VTOS Display shipment PBSIVTO3N Display shipment from 4 6 PBSVT 1 jLitofshpmens 1 Z o PBS VOB Display freight costs PBSVII1 Listshipmentcoss 1 1 1 PBS HUG Display of Handling Units PBSHUMO JjHUMonto SSS 0 PBSc software PBS archive add on CSD Administration 70 PBS VT03 Displayshipment 11 PBS VTOSN Displayshipment 1 o
29. PBS ca software CSD PBS archive add on for Sales and Distribution Manual Part B Administration Compatible with SAP R 3 4 x SAP ERP 5 0 SAP ERP 6 0 SAP ERP 6 17 SAP Certified Powered by SAP NetWeaver December 2 2015 PBS archive add on CSD Administration 2 1999 2015 PBS Software GmbH Schwanheimer Strasse 144a 64625 Bensheim Germany Phone 49 6251 174 0 Fax 49 6251 174 174 Email info pbs software com Internet www pbs software com PBS archive add ons is a registered trademark of PBS Software GmbH Bensheim SAP R 3 SAP ERP SAP NetWeaver ABAP and others are registered trademarks of SAP SE Walldorf Baden Acrobat Reader is a registered trademark of Adobe Systems Incorporated PBS ca software PBS archive add on CSD Administration 3 Introduction to the PBS ILM Concept Information Lifecycle Management Information Lifecycle Management ILM means the administration of information re lated to the time when it is used taking into account its total costs and compliance A conclusive efficient ILM concept must as a result control data growth manage retention rules and also ensure compliant data storage Furthermore an easy ac cess to archived data is decisive and for example its transfer during internal and external audits PBS ILM Concept PBS software provides existing SAP customers extensive solutions to put into prac tice the requ
30. S Test program archive access via document index ZH 20853 Test program archive acces B Management fields of PBS archive add on CSD Doc tvpe Document na loaded in archive an n ae 20 05 2003 VBAK 100000000522119971015010555B OLLINGER BESTETSTETSTETATETSTETTETOTETOE Re Ten Tg Be VBLIK 1000000005221 LL AC CCCCCCCCAOOOOOOGEH n STXH 1 00VBBF Bdaadgags22168 068818 TEXT amp unFun Die faszinierende Verbindung aus Dynamik und Komfort sbr TEST i lt hr gt MEST Die varbildlichen Ideen und die vielen technischen Details kombiniert TEXT mit einem atemberaubenden Fahrgef hl machen die IDES SunFun zu einem TEXT einzigartigen 5port Bike WBF A 1000000005221 000071 00049006 ne oeg RAHHHHRHHFEST Beer DEM C 1997102201053 WBF A 1000000005221 000071 00080003620 0000 ST IBS EN M C 1997102101032 VBFA 1000000005221 000071 000900054 79000 AMR eee eee oT BOSASSSSSDEM L 1997102301064 NAST 1 068 31 08806880685221 BAggbgBHdBEBS8EGOHgAS15989718158180523 NAST 1 868 31 088068680685221 BAgnPHOBEdBEBS8G dHdAS198971815810523 YBED 1000000005221 0000000302DEUOZOUELIFD sseldorf A Heese OOO VBLP 1000000005221000010 LL AC CCEC VEAP 1000000005221 00007101400 300 1400 300 VBEP 1000000005221 00007100001 CP X1 397101 SD HH HAST rs BDEIDEIDEIDEI VBEP 1000000005221 000071 00002 CPX 2971 DER HRS BRR ROT BDEIDEIDEIDEI Inh TRA SSP SRA aad dad PRAAMIOOTIMIFE CHHHHHHHHHHHHHHT EM SSppss434343cCT 44443234 Diagram 27 Result PBS CSD TSRD BI PBS ca
31. ant The SAP SD archives to be deleted are displayed afterwards selection of documents amp Process all documents O Process sequential number range 1 to 4 999 999 Check dac date lower limit at receipt 01 01 1980 all new documents processed Load a sequence of docs only from 1 to 9 999 999 In general the radio button All new documents should be selected This ensures that all documents in the SAP archiving run are also transferred to the PBS archive add on If the paging area in the system profile for the sorting of the indices is set too low e g termination SYSTEM NO MORE PAGING it can be useful to not process all documents at one time but to realize several runs with a restricted number of docu ments In this case the second option Load a sequence should be selected and the documents to be processed specified in the two following fields For example if you want to process 100 000 documents in each run please enter in the first run from 1 to 100 000 in the second run from 100 001 to 200 000 etc However before using this method you should first try to load the complete SAP archiving run by increasing the paging area Attention The function that the program automatically recognizes if a selected SAP archive has already been processed is switched off if the interval delimi tation is used Neither is a check regarding an overlapping of intervals carried out Check document date lower limit at a
32. archive Deactivate main archive Convert main archive into long term archive Process long term archive H Run Activate long term archive O Deactivate long term archive O Convert long term archive inta main archive amp Arch overview Diagram 10 Selection screen for administrating the long term archive PBSc software PBS archive add on CSD Administration 22 The display transactions and the programming interfaces read data from both the main archive and all long term archives Main and long term archives can be indi vidually activated or deactivated using the selection parameters by executing the transaction If the parameter Archive overview is selected a list of all main and long term archives is displayed If it is necessary to further construct a long term archive the existing main archive must first be converted into a long term archive Afterwards the required long term archive can be converted so that it can be updated further as a main archive Alternatively to the CSD Administration Board the menu option Long term archive transaction PBS ZVA6 can be used as access As with the archive tool it is possi ble to manage old and new archives under this menu option in Unicode systems The selection is also made in the initial screen of the transaction see Diagram 5 Long term archive paths from non Unicode systems or systems up to and including the SAP Enterprise Release can be accessed via t
33. archive Call the Administration Board CSD transaction PBS CSD ABO and choose the options PBS data from prev release gt Index Activation from the menu Diagram 14 Edit Check Generate PHS data fram prev release System Long term archive ER E 17 ir bnd at 1 unn ooo M Diagram 14 Activate CSD archive from previous release Then execute the steps described in chapter 4 2 Loading of the Administration Table PBS CSD FILE PBS CSD FILE page 36 to activate the main archive Former long term archives choose the options PBS data from prev release Index Activation from the menu Then proceed as described in the chapter 5 3 Ac cess to the Transferred Data 3 7 3 CSD indexes data should be used but the storage location of the index data has changed The CSD indexes from the previous release are available and still should be used but the directory in which the data is located on the server is not the same as the directory used during original index activation In this case the indexes can also still be used but the administrative information must be recreated on the database To do this execute index activation specifying the currently valid archive paths The necessary steps are described in the previous section 3 7 2 Ensure the correct path name spelling and length 28 digits and that the slash for UNIX or backslash for Windows NT is located at the end page 31 PBS ca sof
34. ber of the sales document to be printed either order deliv ery note or invoice in the input field Sales document no If you push the button NAST afterwards the existing message records are acquired from table NAST and proposed for selection in a Popup With the selection of a message the fields mes sage language and Partner Function needed for printing are filled In case no NAST messages are existing in a document push the button proposal As a result the message type and language as well as the partner role with regard to the document are determined from your SAP system and the corresponding fields filled with this information You can use the input field Printer X Screen to define that the output should be sent to a printer by checking the box and entering the name of the printer in the neighboring input field If you leave this field empty the print output will be displayed on the screen You can use the radio buttons PBS also archive orig inal and manual to make a selection with regard to the print program The button PBS also arch triggers the PBS print program the button original your current print program for database documents and with the button manual you can freely select any print program In the first input field after the button manual enter the initial routine of the print program entered in the second input field PBS ca software PBS archive add on CSD Administrati
35. ch the current data is stored The path definition can be made in the CSD menu under menu option Customizing or directly in the request screen of the acti vation program for stock removals transaction PBS ZVA6 PBSc software PBS archive add on CSD Administration 39 The defined paths are always assigned to a path number which has to be specified later when reloading the data In addition by entering an X in column active the path can be activated The entry decides whether the reading routines are to make a reading attempt to this path In column Batch you can select whether back ground processings should be made for deactivated paths Besides it is possible to authorize certain user groups to access deactivated paths column user group Diagram 19 Nu Path active Batch Usergroup 1 Diagram 19 Definition of archive paths PBS ca software PBS archive add on CSD Administration 40 5 3 Access to the Transferred Data If you want to have the transferred data available online again this data must if transferred to other media for example to tape be reloaded into a directory on the hard disk The name of the directory is not important In a second step the admin istration table for this directory should be filled via the roll string Archive Administra tion gt Long term Archive gt Activate Transfer or transaction PBS ZVA6 Long term Archive program na
36. cqui This parameter additionally enables you to filter the documents that are to be trans ferred into the PBS archive add on If this parameter is selected only those docu ments from the SAP archiving run are transferred which are newer than the specified lower limit document date 2 document lower date limit PBSc software PBS archive add on CSD Administration 30 Archive range amp PBS Archive System 5 PBS Archive System with capy SAP doc with reference ta SAP arch PBS Archive System with Copy SAP Document By marking this parameter the complete document information is copied during the construction of the PBS archive add on In this case the SAP archive files are not required by the reading accesses and can be stored elsewhere PBS Archive System with Reference to SAP Archive By marking this parameter a reference to the SAP archive file is created during the construction of the PBS archive add on The PBS directory then contains only index information during access the complete document information is taken from the SAP archives Therefore when using this method you have to keep all SAP archiving runs and cannot store them elsewhere on tape This method can first be used from SAP release 4 x Important You should choose between the two methods before you start the initial construction as a correction of your selection can only be achieved by a new con struction Advantages and Disadvantages of Both Met
37. e you can then create a credit memo for an archived invoice PBSc software
38. ely This list is only suitable for display purposes and can not be exported to a file e Using the second option line item lists can be generated that can display header and items in a uniform record layout that means table fields from VBAK and VBAP for orders from LIKP and LIPS for delivery notes and from VBRK and VBRP for billing documents These lists can either be displayed on the screen or exported e The third option provides general layout options as fields from many tables can be selected in this list type To combine the tables the button Define layout should be selected The further procedure is described in the next chapter 8 2 3 To change the field combinations of the lists and to store them as list variant first execute the report online with the option Display Print see chapter 8 2 4 When doing this the data volume to be selected should be kept small You can then define the scope of the list via the function keys Settings Layout Change The list variant can be stored via Settings Layout Save If the list is defined in a test system and should then be transferred into the production system transfer the layout in a transport request via Settings gt Layout gt Layout Management gt Layout Transport PBSc software PBS archive add on CSD Administration 64 In general the width of a list meaning the number of columns is limited This means that you cannot select all fields at the same time in one
39. g message control for example the assign ment between print program and SAPscript form are not necessary To do this proceed as follows 1 Naming of the print program First find out the names of your print programs For doing this display the table TNAPR with transaction SE16 This table is used for message control by creat ing an assignment between print program SAPscript form and message type Start transaction SE16 and enter TNAPR as the table In the following selection screen of the Data Browser enter 1 as the value for the input field NACHA and for KAPPL V1 Sales V2 Shipping or V3 Invoicing In the hit list your print programs are now displayed in the column PGNAM We recommend that you copy print programs that are determined in this way using the PBS naming convention This means for example that if your current print program for sales documents is named ZVADOR0 1 you should copy it as PBS ZVADORO 1 The PBS naming convention guarantees the automatic as signment between the PBS print program and the SAPscript form of the original print program If you want to name your archive print program independently of the PBS nam ing convention this must be noted in the program PBS CSD PROG for SAP release 4 x or ZZCVPROG for SAP release 3 x respectively Here in the source code enter the name of your print program for database documents and the name of the print program for archive documents An exact description of the
40. g object SD VBAK delivery documents RV_LIKP and billing documents SD_VBRK Sales documents PBS CSD LIS ITEM VBAK SD VBAK Delivery documents PBS CSD LIS ITEM LIKP RV LIKP Billing documents PBS CSD LIS ITEM VBRK SD VBRK The programs select the data from the SAP database and the PBS archive and ex port them either directly onto the screen or into a sequential file in the Unix Windows NT environment You can define the fields to be exported via the ABAP list viewer SAP ALV The created file can be processed by a PC analysis program after the transfer into the PC environment The usual SAP standard AIS Audit Information System format was selected as the data format The data flow is illustrated in Dia gram 38 PBSc software PBS archive add on CSD Administration 60 Line Line2 Line 3 PBS Archive data Line 1 Hidden fields RIS3 Coiumn content Pos Len Col cantent l amp n Company code au GML acct short text B atabag p EET Line item P p _ Netdue date _ n Fiscal year Gil account Document number Posting date 5 9 Document type Document date 6 8 Line item ID account type 7 5 Tax code account i Clearing date G L account On account account short text 0 35 Clearing date Posting key 1 2 a Group indicator Tax code 2 2 Posting period Line width a7 Ha sequential data file Transfer to PC in text format IF oxe io A F 7 IK of
41. he fields can be selected using the third button Layouts in this menu bar The interface for this is identical to the one described at the end of chapter 8 2 2 You can get to this interface by choosing Settings gt Layout Change from the display list 8 2 4 Output options In general you can decide in the selection screen whether the selected dataset should be displayed in the form of an ALV list or transferred into the specified export directory If there is a large selection volume processing should be performed as a background job When a data export is executed it is first checked whether a the specified directory exists b the specified directory can be written to c the specified file name already exists If this is the case the end user can decide whether the existing file should be overwritten or whether another file name should be given At the end of each export transaction an export statistic is exported Output option DisplaywPrint C Export ta file SAP audit e Complete date time to file name Create BW extract C File name dataextract custamer 47171 Iphsi Directory Diagram 44 Determination of the data export target PBS ca software PBS archive add on CSD Administration 66 9 Rebate Processing of Archived Invoices Having archived invoices before final settlement they for instance cannot be dis played in the itemization or cannot be considered for determination of data subjec
42. he menu option PBS data from prev rel in the CSD Administration Board Diagram 1 1 FPBS data from prev re Archiving tool Index activation Long term archive Mi Diagram 11 Administration of the CSD archive from previous releases PBSc software PBS archive add on CSD Administration 23 3 6 Delete Archive Archives that are no longer needed can be deleted completely with the report PBS CSD_DELR Deletion of CSD archiving runs for experts only J e Delete load runs far C SD ob VERE 34923 Diagram 12 Selection screen of report PBS CSD_DELR In contrast to the deletion function of the load program see page 29 which can be used to delete individual load runs and indices for individual SAP ADK files an ar chive is always deleted completely with the report PBS CSD_DELR This means that the logs of the load runs that were executed previously and the created statistics are removed The program is executed with the selection criteria that is listed in Diagram 12 to delete a main or long term index Then a selection list is displayed in which the run to be deleted can be selected The deletion itself is made in the selection list using the pushbutton Delete run Shift F6 So long as the option Test is selected in the selection screen the indices are not deleted We recommend that this method is used if you want to completely delete and rebuild a CSD archive PBS ca
43. hods In general if you keep all SAP archiving runs in the online operation e g in an optical archive system it can be sensible to just create a reference to these archive files as otherwise the document would be stored twice once in the SAP archive file and a second time in the PBS archive add on If you plan to transfer the SAP archiving runs later to tape outside your SAP system or if you deactivate parts of the PBS archive later on we recommend you to keep a copy in the PBS system There is no log stating which SAP archive files are referenced therefore you can only base your decision on which archiving files can be removed on the date In summary the referencing only makes sense if all SAP archiving runs are kept permanently Important note From Enterprise release this selection is no longer available The PBS archive add on CSD is only constructed with reference to the SAP archive PBSc software PBS archive add on CSD Administration 31 Path name archive add an CSD iphsicsde471100 This parameter specifies the file path for the PBS archive add on CSD Make sure that the path name is no longer than 28 characters and ends with a slash for UNIX or backslash for Windows NT This path must already exist in the system as it cannot be created explicitly by the load program If in addition to CSD further PBS archive add ons are used for ex ample CFI CMM or CCO please provide a separate path for each archive see
44. irements that were described above for a stringent and successful ILM concept PBS is considered as an expert for complex integrated data accesses to archived and database data and meanwhile also to data that is located on decom missioned SAP systems In addition to classical SAP data archiving SAP Bl specific nearline storage is also supported PBS archive add ons PBS archive add ons always rely on SAP archiving having been carried out success fully This is the basis for a permanently high performing SAP system In principle you can indeed retain posted documents in the SAP database for a very long time due to a large database capacity Depending on the document volume this may result however in massive performance losses and sooner or later heavily increas ing operation costs The daily backup becomes difficult for large data stocks for example A convenient display and evaluation of archived transaction data as the SAP user is used to for database data can often only be carried out in a very restricted man ner using SAP standard means depending on the application module This is partic ularly the case for large archive data stocks The PBS archive add ons can be used here They can be provided for nearly all SAP modules and release levels and start with a C for Complete in their description For example PBS archive add on CCOPA for the SAP module COPA Using the PBS archive add ons you can quickly and easily acces
45. ive via different indices PBS CSD TSRD BI Archive access via document number PBS CSD TSRD Kl Archive access via customer number PBS CSD TSRD MI Archive access via material number PBS CSD TSRD DI Archive access via date The programs can be executed directly and displayed via the menu of the example reports transaction code PBS ZVT2 Furthermore the transaction PBS ZVT2 includes the following example programs for the archive access via the function module PBS SELECT INTO TABLE PBS CSD TSIT Bl Archive access with PBS SELECT INTO TABLE via document index PBS CSD TSIT Kl Archive access with PBS SELECT INTO TABLE via customer index PBS CSD TSIT MI Archive access with PBS SELECT INTO TABLE via material index PBS CSD TSIT DI Archive access with PBS SELECT INTO TABLE via date index As an example we explain below the reports PBS CSD TSRD BI and PBS CSD TSIT Bl PBSc software PBS archive add on CSD Administration 46 G 72H eoe GHB DHHS a Test program archive access via document index Diagram 26 Selection mask PBS CSD TSRD Bl After executing that program the number of purchase orders delivery notes or in voices that was entered in field Number of documents to be read will be read in the archive Diagram 26 beginning with the indicated document number and all table entries of the documents are displayed Diagram 27 Jhon eoe BHR Hao a S
46. le STXL are read If READ TEXT is called and no texts according to the interface parameters are found in the database table STXH and STXL the function module will leave with a RAISE statement and an exception SY SUBRC NE 0 This SY SUBRC is considered as flag to search the texts in the archive The modifications which you should add after calling the function module READ TEXT are analogue to the program LSTXCFTX and are as a sample in the program PBS CSD LSTXCFTX for SAP release 4 x or ZZCVCFTX for SAP release 3 x which are contained in the delivery The program lines to be added are marked with the correction mark PBSB PBSc software PBS archive add on CSD Administration 55 7 4 Testing Print Programs You have two possibilities for testing print programs with access to the PBS archive add on CSD On the one hand you can start the print programs via the PBS display transactions and their menus and on the other hand via a test program developed by PBS with the name PBS CSD TDRU ZZCVTDRU for SAP release 3 x In this chapter we will go into details about the test program PBS CSD TDRU To execute the test program enter the program name PBS CSD TDRU in the ABAP Editor transaction SE38 and press the button Execute F8 The following selection screen is displayed Test program for printing SD documents ev 2000006452 PBS RVADDRET Diagram 32 Selection mask PBS CSD TDRU Enter the document num
47. list definition There fore a field selection has to be made 8 2 3 Free Design of the List Layout To get to the interface for the free design of the list layout select the pushbutton Define variant There is a tree structure on the left see Diagram 42 containing all tables that can be selected for the object specified sales order delivery note etc amo vdHvBUK Sales Document Header Status and Administrative D vb Sales Document Header Data 0000 HB NAST Message Status EH YAL Sales Document Incompletion Log V iT VEAP sales Document Iter Data Itt HEP sales Document Schedule Line Data Itl vBEFDG Appendix Table far Dangerous Goods Data Diagram 42 Hierarchical structure to select the tables to be exported The required tables can be selected using the first button Export in the menu bar The selected tables are then displayed in the right hand side of the screen in the area Tables for extract see Diagram 43 Tables for extract Fm Diagram 43 List of the selected tables PBS ca software PBS archive add on CSD Administration 65 Table combinations from the same level are not possible meaning that the tables have to be in a parent child relationship in the tree structure This is necessary so that all fields can be combined in a single line Tables can be removed from the target list using the second button Delete Row After having defined the tables t
48. lled via transaction PBS ZVA4 Archive tool displays the contents of the PBS archive add on CSD from a technical point of view In addition you can display the status and further information on the archive con struction SAP 2 ece BNE Display contents of PBS online archive CSD ORORO ORORO G G G G e RO COE SEEN 0 rj 4 k Diagram 21 Selection screen of report PBS CSD_SCAN 6 1 2 PBS CSD TSRD PBS ca software PBS archive add on CSD Administration 42 Heads documents directly from the PBS archive add on The access is carried out directly via the document number or the secondary indices Test programs for archive read access Diagram 22 Selection mask PBS CSD_TSRD Gi af 48 6 SHR anna eg Test programs for archive read access g Transaction 20 07 2003 Test programs for archive read a B 5221 Hggaggagg2z1 Bad 15 10 1997 20 05 2003 VBAK 5221 C 0 1900 15 10 1997 MR 1000 285 000 00 VBUK 5221 00 00 goga STXH vBBP DE 000000522100001 FH J001 Bees TEXT SunFun Die faszinierende verbindung aus Dynamik und Komfort hr gt TEXT lt br gt TEXT Die vorbildlichen Ideen und die vielen technischen Details kombiniert TEXT mit einem atemberaubenden Fahrgef hl machen die IDES SunFun zu einem TEXT einzigartigen Sport Bike VBFA 5221 a000i 49006706 Bee 19 1r72 233 07 VBFA 5221 a0
49. m SAP Release 4 7 indices can no longer be created via the previously used technique For this reason new programs that use the ADK technique to store the indices are provided for creating and administrating the index records This means that the PBS indices for accessing the archived data in the archiving object PBS CSD are saved The indices that were created under earlier releases are frozen under Unicode This has the effect that it is still possible to access the CSD archive in read mode but the index stocks are no longer updated The read routines provided by PBS are able to read both the existing indices as well as those that are written in the new format This means that the user does not notice the change at all The programs that are required for archive administration can be called from the CSD menu or the known transaction codes It is automatically realized if the system is based on Unicode and the corresponding reports are executed From Release ECC 5 0 the Administration Board CSD transaction PBS CSD ABO is available to manage the PBS archive index centrally The Ad ministration Board is explained on the next page PBSc software PBS archive add on CSD Administration 16 3 2 The Administration Board The PBS archive index is managed with the Administration Board All programs and tools necessary for building maintaining and analyzing the indices can be controlled directly via this cockpit Diagram 3 Ge
50. me PBS CSD FILE OT Activate fong tenm archive e Select paths from table Activate selected paths deactivate C Diagram 20 Activate long term archive By pressing the upper pushbutton Update the transferred directory is assigned a path number in a control table Via the pushbutton Choose below you can select one or more entries from the table that you want to qualify as active When doing this you can only select those paths for which an X has been entered in the column Active The selected entries are activated or deactivated after the program is started depending on the status of the last setting that was selected Activate De activate selected paths To activate means that the required administration table entries are loaded from the directory into a database table If you choose deactivate the corresponding entries are deleted After completion of this process the directo ries that have the status active in the path table and whose administration information has been loaded with the above program into the database are available for the PBS archive add on You can see if this procedure was successful via the archive tool PBS CSD SCAN by manually entering the path number PBS ca software 6 Archive Utilities The utilities described below are provided together with the PBS archive add on CSD 6 1 Reading of the PBS Archive 6 1 1 PBS CSD SCAN The program which can also be ca
51. n screen Diagram 45 Please enter the number range interval for the relevant in voices defined in your system in the entry field for the invoice number This can be determined by transaction OMAE object RV BELEG Additionally please define the period for the invoices according to the rebate agreements as in the diagram below n aH eee Dur an DEJ Read archived invoices for VBOX Volume af index construction table vBOX Invoice Hdg3BBBEHdH upto 0093999999 Invoice date 81 01 2001 upto 31 12 2881 s a enc EF 100 Hj sunod INS 7 Diagram 45 Selection screen of report PBS WRITE_VBOX After having finished the PBS WHITE VBOX indices of archived invoices can be found in the table VBOX PBS ca software PBS archive add on CSD Administration 68 9 1 2 Evaluation of the Rebate Agreement Modifications in the SAP function module SD BONUS INVOICE READ have to be made in order to evaluate a rebate agreement with access to the archived invoices For this the template PBS BONUS TEMPLATE serves as a model The corrections which can easily be found by searching for the string PBSP in the coding can be transferred to the SAP original SD BONUS INVOICE READ It is not possible to transfer the program as a whole as due to the SAP hot packages slight differences are possible In case hot packages are imported after modification of the SAP cod ing it has to be checked each time if SD BONUS INVOICE READ is concerned
52. n belongs to which SAP module CFI CSD CMM CCO etc All PBS archive add ons have in common that they can be easily installed in the SAP R 3 system via the SAP transport utilities tp and SAINT For installation details of the PBS archive add ons please see the specific installation manual manual part A This administration manual was written to make construction and administration of the PBS archive add on CSD as easy as possible At first data archiving with trans action SARA is discussed the second topic is the PBS index construction from the SAP archive files The modular user manual of each PBS archive add on is composed of partial man uals Part A Installation Part B Administration Archive Construction and Maintenance Part C Application Programs Transactions Part D Migration Support R 2 gt R 8 if available There are additional manuals for the PBS utilities Conversion Tool Archive Browser Translation Tool Should you have questions regarding the installation of the PBS archive add ons or if you have problems when installing the software please call directly the Service Hotline of PBS Software GmbH Phone 49 6251 174 110 Fax 49 6251 174 174 email hotline pbs software com Release Compatibility The PBS archive add on CSD discussed in this manual runs with the basis pro grams of SAP SE D 69190 Walldorf Baden R 3 system releases 3 0 3 1 4 0 4 5 4 6 R 3 Enterprise ECC 5 0 EC
53. ndices created for the added documents are merged to the already existing indices in pbs csde47100 BIB001 and trans ferred together into directory pbs csde47100 BIB002 Directory pbs csde47100 BIB001 is then deleted by the load program In each further load run the path name for the secondary indices BIBOO2 is in creased by 1 compared to the last load run BIBOO1 After the load run a selection statistic is displayed where the archives that have already been constructed are con sidered PBSc software PBS archive add on CSD Administration 35 4 1 4 Data Back up We recommend a data backup of the created files after each construction of the PBS archive add on However this is not of fundamental importance due to the restart function of the load program 4 1 5 Common problems during the Archive construction If the load process terminates with the message ABAP run time error SYSTEM NO MORE PAGING and or EXTRACT NO MORE PAGING this is due to the insufficient size of the SAP paging area What can be done about this Via SMO04 Goto gt Memory an overview of the amount of the roll and paging memory occupied by the active users and their transactions is displayed You can use this to clarify whether the high quantity of memory space is being used by an other program and not by the current program Use transaction DB11 to check in the current instance profile the two parameters rdisp ROLL MAXFS and rdisp PG MAXFS
54. nerate PBS data from prev release System Heli BIH Be CHB I 39a a a dogm Administration Board CSD 1 Main index E E else 0 S EB Main indices Long term index Oldest archive file Recent archive file Diagram 3 CSD Administration Board The following table describes the individual functions which can also be executed via the menu ot The main index is converted into a long term index or vice versa depending on whether the function is executed for a main or long term index area see chapter 3 5 a The indices can be accessed by the user when an index area is activated see chapter 3 3 page 18 Deactivating the index area means that the indices can no longer be ac cessed The loading log for a run displays information about the processed archives and indices compare Diagram 17 The content of an index area is displayed using the archive tool program PBS CSD SCAN see chapter 3 4 i Index generation means that ADK files are indexed see chapter 3 3 PBS ca software PBS archive add on CSD Administration 17 3 3 Index Generation To be able to access the archived data using transactions and programming inter faces it is necessary to generate index records In contrast to the version for non Unicode systems the indices are saved in files in SAP ADK format using the archiv ing object PBS CSD For this reason the selection of an archiving path is superflu ous Data storage is
55. nts of the PBS archive The path name specifies the directory of the PBS archive add on CSD Also in this case you can use a logical path name instead of a physical one see chapter 4 1 1 The parameter Test import reads the administration records without however loading them into the SAP R 3 System The parameter Display already imported archives enables the display of a list of all SAP archiving runs processed with load program PBS CSD LDR3 PBS ca software PBS archive add on CSD Administration 37 The parameter list of processed records displays a list of all administration rec ords of the PBS archive add on The list display can be delimited with regard to the criteria No list lines the record type type C D E F K M N and the key from Key All records are always processed Finally if the option Import with database update is selected the administration records of the created PBS archive add on in the file system are loaded into the SAP R 3 System 4 3 Data Transfer from Release 3 x to 4 x Program ZZCVCREA must be installed under 3 x to enable the PBS archive add on CSD that you have created under SAP 3 x to also be read under 4 x You can request this program as a subsequent transport When starting this program a coding is gen erated in the editor This coding should be transferred with the line command ww ww into the clipboard In the 4 X system you must insert this coding into program PBS
56. nu is supplied with the PBS archive add on for all products and utilities of PBS Software GmbH and a special menu for the add on CSD The global menu is started via transaction PBS PBS Having entered this transac tion a button appears in the tool bar where it is possible to branch to this PBS menu via mouse click This global PBS menu enables the user to branch to the menu for the PBS archive add on CSD A second possibility to access the menu of the PBS archive add on CSD is by entering directly the transaction PBS CSD All programs and user transactions described in this manual are contained in the CSD menu The following table summarizes the information above PBS Menus Up to SAP release 3 1 SAP release 4 0 SAP release 4 5 PBS PBS PBS PBS PBS Main Menu ZPBS click on button click on button PBS archive add PBS archive add on on PBS CSD Menu ZCSD PBS CSD PBS CSD PBSc software PBS archive add on CSD Administration 10 2 3 Navigation from Release 4 6 From Release 4 6 the user menu has completely changed due to the implementation of the SAP Easy Access technique This has also had an effect on the transactions in the environment of the PBS archive add ons The delivery of the PBS archive add on CSD contains area menus PBS PBS main menu of the PBS modules and PBS CSD sales functions From these menus you now have to generate activity groups 4 6 B or roles from 4 6C respectively which can then
57. on 56 7 5 Printing with the PBS archive add on CSD transactions In principle the printing functionality in the PBS archive add on CSD is designed such that it is possible to reprint documents from the archive even if they do not have any NAST records in other words any entries in the message status table NAST Thus when a single document is printed from the transaction a dialog box always appears in which the user is asked whether he would like to manually enter the mes sage fields for printing the document Diagram 33 If the user does enter the mes sage fields manually a virtual NAST record is created and the document can be printed even if it does not contain any messages In addition it is also possible to print messages with a different message type and also from Release 4 6 a different partner function or language than exists in the document The following screenshots show examples of the various options using transaction PBS VFOS Diagram 1 Diagram 36 The transactions PBS VA03 and PBS VLO3N function in a similar manner m Display Billing Document 90005788 Mare Search Criteria gt Mess Document Number Company Code Fiscal Year Reference Diagram 33 Output of an archived billing document with transaction PBS VFO3 PBS ca software PBS archive add on CSD Administration 57 Messagetype Name Createdon Created at L iil Invoice 08 01 1997 11 21 40 0 deed RD00 Invoice 08
58. onstruction and use of the PBS archive add on CSD requires successful data ar chiving with SAP tools and access to the archive file created this way From 4 0B this access can also be realized with Archive Link via an optical archive system In each case the status of the archive file must be qualified with Accessible The PBS archive add on CSD uses the archiving runs of the archiving objects SD VBAK Sales documents RV LIKP Delivery notes SD VBRK Invoices SD VTTK Transports LE HU Handling Units from release 4 6C SD VFKK Shipment Costs from release 5 0 The SAP archiving program is executed with transaction SARA Standard archiving is not described in this manual PBSc software PBS archive add on CSD Administration 12 Current Jobs far File Delete ARV SD VBAK DEL2 050415105510 aie Display Job changeable Settings Motes File Name SO 20050415 101534 D ARCHIVE Logical Path ARCHIVE GLOBAL PATH Physical File Name Iusr sap E5tl SYs dglobal 5D 280850415 101534 0 ARCHIVE G Archive File Is Accessible v2 Diagram 1 Status of archive file You can determine the status of the archive files for the individual archiving runs via transaction SARA see Diagram 1 To achieve correct display of documents and to realize reporting via the PBS archive add on the deletion run of the SAP archiving must have been successful The generated SAP archiving runs are read and written into the archiving object PBS CSD
59. performed in the directory that was assigned to the archiving object PBS CSD in Customizing RUP 01 81 2807 EN O Document selet Process all documents Process sequential number range from 1 tn 4 999 999 Werge with archi 31555 D new archive Fostprocess prog The following procs is started automatically Create management indices Diagram 4 Selection screen of the index generation program from Rel ECC 5 0 The screen for the index generation program transaction PBS ZVA1 Diagram 4 is in many parts the same as the version for non Unicode systems Diagram 15 In particular the options to select the SAP ADK files and the document selection in the top part of the screen have already been described in Chapter 4 1 For this rea son only the areas Merge and Postprocessing Program will be covered here PBS ca software PBS archive add on CSD Administration 18 The block Merge simply provides information about the merge process Before the first program run takes place the switch new archive is selected In the subsequent runs the newly written indices are merged with those that were already written When doing this the switch Merge with archive is selected and the docu ment number of the ADK file of the archiving object PBS CSD is specified with which the merge process is being done By selecting the parameter Create management indices in the block Postpro cessing
60. pled by performing data ar chiving Thus time is saved for the data backup PBSc software PBS archive add on CSD Administration 5 Table of Contents 1 Introduction 7 2 Overview on the PBS archive add on CSD 8 2 1 Nomenclature 8 2 2 Navigation up to Release 4 5 x 9 2 3 Navigation from Release 4 6 10 2 4 Basic Information on the PBS archive add on CSD 11 2 9 Original Documents from Optical Archive 14 3 Usage of the CSD from Rel ECC 5 0 and in Unicode systems 15 3 1 Generals 15 3 2 The Administration Board 16 9 9 Index Generation 17 3 4 Archive tool 19 3 5 Long Term Archive 21 3 6 Delete Archive 23 3 7 Procedure for CSD Archives from a Previous Release 24 3 7 1 CSD indexes from previous releases should not be used any more 24 3 7 2 CSD indexes should be still used and the storage location remains the same 25 3 3 CSD indexes data should be used but the storage location of the index data has changed 26 4 Archive Construction up to SAP Enterprise Release 27 4 1 Index generation 27 4 1 1 X Construction of the PBS Archive 27 4 1 2 The first PBS Load Run 32 4 1 3 Further Load Runs 34 4 1 4 Data Back up 35 4 1 5 Common problems during the Archive construction 35 4 2 Loading of the Administration Table PBS CSD_FILE 36 4 3 Data Transfer from Release 3 x to 4 x 37 5 Long Term Archiving 38 5 1 General 38 5 2 Customizing 38 5 3 Access to the Transferred Data 40 6 Archive Utilities 41 6 1 Reading of
61. r a quantity field F currency W currency unit M quantity E unit of measure Special field types R C P M R rank statistics C counter statistics P percentage statistics M mean value statistics Data records In general The field delimiter is a TAB hex code x 09 The interface format is agreed between SAP SE and the following suppliers of revi sion software for external and internal auditors e ACL Services Ltd Vancouver BC Canada http www acl com e AUDICON GmbH 70565 Stuttgart http www audicon net e IDE A http www caseware com PBSc software PBS archive add on CSD Administration 62 After the export the data leaves the SAP environment The SAP authorization con cept no longer works in the file system of the target computer C in the file system of the application server d usr sap Protect the data against unauthorized access 0 2 Extraction reports The interface of the extraction report interface is divided into three areas The first area is used to limit the data to be exported The list format is determined in the second area and the target for the export is defined in the third area 8 2 1 Selection area First by using the button in the first column you have to decide which index should access the data The index fields document number customer number or material number can be selected In any case a selection has to be made for the index se
62. ransport HandlUnit up to rel 4 7 and SD VBAK RV LIKP SD VBRK SD VTTK LE HU SD VFKK from Rel 5 0 see Diagram 4 all corresponding SAP archiving archive Administration Select Files for Rea runs created from the indicated date from SEU ES Mosken e are displayed 020912 09 07 2003 28673 11 06 2003 020575 03 06 2003 020395 19 05 2003 020352 05 05 2003 Now select X those SAP archiving runs in this example SD VBAK you want to load into your PBS archive The system checks if this run has not already been loaded and displays an error message if this is the case Load automatically from 01 05 2003 If you want to archive all SD documents from a certain date without having to select each SD archive individually please use this parameter If there are SAP archives among them which you have already archived during a previous run they are not transferred to the PBS archive a second time The parameter max number phys files indicates the maximum number of SAP ADK files which should be processed This function automates the load runs and can be scheduled as background job by using a selection variant PBS ca software PBS archive add on CSD Administration 29 delete old run If you have already carried out several load runs and you want to delete one or more of these runs you can press the button Run to display a list of the previous load runs Now you can mark and delete the load runs you w
63. s your archived data even after data archiving during your day to day business The unrestricted data ac cess is realized by an intelligent indexing concept It extends the SAP archive infra structure components and integrates itself optimally with SAP archiving Archive data that has been indexed can still be provided after a release upgrade immediately without restrictions and without migration effort The PBS archive index is stored in sequential files of the SAP file system in the same way as the SAP archive data Afterwards you can access the archive data online via the familiar transactions The PBSc software PBS archive add on CSD Administration 4 SAP user can display the data from the SAP database and the archive data simulta neously via the PBS archive add on index For the user it seems as though the archived data is still in the SAP database The deep integration of the PBS transactions also enables direct navigation to sub sequent and previous documents both within the indexed SAP module as well as to linked documents from other SAP modules This applies not only for resident but also without restrictions for archived data The benefit for the user increases the more PBS archive add ons are used The potential benefits of the ILM concept raises substantially if you take into account the savings that result from the SAP mirror systems There are usually at least two of them meaning that the saved disk storage can be tri
64. similar to the one in Diagram 17 12 03 07 Start of selection Database delimitations MANUELL X ABAR MAN 01101990 AUTOMAT ABAR AUT 01101999 LOESCH ARCHLIST SD VBAK 000495000495 001SD VBAK A Report delimitations ANZ VON ANZ BIS 9 999 999 ALL BEL NUR BEL XAR BEL XAR KI XAR MI XAR NI PATH pbs csdid4 SCHNELL R ZUGANG R BESTAN ABDATUM 01011980 XRESTART X Free delimitations This is run number 001 12 03 14 End of Selection 12 03 15 End read R2 tape start sort 12 03 15 End sort 03 Start merge End merge New data Document cluster VBUK VBAK STXH CDHDR CDPOS VBFA NAST VBKD VBUP VBAP VBEP KONV VBPA JSTO JEST JCDS total Document index cluster Text index cluster Customer index cluster Material index cluster Purchasing index cluster PBS ca software PBS archive add on CSD Administration 34 SECONDARY INDEX STATISTIC Written Read Written Archived Written New Data Stock document indices text indices customer indices material indices 112 Number purch ord no indices 112 The following SAP archives were processed 000495 001SD VBAK 21 06 1999 14 13 02 wae processed zn run 001 23 11 1999 Diagram 17 Protocol of load program PBS CSD_LDR3 4 1 3 Further Load Runs If load program PBS CSD_LDR3 is started a second time to load more documents into the PBS archive add on these are added to the documents already existing in the path pbs csde47100 BELEGE The i
65. software PBS archive add on CSD Administration 47 The function module PBS SELECT INTO TABLE also reads data from the archive The functionality of the module will be displayed with report PBS CSD TSIT Bl by filling the import parameters with test data Please note that the document number interval has always to be delimited as otherwise ALL documents are read in the ar chive and then displayed Diagram 28 The document data is displayed in a tech nical way Diagram 29 Test archive access eh PBS SELECT INTO TABLE via document index Gm Example 1 Qutput af a certain document number Module Document type PO Table to be read Table key fram document number up to document number n WEAK WBELN 8221 nae Example 2 Output af a document number interval Module Document type delivery note Table to be read Table key from document number Upto document number Coo E ADRL YBELN onar 488 alBBssHd Example 3 Output of a document number interval Module Document type PO Table to be read Table key from document number up to document number CSD KON YBELN 4969 5500 Diagram 28 Selection mask PBS CSD TSIT BI PBS ca software PBS archive add on CSD List Edit Goto Administration 48 Test archive access with PBS SELECT INTO TABLE via document index Test archive access with PBS SELECT_INTO_TABLE via document index
66. t to volume based rebate There are 2 possibilities to solve the problem 1 The invoices for the rebate settlement remain in the database in spite of SAP archiving run Please follow the instructions of the OSS note 376241 2 The invoices for the rebate settlement already existing in the CSD archive can be accessed by reading For the rebate settlement the data dictionary index table VBOX for archived invoices will be completed and the SAP function module SD BONUS INVOICE READ will be modified The modifications in this func tion module serve only for the archive access PBSc software PBS archive add on CSD Administration 67 9 1 Creating Index for archived invoices subject to volume based Rebate In order to carry out an evaluation or a final settlement for a rebate agreement with the date of beginning in the past an index exists for the relevant invoices in the table VBOX The table entries will be deleted during a SAP archiving run object SD VBHK as far as you did not follow the instructions of the OSS notes 376241 and 1426093 In case you like to process a rebate agreement by means of the trans actions vbo2 and vbo3 and invoices subject to volume based rebate are still in the CSD archive the table VBOX with new index entries should be completed For this please see the report PBS WHRITE VBOX 9 1 1 Operation of report PBS WRITE VBOX After starting the report PBS WRITE_VBOX you will see the following selectio
67. ted print program You can test your print program using the PBS program ZZCVTDRU for SAP release 3 x or PBS CSD TDRU for SAP release 4 x respectively The use and functionality of PBS CSD TDRU is described in the following chapter This de scription also applies for ZZCVTDRU PBSc software PBS archive add on CSD Administration 54 7 3 Printing of Individual Texts From release 4 6C individual texts which are integrated in the print form via includes are also read from the archive and displayed automatically by using the function modules PBS CSD OPEN FORM PBS CSD_WRITE_FORM etc In case you are using a lower release in which these function modules function group PBS CSD STXO do not exist the program LSTXCFTX must be added for printing individual texts from the PBS archive add on CSD LSTXCFTX provides subroutines for text processing within the SAPscript Composer Extend LSTXCFTX as in the program PBS CSD LSTXCFTX for SAP release 4 x or ZZCVCFTX for SAP release 3 x respectively which is delivered as a sample The program lines to be inserted are indicated with the correction mark PBSB These enhancements only apply for PBS programs and archive documents If the above mentioned modification in the program LSTXCFTX does not result in a satisfactory way proceed as follows Locate within your print programs the function module call READ TEXT With the SAP function module READ TEXT all necessary texts from table STXH and tab
68. tware PBS archive add on CSD Administration 27 4 Archive Construction up to SAP Enterprise Re lease 4 1 Index generation 4 1 1 Construction of the PBS Archive Load program PBS CSD LDR3 constructs the PBS archive add on CSD from the SAP archive files The program can be started via transaction SES38 or via the CSD menu Archive Administration gt Load R 3 Documents or Generate Index agi eee DAR anos Be Ss Load program for sales documents into archive add on CSD QE O HandlUnit 11 05 2003 01 05 2003 EN Selection of documents Process all documents 5 Process sequential number range 9 999 999 Check dac date lower limit at receipt 41 41 1980 ipbsiesde F100 Diagram 15 Selection screen of load program PBS CSD_LDR3 In each case the program should run as a background process Diagram 15 shows the selection screen of load program PBS CSD_LDR3 PBS ca software PBS archive add on CSD Administration 28 Below we explain the delimitations and their effects when constructing the PBS archive add on CSD Select Archive D1 85 2883 01 05 2003 Run This is where you can select the archiving runs created with transaction SARA of the SAP archiving objects SD_VBAK RV_LIKP SD_VBRK SD_VTTK LE_HU from rel 4 6C and SD_VFKK from rel 5 0 which you can use to construct the PBS archive add on CSD After pressing one of the buttons Sales Distrib Invoice T
69. ve tool version which is used for Unicode archives in the ADK format and as standard from SAP Release ECC 5 0 Further information about the archive tool for non Unicode archives can be found in chapter 6 1 1 Display contents PBS archive add on CSD Diagram 6 Selection screen of the archive tool PBS ca software PBS archive add on CSD Administration 20 The archive information is provided after having selected the index number Diagram 6 Diagram 7 from the input help see Diagram 8 Anzeige Inhalt PBS archive add on CSD CE PT Indexnummer 10001 Archivkey Offset 0000005002 838544 BB15D VBAK 84 489 dBB0 5003 8380544 B0B815D VBAK 8GST 871 BBmagBgg5OH4 G8380544 OB15D VBAK 81 272 AAAAAARAAR ORI AACS WRAK O Q3 Roe Jl OW BR Diagram 7 Archive information technical format In addition to the archive tool the PBS archive add on CSD provides another tool which can be used to read the archive via different indices the index overview transaction PBS ZVUAA The index overview can be called from the CSD menu via the CSD Toolbox transaction PBS ZVT1 which contains the report PBS CSD INDEX A list of all available index types with the indexed field names sorted by archiving object is first displayed in the index overview Diagram 8 displays an excerpt from the index list In the same way as for the input help for the archive tool this list

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